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• Florida Gulf Coast University
• Small Business Development Center (SBDC)
• Procurement Technical Assistance Center (PTAC)
Reading Solicitations
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Who are we?
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What Does The Government Want?
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How Do They Communicate?
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The Solicitation
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Methods of ProcurementMicro Purchases (Credit Cards, $1-$3,000)
Simplified Acquisitions ($3,000- $5.5 Million)
Sealed Bids (Price only)Invitation for Bid (IFB)
Negotiated (Price or Cost)Request For Quote (RFQ)
(Price only)Request For Proposal (RFP)
(Price or Cost Data)
Sources Sought (Information only)Request for Information (RFI)
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Micro Purchases
• Awards made from $1-$3,000
– Small or Large Business– No Competition– One Source– Price
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Simplified Acquisitions
• Awards made from $3,000-$5.5 million • Commercial Item • Request for Quote (RFQ)• Competitive• Negotiated --- Non Negotiated• Lowest Price or Best Value• Price Only (Fixed-Price)
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Invitation For Bid(IFB)
• Sealed bid:
– Award will be based on lowest price
– Bid is publicly opened AND
– No discussions, no negotiations.
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Request For Proposal (RFP)
• Negotiated ---- Non Negotiated
• Lowest Price or Best Value • Cost or Price data
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Request For Quote(RFQ)
• Simplified Acquisition Process for Commercial Items
• Negotiated ---- Non Negotiated
• Lowest Price or Best Value
• Price Only (Firm-Fixed Price)
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Request For Information (RFI)
• Agency search for Information
• Offeror submits a technical approach
• No price/cost data submitted.
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Solicitation
• Identifies the requirements of the agency
• Contains all the terms and conditions of the proposed contract.
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Uniform Contract Format
• Part I -- The Schedule– A - Solicitation/Contract Form– B - Supplies or Services and Prices– C - Description/Specification– D - Packaging and Marking– E - Inspection and Acceptance– F - Deliveries or Performance– G - Contract Administration Data– H - Special Contract Requirements
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Uniform Contract Format (Con’t)
• Part II - Contract Clauses– I - Contract Clauses
• Part III -- List of Documents, Exhibits, and Other Attachments– J - List of Attachments
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Uniform Contract Format (Con’t)
• Part IV - Representations and Instructions– K - Reps, Certs, and other statements of offerors– L - Instructions, conditions, and notices to offerors– M - Evaluation factors for Award
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Uniform Contract Format (Con’t)
• Part I, II and III become the contract• Part IV is retained in the contract file.
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Section A -Solicitation/Contract Form
• Multipurpose standard forms
– SF 33 - Solicitation, Offer and Award
– SF 1442 - Solicitation, Offer and Award (Construction)
– SF 1449 - Commercial Items
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Section A -Solicitation/Contract Form
• Number of pages• Solicitation Number• Type of solicitation
– Sealed Bid (IFB)– Negotiated (RFP)
• Date Issued• Defense Priority Allocation System (DPAS) Rating
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Section A -Solicitation/Contract Form
• Issued by
• NAICS • POC, Name, Title, Phone number, e-mail, fax number
• Bid/proposal due date, time and location
• Minimum bid/offer acceptance period
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Section A -Solicitation/Contract Form
• Name/Address of Offeror
• Acknowledgement of amendments
• Signature Block for Offeror
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Section B - Supplies or Services
• Contract Line Item Numbers (CLINs)
• Description of Supply/Service
• Extended Price
• Total Price
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Section C - Statement of Work
• Description of Scope of Work
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Section D -Packaging and Marking
• Packaging requirements
• Identifies special markings bar coding
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Section E -Inspection and Acceptance
• When and Where
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Section F -Deliveries or Performance
• Identifies the place of performance of the services or delivery of the items.
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Section F -Deliveries or Performance
• Specifies the performance/delivery schedule
• Specifies the term of the contract, including Options
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Section G -Contract Administration Data
• Who will administer the contract for the Government
• Where contractor invoices are to be sent
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Section H - Special Contract
Requirements
• Security requirements
• Additional insurance requirements
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Section I -General Provisions
• Clauses incorporated by reference, with the same force and effect as in full text (FAR 52.252-2)
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Section J -List of Documents, Exhibits & Attachments
• Contract Data Requirements Lists (CDRLs)• Security Specifications• Wage Determinations• Drawings• Lists of Government Furnished Property• Past Performance
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Section K - Representations & Certifications
• Debarment and Other Responsibility Issues• Taxpayer Identification• Small Business Certifications• DUNS Number• Toxic Chemical Release Reporting• EEO• Affirmative Action Compliance
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Section L - Instructions, Conditions and Notices
• Instructions to Offerors (52.215-1)
• Type of Contract
• Proposal Preparation Instructions
• Evaluation Process
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Section M -Evaluation Factors for Award
• Basis for AwardTechnicalCost Price Data
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Amendment
• Revised requirements of the Government(changes in quantity, specifications, delivery schedules, opening dates, etc.)
• Corrections to the IFB/RFP/RFQ
