14 01 21 agenda supplements

Date of Meeting: January 21, 2014

Agenda Item No. (to be assigned by CSO): I

From (name, title, department and who submitting on behalf of, if any): Elizabeth Walker, City Secretary Subject: Call to Order, includes the following:

A. Certification of Public Notice. B. Invocation. C. Pledge of Allegiance. D. Roll Call.

Discussion: A. Mayor will Call to Order and certify Public Notice. B. Pastor Ramon Sanchez from First Baptist Church will give the invocation. C. Mayor will lead Pledge of Allegiance; Mayor Pro-Tem may lead Texas Flag. D. City Secretary will call roll.

Fiscal Note: Amount: $ N/A Term of Impact: [#] year(s) Identified in Current Budget: Y/N Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Four or more Commissioners present constitutes a Quorum; otherwise, no action may be taken. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): One-page with pledges and mission statement. Responsibilities upon Approval: Conduct meeting per Ordinance 2011-05, according to Roberts Rule of Order and commencing at 5:30 p.m.

Standardized Agenda Request Form

Weslaco City Commission Regular Meeting

Page 1 January 21, 2014

City of Weslaco “The City on the Grow”

255 S. KANSAS AVE. ■ WESLACO, TEXAS 78596-6285 ■ 956-968-3181 ■ WWW.WESLACOTX.GOV

David Suarez, Mayor John F. Cuellar, Mayor Pro-Tem, District 2

David R. Fox, Commissioner, District 1 Olga M. Noriega, Commissioner, District 3

Gerardo “Jerry” Tafolla, Commissioner, District 4 Lupe V. Rivera, Commissioner, District 5

Fidel L. Pena, III, Commissioner, District 6

Leonardo Olivares, City Manager

The Pledge of Allegiance to the Flag

“I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.”

The Pledge of Allegiance to the State Flag "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." *The pledge was amended by House Bill 1034 during the 80th Legislature with the addition of "one state under God." The revised wording became effective on June 15, 2007.

Preamble to the Constitution of the United States of America We the people of the United States, in order to form a more perfect union, establish justice, insure domestic tranquility, provide for the common defense, promote the general welfare, and secure the blessings of liberty to ourselves and our posterity, do ordain and establish this Constitution for the United States of America.

STATEMENT OF VISION: AN INTERNATIONAL CENTER OF GROWTH

Friendly people with vision, courage and integrity

STATEMENT OF MISSION: COMMITMENT TO EXCELLENCE IN PUBLIC SERVICE

*Positive Attitude of Courtesy & Concern *Doing it Right the First Time *Sensitive to the citizens’ needs *Friendly Respect for All *Service without Hassle



Minutes of the Regular Meeting of the Weslaco City Commission on January 7, 2014 Page 1 of 9

A REGULAR MEETING OF THE WESLACO CITY COMMISSION

TUESDAY, JANUARY 7, 2014

On this 7th day of January 2014 at 5:30 p.m., the City Commission of the City of Weslaco, Texas convened in a Regular Meeting at City Hall in the Legislative Chamber, located at 255 South Kansas Avenue with the following members present: Mayor David Suarez Mayor Pro-Tem J.F. “Johnny” Cuellar Commissioner David R. Fox Commissioner Olga M. Noriega Commissioner Gerardo “Jerry” Tafolla Commissioner Lupe Rivera Commissioner Fidel L. Pena, III

City Manager Leonardo Olivares

City Secretary Elizabeth M. Walker City Attorney Ramon Vela Also present: Juan Salas, IT Department; Bret Mann, Finance Director; Jeff Underwood, Planning & Code Enforcement Director; David Salinas, Public Utilities Director; Police Chief Michael Kelley; Fire Chief Santiago Cuellar; Arnold Becho, Library Director; Martin Mata, Assistant Library Director; Veronica Ramirez, Human Resources; and other staff members and citizens.

I. CALL TO ORDER

A. Certification of Public Notice.

Mayor Suarez called the meeting to order and certified the public notice of the meeting as properly posted Friday, January 3, 2014.

B. Invocation. Ms. Elizabeth Walker, City Secretary, delivered the invocation.

C. Pledge of Allegiance. Mayor Suarez recited the Pledge of Allegiance and the Texas flag.

D. Recognition of the Retirement of Tom Dimas, Fire Marshal’s Office. Mayor Suarez expressed his gratitude to Mr. Tom Dimas for his dedicated service to the City.

E. Roll Call. Elizabeth Walker, City Secretary, called the roll, noting perfect attendance.

II.

PUBLIC COMMENTS Mr. Roger Gutierrez commented on the poor street conditions on Mile 1 and Mile 5½.

III. PUBLIC HEARINGS




A. To solicit input on behalf Justo Barient to approve a Conditional Use Permit to

obtain an On-Premise Wine and Beer Retailer’s Permit at 1501 W. Business Hwy., being Lot 1, Westgate Center Subdivision, Weslaco, Hidalgo County, Texas. Mayor Pro-Tem Cuellar, seconded by Commissioner Tafolla, moved to open the public hearing at 5:42 p.m. The motion carried unanimously; Mayor Suarez was present, but not voting. There were no comments received. Mayor Pro-Tem Cuellar, seconded by Commissioner Rivera, moved to close public hearing at 5:43 p.m. The motion carried unanimously; Mayor Suarez was present, but not voting.

IV. CONSENT AGENDA The following items are of a routine or administrative nature. The City Commission has been furnished with background and support material on each item, and/or it had been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by one commission member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. Possible action.

A. Approval of the Minutes of the Regular Meeting on December 17, 2013; (Requested by City Secretary’s Office.) Attachment.

B. Approval of the renewal of municipal membership in the Texas Border Coalition in an amount of $3,567.00 and authorize the Mayor to execute any related documents. (Requested by Finance.) Attachment.

C. Approval of the contract modification with WSI Weather Systems at no cost to the City to change from a modem-supported system to an internet-based system and authorize the Mayor to execute any related documents. (Requested by Airport.) Attachment.

D. Approval of the one year interlocal agreement extension with the Hidalgo County Head Start Program for the property located at 310 N. Kansas Avenue, effective January 1 – December 31, 2014 and authorize the Mayor to execute any related documents. (Requested by Parks and Recreation Department.) Attachment.

E. Approval of the request from the Weslaco Area Chamber of Commerce to hold the 25th Annual Texas Onion Fest on Saturday, March 22 at the Weslaco City Park on Airport Drive, to sell beer during the event, to place a banner promoting the event at the intersection of Texas and Pike Boulevard for two weeks prior to the event, and to waive appropriate ordinances associated with the event. (Requested by Parks and Recreation Department.) Attachment. Mayor Pro-Tem Cuellar, seconded by Commissioner Pena, moved to approve the consent agenda as presented. The motion carried unanimously; Mayor Suarez was present, but not voting.

V. APPOINTMENTS




A. Discussion and consideration to approve Resolution 2014-01 appointing a member and an alternate to the Lower Rio Grande Valley Development Council (LRGVDC). Possible action. (Requested by Planning and Code Enforcement Department.) Attachment. The City Manager stated that this item was to replace those positions held by former Mayor Wise and Commissioner Martinez. Mayor Pro-Tem Cuellar, seconded by Commissioner Fox, moved to approve Resolution 2014-01 identifying Mayor Suarez and Commissioner Pena to replace Mayor Wise and Commissioner Martinez to the Lower Rio Grande Valley Development Council (LRGVDC). The motion carried unanimously; Mayor Suarez was present, but not voting. For the record, Resolution 2014-01 reads as follows:

RESOLUTION NO. 2014-01

THE STATE OF TEXAS COUNTY OF HIDALGO CITY OF WESLACO

§ § §

APPOINTING A MEMBER AND AN ALTERNATE MEMBER TO THE LOWER RIO GRANDE VALLEY DEVELOPMENT COUNCIL (LRGVDC)

WHEREAS, the Lower Rio Grande Valley Development Council (LRGVDC) has requested that a City of Weslaco elected official serve as the official member to its Board of Directors; and

WHEREAS, the LRGVDC further has requested that a City of Weslaco elected official serve as the alternate member of the LRGVDC Board of Directors;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WESLACO that Mayor Pro-Tem Cuellar be appointed as the official member to serve in the LRGVDC Board of Directors.

BE FURTHER RESOLVED that the remainder of the City Commission including Mayor

David Suarez and Commissioner Fidel Pena, III be appointed as the alternate members to serve in the LRGVDC Board of Directors and a copy of this Resolution shall be delivered to the Lower Rio Grande Valley Development Council office to evidence these appointments.

PASSED AND APPROVED this 7th day of January, 2014. /s/ David Suarez, MAYOR ATTEST: /s/ Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: /s/ Ramon Vela, CITY ATTORNEY

B. Discussion and consideration to nominate a member of the Weslaco community who has made significant civic contributions and achievements to the Rio Grande Valley Walk of Fame as part of BorderFest 2014 and authorize the Weslaco City Commission to sign the nomination form. Possible action. (Requested by City Manager’s Office.) Attachment. The City Manager referenced the list of former nominees since 2005.




Commissioner Noriega, seconded by Commissioner Pena, moved to nominate Ms. Soyla Gonzalez to the Rio Grande Valley Walk of Fame as part of BorderFest 2014 and authorized the Weslaco City Commission to sign the nomination form. Mayor Suarez and Commissioners Noriega, Fox, and Pena voted in favor; the motion carried.

VI. NEW BUSINESS

A. Discussion and consideration after public hearing on behalf of Justo Barient to approve a Conditional Use Permit to obtain an On-Premise Wine and Beer Retailer’s Permit at 1501 W. Business Hwy., being Lot 1, Westgate Center Subdivision, Weslaco, Hidalgo County, Texas and authorize the Mayor to execute any related documents. Possible action. (Requested by Planning and Code Enforcement Department.) Attachment. The City Manager stated notice was published and hearing held; Planning and Zoning Commission and staff recommend approval. Mayor Pro-Tem Cuellar, seconded by Commissioner Rivera, moved to approve the item as presented. The motion carried unanimously; Mayor Suarez was present, but not voting.

B. Discussion and consideration on behalf of Medelfish, Ltd. to approve the Final Plat of RSBR Westgate Subdivision, being a re-subdivision of 1.44 acres out of lots 3 and 4, Quail Hollow North Subdivision, Weslaco, Hidalgo County, Texas and authorize the Mayor to execute any related documents. Possible action. (Requested by Planning and Code Enforcement Department.) Attachment. The City Manager stated the proposed subdivision was for a new Dollar General, noting that the Planning and Zoning Commission reviewed the subdivision and with staff recommends approval with the stipulation that funds be escrowed for sidewalks on Westgate Drive. Commissioner Tafolla, seconded by Mayor Pro-Tem Cuellar, moved to approve the item as presented. The motion carried unanimously; Mayor Suarez was present, but not voting.

C. Discussion and consideration to issue a request for proposals or extend the term of the existing 125 Cafeteria Plan (optional/voluntary supplemental insurance; e.g., vision, dental, life, cancer, long-term care, etc.) for the City of Weslaco employees for an additional year, effective April 1, 2014 - March 31, 2015, at no cost to the City. Possible action. (Commission directed anonymous survey on December 3, 2013; Requested by Human Resources Department.) Attachment. The City Manager stated that at a previous meeting the Commission had instructed staff to poll the employees on their assessment of the current cafeteria plan. Ms. Ramirez reported there were 162 respondents to the ten question survey. When asked if they felt there would be a positive or negative impact in soliciting new vendors 53 employees stated a positive impact and 60 employees stated a negative




impact. However, the overall findings indicated 72 employees recommend keeping the same vendors. The City Manager summarized that the majority of the respondents were satisfied with the current vendors. Commissioner Noriega stated that the finding were miscalculated and misrepresented since the calculations were based on the total survey rather than on the individual questions. Commissioner Pena expressed the importance of looking at the responses to the open ended comments and properly evaluating what the respondents want. Commissioner Pena, seconded by Commissioner Noriega, moved to request bids in order to see what other vendors are out there and what they offered, since the option to retain the current vendors is available. Mayor Pro-Tem Cuellar stated that a healthy discussion was held at the last meeting when the recommendation was made to go out for bids every 3-4 years. Commissioner Fox stated that on question nine (9) and ten (10) the majority of the participants wished to stay with the current vendors at least one more year. Mayor Pro-Tem Cuellar, Commissioners Tafolla, Rivera and Fox opposed. The motion failed (3-4). Mayor Pro-Tem Cuellar, seconded by Commissioner Rivera, moved to approve extending the term of the existing 125 Cafeteria Plan. Mayor Suarez, Commissioners Noriega and Pena opposed. The motion carried (4-3).

D. Discussion and consideration to ratify Memorandums of Understanding (MOUs) as executed by the City Manager with the Boys and Girls Club of the Mid Valley, the Boys and Girls Club of McAllen, and the Boys and Girls Club of Weslaco, Inc. Possible action. (Requested by the City Manager’s Office.) Attachment. Commissioner Pena, seconded by Commissioner Noriega, moved to approve the item as presented. The City Manager stated that during Fiscal Year 2012 as the Boys & Girls Club of the Mid Valley was winding down, he executed several Memorandums of Understanding with various organizations so to continue providing services to the community. Commissioner Fox noted for the record that he would abstain from the discussion and the vote. The City Attorney supported Commissioner Fox’s stance to abstain based on the fact that he had executed one of the Memorandums of Understanding while he was director and the Boys & Girls Club of the Mid Valley has not yet dissolved. The City Attorney advised the Mayor Pro-Tem, as a former Club board member, to also abstain as there remains exposure to the Club. Mayor Pro-Tem Cuellar stated that he would abstain from discussion and vote based on counsel. Mayor Suarez stated that according to the Charter all contracts require City Commission approval before execution. The City Attorney affirmed the Mayor’s




comment but stated that the previous administration allowed the City Manager to execute certain agreements as long as they followed the guidelines of the purchasing policy. Mayor Suarez expressed his concern that the City Manager acted beyond the scope of his duty and asked how the Commission could ratify past actions and undo violations of the City Charter. In response to Commissioner Pena, the City Attorney stated the purchasing policy permits not all warrants must be individually authorized by Commission because they may be approved through the budget and a check register signed by the Mayor. If it is the will of the Commission the purchasing policy can be changed. Commissioner Noriega stated in June 2011 the Boys & Girls Club had received an IRS Levy and the City still released $19,200.00 in funding. Commissioner Noriega referenced a memo from the City Attorney recommending that a check be issued to the IRS for less than $15,000.00 when the club no longer existed and there was no contract in place. The City Manager responded that the City over thirty years of contracts that exhibit Commission and Community support for this organization. The City Manager accepts full responsibility of this judgment call and stated that it was rare for a Memorandum of Understanding to be issued, but stood by his actions since Commission already had approved the budget to fund the club. The City Manager stated he was unaware of any levy and a public purpose agreement has been executed with the current entity. The City Manager stated the request being brought before the Commission now is to ratify the first and second Memorandums of Understanding since the third contract was in compliance with the purchasing policy. Commission Pena withdrew his motion stating he was not comfortable ratifying the contracts after the discussion. Commissioner Noriega also withdrew her motion. The City Manager recommended the Commission wait for a legal analysis before making a decision. Commissioner Tafolla, seconded by Commissioner Rivera, moved to table the item. Mayor Suarez, Commissioners Noriega, Tafolla and Pena opposed; Mayor Pro-Tem Cuellar and Commissioner Fox did not participate. Motion failed (4-1).

E. Discussion and consideration to approve a professional services contract for legislative advocacy with Caballero Governmental Affairs in an amount not to exceed $60,000.00 per year for a two-year term, February 1, 2014 – January 31, 2016, authorize a budget amendment as appropriate, and authorize the Mayor to execute any related documents. Possible action. (Requested by the City Manager’s Office.) Attachment. Mayor Pro-Tem Cuellar, seconded by Commissioner Tafolla, moved to approve the item as presented. The City Manager recommended that the agreement establish a venue provision and




a conflict of interest provision. Commissioner Pena stated he was unclear as to what work has been done by Ms. Caballero for the City. Commissioner Noriega stated that according to the previous agreement reporting from Ms. Caballero was a requirement. The City Manager stated that the City could not use federal funds to lobby federal agencies, but will work with Ms. Caballero on her compliance with the monthly reports. In response to Commissioner Noriega, the City Manager responded that the City could look into other agencies for these services. Mayor Pro-Tem Cuellar called to question the motion. Mayor Suarez stated that he had more questions on this item. In response to Mayor Suarez, the City Manager stated he had not approved any additional expenses and if any had been incurred Ms. Caballero had not invoiced them. Mayor Suarez, Commissioner Noriega and Commissioner Pena opposed. The motion carried (4-3).

F. Discussion and consideration to enter into a professional services agreement with Prodigy Construction Management, LLC for construction management services for the Valley Nature Center construction project and authorize the Mayor to execute any related documents. Possible action. (Requested by the City Manager’s Office.) Attachment. The City Attorney requested item IV. B.be taken from its posted sequence to be discussed after Executive Session.

VII. REPORT

A. Report by Finance Department on Hotel Occupancy Tax expenditures for Fiscal Year 2012-2013. Attachment. Mr. Mann provided the Commission with a copy of the tax code and expenditures. In response to Mayor Suarez, Mr. Mann stated the hotel/motel fund was utilized to pay for the light and water at the Tower Theatre since 2005. Commissioner Noriega stated she emailed Mr. Mann regarding the Hotel Occupancy Tax on December 1, 2013 and never received a response. Mr. Mann responded that he only had a list of the activities as budgeted for fiscal year 2013-2014. In response to Commissioner Noriega’s inquiry about what was being done to promote the City, Mr. Mann responded that staff was continuing with the Winter Texan advertisement, Valley Metro advertisement, the Chamber, Visitor Center, Valley Nature Center, Weslaco Museum and Frontera Audubon. Currently the City receives $350,000.00 per year from the Hotel Occupancy Tax. The City Manager stated that the City is in substantial compliance with the statutes and there may be an issue with a list staff may not have received.




Commissioner Noriega inquired about the consequence if the City was not appropriating funds properly. The City Manager stated that there is no issue with carrying the balance from the Hotel Occupancy Tax into the next fiscal year. Mayor Pro-Tem Cuellar asked the City Attorney to provide a written opinion on whether the Commission has been appropriating the Hotel Occupancy Tax properly. Mayor Suarez suggested that a workshop be held to discuss the Hotel Occupancy Tax.

VIII. EXECUTIVE SESSION At 7:22 p.m., the Mayor announced the regular meeting to convene in Executive Session. At 9:08 p.m., the Mayor announced the City Commission had completed its Executive Session and reconvened the regular meeting as open to the public.

IX. POSSIBLE ACTION ON WHAT IS DISCUSSED IN EXECUTIVE SESSION

A. Pending Litigation – Discussion with City Attorney regarding Cause No. CCD-0033-F In The Matter of Proceedings By The City of Weslaco, Texas for The Condemnation of Certain Property of Ricardo Oliva pursuant to §551.071 of the Texas Government Code. (Requested by Mayor.) There was no action on this item.

B. Potential Litigation – Discussion with the City Attorney regarding potential claims on the Emergency Medical Services (EMS) accident of December 26, 2013 in Santa Maria as authorized by §551.071 of the Texas Government Code. There was no action on this item.

C. Potential Litigation – Discussion with the City Attorney regarding potential claims by subcontractors on the Valley Nature Center building project as authorized by §551.071 of the Texas Government Code. There was no action on this item.

VI. NEW BUSINESS

F. Discussion and consideration to enter into a professional services agreement with Prodigy Construction Management, LLC for construction management services for the Valley Nature Center construction project and authorize the Mayor to execute any related documents. Possible action. (Requested by the City Manager’s Office.) Attachment. Mayor Pro-Tem Cuellar, seconded by Commissioner Tafolla, moved to approve the item as presented. The City Manager stated that Mr. Alex Palacios, principal for Prodigy Construction Management, LLC, would be providing site evaluations, quality assurances and




evaluations of the payment applications. Mr. Palacios stated it would take one to two weeks to prepare a detailed status report and would be able to present to the Commission at the next regular meeting. The motion carried unanimously; Mayor Suarez was present, but not voting.

X. ADJOURNMENT

With no other business before the Commission, at 9:12 p.m. Commissioner Tafolla, seconded by Commissioner Rivera, moved to adjourn the January 7, 2014 regular meeting. The motion carried unanimously; Mayor Suarez was present, but not voting.

CITY OF WESLACO

MAYOR, David Suarez ATTEST: CITY SECRETARY, Elizabeth M. Walker MAYOR PRO-TEM, J.F. “Johnny” Cuellar

COMMISSIONER, David R. Fox

_______ COMMISSIONER, Olga M. Noriega COMMISSIONER, Gerardo “Jerry” Tafolla COMMISSIONER, Lupe Rivera COMMISSIONER, Fidel L. Pena, III




Agenda Item No. (to be assigned by CSO): III. B.

From (name, title, department and who submitting on behalf of, if any): Arnoldo Becho, Library Director, Mayor Sanchez Public Library Subject: Request to partner with the Rio Grande Valley Literacy Center and allow the use of the Porter Doss Building for English as a Second Language classes. Discussion: The Library would like to partner with the Rio Grande Valley Literacy Center (RGVLC) in order to provide very low cost opportunities for individuals to learn English. ESL classes are a very important service that the community has long requested. The RGVLC allows the library to satisfy this need at the very low cost of only $30 a semester. The partnership is open ended and the city may discontinue provision of space at any time they see fit. Pending approval, classes will be held on Tuesdays and Thursdays at 5:30 pm. The RGVLC is a non-profit organization that advocates for literacy throughout the region and currently partners with Pharr Library in a very similar and successful ESL program. Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): None Recommendation for Commission Action: The library recommends approval. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Waiver application and partnership description Responsibilities upon Approval: Implementation by Library.








STATE OF TEXAS COUNTY OF HIDALGO CITY OF WESLACO

§ § § § §

AGREEMENT FOR THE USE OF A PUBLIC FACILITY

This Public Facility Use Agreement is entered this ____ day of January 2014, between the City of Weslaco, a home-ruled municipal corporation of Hidalgo County, Texas, 255 South Kansas Avenue, Weslaco, Texas 78596, (hereinafter called "City") and The Rio Grande Valley Literacy Center, a 501 (c)(3) non-profit organization, 617 West Expressway 83, Weslaco, Texas 78596, (hereinafter called "RGVLC").

Whereas, The Rio Grande Valley Literacy Center strives to enhance the quality of family life, build individual potential, bring divergent cultures together, improve economic health in its community and bring about systemic change through education; and Whereas, The City of Weslaco has always supported the concepts of teaching English Second Language (ESL) to adults; and Whereas, The City of Weslaco has a public facility, The Porter Doss Building, located at 515 South Kansas Avenue, Weslaco, Texas 78596 available for teaching ESL for adult citizens of Weslaco. NOW THEREFORE in consideration of the terms and mutual benefits set forth below The City of Weslaco and The Rio Grande Valley Literacy Center agree as follows:

Rio Grande Valley Literacy Center

1. The RGVLC shall provide ESL (English Second Language) classes every Tuesday and Thursday evening from 5:30 p.m. until 7:45 p.m. to residents of Weslaco.

2. All ESL Instructors shall comply with The City of Weslaco’s Volunteer Workers Processing Procedures conducted by the City of Weslaco’s Human Resources Department.

3. All ESL instructors will be employed by the RGVLC and will not be considered agents, representatives or employees of the City of Weslaco.

4. RGVLC will provide all supplies and materials for the ESL classes.



City of Weslaco

1. The City of Weslaco will provide to RGVLC office space at the Porter Doss Building located at 515 South Kansas Avenue, Weslaco, Texas 78596, on Tuesday and Thursday evenings from 5:30 p.m. until 7:45 p.m.

2. The City of Weslaco will not charge any rent for the use of Port Doss Building on

the days and times designated above. Consideration for this agreement is the benefits the residents of Weslaco will receive in attending the ESL classes.

3. The City of Weslaco will work with RGVLC to accommodate reasonable technical

and facility requests and to have informational materials about the ESL classes in the Mayor Joe V. Sanchez Public Library.

TERM

The Term of this agreement shall be for one (1) Calendar year, beginning January _____, 2014 and ending on January _____, 2015. The City of Weslaco and RGVLC may terminate this agreement, for no cause, upon 30 days with written notice to the other party. Executed this _____ day of January, 2014. CITY OF WESLACO __________________________________ David Suarez, MAYOR ATTEST: ___________________________________ Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ Ramon Vela, CITY ATTORNEY

RIO GRANDE VALLEY LITERACY CENTER

______

Diann Whisnand, CHIEF EXECUTIVE OFFICER



Date of Meeting January 21, 2014

Agenda Item No. (to be assigned by CSO): III. C.

From: David Arce Recreation Director Subject: Movies at Weslaco City Park 2014 Discussion: To discuss the approval for movies at Weslaco City Park located at 300 N. Airport Drive and/or Harlon Block Park. Additional Action Prompted: [x ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments Exhibit ‘A’ Responsibilities upon Approval: Upon approval, city secretary’s office will forward a copy to the Parks and Recreations Department.

Agenda Request Form



COUNTY OF HIDALGO * MOVIES AT WESLACO *

CITY OF WESLACO * CITY PARK This Lease Agreement for movies at Weslaco City Park and Harlon Block Sports Park is between The City of Weslaco, a home-ruled municipal corporation; 255 S. Kansas Ave. Weslaco, Texas 78596 herinafter called “City” and Martin Garcia Jr. from Weslaco, Texas 78596. The City hereby leases to Martin Garcia Jr. a portion of the Harlon Block Park on February 14, 2014 from 7:00 p.m. until 10:30 p.m. for a public purpose.

The City hereby leases to Martin Garcia Jr. a portion of the Weslaco City Park on June 12, 2014 from 7:00 p.m. until 10:30 p.m. for a public purpose.



The City hereby leases to Martin Garcia Jr. a portion of the Weslaco City Park on July 4, 2014 from 7:00 p.m. until 10:30 p.m. for a public purpose.

The City hereby leases to Martin Garcia Jr. a portion of the Weslaco City Park on July 10, 2014

from 7:00 p.m. until 10:30 p.m. for a public purpose. The City hereby leases to Martin Garcia Jr. a portion of the Weslaco City Park on July 17, 2014



from 7:00 p.m. until 10:30 p.m. for a public purpose. The City hereby leases to Martin Garcia Jr. a portion of the Weslaco City Park on August 7, 2014 from 7:00 p.m. until 10:30 p.m. for a public purpose. The City will not charge Martin Garcia Jr. any rent for the use of a portion of The Weslaco City Park located at 300 N. Airport Drive, Weslaco, Texas 78596 and Harlon Block Park located on 1020 W. 18th street, Weslaco, Texas 78596.



Martin Garcia Jr. will be responsible for all the equipment needed to show the movie and for all licensing fees that are payable to SWANK Motion Pictures, Inc. and Criterion Pictures USA Licensing Company. Martin Garcia Jr. will be allowed to have a concession stand and sell popcorn, pickles, candy and drinks.

Martin Garcia Jr. agrees to indemnify the City of Weslaco, from all claims, suits, damages, costs, losses and expenses in any manner arising out of connected to the viewing of the movie, Friday Night Lights or the sale of any concession items. Executed this_______day of January, 2014 ATTEST: CITY OF WESLACO _________________________________ ___________________________ Elizabeth M. Walker, CITY SECRETARY David Suarez, MAYOR APPROVED AS TO FORM: _________________________________ ________________________________ Ramon Vela, CITY ATTORNEY Martin Garcia Jr.






Agenda Item No. (to be assigned by CSO): III. D.

From: David Arce Recreation Director Subject: Weslaco Little League 2014 Lease Agreement Discussion:

To approve the Weslaco Little League Lease agreement on using Isaac Rodriguez Park Multi-Purpose Field and Minor Field and Concession Stands, and at Harlon Block/Sports Complex Field #1, Field #2 and Concession Stands. Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments Isaac Rodriguez Exhibit ‘A’ and Harlon Block Sports Complex Exhibit ‘B’ Responsibilities upon Approval: Upon approval, city secretary’s office will forward a copy to the Parks and Recreations Department.

Agenda Request Form



STATE OF TEXAS * * COUNTY OF HIDALGO * LEASE AGREEMENT OF CITY PROPERTY * CITY OF WESLACO * On this ___ day of __________, 2014, THE CITY OF WESLACO, a municipal corporation located in Hidalgo County, Texas here in after called “CITY” and the WESLACO LITTLE LEAGUE here in after called “LEAGUE” entered into this Lease Agreement and on this ___________________, 2014, amended this lease of city property so it reads as follows: 1. The City leases to the “League” certain real property physically located in the Isaac Rodriguez

Park Multi-Purpose Field and Minor Field and Concession Stands as described in Exhibit “A”, and at Harlon Block/Sports Complex Field #1 and Concession Stands as described in Exhibit “B”.

2. The Term of this lease shall be for six (6) months beginning January 1, 2014 and ending

July 31, 2014.

In consideration of the lease of the City property described Exhibit “A”, the “LEAGUE” agrees as follows: 1. That the “ LEAGUE” will not construct any permanent buildings or improvements on the real

property, the subject of this lease agreement.

2. That the “ LEAGUE” will not sublet the leased property or sign this lease to any other party with out written consent of the CITY OF WESLACO.

3. The “LEAGUE” agrees and understands that the real property, the subject of this lease agreement will be used for baseball activities.

4. The “LEAGUE” will hold the CITY OF WESLACO harmless for any injuries that are sustained by any person either playing or watching the playing of baseball on this real property.

5. That the “LEAGUE” will carry liability insurance and said insurance will name the City of Weslaco as an additional insured. 6. That the “LEAGUE” will be entitled to possession of the leased property immediately upon

execution on this lease agreement. 7. The “ LEAGUE” will provide a schedule of practice and league games to the city at least one (1)

week prior to start of such games. 8. The “LEAGUE” shall endeavor to assist the City in providing a safe and clean complex for participant and spectator. 9. There shall be no parking of automobiles or other vehicles in any area other than areas designated for such purpose by City to provide adequate parking. 10. The “LEAGUE” will provide the city an accounting of all monies collected in registration fees and

all concession stand revenue and all the expenses concurred. The accounting will be due on August 31, 2014.



11. The “ LEAGUE” is responsible for scheduling all games and providing adult supervision at all scheduled baseball games.

12. The “CITY” shall have the right to decide when the baseball fields are unplayable due to current or anticipated weather conditions. 13. The “ LEAGUE” will file with the Parks and Recreation Department Office and appropriate contact phone numbers for the purpose of directing public inquires to the proper authorities regarding this program. 14. The “LEAGUE” shall report any repairs or potential hazards to the Parks and Recreation department immediately. 15. CITY will maintain the baseball fields including mowing and paint marking with assistance from the

“LEAGUE” when possible. Maintenance scheduling will be determined by city upon advanced receipt of written practice and league games.

16. CITY undertakes no responsibility to obtain sponsors for “LEAGUE” activities. 17. “CITY” employees will not be allowed to participate in Association activities as Officers. 18. That the person signing on behalf of the “LEAGUE” is authorized to execute this lease agreement with the CITY OF WESLACO. 19. That either party has the right to cancel this lease agreement with in the 30 days for just cause. 20. The “CITY” shall have 1 weekend a month to host functions at Isaac Rodriguez Park or Harlon

Block Park Complex between the terms of the lease. Notice will be given 1 month in advance of dates needed.

In WITNESS WHEREOF, the undersigned hereby execute this lease agreement as of the day and year first above written. ATTEST: CITY OF WESLACO ____________________________ ______________________________ Elizabeth Walker, City Secretary David Suarez, MAYOR APPROVED AS TO FORM: WESLACO LITTLE LEAGUE ____________________________ ______________________________ Ramon Vela, City Attorney President








Agenda Item No. (to be assigned by CSO): III. E.

From: David Arce Recreation Director Subject: Weslaco Softball/Baseball League Lease Agreement 2013 Discussion: Discussion and consideration to approve the Lease Agreement the Fields for the Mid Weslaco Softball/Baseball League and approve the use of the Softball/Baseball Fields 1, 2 and 3 and concession stand at the Weslaco City Park. Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Weslaco Softball/Baseball League Lease Agreement, Insurance Policy , Exhibit “A” Responsibilities upon Approval: Upon approval, city secretary’s office will forward a copy to the Parks and Recreations Department.




STATE OF TEXAS * * COUNTY OF HIDALGO * LEASE AGREEMENT OF CITY * PROPERTY CITY OF WESLACO * On this ___ day of ________, 2014, THE CITY OF WESLACO, a municipal corporation located in Hidalgo County, Texas, hereinafter called "CITY" and THE WESLACO SOFTBALL/BASEBALL LEAGUE, hereinafter called "League" enter into this Lease Agreement for the lease of city property under the following terms: 1. The City leases to the LEAGUE certain real property physically located in The

Weslaco City Parks Softball Fields 1, 2 and 3 and Concession Stand as described in Exhibit “A”.

2. The term of this lease shall be for six (6) months beginning January 1, 2014, and

ending July 31, 2014. In consideration of the lease of the CITY PROPERTY described in Exhibit “A” the "LEAGUE" agrees as follows: 1. That the LEAGUE will not construct any permanent buildings or improvements on

the real property subject of this lease agreement. 2. That the LEAGUE will not sublet the leased property or sign this lease to any other

party without the written consent of the CITY OF WESLACO. 3. The LEAGUE agrees and understands that the real property, the subject of this lease

agreement, will be used for Softball activities. 4. The LEAGUE will hold the CITY OF WESLACO harmless for any injuries that are

sustained by any person either playing or watching the playing of softball on this real property.

5. That the LEAGUE will carry liability insurance and said insurance shall name the

CITY OF WESLACO as an additional insured. 6. That the LEAGUE will be entitled to possession of the leased property immediately

upon execution of this lease agreement. 7. The “LEAGUE” will provide a schedule practice and league games to the CITY OF

WESLACO at least one week prior to start of such games. 8 The “LEAGUE” shall endeavor to assist the CITY in providing a safe and clean

complex for participant and spectator. 9. One (1) vehicle shall be allowed to be parked next to concession stand for the



purpose of carrying equipment & supplies and security all Other automobiles or other vehicles will park in areas designated for such purpose by City to provide adequate parking.

10. The “LEAGUE” shall be responsible for the accounting of the registration fees for each

participant. 11. The “LEAGUE” is responsible for scheduling games and providing adult

supervision at all scheduled softball activities. 12. The “CITY” shall have the right to decide when the softball field is unplayable

due to current or anticipated weather conditions. 13. The ‘LEAGUE” will file with the Parks and Recreation Department, officers and

appropriate contact phone numbers for the purpose of directing public inquires to the proper authorities regarding this program.

14. The ‘LEAGUE” shall report any repairs or potential hazards to the Parks and

Recreation Department 15. City will maintain the Softball fields; including mowing and paint marking foul

lines (Grass area) when possible & maintenance scheduling will be determined by City upon advanced receipt of written practice and league game schedules.

16. City undertakes no Responsibility to obtain sponsors for “LEAGUE” activities.

17. The “LEAGUE” will provide the city an accounting of all monies collected in registration fees and all concession stand revenues and all expenses incurred. The accounting will be due on or before December 31, 2013.

18. City employees will not be allowed to participate in Association activities as Officers. 19. That the person signing on behalf of the League is authorized to execute this lease

agreement with the CITY OF WESLACO. 20. That either party has the right to cancel this lease agreement with 30 days’ notice

for just cause. 21. The “CITY” shall have 1 weekend a month to host functions at City Park between

the terms of the lease. Notice will be given 1 month in advance of dates needed. IN WITNESS WHEREOF, the undersigned hereby execute this lease agreement as of the day and year first above written. CITY OF WESLACO



ATTEST: ___________________________________ _______________________ ELIZABETH M. WALKER, City Secretary DAVID SUAREZ, Mayor APPROVED AS TO FORM: __________________________ RAMON VELA, City Attorney WESLACO SOFTBALL/BASEBALL LEAGUE By:_________________________________






Agenda Item No. (to be assigned by CSO): III. F.

From : David Arce Recreation Director Subject: Mid-Valley Senior (50 +) Softball League @ Harlon Block Sports Complex Discussion: To approve request for usage of fields 3 & 4 with concession stand from January 1, 2014 to March 31, 2014, Twice a week (Tuesday & Thursday) from 8 am to 1 pm Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, Letter of request , event flier, Policy for waiving facility usage fee Responsibilities upon Approval: Upon approval, city secretary’s office will forward a copy to the Parks and Recreations Department.

Agenda Request Form



STATE OF TEXAS * * COUNTY OF HIDALGO * LEASE AGREEMENT OF CITY * PROPERTY CITY OF WESLACO * On this ___ day of ________, 2014, THE CITY OF WESLACO, a municipal corporation located in Hidalgo County, Texas, hereinafter called "CITY" and THE MID-VALLEY SENIOR SOFTBALL LEAGUE, hereinafter called "League" enter into this Lease Agreement for the lease of city property under the following terms: 1. The City leases to the LEAGUE certain real property physically located in The

Harlon Block Sports Complex Softball Fields 3 & 4 and Concession Stand as described in Exhibit “A”.

2. The term of this lease shall be for three (3) months beginning January 1, 2014, and

ending March 30, 2014. In consideration of the lease of the CITY PROPERTY described in Exhibit “A” the "LEAGUE" agrees as follows: 1. That the LEAGUE will not construct any permanent buildings or improvements on

the real property subject of this lease agreement. 2. That the LEAGUE will not sublet the leased property or sign this lease to any other

party without the written consent of the CITY OF WESLACO. 3. The LEAGUE agrees and understands that the real property, the subject of this lease

agreement, will be used for Softball activities. 4. The LEAGUE will hold the CITY OF WESLACO harmless for any injuries that are

sustained by any person either playing or watching the playing of softball on this real property.

5. That the LEAGUE will carry liability insurance and said insurance shall name the

CITY OF WESLACO as an additional insured. 6. That the LEAGUE will be entitled to possession of the leased property immediately

upon execution of this lease agreement. 7. The “LEAGUE” will provide a schedule practice and league games to the CITY OF

WESLACO at least one week prior to start of such games. 8 The “LEAGUE” shall endeavor to assist the CITY in providing a safe and clean

complex for participant and spectator. 9. One (1) vehicle shall be allowed to be parked next to concession stand for the

purpose of carrying equipment & supplies and security all Other automobiles or



other vehicles will park in areas designated for such purpose by City to provide adequate parking.

10. The “CITY” shall have the right to decide when the softball field is unplayable

due to current or anticipated weather conditions. 11. The ‘LEAGUE” will file with the Parks and Recreation Department, officers and

appropriate contact phone numbers for the purpose of directing public inquires to the proper authorities regarding this program.

12. The ‘LEAGUE” shall report any repairs or potential hazards to the Parks and

Recreation Department 13. City will maintain the Softball fields; including mowing and paint marking foul

lines (Grass area) when possible & maintenance scheduling will be determined by City upon advanced receipt of written practice and league game schedules.

14. City undertakes no Responsibility to obtain sponsors for “LEAGUE” activities.

15. City employees will not be allowed to participate in Association activities as Officers. 16. That the person signing on behalf of the League is authorized to execute this lease

agreement with the CITY OF WESLACO. 17. That either party has the right to cancel this lease agreement with 30 days’ notice

for just cause. 18. The “CITY” shall have one (1) weekend a month to host functions at City Park

between the terms of the lease. Notice will be given one (1) month in advance of dates needed.

IN WITNESS WHEREOF, the undersigned hereby execute this lease agreement as of the day and year first above written. CITY OF WESLACO __________________________________ David Suarez, MAYOR ATTEST: __________________________________ Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ Ramon Vela, CITY ATTORNEY MID-VALLEY SENIOR SOFTBALL LEAGUE By:_______________________________________






Agenda Item No. (to be assigned by CSO): III. G.

From: David Arce Recreation Director Subject: 5k Color Dash, Reschedule from the Jan 4, date to March 29. Discussion: Approval of a request for Mid Valley Events to reschedule use Harlon Block Sports Complex on March 29, 2014 from 6a.m. – 12 noon for Color Dash 5k, authorize street closures as appropriate, and authorize the Mayor to execute any related documents as may be required by the Texas Department of Transportation for proposed street closure affecting state right-of-way. Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: n/a If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: n/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any Responsibilities upon Approval: Upon approval, city secretary’s office will forward a copy to the Parks and Recreations Department.





Agenda Item No. (to be assigned by CSO): III. H.

From (name, title, department and who submitting on behalf of, if any): David Salinas, Public Utilities Director, Public Utilities Department Subject: Extension of Interlocal Agreement with TAMUK Discussion: Discussion and consideration to approve an extension to the Interlocal Agreement between the City of Weslaco and Texas A&M University-Kingsville to actively participate in the Regional Task Force formed to respond and aid compliance with the Texas Commission on Environmental Quality Phase II Storm Water Rules for a membership fee of $11,025 and authorize the Mayor to execute any related documents and budget amendment as required. Fiscal Note: Amount: $ 11,025.00 Term of Impact: 1 year(s) Identified in Current Budget: Yes Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [X] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Responsibilities upon Approval: Upon approval, City Secretary’s office will forward a copy to the Public Utilities Department.




City of Weslaco “The City on the Grow”

255 S. KANSAS AVE. ■ WESLACO, TEXAS 78596-6285 ■ 956-968-3181 ■ WWW.WESLACOTX.GOV

David Suarez, Mayor John F. Cuellar, Mayor Pro-Tem, District 2

David R. Fox, Commissioner, District 1 Olga M. Noriega, Commissioner, District 3

Gerardo “Jerry” Tafolla, Commissioner, District 4 Lupe V. Rivera, Commissioner, District 5

Fidel L. Pena, Commissioner, District 6

Leonardo Olivares, City Manager

12/09/13 Kim Jones, P.E., Ph.D. MSC 213 Texas A&M University-Kingsville Environmental Engineering Kingsville, TX 78363 Re: Extension of Interlocal Agreement between the City of Weslaco and Texas A&M University-Kingsville Dr. Jones:

Pursuant to Section 2.02 of the Interlocal Agreement between the City of Weslaco (City) and Texas A&M University-Kingsville (TAMUK) executed on 30th day of January 2013, this signed correspondence constitutes the instrument that authorizes the extension of the term of the Agreement for one (1) additional year from the expiration date of the original interlocal agreement. The expiration date of this new agreement is 01/29/15. All terms of the Agreement will apply including the fee of $11,025.00 for 2014, for the new term, and is due pursuant to the original provisions of the Agreement. Upon execution of this document by TAMUK, please return one (1) signed original copy to my office. Please contact me at (956) 973-3146 if you have any questions. Sincerely, David Suarez Mayor City of Weslaco



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Telephone Number:

E-Mail Address:

Alternate Phone Number (work/cell):

Home Address:

[ ] Inside City Limits [ ] Outside City Limits

City:

State:

Zip Code:

How many years have you lived at this residence?

Do you own this house? [ ] Yes or [ ] No

Preference for consideration, naming committees on which you desire to serve: 1.) 2.) 3.) List of Civic Involvement and Business Experience: Have you been bonded or eligible to obtain one? [ ] Yes or [ ] No

Are you currently suing or bring sued by the City of Weslaco or any of its entities? [ ] Yes or [ ] No

Are you related to any member of the Commission? [ ] Yes or [ ] No

If so, who and how?

Have you previously served on a City board? [ ] Yes or [ ] No

If so, which and when?

Have you ever been elected to public office? [ ] Yes or [ ] No

If so, which and when?

Do you consent to release this info to the public? [ ] Yes or [ ] No

Are you age 25 or older? [ ] Yes or [ ] No

The statements I have made on this Application for Service are truthful and I am not disqualified to serve due to nepotism, City of Weslaco Charter or Ordinances or State of Texas laws.

Timestamp of Receipt:

Applicant’s Signature:

Optional Demographic Information: Self Identification Gender: Age: Race: Religion: Citizenship:

Office of the City Secretary · tel. 956.968.3181 · fax. 956.968.6717

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mailto:[email protected]







A RESOLUTION OF THE CITY OF WESLACO APPOINTING ONE MEMBER TO THE AMBULANCE ADVISORY BOARD.

WHEREAS, the City of Weslaco has established the Ambulance Advisory Board pursuant to Section 14-1(A) of Ordinance No. 78-39; and WHEREAS, the terms of the members of this board are for two years; and WHEREAS, the Ambulance Advisory Board members shall serve without compensation; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WESLACO, TEXAS THAT _____________________________________ is appointed to serve a two year term on the Ambulance Advisory Board and the term will begin on_____________, 2014 and expire on _____________, 20___. PASSED AND APPROVED on this 21st day of January 2014.

CITY OF WESLACO

David Suarez, MAYOR

ATTEST:

Elizabeth M. Walker, CITY SECRETARY

APPROVED AS TO FORM:

Ramon Vela, CITY ATTORNEY




A RESOLUTION OF THE CITY OF WESLACO APPOINTING ONE MEMBER TO THE AMBULANCE ADVISORY BOARD.

WHEREAS, the City of Weslaco has established the Ambulance Advisory Board pursuant to Section 14-1(A) of Ordinance No. 78-39; and WHEREAS, the terms of the members of this board are for two years; and WHEREAS, the Ambulance Advisory Board members shall serve without compensation; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WESLACO, TEXAS THAT _____________________________________ is appointed to serve a two year term on the Ambulance Advisory Board and the term will begin on_____________, 2014 and expire on _____________, 20___. PASSED AND APPROVED on this 21st day of January 2014.

CITY OF WESLACO

David Suarez, MAYOR

ATTEST:

Elizabeth M. Walker, CITY SECRETARY

APPROVED AS TO FORM:

Ramon Vela, CITY ATTORNEY



STATE OF TEXAS COUNTY OF HIDALGO CITY OF WESLACO

§ § § § §

AGREEMENT TO PROVIDE PERSONNEL SERVICES BETWEEN THE CITY OF WESLACO AND THE ECONOMIC DEVELOPMENT CORPORATION OF WESLACO

This Agreement To Provide Personnel Services (hereinafter referred to as “this Agreement”) is made and entered into as of the date last set forth below by and between the City of Weslaco, Texas, home-ruled Texas Municipal Corporation (hereinafter referred to as "City"), and The Economic Development Corporation of Weslaco, an independent Texas non-profit corporation formed pursuant to and operating under Chapter 500-505 of the Texas Local Government Code (hereinafter referred to as “EDC”).

RECITALS

Whereas, the EDC has recently had several employees resign, including its Executive Director; and Whereas, the City of Weslaco has provided and will continue to provide personnel services on an as needed basis; and Whereas, the City and the EDC have determined that it would be in the best interest of the City and EDC that an agreement be executed for those personnel services in order to insure that EDC services and projects not be jeopardized for lack of personnel. NOW THEREFORE, for good and valuable consideration it is agreed by and between the City and EDC as follows, to-wit:

DESCRIPTION OF PERSONNEL SERVICES

The City will provide the assistance of the following City Personnel:

1. The City Manager to perform the duties of Interim Executive Director of the EDC; 2. The City Attorney to perform the duties of Interim General Counsel of the EDC; 3. The City Secretary will provide assistance in preparing and posting agendas, preparing

minutes of meetings and compliance with open records request; 4. The Finance Director will provide assistance in preparing all financial reports to the

EDC Board of Directors and overseeing financial compliance with all contracts and financial obligations by the EDC;

5. The I.T. Department will provide technical support such as hardware and software to the EDC.



TERM

The personnel support services described above will continue until the appropriate persons or firms are employed or engaged by the EDC.

CONSIDERATION

The EDC will pay the City $_________ for the support personnel services on a monthly basis due and payable on the 1st of each calendar month. Executed this _____ day of January, 2014. CITY OF WESLACO __________________________________ David Suarez, MAYOR ATTEST: ___________________________________ Elizabeth M. Walker, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ Ramon Vela, CITY ATTORNEY

ECONOMIC DEVELOPMENT CORPORATION OF WESLACO ___________________________________ Rob Peterson, PRESIDENT

ATTEST: ___________________________________ Adrian Farias, SECRETARY



RESOLUTION AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION

WHEREAS, the City Commission (the “Commission”) of the City of Weslaco, Texas (the “City”), finds that financing the design, planning, acquisition, construction, equipping, expansion, repair, renovation, and/or rehabilitation of the public property, as well as the payment of fees for professional services related thereto, described in Exhibit A hereto would be beneficial to the inhabitants of the City, and such property is needed to perform essential governmental functions; and the Commission has determined that certificates of obligation (the “Certificates of Obligation”) should be issued pursuant to the provisions of the Certificate of Obligation Act of 1971, Section 271.041 et seq., Texas Local Government Code (the “Act”), for such purposes;

WHEREAS, prior to the issuance of the Certificates of Obligation, the City is required to publish notice of its intention to issue the Certificates of Obligation in a newspaper of general circulation in the City, the notice stating (i) the time and place the Commission tentatively proposes to pass the ordinance authorizing the issuance of the Certificates of Obligation, (ii) the maximum amount of Certificates of Obligation proposed to be issued, (iii) the purposes for which the Certificates of Obligation are to be issued, and (iv) the manner in which the Commission proposes to pay the Certificates of Obligation;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WESLACO, TEXAS, THAT:

Section 1. Attached hereto and marked Exhibit A the “Notice of Intention to Issue Certificates of Obligation” (the “Notice”), the form and substance of which are hereby adopted and approved.

Section 2. The Mayor or the City Secretary shall cause the Notice to be published in a newspaper, as defined in Section 2051.044, Texas Government Code, of general circulation in the City for two consecutive weeks, the date of first publication to be at least 30 days prior to the date tentatively set for the ordinance authorizing the issuance of the Certificates of Obligation.

Section 3. The Mayor and the City Secretary are hereby authorized and directed to execute the Certificate to which this Resolution is attached on behalf of the Commission and to do any or all things proper and necessary to carry out the intent thereof.

* * *



mvallejo

Typewritten Text

mvallejo

Typewritten Text

Resolution 2014-04

A – 1

EXHIBIT A

NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION

NOTICE is hereby given that it is the intention of the City Commission (the “Commission”) of the City of Weslaco, Texas (the “City”) to adopt an Ordinance providing for the issuance of interest-bearing obligations of the City presently contemplated to be designated and known as the “CITY OF WESLACO, TEXAS TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2014” (the “Certificates of Obligation”) for the purpose of providing for the payment of contractual obligations to be incurred in connection with the design, planning, acquisition, construction, equipping, expansion, repair, renovation, and/or rehabilitation of certain City-owned public property, specifically being: (1) improvements to the waterworks and sewer system including water and sewer pump stations, filtration systems, clearwells, and sewer elevated storage tanks, transmission lines, and system plant modifications, and (2) payment of contractual obligations for professional services in connection therewith (to wit: architectural, engineering, financial advisory, and legal). The Commission tentatively proposes to authorize the issuance of the Certificates of Obligation at its regular meeting place at City Hall, Weslaco, Texas, at a meeting of the Commission to be commenced at 5:30 p.m. on the 26th day of February, 2014, in an amount expected not to exceed $10,000,000. The Commission proposes to provide for payment of the Certificates of Obligation from a pledge of an annual ad valorem tax, as well as a subordinate pledge of the surplus revenues of the City’s waterworks and sewer system.

/s/ David Suarez Mayor, City of Weslaco, Texas

121007v.1 52494-1



410225v1

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 1 1

5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 812 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 1519 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 2226 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29

30 31

= Key Dates = Holidays

MarchJanuary February

CITY OF WESLACO, TEXAS

$________* CERTIFICATES OF OBLIGATION, SERIES 2014

PROPOSED TIMETABLE OF EVENTS

Dated January 17, 2014

EVENT

Monday, January 20, 2014 Martin Luther King

Tuesday, January 21, 2014 Regular meeting of the City Commission. Consider a Resolution authorizing the Notice of Intent to Issue Certificates of Obligation.

Wednesday, January 22, 2014 Distribute first draft of the Preliminary Official Statement ("POS") to working group for comments.

Publication due to newspaper prior to 3:00 P.M. to include request for two publications, Saturday January 25th and Saturday February 1st.

Saturday, January 25, 2014 First publication of Notice of Intent to Issue Certificates of Obligation.

Wednesday, January 29, 2014 Comments on first draft of POS due from working group.

Friday, January 31, 2014 Distribute second draft of POS to working group for comments.

Send POS and related documents to Standard & Poor's Ratings Services ("S&P"), Assured Guaranty ("Assured") and BAM.

Saturday, February 01, 2014 Second publication of Notice of Intent to Issue Certificates of Obligation.

Friday, February 07, 2014 Comments on second draft of POS due from working group.

Tuesday, February 11, 2014 Distribute final draft of POS to working group for comments.

Thursday, February 13, 2014 Receive ratings.

Friday, February 14, 2014 Receive insurance bid from Assured Guaranty and BAM.

Comments due on final draft of POS due from working group.

Monday, February 17, 2014 Presidents' Day

Tuesday, February 18, 2014 POS goes to i-Deal web site for posting.

Tuesday/ February 25/ Pricing.Wednesday 26, 2014

Wednesday, February 26, 2014 Special meeting to conduct sale of Certificates of Obligation. Consider the adoption of the Ordinance Authorizing Issuance of Certificates of Obligation and approving and authorizing the execution of the Bond Purchaser Agreement.

Tuesday, March 25, 2014 Closing Date; City delivers the Certificates of Obligation to Underwriter and receives funds.

DATE

______________ *Preliminary, subject to change.




Agenda Item No. (to be assigned by CSO): V. C.

From (name, title, department and who submitting on behalf of, if any): Arnoldo Becho, Library Director, Mayor Sanchez Public Library Subject: Request to permit the Finance Department to move the Marion Booth Funds into secure investments which abide by the City’s investment guidelines and proportions the funds as follows: $ 236,250 within an investment that matures within a period of 9 to 15 months, with the preferred timeframe of 12 months (1 year), $ 236,250 within an investment that matures within a period of 15 to 18 months, with the preferred timeframe of 18 months (1.5 years), lastly, the remainder should be moved to the Compass Bank Account which currently retains a portion of the Booth Funds. Discussion: A little under 5 years ago Marion Booth bequeathed to the Library Board approximately $481,000. The Weslaco Municipal Code was amended around that time to allow for this and Chapter 78 Section 28 reads “The Library Board can accept and receive donations, with the permission of the City Commission, for the use and benefit of the city’s public library system.” Since acceptance of these funds the Board and City Administration have worked to be good stewards of the funds. This action is the latest recommended by the Board and City Administration in order to improve the return on investment of the Booth Funds.

Additional Action Prompted: [ ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: N/A If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): The Library Board approved the above investment procedure. Recommendation for Commission Action: The Library recommends approval. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Last Will of Marion Booth, balance statements for Booth Funds Responsibilities upon Approval: The Library Director will work with the Finance Director to select investment vehicles that meet the above criteria and move all funds accordingly.




































Date of Meeting: 01-21-2014

Agenda Item No. (to be assigned by CSO): V. D.

From (name, title, department and who submitting on behalf of, if any): Jeff Underwood, Planning Director, Planning and Code Enforcement Subject: A resolution accepting the Texas Department of Transportation (TxDOT) “Highway Transfer Turnback Program”. Discussion: TxDOT is offering up to $22,000 per lane mile of in-kind services if the City will assume permanent ownership and maintenance of current State owned roadways within the city limits, which include FM 88 (Texas Blvd.), Business 83 and FM1015. TxDOT will perform all maintenance on the roadways that are currently programmed for the next four (4) years. Possible in-kind services that TxDOT may provide are engineering services for City roadway improvement projects, ownership transfer of large tracts of right of way and right of way acquisition services on City road projects. Fiscal Note: Amount: N/A Term of Impact: [] year(s) Identified in Current Budget: Y/N Additional Action Prompted: [X ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [X ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approve the resolution as presented Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Resolution Responsibilities upon Approval: Staff will follow up with required documentation





Agenda Item No. (to be assigned by CSO): V. E.

From (name, title, department and who submitting on behalf of, if any): Jeff Underwood, Planning Director, Planning and Code Enforcement Subject: Discussion and Consideration of a Roadway Improvement priority list with related expenditures to be paid from the Certificates of Obligation, Series 2007, authorize budget amendment as appropriate and authorize Mayor to execute related documents. Discussion: On December 17, 2013 the City Commission held a workshop to discuss and solicit public input on various roadway improvement projects. The concept, as discussed at the workshop, is to leverage City funds with County, State and Federal dollars. In order to make this happen projects must be ready to let for construction. This implies that all environmental, schematic and right of way acquisition is funded and performed at the local level. Road projects that will only involve City money do not need environmental clearance. Fiscal Note: Amount: N/A Term of Impact: [] year(s) Identified in Current Budget: Y/N Additional Action Prompted: [X ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approve the priority list as presented. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Proposed priority list Responsibilities upon Approval: Staff will follow up with required documentation




Project

Descrip

tion

Total

Environm

ental

and Sche

matics

Total ROW

Acqu

isitio

nTo

tal Engineerin

gTo

tal Estim

ated

Co

nstructio

n Co

stFund

ing

Sources

Iden

tified by

HCM

PO

1Do

lores H

uerta Extension

Improve conn

ectiv

ity from

2nd

St to Bu

s 83 for h

ospital access

Local

120,00

0$

821,00

0$

ANO

Total

‐$

‐$

120,00

0$

821,00

0$

In‐hou

se*Engineerin

g Plans to be

com

pleted

by

City's Planning

Dep

artm

ent.

AvaA

vailable Fund

ing Sources:

ACity of W

eslaco

BTxDO

T************* Estim

ated

cost o

f project is und

er re

view

CHidalgo

Cou

nty

Suggested Projects Total City

Cost =

821,00

0.00

$

DWeslaco ISD

EWeslaco EDC

City of W

eslaco

Planning

Cost E

stim

ates

2007

Certificates of O

bligation

1/13

/201

4




Agenda Item No. (to be assigned by CSO): V. F.

From (name, title, department and who submitting on behalf of, if any): Jeff Underwood, Planning Director, Planning and Code Enforcement Subject: Discussion and Consideration of a Roadway Improvement priority list with related expenditures to be paid from the Certificates of Obligation, Series 2013, authorize budget amendment as appropriate and authorize Mayor to execute related documents. Discussion: On December 17, 2013 the City Commission held a workshop to discuss and solicit public input on various roadway improvement projects. The concept, as discussed at the workshop, is to leverage City funds with County, State and Federal dollars. In order to make this happen projects must be ready to let for construction. This implies that all environmental, schematic and right of way acquisition is funded and performed at the local level. Road projects that will only involve City money do not need environmental clearance. Fiscal Note: Amount: N/A Term of Impact: [] year(s) Identified in Current Budget: Y/N Additional Action Prompted: [X ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approve the priority list as presented. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Proposed priority list Responsibilities upon Approval: Staff will follow up with required documentation




Project

Descrip

tion

Total

Environm

ental

and Sche

matics

Total ROW

Acqu

isitio

nTo

tal Engineerin

gTo

tal Estim

ated

Co

nstructio

n Co

stFund

ing

Sources

Iden

tified by

HC

MPO

1South Westgate Dr. Expan

sion

Expa

nsion from

Business 8

3 to 34th Street

410,000

$

1,430,400

$

1,125,637

$

12,507,079

$

A / B

NO

2Bo

rder Ave.

Expa

nsion from

18th to 34th Street

Local

184,989

$

2,055,431

$

A / C

NO

334th Street E

xpan

sion (5 M

i)Expa

nd ro

ad to

4 lane

s from FM 1015 to

Westgate Dr.

TxDO

T1,691,700

$

1,387,568

$

15,417,426

$

A / B

/ C

NO

418th Street E

xpan

sion

Expa

nsion from

Airp

ort D

rive to FM 1015

Local

265,000

$

191,000

$

1,908,000

$

A / C

YES / U

NFU

NDE

D5Mile 10 North Rd Expa

nsion

Expa

nsion will alleviate traffic flow

in city

615,000

$

1,350,000

$

1,434,229

$

15,935,878

$

A / B

/ C

YES / F

Y 2031

‐35

6Do

lores H

uerta North Ext.

Extension from

US 83

to M

ile 10 North

Local

**************

*************

AYES / U

NFU

NDE

D7Do

lores H

uerta Expa

nsion

Expa

nd ro

ad to

4 lane

sLocal

**************

*************

ANO

8Nolan

a Extension

Expa

nsion from

FM 1015 to FM 88 to con

nect with

west e

xpan

sion

205,000

$

605,070

$

**************

**************

A / B

/ C

NO

9FM

88 South Expa

nsion

Expa

nsion will alleviate traffic flow

in city

410,000

$

220,000

$

874,449

$

9,716,100

$

A / B

NO

10Westgate Extension 2

Expa

nd ro

ad to

4 lane

s from M

ile 11 North to

SH 107

Outsid

e City

2,560,898

$

28,454,419

$

B / C

YES / F

Y 2031

‐35

11FM

1015 Highw

ater Brid

geBridge

to avoid traffic diversio

n du

ring flo

od events

300,000

$

270,000

$

3,044,052

$

33,822,803

$

A / B

/ C

NO

Total

1,940,000

$

5,832,170

$

10,802,822

$

119,817,136

$

AvaA

vailable Fund

ing Sources:

ACity of W

eslaco

BTxDO

TC

Hida

lgo Co

unty

DWeslaco ISD

EWeslaco EDC

************* Estim

ated

cost o

f project is und

er re

view

*Sug

gested

Projects a

ssum

e a 50/50 match fo

r projects in city and

*Sugg

ested Projects Total City

Cost =

6,375,994.86

$

coun

ty limits. Project 1 is th

e on

ly project to

use only city fu

nds

Plan

ning

Projects T

otal City

Cost =

860,300.00

$

durin

g Environm

ental and

Schem

atics a

nd ROW Acquisition.

TOTA

L =

7,236,294.86

$

City of W

eslaco

Plan

ning

Cost E

stim

ates

1/13/2014

2013

Certificates of O

bligation



Project

Descrip

tion

Estim

ated

Cost

1Co

mpreh

ensive Plan

Weslaco plan to iden

tify land

use, econo

mic develop

men

t, anne

xatio

ns, etc.

150,00

0$

2Drainage Study

Stud

y to determine drainage im

provem

ent a

reas and

overall city drainage system

.50

0,00

0$

3Parks P

lan

Plan

to determine im

provem

ent a

reas fo

r city

parks.

50,000

$

4Bo

rder Avenu

e Main Tract

Railroad crossin

g51

,250

$

5Illinois A

venu

e Tract

Railroad crossin

g51

,250

$

6Re

public Street T

ract

Railroad crossin

g57

,800

$

Total

860,30

0$

City of W

eslaco

Planning

Cost E

stim

ates

2013

Certificates of O

bligation Planning

Projects

1/17

/201

4




Agenda Item No. (to be assigned by CSO): V. G.

From (name, title, department and who submitting on behalf of, if any): Jeff Underwood, Planning Director, Planning and Code Enforcement Subject: Discussion and Consideration to authorize final payment to Hidalgo County for roadway improvements to Mile 9 North Road from FM 1015 to Mile 2 West Road, with payment, in the amount of $22,317.82, to be made from the Certificates of Obligation, Series 2007. Discussion: On June 4, 2013 the City Commission approved an Interlocal Agreement with Hidalgo County for the repaving of Mile 9 North Road from FM 1015 to Mile 2 West Road with a contribution from the City not to exceed 28% of the cost of the project. At this point the project is completed and an invoice has been received by the City from Hidalgo County. Fiscal Note: Amount: N/A Term of Impact: [] year(s) Identified in Current Budget: Y/N Additional Action Prompted: [X ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approve payment to Hidalgo County Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Invoice from Hidalgo County Responsibilities upon Approval: Staff will follow up with required documentation





















Agenda Item No. (to be assigned by CSO): V. H.

From (name, title, department and who submitting on behalf of, if any): Jeff Underwood, Planning Director, Planning and Code Enforcement Subject: Approve amendment to an existing contract between the City of Weslaco and TEDSI Infrastructure Group to provide design and construction services related to roadway improvements on Sugarcane Road (Mile 9 North) from Westgate Drive (Mile 6 West) to Border Avenue (Mile 5 ½ West). Discussion: On November 19, 2013 the Weslaco City Commission agreed to an Interlocal with Hidalgo County to improve Sugarcane Road from Westgate Drive to Border Avenue. The City agreed to share costs with Hidalgo County on an equal basis, with the City’s share not to exceed $750,000 which includes engineering services and construction. The City’s portion will be paid from the 2007 Certificate of Obligation Issuance. The City of Weslaco and TEDSI entered a contract for engineering services for the aforementioned project on March 24, 2008. A stop work order was issued by the City and all design on the project was halted. The amendment, in an amount not to exceed $85,000, will allow TEDSI to finalize the design of the roadway and the related drainage detention area. If approved, staff anticipates construction on the roadway to commence in early Summer. Fiscal Note: Amount: N/A Term of Impact: [] year(s) Identified in Current Budget: Y/N Additional Action Prompted: [X ] Mayor’s Signature [ ] Public Hearing [ ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Approve the contract as presented with execution of the contract pending the execution of the Interlocal Agreement with the City by Hidalgo County. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Existing contract and proposed amendment Responsibilities upon Approval: Staff will follow up with required documentation





























































Agenda Item No. (to be assigned by CSO): V. I.

From (name, title, department and who submitting on behalf of, if any): David Salinas, Public Utilities Director, Public Utilities Department Subject: Automatic Meter Reading/Automatic Metering Infrastructure (AMR/AMI) Discussion: Discussion and consideration to authorize staff to Request Proposals of a Smart meter Automatic Metering Infrastructure and authorize the Mayor to execute all related documents and a budget amendment as require. Fiscal Note: Amount: $500 Term of Impact: 1year Identified in Current Budget: Y/N Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [x] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Responsibilities upon Approval: Upon approval, City Secretary’s office will forward a copy to the Public Utilities Department.





Agenda Item No. (to be assigned by CSO): V. J.

From (name, title, department and who submitting on behalf of, if any): David Salinas, Public Utilities Director, Public Utilities Department Subject: Rehabilitation and/or Upgrade of Lift Station No. 37 Discussion: Discussion and consideration to authorize staff to solicit for Statement of Qualifications for professional services for the Rehabilitation and/or Upgrade of Lift Station No. 37 and authorize mayor to execute all related documents and budget amendments as required. Fiscal Note: Amount: $ 84,000 Term of Impact: 1 year(s) Identified in Current Budget: No Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [x] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/a Advisory Review, if any (name of board/committee, date of action, recommendation): N/a Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Responsibilities upon Approval: Upon approval, City Secretary’s office will forward a copy to the Public Utilities Department.





Agenda Item No. (to be assigned by CSO): V. K.

From (name, title, department and who submitting on behalf of, if any): David Salinas, Public Utilities Director, Public Utilities Department Subject: Rehabilitation of Water Towers on Bridge Ave. and Kansas Ave. Discussion: Discussion and consideration to authorize staff to obtain Statement of Qualifications for the rehabilitation of City of Weslaco Water Towers located on Bridge Ave. and Kansas Ave. and authorize Mayor to execute all related documents and budget amendment as required. Fiscal Note: Amount: $ 100,000 Term of Impact: 1year(s) Identified in Current Budget: N Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [X] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: N/A Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Responsibilities upon Approval: Upon approval, City Secretary’s office will forward a copy to the Public Utilities Department.





Agenda Item No. (to be assigned by CSO): V. L.

From (name, title, department and who submitting on behalf of, if any): David Salinas, Public Utilities Director, Public Utilities Department Subject: Solicit Proposal to Purchase Lift Station Alarm Monitoring Equipment and Services. Discussion: Discussion and consideration to authorize the solicitation of proposals to purchase lift station alarm monitoring equipment and services and authorize the Mayor to execute all related documents and budget amendment as may be required.

Fiscal Note: Amount: $500 Term of Impact: 1year(s) Identified in Current Budget: N Additional Action Prompted: [X] Mayor’s Signature [ ] Public Hearing [X ] Budget Amendment [ ] Resolution [ ] Ordinance – First Reading [ ] Ordinance – Final Reading If item previously considered, provide date and action by Commission: If item requires Publication Notice, provide date and periodical of publication; indicate if comments received from letters mailed to property owners: Advisory Review, if any (name of board/committee, date of action, recommendation): N/A Recommendation for Commission Action: Staff recommends approval for the above mentioned. Attachments, if any (list and provide in Word or PDF, formatted as 8 ½ X 11”): Responsibilities upon Approval: Upon approval, City Secretary’s office will convey executed proposal to the Finance Dept. and forward a copy to the Public Utilities Department.




Documents

14 01 21 agenda supplements