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Tara Peters

Presenting with

PowerPoint

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Outline - Day 1

Presenting with PowerPoint Using PowerPoint

Slide template

Design considerations Presenting tips

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Using PP - Let's Create a Template

Open PowerPoint Blank presentation

Unique Pictures/logos Flexibility

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Using PP - Choose Slide Layout

Choose the blank slide to design your own

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Using PP - Slide Master

Select ViewMasterSlide Master All slides will have your template Add your own style

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Using PP - Header Picture

InsertPictureFrom File Select Desktop/Honors/mountain.gif Drag image to upper left corner

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Using PP - Format Title

Click the title text box outline Change font (Tahoma) Change font size (36) Select justification (Right) Move to upper right corner Select ViewToolbarsDraw On the Draw toolbar select

DrawOrderBring to Front

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Using PP - Format Title

Do you see this on your screen?

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Using PP - Modify Slide Master Template

Delete the three text boxes at the bottom While holding shift select them Press delete

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Using PP - Create Footer

Add color Use logos from Web sites

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Using PP - Create Footer Border

Create a footer border Select rectangle tool from the Draw toolbar Draw a rectangle to cover the bottom of slide Double-click rectangle to format Change fill

Pull down FillColor menu Select Fill Effects then Texture Select Paper Bag

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Using PP - Getting Web Logos

Open Web Browser Enter www.ualberta.ca/ualberta/img/UA6.jpg Right click the logo Select Save Picture As Save in Desktop/Honors folder Get Canadian Psychological Association logo

from: www.cpa.ca/ Close Browser

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Using PP - Web Logos Note

Most logos are proprietary and should never be altered or used unless you are certain that the institution would appreciate your acknowledgement.

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Using PP - Insert, Place, & Link Logos

InsertPictureFrom File Shrink the images Move logos to each corner

Press Ctrl and use arrows to position just right

InsertHyperlink www.cpa.ca www.ualberta.ca/ualberta/img/UA6.jpg Links only work during Slide Show

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Using PP - Is This What You See?

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Using PP - Format Text Area

Text area options: Font (Arial/Times) Font Size (32-28) Placement (center)

Bullets Colors Level

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Using PP - Format Background

Change background color FormatBackground Select More Colors from the pull-down menu On the Standard tab page, pick a brown Click the Custom tab Use the bar on the right to pick a beige Select OK then Apply

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Using PP - Create Slides

See your template on a slide/slide show ViewNormal ViewSlide Show

Check Hyperlinks Right clickEnd Show

Create more slides with the template InsertNew Slide

Insert Title Slide Insert Bulleted List slide

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Using PP - Opps, Looks Funny

The background breaks the title header ViewMasterSlide Master Draw a rectangle over the header

Keep same height as the mountains

Double-click the rectangle Fill = white Line = no line

DrawOrderSend to Back

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Using PP - That's Better!

ViewNormal All of your slides should reflect this change

You may not want the clutter of the template design when showing figures or data tables

Insert the new slide you want to be different FormatBackground Then check omit background graphics from

master Be sure to click Apply, not Apply to all

Don't worry, there's always undo

Using PP - "I don't need a Template"

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Using PP - What's Next

What have we covered? Design considerations Presenting tips

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Using PP - What did we cover?

Using drawing tools Inserting slides Editing slide template Erasing template Hyperlinks

Creating new slides Using Slide Master Inserting images Saving Web logos Formatting text

You're practically an expert! Remaining functions will be covered next week

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Design - Why Did We Do What We Did?

You rattled off a number of instructions on how to build templates, but why should we follow these suggestions?

Q

A Important elements of presentation design…

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Design - Tips Disguised as Q&A

Why insert a title slide?Q

A Presentation title, name and institution. Good slide while you're waiting to begin Introduce your talk

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Design - Tips Disguised as Q&A

Why use a template?Q

A Saves time Adds life with little work Consistent look Directs audience's attention

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Design - Tips Disguised as Q&A

Why use headers?Q

A Logical place for slide title Create outline and follow it Use outline sections as slide titles Keep title on relevant slides

Add some visual appeal Directs attention

Easily find your title Content is consistently below

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Design - Tips Disguised as Q&A

Why use footers?Q

A Your, your lab's or institution's logo Logo of funding provider Acknowledge resources Context for the audience Visual appeal

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Design - Tips Disguised as Q&A

Why did we use those fonts?Q

A Easy to read Title: different but easy to read Content: usually Times or Arial Keep fonts consistent

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Design - Tips Disguised as Q&A

Why did we use those font sizes?Q

A Easy to see Title: 36-point Content: 32 or 28-point

Dictates slide capacity Consider the room where you present

larger room, larger font

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Design - Tips Disguised as Q&A

Why center text box?Q

A Balance slide Leave white space around edges

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Design - Tips Disguised as Q&A

Why bother with bullets in the template?Q

A Force yourself to be concise Keep any sentences short Point form Say it, audience shouldn't read it

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Design - Tips Disguised as Q&A

Why insert new slides?Q

A To make a point Don't overload slides, insert another

Text shouldn't fill more than 50% of slide Don't worry!

The rest of the information…

Obviously presentation won't fit on one so why ask a silly question?

Q

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Design - Tips Disguised as Q&A

…is only a click away!

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Design - Tips Disguised as Q&A

Why "waste space" with header and footer?Q

A Previously mentioned advantages Visual appeal Limit amount of text you can add

If you wonder if you've exceeded slide capacity, you have!

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Design - Tips Disguised as Q&A

Why use background color?Q

A White can seem too bright Soften your slides Add elegance

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Design - Problem

Impress audience with content, not slides Design must not take away from content

Problem spending more time designing slides than content

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Design - Problem

Consider

Colours Fonts Slide capacity Structure Consistency Simplicity

But…

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Presenting - Content

Focus on content!

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Presenting - Content

Most Importantly Know your topic! Practise your presentation!

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Presenting - Communicating

Communicating to audience Be enthusiastic Speak loud and clear Make eye contact Move and point to screen if need be

…but don't fidget

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Presenting - Communicating

Communicating with audience Does your audience understand?

Ask them questions Engage but don't scare your audience

Good presentation may amuse Excellent presentation will leave

audience with greater understanding

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Presenting - Handouts

Provide Handouts From PowerPoint

FilePrint Print What: Handouts Customize

Develop handouts from scratch

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Presenting - Etiquette

Etiquette Be prepared Be rested Dress appropriately Practise Test presentation equipment Relax

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Presenting - Etiquette

Etiquette Remain focused on your topic Consider audience knowledge level Explain topics clearly yet concisely Gauge your audience

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Outline - Day 2

Presenting with PowerPoint Graphing

Inserting objects Data representation Animation

Slide Transition Sounds Transporting presentation

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Graphing

Lots of work today! Many, many graphing features

Touch on basics Try on your own!

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Graphing – Insert Object

Insert Word object Can be edited within PP Survey data

InsertObject Choose "create from file" This uses existing file Browse for file

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Graphing - Entering Data

InsertChart Or InsertNew Slide Type: Chart

Complete data table Enter variable names and values

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Graphing - Edits

Has no title Useless legend Missing labels along x-axis Too much going on along y-axis Too 3D Too green Etc…

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Graphing - Edits

ChartChart Options Title Tab, add title Legend Tab, uncheck Show Legend

Double click on x-axis labels Select Scale Tab Enter 1 in "Number of Categories…Labels" box You can also change the font in this window

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Graphing - Edits

Double click on y-axis labels Select Scale Tab Enter desired values in check boxes

Major Unit controls labels

ChartChart Type Let's use first column type (just bars)

Double click on green bars Format (lines/colors)

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Graphing - Data Presentation

Is there a better way to the present data? Let's take a look

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1) How experienced are you with computers?

No experience Expert 1 2 3 4 5 6 7

2) How comfortable are you with using computers?

Not at all Very 1 2 3 4 5 6 7

3) How experienced are you with PowerPoint?

Never use it Use it often 1 2 3 4 5 6 7

4) How comfortable are you with using PowerPoint (or learning about it)?

Not at all Very 1 2 3 4 5 6 7

5) How many oral presentations can you recall ever giving?

0 1 2 3 4 5 6+ 6) How comfortable are you (or think you’d be) with giving oral presentations?

I’d rather be dead! Love talking in front of others! 1 2 3 4 5 6 7

4.75

5.00

1.83

4.75

3.25

4.33

Computers

PowerPoint

Presenting

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Graphing - Recode Data

With the chart selected, ViewDatasheet Reorganize data

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Graphing - Data Presentation

Need legend ChartChart Options

Change groupings DataSeries in Columns These options reverse the groupings

Change orientation ChartChart Type Select Bar

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Graphing - Inserting Charts

Use graph saved from another application If Word, Excel etc InsertObject For gif, jpg etc InsertPictureFrom File

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Graphing - Enter Line &Values

On Draw toolbar select line tool Draw the line

Format line Color something salient Width 4pts

On Draw toolbar select text tool Enter box with r-value (.64) Enter box with p-value (< .05)

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Graphing - Animate Graph

Slide ShowCustom Animation Under "Check to animate slide objects"

Check the box beside "Line" Appears in "Animation Order" window on

the "Order & Timing" tab

Click the "Effects" tab Select an effect (how the line will appear)

Repeat for each text box

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Animation - Details

Gradual revelation as topic is explained

Only works during slide show

Can be timed instead of on mouse click

Don't overdo it!

Animations can disappear on next event

Can add sound to an event

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Slide Transition

Slide ShowSlide Transition Select features Again…don't annoy your audience

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Sounds

InsertMovies & SoundSound from File

Use with discretion Can also play movies

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Transport - Options

Print slides & make into transparencies Transparencies available at SUB copy shop

FilePack and Go May require more than one floppy disk Presentation uploads to any computer

FileSave as Web Page FTP into GPU account to post on Internet

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Transport – Plan Ahead

Back up plan; computers fail! Don't leave transfer to the last minute!

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Questions?

Questions

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Please take a moment to tell me what you thought of this presentation.

Evaluation

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Design - Tips Disguised as Q&A

Why center text box?Q

A Balance slide Leave white space around edges

Design – Tips Disguised as Q&AWhy insert new slides?Q

A To make a point Don't overload slides,

insert another Text shouldn't fill

more than 50% of slide

Don't worry! The rest of the

information…

Obviously presentation won't fit on one so why ask a silly question?

Q