1 of 5 Working with the euro Last updated: 05-00 Online Walkthrough: Working with the euro 1. Project LicensingProject Licensing 2. Set up currenciesSet

Working with the euro

Last updated: 05-00 1 of 5

Online Walkthrough: Working with the euro1. Project Licensing2. Set up currencies3. Set up alternate currencies4. Realise your exchange gains/losses (Enter transactions)5. Review and report on transactions6. Run account currency conversions7. Convert base currency8. Convert bank currency



Licencing the project DA0659 (euro) provides the following functionality enhancements to your system:

Compliance with EC regulations for all exchange rate calculations including:

inverse rate calculations

triangulation

fixing of rates

Dual currency visibility in enquiries and reports

Realisation and posting of exchange gains and losses

Utilities for converting the Customer, Supplier, G/L reporting currency, bank currency and your base currency

Licencing the project DA0659 (euro) provides the following functionality enhancements to your system:

Compliance with EC regulations for all exchange rate calculations including:

inverse rate calculations

triangulation

fixing of rates

Dual currency visibility in enquiries and reports

Realisation and posting of exchange gains and losses

Utilities for converting the Customer, Supplier, G/L reporting currency, bank currency and your base currency

Summary



Licencing the project DA0659 introduces the functionF4-Rates to the following areas:

G/L Transaction enquiries

Accounts Receivable and Accounts Payable Invoice entry

Purchase Order Processing Invoice entry

Accounts Receivable and Accounts Payable Cash entry

Licencing the project DA0659 introduces the functionF4-Rates to the following areas:

G/L Transaction enquiries

Accounts Receivable and Accounts Payable Invoice entry

Purchase Order Processing Invoice entry

Accounts Receivable and Accounts Payable Cash entry

The Function ‘F4-Rates’



If the exchange rate is not fixed, the rate can be altered as necessary

If the exchange rate is not fixed, the rate can be altered as necessary

Selecting F4-Rates from any of the options listed on the previous slide displays this window

Selecting F4-Rates from any of the options listed on the previous slide displays this window

The Function ‘F4-Rates’

Here, the currencies are detailed, i.e. the source, target and cross currencies

Here, the currencies are detailed, i.e. the source, target and cross currencies



Currencies

Currencies



1 Create the euro currency like any other currency, e.g. with a base currency of FRF set up:

FRF to EUR

2 Create the euro currency pairs for all other ‘in’ countries

EUR to ITLEUR to DEM etc.

3 Link the national currency units using the euro as the cross-currency

FRF to DEM

EUR

1 Create the euro currency like any other currency, e.g. with a base currency of FRF set up:

FRF to EUR

2 Create the euro currency pairs for all other ‘in’ countries

EUR to ITLEUR to DEM etc.

3 Link the national currency units using the euro as the cross-currency

FRF to DEM

EUR

Steps to Setting Up the Currencies



0 (zero) indicates that the number of digits in the exchange rate is variable

6 significant digits are required for the euro

0 (zero) indicates that the number of digits in the exchange rate is variable

6 significant digits are required for the euro

The Currency File (ce_currency_entry)

The Significant digits field signifies the number of digits required for the exchange rate between the reference currency and this currency

The Significant digits field signifies the number of digits required for the exchange rate between the reference currency and this currency



If you leave the field blank, this indicates that the exchange rate is variable (not fixed)

If you leave the field blank, this indicates that the exchange rate is variable (not fixed)

Select this field to indicate that the exchange rate between the base currency and this currency code is fixed

Select this field to indicate that the exchange rate between the base currency and this currency code is fixed

Then type in this field the date the fixed rate indicator becomes effective

Then type in this field the date the fixed rate indicator becomes effective




This field is only used if this currency code has become obsolete and its legal tender status withdrawn

This field is only used if this currency code has become obsolete and its legal tender status withdrawn

If you will be using triangulation between this currency pair, enter the cross currency code to be used for the triangulation in this field

If you will be using triangulation between this currency pair, enter the cross currency code to be used for the triangulation in this field

Then enter the date the cross currency code becomes effective

Then enter the date the cross currency code becomes effective




The Effect of Fixing a Rate

1 You will not be able to amend the rate in transaction entry

2 Only the variable rate of a triangulation will be capable of being changed

FRF to GBP

Fixed Variable rate rate

EUR

3 Realised gains / losses will not be posted on cash application – assumes already realised

4 The total value of a Sales Invoice in Base currency will be fixed to be the exact equivalent of the foreign value

1 You will not be able to amend the rate in transaction entry

2 Only the variable rate of a triangulation will be capable of being changed

FRF to GBP

Fixed Variable rate rate

EUR

3 Realised gains / losses will not be posted on cash application – assumes already realised

4 The total value of a Sales Invoice in Base currency will be fixed to be the exact equivalent of the foreign value



Alternate Currencies

Alternate Currencies



The concept of an alternate currency allows transaction values on selected reports and enquiries to be retranslated to a predefined alternate currency as defined on the customer or supplier account

This dual currency visibility gives users in the European Community a flexible advantage whilst they move through the transition phase to full monetary union

It should be noted that, although the rates between national currencies within the euro zone are fixed, this capability can equally well be used between variable rate currencies – in those cases the current rate is used

The concept of an alternate currency allows transaction values on selected reports and enquiries to be retranslated to a predefined alternate currency as defined on the customer or supplier account

This dual currency visibility gives users in the European Community a flexible advantage whilst they move through the transition phase to full monetary union

It should be noted that, although the rates between national currencies within the euro zone are fixed, this capability can equally well be used between variable rate currencies – in those cases the current rate is used

Concept of Alternate Currencies



It should be noted that the following examples of the functionality available within Accounts Receivable are also applicable to Accounts Payable

It should be noted that the following examples of the functionality available within Accounts Receivable are also applicable to Accounts Payable

Note:



The Customer File (sl_customer_entry)

The ‘Alternate Currency’ field within the Customer file is used as the default second currency for enquiry toggles and dual currency reporting

The ‘Alternate Currency’ field within the Customer file is used as the default second currency for enquiry toggles and dual currency reporting

This enables companies to print documents such as statements in both the alternative currency and the normal currency of the customer

This enables companies to print documents such as statements in both the alternative currency and the normal currency of the customer

Note: Toggles and reports use the system key value SLALTCURR where the value on the customer record is blank

Note: Toggles and reports use the system key value SLALTCURR where the value on the customer record is blank

Unlike the customer currency, the alternate currency can be amended if required

Unlike the customer currency, the alternate currency can be amended if required



Transactions Enquiry (sl_open_item_enq)The (F4-AltCurr) function key switches the ‘foreign’ values between the customer account currency and the alternate currency

The (F4-AltCurr) function key switches the ‘foreign’ values between the customer account currency and the alternate currency

Note: The system keys SLALTCURR and the equivalent Accounts Payable key, PLALTCURR, hold the default alternate currency for the account

Note: The system keys SLALTCURR and the equivalent Accounts Payable key, PLALTCURR, hold the default alternate currency for the account

This option uses the alternate currency field from the customer account allowing open item transaction enquiries to be made in both the customer’s account currency and the alternate currency

This option uses the alternate currency field from the customer account allowing open item transaction enquiries to be made in both the customer’s account currency and the alternate currency



Sales Orders Enquiry (op_order_enquiry)

The functionality available in this option is similar to the functionality available in the Transactions enquiry options

The functionality available in this option is similar to the functionality available in the Transactions enquiry options

This function (F14-AltCurr) switches all values between the account currency and the alternate currency

This function (F14-AltCurr) switches all values between the account currency and the alternate currency



Exchange Gains& Losses

Exchange Gains & Losses



One of the effects of the introduction of fixed rates between national currencies and the euro is that gains and losses on exchange should be realised in the accounting period prior to the rates being fixed – subject to local rules

Two options are available to cater for this:

the option Realise Exchange Differences posts the realised differences

the Foreign Currency report allows posting of the unrealised gains/losses as a reversing journal

Note: Project DA0331 (Gains & Losses) must be licensed to use this functionality

One of the effects of the introduction of fixed rates between national currencies and the euro is that gains and losses on exchange should be realised in the accounting period prior to the rates being fixed – subject to local rules

Two options are available to cater for this:

the option Realise Exchange Differences posts the realised differences

the Foreign Currency report allows posting of the unrealised gains/losses as a reversing journal

Note: Project DA0331 (Gains & Losses) must be licensed to use this functionality

Overview



This option posts an exchange revaluation adjustment to the Open Item file and a journal to the General Ledger

Subsequent cash applications will recognise that the items have been fixed and an unrealised exchange adjustment will not be posted

This option posts an exchange revaluation adjustment to the Open Item file and a journal to the General Ledger

Subsequent cash applications will recognise that the items have been fixed and an unrealised exchange adjustment will not be posted

If you select any of these fields, you must also type in the General Ledger journal details

If you select any of these fields, you must also type in the General Ledger journal details

Realise Exchange Differences (sl_realise_exch / pl_realise_exch)

Warning:Run this option as a one-off exercise before marking the currency as fixed – otherwise no items will be selected

Warning:Run this option as a one-off exercise before marking the currency as fixed – otherwise no items will be selected



Running this option ensures that exchange differences are only generated for items posted at a variable rate that have not previously been fixed via the option Realise Exchange Differences

Running this option ensures that exchange differences are only generated for items posted at a variable rate that have not previously been fixed via the option Realise Exchange Differences

If this field is selected, the detail will be printed for each open item for each customer selected – if left blank, a summary by customer will be printed

If this field is selected, the detail will be printed for each open item for each customer selected – if left blank, a summary by customer will be printed

This date determines the currency rate used; normally a date in the next period

This date determines the currency rate used; normally a date in the next period

Foreign Currency Analysis (sl_foreign_currency / pl_foreign_currency)



You can optionally generate a reversing General Ledger journal to post the unrealised exchange gains and losses

You can optionally generate a reversing General Ledger journal to post the unrealised exchange gains and losses

Select these fields as required to generate a reversing General Ledger journal for gains, losses or both, then select F6-Next to generate a journal number

Select these fields as required to generate a reversing General Ledger journal for gains, losses or both, then select F6-Next to generate a journal number




Finally, enter the effective date for the journal and the journal description, before confirming the report details

Finally, enter the effective date for the journal and the journal description, before confirming the report details




Control Account Maintenance (ce_control_ac_maint)

The Unrealised Gains/Losses defined in the Control Accounts master file are used in the Foreign Currency Analysis posting

The Unrealised Gains/Losses defined in the Control Accounts master file are used in the Foreign Currency Analysis posting



ReviewingTransactions

Reviewing Transactions



The following options present the user with the opportunity to review both order prices and values in an alternate currency:

Standard Orders

Quotations

Sales Orders

Sales Invoices

Sales Credits

Credit Reclaims

The details on the following slide apply to each of the options listed above

The following options present the user with the opportunity to review both order prices and values in an alternate currency:

Standard Orders

Quotations

Sales Orders

Sales Invoices

Sales Credits

Credit Reclaims

The details on the following slide apply to each of the options listed above

Sales Order Processing



Sales Orders (op_order_entry)

In this example a conversion exists in the Currency file between the currency DEM (the customer currency) and the alternate currency FRF (detailed on this window)

In this example a conversion exists in the Currency file between the currency DEM (the customer currency) and the alternate currency FRF (detailed on this window)

The order summary screen has a similar toggle to enable viewing of the total order and line values in an alternate currency

The order summary screen has a similar toggle to enable viewing of the total order and line values in an alternate currency

The function F14-AltCurr displays the order amounts in any alternate currencies in this window

The function F14-AltCurr displays the order amounts in any alternate currencies in this window



Reporting uponTransactions

Reporting upon Transactions



The option Alternate Reporting Currency allows the reporting parameters for the following reports to be set up:

Statements

Reminder letters

Sales Invoices

Contract Management Invoices

The alternate currency fields for each of these reports must be unsuspended on the print forms using Forms Editor

The option Alternate Reporting Currency allows the reporting parameters for the following reports to be set up:

Statements

Reminder letters

Sales Invoices

Contract Management Invoices

The alternate currency fields for each of these reports must be unsuspended on the print forms using Forms Editor

Alternate Reporting Currency



You can specify your output requirements to present dual currency details and/or totals on a customer by customer basis

For example :

Account : C001

Base Euro

Line 1 100 33

Line 2 100 33

Line 3 100 33

Total Base 300

You can specify your output requirements to present dual currency details and/or totals on a customer by customer basis

For example :

Account : C001

Base Euro

Line 1 100 33

Line 2 100 33

Line 3 100 33

Total Base 300




or summing the detail

For example :

Account : C002

Base Euro

Line 1 100 33

Line 2 100 33

Line 3 100 33

Total Base 300

Total EUR 99

or summing the detail

For example :

Account : C002

Base Euro

Line 1 100 33

Line 2 100 33

Line 3 100 33

Total Base 300

Total EUR 99




or calculating the foreign value from the total

For example :

Account : C002

Base

Line 1 100

Line 2 100

Line 3 100

Total Base 300

Total EUR 100

or calculating the foreign value from the total

For example :

Account : C002

Base

Line 1 100

Line 2 100

Line 3 100

Total Base 300

Total EUR 100




This option controls the fields that will be printed on specified reports

This option controls the fields that will be printed on specified reports

Warning: You must first ensure that the fields exist on the user’s formset

Warning: You must first ensure that the fields exist on the user’s formset

Using the arrow keys, select the report you wish to amend and Enter

Using the arrow keys, select the report you wish to amend and Enter

Alternate Reporting Currency (ce_alt_rep_cont)



Selecting this field will enable the printing of the alternate currency of each detail line

Selecting this field will enable the printing of the alternate currency of each detail line

Selecting this field will enable the printing of the alternate currency of the totals

Selecting this field will enable the printing of the alternate currency of the totals

If you want the alternate currency total to be derived from the sum of the details then select this field

If you want the alternate currency total to be derived from the sum of the details then select this field Otherwise the alternate total

will be derived from the conversion of the total amount

Otherwise the alternate total will be derived from the conversion of the total amount




If you wish to amend the layout for an individual customer, select F8-Add

If you wish to amend the layout for an individual customer, select F8-Add


The amended display requirements for each of the default reports are then displayed

The amended display requirements for each of the default reports are then displayed



The same window as previously is displayed – enter the report name or select via F2-Browse

The same window as previously is displayed – enter the report name or select via F2-Browse

and enter the customer to be associated with the report

and enter the customer to be associated with the report

When you have accepted these details you are prompted to select your display requirements as before

When you have accepted these details you are prompted to select your display requirements as before




The new report and account is displayed on the selection menu

The new report and account is displayed on the selection menu

Note: The procedures detailed for this option also apply to the option Alternate Reporting Currency for Accounts Payable

Note: The procedures detailed for this option also apply to the option Alternate Reporting Currency for Accounts Payable


but this time we can see the customer account number

but this time we can see the customer account number



For General Ledger reports, the Special Reports functionality allows the printing of a Currency column type

You therefore have a choice of reporting your euro results using this facility, or by changing your G/L reporting currency

For General Ledger reports, the Special Reports functionality allows the printing of a Currency column type

You therefore have a choice of reporting your euro results using this facility, or by changing your G/L reporting currency

General Ledger Special Reports



Special Report Definition (nl_spec_report_def)

This option includes a column type ‘CURR’ which allows values printed in a previous column to be converted and printed in a different currency

This option includes a column type ‘CURR’ which allows values printed in a previous column to be converted and printed in a different currency The function F4-Currency displays the

Currency Column Extra Details form, allowing the currency details to be changed

If the currency type (base or reporting) is not entered at this point, the default type defined in the system key NLCURRTYPE is used

The function F4-Currency displays the Currency Column Extra Details form, allowing the currency details to be changed

If the currency type (base or reporting) is not entered at this point, the default type defined in the system key NLCURRTYPE is used

Enter the currency in the Budget column

Enter the currency in the Budget column



Special Reports (nl_spec_report_run)

The report output will include the new columns as defined

The report output will include the new columns as defined



Account CurrencyConversions

Account Currency Conversions



Conversion Types

Three conversions are provided with euro Phase 1:

Customer

Supplier

G/L Reporting Currency

Three conversions are provided with euro Phase 1:

Customer

Supplier

G/L Reporting Currency



Customer CurrencyConversion

Customer Currency Conversion



Allows any customer account currency to be changed to a new currency

Converts currency values for open items, invoices, sales orders, scheduled orders etc.

Retains the posted General Ledger and Tax Register values in their original posting currency

Archives amended transactions in ‘e’ files, e.g. sliteme, slinve

Allows any customer account currency to be changed to a new currency

Converts currency values for open items, invoices, sales orders, scheduled orders etc.

Retains the posted General Ledger and Tax Register values in their original posting currency

Archives amended transactions in ‘e’ files, e.g. sliteme, slinve

Customer Currency Conversion Summary



Customer Currency Conversion Entry (cv_cust_curr_entry / sl_curr_conv_entry)

This window is used to enter the set-up details in preparation for the conversion of a customer to another currency

This window is used to enter the set-up details in preparation for the conversion of a customer to another currency

Enter the customer account you wish to convert and the date you expect to run the conversion

Enter the customer account you wish to convert and the date you expect to run the conversion



You can specify the detail that is recorded in the Audit file


The currency you wish to convert to must exist on the Currency file



And assign a new price list And assign a new price list

It is recommended that you convert all orders

It is recommended that you convert all orders

You can also optionally set up the alternate currency to be the current customer currency

You can also optionally set up the alternate currency to be the current customer currency




A G/L journal will be created if the control account changes as a result of changing the currency code

You can post at various levels using this flag

A G/L journal will be created if the control account changes as a result of changing the currency code

You can post at various levels using this flag

Next, proceed to the option Customer Currency Conversion to convert the customer to the new currency

Next, proceed to the option Customer Currency Conversion to convert the customer to the new currency



Customer Currency Conversion (cv_cust_conv / sl_curr_conv)

This option is used to convert the currency of a customer or a group of customers, and all associated files, where the requirements have previously been defined via the option Customer Currency Conv Entry

This option is used to convert the currency of a customer or a group of customers, and all associated files, where the requirements have previously been defined via the option Customer Currency Conv Entry

Note: The system key CECONVDIR must be set to a directory in which the table ce_curr_audit (cecuraud.m) resides and where information for the archive files is to be written


To convert a single customer select F4-Single

To convert a single customer select F4-Single

Otherwise select F8-GroupOtherwise select F8-Group



Either confirm these details or select ESC-Exit twice and amend the conversion requirements


If you selected F4-Single the conversion details defined via the option Customer Currency Conv Entry are displayed

If you selected F4-Single the conversion details defined via the option Customer Currency Conv Entry are displayed




Select this field to run a hypothetical conversion on all files associated with the customer

Select this field to run a hypothetical conversion on all files associated with the customer

Warning:The conversion to the new currency will take place when this field is left blank


When you are satisfied that the conversion runs without generating any errors, rerun the customer account conversion leaving the Run conversion as report only? field blank – to update the Customer file and all associated files with the new currency

When you are satisfied that the conversion runs without generating any errors, rerun the customer account conversion leaving the Run conversion as report only? field blank – to update the Customer file and all associated files with the new currency




The procedures for converting the supplier currency are the same as the procedures detailed for converting the customer currency

The associated options are as follows:

Supplier Currency Conversion Entry (cv_supp_curr_entry / pl_curr_conv_entry)

Supplier Currency Conversion (cv_supp_conv / pl_curr_conv)

The procedures for converting the supplier currency are the same as the procedures detailed for converting the customer currency

The associated options are as follows:

Supplier Currency Conversion Entry (cv_supp_curr_entry / pl_curr_conv_entry)

Supplier Currency Conversion (cv_supp_conv / pl_curr_conv)

Supplier Currency Conversion



G/L Reporting CurrencyConversion

G/L Reporting Currency Conversion



GL Reporting Currency Conversion (cv_nl_rep_conv)

This option generates new reporting currency values based on either the reporting currency or the base currency

This option generates new reporting currency values based on either the reporting currency or the base currency

The number of Source currency fields displayed is dependent on the setting of the system key NLMULTFOR – if set to YES up to 15 fields are displayed, if set to NO, only one field is displayed

The number of Source currency fields displayed is dependent on the setting of the system key NLMULTFOR – if set to YES up to 15 fields are displayed, if set to NO, only one field is displayed

The effective date is used to derive a period and year from the current financial calendar, which in turn will determine the reporting currency rate at which the conversion will take place

The effective date is used to derive a period and year from the current financial calendar, which in turn will determine the reporting currency rate at which the conversion will take place

Note: If you leave the Source currency blank, the base currency is used as the source

Note: If you leave the Source currency blank, the base currency is used as the source




The level for the reporting currency to balance to is also determined by the system keys

if NLREPTBAL is set to YES this field is set to 1

but if

if NLMULTFOR is set to YES this field is set to 0

The level for the reporting currency to balance to is also determined by the system keys

if NLREPTBAL is set to YES this field is set to 1

but if

if NLMULTFOR is set to YES this field is set to 0



Select the field Report only to run a hypothetical conversion on all files associated with the source currency(s)

Select the field Report only to run a hypothetical conversion on all files associated with the source currency(s)

Warning:If you leave this field blank and select CR-Confirm the conversion to the new currency will take place

Warning:If you leave this field blank and select CR-Confirm the conversion to the new currency will take place



When you have checked fully the details of the report and are ready to perform the ‘actual’ generation of the new reporting currency values, leave the field Report only blank and CR-Accept

When you have checked fully the details of the report and are ready to perform the ‘actual’ generation of the new reporting currency values, leave the field Report only blank and CR-Accept




Base CurrencyConversion

Base Currency Conversion



Allows your base currency to be changed to a new currency, including any associated currencies or rates

Allows your General Ledger to be changed to a new currency independently of your other ledgers

Enables large international companies to start accounting internally in the euro prior to 1st July 2002

Enables small to medium-sized non-cash handling companies to start accounting internally in the euro prior to 1st July 2002

Allows your company to manage the change to a new currency to suit the market conditions rather than being forced to change at the busiest time of the accounting cycle

Note: For companies within the participating member states of the EMU, conversion to the euro must take place before cancellation of the legal tender status of the national currency. This must be completed by July 2002 at the latest.

Allows your base currency to be changed to a new currency, including any associated currencies or rates

Allows your General Ledger to be changed to a new currency independently of your other ledgers

Enables large international companies to start accounting internally in the euro prior to 1st July 2002

Enables small to medium-sized non-cash handling companies to start accounting internally in the euro prior to 1st July 2002



Base Currency Conversion Summary



Base Currency Conversion Control

The conversion of your base currency to a different currency is controlled by a set of pre-configured files held in your system which contain details of the tables and columns to be converted

Only tables contained in the system table ce_curr_tables will be selected for conversion. Each table in ce_curr_tables will only be selected if it is relevant to the type of conversion (i.e. base), and if the table is turned on (defined by a project switch, system key and special function).

The conversion will write the details of the conversion to the audit table ‘ce_curr_audit’ (cecuraud.m) and the System Log

The conversion of your base currency to a different currency is controlled by a set of pre-configured files held in your system which contain details of the tables and columns to be converted

Only tables contained in the system table ce_curr_tables will be selected for conversion. Each table in ce_curr_tables will only be selected if it is relevant to the type of conversion (i.e. base), and if the table is turned on (defined by a project switch, system key and special function).

The conversion will write the details of the conversion to the audit table ‘ce_curr_audit’ (cecuraud.m) and the System Log



Warning:You must take a complete backup of your data before converting your

base currency

Warning:You must take a complete backup of your data before converting your

base currency

Warning



Test Base Currency Conversion (cv_test_base_conv)

This option enables you to test a specific table prior to running your base currency conversion

This option enables you to test a specific table prior to running your base currency conversion

Enter your table name in this window, then CR-Accept…

Enter your table name in this window, then CR-Accept…



Base Currency Conversion (cv_emu_base_conv)

The current base currency of your system is displayed for reference – it is taken from the currency defined in the system key BASECURR

The current base currency of your system is displayed for reference – it is taken from the currency defined in the system key BASECURR

The base currency of your General Ledger is also displayed for reference – from the value defined in the system key NLBASECURR

The base currency of your General Ledger is also displayed for reference – from the value defined in the system key NLBASECURR

…to load the Base Currency Conversion window

This window is used to enter the set-up details in preparation for the conversion of your base currency to another currency

…to load the Base Currency Conversion window

This window is used to enter the set-up details in preparation for the conversion of your base currency to another currency



Select this field to convert just your General Ledger

Select this field to convert just your General Ledger

and select this field to convert the rest of your system as well

and select this field to convert the rest of your system as well

You can optionally convert either your whole system or just your General Ledger

You can optionally convert either your whole system or just your General Ledger




Warning:You must ensure that a ‘yearly’ (type Y) rate exists in the Currency file between the current base/General Ledger base currency and the currency you are converting to

Warning:You must ensure that a ‘yearly’ (type Y) rate exists in the Currency file between the current base/General Ledger base currency and the currency you are converting to

Enter the currency you want to convert to and the date you expect to run the conversion

Enter the currency you want to convert to and the date you expect to run the conversion






Select this field to swap your reporting values with the corresponding base currency values – where they exist

Otherwise, the base values are converted using the exchange rate between your existing base currency and the currency you are converting to

Select this field to swap your reporting values with the corresponding base currency values – where they exist

Otherwise, the base values are converted using the exchange rate between your existing base currency and the currency you are converting to





Select this field to run a hypothetical conversion on all files associated with the base/General Ledger base currency

Select this field to run a hypothetical conversion on all files associated with the base/General Ledger base currency Warning:

The conversion to the new currency will take place when this field is left blank


You can optionally specify the minimum value you want converted

You can optionally specify the minimum value you want converted






Progress of your conversion to the new currency is displayed on the screen

Progress of your conversion to the new currency is displayed on the screen




If you selected the field Swap values, this window is also displayed – it shows the General Ledger codes having their base value swapped with the corresponding reporting currency value

If you selected the field Swap values, this window is also displayed – it shows the General Ledger codes having their base value swapped with the corresponding reporting currency value



The audit information generated by the conversion should be used to establish whether the conversion has been successful

Particular reference should be paid to the ‘conv_result’ column – this column will contain an error number, values of which are shown on the following slides

Note: You can use Report Writer to examine the results of the conversion in the audit table

The audit information generated by the conversion should be used to establish whether the conversion has been successful

Particular reference should be paid to the ‘conv_result’ column – this column will contain an error number, values of which are shown on the following slides

Note: You can use Report Writer to examine the results of the conversion in the audit table

Base Currency Conversion: Audit Information (ce_curr_audit)



Error Error number name Explanation

0 CONVERSION_OK Conversion successful1 COLUMN_FAILED Failed to convert column2 ROW_FAILED Failed to convert all column values on

a row3 TABLE_FAILED Failed to convert table4 TABLE_ERRORS Error associated with a table, either a

row has failed or a post table/row function has failed

5 FUNC_NOT_IN_ARRAY The special function called could not be found in the internal array of functions specified

6 NULL_FUNCTION_NAME Missing function definition or functionfailure – possible configuration error


0 CONVERSION_OK Conversion successful1 COLUMN_FAILED Failed to convert column2 ROW_FAILED Failed to convert all column values on

a row3 TABLE_FAILED Failed to convert table4 TABLE_ERRORS Error associated with a table, either a

row has failed or a post table/row function has failed

5 FUNC_NOT_IN_ARRAY The special function called could not be found in the internal array of functions specified

6 NULL_FUNCTION_NAME Missing function definition or functionfailure – possible configuration error





7 RELATIVE_NOT_FOUND Missing information, e.g. unable to find header for a detail, or extra associated information

8 INVALID_COLUMN_TYPE The column_type specified in ce_curr_columns for this column is not a recognised type

9 CURRCODE_SWITCH_FAILED Failed to change a string value for a column

10 CURRVAL_SWITCH_FAILED Failed to change a currency value for this row

11 RATES_ERROR Failed to get rates for alternative currency conversion

12 FUNC_FAILED Default error when a special function has failed


7 RELATIVE_NOT_FOUND Missing information, e.g. unable to find header for a detail, or extra associated information

8 INVALID_COLUMN_TYPE The column_type specified in ce_curr_columns for this column is not a recognised type

9 CURRCODE_SWITCH_FAILED Failed to change a string value for a column

10 CURRVAL_SWITCH_FAILED Failed to change a currency value for this row

11 RATES_ERROR Failed to get rates for alternative currency conversion

12 FUNC_FAILED Default error when a special function has failed





13 MISSING_IN_DICTIONARY Incorrect information for table asked to describe

14 ROW_WRITE_FAILED Failed to write row changes

15 ARCROW_WRITE_FAILED Failed to write row to archive file16 CONTROL_ACC_MISSING Unable to find control account

(associated with control account update)

17 NO_JOURNAL_NUMBER Unable to get a journal number for control account postings


13 MISSING_IN_DICTIONARY Incorrect information for table asked to describe

14 ROW_WRITE_FAILED Failed to write row changes

15 ARCROW_WRITE_FAILED Failed to write row to archive file16 CONTROL_ACC_MISSING Unable to find control account

(associated with control account update)

17 NO_JOURNAL_NUMBER Unable to get a journal number for control account postings




When you are satisfied that the conversion runs without generating any errors, rerun the base currency conversion leaving the Report only? field blank – to update the base currency and all associated files with the new currency

When you are satisfied that the conversion runs without generating any errors, rerun the base currency conversion leaving the Report only? field blank – to update the base currency and all associated files with the new currency




The following examples demonstrate the results of a conversion between the current base currency of FRF and the euro:

File/field Ref. Before After

BASECURR FRF EUR

Customer ACustomer currency Code FRF FRFItem amount Base 100.00 16.67Item currency amount Tran 100.00 100.00

Customer BCustomer currency Code DEM DEMItem amount Base 660.00 110.00Item currency amount Tran 1500.00 150.00

The following examples demonstrate the results of a conversion between the current base currency of FRF and the euro:


BASECURR FRF EUR

Customer ACustomer currency Code FRF FRFItem amount Base 100.00 16.67Item currency amount Tran 100.00 100.00

Customer BCustomer currency Code DEM DEMItem amount Base 660.00 110.00Item currency amount Tran 1500.00 150.00

Base Currency Conversion: Sample Results




BASECURR FRF EUR

Customer CCustomer currency Code USD USDItem amount Base 656.50 131.30Item currency amount Tran 101.00 101.00

Customer DCustomer currency Code EUR EURItem amount Base 100.02 16.67Item currency amount Tran 16.67 16.67


BASECURR FRF EUR

Customer CCustomer currency Code USD USDItem amount Base 656.50 131.30Item currency amount Tran 101.00 101.00

Customer DCustomer currency Code EUR EURItem amount Base 100.02 16.67Item currency amount Tran 16.67 16.67

Base Currency Conversion: Sample Results



Bank CurrencyConversion

Bank Currency Conversion



Allows your bank currency to be changed to a new currency


Writes the details of the conversion to the audit table ‘ce_curr_audit’ (cecuraud.m) and the System Log


Allows your bank currency to be changed to a new currency


Writes the details of the conversion to the audit table ‘ce_curr_audit’ (cecuraud.m) and the System Log


Bank Currency Conversion Summary



Warning:

Before converting your bank currency you must ensure that the following have been carried out on your system:

All outstanding cash batches have been posted – Cash Management, Accounts Receivable and Accounts Payable

The last statement received from the bank has been entered in the old (current) currency

Closed items have been archived from your system

Warning:

Before converting your bank currency you must ensure that the following have been carried out on your system:

All outstanding cash batches have been posted – Cash Management, Accounts Receivable and Accounts Payable

The last statement received from the bank has been entered in the old (current) currency

Closed items have been archived from your system

Warning:



Bank Currency Conversion Entry (cv_bank_conv_entry / cb_curr_conv_entry)

This window is used to enter the set-up details in preparation for the conversion of a bank currency to another currency

This window is used to enter the set-up details in preparation for the conversion of a bank currency to another currency





The Revaluation date is used to select the currency rate when revaluing the transaction values

The Revaluation date is used to select the currency rate when revaluing the transaction values




Enter the bank account you wish to convert and the date you expect to run the conversion

Enter the bank account you wish to convert and the date you expect to run the conversion




The Bank conversion detail window demonstrated on the previous slide is displayed – you can amend the fields as required

The Bank conversion detail window demonstrated on the previous slide is displayed – you can amend the fields as required

To amend the details for a selected bank highlight the line using the arrow keys and Enter-Amend

To amend the details for a selected bank highlight the line using the arrow keys and Enter-Amend

Each bank selected for conversion is displayed in the Bank Conversion Entry window

Each bank selected for conversion is displayed in the Bank Conversion Entry window



When you have completed your bank conversion requirements, proceed to the option Bank Currency Conversion to convert the bank(s) to the new currency

When you have completed your bank conversion requirements, proceed to the option Bank Currency Conversion to convert the bank(s) to the new currency

To add a bank to the list of banks for conversion select F4-Create

To add a bank to the list of banks for conversion select F4-Create

The Bank conversion detail window is again displayed – enter the fields as required

The Bank conversion detail window is again displayed – enter the fields as required




This option is used to convert the currency of a bank or a group of banks, and all associated files, where:

the requirements have previously been defined via the option Bank Currency Conversion Entry and

where the entered conversion date(s) fall on or before the current system date

This option is used to convert the currency of a bank or a group of banks, and all associated files, where:

the requirements have previously been defined via the option Bank Currency Conversion Entry and

where the entered conversion date(s) fall on or before the current system date



Bank Currency Conversion (cv_bank_conv / cb_curr_conv)



To convert a single bank select F4-Single

To convert a single bank select F4-Single

Otherwise select F8-GroupOtherwise select F8-Group






If you selected F4-Single the conversion details defined via the option Bank Currency Conversion Entry are displayed

If you selected F4-Single the conversion details defined via the option Bank Currency Conversion Entry are displayed




Select this field to run a hypothetical conversion on all files associated with the bank

Select this field to run a hypothetical conversion on all files associated with the bank






This window is displayed to ensure you have carried out the pre-conversion requirements detailed on Slide 4

This window is displayed to ensure you have carried out the pre-conversion requirements detailed on Slide 4




The following checks are made by the bank conversion process:

That no outstanding cash batches (Cash Management, Accounts Receivable or Accounts Payable) exist for the bank(s)

That no cash journals exist for the bank(s)

That there are no statements on file for the bank(s)

That there are no opening balance records on file for the bank(s)

That if the system key CBNLPOST is set to NO, no records exist in the Nominal Distribution file for the bank(s)

That there are no closed items on the Cash Transactions file

Note: If a bank fails any of these checks it will not be converted and a message will be displayed on the screen

The System Log must be read and any errors corrected before rerunning the conversion

The following checks are made by the bank conversion process:

That no outstanding cash batches (Cash Management, Accounts Receivable or Accounts Payable) exist for the bank(s)

That no cash journals exist for the bank(s)

That there are no statements on file for the bank(s)

That there are no opening balance records on file for the bank(s)

That if the system key CBNLPOST is set to NO, no records exist in the Nominal Distribution file for the bank(s)

That there are no closed items on the Cash Transactions file

Note: If a bank fails any of these checks it will not be converted and a message will be displayed on the screen

The System Log must be read and any errors corrected before rerunning the conversion

Bank Currency Conversion Process




When you are satisfied that the conversion runs without generating any errors, rerun the bank account conversion leaving the Run conversion as report only? field blank – to update the Bank Account file and all associated files with the new currency

When you are satisfied that the conversion runs without generating any errors, rerun the bank account conversion leaving the Run conversion as report only? field blank – to update the Bank Account file and all associated files with the new currency

Documents

1 of 5 Working with the euro Last updated: 05-00 Online Walkthrough: Working with the euro 1. Project LicensingProject Licensing 2. Set up currenciesSet