R.B. Dean –Townsend SchoolStudent /Parent Handbook

R. B. Dean –Townsend Beliefs Statements

1. All students, regardless of race, sex, socio-economic background, or exceptionalities can progresseducationally and socially to promote the process of lifelong learning.

2. High expectations, frequent monitoring, and consistent communication on the part of teachers,staff, administration, and parents result in the positive attitudes and behaviors of students.

3. A safe, clean, and orderly environment facilitates and maximizes learning.

4. Teachers trained in the use of varied techniques and strategies enhance developmentallyappropriate learning.

5. Cultural diversity nurtures students in the value of individual uniqueness.

6. Teachers must be trained in the use of the most recent computer technology, in order to createproductive citizens prepared for the twenty first century.

R. B. Dean –Townsend SchoolMission Statement

A mind to learn, a desire to live , and a heart to love.

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Introduction

Please read this student handbook carefully. This handbook will explain the rules and regulations thatmust be followed at R. B Dean Elementary. Failure to read this book may cause you to break a school rule.The administration will assume that all students understand the material within this book upon receiving it.It will be the responsibility of each parent/guardian to secure a copy of this book for easy referral shouldquestions arises.

Whether or not this book is worthwhile will be determined by its usefulness to our parents, students, andteachers. Becoming acquainted with the information contained herein should prove beneficial in that itwill develop an informed group with a sense of direction and understanding.

Parents are encouraged to read this handbook and discuss school policies with their child or children.

Public Schools of Robeson CountyMission Statement

The mission of the Public Schools of Robeson CountyIs to educate all students by building

A foundation for learning in an ever-changing Global Society

Title IX Policy

It is the policy of The Public Schools of Robeson County not to discriminate on the basis of race, sex, orhandicap in its educational programs, activities, or employment policies as required by Title IX of the 1972Educational Amendments. All courses are open to students regardless of race, sex, color, national origin,creed, disadvantaging, or handicapping condition.

Demetrice McMillan Title IX Coordinator/504 Coordinator

Public Schools of Robeson CountyP.O. Drawer 2909Lumberton, NC 28359(910) 671-6000

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Table of Contents

Greetings from the Principal………………………………………………………………………………3Purpose, Mission, & Vision Statements...............................……………………………………………....4Advisory Council.........................................................................................................................................5Title I Parent Night/Open House/PTO........................................................................................................6Bell Schedule……………………………………………………………………………………………..7Recess/Playground Schedule......................................................................................................................8Lunch Schedule..........................................................................................................................................8Cafeteria Meals…………………………………………………………………………………………...9Resources and Services

Library………………………………………………………………………………………………..10Textbooks…………………………………………………………………………………………….10Lost and Found……………………………………………………………………………………….10Student Organizations………………………………………………………………………………..10Field Trips............................................................................................................................................10

Student Expectations………………………………………………………..............................................11PBIS.....................................................................................................................................................12Attendance...........................................................................................................................................12-14Homework Policy................................................................................................................................15Bus Safety............................................................................................................................................16Bus Referral Form……………………………………………………………………………………17

Appropriate Attire……………………………………………………………………………………......18Vandalism, cheating, drug abuse, telephone use, halls………………………………………………19Discrimination, Harassment, and Bullying Complaint Procedure…………………………………20-25Due Process……………………………………………………………...........................................26-28Complaints and Grievances………………………………………………………………………...29-37

Internet Usage Forms...............................................................................................................................38-39PSRC Internet Use Agreement…………………………………………………………………………40-41Health Forms

Health (Garrett’s Law) and Immunization Requirements……………………………………………42Parent Medication Letter……………………………………………………………………………..43Parent Medication Form-Spanish Version...........................................................................................44Request for Medication Administration at School…………………………………………………...45When to Keep Students Home Letter..................................................................................................46

Visitors to SchoolVisitors to School................................................................................................................................49Registered Sex Offender...................................................................................................................50-52

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Federal RegulationsAnnual Asbestos Notification…………………………………………...........................................53-54Annual Pest Management Notification…………………………………………………………….55-56

PSRC NotificationsEmergency Closing............................................................................................................................57Public Schools of Robeson County Word of the Week List………………………………………58-59PSRC Calender..................................................................................................................................60

A Message from the Principal

Dear Parents/Guardians,

On behalf of the staff of R.B. Dean Elementary School, I am happy to welcome each student

to another year. We are excited about the upcoming school year and eagerly look forward to the type of

successful partnership with parents and guardians needed to ensure that our children reach their highest

potential. As partners, both the home and the school share the responsibility of each child’s education.

We, the administration and staff pledge to make every effort to carry out our responsibilities, and

we ask that you – as parents/guardians – help to support your child as well. Some examples of ways in

which you may support your child are listed below:

✔ Ensure that he/she attends school daily.

✔ Ensure that he/she arrives on time and remains until school is dismissed

✔ Provide a quiet place for daily reading and completion of all homework assignments

✔ Emphasis to him/her that you expect him to succeed in school

✔ Read through this handbook with him/her and stress your expectations of positive behavior

on a daily basis.

If you have any questions about the rules and expectations, please feel free to contact me or to

discuss them with your child’s teacher. It is very important that you and your child are fully aware of

the standards and expectations necessary for a safe and productive school year. Thank you for

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taking the time to read this handbook, and I wish you and your child the most successful school

year.

*The administration reserves the right to make changes to rules and expectations and to add any rules

deemed necessary for the safety and protection of students and staff and for the creation of an

environment conducive to learning.

Respectfully Submitted,

Angela Faulkner

Townsend Elementary SchoolParent and Family Engagement Policy

School Year 2021-2022

In support of strengthening student academic achievement, Townsend Elementary School receives Title I, PartA funds and therefore must jointly develop with, agree with, and distribute to parents and family members ofparticipating children a written parent and family engagement policy that contains information required bysection 1116(b) and (c) of every Student Succeeds Act (ESSA).

Townsend Elementary recognizes that Parent and Family Engagement means the participation of parents inregular home to school and school to home communication involving student academic learning and otherschool activities, including ensuring:

● Parents play an important role in assisting their child’s academic learning● Parents are encouraged to be actively involved in their child’s education at school by

volunteering, attending parent/teacher conferences, and participating in school sponsoredevents.

● Parents and families are full partners in their child’s education and are included, asappropriate, in decision-making and on advisory committees to assist in the education oftheir child.

Townsend Elementary School will take the following actions to involve parents in an organized, ongoing, andtimely manner in the planning, review, and improvement of Title I programs, including opportunities for regularmeetings, if requested by parents, to formulate suggestions and to participate, as appropriate, in decisionsrelating to the education of their child and respond to any such suggestions as soon as practicably possible.

● Parents will be fully involved in the development of the Parent and Family Engagement Policy.Their ideas and suggestions will be gathered from parents and families through the School

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Improvement Team, Advisory Council, PTO, and surveys. Parents will be given the opportunityto review and revise the plan yearly.

ANNUAL TITLE I MEETING

Townsend Elementary School will conduct an annual meeting, at a convenient time, and encourage and inviteall parents of participating children to attend to inform them about the school’s Title I program, the nature of theTitle I program, the parents’ requirements, the school parent and family engagement policy, the school wideplan, and the school-parent compact.

● Townsend Elementary School will conduct its Annual Title 1 meeting to inform parents of therequirements of Title 1 and the parents’ rights to be informed and involved.

COMMUNICATIONS

Townsend Elementary School will take the following actions to provide parents of. participating children, thefollowing:

● Timely information about the Title I programs● Flexible number of meetings, such as meetings in the morning or evening● Information related to the school and parent programs, meetings, and other activities, is sent to the

parents of participating children in an understandable and uniform format, including alternative formatsupon request and, to the extent practicable, in a language the parents can understand:

● Townsend Elementary School Parent and Family Engagement Plan will be provided to parents at thebeginning of each school year (paper copy). Also, a copy will be provided on the school website forparents to view. This policy will also be discussed during Advisory Council, PTO, and parentconferences. Parent and school programs will be held during flexible hours in order to allow all parentsand families the opportunity to be present, involved and informed. Any information given to parents willbe written in a language that is practical and in language that parents understand (English and Spanish).All parents will have the opportunity to participate in the review of this document.

DISSEMINATION PROCESS

Townsend Elementary School will submit any comments or concerns to the Public Schools of RobesonCounty Superintendent’s Office if the school wide plan and/or parent and family engagement policy is notsatisfactory to parents.

Any comments or concerns can be emailed to the Director of Federal Programs, JenniferFreeman, at jennifer.freeman@robeson.k12.nc.us

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SCHOOL-PARENT COMPACT

Townsend Elementary School will take the following actions to jointly develop with parents of participatingchildren a school-parent compact that outlines how parents, the entire school staff, and students will share theresponsibility for improved student academic achievement, and the means by which the school and parents willbuild and develop a partnership to help children achieve the state’s high standards.

Townsend Elementary School will meet annually to review, discuss, and solicit parental input to ensure anychanges needed are made to the School-Parent Compact. The compact is written to establish how school staff,students, parents, and community members will share the responsibility for improving student achievement. Thecompact describes the school’s and teacher’s responsibility to provide a high quality instructional program, andthe parent’s and student’s responsibility to be active participants in the educational program. The compactfurther establishes that parents can expect to have reasonable access to school faculty, receive frequent reportsand information regarding their child’ progress, and be afforded the opportunity to volunteer and/or observe atour school.

BUILDING CAPACITY OF PARENTS

Townsend Elementary School will build the parents’ capacity for strong parent and family engagement toensure effective involvement of parents and to support a partnership among the school and the community toimprove student academic achievement through the following:

● Providing parents with a description and explanation of the curriculum in use at the school, the forms ofacademic assessments used to measure student progress, and the achievement levels of the challengingState academic standards.

● Offer materials and training to help parents to work with their child to improve their child’sachievement, such as literacy training and using technology (including education about the harms ofcopyright piracy), as appropriate, to foster parent and family engagement

● Providing assistance to parents of participating children, as appropriate, in understanding topics such asthe following:

○ the State’s academic content standards○ the State’s student academic achievement standards○ the State and local academic assessments including alternate assessments○ the requirements of Title I, Part A○ how to monitor their child’s progress?○ how to work with educators to improve the achievement of their child

● Provide information to school personnel, instructional support personnel, principals, and other staffregarding the importance of parental involvement, and the value of soliciting the contributions andsupport of our parents.

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● Extend support to school staff in how to reach out to, communicate with, and work with parents as equalpartners in the student’s education.

● Offer parent workshops in reading and math, grade level expectations, and standardized testingrequirements. In addition, parents will be made aware of online resources available, and receivebrochures from The Parent Institute on supporting your student.

ACCESSIBILITY

Townsend Elementary School in carrying out the parent and family engagement requirements, as possible,shall provide full opportunities for the participation of parental and family members, including providinginformation and school reports as required by law.Parent Volunteers will be asked to work within the community to garner support for events such as CurriculumNights, Field Day, PTO meetings, and other school activities. During the school year, surveys will be sent toparents to gather information regarding what topics of interest they have, and to receive feedback on theprograms offered. Parent workshops will be held as needed, with an interpreter available, to encourage parentalinvolvement in academics. The school will use newsletters, monthly calendars, the school website and schoolbillboard to make families and community members aware of training sessions and events taking place atschool.

Angel� Faulkne� 8 /31/2022

R. B. Dean Elementary Advisory Council

The Advisory Council serves the school in an advisory capacity and acts as a liaison between

the Board of Education and the citizenry. Some of the duties include the following:

● to act as a support group for the school and the community in matters pertaining to the

development of excellence in the school;

● to assist the principal and school personnel by helping interpret school matters to the

community and bringing community concerns to the attention of the principal;

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● to receive periodic reports from the principal concerning school programs, activities, and

financial status of fund raising activities and expenditures;

● to provide such documentation as may be necessary to the superintendent and board to

support any charges, findings or allegations of misconduct, oversight or abuses of laws

and policies by school personnel;

2021-2022 Advisory Council Members

Nikki MartinezNakia Vanderhall

Karese HarringtonMs. Jamie Gillespie

Nancy LocklearJohnica McLean

2021-2022 ADVISORY COUNCIL MEETING DATES

All meetings will convene at 5:00 p.m. Please report to the principal’s office upon arrival

Thursday, September 23, 2021Thursday, December 9, 2021Thursday, February 24, 2022

Thursday, May 19, 2023

Title I Parent Night/Open House

All parents are encouraged to become active participates in their children’s education.

One way to accomplish this task is by attending Title I parent Nights/Open House. Title I

Parent Nights/Open House provide opportunities for parents to visit classrooms, to meet

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teachers, and to learn about Title I funds are used. During classroom visits, parents are able

to gain a better understanding of classroom expectations and curriculum goals. The

scheduled dates for Title I Parent Nights/Open House are provided below; the sessions will

convene 5:30 p.m., and will be conducted in the gym.

Thursday, September 23, 2021Thursday, December 9, 2021Thursday, February 24, 2022

Thursday, May 19, 2022

P.T.O.

The Parent Teacher Organization (P.T.O.) is a volunteer group that works to unite the

efforts of both the parents and teachers to secure a well-rounded education for every child.

All parents and staff are invited to join this organization and are encouraged to attend the

scheduled monthly meetings. Membership entitles you to vote on matters concerning your

children. P.T.O. officers will present upcoming events and give brief reports during Title I

Parent Nights/Open House; however, official P.T.O. meetings will be conducted at a

separate time. P.T.O. officers for the 2021-2022 school year are listed below:

Parent-teacher conference scheduleAre scheduled around dissemination of report cards, however parent/guardians are invited to request aparent-teacher conference by contacting the school at 910-844-5086.September 28, 2021 (Progress Reports) November 8, 2021 (Report Cards)December 7, 2021 (Progress Reports) February 1, 2022 (Report Cards)February 28, 2022 (Progress Reports) April 4, 2022 (Report Cards)May 2, 2022 (Progress Reports) June 3, 2022 (Report Cards)

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Bell Schedule

Tardy Bell – 7:55 a.m.

Morning Prep – 8:00 a.m

School Dismissed – 3:10 p.m.

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Lunch/Recess/Playground Schedule2021-2022

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CAFETERIA

Students at R. B. Dean Elementary School are served breakfast daily. Breakfast is servedfrom 7:30 am -7:55 am. Employees will be on duty to direct them before and after they havefinished. Each student is issued a lunch ID number that is to be memorized and given to thecafeteria cashier at every meal.

Student behavior in the cafeteria should be based on courtesy and cleanliness. Thismeans leaving the area in the condition you would like to live in. Students are to remain inthe cafeteria until after they have eaten and at no time are students allowed to take foodoutside the cafeteria. Students are not to go into areas where classes are in session duringtheir lunch time.

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Resources and Services

Library

The library will be open at 7:30 am and remain open throughout the day until the last busdeparts. Students are encouraged to use the library as much as possible. However, due tothe age of the students on campus, they should not be allowed to leave class to go to themedia center without a staff member.

Textbooks

All basic textbooks are loaned to students for their use during the school year. Textbooksare to be kept clean and handled carefully. Students maybe required to pay for damaged orlost textbooks.

Lost and Found

Articles found in and around the school should be turned in to the office where the ownersmay claim them. R. B. Dean Elementary School will not be held responsible for any lost,damaged, or stolen items brought by students, staff, or visitors.

Student Organizations

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In order to involve our students in more of the academic routine of school, we haveorganized the following student groups:

(1) Battle of the Books Team(2) The Flag Raisers(3)Beta Club(4)School Ambassadors(5) 5th -8th Band

Field Trips

Any student that plans to attend any type of field trip must have a field trip form filled outby their legal guardian in order to participate. ALL FIELD TRIPS ARE NON-REFUNDABLE.

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Student Expectations

PBIS

Our school is participating in an important district initiative called Positive BehaviorIntervention and Support (PBIS). PBIS is a process for creating safer and more effectiveschools. It uses a systems approach to enhance the capacity of schools to educate allchildren by developing research-based, school-wide, classroom behavior support. Theprocess focuses on improving a school’s ability to teach and support positive behavior forall students. Rather than a prescribed program, PBIS provides the framework for schools todesign, implement, and evaluate effective school-wide, classroom, non-classroom, andstudent specific plans. PBIS includes school-wide procedures and processes intended for allstudents and all staff in all settings to create a safe and productive environment conduciveto learning. During the process, students are provided opportunities to earn as they learn.

As part of our PBIS process, teachers and other staff members enforce rules in apositive manner when teaching academics and behavior. Examples include:

● Constantly teaching and referencing school-wide expectations;● Providing students with praise in addition to correction;● Talking to students with respect using positive voice tone;● Actively engaging everyone in the class during instruction;● Use pre-correcting, prompting, and redirecting while teaching; and● Looking for opportunities to provide, immediate, frequent, and explicit feedback.

PBIS requires staff members to follow complete several steps and consequences beforeoffice referrals are completed; except in severe cases such as fighting. Examples include:

● Recording the infraction and verbal correction;● time out;● denial of privileges;● parent contact;● counseling;● behavioral contract;

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● code 2 (parent conference w/principal);● parent escort at school;● RTI procedures;

R.B. Dean’s-Townsend PBIS Matrix

Student Code ofConduct

When Seated When Traveling

P…Positioned *Remain seated*Use 6 inch voices

*Stay in line*Walk

R…Responsible *Keep hands to yourself*Raise your hand to speak

*Keep hands to your self*Raise your hand to speak

I……Independent

*Complete all assignments*Bring all materials every day

*No talking*Bring your book bag

D..Determined *Keep your area safe andclean*Show Trojan Pride

*Be safe*Report problems toteacher

E….Empowered *To learn every day*Turn in your homework

*Listen to adults*Respect your classmates

Trojan Pride

School Pledge

P…positioned, I am positioned and ready to go.

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R…responsible, I am responsible, I do what I know.I…independent, I know where to go.D…determined, I am determined to put on the best

show.E…empowered, I am empowered to grow, grow, grow!

Policy Code: 4400 AttendanceAttendance in school and participation in class are an integral part of academic achievement and the

teaching-learning process. Regular attendance develops patterns of behavior essential to professional andpersonal success in life. Regular attendance by every student is mandatory. The State of North Carolinarequires that every child in the State between the ages of 7 (or younger if enrolled) and 16 attend school. Parents or legal guardians have the responsibility for ensuring that students attend and remain at schooldaily.

A. ATTENDANCE RECORDS

Teachers shall check their class roll and sign excuses each period. School officials shall keep an accuraterecord of attendance, including accurate attendance records in each class. Attendance records will beused to enforce the Compulsory Attendance Law of North Carolina.

B. TARDINESS TO CLASS

A student who is tardy to school must sign in through the school's main office. The principal ordesignee shall issue the student a late admission slip.

A student who is tardy to class shall be answerable to the teacher. When tardiness becomes disruptiveto instruction, the teacher shall refer the problem to the principal.

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Students who are excessively tardy to school or class may be suspended for up to two days for suchoffenses.

C. EARLY RELEASE

1. Elementary Schools

All parents requesting early release of a student prior to the normal dismissal time must sign for thestudent in the school's main office at which time the principal or designee shall summon the studentto the office. Parents may not pick up a student at the classroom. Excessive requests for earlydismissal shall be handled in the same fashion as excessive absences.

D. EXCUSED ABSENCES

When a student must miss school, a written excuse signed by a parent or guardian stating the reasonsfor and dates of the absences must be presented to the principal on the day the student returns afteran absence. Forged parental signatures shall result in further disciplinary action against the student. Anabsence may be excused for the following reasons:

1. personal illness or injury that makes the student physically unable to attend school;

2. isolation ordered by the State Board of Health;

3. death in the immediate family;

4. medical or dental appointment;

5. participation under subpoena as a witness in a court proceeding;

6. observance of an event required or suggested by the religion of the student or the student'sparent(s) not to exceed five days;

7. participation in a valid educational opportunity, such as travel or service as a legislative orGovernor's page, (activities such as hunting, fishing, visiting relatives, going to the beach, shopping,skiing, taking subsequent trips to areas already visited and attending athletic events generally are notconsidered valid educational opportunities for purposes of this policy) with prior written approvalfrom the principal (students in grades five and above must provide the principal with an agenda ofthe trip to obtain the principal's approval of the absence and must submit a written report to theprincipal upon return from the absence);

8. absence due to pregnancy and related conditions or parenting, when medically necessary; or

9. visitation with the student's parent or legal guardian, at the discretion of the superintendent ordesignee, if the parent or legal guardian (a) is an active duty member of the uniformed services asdefined by policy 4050, Children of Military Families, and (b) has been called to duty for, is on leavefrom, or has immediately returned from deployment to a combat zone or combat support posting.

After three consecutive or five accumulated absences in a semester, the principal may require a writtendoctor's excuse for any additional absences due to illness or injury.

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In the case of excused absences and short-term out-of-school suspensions, the student will bepermitted to make up his or her work (see also policy 4351, Short-Term Suspension). Students normallymust turn in work within five days of the student's return to class unless the teacher grants additionaltime. The student is responsible for finding out what assignments are due and completing them withinthe specified time period.

E. SCHOOL-RELATED ACTIVITIES

All classroom activities are important and difficult, if not impossible, to replace if missed. Principals shallensure that classes missed by students due to school-related activities are kept to an absoluteminimum. The following school-related activities will not be counted as absences from either class orschool:

1. field trips sponsored by the school;

2. job shadows and other work-based learning opportunities, as described in G.S. 115C-47(34a);

3. school-initiated and -scheduled activities;

4. athletic events that require early dismissal from school; and

5. Career and Technical Education student organization activities approved in advance by theprincipal;

6. in-school suspensions.

Any assignments missed by a student as a result of involvement in school-sponsored activities shall becompleted by the student and are due on the day the student returns to class, unless the teacher grantsadditional time to complete the assignment.

F. EXCESSIVE ABSENCES

Class attendance and participation are critical elements of the educational process and may be takeninto account in assessing academic achievement.

The principal shall notify parents and take all other steps required by G.S. 115C-378 for excessiveabsences. Students may be suspended for up to two days for truancy.

In kindergarten through grade eight, absences in excess of 10 days constitute a valid reason forretention. In grades nine through 12 under the four by four instructional day, excused absences inexcess of five days per semester/course may constitute grounds for a failing grade.

Students or parents may appeal absences to a committee composed of the principal, homeroomteacher and guidance counselor. All absences in excess of five consecutive days must be appealed. Students who forfeit credit due to absences may appeal their cases to the appeals committee based onthe following reasons: (1) bad weather causing the bus not to transport the student to school; (2)extended illness with a statement from a doctor verifying that the illness and the necessary careexceeded 10 days for a student in kindergarten through grade eight or five days for a student in gradesnine through 12; (3) hospitalization for an injury which prevented the student from attending school for

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more than 10 days; (4) conditions in the home which required the student to miss school; or (5)prearranged absences relating to religious holidays and retreats.

Students with excused absences due to documented chronic health problems are exempt from thispolicy.

Legal References: G.S. 115C-47, -84.2, -288(a), -375.5, -378 through -383, -390.2(d), -390.5, -407.5; 16N.C.A.C. 6E.0102, .0103; State Board of Education Policies TCS-L-000, -002, -003Cross References: Education for Pregnant and Parenting Students (policy 4023), Children of MilitaryFamilies (policy 4050), Short-Term Suspension (policy 4351)

Adopted: March 8, 2011

Public Schools of Robeson County Homework Policy

Homework should be an integral and relevant part of every student’s instructionalprogram. It should be used consistently throughout the grades and classes.

Homework has two important purposes: (1) to provide opportunities for vitalparent-school partnerships in support of education; (2) to emphasize the high academicstandards of the school district.

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Policy Code: 3135 Homework

The board recognizes the importance of homework in supplementing classroom instructionand furthering the goals of the educational program. Homework reinforces learning and fostersindependence, responsibility and self-direction. Homework should be an integral and relevant partof students' instructional programs. It should be used consistently throughout the grades andclasses.

Homework assignments should strengthen skills, provide practice in subjects that alreadyhave been taught in class and improve a student's ability to work independently. Homeworkshould not be used as punishment.

The teacher should establish a pattern of meaningful homework assignments so thatstudents and parents may plan accordingly. Teachers should take into consideration thedifferences in financial, educational and technological resources of students and their parents orguardians when making assignments. Homework should not require the use of reference materialnot readily available in most homes or school libraries. Teachers should require the use ofreference materials only when the students have had instruction in their use. The amount of timenecessary to complete the tasks should be reasonable in light of the age and maturity of thestudents and other assignments given to the students. Homework is intended to be completedafter school and only a limited amount of classroom instructional time should be devoted tocompletion of homework.

The purpose of all homework assignments must be clearly understood by both the teacherand the students. Appropriate follow-up activities, grading or review of homework assignmentsshould always occur.Principals shall ensure that homework assignments are made in accordance with this policy. Principals are encouraged to involve staff, parents and students in developing standards forappropriate types and amounts of homework for the school or particular grade levels.

Legal References: G.S. 115C-36, -47, -307Cross References: Goals and Objectives of the Educational Program (policy 3000)\

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BUS SAFETY

The safety of students while being transported to and from school is the responsibilityof students, parents, bus drivers, and school officials. State law states that:

“...(t)he driver of a school bus will have complete authority over and responsibility for theoperation of the bus and the maintaining of good order and conduct upon such bus...”

Students who ride buses are expected to follow the directions of the driver and to conductthemselves in an orderly manner at all times. The school principal has the authority to suspendstudents from riding the bus for any of the following offenses:

1. Stopping, impeding, delaying of detaining any bus2. Fighting, smoking, using profanity or refusing to obey instructions of school authorities

or a bus driver while riding on a school bus3. Tampering with the school bus4. Refusing to meet the bus at designated stops5. Unauthorized leaving of the bus when the bus is en route6. Playing, throwing objects or otherwise distracting the driver’s attention while the bus is

in operation7. Engaging in conduct which disturbs the peace, order or discipline on any bus8. Refusing to leave the bus upon demand of the bus driver or principal9. Failure to observe established safety rules and regulations.

Failure to comply with bus safety rules will result in the following penalty:

Principals’ discretion based upon his/her investigation of the severity of the situation and adetermination of the appropriate punishment within guidelines established by the Board ofEducation. Depending on the circumstances, penalties could range from suspension from thebus for one to ten days or recommendation for long-term suspension from the bus. Serious

misbehavior on the bus may also be cause for punishment up to and including long-term

suspension or expulsion from school.

Unlawful to Impede a School Bus

A new Class I Misdemeanor will be changed for a person(s) who unlawfully and willfullystops, impedes, delays, or detains a school bus or activity bus. Additionally, the bill amendsGeneral Statute 14-288.4(a)(this disorderly conduct statute) to add to the definition ofdisorderly conduct disturbing the peace, order or discipline on a school bus or activity bus.

School Bus Referral Form

The following document will be adhered to when handling discipline on the bus,

except in severe cases.

Appropriate Attire

Policy Code: 4316 Student Dress CodeThe board believes that the dress and personal appearance of students greatly affect theiracademic performance and their interaction with other students. The board requests thatparents outfit their children in clothing that will be conducive to learning. Generally, dress andgrooming standards as determined by the student and his or her parents will be deemedacceptable. However, the board prohibits appearance or clothing that does the following: (1)violates the standards established in this policy or a reasonable dress code adopted andpublicized by the school; (2) is substantially disruptive; (3) is provocative or obscene; (4)endangers the health or safety of the student or others; or (5) violates policy 4328,Gang-Related Activity.

All students must adhere to the following standards.

1. Shoes or sandals must be worn at all times during the school day. Flip-flop style shoes arenot permitted.

2. Sunglasses, hats, caps, headscarves or head covers of any description worn inside aschool building are not permissible unless authorized by the school principal or his or herdesignee.

3. Students may not wear attire with messages or illustrations that are lewd, indecent,obscene or vulgar or that advertise any product or service not permitted by law to minors isprohibited.

4. Students may not wear sleeveless shirts, tops or dresses that do not cover the top of theshoulder (i.e. tank tops, spaghetti straps, halter tops, tube tops, strapless tops, etc.). Shirtsand tops may not be low-cut and must be long enough to meet the waistband of pants,shorts or skirts at all times. No midriffs, cleavage or undergarments shall be visible at anytime. Clothing that is transparent or noticeably tight or that has excessive holes isprohibited.

5. Belts, if worn, must be kept on and tied or buckled at all times.

6. All pants, shorts and skirts must be worn fastened above the hips around the waist. Inparticular, the dress style known as "sagging" is prohibited.

7. Shorts, skirts and dresses must be of sufficient length. When the student stands upstraight with arms and fingers fully extended by his or her sides, the bottom of shorts, skirtor dress should extend at least as far as the extended fingers.

8. Adornments or accessories, such as chains or spikes that could reasonably be perceivedas or used as a weapon are prohibited.

9. Clothing or accessories worn inappropriately or not as they were made to be worn, suchas items worn inside out, backwards, unfastened or untied, is not permitted.

10. Face paint is prohibited.

Vandalism and Property DamageOur school buildings and equipment cost the taxpayers to construct, to purchase and to

maintain. Students who destroy or vandalize school property will be required to pay for losses

or damages. If students willfully destroy school property, suspension and subsequent

expulsion may be necessary.

Cheating

Whenever a student is guilty of cheating, the teacher shall collect the students’ paper, mark

a zero for the work and notify the parents and office immediately as to the action taken. The

parent shall be notified that a second offense may result in automatic suspension from

school.

Drugs and Alcohol Abuse

Any student who intentionally sells, gives, possesses, or uses or is under the influence of

illicit drugs, narcotics or alcohol in or on school property, including buses, shall be:

(1) expelled from school

(2) reported to the appropriate law enforcement agencies for possible legal action.

(3) Appropriate agencies will also be contacted

Telephone Use

Students are not allowed to use the office phone for personal reasons except in the case of

an emergency. Students should be accompanied by a staff member when making calls.

Remember, the telephone is for emergency use only. Staff members should not give students

their personal cell phones to use.

Halls

Students should be in the halls only at the beginning and close of school and while moving

from one class to another unless they have special permission or special duties that require

them to be there. Students are to be courteous at all times and to keep the right when

moving in the halls. Running and shouting in the halls are never permitted

Policy Code: 1720/4015/7225 Discrimination, Harassment and Bullying ComplaintProcedure

The board takes seriously all complaints of unlawful discrimination, harassmentand bullying. The process provided in this policy is designed for those individualswho believe that they may have been discriminated against, bullied or harassed inviolation of policy 1710/4021/7230, Prohibition Against Discrimination, Harassmentand Bullying. Individuals who have witnessed or have reliable information thatanother person has been subject to unlawful discrimination, harassment orbullying also should report such violations to one of the school system officialslisted in subsection C.1. of this policy. Reports may be made anonymously.

A. DEFINITIONS

1. Alleged Perpetrator

The alleged perpetrator is the individual alleged to have discriminatedagainst, harassed or bullied the complainant.

2. Complaint

A complaint is an oral or written notification made by a person who believeshe or she is the victim of unlawful discrimination, harassment or bullying.

3. Complainant

The complainant is the individual complaining of being discriminated against,harassed or bullied.

4. Days

Days are the working days, exclusive of Saturdays, Sundays, vacation days orholidays, as set forth in the school calendar. In counting days, the first daywill be the first full working day following receipt of the complaint. When acomplaint is submitted on or after May 1, time limits will consist of allweekdays (Monday-Friday) so that the matter may be resolved before theclose of the school term or as soon thereafter as possible.

5. Investigative Report

The investigative report is a written account of the findings of theinvestigation conducted in response to a complaint.

6. Investigator

The investigator is the school official responsible for investigating andresponding to the complaint.

7. Report

A report is an oral or written notification that an individual, other than thereporter, is a suspected perpetrator or victim of unlawful discrimination,harassment or bullying.

B. REPORTING BY EMPLOYEES OR OTHER THIRD PARTIES

1. Mandatory Reporting by School Employees

Any employee who witnessed or who has reliable information or reason tobelieve that an individual may have been discriminated against, harassed orbullied in violation of policy 1710/4021/7230 must report the offenseimmediately to an appropriate individual designated in subsection C.1.,below.

An employee who does not promptly report possible discrimination,harassment or bullying shall be subject to disciplinary action.

2. Reporting by Other Third Parties

All members of the school community including students, parents,volunteers and visitors are also strongly encouraged to report any act thatmay constitute an incident of discrimination, harassment or bullying.

3. Anonymous Reporting

Reports of discrimination, harassment or bullying may be made anonymouslybut formal disciplinary action may not be taken solely on the basis of ananonymous report.

4. Investigation of Reports

Reports of discrimination, harassment or bullying shall be investigatedsufficiently to determine whether further action under this policy orotherwise is necessary, and school officials shall take such action asappropriate under the circumstances. At the option of the alleged victim,the report may be treated as a complaint by the alleged victim under thispolicy.

C. COMPLAINTS BROUGHT BY ALLEGED VICTIMS OF DISCRIMINATION,HARASSMENT OR BULLYING

1. Filing a Complaint

Any individual, who believes that he or she has been discriminated against,harassed or bullied is strongly encouraged to file a complaint orally or inwriting to any of the following individuals:

a. the principal or assistant principal of the school at which either thealleged perpetrator or alleged victim attends or is employed;

b. an immediate supervisor if the individual making the complaint is anemployee;

c. the assistant superintendent of human resources if the allegedperpetrator or alleged victim is an employee of the school system (or thesuperintendent if the assistant superintendent of human resources is thealleged perpetrator);

d. the Title IX coordinator for claims of sex discrimination or sexualharassment; or

e. the Section 504 coordinator or the ADA coordinator for claims ofdiscrimination on the basis of a disability

2. Time Period for Filing a Complaint

A complaint should be filed as soon as possible but no later than 30 daysafter disclosure or discovery of the facts giving rise to the complaint. Complaints submitted after the 30-day period may be investigated; however,individuals should recognize that delays in reporting may significantly impairthe ability of school officials to investigate and respond to such complaints.

3. Informal Resolution

The board acknowledges that many complaints may be addressed informallythrough such methods as conferences or mediation, and the boardencourages the use of such procedures to the extent possible. If an informalprocess is used, the principal or other designated personnel must (1) notifythe complainant that he or she has the

option to request formal procedures at any time and (2) make a copy of thispolicy and other relevant policies available to the complainant. In thosecircumstances in which informal procedures fail or are inappropriate or inwhich the complainant requests formal procedures, the complaints will beinvestigated promptly, impartially and thoroughly according to theprocedures outlined in the remainder of this policy.

D. PROCESS FOR ADDRESSING COMPLAINTS OF ALLEGED INCIDENTS OFDISCRIMINATION, HARASSMENT OR BULLYING

1. Initiating the Investigation

a. Whoever receives a complaint of discrimination, harassment or bullyingpursuant to subsection C.1. shall immediately notify the appropriateinvestigator who shall respond to the complaint and investigate. Theinvestigator of a complaint is determined as follows:

i. If the alleged incident occurred under the jurisdiction of the principal,the investigator is the principal or designee, unless the allegedperpetrator is the principal, the assistant superintendent of humanresources, the superintendent or a member of the board. If the allegedperpetrator is any other employee, the principal or designee shallconduct the investigation in consultation with the assistantsuperintendent of human resources or designee.

ii. If the alleged perpetrator is the principal, the assistantsuperintendent of human resources or designee is the investigator.

iii. If the alleged incident occurred outside of the jurisdiction of aprincipal (for example, at the central office), the assistantsuperintendent of human resources or designee is the investigatorunless the alleged perpetrator is the assistant superintendent of humanresources, the superintendent or a member of the board.

iv. If the alleged perpetrator is the assistant superintendent of humanresources, the superintendent or designee is the investigator.

v. If the alleged perpetrator is the superintendent, the board attorneyis the investigator. (In such cases, whoever receives a complaint ofdiscrimination, harassment or bullying shall immediately notify theassistant superintendent of human resources who shall immediatelynotify the board chair. The board chair shall direct the board attorneyto respond to the complaint and investigate.)

vi. If the alleged perpetrator is a member of the board, the boardattorney is the investigator. (In such cases, whoever receives acomplaint of discrimination, harassment or bullying shall immediatelynotify the superintendent who shall direct the board attorney torespond to the complaint and investigate. Unless the board chair is thealleged perpetrator, the superintendent shall also notify the board chairof the complaint.)

b. As applicable, the investigator shall immediately notify the Title IX,Section 504 or ADA coordinator of the complaint, and, as appropriate,may designate the coordinator to conduct the investigation.

c. The investigator shall explain the process of the investigation to thecomplainant and inquire as to whether the complainant would like tosuggest a course of corrective action.

d. Written documentation of all reports and complaints, as well as theschool system's response, must be maintained in accordance with policy1710/4021/7230.

e. Failure to investigate and/or address claims of discrimination,harassment or bullying shall result in disciplinary action.

2. Conducting the Investigation

a. The investigator is responsible for determining whether the allegedact(s) constitutes a violation of policy 1710/4021/7230. In so doing, theinvestigator shall impartially, promptly and thoroughly investigate thecomplaint. The investigator shall interview (1) the complainant; (2) thealleged perpetrator(s); and (3) any other individuals, including otherpossible victims, who may have relevant information.

b. Information may be shared only with individuals who need theinformation in order to investigate and address the complaintappropriately. Any requests by the complainant for confidentiality shall beevaluated within the context of the legal responsibilities of the schoolsystem. Any complaints withdrawn to protect confidentiality must berecorded in accordance with policy 1710/4021/7230.

c. The investigator shall review the factual information gathered throughthe investigation to determine whether the alleged conduct constitutesdiscrimination, harassment or bullying, giving consideration to all factualinformation, the context in which the alleged incidents occurred, the ageand maturity of the complainant and alleged perpetrator(s), and any otherrelevant circumstances.

3. Investigative Report

a. The investigator shall submit a written investigative report to thesuperintendent and, as applicable, to the Title IX, Section 504 or ADAcoordinator.

b. The investigator shall notify the complainant of the results of theinvestigation within 15 days of receiving the complaint, unless additionaltime is necessary to conduct an impartial, thorough investigation. Theinvestigator shall specify whether the complaint was substantiated and, ifso, shall also specify:

i. reasonable, timely, age-appropriate, corrective action intended toend the discrimination, harassment or bullying and prevent it fromrecurring;

ii. as needed, reasonable steps to address the effects of thediscrimination, harassment or bullying on the complainant; and

iii. as needed, reasonable steps to protect the complainant fromretaliation as a result of communicating the complaint.

c. Information regarding specific disciplinary action imposed on thealleged perpetrator(s) will not be given to the complainant unless theinformation relates directly to the complainant (e.g., an order requiringthe perpetrator not to have contact with the complainant).

d. If the investigator determines that the complaint was substantiated,the perpetrator(s) shall be subject to discipline or other corrective steps,as described in policy 1710/4021/7230. If the corrective steps involveactions outside the scope of the investigator's authority, thesuperintendent will be notified so that responsibility for taking thecorrective steps may be delegated to the appropriate individual.

e. Each alleged perpetrator will be provided with a written summary ofthe results of the investigation in regard to whether the complaint wassubstantiated, whether the alleged perpetrator violated relevant law orboard policies by his or her actions, and what, if any, disciplinary actions orconsequences will be imposed upon the perpetrator in accordance withboard policy. The perpetrator may appeal any disciplinary action orconsequence in accordance with board policy and law. However, anappeal by the perpetrator of disciplinary action does not preclude schoolofficials from taking appropriate action to address the discrimination,harassment or bullying.

4. Appeal of Investigative Report

a. If the complainant is dissatisfied with the investigative report, he or shemay appeal the decision to the superintendent (unless the allegedperpetrator is the assistant superintendent of human resources or thesuperintendent, in which cases the complainant may appeal directly to theboard in accordance with the procedure described in subsection E.4.bbelow).

The appeal must be submitted in writing within five days of receiving theinvestigative report. The superintendent may review the documents,conduct any further investigation necessary or take any other steps thesuperintendent determines to be appropriate in order to respond to the

complaint. The superintendent shall provide a written response within 10days after receiving the appeal, unless further investigation is needed.

b. If the complainant is dissatisfied with the superintendent's response,he or she may appeal the decision to the board within five days ofreceiving the superintendent's response. The board will review thedocuments, direct that further investigation be conducted if necessaryand take any other steps that the board determines to be appropriate inorder to respond to the complaint.

Upon request of the complainant, the board will hold a hearing pursuantto policy 2500, Hearings Before the Board. The board will provide awritten response within 30 days after receiving the appeal, unless furtherinvestigation is necessary or the hearing necessitates that more time betaken to respond.

E. TIMELINESS OF PROCESS

The number of days indicated at each step of the process should be considereda maximum. Every effort should be made to expedite the process.

If any school official charged with investigating the complaint or reviewing theinvestigation fails at any step in the process to communicate a decision withinthe specified time limit, the complainant will be entitled to appeal thecomplaint to the next step unless the official has notified the complainant ofthe delay and the reason for the delay, such as the complexity of theinvestigation, review or report. The school official shall make reasonableefforts to keep the complainant apprised of progress being made during anyperiod of delay. Delays that interfere with the exercise of any legal rights arenot permitted.

Failure by the complainant at any step in the process to appeal a complaint tothe next step within the specified time limit will be considered acceptance ofthe decision at that step, unless the complainant has notified the investigatorof a delay and the reason for the delay and the investigator has consented inwriting to the delay.

F. GENERAL REQUIREMENTS

1. No reprisals or retaliation of any kind will be taken by the board or by anemployee of the school system against the complainant or other individualon account of his or her filing a complaint or report or participating in aninvestigation of a complaint or report filed and decided pursuant to thispolicy, unless the person knew or had reason to believe that the complaintor report was false or knowingly provided false information.

2. All meetings and hearings conducted pursuant to this policy will beprivate.

3. The board and school system officials will consider requests to hearcomplaints from a group, but the board and officials have the discretion tohear and respond to complainants individually.

4. The complainant may be represented by an advocate, such as an attorney,at any meeting with school system officials.

5. Should, in the judgment of the superintendent or designee, theinvestigation or processing of a complaint require that an employee beabsent from regular work assignments, such absences shall be excusedwithout loss of pay or benefits. This shall not prevent the superintendent ordesignee from suspending the alleged perpetrator without pay during thecourse of the investigation.

G. RECORDS

Records will be maintained as required by policy 1710/4021/7230.

Legal References: Age Discrimination in Employment Act of 1967, 29 U.S.C. 621 etseq.; Americans with Disabilities Act, 42 U.S.C. 12101 et seq., 28 C.F.R. pt. 35; FamilyEducational Rights and Privacy Act, 20 U.S.C. 1232g; Rehabilitation Act of 1973, 29U.S.C. 705(20), 794, 34 C.F.R. pt. 104; Title VI of the Civil Rights Act of 1964, 42U.S.C. 2000d et seq., 34 C.F.R. pt. 100; Title VII of the Civil Rights Act of 1964, 42U.S.C. 2000e et seq., 29 C.F.R. pt. 1604; Title IX of the Education Amendments of1972, 20 U.S.C. 1681 et seq., 34 C.F.R. pt. 106; Racial Incidents and HarassmentAgainst Students at Educational Institutions; Investigative Guidance, U.S.Department of Education, Office for Civil Rights (1994); Revised Sexual HarassmentGuidance: Harassment of Students by School Employees, Other Students, or ThirdParties, U.S. Department of Education, Office for Civil Rights (2001); Gebser v. LagoVista Independent School District, 524 U.S. 274 (1998); Davis v. Monroe CountyBoard of Education, 526 U.S. 629 (1999); G.S. 115C-407.10; State Board of EducationPolicy HRS-A-007Cross References: Prohibition Against Discrimination, Harassment and Bullying(policy 1710/4021/7230), Student and Parent Grievance Procedure (policy1740/4010), Hearings Before the Board (policy 2500), Assaults, Threats andHarassment (policy 4331)Adopted: November 9, 2010

DUE PROCESS

To safeguard every student's right to an educational opportunity and to ensurean atmosphere conducive to learning, while protecting the individual rights of allstudents, the following procedure shall be used in those cases in which themisconduct of a student is such that it results or might result in the long-termsuspension of the students from any and all school functions.

PARENT OF SUSPENDED STUDENT ADEQUATE NOTICEIf English is the second language of the parent and the resources are availablethen the notice should be given in the parent’s first language. This affects onlystudents who are being suspended for more than 10 days or are being expelledfrom school.

Approved by the Board of Education June 23, 2003

Public Schools of Robeson County Due Process Procedures for AdministrativeDisciplinary Action / Appeal Procedures for Long-Term Suspension

Section 1 - Notice and Initiation of Proceedings If the principal, following aninvestigation, determines that a long-term suspension is appropriate he shallinvoke a short-term suspension of ten (10) school days and inform the student,parent and Superintendent of the impending long-term suspension following thisaction. The student and parent shall be provided a copy of the Due ProcessProcedures and their attention called to Sections 1 through 4 of the procedures. Ifa formal hearing is desired, the student or parent must notify the principal inwriting within four (4) school days following receipt of the notice of suspension.

If a hearing is not requested within four (4) school days following the notice ofimpending long-term suspension, the principal shall invoke the penalty and notifythe Superintendent in writing within twenty-four (24) hours of the action. Thenotice to the Superintendent shall state the charges against the student andcontain facts sufficiently particular to describe the nature of the offense. A copyof the notice shall be sent by registered mail to the student and parent. TheSuperintendent or his designee shall respond to the principal's writtenrecommendation within four (4) days after receipt of the proper documentation.

Section 2 - Formal Hearing If a hearing is requested, the principal shall convene ahearing panel within six (6) school days following the request. The panel shall becomposed of three (3) staff members, one of whom may be designated by thestudent at the time the hearing is requested.

The remaining two (2) members shall be appointed by the principal. The panelshall be impartial and of racial and sexual mix. If the period of summarysuspension or short-term suspension ends before the hearing and/or appealprocess concludes, the Superintendent shall determine if the student may returnto school or should remain out until the issue is resolved. A chairperson from thecentral administrative staff shall be designated by the Superintendent ifrequested by the principal; otherwise, the principal shall appoint a fourth personas chairperson.

Anyone who has had direct contact with the student's alleged misconduct or whowill probably give testimony to the hearing board shall not serve as a member ofthe hearing board. An official tape recording shall be made of the proceedings.The chairperson shall receive a reasonable list of witnesses from the student, hisparent or representative and from the principal prior to the scheduled date of thehearing.

The hearing procedure shall consist of a presentation by the principal or hisdesignee, of witnesses and other evidence relating to the issue of whether or notthe offense was committed by the student charged. The student may then offerwitnesses and other evidence in his own behalf relating to the same issue. If thepurpose of the hearing is to challenge the severity of the penalty invoked by theprincipal, both sides of this issue will be presented in the above order.

Based upon the information presented at the hearing, the panel shall privatelydetermine by majority vote an opinion of the issue involved. The chairperson shallnot vote in the decision. The panel shall find by majority opinion that the student

did or did not engage in the alleged misconduct and offer facts to support theposition taken. If the panel finds that the student did engage in the allegedmisconduct it shall, except in instances where board policy mandates long-termsuspension, further develop any recommendation as it may deem appropriate tothe issue. The panel's opinion shall be presented to the principal in writing at theconclusion of the hearing. Upon receipt of the opinion and/or recommendationsof the hearing panel, the principal shall review the matter and determine theappropriate action. If the decision is to return the student to school, she/heshould so inform the student, parent, and Superintendent promptly. If thedecision is to suspend for more than ten (10) days, he shall invoke the penalty andfollow the procedures for long-term suspension as stated above and inform theSuperintendent. The student and/or parent shall also be informed of their right toappeal the long-term suspension to the Superintendent.

Section 3 - Appeal Process

If the principal's action following a formal hearing results in a long-termsuspension or other action felt to be inappropriate by the student or parent, anappeal may be made to the Superintendent within (3) school days of theprincipal's action. The appeal shall be made in writing. The Superintendent shallappoint one (1) to three (3) administrators to review the recording and otherrecords of the hearing within five (5) days of the notice of appeal. The student orparent and the principal may be summoned if necessary to accurately review thehearing proceedings. The appeal panel or individual shall review all aspects of thehearing procedure and the subsequent action of the principal to determine if dueprocess has been accorded, Board policy and procedure were observed and theprincipal's action was justified. If a panel is convened, the decision shall be bymajority vote and the opinion of the panel or individual shall be presented to theSuperintendent in writing immediately following the review. When due process,policy, procedure, and the principal's action are determined to be correct, theSuperintendent shall so inform the principal and the student or parent.

If, in the opinion of the panel, a denial of due process, a violation of policy orprocedure, or an abuse of administrative authority has occurred, the principal'saction shall be dissolved by the Superintendent with the student readmitted toschool. A new hearing may be ordered by

the Superintendent. The Superintendent shall so inform the principal and thestudent or parent. If the student or parent is not satisfied with the results of theadministrative appeal, an appeal may be made to the Board within five (5) schooldays of the notice from the Superintendent. The appeal shall be in writing. TheBoard shall review the matter within ten (10) school days of the notice and thedecision of the Board shall be final.

Section 4 - Multi-disciplinary Review for Exceptional Children and/or Willie M.Students A multi-disciplinary team, usually the Administrative Placement Team,shall review suspension of Exceptional

Children who have accumulated 10 days of suspension to determine if anyrelationship exists between the misconduct and the handicapping condition. Theteam may make recommendations to the Program Administration for ExceptionalChildren for change of placement if a relationship between the misconduct andthe handicapping condition is determined. Should no relationship be determined,normal disciplinary consequences shall apply.

The decision of the Administrative Placement Team may be appealed byrequesting a Due Process Hearing through the office of the Exceptional Children'sProgram Administrator. Such a request must be made within ten (10) calendardays of receipt of the decision by the Administrative Placement Team. Legal Ref.:G.S. 115C-390; G.S. 115C-391; Goss vs. Lopez 43U.S.L.W. 4181 (1957) Title IX of theEducation Amendments of 1972 Baker vs. Owen 395F. Supp. 294 (M.D.N.C. 1975)

Approved by the Board of Education August 16, 1994

Complaints and Grievance

Policy Code: 1740/4010 Student and Parent Grievance Procedure

A. OPTIONS FOR RESOLVING COMPLAINTS

The board strives to resolve concerns and complaints of students and parents whenever

possible. To this end, the board has provided opportunities for students and parents to

express their concerns through processes established in board policies. Policy 1742/5060,

Responding to Complaints, identifies these different processes, including a mechanism for

resolving complaints in an informal manner.

While the board encourages resolutions of complaints through informal means, it recognizes

that, at times, a formal process may be necessary for certain types of complaints or if the

informal process did not produce satisfactory results. This policy provides a complaint

procedure that may be used as described below.

Any parent or student who has questions about the options for proceeding with a complaint

or concern may contact the principal or superintendent for further information and copies

of all applicable board policies.

B.

DEFINITIONS

1. Days

Days are working days, exclusive of Saturdays, Sundays, vacation days, or

holidays, as set forth in the school calendar. In counting days, the first day will

be the first full working day following the receipt of the grievance. After May 1,

time limits will consist of all weekdays (Monday – Friday) so that the matter may

be resolved before the close of the school term or as soon thereafter as

possible.

2. Final Administrative

Decision

A final administrative decision is a decision of a school employee from which no further

appeal to a school administrator is available.

3. Grievance

A grievance is a formal complaint regarding specific decisions made by school personnel

that alleges that such decisions have adversely affected the person making the complaint.

A grievance includes, but is not limited to, circumstances such as when a student or parent

believes that board policy or law has been misapplied, misinterpreted or violated. The term

“grievance” does not include any matter for which the method of review is prescribed by

law, for which there is a more specific board policy providing a process for addressing the

concern, or upon which the board is without authority to act. Claims of discrimination,

harassment or bullying must be processed under policy 1720/4015/7225, Discrimination,

Harassment and Bullying Complaint Procedure.

4.

Grievant

The grievant is the parent, student or group of parents or students submitting the

grievance.

5. Official

The official is the school system employee hearing and responding to the grievant.

C. TIMELINESS OF PROCESS

The number of days indicated at each step of the grievance process should be considered a

maximum, and every effort should be made to expedite the process.

Failure by the official at any step to communicate a decision within the specified time limit

will permit the grievant to appeal the grievance to the next step unless the official has

notified the grievant of the delay and the reason for the delay, such as the complexity of the

investigation or report. The official shall make reasonable efforts to keep the grievant

apprised of progress being made during any period of delay. Delays that interfere with the

exercise of the grievant’s legal rights are not permitted.

Failure by the grievant at any step of the process to appeal a grievance to the next step

within the specified time limit will be considered acceptance of the decision at the current

step, unless the grievant has notified the official of a delay and the reason for the delay and

the official has consented in writing to the delay.

D. GENERAL

REQUIREMENTS

1. No reprisals of any kind will be taken by the board or by an employee of the school

system against any grievant or other student or employee because of his or her

participation in a grievance filed and decided pursuant to this policy.

2. All meetings and hearings conducted pursuant to this policy will be private.

3. The board and school system officials will consider requests to hear grievances from a

group of grievants, but the board and officials have the discretion to hear and respond to

grievants individually.

4. The grievant may have a representative, including an attorney, at any stage of the

grievance. However, if the grievant intends to be represented by legal counsel, he or she

must notify the appropriate school official in advance so that school personnel also will

have the opportunity to be represented by legal counsel.

E. PROCESS FOR GRIEVANCE

1. Filing a Grievance

a. Whenever a student or parent or guardian believes that he or she has been adversely

affected by a decision of a school employee, the student or parent or guardian may file

a grievance as provided in this policy.

b. A grievance must be filed as soon as possible but no later than 30 days after

disclosure or discovery of the facts giving rise to the grievance. For a grievance

submitted after the 30 day period that claims a violation, misapplication or

misinterpretation of state or federal law, the superintendent or designee shall

determine whether the grievance will be investigated after considering factors such as

the reason for the delay; the extent of the delay; the effect of the delay on the ability

of the school system to investigate and respond to the complaint; and whether the

investigation of the complaint is necessary to meet any legal obligations. However,

students, parents and guardians should recognize that delays in filing a grievance may

significantly impair the ability of the school system to investigate and respond

effectively to such complaints.

c. A student or parent or guardian who has a grievance must provide the following

information in writing to the principal: (1) the name of the school system employee or

other individual whose decision or action is at issue; (2) the specific decision(s) or

action(s) at issue; (3) any board policy, state or federal law, state or federal regulation,

or State Board of Education policy or procedure that the parent or guardian or student

believes has been misapplied, misinterpreted or violated; (4) and the specific resolution

desired. If there is not a specific decision or action at issue and no concern that state

or federal law has been misapplied, misinterpreted or violated, then the procedure

established in policy 1742/5060 is appropriate, and the principal shall address the

concern following that policy.

d. Even if the principal is the employee whose decision or action is at issue, the student

must submit the grievance first to the principal in order for the principal to address

the issue within the formal process. If, however, the grievance claims that a state or

federal law has been misapplied, misinterpreted or violated, the student may submit the

grievance directly to the superintendent or designee.

e. If a student wants to initiate a formal grievance regarding a decision by the

superintendent that directly and specifically affects the student, the general process

described in this policy will be used, except that the grievance will be submitted to the

assistant superintendent of human resources, who shall forward the grievance to the

board chairperson.

2. Investigation

a. The principal shall schedule and hold a meeting with the student and/or parent or

guardian within five school days after the grievance has been filed with the principal.

The student may be accompanied by a parent, legal guardian or other person who is in a

position of loco parentis to the student.

b. The principal shall conduct any investigation of the facts necessary before rendering

a decision.

3. Response by

Principal

a. The principal shall provide a written response to the written grievance within five

days of the meeting. The response will include the principal’s decision regarding

resolution of the grievance and the basis for the decision. In responding, the principal

may not disclose information about other students or employees that is considered

confidential by law.

b. A copy of the grievance and the principal’s response will be filed with the

superintendent.

4. Response by

Superintendent

a. If the grievant is dissatisfied with the principal’s decision, the grievant may

appeal

b.

c. the decision to the superintendent. The appeal must be made in writing within

five days of receiving the principal’s decision.

b. The superintendent may review the written documents and respond or the

superintendent may schedule and hold a conference with the grievant, principal and any

other individuals the superintendent determines to be appropriate within five school

days after receiving the appeal. The student may be accompanied by a parent, legal

guardian or other person who is in a position of loco parentis to the student.

c. The superintendent shall provide a written response within 10 days after receiving

the appeal. In responding, the superintendent may not disclose information about other

students or employees that is considered confidential by law.

5. Appeal to the

Board

If the grievant has alleged a violation of a specified federal or state law, federal or state

regulation, State Board of Education policy or procedure, or local board of education policy

or procedure, the grievant will have the right to appeal a final administrative decision to

the board of education (see subsection E.5.a, Mandatory Appeals, below). If a grievant has

not alleged such specific violations, he or she may request a board hearing, which the

board may grant at its discretion (see subsection E.5.b, Discretionary Appeals, below).

a. Mandatory Appeals

1) If the grievant is dissatisfied with the superintendent’s response to his or her

grievance and has alleged a violation of a specified federal or state law, federal or

state regulation, State Board of Education policy or procedure, or local board of

education policy or procedure, the grievant may appeal the decision to the board

within five days of receiving the superintendent's response.

2) A hearing will be conducted pursuant to policy 2500, Hearings Before the Board.

3) The board will provide a final written decision within 30 days of receiving the

appeal unless further investigation is necessary or the hearing necessitates that

more time be taken to respond.

b. Discretionary

Appeals

1) If the grievant is dissatisfied with the superintendent’s response to his or her

grievance but has not alleged a violation of a specified federal or state law, federal

or state regulation, State Board of Education policy or procedure, or local board of

education policy or procedure, then within five days of receiving the superintendent’s

response, the grievant may submit to the superintendent a written request for a

hearing before the board of education.

2) If the full board will be meeting within two weeks of the request for a hearing,

the board will decide at that time whether to grant a hearing. Otherwise, the board

chairperson will appoint a three-person panel to review the request and determine if

a hearing should be granted. The panel will report the decision to the board. The

board may modify the decision of the panel upon majority vote at a board meeting.

3) If the board decides to grant a hearing, the hearing will be conducted pursuant to

policy 2500.

4) The board will provide a final written decision within 30 days of the decision to

grant a hearing, unless further investigation is necessary or the hearing necessitates

that more time be taken to respond.

F.

NOTICE

The superintendent or designee is responsible for providing effective notice to students,

parents and school system employees of the procedures for reporting and investigating

grievances.

G. RECORDS

Appropriate records shall be maintained in accordance with state and federal law.

Legal References: G.S. 115C-45(c); 126-16; 150B-43 et seq.

Cross References: Prohibition Against Discrimination, Harassment and Bullying (policy

1710/4021/7230), Discrimination, Harassment and Bullying Complaint Procedure (policy

1720/4015/7225), Responding to Complaints (policy 1742/5060), Hearings Before the Board

(policy 2500), Student Behavior Policies (4300 series)

Revised:

August 9,

2011

PUBLIC SCHOOLS OF ROBESON COUNTYINTERNET USE AGREEMENT

Please read this document carefully before signing.

Internet access is now available to students and teachers in the Public Schools of Robeson County. We arevery pleased to bring this access to the Public Schools of Robeson County and believe that Internet offersvast, diverse, and unique resources to both students and teachers. Our goal in providing this service toteachers and students is to promote educational excellence in schools by facilitating resource sharing,innovation, and communication.

The Internet is an electronic highway connecting thousands of computers all over the world and millions ofindividual subscribers. Students and teachers have access to:

1. Electronic mail communication with people all over the world.2. Information and news from NASA as well as the opportunity to correspond with the scientists at

NASA and other research institutions.3. Public domain software and shareware of all types.4. Discussion groups on a plethora of topics ranging from Chinese culture to the environment to music

to politics5. Access to many University Library Catalog, the Library of Congress and ERIC.

With access to computers and people all over the world also comes the availability of material that may notbe considered to be of educational value in the context of the school setting. The Public Schools of RobesonCounty has taken precautions to restrict access to controversial materials. However, on a global network it isimpossible to control all materials and an industrious user may discover controversial information. We (PublicSchools of Robeson County) firmly believe that the valuable information and interaction available on thisworldwide network far outweighs the possibility that users may procure material that is not consistent withthe education goals of the District.

Internet access is coordinated through a complex association of government agencies, and regional andstate networks. In addition, the smooth operation of the network relies upon the proper conduct of the endusers who must adhere to strict guidelines. These guidelines are provided here so that you are aware of theresponsibilities you are about to acquire. In general this requires efficient, ethical and legal utilization of thenetwork resources. If a Public Schools of Robeson County user violates these provisions, his or her accountwill be terminated and future access could possibly be denied. The signature(s) at the end of this documentis (are) legally binding and indicates the party (parties) who signed has (have) read the terms and conditionscarefully and understand(s) their significance.

INTERNET – TERMS AND CONDITIONS

1. Acceptable Use – The purpose of NSFNET, which is the backbone network to the Internet, is tosupport research and education in and among academic institutions in the U.S. by providing accessto unique resources and the opportunity for collaborative work. The use of your account must be insupport of education and research and consistent with the educational objectives of the PublicSchools of Robeson County. Use of other organization’s network or computing resources mustcomply with the rules appropriate for that network. Transmission of any material in violation of anyUS or state regulation is prohibited. This included, but is not limited to: copyrighted material,threatening or obscene material, or material protected by trade secret. Use of commercial activitiesis generally not acceptable. Use for product advertisement or political lobbying is also prohibited.

2. Privileges – The use of the Internet is a privilege, not a right, and inappropriate use will result in acancellation of those privileges. (Each student who receives an account will be part of discussionwith a Public Schools of Robeson County faculty member pertaining to the proper use of thenetwork.) The system administrators will deem what is appropriate use and their decision is final.Also, the system administrators may close an account at any time as required. The administration,

3. faculty, and staff of Public Schools of Robeson County may request the system administrator to deny,revoke, or suspend specific user accounts.

4. Network Etiquette – You are expected to abide by the generally accepted rules of networketiquette. These include (but are not limited to) the following:

a. Be polite. Do not get abusive in your messages to others.b. Use appropriate language. Do not swear, use vulgarities or any other inappropriate

language. Illegal activities are forbidden.c. Do not reveal your personal address or phone numbers to students or colleagues.d. Note that electronic mail (e-mail) is not guaranteed to be private. People who operate the

system do have access to all mail. Messages relating to or in support of illegal activities maybe reported to the authorities.

e. Do not use the network in such a way that you would disrupt the use of the network byother users.

f. All communication and information accessible via the network should be assumed to beprivate property.

5. The Public Schools of Robeson County makes no warranties of any kind, whether expressed orimplied, for the service it is providing. The Public Schools of Robeson County will not be responsiblefor any damages you suffer. This includes loss of data resulting from delays, nondeliveries,mis-deliveries, or service interruptions caused by its own errors or omissions. Use of any informationobtained via the Internet is at your own risk. The Public Schools of Robeson County specificallydenies any responsibility for the accuracy or quality of information obtained through its services.

6. Security – Security on any computer system is a high priority, especially when the system involvesmany users. If you feel you can identify a security problem on the Internet, you must notify asystem administrator or your District Internet Coordinator. Do not demonstrate the problem to otherusers. Do not use another individual’s account without written permission from that individual.Attempts to logon to the internet as a system administrator will result in cancellation of userprivileges. Any user identified as a security risk or having a history of problems with other computersystems may be denied access to internet.

7. Vandalism – Vandalism will result in cancellation of privileges. Vandalism is defined as anymalicious attempt to harm or destroy data of another user, Internet, or any of the above listedagencies or other networks that are connected to the NSFNET Internet backbone. This includes, butnot limited to, the uploading or creation of computer viruses.

Pictures and/or Videos of Students of the PublicSchools of Robeson County

In the event that you do not want a photo of your child and/or a video of your child takenon a school bus, on school grounds, in school buildings, at school activities, or schoolsporting events, released without your prior consent, you must so notify your school'sprincipal, in writing, no later than the end of the 10th school day after the beginning ofschool, not counting intermediate weekends or holidays. If you do not object to the releaseof your child's photo and/or a video of your child that is taken on a school bus, on schoolgrounds, in school buildings, at school activities, or at school sporting events by theschool, no action is necessary.

Internet & Media Acceptable UsePolicy Agreement

I have read the Rules and Regulations regarding theAcceptable Use Policy for Internet and Media in the PublicSchool of Robeson County and I understand that thisaccess is designed for educational purposes only. I alsorecognize that it is impossible to restrict access to allinappropriate materials. However, I accept full responsibilityfor my compliance with the above Rules and Regulationsand hereby agree to abide and ensure that my child is alsoin compliance. I further understand that any violation willresult in loss of access privileges and is also subject tostudent behavior guidelines of the Public Schools ofRobeson County, and local, state, and federal laws.

Please return this card to your child’s teacher and keep theInternet & Media Acceptable Use Policy brochure for yourrecords.

I hereby grant permission for my child for each of theareas.

PLEASE CIRCLE:

------------------------------------------------------------------------------------------------------------------------------------------------(✄ cutalongdotted

line✄)--------------------------------------------------------------------------------------------------------------------------------------------

Internet & Media Acceptable UsePolicy Agreement

I have read the Rules and Regulations regarding theAcceptable Use Policy for Internet and Media in the PublicSchool of Robeson County and I understand that thisaccess is designed for educational purposes only. I alsorecognize that it is impossible to restrict access to allinappropriate materials. However, I accept full responsibilityfor my compliance with the above Rules and Regulationsand hereby agree to abide and ensure that my child is alsoin compliance. I further understand that any violation willresult in loss of access privileges and is also subject tostudent behavior guidelines of the Public Schools ofRobeson County, and local, state, and federal laws.

Please return this card to your child’s teacher and keep theInternet & Media Acceptable Use Policy brochure for yourrecords.

I hereby grant permission for my child for each of theareas.

PLEASE CIRCLE:

YES NO I hereby give permission for myson/daughter to have Internet accessprivileges.

YES

NO I hereby give permission for myson/daughter to have Internet accessprivileges.

YES NO I hereby give permission for myson/daughter to have electronic mailprivileges for collaboration within the classand any approved electronic pen-palprograms.

YES

NO I hereby give permission for myson/daughter to have electronic mailprivileges for collaboration within the classand any approved electronic pen-palprograms.

YES NO I hereby give permission for myson/daughter’s work samples to beposted on the Public Schools of RobesonCounty’s website. All work submitted bystudents for posting will be listed by firstname and/or teacher

YES

NO I hereby give permission for myson/daughter’s work samples to beposted on the Public Schools of RobesonCounty’s website. All work submitted bystudents for posting will be listed by firstname and/or teacher

and grade. and grade.

Parent Name (Print) Phone Parent Name (Print) Phone

Parent Signature Date Parent Signature Date

Student Name (Print) Grade Student Name (Print) Grade

Student Signature Date Student Signature Date

Homeroom Teacher Homeroom Teacher

PUBLIC SCHOOLS OF ROBESON COUNTY USE AGREEMENT

Garrett’s Law

NCGS §115C-375.4 mandates that at the beginning of every school year, local boards of educationshall ensure that schools provide parents and guardians with information about meningococcalmeningitis, influenza, Human Papilloma Virus (HPV) and their vaccines.

This important information is available online for parents/guardians athttp://www.robeson.k12.nc.us/Garrett. A paper copy of this information may be obtained bycontacting the school nurse or the school office.

Health Screening Programs

The Public Schools of Robeson County Health Services Program provides vision and hearingscreening programs to help with early identification and correction of vision and hearing problemsso that student learning potential is maximized. Distance visual acuity screening is conductedannually by school nurses for students in grades 1, 3 and 5. In addition, screening is completed onstudents who demonstrate possible vision problems, are being evaluated for the ExceptionalChildren’s Program (near and distance acuity), or are referred by teachers. Hearing screening isconducted annually by school nurses for students in grades 1, 3 and 5. Additional screenings areconducted on students who demonstrate possible hearing problems, those who are being evaluatedfor the Exceptional Children’s Program or are referred by teachers. Parents/guardians are notifiedby the school nurse if the screening results are outside the normal range.

Dental screenings are conducted annually for students in qualified grade levels by a Public HealthDental Hygienist with the North Carolina Dental Health Section.

Parent Notification of North Carolina Immunization Law

This is to inform parents/guardians of the requirements of NCGS §130A-155 (NC ImmunizationLaw). This statute states that no child shall be allowed to attend a school (pre K-12) unless acertificate of immunization, indicating that the child has received the immunizations required by

NCGS §130A-152, is presented to the school. If a certificate is not presented on the first day ofattendance, the parent/guardian shall have 30 calendar days from the first day of attendance toobtain the required immunization for the child. At the termination of those 30 calendar days, theprincipal shall not permit the child to attend school unless the required certificate of immunizationhas been obtained or the child is exempt from the required immunizations.

North Carolina Health Assessment Transmittal Form

All children entering North Carolina Public Schools for the first time must present a HealthAssessment Transmittal Form within 30 calendar days of the child’s first day of attendance. Theonly form acceptable is the Health Assessment Transmittal Form created by the Division of PublicHealth and the Department of Public Instruction pursuant to House Bill 13.

https://www2.ncdhhs.gov/dph/wch/doc/aboutus/HAForm2016Revised-062917.pdf

Source: Health Services (for inclusion in Student Handbooks annually)Revised July 2017

Office of the Superintendent

Date__________________

Dear Parent:

Our school has a written policy to assure the safe administration of medication to students during theschool day. If your child must have medication of any type given during school hours, includingover-the-counter drugs, you have the following options:

(1) You may come to school and give the medication to your child at the appropriate time(s)

(2) You may obtain a copy of a medication form from the school nurse or school secretary. Takethe form to your child’s doctor and have him/her complete the form by listing the medication(s)needed, dosage, and number of times per day the medication is to be administered. This formmust be completed by the physician for both prescription and over-the-counter drugs. Theform must be signed by the doctor and by you, the parent or guardian. Medication(s) must bebrought to school by the parent/guardian in a pharmacy-labeled bottle which containsinstructions on how and when the medication is to be given. The medication must be “signedin” at school by the parent/guardian. Over-the-counter drugs must be received in the originalcontainer and will be administered according to the doctor’s written instructions.

(3) You may discuss with your doctor an alternative schedule for administering medication (i.e.,outside of school hours.)

(4) Self-medication: In accordance with NCGS §115C-375.2 and G.S. 115C-375.3, studentsrequiring medication for asthma, anaphylactic reactions, or both, and diabetes, mayself-medicate with physician authorization, parent permission, and a student agreement forself-carried medication.

School personnel will not administer any medication to students unless they have received a medicationform properly completed and signed by both doctor and parent/guardian, and the medication has beenreceived in an appropriately labeled container. In fairness to those giving the medication and to protect thesafety of your child, there will be no exceptions to this policy.

If you have questions about the policy, or other issues related to the administration of medication in theschools, please contact the school nurse.

Thank you for your cooperation.

(Revised 7-17)

Office of the Superintendent

Fecha__________________________

Estimado padre:

Nuestra escuela tiene políticas establecidas para asegurar la administración, sin riesgo alguno, demedicamentos a estudiantes durante el día escolar. Si su hijo(a) debe tomar medicamentos de cualquiertipo durante las horas escolares, incluyendo medicinas compradas sin receta médica, usted tiene lassiguientes opciones:

(1) Usted puede venir a la escuela y darle el medicamento a su hijo(a) a la hora apropiada.

(2) Usted puede solicitarle a la enfermera o secretaria de la escuela una copia de la solicitud demedicamento. Lleve la solicitud al doctor de su hijo(a) y pídale que complete la solicitudespecificando por escrito los medicamentos que se necesitan, la dosis y el número de veces aldía que se debe suministrar el/los medicamento(s). Esta solicitud deberá ser completada por eldoctor para medicamentos con o sin receta médica. Los medicamentos con receta médicadeberán ser traídos a la escuela en el frasco etiquetado por la farmacia que contiene lasinstrucciones sobre cómo y cuándo se debe administrar el medicamento. Los medicamentoscomprados sin receta médica deben ser recibidos en el empaque original y serán administradosde acuerdo a las instrucciones escritas por el médico.

(3) Usted puede hablar con su doctor sobre un horario alternativo para la administración de losmedicamentos (por ejemplo, fuera de horario escolar)

(4) Automedicación: De acuerdo con la ley de Carolina del Norte G.S. §115C-375.2 y G.S.115C-375.3, los estudiantes que requieren medicamentos contra el asma, reacciones alérgicasgraves (término medico, Anafilaxis) y diabetes pueden automedicarse con autorización delmédico, permiso del padre y con un contrato de tenencia de medicamentos entre la escuela y elestudiante.

El personal de la escuela no administrará ningún medicamento a estudiantes a menos que hayanrecibido la solicitud médica debidamente completada y firmada por el doctor y el padre o encargado(tutor) y el medicamento haya sido recibido en el empaque debidamente etiquetado. Haciendo justiciacon aquellos que administran el medicamento y para proteger la seguridad de su hijo(a), no seconcederán excepciones a esta política.

Si tiene preguntas sobre esta política o sobre otros asuntos relacionados con la administración demedicamentos en las escuelas, por favor contacte a la enfermera de la escuela.

Gracias por su cooperación. (Revised 7/17)

Office of the Superintendent

Request for Medication Administration in School

To Be Completed By Physician (One medication per form)

Student_________________________ DOB___________ School________________________Medication ____________________________ Dosage_________________________________Purpose of Medication __________________________________________________________Time(s) Medication is to be given _________________________________________________Administration Dates: Begin ____________________ Stop _____________________________Significant information (include side effects, toxic reactions, omission reactions,contraindications):___________________________________________________________________________________________________________________________________________

If an emergency situation occurs during the school day or if the student becomes ill, school officials are to:a. ____ Contact me at my office _____________ Telephone _______________b. ____ Take child immediately to the emergency room at _________________c. ____ Other ____________________________________________________

FOR SELF-ADMINISTRATION – Please complete this section:YES ____ NO ____ Student has demonstrated understanding of and ability to self-administer asthma medication, diabetesmedication, or medicine for anaphylactic reactions and may carry and self-administer as prescribed._____ MDI (*Metered Dose Inhaler) ____ *MDI with spacer _____ Epi-pen ____ Insulin*Parent/guardian must provide an extra inhaler to be kept at school in case of emergency.

A written statement, treatment plan and written emergency protocol developed by the student’s health care provider must accompanythis authorization form in accordance with requirements stated in G.S. 115C-375.2

Student must have a self-medication treatment contract (to be completed at school).

All medication for use at school will be furnished by parent or guardian in a container properly labeled by a pharmacist withidentifying information, (e.g., name of child, medication dispensed, dosage prescribed, and the time it is to be given or taken).

______________________________________ _________________ ______________________________________Physician’s Signature Date Telephone

___________________________________________________________________________________________________________Physician’s Address

PARENT’S PERMISSIONI hereby give my permission for my child (named above) to receive medication during school hours. This medication has beenprescribed by a licensed physician. I hereby release the School Board and their agents and employees from all liability that may resultfrom my child taking the prescribed medication. This consent is good for the school year, unless revoked.

______________________________________ ________________ ___________________Parent/Guardian Signature Phone Number(s) Date

Approved by: _______________________________ _____________________Principal’s Signature Date

Reviewed by: _______________________________ _____________________School Nurse’s Signature Date Revised 06/11

Office of the Superintendent

Date: _________________

Dear Parent(s)/Guardian(s),

The purpose of this letter is to provide information about when to keep your child home from school.Although it may seem obvious, children should not go to school when they're contagious to others, whenthey have a fever, or when they're too sick to learn. Childhood illnesses are spread easily when children are inclose contact in the school setting.

How do you know if your child is contagious? Colds are a bit tricky, since your child can pass it to othersbefore symptoms appear, such as cough, running nose, and sneezing. The contagious period for a cold onlylasts about three to four days into the illness. Similarly, people infected with the flu are contagious from aday before they feel sick until their symptoms have resolved. For children, the contagious period for the flu is1 day before symptoms appear, such as high fever, sore throat, coughing, and body aches.

Most schools will send a child home if they think he or she is showing symptoms of the followingconditions:∙ Fever∙ Strep throat∙ Vomiting and/or diarrhea

∙ Skin and eye infections∙ Parasitic infections such as lice or scabies

You can help your kids stay healthy by teaching them these rules:∙ Don't share food or drinks.∙ Don't share clothing.∙ Throw away used tissues.∙ Wash hands frequently with soap and water.

If you are unsure or have questions about whether your child is well enough to go to school, please contactyour school nurse.

Sincerely,

Visitors to SchoolsPolicy Code: 5020 Visitors to the Schools

The board encourages the community and parents to be involved in and support the schools and theeducational program of the schools.

A. OPPORTUNITIES TO VISIT THE SCHOOLS

To encourage involvement, the following opportunities are provided to visit the schools:

1. Visitors are welcome to observe and learn about the educational program at each schoolsubject to reasonable rules developed by school administrators. Social visitations generallyare not permitted.

2. Visitors are encouraged to use school facilities made available to the public, such as mediacenters or meeting spaces, as provided in policy 5030, Community Use of Facilities.

3. Visitors are invited to attend school events that are open to the public, such as athleticevents, musical programs, and dramatic productions.

B. REQUIREMENTS OF VISITORS TO THE SCHOOLS

While the school board welcomes visitors to the schools, the paramount concern of the board isto provide a safe and orderly learning environment in which disruptions to instructional time arekept to a minimum. The superintendent and each principal shall establish and enforce reasonablerules to address this concern.

1. All school visitors during the school day must report immediately to the administrativeoffice at the school to request and receive permission to be in the school. Each principal shallensure that signs are posted in the school to notify visitors of this requirement.

2. School visitors are expected to comply with all school rules and school board policies,including policy 5025, Prohibition of Alcoholic Beverages; policy 5026/7250, Smoking andTobacco Products; and policy 5027/7275, Weapons and Explosives Prohibited.

3. Persons who are subject to policy 5022, Registered Sex Offenders, must comply with theprovisions of that policy.

C. UNAUTHORIZED, DISRUPTIVE OR DANGEROUS VISITORS

If a school employee becomes aware that an individual is on a school property without havingreceived permission or that an individual is exhibiting unusual, threatening or dangerousbehavior, the employee must either direct the individual to the administrative office or notify theprincipal, designee or school resource officer, depending on the circumstances.

If a school employee suspects that an individual is on school property in violation of policy5022, Registered Sex Offenders, the employee must immediately notify the principal, designeeor school resource officer.

Students will be instructed to notify a school employee of any unusual or suspicious behavior byvisitors. School employees shall inform the principal or designee immediately of a student’sreport of suspicious behavior on the part of a school visitor.

When an individual disrupts the educational environment, acts in a disorderly manner, damagesschool property, or violates board policy or the law, the principal or designee has authority to

1. order the individual to leave school property;

2. notify law enforcement;or

3. take any other action deemed appropriate under the circumstances.

Failure to comply with a request to leave school grounds may result in the filing of trespasscharges or other charges as appropriate against the offending individual.

The superintendent, upon recommendation from the principal, may deny an individualpermission to come onto school grounds or enter a school facility for up to one school year if theindividual is guilty of disruptive or dangerous behavior on school grounds.

Legal References: G.S. 14-132, -132.2, -159.11, -159.12, -159.13; -208.18; 115C-523, -524, -526

Cross References: Registered Sex Offenders (policy 5022), Prohibition of Alcoholic Beverages(policy 5025), Smoking and Tobacco Products (policy 5026/7250), Weapons and ExplosivesProhibited (policy 5027/7275), Community Use of Facilities (policy 5030)

Adopted: July 12, 2011

Policy Code: 5022 Registered Sex Offenders

The board is committed to the safety of students and other persons on school property. In order tomaintain a safe school environment, the superintendent and all school personnel shall enforce theprovisions of this policy at all times.

A. REGISTERED SEX OFFENDERS BANNED FROM ALL SCHOOL PROPERTY

In accordance with G.S. 14-208.18, all persons who (1) are required to register under the SexOffender and Public Protection Program AND (2) have been convicted of any sexually violentoffense or any offense in which the victim was under the age of 16 years at the time of theoffense are expressly forbidden to knowingly be present on any property owned or operated bythe school system, including school buildings, athletic fields, playgrounds, parking lots, schoolbuses, activity buses or other property of any kind for any reason, including attendance atsporting events or other school-related functions, whether before, during or after school hours. Inaddition, sex offenders subject to G.S. 14-208.18 may not attend or be present at any studentfunction or field trip on or off school property that is (1) school-sponsored or (2) otherwise underthe official supervision or control of school personnel. This policy applies to all covered sexoffenders regardless of their relationship to or affiliation with a student in the school system.

B. PERSONS PROHIBITED FROM SCHOOL PROPERTY

The superintendent or designee shall consult with the board attorney and create and maintain alist of the criminal offenses that subject a person to the requirements of section A above.

C. ENFORCEMENT

All school personnel must immediately report to a school administrator the presence orsuspected presence of a known or suspected registered sex offender on school property. Schooladministrators and other supervisory personnel shall report to the superintendent and lawenforcement when they reasonably believe that a registered sex offender is or has been on schoolproperty or at a school event.

School administrators also shall notify the superintendent or designee of any known student orparent or guardian of a student at their school who is suspected to be a registered sex offender.

D.EXCEPTIONS

A person who is banned from school property under G.S. 14-208.18 may be on school propertyonly under the following circumstances.

1.Students

Students who are subject to G.S. 14-208.18 may be on school property only in accordancewith policy 4260, Student Sex Offenders.

2. Voters

Voters who are subject to G.S. 14-208.18 and are eligible to vote may be present on schoolproperty for the sole purpose of voting if the school property is being used as a voting place.The voter must notify the principal of the school that he or she is registered under the RegistryProgram and the voter must remain at all times in the portion of the school being used as thepolling place. The voter must leave school grounds immediately after voting.

3. Parents orGuardians

a. An individual who is subject to this policy and is the parent or guardian of a studentenrolled in school may be on school property only for the following reasons:

1) to attend a scheduled conference with school personnel to discuss the child’s

academic or social progress; or

2) at the request of the principal or designee, for any reason relating to the welfare ortransportation of his or her child.

b. For each visit authorized by the principal in accordance with subsection (a) above, theparent or guardian must provide the principal with prior written notice of his or herregistration on the Sex Offender Registry and notice of his or her presence at school.Notice of his or her presence at school includes the nature and specific times of the visit.

c. For each visit authorized by subsection (a) above, the parent or guardian must arrange tomeet a staff member at the edge of school property, check in at the principal’s office uponarrival and departure, and remain under the direct supervision of school personnel at alltimes. If school personnel are not available to supervise the parent or guardian during anyvisit, then the parent or guardian will not be permitted to enter or remain on schoolproperty.

d. For each visit authorized by subsection (a) above, the parent or guardian must complywith all reasonable rules and restrictions placed upon him or her by the principal, includingrestrictions on the date, time, location and length of meeting.

E. CONTRACTUALPERSONNEL

In order to ensure compliance with this policy, each contract executed by the board must includea provision that requires the other party to the contract to conduct an annual check of the StateSex Offender and Public Protection Program and the State Sexually Violent PredatorRegistration Program on all employees who may be sent to perform tasks on or deliver productsto school property. Persons who are subject to section A of this policy may not be sent ontoschool property for any reason.

In addition, each time the board enters into any contract or agreement for contracted services thatinvolve direct interaction with children, the contract must include a provision that requires theother party to the contract to conduct an annual check of the National Sex Offender Registry onall contracted employees who may have direct contact with children.

No contractor or employee of a contractor registered with the State Sex Offender and PublicProtection Program, the State Sexually Violent Predator Program or the National Sex OffenderRegistry may have direct interaction with children. This provision applies to contracts with asingle individual.

Legal References: G.S. 14-208.18, -208.19; 115C-332, -332.1

Cross References: School Safety (policy 1510/4200/7270), Student Sex Offenders (policy 4260),Visitors to Schools (policy 5020), Recruitment and Selection of Personnel (policy 7100)

Adopted: July 12, 2011

Annual Asbestos Notification

Dear Parent, Guardian, or Staff Member:

This notice is provided to you with information regarding the Asbestos Hazard Emergency Response Act(AHERA) Management Plan for the Public Schools of Robeson County. AHERA is a provision of the ToxicSubstance Control Act and was passed by Congress in 1986. It requires schools to “ensure that workers andbuilding occupants, or their legal guardians, are informed at least once each school year about inspections,response actions, and post-response action activities, including periodic re-inspection and surveillance activitiesthat are planned or in progress as well as the availability of the AHERA Management Plan for public review.”(§763.84(c))

Under AHERA (Asbestos Hazard Emergency Response Act), all primary and secondary schools are required todevelop and implement a plan for managing all building materials that contain asbestos. Included in the AHERAis the requirement to annually notify all workers and building occupants (or their guardians) of asbestos-relatedactivities. Beginning in 1988, all buildings owned, leased, or “under the control of” the School District wereinspected by EPA accredited inspectors, with building material samples analyzed by an independent laboratory.Based on the inspection, the School District prepared and the state approved a comprehensive management planfor managing the asbestos. Where the asbestos-containing materials are found, the District has in place anOperations and Maintenance program.

The District has accomplished the following compliance mandates regarding the administration of asbestos inschool buildings:

● The District contacts, consults, and can contract with a consultant for asbestos management.● The District is continuing with the Operations and Maintenance Program as designed for the School District.

This ensures that all asbestos materials are kept in good condition.● Periodic “surveillance” in each area containing asbestos has been completed as required. Also, the buildings

are re-inspected by an accredited inspector as required.● In the past year the District conducted the following asbestos removal activities: None● Contractors shall contact the director of maintenance or environmental management supervisor before

commencing work.

Our goal at the District is to be in full compliance with asbestos regulations. A copy of the Asbestos ManagementPlan is available for review by contacting the District office. The AHERA Management Plan containsdocuments of the initial AHERA inspection, periodic Surveillances, re-inspections, employee training andOperations and Maintenance procedures. It also contains each PSRC school that includes the location,condition and type of asbestos containing materials, re-inspection data and recommendations for response actionsand programmatic information. Questions related to this plan or any other asbestos concerns should be directed tothe District’s designated person, Mr. Kenneth Campbell.

WHAT IS ASBESTOS?

"Asbestos" is the name given to a naturally occurring group of minerals composed of tiny, easily inhaled fibers.Because of its many useful characteristics, including fire and heat resistance, asbestos has been used since the mid1800’s in the manufacture of some 3,000 different products. Common products include floor tile, linoleum,cement siding, roofing, pipe insulation, sprayed-on fireproofing, and decorative ceiling treatments.

In many products, such as vinyl floor tile and siding, asbestos is combined with a binding material so that it is notreadily released into the air. However, if the materials are sanded or crushed, asbestos-containing dusts maybecome airborne and have the potential to be inhaled. The asbestos fibers may then enter the lungs where theytend to stay because of their shape. Asbestos fibers can cause lung cancer and other lung disease that may notappear until many years after exposure.

Annual Notification of Pest Management Program

Dear Parent, Guardian, or Staff Member:

The Public Schools of Robeson County (PSRC) has adopted an Integrated Pest Management (IPM) Policy for managinginsect and animal intruders at our schools. IPM is a holistic, preventive approach to managing such pests. IPMminimizes pesticide use in our schools and on school grounds. For the past few years the Public Schools of RobesonCounty has concentrated on removing pest habitats from schools rather than using pesticides for pest control insideschools. Today NO “Non Exempt” pesticides as discussed below are used by the IPM Staff inside PSRC schools.Instead, we use “green” products and procedures and traps for pest control. The IPM Coordinator for our schooldistrict is:

Name: Mr. Kenneth CampbellTitle: Environmental Supervisor and Plumber IIPhone number (910) 671-6000Email Address: Kenneth.cambpell@robeson.k12.nc.usMailing Address: Environmental Management and Plumbing Department; PO Drawer 2909; Lumberton, NC28359-2909

The School System IPM Coordinator maintains a file of product labels (Labels) and Safety Data Sheets (SDS’s) ofeach insect and animal control product that the IPM Staff stocks for its use in or on a school property. The Labels andthe SDS’s are available for review upon request by a parent, guardian, staff member, or student attending the school.The IPM Coordinator welcomes your inquiries and is available to help answer any questions you might have about theschool system’s IPM Program and that Program’s pesticide use decisions.

Notification of Pesticide Use: On occasion our IPM staff may find it necessary to use “Non Exempt” pesticides tocontrol outdoor insect pests at your school or at another school system site such as a maintenance shop. North Carolinastate law gives you the right to be notified: (1) annually of our IPM Program’s pesticide application schedule or systemfor scheduling applications of “Non Exempt” pesticides, and (2) 72 hours in advance, provide you notice of IPMpesticide applications made outside any schedule, but this latter only if you request notification ahead of time using the“Request for Notification” form that accompanies this letter. Please remember that if you request any advance notice bemade to you via US Postal Service, it is possible the Postal Service may not deliver your notice within 72 hours of ourtimely mailing such notice. Notice requests asking for delivery via email require correct and/or current email addressesin order for any emailed notice to be timely delivered.

Exemptions: The same law that mandates notification also exempts certain relatively low-risk pesticide usages from itsnotification requirements. The relatively low risk “Exempt From Notice” pesticides include antimicrobial cleansers,disinfectants, self-contained baits, crack-and-crevice treatments, and any pesticide products classified by the USEnvironmental Protection Agency (EPA) as belonging to the US EPA’s Toxicity Class IV (“relatively nontoxic”). Yourright to be notified extends to Non-Exempt IPM pesticide applications at your school or other non-school site (officebuilding, garage, workshop, etc.). Your right includes both indoor and outdoor pesticide applications and includesapplications that take place over summer recess, holidays, weekends, or after school hours. Because the relatively lowrisk “Exempt From Notice” pesticides are all that the IPM staff uses inside PSRC school buildings, any Non-Exemptpesticides used by the IPM Program are only used outside. This means notices you may receive under your request willrelate to outdoor insect control. Such insects include wasps, hornets, and fire ants.

Emergency Pesticide Use: In the event that a Non-Exempt pesticide must be used for a pest control emergency at yourschool or other site and there is not adequate time to notify you more than 72 hours in advance, and you have requestedadvance notice, you will receive a notice of emergency pesticide application less than 72 hours before, or as soon aspossible after the pesticide application.

To request advance notification of non-exempt pesticide applications at your school or other site, please sign, date,and return the enclosed form to the PSRC IPM Coordinator at the above-listed address. Persons wishing to receivepesticide use notification for multiple school sites can list up to 5 sites on each form. If you want to request notificationsas described in this letter, you will need to submit a new copy of the accompanying form each year. You will also needto submit a form again every time you wish to update or change your preferred contact information. Such updaterequests are made to the same addressee as above (IPM Coordinator).

Public Schools of Robeson County2020-2021Character Education Word of the Week Revised 7/14/16

IntegritySteadfast adherence to a strict code of moral, ethical or artistic values; to consistently be truthful and fairAugust 29 Fairness Agreeing with what is thought to be right and acceptable

InitiativeAn introductory act or step; leading actionSeptember is Constitution Month.

Sept. 5 Duty Obligatory tasks, conducts, services, or functions that arise from one’s position

Sept. 12 Responsibility Something you should do because it is morally, right, legally required

Sept. 19 Respect A feeling or understanding that someone or something is important and should be treated in theappropriate way

Sept. 26 Honesty Truthful and sincere

CitizenshipRespectful devotion to one’s country and/or schoolOctober is Bullying Prevention Month.

October 3 Ambition A strong desire to achieve a goal, be successful

October 10 Self- Reliance Relying on one’s own abilities, efforts or judgments

October 17 Self- Control Power to control one’s actions, impulses or emotions

October 24 Motivation The desire to move towards a goal

October 31 Service Contribution to the welfare of others

GratitudeThe quality or feeling of being grateful or thankfulNovember is Native American Heritage Month.

November 7 Humbleness Not proud or arrogant; not thinking of one’s self as better than others

November 14 Appreciation Ability to understand the worth, quality, or importance of something

November 21 Thankfulness Feeling or expressing gratitude for kindness or benefits received

November 28 Honor A high respect, as for worth, merit, or mark

CompassionShowing concern or sympathy for othersDecember is National Celebration Month.

December 5 Courtesy The showing of politeness in one’s attitude and behavior towards others

December 12 Sincerity The quality or state of being sincere

December 19 Generosity Unselfish willingness to give and share

PurposeA person’s sense of resolve or determinationJanuary is National Health Month.

January 2 Patience Able to remain calm when waiting or facing difficulties

January 9 Consistency Showing steady conformity to character, profession , belief and custom

January 16 Steadfastness Firm in belief, determination, or adherence

January 23 Courage The ability to do something one knows is difficult or dangerous

January 30 Acceptance Favorably receiving others

HarmonyPeaceable and friendly relationsFebruary is Black History and Presidents’ Month.

February 6 Peacefulness Undisturbed by strife, turmoil, or disagreement; tranquil

February 13 Kindness Consideration and willingness to help others

February 20 Tolerance Willingness to accept beliefs or practices differing from or conflicting with one’s own

February 27 Compassion Showing concern for others

CommitmentThe obligation or pledge to carry out some action or to support some policy or person

March is Women’s History, National Reading and Arts Month.

March 6 Loyalty A strong feeling of support or allegiance

March 13 Reliable Dependable; worthy of trust

March 20 Perseverance Working hard without giving up

March 27 Dedication The quality of being committed to a task or purpose

ResilienceThe capability to recover quickly from difficultiesApril is National Library and National Mathematics Month.

April 3 Self-Confidence Faith in one’s own judgement, abilities etc.

April 10 Flexibility Quality of showing adaptability and versatility

April 17 Diligence Careful and persistent work or effort

April 24 Initiative An introductory act or step; leading action

AccomplishmentAppreciation for attaining one’s goalsMay is National Physical Fitness Month.

May 1 Pride Satisfaction in your environment, achievement and success

May 8 Accountability Responsible for one’s decisions and actions

May 15 Determination A quality that makes one continue trying to do or achieve something that is difficult

May 22 Achievement A result of hard work

May 29 Fulfillment Satisfaction or happiness as a result of fully developing one’s abilities or character

June 2 Excellence Setting and achieving the highest of standards

Emergency Closings

When school must be cancelled or closedbecause of inclement weather, radio and television stations will be notifiedimmediately. Unless school cancellations/delays are announced, students andparents should expect school to be open. Parents should listen to the followingstations and not call either the schools or stations.

Radio Stations

WGQR - 105.7FM

WSTS - 100.9 FM

WFMO - 860 AM WKML - 95.7 FMWLNC - 1300 AM WZFX -99.1 FMWIOZ - 106.9 FM WQSM - 98.1 FMWFNC - 640 AM WFLB - 96.5 FMWEWO - 1460 AM

Television Stations

WRAL - Channel 5 WBTW - Channel 13WTVD - Channel 11 WPDE - Channel 15WECT - Channel 6 WWAY - Channel 3

Public Schools of Robeson County 2017 - 2018 School Calendar

M T W T F M T W T F M T W T FAugust September October

1 2 3 4 1 2 3 4 5 6 I

7 8 9 10 11 4 5 6 7 8 9 10 11 12 13

14 15 16 17 18 11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 18 19 20 21 22 23 24 25 26 27

28 29 30 31 25 2627

28 29 30 31

November December January

1 2 3 1 1 2 3 4 5

6 7 8 9 10 4 5 6 7 8 8 9 10 11 12

13 14 15 16 17 11 12 13 14 15 15 16 17 18 19

20 21 22 23 24 18 19 20 21 22 22 23 24 25 26

27 28 29 30 25 26 27 28 29 29 30 31

February March April

1 2 1 2 2 3 4 5 6

5 6 7 8 9 5 67

8 9 9 10 11 12 13

12 13 14 15 16 W 12 13 14 15 16 16 17 18 19 20

19 20 21 22 23 19 20 21 22 23 23 24 25 26 27

26 27 28 26 27 28 29 30 30

May June

1 2 3 4 17 8 9 10 11 4 5 6 7 8

14 15 16 17 18 11 12 13 14 15

21 22 23 24 25 18 19 20 21 22

28 29 30 31 25 26 27 28 29

First and Last School Days forStudentsAugust 28, 2017June 7, 2018

First and Last School Days forTeachers

August 21, 2017June 15, 2018

Student HolidaysSeptember 4, 2017November 10, 2017November 22—24, 2017December 20—January 1, 2018January 15, 2018April 2—6, 2018

May 28, 2018

Calendar KeyRequired Teacher WorkdayHalf Day for Students/TeacherWorkdayOptional Teacher WorkdayHolidaysAnnual Leave Days

End of the Nine WeeksWeather Make Up Days W