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Tier II Student Organization Online Risk
Management TrainingCenter for Student Development
Student Union, Room 134 Phone (940) 898-3626
What is Risk Management?
Risk Management: the process of advising
organizations of the potential and perceived risks involved in
their activities
Types of Risk Physical – injury, emergencies, death, hazing, sexual assault,
alcohol
Emotional – hazing, sexual assault, accessibility, discrimination
Financial – money handling, fundraising, budgets
Reputational –individual students, the organization, and TWU
Facilities – fire safety, crowd control, driving, safety & security
Other potential harm –violating the law or University policy
High Risk Alcohol & Illegal Drugs Hazing Sexual Misconduct Behavior: on and off campus Fire & Safety Issues Accessibility & Nondiscrimination Student Travel
Alcohol & Illegal Drugs
TWU Drug PolicyThe use of illegal drugs is
prohibited on Texas Woman’s University property.
Such use is subject to penalties including suspension from
attendance or enrollment at TWU.
Alcohol & Illegal Drugs
911 Lifeline LegislationIn Texas, a person under 21 won't be
charged by the police for possessing or consuming alcohol if the person calls 911
because someone might have alcohol poisoning.
Applies only if you: Are the first person to call for medical
assistance Remain on the scene until medical assistance
arrives Cooperate with EMS and law enforcement
TWU Alcohol Policy
Chartered Student Organizations shall not serve, sell, or consume
alcoholic beverages at any organization meeting or
function on or off campus.
Hazing
HazingHazing: any activity
expected of someone joining a group that humiliates,
degrades or risks emotional and/or physical harm,
regardless of the persons willingness to participate
TWU Hazing Policy
A person commits a hazing offense if they:
• engage in hazing
• solicit, encourage, direct, aid, or attempt to aid in
hazing
• recklessly permit hazing to occur
• know of the planning of a hazing incident and fail to
report
• know that a hazing incident occurred and fail to report
HazingAsk yourself:
1. Is the activity going to contribute to our moral development?
2. Can I defend this activity in a court of law?
3. Would you want staff, parents, or media to view the event?
4. Does the activity require illegal or immoral acts?
5. Is the act mentally, emotionally, or physically threatening?
6. Would you film the activity and show it to an employer?
Hazing
How to Report Hazing:Contact the Greek Life Coordinator
Caisha JonesOffice of Greek Life
Texas Woman’s [email protected]
Sexual Misconduct
Sexual Misconduct Sexual harassment: unwelcome,
sexual or gender-based verbal, written or physical conduct
Sexual exploitation: a person takes non-consensual or abusive sexual advantage of another
Non-consensual contact or intercourse
Sexual MisconductTWU Sexual Misconduct Policy
Sexual Assault is a felony under Texas criminal laws and will not be tolerated at TWU
Sexual harassment and sexual assault may be subject to prosecution and/or disciplinary action
TWU can impose any level of sanction, including suspension or expulsion
Sexual Misconduct: Managing Risk
Be a positive bystander. Seek help!
Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct
Know your resources. As student leaders, other students may seek support from you
Sexual Misconduct Resources
Project REVJones Hall room 108 & 109940-898-2744
Department of Public SafetyHubbard Hall, Lower Level940-898-2911
Student Health ServicesHubbard Hall, Lower Level940-898-3826
Denton County Friends of the FamilyOutreach: 940-387-513124hr Hotline: 800-572-4031
TWU Counseling CenterWest Jones Hall940-898-3801
Silent WitnessYou may choose to report
anonymously by visiting the Silent Witness form on the TWU’s DPS
website.
Reveal your identity or remain anonymous
Do not use this to report crimes in progress or to request immediate emergency services
Sexual Misconduct
Resources & Reporting
Students may report sex offenses to TWU DPS regardless of where the incident occurred
The university provides options for students needing to change academic and/or living situations after an alleged sexual assault
Behavior: on and off campus
Behavior: on and off campus
Remember you always represent:
o Yourselfo Your
organizationo Texas Woman’s
University
Student Org Responsibilities Be fully acquainted with TWU regulations
Respect the rights and property of others in the community
Know that your conduct reflects not only upon you but also upon the university and community members
Help maintain a safe environment by reporting suspicious/inappropriate/dangerous behavior
Behavior: Managing RiskWhen planning student organization events or
travel, take precautions against potentially damaging behavior.
Behavior: Managing Risk
Have clear expectations of org members written and signed before travel.
Behavior: Managing Risk
Students often wear Greek letters, student org t-shirts, or TWU insignias. Remember that their behavior (good or bad) is directly linked back to
the org and university.
Fire & Safety Issues
Fire & Safety Issues
Texas law and TWU Policy prohibit the possession or
use of firearms, illegal knife, dangerous weapons,
explosives, and/or dangerous chemicals on campus
Make sure the venue can handle expected attendance
Keep all entrances and exits unobstructed
Do not obstruct/tamper with smoke detectors or sprinkler systems
Do not overload electrical circuits…always use surge protectors
Never ignore a fire alarm, even if you think it is “just a drill”
If you suspect anyone may have any illegal weapons on campus, report it immediately to DPS or call 911
Fire & Safety: Managing Risk
Fire & Safety: Managing Risk
Always plan out security needs in advance.
Consider the following:• Number of attendees• Potential controversy
(political, religious, etc.)
• Prominence of speakers/entertainers
Accessibility & Nondiscrimination
TWU Nondiscrimination
PolicyStudent organizations are open to all TWU students regardless of race, creed, disability, sexual
orientation, age, and/or sex
(National sororities and fraternities are exempt from gender discrimination)
Planning Accessible
Events Use locations where people with disabilities
can participate without assistance, or with minimal help
Evaluate bathrooms, parking options, and signs
Offer materials in alternative formats (Braille, closed caption, online, large print)
Ask about format or interpretation needs in event registration
Make modifications to physical environments as needed, such as rearranging furniture
https://www.health.ny.gov/publications/0956/
Student Travel
Student TravelStudent Travel: any off-campus
travel planned or sponsored by
student organizations or its members as part of the organization’s
activities
TWU Student Travel Policy
An authorized university representative (or advisor) is required to be present at any activity involving travel or large events
(involving 100+ people)
Student Travel Forms
The following forms are available as a travel resource under the CSD’s Risk Management tab to be utilized as necessary:
o Student Commitment Contracto Student Travel Checklisto Liability Contracto Student General Travel Contracto Student Conference Travel Contract
The forms should be kept and filed by the student organization’s advisor.
Student Travel Forms
Student Travel Checklist - assists with the planning process and keeps all required information in one place. This is the best tool to communicate all of the travel information between advisors and students.
Student Commitment Contract - for use at the beginning of your travel planning process to ensure that all students are aware of their commitment to travel
All forms are under the CSD’s Risk Management tab
Student Travel Forms
Liability Contract - used for any off-campus trip/activity in conjunction with all other applicable forms
Emergency Contact Form – Filled out prior to travel departure by all participating students. It is suggested that you keep a copy of the Emergency Contact Form both with the traveling group and a university representative on campus.
All forms are under the CSD’s Risk Management tab
Student Travel Forms
Student General Travel Contract - behavior contract for general travel (Helping Hands, service events, special speakers, etc.)
Student Conference Travel Contract - behavior contract for conferences. Includes stipulation to attend all aspects of the conference, including pre-conference, on-site, and post conference meetings, as well as any post conference evaluations
All forms are under the CSD’s Risk Management tab
Student Travel Forms
For more information on the Student Travel Policy, please click here.
All forms are under the CSD’s Risk Management tab
So… Now What?
So…now what?Every student organization must annually adopt a risk management policy. This policy must be on file with the CSD by November 1st. Each student org has the option to:
Adopt the risk management policy developed by the CSD (found online)
OR
Adopt a risk management policy required by an associated national organization. The policy
must still address all high risk issues.
So…now what?A strong risk management policy should include the following:
o Risk Control (travel, personal liability, health, insurance)
o Alcohol & Illegal Drugso Hazingo Sexual Misconducto Fire & Safety Issueso Behavior: on and off campuso Accessibility & Nondiscriminationo Student Travel
So…now what?The authorized representatives of the
organization must annually distribute a copy of the adopted policy to the entire
organization.
Distribution should be completed by November 1st.
This may be completed in-person, through email listserv, or posting of the policy on your website, Facebook or other publicly
available sites.
So…now what?
Complete the Tier II Online Form to confirm your completion of the Risk
Management Training
Risk Management Requirements
Component Due Dates for Fall Groups
Complete & turn in Tier II Organization Petition
September 8th
Complete student in-person or online Student Organization Risk Management
TrainingSeptember 26th
Complete advisor online Risk Management Education Training Module
(one-time only)February 27th
Adopt & submit to CSD a Risk Management Organization Policy
February 27th
Distribute copy of Risk Management Organization Policy to every member
/prospective memberFebruary 27th
Complete the Tier II Online Quiz February 27th
Contact Information
Any questions? Please contact:Caisha Jones
Greek Life [email protected]
Garrett IsomLeadership Development Coordinator
Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas Arlington, and University of Texas Dallas risk management presentations
