TOWN OF SHREWSBURY

Office of the BOARD OF SELECTMEN

TELEPHONE: (508) 841-8508 FAX: (508) 842-0587

[email protected]

TOWN OF SHREWSBURY Board of Selectmen Meeting

Board of Selectmen’s Meeting Room Richard D. Carney Municipal Office Building

100 Maple Avenue Shrewsbury, Massachusetts 01545‐5398

Tuesday, January 28, 2020 - 7:00 PM MINUTES

Present: Mr. Maurice DePalo, Chairman, Ms. Beth Casavant, Vice Chairman, Mr. John Samia, Selectman Absent: Mr. John Lebeaux, Clerk, Mr. James Kane, Selectman Also Present: Mr. Kevin Mizikar, Town Manager

Mr. DePalo called the meeting to order at 7:00pm. Preliminaries: 1. Approve bills, payrolls and warrants On a motion by Mr. Samia, seconded by Ms. Casavant, the Board unanimously voted to approve warrants 2060, 2029, and 2062 as presented. 2. Approve Minutes of January 7, 2020, January 13, 2020, and January 14, 2020 On a motion by Mr. Samia, seconded by Ms. Casavant, the Board unanimously voted to approve the minutes as written. 3. Announcements/Reports Mr. DePalo announced the timeline for absentee ballots and voting for the presidential primary election, the award of the S.A.F.E. grant for the fire department, and a presentation he attended at a MPO meeting by MassDOT regarding the Grafton Street and Route 20 project. 4. Town Manager’s Report Mr. Mizkar reported that he has begun negotiations with the DPW and custodians union and will be in negotiations for the next 6 weeks. Mr. Mizikar also reported on the recent tour of select sewer pump stations, and that earlier this evening the Beal Building Committee voted to establish the guaranteed maximum price. Meetings/Hearings: 5. 7:10 pm – Public Hearing with Sangita Patel, President, Turnpike Discount Liquors, Inc. d/b/a Turnpike

Discount Liquors, 166 Boston Turnpike, for a Transfer of Stock to Nitesh Patel. Hours of Operation Monday through Saturday 8:00am-11:00pm, Sunday 10:00am-11:00pm

Ian Hedges, Attorney, and Nitesh Patel appeared before the Board. Mr. Hedges stated that Sangita Patel is transferring 50% of shares to Nitesh, currently the vice president of the company. On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to close the hearing. On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to approve the license application. 6. 7:15 pm – Public Hearing with Tim Owen, Owner, Owen Incorporated d/b/a The Edgemere Diner, 51

Hartford Turnpike, for a Common Victualler License and for a transfer of an assignment of lease for 51 Hartford Turnpike

Tim Owen, proposed owner appeared before the Board. Mr. Mizikar noted that this a 20 year lease that extends for 8-9 more years and there is no flexibility because it is set out in a public bidding process, but there is the option to

Agenda Shrewsbury Board of Selectmen January 28, 2020 Page 2 of 2

transfer. At the end of that period, it will have to be bid out again. No one from the public wished to make a comment. The hours of operation are daily from 6am to 2pm. Aside from ownership, nothing is changing in the operation. On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to close the hearing. On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to approve the lease transfer for the Edgemere Diner located at 51 Hartford Turnpike from Novangelo Corporation to Owen Incorporated contingent upon revisions and approval of the final lease document by Town Counsel, and furthermore, approve the common victualler application upon successful transfer of the lease. New Business: 7. Review and act on the One Day Beer & Wine request of Jeannie MacDonough, Saint Mary School, 16

Summer Street, for an Irish Pub Night on Saturday, February 8th, from 7:00pm-10:00pm On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to approve the license application. 8. Review and act on the One Day Bingo request from the Shrewsbury High School Athletic Boosters Club for

Wednesday March 4, 2020 from 6:30 pm to 9:00 pm at Tavern in the Square, 193 Boston Turnpike, pursuant to MGL Chapter 10 Section 38

On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to approve the license application. 9. Review and act on the reappointment of Richard Ricker, Esquire, 11 Maple Avenue, to the Shrewsbury

Development Corporation for a five year term to expire on January 31, 2025 On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to approve the reappointment. 10. Review and act to sign the warrant for the March 3, 2020 Presidential Primary Election On a motion by Ms. Casavant, seconded by Mr. Samia, the Board unanimously voted to sign the warrant. 11. Review and act on proposed dates for actions relative to the May 18, 2020 Annual Town Meeting Mr. Mizikar reviewed the dates detailed in the memo.

12. Review and act on the street light request from Kim Taubinger, 6 Ridge Road, for street lights on Ridge

Road, Greenbriar Drive, and Sewell Street The Board requested that this item be sent to SELCO for their review and recommendation. 13. Review and act on the street light request from Chris Nickle, 6 Lillian Terrace, for a street light at 6 Lillian

Terrace The Board requested that this item be sent to SELCO for their review and recommendation. 14. BOS Budget Workshop 2 Mr. Mizikar reviewed a budget presentation and detailed departmental requests specifically within the Department of Public Works. Mr. Mizikar reviewed the fy21 revenue summary and fy21 budget summary, and detailed changes in the utility enterprise funds for Water, Sewer, and Stormwater. Mr. Mizikar detailed the revenue increase from the rate change to be implemented in July 2020 as well as the reliance on the general tax fund from solid waste. For Sewer- the initial request is for an increase for enhanced maintenance for the sewer system. We are anticipating additional rates from two main areas, because of increased costs related to permitting in the Westborough treatment plant and anticipating having the ability to flow sewer in fy21 from the new infrastructure of the sewer pump station and sewer line on Route 20. The waste that goes to Blackstone and the City


of Worcester will also be more expensive. For Water, operations continue to fall in line with budget estimates. Capital investments are higher than previous years and we continue to maintain capital plan that’s laid out to replace at least two miles of water mains to keep up with life cycle of water mains, and a second full year of repayment for the water treatment plant which is the main reason that water indirect charges are double than sewer. For Stormwater, we are in the first year of operation of utility and rates are slightly lagging due to challenges of getting accounts online due to parcels that don’t have water or sewer on them. The Board discussed the additional DPW administrative support requested due to custodial needs at Parker Road Preschool. 15. Discussion and establishment of a Beal RFP (Request for Proposals) Selection Committee Mr. DePalo suggested that he work with Mr. Cahill or Ms. Las to come up with a draft of the charge for the committee and makeup for the committee, and come up to the next meeting with a proposed draft charge and then advertise. 16. Review and act on the request from Tom Paquette, Paquette Limited Partnership, on a request to tie into

Water & Sewer at 36-38 Edgemont Road Mr. DePalo requested that the Board table this to the next meeting. Correspondence: The Board of Selectmen will review and possibly act on the following: 17. ZBA Decision of January 6, 2020, from Brenda Mannion, 23 Ferncroft Road, for variance, for property located at

246 Boston Turnpike- so noted 18. ZBA Decision of January 6, 2020, from Margaret Mcloughlin, 3 Walnut Drive, for special permit, for property

located at 3 Walnut Drive- so noted 19. Email, dated January 10, 2020, from Page Czepiga, Massachusetts Environmental Policy Act Office, re: Notice of

MEPA Consultation Session - EEA No. 16129 - Shrewsbury Landfill Phase V, Section VII Baseliner Footprint Modification- so noted

20. Email, dated January 13, 2020, from Bryan Moss, 16 Ruthen Circle, re: Request for town to notify pregnant women about the latest study on fluoride's link to reduced IQ in children- Ms. Casavant made a comment that she understands the thinking, that this sets a precedent to notify the public regarding studies that are not conclusive. Mr. DePalo said this needs to be deferred to the Board of Health since this is their purview.

21. Letter, dated January 14, 2020, from Maurice DePalo, Chairman, Board of Selectmen, to Senator Brendan P. Crighton and Representative Kevin G. Honan, Joint Committee on Housing, re: Support for Senate Bill S2389- so noted

22. Email, dated January 14, 2020, from Jeremy Thompson, 495 MetroWest Corridor Partnership, Inc., re: Announcement of New Executive Director for 495/Metrowest Corridor Partnership- so noted

23. Letter, dated January 15, 2020, from Kyle Greaves, VHB, 99 High Street, Boston, re: Edgemere Crossing at flint Pond DEIR- so noted

24. Email, dated January 16, 2020, from Keith Elmes, Animal Control Officer, re: Animal Inspector Report- so noted 25. Email, dated January 16, 2020, from Richard A. Methia, Cultural Council, re: resignation- so noted 26. Email, dated January 21, 2020, from Sandra Fryc, Chair, School Committee, re: Fiscal Year 2021 Superintendent's

Initial Budget Recommendation- so noted 27. Email, dated January 21, 2020, from Sandra Fryc, Chair, School Committee, re: SPS State of the District- so noted 28. Memo, dated January 21, 2020, from Nick Repekta, Highway Division Manager, re: Snow Storm Report Saturday

January 18, 2020- so noted 29. Email, dated January 22, 2020, from Anthony Senesi, CMRPC, 1 Mercantile Street, Suite 520, Worcester, re:

Shared Services Survey- so noted 30. Email, dated January 22, 2020, from Susan Agenta, 171 Walnut Street, re: Toblin Hill Bridge- Mr. Mizikar stated

that a solution for the site is designed and current estimate is over 1.4 million and has been a challenge. Ms. Casavant requested that the Town notify all the residents of the area with an update.


31. Email, dated January 22, 2020, from State Representative Hannah Kane, re: Governor Baker Files Fiscal Year 2021 Budget Proposal- so noted

32. Email, dated January 24, 2020, from State Representative Hannah Kane, re: Baker-Polito Administration Files for $200 Million in Chapter 90 Local Transportation Funding, Highlights Fiscal Year 2021 Local Aid Proposals- so noted

On a motion by Ms. Casavant seconded by Mr. Samia, the Board unanimously voted to adjourn at 7:55 pm. Respectfully Submitted,

Valerie B. Clemmey Administrative Assistant to the Board of Selectmen Referenced Materials Memo dated January 17, 2020 – Town Meeting Action Dates 1/28/2020 Budget presentation

TOWN OF SHREWSBURY Richard D. Carney Municipal Office Building

100 Maple Avenue Shrewsbury, Massachusetts 01545-5338

MEMORANDUM

January 17, 2020

To: Board of Selectmen

From: Kevin Mizikar, Town Manager

Re: Proposed Dates for Actions Relative to Annual Town Meeting

The 2020 Annual Town Meeting will be held on Monday, May 18, 2020. I propose the Board holds the following dates for actions relative to the Annual Town Meeting:

Tuesday, March 10, 2020: The Board reviews the draft Annual Town Meeting Warrant

Tuesday, March 17, 2020: Deadline for Citizens Petitions to be received at the Clerk’s office

with ten signatures

Tuesday, March 24, 2020: The Board signs the final Annual Town Meeting Warrant

Tuesday, April 28, 2020: The Board votes to recommend or not to recommend the Warrant Articles for the Annual Town Meeting

The Finance Committee will hold a two public hearings on Annual Town Meeting Warrant Articles on Thursday, April 16, 2020 and Thursday April 23, 2020. Please advise with any questions or concerns.

Office of the TOWN MANAGER

TELEPHONE: (508) 841-8508 FAX: (508) 842-0587

[email protected]

Budget WorkshopBoard of Selectmen

January 28, 2020

1/28/2020Town of Shrewsbury, Massachusetts

--------------------------------------------------------------------------------------------------------------------100 Maple Avenue | Shrewsbury, MA 01545 | www.Shrewsburyma.gov

REVENUE FY 2020Budget

Fiscal Proj. 1 FY 2021

Difference

TAXATION $73,787,196 $76,838,980 $3,051,784 New Growth $1,121,615 $800,000 ($321,615)Exempted Tax Levy $5,284,525 $8,066,932 $2,782,407

STATE AID (INCLUDES SBAB PAYMENT) $27,353,902 $27,535,777 $182,079 OVERESTIMATES $0 $0 $0 SCHEDULE A RECEIPTS $11,571,112 $11,571,112 $0SOLID WASTE REVENUE $968,500 $1,211,798 $243,298 SEWER REVENUE $8,058,020 $9,475,080 $1,303,247 WATER REVENUE $6,538,815 $6,467,689 ($195,170)STORM WATER REVENUE $1,560,500 $1,883,250 $317,126 FREE CASH $3,711,016 $1,862,564 ($1,623,867)FREE CASH - STM $2,031,486 $0 ($2,031,486)OTHER AVAILABLE FUNDS $947,287 $900,869 ($46,418)REDUCE LEVY $1,537,569 $1,537,569 $0

Total Revenue $144,471,543 $148,132,928 $3,666,385

FY 21 Revenue SummaryIn Progress

1/28/2020

FY 21 Budget SummaryPUBLIC WORKS – In Progress

Town of Shrewsbury, Massachusetts --------------------------------------------------------------------------------------------------------------------

100 Maple Avenue | Shrewsbury, MA 01545 | www.shrewsburyma.gov

FY 2021 Dept. Req.

FY 2020Budgeted

FY 2019 Actuals

FY 2018Actuals

FY 2017Actuals

% Change from

FY2020

$ Changefrom

FY2020

PUBLIC BUILDINGS $4,543,077 $4,156,741 $3,957,028 $3,847,310 $3,767,806 9.29% $386,336

WEIGHTS & MEASURES $9,000 $9,000 $7,950 $6,528 $5,153 0.00% $0FORESTRY $92,708 $82,575 $59,517 $65,507 $69,486 12.27% $10,133PUBLIC WORKS – ADMIN. $719,280 $518,052 $0 $0 $0 38.84% $201,228

TOWN ENGINEER $424,247 $357,038 $564,758 $570,491 $518,477 18.82% $67,209

HIGHWAY $2,341,487 $2,128,278 $1,842,844 $2,148,572 2,112,441 10.02% $213,209

STREET LIGHTING $110,000 $147,000 $148,152 $161,635 $156,923 -25.17% -$37,000

SOLID WASTE $2,358,503 $2,254,969 $1,833,979 $1,801,412 $1,739,577 4.59% $103,534

SEWER $6,254,264 $5,588,709 $0 $4,988,846 $4,825,506 11.91% $665,555

WATER $2,443,836 $2,398,799 $0 $1,599,173 $1,750,336 1.88% $45,037

STORMWATER $1,457,060 $1,205,078 $0 $0 $0 20.91% $251,982

CEMETERIES $153,593 $114,263 $102,906 $101,958 $140,831 34.42% $39,330

PARKS AND RECREATION $529,392 $471,595 $424,824 $402,659 $371,482 12.26% $57,797

TOTAL 10.31% $2,004,347

1/28/2020

Solid Waste



REVENUE FP 1PAYT-T BAG FEES $1,135,073BULKWASTE FEES $42,600MISC REVENUE $4,125RETAINED EARNINGS $20,000RDP GRANT ACCOUNT $10,000

TOTAL REVENUE $1,211,798

DIRECT CHARGESOPERATIONS

Salaries 2 $0Expenses 4-5-6 $2,358,503New Equipment 8 $0Separate Appropriations 9 $0

TOTAL OPERATIONS $2,358,503

INDIRECT CHARGESINDIRECT OPERATING COSTS

General Financial Administration $6,185DPW Administrative Support $49,785IT Support $4,687Workers Compensation $45Property, GL, Boiler $50Invoice Printing $500Postage $1,000

TOTAL INDIRECT COSTS $62,252

TOTAL SOLID WASTE CHARGES $2,420,755

SURPLUS/(DEFICIT) ($1,208,957)

1/28/2020

Sewer



REVENUE FP 1SEWER RATES $7,480,000SEWER REVENUE FUND $1,457,318INFLOW & INFILTRATION FUND $430,900ARTICLE CLOSEOUTS $0



Salaries 1-2-3 $429,695Expenses 4-5-6 $739,750New Equipment 8 $0Separate Appropriations 9 $5,085,000


TOTAL CAPITAL INVESTMENTS $2,366,900

TOTAL DIRECT CHARGES $8,621,345

INDIRECT CHARGESDEBT SERVICE

MWPAT Projects $26,506Sewer Interceptor #1 $54,877Sewer Interceptor #2 $231,602

TOTAL DEBT SERVICE $312,985INDIRECT OPERATING COSTS

General Financial Administration $61,852 DPW Administrative Support $170,202 IT Support $46,873 Health Insurance Active $64,796 Health Insurance Retired $12,627 Life Insurance Active - Workers $208 Life Insurance Retired $156 Medicare (On All Salaries) $6,231 Pension $16,239 Gasoline & Diesel $6,648 Workers Compensation $7,679 Property, Gl & Boiler $7,962 Auto $3,274 Bill Printing $3,520 Postage $5,622 Transfer to OPEB Trust $20,000

TOTAL INDIRECT CHARGES $746,873

TOTAL SEWER CHARGES $9,369,218

1/28/2020

Water



REVENUE FP 1WATER RATES $5,654,366WATER SYS. IMPROV. $656,640WATER CONSERVATION FUND $39,590ARTICLE CLOSEOUTS $0



Salaries 1-2-3 $554,364Expenses 4-5-6 $981,600New Equipment 8 $0Separate Appropriations 9 $907,872


TOTAL CAPITAL INVESTMENTS $2,338,649


INDIRECT CHARGESDEBT SERVICE

Water System Improvements 2009 $68,250Water Treatment Plant 2018 Permanent $742,749Water Treatment Plant (Design Fees) $77,595

TOTAL DEBT SERVICE $888,594INDIRECT OPERATING COSTS

General Financial Administration $61,852 DPW Administrative Support $170,202 IT Support $46,873 Health Insurance Active $91,483 Health Insurance Retired $53,109 Life Insurance Active - Workers $364 Life Insurance Retired $520 Medicare (On All Salaries) $10,226 Pension $96,258 Gasoline & Diesel $32,293 Workers Compensation $10,865 Property, Gl & Boiler $7,962 Auto $16,368 Bill Printing $3,520 Postage $5,622 Transfer to OPEB Trust $72,000

TOTAL INDIRECT CHARGES $1,568,111

TOTAL WATER CHARGES $6,350,596

1/28/2020

Stormwater



REVENUE FP 1WATER RATES $1,882,302WATER SYS. IMPROV. $0



Salaries 1-2-3 $152,560Expenses 4-5-6 $1,301,500New Equipment 8 $0Separate Appropriations 9 $0


TOTAL CAPITAL INVESTMENTS $250,000


INDIRECT CHARGESINDIRECT OPERATING COSTS

General Financial Administration $30,926 DPW Administrative Support $72,160 IT Support $23,437 Catch Basin Cleaning – Highway Staff $30,000 Health Insurance Active $7,266 Health Insurance Retired $0 Life Insurance Active - Workers $52 Life Insurance Retired $0 Medicare (On All Salaries) $2,212 Pension $650 Gasoline & Diesel $624 Workers Compensation $90 Property, Gl & Boiler $100 Auto $1,309 Bill Printing $3,520 Postage $5,622 Transfer to OPEB Trust $275

TOTAL INDIRECT CHARGES $178,242

TOTAL WATER CHARGES $1,882,302

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TOWN OF SHREWSBURY