STEELE COUNTY BOARD AGENDA Administration Center

STEELE COUNTY BOARD AGENDA Administration Center – 630 Florence Avenue – Owatonna, MN 55060

Steele County government is dedicated to delivering effective, efficient, respectful public

service with integrity and accountability using both proven and innovative methods.

TUESDAY, FEBRUARY 14, 2017, 5:00 PM County Boardroom, Steele County Administration Center

Persons with background material for agenda items are asked to provide them to the Administrator’s Office 5 days prior to the meeting date so that the material can be linked to the online agenda. If handouts at the Board meeting are necessary, please bring enough copies for the Board, county staff, the press and the public. Generally, 15 copies should be sufficient.

Agenda

1 Call to Order

2 Pledge of Allegiance

3 Approve Agenda

Correspondence

Consent Agenda

Items listed on the Consent Agenda are considered routine and non- controversial by the County Board. There will be no separate discussion of these items unless requested by a member of the County Board.

4 Approve Minutes – January 24, 2017 Board Meeting and January 26, 2017 Work Session

5 Approve Bills

6 Approve Personnel Report

7 Approve the Renewal of the Consumption and Display Permit Application

8 Approve 2017 Rules of Order - Amended

9 Accept Internal Central Services Committee Minutes

10 Accept Community Services Committee Minutes

General

11 CUP #407 Glass House LLP- Greenhouse

Internal Central Services- Next Meeting Date: March 8, 2017 at 8:00 am

12 LEC Records Position Restructuring Proposal

13 Financial Services RFP

Land Use/Records- Next Meeting Date: February 21, 2017 at 1:00 pm

Public Safety- Next Meeting Date: February 15, 2017 at 7:30 am- County Attorney’s Office

Public Works- Next Meeting Date: February 21, 2017 at 7:00 am – Annex

14 Public Works Work Session Update

Community Services- Next Meeting Date: February 28, 2017 at 8:00 am

17 Recycling Agreement

Courthouse Update

18a 6:00 p.m. Architect Proposal – ISG

18b 6:30/7:00 p.m. Architect Proposal – Wold Architects and Engineers Public Comment Those wishing to speak must state their name and address for the record after they are acknowledged by the Board Chair. Each person will have up to two (2) minutes to make his/her remarks. Speakers will address all comments to the Board as a whole and not one individual commissioner. The Board may not take action on an item presented during the Public Comment period, unless the item is already on the agenda for action. When appropriate, the Board may refer inquiries and items brought up during the Public Comment period to the County Administrator for follow up.

Reports

Meeting Notices • February 16-17: Association of Minnesota Counties (AMC) Legislative Conference (St. Paul) • February 20: County Offices Closed • February 23: Board Work Session – MNPrairie (Board Room) 5:00 p.m. • March 2: Poverty Simulation Event (Trinity Lutheran Church – Owatonna) 12:30 p.m.

Adjourn

Disclaimer: This agenda has been prepared to provide information regarding and upcoming meeting of the Steele County Board of Commissioners. This document does not claim to be complete and is subject to change.

PROCEEDINGS OF THE STEELE COUNTY BOARD OF COMMISSIONERS

SPECIAL SESSION January 24, 2017

STATE OF MINNESOTA) ) ss COUNTY OF STEELE )

The Steele County Board of Commissioners met in Special Session at 5:30 p.m. on January 24, 2017 with

Commissioners Brady, Abbe, Krueger, Gnemi and Glynn present. Also present were County Sheriff Lon Thiele,

Human Resources Director Julie Johnson, County Attorney Dan McIntosh, County Treasurer Catherine Piepho,

Community Corrections Director Tim Schammel, County Engineer Anita Benson, County Assessor Bill Effertz,

County Administrator Laura Elvebak and County Auditor Laura Ihrke.

Call to Order and Pledge of Allegiance.

Motion by Commissioner Glynn, seconded by Commissioner Gnemi to remove items #6 & #8 from the

consent agenda and to approve the agenda with corrections. Ayes all.

Motion by Commissioner Glynn, seconded by Commissioner Gnemi to approve the Listing of Bills with

additions. Ayes all.

Motion by Commissioner Glynn, seconded by Commissioner Abbe to approve the following consent

agenda items. Ayes all.

A. Approve the Minutes of January 3, 2017. B. Approve the Minutes of January 13, 2017. C. Approve the following personnel actions:

New Hires/Promotions: Name Position-Dept Step Start Date Kristy Bentley (promotion) Public Health Nurse 2 11/14/16 Erin Cahoon Registered Nurse 3 01/03/17 Mandy Langer Registered Nurse 3 01/09/17 Ben Mueller Network Support Specialist 1 01/09/17 Juanita Christenson (promotion) Tech Clerk II-Civil Proc/Evid Tech 2 01/16/17 Brian Rinehart Correctional Officer 1 01/17/17 Margaret Mechura Public Health Nurse 3 01/17/17 Theresa Welna Registered Nurse 3 01/23/17

Resignations/Retirements/Terminations: Name Position Department End Date Juanita Christenson Record Specialist Sheriff Office 01/13/17 Randy Kruckeberg Maintenance Tech Highway 02/27/17

Anniversaries: Name Position-Dept Step Anniv. Date Bradley Busho Correctional Officer 3 01/02/17 Julia Forbes Asst County Attorney 1 7 01/02/17 Laura Isenor Asst County Attorney 1 6 01/05/17 Linda Skala Correctional Officer 3 01/05/17 Lon Thiele County Sheriff 9 01/05/17 Laura Ihrke County Auditor 12 01/05/17 Daniel McIntosh County Attorney 12 01/05/17 Catherine Piepho County Treasurer 6 01/05/17 Catherine Piepho Finance Director 4 01/05/17 Alicyn Hinze Correctional Officer 3 01/06/17 Christopher Behne Correctional Officer 3 01/14/17 Brianna Smith Correctional Officer 2 01/20/17 Nicholas Golbuff Correctional Officer 2 01/21/17 Dale Oolman Planning & Zoning Director 7 01/22/17 Julie Johnson Human Resources Director 4 01/23/17 Christy Hormann Chief Deputy-County Attorney 9 01/23/17 Joyce Hartle Chief Deputy-Treasurer 2 01/27/17 Jeremy Deplitch Correctional Officer 3 01/29/17 Steve Gjerald Correctional Officer 10 01/31/17

D. Approve 2016 Audit Engagement letter for CliftonLarsonAllen. E. Approve a one-year lease beginning January 1, 2017 with MRCI to lease a space in the lower level of

the Administration Center. F. Approve the purchase of a tablet for the Assessor’s office in an amount not to exceed $2,000 using

funds from the Compliance Fund. G. Approve Out of State travel for Rick Kvien to attend the annual Fidlar Symposium May 22-24 in

Davenport, IA and the Recorder National Conference August 28 – September 1 in Nashville, TN. H. Approve extending the lease for 18.5 acres of farmland in Section 5, Township 107N, Range 20W

with David Janke in the amount of $317 per acre totaling $5,864.50. I. Approve the Equitable Sharing Agreement & Certification between the County Attorney and the

Justice Department. J. Accept Internal Central Services Minutes. K. Accept Public Works Policy Committee Minutes. L. Accept Public Safety Committee Minutes. M. Accept the Land Use and Records Minutes. N. Accept Probation Dashboard. O. Accept 2016 Planning and Zoning Activity/Summary Compliance Fund.

Motion by Commissioner Krueger, seconded by Commissioner Glynn to approve the following revisions

to the County Board Committee Assignments: remove Area Agency on Aging; change the SE MN Emergency

Medical Services appointment from John Glynn to Rick Gnemi and appoint John Glynn to the Cannon River

Watershed Plan Work Group. Ayes all.

Motion by Commissioner Gnemi seconded by Commissioner Krueger to approve the Access Variance

Request on CR173 for Zacharias with the stipulation that they trim the trees back 25’ – 30’ at location A on the

map and to trim the lower branches 4’-5’ at location B with the map to be provided in the permit . Ayes all.

Motion by Commissioner Krueger seconded by Commissioner Gnemi to approve moving the Board

meeting from March 14, 2017 at 5 p.m. to March 14, 2017 at 4:00 p.m. Ayes all.

Motion by Commissioner Gnemi seconded by Commissioner Krueger to accept the Pay Equity Report.

Ayes all.

Motion by Commissioner Glynn seconded by Commissioner Krueger to approve filling the vacant

Arena/Park & Recreation Maintenance position in the Four Seasons Department. Ayes all.

Motion by Commissioner Glynn, seconded by Commissioner Abbe to approve hiring a Probation

Agent position which will be a Domestic Specific Agent in Probation Services office. Ayes all.

Motion by Commissioner Glynn, seconded by Commissioner Gnemi to postpone the request to

fill the vacant Highway Maintenance Technician position at the Highway Department until February 14,

2017 meeting. Ayes all.

Motion by Commissioner Gnemi seconded by Commissioner Krueger to table the request for the Proposal

for Financial Advisory Services regarding the SCCL until the February 14, 2017 meeting. Ayes all.

The Public Hearing for the Draft 2017-2025 Highway and Bridge Capital Improvement Plan was called

to order at 5:45 p.m.

County Engineer Anita Benson reviewed and explained the draft.

The hearing was then open to questions from those in attendance.

Motion by Commissioner Glynn, seconded by Commissioner Gnemi to close the hearing at 5:55 p.m.

Ayes all.

Motion by Commissioner Krueger seconded by Commissioner Gnemi to approve the 2017-2025 Highway

& Bridge Capital Improvement Plan. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to set a Public Hearing for

February 28, 2017 at 5:15 p.m. to increase the Passport Photo fee. Ayes all.

Motion by Commissioner Gnemi seconded by Commissioner Krueger to approve the outsourcing of the

Valuation Notices and Tax Statements together in 2018. Ayes all.

Motion by Commissioner Gnemi seconded by Commissioner Glynn to approve the Local Option Disaster

Abatement for Jeffrey Bartosch for property located in Section 30-108-21 of Deerfield Township in the amount

of $810. Ayes all.

Commissioner Glynn offered the following Resolution seconded by Commissioner Krueger

JOINT APPLICATION FOR PARTICIPATION

ON VOICE LOGGING COMMITTEE

WHEREAS, Rice and Steele Counties are members of the Southeast Minnesota Emergency

Communication Joint Powers Board, hereinafter SEMNECB; and

WHEREAS, a Voice Logging Committee comprised exclusively of certain members of the

SEMNECB has been established to provide additional cost-effective communication services; and

WHEREAS, membership on this committee is limited to members of the SEMNECB; and

WHEREAS, Rice and Steele Counties provide 911 services through a joint powers entity; and

WHEREAS, such entity is not a member of the SEMNECB; and

WHEREAS, 911 services in Rice and Steele County would benefit from the improvements to

services made available through the Voice Logging Committee.

NOW THEREFORE BE IT RESOLVED, that Rice and Steele Counties jointly apply on behalf

of the Rice/Steele 911 PSAP, to the Voice Logging Committee of the SEMNECB for participation and

membership.

BE IT FURTHER RESOLVED, that upon acceptance as a member of the Voice Logging

Committee, any equipment and maintenance costs shall be borne exclusively by the Rice/Steele 911

PSAP.

Upon the vote being taken, 5 Commissioners voted in favor thereof, none absent and not voting. A copy

of the Resolution is on file in the Auditor’s office.

Motion by Commissioner Glynn seconded by Commissioner Abbe to authorize Tim Schammel, Probation

Services Director to sign and approve the MnCCC work order for CCA data import from Strategic Technologies.

Ayes all.

County Administrator, Laura Elvebak provided an update on the Courthouse pipe break. There will be a

meeting with an MCIT representative to assess where things are at this time.

Commissioner Glynn offered the following Resolution seconded by Commissioner Krueger WHEREAS, The County of Steele has determined that the following deficient bridges on the CSAH,

County Road, and Township Road systems are high priority and require replacement or rehabilitation within the next ten (10) years; and

Old Bridge # New Bridge # Road Def. Status Suff. Rating

Estimated Project Cost

Proposed Const. Year

92779 74J21 CSAH 6 S.D. 55.9 $150,000 2017 89080 74J20 CSAH 28 S.D. 54.9 $150,000 2017 74516 74560 NW 26th St. S.D. 41.0 $600,000 2017 74525 745xx CR 198 S.D. 60.8 $400,000 2018 N/A 74J23 SE 14th Ave. N/A N/A $180,000 2017

L3951 74Jxx NE 34th Ave. S.D. 43.1 $200,000 TBD 74508 745xx SW 32nd Ave. S.D. 45.4 $600,000 2019 4686 74Jxx CR 180 S.D. 51.6 $160,000 TBD

95786 74Jxx SE 18th St. S.D. 55.1 $130,000 TBD L5798 74Jxx NE 76th St. S.D. 55.1 $130,000 TBD 97815 74Jxx SW 51st St. S.D. 56.1 $200,000 TBD 6743 74Jxx CSAH 45 S.D. 56.6 $600,000 TBD

WHEREAS, Local roads play an essential role in the overall state transportation network and local bridges

are a critical component of the local road system; and

WHEREAS, State support for the replacement or rehabilitation of local bridges continues to be crucial to

maintaining the integrity of the local road system and is necessary for the County of Steele and its townships to

proceed with the replacement or rehabilitation of the high priority deficient bridges described above; and

WHEREAS, The County of Steele intends to proceed with replacement or rehabilitation of these bridges

as soon as possible once State Transportation Bond funds become available.

NOW, THEREFORE, BE IT RESOLVED by its County Board of Commissioners that Steele County

will proceed with the design and preparation of contract documents for the aforementioned bridges upon notification

of Bridge Bond funding availability. Upon the vote being taken, 5 Commissioners voted in favor thereof, none absent and not voting. A copy

of the Resolution is on file in the Auditor’s office.

Commissioners Reports:

Commissioner Abbe reported on his attendance at the 911 Joint Powers Board, Tour of Dispatch Center, Public Works and Public Safety meetings. Commissioner Krueger reported on his attendance at SCHA, 911 Joint Powers Board, SCCL Board meeting and work session, Highway 14 Partnership, Special Emergency meeting, Land Use and Records and Community Services Committee meetings. Commissioner Glynn reported on his attendance at SCCL work session, Tour of Courthouse, Community Services meeting, Fair Board and MNPrairie meeting. Commissioner Gnemi reported on his attendance at KODA meeting, SCCL Board meeting, Public Works meeting, Highway 14 Partnership, Special Emergency meeting, Land Use & Records meeting, MNPrairie meeting, 911 Joint Powers Board and SCHR meeting. Commissioner Brady reported on his attendance at 911 Joint Powers Board, Solid Waste meeting, SE Water Resources meeting, SCCL workshop, Steele County Soil and Water, Highway 14 Partnership, Extension and South Central Human Relations Center meetings.

Motion by Commissioner Glynn, seconded by Commissioner Gnemi to approve the following listing of

bills. Ayes all.

LISTING OF BILLS

01/24/2017

A’viands, LLC 8,626.90

Ancom Technical Center Inc 11,080.08 Aurora Township 25,764.00 Compass Minerals America 12,002.19 Kronos Inc 2,816.75 Loken Excavating & Drainage 8,320.75

MCCC MI33 20,509.04 Mike’s Repair 4,602.19 MN Dept of Transportation 2,435.76 MN Sheriffs Assn 9,251.00 Office of MN IT Service 2,209.55 Owatonna Groundsmaters Inc 2,501.57 Owatonna Public Utilities 35,460.66 RDO Equipment Co Inc 6,252.38 SHI International Corp 8,546.00 Short Elliott Hendrickson Inc 2,739.53 South Central Drug Investigation Unit 13,000.00 Southeast Service Cooperative 10,465.00 Steele County Highway Dept 2,798.55 Steele County Treasurer 28,712.01 The Transportation Alliance 2,480.00 Waste Management of WI-MN 52,216.83 120 Warrants under $2,000 55,796.69 Total: $328,587.43

Motion by Commissioner Gnemi, seconded by Commissioner Krueger to go into closed session at 6:47

p.m. to discuss Labor Negotiations. Ayes all.

Motion by Commissioner Glynn, seconded by Commissioner Krueger to re-open the Board Meeting at

7:20 p.m. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to adjourn the Call of the Chair

at 7:21 p.m. Ayes all.

__________________________________ CHAIRMAN

ATTEST: __________________________ AUDITOR

Steele County Board of Commissioners

Work Session – Public Works Building Site(s) January 26, 2017

Work Session called to order at 6:31 p.m. and Pledge of Allegiance recited.

Commissioners Present: James Brady, John Glynn, Rick Gnemi, Jim Abbe, Greg Krueger

Staff Present: Laura Elvebak, County Administrator; Anita Benson, County Engineer/Public Works Division Director; Cathy Piepho, Treasurer/Finance Director

Others Present: Scott Quiring, Amcon Construction Company; Deb Brandwick, Oertel Architechts, LTD.

Benson provided an overview of materials provided in the work session packet.

Commissioners discussed reducing the footprint and scope of the Public Works building and potential opportunities and consequences. It is unknown the impact on the funding from both the State of Minnesota (Department of Administration) and FEMA if the building scope were to be reduced. Staff will follow up with both agencies to provide clarification.

The public provided comment.

The work session concluded at 7:43 p.m.

NGRITZ

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Paid on Behalf Of Name

COMMISSIONER'S VOUCHERS ENTRIES 1:17PM2/9/17

Audit List for Board Page 1

Print List in Order By:

Y

on Audit List?: N

Type of Audit List: D

Save Report Options?:

D - Detailed Audit ListS - Condensed Audit List

2 1 - Fund (Page Break by Fund)2 - Department (Totals by Dept)3 - Vendor Number4 - Vendor Name

N

1Page Break By: 1 - Page Break by Fund2 - Page Break by Dept

*** Steele County ***

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund1

Account/Formula

Copyright 2010-2016 Integrated Financial Systems

1:17PM2/9/17

14,716.00 1

1,698.00 1

2,178.00 1

22.96 1

4,389.00 1

250.00 1

3,719.70 1

1,689.68 1

14,716.00 10

1,698.00 19

2,178.00 210

22.96 308

4,389.00 270

250.00 344

3,719.70 224

1,689.68 390

55.78 239

551.52 76

88.13 82

349.12 233

762.37 392

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

3 County WideDEPT

Assoc Of Mn Counties2968

01-003-000-0000-6241 County Wide 2017 annual dues Membership Dues

Assoc Of Mn Counties Transactions2968

Block Plumbing & Heating Inc6980

01-003-000-1170-6300 Replace tub/shower unit 38775 Bldg Repairs & Mtc.-rental properties

Block Plumbing & Heating Inc Transactions6980

Businessware Solutions2891

01-003-000-0000-6480 Care packs - 4 servers 267016 Non-Capitalized Inventory

Businessware Solutions Transactions2891

Bussler Publishing Inc4212

01-003-000-0000-6242 Budget summary 2017 103707 Publishing

Bussler Publishing Inc Transactions4212

Computer Professionals Unlimited Inc14330

01-003-000-0000-6480 Gen Tech Assist & Support February Non-Capitalized Inventory

Computer Professionals Unlimited Inc Transactions14330

Culligan Inc14420

01-003-010-0000-6820 Mini Grant - Assessors office Wellness Grant Expense

Culligan Inc Transactions14420

Kappy's Auto Restoration1064

01-003-000-0000-6893 #416 2011 Crown Vic Unallocated Insurance

Kappy's Auto Restoration Transactions1064

NEC Financial Services LLC5761

01-003-000-0000-6480 NEC SV9500 phone sys rental 1981339 Non-Capitalized Inventory

NEC Financial Services LLC Transactions5761

Owatonna Groundsmasters Inc62815

01-003-000-0000-6801 Snow removal - Gymnastic Club 119416 General Expense

01-003-000-0000-6801 Snow removal - Fairgrounds 119629 General Expense

01-003-000-0000-6801 Snow removal - Gymn club 119629 General Expense




NGRITZ


Account/Formula

-


1:17PM2/9/17

1,928.73 6

460.00 1

8,515.47 3

281.30 1

51.84 1

39,900.68

165.95 1

277.52 3

42.00 1

121.81 398

460.00 461

4,263.63 175

4,263.63 176

11.79 164

281.30 254

51.84 552

165.95 268

26.24 310

183.68 309

67.60 343

42.00 37



01-003-000-0000-6801 Snow removal - Gymnastic 119829 General Expense

Owatonna Groundsmasters Inc Transactions62815

Steele County Free Fair83475

01-003-972-0000-6801 Fair booth - parking Aquatic Invasive Species Grant Expense

Steele County Free Fair Transactions83475

Steele County Treasurer-PCP3572

01-003-000-0000-6480 AP 1 X3 Surface Pro Keybrd docking Borger Non-Capitalized Inventory

01-003-000-0000-6480 AP 1 X3 Surface Pro Keybrd docking Borger Non-Capitalized Inventory

01-003-000-0000-6194 AP 1 Return - Tree Decor - Adm Ctr Elvebak Personnel Policy

Steele County Treasurer-PCP Transactions3572

Tim's Auto Service Inc1270

01-003-000-0000-6893 Repairs - #416 25555 Unallocated Insurance

Tim's Auto Service Inc Transactions1270

Urch/Mary90609

01-003-010-0000-6820 Mileage - WELLNESS January Wellness Grant Expense

Urch/Mary Transactions90609

3 County Wide 13 Vendors 20 TransactionsDEPT Total:

5 Board Of CommissionersDEPT

Brady/James7866

01-005-000-0000-6331 Mileage - January Travel Expenses - Mileage

Brady/James Transactions7866


01-005-000-0000-6242 Spec Commiss Synopsis 1/13/17 103706 Publishing

01-005-000-0000-6242 Commiss synopsis 1/3/17 103708 Publishing

01-005-000-0000-6242 Commiss Synopsis - 12/13/16 103710 Publishing


Fame Awards23225

01-005-000-0000-6410 AP 1 New commissioner name plates 20162050 Office Supplies

Fame Awards Transactions23225



NGRITZ


Account/Formula


1:17PM2/9/17

1,461.53 6

81.37 1

2,028.37

562.50 1

44.21 1

732.00 2

3,120.00 1

8,814.09 1

13,272.80

290.30 162

290.30 301

10.03 302

290.30 300

290.30 165

290.30 167

81.37 129

562.50 307

44.21 376

300.00 225

432.00 226

3,120.00 245

8,814.09 212



01-005-000-0000-6330 AP 1 Lodging - AMC Confer - 2 nites Brady Travel Expenses - Room & Board

01-005-000-0000-6330 AP 1 Lodging - AMC Confer - 2 nites Ebeling Travel Expenses - Room & Board

01-005-000-0000-6330 AP 1 Meal - ECB meeting Ebeling Travel Expenses - Room & Board

01-005-000-0000-6330 AP 1 Lodging - AMC Confer - 2 nites Glynn Travel Expenses - Room & Board

01-005-000-0000-6330 AP 1 Lodging - AMC Confer - 2 nites Huntington Travel Expenses - Room & Board

01-005-000-0000-6330 AP 1 Lodging - AMC Confer - 2 nites Schultz Travel Expenses - Room & Board


Tri-M Graphics84035

01-005-000-0000-6410 Business cards - New Commissio 79980 Office Supplies

Tri-M Graphics Transactions84035

5 Board Of Commissioners 5 Vendors 12 TransactionsDEPT Total:

11 District Court Admin.DEPT

Associated Psychological Services4022

01-011-000-0000-6283 74JV-16-2411 (2017 exam) 45109 Medical Exams

Associated Psychological Services Transactions4022

Integra Telecom4538

01-011-000-0000-6210 Phone charges - District Court 14422208 Telephone

Integra Telecom Transactions4538

Midwest Monitoring & Surveillance5830

01-011-000-0000-6281 AP 1 JV162288 - Gleason 1216465 Detention Services

01-011-000-0000-6281 AP 1 JV162411 - Timmerman 1216465 Detention Services

Midwest Monitoring & Surveillance Transactions5830

Schmid-Egleston/Michelle8177

01-011-000-0000-6283 AP 1 JV162096 - EJJ Medical Exams

Schmid-Egleston/Michelle Transactions8177

Sheriff Of Dakota County78300

01-011-000-0000-6281 AP 1 Macpherson/Vengas P0044685 Detention Services

Sheriff Of Dakota County Transactions78300

11 District Court Admin. 5 Vendors 6 TransactionsDEPT Total:


NGRITZ


Account/Formula


1:17PM2/9/17

1,987.83 1

1,987.83

0.04 1

2,304.00 4

21.00 1

0.88 1

578.00 1

2,200.00 1

246.00 1

1,987.83 253

0.04 189

576.00 35

432.00 36

576.00 213

720.00 711

21.00 38

0.88 377

578.00 52

2,200.00 458

246.00 244



13 Law LibraryDEPT

Thomson Reuters - West70550

01-013-000-0000-6501 Mn Stat 2017 PP - Index A-Z 835410235 Books

Thomson Reuters - West Transactions70550

13 Law Library 1 Vendors 1 TransactionsDEPT Total:

31 County AdministratorDEPT


01-031-000-0000-6410 Printers - HR 266757 Office Supplies


Express Services Inc3653

01-031-000-0000-6801 Temp 32 hrs - L Schipper 18363042-5 General Expense

01-031-000-0000-6801 Temp 24 hrs - L Schipper 18393644-2 General Expense

01-031-000-0000-6801 Temp 32 hrs - A Smith 18420397-4 General Expense

01-031-000-0000-6801 Temp - 40 hrs - A Smith 18445906-3 General Expense

Express Services Inc Transactions3653

Fame Awards23225

01-031-000-0000-6410 Name plates - Auditor/Adm/Co A 20162068 Office Supplies


Integra Telecom4538

01-031-000-0000-6210 Phone charges - Administrator 14422208 Telephone


MACA48807

01-031-000-0000-6241 2017 MACA Membership Membership Dues

MACA Transactions48807

Riverland Comm College Austin73830

01-031-000-0000-6261 AP 1 Problem Solving & Decision Mak 46109 Conference, Training, Registration, Dues

Riverland Comm College Austin Transactions73830

SHI International Corp3778

01-031-000-0000-6801 Acrobat standard - Elvebak tab B06014584 General Expense

SHI International Corp Transactions3778


NGRITZ


Account/Formula


1:17PM2/9/17

293.50 2

5,643.42

74.20 1

1,400.00 1

13.69 1

9.84 1

10.00 1

14.00 1

1,521.73

3.20 171

290.30 163

74.20 8

1,400.00 40

13.69 714

9.84 378

10.00 105

14.00 166

104.25 185




01-031-000-0000-6410 AP 1 Sharepoint - Monthly charge Borger Office Supplies

01-031-000-0000-6330 AP 1 Lodging - AMC Confer - 2 nites Elvebak Travel Expenses - Room & Board


31 County Administrator 8 Vendors 12 TransactionsDEPT Total:

32 Human ResourcesDEPT

American DataBank LLC7894

01-032-000-0000-6260 AP 1 3 background checks fee 940300 Background Checks

American DataBank LLC Transactions7894

Gallagher Benefits Services Inc7757

01-032-000-0000-6801 AP 1 Job Evaluation/Ratings - 4 New 107450 General Expense

Gallagher Benefits Services Inc Transactions7757

Innovative Office Solutions LLC37025

01-032-000-0000-6410 Hanging offiers - Office Suppl W10182 Office Supplies

Innovative Office Solutions LLC Transactions37025

Integra Telecom4538

01-032-000-0000-6210 Phone charges - Human Resource 14422208 Telephone


Shred Right4879

01-032-000-0000-6410 Shredding service 260331 Office Supplies

Shred Right Transactions4879


01-032-000-0000-6331 AP 1 Parking - MCIT meeting McGuire Travel Expenses - Mileage


32 Human Resources 6 Vendors 6 TransactionsDEPT Total:

41 AuditorDEPT


01-041-000-0000-6410 Printers - Auditor 266757 Office Supplies


NGRITZ


Account/Formula


1:17PM2/9/17

104.25 1

50.31 3

154.56

58.76 1

4.50 1

4,850.00 1

4,913.26

5.21 1

3.16 1

1,060.00 1

31.64 46

10.66 47

8.01 321

58.76 208

4.50 380

4,850.00 251

5.21 190

3.16 381

1,060.00 717





01-041-000-0000-6410 Pocket folders/Tabs/Markers 1476486 Office Supplies

01-041-000-0000-6410 2 Data binders 1476487 Office Supplies

01-041-000-0000-6410 1 box - Full sheet labels 1493747 Office Supplies


41 Auditor 2 Vendors 4 TransactionsDEPT Total:

42 TreasurerDEPT


01-042-000-0000-6410 Printers - Treasurer 266757 Office Supplies


Integra Telecom4538

01-042-000-0000-6210 Phone charges - Treasurer 14422208 Telephone


StreamWorks LLC8034

01-042-000-0000-6215 Postage prepmt - Tax Statement P116293 Postage

StreamWorks LLC Transactions8034

42 Treasurer 3 Vendors 3 TransactionsDEPT Total:

61 Information TechnologyDEPT


01-061-000-0000-6410 Printers - IT 266757 Office Supplies


Integra Telecom4538

01-061-000-0000-6210 Phone charges - IT 14422208 Telephone


Office of MN IT Service18450

01-061-000-0000-6212 Monthly fee - Jaunaury DV17010500 M-Net Expenses

Office of MN IT Service Transactions18450


NGRITZ


Account/Formula


1:17PM2/9/17

58.54 3

1,126.91

990.00 3

1,604.67 3

1,114.97 2

1,092.15 2

4,801.79

20.91 1

18.95 173

19.98 172

19.61 178

330.00 27

330.00 28

330.00 211

1,575.29 382

27.28 383

2.10 384

718.80 56

396.17 57

252.00 59

840.15 60

20.91 184




01-061-000-0000-6410 AP 1 Cell phone tool kit Borger Office Supplies

01-061-000-0000-6413 AP 1 X2 4 port USB hub Borger Computer Supplies

01-061-000-0000-6413 LTO backup tape - Power 7 Borger Computer Supplies


61 Information Technology 4 Vendors 6 TransactionsDEPT Total:

62 Central ServicesDEPT

Crosstown Cartage Inc16282

01-062-000-0000-6801 AP 1 Courier fees -12/30/16 General Expense

01-062-000-0000-6801 Courier fees -1/13/17 General Expense

01-062-000-0000-6801 Courier fee - 1/27/17 General Expense

Crosstown Cartage Inc Transactions16282

Integra Telecom4538

01-062-000-0000-6802 Phone charges - Admin Center 14422208 Internal Chargeback

01-062-000-0000-6802 Phone charges - MNPrairie 14422208 Internal Chargeback

01-062-000-0000-6802 Phone charges - MRCI 14422208 Internal Chargeback


Matrix Communications Inc4419

01-062-000-0000-6802 Phone System Data support 206264 Internal Chargeback

01-062-000-0000-6802 Phone System Voice suport 206265 Internal Chargeback

Matrix Communications Inc Transactions4419

Metro Sales Inc51300

01-062-000-0000-6802 Contract base rate 12/30-03/29 691622 Internal Chargeback

01-062-000-0000-6802 AP 1 Contract usage chrg 9/30-12/29 691622 Internal Chargeback

Metro Sales Inc Transactions51300

62 Central Services 4 Vendors 10 TransactionsDEPT Total:

91 County AttorneyDEPT


01-091-000-0000-6410 Printers - Attorney 266757 Office Supplies



NGRITZ


Account/Formula


1:17PM2/9/17

343.47 1

27.00 1

560.00 1

50.00 1

19.69 1

179.80 5

71.09 1

40.00 1

343.47 481

27.00 482

560.00 485

50.00 486

19.69 490

96.37 492

16.75 493

17.33 494

17.19 495

32.16 496

71.09 385

40.00 497

87.64 499



Cole/James S5356

01-091-000-0000-6261 Mileage - January Conference, Training, Registration, Dues

Cole/James S Transactions5356

Culligan Inc14420

01-091-000-0000-5603 Water 1/18/2017 County Attorney Forfeitures


Diligent Service Network3901

01-091-000-0000-6343 Subpoena service DSN - 028611 Service Fees

Diligent Service Network Transactions3901

Fandel/Janet M23244

01-091-000-0000-5603 2 50 x $20.00 - Contract Servi January County Attorney Forfeitures

Fandel/Janet M Transactions23244

Hormann/Christy M2522

01-091-000-0000-6261 Mileage - January Conference, Training, Registration, Dues

Hormann/Christy M Transactions2522


01-091-000-0000-6410 Office supplies 1464881 Office Supplies






Integra Telecom4538

01-091-000-0000-6210 Phone charges - Attorney 14422208 Telephone


Kenosha County Sheriff8215

01-091-000-0000-6343 Subpoena Service 2016-4233 Service Fees

Kenosha County Sheriff Transactions8215

Mn Continuing Legal Education2171

01-091-000-0000-6410 DWI deskbook update 810395 Office Supplies


NGRITZ


Account/Formula


1:17PM2/9/17

87.64 1

70.00 1

500.00 1

1,152.95 2

500.00 1

256.92 1

3,879.47

211.39 1

1,235.00 1

9.92 1

70.00 502

500.00 503

74.35 506

1,078.60 507

500.00 509

256.92 511

211.39 207

1,235.00 276

9.92 386



Mn Continuing Legal Education Transactions2171

Sheriff Of Scott County79375

01-091-000-0000-6343 Service of Summons 401 Service Fees

Sheriff Of Scott County Transactions79375

Steele County Truancy Court8216

01-091-000-0000-5603 Truancy court supplies County Attorney Forfeitures

Steele County Truancy Court Transactions8216

Thomson Reuters - West70550

01-091-000-0000-6410 Library plan 835425706 Office Supplies

01-091-000-0000-6410 Westlaw charges - January 835521523 Office Supplies

Thomson Reuters - West Transactions70550

Us Postal Service90675

01-091-000-0000-6215 Postage 25650870 Postage

Us Postal Service Transactions90675

Xerox Corporation5288

01-091-000-0000-6410 Copier charges 087871413 Office Supplies

Xerox Corporation Transactions5288

91 County Attorney 15 Vendors 20 TransactionsDEPT Total:

101 County RecorderDEPT


01-101-000-0000-6401 Printers - Recorder 266757 Copies


Information Systems Corp37441

01-101-000-0000-6301 Yr maintenance agreement - KIP 8669 Equip/Software Maint

Information Systems Corp Transactions37441

Integra Telecom4538

01-101-000-0000-6210 Phone charges - Recorder 14422208 Telephone




NGRITZ


Account/Formula-


1:17PM2/9/17

1,618.49 2

3,074.80

556.71 1

156.78 1

2.38 1

21.00 1

10.74 1

5,110.00 1

10.47 1

5,868.08

300.00 174

1,918.49 177

556.71 341

156.78 345

2.38 374

21.00 391

10.74 401

5,110.00 252

10.47 405



01-101-000-9305-6480 AP 1 Returned Hard Drives - Rec Tec Borger Non-Capitalized Inventory

01-101-000-9306-6480 Surface Pro Keybrd docking sta Borger Non-Capitalized Inventory


101 County Recorder 4 Vendors 5 TransactionsDEPT Total:

103 AssessorDEPT

Anderson/Brian8176

01-103-000-0000-6261 ALP Training/Reg meeting January Conference, Training, Registration, Dues

Anderson/Brian Transactions8176

Effertz/William4846

01-103-000-0000-6331 New Const/Training January Travel Expenses - Mileage

Effertz/William Transactions4846

Integra Telecom4538

01-103-000-0000-6210 Phone charges - Assessor 14422208 Telephone


Nelson/Gregory57398

01-103-000-0000-6261 MAAO meeting/Rochester January Conference, Training, Registration, Dues

Nelson/Gregory Transactions57398

Standke/Lacy5273

01-103-000-0000-6261 Clerical Mtg/Mower County January Conference, Training, Registration, Dues

Standke/Lacy Transactions5273

StreamWorks LLC8034

01-103-000-0000-6215 Postage prepmt - Valuation Not P116292 Postage

StreamWorks LLC Transactions8034

TAPPE/DEB5304

01-103-000-0000-6261 Clerical Mtg/Mower County January Conference, Training, Registration, Dues

TAPPE/DEB Transactions5304

103 Assessor 7 Vendors 7 TransactionsDEPT Total:

104 GisDEPT


NGRITZ


Account/Formula


1:17PM2/9/17

1.69 1

15.62 2

17.31

478.58 4

29.43 1

38.42 3

148.00 1

5.51 1

1.69 188

4.36 364

11.26 379

227.73 16

108.00 429

97.91 15

44.94 430

29.43 204

14.76 431

10.14 21

13.52 22

148.00 214

5.51 365

240.00 448




01-104-000-0000-6401 Printers - GIS 266757 Forms/Copies/Stationary


Integra Telecom4538

01-104-000-0000-6210 Phone charges - GIS 14422208 Telephone

01-104-000-0000-6210 Phone charges - Auditor 14422208 Telephone


104 Gis 2 Vendors 3 TransactionsDEPT Total:

105 Planning & ZoningDEPT

Biesterfeld/Thomas5440

01-105-000-0000-6261 Training/Meals/Lodging - Janua Conference, Training, Registration, Dues

01-105-000-0000-6261 Training - January Conference, Training, Registration, Dues



Biesterfeld/Thomas Transactions5440


01-105-000-0000-6410 Printers - Planning/Zoning 266757 Office Supplies



01-105-000-0000-6242 Publish CUP - Glass House 103704 Publishing

01-105-000-0000-6242 AP 1 Publish variances-Meriden Chur 12/22/16 Publishing

01-105-000-0000-6242 AP 1 Publish cups - Christionson/Ha 12/22/16 Publishing


Fame Awards23225

01-105-000-0000-6410 14 name plates/10 brackerts 20170139 Office Supplies


Integra Telecom4538

01-105-000-0000-6210 Phone charges - P & Z 14422208 Telephone


MOWA3791

01-105-000-0000-6241 MOWA membership 2017 Membership Dues


NGRITZ


Account/Formula

-

-


1:17PM2/9/17

240.00 1

339.41 2

124.30 3

424.00 1

1,827.65

482.52 2

154.30 2

667.87 1

49.37 2

243.65 75

95.76 74

88.03 255

38.94 467

2.67 468

424.00 256

0.40 6

482.12 179

79.70 181

234.00 180

667.87 7

25.60 305

23.77 306



MOWA Transactions3791

Nelson/Michael L57575

01-105-000-0000-6261 Training/Meals/Lodging Conference, Training, Registration, Dues


Nelson/Michael L Transactions57575

Tri-M Graphics84035

01-105-000-0000-6410 Business cards - D Oolman 80048 Office Supplies

01-105-000-0000-6410 Site Inspection Cards 80209 Office Supplies

01-105-000-0000-6410 Sales tax exemption 80209 Office Supplies


Univ Of Mn Agr Extension Svc90410

01-105-000-0000-6410 100 - Septic System Owners Gui Office Supplies

Univ Of Mn Agr Extension Svc Transactions90410

105 Planning & Zoning 9 Vendors 17 TransactionsDEPT Total:

111 Buildings & GroundsDEPT

Ag Power Enterprises Inc550

01-111-000-0000-6380 AP 1 JDeere- screw 828127 Grounds Maintenance

01-111-000-0000-6380 JDeere - Pickup tube 829069 Grounds Maintenance

Ag Power Enterprises Inc Transactions550

Alexander Lumber Company150

01-111-000-0000-6300 Duplicate payment ch 152383/15 130381 Bldg Repairs & Maintenance

01-111-000-0000-6300 CH - 942 Ceiling tile 132108 Bldg Repairs & Maintenance

Alexander Lumber Company Transactions150

All Systems Installation Inc2152

01-111-000-0000-6300 AP 1 CH - Extra key core/replaced c 95361 Bldg Repairs & Maintenance

All Systems Installation Inc Transactions2152

Arrow Ace Hardware3738

01-111-000-0000-6300 Bolts & hardware 243656 Bldg Repairs & Maintenance

01-111-000-0000-6300 Supplies 243821 Bldg Repairs & Maintenance

Arrow Ace Hardware Transactions3738


NGRITZ


Account/Formula

-

-


1:17PM2/9/17

10.80 1

1.60 1

35.93 2

162.94 4

203.79 3

627.16 5

10.80 20

1.60 186

3.99 23

31.94 24

201.50 349

214.93 347

116.13 348

265.64 346

71.96 215

116.88 216

14.95 217

55.14 44

151.98 318

215.16 316

166.72 317

38.16 319

1,936.03 350

3,809.65 438

1,162.00 439

774.67 440



Brooks/Brian8351

01-111-000-0000-6261 AP 1 Mileage - December Conference, Training, Registration, Dues

Brooks/Brian Transactions8351


01-111-000-0000-6410 Printers - Buildings/Grounds 266757 Office Supplies


Carquest Auto Parts10150

01-111-000-0000-6300 Grease multi purpose 4763280433 Bldg Repairs & Maintenance

01-111-000-0000-6300 Squeeze and handle 4763280484 Bldg Repairs & Maintenance

Carquest Auto Parts Transactions10150

First Supply LLC-Owatonna25565

01-111-000-0000-6300 Credit - Return 10059276 Bldg Repairs & Maintenance

01-111-000-0000-6300 SCH40 PVC SXS 45 ELL 10059426 Bldg Repairs & Maintenance

01-111-000-0000-6300 Credit - Return 10059436 Bldg Repairs & Maintenance

01-111-000-0000-6300 4 - 5 gal cryotek 10407640 Bldg Repairs & Maintenance

First Supply LLC-Owatonna Transactions25565

G & K Services Inc28000

01-111-000-0000-6300 AP 1 Uniforms - T Wobschall 93989921 Bldg Repairs & Maintenance

01-111-000-0000-6300 AP 1 Uniforms - K Karrow 93989921 Bldg Repairs & Maintenance

01-111-000-0000-6300 AP 1 Uniforms - Freight 93989921 Bldg Repairs & Maintenance

G & K Services Inc Transactions28000

Hillyard-Hutchinson33550

01-111-000-0000-6560 AP 1 AX - Supplies 602385169 Janitorial Supplies

01-111-000-0000-6560 CH -Supplies 602403346 Janitorial Supplies

01-111-000-0000-6560 AX - Supplies 602403349 Janitorial Supplies

01-111-000-0000-6560 SCAC -Supplies 602403350 Janitorial Supplies

01-111-000-0000-6560 COB - Supplies 602403351 Janitorial Supplies

Hillyard-Hutchinson Transactions33550

Honeywell Inc32300

01-111-000-0000-6300 AX - Replace stream straps 5238929159 Bldg Repairs & Maintenance

01-111-000-0000-6303 SCAC - Controls 3/1-8/31/17 5238991585 Honeywell Contract

01-111-000-0000-6303 CH - Honeywell 3/1-31/17 5238991586 Honeywell Contract

01-111-000-0000-6303 AX - Honeywell 3/1-31/17 5238991586 Honeywell Contract


NGRITZ


Account/Formula

-

-


1:17PM2/9/17

7,682.35 4

0.51 1

19.32 3

0.50 1

183.32 1

6.99 2

4,114.01 11

0.51 45

19.32 220

19.32 221

19.32 222

0.50 366

183.32 326

7.51 242

0.52 243

852.62 79

481.32 77

463.03 81

116.37 234

232.75 236

257.69 238

90.25 231

90.25 232

795.62 395

426.55 393

307.56 397



Honeywell Inc Transactions32300

IFACS36550

01-111-000-0000-6300 Hex flange belt 5167228 Bldg Repairs & Maintenance

IFACS Transactions36550


01-111-000-0000-6300 AP 1 6 Desk calendars 435130 Bldg Repairs & Maintenance

01-111-000-0000-6300 AP 1 Returned - 6 Desk calendars 436809 Bldg Repairs & Maintenance

01-111-000-0000-6300 AP 1 6 Desk calendars 436809 Bldg Repairs & Maintenance


Integra Telecom4538

01-111-000-0000-6210 Phone charges - B & G 14422208 Telephone


MEI Total Elevator Solutions52550

01-111-000-0000-6300 CH - Monthly Service - Februar 693181 Bldg Repairs & Maintenance

MEI Total Elevator Solutions Transactions52550

Napa Auto Parts56125

01-111-000-0000-6300 AX - JB weld 702330 Bldg Repairs & Maintenance

01-111-000-0000-6300 Sales tax exempt 702330 Bldg Repairs & Maintenance

Napa Auto Parts Transactions56125


01-111-000-0000-6380 Snow removal - Admin Ctr 119631 Grounds Maintenance

01-111-000-0000-6380 Snow removal - Annex 119632 Grounds Maintenance

01-111-000-0000-6380 Snow removal - COB/CH 119634 Grounds Maintenance











NGRITZ


Account/Formula


1:17PM2/9/17

20,031.89 3

1,904.31 3

387.69 4

1,743.63 1

384.65 2

38,855.45

2,400.00 1

98.40 1

3,463.07 331

6,329.37 279

10,239.45 330

225.07 249

382.03 288

1,297.21 287

46.00 404

41.33 402

112.27 403

188.09 465

1,743.63 466

260.53 340

124.12 258

2,400.00 3

98.40 263



Owatonna Public Utilities61560

01-111-000-0000-6250 AX- Utilities - 635 Florenc 1037927 Utilities

01-111-000-0000-6250 CH - Utilities - 111 E Main 1038093 Utilities

01-111-000-0000-6250 SCAC - Utilities - 630 Florenc 6128665 Utilities

Owatonna Public Utilities Transactions61560

Steele County Highway Dept83500

01-111-000-0000-6386 DTF 3 Snow removal - Gymnastics Club 111 Parking Lot Maintenance

01-111-000-0000-6380 DTF 3 Snow removal - SCAC 1126 Grounds Maintenance

01-111-000-0000-6380 DTF 3 Snow removal - COB 61127 Grounds Maintenance

Steele County Highway Dept Transactions83500

Stewart Sanitation85167

01-111-000-0000-6300 AX - Garbage removal 412772 Bldg Repairs & Maintenance

01-111-000-0000-6300 COB - Garbage removal 412775 Bldg Repairs & Maintenance

01-111-000-0000-6300 CH - Garbage removal 412775 Bldg Repairs & Maintenance

01-111-000-0000-6300 SCAC - Gargabe removal 413081 Bldg Repairs & Maintenance

Stewart Sanitation Transactions85167

Tim's Auto Service Inc1270

01-111-000-0000-6320 Service - 2004 Crown Vic - #42 25623 Vehicle Maintenance

Tim's Auto Service Inc Transactions1270

Zep Sales & Service99250

01-111-000-0000-6560 CH - Supplies 9002643029 Janitorial Supplies

01-111-000-0000-6560 SCAC - Supplies 9002643052 Janitorial Supplies

Zep Sales & Service Transactions99250

111 Buildings & Grounds 22 Vendors 59 TransactionsDEPT Total:

121 Veteran ServiceDEPT

Addictions & Stress Clinic276

01-121-751-0000-6820 Diagnostic exams STECV000 Grant Expense

Addictions & Stress Clinic Transactions276

APG Media of Southern Minnesota LLC6032

01-121-000-0000-6242 2017 Flag notices - January 55213858 Publishing

APG Media of Southern Minnesota LLC Transactions6032


NGRITZ


Account/Formula


1:17PM2/9/17

31.63 1

8.35 1

30.00 1

2,568.38

45.95 1

33.00 2

68.70 2

33.12 1

1,582.38 2

31.63 209

8.35 367

30.00 389

45.95 1

22.50 2

10.50 260

35.70 261

33.00 262

33.12 267

83.38 191

1,499.00 342




01-121-000-0000-6410 Printers - Veterans 266757 Office Supplies


Integra Telecom4538

01-121-000-0000-6210 Phone charges - Veteran Serv 14422208 Telephone


NACVSO4373

01-121-000-0000-6261 2017 Membership dues Conference, Training, Registration, Dues

NACVSO Transactions4373

121 Veteran Service 5 Vendors 5 TransactionsDEPT Total:

201 SheriffDEPT

A Taste Of The Big Apple99

01-201-000-0000-6801 Court flooding clean-up 431445 Misc Expense

A Taste Of The Big Apple Transactions99

Access Tonna Lock Service578

01-201-000-0000-6285 Keys - Gun locker @ range 17849 Firearms/Ammo Training

01-201-000-0000-6320 Keys 17862 Vehicle Maintenance

Access Tonna Lock Service Transactions578

Anhorns Gas And Tire3275

01-201-000-0104-6320 Full service 22405 Squad 7404 Maintenance

01-201-000-0122-6320 Wiper blades 22433 Squad 7409 Maintenance

Anhorns Gas And Tire Transactions3275

Batteries Plus Bulbs1967

01-201-000-0000-6801 Batteries 121-114947 Misc Expense

Batteries Plus Bulbs Transactions1967


01-201-000-0000-6381 Printers - LEC 266757 Cpu Usage & Network Support

01-201-000-0000-6480 Firewall - LEC 267425 Non-Capitalized Inventory


Custom Communications Inc16860


NGRITZ


Account/Formula


1:17PM2/9/17

476.25 2

305.00 3

1,475.35 3

65.40 1

473.22 1

236.50 1

90.00 1

81.40 2

238.50 33

237.75 31

100.00 484

135.00 483

70.00 34

535.75 314

417.60 315

522.00 712

65.40 487

473.22 218

236.50 223

90.00 49

39.95 50

41.45 322

50.00 498



01-201-296-0000-6421 26th St tower - monitoring 358932 T#9 Maintenance Operating Exp-Fuel

01-201-297-0000-6421 Blo Pra tower - monitoring 358933 T-Bl Pr-Maintenance Operating Exp-Fuel

Custom Communications Inc Transactions16860

Dean's Westside Towing18110

01-201-000-0000-6806 ICR SC17-000107 - Towed Vehicl 103913 Vehicle Towing

01-201-000-0000-6806 ICR SC17-000126 - Towed Vehicl 103979 Vehicle Towing

01-201-000-0109-6320 Tow from CR45 to Owatonna Ford 104136 Squad 7416 Maintenance

Dean's Westside Towing Transactions18110

Express Services Inc3653

01-201-000-0000-6801 Temp Employee payroll - Conroy 18393668 Misc Expense

01-201-000-0000-6801 Temp Employee payroll - Conroy 18420450 Misc Expense

01-201-000-0000-6801 Temp employee payroll - Conroy 18445931-1 Misc Expense

Express Services Inc Transactions3653


01-201-000-0000-6410 Mats 1002326783 Office Supplies


Hewlett-Packard Company33175

01-201-000-0000-6410 X2 HP 24" monitors - SCSO 58080736 Office Supplies

Hewlett-Packard Company Transactions33175

Intoximeters Inc37600

01-201-000-0000-6320 ASIII (F91-01) R02 - Repair PB 552968 Vehicle Maintenance

Intoximeters Inc Transactions37600

Kaplan/James5884

01-201-000-0000-6801 Parts/Service - Gargage door 251 Misc Expense

Kaplan/James Transactions5884

Keck's Kwik Lube7911


01-201-000-0123-6320 Full Service 12301 Squad 7423 Maintenance

Keck's Kwik Lube Transactions7911

LexisNexis Risk Data Management5487

01-201-000-0000-6425 Searches/reports - January 1035910-201701 Investigation Expense


NGRITZ


Account/Formula


1:17PM2/9/17

50.00 1

210.86 1

50.00 1

150.00 1

50.00 1

28.96 1

53.85 1

85.08 1

786.10 5

210.86 325

50.00 227

150.00 53

50.00 54

28.96 327

53.85 716

85.08 228

38.92 85

428.38 278

62.82 328

38.92 329

217.06 720



LexisNexis Risk Data Management Transactions5487


01-201-000-0000-6304 RICOH 47813 - Contract base ra 704953 Contracts


MN Sheriffs Assn52784

01-201-000-0000-6241 2017 sustaining membership 25971 Membership Dues

MN Sheriffs Assn Transactions52784

MOCIC53260

01-201-000-0000-6241 2017 Membership dues 04031-1768 Membership Dues

MOCIC Transactions53260

MPPOA5413

01-201-000-0000-6241 MPPOA 2017 Membership - Thiele 2017-JT-2 Membership Dues

MPPOA Transactions5413


01-201-000-0000-6320 Head light for squad 700490 Vehicle Maintenance


Neopost USA Inc5598

01-201-000-0000-6215 Postage meter rental 54583540 Postage

Neopost USA Inc Transactions5598


01-201-000-0000-6210 AP 1 Sheriff telecom W16120640 Telephone


Owatonna Motor Company61520

01-201-000-0118-6320 Oil change/Filter 587555 Squad 7412 Maintenance

01-201-000-0109-6320 Tranny cooler/Front bumper dam 588373 Squad 7416 Maintenance

01-201-000-0112-6320 Full Service/Tire Rotation 588534 Squad 7406 Maintenance


01-201-000-0102-6320 Belt buckle - Body Trim 589107 Squad 7414 Maintenance

Owatonna Motor Company Transactions61520

Safelite Fulfillment Inc3162


NGRITZ


Account/Formula

-

-


1:17PM2/9/17

635.73 1

1,000.00 1

16.03 1

635.73 281

1,000.00 247

16.03 115

29.38 158

27.18 159

34.00 160

3,368.90 293

71.76 294

150.20 296

140.86 297

79.47 298

76.25 299

47.31 295

87.20 150

9.33 151

32.04 148

270.00 145

3,403.35 147

96.53 149

245.17 146

5.80 133

61.89 132

146.16 135

146.16 136

146.16 134

9.95 157

159.90 142

177.57 143

188.10 144

209.27 139



01-201-000-0105-6320 Windshield replaced 7408/105 05157130690 Squad 7408 Maintenance

Safelite Fulfillment Inc Transactions3162

SE Minn Emergency Comm Brd4139

01-201-000-0000-6241 2017 Membership dues Membership Dues

SE Minn Emergency Comm Brd Transactions4139

Steele County Treasurer75500

01-201-000-0000-6801 LOGIS token - J Holton 2017-JT-2 Misc Expense

Steele County Treasurer Transactions75500


01-201-000-0000-6562 AP 1 Fuel - Squad 7418 Forystek Gas & Oil Squads

01-201-000-0000-6562 AP 1 Fuel - Squad 7418 Forystek Gas & Oil Squads

01-201-000-0000-6562 Fuel - Squad 7418 Forystek Gas & Oil Squads

01-201-000-0000-6285 AP 1 5 Rail mts/5 Pro sights/5 Lout Guzman Firearms/Ammo Training

01-201-000-0000-6285 AP 1 Solvent/Lubricat/Patches Guzman Firearms/Ammo Training

01-201-000-0000-6285 AP 1 5 Swivel mts/5 2pt slings Guzman Firearms/Ammo Training

01-201-000-0000-6285 AP 1 FAB red defense target Guzman Firearms/Ammo Training

01-201-000-0000-6285 AP 1 Light mount Guzman Firearms/Ammo Training

01-201-000-0000-6285 AP 1 Firearms - Rifle slings Guzman Firearms/Ammo Training

01-201-000-0000-6320 AP 1 Washer fluid/Towels/Wiper blad Guzman Vehicle Maintenance

01-201-000-0000-5993 AP 1 Lodging credit Hanson Refunds & Reimb

01-201-000-0000-5993 AP 1 Lodging credit Hanson Refunds & Reimb

01-201-000-0000-6210 AP 1 Cell phone adapter - 1 Hanson Telephone

01-201-000-0000-6261 AP 1 2016 Reg - Winter Reg Hanson Conference, Training, Registration, Dues

01-201-000-0000-6285 AP 1 14 Tact lights/18 Holsters Hanson Firearms/Ammo Training

01-201-000-0000-6330 AP 1 Lodging - Winter Conference Hanson Travel Expenses - Room & Board

01-201-000-0000-6801 AP 1 Drug tests kits - 10 Hanson Misc Expense

01-201-000-0000-6410 AP 1 Paint markers Okins Office Supplies

01-201-000-0115-6320 AP 1 Bluetooth in car speakerphone Okins Squad 7405 Maintenance

01-201-000-0115-6320 Strobe triple LED dashlight Okins Squad 7405 Maintenance



01-201-000-0000-6320 AP 1 Batteries - 5 Seifert Vehicle Maintenance

01-201-000-0000-6285 AP 1 Target-FAB Defense Rts-Blue Smith Firearms/Ammo Training

01-201-000-0000-6285 AP 1 Target-FAB Defense Rts-Yellow Smith Firearms/Ammo Training

01-201-000-0000-6285 AP 1 Target-FAB Defense Rts-Green Smith Firearms/Ammo Training

01-201-000-0000-6285 AP 1 Supplies-Install Locker @ Rang Thiele Firearms/Ammo Training


NGRITZ


Account/Formula


1:17PM2/9/17

10,771.96 37

229.98 2

84.67 1

8.35 1

124.50 1

19,302.34

90.00 1

365.62 140

11.50 141

422.44 138

29.64 137

6.80 152

608.94 154

15.84 153

49.94 155

26.66 156

7.75 161

199.98 505

30.00 335

84.67 508

8.35 510

124.50 257

90.00 271

150.00 273



01-201-000-0000-6285 AP 1 Cart/Shovel/Batteries Thiele Firearms/Ammo Training

01-201-000-0000-6285 AP 1 Keys for locker @ Range Thiele Firearms/Ammo Training

01-201-000-0000-6330 AP 1 Lodging - Winter Confer - 3 Thiele Travel Expenses - Room & Board

01-201-000-0000-6562 AP 1 Fuel - Squad 7401 Thiele Gas & Oil Squads

01-201-000-0000-6215 AP 1 Postage - Attorney General Ulrich Postage

01-201-000-0000-6285 AP 1 Tactical gear Ulrich Firearms/Ammo Training

01-201-000-0000-6320 AP 1 Battery - Evidence room Ulrich Vehicle Maintenance

01-201-000-0000-6425 AP 1 Tactical cargo bag Ulrich Investigation Expense

01-201-000-0000-6425 AP 1 Meal - Tobacco compliane Ulrich Investigation Expense

01-201-000-0000-6215 AP 1 Postage - PBT Repairs Youngquist Postage


Streichers Inc85300

01-201-000-0000-6192 Star badge - Sergeant I1246197 Uniform Allowance

01-201-000-0000-6192 3 Deputy Sheriff Badges I1246619 Uniform Allowance

Streichers Inc Transactions85300

Tri-M Graphics84035

01-201-000-0000-6410 Emergencty protective custody 80229 Office Supplies


Water Systems Company5594

01-201-000-0000-6410 5 gals water 848677 Office Supplies

Water Systems Company Transactions5594

Western Detention8212

01-201-000-0000-6801 CH - Keys for Cells 20170051 Misc Expense

Western Detention Transactions8212

201 Sheriff 30 Vendors 80 TransactionsDEPT Total:

207 Sheriff Special DeputiesDEPT

Court Sports And More Inc15550

01-207-000-0000-6192 Embroidery logos 91494 Uniform Allowance

Court Sports And More Inc Transactions15550

Gerald/Jamie5991

01-207-000-0000-6192 2017 Uniform allowance Uniform Allowance


NGRITZ


Account/Formula


1:17PM2/9/17

150.00 1

10.00 1

7.99 1

257.99

1,849.00 2

1,849.00

26.93 1

26.93

18,053.30 4

10.00 710

7.99 290

1,800.00 387

49.00 388

26.93 285

4,827.36 13

4,353.30 14

4,353.48 424

4,519.16 423

1,381.04 5

6,768.22 4



Gerald/Jamie Transactions5991

Neopost USA Inc5598

01-207-000-0000-6192 Embroidery logos 91555 Uniform Allowance

Neopost USA Inc Transactions5598

Streichers Inc85300

01-207-000-0000-6192 Name plate - 7506 I1244992 Uniform Allowance

Streichers Inc Transactions85300

207 Sheriff Special Deputies 4 Vendors 4 TransactionsDEPT Total:

208 CoronerDEPT

Mayo Clinic49916

01-208-000-0000-6801 AP 1 Autopsy - J Enfield 0000171798 General Expense

01-208-000-0000-6801 AP 1 14 calls hrs @ 3.5 - Dec 0000171798 General Expense

Mayo Clinic Transactions49916

208 Coroner 1 Vendors 2 TransactionsDEPT Total:

210 Sheriff PosseDEPT

Steele County Revenue75625

01-210-000-0000-6112 DTF 3 Unemployment Benefits- 2016 2017-008 Temp Part-Time Wages

Steele County Revenue Transactions75625

210 Sheriff Posse 1 Vendors 1 TransactionsDEPT Total:

251 JailDEPT

A'viands LLC2938

01-251-000-0000-6441 AP 1 Prisoner meals 10/22-10/28/16 1900011720 Prisoner Meals

01-251-000-0000-6441 Prisoner meals 1/7-1/13/2017 1900013426 Prisoner Meals

01-251-000-0000-6441 Prisoner meals 1/14-27/20 1900013529 Prisoner Meals

01-251-000-0000-6441 Prisoner meals 1/21-27/17 1900013625 Prisoner Meals

A'viands LLC Transactions2938

Advanced Correctional Healthcare Inc4346

01-251-000-0000-6269 AP 1 On sit mental health services 60531 Site Mental Health Services

01-251-000-0000-6270 AP 1 On site medical services 60531 Medical Services


NGRITZ


Account/Formula


1:17PM2/9/17

16,298.52 4

374.31 2

887.75 1

221.08 1

147.70 1

186.25 1

118.50 1

377.10 1

601.75 1

1,381.04 426

6,768.22 425

224.32 9

149.99 427

887.75 428

221.08 187

147.70 432

186.25 433

118.50 29

377.10 434

601.75 435

153.06 437



01-251-000-0000-6269 Onsite mental health services 62601 Site Mental Health Services

01-251-000-0000-6270 Onsite medical services 62601 Medical Services

Advanced Correctional Healthcare Inc Transactions4346

American Institutional Supply Inc1570

01-251-000-0000-6418 Inmate razors/pencils/panties 30085 Lock-Up Supplies

01-251-000-0000-6418 Hygeine items 30148 Lock-Up Supplies

American Institutional Supply Inc Transactions1570

Ban-Koe Companies8115

01-251-000-0000-6300 Repairs to fire alarm panel 82622 Bldg Repairs & Maintenance

Ban-Koe Companies Transactions8115


01-251-000-0000-6410 Printers - Detention Center 266757 Office Supplies


Charm-Tex Inc2085

01-251-000-0000-6451 Laundry bags 0134951 Operating Supplies

Charm-Tex Inc Transactions2085

Charter Communications2222

01-251-000-0000-6304 TV Service 2/10-3/9/2017 Contract Serv./Bldg Maint

Charter Communications Transactions2222


01-251-000-0000-6304 Fire alarm monitoring 358927 Contract Serv./Bldg Maint


Dash Medical Gloves3134

01-251-000-0000-6451 Latex gloves 1037772 Operating Supplies

Dash Medical Gloves Transactions3134

Double K Specialty Inc5829

01-251-000-0000-6451 Solar salt/ice melt 439797 Operating Supplies

Double K Specialty Inc Transactions5829


01-251-000-0000-6560 Vac bags/parts 700268753 Janitorial Supplies


NGRITZ


Account/Formula

-


1:17PM2/9/17

237.36 2

17.61 5

149.90 2

1,519.13 1

245.00 1

375.57 2

780.00 1

52.00 2

84.30 436

1.47 442

30.00 443

16.89 444

7.65 441

38.40 445

119.37 351

30.53 368

1,519.13 446

245.00 48

159.86 58

215.71 447

780.00 61

35.02 451

16.98 452



01-251-000-0000-6560 Vac parts 700270180 Janitorial Supplies




01-251-000-0000-6410 Chair cylinder 1479121 Office Supplies



01-251-000-0000-6410 Credit SCN-055707 Office Supplies


Integra Telecom4538

01-251-000-0000-6210 Phone charges - Detenction Ctr 14421018 Telephone

01-251-000-0000-6210 Phone charges - Detention Ctr 14422208 Telephone


Interstate Power Systems4710

01-251-000-0000-6300 Generator repairs RO01120041 Bldg Repairs & Maintenance

Interstate Power Systems Transactions4710

Jaguar Communications Inc932

01-251-000-0000-6304 Internet service 1/16-2/15-2017 Contract Serv./Bldg Maint

Jaguar Communications Inc Transactions932

McKesson Medical Surgical5104

01-251-000-0000-6432 Insulin syringes 92364043 Medical Payments

01-251-000-0000-6407 3 infant CPR - Training suppli 93072999 Training Supplies

McKesson Medical Surgical Transactions5104


01-251-000-0000-6304 Annual copy machine contract 693777 Contract Serv./Bldg Maint



01-251-000-0000-6320 Headlight 701594 Vehicle Maintenance

01-251-000-0000-6320 Headlight 702331 Vehicle Maintenance


Northland Chemical Corp58780


NGRITZ


Account/Formula


1:17PM2/9/17

1,789.87 1

127.08 2

2,088.33 3

17,417.43 1

176.50 1

58.41 1

1,166.26 3

687.00 2

1,789.87 453

42.00 718

85.08 230

660.96 84

389.97 241

1,037.40 400

17,417.43 454

176.50 455

58.41 456

377.00 86

211.76 87

577.50 457

255.00 88

432.00 89

6.74 43



01-251-000-0000-6560 Muscle/Vet cleaner - Disinfect 5063551 Janitorial Supplies

Northland Chemical Corp Transactions58780


01-251-000-0000-6211 Fiber Management fee - January DV17010500 Radio - Computers - Cameras

01-251-000-0000-6211 AP 1 Jail Telecom W16120640 Radio - Computers - Cameras



01-251-000-0000-6304 Snow removal - Detention Ctr 119630 Contract Serv./Bldg Maint




Owatonna Public Utilities61560

01-251-000-0000-6250 SCDC Utilities 1038172 Utilities

Owatonna Public Utilities Transactions61560

Pals Machining Inc65300

01-251-000-0000-6300 Welder fuel tank 51305 Bldg Repairs & Maintenance

Pals Machining Inc Transactions65300

Plunkett's Pest Control, Inc.68420

01-251-000-0000-6304 Pest control 5614130 Contract Serv./Bldg Maint

Plunkett's Pest Control, Inc. Transactions68420

R & K Electric Inc71066

01-251-000-0000-6300 Parking lot lights 46856 Bldg Repairs & Maintenance

01-251-000-0000-6300 Light ballast 46886 Bldg Repairs & Maintenance

01-251-000-0000-6300 Night light bulbs (42) 46973 Bldg Repairs & Maintenance

R & K Electric Inc Transactions71066

R R Brink Locking Systems Inc791

01-251-000-0000-6300 Lock repair 037022 Bldg Repairs & Maintenance

01-251-000-0000-6300 Lock motors 137023 Bldg Repairs & Maintenance

R R Brink Locking Systems Inc Transactions791

Sheriff Of Goodhue County78550

01-251-000-0000-6432 DTG 2 Medical expenses 12/2016 Medical Payments


NGRITZ


Account/Formula


1:17PM2/9/17

1,556.74 2

20.00 1

664.62 1

32.88 1

748.95 3

388.10 1

592.70 3

463.99 1

1,550.00 42

20.00 92

664.62 460

32.88 168

249.65 462

249.65 463

249.65 464

388.10 127

48.95 130

412.72 469

131.03 470

463.99 131

314.73 471

172.60 472



01-251-000-0000-6439 DTG 2 Prisoner board 12/2016 Prisoner Board

Sheriff Of Goodhue County Transactions78550

Shred Right4879

01-251-000-0000-6304 Shredding service 260328 Contract Serv./Bldg Maint


Stanley Security Solutions Inc2825

01-251-000-0000-6304 Maint/Monitor agreement 14287483 Contract Serv./Bldg Maint

Stanley Security Solutions Inc Transactions2825


01-251-000-0000-6406 AP 1 Program supplies Priebe Program Supplies



01-251-000-0000-6254 AP 1 Waste pickup 386535 Garbage Disposal

01-251-000-0000-6254 AP 1 Waste pickup 403863 Garbage Disposal

01-251-000-0000-6254 Waste pickup 413076 Garbage Disposal


Tri-M Graphics84035

01-251-000-0000-6410 Warrant envelopes 80083 Office Supplies


Turnkey Corrections618

01-251-000-0000-6410 500 check stock 45525 Office Supplies

01-251-000-0000-6418 Canteen CUPS 45588 Lock-Up Supplies

01-251-000-0000-6418 Indigent fees TKC11372017013 Lock-Up Supplies

Turnkey Corrections Transactions618

U N X Inc8070

01-251-000-0000-6560 AP 1 Laundry detetgents 12427 Janitorial Supplies

U N X Inc Transactions8070

Uniforms Unlimited Inc4645

01-251-000-0000-6192 Employee uniforms - Humphrey 56993-1 Uniform Allowance

01-251-000-0000-6192 Employee uniforms - Humphrey 56994-1 Uniform Allowance


NGRITZ


Account/Formula


1:17PM2/9/17

487.33 2

1,901.90 1

71,010.92

15.36 1

13.28 1

236.61 1

41.03 1

40.00 1

20.00 2

1,901.90 473

15.36 183

13.28 206

236.61 219

41.03 373

40.00 246

10.00 248

10.00 104

14.98 475

30.00 477

13.55 476



Uniforms Unlimited Inc Transactions4645

US Prisoner Transport8030

01-251-000-0000-6307 Prisoner transport - Olson 125116 Outside Transportation

US Prisoner Transport Transactions8030

251 Jail 36 Vendors 63 TransactionsDEPT Total:

252 Court ServicesDEPT

Bromley/William8002


Bromley/William Transactions8002


01-252-000-0000-6381 Printers - Probation Service 266757 Cpu Usage


Hewlett-Packard Company33175

01-252-000-0000-6410 1 - HP 24" Monitor 58075757 Office Supplies

Hewlett-Packard Company Transactions33175

Integra Telecom4538

01-252-000-0000-6210 Phone charges - Probation Serv 14422208 Telephone


Schramm/Brandon8211

01-252-000-0000-5528 SCRAM refund Adult Supervision Fee

Schramm/Brandon Transactions8211

Shred Right4879

01-252-000-0000-6410 AP 1 Shredding service 258057 Office Supplies

01-252-000-0000-6410 Shredding service 260326 Office Supplies


Winter/Tara95725

01-252-000-0000-6331 Town mileage - January Travel Expenses - Mileage

01-252-000-0000-6851 Truancy espenditures Truancy Court Expenses

01-252-000-0000-6261 Expenses - Calander/Pencils January Conference, Training, Registration, Dues


NGRITZ


Account/Formula


1:17PM2/9/17

58.53 3

424.81

498.98 1

46.59 1

118.50 1

80.00 2

150.40 2

251.26 2

354.22 1

498.98 182

46.59 192

118.50 32

40.00 41

40.00 488

56.58 275

93.82 489

243.51 352

7.75 369

354.22 500

868.76 323

1,677.38 324



Winter/Tara Transactions95725

252 Court Services 7 Vendors 10 TransactionsDEPT Total:

253 Law Enforcement CenterDEPT


01-253-000-0000-6300 Sewer backup 38842 Bldg Repairs & Maintenance



01-253-000-0000-6304 Printers - LEC Jt 266757 Contract Services/Bldg Mtce



01-253-000-0000-6304 LEC - Fire alarm monitoring 358929 Contract Services/Bldg Mtce


Godfather's Exterminating Inc4753

01-253-000-0000-6304 General pest control 117615 Contract Services/Bldg Mtce

01-253-000-0000-6304 General pest control 118144 Contract Services/Bldg Mtce

Godfather's Exterminating Inc Transactions4753


01-253-000-0000-6560 Gloves/Towel/Bags 602380555 Janitorial Supplies

01-253-000-0000-6560 Supplies 602403348 Janitorial Supplies


Integra Telecom4538

01-253-000-0000-6210 Phone charges - LEC 14419395 Telephone

01-253-000-0000-6210 Phone charges - LEC 14422208 Telephone



01-253-000-0000-6304 Monthly service - February 693141 Contract Services/Bldg Mtce



01-253-000-0000-6304 RICOH51593 -Contract base rate 704953 Contract Services/Bldg Mtce

01-253-000-0000-6304 RICOH 6636 - Contract base rat 704953 Contract Services/Bldg Mtce


NGRITZ


Account/Formula


1:17PM2/9/17

2,546.14 2

100.00 1

86.09 1

1,332.74 3

120.00 2

15.98 2

107.02 1

5,807.92

18.10 1

100.00 715

86.09 229

468.25 83

382.37 240

482.12 399

60.00 282

60.00 721

5.99 169

9.99 170

107.02 289

18.10 719




MN Dept of Labor & Industry7771

01-253-000-0000-6304 Elevator ALR0069758I Contract Services/Bldg Mtce

MN Dept of Labor & Industry Transactions7771


01-253-000-0000-6211 AP 1 LEC Telecom W16120640 Radio And Telephone



01-253-000-0000-6300 Snow removal - LEC 119633 Bldg Repairs & Maintenance




Shred Right4879

01-253-000-0000-6254 Shredding service 260883 Garbage Disposal

01-253-000-0000-6254 Shredding service 262339 Garbage Disposal



01-253-000-0000-6410 AP 1 16' USB cable Borger Office Supplies

01-253-000-0000-6410 AP 1 Display port to DVI Adapter Borger Office Supplies



01-253-000-0000-6254 Garbage service 408046 Garbage Disposal


253 Law Enforcement Center 14 Vendors 22 TransactionsDEPT Total:

281 Emergency ManagementDEPT


01-281-000-0000-6421 EM Movi Subscription - January DV17010499 Maintenance Operating Exp



NGRITZ


Account/Formula


1:17PM2/9/17

18.10

29.43 1

700.00 1

2.06 1

58.30 2

5,000.00 1

55.99 1

52,102.46 1

57,948.24

29.43 205

700.00 39

2.06 370

33.30 449

25.00 450

5,000.00 106

55.99 459

52,102.46 474

148.50 512

6.48 513



281 Emergency Management 1 Vendors 1 TransactionsDEPT Total:

391 Environmental ServicesDEPT


01-391-000-0000-6410 Printers - Planning/Zoning 266757 Office Supplies


Frodl/Steve3135

01-391-292-0000-6820 Frodl Well Sealing Cost-Share Grant Expense

Frodl/Steve Transactions3135

Integra Telecom4538

01-391-000-0000-6210 Phone charges - Enviro Serv 14422208 Telephone


MVTL Laboratories Inc52975

01-391-000-0000-6268 Water testing 848316 Well Water Testing

01-391-000-0000-6268 Water testing 849118 Well Water Testing

MVTL Laboratories Inc Transactions52975

SE MN Water Resources Board865

01-391-292-0000-6820 2017 Dues Grant Expense

SE MN Water Resources Board Transactions865

Spee Dee Delivery Service Inc81597

01-391-000-0000-6268 Water delivery 3220351 Well Water Testing

Spee Dee Delivery Service Inc Transactions81597

Waste Management Of Wi-Mn4955

01-391-000-0000-6548 Recycling - January 696719504917 Recycling

Waste Management Of Wi-Mn Transactions4955

391 Environmental Services 7 Vendors 8 TransactionsDEPT Total:

481 Public Health NursingDEPT

Aaseth/Amber115

01-481-460-6009-6331 Mileage - QA January Travel Expenses - Mileage

01-481-465-6057-6331 Mileage - LPHG January Travel Expenses - Mileage


NGRITZ


Account/Formula


1:17PM2/9/17

154.98 2

19.98 1

290.00 1

35.64 1

825.00 1

113.40 1

1,529.00 1

31.86 1

109.08 1

19.98 514

290.00 259

35.64 515

825.00 709

113.40 516

1,529.00 11

31.86 517

109.08 518

8.64 520

135.54 519

17.28 521



Aaseth/Amber Transactions115

Aaseth/Nijole3282


Aaseth/Nijole Transactions3282

Ability Network Inc5723

01-481-460-6009-6383 Medicare billing chrg - QA 17M0010491 Contract Services

Ability Network Inc Transactions5723

Adams/Penny8204


Adams/Penny Transactions8204

APG Media of Southern Minnesota LLC6032

01-481-460-6011-6243 CTC - Ads Oasis Display - Girl 55213754 Advertising,Marketing & Promotional

APG Media of Southern Minnesota LLC Transactions6032

Archambault/Kristi2574


Archambault/Kristi Transactions2574

Assoc Of Mn Counties2968

01-481-000-0000-6806 LPHA 2017 annual dues Infrastructure

Assoc Of Mn Counties Transactions2968

Avery/Jamie8205


Avery/Jamie Transactions8205

Bartsch/Christine7


Bartsch/Christine Transactions7

Bentley/Kristy7754

01-481-460-6011-6331 Mileage - CTC January Travel Expenses - Mileage

01-481-461-6025-6331 Mileage - HCB January Travel Expenses - Mileage

01-481-461-6034-6331 Mileage - TANF January Travel Expenses - Mileage


NGRITZ


Account/Formula


1:17PM2/9/17

161.46 3

35.10 1

154.98 1

325.68 11

232.72 1

152.28 2

43.20 1

35.10 522

154.98 523

100.72 193

130.70 194

13.83 195

1.98 196

3.95 197

7.90 198

3.95 199

15.80 200

11.85 201

5.44 202

29.56 203

232.72 269

125.28 524

27.00 525

43.20 526

21.06 527



Bentley/Kristy Transactions7754

Bettin/Linda6027


Bettin/Linda Transactions6027

Brose/Erin6028


Brose/Erin Transactions6028


01-481-460-6009-6410 Printers - Public Health - QA 266757 Office Supplies

01-481-460-6011-6410 Printers - Public Health - CTC 266757 Office Supplies

01-481-461-6025-6410 Printers - Public Health - HCB 266757 Office Supplies

01-481-461-6027-6410 Printers - Public Health - Cle 266757 Office Supplies

01-481-461-6030-6410 Printers - Public Health - MCH 266757 Office Supplies

01-481-461-6032-6410 Printers - Public Health - SHI 266757 Office Supplies

01-481-461-6034-6410 Printers - Public Health - TAN 266757 Office Supplies

01-481-461-6040-6410 Printers - Public Health - WIC 266757 Office Supplies

01-481-462-6047-6410 Printers - Public Health - CID 266757 Office Supplies

01-481-464-6052-6410 Printers - Public Health - PHE 266757 Office Supplies

01-481-465-6057-6410 Printers - Public Health - LPH 266757 Office Supplies


Cardinal Health Pharm Di10084

01-481-462-6047-6434 Tuberculin Skin Tests - CID 453123/133225- Medical Supplies

Cardinal Health Pharm Di Transactions10084

Fast/Heather8076



Fast/Heather Transactions8076

Fountaine/Karen2644

01-481-464-6052-6331 Mileage - PHEP January Travel Expenses - Mileage

Fountaine/Karen Transactions2644

Grems/Deb5233

01-481-461-6040-6331 Mileage - WIC January Travel Expenses - Mileage


NGRITZ


Account/Formula


1:17PM2/9/17

23.76 2

71.28 3

280.00 1

60.83 11

120.96 1

186.30 1

2,380.00 1

2.70 528

4.32 529

48.60 531

18.36 530

280.00 713

31.02 353

1.82 354

4.26 355

0.60 356

1.22 357

2.43 358

1.22 359

4.87 360

3.65 361

1.22 362

8.52 363

120.96 532

186.30 533

2,380.00 51




Grems/Deb Transactions5233

Hoffmann/Christine5987

01-481-460-6011-6331 Mileage - CTC January Travel Expenses - Mileage

01-481-462-6047-6331 Mileage - CID January Travel Expenses - Mileage


Hoffmann/Christine Transactions5987

Houck Transit Advertising5109

01-481-460-6011-6243 CTC-SCAT Bus Ad - January 73583 Advertising,Marketing & Promotional

Houck Transit Advertising Transactions5109

Integra Telecom4538

01-481-460-6009-6210 Phone charges - PHN QA 14422208 Telephone

01-481-460-6011-6210 Phone charges - PHN CTC 14422208 Telephone

01-481-461-6025-6210 Phone charges - PHN HCB 14422208 Telephone

01-481-461-6027-6210 Phone charges - PHN Clearway 14422208 Telephone

01-481-461-6030-6210 Phone charges - PHN MCH 14422208 Telephone

01-481-461-6032-6210 Phone charges - PHN SHIP 14422208 Telephone

01-481-461-6034-6210 Phone charges - PHN TANF 14422208 Telephone

01-481-461-6040-6210 Phone charges - PHN WIC 14422208 Telephone

01-481-462-6047-6210 Phone charges - PHN CID 14422208 Telephone

01-481-464-6052-6210 Phone charges - PHN PHEP/DPR 14422208 Telephone

01-481-465-6057-6210 Phone charges - PHN LPHG/INF 14422208 Telephone


Kofstad/Melissa3256


Kofstad/Melissa Transactions3256

Korogi/Janet2284


Korogi/Janet Transactions2284

KOWZ-KRUE Radio41040

01-481-460-6011-6243 CTC - KRUE-FM Radio Air Time 8469701/850080 Advertising,Marketing & Promotional

KOWZ-KRUE Radio Transactions41040


NGRITZ


Account/Formula


1:17PM2/9/17

60.08 1

175.50 1

139.86 1

33.91 1

324.23 11

47.52 1

21.06 1

60.08 534

175.50 55

139.86 535

33.91 536

165.37 62

9.73 63

22.70 64

3.24 65

6.48 66

12.97 67

6.48 68

25.94 69

19.45 70

6.48 71

45.39 72

47.52 537

21.06 538



Langer/Mandy8218


Langer/Mandy Transactions8218

March Of Dimes1868

01-481-461-6030-6461 MCH - My 9 months magazine 44854577 Books And Reference Materials

March Of Dimes Transactions1868

McMann/Katy5754


McMann/Katy Transactions5754

Mechura/Margaret8217


Mechura/Margaret Transactions8217


01-481-460-6009-6322 Copier Meter Contract - QA 704089 Service Agreements

01-481-460-6011-6322 Copier Meter Contract - CTC 704089 Service Agreements

01-481-461-6025-6322 Copier Meter Contract - HCB 704089 Service Agreements

01-481-461-6027-6322 Copier Meter Contract - Clearw 704089 Service Agreements

01-481-461-6030-6322 Copier Meter Contract - MCH 704089 Service Agreements

01-481-461-6032-6322 Copier Meter Contract - SHIP 704089 Service Agreements

01-481-461-6034-6322 Copier Meter Contract - TANF 704089 Service Agreements

01-481-461-6040-6322 Copier Meter Contract - WIC 704089 Service Agreements

01-481-462-6047-6322 Copier Meter Contract - CID 704089 Service Agreements

01-481-464-6052-6322 Copier Meter Contract - PHEP 704089 Service Agreements

01-481-465-6057-6322 Copier Meter Contract - LPHG 704089 Service Agreements


Meyer/Julie51332


Meyer/Julie Transactions51332

Nelson/Connie7848


Nelson/Connie Transactions7848

Nyquist/Jane59655


NGRITZ


Account/Formula


1:17PM2/9/17

97.56 3

18.90 1

53.73 2

85.86 1

388.26 1

48.60 2

24.84 539

36.72 540

36.00 541

18.90 542

1.94 543

51.79 544

85.86 545

388.26 546

21.60 547

27.00 548

5.10 93

0.30 94

0.70 95

0.10 96

0.20 97

0.40 98

0.20 99

0.80 100

0.60 101

0.20 102

1.40 103




01-481-461-6027-6331 Mileage - Clearway January Travel Expenses - Mileage

01-481-461-6032-6261 Parking - SHIP January Conference, Training, Registration, Dues

Nyquist/Jane Transactions59655

Paul/Connie65770


Paul/Connie Transactions65770

Piepho/Nancy J2587



Piepho/Nancy J Transactions2587

Probst/Angie5252


Probst/Angie Transactions5252

Roggenbuck/Amy7933


Roggenbuck/Amy Transactions7933

Schmidt/Rachel5349



Schmidt/Rachel Transactions5349

Shred Right4879

01-481-460-6009-6322 Shredding service - QA 260333 Service Agreements

01-481-460-6011-6322 Shredding service - CTC 260333 Service Agreements

01-481-461-6025-6322 Shredding service - HCB 260333 Service Agreements

01-481-461-6027-6322 Shredding service - Clearway 260333 Service Agreements

01-481-461-6030-6322 Shredding service - MCH 260333 Service Agreements

01-481-461-6032-6322 Shredding service - SHIP 260333 Service Agreements

01-481-461-6034-6322 Shredding service - TANF 260333 Service Agreements

01-481-461-6040-6322 Shredding service - WIC 260333 Service Agreements

01-481-462-6047-6322 Shredding service - CID 260333 Service Agreements

01-481-464-6052-6322 Shredding service - PHEP 260333 Service Agreements

01-481-465-6057-6322 Shredding service - LPHG 260333 Service Agreements


NGRITZ


Account/Formula


1:17PM2/9/17

10.00 11

3,559.09 11

42.93 1

606.92 1

28.08 2

9.72 1

48.60 3

1,815.14 116

106.77 117

249.14 118

35.59 119

71.18 120

142.36 121

71.18 122

284.73 123

213.55 124

71.18 125

498.27 126

42.93 549

606.92 128

1.08 551

27.00 550

9.72 553

2.16 554

18.36 556

28.08 555





01-481-460-6009-6381 CPU Usage/Network - QA January Cpu Usage & Network Support

01-481-460-6011-6381 CPU Usage/Network - CTC January Cpu Usage & Network Support

01-481-461-6025-6381 CPU Usage/Network - HCB January Cpu Usage & Network Support

01-481-461-6027-6381 CPU Usage/Network - Clearway January Cpu Usage & Network Support

01-481-461-6030-6381 CPU Usage/Network - MCH January Cpu Usage & Network Support

01-481-461-6032-6381 CPU Usage/Network - SHIP January Cpu Usage & Network Support

01-481-461-6034-6381 CPU Usage/Network - TANF January Cpu Usage & Network Support

01-481-461-6040-6381 CPU Usage/Network - WIC January Cpu Usage & Network Support

01-481-462-6047-6381 CPU Usage/Network - CID January Cpu Usage & Network Support

01-481-464-6052-6381 CPU Usage/Network - PEHP January Cpu Usage & Network Support

01-481-465-6057-6381 CPU Usage/Network - LPHG January Cpu Usage & Network Support


Steffensmeier/Carey L7978


Steffensmeier/Carey L Transactions7978

Tri-M Graphics84035

01-481-460-6011-6464 CTC-Envelopes Child Teen check 80015 General Supplies & Outreach


Urch/Mary90609

01-481-461-6032-6331 Mileage - SHIP January Travel Expenses - Mileage


Urch/Mary Transactions90609

Van Ravenhorst/Debi1796


Van Ravenhorst/Debi Transactions1796

Waypa/Lisa74928




Waypa/Lisa Transactions74928


NGRITZ


Account/Formula


1:17PM2/9/17

87.48 1

13,225.38

118.50 2

53.43 1

161.92 3

141.70 1

35.80 1

511.35

15.98 1

87.48 557

60.00 312

58.50 313

53.43 371

53.70 80

33.99 237

74.23 396

141.70 334

35.80 722

15.98 18



Wencl/Dianne4100


Wencl/Dianne Transactions4100

481 Public Health Nursing 44 Vendors 108 TransactionsDEPT Total:

502 Steele Co Community CtrDEPT


01-502-000-0000-6300 Fire alarm monitoring 358931 Bldg Repairs & Maintenance

01-502-000-0000-6300 Custom connect monitoring 358931 Bldg Repairs & Maintenance


Integra Telecom4538

01-502-000-0000-6210 Phone charges - Comm Ctr 14422208 Telephone



01-502-000-0000-6380 Snow removal - Comm Ctr 119629 Grounds Maintenance





01-502-000-0000-6380 DTF 3 Snow removal - SCCC - Dec 1128 Grounds Maintenance



01-502-000-0000-6380 Rear load Svc-Fuel Surchg-Soli 412773 Grounds Maintenance


502 Steele Co Community Ctr 5 Vendors 8 TransactionsDEPT Total:

521 Park And RecreationDEPT


01-521-000-0000-6825 Repair urinal @ Hope School 38848 Hope School


Central Farm Services11215


NGRITZ


Account/Formula

-


1:17PM2/9/17

405.12 1

3,011.25 1

124.34 9

96.60 1

49.05 1

3,702.34

119.62 5

405.12 480

3,011.25 272

7.49 108

6.99 109

4.59 110

1.39 111

2.99 112

9.30 113

2.42 114

14.17 283

75.00 284

96.60 286

49.05 292

25.86 12

55.22 265

15.18 266

13.77 264

39.95 478



01-521-000-0000-6825 Hope School propane 122267 Hope School

Central Farm Services Transactions11215

Four Seasons Centre26699

01-521-000-0000-6831 Open Ice - January 3152-1 Ice Rental Pymts

Four Seasons Centre Transactions26699

Spindler/Myron81690

01-521-000-0000-6825 Hope School supplies - Tissue Hope School

01-521-000-0000-6825 Hope School supplies - Trash b Hope School

01-521-000-0000-6825 Hope School supplies - Ice mel Hope School

01-521-000-0000-6825 Hope School supplies - Key Hope School

01-521-000-0000-6825 Hope School supplies - Bulbs Hope School

01-521-000-0000-6825 Hope School supplies - Bulbs Hope School

01-521-000-0000-6825 Hope School supplies - Tax Hope School

01-521-000-0000-6825 Reimb - Hope School filters Hope School

01-521-000-0000-6825 Monthly custodial duties Hope School Hope School

Spindler/Myron Transactions81690


01-521-000-0000-6540 DTF 3 Fuel 1124 Gas & Oil


Xcel Energy5861

01-521-000-0000-6824 Utilities - Crane Creek Crane Creek School

Xcel Energy Transactions5861

521 Park And Recreation 6 Vendors 14 TransactionsDEPT Total:

550 Four SeasonsDEPT


01-550-000-0000-6410 Chains/nuts/bolts 243868 Operating Supplies - Contracts

01-550-000-0000-6410 Brooms/nuts & bolts 243970 Operating Supplies - Contracts

01-550-000-0000-6410 Credit 243971 Operating Supplies - Contracts

01-550-000-0000-6410 Hasp/Hinge 244015 Operating Supplies - Contracts

01-550-000-0000-6410 Solder/Supplies 244051 Operating Supplies - Contracts




NGRITZ


Account/Formula


1:17PM2/9/17

1,742.06 2

70.27 2

118.50 1

422.80 1

40.02 1

23.70 1

167.16 1

20.34 1

95.18 1

1,715.00 17

27.06 479

37.79 25

32.48 26

118.50 30

422.80 274

40.02 491

23.70 277

167.16 375

20.34 73

95.18 501

285.15 78



01-550-000-0000-6410 Replace circ pump/rerun circ l 38808 Operating Supplies - Contracts

01-550-000-0000-6410 Plumbing supplies 38951 Operating Supplies - Contracts


Cemstone Products Company7896

01-550-000-0000-6410 Squeeze and handle 311530 Operating Supplies - Contracts

01-550-000-0000-6410 Squeezee 311535 Operating Supplies - Contracts

Cemstone Products Company Transactions7896


01-550-000-0000-6410 Alarm monitoring Feb-April 358928 Operating Supplies - Contracts



01-550-000-0000-6410 Janitorial supplies 602397428 Operating Supplies - Contracts


IFACS36550

01-550-000-0000-6410 Duct tape 5168245 Operating Supplies - Contracts



01-550-000-0000-6410 Office supplies 1487897 Operating Supplies - Contracts


Integra Telecom4538

01-550-000-0000-6210 Phone charges - Four Seasons 14422208 Telephone



01-550-000-0000-6314 Grease for Z 702041 Zamboni Repairs


O'Reilly Auto Parts4137

01-550-000-0000-6314 Alternator - Zamboni 2126356899 Zamboni Repairs

O'Reilly Auto Parts Transactions4137


01-550-000-0000-6380 Snow removal - Four Seasons 119629 Snow Removal


NGRITZ


Account/Formula


1:17PM2/9/17

859.81 3

142.90 1

802.02 3

124.12 1

185.97 1

67.40 1

5,001.87

1,408.54 1

1,408.54

180.51 235

394.15 394

142.90 280

83.50 332

39.00 91

679.52 90

124.12 107

185.97 504

67.40 291

1,408.54 250

35.00 303






R & K Electric Inc71066

01-550-000-0000-6410 Light bulbs 46974 Operating Supplies - Contracts

R & K Electric Inc Transactions71066

R & R Specialties Of Wisconsin Inc71075

01-550-000-0000-6314 Z blade sharpening 0061670 Zamboni Repairs

01-550-000-0000-6314 Z Blade sharpening 61566 Zamboni Repairs

01-550-000-0000-6314 Repair Z 61570 Zamboni Repairs

R & R Specialties Of Wisconsin Inc Transactions71075

State Industrial Products4947

01-550-000-0000-6410 Fragrance gel packs 98107741 Operating Supplies - Contracts

State Industrial Products Transactions4947


01-550-000-0000-6254 Monthly garbage service 413047 Garbage Disposal


Werner Electric4521

01-550-000-0000-6410 Light bulbs S9574845.001 Operating Supplies - Contracts

Werner Electric Transactions4521

550 Four Seasons 16 Vendors 26 TransactionsDEPT Total:

601 County Ag SocietyDEPT


01-601-000-0000-6801 DTG 3 Snow removal - Fairground 111 General Expense


601 County Ag Society 1 Vendors 1 TransactionsDEPT Total:

602 Co-Op ExtensionDEPT

Arlt/Deb3595

01-602-000-0214-6453 Reimb - Reg Fee - Rice Co Hort Extension Programing Ag Exp


NGRITZ


Account/Formula


1:17PM2/9/17

60.00 2

18.24 1

35.62 1

6.97 1

35.00 1

577.68 4

733.51

312,671.73

25.00 304

18.24 311

35.62 320

6.97 372

35.00 333

346.88 336

28.10 337

187.51 338

15.19 339



01-602-000-0214-6453 Reimb - Reg Fee - SROCH Hort Extension Programing Ag Exp

Arlt/Deb Transactions3595

Cedar Floral3841

01-602-000-0214-6453 Funeral Arrangement - MG 007826 Extension Programing Ag Exp

Cedar Floral Transactions3841


01-602-000-0000-6410 Clasp Env/Correction Tape/USB 1482342 Office Supplies


Integra Telecom4538

01-602-000-0000-6210 Phone charges - Extension 14422208 Telephone


Star Eagle3032

01-602-000-0000-6410 1 yr subscription - Extension Office Supplies

Star Eagle Transactions3032

Univ Of Mn Regents72120

01-602-000-0000-6306 DTG 2 Salary - D Arlt 12/12-12/25/16 0300017178 Contracted Services

01-602-000-0000-6306 DTG 2 Benefi - D Arlt 12/12-12/25/16 0300017178 Contracted Services

01-602-000-0000-6306 Salary - D Arlt 12/26/-1/8/17 0300017178 Contracted Services

01-602-000-0000-6306 Benefit - D Arlt 12/26/-1/8/17 0300017178 Contracted Services

Univ Of Mn Regents Transactions72120

602 Co-Op Extension 6 Vendors 10 TransactionsDEPT Total:

1 General Revenue FundFund Total: 554 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESRoad & Bridge Fund10

Account/Formula


1:17PM2/9/17

23.88 1

27.04 2

147.25 2

9.03 1

31.23 1

27.50 1

118,178.00 4

118,443.93

23.88 562

20.28 567

6.76 566

100.00 589

47.25 588

9.03 593

31.23 594

27.50 620

50,378.00 634

1,600.00 635

60,000.00 633

6,200.00 632

40.56 652



301 AdministrationDEPT


10-301-000-0000-6410 Printers - Engineering 266757 Office Supplies



10-301-000-0000-6242 Public Hearing CIP 103709 Publishing

10-301-000-0000-6242 Website - Construction project 103711 Publishing


Gopher State One-Call61505

10-301-000-0000-6260 GSOC annual operator fee 7001360 Consultants/Admin Fee

10-301-000-0000-6260 GSOC tickets - January 7011359 Consultants/Admin Fee

Gopher State One-Call Transactions61505




Integra Telecom4538

10-301-000-0000-6210 Phone charges - Highway 14422208 Telephone



10-301-000-0000-6210 DTG 2 Shop phone W16120639 Telephone



10-301-000-0000-6341 Rent 17-005 Office Rent

10-301-000-0000-6171 Admin WC 17-006 Workers Comp

10-301-000-0000-6350 Property/Liability Insurance 17-007 Property & Liability Insurance

10-301-000-0000-6381 CPU usage/network support 17-008 Cpu Usage & Network Support


301 Administration 7 Vendors 12 TransactionsDEPT Total:

302 Road & Bridge Maintenance ExpenseDEPT


10-302-000-0000-6242 Ad - Seasonal material bids 103517 Publishing


NGRITZ


Account/Formula


1:17PM2/9/17

40.56 1

7,495.69 1

31,617.93 5

109.47 1

47.85 3

6,395.88 2

2,164.86 2

284.27 1

7,495.69 563

3,896.15 573

4,093.44 571

15,092.86 572

4,307.05 570

4,228.43 569

109.47 580

15.95 587

15.95 586

15.95 585

3,211.32 598

3,184.56 597

762.07 614

1,402.79 615

284.27 631




City Of Blooming Prairie13000

10-302-000-0000-6321 DTG 2 2016 Maintenance Agreement 12/31/2015 Maintenance Agreements

City Of Blooming Prairie Transactions13000

Compass Minerals America7807

10-302-000-0000-6523 Salt 71585504 Supplies - Road Salt & Sand





Compass Minerals America Transactions7807

Fastenal Company23800

10-302-000-0000-6801 Safety supplies MNOWA212815 Osha/Safety Supplies

Fastenal Company Transactions23800


10-302-000-0000-6192 Uniforms Cust #30744-01 1002302014 Uniform Allowance




Loken Excavating & Drainage5010

10-302-000-0000-6523 Sand 126462 Supplies - Road Salt & Sand

10-302-000-0000-6523 Sand 126491 Supplies - Road Salt & Sand

Loken Excavating & Drainage Transactions5010

Newman Signs Inc3501

10-302-000-0000-6534 Signs T10305901 Supplies - Signing

10-302-000-0000-6534 Sign supplies T10306208 Supplies - Signing

Newman Signs Inc Transactions3501

Steele County Revenue75625

10-302-000-0000-6180 DTF 3 Unemployment benefits 2017007 Medicare

Steele County Revenue Transactions75625



NGRITZ


Account/Formula

-


1:17PM2/9/17

35,400.00 1

83,556.51

79.54 2

105.34 2

3,100.00 1

1,222.28 6

19,430.53 3

23,937.69

35,400.00 636

35.14 595

44.40 596

39.72 602

65.62 603

3,100.00 637

220.00 626

150.00 627

657.04 625

261.00 629

87.00 630

21.24 628

18,082.59 640

994.36 642

353.58 641



10-302-000-0000-6171 Maintenance WC 17-006 Workers Comp


302 Road & Bridge Maintenance Expense 9 Vendors 17 TransactionsDEPT Total:

303 Construction ExpenseDEPT

Jensen/Douglas D38462

10-303-000-0000-6330 Meals - Training Travel Expenses - Room & Board

10-303-000-0000-6331 Mileage - Training Travel Expenses - Mileage

Jensen/Douglas D Transactions38462

Mn Dept Of Transportation52513

10-303-000-0000-6260 DTG 2 Material testing P00007811 Consultants/Admin Fee

10-303-000-0000-6260 DTG 2 Equipment calibration P00007811 Consultants/Admin Fee

Mn Dept Of Transportation Transactions52513


10-303-000-0000-6171 Construction WC 17-006 Workers Comp



10-303-000-0000-6261 AP 1 Training - U of M McCarty Conference, Training, Registration, Dues

10-303-000-0000-6261 AP 1 Training - U of M McCarty Conference, Training, Registration, Dues

10-303-000-0000-6330 AP 1 Lodging - Confernce - 3 nites McCarty Travel Expenses - Room & Board

10-303-000-0000-6330 AP 1 Lodging - Training Adnane 2 ni McCarty Travel Expenses - Room & Board

10-303-000-0000-6330 AP 1 Credit - Lodging training - Ad McCarty Travel Expenses - Room & Board

10-303-000-0000-6510 AP 1 Phone case McCarty Engineering & Surveying Supplies


Stonebrooke Engineering Inc3880

10-303-000-0000-6260 AP 1 Profess Serv Traffic Signals 00476.15 Consultants/Admin Fee

10-303-000-0000-6260 AP 1 Profess Serv - Engineering tra 00535.07 Consultants/Admin Fee

10-303-000-0000-6260 AP 1 Profess Serv - CSAH 45 00535.7 Consultants/Admin Fee

Stonebrooke Engineering Inc Transactions3880

303 Construction Expense 5 Vendors 14 TransactionsDEPT Total:

304 Equipment Maintenance & ShopsDEPT


NGRITZ


Account/Formula

-

-


1:17PM2/9/17

6,589.30 1

125.77 2

45.98 1

227.77 1

200.52 2

1,047.57 1

29.13 1

368.88 4

6,589.30 650

172.92 558

47.15 559

45.98 560

227.77 561

54.81 565

145.71 564

1,047.57 568

29.13 574

292.50 575

49.59 578

76.38 576

49.59 577

272.50 579



30th Place LLC7861

10-304-000-0000-6514 Utilities - W Shop 2612 Utility Services

30th Place LLC Transactions7861

Alexander Lumber Company150

10-304-000-0000-6512 Salt/shed 132590 Bldg Repair & Maintenance

10-304-000-0000-6512 Credit - Returned materials 132628 Bldg Repair & Maintenance

Alexander Lumber Company Transactions150


10-304-000-0000-6511 Wash bay supplies 244030 Maint Shop Supplies & Materials


Aspen Equipment5036

10-304-000-0000-6511 Shop supplies 10173353 Maint Shop Supplies & Materials

Aspen Equipment Transactions5036

Boyer Truck Parts7940

10-304-000-0000-6520 Parts - Unit #2024 1119554 Machinery/Vehicle Parts

10-304-000-0000-6520 Parts - Unit #2024 1121574 Machinery/Vehicle Parts

Boyer Truck Parts Transactions7940

Central Farm Services11215

10-304-000-0000-6540 Quiklift stock & superlube 741001237 Fuel & Lubricants

Central Farm Services Transactions11215

Crysteel Truck Equipment Inc16480

10-304-000-0000-6520 Parts - Unit 2162 LP177742 Machinery/Vehicle Parts

Crysteel Truck Equipment Inc Transactions16480

Curts Truck & Diesel Svc16750

10-304-000-0000-6520 Parts - Unit 2091 196150 Machinery/Vehicle Parts



10-304-000-0000-6520 Credit - Wrong parts - Unit 20 CM196157 Machinery/Vehicle Parts

Curts Truck & Diesel Svc Transactions16750

Dean's Westside Towing18110

10-304-000-0000-6520 Tow service - Unit 2130 0103758 Machinery/Vehicle Parts


NGRITZ


Account/Formula

-

-


1:17PM2/9/17

272.50 1

49.17 4

354.95 2

169.77 1

19.25 1

695.26 3

14.17 583

0.78 584

25.62 581

8.60 582

280.00 591

74.95 590

169.77 592

19.25 599

36.50 600

598.76 651

60.00 601

121.05 609

123.78 607

153.71 613

97.16 608

134.84 612

130.08 606

172.48 610

108.89 611

61.00 605



Dean's Westside Towing Transactions18110

Fastenal Company23800

10-304-000-0000-6515 Shop equipment repair MNOWA212788 Shop Equip Repair & Maintenance

10-304-000-0000-6520 Parts - Unit 2062 MNOWA212950 Machinery/Vehicle Parts

10-304-000-0000-6511 Shop supplies MNOWA213165 Maint Shop Supplies & Materials

10-304-000-0000-6511 Mailbox supplies MNOWA213188 Maint Shop Supplies & Materials

Fastenal Company Transactions23800

Harlands Tire & Auto Center32000

10-304-000-0000-6519 Tires - Unit 2077 315572 Tires, Batteries & Cutting Edges

10-304-000-0000-6520 Labor/parts - Unit 2051 315652 Machinery/Vehicle Parts

Harlands Tire & Auto Center Transactions32000

IFACS36550

10-304-000-0000-6515 Shop equipment repairs 5167965 Shop Equip Repair & Maintenance


Matheson Tri-Gas Inc5096

10-304-000-0000-6516 Monthly cylinder rental 14825704 Equipment Rental & Lease

Matheson Tri-Gas Inc Transactions5096

Mike's Repair51630

10-304-000-0000-6520 Labor - Unit 2114 073329 Machinery/Vehicle Parts

10-304-000-0000-6519 Tires - Unit 2051 073331 Tires, Batteries & Cutting Edges

10-304-000-0000-6520 Labor - Unit #2051 073331 Machinery/Vehicle Parts

Mike's Repair Transactions51630


10-304-000-0000-6520 Credit - Unit 9503 2120 700486 Machinery/Vehicle Parts


10-304-000-0000-6520 Parts-Unit 2020 702178 Machinery/Vehicle Parts


10-304-000-0000-6513 Tool usage-ball joint press 702294 Tools


10-304-000-0000-6520 Parts-Unit 2012 9903 2130 2161 702302 Machinery/Vehicle Parts

10-304-000-0000-6520 Credit - Unit 2051 2161 702396 Machinery/Vehicle Parts

10-304-000-0000-6520 Parts-Unit 2091 2113 2161 702751 Machinery/Vehicle Parts


NGRITZ


Account/Formula


1:17PM2/9/17

643.11 9

1,112.97 1

524.88 3

35.77 1

59.27 1

68.23 1

519.80 1

4,300.00 1

66.83 1

1,112.97 616

114.42 619

194.64 617

215.82 618

35.77 621

59.27 622

68.23 623

519.80 624

4,300.00 638

66.83 639

261.36 643




North Central International5902

10-304-000-0000-6520 Part-Unit 2091 138153 Machinery/Vehicle Parts

North Central International Transactions5902

Nuss Truck & Equipment8118

10-304-000-0000-6520 Parts-Unit 2131 2165012P Machinery/Vehicle Parts



Nuss Truck & Equipment Transactions8118

Owatonna Motor Company61520

10-304-000-0000-6520 Parts-Unit 2051 125417 Machinery/Vehicle Parts

Owatonna Motor Company Transactions61520

Plunkett's Pest Control, Inc.68420

10-304-000-0000-6512 Pest control - January 5601654 Bldg Repair & Maintenance

Plunkett's Pest Control, Inc. Transactions68420

RDO Trust Acct 80-580071055

10-304-000-0000-6520 Parts-Unit 9903 P3768 Machinery/Vehicle Parts

RDO Trust Acct 80-5800 Transactions71055

Southern Mn Inspection4283

10-304-000-0000-6515 Shop equipment inspections 10735 Shop Equip Repair & Maintenance

Southern Mn Inspection Transactions4283


10-304-000-0000-6171 Shop WC 17-006 Workers Comp



10-304-000-0000-6514 Garbage service - January 0000412774 Utility Services


Towmaster4226



NGRITZ


Account/Formula


1:17PM2/9/17

261.36 1

21.93 1

1,256.78 1

623.61 3

19,690.36

15,630.00 1

369.20 1

15,999.20

261,627.69

21.93 644

1,256.78 645

87.05 646

15.00 648

521.56 647

15,630.00 649

369.20 604



Towmaster Transactions4226

Venture Hydraulics Inc3897


Venture Hydraulics Inc Transactions3897

Zep Sales & Service99250

10-304-000-0000-6511 Shop supplies 9002638695 Maint Shop Supplies & Materials

Zep Sales & Service Transactions99250

Ziegler,Inc99500

10-304-000-0000-6520 Parts - Unit 2161 PC001851550 Machinery/Vehicle Parts



Ziegler,Inc Transactions99500

304 Equipment Maintenance & Shops 27 Vendors 50 TransactionsDEPT Total:

309 Flood Disaster ShopDEPT

30th Place LLC7861

10-309-000-0000-6341 Monthly Lease - W Shop 2609 Office Rent

30th Place LLC Transactions7861

Modular Space Corporation4765

10-309-000-0000-6341 2017 lab rental - Flood 501887738 Office Rent

Modular Space Corporation Transactions4765

309 Flood Disaster Shop 2 Vendors 2 TransactionsDEPT Total:

10 Road & Bridge FundFund Total: 95 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESCounty Ditch Fund21

Account/Formula


1:17PM2/9/17

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 675

5.00 679

5.00 676

5.00 677

5.00 678



631 Judicial Ditch 1DEPT

Minnesota Viewers Assoc52977

21-631-000-0000-6273 2017 Membership Dues Attorney Fees

Minnesota Viewers Assoc Transactions52977

631 Judicial Ditch 1 1 Vendors 1 TransactionsDEPT Total:











635 Judicial Ditch 6 & ImpDEPT




635 Judicial Ditch 6 & Imp 1 Vendors 1 TransactionsDEPT Total:






637 Jd 11 (Ripley Ditch)DEPT



NGRITZ


Account/Formula


1:17PM2/9/17

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 680

5.00 681

5.00 682

5.00 683

5.00 684

5.00 685





637 Jd 11 (Ripley Ditch) 1 Vendors 1 TransactionsDEPT Total:
















641 County Ditch 1 - OrigDEPT




641 County Ditch 1 - Orig 1 Vendors 1 TransactionsDEPT Total:

642 County Ditch 1 - Church BranchDEPT




NGRITZ


Account/Formula


1:17PM2/9/17

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00 686

5.00 687

5.00 688

5.00 689

5.00 690




642 County Ditch 1 - Church Branch 1 Vendors 1 TransactionsDEPT Total:

643 County Ditch 2DEPT




643 County Ditch 2 1 Vendors 1 TransactionsDEPT Total:





















NGRITZ


Account/Formula


1:17PM2/9/17

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 691

5.00 692

5.00 693

5.00 694

5.00 695






























NGRITZ


Account/Formula


1:17PM2/9/17

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 696

5.00 697

5.00 698

5.00 699

5.00 700








654 Public Tile Ditch 7DEPT




654 Public Tile Ditch 7 1 Vendors 1 TransactionsDEPT Total:



















NGRITZ


Account/Formula


1:17PM2/9/17

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

5.00 1

5.00

150.00

5.00 701

5.00 702

5.00 703

5.00 704
















665 Jd 2 RedeterminationDEPT




665 Jd 2 Redetermination 1 Vendors 1 TransactionsDEPT Total:

21 County Ditch FundFund Total: 30 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESCapital Construction Fund38

Account/Formula


1:17PM2/9/17

967.50 1

4,149.85 1

5,117.35

5,117.35

967.50 672

4,149.85 673



828 Courthouse EquipmentDEPT


38-828-000-0000-6300 CH - Turn Lock Out on Elevator 691596 Repairs & Maintenance


Olympic Fire Protection Corp585

38-828-000-0000-6300 CH - Sprinkler repair 25436731 Repairs & Maintenance

Olympic Fire Protection Corp Transactions585

828 Courthouse Equipment 2 Vendors 2 TransactionsDEPT Total:

38 Capital Construction FundFund Total: 2 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESFour Seasons Arena52

Account/Formula


1:17PM2/9/17

43.05 1

244.24 1

75.00 1

1,017.94 1

1,380.23

1,380.23

43.05 705

244.24 706

75.00 707

1,017.94 708



550 Four SeasonsDEPT


52-550-000-0000-6410 Printers - Four Seasons 266757 Operating Supplies-Contracts



52-550-000-0000-6420 AP 1 Monthly linens 1002270359 Linen Service


KOWZ-KRUE Radio41040

52-550-000-0000-6261 AP 1 Ice Jam Ads 67507 Building Promotion

KOWZ-KRUE Radio Transactions41040


52-550-000-0000-6380 DTF 3 Snow removal - December 1124 Snow Removal


550 Four Seasons 4 Vendors 4 TransactionsDEPT Total:

52 Four Seasons ArenaFund Total: 4 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESLandfill Fund53

Account/Formula


1:17PM2/9/17

76.25 1

96.75 1

511.37 1

60.00 1

203.30 1

31.92 1

99.86 1

350.00 1

10.75 1

76.25 653

96.75 654

511.37 655

60.00 656

203.30 657

31.92 658

99.86 659

350.00 661

10.75 660

2,517.00 662



398 LandfillDEPT


53-398-000-0000-6410 Printers - Landfill 266757 Office Supplies


Culligan Inc14420

53-398-000-0000-6304 Water services 105001468948 Contract Services


Curts Truck & Diesel Svc16750

53-398-000-0000-6301 Oil change - 2016 Truck 94645 Equip Repairs

Curts Truck & Diesel Svc Transactions16750


53-398-000-0000-6304 Alarm monitoring 358930 Contract Services


Frontier Communications27350

53-398-000-0000-6210 Phone/Fax 1-25-2017 Telephone

Frontier Communications Transactions27350

Huber Supply Co Inc35020

53-398-000-0000-6301 Nozzle 428622235 Equip Repairs

Huber Supply Co Inc Transactions35020


53-398-000-0000-6410 AP 1 Paper/Binders SO-1465173 Office Supplies


J R's Advanced Recyclers Inc38160

53-398-000-0000-6304 70 appliance 91467 Contract Services

J R's Advanced Recyclers Inc Transactions38160

Joe's Repair Service, Inc.38665

53-398-000-0000-6301 Eyebolt 37933 Equip Repairs

Joe's Repair Service, Inc. Transactions38665

Larson/Jeff8208

53-398-000-0000-6304 AP 1 2016 Clay Borrow Crop Damage Contract Services


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESLandfill Fund53

Account/Formula


1:17PM2/9/17

2,517.00 1

279.00 1

1,914.87 1

800.00 1

12.19 1

835.38 1

148.41 4

7,947.05

7,947.05

279.00 663

1,914.87 664

800.00 665

12.19 666

835.38 667

90.72 668

5.04 669

8.26 670

44.39 671



Larson/Jeff Transactions8208

Mn Counties Intergovernmental Trust52304

53-398-000-0000-6350 Add'l insurance - Added machin 21108 Property & Liability Insurance

Mn Counties Intergovernmental Trust Transactions52304

Short Elliott Hendrickson Inc77570

53-398-000-0000-6542 AP 1 2016 Landfill monitoring servi 327396 Testing & Monitoring

Short Elliott Hendrickson Inc Transactions77570


53-398-000-0000-6410 CPU usage 17-011 Office Supplies



53-398-000-0000-6215 AP 1 Package to EPG Holland Postage



53-398-000-0000-6544 Leachate treatment 0000412835 Leachate Treatment


Welch's Auto Supply999

53-398-000-0000-6301 Argon 638659 Equip Repairs

53-398-000-0000-6301 Lenstape 639876 Equip Repairs

53-398-000-0000-6301 Ptex black 639892 Equip Repairs

53-398-000-0000-6301 Brake line & etc 640046 Equip Repairs

Welch's Auto Supply Transactions999

398 Landfill 16 Vendors 19 TransactionsDEPT Total:

53 Landfill FundFund Total: 19 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESState Collections Fund72

Account/Formula


1:17PM2/9/17

1,470.00 1

1,470.00

1,470.00

1,470.00 674



866 Conceal & Carry PermitsDEPT

BCA State Of Minnesota5391

72-866-000-0000-2100 Permit to carry fees 74-000051 Mn State Treasurer-Conceal & Carry

BCA State Of Minnesota Transactions5391

866 Conceal & Carry Permits 1 Vendors 1 TransactionsDEPT Total:

72 State Collections FundFund Total: 1 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESConsolidated Dispatch Fund81

Account/Formula


1:17PM2/9/17

137.50 3

147.34 1

42.90 1

208.50 2

6,728.94 4

5,969.24 2

55.00 1

18.19 406

45.48 407

73.83 408

147.34 409

42.90 410

207.35 411

1.15 412

2,768.94 413

27.50 416

3,740.00 414

192.50 415

1,492.31 417

4,476.93 418

55.00 419

26.00 420



230 Consolidated DispatchDEPT

Bondhus/Jill4353

81-230-000-0000-6331 Operations meeting - Faribo January Travel Expenses - Mileage

81-230-000-0000-6331 AMER owner/operators meeting January Travel Expenses - Mileage

81-230-000-0000-6331 LOGIS Brd Directors meeting Januay Travel Expenses - Mileage

Bondhus/Jill Transactions4353

Charter Communications2222

81-230-000-0000-6210 Cable - January 83523004100551 Telephone

Charter Communications Transactions2222

Culligan Inc14420

81-230-000-0000-6801 Cooler rental 105003435333 Misc. Expense


Integra Telecom4538

81-230-000-0000-6210 Phone charges - E911 14419049 Telephone

81-230-000-0000-6210 Phone charges - E911 14422208 Telephone


Local Government Information Systems3259

81-230-000-0000-6301 DTG 2 Network fees-RSC911 Ctr 42846/42906/42 Equip Maint

81-230-000-0000-6301 DTG 2 Network fees - Blo Pra FD 42876 Equip Maint

81-230-000-0000-6301 DTG 2 Network fees - Owat PD 42876/42935 Equip Maint

81-230-000-0000-6301 DTG 2 Network fees - Morristown FD 42935 Equip Maint

Local Government Information Systems Transactions3259

Motorola Solutions Inc4241

81-230-000-0000-6301 AP 1 Serv Agreement - NICE silver p 78374027 Equip Maint

81-230-000-0000-6301 Serv Agreement - NICE silver p 78374027 Equip Maint

Motorola Solutions Inc Transactions4241


81-230-000-0000-6210 DTG 2 Telephone charges - Dec W16120641 Telephone


Shred Right4879

81-230-000-0000-6801 Shredding service 262334 Misc. Expense


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESConsolidated Dispatch Fund81

Account/Formula


1:17PM2/9/17

26.00 1

796.18 1

195.39 1

14,306.99

14,306.99

604,671.04

796.18 421

195.39 422




TDS Metrocom - Mn3167

81-230-000-0000-6210 Telephone charges - Jan 5074440341 Telephone

TDS Metrocom - Mn Transactions3167

Verizon Wireless4161

81-230-000-0000-6210 Cell phone charges 9778685597 Telephone

Verizon Wireless Transactions4161

230 Consolidated Dispatch 10 Vendors 17 TransactionsDEPT Total:

81 Consolidated Dispatch FundFund Total: 17 Transactions

Final Total: 407 Vendors 722 Transactions


NGRITZ

COMMISSIONER'S VOUCHERS ENTRIES


1:17PM2/9/17Page 62

Audit List for Board


AMOUNT

312,671.73 1

261,627.69 10

150.00 21

5,117.35 38

1,380.23 52

7,947.05 53

1,470.00 72

14,306.99 81

604,671.04

NameFundRecap by Fund

General Revenue Fund

Road & Bridge Fund

County Ditch Fund

Capital Construction Fund

Four Seasons Arena

Landfill Fund

State Collections Fund

Consolidated Dispatch Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 1 of 2

PERSONNEL AGENDA ITEMS February 14, 2017 at 5:00 pm

ACTION ITEMS

1. Personnel Actions New Hires/Promotions/Transfers. Positions previously approved by Board: Name Position Rating/Step Start Date Jonathan Quinlivan Maintenance Worker – Park/Rec B22/4 02/04/17 Jonathan Walstrom Financial Analyst C42/1 02/06/17 Chad Staska Maintenance Worker – Park/Rec B22/4 02/13/17 Resignations/Retirements:

Name Position Department End Date

Michael McGinn Park & Rec. Maintenance Worker Park & Recreation 02/20/17

Anniversaries:

Name Position-Dept Step Anniv. Date Yrs.

Service

Kortney Miller Accounting Technician – Auditor 3 02/02/17 1

Timothy Schammel Community Corrections Director 8 02/19/17 13

Nathan Boysen Corporal – Detention Center 9 02/20/17 10

Melissa Marazes Program Assistant – Probation 5 02/22/17 24

Open Positions-Pending Board Approval:

Position Division/Department Notes

STAFFING STATUS (Information Only – No Action Required)

Open Positions-Approved to Fill:

Position Department Notes

Deputy Sheriff’s Office Interviewing

Custodian Bldgs. & Grounds Offer Pending

HR Assistant Human Resources Screening/Interviewing

Probation Officer Probation Recruiting/Advertising

Training & Compliance Officer Detention Center Screening/Interviewing

Program Coordinator Detention Center Screening/Interviewing

Open Positions:

Position Department Notes

CARE Case Manager Detention Center Backfill Priebe

Records Specialist Sheriff’s Office Backfill Christenson

Records Specialist Sheriff’s Office Backfill Hofstad

Maintenance Technician Highway Backfill Kruckeberg

Positions Left in Committee:

Page 2 of 2

Position Department

Steele County Agenda Item

Subject: Renewal of Consumption & Display Permit

Department: Auditor's Office

Committee Meeting Date

Board Meeting Date: February 14, 2017

Consent Agenda: ☒ Yes ☐ No Resolution: ☐ Yes ☐ No

Policy Committee Recommendation:

N/A

Recommendation:

Approve the Renewal of Consumption & Display Permit for Finch’s Pub LLC in Hope, MN

Background (Including Budget Impact):

This is an annual renewal and requires Board approval

Attachments:

Renewal of Consumption and Display Permit


Subject: Rules of Order - Amendment

Department: County Board

Committee Meeting Date: February 8, 2017


Consent Agenda: ☒ Yes ☐ No Resolution: ☐ Yes ☒ No


Approve the 2017 Rules of Order – As Amended

Recommendation:

Approve the 2017 Rules of Order – As Amended


To improve efficiency and provide an opportunity for the public to witness not only board discussion, but also board action, the Committee of the Whole meetings were discontinued. As a way to permit additional Board discussion and public comment, it has been requested to amend the Rules of Order.

Attachments:

2017 Rules of Order – As Amended

Page 1 of 4

RULES OF ORDER STEELE COUNTY BOARD OF COMMISSIONERS

January 3, 2017 and as amended ___________

I. Meetings (A) TIME

1. Regular meetings of the Board shall be as per Statutes, on the 1st Tuesday after the 1st Monday in January

2. Special meetings of the County Board shall be held on the 2nd Tuesday and 4th Tuesday of each month (except January) at 5:30 p.m. or at such time and day as determined by the County Board of Commissioners

(B) PLACE

The designated County Board Room shall be the meeting place of the County Board, provided however, that occasional special meetings may on notice to the public, be held at any location as determined by the Board, and further adjourned to such other time and/or location as may be determined by the Board of Commissioners

II. Presiding Officer

The Presiding Officer of the Board shall be the Chair, who shall be elected annually at the first regular meeting, from the membership. The Vice-Chair shall be selected in the same manner. The Chair, or in their absence, the Vice-Chair, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the Board to order.

III. Quorum

A majority of all members elected to the Board shall constitute a quorum at any Regular or Special Meeting.

IV. Order of Business

The order of business shall be determined by the Chair, and the following is a suggested order of business:

1. Call to Order 2. Pledge of Allegiance 3. Correspondence 4. Approve Agenda 5. Consent Agenda

a. Approval of Minutes b. Approval of Bills

6. General Business/Administration 7. Policy Committee Reports and Items of Action

Page 2 of 4

8. Committee of the Whole Items 9. Reports of Officers, Boards & Committees 10. Comments from the Public 11. Adjournment

a. Provided, however, that unless otherwise directed by the Board, bills against the County

will be allowed at both meetings of the month, and provided further, that all bills to be so considered shall be on file in the Auditor’s Office no later than the close of business on the Tuesday proceeding said meeting.

b. Provided further, that meetings of the Board called for a particular object and purpose

unless the business for such meeting was called has been disposed of, or, unless with the unanimous consent of the members present.

c. Provided further, that no items of business shall come before the Board until same shall

have had a proper review by the Committee of the Board so charged.

d. Emergency items may be taken in their proper order, without going before the Committee upon the affirmative vote of the Board.

e. All items to be included on the proposed agenda shall be listed with the Administrator on the Wednesday preceding the meeting.

V. Reading of the Minutes

Unless a reading of the Minutes at the Board meeting is requested by a member of the Board, such Minutes may be approved without reading, if the Auditor has previously furnished each member with a copy thereof.

VI. Motions

When a matter under consideration for Board action is introduced from the agenda by the Chair or presiding officer, the Chair or presiding officer shall allow Board discussion or comment prior to the making of a formal motion. In his or her discretion, the Chair or presiding officer may also allow limited public comment on the potential action item. Unless directed otherwise by the Chair or presiding officer, members of the public wishing to provide input on a specific action item shall be granted one minute for comment. 1 After allowing for Board discussion and public input, the Chair may call for a motion. A motion must have a second prior to discussion of the specific motion being permitted. In the event, there is not a second, the motion will not be considered by the Board. The motion shall be stated by the Chair or presiding officer before debate; and any such motion shall be reduced to writing, by the maker, if the Chair or any member desires it.

VII. Precedence of Motion

When a question is under debate, no motion shall be received but to adjourn – to lay on the table – for the previous question to postpone indefinitely – to postpone to a certain day – to

1 The change in Rules of Order to allow Board discussion or comment and discretionary public comment is made in recognition of the Board’s action to eliminate Committee of the Whole meetings, at which board discussion and public comment had been allowed.

Page 3 of 4

commit or amend; which several motions shall have precedence in the order which they stand arranged.

VIII. Motion to Adjourn

A motion to adjourn shall always be in order except when a member is addressing the Chair, or a vote is being taken; that, and the motion to lay on the table shall be decided without debate.

IX. Silence Constituting Affirmative Vote

Majority vote construed where no roll call is called, and where no ballots are cast, unless a member of the board stated that they are not voting their silence shall be recorded as an affirmative vote. Where a mere majority vote on proposition is required, and there is a quorum present, it shall be sufficient to carry such proposition if a number voting on such proposition shall be a majority of the vote actually cast provided that a number voting in favor of such proposition shall equal a majority of the number required to constitute a quorum.

X. Roll Call Vote

The Ayes and Nays shall be called upon the passage of Resolutions and Ordinances and the allowance of claims and upon any question upon the requisition of the Chair or any member of the Board. Roll Call shall be by successive district number with the first call determined by lot and progressive therewith.

XI. Introducing for Passage of Approval

a. No ordinance shall be passed and/or adopted unless the requirements of Notice of Intent to adopt, proof of Publication have been followed and passed by a majority of the Board pursuant to Minn. Stat. §375.51.

b. Resolutions may be sponsored by any member of the Board or staff provided County Administrator or Committee recommenation and unless so sponsored, they shall not be considered.

c. Proposed, resolutions must be in writing and a copy of each before each Commissioner before being considered.

d. All resolutions and ordinances shall become effective upon their publication as provided by law.

XII. Absence from Meeting

Every member of the Board about to leave the County for a period of one week or more shall notify the Chair of the Board or the County Administrator.

XIII. Records

It shall be the duty of the County Auditor to keep a current journal of the proceedings of the Board and perform such duties as required by the statutes. Auditor shall not allow any original journal, paper or record of the County to be taken from their custody without knowledge of the Board.

XIV. Parliamentary Practice The rules of parliamentary practice, embraced in Robert’s Rules of Order, as amended, shall govern the Board in all cases to which they are applicable, and in which they are not

Page 4 of 4

inconsistent with Minnesota Statutes and with the Standing Rules of the Board. The County Attorney shall act as parliamentarian, and the Chair, or in their absence, the Vice-Chair, shall decide the question of Order subject to an appeal to the Board.

XV. Suspension of Rules No rule of the Board shall be suspended, altered, or rescinded except upon the affirmative vote of three members of the Board, unless notice of such change shall have been given at a previous meeting.

STEELE COUNTY

Subject: Accept Internal Central Services Policy Committee Minutes

Department Administration

Date: Wednesday, February 8, 2017

Consent Agenda: _X__YES ____NO

Resolution: ___YES __X__NO

_____________________________________________________________________________________ Wednesday, February 8, 2016, 8:00 AM- County Boardroom, Steele County Administration Center _______________________________________________________________________________

Attendees: Commissioner Brady, Commissioner Glynn, County Administrator Laura Elvebak, HR Director Julie Johnson, IT Director John Borger, Community Services Director Amy Roggenbuck, Building & Grounds Director Lynn Holthus. 4 Action Items – Rules of Order, Architect Proposal, LEC Records Position Restructuring Proposal, Public Health Organizational Structure Proposal (move to 2/28/17 Board Meeting) Department Head Reports: Human Resources – Preparing pay equity reporting for MNPrairie and Steele County, working on ACA #1095 reporting. Starting to reach some stability with MNPrairie staffing, still working on filling Steele County vacancies. Will be in interviews today with Probation. Kronos has been up and running and there have been some reports generated, which is much easier than the old software. Building & Grounds – Still working on projects at the Courthouse. There are 4 bids that came in for the attic and lead and asbestos abatement. Information Technology – Staffing is a huge challenge currently with one employee out on FMLA, MNPrairie still continues to be a challenge with their needs, we have one new hire in the department and spending time on training, working on replacing a firewall at the Sheriff’s Office and Detention Center upgrades- the Sheriff’s Office is looking at scanning documents to store electronically. Probation is upgrading with databases. There was a battery recall at the landfill. Waseca site for MNPrairie is wanting to install lobby cameras and monitors. Administration – Working on the Courthouse. Moving forward with terminating our contract with Lifestyle for the rental properties due to a conflict of interest, working with Transitional Housing and what other options are available. NEXT MEETINGS: March 8, 2017 at 8:00 am April 5, 2017 at 8:00 am

STEELE COUNTY

Subject: Accept Community Services Policy Committee Minutes

Department Administration

Date: Monday, January 30, 2017

Consent Agenda: _X__YES ____NO

Resolution: ___YES __X__NO

_____________________________________________________________________________________ Tuesday, January 24, 2017, 8:00 AM- County Boardroom, Steele County Administration Center

_______________________________________________________________________________

Attendees: Commissioner Glynn, Commissioner Krueger, County Administrator Laura Elvebak, Public Health Director Amy Roggenbuck, Environmental Director Scott Golberg 2 Action Items – County Board Appointment to Cannon River Watershed Plan Policy, Recycling Agreement Department Head Reports: Environmental – Update on Environmental Services and the recycling contract and overall overview of the services provided. Public Health – There will be a Community Health Board meeting taking place on January 31st for Steele and Dodge Counties, in an effort to align the 2 counties with programming. There has been a financial project with the chart of accounts to have consistency with coding. Also, working on cross training for both counties. NEXT MEETING DATES: February 28, 2017 at 8:00 am March 28, 2017 at 8:00 am


Subject: CUP #407 Glass House LLP - Greenhouse

Department: Planning & Zoning



Consent Agenda: ☐ Yes ☒ No Resolution: ☐ Yes ☒ No


Planning Commission recommends approval with 9 conditions.


CUP #407 is a request from Glass House LLP to construct a commercial greenhouse in the E 1/3

of the SW ¼ of Section 20, Clinton Falls Township for the growing of leafy greens and herbs.

The initial phase will include 2.5 acres of greenhouse with another 30,000 square feet of

packaging and processing area. Future expansion could include another 25 acres of greenhouse

and processing areas.

Attachments:

February 6th, Planning Commission Minutes

CUP 407 Findings of Fact

CUP 407 Site Information

CUP 407 Staff Report

Steele County

Subject: LEC Records Position Re-Structuring

Department: Human Resources

Date: 2/7/2017

Consent Agenda: false

Resolution: false


Move to the Board for Action

Recommendation:

LEC Committee is recommending the following changes:

* Eliminate 1 Records Specialist position and create a new Records Supervisor position

*Decrease 1 Records Specialist position from 1.0 FTE to .75 FTE

Background:

Attrition in the Records Dept. at the Law Enforcement Center has provided Administration an

opportunity to re-evaluate and assess the current and future needs of the department. For many years,

there have been 3 Records Specialist positions and 1 Records Specialist Lead to meet the needs of the

Sheriff's Office and Owatonna Police Department. The cost of the positions are shared 50/50 between

SCSO and OPD.

In the past, the needs of the departments have generally been met through this structure; however

there has been a void in the day to day supervision and performance management process for staff in

the Records Area. That void, along with the importance of staying on top of the many changes in laws,

requirements and regulations, have led to this proposed change in positions.

The improvements and efficiencies would be:

* Daily supervisory presence in records

* More consistent work flow & direction with supervisor

* Focus on performance management process in records

* Decrease number of direct reports to Sheriff & Chief Deputy

* Increased teamwork and accountability

Budgetary Impact:

* Current Position Wage Costs: $182,726

* Proposed Position Wage Costs: $192,065

(Proposal could be cost neutral depending on employee benefits selected)

Attachments:

Records Supervisor Job Description

Records Specialist Job Description

Law Enforcement Center Committee

Monday, February 6, 2017 at 4:00 p.m.

Lower Level Conference Room, LEC

Meeting Minutes

Members Present: County Administrator Elvebak, County Treasurer Piepho, County Human Resources

Johnson and McGuire, County Commissioners Glynn and Krueger, Sheriff Thiele, Chief Deputy Sheriff

Hanson, City Administrator Busse, City Finance Director Moen, City Human Resource Director Gorski, City

Council Member Okerberg, Chief Hiller, Captain Rethemeier, Assistant Wendy Bentley (Minutes)

Members Absent: City Council Member Burbank

Due to the term expiration of Les Abraham on the City Council, discussion was had regarding the

appointment of a new LEC Committee chairperson. On a motion from Commissioner Glenn, seconded by

Commissioner Krueger, all were in favor of Councilman Okerberg becoming chair of the committee.

New Business

Chief Hiller opened and said the purpose of the meeting is to discuss the organizational structure and

potential repurposing of the records division at the Law Enforcement Center in light of two recent

resignations in the area. At that time, he turned it over to Sheriff Thiele and County Human Resource

Director Johnson because the records division staff are employed, under contract, by Steele County.

Sheriff Thiele provided the committee some background on the records area stating that for a number of

years, there have been 3 Records Specialists and 1 Records Specialist Lead position to meet the needs of

both the SCSO and OPD with the OPD reimbursing the county for half of the salaries and benefits.

County HR Director Johnson then stated that with two vacancies, and a void in the day to day supervision

and performance management process of the records area, along with the importance of staying on top

of changes in laws and requirements & regulations, there is an opportunity to re-evaluate the current and

future needs of the area. She proposed changing one Records Specialist position to an Office Support

Specialist to provide general administrative support functions as well as records specific duties. The

position would decrease from 1.0 FTE to .75 FTE. Secondly, change the other Records Specialist to a new

Records Supervisor position that would provide the area daily supervisory presence with a focus on

performance management as well as being a working supervisor that completes records work. This

position would decrease the number of direct reports to the Sheriff and Chief Deputy. As of today’s date,

the proposal would retain the current Records Specialist Lead position that would be re-evaluated when

it becomes vacant and with the final proposed staffing as follows: 1 Supervisor, 1 Records Specialist Lead,

1 Records Specialist and 1 Office Support Specialist.

Johnson said the budget impact on the proposed change in positions on base salaries alone would be an

approximate $10,000 split between the SCSO and OPD. She did not include the cost of benefits in the

proposal. She reiterated that depending on which benefits selected, the amount could change. Chief

Hiller said while he would be in favor of the new Office Support Specialist being .75 FTE for the first year,

with the amount of work done in the records area and how far they are currently behind, he would like to

see that brought back up to full-time in the future.

There was committee discussion on providing the area more cross training, coaching and mentoring, as

well as a focus on creating lean efficiencies going forward. Commissioner Glynn made a motion to accept

the proposed changes of making one current Records Specialist an Office Support Specialist and the other

Records Specialist a Records Supervisor. Commissioner Krueger seconded the motion. All were in favor

and the motion passed.

With no other topics for discussion, Commissioner Kruger made a motion to adjourn seconded by

Commission Glynn. The meeting adjourned at 4:59.m.

Respectfully Submitted,

Wendy A. Bentley

Wendy A. Bentley

Page 1 Bjorklund Compensation Consulting

POSITION DESCRIPTION STEELE COUNTY

SECTION I: GENERAL INFORMATION

Position Title: Records Specialist

Division/Department: Sheriff

Immediate Supervisor’s Position Title: County Sheriff

FLSA Status: Non-Exempt

Job Summary:

Under the guidance of the Lead Records Specialist, the Records Specialist is responsible for the maintenance and updating of

all law enforcement records for Steele County and the Owatonna and Blooming Prairie Police Departments including the entry

of all incident reports and criminal case files into law enforcement records management system (LRMS) and State and National

informational systems.

SECTION II: ESSENTIAL DUTIES AND RESPONSIBILITIES

Updates, maintains and inputs all records and criminal files.

a) Enters all incident reports and supplemental information into the LRMS.

b) Updates and maintains case files in the law enforcement management system (LRMS).

c) Enters and verifies “hot file” into state and national database systems. Requests Detention Center to validate data from

warrants. Updates all verified data in the CJIS system. Mails information to any victims requesting updated

information.

d) Generates statistical reports or summaries from the LRMS, as requested.

e) Assists in the storage and retrieval of law enforcement records.

f) Updates data for formal complaints. Retrieves reports and updates corresponding data from formal complaints. Sends

data to court and Steele County Detention Center.

Disseminates data to the public and private individuals in accordance with data privacy and MN statutes. Answers

questions and addresses inquiries from the public, other governmental agencies and employees in accordance with

guidelines. Provides backup at the reception desk.

Compiles and processes digital case files for the County Attorney’s Office. Compiles and retrieves available reports,

photos, audio and videos, criminal histories and prepares digital case files for delivery to the County Attorney’s Office.

Prepares and processes gun permits. Performs and processes background checks. Mails, faxes or emails requested data to

corresponding agencies.

a) Researches and compiles background information such as criminal history, court file dispositions and local records.

b) Contacts law enforcement agencies where the applicant was a previous resident.

c) Collects and enters background information into LOGIS, spreadsheets and the MN permit tracking system.

d) Prepares, types and submits all permit requests to Sheriff or Chief Deputy to review and sign.

Assists and coordinates with the Attorney’s Office the court schedule/calendar for deputies. Receives court notices and

distributes notices to appropriate officers, deputies and/or jail personnel. Notifies officers and attorneys of any time


changes, schedule changes and/or cancellations.

Performs other duties of a comparable level or type, as required

SECTION III: WORK REQUIREMENTS AND CHARACTERISTICS

EDUCATION/KNOWLEDGE REQUIREMENT: Minimum education required to perform adequately in position

could reasonably be attained only by completing the following:

REQUIRED EDUCATION/TRAINING

(choose one)

DEGREE INFORMATION:

Type of degree: (B.S., M.A., etc.)

less than high school diploma

x

High school diploma or GED.

Major field of study or degree emphasis:

1 year college

2 years college

3 years college

4 years college

1st year graduate level

Essential knowledge and specialized subject knowledge

required to perform the essential functions of the job:

Fundamentals of general office and practices and procedures

and equipment.

Fundamental knowledge of customer/client service etiquette and

practices.

Fundamental knowledge in the use and operation of computer

hardware and business productivity software and applications

used in a typical office environment including Word or related

programs.

Knowledge of data privacy laws, laws, regulations, guidelines or

rules pertaining to job assignments.

Fundamental knowledge of department functions and activities.

2nd year graduate level

Required Work Experience in Addition to Formal Education/Training:

Requires a minimum of one year clerical and computer experience. LICENSE/

CERTIFICATION

Identify licenses/certification required upon hire:

None required. After hire will require certification and on-the-job training in record systems and

state/federal requirements would be required to obtain CJIS Security Awareness Training and

Testing; CCH Hot File Certificate; Data Practices Training; Gun Permit Training; or other

certifications as may be required by the Department after hire.

ESSENTIAL SKILLS

REQUIRED TO

PERFORM THE

WORK

Skilled in:

Oral and written communications.

Word processing and keyboarding skills.

Using client/customer service etiquette and agency procedures in directing callers to appropriate

staff and units within the agency.

Attention to detail and accuracy.

Learning and following data entry requirements, databases, and unit procedures and methods in

the updating, recording, or destruction of agency files and records.

Learning and conducting criminal background histories and processing gun permit applications.

Learning, using and applying agency specialized applications, databases and systems to perform

the requirements of the job including and general office productivity software.

Performing data entry accurately and in accordance with agency requirements.


Appropriately supplying information to the public or other agencies in accordance with data

privacy laws and guidelines.

PHYSICAL JOB REQUIREMENTS: Indicate according to essential duties/responsibilities Employee is required to:

Never

1-33%

Occasionally

34-66%

Frequently

66-100%

Continuously

Stand

x

Walk

x

Sit

x

Use hands dexterously (use fingers to handle,

feel)

x

Reach with hands and arms

x

Climb or balance

x

Stoop/kneel/crouch or crawl

x

Talk or hear

x

Taste or smell

x

Physical (Lift & carry):

up to 10 pounds

x

up to 25 pounds

x

up to 50 pounds

x

up to 75 pounds

x

up to 100 pounds

x

more than 100 pounds

x

PHYSICAL JOB REQUIREMENTS: Indicate according to essential duties/responsibilities Physical requirements associated with the position can be best summarized as follows:

Light Work:

Exerting up to 25 pounds of force frequently and up to 10 lbs constantly to lift, carry, push, pull or otherwise move objects,

including the human body. HAZARDOUS WORKING

CONDITIONS: The essential duties

of the work are performed under

various physical hazards or

environmental conditions noted.

Unusual or hazardous working conditions related to performance of

duties:

The duties associated with this position are primarily administrative in nature.

Duties involve prolonged period of sitting and dealing with members of the public.

However, the overall nature of the job can be best described as having minimal

environmental hazards and risks associated with the performance of its job

requirements.


SECTION IV: CLASSIFICATION HISTORY AND APPROVAL

This description is intended to describe the kinds of tasks and levels of work difficulty being performed by

people assigned to this classification. The list of responsibilities is not intended to be construed as an

exhaustive list of all responsibilities, duties and skills required of personnel so classified.

This Position Description reflects an accurate and complete description of the duties and responsibilities assigned to

the position.

__________________________________________________ ____________________

Department Head’s Signature Date

Classification History:

Prepared 3/2014 by BCC.


POSITION DESCRIPTION STEELE COUNTY

SECTION I: GENERAL INFORMATION

Position Title: Records Supervisor

Division/Department: Sheriff

Immediate Supervisor’s Position Title: County Sheriff

FLSA Status: Exempt

Job Summary:

Under the direction of the County Sheriff, the Records Supervisor is responsible for supervising and directing functions and

personnel of the Records unit. The Records Supervisor is also responsible for coordinating and leading the daily operations of

the records department and its staff to ensure the proper maintenance and entry of law enforcement records, criminal history

files and recording of information into the department information system and various state and national information systems.

SECTION II: ESSENTIAL DUTIES AND RESPONSIBILITIES

Plans and directs employees in the Records Unit to ensure performance is in compliance with established directives,

policies, procedures, rules and regulations.

a) Makes daily work assignments to maximize productivity of records staff.

b) Prioritizes workflow requirements and requests from both internal and external agencies.

c) Plans, approves, and prepares the scheduling of all unit leaves.

d) Directs work assignments, sets priorities, assigns work, prepares and conducts employee performance reviews.

e) Provides for departmental employee training and development, and initiates disciplinary actions, as necessary.

Supervises the maintenance, input, review and assembly of all law enforcement records and data.

a) Compiles available reports, photos, audio and videos, criminal histories and prepares digital case files for delivery to

the County Attorney’s Office.

b) Updates and maintains case files in the law enforcement management system (LRMS).

c) Reviews and validates records staff entries within the LRMS.

d) Completes BCA implied consent, E-File DWI forms and notifications from the BCA regarding the return or destruction

of blood/urine samples.

e) Updates and distributes E-complaints to records staff and forwards copies to the Detention Center.

f) Enters and verifies “hot” file entries.

g) Imports all incident reports and supplemental information from the Steele County Sheriff’s Office, Owatonna and

Blooming Prairie Police departments to the law enforcement management system.

h) Expedites digital case files for the in-custody reports.

Disseminates data to the public and private individuals in accordance with data privacy and MN statutes. Answers

questions and addresses inquiries from the public, other governmental agencies and employees in accordance with

guidelines.

Prepares and processes gun permits.


a) Researches and compiles background information such as criminal history, court file dispositions and local records.

b) Contacts law enforcement agencies where the applicant was a previous resident.

c) Collects and enters background information into LOGIS, spreadsheets and the MN permit tracking system.

d) Prepares, types and submits all permit requests to Sheriff or Chief Deputy to review and sign.

e) Reconciles gun permit money and prepares receipts.

f) Validates the billing from the BCA and forwards to Auditor’s Office for payment.

Generates statistical reports regarding summaries of gun permits, juvenile arrests, adult arrests, and other data as requested

from the system.

Implements and coordinates records retention schedules. Seals and expunges records per court orders. Coordinates the

organization, storage and retrieval of law enforcement records.

Performs other duties of a comparable level or type, as required.

a) Keeps abreast of changing trends, developments, technologies and legislation requirements pertaining to duties.

b) Attends professional organizations, serves on committees, task forces or other groups, as indicated.

SECTION III: WORK REQUIREMENTS AND CHARACTERISTICS

EDUCATION/KNOWLEDGE REQUIREMENT: Minimum education required to perform adequately in position

could reasonably be attained only by completing the following:

REQUIRED EDUCATION/TRAINING

(choose one)

DEGREE INFORMATION:

Type of degree: (B.S., M.A., etc.)

Law Enforcement, Business Administration or related field.

less than high school diploma

High school diploma or GED.

Major field of study or degree emphasis:

1 year college

X

2 years college

3 years college

4 years college

1st year graduate level

Essential knowledge and specialized subject knowledge

required to perform the essential functions of the job:

MN Data Practices Act.

MN Criminal Justice Reporting Systems.

MN Criminal Justice Information Systems, MN Bureau of

Criminal Apprehension (BCA) and requirements as they pertain

to law enforcement.

Knowledge of gun permit to carry law and processing

requirements.

Criminal Justice Information Systems (CJIS) and National

Crime Information Center (NCIC) Services and operating

procedures.

Records management and organizational skills.

2nd year graduate level

Required Work Experience in Addition to Formal Education/Training:

Minimum of 3 years law enforcement records experience and operation of various law enforcement management systems and

databases.


LICENSE/

CERTIFICATION

Identify licenses/certification required upon hire:

None required. After hire the position would be required to obtain CJIS Security Awareness

Training and Testing; CCH Hot File Certificate; Data Practices Training; Gun Permit Training; or

other certifications as may be required by the Department after hire.

DIRECT SUPERVISION: Number of employees directly supervised:

Records Specialists & Office Support Specialist

Total:

3 ESSENTIAL

SKILLS

REQUIRED TO

PERFORM THE

WORK

Skilled in:

Supervisory and organizational skills in overseeing administrative functions, and records

management and employee performance management.

Communication, customer/client relations, interpersonal skills as applied to interaction with

coworkers, supervisor, the general public, etc. sufficient to exchange or convey information; and

serves as a liaison between the records unit and other departmental staff.

Performing records management functions.

Supervising and leading the activities of records staff engaged in records management activities.

Monitors and distributes workflow within the unit.

Reviewing, implementing and assuring data input is accurate, correct and in accordance with

department and state rules, guidelines and standards and the multitude of database systems

applicable.

Time management and organization skills.

Compiles and assembles necessary gun permit information required for the approval or denial of

gum permit applications by the Sheriff and/or Chief Deputy.

Performing basic bookkeeping functions (e.g. coding, receipting, tracking bills, expenditures of the

records unit).

Following data privacy and data practices rules and requirements when disseminating information

and handling data requests.

Following, applying and implementing record retention, storage and retrieval procedures.

Interpreting, applying in training staff in regulations, rules and guidelines pertaining to records

management and records maintenance responsibilities.

Attention to detail, accuracy and precision in carrying out assignments and tasks.

Generating statistical summaries for databases based upon local, state and/or federal requests.

Applying office policies, statutes, specialized office procedures, operations and routines within the

office.

PHYSICAL JOB REQUIREMENTS: Indicate according to essential duties/responsibilities Employee is required to:

Never

1-33%

Occasionally

34-66%

Frequently

66-100%

Continuously

Physical (Lift & carry): up to 10 pounds

x

up to 25 pounds

x

up to 50 pounds

x

up to 75 pounds

x

up to 100 pounds

x

more than 100 pounds

x


Employee is required to:

Never

1-33%

Occasionally

34-66%

Frequently

66-100%

Continuously

Stand

x

Walk

x

Sit

x

Use hands dexterously (use fingers to handle,

feel)

x

Reach with hands and arms

x

Climb or balance

x

Stoop/kneel/crouch or crawl

x

Talk or hear

x

Taste or smell

x

PHYSICAL JOB REQUIREMENTS: Indicate according to essential duties/responsibilities Physical requirements associated with the position can be best summarized as follows:

Light Work:

Exerting up to 25 pounds of force frequently and up to 10 lbs constantly to lift, carry, push, pull or otherwise move objects,

including the human body. HAZARDOUS WORKING

CONDITIONS: The essential duties

of the work are performed under

various physical hazards or

environmental conditions noted.

Unusual or hazardous working conditions related to performance of

duties:

The duties associated with this position are primarily administrative in nature.

Duties involve prolonged period of sitting and dealing with members of the public.

However, the overall nature of the job can be best described as having minimal

environmental hazards and risks associated with the performance of its job

requirements.

SECTION IV: CLASSIFICATION HISTORY AND APPROVAL

This description is intended to describe the kinds of tasks and levels of work difficulty being performed by

people assigned to this classification. The list of responsibilities is not intended to be construed as an

exhaustive list of all responsibilities, duties and skills required of personnel so classified.

This Position Description reflects an accurate and complete description of the duties and responsibilities assigned to

the position.

__________________________________________________ ____________________

Department Head’s Signature Date

Classification History:

Prepared 3/2014 by BCC.


Subject: Financial Advisory Services Request for Proposals

Department: County Board

Committee Meeting Date: N/A




N/A

Recommendation:

Review and action regarding the revised Financial Advisory Services Request for Proposals.


Commissioner Brady requested that Steele County retain the services of a Financial Advisor. After discussion at the Internal Central Services Committee meeting, the scope of the requests was defined and County Attorney McIntosh was asked to prepare an RFP for review from the Internal Central Services Commissioners and then the RFP be placed on the 1/24/17 agenda for board discussion and consideration. Additional revisions to the RFP were requested at the 1/24/17 Board meeting and Commissioners were to provide all requested to revisions to County Attorney McIntosh to be included in a revised RFP (attached).

Attachments:

Financial Advisory Services RFP

STEELE COUNTY, MINNESOTA REQUEST FOR PROPOSALS

FINANCIAL ADVISORY SERVICES

Issued: January 24, 2017

2

STEELE COUNTY, MINNESOTA

REQUEST FOR PROPOSALS

FINANCIAL ADVISORY SERVICES Issued: January 24, 2017

SECTION I: INTRODUCTION AND PROCUREMENT PROCESS

Steele County (“County”) desires to solicit proposals from firms to serve as a registered municipal advisor to the County to provide specialized advice regarding the County’s membership in Steele County Communities for a Lifetime (SCCL), or as otherwise requested. The issuance of this Request for Proposals (“RFP”) constitutes only an invitation to submit proposals to the County. It is not to be construed as an official request for bids, but as a means by which the County can acquire information related to the purchase of services. Any proposal submitted as provided herein constitutes an offer to negotiate with the County concerning the terms of a contract to provide financial ADVISORY services and IS NOT A BID.

The County reserves the right to determine, in its sole and absolute discretion, whether any aspect of the proposal satisfactorily meets the criteria established in this RFP, the right to seek clarification from any proposer(s), the right to negotiate with any proposer(s), the right to reject any or all proposals with or without cause, and the right to cancel and/or amend, in part or entirely, the RFP.

The RFP does not commit the County either to award a contract or to pay for any costs incurred in the preparation of a proposal. Submission of a proposal as provided herein shall neither obligate nor entitle a prospective proposer to enter into an agreement with the County.

It is understood that any proposal received and evaluated by the County can be used as a basis for direct negotiation of the cost and terms of a contract between the County and the particular firm submitting such a proposal. The County reserves the right to negotiate contract terms concurrently with any number of firms as it deems in its best interest. In submitting this proposal, it is understood by the proposer that the County reserves the right to accept any proposal, to reject any and all proposals and to waive any irregularities or informalities that the County deems are in its best interest.

Evaluation of proposals by staff, advisory committees, or by any other group or person are advisory only. The County Board may consider or reject such evaluations or recommendations for any or all proposals. Such evaluations are for the sole benefit of the County Board, and as such, they are not binding upon the County nor may they be relied upon in any way by a proposer.

The County reserves the right to request additional data, oral discussion, or a presentation in support of the written proposal. The County is not obligated to respond to any proposal submitted nor is it legally bound in any manner whatsoever by the submission of a proposal. It is the intention of the County to enter into a contract with the firm(s) with which the County can make the most satisfactory arrangements for its needs.

The County has broad rights with respect to the procurement and contracting processes as detailed

3

in this RFP. The County may decide to contract with more than one entity to develop the services contemplated herein.

SECTION II: BACKGROUND

The County is soliciting proposals for financial advisory services relating to the County’s membership in Steele County Communities for a Lifetime, Inc. (SCCL), commencing immediately subsequent to the Steele County Board of Commissioners’ (Board) approval of a service agreement with any successful proposer. SCCL is a ministry partnership between the County and Benedictine Health System (BHS), a Minnesota nonprofit corporation. SCCL is also a Minnesota nonprofit corporation that was formed in 2010 by the two members to address the future needs of seniors in Steele County. Prior to the formation of SCCL, the County owned and operated a 108-bed skilled nursing facility known as Cedarview Care Center (Cedarview) and an attached 50-unit assisted/independent living facility known as Park Place. The operations of Cedarview and Park Place were transferred to SCCL on November 1, 2009. SCCL also began leasing the facilities from the County at that time. The term of the lease extends through June 2030 and includes a purchase window in which SCCL is to purchase the facilities from the County commencing on June 1, 2015 through the lease termination. Lease payments under the lease amount to the monthly principal and interest payments on the County’s tax-exempt bonds that were used to fund the construction of Park Place. The purchase price of the facilities is set at the then outstanding balance on the bonds, plus a cash component of $2,000,000. Under the terms of the agreements, payments on the cash component of the purchase price were to commence on June 1, 2015. The County and BHS were able to successfully obtain special legislation in 2008 allowing for the relocation and downsizing of the 108-bed Cedarview and construction of a new 80-bed nursing facility on the Owatonna Medical Campus which consists of Allina Health’s Owatonna Hospital and Mayo Clinic. As part of the development of the new facility, the County and BHS agreed to contribute up to $1 million as project equity. SCCL borrowed $15 million in tax-exempt and taxable notes to fund the construction of the 80-bed nursing facility known as Koda Living Community (Koda). The security for the notes is a mortgage on the Koda assets plus a pledge of the excess cash flow from the operations of Park Place. Also, both members provided a guaranty/pledge of an additional $1 million. Since the opening of Koda, the facility has incurred significant operating losses and is currently not in compliance with loan covenants. Some of the reasons for the significant operating losses include the following: lower than anticipated patient reimbursement rates; lower than expected post-acute census; decrease in medicare payment rates; staffing challenges, to name a few. The losses caused SCCL to default on its debt service agreement. Consequently, SCCL is currently under a forbearance agreement with the lenders as a result of their default in 2015. Monthly interest payments were made from assets pledged by the County when the debt was originally issued during the first two forbearance agreement. Beginning January 1, 2017, SCCL started making “reduced” principal and interest payments from operations. The forbearance agreement has been extended three times, and the current forbearance agreement expires on June 30, 2017. The County and BHS will continue to discuss and negotiate all possible options in the

4

upcoming months prior to the expiration of the forbearance agreement. Steele County has an appointed Finance Director who serves under the direction of the County Administrator to oversee the planning, implementation and control of the County’s financial accounting functions and duties. The Finance Director’s duties include the preparation of all County financial reports and the consolidation of financial information; providing the Board analysis and recommendations on fiscal policy, budget development and accounting systems/processes; provides assistance, advice and recommendations to the County Administrator, Board and departments concerning financial and fiscal matters. The Board is requesting proposals for an outside financial advisor to assist the County with specialized services related to the County’s membership in SCCL. Such services shall include working with the Finance Director, County Administrator, and other County staff to provide advice on the County’s financial options related to its membership in SCCL and the operation of the KODA facility. Working with County staff, this consultant will provide advice and guidance directly to the Board and will assist in disseminating relevant information to outside agencies and the public. The Board is requesting proposals from firms with a demonstrated track record of working with public entities in a matter that meets the highest ethical standards. Proposals should include any experience working with joint powers entities or other entities in which one or more government bodies have partnered to provide skilled nursing services, assisted living, or similar services. Additional background information may be obtained from Cathy Piepho, Steele County Finance Director, or Laura Elvebak, Steele County Administrator. SECTION III: SUBMISSION OF PROPOSAL

Each proposer must submit one (1) complete, signed original of the proposal to the addressee shown below. Proposers must also submit an unalterable PDF of the proposal to the addressee at the email address shown below. Proposals must be received by the County no later than 4:00 p.m., Central Daylight Time (CDT), on February 28, 2017 at the following address:

Steele County Auditor

Laura Ihrke 630 Florence Avenue Owatonna, MN 55060

[email protected] The County is not responsible for delays or losses caused by the U.S. Postal Service or any other carrier or delivery service. SECTION IV: RULES GOVERNING REQUEST FOR PROPOSALS

A. RIGHT TO AMEND/WITHDRAW RFP

The County reserves the right to add, to amend, withdraw and/or cancel, in part or entirely, this RFP for any reason and at any time with no liability to any prospective proposer for any costs or expenses incurred in connection with the RFP or otherwise. If any part of the

5

RFP is revised, addenda to the RFP will be provided to all proposers provided a copy of the RFP.

B. PROPOSAL CONDITIONS

Public Record/Confidentiality - Proposals submitted become a matter of public record after the County has completed negotiating the contract with the successful proposer. Information supplied by the proposer to the County is subject to the Minnesota Government Data Practices Act, Minnesota Statutes, and Chapter 13. Such information shall become public unless it falls within one of the exceptions in the Act, such as security information, trade secret information, or labor relations information pursuant to Minnesota Statute Section 13.37. If the proposer believes any non-public information will be supplied in response to the RFP, the proposer shall take reasonable steps to identify and provide reasonable justification to the County regarding which data, if any, falls within the Minnesota Government Data Practices Act exceptions. However, the proposer agrees as a condition of submitting a proposal that the County will not be held liable or accountable for any loss or damage which may result from a breach of confidentiality as may be related to the responses submitted.

The County will not consider any cost of hourly rate information submitted by the proposer to be non-public, confidential or trade secret material. Simply stating that the document is confidential or making a blanket claim of confidentiality without proper supporting justification is not a valid reason to declare the document confidential.

1. Award - The County reserves the right not to award a contract to any proposer. If the

County decides to award a contract(s), the County will award a contract(s) to the qualified Proposer(s) whose proposal the County determines best meets the needs of the County. The County reserves the right to award a contract(s) other than to the lowest priced proposal.

2. Ownership of Materials Submitted - All materials submitted becomes the property of the County and will not be returned.

3. Proposers’ Costs - The County shall not be responsible for any costs incurred by

proposers in connection with this RFP. Proposers shall bear all costs associated with proposal preparation, submission and attendance at presentation interviews, or any other activity associated with this RFP or otherwise.

4. Use of Proposal Ideas - The County reserves the right to use any or all proposer

service ideas presented. Selection or rejection of the proposal does not affect this right.

C. CONTACT BETWEEN PROPOSER AND THE COUNTY

Inquiries concerning any aspect of this RFP and contract award should be submitted, in writing via email, to:

[email protected]

mailto:[email protected]

6

SECTION V: SCOPE OF SERVICES Upon request of the County, the selected proposer will provide services, with respect to the County’s membership in SCCL, but not necessarily be limited to the following :

1. Assist and advise the County Board of the financial implications of options being negotiated with lenders or any other related parties.

2. Participate in meetings with County staff and elected officials, attend SCCL Board

meetings and/or County Board meetings and make public presentations as necessary.

3. Provide other financial advisory assistance as required or as requested by the County Board.

SECTION VI: SELECTION OF PROPOSAL

SELECTION PROCESS

1. Criteria Compliance - The County reserves the right to determine, in its sole and

absolute discretion, whether any aspect of a proposal satisfactorily meets the criteria established in this RFP.

2. Submission of Alternatives - Although this RFP specifies minimum requirements for

completion of the proposal and should be responded to in all respects, proposers are invited and encouraged to submit alternatives, including alternate fee proposals that may be of interest to the County.

3. Additional Information Requests - The County reserves the right to request

additional information from proposers during any phase of the proposal evaluation process. During the evaluation and selection process, the County may require the presence of proposer’s representatives to make presentations and answer specific questions. Notification of any such requirements will be given as necessary.

SECTION VII: FORMAT AND CONTENT OF PROPOSAL

The proposal must contain the following information:

A. COVER LETTER

Provide name and address of the firm(s) and project contact person with address, telephone number, and email address. Summarize your understanding of the project scope and services being requested. Provide a statement indicating your ability to provide timely services for this project. Indicate your acceptance of the requirements of this RFP.

7

B. QUALIFICATIONS (KNOWLEDGE, EXPERTISE, CAPABILITIES)

1. Please state your firm’s name, including its organizational form (i.e. partnership, corporation, etc.), address, and date of formation or establishment of firm. If a corporation, list the state and date of incorporation. If other than a corporation, list all general partners, joint venture’s, and persons or entities with an interest of 10 percent (10%) or more in the proposer, including the title, if any and the percentage of the interest of each.

2. Describe your firm’s experience as financial advisor for counties. Provide a list of

county financial advisory services completed from January 1, 2010 to the present. Please clearly highlight engagements with Minnesota counties.

3. Discuss the analytical ability of the firm and assigned staff. Identify, by name and

title, the individual(s) who will be responsible for this engagement. Describe the role of each individual, provide resumes for all individuals listed (may be included as an appendix) and identify the individual who will be the primary day-to-day contact for the County.

4. Provide information on the status and/or outcome of any litigation, regulatory or administrative proceeding adverse to your firm in any of the professional activities of the firm since January 1, 2010, including matters submitted to any regulatory agency or body through self-reporting.

5. Please identify any benchmarks or other factors that you believe will be useful in

measuring and evaluating your firm’s performance if selected to serve as the County’s financial advisor.

C. REFERENCES

Please provide at least three relevant client references. These references must include engagements on which the proposed primary contact person played a lead role for which the services are similar to those expected to be provided to the County. Furnish the name, title, agency, email address, and telephone number for each reference.

D. FEE PROPOSAL

The proposer shall provide a complete statement of proposed fees. Fees proposed are to be charged based on per-hour rates for the work involved. E. CONFLICTS OF INTEREST

Disclose any conflicts of interest your firm may have involving the County.


Subject: Public Works Building Project Update

Department: Highway

Committee Meeting Date: N/A



Policy Committee Recommendation: N/A

Recommendation:

Consider approval of contract amendments for Oertel Architects and AMCON Construction

Manager for predesign submittal work and re-design work required on Phase 1 and Phase 2

projects to change to the option 4 building concept.


The public works facility project is being funded with Federal, State and County funds. Staff has

followed up with the Federal and State funding partners to see what, if any, impact a change

from the Option 2 building to the Option 4 building would have on their level of funding

commitment to the project.

Federal Emergency Management Agency, FEMA and MN Homeland Security & Emergency Management - $1,664,403.53 eligible funding for Approved Improved Project.

MN HSEM is working with FEMA to determine what impact, if any, the change to the Option 4

building will have on their funding commitment for the project.

State of Minnesota General Obligation Bond Funds

Laws of 2015 1st Special Session appropriated “$4.00 million to the Commissioner of

Employment & Economic Development (DEED) of State Bond funds for a grant to Steele County

to design, construct, furnish and equip a public works building in Owatonna.”

The option 2 building was identified in project submittals since the Board selected that option

in August 2015.

Predesign Package - Phase 1 and Phase 2 project scope/details (option 2 building) submitted and approved by the MN Department of Administration. Building design required to meet B3 guidelines, energy efficiency, sustainability, commissioning along with numerous other requirements. The original Predesign Submittal Package is attached for reference. Changing to the option 4 building will require the County to submit a revised Predesign Package for the project to the MN Department of Administration. Specifically, the following parts of the predesign document will need to be revised and resubmitted.

Minimum would be:

1. Cover page 2. Predesign Summary Section 1 describing new Option 3. Predesign Summary Section 1.B Building Data 4. Section 4 Space Needs Inventory Sheet if new spaces are added in Option 4 that were

not in Option 2. 5. Section 6 Worksheet for Design and Owner Costs 6. Section 6 Project Cost Form 7. Section 6 Construction Cost Form (Square Foot Costs) 8. Section 7 Revised Schedule

MN Statute 16B.335: Submittal of Phase 1 and Phase 2 project scope/details (Option 2 building) - Approved by MN Senate Finance Committee Chair and MN House Ways & Means Committee Chair. The chairs and ranking minority members of the Senate Finance and Capital Investment Committees and the House of Representatives Capital Investment and Ways and Means Committees must also be notified whenever there is a substantial change in a construction or major remodeling project, or in its cost.

Submittal of a Revised Phase 1 and Phase 2 project scope/ details (Option 4 building) is required. Approval of the revised project by the MN Senate Finance Committee Chair and MN House Ways & Means Committee Chair is needed prior to preparing final construction documents.

The Option 4 building was not moved forward beyond the concept stage as the previous County

Board chose to move forward with the Option 2 building for design and construction bid

documents. See attached concept design for the Option 4 building.

Preparation of the necessary documents required for the Revised Predesign Submittal Package

will require an additional investment of county staff time and in Architect/Design and

Construction Manager professional services. The cost for professional services to complete the

Revised Predesign Submittal Package is $4,500 for Architect/Design Services. The added

contract costs for the Construction Management Services will be presented at the meeting.

Re-design of the project to reflect the change to the Option 4 building will require additional

county staff time and Architect/Design Services and Construction Management Services work

on both Phase 1 and 2. The added contract costs for professional services to complete the re-

design for Architect/Design Services is $138,000. The added contract costs for Construction

Management Services will be presented at the meeting.

Total Architect/ Design Services contract amendment is $142,500.

Attachments: Option 4 Concept Design

Approved Predesign Submittal Package

Architect Contract Amendment

Construction Manager Contract Amendment

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PREDESIGN DOCUMENT Capital Budget Projects

Steele County Public Works Service Center

January 7, 2016

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TABLE OF CONTENTS CERTIFICATION SIGNATURE…………………………………………………………………….1 TABLE OF CONTENTS……………………………………………………………………………..2 INTRODUCTION…………………………………………………………………………………….3

SECTION 1 PREDESIGN SUMMARY…………………………………………………………….4 SECTION 2 BASIS FOR NEED – PROJECT BACKGROUND NARRATIVE………………….10 SECTION 3 AGENCY/ORGANIZATION PLANNING ………………………………………….15 SECTION 4 PROJECT DESCRIPTION……………………………………………………………16 4.A ARCHITECTURAL/ENGINEERING (A/E) PROGRAM……………………………………..16 4.B PRECEDENT STUDIES…………………………………………………………………….16 4.C TECHNOLOGY PLAN AND TELECOMMUTING PLAN…………………………….….17 4.D SUSTAINABILITY, ENERGY CONSERVATION, AND CARBON EMMISSIONS…….17 4.E OPERATIONS AND MAINTENANCE REQUIREMENTS……………………………….18 4.F STATUTE REQUIREMENTS………………………………………………………………18 4.G SPECIALTY REQUIREMENTS……………………………………………………………19 4.H PROJECT PROCUREMENT AND DELIVERY…………………………………………...19 4.I PROJECT DESIGN SERVICES AND ADDITIONAL OWNER COSTS…………………19 4.J QUALITY CONTROL PLAN…………………………………….…………………………20 SECTION 5 SITE ANALYSIS AND SELECTION…………………………………………..…..48 SECTION 6 FINANCIAL INFORMATION………………………………………………………50 SECTION 7 SCHEDULE INFORMATION……………………………………………………....56 PREDESIGN CHECKLIST………………………………………………………………………….58 APPENDIX 2a MN Constitution APPENDIX 2b MN Statutes 163 APPENDIX 2c Steele County Strategic Plan APPENDIX 2d Fuel Island Cost Benefit Analysis APPENDIX 3a. Site Evaluation Criteria APPENDIX 3b Stakeholders Surveys APPENDIX 3c Highway Department Organization Chart APPENDIX 4b Site and Floor Plans APPENDIX 4c B3 Tracking Tool APPENDIX 5b Draft Environmental Assessment Report APPENDIX 6 Building Structure Type Analysis APPENDIX 7 Schedules

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INTRODUCTION

This predesign document has been prepared for the following purposes:

• Identifying all project needs and costs to serve as the basis for funding requests. • To be the source for future decision making during the development of the project by serving as

the road map for future development. • Provide agency management with the information they need so as to effectively communicate

project details to legislators and stakeholders. • Communicate essential project objectives with factual data before the actual design process

commences or other decisions are made. • Explore alternatives that had not been previously considered. • Identify potential cost savings. • Identify and minimize of risks associated with the project. • Analysis of funding alternatives best suited for the project. • Provides instructions to the architectural and engineering design firms and provide them the

foundation on which to base their design.

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SECTION 1 Predesign Summary SECTION 1.A Project (Executive) Summary Statement PROJECT TITLE: STEELE COUNTY PUBLIC WORKS SERVICE CENTER Location: Owatonna, MN SCOPE The project will create a main campus for the Steele County Public Works Department, replacing facilities that were damaged in a 2010 flood. The campus will include a main facility for which funding is being sought. The main building will include office, vehicle storage, vehicle maintenance and shops spaces. The site will also include a fuel island, salt storage building, brine making and storage building, and exterior materials storage. These site items are provided through separate funding, and as a separate bid package. COSTS

The estimated construction cost is $9,956,175. The total project budget is $12,628,300

FUNDING SOURCE(S)

State Funding Request: $4.00 million

Sources for Remainder of Funding:

FEMA Grant $1.577 million

County Funds $7.05 million

OPERATING COSTS The 2014 temporary facility operating costs include the lease cost of $186,300 and utility costs of $42,981.75. These operating costs are levied as part of the Highway Department budget. The new facility will have utility costs of approximately $67,000 ($1/s.f.) plus maintenance costs of $100,000 (1% of value) annually. Operational costs will be levied as part of the County Highway Department budget and are anticipated to be less than $233,711.75 currently budgeted for the existing location. SCHEDULE

Funding: County Bond estimated September 2016 State Bond Appropriation estimated Fall 2016 or Winter 2017

Site Acquisition: Completed in 2012 Design: January 2016 to July 2016 Bidding & Award: August 2016 to September 2016 Construction: October 2016 to November 2017 Occupancy: December 2017

Complete the Building/Project Data Sheet – Section 1.B and/or the Building Audit Sheet – Section 1c, and insert behind the Summary Statement.

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SECTION 1.B PROJECT DATA SHEET - New Building Name of Project: Steele County Public Works Facility Agency/Organization: Steele County Project/Building Location: Intersection of Hwy 2 and 28th Ave., Owatonna, MN Building Occupancy Type: Public Works Primary Space Types: Office, Vehicle Maintenance, Vehicle Storage, Shops Type of Construction: New Building Size Number of Stories: One Square Feet per Floor: 67,940 +/‐ Total Square Feet: 67,940 + 4,000 s.f. of mezzanine storage Space Efficiency: Office 78% usable, Vehicle Storage 65% usable, Vehicle Maintenance 90%

usable Office Space: Gross Sq. Ft. per person: 308 s.f. Typical Work Station Size: 12’x12’ Site Size: Number of Acres: 45 acres owned. Approximately 22 acres to be developed. The remainder of the site will continue to be used as farmland until such time as the County has need for further development. Parking: Type (surface or structured): Surface Number of Stalls: 60 Area of Parking: 23,400 s.f. Total Cost of Surface Lot: $91,000

Cost per stall: $1,500 Parking Structure SF: N/A Roofing Type: Flat, EPDM Exterior Wall Type: Precast at the vehicle areas and metal stud with masonry at the office

area Interior Wall Type: CMU at vehicle areas and metal stud w/ gyp board at the office area. Structural System Type: Precast walls with steel bar joists at vehicle areas, steel column and bar

joists at the office. Mechanical System Type: HVAC The Office HVAC systems will provide heating, cooling, dehumidification and ventilation. The system will consist of a single variable‐volume air handling unit serving approximately 10‐12 pressure independent VAV terminal units with hot water reheat coils. The system will include fully‐ducted supply and return air as required to accommodate the floor plan. Wall‐mounted hot water fin‐tube radiation may be used at perimeter walls for supplemental heating. Hot water will be piped to the air handling unit heating coil, VAV reheat coils and other terminal equipment serving the space. A roof‐mounted DX

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compressor/condenser unit will provide cooling for the air handling unit cooling coil. Exhaust will be provided for the toilets and locker rooms as required. The Vehicle Maintenance/Repair HVAC systems will provide heating and ventilation. Mechanical cooling is not included for this space. The ventilation system will consist of a roof‐mounted direct gas‐fired air handling unit with and integral heat recovery core. Specialty exhaust systems will be provided to accommodate vehicle and welding exhaust applications. The space will be heated by a hydronic radiant floor slab with supplemental gas‐fired or hydronic unit heaters to provide quick temperature make‐up at times of high infiltration when the garage doors are opened in the winter. The need for a dust collection system for the woodworking area will be considered for inclusion in the system design. The Engineering Lab/Bituminous Lab HVAC system will provide heating, cooling, dehumidification and ventilation. The system will consist of a single packaged rooftop HVAC unit with hot water heating and DX cooling. The system will be fully ducted with supply and return air to accommodate the floor plan. General and/or specialty exhaust will be provided as required to meet the space needs which are yet to be determined. The Sign Shop/Sign Storage HVAC system will provide heating and ventilation. Mechanical cooling is not included for this space. The system will include a roof‐mounted heating‐only HVAC unit with a hot water heating coil. The system will be fully ducted with supply air and return air to accommodate the floor plan. General exhaust will be provided in the Sign Shop as required. The Vehicle Storage Garage HVAC system will provide heating and ventilation. Mechanical cooling is not included for this space. The ventilation system will consist of multiple roof‐mounted makeup air units with supply fans, exhaust fans, gas‐fired heating and integral heat recovery cores. Gas detection sensors will control the operation of the system to provide the code‐required 0.75 CFM/SF ventilation rate. This system will operate via either manual controls or automatic controls sensing combustion exhaust products. Two system options are being considered for space heating. These include a radiant floor slab with imbedded hot water hydronic piping or an overhead gas‐fired infra‐red tube heating system. These systems required further evaluation before a final approach is selected. Supplemental gas‐fired or hydronic unit heaters will be included to provide quick temperature make‐up at times of high infiltration when the garage doors are opened in the winter. The Wash Bay HVAC systems will provide heating and ventilation. Mechanical cooling is not included for this space. The ventilation system will consist of a single roof‐mounted makeup air unit with supply fans, exhaust fans, gas‐fired heating and integral heat recovery cores. Gas detection sensors will control the operation of the system to provide the code‐required 0.75 CFM/SF ventilation rate. This system will operate via either manual controls or automatic controls sensing combustion exhaust products. Gas‐fired unit heaters will provide space heating. A single gas‐fired propeller unit will provide heat for the Wash Equipment Room. The hot water heating system will utilize multiple high‐efficiency gas‐fired boilers sized to accommodate the building load plus redundancy. Variable speed heating pumps will distribute hot water throughout the facility via an overhead piping systems arranged in variable‐primary configuration. The pump speed will vary depending building load. The circulating fluid will be a 35% propylene glycol/water mixture to provide system freeze protection. The in‐floor radiant slabs will utilized a separate lower‐temperature water loop (provided via a brazed‐plate heat exchanger) though

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underfloor PEX‐A tubing. Plumbing The building will be served by city water and sanitary sewer utilities. The rainwater system will include primary roof drains connected to internal rainwater leader that will run underfloor and connect to storm piping provided by the site utilities contractor. This piping will extend to an on‐site retention pond. Overflow drainage will be provided by either roof scuppers or overflow roof drains that daylight outside the building. All waste piping from floor drains in the Vehicle Maintenance, Vehicle Storage Garage and Wash Bays will drain through flammable waste traps before combining with the sanitary waste piping prior to leaving the building. Cast‐in‐place concrete trench drains will be provided in the Vehicle Maintenance, Vehicle Storage Garage and Wash Bays as required. The Wash Bays will include a sand‐retention trap prior to the flammable waste trap. Domestic hot water will be provided by a high‐efficiency gas‐fired hot water heater. Domestic hot water will be distributed throughout the facility and hot water re‐circulation piping will be provided as required by code. The need for a water softening system will need to be confirmed with the local water utility during the design phase. The project will be constructed in two phases. The plumbing work in Phase I is limited, but will include water service to the Brine Building prior to the installation of the permanent water service to the main building. The engineer will coordinate with the Civil Engineer to accommodate this condition and determine if the temporary service to the Brine Building will remain permanent (resulting in two water services on the site), or if the temporary service will be removed and a permanent water feed from the main building water service will be installed. Plumbing fixtures will be selected based on the building plan requirements. Water‐efficient fixtures will be utilized to the greatest extent possible (1.28 GPF water closets, 0.125 GPF urinals, 0.50 GPM lavatory aerators, etc.) to maximize water savings potential. Fixtures will also utilize sensor‐operated trim wherever possible. A new compressed air system including compressor(s), dryers, surge tanks and distribution piping will be installed to serve the facility. The configuration of the system will be confirmed with the owner during design development meetings. Efforts shall be made to isolate compressor noise from occupied spaces. All space and domestic water heating will be provided by natural gas fired equipment. Gas service will be provided by the gas utility and run to a new gas meter location on the exterior of the new building. Gas pressure inside the new facility will be limited to 2 PSI. The use of an interruptible fuel service (air‐mix LP system) for back up fuel will be considered during the design development phase. The two wash bays will be equipped with high‐pressure hot water spray wands for manual vehicle washing. A gas‐fired pressure washer system will located in the adjacent Wash Bay Equipment Rom and high pressure piping will be routed to two wands in each of the two bays.

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A bulk fluid (fluids to be determined during the design development phase) storage and distribution system will be installed in the Vehicle Maintenance area. Fluids will be pumped from the bulk tanks in the Chemical Storage room to fluid hose reels in the Maintenance area. Fire Protection Description: The entire building will be protected by a wet‐pipe fire sprinkler system that is fed from the new city water service. The system will be installed with piping located above ceilings wherever possible. Electrical System Type: The building will be served by a new 277/480V 3‐phase electrical service with a pad‐mounted transformer located near the building on the east side of the facility. Power will be distributed from the main switchboard to panel locations throughout the facility. Transformers will be utilized as required to provide 120/208V 3‐phase power to accommodate building loads that are not accommodated by 480 V power.

A natural gas powered emergency generator, transfer switch and other associated electrical equipment and wiring will be provided to service emergency functions. The scope of end uses that will be accommodated by the generator will be confirmed with the owner during the design development phase. The phased construction will require a temporary electrical service to supply the Fueling Island, Salt Storage Building and Brine Building. Requirement will be firmed up during the design development phase and all efforts will be made to minimize the amount of work that has to be abandoned once the Phase II construction is complete. Lighting The lighting both inside and outside the building will utilize LED technology to the greatest extent possible. This will be the case for most if not all of the fixtures used on the project. Lighting will be controlled by a combination of manual switches, networked lighting controls, occupancy sensors and daylight harvesting controls (where applicable). Technology Systems: Special systems for the facility will include the following:

Addressable fire alarm system.

Electronic door entry system.

Paging system.

Low‐voltage technology wiring infrastructure.

CCTV (camera) system.

Specific details pertaining to these systems will be discussed in detail during the design development phase. Life Expectancy of New Work:

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Per industry standards and historical data, with normal maintenance: The life expectancy of the building structure, precast wall panels and steel columns and joists, is anticipated be 100+ years. The roofing has a warrantied life expectancy of 20 years. The masonry cladding has a life expectancy of 50+ years with normal maintenance. The mechanical and electrical systems and equipment have a life expectancy of 25 years. Costs: Phase 1 and 2: (Enter costs that are included in the project; if not included indicate N/A)

Total Project Cost: $12,628,300 Furniture, Fixtures, Equipment, Signage: $ 100,000

Predesign Cost: $ 29,328 Relocation Cost: (not bondable) $ 15,000 (performed by existing county staff)

Design Cost (including B3 sustainability): $ 589,760 Phasing Cost: N/A

Site Acquisition Cost: $ 452,440 Technology Cost: $ 40,000

Site Improvements Cost: $2,200,000 Commissioning (req’d for B3): $ 29,000

Parking Structure Cost: N/A Building Cost: $9,956,175

Hazardous Materials Abatement Cost: N/A Surface Parking Cost: $ 91,000 State Funding amount: $4,000,000 Other Funding Source(s) Amount(s):

FEMA $1,577,420 Steele County $7,050,880

NOTE: Cost Estimates are based upon the information above

SECTION 1.C PROJECT DATA SHEET –Existing Building/Project Data (include behind the Project Summary Narrative) Enter information on the existing building or physical asset and the proposed remodeled/renovated. Name of Project: Steele County Public Works Facility Agency/Organization: Steele County Building Location: No Existing Structures

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SECTION 2 BASIS FOR NEED – PROJECT BACKGROUND NARRATIVE MISSION STATEMENT The Steele County Transportation Department provides a safe, efficient, coordinated transportation system that is responsive to community values and meets the needs of all users within resource limitations. The Constitution of the State of Minnesota, Adopted October 13, 1857, Article XIV, see Appendix 2a, provides the framework for the provision of public highway systems within the state. Minnesota Statute 163 specifically addresses the roles and responsibilities of the County Board in providing for County and County State Aid Highway systems. MS 163 is included as Appendix 2b. The County is responsible for and may appropriate and expend funds as the County Board deems necessary for the establishment, location, relocation, construction, reconstruction, improvement and maintenance, or vacation of County and County Sate Aid Highways. STRATEGIC PLAN Steele County’s strategic plan addresses its’ government services within the following strategies; Finance, Communications, Service Delivery, Technology, Talent and Structure. Through these six strategies the County Board has developed more specific objectives and goals which guide the work of the County Board and Staff in serving the County’s mission. See Appendix 2c for full Strategic Plan document. OPERATIONAL PLAN The Steele County Highway Department is responsible for the management of capital infrastructure with costs of $94,827,428. This infrastructure consists of highways, bridges, buildings, land and highway equipment.

The highway infrastructure consists of over 377 centerline miles including 132 bridges. The highway system is categorized by funding source. County State Aid Highways (CSAH) consist of 303 miles and gas tax revenue is distributed by the State of Minnesota to assist in the construction and maintenance of these highways. County Roads (CR) consist of 75 miles and the local property tax levy had been the sole source of funding for the construction and maintenance of these roads. The County Board implemented a local option wheelage tax effective January 1, 2014 and a sales tax for transportation effective April 1, 2015. This allowed the county to increase its investments in county highways and bridges without increasing the local property tax levy.

The buildings consist of the Highway Operations Complex at 828 Hoffman Drive and 360 North Street. These buildings were all damaged to different degrees in the September 2010 flood event. The highway maintenance operations are currently based at 900 30th Place NW in Owatonna; a temporary leased facility. Salt/Sand for winter operations is currently stored in an ancillary building at the MNDOT Owatonna Facility. Fuel for highway operations is currently procured at retail fueling stations.

The highway equipment consists of sixty‐five major units ranging from snow plow trucks, excavator, dozer, motor graders, paver, to pickups. Major attachments for the various pieces of equipment account for an additional twenty pieces of equipment.

The department is administered by an appointed county engineer and is broken down into administrative, engineering, and maintenance functional areas. The Administrative and Engineering staff are currently located at 635 Florence Avenue in Owatonna; the County Annex Building. While the functional areas

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provide distinct services; collaboration and coordination throughout the department, with other county departments and external agencies is standard operating procedure in service delivery.

The administrative staff of two employees is responsible for oversight and administration of all department services. Customer service, permit processing, cost accounting and financial reporting, billing, payroll, policy development and collaboration.

The engineering staff of five employees is primarily responsible for planning, programming, survey, design, right of way acquisition, construction inspection, materials sampling and testing and project administration for all highway and bridge construction projects. Additional services include the review and processing of utility, oversize load vehicle, and access permits pursuant to County policy. Bridge safety inspections for all bridges on the County and Township road systems are performed on an annual basis. The engineering staff advises the thirteen townships on bridge maintenance and oversees township bridge replacement projects, as well as providing general engineering advice.

The maintenance staff of sixteen employees is primarily responsible for snow and ice removal, pavement maintenance, roadside drainage repairs and improvements, gravel road surfacing and grading, traffic sign installation and replacement, roadside mowing, brush and noxious weed management. Additional services include review and processing of access permits, managing in house and external maintenance and repairs of the departments fleet of heavy equipment and vehicles. The maintenance staff manages sign repairs and replacement for eleven townships on a contract basis. BASIS FOR NEED The September 23, 2010 flood event, Presidential Disaster DR 1941, caused significant damage to the Highway Department Operations complex located at 828 Hoffman Drive N. and 360 North Street. The County Board leased a temporary facility; vacant building in the Owatonna Industrial Park, to ensure no interruption in the critical highway department services going into the winter of 2010/2011. The County Board had a Restoration Feasibility report prepared to assess the damages and inform their decisions on how to move forward with recovery from the flood event. The complete report is available at www.steele.co.mn. After going through the lengthy FEMA/HSEM processes, it was determined by FEMA in the spring of 2015 that Steele County is eligible for up to $1,577,420 for use on a potential improved project pending completion of an Environmental Assessment, E.A, for the project. Steele County submitted an Improved Project Application proposing to replace the Highway Operations complex with a new Public Works Facility located out of the floodplain to FEMA/HSEM in June 2015. The draft Environmental assessment has been submitted for FEMA review and publication of the EA for public comment is anticipated in January 2015. Currently the Highway Department continues to lease the temporary facility at a lease cost of $186,300 plus utility costs of $42,981.75 for 2014. Additionally the Highway Department has experienced increased costs for fuel purchasing retail vs. having a fueling facility sized to accommodate a full transport truck. In May 2012, an analysis comparing retail vs. bulk fuel cost showed a potential annual operational cost savings of $40,355.95. The rate of return on a constructing a bulk fueling facility is approximately 3.5 years based on the 2012 cost analysis. See Appendix 2d. The use of the old MNDOT salt/sand shed is not a good long term solution as the building is in poor condition and the added time to travel from the shop location to the MNDOT facility results in additional labor and equipment costs while delaying the snow management operations vs. having a salt/sand storage facility at the same location as the highway maintenance operations base. The construction of the new Public Works facility will eliminate the need to lease the temporary facility and

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free up an existing building in the Owatonna Industrial park for private business use. The elimination of the lease cost and reduction in other operational costs and inefficiencies will result in a net reduction in operating costs compared to the current operations from the temporary facility. At the same time; the efficiency of the highway department administrative, engineering and maintenance functions will be significantly improved enhancing the ability to meet the Steele County Board Mission for all services and the Highway Department mission specific to its operations. ALTERNATIVE ANALYSIS Over the last four years, several options have been pursued regarding the needs of the Steele County Public Works Department through an extensive study by the County Facilities Committee and a community taskforce process which included County employees, County Board members and members of the general public. The options studied include: Option 1: No Action Plan. Under this alternative, no action would be taken in response to the purpose and need. The Public Works facility would remain within the floodplain and would continue to flood to levels that make the site inaccessible. The other site deficiencies listed in Section 1.3 of the draft Environmental Assessment, EA, (attached) Section 1.3 would not be addressed. Option 2: New Facility. Under this alternative, Steele County would ultimately use the new, purchased site to house the public works facilities described in the draft EA . The entire proposed site is approximately 45 acres in size, although only 22 acres would be disturbed immediately for the new facility. The remaining 23 acres would be available for future facility expansion. In the interim, these remaining acres will be leased as farmland. The site would house the main public works facility (office, vehicle maintenance, vehicle storage, and lab space), veteran’s service van storage, fuel island, salt/sand storage building, exterior yard storage, and storm water runoff pond. Uses considered to be included, but collectively decided to push to a future expansion of the site include emergency management vehicle and equipment storage, Sheriff’s storage, impound storage and S.W.A.T. vehicle storage. Other sites were studied for the new construction alternative. Factors including access to major county roads, central location within the county, access to city water and sewer, neighboring site uses were considered. The factors were ranked according to importance, and each site analyzed and tallied according to the pre‐determined point system. The preferred site as listed in this document was selected, the purchase negotiated and completed in 2012. Option 3: Repair Existing Facility. Alternative 3 would involve repairing the existing facilities that were damaged during the 2010 flood. This facility has been vacant since 2010, when maintenance operations moved to a temporary facility. The flood resulted in standing water in the building that lasted for four days. The damage included furnishings and equipment and structurally damaged and contaminated wood, masonry, and mortar. Cost estimates to repair damage exceeded half of the property’s market value. See attached cost estimates prepared by Kraus Anderson. In addition to repairing the flood‐damaged facilities, the buildings would be required to be in

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compliance with the City of Owatonna flood plain ordinance. Bringing the buildings into compliance with the floodplain ordinance would involve either constructing flood walls or raising the elevation of the land. Due to site constraints and cost, building flood walls was not a feasible solution. (See attached cost estimate by Amcon Construction.) Therefore, the existing buildings would need to be demolished and the site elevation raised 5 feet out of the flood plain. Effectively, this changes this alternative to Option 4, which is to demolish and replace the existing facility. Although this option would bring the facilities into compliance with the floodplain ordinance requirements and replace the flood‐damaged building, several deficiencies would remain as detailed in the draft EA Section 1.3. These deficiencies would be exacerbated due to the reduction in usable land area from raising the site approximately 5 feet to meet floodplain ordinance requirements. Effectively, the County would need to expand the usage of offsite facilities to meet the basic Public Works Department operational space needs. Option 4: Demolish and Replace Existing Facility on Site. Option 4 would involve demolishing the buildings that currently exist on the Public Works properties at 828 Hoffman Drive and 360 North Street, and building new structures that meet floodplain ordinance and city setback requirements. Although this alternative would bring the facilities into compliance with floodplain ordinance requirements and provide the County with a new building, several deficiencies would remain including:

‐The required raised grade and setbacks would result in a site design that would make maneuvering large trucks and equipment difficult. ‐The overall size of the building would need to be reduced to meet the regraded site and current setbacks, not allowing for the amount of building space the department requires to operate. ‐Although the building site itself would be raised out of the floodplain, the road that provides access to the site would remain within the floodplain. As a result, the site would be inaccessible during major flood events, such as the flood that occurred in 2010.

Option 5: Purchase vacant building and remodel. Option 5 would involve purchasing an existing facility and repurposing the building to fit the needs of the county. The property was a manufacturing facility and is located approximately one mile south of Owatonna, within Owatonna Township in parcels 08‐125‐0101 and 08‐119‐0101. The building is approximately 147,472 s.f which is larger than the county requires for the Public Works Facility. Due to its age and setup (purposed for a manufacturing facility), remodeling of the existing facility would be necessary prior to being usable as a public works facility. The facility would be large enough to house all of the county facilities/amenities, but a portion of the building would need to be left vacant to reduce operating costs. No city sewer or water services are available and would need to be brought in or provided via septic systems and wells. The Township would lose a tax base if the property were to become a public facility. The Township passed a Resolution objecting to County acquisition of this site due to concerns with loss of tax base. The City of Owatonna expressed preference this facility remain a manufacturing facility, although vacant at the time, to market as economic development opportunity for new business to locate or existing businesses to expand. FACILITY CONDITION ASSESSMENT (FCA)

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A facility condition assessment for the existing flooded public works site was performed by Kraus Anderson in March 2011. The purpose of the assessment was to determine if the extent of damage was greater than 50% of the value of the facilities. The determination was made that the damage was greater than 50% of the value which then triggered the City of Owatonna code requirement to meet current floodplain ordinance and all zoning code issues, including setbacks. Accordingly, the cost estimates in the assessment do not include the costs associated with making the facility code compliant. The condition assessment is available at www.steele.co.mn. See Alternate Options 3 and 4 above for process related to flood proofing the site.

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SECTION 3 AGENCY/ORGANIZATION PLANNING Comprehensive/Master Plan: This project is creating the masterplan for the public works department and for the new site. As part of the masterplan, land area has been designated for possible future County departments to the east of the site, potential City of Owatonna public works department to the west of the site, and potential sale of land for a commercial use at the south of the site. The north end of the site is to be held for future unforeseen uses, while continuing to be farmed until such time. Site Selection: The public works department created a site selection criteria form which the Facilities Committee and Community Taskforce members used to rank the site characteristics to assist in the selection of a site for a the new facility. The compiled criteria form is attached as appendix 3a. Historic Documentation: The project is not located within a historic district, and does not consist of buildings on the National Register of Historic Places. See draft EA for Phase I Environmental Assessment conducted. A Phase II assessment was requested by SHPO and is expected to be completed in early January. Disposal of State-Owned Buildings: This project does not involve the disposal or demolition of any State owned buildings. Stakeholders: A survey of internal county departments and external local government entities was conducted in June 2011. Potential partnerships were identified with internal departments, included in initial planning, and put on hold due to limited funding available. The site design does allow for expansion to the main facility and has a two planned locations for future structures within the 24 developed acres. The additional 16 acres are also available for future county development, or for sale to or partnership with another local government unit. See attached stakeholder surveys in Appendix 3b. The department organization chart and county population projections are attached in Appendix 3c.

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SECTION 4 PROJECT DESCRIPTION 4.A ARCHITECTURAL/ENGINEERING (A/E) PROGRAM

The Architectural/Engineering Program is included in Appendix 4a. 4.B PRECEDENT STUDIES

1. Olmsted County Transportation Facility, Rochester MN. Significance of the project

Similar in programming spaces, similar site size

Description of the successful design features, systems, or elements that will be incorporated into the proposed project. Held 500 year flood event storm water on site. Sloped interior building floor to accommodate grade to minimize cut and fill.

When using terms such as “cutting edge”, or “at the fore-front” describe what makes those facilities “cutting edge” and specifically what will be incorporated into the proposed project to make it “cutting edge”. Large transom glass in the vehicle areas to provide daylight and in conjunction with lighting controls, minimize the lighting load. This project included a geo‐thermal system, but then required air conditioning of spaces that otherwise would not warrant a/c in order to balance the heating and cooling in the system.

2. Dakota County Transportation Facility, Empire Township MN.

Significance of the project Similar in programming spaces, similar site size

Description of the successful design features, systems, or elements that will be incorporated into the proposed project. Movable partitions in the break room to create smaller muster rooms. Bituminous lab separate from the engineering lab to minimize transfer of dust. Raised platforms in the wash bays for safety and ease of washing large trucks.

When using terms such as “cutting edge”, or “at the fore-front” describe what makes those facilities “cutting edge” and specifically what will be incorporated into the proposed project to make it “cutting edge”. Automated mechanical control system to minimize user interference with code required exhaust and fresh air, yet with manual override to increase exhaust if necessary.

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4.C TECHNOLOGY PLAN Special systems for the facility will include the following:

Addressable fire alarm system.

Electronic door entry system.

Paging system.

Low‐voltage technology wiring infrastructure.

CCTV (camera) system.

Security gate system

Specific details pertaining to these systems will be discussed in detail during the design development phase. 4.C.1 TELECOMMUTING PLAN The staff stationed at the new facility will be in the maintenance or engineering departments. The maintenance employees provide hands‐on work, including plowing, vehicle maintenance, signage creation and installation, vegetation management, emergency response ect. The engineering staff provides surveying, construction inspection, materials sampling and testing which also require on site work. Telecommuting is not an option for these employees. 4.D SUSTAINABILITY, ENERGY CONSERVATION, AND CARBON EMISSIONS

This project will follow the MN B3 Guidelines, including the SB 2030 Energy Standard. In compliance with the requirement of the Minnesota B3 sustainable building guidelines, the project will be evaluated for possible inclusion of renewable energy in the form of solar PV equipment. Once the required capacity of the renewable energy system is determined, the economics will be calculated to determine if the system is cost effective. If cost effective, it will be included in the final system design. If not, a variance to this Minnesota B3 requirement will be requested. See Appendix 4c for a current B3 tracking tool summary.

Other sustainable design elements to be incorporated in the final project include:

Lighting occupancy sensors in vehicle storage, storage rooms, restrooms High efficiency fan motors, pump motors Variable frequency drives on supply and return air fans, cooling pumps, heating pumps Low flow plumbing fixtures Mechanical and electrical control systems As this project is not for a State owned building, alternative energy systems will be reviewed and analyzed for cost effective solutions, but are not required by statute.

The project specifications are to include requirements for the contractor to submit a “Waste Management and Recycling Program Plan” for both demolition and construction to accomplish a minimum 75% recycling per the B3 requirements. See Section 1A for estimated energy and maintenance costs for the project. These numbers will be refined

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throughout the design process.

4.E OPERATIONS AND MAINTENANCE REQUIREMENTS

1. The operations and budget impact of the project will both be positive. An analysis of the potential

fuel savings for the bulk fueling station over retail costs showed a 3.5 year return on investment for the fuel island. The efficiency of having bulk fuel access and an adequately sized salt/sand facility located at the same site as the Highway Department equipment will result in improved service levels for maintenance activities and/or reduced overtime costs for winter snow removal operations. Salt will be able to be purchased at optimal times to take advantage of end of season pricing resulting in direct material cost savings. The current storage facility is undersized and the coordination of salt deliveries during times of high demand is not always reliable and requires additional staff time to coordinate. The efficiency of the highway department administrative, engineering and maintenance functions will be significantly improved enhancing the ability to meet the Steele County Board Mission for all services and the Highway Department mission specific to its operations.

The project will result in a net reduction in building operating costs vs. the current temporary facility. The major factors are the elimination of lease and utility costs at the temporary facility. The 2014 temporary facility operating costs include the lease cost of $186,300 and utility costs of $42,981.75. These operating costs are levied as part of the Highway Department budget. The new facility will have utility costs of approximately $67,000 ($1/s.f.) plus maintenance costs of $100,000 (1% of value) annually. Operational costs will be levied as part of the County Highway Department budget and are anticipated to be less than $233,711.75 currently budgeted for the existing location.

The County Buildings & Grounds Department currently manages facilities maintenance for 210,000 SF of county facilities which includes the flooded highway department facilities. The new facility net increase in square footage to be maintained is approximately 30,000 s.f.

The acquisition of special equipment for servicing the building lighting and equipment above and beyond the equipment already owned by the county is not anticipated at this time. This will be the first county building to utilize LED lighting throughout. However, this change to more efficient, longer lasting lighting should reduce the time needed for maintenance/replacement.

2. The general maintenance of the facility will be performed by the County Buildings and Grounds Department in collaboration with highway staff. Private sector vendors will be used for expertise needs that cannot be met by existing staff expertise as is done for all county buildings. At this time, no additional maintenance staffing is anticipated other than the potential for a part time janitorial staff. Costs for this part time janitorial staff are estimated to be approximately $30,000. The need for this additional part time staff position will be evaluated in context of existing janitorial staff workloads and look at opportunities for improving efficiency before staffing would be increased.

4.F STATUTE REQUIREMENTS

See Appendix 4c.

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4.G SPECIALTY REQUIREMENTS

1. Unique project requirements:

Dust collection system at wood working equipment.

Provide treatment of salty storm water prior to entering local storm system.

2. Furniture, Fixtures, and Equipment (FF&E). The project has budgeted $100,000 for FF&E for the new building. This number has been included in the project budget listed in this document. The space specific needs are included in the program sheets. The County does have existing equipment that will be moved to the new location. These items are also noted in the program sheets.

3. Exterior landscaping and site amenities. Include all costs for landscaping and site amenities that

will be part of the project.

This sitework will include shrubs and trees to buffer surrounding properties and to shade paving areas as necessary. The remainder of the site is to be seeded with a minimal amount of sod immediately adjacent to the building. A budget of $75,000 has been provided in the project cost listed in this document.

The site will require lighting through out to create safe drive lanes. Additional lighting to be included at the fuel island and salt/sand loading area.

4. Relocation:

Relocation activities will be provided by the public works department staff. Any funds required for said activities will be covered with departmental general funds.

4.H PROJECT PROCUREMENT AND DELIVERY

Due to the many project initial project options including remodeling the existing facilities, buying and remodeling and existing building, or purchasing land and building new, a construction manager was hired in 2011 to help with cost estimating to help select the most appropriate and cost effective project. The construction manager project delivery method also provides a better opportunity for local contractors to participate in the construction of the facility.

4.I PROJECT DESIGN SERVICES AND ADDITIONAL OWNER COSTS See attachment in Appendix 4.

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4.J QUALITY CONTROL PLAN

Quality control procedures are to include, but not be limited to: a. HVAC and Electrical Systems Commissioning (Design review commissioning and construction commissioning and inspections during construction) has been contracted by the County directly with Dunham Engineering. b. Mock‐ups of the office area envelope construction will be specified in the project manual. c. Specify submittal Requirements of a quality control plan by the contractor and subcontractors will be specified in the project manual. d. The project has been registered with and is following the MN Sustainable Building Guidelines (B3) with SB2030 energy efficient design. All requirements therein will be included in the project manual and required of all contractors and sub‐contractors.

________________________________________________________________________________ Section 4 APPENDICES FOLLOW THIS SECTION

APPENDIX 4a – Space Needs Inventory Form APPENDIX 4b – Programming Methodology with Participatory Design APPENDIX 4c – Applicable Statutes for State Funded Projects

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SECTION 4 - APPENDIX 4a SPACE NEEDS INVENTORY ROOM/SPACE NAME ►Office (x5) SQUARE FOOT AREA ►300 SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►1-4 FUNCTION Daily office functions, small 1‐4 person meetings, storage of immediate access files and plans. ADJACENCIES Adjacent to Storage, Work Stations, Conference Rm. FURNITURE, FIXTURES & EQUIPMENT Desk and Chair Table with 4 chairs File cabinets (2) Computer Phone P/A system ARCHITECTURAL FINISHES FLOOR: Carpet WALLS: Paint WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 8-9’ LIGHTING: Natural light, general light, task light SPECIAL CRITERIA: Window blinds MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Convenience power, lighting, task lighting TECHNOLOGY REQUIREMENTS: Telephone/data distribution ROOM/SPACE NAME ►Conference Room SQUARE FOOT AREA ►200 SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►8 FUNCTION

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Small department meetings. ADJACENCIES Near work stations and offices. FURNITURE, FIXTURES & EQUIPMENT Table, (8) chairs, phone, white board ARCHITECTURAL FINISHES FLOOR: Carpet WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 8’ LIGHTING: Standard Overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Convenience power, lighting TECHNOLOGY REQUIREMENTS: Telephone/data distribution ROOM LAYOUT DIAGRAM See attached floor plan. ADJACENCY LAYOUT DIAGRAM See attached floor plan. ROOM/SPACE NAME ►Work Stations (x7) SQUARE FOOT AREA ►140 SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►One per (x7) FUNCTION Daily office functions Open office space. Provide some sound deadening. Provide some natural light. ADJACENCIES Adjacent to offices, conference room and storage/work room. FURNITURE, FIXTURES & EQUIPMENT Desk system, chair, phone, computer. ARCHITECTURAL FINISHES FLOOR: Carpet WALLS: Paint WALL BASE: Vinyl

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CEILING: A.C.T. CEILING HEIGHT: 9’ LIGHTING: General and task SPECIAL CRITERIA: Provide acoustical treatment MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Convenience power, lighting, task lighting TECHNOLOGY REQUIREMENTS: Telephone/data distribution

ROOM/SPACE NAME ►Storage/Work Room SQUARE FOOT AREA ►1500 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-4 FUNCTION Document storage, work space, plan layout area ADJACENCIES Near work stations, offices and reception. FURNITURE, FIXTURES & EQUIPMENT Copier, printer, plotter, eight vertical file cabinets, 16 flat file cabinets, two layout tables ARCHITECTURAL FINISHES FLOOR: Carpet WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 8’ LIGHTING: Standard Overhead SPECIAL CRITERIA: no doors MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Convenience power, lighting TECHNOLOGY REQUIREMENTS: None

ROOM/SPACE NAME ►Secure Storage SQUARE FOOT AREA ►70 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1

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FUNCTION Store misc. equipment, i.e. hardhats, safety vests, ect. ADJACENCIES Near vehicle storage vestibule FURNITURE, FIXTURES & EQUIPMENT Shelving ARCHITECTURAL FINISHES FLOOR: V.C.T. WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 8’ LIGHTING: Standard Overhead SPECIAL CRITERIA: Storeroom lock MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Lighting TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►I.T. Room SQUARE FOOT AREA ►140 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Server Room ADJACENCIES In office area. FURNITURE, FIXTURES & EQUIPMENT Desk or counter top and chair ARCHITECTURAL FINISHES FLOOR: V.C.T. WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 8’ LIGHTING: Standard Overhead SPECIAL CRITERIA:

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MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, individual AC, dehumidifier. ELECTRICAL REQUIREMENTS: Lighting, convenience outlets, data TECHNOLOGY REQUIREMENTS: Telephone/data distribution

ROOM/SPACE NAME ►Janitor’s Room SQUARE FOOT AREA ►100 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Storage for building maintenance items ADJACENCIES Near restrooms and breakroom FURNITURE, FIXTURES & EQUIPMENT Mop sink, shelving ARCHITECTURAL FINISHES FLOOR: V.C.T. WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 8’ LIGHTING: Standard Overhead SPECIAL CRITERIA: Wall protection at mop sink MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution ELECTRICAL REQUIREMENTS: Lighting TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Vending / Mailboxes SQUARE FOOT AREA ►200 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►6 FUNCTION Employee vending and mail area ADJACENCIES

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Near breakroom and receptionist FURNITURE, FIXTURES & EQUIPMENT Vending machines, relocated ARCHITECTURAL FINISHES FLOOR: Tile WALLS: Paint WALL BASE: Tile CEILING: A.C.T. CEILING HEIGHT: 9’ LIGHTING: Standard Overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, possible floor drain at vending ELECTRICAL REQUIREMENTS: Lighting, convenience outlets TECHNOLOGY REQUIREMENTS: None

ROOM/SPACE NAME ►Receptionist SQUARE FOOT AREA ►150 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►1 FUNCTION Customer contact area, phone/paging, control point. ADJACENCIES At main entry FURNITURE, FIXTURES & EQUIPMENT Desk/Counter top high/low for ADA, file cabinets (under counter), phone, pager ARCHITECTURAL FINISHES FLOOR: Carpet WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 8’ LIGHTING: Standard Overhead, Task SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Lighting, task lighting, convenience outlets, battery charging station

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TECHNOLOGY REQUIREMENTS: Telephone, data, paging system ROOM/SPACE NAME ►Reception SQUARE FOOT AREA ►300 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-4 FUNCTION Waiting area for customers ADJACENCIES At main entry FURNITURE, FIXTURES & EQUIPMENT Chairs (4), table, artwork ARCHITECTURAL FINISHES FLOOR: Tile WALLS: Paint WALL BASE: Vinyl CEILING: A.C.T. CEILING HEIGHT: 9’ LIGHTING: Standard Overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: General lighting TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Entry Vestibule SQUARE FOOT AREA ►50 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Control conditioned air and contaminants ADJACENCIES At main entry FURNITURE, FIXTURES & EQUIPMENT PA system

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ARCHITECTURAL FINISHES FLOOR: Tile WALLS: Paint WALL BASE: Tile CEILING: A.C.T. CEILING HEIGHT: 8’ LIGHTING: Standard Overhead SPECIAL CRITERIA: Floor mat MECHANICAL/HVAC/PIPING REQUIREMENTS: Unit heater ELECTRICAL REQUIREMENTS: Security lighting TECHNOLOGY REQUIREMENTS: PA system ROOM/SPACE NAME ►Conference (training) Room SQUARE FOOT AREA ►640 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►27 FUNCTION Project design meetings, preconstruction meetings, highway project development meetings with public, staff meetings and training, etc. Available for general county use both during regular office hours and after normal office hours (as available). ADJACENCIES Reception and restrooms FURNITURE, FIXTURES & EQUIPMENT Tables and chairs for 27, projector, screen ARCHITECTURAL FINISHES FLOOR: Tile WALLS: Paint WALL BASE: Tile CEILING: A.C.T. CEILING HEIGHT: 9’ LIGHTING: Dimmable overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Dimmable lighting, convenience outlets, ceiling outlets TECHNOLOGY REQUIREMENTS: Data, telephone ROOM/SPACE NAME ►Restrooms SQUARE FOOT AREA ►576 s.f.

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SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►(2) women’s stalls, (4) men’s FUNCTION Water closets and sinks/vanities ADJACENCIES Break room, large conference room FURNITURE, FIXTURES & EQUIPMENT ARCHITECTURAL FINISHES FLOOR: Tile WALLS: Tile and Paint WALL BASE: Tile CEILING: Gyp brd. CEILING HEIGHT: 9’ LIGHTING: Dimmable overhead SPECIAL CRITERIA: Walls to deck MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, mens – 2 toilets, 2 urinals, 3 sinks; women’s – 2 toilets, 2 sinks; water coolers nearby, floor drains ELECTRICAL REQUIREMENTS: Overhead lighting, convenience outlets, electric hand dryers TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Break Room SQUARE FOOT AREA ►730 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►30 FUNCTION Morning muster space, lunch room, break room, electronic time sheet/computer area ADJACENCIES Restrooms FURNITURE, FIXTURES & EQUIPMENT Tables and chairs for 30, kitchenette, counter top for computers, 2 refrigerators, 2 microwaves ARCHITECTURAL FINISHES FLOOR: Tile WALLS: Paint WALL BASE: Tile CEILING: A.C.T. CEILING HEIGHT: 9’ LIGHTING: Standard overhead SPECIAL CRITERIA:

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MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C, water line to refrigerators, double basin sink. ELECTRICAL REQUIREMENTS: Dimmable lighting, convenience outlets, ceiling outlets TECHNOLOGY REQUIREMENTS: Data for 10 computers, telephone, PA system

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ROOM/SPACE NAME ►Back vestibule (2) SQUARE FOOT AREA ►50 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Control conditioned air and contaminants ADJACENCIES Vehicle storage and office area FURNITURE, FIXTURES & EQUIPMENT None ARCHITECTURAL FINISHES FLOOR: Tile WALLS: Paint WALL BASE: Tile CEILING: A.C.T. CEILING HEIGHT: 9’ LIGHTING: Standard Overhead SPECIAL CRITERIA: Floor mat MECHANICAL/HVAC/PIPING REQUIREMENTS: Standard air distribution, heat and A/C. ELECTRICAL REQUIREMENTS: Dimmable lighting, convenience outlets, ceiling outlets TECHNOLOGY REQUIREMENTS: Data, telephone ROOM/SPACE NAME ►Vet Services Storage SQUARE FOOT AREA ►355 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Store vet services van ADJACENCIES Vehicle storage FURNITURE, FIXTURES & EQUIPMENT None ARCHITECTURAL FINISHES FLOOR: --

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WALLS: Paint WALL BASE: -- CEILING: -- CEILING HEIGHT: 10’+ LIGHTING: Standard Overhead, occupancy sensor SPECIAL CRITERIA: Secure from building MECHANICAL/HVAC/PIPING REQUIREMENTS: Overhead radiant heat ELECTRICAL REQUIREMENTS: Occupancy sensor lighting, convenience outlet TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Engineering Lab SQUARE FOOT AREA ►450 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Lab space for testing highway construction materials. ADJACENCIES Vehicle storage, bituminous lab FURNITURE, FIXTURES & EQUIPMENT Counter tops, cabinetry, relocated: stove, large shakers, 2 small shakers, water tank, 2 cylinder baths, storage cabinet, 2 scales, sieve, splitter ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 9’ LIGHTING: Standard Overhead, occupancy sensor SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat and AC. Large sink, eye wash, floor drain ELECTRICAL REQUIREMENTS: Occupancy sensor lighting, equipment outlets, convenience outlets TECHNOLOGY REQUIREMENTS: Data, telephone, PA system ROOM/SPACE NAME ►Bituminous Lab SQUARE FOOT AREA ►360 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1

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FUNCTION Lab space for testing highway bituminous materials. ADJACENCIES Vehicle storage, Engineering Lab FURNITURE, FIXTURES & EQUIPMENT All relocated: 2 ovens, 2 work benches, computer desk, 2 tables, extruder, gyro ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 9’ LIGHTING: Standard Overhead, occupancy sensor SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat and AC, eye wash, floor drain ELECTRICAL REQUIREMENTS: Occupancy sensor lighting, equipment outlets, convenience outlets TECHNOLOGY REQUIREMENTS: Data, telephone, PA system ROOM/SPACE NAME ►Wet/Locker area SQUARE FOOT AREA ►600 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►30 FUNCTION Area to clean up, leave outerwear prior to entering office area ADJACENCIES Vehicle storage, Office area FURNITURE, FIXTURES & EQUIPMENT Lockers by owner, bench, coat hooks, ice machine, paper towel dispensers ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 9’+ LIGHTING: Standard Overhead, occupancy sensor SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Overhead radiant heat, eye wash, floor drain,

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drinking fountains with bottle fill, ice machine, gang wash sink ELECTRICAL REQUIREMENTS: Occupancy sensor lighting TECHNOLOGY REQUIREMENTS: PA system ROOM/SPACE NAME ►Electrical Room SQUARE FOOT AREA ►200 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Electrical panel, power distribution ADJACENCIES Near transformer, on exterior wall FURNITURE, FIXTURES & EQUIPMENT None ARCHITECTURAL FINISHES FLOOR: -- WALLS: -- WALL BASE: -- CEILING: -- CEILING HEIGHT: 9’ LIGHTING: Standard Overhead, occupancy sensor SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat ELECTRICAL REQUIREMENTS: Occupancy sensor lighting, convenience outlets, power distribution TECHNOLOGY REQUIREMENTS: Data, telephone ROOM/SPACE NAME ►Secure Storage (2) SQUARE FOOT AREA ►450 s.f. each SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Store small hand tools ADJACENCIES Vehicle storage

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FURNITURE, FIXTURES & EQUIPMENT Shelves ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 9’ LIGHTING: Standard Overhead, occupancy sensor SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat ELECTRICAL REQUIREMENTS: Occupancy sensor lighting, convenience outlets TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Sign Shop SQUARE FOOT AREA ►750 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-2 FUNCTION Sign shop work space ADJACENCIES Vehicle storage FURNITURE, FIXTURES & EQUIPMENT Shelves ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 9’ LIGHTING: Standard Overhead, occupancy sensor SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat ELECTRICAL REQUIREMENTS: Occupancy sensor lighting, convenience outlets TECHNOLOGY REQUIREMENTS: None

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ROOM/SPACE NAME ►Wash Bays-2 SQUARE FOOT AREA ►1400 s.f. per bay SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►1 per bay FUNCTION Vehicle wash area and water fill area ADJACENCIES Vehicle storage FURNITURE, FIXTURES & EQUIPMENT Raised platforms for access to top of vehicles, hotsy wands/holders ARCHITECTURAL FINISHES FLOOR: -- WALLS: Epoxy Paint WALL BASE: -- CEILING: Epoxy Paint CEILING HEIGHT: 14’+ LIGHTING: Water tight fixtures SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat (materials for wet area), 2” water line, CO/CO2 detectors ELECTRICAL REQUIREMENTS: Occupancy sensor lighting for wet area TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Wash Bay Equipment SQUARE FOOT AREA ►150 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Equipment storage ADJACENCIES Wash Bays FURNITURE, FIXTURES & EQUIPMENT Hotsy unit(s), shelving ARCHITECTURAL FINISHES FLOOR: --

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WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 8’+ LIGHTING: Standard overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Unit heater ELECTRICAL REQUIREMENTS: Occupancy sensor overhead lighting TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Vehicle Storage SQUARE FOOT AREA ►38,150 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-30 FUNCTION Vehicle storage ADJACENCIES Vehicle maintenance, office area FURNITURE, FIXTURES & EQUIPMENT Shelving, relocated by owner ARCHITECTURAL FINISHES FLOOR: Ashford Formula, sloped concrete WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 14’+ LIGHTING: High Bay overhead fixtures SPECIAL CRITERIA: Skylights, 3% of roof area. MECHANICAL/HVAC/PIPING REQUIREMENTS: Overhead radiant heat, water drops 100’ o.c., air drops 100’ o.c., CO/CO2 detectors, trench drains, eye wash, and flammable waste pit. ELECTRICAL REQUIREMENTS: Occupancy sensor overhead lighting TECHNOLOGY REQUIREMENTS: PA system ROOM/SPACE NAME ►Engineering Storage SQUARE FOOT AREA ►100 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1

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FUNCTION Small tool and surveying equipment storage ADJACENCIES Vehicle storage FURNITURE, FIXTURES & EQUIPMENT Shelving ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 8’ LIGHTING: Standard overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Unit Heater ELECTRICAL REQUIREMENTS: Occupancy sensor standard overhead TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Chemical Storage SQUARE FOOT AREA ►85 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Chemical storage and containment ADJACENCIES Vehicle maintenance FURNITURE, FIXTURES & EQUIPMENT Shelving ARCHITECTURAL FINISHES FLOOR: Grating WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 8’ LIGHTING: Standard Overhead SPECIAL CRITERIA: Floor recess for containment

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MECHANICAL/HVAC/PIPING REQUIREMENTS: Unit heater ELECTRICAL REQUIREMENTS: Occupancy sensor overhead lighting TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Mechanical Room SQUARE FOOT AREA ►180 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Boilers ADJACENCIES Vehicle maintenance FURNITURE, FIXTURES & EQUIPMENT None ARCHITECTURAL FINISHES FLOOR: -- WALLS: -- WALL BASE: -- CEILING: -- CEILING HEIGHT: 8’ (verify with boilers) LIGHTING: Water tight fixtures SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat, floor drain, boilers, pumps ELECTRICAL REQUIREMENTS: Occupancy sensor overhead lighting, convenience outlet TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Fluids Storage SQUARE FOOT AREA ►225 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Store and contain vehicle fluids

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ADJACENCIES Vehicle maintenance FURNITURE, FIXTURES & EQUIPMENT None ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 8’ LIGHTING: Standard overhead SPECIAL CRITERIA: Floor grating/recessed slab MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat, piped waste oil receptor ELECTRICAL REQUIREMENTS: Occupancy sensor overhead lighting TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Parts Storage SQUARE FOOT AREA ►550 s.f. per bay SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►0-1 FUNCTION Small parts storage ADJACENCIES Vehicle maintenance FURNITURE, FIXTURES & EQUIPMENT Shelving ARCHITECTURAL FINISHES FLOOR: -- WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 8’ LIGHTING: Standard overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat ELECTRICAL REQUIREMENTS: Occupancy sensor overhead lighting

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TECHNOLOGY REQUIREMENTS: None ROOM/SPACE NAME ►Mechanics Office SQUARE FOOT AREA ►300 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►2 FUNCTION Office ADJACENCIES Vehicle maintenance FURNITURE, FIXTURES & EQUIPMENT Desk/counter top, under counter file cabinets, 2 computers, printer ARCHITECTURAL FINISHES FLOOR: Ashford Formula WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 14’+ LIGHTING: Standard Overhead SPECIAL CRITERIA: Transom windows MECHANICAL/HVAC/PIPING REQUIREMENTS: Heat and AC ELECTRICAL REQUIREMENTS: Overhead lighting, convenience outlets TECHNOLOGY REQUIREMENTS: PA system ROOM/SPACE NAME ►Welding SQUARE FOOT AREA ►1375 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►1 FUNCTION Workshop ADJACENCIES Vehicle maintenance FURNITURE, FIXTURES & EQUIPMENT Work bench, air and water reels, welding exhaust arm ARCHITECTURAL FINISHES

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FLOOR: Ashford Formula, sloped concrete WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 14’+ LIGHTING: Standard Overhead SPECIAL CRITERIA: MECHANICAL/HVAC/PIPING REQUIREMENTS: In‐floor radiant heat, CO/CO2 monitoring and exhaust, welding exhaust, trench drain ELECTRICAL REQUIREMENTS: High bay overhead lighting, task lighting, convenience outlet, welding outlet, eye wash, air and water reels TECHNOLOGY REQUIREMENTS: PA system ROOM/SPACE NAME ►Small Engine Repair SQUARE FOOT AREA ►1025 s.f. SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►1 FUNCTION Workshop ADJACENCIES Vehicle maintenance FURNITURE, FIXTURES & EQUIPMENT Work bench, Chop saw, planer, table saw, work table, shelving ARCHITECTURAL FINISHES FLOOR: Ashford Formula WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 14’+ LIGHTING: High Bay Overhead SPECIAL CRITERIA: Transom windows MECHANICAL/HVAC/PIPING REQUIREMENTS: In‐floor radiant heat ELECTRICAL REQUIREMENTS: High bay overhead lighting, task lighting, convenience outlet, equipment outlets TECHNOLOGY REQUIREMENTS: PA system ROOM/SPACE NAME ►Vehicle Maintenance SQUARE FOOT AREA ►6,000 s.f.

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SPACE STANDARD: SPACE STANDARD AREA: NUMBER OF OCCUPANTS ►3 FUNCTION Vehicle Maintenance ADJACENCIES Vehicle storage FURNITURE, FIXTURES & EQUIPMENT Work bench‐2 ARCHITECTURAL FINISHES FLOOR: Ashford Formula, sloped concrete WALLS: Paint WALL BASE: -- CEILING: Paint CEILING HEIGHT: 14’+ LIGHTING: Standard Overhead SPECIAL CRITERIA: Transom windows MECHANICAL/HVAC/PIPING REQUIREMENTS: In‐floor radiant heat, CO/CO2 monitoring and exhaust, trench drains (6), lube reels – two banks of (6), vehicle exhaust reels (3), air drops (3), hose bibs (3), eye wash, drinking fountains, utility sink, waste oil receptor ELECTRICAL REQUIREMENTS: High bay overhead lighting, task lighting, convenience outlet, welding outlet TECHNOLOGY REQUIREMENTS: PA system See attached plans for room layouts and adjacencies.

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SECTION 4 - APPENDIX 4b PROGRAMMING METHODOLOGY with PARTICIPATORY DESIGN A. Goal Setting

A core team of Oertel Architects, Amcon Construction, DPW/County Engineer, Assistant County Engineer ,Maintenance Manager, Building & Grounds Facilities Director, and Public Works Policy Committee Commissioners was formed to create the parameters of the project. This group developed a list of the sub‐departments and tasks to be accommodated. The core team then met with each sub‐department to be included to develop a more defined scope of their tasks and equipment requirements. Items reviewed include:

Organization, staffing, and reporting relationships within each department Objectives, priorities, and programs of each department Current workload and workload trend information Services and service levels provided by each department

From this information, a program was created which generated an optimal building size and minimum site size. The site size was used to help identify possible existing or new sites for consideration. A minimum of four building/site plans along with cost estimates prepared by Amcon Construction were presented for review and comment. Option 2 was selected by the County Board as the option which meets the current needs of the Public Works department while providing options for additional space for public works, or other departments or government units on site in the future. The layout works best for the maintenance vehicle traffic through the site to not need to back track through the site, provides after‐hours access to the fuel island for other departments, and allows for building additions for each of the three major building components (office, vehicle storage and vehicle maintenance).

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46

SECTION 4 - APPENDIX 4c APPLICABILITY OF STATUTES FOR PROJECTS RECEIVING STATE FUNDING

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STATUTE RECIPIENT Political

Subdivisions 1. §16B.241 Coordinated Facility Planning NO (not required) 2. §16B.32, Subd 1 Alternative Energy Sources if renovating 50 percent or more of an existing building or its energy systems

NO

3. §16B.32, Subd 1a Renewable Energy Sources - 2% of energy use Solar or Wind-predesign must include analysis

NO

4. §16B.32, Subd 2 Energy Conservation Goals NO 5. §16B.323 Solar Energy in State Buildings. Up to 5% of appropriation to be used on Solar energy system when doing substantial reconfiguration or replacement of energy systems

Cost effectiveness of a solar system to be analyzed during design development and incorporated or a request for

variance will be submitted

YES

6. §16B.325: §16B.325: Apply Sustainable Guidelines (B3-MSBG) (http://www.b3mn.org/guidelines/index.html §216B.241 Sustainable Building 2030 requirements Contact/support: http://www.b3mn.org/guidelines/index.html

The project has been registered with the B3 online tracking tool.

YES

7. §16B.326 Written plan w/predesign to consider providing Geothermal & Solar Energy Heating & Cooling Systems on new or replacement HVAC systems

Cost effectiveness of alternative energy systems to be analyzed during design development and incorporated or a

request for variance will be submitted

YES

8. §16B.327 Recycle 50% of Construction & Demolition Waste (B3-MSBG requires 75%)

NO- comply with MSBG 75%

9. §16B.33 State Designer Selection Board NO 10. §16B.335, Subd 1, Notification to House & Senate Committees

Notification to House and Senate Committees will be provided as required.

YES

11. §16B.335, Subd 3 Predesign Submittal See Statute for exempted projects

The project will require a Predesign submittal to which this form is a part.

YES

12. §16B.335, Subd 4 Energy Conservation Standards (Energy Code - MN Rules 1322/1323 http://www.doli.state.mn.us/CCLD/Codes.asp

The project is registered with and will follow the B3 guidelines including the 2030 energy goals. The Weidt

Group has been contracted to provide energy analysis and guidance relative to the 2030 requirements.

YES

13. §16B.335, Subd 5 & 6 Review & letter by MN.IT NO 14. §16B.335, Subd. 3c. Consider the use of MINNCOR products www.minncor.com

The use of MINNCOR for office furniture and seating will be reviewed during design development and included as

appropriate during the CD phase of the project

YES

15. §16B.35 % for Art When considered in original legislative request; & when constn is $500K or greater

Public art was not a part of the original bond request for this project.

YES

16. §177.42-44 Prevailing Wage Rates- Contractor must pay prevailing wages https://www.revisor.mn.gov/statutes/?id=177

The CM, Amcon Construction, is aware of the prevailing wage rate rules and requirements.

YES

17. Laws 2014, Chapt 294, Sec 22 and Chapt 295, Sec 21 AMERICAN-MADE STEEL.

This project will incorporate the American Made Steel requirement and will include appropriate language in the

specification.

YES

18. §16A.633 Jobs Reporting.. Must report to legislature on jobs created or retained as a result of capital project funding by the state.

Jobs creation or retained will be tracked by the Steele County Public Works Department and reported to the legislature as

required.

YES

19. §363A.44 Laws 2014, Chapt 239, Sec 6 Equal Pay Equal Pay Certificate from MDHR required on contracts over $500K (prime and subs)

NO

20. 16C.285 Laws 2014, Chapt 253, Responsible Contractor Form to be included in front end of specification. Each responding sub‐contractor required to complete.

YES

21. §16A.695 Use / Grant Agreement A grant agreement complying with stated statute will be coordinated with the state commissioner.

YES

22. Appropriation Language See Section 7.1 See appropriation

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SECTION 5 SITE ANALYSIS AND SELECTION

5.1 CRITERIA FOR LOCATING STATE OFFICES AND AGENCIES

The County began their search for a new site in 2011. Stake holders were provided with a survey of site importance factors which were collated into a spreadsheet document to provide a rating system for sites to be analyzed. The site analysis form is included in Appendix 3. Other sites were studied for the new construction alternative. Factors considered include access to major county roads, central location within the county, access to city water and sewer, and neighboring site uses. The factors were ranked according to importance, and each site analyzed and tallied according to the pre‐determined point system. The preferred site as listed in this document was selected, the purchase negotiated and completed in 2012. In 2012 several layouts were considered on the chosen site. The current layout was chosen due to several factors:

Space for storm water ponds for current development at low end site, with space for enlarging ponds for future site development.

Space at ‘front’ of site for potential sale to a commercial entity for best use along the highway frontage

Truck flow through site does not require back‐tracking to flow from fueling to wash bays to storage, and storage to salt/sand/materials pickup, to exit.

Land around main building for future expansion of each major component – vehicle maintenance, vehicle storage, and office.

Land available for additional county departments to develop as a county campus.

Land available for the City of Owatonna to relocate their public works department and achieve joint use of land and possible salt/sand storage and/or vehicle fueling equipment.

Additional land still available to farm until such time as further development is warranted.

A draft environmental assessment has been completed for the site and is available in Appendix 5a. FONSI anticipated in February 2016.

Site costs are listed in the project cost estimate in section 1B.

Sustainable Sites criteria as required by the B3 Guidelines will be incorporated during design including controlling storage water quantity and quality, controlling light pollution with down lights and light fixture cutoffs.

Soil borings have been completed, with structures located to minimize soils corrections required. The soil boring report is included in Appendix 5b.

Site security is to be provided to the ‘back’ of the site. A vehicle gate is to be provided to block access to the stored materials and to minimize the occurrences of ‘dumping’ on site. The gate is to be open during the day and closed at night with the option of operating via card reader for after‐hours emergencies.

The main building doors to be secured via card reader.

Utility services are available and adequate in Highway 2, but will need to be extended into the site under this project.

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SECTION 6 FINANCIAL INFORMATION 6.1 CAPITAL EXPENDITURES

See Appendix 6, 6a and 6b. 6.2 ONGOING OPERATING EXPENDITURES Operating costs will be incurred by Steele County. No State funds will be used for operating costs or future capital improvements. 6.3 LIFE EXPECTANCY Per industry standards and historical data, with normal maintenance: The life expectancy of the building structure, precast wall panels and steel columns and joists, is anticipated be 100+ years. The roofing has a warrantied life expectancy of 20 years. The masonry cladding has a life expectancy of 50+ years with normal maintenance. The mechanical and electrical systems and equipment have a life expectancy of 25 years. Precast wall structure vs. a pre‐fabricated steel structure with metal panel was analyzed. The findings showed a cost savings of approximately $12/s.f. of wall, but a reduction in life expectancy of those components of 50+ years. For that reason, and for usability of precast walls for storage, the precast system was chosen for the high abuse vehicle areas. See analysis in Appendix 6c. 6.4 COMPARATIVE FINANCIAL ANALYSIS As the public works department is anticipated to be an on‐ongoing service provided by the County for the fore‐seeable future, owning vs. leasing a building is a good financial investment for Steele County and its citizens. 6.5 RISK MITIGATION

The project budget includes a line item for construction, FF&E and general project costs contingency of 6% of construction costs. Comparative public works projects have averaged 3% contingency actually used. Due to the project consisting of new construction, the contingency level is appropriate for this project. Adequate soil borings have been completed to assist in appropriate engineering of the site, utility access has been coordinated with the City of Owatonna. While the bidding climate has turned to favor the contractors, inflation factors have been included in the cost estimate to account for this situation. HVAC and Electrical Systems Commissioning has been contracted for, therefore the costs are already known and included in the budget process.

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Identify all potential site related risks: • The site is currently owned by Steele County • Zoning ordinances have been reviewed and incorporated in the site design. Due to the size of the site, the ordinances had minimal impact.

• Easements not required for current site design. • The site is already owned by Steele County. • A community task force was formed to review this project. Their work has been completed, with input incorporated into the site and floor plan.

• Soil borings are included in the appendix 5 of this document. There is some slope to the overall grade of the site which helps minimize piping required for the storm water drainage. Due to the size of the site, grade at the building can be accommodated as a level surface. Any overage of cut soil is to be used for berms along the east and southwest of the site to eliminate cost associated with trucking of soil. • The surrounding neighbors have been made aware of the proposed project. Steps will be taken to minimize view to yard areas with earth berms and landscaping. An existing issue with storm water on the property to the SE will be mitigated by the creation of a pond in that area which will minimize the water flowing to the neighbor’s site. No additional issues have been noted. • The distance from excavation areas to property lines is such that vibration is not an item of concern. • Utility access in HWY 2 has been confirmed to be adequate for this project. • As the land has never been previously developed, contamination is not an issue. • The site does not include delineated wetland. • The site does not include shoreline. • A draft Environmental Assessment was submitted to FEMA on Dec. 9, 2015. • The site access from Hwy 2 has been coordinated with the City and County. Due to available on site area for vehicle maneuvering, one access is adequate for the site.

• Due to the size of the site required for vehicle maneuvering, there are no anticipated issues with construction lay‐down areas or phasing.

• According to findings in the draft Environmental Assessment, no historical and/or archaeological considerations are required. • Site compatibility with sustainability requirements and possible costs

Identify risks associated with the design and construction of the building: • A new building code has been issued during the process of this project. Known changes, namely the energy code, have been considered in the cost estimate of this project. • Bidding climate‐Owatonna will have another large project under construction concurrently which may affect bidding, and labor and trade availability. May need to reach out to additional metro area trades during the bidding process. • Labor/trade bargaining agreements – while many trade agreements need to be renewed in April 2016, there are currently no known issues that won’t be resolved. CM to monitor and advise owner as necessary. • Precast – three months currently has a three month lead time which has been accommodated in the schedule. • Completion date: The county will negotiate their lease end date after phase two construction begins. Availability of labor and material will be known at that time and help inform the construction/lease end date.

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SECTION 6 - APPENDIX 6 WORKSHEET FOR DESIGN AND OWNER COSTS Item Scope of Work Fee/Cost

X Basic Services -Architectural 585,088 Civil Included above

Landscape Included above Structural Included above MEP (Mechanical, Electrical, Plumbing) Included above Hazardous Material survey, design, air monitoring, abatement N/A

Additional Services (See Section 4.J Quality Control Plan) N/A 1. Specialty Design

Security design Food Service Technology Fire Protection Full time site observation Historical

N/A

2. Interior & Furniture, Fixtures & Equipment (FF&E) bid package(s) 100,000

3. Minnesota Sustainable Building Guidelines & SB2030 34,000 4. Building Information Modeling (BIM) N/A 5. Move/Occupancy Consultant & Moving company 0 6. Environmental Assessment Worksheet-Impact of selected site 29,810 7. Presentation model of building Included in Arch 8. Presentation Sketches of building Included in Arch.

9. Presentations to Legislature, Agency Management, others Existing County Staff 10. Exterior utility costs 44,745 OWNER COSTS (See Section 4.J Quality Control Plan) 1. Owner’s Project Representative (1 – 2% of construction) Existing county staff 2. CM at Risk Preconstruction Fees (0.5% of construction) $50,000

3. Other State Project Management Costs (0.75% of construction) N/A 4. Construction costs auditor – (for CM-Risk & Design Build) Existing county staff 5. Building Abatement Design and Removal (Renovation & Demo) N/A 6. Topographic (ALTA) Survey of selected site Included in #12 7. Geotechnical Investigation of selected site Included in #12 8. Phase I and II Environmental Site Assessment (for contaminants) N/A 9. Environmental Assessment Worksheet-Impact Statement (if required) 29,810 10. HVAC and Electrical Systems Commissioning (B3 Requirement) 29,000 11. Building Envelope Commissioning N/A 12. Construction Testing, Survey and Soil Borings 80,000 13. Permit Costs 55,500

14. Sewer Access Cost (SAC) and Water Access Cost (WAC) 55,000 15. Wetlands Delineation and (Design & Mitigation) N/A 16. Utility Service (Water, sewer, gas, electric) Const’n 26,000 17. Traffic Studies N/A 18. Historic Structures Report (Historic Preservation Consultant fee) N/A

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SECTION 6 - APPENDIX 6a

PROJECT COST FORM Fiscal Years 2018-2023

TOTAL PROJECT COSTS All Years and All Funding Sources

Project Costs All Prior Years

Project Costs FY 2018-19



Project Costs All Years

Project Start (Month/ Year)

Project Finish (Month/ Year)

1. Property Acquisition Land, Land and Easements, Options 452,440 Dec. 2015 Oct. 2017 Buildings and Land 0 Other Costs – Survey, testing, soil borings

80,000

SUBTOTAL 532,440 2. Predesign SUBTOTAL 29,328 3. Design Fees Schematic 55,576 Design Development 111,152 Contract Documents 194,516 Construction Administration & Bidding 194,516 Energy Modeling 34,000 SUBTOTAL 619,088 4. Project Management State Staff Project Management N/A Existing Non-State Project Management 0 Staff Other Costs SUBTOTAL 0 5. Construction Costs Site & Building Preparation 2,119,000 Demolition/Decommissioning 0 Construction 8,448,658 Infrastructure/Roads/Utilities 44,745 Hazardous Material Abatement 0 Construction Contingency 507,641 Other Costs-winter conditions 128,400 SUBTOTAL 11,248,444 6. Art SUBTOTAL 0 7. Occupancy Furniture, Fixtures and Equipment 100,000 Telecommunications (voice & data) 40,000 Security Equipment 30,000 Commissioning 29,000 Other Costs (i.e. relocation) 0 SUBTOTAL 199,000 8. Inflation Midpoint of Construction Midpoint

Date:

Inflation Multiplier Inflation Cost SUBTOTAL 0 May 2017 Inflation included i9. Other SUBTOTAL Construction estima GRAND TOTAL 12,628,300

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SECTION 6 - APPENDIX 6b CAPITAL BUDGET REQUEST

CONSTRUCTION COSTS FORM

CONSTRUCTION TYPE OF SPACE

EXISTING NEW CONSTRUCTION REMODELED RENEWAL

(Asset Preservation) TOTAL COST

(in $000) List Major Type of Space (Office, Lab, Ramp, etc.)

Gross Sq. Feet

Gross Sq. Feet

Cost (in $000)

Cost Per Sq.

Foot (in $)

Gross Sq. Feet

Cost (in $000)

Cost Per Sq. Foot

(in $)

Gross Sq. Feet

Cost (in $000)

Cost Per Sq. Foot (in $)

Vehicle Maintenance 11,062 1,549 140 Vehicle Storage 45,902 5,371 117 Office 9,416 1,318 140

Shops 1,560 179 115

Site Work/Phase One 2,200

TOTAL 67,940 10,617

This Form is for Reporting and Analysis of Construction Costs only

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No other cost items from the Project Cost Form should be included on this form.

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SECTION 6 - APPENDIX 6c CAPITAL BUDGET REQUEST OPERATING COSTS FORM (This form can be edited as needed or other format can be used) No operating cost dollars will be paid with State funding.

PREDESIGN CHECKLIST - continued Complete this checklist, sign, and submit with the predesign document. Complete N/A

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SECTION 7 SCHEDULE 7.1 SCHEDULE INFORMATION Proposed project schedule: The project is broken down into two phases to meet the requirements for expenditure of FEMA funding and project closeout of Phase I by December 31, 2016. The Phase 1 and Phase II project schedules are attached as APPENDIX 7a. Note for the Phase 2 project, project milestones are shown in dark orange font within the schedule document. Proposed funding sequence: The Phase I project is being funded with County and FEMA funding. The Phase II project is being funded with County Bond funds and State bond funds $4,000,000. The project schedule provides the anticipated timeline and steps needed to secure the funding for the project. The 2015 1st Special Session HF 2 appropriations approved language is as follows. Sec.6. EMPLOYMENT AND ECONOMIC DEVELOPMENT Subd. 3. Steele County ‐ Public Works Building 4,000,000

Notwithstanding section 1 and Minnesota Statutes, section 12A.03, subdivision 3, for a grant to Steele County to design, construct, furnish, and equip a public works building in Owatonna 7.2 SCHEDULE INFORMATION REQUIREMENTS The schedule for the Phase II project is referenced in 7.1 and included as appendix 7a. The project milestones are shown in dark orange font within the schedule document. Completed N/A

PREDESIGN CHECKLIST - continued Complete N/A

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1. Review the Contents of a Predesign Submittal in the State's Predesign Manual. weblink: http://mn.gov/admin/government/construction-projects/manuals-guidelines-

forms/index.jsp 2. Structure the format of your Predesign submittal to contain the Components of

Predesign. Include component tabs to readily identify and access each component. The components are:

a. Predesign Summary Statement b. Basis for Need – Project Background c. Agency/Organization Planning d. Project Description

1. Architectural/Engineering Program 2. Precedent Studies 3. Technology Plan 4. Sustainability, Energy Conservation, and Carbon Emissions 5. Operations and Maintenance Requirements 6. Statute Requirements 7. Specialty Requirements 8. Project Procurement and Delivery 9. Quality Control Plan

e. Site Analysis and Selection f. Financial Information g. Schedule Information

3. Section 1 – Predesign Summary Statement. Work with the user agency to develop

the executive summary. Be brief, with a two or three paragraph scope description of the project. Below the description include costs, funding sources and schedule.

4. Section 1 Predesign Summary Statement: Complete the "Building/Project Data

Sheet" to tabulate the pertinent data upon which the cost estimates are based. Include this sheet as a second page to the Section 1 – Predesign Summary Statement.

5. Section 1 Predesign Summary Statement: If the project involves remodeling of an

existing building, use the "Building Audit Sheet” to perform an audit/survey of the building’s major components, systems and their conditions. Use and amend the "Building/Project Data Sheet" to indicate the scope of work for the proposed project. Insert behind the Summary Statement.

6. Section 2 Basis For Need-Project Background: Gather the Section 3 planning

information from the Agency/Organization and synthesize it into the format shown in the example. Detailing the Mission, Strategic Plan, Operational Plan and Basis for Need for the project. At the back of this include any additional background information on the project from your work with the agency.

7. Section 2 Basis For Need-Project Background: Verify that the scope of the

predesign complies with the language of the appropriation. (For projects that


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have already received a legislative appropriation). 8. Section 3 Agency/Organization Planning: This Section supports the Basis for

Need–Project Background. Obtain the following from the user agency/organization: a. Planning documents such as org charts, mission statement, b. Strategic plan, and c. Operational plan for the project. This information would include any supporting data, analysis or studies which

support the proposed project and demonstrates the need for the project by linking it to the agency’s mission, strategic and operational plans; which, in turn were used to prepare Section 2.

9. Section 3 Agency/Organization Planning: Included a list and narrative regarding

the stakeholders involved and affected by the project (i.e. other agencies, organizations, and entities). Also include issues that remain to be resolved among stakeholders along with budget and schedule impacts upon the project.

10. Section 3 Agency/Organization Planning: Impacts on Operations, Budget and

Facility Staff are detailed. 11. Section 4.A Architectural /Engineering Program: ( For State Agency projects)

Obtain and coordinate space planning standards with the Department of Administration. Then, include a review sign-off from The Department of Administration’s Real Estate and Construction Services Division. Focus on job related functional needs and the State’s Space Guidelines when developing the square foot areas of spaces. (Space Guidelines are located at http://mn.gov/admin/government/construction-projects/ ).

12. Section 4.A Architectural/Engineering Program. Work with the user/owner to

develop the space program. Employ a participatory programming methodology similar to the example) to analyze operations and activities.

a. Your methodology should consider Post-Occupancy Evaluation (POE). 13. Section 4.A Architectural/Engineering Program.: Complete the Space Needs

Inventory sheet for each room of the project. Include these sheets in the predesign document. The Space Needs sheet should also identify special Mechanical or Electrical needs or upgrades for the space. For instance, you would state the need for special humidification for wood instrument storage in a music classroom.

14. Section 4.A Architectural/Engineering Program.: Prepare and include a

detailed architectural space program with a Table of Spaces and their respective areas (square footages) with a total of assignable and gross square feet.

15. Section 4.A Architectural/Engineering Program.: Provide adjacency diagrams

of all spaces and a diagrammatic/conceptual layout of spaces. Superimpose these diagrams onto the Site Plan to show building/site fit and site relationships.


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16. Section 4.A Architectural/Engineering Program.: On state agency projects,

identify potential MINNCOR Industries www.minncor.com and Minnesota State Industries products http://stateindustries.org for the project.

17. Section 4.A Architectural/Engineering Program. (for State Agency Projects): If

applicable to the agency, work with the user agency to incorporate a Telecommuting Plan for this project. Include the Telecommuting Plan with the Predesign submittal document. Obtain review & response letter from MN.IT.

18. Section 4.A Architectural/Engineering Program. Develop the Furniture, Fixtures

and Equipment (FF&E) needs and include the associated costs as a line item in the project cost estimate. Consider Interior/Exterior Signage Exterior landscaping and fixtures, Telecommunication devices, Security Camera System, Lockers, Trash compactor, Window washing equipment, phasing costs, and Moving costs. (Note: moving costs are not bondable).

19. Section 4.B Precedent Studies: Research the project. Visit similar building types

and include precedent projects into the predesign document and how the precedent affects the proposed project. Include information on the facilities (name, location, size, design features) ; Then indicate any features that will be incorporated into the proposed project. Special attention should be paid to design features that result in efficiency of program operations and ability to reduce long term operating costs.

20. Section 4.C Technology Program (for State Agency Projects): Identify and

document the technology needs for the project. Develop a Technology Plan for the project using the State's Technology agency (MN.IT) guidelines (“Building Infrastructure Guidelines for State Owned Buildings”) located at: http://mn.gov/admin/government/construction-projects/. Technology plan is to be reviewed by MN.IT.

21. Section 4.C Technology Plan (for State Agency Projects): Forward the

Technology Plan to MN.IT (The State’s Information Technology Agency) for review; and obtain a written letter from MN.IT. Incorporate any changes requested by MN.IT.

22. Section 4.D Sustainability, Energy Conservation and Carbon Emissions: In

accordance with Minnesota Statute §16B.235 identify Sustainable and High Performance goals for the project using “The State of Minnesota Sustainable Building Guidelines” at http://www.b3mn.org/guidelines/index.html . Include a summary table of goals & strategies. Also include the B3-MSBG project submittal report for the Predesign Phase that is generated by use of the B3-MSBG Tracking Tool at http://www.b3mn.org/guidelines/index.html . This requirement applies when the project is new building, addition, or major renovation. See the Applicability rules at the B3-MSBG website.

23. Section 4.D Sustainability, Energy Conservation and Carbon Emissions:


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Include a table of strategies to comply with Sustainable Building (SB) 2030 requirements. For SB2030 requirements, see: http://www.mn2030.umn.edu

24. For the Section 4.D Sustainability, Energy Conservation and Carbon Emissions:

In accordance with MN Statute § 16B.32, a identify alternative energy uses and associated systems. This applies to a new building or for a renovation of 50 percent or more of an existing building or its energy systems. Anticipate future designs which use active and passive solar energy systems, earth sheltered construction, and other alternative energy sources where feasible.

25. Section 4.D Sustainability, Energy Conservation and Carbon Emissions

When the project is for a State Agency, provide a cost-benefit analysis for a) including alternative energy (wind and/or solar) sources to provide 2% of the

proposed building’s energy consumption. An example of an analysis is located at:http://mn.gov/admin/business/vendor-info/construction-projects/Guidelines/predesign.jsp

b) a 40 Kw “Made in Minnesota” photovoltaic solar system 26. Section 4.D Sustainability, Energy Conservation and Carbon Emissions:

For compliance with MN Statute 16B.326, provide a written plan in the predesign to consider providing Geothermal and Solar Energy Heating & Cooling Systems on new or replacement HVAC systems. An example of an analysis is located at the weblink above.

27. Section 4.D Sustainability, Energy Conservation and Carbon Emissions: Include a narrative in the predesign that the project specifications are to include requirements for the contractor to submit a “Waste Management and Recycling Program Plan” for both demolition and construction.

28. Section 4.D Sustainability, Energy Conservation and Carbon Emissions: Estimated yearly energy consumption and associated costs are included. 29. Section 4.E Operations and Maintenance Requirements: Conduct information

gathering and program meetings with operations and maintenance staff. Document and include these needs into the predesign.

30. Section 4.E Operations and Maintenance Requirements: For Projects located on

the Capitol Complex, obtain “Plant Management Preferred Equipment List”, “Capitol Complex Guidelines”, and “Signage Guidelines”. (available at http://mn.gov/admin/government/construction-projects/manuals-guidelines-forms/index.jsp ). Include these documents in the Predesign document as instructions for the future design team.

31. Section 4.F Statute Requirements:

See Appendix 4c for statute requirements related to all projects receiving any amount of state funding. Enter information on how the project will comply with each statute


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and include in the final predesign document. 32. Section 4.F Statute Requirements,: Review the table of statutes contained in

this manual. Identify the statutory requirements for the project. These are to be included in the final Predesign Document.

33. Section 4.F Statute Requirements: Include any design requirements or other

mandated requirements. a. The statute that gives authority for the operational program b. Licensing requirements. (i.e. Department of Health or other authority) c. Design requirements (i.e.. American Correctional Association

standards). d. Operating Standards (required State, Federal, & Industry standards) e. Federal Statutes/Laws/Requirements. f. Significant Building Code or land use/ zoning requirements.

34. Section 4.G Specialty Requirements: Review the need to conduct a security

and/or vulnerability assessment for the project. Include the study in the predesign document along with associated costs.

35. Section 4.G Specialty Requirements: Include any unique requirements that are

applicable to the specific project. i.e. performance requirements, unique testing requirements, environmental reports, assessments, impact statements, facility condition audits that may have been done, hazardous materials surveys, unique construction, restrictions.

36. Section 4.G Specialty Requirements: For renovations and demolitions, verify if

the building or structure or amenity is on the register of historic places and/or within a historic district. Meet with the State Historic Preservation Office (SHPO) to determine requirements. Include all SHPO requirements in the predesign as well as all specialty consultants (historic preservationist, archeologist) required for the future design team.

37. Section 4.H Project Procurement and Delivery: Provide a written statement and

recommendation of the proposed construction delivery method to be used on the project. Include the reasons for this selection. Options include: Design-Bid-Build, Best Value, Construction Manager at Risk, Design-Build.

38. Section 4.I- Project Design Services and other Owner Costs: Provide a listing

of all costs that will be incurred in order to build the project. 39. Section 4.J- Quality Control Plan: Provide a listing of all quality control

services and costs that are needed and will be incurred in order to building the project.

40. Section 5 Site Analysis and Selection: Provide a narrative on why the preferred site was selected for the project based on the locations that best meet pre-identified site criteria. For State-owned buildings/State Agency projects, coordinate this effort


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with the Department of Administration, Real Estate and Construction Services. 41. Section 5 Site Analysis and Selection: When locating or relocating or when

proposing a new building or renovation, the Predesign Document must include an analysis of the agency’s location(s) using “Criteria for Locating State Offices and Agencies” located at: http://mn.gov/admin/government/construction-projects/

42. Section 5 Site Analysis and Selection: If the proposed project is a new building

that will be in a campus setting (i.e. school, university, prison, extended care); review location options on the campus in regards to efficient operation and programs provided on the campus. (i.e. Agency masterplanning of a campus should occur in order to give direction as to future growth and organization - Note: Masterplanning is not a bondable activity).

43. Section 5 Site Analysis and Selection: Verify if the project will be required to undergo a State Environmental Review. To determine this, go to: http://www.eqb.state.mn.us/EnvRevGuidanceDocuments.htm. If required the predesign will need to include all applicable information and direction to the future design team to provide assistance to the owner and responsible government unit in conducting an environmental assessment (EAW) and environmental impact statement (EIS). Note: If the project includes federal dollars, determine the need to complete an Environmental Assessment in accordance with the National Environmental Protection Act (NEPA). Include all applicable guidelines for EAWs and EISs into the predesign submittal document if available; if not include costs for these in the project budget. Identify required timelines in the project schedule.

44. Section 6 Financial Information: Compile the project costs using the

Department of Minnesota Management and Budget’s Capital Budget Request spreadsheet form (this form is included in this manual). Complete this form and include it in the submitted Predesign document.

45. Section 6 Financial Information: Compile the projected operating costs using

the State Operating Costs form (this form is included in this manual). Other formats/forms are also acceptable.

46. Section 6 Financial Information, review the Project Delivery Method (single

prime, multiple prime, design/build )for impact on the Cost Plan for the project. 47. Section 6 Financial Information, include design fees for special consultants in

the project costs (i.e. food service, acoustical, security, etc.). 48. Section 6 Financial Information, verify existing utility infrastructures for

adequate capacity needed to support the proposed building/facility or renovation. Incorporate costs for upgrades into the budget.


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49. Section 6 Financial Information: If applicable and/or desired, include percent for Art in the project cost. Statute 16B.35 Subdivision 1 applies [up to 1% of the appropriation can be allocated to art in public buildings – Detention facilities and non-public buildings are exempt.]

50. Section 6 Financial Information: Assist the user agency in identifying and

incorporating contingency phasing and funding plans into the predesign to anticipate questions during legislative hearings.

51. Section 6 Financial Information: When the proposed project is for an existing

correctional facility, obtain the contractor security requirements for the facility and include appropriate cost and schedule adjustments. (Working in a secure facility will add approximately 15-20% cost to the project).

52. Section 6 Financial Information: On major building projects, use the predesign

to develop an options based strategy for the agency to use in approaching the governor and legislature when requesting funding. The predesign should anticipate possible questions by presenting options for varying scopes and costs. Examples are:

1) It may make sense to break out options (and costs) to spread the funding over several capital bonding sessions.

2) Phasing of the project 53. Section 6 Financial Information: For renovations, a Facility Condition

Assessment has been conducted on the existing building and associated upgrade costs are included in the estimate.

54. Section 6 Financial Information: Conduct an industrial hygiene investigation to

determine if there are any hazardous material/asbestos abatement clean-up costs, fuel tank removal and/or contaminated soils clean-up costs for the proposed project or site.

55. Section 6 Financial Information: Provide the Life Expectancy of the major

building components and building as a whole and included in the predesign document. Show comparison costs of varying construction systems/components and their life span. Indicate the selected system that was used to prepare the cost estimates.

56. Section 6 Financial Information: (For State Agency projects) State’s Design

Guidelines were reviewed and associated costs accounted for. 57. Section 7 Schedule Information: Include a schedule narrative and bar chart in

the submittal document. Include time for hazardous material abatement, site clean-up, fuel tank removal and soils replacement costs, project schedule phasing time, relocation/move time, and any potential long-lead material deliveries.


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58. Section 7 Schedule Information: Include a quality control/coordination review of the construction documents by a third party. Include the cost cost of this in the design budget. Indicate a minimum of 2 months in the schedule for this review.

59. For State Agency projects: Complete the Technology Checklist. Insert the

MN.IT letter indicating they have reviewed and approved the Technology and Telecommuting Plans.

60. This predesign document contains all the necessary requirements and costs for: a. The owner to confidently pursue funding based on the cost estimates

contained. b. The owner to advertise for design services and structure their contract

with a design firm as to the design scope of work and fee; and, c. The future design team for all project requirements in order to carry out

the proposed design. d. All owner costs required to deliver the proposed project. 61. Include the SIGNATURE sheet, with signature of the ARCHITECT (see page

1).

PREDESIGN CHECKLIST – continued TECHNOLOGY & TELECOMMUNICATIONS Complete N/A

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1. Obtain a copy of MN.IT’s “Building Infrastructure Guidelines For State-Owned

Buildings” and review the requirements for costs to be included in the project. For future design use, should the project be funded, include the Technology Plan and guidelines in the predesign submittal.

2. In coordination with MN.IT, determine the need for and develop a Technology &

Telecommunications Plan for the project. Form and convene a Predesign meeting to determine the agency’s technology needs, goals, timelines and objectives. The Predesign Team will consist of, but will not be limited to:

Agency/customer Real Estate and Construction Services’ (RECS) Project Manager Telecommunications Analyst (S)/Designer (if required for predesign)

Note: The State’s (RECS) Project Manager will provide the MN.IT contact name. 3. For remodeling projects, verify existing technology infrastructures for adequate

capacity. Include upgrade costs in the Cost Estimate. 4. Identify the user agency’s short and long range plans for technology needs. 5. Identify if the project is or will be a single building or campus configuration. 6. Identify existing distribution rooms and their capacity. 7. Identify requirements for new distribution rooms. 8. Identify Fiber Optic requirements, existing locations, new fiber lines. 9. Identify copper-wiring requirements, existing and new. 10. If information technology work is to be within an existing building, identify

existing conditions; i.e. floor & ceiling heights & conditions, piping and duct conditions, water problems, feeder cable limitations, equipment room limitations.

11. Identify existing telecommunications infrastructure service to the building. 12. Identify types of existing cable trays and requirements for new cable trays. 13. For projects in existing buildings, identify available communications “pairs”

coming into the building. 14. Identify MPOP (Main Point of Presence), APOP (Alternate Point of Presence), Internet Point of Presence locations and needs. 15. Forward a copy of the project Technology Plan and Telecommuting Plan to MN.IT.

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APPENDIX 2a MN Constitution

1

Copyright © 2014 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.

CONSTITUTION OF THE STATE OF MINNESOTA

Adopted October 13, 1857

Generally Revised November 5, 1974

Article 1. Bill of rights.

Article 2. Name and boundaries.

Article 3. Distribution of the powers of government.

Article 4. Legislative department.

Article 5. Executive department.

Article 6. Judiciary.

Article 7. Elective franchise.

Article 8. Impeachment and removal from office.

Article 9. Amendments to the constitution.

Article 10. Taxation.

Article 11. Appropriations and finances.

Article 12. Special legislation; local government.

Article 13. Miscellaneous subjects.

Article 14. Public highway system.

Preamble

We, the people of the state of Minnesota, grateful to God for our civil and religious liberty, and desiringto perpetuate its blessings and secure the same to ourselves and our posterity, do ordain and establish thisConstitution

ARTICLE IBILL OF RIGHTS

Section 1. Object of government. Government is instituted for the security, benefit and protectionof the people, in whom all political power is inherent, together with the right to alter, modify or reformgovernment whenever required by the public good.

Sec. 2. Rights and privileges. No member of this state shall be disfranchised or deprived of any ofthe rights or privileges secured to any citizen thereof, unless by the law of the land or the judgment of hispeers. There shall be neither slavery nor involuntary servitude in the state otherwise than as punishment fora crime of which the party has been convicted.

Sec. 3. Liberty of the press. The liberty of the press shall forever remain inviolate, and all persons mayfreely speak, write and publish their sentiments on all subjects, being responsible for the abuse of such right.

Sec. 4. Trial by jury. The right of trial by jury shall remain inviolate, and shall extend to all cases atlaw without regard to the amount in controversy. A jury trial may be waived by the parties in all cases inthe manner prescribed by law. The legislature may provide that the agreement of five-sixths of a jury in acivil action or proceeding, after not less than six hours' deliberation, is a sufficient verdict. The legislaturemay provide for the number of jurors in a civil action or proceeding, provided that a jury have at least sixmembers.

[Amended, November 8, 1988]

Sec. 5. No excessive bail or unusual punishments. Excessive bail shall not be required, nor excessivefines imposed, nor cruel or unusual punishments inflicted.

CONSTITUTION OF THE STATE OF MINNESOTA 2


Sec. 6. Rights of accused in criminal prosecutions. In all criminal prosecutions the accused shall enjoythe right to a speedy and public trial by an impartial jury of the county or district wherein the crime shall havebeen committed, which county or district shall have been previously ascertained by law. In all prosecutionsof crimes defined by law as felonies, the accused has the right to a jury of 12 members. In all other criminalprosecutions, the legislature may provide for the number of jurors, provided that a jury have at least sixmembers. The accused shall enjoy the right to be informed of the nature and cause of the accusation, to beconfronted with the witnesses against him, to have compulsory process for obtaining witnesses in his favorand to have the assistance of counsel in his defense.


Sec. 7. Due process; prosecutions; double jeopardy; self-incrimination; bail; habeas corpus. Noperson shall be held to answer for a criminal offense without due process of law, and no person shall be puttwice in jeopardy of punishment for the same offense, nor be compelled in any criminal case to be a witnessagainst himself, nor be deprived of life, liberty or property without due process of law. All persons beforeconviction shall be bailable by sufficient sureties, except for capital offenses when the proof is evident orthe presumption great. The privilege of the writ of habeas corpus shall not be suspended unless the publicsafety requires it in case of rebellion or invasion.

Sec. 8. Redress of injuries or wrongs. Every person is entitled to a certain remedy in the laws for allinjuries or wrongs which he may receive to his person, property or character, and to obtain justice freelyand without purchase, completely and without denial, promptly and without delay, conformable to the laws.

Sec. 9. Treason defined. Treason against the state consists only in levying war against the state, or inadhering to its enemies, giving them aid and comfort. No person shall be convicted of treason unless on thetestimony of two witnesses to the same overt act or on confession in open court.

Sec. 10. Unreasonable searches and seizures prohibited. The right of the people to be secure in theirpersons, houses, papers, and effects against unreasonable searches and seizures shall not be violated; and nowarrant shall issue but upon probable cause, supported by oath or affirmation, and particularly describingthe place to be searched and the person or things to be seized.

Sec. 11. Attainders, ex post facto laws and laws impairing contracts prohibited. No bill of attainder,ex post facto law, or any law impairing the obligation of contracts shall be passed, and no conviction shallwork corruption of blood or forfeiture of estate.

Sec. 12. Imprisonment for debt; property exemption. No person shall be imprisoned for debt in thisstate, but this shall not prevent the legislature from providing for imprisonment, or holding to bail, personscharged with fraud in contracting said debt. A reasonable amount of property shall be exempt from seizureor sale for the payment of any debt or liability. The amount of such exemption shall be determined by law.Provided, however, that all property so exempted shall be liable to seizure and sale for any debts incurredto any person for work done or materials furnished in the construction, repair or improvement of the same,and provided further, that such liability to seizure and sale shall also extend to all real property for any debtto any laborer or servant for labor or service performed.

Sec. 13. Private property for public use. Private property shall not be taken, destroyed or damagedfor public use without just compensation therefor, first paid or secured.

Sec. 14. Military power subordinate. The military shall be subordinate to the civil power and nostanding army shall be maintained in this state in times of peace.

3 CONSTITUTION OF THE STATE OF MINNESOTA


Sec. 15. Lands allodial; void agricultural leases. All lands within the state are allodial and feudaltenures of every description with all their incidents are prohibited. Leases and grants of agricultural landsfor a longer period than 21 years reserving rent or service of any kind shall be void.

Sec. 16. Freedom of conscience; no preference to be given to any religious establishment or modeof worship. The enumeration of rights in this constitution shall not deny or impair others retained by andinherent in the people. The right of every man to worship God according to the dictates of his own conscienceshall never be infringed; nor shall any man be compelled to attend, erect or support any place of worship, or tomaintain any religious or ecclesiastical ministry, against his consent; nor shall any control of or interferencewith the rights of conscience be permitted, or any preference be given by law to any religious establishmentor mode of worship; but the liberty of conscience hereby secured shall not be so construed as to excuse actsof licentiousness or justify practices inconsistent with the peace or safety of the state, nor shall any moneybe drawn from the treasury for the benefit of any religious societies or religious or theological seminaries.

Sec. 17. Religious tests and property qualifications prohibited. No religious test or amount ofproperty shall be required as a qualification for any office of public trust in the state. No religious test oramount of property shall be required as a qualification of any voter at any election in this state; nor shallany person be rendered incompetent to give evidence in any court of law or equity in consequence of hisopinion upon the subject of religion.

ARTICLE IINAME AND BOUNDARIES

Section 1. Name and boundaries; acceptance of organic act. This state shall be called the state ofMinnesota and shall consist of and have jurisdiction over the territory embraced in the act of Congressentitled, "An act to authorize the people of the Territory of Minnesota to form a constitution and stategovernment, preparatory to their admission into the Union on equal footing with the original states," andthe propositions contained in that act are hereby accepted, ratified and confirmed, and remain irrevocablewithout the consent of the United States.

Sec. 2. Jurisdiction on boundary waters. The state of Minnesota has concurrent jurisdiction on theMississippi and on all other rivers and waters forming a common boundary with any other state or states.Navigable waters leading into the same, shall be common highways and forever free to citizens of the UnitedStates without any tax, duty, impost or toll therefor.

ARTICLE IIIDISTRIBUTION OF THE POWERS OF GOVERNMENT

Section 1. Division of powers. The powers of government shall be divided into three distinctdepartments: legislative, executive and judicial. No person or persons belonging to or constituting one ofthese departments shall exercise any of the powers properly belonging to either of the others except in theinstances expressly provided in this constitution.

ARTICLE IVLEGISLATIVE DEPARTMENT

Section 1. Composition of legislature. The legislature consists of the senate and house ofrepresentatives.



Sec. 2. Apportionment of members. The number of members who compose the senate and house ofrepresentatives shall be prescribed by law. The representation in both houses shall be apportioned equallythroughout the different sections of the state in proportion to the population thereof.

Sec. 3. Census enumeration apportionment; congressional and legislative district boundaries;senate districts. At its first session after each enumeration of the inhabitants of this state made by theauthority of the United States, the legislature shall have the power to prescribe the bounds of congressionaland legislative districts. Senators shall be chosen by single districts of convenient contiguous territory. Norepresentative district shall be divided in the formation of a senate district. The senate districts shall benumbered in a regular series.

Sec. 4. Terms of office of senators and representatives; vacancies. Representatives shall be chosenfor a term of two years, except to fill a vacancy. Senators shall be chosen for a term of four years, exceptto fill a vacancy and except there shall be an entire new election of all the senators at the first election ofrepresentatives after each new legislative apportionment provided for in this article. The governor shall callelections to fill vacancies in either house of the legislature.

Sec. 5. Restriction on holding office. No senator or representative shall hold any other office underthe authority of the United States or the state of Minnesota, except that of postmaster or of notary public.If elected or appointed to another office, a legislator may resign from the legislature by tendering hisresignation to the governor.

Sec. 6. Qualification of legislators; judging election returns and eligibility. Senators andrepresentatives shall be qualified voters of the state, and shall have resided one year in the state and sixmonths immediately preceding the election in the district from which elected. Each house shall be the judgeof the election returns and eligibility of its own members. The legislature shall prescribe by law the mannerfor taking evidence in cases of contested seats in either house.

Sec. 7. Rules of government. Each house may determine the rules of its proceedings, sit upon its ownadjournment, punish its members for disorderly behavior, and with the concurrence of two-thirds expel amember; but no member shall be expelled a second time for the same offense.

Sec. 8. Oath of office. Each member and officer of the legislature before entering upon his duties shalltake an oath or affirmation to support the Constitution of the United States, the constitution of this state, andto discharge faithfully the duties of his office to the best of his judgment and ability.

Sec. 9. Compensation. The compensation of senators and representatives shall be prescribed by law.No increase of compensation shall take effect during the period for which the members of the existing houseof representatives may have been elected.

[See Note.]

Sec. 10. Privilege from arrest. The members of each house in all cases except treason, felony andbreach of the peace, shall be privileged from arrest during the session of their respective houses and ingoing to or returning from the same. For any speech or debate in either house they shall not be questionedin any other place.

Sec. 11. Protest and dissent of members. Two or more members of either house may dissent andprotest against any act or resolution which they think injurious to the public or to any individual and havethe reason of their dissent entered in the journal.



Sec. 12. Biennial meetings; length of session; special sessions; length of adjournments. Thelegislature shall meet at the seat of government in regular session in each biennium at the times prescribedby law for not exceeding a total of 120 legislative days. The legislature shall not meet in regular session,nor in any adjournment thereof, after the first Monday following the third Saturday in May of any year.After meeting at a time prescribed by law, the legislature may adjourn to another time. "Legislative day"shall be defined by law. A special session of the legislature may be called by the governor on extraordinaryoccasions.

Neither house during a session of the legislature shall adjourn for more than three days (Sundaysexcepted) nor to any other place than that in which the two houses shall be assembled without the consentof the other house.

Sec. 13. Quorum. A majority of each house constitutes a quorum to transact business, but a smallernumber may adjourn from day to day and compel the attendance of absent members in the manner andunder the penalties it may provide.

Sec. 14. Open sessions. Each house shall be open to the public during its sessions except in cases whichin its opinion require secrecy.

Sec. 15. Officers; journals. Each house shall elect its presiding officer and other officers as may beprovided by law. Both houses shall keep journals of their proceedings, and from time to time publish thesame, and the yeas and nays, when taken on any question, shall be entered in the journals.

Sec. 16. Elections viva voce. In all elections by the legislature members shall vote viva voce and theirvotes shall be entered in the journal.

Sec. 17. Laws to embrace only one subject. No law shall embrace more than one subject, which shallbe expressed in its title.

Sec. 18. Revenue bills to originate in house. All bills for raising revenue shall originate in the houseof representatives, but the senate may propose and concur with the amendments as on other bills.

Sec. 19. Reporting of bills. Every bill shall be reported on three different days in each house, unless, incase of urgency, two-thirds of the house where the bill is pending deem it expedient to dispense with this rule.

Sec. 20. Enrollment of bills. Every bill passed by both houses shall be enrolled and signed by thepresiding officer of each house. Any presiding officer refusing to sign a bill passed by both houses shallthereafter be disqualified from any office of honor or profit in the state. Each house by rule shall providethe manner in which a bill shall be certified for presentation to the governor in case of such refusal.

Sec. 21. Passage of bills on last day of session prohibited. No bill shall be passed by either house uponthe day prescribed for adjournment. This section shall not preclude the enrollment of a bill or its transmittalfrom one house to the other or to the executive for his signature.

Sec. 22. Majority vote of all members to pass a law. The style of all laws of this state shall be: "Be itenacted by the legislature of the state of Minnesota." No law shall be passed unless voted for by a majorityof all the members elected to each house of the legislature, and the vote entered in the journal of each house.

Sec. 23. Approval of bills by governor; action on veto. Every bill passed in conformity to the rulesof each house and the joint rules of the two houses shall be presented to the governor. If he approves a bill,



he shall sign it, deposit it in the office of the secretary of state and notify the house in which it originatedof that fact. If he vetoes a bill, he shall return it with his objections to the house in which it originated. Hisobjections shall be entered in the journal. If, after reconsideration, two-thirds of that house agree to passthe bill, it shall be sent, together with the governor's objections, to the other house, which shall likewisereconsider it. If approved by two-thirds of that house it becomes a law and shall be deposited in the office ofthe secretary of state. In such cases the votes of both houses shall be determined by yeas and nays, and thenames of the persons voting for or against the bill shall be entered in the journal of each house. Any bill notreturned by the governor within three days (Sundays excepted) after it is presented to him becomes a law asif he had signed it, unless the legislature by adjournment within that time prevents its return. Any bill passedduring the last three days of a session may be presented to the governor during the three days following theday of final adjournment and becomes law if the governor signs and deposits it in the office of the secretaryof state within 14 days after the adjournment of the legislature. Any bill passed during the last three days ofthe session which is not signed and deposited within 14 days after adjournment does not become a law.

If a bill presented to the governor contains several items of appropriation of money, he may veto oneor more of the items while approving the bill. At the time he signs the bill the governor shall append to it astatement of the items he vetoes and the vetoed items shall not take effect. If the legislature is in session, heshall transmit to the house in which the bill originated a copy of the statement, and the items vetoed shall beseparately reconsidered. If on reconsideration any item is approved by two-thirds of the members electedto each house, it is a part of the law notwithstanding the objections of the governor.

Sec. 24. Presentation of orders, resolutions, and votes to governor. Each order, resolution or voterequiring the concurrence of the two houses except such as relate to the business or adjournment of thelegislature shall be presented to the governor and is subject to his veto as prescribed in case of a bill.

Sec. 25. Disorderly conduct. During a session each house may punish by imprisonment for not morethan 24 hours any person not a member who is guilty of any disorderly or contemptuous behavior in itspresence.

Sec. 26. Banking laws; two-thirds votes. Passage of a general banking law requires the vote of two-thirds of the members of each house of the legislature.

NOTE: If the constitutional amendment to article IV, section 9, proposed by Laws 2013, chapter 124, section 1,and amended by Laws 2014, chapter 282, section 2, is approved by the people at the general election on November 8,2016, section 9 will read as follows:

"Sec. 9. The salary of senators and representatives shall be prescribed by a council consisting of the followingmembers: one person who is not a judge from each congressional district appointed by the chief justice of the SupremeCourt, and one member from each congressional district appointed by the governor. If Minnesota has an odd number ofcongressional districts, the governor and the chief justice must each appoint an at-large member in addition to a memberfrom each congressional district. One-half of the members appointed by the governor and one-half of the membersappointed by the chief justice must belong to the political party that has the most members in the legislature. One-halfof the members appointed by the governor and one-half of the members appointed by the chief justice must belong tothe political party that has the second-most members in the legislature. None of the members of the council may becurrent or former legislators, or the spouse of a current legislator. None of the members of the council may be current orformer lobbyists registered under Minnesota law. None of the members of the council may be a current employee of thelegislature. None of the members of the council may be a current or former judge. None of the members of the councilmay be a current or former governor, lieutenant governor, attorney general, secretary of state, or state auditor. None of themembers of the council may be a current employee of an entity in the executive or judicial branch. Membership terms,removal, and compensation of members shall be as provided by law. The council must prescribe salaries by March 31 ofeach odd-numbered year, taking into account any other legislative compensation provided to legislators by the state ofMinnesota, with any changes in salary to take effect on July 1 of that year. Any salary increase for legislators authorizedin law by the legislature after January 5, 2015, is repealed."



ARTICLE VEXECUTIVE DEPARTMENT

Section 1. Executive officers. The executive department consists of a governor, lieutenant governor,secretary of state, auditor, and attorney general, who shall be chosen by the electors of the state. Thegovernor and lieutenant governor shall be chosen jointly by a single vote applying to both offices in a mannerprescribed by law.


Sec. 2. Term of governor and lieutenant governor; qualifications. The term of office for the governorand lieutenant governor is four years and until a successor is chosen and qualified. Each shall have attainedthe age of 25 years and, shall have been a bona fide resident of the state for one year next preceding hiselection, and shall be a citizen of the United States.

Sec. 3. Powers and duties of governor. The governor shall communicate by message to each sessionof the legislature information touching the state and country. He is commander-in-chief of the military andnaval forces and may call them out to execute the laws, suppress insurrection and repel invasion. He mayrequire the opinion in writing of the principal officer in each of the executive departments upon any subjectrelating to his duties. With the advice and consent of the senate he may appoint notaries public and otherofficers provided by law. He may appoint commissioners to take the acknowledgment of deeds or otherinstruments in writing to be used in the state. He shall take care that the laws be faithfully executed. He shallfill any vacancy that may occur in the offices of secretary of state, auditor, attorney general and the otherstate and district offices hereafter created by law until the end of the term for which the person who hadvacated the office was elected or the first Monday in January following the next general election, whicheveris sooner, and until a successor is chosen and qualified.


Sec. 4. Terms and salaries of executive officers. The term of office of the secretary of state, attorneygeneral and state auditor is four years and until a successor is chosen and qualified. The duties and salariesof the executive officers shall be prescribed by law.


Sec. 5. Succession to offices of governor and lieutenant governor. In case a vacancy occurs from anycause whatever in the office of governor, the lieutenant governor shall be governor during such vacancy. Thecompensation of the lieutenant governor shall be prescribed by law. The last elected presiding officer of thesenate shall become lieutenant governor in case a vacancy occurs in that office. In case the governor is unableto discharge the powers and duties of his office, the same devolves on the lieutenant governor. The legislaturemay provide by law for the case of the removal, death, resignation, or inability both of the governor andlieutenant governor to discharge the duties of governor and may provide by law for continuity of governmentin periods of emergency resulting from disasters caused by enemy attack in this state, including but notlimited to, succession to the powers and duties of public office and change of the seat of government.

Sec. 6. Oath of office of state officers. Each officer created by this article before entering upon hisduties shall take an oath or affirmation to support the constitution of the United States and of this state andto discharge faithfully the duties of his office to the best of his judgment and ability.

Sec. 7. Board of pardons. The governor, the attorney general and the chief justice of the supreme courtconstitute a board of pardons. Its powers and duties shall be defined and regulated by law. The governor



in conjunction with the board of pardons has power to grant reprieves and pardons after conviction for anoffense against the state except in cases of impeachment.

ARTICLE VIJUDICIARY

Section 1. Judicial power. The judicial power of the state is vested in a supreme court, a court of appeals,if established by the legislature, a district court and such other courts, judicial officers and commissionerswith jurisdiction inferior to the district court as the legislature may establish.


Sec. 2. Supreme court. The supreme court consists of one chief judge and not less than six nor morethan eight associate judges as the legislature may establish. It shall have original jurisdiction in such remedialcases as are prescribed by law, and appellate jurisdiction in all cases, but there shall be no trial by jury inthe supreme court.

The legislature may establish a court of appeals and provide by law for the number of its judges, whoshall not be judges of any other court, and its organization and for the review of its decisions by the supremecourt. The court of appeals shall have appellate jurisdiction over all courts, except the supreme court, andother appellate jurisdiction as prescribed by law.

As provided by law judges of the court of appeals or of the district court may be assigned temporarilyto act as judges of the supreme court upon its request and judges of the district court may be assignedtemporarily by the supreme court to act as judges of the court of appeals.

The supreme court shall appoint to serve at its pleasure a clerk, a reporter, a state law librarian and othernecessary employees.


Sec. 3. Jurisdiction of district court. The district court has original jurisdiction in all civil and criminalcases and shall have appellate jurisdiction as prescribed by law.

Sec. 4. Judicial districts; district judges. The number and boundaries of judicial districts shall beestablished in the manner provided by law but the office of a district judge shall not be abolished duringhis term. There shall be two or more district judges in each district. Each judge of the district court in anydistrict shall be a resident of that district at the time of his selection and during his continuance in office.

Sec. 5. Qualifications; compensation. Judges of the supreme court, the court of appeals and the districtcourt shall be learned in the law. The qualifications of all other judges and judicial officers shall be prescribedby law. The compensation of all judges shall be prescribed by the legislature and shall not be diminishedduring their term of office.


Sec. 6. Holding other office. A judge of the supreme court, the court of appeals or the district courtshall not hold any office under the United States except a commission in a reserve component of the militaryforces of the United States and shall not hold any other office under this state. His term of office shall



terminate at the time he files as a candidate for an elective office of the United States or for a nonjudicialoffice of this state.


Sec. 7. Term of office; election. The term of office of all judges shall be six years and until theirsuccessors are qualified. They shall be elected by the voters from the area which they are to serve in themanner provided by law.

Sec. 8. Vacancy. Whenever there is a vacancy in the office of judge the governor shall appoint in themanner provided by law a qualified person to fill the vacancy until a successor is elected and qualified.The successor shall be elected for a six year term at the next general election occurring more than one yearafter the appointment.

Sec. 9. Retirement, removal and discipline. The legislature may provide by law for retirement of alljudges and for the extension of the term of any judge who becomes eligible for retirement within three yearsafter expiration of the term for which he is selected. The legislature may also provide for the retirement,removal or other discipline of any judge who is disabled, incompetent or guilty of conduct prejudicial tothe administration of justice.

Sec. 10. Retired judges. As provided by law a retired judge may be assigned to hear and decide anycause over which the court to which he is assigned has jurisdiction.

Sec. 11. Probate jurisdiction. Original jurisdiction in law and equity for the administration of theestates of deceased persons and all guardianship and incompetency proceedings, including jurisdiction overthe administration of trust estates and for the determination of taxes contingent upon death, shall be providedby law.

Sec. 12. Abolition of probate court; status of judges. If the probate court is abolished by law, judgesof that court who are learned in the law shall become judges of the court that assumes jurisdiction of mattersdescribed in section 11.

Sec. 13. District court clerks. There shall be in each county one clerk of the district court whosequalifications, duties and compensation shall be prescribed by law. He shall serve at the pleasure of amajority of the judges of the district court in each district.

ARTICLE VIIELECTIVE FRANCHISE

Section 1. Eligibility; place of voting; ineligible persons. Every person 18 years of age or more whohas been a citizen of the United States for three months and who has resided in the precinct for 30 daysnext preceding an election shall be entitled to vote in that precinct. The place of voting by one otherwisequalified who has changed his residence within 30 days preceding the election shall be prescribed by law.The following persons shall not be entitled or permitted to vote at any election in this state: A person notmeeting the above requirements; a person who has been convicted of treason or felony, unless restored tocivil rights; a person under guardianship, or a person who is insane or not mentally competent.

Sec. 2. Residence. For the purpose of voting no person loses residence solely by reason of his absencewhile employed in the service of the United States; nor while engaged upon the waters of this state or of theUnited States; nor while a student in any institution of learning; nor while kept at any almshouse or asylum;



nor while confined in any public prison. No soldier, seaman or marine in the army or navy of the UnitedStates is a resident of this state solely in consequence of being stationed within the state.

Sec. 3. Uniform oath at elections. The legislature shall provide for a uniform oath or affirmation tobe administered at elections and no person shall be compelled to take any other or different form of oathto entitle him to vote.

Sec. 4. Civil process suspended on election day. During the day on which an election is held no personshall be arrested by virtue of any civil process.

Sec. 5. Elections by ballot. All elections shall be by ballot except for such town officers as may bedirected by law to be otherwise chosen.

Sec. 6. Eligibility to hold office. Every person who by the provisions of this article is entitled to voteat any election and is 21 years of age is eligible for any office elective by the people in the district whereinhe has resided 30 days previous to the election, except as otherwise provided in this constitution, or theconstitution and law of the United States.

Sec. 7. Official year of state. The official year for the state of Minnesota commences on the firstMonday in January in each year and all terms of office terminate at that time. The general election shall beheld on the first Tuesday after the first Monday in November in each even numbered year.

Sec. 8. Election returns to secretary of state; board of canvassers. The returns of every electionfor officeholders elected statewide shall be made to the secretary of state who shall call to his assistancetwo or more of the judges of the supreme court and two disinterested judges of the district courts. Theyshall constitute a board of canvassers to canvass the returns and declare the result within three days afterthe canvass.

Sec. 9. Campaign spending limits. The amount that may be spent by candidates for constitutionaland legislative offices to campaign for nomination or election shall be limited by law. The legislature shallprovide by law for disclosure of contributions and expenditures made to support or oppose candidates forstate elective offices.

[Adopted, November 4, 1980]

ARTICLE VIIIIMPEACHMENT AND REMOVAL FROM OFFICE

Section 1. Impeachment powers. The house of representatives has the sole power of impeachmentthrough a concurrence of a majority of all its members. All impeachments shall be tried by the senate.When sitting for that purpose, senators shall be upon oath or affirmation to do justice according to law andevidence. No person shall be convicted without the concurrence of two-thirds of the senators present.

Sec. 2. Officers subject to impeachment; grounds; judgment. The governor, secretary of state,auditor, attorney general and the judges of the supreme court, court of appeals and district courts may beimpeached for corrupt conduct in office or for crimes and misdemeanors; but judgment shall not extendfurther than to removal from office and disqualification to hold and enjoy any office of honor, trust orprofit in this state. The party convicted shall also be subject to indictment, trial, judgment and punishmentaccording to law.

[Amended, November 2, 1982; November 3, 1998]



Sec. 3. Suspension. No officer shall exercise the duties of his office after he has been impeached andbefore his acquittal.

Sec. 4. Service of impeachment papers. No person shall be tried on impeachment before he has beenserved with a copy thereof at least 20 days previous to the day set for trial.

Sec. 5. Removal of inferior officers. The legislature of this state may provide for the removal of inferiorofficers for malfeasance or nonfeasance in the performance of their duties.

Sec. 6. Recall. A member of the senate or the house of representatives, an executive officer of thestate identified in section 1 of article V of the constitution, or a judge of the supreme court, the court ofappeals, or a district court is subject to recall from office by the voters. The grounds for recall of a judgeshall be established by the supreme court. The grounds for recall of an officer other than a judge are seriousmalfeasance or nonfeasance during the term of office in the performance of the duties of the office orconviction during the term of office of a serious crime. A petition for recall must set forth the specificconduct that may warrant recall. A petition may not be issued until the supreme court has determined that thefacts alleged in the petition are true and are sufficient grounds for issuing a recall petition. A petition mustbe signed by a number of eligible voters who reside in the district where the officer serves and who numbernot less than 25 percent of the number of votes cast for the office at the most recent general election. Upona determination by the secretary of state that a petition has been signed by at least the minimum number ofeligible voters, a recall election must be conducted in the manner provided by law. A recall election maynot occur less than six months before the end of the officer's term. An officer who is removed from officeby a recall election or who resigns from office after a petition for recall issues may not be appointed to fillthe vacancy that is created.


ARTICLE IXAMENDMENTS TO THE CONSTITUTION

Section 1. Amendments; ratification. A majority of the members elected to each house of thelegislature may propose amendments to this constitution. Proposed amendments shall be published withthe laws passed at the same session and submitted to the people for their approval or rejection at a generalelection. If a majority of all the electors voting at the election vote to ratify an amendment, it becomes apart of this constitution. If two or more amendments are submitted at the same time, voters shall vote foror against each separately.

Sec. 2. Constitutional convention. Two-thirds of the members elected to each house of the legislaturemay submit to the electors at the next general election the question of calling a convention to revise thisconstitution. If a majority of all the electors voting at the election vote for a convention, the legislature atits next session, shall provide by law for calling the convention. The convention shall consist of as manydelegates as there are members of the house of representatives. Delegates shall be chosen in the same manneras members of the house of representatives and shall meet within three months after their election. Section5 of Article IV of the constitution does not apply to election to the convention.

Sec. 3. Submission to people of constitution drafted at convention. A convention called to revisethis constitution shall submit any revision to the people for approval or rejection at the next general electionheld not less than 90 days after submission of the revision. If three-fifths of all the electors voting on thequestion vote to ratify the revision, it becomes a new constitution of the state of Minnesota.



ARTICLE XTAXATION

Section 1. Power of taxation; exemptions; legislative powers. The power of taxation shall neverbe surrendered, suspended or contracted away. Taxes shall be uniform upon the same class of subjectsand shall be levied and collected for public purposes, but public burying grounds, public school houses,public hospitals, academies, colleges, universities, all seminaries of learning, all churches, church property,houses of worship, institutions of purely public charity, and public property used exclusively for any publicpurpose, shall be exempt from taxation except as provided in this section. There may be exempted fromtaxation personal property not exceeding in value $200 for each household, individual or head of a family,and household goods and farm machinery as the legislature determines. The legislature may authorizemunicipal corporations to levy and collect assessments for local improvements upon property benefitedthereby without regard to cash valuation. The legislature by law may define or limit the property exemptunder this section other than churches, houses of worship, and property solely used for educational purposesby academies, colleges, universities and seminaries of learning.

Sec. 2. Forestation. To encourage and promote forestation and reforestation of lands whether ownedby private persons or the public, laws may be enacted fixing in advance a definite and limited annual taxon the lands for a term of years and imposing a yield tax on the timber and other forest products at or afterthe end of the term.

Sec. 3. Occupation tax; ores. Every person engaged in the business of mining or producing iron oreor other ores in this state shall pay to the state an occupation tax on the valuation of all ores mined orproduced, which tax shall be in addition to all other taxes provided by law. The tax is due on the first dayof May in the calendar year next following the mining or producing. The valuation of ore for the purposeof determining the amount of tax shall be ascertained as provided by law. Funds derived from the tax shallbe used as follows: 50 percent to the state general revenue fund, 40 percent for the support of elementaryand secondary schools and ten percent for the general support of the university.

Sec. 4. Motor fuel taxation. The state may levy an excise tax upon any means or substance forpropelling aircraft or for propelling or operating motor or other vehicles or other equipment used for airportpurposes and not used on the public highways of this state.

Sec. 5. Aircraft. The legislature may tax aircraft using the air space overlying the state on a moreonerous basis than other personal property. Any such tax on aircraft shall be in lieu of all other taxes.The legislature may impose the tax on aircraft of companies paying taxes under any gross earnings systemof taxation notwithstanding that earnings from the aircraft are included in the earnings on which grossearnings taxes are computed. The law may exempt from taxation aircraft owned by a nonresident of thestate temporarily using the air space overlying the state.

Sec. 6. Taconite taxation. Laws of Minnesota 1963, Chapter 81, relating to the taxation of taconiteand semi-taconite, and facilities for the mining, production and beneficiation thereof shall not be repealed,modified or amended, nor shall any laws in conflict therewith be valid until November 4, 1989. Laws may beenacted fixing or limiting for a period not extending beyond the year 1990, the tax to be imposed on personsengaged in (1) the mining, production or beneficiation of copper, (2) the mining, production or beneficiationof copper-nickel, or (3) the mining, production or beneficiation of nickel. Taxes imposed on the mining orquarrying of taconite or semi-taconite and on the production of iron ore concentrates therefrom, which arein lieu of a tax on real or personal property, shall not be considered to be occupation, royalty, or excise taxeswithin the meaning of this amendment.



Sec. 7. [Repealed, November 5, 1974]

Sec. 8. Parimutuel betting. The legislature may authorize on-track parimutuel betting on horse racingin a manner prescribed by law.


ARTICLE XIAPPROPRIATIONS AND FINANCES

Section 1. Money paid from state treasury. No money shall be paid out of the treasury of this stateexcept in pursuance of an appropriation by law.

Sec. 2. Credit of the state limited. The credit of the state shall not be given or loaned in aid of anyindividual, association or corporation except as hereinafter provided.

Sec. 3. Internal improvements prohibited; exceptions. The state shall not be a party in carrying onworks of internal improvements except as authorized by this constitution. If grants have been made to thestate especially dedicated to specific purposes, the state shall devote the proceeds of the grants to thosepurposes and may pledge or appropriate the revenues derived from the works in aid of their completion.

Sec. 4. Power to contract public debt; public debt defined. The state may contract public debts forwhich its full faith, credit and taxing powers may be pledged at the times and in the manner authorized bylaw, but only for the purposes and subject to the conditions stated in section 5. Public debt includes anyobligation payable directly in whole or in part from a tax of state wide application on any class of property,income, transaction or privilege, but does not include any obligation which is payable from revenues otherthan taxes.

Sec. 5. Public debt and works of internal improvement; purposes. Public debt may be contractedand works of internal improvements carried on for the following purposes:

(a) to acquire and to better public land and buildings and other public improvements of a capital natureand to provide money to be appropriated or loaned to any agency or political subdivision of the state forsuch purposes if the law authorizing the debt is adopted by the vote of at least three-fifths of the membersof each house of the legislature;

(b) to repel invasion or suppress insurrection;

(c) to borrow temporarily as authorized in section 6;

(d) to refund outstanding bonds of the state or any of its agencies whether or not the full faith and creditof the state has been pledged for the payment of the bonds;

(e) to establish and maintain highways subject to the limitations of article XIV;

(f) to promote forestation and prevent and abate forest fires, including the compulsory clearing andimproving of wild lands whether public or private;

(g) to construct, improve and operate airports and other air navigation facilities;

(h) to develop the state's agricultural resources by extending credit on real estate security in the mannerand on the terms and conditions prescribed by law;



(i) to improve and rehabilitate railroad rights-of-way and other rail facilities whether public or private,provided that bonds issued and unpaid shall not at any time exceed $200,000,000 par value; and

(j) as otherwise authorized in this constitution.

As authorized by law political subdivisions may engage in the works permitted by (f), (g), and (i) andcontract debt therefor.


Sec. 6. Certificates of indebtedness. As authorized by law certificates of indebtedness may be issuedduring a biennium, commencing on July 1 in each odd-numbered year and ending on and including June30 in the next odd-numbered year, in anticipation of the collection of taxes levied for and other revenuesappropriated to any fund of the state for expenditure during that biennium.

No certificates shall be issued in an amount which with interest thereon to maturity, added to the thenoutstanding certificates against a fund and interest thereon to maturity, will exceed the then unexpendedbalance of all money which will be credited to that fund during the biennium under existing laws. Thematurities of certificates may be extended by refunding to a date not later than December l of the first fullcalendar year following the biennium in which the certificates were issued. If money on hand in any fund isnot sufficient to pay all non-refunding certificates of indebtedness issued on a fund during any biennium andall certificates refunding the same, plus interest thereon, which are outstanding on December 1 immediatelyfollowing the close of the biennium, the state auditor shall levy upon all taxable property in the state a taxcollectible in the ensuing year sufficient to pay the same on or before December 1 of the ensuing year withinterest to the date or dates of payment.

Sec. 7. Bonds. Public debt other than certificates of indebtedness authorized in section 6 shall beevidenced by the issuance of bonds of the state. All bonds issued under the provisions of this section shallmature not more than 20 years from their respective dates of issue and each law authorizing the issuanceof bonds shall distinctly specify the purposes thereof and the maximum amount of the proceeds authorizedto be expended for each purpose. A separate and special state bond fund shall be maintained on the officialbooks and records. When the full faith and credit of the state has been pledged for the payment of bonds, thestate auditor shall levy each year on all taxable property within the state a tax sufficient with the balance thenon hand in the fund to pay all principal and interest on bonds issued under this section due and to becomedue within the ensuing year and to and including July 1 in the second ensuing year. The legislature by lawmay appropriate funds from any source to the state bond fund. The amount of money actually received andon hand pursuant to appropriations prior to the levy of the tax in any year shall be used to reduce the amountof tax otherwise required to be levied.


Sec. 8. Permanent school fund; source; investment; board of investment. The permanent schoolfund of the state consists of (a) the proceeds of lands granted by the United States for the use of schools withineach township, (b) the proceeds derived from swamp lands granted to the state, (c) all cash and investmentscredited to the permanent school fund and to the swamp land fund, and (d) all cash and investments creditedto the internal improvement land fund and the lands therein. No portion of these lands shall be sold otherwisethan at public sale, and in the manner provided by law. All funds arising from the sale or other dispositionof the lands, or income accruing in any way before the sale or disposition thereof, shall be credited tothe permanent school fund. Within limitations prescribed by law, the fund shall be invested to securethe maximum return consistent with the maintenance of the perpetuity of the fund. The principal of the



permanent school fund shall be perpetual and inviolate forever. This does not prevent the sale of investmentsat less than the cost to the fund; however, all losses not offset by gains shall be repaid to the fund fromthe interest and dividends earned thereafter. The net interest and dividends arising from the fund shall bedistributed to the different school districts of the state in a manner prescribed by law.

A board of investment consisting of the governor, the state auditor, the secretary of state, and the attorneygeneral is constituted for the purpose of administering and directing the investment of all state funds. Theboard shall not permit state funds to be used for the underwriting or direct purchase of municipal securitiesfrom the issuer or the issuer's agent.

[Amended, November 6, 1984; November 3, 1998]

Sec. 9. Investment of permanent university fund; restrictions. The permanent university fund of thisstate may be loaned to or invested in the bonds of any county, school district, city or town of this state and infirst mortgage loans secured upon improved and cultivated farm lands of this state, but no such investmentor loan shall be made until approved by the board of investment; nor shall a loan or investment be madewhen the bonds to be issued or purchased would make the entire bonded indebtedness exceed 15 percent ofthe assessed valuation of the taxable property of the county, school district, city or town issuing the bonds;nor shall any farm loan or investment be made when the investment or loan would exceed 30 percent ofthe actual cash value of the farm land mortgaged to secure the investment; nor shall investments or loansbe made at a lower rate of interest than two percent per annum nor for a shorter period than one year norfor a longer period than 30 years.

Sec. 10. Exchange of public lands; reservation of rights. As the legislature may provide, any of thepublic lands of the state, including lands held in trust for any purpose, may be exchanged for any publicly orprivately held lands with the unanimous approval of the governor, the attorney general and the state auditor.Lands so acquired shall be subject to the trust, if any, to which the lands exchanged therefor were subject.The state shall reserve all mineral and water power rights in lands transferred by the state.


Sec. 11. Timber lands set apart as state forests; disposition of revenue. School and other publiclands of the state better adapted for the production of timber than for agriculture may be set apart as stateschool forests, or other state forests as the legislature may provide. The legislature may also provide fortheir management on forestry principles. The net revenue therefrom shall be used for the purposes for whichthe lands were granted to the state.

Sec. 12. County, township or municipal aid to railroads limited. The legislature shall not authorizeany county, township or municipal corporation to become indebted to aid in the construction or equipmentof railroads to any amount that exceeds five percent of the value of the taxable property within thatcounty, township or municipal corporation. The amount of taxable property shall be determined by the lastassessment previous to the incurring of the indebtedness.

Sec. 13. Safekeeping state funds; security; deposit of funds; embezzlement. All officers and otherpersons charged with the safekeeping of state funds shall be required to give ample security for fundsreceived by them and to keep an accurate entry of each sum received and of each payment and transfer. Ifany person converts to his own use in any manner or form, or shall loan, with or without interest, or shalldeposit in his own name, or otherwise than in the name of the state of Minnesota; or shall deposit in banksor with any person or persons or exchange for other funds or property, any portion of the funds of the stateor the school funds aforesaid, except in the manner prescribed by law, every such act shall be and constitute



an embezzlement of so much of the aforesaid state and school funds, or either of the same, as shall thusbe taken, or loaned, or deposited or exchanged, and shall be a felony. Any failure to pay over, produce oraccount for the state school funds, or any part of the same entrusted to such officer or persons as by lawrequired on demand, shall be held and be taken to be prima facie evidence of such embezzlement.

Sec. 14. Environment and natural resources fund. A permanent environment and natural resourcestrust fund is established in the state treasury. Loans may be made of up to five percent of the principal ofthe fund for water system improvements as provided by law. The assets of the fund shall be appropriatedby law for the public purpose of protection, conservation, preservation, and enhancement of the state's air,water, land, fish, wildlife, and other natural resources. The amount appropriated each year of a biennium,commencing on July 1 in each odd-numbered year and ending on and including June 30 in the next odd-numbered year, may be up to 5-1/2 percent of the market value of the fund on June 30 one year before thestart of the biennium. Not less than 40 percent of the net proceeds from any state-operated lottery must becredited to the fund until the year 2025.

[Adopted, November 8, 1988; Amended, November 6, 1990; November 3, 1998]

Sec. 15. Outdoor heritage, clean water, parks and trails, and arts and cultural heritage; sales taxdedicated funds. Beginning July 1, 2009, until June 30, 2034, the sales and use tax rate shall be increased bythree-eighths of one percent on sales and uses taxable under the general state sales and use tax law. Receiptsfrom the increase, plus penalties and interest and reduced by any refunds, are dedicated, for the benefit ofMinnesotans, to the following funds: 33 percent of the receipts shall be deposited in the outdoor heritagefund and may be spent only to restore, protect, and enhance wetlands, prairies, forests, and habitat for fish,game, and wildlife; 33 percent of the receipts shall be deposited in the clean water fund and may be spentonly to protect, enhance, and restore water quality in lakes, rivers, and streams and to protect groundwaterfrom degradation, and at least five percent of the clean water fund must be spent only to protect drinkingwater sources; 14.25 percent of the receipts shall be deposited in the parks and trails fund and may be spentonly to support parks and trails of regional or statewide significance; and 19.75 percent shall be depositedin the arts and cultural heritage fund and may be spent only for arts, arts education, and arts access and topreserve Minnesota's history and cultural heritage. An outdoor heritage fund; a parks and trails fund; a cleanwater fund and a sustainable drinking water account; and an arts and cultural heritage fund are created in thestate treasury. The money dedicated under this section shall be appropriated by law. The dedicated moneyunder this section must supplement traditional sources of funding for these purposes and may not be used asa substitute. Land acquired by fee with money deposited in the outdoor heritage fund under this section mustbe open to the public taking of fish and game during the open season unless otherwise provided by law. Ifthe base of the sales and use tax is changed, the sales and use tax rate in this section may be proportionallyadjusted by law to within one-thousandth of one percent in order to provide as close to the same amount ofrevenue as practicable for each fund as existed before the change to the sales and use tax.


ARTICLE XIISPECIAL LEGISLATION; LOCAL GOVERNMENT

Section 1. Prohibition of special legislation; particular subjects. In all cases when a general lawcan be made applicable, a special law shall not be enacted except as provided in section 2. Whether ageneral law could have been made applicable in any case shall be judicially determined without regard toany legislative assertion on that subject. The legislature shall pass no local or special law authorizing thelaying out, opening, altering, vacating or maintaining of roads, highways, streets or alleys; remitting fines,



penalties or forfeitures; changing the names of persons, places, lakes or rivers; authorizing the adoption orlegitimation of children; changing the law of descent or succession; conferring rights on minors; declaringany named person of age; giving effect to informal or invalid wills or deeds, or affecting the estates of minorsor persons under disability; granting divorces; exempting property from taxation or regulating the rate ofinterest on money; creating private corporations, or amending, renewing, or extending the charters thereof;granting to any private corporation, association, or individual any special or exclusive privilege, immunityor franchise whatever or authorizing public taxation for a private purpose. The inhibitions of local or speciallaws in this section shall not prevent the passage of general laws on any of the subjects enumerated.

Sec. 2. Special laws; local government. Every law which upon its effective date applies to a singlelocal government unit or to a group of such units in a single county or a number of contiguous counties isa special law and shall name the unit or, in the latter case, the counties to which it applies. The legislaturemay enact special laws relating to local government units, but a special law, unless otherwise provided bygeneral law, shall become effective only after its approval by the affected unit expressed through the votersor the governing body and by such majority as the legislature may direct. Any special law may be modifiedor superseded by a later home rule charter or amendment applicable to the same local government unit, butthis does not prevent the adoption of subsequent laws on the same subject. The legislature may repeal anyexisting special or local law, but shall not amend, extend or modify any of the same except as providedin this section.

Sec. 3. Local government; legislation affecting. The legislature may provide by law for the creation,organization, administration, consolidation, division and dissolution of local government units and theirfunctions, for the change of boundaries thereof, for their elective and appointive officers includingqualifications for office and for the transfer of county seats. A county boundary may not be changed orcounty seat transferred until approved in each county affected by a majority of the voters voting on thequestion.

Sec. 4. Home rule charter. Any local government unit when authorized by law may adopt a home rulecharter for its government. A charter shall become effective if approved by such majority of the voters of thelocal government unit as the legislature prescribes by general law. If a charter provides for the consolidationor separation of a city and a county, in whole or in part, it shall not be effective without approval of thevoters both in the city and in the remainder of the county by the majority required by law.

Sec. 5. Charter commissions. The legislature shall provide by law for charter commissions.Notwithstanding any other constitutional limitations the legislature may require that commission membersbe freeholders, provide for their appointment by judges of the district court, and permit any member tohold any other elective or appointive office other than judicial. Home rule charter amendments may beproposed by a charter commission or by a petition of five percent of the voters of the local government unitas determined by law and shall not become effective until approved by the voters by the majority required bylaw. Amendments may be proposed and adopted in any other manner provided by law. A local governmentunit may repeal its home rule charter and adopt a statutory form of government or a new charter upon thesame majority vote as is required by law for the adoption of a charter in the first instance.

ARTICLE XIIIMISCELLANEOUS SUBJECTS

Section 1. Uniform system of public schools. The stability of a republican form of governmentdepending mainly upon the intelligence of the people, it is the duty of the legislature to establish a general



and uniform system of public schools. The legislature shall make such provisions by taxation or otherwiseas will secure a thorough and efficient system of public schools throughout the state.

Sec. 2. Prohibition as to aiding sectarian school. In no case shall any public money or property beappropriated or used for the support of schools wherein the distinctive doctrines, creeds or tenets of anyparticular Christian or other religious sect are promulgated or taught.

Sec. 3. University of Minnesota. All the rights, immunities, franchises and endowments heretoforegranted or conferred upon the University of Minnesota are perpetuated unto the university.

Sec. 4. Lands taken for public way or use; compensation; common carriers. Land may be taken forpublic way and for the purpose of granting to any corporation the franchise of way for public use. In all cases,however, a fair and equitable compensation shall be paid for land and for the damages arising from takingit. All corporations which are common carriers enjoying the right of way in pursuance of the provisionsof this section shall be bound to carry the mineral, agricultural and other productions of manufacturers onequal and reasonable terms.

Sec. 5. Lotteries. The legislature shall not authorize any lottery or the sale of lottery tickets, other thanauthorizing a lottery and sale of lottery tickets for a lottery operated by the state.


Sec. 6. Prohibition of combinations to affect markets. Any combination of persons either asindividuals or as members or officers of any corporation to monopolize markets for food products in thisstate or to interfere with, or restrict the freedom of markets is a criminal conspiracy and shall be punishedas the legislature may provide.

Sec. 7. No license required to peddle. Any person may sell or peddle the products of the farm or gardenoccupied and cultivated by him without obtaining a license therefor.

Sec. 8. Veterans' bonus. The state may pay an adjusted compensation to persons who served in thearmed forces of the United States during the period of the Vietnam conflict or the Persian Gulf War.Whenever authorized and in the amounts and on the terms fixed by law, the state may expend monies andpledge the public credit to provide money for the purposes of this section. The duration of the Vietnamconflict and the Persian Gulf War may be defined by law.


Sec. 9. Militia organization. The legislature shall pass laws necessary for the organization, disciplineand service of the militia of the state.

Sec. 10. Seat of government. The seat of government of the state is in the city of St. Paul. The legislaturemay provide by law for a change of the seat of government by a vote of the people, or may locate thesame upon the land granted by Congress for a seat of government. If the seat of government is changed,the capitol building and grounds shall be dedicated to an institution for the promotion of science, literatureand the arts to be organized by the legislature of the state. The Minnesota Historical Society shall alwaysbe a department of this institution.

Sec. 11. State seal. A seal of the state shall be kept by the secretary of state and be used by him officially.It shall be called the great seal of the state of Minnesota.



Sec. 12. Preservation of hunting and fishing. Hunting and fishing and the taking of game and fishare a valued part of our heritage that shall be forever preserved for the people and shall be managed by lawand regulation for the public good.


ARTICLE XIVPUBLIC HIGHWAY SYSTEM

Section 1. Authority of state; participation of political subdivisions. The state may construct,improve and maintain public highways, may assist political subdivisions in this work and by law mayauthorize any political subdivision to aid in highway work within its boundaries.

Sec. 2. Trunk highway system. There is hereby created a trunk highway system which shall beconstructed, improved and maintained as public highways by the state. The highways shall extend asnearly as possible along the routes number 1 through 70 described in the constitutional amendment adoptedNovember 2, 1920, and the routes described in any act of the legislature which has made or hereafter makesa route a part of the trunk highway system.

The legislature may add by law new routes to the trunk highway system. The trunk highway system maynot exceed 12,200 miles in extent, except the legislature may add trunk highways in excess of the mileagelimitation as necessary or expedient to take advantage of any federal aid made available by the United Statesto the state of Minnesota.

Any route added by the legislature to the trunk highway system may be relocated or removed fromthe system as provided by law. The definite location of trunk highways numbered 1 through 70 may berelocated as provided by law but no relocation shall cause a deviation from the starting points or terminalsnor cause any deviation from the various villages and cities through which the routes are to pass under theconstitutional amendment adopted November 2, 1920. The location of routes may be determined by boards,officers or tribunals in the manner prescribed by law.

Sec. 3. County state-aid highway system. A county state-aid highway system shall be constructed,improved and maintained by the counties as public highways in the manner provided by law. The systemshall include streets in municipalities of less than 5,000 population where necessary to provide an integratedand coordinated highway system and may include similar streets in larger municipalities.

Sec. 4. Municipal state-aid street system. A municipal state-aid street system shall be constructed,improved and maintained as public highways by municipalities having a population of 5,000 or more inthe manner provided by law.

Sec. 5. Highway user tax distribution fund. There is hereby created a highway user tax distributionfund to be used solely for highway purposes as specified in this article. The fund consists of the proceeds ofany taxes authorized by sections 9 and 10 of this article. The net proceeds of the taxes shall be apportioned:62 percent to the trunk highway fund; 29 percent to the county state-aid highway fund; nine percent tothe municipal state-aid street fund. Five percent of the net proceeds of the highway user tax distributionfund may be set aside and apportioned by law to one or more of the three foregoing funds. The balanceof the highway user tax distribution fund shall be transferred to the trunk highway fund, the county state-aid highway fund, and the municipal state-aid street fund in accordance with the percentages set forth in



this section. No change in the apportionment of the five percent may be made within six years of the lastprevious change.

Sec. 6. Trunk highway fund. There is hereby created a trunk highway fund which shall be used solelyfor the purposes specified in section 2 of this article and the payment of principal and interest of any bondsissued under the authority of section 11 of this article and any bonds issued for trunk highway purposesprior to July 1, 1957. All payments of principal and interest on bonds issued shall be a first charge on moneycoming into this fund during the year in which the principal or interest is payable.

Sec. 7. County state-aid highway fund. There is hereby created a county state-aid highway fund. Thecounty state-aid highway fund shall be apportioned among the counties as provided by law. The fundsapportioned shall be used by the counties as provided by law for aid in the construction, improvement andmaintenance of county state-aid highways. The legislature may authorize the counties by law to use a partof the funds apportioned to them to aid in the construction, improvement and maintenance of other countyhighways, township roads, municipal streets and any other public highways, including but not limited totrunk highways and municipal state-aid streets within the respective counties.

Sec. 8. Municipal state-aid street fund. There is hereby created a municipal state-aid street fund tobe apportioned as provided by law among municipalities having a population of 5,000 or more. The fundshall be used by municipalities as provided by law for the construction, improvement and maintenance ofmunicipal state-aid streets. The legislature may authorize municipalities to use a part of the fund in theconstruction, improvement and maintenance of other municipal streets, trunk highways, and county state-aid highways within the counties in which the municipality is located.

Sec. 9. Taxation of motor vehicles. The legislature by law may tax motor vehicles using the publicstreets and highways on a more onerous basis than other personal property. Any such tax on motor vehiclesshall be in lieu of all other taxes thereon, except wheelage taxes imposed by political subdivisions solelyfor highway purposes. The legislature may impose this tax on motor vehicles of companies paying taxesunder the gross earnings system of taxation notwithstanding that earnings from the vehicles may be includedin the earnings on which gross earnings taxes are computed. The proceeds of the tax shall be paid intothe highway user tax distribution fund. The law may exempt from taxation any motor vehicle owned by anonresident of the state properly licensed in another state and transiently or temporarily using the streetsand highways of the state.

Sec. 10. Taxation of motor fuel. The legislature may levy an excise tax on any means or substance usedfor propelling vehicles on the public highways of this state or on the business of selling it. The proceeds ofthe tax shall be paid into the highway user tax distribution fund.

Sec. 11. Highway bonds. The legislature may provide by law for the sale of bonds to carry out theprovisions of section 2. The proceeds shall be paid into the trunk highway fund. Any bonds shall matureserially over a term not exceeding 20 years and shall not be sold for less than par and accrued interest. If thetrunk highway fund is not adequate to pay principal and interest of these bonds when due, the legislature maylevy on all taxable property of the state in an amount sufficient to meet the deficiency or it may appropriateto the fund money in the state treasury not otherwise appropriated.


Sec. 12. Motor vehicle sales tax apportionment. Beginning with the fiscal year starting July 1, 2007,63.75 percent of the revenue from a tax imposed by the state on the sale of a new or used motor vehicle must



be apportioned for the transportation purposes described in section 13, then the revenue apportioned fortransportation purposes must be increased by ten percent for each subsequent fiscal year through June 30,2011, and then the revenue must be apportioned 100 percent for transportation purposes after June 30, 2011.


Sec. 13. Motor vehicle sales tax allocation. The revenue apportioned in section 12 must be allocatedfor the following transportation purposes: not more than 60 percent must be deposited in the highway usertax distribution fund, and not less than 40 percent must be deposited in a fund dedicated solely to publictransit assistance as defined by law.


70

APPENDIX 2b MN Statute 163

1 MINNESOTA STATUTES 2015 163.03


CHAPTER 163COUNTY HIGHWAYS

163.01 DEFINITIONS.

163.02 GENERAL POWERS OF COUNTY BOARD.

163.03 COUNTY ROAD AND BRIDGE FUND.

163.035 BICYCLE PATHS.

163.04 EXPENDITURES.

163.05 TAXATION.

163.051 COUNTY WHEELAGE TAX.

163.06 TAXATION IN UNORGANIZED TOWNSHIPS.

163.07 COUNTY HIGHWAY ENGINEER.

163.08 CONSULTING ENGINEER.

163.09 PAYMENT FOR LABOR AND EQUIPMENT.

163.11 POWERS RELATING TO HIGHWAYS.

163.111 DRAINAGE FACILITY, VACATION.

163.12 ALTERNATIVE PROCEDURE FORACQUISITION.

163.13 PETITION FOR HIGHWAY OR PORTAGE.

163.14 JOINT COUNTY AGREEMENT ON COSTS OFSHARED HIGHWAY.

163.15 BRIDGE ACROSS DIVERSION CHANNEL.

163.16 IMPASSABLE ROAD.

163.161 IMPASSABLE CITY THOROUGHFARE.

163.17 DRAINAGE SYSTEM AFFECTING HIGHWAY;ALTERATION.

163.01 MS 1957 [Repealed, 1959 c 500 art 6 s 13]

163.01 DEFINITIONS.

For the purposes of this chapter, the terms defined in section 160.02 shall have the same meanings.

History: 1959 c 500 art 4 s 1


163.02 GENERAL POWERS OF COUNTY BOARD.

Subdivision 1. Establishment and supervision. County highways shall be established, located,relocated, constructed, reconstructed, improved, maintained, revoked, or vacated by the several counties.The several county boards shall have general supervision over county highways, including those highwaysother than cartways within their respective counties established by judicial authority, and they may ap-propriate and expend sums of money from their respective county road and bridge funds as they deemnecessary for the establishment, location, construction, reconstruction, improvement and maintenance, orvacation of such highways.

Subd. 2. Acquisition. They may acquire by purchase, gift, or eminent domain proceedings as providedby law, all necessary right-of-way for such highways, purchase all necessary road material, machinery,tools, and supplies needed therefor; and may construct buildings or rent, or acquire by purchase, gift, oreminent domain proceedings, grounds and buildings necessary for the storing and housing of such material,machinery, tools, and supplies.

Subd. 3. Weight and load restrictions. The county board, or the county engineer if so authorized bythe board, may impose weight and load restrictions on any highway under its jurisdiction.



163.03 MINNESOTA STATUTES 2015 2


163.03 COUNTY ROAD AND BRIDGE FUND.

The county board shall provide and set apart a fund to be known as the county road and bridge fund.Any money remaining in the county-aid road fund of any county may be transferred by the county board tothe county road and bridge fund. All warrants for the establishment, location, vacation, construction, recon-struction, improvement, and maintenance of county state-aid highways and county highways and bridgesshall be drawn on the county road and bridge fund.


163.035 BICYCLE PATHS.

The county board may in the interests of public safety expend road and bridge funds for the constructionand maintenance of bicycle paths on road rights-of-way under county jurisdiction.

History: 1974 c 491 s 1


163.04 EXPENDITURES.

Subdivision 1. County highway or county state-aid highway. The county board may appropriate andexpend sums of money from the county road and bridge fund as it deems necessary for establishing, locating,constructing, improving, and maintaining any county highway or county state-aid highway, including thosewithin the corporate limits of any city in the county.

Subd. 2. Local road or street. The county board of any county may appropriate from its road andbridge fund to any town, statutory city, or city of the second, third, or fourth class in its county, such sumsof money as are available and which it deems advisable to aid such towns, statutory cities, or cities of thesecond, third, or fourth class in the construction and maintenance of roads, streets, or bridges therein, andthe appropriations may be directly expended by the county board, upon the roads, streets, or bridges as shallbe designated by the governing bodies of the towns, statutory cities, or cities of the second, third, and fourthclasses. In counties having a population of 400,000 or over, the county aid may be expended in accordancewith the provisions of Laws 1905, Chapter 164, as amended. No statutory city, or city of the second, third,or fourth class shall receive, except as otherwise authorized by law, an appropriation hereunder exceeding20 percent of the annual county tax levy for road and bridge purposes paid by the statutory city, or city ofsecond, third, or fourth class.

Subd. 3. Bridges within certain cities. When the council of any statutory city or city of the thirdor fourth class may determine that it is necessary to build or improve any bridge or bridges, includingapproaches thereto, and any dam or retaining works connected therewith, upon or forming a part of streets orhighways either wholly or partly within its limits, the county board shall appropriate one-half of the moneyas may be necessary therefor from the county road and bridge fund, not exceeding during any year one-half the amount of taxes paid into the county road and bridge fund during the preceding year, on propertywithin the corporate limits of the city. The appropriation shall be made upon the petition of the council,which petition shall be filed by the council with the county board prior to the fixing by the board of theannual county tax levy. The county board shall determine the plans and specifications, shall let all necessarycontracts, shall have charge of construction, and upon its request, warrants in payment thereof shall be issuedby the county auditor, from time to time, as the construction work proceeds. Any unpaid balance may be



paid or advanced by the city. On petition of the council, the appropriations of the county board, during notto exceed three successive years, may be made to apply on the construction of the same items and to repayany money advanced by the city in the construction thereof. None of the provisions of this section shall beconstrued to be mandatory as applied to any city whose estimated market value exceeds $2,100 per capitaof its population.

History: 1959 c 500 art 4 s 4; 1973 c 123 art 5 s 7; 1988 c 719 art 5 s 84; 1989 c 329 art 13 s 20;1990 c 480 art 9 s 5; 2013 c 143 art 14 s 20


163.05 TAXATION.

Subdivision 1. Levy. The county board at its July meeting may include in its annual tax levy an amountfor the county road and bridge fund.

Subd. 2. [Repealed, 1973 c 583 s 37]

Subd. 3. [Repealed, 1973 c 583 s 37; 1973 c 588 s 1]

Subd. 4. [Repealed, 1973 c 583 s 37]

Subd. 5. [Repealed, 1973 c 583 s 37]

Subd. 6. Road and bridge tax is additional. The taxes provided herein may be additional to the amountpermitted by law to be levied for other county purposes.

History: 1959 c 500 art 4 s 5; 1967 c 592 s 1-3; 1973 c 583 s 11

163.051 COUNTY WHEELAGE TAX.

Subdivision 1. Tax authorized. (a) Except as provided in paragraph (c), the board of commissioners ofeach county is authorized to levy by resolution a wheelage tax at the rate specified in paragraph (b), on eachmotor vehicle that is kept in such county when not in operation and that is subject to annual registrationand taxation under chapter 168. The board may provide by resolution for collection of the wheelage taxby county officials or it may request that the tax be collected by the state registrar of motor vehicles. Thestate registrar of motor vehicles shall collect such tax on behalf of the county if requested, as provided insubdivision 2.

(b) The wheelage tax under this section is at the rate of:

(1) from January 1, 2014, through December 31, 2017, $10 per year for each county that authorizesthe tax; and

(2) on and after January 1, 2018, up to $20 per year, in any increment of a whole dollar, as specifiedby each county that authorizes the tax.

(c) The following vehicles are exempt from the wheelage tax:

(1) motorcycles, as defined in section 169.011, subdivision 44;



(2) motorized bicycles, as defined in section 169.011, subdivision 45; and

(3) motorized foot scooters, as defined in section 169.011, subdivision 46.

(d) For any county that authorized the tax prior to May 24, 2013, the wheelage tax continues at the rateprovided under paragraph (b).

Subd. 2. Collection by registrar of motor vehicles. The wheelage tax levied by any county, if madecollectible by the state registrar of motor vehicles, shall be certified by the county auditor to the registrar notlater than August 1 in the year before the calendar year or years for which the tax is levied, and the registrarshall collect such tax with the motor vehicle taxes on the affected vehicles for such year or years. Everyowner and every operator of such a motor vehicle shall furnish to the registrar all information requested bythe registrar. No state motor vehicle tax on any such motor vehicle for any such year shall be received ordeemed paid unless the applicable wheelage tax is paid therewith.

Subd. 2a. Tax proceeds deposited; costs of collection; appropriation. Notwithstanding the provisionsof any other law, the state registrar of motor vehicles shall deposit the proceeds of the wheelage tax imposedby subdivision 2, to the credit of the county wheelage tax account of each county. The amount necessary topay the costs of collection of said tax is appropriated from the county wheelage tax account of each countyto the state registrar of motor vehicles.

Subd. 3. Distribution to county; appropriation. On a monthly basis, the registrar of motor vehiclesshall issue a warrant in favor of the treasurer of each county for which the registrar has collected a wheelagetax in the amount of such tax then on hand in the county wheelage tax account. There is hereby appropriatedfrom the county wheelage tax account each year, to each county entitled to payments authorized by thissection, sufficient moneys to make such payments.

Subd. 4. Use of tax. The treasurer of each county receiving payments under subdivision 3 shall depositsuch payments in the county road and bridge fund. The moneys shall be used for purposes authorized bylaw which are highway purposes within the meaning of the Minnesota Constitution, article 14.

Subd. 5. [Repealed, 2008 c 154 art 2 s 33]

Subd. 6. [Repealed by amendment, 2013 c 117 art 3 s 4]

Subd. 7. Offenses; penalties; application of other laws. (a) Any owner or operator of a motor vehiclewho willfully gives any false information relative to the tax authorized by this section to the registrar ofmotor vehicles or any county, or who willfully fails or refuses to furnish any such information, is guiltyof a misdemeanor.

(b) Except as otherwise provided in this section, the collection and payment of a wheelage tax andall matters relating thereto are subject to all provisions of law relating to collection and payment of motorvehicle taxes so far as applicable.

History: 1971 c 830 s 11; Ex1971 c 48 s 12; 1973 c 492 s 14; 1973 c 551 s 1,2; 1976 c 2 s 172; 1986c 444; 2003 c 112 art 2 s 50; 2008 c 350 art 1 s 4; 2008 c 366 art 9 s 1; 2009 c 101 art 2 s 109; 2013c 117 art 3 s 4




163.06 TAXATION IN UNORGANIZED TOWNSHIPS.

Subdivision 1. Levy. The county board of any county in which there are unorganized townships maylevy a tax for road and bridge purposes upon all the real and personal property in such unorganizedtownships.

Subd. 2. Tax is additional. The tax, if levied, is additional to the tax which the counties may levy forthe county road and bridge funds and is additional to the amount permitted by law to be levied for othercounty purposes. The tax may be levied on any or all unorganized townships within a county, provided thatno such tax shall be levied on only a part of an unorganized township within a county.

Subd. 3. Extending tax levy. If any county deems it desirable to levy such a tax, it may at the timeit levies the county taxes, by resolution reciting such fact, determine the amount so to be levied in eachunorganized township for the current year. It shall be the duty of the county auditor to extend the tax solevied upon the tax books of the county, at the same time and in the same manner as other taxes for countypurposes are extended as to property in such unorganized townships, and the tax shall be collected andpayment thereof enforced at the same time and in the same manner as other county taxes on such propertyand with like penalties for nonpayment at the time prescribed by law.

Subd. 4. Separate fund. The tax collected from each unorganized township shall be set apart in aseparate fund in the county treasury, and each shall be designated as the road and bridge fund of the un-organized township from which the tax was collected.

Subd. 5. Purposes of fund expenditures. Except as hereinafter provided, each fund shall be expendedunder the direction of the county board for the construction, improvement, and maintenance of roads andbridges in the unorganized township for which the fund was designated. If so requested by petition signed bya majority of the resident taxpayers of any unorganized township, the county board may expend all or partof the road and bridge fund of the unorganized township upon roads or bridges in an adjoining organizedor unorganized township.

Subd. 6. Expenditure in certain counties. In any county having not less than 95 nor more than 105full and fractional townships, and having an estimated market value of not less than $12,000,000 nor morethan $21,000,000, the county board, by resolution, may expend the funds provided in subdivision 4 in anyorganized town or unorganized territory or portion thereof in such county.

History: 1959 c 500 art 4 s 6; 1973 c 583 s 12; 1988 c 719 art 5 s 84; 1989 c 329 art 13 s 20; 1990 c426 art 1 s 20; 1990 c 480 art 9 s 6; 2013 c 143 art 14 s 21; 2014 c 308 art 9 s 12


163.07 COUNTY HIGHWAY ENGINEER.

Subdivision 1. Appointment. The county board of each county shall appoint and employ, as hereinafterprovided, a county highway engineer who may have charge of the highway work of the county and theforces employed thereon, and who shall make and prepare all surveys, estimates, plans, and specificationswhich are required of the engineer. The county highway engineer may be removed by the county boardduring the term of office for which appointed only for incompetency or misconduct shown after a hearingupon due notice and upon stated charges. The burden of proving incompetency or misconduct shall restupon the party alleging the same.



Subd. 2. Qualifications, salary, and term. The county highway engineer shall be a registered highwayor civil engineer, registered under the laws of the state of Minnesota. The county board may appoint a newcounty engineer for a term of only one year. All reappointments shall be for a term of four years, and shallbe made in May of the year in which the term expires. The county highway engineer shall be a citizen andresident of this state. The county highway engineer's salary shall be fixed by the county board and shallbe payable the same as other county officers are paid. The salary shall not be reduced during the countyhighway engineer's term of office.

Subd. 2a. Short-term reappointment pending retirement. Notwithstanding the provisions of sub-division 2 as to the term of office of the county highway engineer, the county board of any county mayreappoint a county highway engineer for a term of office less than four years when such county highwayengineer to be reappointed will reach the age of mandatory retirement within the normal four-year termprovided for in subdivision 2.

Subd. 3. [Repealed, 2014 c 227 art 1 s 23]

Subd. 4. Civil service classification. The commissioner of management and budget shall allocate astate civil service classification to any city or county highway engineer, or an engineer of any other gov-ernmental agency as may be from time to time requested by the commissioner of transportation. The al-location shall be made on the same basis and subject to the same provisions of law as pertain to engineeringand similar positions in the state classified service. The commissioner of management and budget shallgive consideration to the education, professional attainments and experience of the city, county highwayengineer, or engineer of any other governmental agency for purposes of transfer to the state service. Allcity, county highway engineers, or engineers of any other governmental agency who have not less thantwo years service prior to the transfer may be transferred to the state classification so allocated without ex-amination, but subject to a six months probationary period, in the state classified service. The commissionerof management and budget shall establish procedure for the transfer.

Subd. 5. Promotional examination. The commissioner of transportation may certify any city or countyhighway engineer that the commissioner may deem qualified to the commissioner of management andbudget as eligible to take any specific promotional examination held for civil engineer or civil engineeringaid as classified by the state civil service commission. The service rating of such engineer shall include pastservice with the state and as city or county highway engineer, if the engineer had prior service with the stateTransportation Department as a supervisory engineer.

Subd. 6. Duties; bond. The county highway engineer shall devote the entire time to official duties and,before entering upon the duties of office, give bond to the state in the penal sum of $25,000, to be approvedand filed in the same manner as are the bonds of the other county officers. All premiums for the bond shallbe paid by the county. The state, the several governmental subdivisions thereof, or any person damagedby any wrongful act or omission of the county highway engineer in the performance of official duties maymaintain an action on the bond for the recovery of the damages so sustained.

Subd. 7. Report. The county highway engineer shall prepare and submit to the county board annually afull and complete report covering all county highway work, and shall prepare and submit such other reportsrelating to the county highway system as the county board directs.

Subd. 8. [Repealed, 1969 c 304 s 2]

Subd. 9. Contract for engineer services with other county. In lieu of appointing and employing acounty highway engineer in accordance with the provisions of this section, a county may contract for the



services of a county highway engineer with a county that appoints and employs such an engineer upon suchterms as are mutually agreed upon. An engineer acting as a county highway engineer under contract fora county shall exercise every duty and responsibility imposed by law upon a county highway engineer. Acopy of each contract executed between counties under this subdivision shall be filed in the office of thecommissioner of transportation.

This subdivision shall not apply to any county containing a city of the first class.

History: 1959 c 500 art 4 s 7; 1967 c 763 s 1,2; 1969 c 437 s 1; 1971 c 389 s 1; 1973 c 15 s 1; 1973c 123 art 5 s 7; 1973 c 507 s 45; 1976 c 166 s 7; 1980 c 617 s 47; 1986 c 444; 1992 c 505 s 2; 1Sp2003c 19 art 2 s 15; 2008 c 204 s 42; 2009 c 101 art 2 s 109


163.08 CONSULTING ENGINEER.

Upon request of the county highway engineer the county board of any county is authorized to employand engage the services of registered professional engineers to act as consultants in connection with, and toprepare plans and specifications themselves or by their organization and employees for the construction ofroads and bridges on county and county state-aid highways, and the county board is authorized to negotiatefor and agree upon the terms and compensation for such employment and service.



163.09 PAYMENT FOR LABOR AND EQUIPMENT.

Subdivision 1. Payroll system. The county board of any county may adopt a payroll system forthe payment of claims for labor, whether skilled or unskilled, employed by the county in any capacityin connection with the construction or maintenance of highways within the county and for the paymentof claims of persons who have furnished tractors, trucks, teams, wagons, plows, scrapers, or any otherequipment for the performance of work on the highways. The payroll shall be in such forms and supportedby such records as the state auditor prescribes. It shall contain the name and rate of pay of each claimanttogether with the total amount of each claim.

Subd. 2. Payroll preparation and certification; payment. The payroll shall be prepared by the countyengineer either monthly or semimonthly as directed by the county board. The county highway engineer shallcertify it as being true and correct and shall present it to the county auditor for payment. It shall thereuponbe lawful for the county auditor and county treasurer to pay the claims as set forth in the payroll withoutallowance therefor by the county board. Upon presentation to the county auditor of the payroll, the auditorshall forthwith issue to the several claimants whose names appear therein a warrant in payment of theirrespective claims.

History: 1959 c 500 art 4 s 9; 1973 c 492 s 14; 1986 c 444

163.10 MS 2002 [Repealed, 1Sp2003 c 1 art 2 s 136]


163.11 MS 1957 [Renumbered 441.265]



163.11 POWERS RELATING TO HIGHWAYS.

Subdivision 1. Resolution. County highways may be established, altered, vacated, or revoked byresolution of the county board. Any public highway within the county, other than a trunk highway, municipalstate-aid street, or county state-aid highway, may be taken over as a county highway by resolution of thecounty board.

Subd. 2. Contents of resolution. The resolution shall contain a description of the highway. In the caseof a newly established highway or the alteration of a highway, the resolution shall also contain a descriptionof the several tracts of land through which the highway passes, the names of all persons known by the boardto be the owners and occupants of each tract, and a description of the right-of-way, if any, needed thereforfrom each tract and the interest or estate therein to be acquired.

Subd. 3. Acquiring necessary property. All lands or properties needed for the establishment, location,relocation, construction, reconstruction, improvement, and maintenance of a county highway may beacquired by purchase, gift, or eminent domain proceedings as provided in chapter 117 and acts supplementalthereto, or as in section 163.12, subdivisions 1 to 10.

Subd. 4. Vacation. When a newly established, relocated, or altered county highway is opened for travelwhich takes the place of and serves the same purpose as any portion of another county highway, the countyboard may vacate any such portion of the other highway by resolution. The board shall cause personalservice of the resolution to be made upon each occupant of land through which the vacated portions passedand shall also post notice of the resolution for at least ten days. A copy of the resolution together with proofof service and affidavit of posting shall be filed in the county auditor's office. Within 30 days after theservice, any person claiming to be damaged by the vacation may appeal to the district court of the countyfor a determination of damages by serving notice of the appeal upon the county board and filing same withproof of service in the office of the court administrator of the district court. The appeal shall state the natureand the amount of damages claimed. It shall be tried in the same manner as an appeal from an award ineminent domain proceedings.

Subd. 4a. Designation as county cartway. A county board that has vacated a county highway undersubdivision 4 may designate, as part of the vacating resolution, the former county highway as a countycartway. A highway designated as a county cartway is a county highway for purposes of this chapter, but thecounty board may not expend money from its road and bridge fund on the maintenance or improvement ofa county cartway unless the county board determines that the expenditure is in the public interest. With theexception of the process provided in subdivision 5a, a county highway right-of-way that has been vacated,extinguished, or otherwise removed from the county highway system may not revert to a town.

Subd. 5. Revocation and reversion; vacation by city or town. The county board, by resolution, mayrevoke any county highway. The highway shall thereupon revert to the town in which it is located; providedthat any such revoked highway or portion thereof lying within the corporate limits of any city shall becomea street of such city. Roads or streets or any portion thereof so revoked and turned over to the town or citymay be vacated by the town or city in the same manner as other town roads or city streets are vacated. Ifthe vacation occurs within one year after the revocation by the county, damages occasioned by the vacationshall be paid by the county out of its road and bridge fund. No award of damages shall be made by the townor city for such vacation without the concurrence of the county board, and no action brought to recoverdamages for the vacation shall be settled or otherwise disposed of without the consent of the county board.The county board may defend any action brought to recover damages for the vacation in the same mannerand to the same extent as in a proceeding to vacate a county highway.



Subd. 5a. Hearing on reversion to town. Before adopting a resolution revoking a county highway thatwould revert in whole or in part to a town, the county board shall fix a date, time and place of hearing inthe town where the highway is located to consider the revocation. Not less than 30 days before the hearing,the county board shall serve notice of the hearing by certified mail on each member of the town board ofsupervisors. At the hearing the town board and all interested persons shall be entitled to be heard and expresstheir views on the proposed reversion of the highway to the town. After the hearing the county board mayadopt a resolution revoking the highway. The resolution revoking the highway shall not be effective untilthe following conditions are met:

(1) the county has completed repairs or improvements on the highway that are necessary to meet thecounty standards for a comparable road in the county in which the town is located; and

(2) the county has properly recorded with the county recorder all county interest in real estate used forthe highway.

Subd. 5b. Revoked highway; maintenance. A county highway that is revoked by a county board toa town under this section shall be maintained by the county for a period of two years from the date ofrevocation.

Subd. 6. Prior acts confirmed. Any prior action taken by any county board revoking any countyhighway and turning over such highway to any township as a town road is hereby recognized and confirmed.

Subd. 7. Extinguishing interest in abandoned highway. (a) The county board may by resolution andwithout other action pursuant to this section or other law disclaim and extinguish a county interest in acounty highway if:

(1) the interest is not a fee interest;

(2) the interest was established more than 40 years earlier;

(3) the interest is not recorded with the county recorder;

(4) no highway improvement has been constructed on a right-of-way affected by the interest; and

(5) no highway maintenance on a right-of-way affected by the interest has occurred within the last 40years.

(b) The resolution shall be filed and recorded with the county auditor and recorder, and with the localgoverning body of any organized township or municipality.

Subd. 8. Extinguishing interest in highway abutting public water; notice. Not less than 30 daysbefore the hearing on any resolution to vacate, disclaim, or extinguish a county highway or an interest ina county highway that terminates at or abuts upon any public water, the county board shall serve notice ofthe hearing by certified mail on the commissioner of natural resources. The notice under this subdivisionis for notification purposes only and does not create a right of intervention by the commissioner of naturalresources.

Subd. 9. Transfer of jurisdiction over county highway. Notwithstanding subdivision 5, the countyboard may transfer jurisdiction and ownership of a county highway to another road authority, an agencyof the United States, an agency of the state, or to an Indian tribe upon agreement between the county and



the authority, agency, or tribe to which the transfer is being made. Subdivision 5a provides the exclusivemethod of county highway reversion to towns.

History: 1959 c 500 art 4 s 11; 1973 c 123 art 5 s 7; 1978 c 460 s 1; 1978 c 674 s 60; 1980 c 402s 1; 1983 c 125 s 1; 1985 c 169 s 3,4; 1986 c 444; 1Sp1986 c 3 art 1 s 82; 1989 c 183 s 2; 1994 c 436s 1; 1Sp2003 c 19 art 2 s 16,17

163.111 DRAINAGE FACILITY, VACATION.

On consideration of a petition for vacation of a county highway, the county board shall determinewhether the lateral ditches of said highway are essential for surface drainage of adjacent lands, or fordrainage of public highways, in the area. If the board finds that preservation of such drainage facilities isfor the general health and welfare of the public, then the board may cause the highway to be vacated witha provision that the county shall retain the right of access for the purpose of maintaining such drainagefacilities. An owner of land adjacent to the vacated portion of the highway shall not interfere with thefunctioning of such drainage facilities.

History: 1967 c 723 s 2


163.12 ALTERNATIVE PROCEDURE FOR ACQUISITION.

Subdivision 1. County board may elect. If the county board so elects, it may adopt the procedurehereinafter set forth for the acquisition of lands or properties needed for the acquisition or alteration of acounty highway and county state-aid highways.

Subd. 1a. Petition, notice, and access to information. (a) Upon passage of the resolution specified insection 163.11, subdivision 2, a petition must be presented to the district court of the county in which theland is located. The petition must describe each tract of land through which the highway passes, state thepurposes for which the land is proposed to be taken, and list the names of all persons appearing of recordor known to the county to be the landowners.

(b) Notice of the objects of the petition and of the time and place of presenting the notice must be served,together with a copy of the resolution, upon each occupant of each tract of land through which the highwaypasses at least 20 days before the hearing under subdivision 1b. If an owner is not a resident of the state, orthe owner's place of residence is unknown to the county, service may be made by three weeks' publishednotice following the filing of an affidavit on behalf of the county by the county's agent or attorney statingthat the county:

(1) believes that the owner is not a resident of the state; and

(2) has either mailed a copy of the notice to the owner at the owner's last known residence address or,after diligent inquiry, the owner's place of residence cannot be ascertained by the county.

If the state is an owner, the notice must be served upon the attorney general. An owner not served as providedin this subdivision is not bound by the proceeding, except if the owner voluntarily appears in the proceeding.

(c) Within ten days of an owner's demand, the owner must be furnished a right-of-way map or plat ofall that part of the owner's land to be taken. Any applicable plans or profiles that the county possesses mustbe made available to the owner for inspection.



Subd. 1b. Finding of necessity. When proof of service of the notice required in subdivision 1a is filedwith the court, the court shall hear all competent evidence offered for or against granting the petition atthe time and place fixed in the notice or otherwise set by the court. On finding that the proposed takingis necessary and authorized by law the court shall order the proceedings to commence pursuant to theremaining provisions of this section.

Subd. 2. Time and place for hearing. Upon order by the court under subdivision 1b to commence theproceedings the board shall fix the time and place it will meet. Notice of the meeting, together with a copyof the resolution, shall be served upon each occupant of each tract of land through which the highway passesat least ten days before the meeting. Ten days' posted notice of the meeting shall also be given. Proof ofservice and affidavit of posting shall be filed with the county auditor.

Subd. 3. Hearing. The county board shall meet at the time and place designated and shall proceed toview the premises affected. It shall hear all interested parties regarding damages occasioned by the estab-lishment or alteration of the highway.

Subd. 4. Damages may be determined by written agreement. The damages may be determined bywritten agreement. Every such agreement shall be filed with the county auditor and shall be final as to thematters therein contained.

Subd. 5. County board's determination of damages. The county board shall determine the damagesof those with whom no agreement can be reached or who are unknown. In making the determination theboard shall deduct from the damages sustained by each tract the money value of the benefits, if any, accruingthereto, and award the difference as damages.

Subd. 6. Awards filed; notification. The award of damages shall be filed with the county auditor.Within seven days after filing the county auditor shall notify, in writing, each known owner and occupantof each tract of the filing of the awards. The notification shall set forth the date of the filing, the amount ofthe award of damages and any terms or conditions of the award.

Subd. 7. Appeal from award. Within 40 days after the filing of the award of damages, any owner oroccupant may appeal from the award by filing a notice of the appeal with the court administrator of thedistrict court of the county where the lands lie. The notice of appeal shall be accompanied by a bond of notless than $250, with sufficient surety approved by the judge or by the county auditor, conditioned to payall costs arising from the appeal in case the award is sustained. A copy of the notice together with a copyof the bond shall be served upon the county auditor. The notice of appeal shall specify the award or failureto award appealed from, the land to which it relates, the nature and amount of the claim of appellant, andthe grounds of the appeal.

Subd. 8. Right to jury trial. The appeal shall be entered upon the calendar for trial at the next generalterm of court occurring more than 20 days after the appeal is perfected. It shall be tried in the same manneras an appeal in eminent domain proceedings under chapter 117. The prevailing party shall recover costs anddisbursements to be fixed and allowed as in other civil cases and judgment shall be entered upon the verdict.

Subd. 9. Payment. Upon stipulation in lieu of judgment or upon final judgment, the county board shallpromptly pay the amount so stipulated or the amount of the judgment. If no appeal is taken from an award,the county board shall pay the award within 20 days after the time for appeal has expired. The duty of thecounty board to pay the award or final judgment shall be held and construed to be just compensation or thesecuring of just compensation within the meaning of the Constitution.



Subd. 10. Appeal not to delay prosecution of improvement. After the award of damages has beenfiled, the board may proceed to open, construct, alter, or change the highway. An appeal from the award ofdamages shall not delay the prosecution of the proposed improvement, and the county board may proceedas if no appeal had been taken.

History: 1959 c 500 art 4 s 12; 1Sp1986 c 3 art 1 s 82; 2001 c 139 s 1-3


163.13 PETITION FOR HIGHWAY OR PORTAGE.

Subdivision 1. Contents of petition. Any person who owns real estate in a county may petition thecounty board to establish, alter, or vacate a county highway or portage. The petition shall set forth thebeginning, course, and termination of the highway or portage with reasonable definiteness. It shall be filedwith the county auditor and shall be considered at the next regular county board meeting. The board shallhear all interested persons at that meeting or at such continued meetings as the board deems necessary.

Subd. 2. Resolution of county board, procedure. After investigating the matters contained in thepetition, and after hearing all interested persons, the board, by resolution, shall make its determination. Ifit determines to grant the petition it shall proceed as provided in section 163.11 or as provided in section163.12.

Subd. 3. Appeal. If the board denies the petition, any person aggrieved thereby, within 30 days after thedenial, may appeal to the district court of the county by filing a notice of appeal with the court administratorof the district court, together with a bond of not less than $250, with sufficient surety approved by the judgeor by the county auditor, conditioned to pay all costs arising from the appeal in case the determination ofthe board is sustained. A copy of the notice of appeal shall be served on the county auditor.

Subd. 4. Trial. The appeal shall be entered upon the calendar for trial at the next general term of thecourt occurring more than 20 days after the appeal is perfected. The determination of the board shall not bereversed except upon a showing of arbitrary, capricious or fraudulent action. The prevailing party shall beentitled to costs and disbursements to be fixed and allowed as in other civil cases.

Subd. 5. Board procedure on reversal. If the determination of the board is reversed, it shall proceedin accordance with the decision of the court.

History: 1959 c 500 art 4 s 13; 1Sp1986 c 3 art 1 s 82

163.131 [Repealed, 1959 c 500 art 6 s 13]

163.132 [Repealed, 1959 c 500 art 6 s 13]


163.14 JOINT COUNTY AGREEMENT ON COSTS OF SHARED HIGHWAY.

Subdivision 1. Joint resolution. The county boards of two or more counties by joint resolution, mayestablish, alter, improve, or vacate a county highway running into or through such counties or running onor along the line between such counties.

Subd. 2. Agreement for division of costs. Such county boards, in behalf of their respective counties,may enter into agreements with each other providing for an equitable division of the costs to be borne by each



for the right-of-way, construction, improvement, or vacation of the highway. If the agreement provides forthe establishment or alteration of a highway, the agreement may provide for the letting of a joint constructioncontract covering all or part of the work to be performed on the highway.

Subd. 3. Procedure. The joint resolution shall contain the same matters required in section 163.11,subdivision 2. Upon passage of the joint resolution the boards shall thereafter proceed in the manner andsubject to the same review provided in section 163.11 or as provided in section 163.12.

Subd. 4. Maintenance. Each county shall maintain the portion of the highway lying within itsboundaries. If the highway runs along the line between the counties, the county boards may enter into anagreement providing for the maintenance by each county of specified portions of the highway. The highwayshall thereafter be maintained in accordance with the agreement.



163.15 BRIDGE ACROSS DIVERSION CHANNEL.

Whenever any county has been authorized by the commissioner of natural resources to divert the channelof a navigable stream for the purpose of improving a county road and the board of commissioners of suchcounty has by resolution ordered diversion of the navigable stream across private property so that the streamand the channel thereof when so diverted deprives the owner of the private property of access to the countyroad, the owner of the private property may grant to the county a perpetual easement for road purposesacross that private property commencing at a point 50 feet distant from the relocated or diversion channel,thence crossing the relocated or diversion channel and intersecting the county road so to be improved; andthe road easement shall extend for a distance of two rods on each side of the centerline thereof and be andremain a public road. The county shall forthwith establish and construct a highway upon the strip of landpursuant to law, build a suitable bridge, including approaches thereto, across the channel, and at publicexpense thenceforth maintain the road and bridge so established in a safe condition so as to afford the ownerof the private property access to the improved county road.

History: 1959 c 500 art 4 s 15; 1969 c 1129 art 3 s 1; 1986 c 444


163.16 IMPASSABLE ROAD.

Subdivision 1. Complaint. When a written complaint, signed by five or more landowners of any townis presented to the county board stating that a described town road in or on the line of the town has notbeen opened and constructed or is not properly maintained, and because of such neglect is not reasonablypassable, the county board by resolution, shall fix a time and place for hearing the complaint. The countyauditor shall mail a copy of the complaint, together with notice of the time and place of hearing on thecomplaint, to the town clerk. All persons signing the complaint shall also be notified of the time and placeof the hearing by the county auditor.

Subd. 2. Hearing on complaint. At the designated time and place the county board shall consider thecomplaint and hear and consider such testimony as may be offered by the officers of the town and thecomplainants relative to the matters set forth in the complaint. The chair of the county board, or the presidingofficer thereof, may administer oaths to witnesses and require them to testify under oath. The county boardmay drive over the road and make such further investigations as it deems necessary.



Subd. 3. Determination, statement of costs, payment. If upon the hearing and investigation the countyboard shall be of the opinion that the complaint is well founded, it shall by resolution direct the town boardto do such work or to make such improvements as it shall deem necessary to put the road in a passablecondition. The resolution shall specify generally the work which is deemed necessary. The county auditorshall cause a copy of the resolution to be mailed to the clerk of the town. If the town for a period of 30 daysafter the mailing of the notice, fails or neglects to do the work or make the improvements set forth in theresolution, the county board may cause the work to be done or the improvements made, and the cost thereofshall be paid from the county road and bridge fund; provided that no such work shall be performed by thecounty when the cost thereof exceeds $3,000 per mile.

Subd. 4. Statement of cost; tax levy. When any county board shall have performed any work or madeany improvement on any such road, it shall cause to be prepared in duplicate an itemized statement of thecost of the work or improvement. The statement shall be filed with the county auditor and a copy thereofshall be mailed by the county auditor to the clerk of the town. The town clerk shall forthwith notify theseveral members of the town board that such a statement has been filed and that a meeting of the town boardto act thereon will be held at a time to be specified in the notice, not later than ten days after the receipt ofthe notice from the county auditor. The town board shall meet at the time and place specified in the noticeso given by the clerk and levy a special tax upon all the taxable property in the town in an amount sufficientto pay the amount expended by the county in performing the work or making the improvement. The taxso levied shall be certified to the county auditor on or before October 15 next succeeding, and the countyauditor shall extend the same with other town taxes upon the tax list of the town. If the town board shallfor any reason fail to act as herein provided, the county auditor is hereby authorized and directed to levythe tax and extend the same with other town taxes upon the tax list of the town. The tax shall be collectedand the payment thereof enforced in the same manner and subject to the same penalties and interest as othertown taxes. When collected the tax shall be paid into the county treasury and credited to the county roadand bridge fund.

History: 1959 c 500 art 4 s 16; 1986 c 444; 2004 c 228 art 2 s 3

163.161 IMPASSABLE CITY THOROUGHFARE.

When a written complaint signed by five or more landowners of a statutory city of not more than 5,000population is presented to the county board stating that a city thoroughfare located outside an urban area asdefined in section 169.011, subdivision 90, has not been properly maintained and because of the impropermaintenance is not reasonably passable, the county board shall consider and act upon the complaint in thesame manner provided for a complaint under section 163.16.

History: 1986 c 454 s 9; 2004 c 228 art 2 s 4


163.17 DRAINAGE SYSTEM AFFECTING HIGHWAY; ALTERATION.

Upon the filing of a resolution by the county board of any county with the county auditor, in the caseof a public ditch system lying wholly within a county, or with the court administrator of the district courthaving jurisdiction over said ditch in the case of a ditch system affecting two or more counties, thereinsetting forth that it would be advantageous or desirable in the construction or maintenance of a highwayunder the jurisdiction of the county to make a minor alteration or change in a public ditch system directlyaffecting the highway, and that the alteration or change will not affect the functioning or efficiency of theditch system, it shall be the duty of the auditor, or the clerk with the approval of the judge, to fix a time



and place for hearing thereon and to give notice of hearing by publication as defined by section 103E.005,subdivision 24. Upon the filing of the resolution, the board shall also cause to be filed a plan showing indetail the alteration or change therein described. If upon the hearing it shall appear to the county board ordistrict court that the alteration or change in the public ditch system will not affect or impair the efficiencyof the ditch system, the board or court shall make its order authorizing the county to cause the alterationor change to be made. Upon the making of the order by the county board or the court, the county boardmay proceed at the sole cost and expense of the county to make the alterations or changes as may be in theorder allowed; damages, if any, occasioned thereby being first duly paid or secured by the county. Uponcompletion of the alteration or change, the county board shall cause to be filed with the auditor or courtadministrator a map and profile drawn to scale showing thereon the change or alteration made. If the mapand profile be filed with the court administrator, duplicates thereof shall also be filed with the auditor ofeach county affected. Upon the completion of the alteration or change herein provided for, the ditch shallthereafter include the alteration or change as part thereof with the same force and effect as though it hadbeen originally so constructed and established.

History: 1959 c 500 art 4 s 17; 1985 c 172 s 126; 1Sp1986 c 3 art 1 s 82; 1990 c 391 art 8 s 31

163.18 [Repealed, 1959 c 500 art 6 s 13]

163.19 [Repealed, 1959 c 500 art 6 s 13]

163.191 [Repealed, 1959 c 500 art 6 s 13]

163.20 [Repealed, 1959 c 500 art 6 s 13]

71

APPENDIX 2c Steele County Strategic Plan

1

2013-2018 Strategic Plan Steele County Minnesota

The Steele County Board of Commissioners and department heads of Steele County developed this strategic plan with assistance from Toni Smith, Association of Minnesota Counties and Robert Sicora, Sicora Consulting. The plan provides Steele County with a five-year roadmap for organizational development, services, and resources. The Board of Commissioners and department heads will review progress quarterly and will review and update the plan annually as needed.

This plan was developed with broad involvement and guidance from the Board of Commissioners and department heads. The Strategic Planning Steering Committee included two Board members, two elected department heads and three appointed department heads. The Steering Committee, in conjunction with consultants, developed the planning scope and oversaw the process. Sicora Consulting provided individual, personal, and leadership development with each Commissioner and all department heads. The Board of Commissioners and department heads began development of this plan beginning in May of 2012 with final adoption on October 22, 2013.

The successful implementation of this strategic plan is dependent upon commitment and tracking of the progress and completion of the identified goals and objectives. The Steele County Board of Commissioners is committed, individually and collectively, to these strategic goals and will assume responsibility for monitoring and implementation. The County Administrator and senior management will develop targeted work plans for each task identified in this strategic plan.

These work plans will be centered on the strategic plan but will have additional value; they will provide accountability through a tracking system of the tasks and goals to identify successes or necessary adjustments. Close monitoring of the work being done will also allow participants, members, and strategic partners to be informed of progress and challenges of each project. The transparency provided by the strategic plan and tracking tools will make the organization as a whole more accountable for both performance and outcomes. ____________________________________ Doug Johnson, District 2, Board Chair ____________________________________ Nina Huntington, District 5, Vice-Chair ____________________________________ Mark Schultz, District 3

___________________________________ Bruce Kubicek, District 1 ____________________________________ James “Corky” Ebeling, District 4

2

The following Mission, Vision and Values Statements were adopted by the Steele County Board of Commissioners on May 14, 2013.

Mission Statement

Steele County government is dedicated to delivering effective, efficient, respectful public service with integrity and accountability

using both proven and innovative methods.

Tag Line: Quality public service provided with integrity.

Vision Statement

To make Steele County the place of choice to live, work, play and grow in southern Minnesota.

Value Statements

We are responsible, accountable, respectful, effective, efficient public stewards

We promote honesty, integrity,

and openness in all we do

We encourage innovation to meet challenges

We foster an environment of collaboration

72

APPENDIX 2d Fuel Island Cost Benefit Analysis

Steele County Fuel Purchasing

Retail Pump vs. Bulk Tranport

12/21/2015ALB

Voyager Fleet Card Bulk County Fueling Facility

Price per Gallon

Minus Federal

Tax

Special Fuel

Tax

Actual Price

per Gallon Price per Gallon

Minus Federal

Tax

Special Fuel

Tax

Actual Price

per Gallon

Price/Gallon

Pump minus

Transport

Gallons

Used

2010

Annual Cost

Saving Bulk Vs

Retail

Gasoline 3.55$ 0.18 ‐ 3.37$ 3.38$ 0.18 ‐ 3.20$ 0.17$ 35,122 5,865.37$

Red No. 2 Diesel ‐

On Road 3.78 ‐ 0.285 4.07 3.05 ‐ 0.285 3.33 0.73$ 37,498 27,523.53$

Red No. 2 Diesel‐

Off Road 3.78 ‐ ‐ 3.78 3.05 ‐ 0.06875 3.26 0.52$ 13,281 6,967.05$

No . 2 Diesel 3.90 0.24 3.66

85,901 40,355.95$

Parameters

Prices from May 17, 2012

Red No. 2 Diesel only available at Pump from one vendor Red No. 2 Diesel only available at Pump from one vendor

County currently purchasing No. 2 diesel County uses only Red No. 2 Diesel

Special Fuel Use Tax‐ On Road only Special Fuel Use Tax‐ On Road only

Red No.2 sales tax included in price at the pump Red No.2 sales tax not included in transport price

Red No. 2 Diesel ‐ Off Road sales tax needs to be paid

County is exempt from Federal Excise Tax County is exempt from Federal Excise Tax

*Time Lost Due to Polite Visiting at Retail Site not Quantified *No Time Lost Due to Polite Visiting

PUMP

Prices from May 17, 2012

Transport

Retail Pump Transport

73

APPENDIX 3a Site Evaluation Criteria

Site Selection Evaluation Criteria PrioritizationSteele County Public Works Service Center

04/19/2013 alb

Total Score Range from 50 - 195 195-147 146-99 98-50

Totals Mark Schultz

Nina Huntington

Doug Johnson

Corky Ebeling

Bruce Kubicek

Brd. Ave.

Marvin Spindler

Margaret Michaletz

Matt Durand

Jim Schafer

Steve Kath

Tony Louris

C.M. Ave.

Greg Schultz

Kris Busse

Troy Klecker

City Ave.

Tom Shea

Steve Rohlik

Lynn Holtus

Lon Thiele Beth Brady

Anita Benson

Cty. Staff Ave.

Program Factors WF WF WF WF WF WF WF WF WF WF WF WF WF WF WF WF WF WF WF WF

1. Proximity to Geographic Center of the County 120 5 5 5 5 10 6 10 5 0 5 5 5 5 10 5 10 8 5 5 5 10 5 5 6

2. Proximity to other County Buildings 70 5 5 0 5 5 4 5 5 0 5 5 5 4 5 5 5 5 0 0 5 5 0 0 2 3. Proximity to External Partner Facilities

a) City of Owatonna Public Works Facility 75 5 5 0 5 5 4 0 5 0 5 5 5 3 5 5 5 5 0 0 5 5 5 5 3

b) MNDOT Owatonna Facility 70 5 0 5 5 5 4 0 5 0 5 5 5 3 5 5 5 5 0 5 5 5 0 0 3 4. Minimum One Full Direct Access to Major County Highway for Operational Efficiency 170

10 10 10 10 10 10 5 5 5 5 5 10 6 10 10 5 8 10 10 10 10 10 10 10 5. Highway Department - Admin, Engineering and Maintenance Employees at one Facility 180

10 10 10 10 10 10 10 10 5 10 10 10 9 10 5 5 7 10 10 5 10 10 10 9

6. Potential Organizational Restructuring 145 10 5 5 10 10 8 5 10 0 5 10 5 6 10 10 10 10 10 5 5 5 5 10 7

7. Accessibility for customers 130 5 5 10 5 10 7 5 5 5 5 5 5 5 0 10 10 7 10 5 5 5 10 10 8

Site Characteristics

1. Compatibility of Adjacent Land Uses 140 10 0 5 10 5 6 5 10 0 10 5 5 6 5 10 10 8 10 10 10 10 5 5 8

2. Accessibility to major County Highways 180 10 10 10 10 10 10 10 5 5 5 10 10 8 10 5 10 8 10 10 10 10 10 10 10

3. Size of Site (Flexibility for Future Expansion) 175 10 10 10 10 10 10 10 10 5 10 5 10 8 5 5 10 7 5 10 10 10 10 10 9

4. Configuration of Site 160 10 10 5 10 5 8 5 10 5 5 10 10 8 5 5 10 7 10 10 5 10 10 10 9

5. Availability 160 10 5 10 5 10 8 5 10 5 5 10 10 8 10 5 5 7 5 10 10 10 10 10 9

6. Utilities a) ability to be served by municipal sanitary sewer 175 10 10 5 10 10 9 5 10 10 10 10 10 9 10 10 10 10 10 10 5 5 10 5 8 b) ability to be served by municipal water source 165 10 10 5 5 10 8 5 10 10 10 10 10 9 10 5 10 8 10 10 5 5 10 5 8 c) electrical (reliable service) 190 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 5 5 10 10 8 d) fiber optic service 145 5 10 5 10 10 8 5 10 5 10 5 10 8 5 5 5 5 10 5 5 5 10 10 8

7. Zoning 135 5 5 5 10 10 7 5 10 5 10 10 7 5 10 5 10 10 10 5 5 5 8 8. Drainage (area required for storm water management) 165 5 10 5 10 10 8 10 10 5 10 10 10 9 10 10 10 10 10 5 10 5 5 5 7

9. Soils 135 5 0 5 5 5 4 10 10 5 10 5 10 8 10 10 10 10 5 10 5 5 5 5 6

10. Flood Plain 195 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 5 10 10 9

11. Slope of Land (Site Grading Requirements) 110 5 0 5 5 5 4 5 5 5 10 5 10 7 5 5 5 5 5 10 5 5 5 5 612. Pre-existing Easements (Use Restrictions) 145 10 10 5 5 10 8 5 10 5 5 10 10 8 0 5 5 3 10 10 5 5 10 10 813. Adequate space for parking, outdoor material storage and stockpiles and equipment. 190

10 10 10 10 10 10 10 10 10 10 5 10 9 10 10 10 10 10 10 10 5 10 10 914. Security 165 10 10 10 10 10 10 5 5 5 10 10 10 8 5 10 5 7 10 5 10 5 10 10 815. Manuverabilty space for large equipment 185 10 10 10 10 10 10 10 10 10 10 10 10 10 5 5 10 7 10 10 10 5 10 10 9

Locational Impacts

County StaffCounty Board Community Members Owatonna

The purpose of this document is to provide a means to prioritize different site selection criteria and provide a methodology for evaluating the potential of different sites to best meet the short and long term needs of Steele County for a Public Works Service Center. Raters were instructed to assign a weighting factor (WF) of Zero, Five or Ten to each criteria.

1

Site Selection Evaluation Criteria PrioritizationSteele County Public Works Service Center

04/19/2013 alb

Totals Mark Schultz

Nina Huntington

Doug Johnson

Corky Ebeling

Bruce Kubicek

Brd. Ave.

Marvin Spindler

Margaret Michaletz

Matt Durand

Jim Schafer

Steve Kath

Tony Louris

C.M. Ave.

Greg Schultz

Kris Busse

Troy Klecker

City Ave.

Tom Shea

Steve Rohlik

Lynn Holtus

Lon Thiele Beth Brady

Anita Benson

Cty. Staff Ave.

1. Highest and Best Use 155 5 10 5 10 10 8 5 0 10 5 5 10 6 10 10 10 10 10 5 10 5 10 10 82. Revitalization of Existing Facilities 60 5 0 5 0 5 3 5 0 0 0 5 0 2 5 5 5 5 5 0 5 5 5 0 33. Stimulate Development 50 5 5 0 0 0 2 0 0 5 0 5 5 3 5 5 5 5 0 0 5 5 0 0 24. Affect on Tax Base 125 5 10 5 0 5 5 5 0 10 10 5 10 7 10 5 10 8 10 5 5 5 5 5 65. Community Support 175 5 10 10 10 10 9 10 10 5 5 10 5 8 10 10 10 10 10 10 10 5 10 10 96. Neighborhood Disruption Avoided 130 10 5 5 5 10 7 5 10 5 5 5 10 7 5 5 10 7 10 5 5 5 5 5 67. Political Consideration 75 0 5 5 0 5 3 0 Blank 5 0 5 0 2 0 10 10 7 5 5 5 5 5 5 58. Potential Collaboration with External Agencies 125 10 0 5 5 10 6 0 10 0 5 10 10 6 10 5 10 8 10 5 5 5 5 5 69. Potential Collaboration with Internal Department 160 10 5 10 5 10 8 5 10 5 10 10 10 8 10 10 10 10 10 0 5 5 10 10 7

Initial Cost Criteria1. Acquisition Costs 160 10 5 5 10 5 7 10 10 5 10 10 5 8 5 5 10 7 10 10 10 5 10 10 92. Development Costs 175 10 5 5 10 5 7 10 10 10 10 10 10 10 5 10 10 8 10 10 10 5 10 10 93. Utility Costs (Modification/Extension/Connection) 155 10 5 5 5 5 6 5 10 10 10 10 10 9 5 5 10 7 5 10 10 5 10 10 84. Time/Availability 135 10 0 10 5 10 7 5 10 5 5 5 10 7 0 5 10 5 5 10 5 5 10 10 85. Demolition Avoided 100 5 5 5 5 10 6 5 5 10 0 5 10 6 0 5 5 3 5 10 5 5 0 0 46. Relocation of existing use. 95 5 10 5 0 5 5 5 0 0 5 10 3 5 5 10 7 5 5 5 5 5 5 57. Financial participation with external partners *FEMA referenced by raters with 10

1005 5 10 5 5 6 5 10 0 0 5 5 4 0 5 5 3 5 0 5 5 10 10 6

8. Special Assessments 105 5 5 5 5 10 6 10 0 0 10 5 4 5 5 5 5 5 0 5 5 10 10 6

Long Range Cost Criteria 0 0 0 01. Future Expansion 160 10 5 5 10 10 8 5 10 5 10 5 10 8 5 10 5 7 10 10 10 5 10 10 9

2. Financial participation with external partners v *City of Owatonna referenced by rater with 10

11510 5 5 5 5 6 5 10 0 0 5 5 4 5 10 5 7 5 5 5 5 10 10 7

3. Operational Costs 0 0 0 0

a) Utilities (Energy efficient, sustainable design) 170 5 10 5 10 10 8 10 10 5 10 10 10 9 5 5 10 7 10 10 10 5 10 10 9b) Facility Maintenance Requirements (Type of Construction Materials) 170

10 10 5 10 10 9 5 10 10 10 10 10 9 5 5 10 7 10 10 5 5 10 10 8c) Maximize Efficiency & Effectiveness of Highway Operations 190

10 10 10 10 10 10 10 10 5 10 10 10 9 10 10 10 10 10 10 10 5 10 10 9

Miscellaneous Other

1. How many years of future growth/development should the site accommodate?

9: 50 yrs + 3: 30-40 yrs 2: 30 Yrs 2: 25-30 yrs 2:25 yrs 2:20 yrs 50yrs 50+ yrs min 20yrs 25-30yrs50 yrs 30-40 yrs 25-30 yrs 25 yrs 50 yrs 25 yrs 20 yrs 50 yrs 30 yrs 30 yrs

50 yrs New, re-use 20 50 yrs 50 yrs 50 yrs

100 yrs Site 30 Yrs Bldg

100 yrs Site 30 Yrs Bldg

2. Should any external partners be involved in project siting and acquisition? Yes or No

9 Yes, 8 No, 2 Maybe No No yes No maybe No yes No No yes No yes blank yes

Today-Yes Future- No No yes yes yes FEMA yes FEMA

3. Should any internal Departments be involved in project siting and acquisition? Yes or No

16 Yes, 1 No, 1 Maybe yes Yes yes yes maybe yes yes yes yes yes yes yes blank yes

Today-Yes Future- No No yes yes yes yes

2

74

APPENDIX 3b Stakeholder Surveys

Collaboration Space Needs Meeting – City of Owatonna and Steele County

7/13/11 Meeting Notes

Attendees: Kris Busse, Mark Arett, Keith Hiller, Mike Johnson, Raiz Aziz, Beth Brady, Maggie

Shea, Anita Benson.

Steele County is in the process of addressing the immediate County need for a permanent

Highway Facility solution. As part of this process; potential collaboration opportunities are

being discussed.

The Highway Facility solution could be designed with the ability to expand to meet

present/future needs of the county and city as well as allow for coordination of resources

including: mechanics, equipment, fuel tanks, etc..

SHORT TERM NEEDS:

City Public Works/Emergency Management:

Approximately 3,000 sq. ft. of heated storage for 9 units (Flat beds can be cold storage).

Mike Johnson to create a list of equipment—ownership; city or county or joint,

dimensions of equipment and heated/non‐heated requirements.

Approximately 10 acres yard space for outdoor materials storage.

Mark Arett to refine estimate.

Owatonna Police Department:

Secure outdoor evidence storage—approx. 30 vehicles, other bulk evidence.

Keith Hiller to estimate how many acres are needed? What type of outdoor space?

Grass, gravel or paved surface. Type of security needed.

LONG TERM NEEDS:

City Public Works/Emergency Management:

Emergency equipment storage

Will need more space after waste water treatment facility’s eventual expansion

Storage for sand bagging machine, preferably inside

OPD:

New LEC in 2021, planning to begin in 2015.

How many acres?

Anita requested Kris Busse target August 9th, 2011 to assemble the information requested of

City staff and provide to the County. The information is intended to be shared with the Steele

County Facilities Committee on August 9th, 2011.

The above notes are meant to summarize the meeting. Please let Anita Benson, County

Engineer, know if you believe any pertinent discussion points have been missed or if

clarifications are needed by July 22, 2011.

Steele County External Space Needs Survey June 2011

Department1. Do you have any specific space needs in your Agency/Organization in the short term (5 years)? In the Long Term (25 Yrs)?

2. Do you believe space needs identified in question one could potentially be best addressed through a joint facility or campus with Steele County?

3. If you are interested in exploring the concept of a joint facility or campus, what are your top five criteria for a joint facility/campus (i.e. geographic location, accessibility for public, access to technology, etc.)?

4. Are you aware of existing facilities or vacant land opportunities that should be explored for a joint facility or campus?

5. Do you expect your Agency/Organization to be considered for consolidation with any other Agency/Organization in the next 10 to 15 years?

Ellendale - Mayor Steve Engel

The City Council of Ellendale could not identify any space needs for the short term at this time.

x xThe Council is not aware of any facilities or land opportunities to be explored.

No consolidation with any other organization is expected.

MNDOT Mark Panek/Nelrae Succio

Our short and long term needs are met. x x no no

Owatonna Public Works/ Engineering Jeff L. Johnson

SHORT TERM: Heated storage building 80'x40'x12' high min. with min. 12' wide x 12' high doors. 2. larger outside storage area for materials; such as gravel rock pipe manholes and catch basins castings, etc. LONG TERM: Joint mechanical maintenance shop 240'x100'x30' high ceiling with 16' wide x 16' high doors

Yes, joint would be more economical by eliminating duplication of expensive equipment, tools, etc.

1. Located within City limits 2. Cost sharing of equipment, personnel, technology, etc. 3. Include adjoining future expansion area 4. Accessibility to major roadways 5. Security from outsiders and the general public. No public access to the storage and work areas

Industrial park - 39th Ave SW and 18th St SW area

There are more opportunities of collaboration to be explored in terms of shop maintenance facilities and personnel with Steele County

OPD Chief Keith E. Hiller

SHORT TERM: Office Space, Evidence processing/transfer and storage, Large Evidentiary items and forfeitures, Storage LONG TERM: OPD facility, Firearms Training facility

There is potential for a joint firearms training facility that may be best addressed in a joint facility

1. Well defined land ownership with expansion potential that is independent of each political subdivision 2. Separate brick and mortar legal agreements 3. Memorandum of understanding that defines authority, purposes, maintenance and roles 4. Location 5. State of the art technology with future expansion part of the specifications

A task force should be explored and any land meeting our established criteria should be considered

no

Rice County Administrator Gary Weiers

We don't have any SHORT TERM needs. The only LONG TERM need may be jail space.

A regional jail option could be possible at some point in the future

X no no

Medford School District Superintendant John Currie

Nothing specific in SHORT or LONG TERM. If we continue to grow additional classroom space may be needed

Possibility but proximity to our current facility is essential

X

Our district owns 16 acres of vacant land in the city of Medford. We would be very interested in finding a good use of this space.

no

SWCD Manager Dan Arndt

FSA/NRCS/SWCD - 2500 SF required possibly? yes no no

Steele County Internal Space Needs Survey June 2011

Public Health

Director Dee Ann

L. Pettyjohn

IN OFFICE: WIC-serves 1200, 25 families daily. Maternal/Child Health visits when a client refuses home

visits, when it is too dangerous to go to the home or one stop shop visit in association with other service

receiving from PH. Refugee Health-health assessments, Immunizations, TB testing, green card. Home

Care- possible clients/family stop by the office to discuss needs and resources available. Walk-ins for

Immunizations, TB testing, Blood Pressure checks and Pregnancy test. County meetings- For ex. Child

Protection team 2Xmonthly, recently Extension used front conference room for evening meeting, Joint

Board of Health and CHS Adv. Committee meetings. Community meetings- easy location for many of the

collaborations that we are part of – For ex. SHIP community teams, Children’s Mental Health

Collaborative Prevention team, IEIC. Monthly staff mtgs, annual all staff training and other classes and

events- had to move Family Fun Night (monthly event for parenting program) off site. Every fall we have

approx.. 12 St. Olaf nursing students 2 days per week for 3-4 months. Dental Hygienist approx. 3 days per

week. Monthly Immunization Clinic. We also have to plan for an emergency, for ex. H1N1, where our

office may have to be the EOC or a branch of the County EOC. OUT OF OFFICE: Homebound public,

Home visits to Maternal/Child Health clients, Family Connections Clients, Home Care Clients, DP&C

clients, to all of our collaborative partners.

Dodge County Public Health, Hospital, Clinic, SE Regional County Health Depts., MDH

Auditor Laura

Irhke

Taxpayers, Voters, General public, Attorneys, Realtors, other County Departments

Four Seasons

Center Director

Steve Schroht

Ice User Groups- (hockey, figure skating, public skates). Dry Floor User Groups- Trade Shows,

SCFF,Owatonna School District, private parties, public in general).

Environmental

Services Director

Scott Golberg

1. The general public consisting of rural and urban residents, contractors, and businesses.

2. Steele County offices including planning & zoning, auditor, treasurer, assessor, recorder, public

health nursing, and co. attorney.

3. Other public agencies including MPCA, MDH, BWSR, SWCD, and other MN county offices.

Extension The General Public, farmers, parents and youth.

IT Director John

Borger

It works with all other county departments. GIS is 70% county and 20% other public agencies and

10% public

Planning & Zoning

Director Dale

Oolman

External clients include general public consisting of rural residential citizens, agricultural

producers, builders, contractors, developers, and home owners.

Internal clients include, land offices staff including assessor and environmental services. Also

other government organization such as township, MPCA, and Soil and Water Conservation Office.

Probation Services

Director Mike

McGuire

Our main clients are members of the public who live in Steele County. They have admitted or have

been found to have committed a violation of the law and the Court wants us to be involved in their

lives. This includes both juvenile and adult clients. We also have interaction with other players in

the criminal justice system.

Sheriff Lon Thiele Law Enforcement personnel.

Records / Civil Process / Reception of general public.

Treasurer Director

Steven J Rohlik

Taxpayers, Attorneys and land closing entities, appraisers, escrow companies, Investment and bond

dealers, vendors and other county offices and Joint Powers organization A lot with Building

Grounds and Maintenance Director

Recorder Rick G

Kvien

Mostly it's the property owner in Steele County, Bank Personnel, Title Companies, Treasurer's

Office, Auditor's Office and Attorneys.

Building Maint.

Director Lynn

Holthus

all above

Assessor Taxpayers, County Depts.; Auditor, Treasurer, Recorder, GIS, County Attorney, Environmental

Planning, City of Owatonna; Admin, Planning and Zoning, Bldgs. and Inspections, Townships,

Dept. of Revenue, Realtors, Abstracting Co. and Private Appraisers.

1. Who are your main clients (including but not limited to the Public, other public agencies, and other County

Departments).

Page 1 of 12


Human Services

Director Charity

Floen

Human Services works with any member of the public who seeks our services. We see people

through our social services. Those contacts may occur in the persons home or in the office.

Activities that take place in the office include supervised parent/child visits, interviews or

assessments for services. Applicants for financial assistance generally come into the office for

interviews. They often have young children with them. Clients participating in employment

services come in to the office. Partner agencies come in for meetings. Straight River Enterprise

participants come in on a dai.y basis to do our imaging work. The collbaorative effort related to

Family Group Decision Making have a asatellite office in one of the interview rooms on the 2nd

floor. MRCI is the contracted provider for our employment services. They are housed in the lower

level of the Admin. building.

County Engineer

Anita Benson

People traveling in and through Steele County in motor vehicles along with bicyclists and

walkers/runners. External Agencies; MNDOT, DNR, MPCA, Oversize Hauling Firms, Public and

Private Utility owners, Developers, SWCD, Fairboard, Cities in and near Steele County,

Townships, adjacent Counties. Internal Departments: , Planning & Zoning, Environmental

(Landfill), GIS, Buildings & Grounds, Four Seasons, Treasurer, Sheriff, etc.

Public Health We serve the entire county but because the majority of the population is in the Owatonna area the

majority of our clients are located in or immediately around Owatonna. In home visits.

Auditor Steele County

Four Seasons

Center

Steele Co. & Surrounding Area

Environmental

Services

Rural and urban Steele County.

Extension Steele County, no particular location.

IT Steele County Offices. GIS deals mostly with the Land Offices and other public agencies.

Planning & Zoning Rural Steele County. Contractors serving Blooming Prairie, Medford, Ellendale, and “do it your

selfers” in those communities.

Probation Services Almost all of our clients live or work in Steele County and the vast majority of them live in

Owatonna.

Sheriff Law Enforcement personnel at the LEC.

Treasurer IN Steele County

Recorder Within Steele County

Building Maint. SCAC, CH, LEC, Detention Center, Annex

Assessor City of Owatonna

Human Services The vast majority of our clients do live within the county boundaries. When necessary social

service staff will travel to see clients who reside in other parts of the state.

County Engineer 1. Traveling in or through Steele County, 2. Businesses located within MN travelshed.

2. Where are the majority of your clients located?

Page 2 of 12


Public Health 1) Increase in children in a state health care plan; 2) Increase of in office clients for cost and safety

reasons: 3) Increase in use of alternative ways of treating/working with clients – technology; 4)

Increase in elderly population. More demand as baby boomers age, used to certain level of

lifestyle, requests greater (i.e. HHA services 4X/wk as shower more frequently than current elderly

generation); 5) Decrease in number of nursing homes more in community services; 6) Unless

prevention is taken seriously- more chronic health issues earlier in life. Our future client base is

larger than we can serve because of space, manpower, and financial limitations. They will be

located throughout Steele County.

Auditor Depends on the issues and economics

Four Seasons

Center

It will only get busier. More usage= more people. Another facility will be needed in the future

Environmental

Services

The client base will be dependent on additional government mandates or cut backs in the areas of

solid waste and water management, and environmental health programming.

Extension No.

IT We will continue to support all county departments whatever that may include. For GIS we could

see more public interaction and more contact with other public agencies.

Planning & Zoning The client base should remain constant although the work required by those clients will be heavily

dependent on additional government mandates or cut backs in the areas of environment or land use

development. While the clients have not changed the services demanded in these areas has grown

tremendously in the past 25 to 35 years and it appears the demand continues to grow even though

the resources to implement are lessening

Probation Services I foresee our numbers changing as the population of the county changes. The percentage of the

population with which we deal will probably remain fairly constant. The ethnicity of our clients

and the languages they speak will reflect the county at large.

Sheriff We are already short law enforcement personnel, I see more LE added in the future.

Records or Civil Process is busier now also.

Treasurer More internet customer contact

Recorder I foresee the same amount of clients but the searching will be done online (if that's what they call it

in 25 years)

Building Maint. No.

Assessor Our need will change as populations increase and new construction continues.

Human Services

The services provided within Human Services are generally dictated by the State Department of

Human Services and the legislature. Our areas of responsibility can and do change with every

legislative session. Aniticipate changes include the rapidly increasing baby boom generation who

as they age will very likely seek out both financial and supportive services to assist them to live as

independently as possible. We contract with Managed Care organizations to provide a variety of

services. This has expanded the types of people (community well category, special needs basic

care) we serve dramatically in the past several years. As the state shifts more responsibility to

health plans that trend may continue

County Engineer Increase in number and diversity of Highway users, more demand for 10 ton per axle minimum

year round Highways, handicap accessible walking and biking trails, higher level of service

demand for snow removal operations, larger lettering on traffic signs, more traffic signal

installations on major corridors, increased use of technology to maximize efficiency and

effectiveness of processes.

3. Do you foresee any changes in your client base in the future (next 25 years), and if so what changes do you

foresee?

Page 3 of 12


Public Health West Wing of the Annex- 26.57 FTEs filled and contracted, 40 filled and 9 contracted. 16 hourly-

less than 20 hrs per week, two 30 hr. employees, one 32 hr employee, and 20 full-time employees.

Office hours are 8a-5p, M-F. There is some evening, weekend and holiday work for ex.- Home

Care Clients, classes, health fairs, immunization clinics, emergencies

Auditor 5 Full-time, 1 Part-time (4 hrs per day), Located at the Administration Center

Hours of Operation are from 8 a.m. – 5 p.m.

Four Seasons

Center

4 fulltime, 1 P.T janitor (19 hrs per week), 5 P.T. on payroll year round but only work as needed.

No set schedule. All work nights, weekends, holidays, etc. especially during ice season.

Environmental

Services

2 full time + share 1 full time with planning and zoning all located in the Administration Building

(Hours: 8 – 5 Monday through Friday)

4 full- time + 1 part-time at the landfill (Hours: 7:30 – 4:30 Monday through Friday, 8 – 1

Saturday)

Extension 2 full time county, one full time University of Minnesota that works only in the Owatonna office,

one full time U of M that splits time between Faribault and Owatonna, one 80% time U of M that

splits between Faribault and Owatonna, one 50% U of M that works exclusively in Owatonna, one

10% U of M that works only in Owatonna. One full time seasonal (summer) that is a U of M

employee.

Note – all U of M employees are contracted for by the county.

Office hours are from 8:00 AM – 5:00 PM. Staff frequently work nights and weekends as specific

activities dictate.

IT 4 Full-time. IT Director works 6 AM - ?, 1 works 7 AM – 3:30 PM, 1 Works 7 AM – 4 PM, 1

works 8 AM – 5 PM. All located in the Administration Building.

Planning & Zoning 5 full time + share 1 full time with environmental services all located in the Administration

Building

Probation Services We have a total of nine people employed in our department. Six of those are full-time employees,

two work ¾ time and one is a ½ time employee. That is a total of eight full-time equivalent

employees.

We are house in the Steele County Courthouse which is officially open for business from 8:00 AM

to 4:30 PM, Monday through Friday. However, we typically have employees working in our

department from about 7:00 AM to 5:00 PM.

Sheriff 18 LE personnel (FT) at a variety of 24 hour day service.

1 Adm. Assistant (FT) 0800-?

2 Records (FT) 0700-1530

1 Records (FT) 0800-1630

1 Records (PT) 0800-?

1 Civil Process (PT) 0800-?

All personnel listed above are located at the LEC.

Treasurer Five Full time Four at Admin Center one located at the Detention Center

Recorder 6 full-time and 3 part-time 1-3 hours a day and 2-4 hours a day; located at the Administrative

building

Building Maint. 10 full time, 2 part time, All county buildings

Assessor We have 7 FTE’s – Time is generally from 8-5:00 – The appraisers travel the county viewing

properties. Their primary location is the Admin Building

Human Services As of 4/14/2011 we have 53 Steele County staff, 3 SCHRC staff, 2 interns, 1 shared Fraud

investigator, 6 or 7 MRCI staff in employment services, and 3-4 Straight River Enterprises

participants working in the Administration building. We occupy the entire 2nd floor and have

space on the lower level for employment services. Nearly all staff are full time. We do operate on

a flexible work schedule. The earliest start time ins 7am and generally the lastest in 6pm. We also

host foster care training and orientation events in the evenings and occasionally on Saturdays.

These are held in Room 40 on the lower level.

County Engineer

20 Fulltime, 8 seasonal = 3.65 F/T equivalent. May - October: Eng. 7:30 a.m.-4:00 p.m., and 7:00 -

3:30 p.m. +Contractor hours November- April 8:00 a.m. - 4:00 p.m., Year Round: Maintenance

7:00 a.m. - 3:00 p.m. + winter snow hours. All on call/essential employees during emergencies.

4. How many staff are currently in your Department, where are they located and what are their hours of

operation? Are they full-time, part time, other?

Page 4 of 12


Public Health We believe that there will be growth in our client base because the “new normal” will dictate

greater need in our communities. Population will increase in Steele County and within Steele

County more movement from Owatonna to Medford, Blooming Prairie and Ellendale because of a

lower cost of living. Increase in elderly population (baby boomers) and stabilization and/or

decrease in child population. Continued increase in diversity.

With this increase need, there should be increase in staffing but…as we have seen in the last few

years that may not be the case. Prior to 2003-04, we had a vision of a parenting program that

included 3-4 full-time family support workers and a full-time supervising PHN. We are now at a

part-time FSW with our Family Health Supervisor being the supervising PHN. Is the need less?

Absolutely not, the funding is less.

Auditor We do not anticipate a decrease in client base or staff.

Any growth in client base will depend on the growth in the county.

Four Seasons

Center

Growth will continue to be in Steele County and the surrounding areas within 60 miles. Would like

to add at least one fulltime position in the future.

Environmental

Services

Anticipate client base to remain stable in next 10 years.

Do not anticipate a need to add additional staff unless programs or duties are expanded.

Extension General, throughout the county.

IT Our client base grows or decreases with the number of Steele County Employees.

Planning & Zoning Anticipate client base to remain staple in next 10 years although the work load from client base will

increase in the next 10 years especially as economy recovers.

Do not anticipate a need to add additional staff unless programs or duties are expanded.

Probation Services I am assuming that the population of Steele County will continue to grow. It is a vibrant growing

area already and the completion (if it ever happens) of Highway 14 should only add to the potential

for growth. Any growth in our client base would come from residents of Steele County.

Sheriff Anticipating 2 additional LE personnel.

1 PT to FT at the Civil Process.

Treasurer None in Five years. Probably none in 10 years technology will keep FTE from Growing

Recorder Client base will increase in the next 5 years and 10 years due to population increase in Steele

County. (more property owners)

Building Maint. 1 maint. All county buildings

Assessor Our Departmental needs will grow commensurate with population and new construction as the City

of Owatonna and Medford expands.

Human Services See the answer to #3. As caseload sizes increase we will need to evaluate staffing needs to

maintain recommended or required caseload ratios.

CountyEngineer Client base expected to increase in numbers and diversity. Staff will need to increase to meet level

of service demands for snow removal of new highways being added to the County system and

higher expectations typical in more popolous areas. Declining investment in equipment will

necessitate more mechanic type staff or more outsourcing, existing and additional mandates will

require additional engineering staff or more outsourcing to provide reasonable level of service to

customers and regulators.

5. What is your anticipated growth/decrease in client base and staff over the next 5 years? 10 years? If you

anticipate growth in your client base, where will it come from geographically?

Page 5 of 12


Auditor I believe we will be fine for the next 5 years because we do have the storage space in the

basement of the annex.

Four Seasons

Center

Small Garage to store skid loader, lawn mowers and other maintenance equipment. Specific short term

needs are more parking at Fairgrounds (very limited now). Long term needs will be an additional facility

with adaequate parking. It would be nice, to have a guaranteed place every year to store both the Wenger

small stage (16ft) and the large Wenger showmobile (32ft) at a location somewhere in Owatonna. We have

taken the big showmobile out to the landfill the last few years for storage, but I know they are short on

space also.

Environmental

Services

Existing space is adequate for expected needs in the foreseeable future. One note: most of the

items we stored out of the office area are now stored in the office area due to renovation of lower

level space

Extension The space we have is adequate.

IT That would be contingent on the size of the county and if more buildings/users are added. New

buildings would need space for network equipment. More county employees would mean the IT

department would need more technicians to service.

Planning & Zoning Existing space is adequate for expected needs in the foreseeable future

Probation Services Probation Services occupies the lower level of the Courthouse. We are very close to being out of room

already. We could absorb one more employee with our office configured as it is. Any growth beyond that

would require some modifications to the lower level of the Courthouse or our office being re-located to a

different facility. I can see us being where we are in five years, but I can’t imagine that we will still be in

the same space in 25 years.

are many times being used for storage or for meetings. There is no place to simply REST (sit) away from your

desk/office and eat lunch or meet with other employees on break anywhere in the Annex. 11) There is one conference

room which is available to all Steele County Depts, which sometimes makes it hard to schedule meetings/events. The

constant use of the conference room adds to the distractions of the front office. The room is quite small and it is hard to

fit the entire public health staff in. A larger conference room to accommodate larger groups would be desirable. As

more trainings/meetings are available through ITV and as WEBEXs to reduce travel expenses, the need for additional

meeting space will only increase. Many times there is not a place for meetings of 2-5 individuals. There is a constant

need for additional space for meetings with staff as well as clients. Many times an office of someone who is out for the

day is used for small meetings-it feels like an invasion of the regular occupant’s privacy; 12) The front office is multi-

functional with too many staff trying to use the same space for too many functions. The front office is chaotic. There

are no quiet working spaces for high-concentration tasks like Accounting or for working with confidential information.

The front office is a very public space. We have some noisy printers and copiers that would be better located out of the

office (or at least away from where people are trying to work) to reduce noise and traffic. 25 yrs- WOW that is difficult

but the first thing I think about is technology and what that will mean regarding how work is done. For ex., there will be

less paper and so less need for filing cabinets, telemedicine visits etc.

Public Health -- 5 yrs.- YES 1) In some cases, there are 2 or 3 staff that share one office- no adequate desk/storage

space; 2) Because of #1 and because of such “thin walls” very little privacy between offices; 3) We have many staff

(hourly HHA/HM) that have no dedicated space in the office. At the very least, these individuals need access to a

computer(s) for training opportunities, paperwork, and communication with supervisors. It is very awkward when they

come to the office. We have no place for them. If we want to go more paperless (and we do) we need to have a space

for them to access a computer for charting and for input of their hours; 4) Need some remodeling of space- for ex. One

waiting area is too small and other is too large. WIC families line the hallways, which makes it difficult to maneuver

through the agency. Runaway children often find their way to restricted areas and into the front office.; 5) Have only

one treatment room that also holds both of our large commercial refrigerators that are very noisy and “hot”. Not very

conducive as a treatment room; 6) Limited meeting/class space limits the number of meetings/classes we can host or

have. Would like this office to be viewed as a community center, of sorts: 7) Absolutely no good space for supplies-

results in frustration by staff in finding the needed supplies and then not using the supplies-increase costs; 8) Basement

is ugly, is used by many depts., including depts. outside of our building-there is moisture and mold that has been

addressed but I think that the causes have not been able to be addressed. Basically, you don’t want to store anything

down there. Permanent dry storage is at a premium.; 9) PH tries not to spend money on equipment and furniture unless

there is grant monies available for the purchase. As a result, we scrounge around for leftovers. Staff understand this but

that doesn’t mean it isn’t discouraging for them. We have staff sitting at tables because we can’t find leftover desks

somewhere else in the county.; 10) Generally, the Annex has issues with internal walkways, break areas, etc. There is

one small lunch room with no place to sit without someone reaching over to fill their coffee cup, or perform other tasks.

There is an additional kitchen at the east end of the Annex, but to access it we are encouraged to walk outside to avoid

walking through another department. That kitchen is not accompanied by a dedicated lunchroom with seating. The

conference rooms

6. Do you have any specific space needs in your department in the short term (5 years)? In the Long Term (25

Yrs)?

Page 6 of 12


Sheriff Short term and Long term….I need garage space for squads.

Short term and Long term….machine shed for forfeited vehicles.

Short term and Long term….maintenance on vehicles. Installation of new squads, oil changes, tire changes,

etc.

Treasurer None for our dept.

Recorder We do not see any increase in space needs for the 5 or 25 years

Building Maint. Garage/shop (25 years)

Assessor Short terms needs would not require additional space needs. 25 years as population’s growth, our level of

service would require growing along with the population. Our growth would be slower than the rate of

population growth. I would see our staff needs to grow by 2 or 3 FTE’s which would require additional

space needs. I would like to see innovation in this area as we work from home through our laptops and

improved connections with the County databases.

I see that most of the required data would become digital which would make the data readily accessible

from the mobile office and reducing our required needs for space.

Human Services We struggle with adequate meeting room space. Because of the size of our various program areas we hold

many staff meetings in Room 40 on the lower level. I am told that we often get bumped for other events

which causes major disruptions. Please note: When using room 222 on the 2nd floor people should be

directed to use the back stairs. People who use the elevator or front staff need to be escorted through our

area because of HIPPA (date privacy) requirements. This take staff away from our front desk. Our

interview rooms on the second floor are all equipped with emergency call buttons as a safety precaution.

Our current set-up for a quasi-break area is very disruptive to staff located very near by. A solid wall

separating that area would be helpful. The staff on 2nd floor have adequate space. If we need to add more

that 7 or 8 staff we would be out of space. The employment services staff in the lower level are very, very

tight. We could really use a larger conference room and a computer lab for job training and job search

activites. Advances in technology would also impact our space needs. Client visits could take place via

skype like services for example. Human Service departments throughout SE MN are exploring ways to

redesign our current service model. We are exploring the possibility of forming some sort of cooperative

that would involve sharing staff across counties. We have an example of that here as our child support

Supervisor is responsible for both Steele and Dodge Counties. SHe ahs office space in both locations. The

ability to find an effective electronic data management system (EDMS) that can be used or at least

compatible across counties will be a key element to making this a reality. We have made great strides in our

effort to go paperless by having the vast majority of our files electronically imaged however we are still

tight on storage space.

County Engineer

A Highway Operations Maintenance Complex is the primary need. Inclusion of Highway Engineering and

Maintenance functions at one location would significantly increase efficiency and effectiveness of services

delivery.

Page 7 of 12


Public Health Our location is accessible and other than sometimes wishing that we were right in the clinic or

hospital, I think is very acceptable. We do need some changes to be “more” handicapped

accessible and Lynn has been working with us on that. Also, the parking lot is built so the water

pools at the curb so it is a mess when it rains and is icy when it freezes. I will put a plug in for

more staff to have all the sidewalks cleaned off at all the county buildings when offices open.

Auditor I believe we will be fine for the next 5 years because we do have the storage space in the

basement of the annex.

Four Seasons

Center

We are fine where we're at.

Environmental

Services

Current location in administration building is optimum, as we have convenient access to other land

offices.

Extension The Fair Grounds would be a great place.

IT In closest proximity to as many of the other departments as possible. For GIS that would need to

have public access and be as close to the Land Offices as possible.

Planning & Zoning Client base is rural Steele County residents. Location with other land offices is optimum for clients

who are familiar with location of where they pay taxes. Many clients confuse our duties with city

of Owatonna duties so close proximity to Owatonna offices eases clients frustration with they go to

the wrong building. Also public meeting space capable of housing 50 people + or more is needed

for planning commission and board of adjustment meetings.

Probation Services I think Downtown Owatonna works nicely for us. However, see the answer below for more

information.

Sheriff The detention center has an opportunity to add on with its current “points” of structure.

Doesn’t mean we have to be there, but it would be more efficient for LE and courts. That would

get rid of my constant transport to the courthouse.

Treasurer Just right where it is now.

Recorder Our department should remain in the Administrative Building

Building Maint. Downtown Owatonna

Assessor We need to be easily accessible as we have daily contact with the public. We also like being

centrally located within the county as we travel to all parts of the County. The current location suits

these requirements very well. The central location allows us to efficiently plan our daily travels

throughout the County.

Human Services We need tobe in a spot that offers easy public access as we have a high volume of clients coming in

each day. For our own internal purposes we had tracked the number of clients we had come into

our front desk for the period of 2/28/11 - 3/25/11. We learned that the first two weeks of the month

were the busiest with over 500 people coming in each of those weeks. During the last two weeks

the numbers dropped to roughly 350 per weeks. These numbers count only the client it does not

inlcude other family members like children, siblings, or spouses. With advances in technology we

could make use of kiosks and/or remote computer terminals located in various parts of the county

for many of our financial application programs. We work very closely with SCHRC and share staff

with them so our current location is ideal. We work closely with Public Health as well so that

proximity is good. Having employment services in the same building has been extremely helpful.

County Engineer

Centrally located within the County, direct access to major County Highway, commercial industrial

zoned area would ensure compatibility of use with neighboring properties.

7. Based on the location of your client base, of other County Departments and of partner agencies you work

with most, what location would be optimum for your Department. (Example Down town Owatonna, East of I-35,

West of I-35, Fairgrounds, other)

Page 8 of 12


Public Health We work the most closely with Human Services and Environmental Health but I think that our

locations are okay the way they are now. We also work very closely with Auditing/Treasurers

Dept. for deposits and paperwork.

Auditor Being located to all departments would be ideal but we should at a minimum be located to the

Treasurer, Assessor, Recorder, Administrator, HR, GIS and IT.

Four Seasons

Center

We are very effiicent on our own. We very seldom ask for help from other departments. We use

some equipment from the highway departmment but that is not very often.

Environmental

Services

Other land offices, especially auditor, planning and zoning, recorder; also public health nursing.

Technology could lessen the need to be physically located next to them but not totally eliminate.

Extension We have general interaction with many departments, but none that require specific, regular contact.

IT It would be best to work as close to as many county departments as possible to ensure the best

service possible. GIS would need to be as close to the Land Offices as possible but still have public

access.

Planning & Zoning Other land offices, especially assessors, environmental services. Also recorder and treasurer to a

lesser extent. Technology could lessen the need to be physically located next to them but not

totally eliminate.

Probation Services Many counties now have Justice Centers that contain law enforcement, detention centers, County

Attorneys, the Courts, and Probation agencies under one roof. This minimizes transportation costs

for the Sheriff’s Department and it consolidates most of the players in the criminal justice system in

one building that is efficient for the delivery of services and is also convenient for the public.

Steele County has space available near the Detention Center that could accommodate such a

facility and allow the consolidation of services in one locale rather than in four different buildings

(five if the Public Defenders were included).

Technology could help with some of the communication issues, but not with other issues.

Sheriff Detention Center, corrections, and court should be all in one.

Yes, shared expense on maintenance for the vehicles.

ITV for the courts.

Treasurer Assessor, Auditor, Recorder, GIS, Planning & Zoning because of the interaction on Deeds,

Mortgages, and real estate tax related questions. Also with Administrator, Human Relations

because of the financial implications for the County. Technology would not solve all the needs to

be in proximity of these offices

Recorder Our department should be located near the Treasurer, Auditor, Assessor, GIS and IT

Building Maint. Service all buildings

Assessor The Assessor’s work closely with the Land Records Depts.; Auditor, Recorder and Treasurer’s

Depts. These four Depts. would need to have access to the same databases and be able to exchange

data. GIS integration of the Assessor’s databases would be a strategic initiative to reduce the need

for space and readily accessible by all our customers.

Human Services We have regular interaction with County Attorney's office. Many staff (child protections, adult

protection, and child support) are required to be in court regularly. (Note: Adding wireless access

at the court house would be tremendously helpful as there is so much downtime waiting for your

case to be acted upon.) Child support staff spend time each week at the jail meeting with detainees.

For SCAT bus business proximity to the auditors office is helpful.

County Engineer

Highway Engineering and Maintenance should be located at one site. If consolidation with other

departments is expected to occur in the future, any new site should provide adequate space to co-

locate staffing at one site if possible.

8. Which County Departments should your department be located near, and why? If you were not located near

these departments, could certain technology or other upgrades make it easier to work at locations which were

different from these departments?

Page 9 of 12


Public Health NO. We are utilizing and multi-tasking in every square inch of our agency.

Auditor Not at this time

Four Seasons

Center

No

Environmental

Services

No, we don’t have any excess room.

Extension Not without sharing offices.

IT No.

Planning & Zoning Would require some remodeling but feedlot officer could be moved across the hall with other

planning and zoning offices to free up one additional office.

Probation Services We don’t have any space that could be used for other purposes.

Sheriff NOOOOOOOOOOO, no space already.

Treasurer No.

Recorder Yes, see answer 10

Building Maint. no



Human Services Telecommuting, regionalization efforts, and technology innovations could impact our space needs.

County Engineer Co-location of the Highway Engineering and Highway Maintenance employees at one Highway

Facility would free up space currently occupied by Highway Employees in the Annex for other

uses. Note, approx. 3 garage spaces currently used by engineering vehicles would also be vacated.

The 2007 Annex Space Planning Study would be a good reference document as a project moves

forward. Additionally, relocation of Highway Equipment currently stored at the landfill to one

Highway Facility would make that space available for landfill or other compatible uses (stage

storage?).

9. Are there any ways that your department could free up space for other uses?

Page 10 of 12


Public Health We have worked very hard at this over the years and have put up walls and taken down walls etc. -

Possibly scanning paper records. I don’t know where else some of our old records that have to be

saved for up to 25 yrs could be stored because, as I said before our basement is used by other

depts., which makes me believe they have no room at their locations either

Auditor We continue to work on scanning records so that at least we can store big books and files off site if

in need of more space

Four Seasons

Center

No

Environmental

Services

Already use storage behind room 40 and around our current office area; the area around our office

is not enough to accommodate additional office space for staff.

Extension We have been actively engaged in this for several years, and have ourselves down as far as we can

go right now

IT No.

Planning & Zoning Already use offsite storage in the annex basement and behind room 40.

Probation Services Yes, if we stored all of our closed records electronically we could free up enough space for one or

two more offices. It might require some remodeling, but the square footage would be available.

Sheriff Yes, to a point. Files could be scanned in, but certain files need to be saved and not scanned in.

Treasurer We are already using storage in the Public Health Building basement . We are using scanning more

but not to the extent that would save space. Certain records must be maintained according to the

Records Retention rules

Recorder Our bound books could be scanned and stored in a different location and out tract indexes could be

scanned and not entered into and stored in a different location as well

Building Maint. n/a



Human Services We have made great strides in our effort to go paperless by having the vast majority of our files

electroncially imaged however we are still tight on storage space. The ability to find an effective

electronic datat management system (EDMS) will also impact this. I am a member of the Regional

Technology Collaborative. This group made up of Human Services Directors, IT directors and

County Administrators for SE MN. We are working on ways we can maximize the use of

technology to more effectively meet our needs. I confer with John Borger regularly on this groups

efforts.

County Engineer See response to 9.

10. Are there ways that storage could be consolidated, stored electronically, or moved off site to free up space

for other uses?

Page 11 of 12


Public Health This entire report is a result of my requested input from all staff. Steele County Public Health staff

advocates for the service they provide to the citizens of Steele County. As the Steele County

Director, I am so proud of the staff that we have and the work that they do. I can tell you that in

general they feel that the job of the Health Department is “to protect the health and well-being of

our community and inspire its members to a higher level of wellness through education, preventive

practices and home services”. This mission is unique for a County dept. and there is fear that it

could be lost if the Health Dept. were combined with another Dept. Auditor I feel that what we have now works very well and at this point do not see a cost savings to

consolidate with other departments.

Four Seasons

Center

No

Environmental

Services

No. We appreciate the benefits and efficiencies with the working relationship between the landfill

and highway dept. and we want that to continue. Please recognize in your space needs study that

there are several highway dept. items stored at the landfill site (i.e. culverts, asphalt paver, roller, V-

plows, snow blower attachment, road salt saddle tanks, etc.); in the best interests of the highway

dept. and the landfill, most of these items should be stored on the highway dept. property, when

possible. We understand that there may be some items where it is beneficial from an operations

standpoint to store them in the southern part of the county at the landfill site

Extension No, not unless the county intends to enter into a formal agreement with another county for a joint

office.

IT I don’t see how. IT is a very unique department as far as scope and skill-set.

Planning & Zoning Unknown

Probation Services I don’t know what to expect in 10-15 years. A few counties have the probation department as a

subsidiary of their Human Services Departments but I don’t think that makes them more

streamlined or efficient.

I think it is more likely that Probation Departments of neighboring counties will be combined or

that legislation will allow the State Department of Corrections to absorb county Probation

Departments in the next 10-15 years.

Sheriff SCSO / PD

SCSO / Jail

SCSO / Co. Hwy

Treasurer NO. The current process and system has made Steele County one of the top rated counties

financially and is respected by other counties for how things get accomplished in Steele. While the

county is growing its growth is currently at less than one percent a year. The Treasury and

Financial function is unique and should not be merged into another function

Recorder I do not see the benefit at this time

Building Maint. no

Assessor There are discussions of intra-county consolidations with that aside, I would think that perhaps the

four land records may be considered for consolidation at some point in the future. This

consolidation would not change any of our space requirements or change the strategic initiatives

that I have referred to, such as the mobile office.

Human Services Anythis is possible. Many counties areas are exploring or have already consolidated Public Health

and Human Services. In some counties Veterans is a part of Human Services.

County Engineer

Consolidation should only occur if the effectiveness and efficiency of customer service delivery is

increased by consolidation.

11. Do you expect your department to be considered for consolidation with any other departments in the next

10 to 15 years?

Page 12 of 12

75

APPENDIX 3c Department Organization Chart

Minnesota Population Projections by county, 2015‐2040

Minnesota State Demographic Center

Megan Robertson

Oct. 16, 2012

2000 2010 2015 2020 2025 2030 2035 2040

COUNTY NAME

Aitkin County 15,301 16,202 16859 17545 18169 18728 19242 19735

Anoka County 298,084 330,844 353422 373074 390525 405645 418840 430637

Becker County 30,000 32,504 33571 34728 35777 36714 37579 38419

Beltrami County 39,650 44,442 47149 49734 52149 54378 56472 58499

Benton County 34,226 38,451 40603 42734 44662 46374 47915 49346

Big Stone County 5,820 5,269 5014 4791 4564 4335 4111 3897

Blue Earth County 55,941 64,013 65875 68726 71429 73973 76437 78916

Brown County 26,911 25,893 25661 25436 25118 24714 24263 23801

Carlton County 31,671 35,386 36040 37325 38511 39592 40612 41624

Carver County 70,205 91,042 98390 107387 116042 124281 132195 139925

Cass County 27,150 28,567 29766 30864 31764 32462 32994 33406

Chippewa County 13,088 12,441 12183 11989 11766 11519 11266 11023

Chisago County 41,101 53,887 57563 62540 67315 71849 76197 80440

Clay County 51,229 58,999 60999 63674 66220 68624 70954 73296

Clearwater County 8,423 8,695 8803 8918 8998 9047 9076 9098

Cook County 5,168 5,176 5429 5603 5742 5844 5917 5969

Cottonwood Coun 12,167 11,687 11475 11330 11174 11011 10855 10721

Crow Wing County 55,099 62,500 66067 69995 73687 77114 80350 83487

Dakota County 355,904 398,552 428435 453621 475265 493195 507908 520068

Dodge County 17,731 20,087 21230 22520 23798 25058 26327 27636

Douglas County 32,821 36,009 37800 39583 41226 42719 44105 45438

Faribault County 16,181 14,553 14000 13459 12899 12327 11765 11233

Fillmore County 21,122 20,866 20978 21105 21179 21205 21211 21225

Freeborn County 32,584 31,255 31027 30895 30731 30542 30370 30255

Goodhue County 44,127 46,183 47340 48424 49222 49739 50033 50175

Grant County 6,289 6,018 5991 5992 5994 6000 6016 6052

Hennepin County 1,116,200 1,152,425 1198264 1237898 1274024 1306509 1336839 1366711

Houston County 19,718 19,027 19379 19578 19705 19762 19775 19771

Hubbard County 18,376 20,428 21573 22713 23741 24651 25466 26219

Isanti County 31,287 37,816 40340 43170 45856 48378 50777 53111

Itasca County 43,992 45,058 45667 46435 47032 47461 47781 48057

Jackson County 11,268 10,266 9914 9599 9273 8943 8624 8329

Kanabec County 14,996 16,239 16871 17512 18048 18474 18814 19091

Kandiyohi County 41,203 42,239 42728 43092 43119 42814 42239 41457

Kittson County 5,285 4,552 4382 4172 3957 3739 3526 3322

Koochiching Coun 14,355 13,311 12944 12537 12097 11630 11157 10694

Lac qui Parle Coun 8,067 7,259 6967 6738 6532 6352 6209 6112

Lake County 11,058 10,866 10793 10847 10910 10984 11081 11218

Lake of the Woods 4,522 4,045 4200 4246 4276 4289 4296 4297

Le Sueur County 25,426 27,703 28485 29558 30556 31473 32348 33218

Lincoln County 6,429 5,896 5642 5424 5195 4957 4721 4491

Lyon County 25,425 25,857 26193 26529 26768 26912 26998 27060

McLeod County 34,898 36,651 37740 38841 39755 40480 41063 41560

Mahnomen Count 5,190 5,413 5405 5452 5478 5485 5479 5469

Marshall County 10,155 9,439 9073 8735 8378 8007 7635 7274

Martin County 21,802 20,840 20488 20145 19734 19261 18758 18253

Meeker County 22,644 23,300 23755 24185 24482 24644 24705 24699

Mille Lacs County 22,330 26,097 27523 29451 31395 33348 35344 37427

Morrison County 31,712 33,198 34084 35006 35798 36457 37029 37558

Mower County 38,603 39,163 39174 39387 39451 39374 39210 39013

Murray County 9,165 8,725 8585 8553 8548 8570 8632 8746

Nicollet County 29,771 32,727 33937 35340 36662 37897 39087 40280

Nobles County 20,832 21,378 21348 21504 21579 21577 21527 21459

Norman County 7,442 6,852 6663 6510 6371 6248 6152 6090

Olmsted County 124,277 144,248 155125 167279 179705 192364 205455 219251

Otter Tail County 57,159 57,303 58429 59275 59777 59941 59846 59577

Pennington Count 13,584 13,930 14156 14322 14436 14498 14528 14547

Pine County 26,530 29,750 31873 34127 36350 38524 40682 42866

Pipestone County 9,895 9,596 9415 9352 9301 9264 9255 9284

Polk County 31,369 31,600 31492 31641 31748 31817 31891 32013

Pope County 11,236 10,995 11005 11025 11004 10943 10858 10764

Ramsey County 511,035 508,640 520682 529457 536317 541290 545060 548360

Red Lake County 4,299 4,089 3993 3914 3831 3746 3662 3586

Redwood County 16,815 16,059 15823 15658 15471 15268 15068 14892

Renville County 17,154 15,730 15140 14627 14073 13488 12893 12311

Rice County 56,665 64,142 67905 72161 76394 80587 84820 89200

Rock County 9,721 9,687 9530 9460 9356 9220 9065 8906

Roseau County 16,338 15,629 16137 16356 16464 16461 16370 16216

St. Louis County 200,528 200,226 200662 202370 203926 205357 206928 208904

Scott County 89,498 129,928 143657 159961 175777 190964 205636 220000

Sherburne County 64,417 88,499 98074 108886 119364 129414 139117 148613

Sibley County 15,356 15,226 15189 15234 15222 15155 15055 14943

Stearns County 133,166 150,642 159760 169902 180007 190031 200165 210662

Steele County 33,680 36,576 37712 39088 40326 41420 42415 43364

Stevens County 10,053 9,726 9595 9457 9286 9085 8868 8650

Swift County 11,956 9,783 9675 9359 9020 8662 8299 7945

Todd County 24,426 24,895 24953 25180 25314 25358 25345 25310

Traverse County 4,134 3,558 3366 3189 3017 2849 2690 2543

Wabasha County 21,610 21,676 22148 22500 22725 22825 22828 22767

Wadena County 13,713 13,843 13786 13855 13872 13839 13776 13701

Waseca County 19,526 19,136 19279 19255 19085 18775 18352 17846

Washington Count 201,130 238,136 260078 281804 302619 322349 341246 359681

Watonwan County 11,876 11,211 11197 11152 11085 10998 10906 10825

Wilkin County 7,138 6,576 6454 6336 6218 6102 5996 5907

Winona County 49,985 51,461 52456 53465 54247 54804 55205 55523

Wright County 89,986 124,700 134673 147422 159705 171416 182677 193679

Yellow Medicine C 11,080 10,438 10179 10040 9921 9827 9771 9767

Organizational Chart.xlsx, 1‐2‐15

Revised ‐ Board of Commissioners January 2, 2015

County Board

Administrator

Human Resource Division Director

Public Works Division Director

Community Services Division Director

TechnologyDivision Director

Land Use and Records Division Director

Finance Division Director

County Attorney

County Auditor

County Sheriff

County TreasurerAssessorBuilding and Grounds

Recorder

Detention Center Adm.

Emergency Manager

Environmental Services

Parks and Recreation

Public Health

SDA

SCCL

South Country

HRC

Collaborative

Non‐Profits

School Districts

GIS

LEC

Probation Services

Office Support

Soil and Water Conversation

Deputies

Planning and Zoning

Public WorksAcc. Tech

Highway

Veteran Services

Detention CenterAcc. Tech

Community ServicesAcc. Tech

Landfill

LandfillAcc. Tech

Rice‐Steele 911 Dispatch

ELECTED

Committee of the Whole

Public Works Committee

Internal Central Services Committee

Community Services Committee

Land Use Records Committee

Public Safety Committee

Extension

Children's Mental Health

Collaborative Fiscal Agent

Rice‐Steele 911 DispatchFiscal Agent

Affiliates Financial Reporting

Skywarn

CERT

CAER

RACES

1/6/2016

Highway Department

22 Full Time Employees; 9 (varies) Seasonal Employees

*Serves as Department Head in DPW/County Engineer’s absence

Accountant/Office

Manager

Seasonal-Clerk Eng. Tech. III

Eng. Tech. II

Maintenance Supervisor

Maintenance

Technicians (10)

Maintenance Manager *Assistant County Engineer

Maintenance Aid

Senior

Mechanic

DPW/County Engineer

Seasonal Eng. Intern

(2, varies)

Seasonal Interns

(6, varies)

Mechanic/Operator

Ditch Inspector

Project

Engineer

(1)

Sign Technician

76

APPENDIX 4a Building Program

STEELE COUNTY Dec. 18, 2015

ROOM SQ.FT.SIZE (rough

dim) # TOTAL ADJACENCIES NOTES

OFFICE AREA

Individual Offices 300 20'x15' 5 1,500 Reception, Department Offices Exterior Wall location w/ windows, one at SWEngineering Cubicles 140 12'x12' 7 980 Plan Room, Reception, Exterior Wall location w/ windows

Reception/Entry 300 15'x20' 1 300 Plan Room open reception desk, public entryReceptionist 150 10'x15' 1 150

Entry Vestibule 50 7'x7' 1 50Back Vestibule 50 7'x7' 2 100Side Vestibule 50 7'x7' 1 50

Employee Entry 70 10'x7' 1 70Secure Storage 70 10'x7' 1 70

Plan/ Map room 1,500 50'x30' 1 1,500 Cubicles, Reception Map and plan bins, flat files, tableConference Room 200 10'x12' 1 200 Reception 8 person Conference Table and Chairs, projector

Conference/Training Room 640 20'x32' 1 640 Main EntryIT Room 140 12'x12' 1 140 Locker Area

Breakroom 730 30'x24' 1 730 Office Area, Restrooms Kitchenette, white boards, projection screen, 24 people minJanitor Closet 100 10'x10' 1 100 Restrooms

Restrooms 576 20'x28' 1 576 Office Area, Vehicle Areas Owner provided custom lockersVending/mailboxes 200 10'x15' 1 200

Office Area Subtotal 7,356OFFICE AREA TOTAL INCL. CIRCULATION 9,416 s.f.

VEHICLE STORAGE

Tandem Spaces 720 18'x40' 16 11,520 Park with wings down, 18' o.h. doorsMedium Spaces 576 18'x32' 14 8,064

Small Spaces 200 10'x20' 12 2,400Secure Storage 900 30x30 1 900

Vet Services Storage 355 20x18 1 355Wet/Locker Area 600 20x30 1 600 Bench for changing shoes, open lockers

Chemical Room 85 10x9 1 85Vehicle Washbays 1,750 28x50 2 3,500 Maintenance Bays, Vehicle Storage Two manual bays, underbody wash, catwalks, enclosed

Wash Equip 150 10x15 1 150Electrical Room 200 10'x20' 1 200

Engineering Lab 450 30x15 1 450Bituminous Lab 360 20x18 1 360

Sign Shop 750 30x25 1 750Engineering Storage 100 10x10 1 100

Mechanical Room 180 10x18 1 180

Vehicle Parking Subtotal 29,614VEHICLE PARKING TOTAL INCL. 55% CIRC. 45,902 s.f.

Mezzanine Storage 1,200 Attachement and small equipment storage area

HIGHWAY OPERATIONS COMPLEX SPACE NEEDS

VEHICLE MAINTENANCE

Large Maintenance Bay 2,244 28x80 2 4,488 Vehicle Storage, Parts Room, Mech. Offices Exist. Portable lift, existing 15,000 bolt down Small Maintenance Bay 756 35x42 2 1,512 Lube Reels, 5-ton overhead crane, in-floor radiant heat

Welding Bay/ Fabrication 1,375 28'x50' 1 1,375 Maintenance Bays, Part Room Welding curtain, benches, welding exhaust arm, etc.Fluids Room 225 18'x12' 1 225 Exterior wall location, all Maintenance baysParts Room 550 25x22 1 550 Maintenance Bays, Mechanic's Offices

Head Mechanics Office 300 15x20 1 300 Bays, central location to all baysOffice 144 12x12 1 144 Bays, Head Mechanic's Office central location to all bays

Small Engine Repair 1,025 25'x41' 1 1,025 Parts Room, Maintenance Bays Storage shelves

Vehicle Maintenance Sub-Total 9,619VEHICLE MAINTENANCE TOTAL 11,062 s.f.

BUILDING PROGRAM TOTALS 66,379 Square Feet

Salt/Sand Storage Building 7,280 52'x80' 1 7,280 Rear of the building provide min. 8' tall barrier walls; 5,167 tonStorm Water Retention 45,000 100x80 1 45,000

Earth berms 17,000 1 17,000 To shield neighboring propertiesBrine storage 625 25x25 1 625

Trash Area 400 20'x20' 1 400 Rear of the building enclosed dumpster areaFuel Island 2,400 40'x60' 1 2,400 Near entry, wash Four dispensers (two unleaded, two diesel), canopy

Employee and Visitor Parking 29,000 120'x270' 1 29,000

SUB-TOTAL 101,705SITE CIRCULATION @ 200% 203,410

TOTAL 305,115 s.f.

SITE AREA TOTALS

BLDG TOTALS 66,379

SITE AREA TOTALS 305,115

SITE CIRCULATION, MAIN BUILDING 99,569

Bone yard, expansion, ect. 25,000

GRAND TOTAL SITE AREA NEEDED 496,063 Square Feet

SITE PROGRAM REQUIREMENTS

77

APPENDIX 4b Site and Floor Plans

78

APPENDIX 4c B3 Tracking Tool

79

APPENDIX 5a Environmental Assessment Draft

dbrandwick

Typewritten Text

This section is submitted separately due to file size.

dbrandwick

Typewritten Text

dbrandwick

Typewritten Text

dbrandwick

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80

APPENDIX 5b Soil Boring Report

81

APPENDIX 6c Building Structure Type Analysis

dbrandwick

Typewritten Text

Steel County Highway Operations Complex

Metal Bldg. to Conventional Bldg. Comparison

2‐24‐12

Scope of Work Pros Cons Comments

Wall System ComparisonPrecast Wall systemInitial wall cost is higher X $17‐22 per sf depending upon panel selected

Sound transmission X The Concrete Mass will reduce sound transition

Durability (Corrosion, Impact Resistance) X The Concrete wall provide long term durability and not easily damaged

Schedule Precast will have a 8 week lead time installation is relatively fast

Wall Panel Insulation (Energy Efficiency) X Approx. R13

Support of Storage shelving X Exterior wall will support racking and shelving

No perimeter columns X

Ability to withstand strong winds/hail/tornado's X

Ability to repair/modify panels X

Lifespan‐(wall panel) X 100 years (NPCA)

Metal Wall Panel SystemInitial wall cost is lower X $5‐10 per sf depending upon system selected

Sound transmission X

Durability (Corrosion, Impact Resistance) X The metal panel is more susceptible to impact

Schedule Metal Wall panels will be delivered with the steel system

Wall Panel Insulation (Energy Efficiency) X Approx. R8‐R30

Support of Storage shelving X Additional structural support would be required adding cost

Requires perimeter columns X

Ability to withstand strong winds/hail/tornado's X

Ability to repair/modify panels X

Lifespan X 40‐50 years

Structural Steel SystemsConventional Structural Steel SystemStructural Steel Cost X Structural steel approx. $5.50 per sf (material)

Engineering Cost X Third party engineering cost are required

Product Lead Time X Approx. 6‐8 weeks after shop drawings approval

Shop Drawing Time X Approx. 3‐4 weeks

Support of Roof Top Equipment and Cranes Neutral



2‐24‐12

Scope of Work Pros Cons CommentsErection Time X Erection time would be about 1‐2 weeks longer

Mid‐span columns X required

Ease of running piping, ductwork, etc. at ceiling X Mechanical piping can be run through the joist webs

Metal Building Steel SystemStructural Steel Cost X The structural skeleton is about $5.00 per sf (material)

Engineering Cost X Engineering cost is included in the metal building system

Product Lead Time X Steel would be on site in 8‐9 weeks

Shop Drawing Time X Shop drawings are not required

Support of Roof Top Equipment and Cranes Neutral

Erection Time X Erection time would be about a 1‐2 weeks shorter

Mid‐span columns X None required

Ease of running piping, ductwork, etc.. at ceiling X Must run below the portal frame

Roof SystemsEPDM Flat Roofing SystemEPDM fully adhered roof cost X X Cost are approx.$.50 higher to incorporate the metal roof but this roof system is temperature sensitive

EPDM ballasted roofing system costX X

Cost are approx. $1 per sf less than a metal roof. Structural steel cost will increase due to the load of the ballast.

Difficult to find a leak if one should develop

Insulation value (Energy Efficiency) X R22‐R40

Maintenance cost X Annual cost is approx. $0.06 per sf

20 Year Warranty X Less of a warranty period compared to a metal roof warranty

Warranty Exclusions X Full system warranty

Internal Roof drains Neutral

Ease of future additions X Easily expandable

Susceptible to hail damage A membrane roof will absorb minor hail storms due to the insulation below the membrane

Metal Roofing SystemMetal roof cost Cost are about $.50 higher to incorporate the metal roof

Insulation value Energy Efficiency X R22‐R40

Maintenance cost X Annual cost is approx. $0.01 per sf

25 year warranty X Actual Roof systems have been in place for 40 years

Warranty exclusions X Roof penetrations, curbs, gutters, salt or fresh water spray, etc..



2‐24‐12

Scope of Work Pros Cons CommentsRequires gutters and downspouts to area drains Neutral

More building volume with single slope roof X

Ease of future additions X Height at a new addition is lower due to roof pitch

Susceptible to hail damage A metal roof may be more susceptible to damage and would be visible due to the pitch roof.

82

APPENDIX 7 Schedule

dbrandwick

Typewritten Text

Ms. Anita Benson,

We are pleased to provide this contract amendment proposal for the Steele County Highway Operations Complex for reducing the size of the main structure from 65,000 s.f. to 40,000 s.f. +/-. The following will amend the B132 contract between Oertel Architects and Steele County dated October 11, 2011 and amended on Nov. 2, 2015. Agreement amendment as of February 8, 2017: For the Following project: Steele County Highway Operations Complex

The proposal to reduce the size of the main facility will affect the existing Phase One construction contract as well as the already completed Phase Two contract documents. The existing schematic plan for the 40,000 s.f. structure has not been fully reviewed by the client, so we will need to begin at the end of the Schematic Design phase to accommodate the clients current priority list with the limited square footage. With the amount of project background, this should be achieved quickly, provided timely decision making by the client. The design development and contract documents phases will be largely starting from scratch with the engineers needing to recalculate all the systems, and all sheets needing to be re-drawn. We are assuming time savings by reusing systems, materials, finishes and specs from the completed set, but that will be dependent on the final budget allotted by the County Board. Due to the Phase One project being under contract, we assume that work will remain in contract and require a proposal request to modify the footings, below grade waterproofing and draintile, and grading work.

Phase One:

Complete/verify schematic floor plan with client Redesign exterior elevation Redesign grading of site Revise paving plan Verify existing utilities are acceptable and size and location Restart the Minnesota B3 Guidelines (Sustainable Building

Guidelines for site, water, energy, indoor environment, materials and waste)

Redesign footings and foundation walls Revise State Predesign submittal

DATE: February 8, 2017

TO:

Anita Benson Steele County

FROM:

Deb Brandwick, Project Architect, Oertel Architects

RE:

Steele County Highway Operations Complex Contract

Amendment 2

Phase Two: Complete above grade design, Architectural, Structural,

Mechanical and Electrical for revised plan. Building to be approximately 40,000 s.f. Structural systems to

be verified by client, but assumed to be: precast walls w/ flat roofs at the vehicle areas and standard steel column/beam structure at the office area.

Inclusion of the Minnesota B3 Guidelines (Sustainable Building Guidelines for site, water, energy, indoor environment, materials and waste)

Section 1.1.4 Schedule: Predesign submittal and Schematic plan update. Complete 30 days after notice to proceed. Phase One: Complete 60 days after Schematic plan approval. Phase Two:

Complete 30 days after Phase One redesign complete. Note: Schedule dependent on State review and approval of Predesign

submittal and/or revised project reviews by the State or FEMA. Section 1.1.7 Other Project information Project to include the use of the Minnesota B3 Guidelines Section 1.1.12.2 Consultants retained under Additional Services: Weidt Group Building Energy Modeling 5800 Baker Road #100 Minnetonka, MN 55345 Section 4.1. Services provided: 4.1.1 Programming (to be reprioritized by client) 4.1.2 Multiple preliminary designs (complete) 4.1.3 Measured drawings 4.1.5 Site evaluation and Planning (complete) 4.1.7 Civil engineering 4.1.8 Landscape design (minimal, for erosion control only) 4.1.9 Architectural Interior Design 4.1.12 On-site project representation 4.1.13 Conformed construction documents 4.1.14 As-designed record drawings 4.1.15 As-constructed record drawings 4.1.16 Post occupancy evaluation (architectural only)

4.1.20 Telecommunications/data design 4.1.26 Furniture, furnishings and equipment design 4.1.27. Other. Minnesota B3 Guidelines conforming design Section 11.1. For the Architect’s Basic Services described under Article 3,

the Owner shall compensate the Architect as follows: Contract amount: For building plans 1 & 2 $957,412 Less amount previously paid $788,010 Contract amount remaining $169,402 Revise project design per Bldg Concept Plan #4 (40,000 s.f. +/-): Phase One $ 55,000 Phase Two $ 62,000 Predesign Document Revisions $ 4,500 B3 Guidelines energy model (Sub-consultant) $ 21,000 Contract amendment amount $142,500

This contract amendment is entered into as of the day and year listed above.

James Brady, County Board Chair Jeffry L. Oertel, President Steele County Oertel Architects Date: Date:

Steele County

Subject: Recycling Agreement

Department: Environmental Services

Date: 1/20/2017

Consent Agenda: false

Resolution: false


Take Item to the Board for Action

Recommendation:

Exercise the two-year extension option with the current Recycling Agreement to extend the expiration date from 10/31/17 to 10/31/19

Background:

The current Recycling Agreement between the county and Waste Management expires on 10/31/17. The Agreement contains an extension provision that could be executed to provide a two-year extension to the contract. This would provide the following benefits: 1. Continuity of the current program at stable pricing 2. Time for the county to conduct a comprehensive Request for Proposal process in 2018-2019 3. One less major decision/project for the County Board and staff to address in 2017

Attachments:

ATT1-RecyclingAgreementItem-2017RecyclingContractOptions ATT2-RecyclingAgreementItem-2012RecyclingAgreement ATT3-RecyclingAgreementItem-2012RFP

Steele County Residential Recycling Agreement

Current Five-year Recycling Agreement with Waste Management ends on October 31, 2017; Agreement contains a two-year extension option Current Recycling Agreement and recycling program components:

1. Residential single stream (one sort) program with voluntary participation. 2. Curbside pick-up 26 times/yr. (every other week) for single/multi-family households and

churches in the four cities. 3. Seven recycling drop sites are located around the county providing 24/7 access for rural residents

and small businesses (located in the four cities plus the Landfill, Hope, and Meriden). Owatonna and landfill are the only staffed sites.

4. Residential city and rural households are assessed a service fee on their property tax statement to pay for the recycling and household hazardous waste programs (fee is mandatory and adopted by Co. Board resolution). Current service fee structure: City households = $44/year, Rural households = $26/year. Fee is assessed based on program costs and level of service (curbside vs. drop-off).

5. Recycling Agreement contains a commodity revenue sharing provision where the county receives 50% of commodity sales after a $60/ton processing fee is deducted. Due to depressed commodity market prices, the county revenue has only averaged $2,920/month for the past two years.

Options:

1. Execute the two-year extension option in the current agreement. This would extend the Agreement to 10/31/19 and allow ample time to thoroughly review, discuss, and implement an RFP process. Considering the “full plate” of issues that the Board and I are dealing with this year, I would recommend implementing this option.

2. Prepare and issue a Request for Proposal (RFP) in 2017. This process can take 1-1 ½ years depending on the outcome (i.e. new contractor), so I would not advise pursuing this option with the nine-month timeframe we have until the current contract expires. The RFP process entails planning (considering program changes), preparation, issuance, review of proposals, and contract development and execution. If this option is chosen, it would be my recommendation to contract for services to assist us with the process.

Potential issues for consideration with an RFP and new contract:

1. Revenue sharing component 2. Customized cart service – 32, 64, and 96 gallon (currently providing just 64 gallon) 3. Frequency of curbside collection – weekly vs. every other week 4. Collection service to rural residents 5. Collection service at parks and other locations 6. Doorstep service for eligible residents 7. Collection of additional materials at staffed recycling center should markets develop

MN Statutes Governing County Recycling Requirements

115A.552 OPPORTUNITY TO RECYCLE. Subdivision 1. County requirement.

Counties shall ensure that residents, including residents of single and multifamily dwellings, have an opportunity to recycle. At least one recycling center shall be available in each county. Opportunity to recycle means availability of recycling and curbside pickup or collection centers for recyclable materials at sites that are convenient for persons to use. Counties shall also provide for the recycling of problem materials and major appliances. Counties shall assess the operation of existing and proposed recycling centers and shall give due consideration to those centers in ensuring the opportunity to recycle. To the extent practicable, the costs incurred by a county for collection, storage, transportation, and recycling of major appliances must be collected from persons who discard the major appliances. Subd. 2. Recycling opportunities.

An opportunity to recycle must include:

(1) a local recycling center in the county and sites for collecting recyclable materials that are located in areas convenient for persons to use them;

(2) curbside pickup, centralized drop-off, or a local recycling center for at least four broad types of recyclable materials in cities with a population of 5,000 or more persons; and

(3) monthly pickup of at least four broad types of recyclable materials in cities of the first and second class and cities with 5,000 or more population in the metropolitan area.

Subd. 4. Nonresidential recycling. Each county shall encourage building owners and managers, business owners and managers,

and collectors of commercial mixed municipal solid waste to provide appropriate recycling services and opportunities to generators of commercial, industrial, and institutional solid waste in the county.

…………… Subd. 2a. County recycling goals. (a) By December 31, 2030, each county will have as a goal to recycle the following amounts:

(1) for a county outside of the metropolitan area, 35 percent by weight of total solid waste generation;

Steele County, MN

Request for Proposals

for

Comprehensive Recycling Services

Issue Date: January 6, 2012 PROPOSAL DUE: No later than 10:00 a.m. CST, January 30, 2012

STEELE COUNTY RFP for Comprehensive Recycling Services Page 1 of 22

Table of Contents PROPOSAL CONTENTS CHECKLIST ........................................................................................................................ 6 1 SUMMARY ........................................................................................................................................................... 7 2 BACKGROUND INFORMATION ………………………..…………………………………………….………………………………………..…… 7 3 COUNTY’S RIGHT TO REJECT ANY AND ALL PROPOSALS .............................................................................. 8 4 SCHEDULE .............................................................................................................................................................. 8 5 COMMUNICATION ............................................................................................................................................... 9

5.1 DESIGNATED RFP ADMINISTRATOR......................................................................................................... 9 5.2 RESTRICTED COMMUNICATIONS.............................................................................................................. 9 5.3 REQUESTS FOR CLARIFICATION................................................................................................................ 9

6 PROPOSAL SUBMITTAL ...................................................................................................................................... 10

6.1 PROPOSAL FORMAT AND INFORMATION .............................................................................................. 10 6.2 DELIVER PROPOSAL ...............................................................................................................................11

PROPOSAL FORM …................................................................................................................................................ 11 7 PROPOSER INFORMATION ................................................................................................................................ 11

7.1 QUALIFICATIONS AND EXPERIENCE ....................................................................................................... 12 7.2 REFERENCES .......................................................................................................................................... 12 7.3 KEY PERSONNEL & OTHER PERSONNEL ................................................................................................. 12 7.4 START-UP PLAN ...................................................................................................................................... 13 7.5 SERVICE MANAGEMENT AND DELIVERY ................................................................................................ 13 7.6 WEIGHING OF LOADS ............................................................................................................................ 13 7.7 CALCULATION METHOD......................................................................................................................... 13 7.8 MATERIAL COMPOSITION ...................................................................................................................... 13 7.9 RECYCLABLE MATERIAL REQUIREMENTS............................................................................................... 13 7.10 PROCESSING RECYCLABLES AND ESTIMATING RESIDUALS .................................................................. 14 7.11 MARKET DEMAND................................................................................................................................ 14


7.12 FLEET LICENSING AND EQUIPMENT REQUIREMENTS .......................................................................... 14

7.13 SPECIFY PROCESSING FACILITY………………………………………………............................................................ 14

8 PROPOSER CERTIFICATIONS ............................................................................................................................. 15

8.1 PERFORMANCE BOND ........................................................................................................................... 15 9 COST PROPOSAL ................................................................................................................................................. 15

9.1 COST PROPOSAL FOR CURRENT TWO SORT RESIDENTIAL CURBSIDE RECYCLING COLLECTION …........ 15 9.2 COST PROPOSAL FOR COLLECTION AND SERVICING AT CURRENT RECYCLING DROP-OFF SITES ......... 15 9.3 COST PROPOSAL FOR RECYCLING PROCESSING FEE ............................................................................. 16 9.4 COST PROPOSAL FOR SINGLE STREAM (ONE SORT) RESIDENTIAL CURBSIDE RECYCLING COLLECTION

Option 1A…………………………………………………………………………………………………………………………………….…. 16 9.5 COST PROPOSAL FOR SINGLE STREAM (ONE SORT) RESIDENTIAL CURBSIDE RECYCLING COLLECTION

Option 1B…………………………………………………………………………………………………………………………………….…. 16 9.6 COST PROPOSAL FOR COLLECTION & SERVICING OF ADDITIONAL RECYCLING DROP-OFF SITES Option 2………………………………………………………………………………………………………………………………..…...… 17 9.7 COST PROPOSAL FOR COLLECTION & SERVICING OF COMMERCIAL RECYCLING AT RECYCLING DROP-

OFF CENTER – Option 3..…………………………………………………………………………………….…………..….………... 19 9.8 RECYCLING REVENUE ............................................................................................................................ 19 9.9 PRICE ADJUSTMENT .............................................................................................................................. 19

10 WITHDRAWAL OR MODIFICATIONS OF PROPOSALS ................................................................................. 19 11 PROPOSAL REVIEW PROCESS AND EVALUATION CRITERIA ..................................................................... 20

11.1 EVALUATION CRITERIA ........................................................................................................................ 20 11.2 PROPOSAL REVIEW PROCESS .............................................................................................................. 21

12 SIGNATURE PAGE ............................................................................................................................................. 22

STEELE COUNTY RFP for Comprehensive Recycling Services Page 3 of 22 APPENDIX A: SERVICE REQUIREMENTS AND SPECIFICATIONS ..................................................................... A1 1 DEFINITIONS ....................................................................................................................................................... A1 2 RESIDENTIAL CURBSIDE RECYCLING COLLECTION ........................................................................................ A1

2.1 HOUSEHOLD UNIT COUNT .................................................................................................................... A1 2.2 COLLECTION DAYS FOR CURBSIDE RESIDENTIAL RECYCLING ................................................................ A2 2.3 FREQUENCY ........................................................................................................................................... A2 2.4 CURRENT CONTAINERS (TWO-SORT SYSTEM) ....................................................................................... A2 2.5 NEW SINGLE SORT SYSTEM WITH WHEELED CARTS ................................................................... A2 2.6 CURBSIDE RECYCLING COLLECTION SCHEDULE ..................................................................................... A2 2.7 POINT OF COLLECTION .......................................................................................................................... A3 2.8 MULTI-FAMILY DWELLINGS ................................................................................................................... A3 2.9 LIQUIDATED DAMAGES ........................................................................................................................ A3 2.10 MISSED COLLECTION............................................................................................................................ A3 2.11 CUSTOMER SERVICE ............................................................................................................................ A5

3 RECYCLING DROP-OFF SITES & CENTER ......................................................................................................... A5

3.1 EXISTING DROP-OFF SITES……………........................................................................................................ A5 3.2 DROP-OFF CENTER……………..………………………………………………………………………………………………………..….. A5 3.3 DROP-OFF SITES & CENTER MATERIALS……..……….………………………………………………………….………………… A6 3.4 STORAGE CONTAINERS: CAPACITY AND SERVICE FREQUENCY ............................................................. A6 3.5 COUNTY APPROVAL OF CONTAINER TYPE AND LABELING ....................................................................A6 3.6 MANAGEMENT OF CONTAMINATION ................................................................................................... A6 3.7 RECORDS AND WEIGHT TICKETS ........................................................................................................... A7

4 PUBLICITY AND EDUCATION ……………............................................................................................................... A7 5 COUNTY RIGHTS TO DETERMINE REQUIREMENTS, COLLECTION AND PROCESSING ............................ A7

5.1 WEIGHING LOADS ................................................................................................................................. A8 5.2 RECYCLABLE MATERIAL REQUIREMENTS .............................................................................................. A8


5.3 CLEAN UP LITTER ................................................................................................................................... A9 5.4 ESTIMATING MATERIALS COMPOSITION .............................................................................................. A9 5.5 MEASURING PROCESS RESIDUALS ........................................................................................................ A9 5.6 OWNERSHIP OF MATERIALS ................................................................................................................. A9 5.7 PROCESS FACILITIES, MATERIALS PROCESSING, MARKETING ............................................................... A9 5.8 END MARKET CERTIFICATION .............................................................................................................. A10

6 REPORTS ............................................................................................................................................................. A10

6.1 MONTHLY REPORTS ............................................................................................................................. A10 6.2 ANNUAL REPORT ................................................................................................................................. A11

7 MEETINGS .......................................................................................................................................................... A11 8 PERFORMANCE MEASUREMENTS AND MONITORING ............................................................................. A11 9 TERM OF AGREEMENT .................................................................................................................................... A11 10 MINIMUM OF 50 % OF NET PROCEEDS TO COUNTY ............................................................................... A11 11 PAYMENT TERMS .......................................................................................................................................... A12 12 INSURANCE .................................................................................................................................................... A12

12.1 COMPREHENSIVE / GENERAL INSURANCE ....................................................................................... A13 12.2 WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY ................................................................ A13 12.3 AUTO, BODILY INJURY, AND PROPERTY ........................................................................................... A13 12.4 ENVIRONMENTAL ............................................................................................................................. A13 12.5 ERRORS AND OMISSIONS ................................................................................................................. A13 12.6 COUNTY AS ADDITIONAL INSURED .................................................................................................. A14 12.7 NOTICE OF CANCELLATION OR NON-RENEWAL ............................................................................... A14 12.8 DEDUCTIBLES .................................................................................................................................... A14

13 EMPLOYMENT AND NONDISCRIMINATION …........................................................................................... A14 14 MN GOVERNMENT DATA PRACTICES ACT ................................................................................................ A14

STEELE COUNTY RFP for Comprehensive Recycling Services Page 5 of 22 ATTACHMENT

• MUNICIPALITIES CURBSIDE RECYCLING COLLECTION MAP Also found online at http://www.co.steele.mn.us/departments/environmental_services/docs/2012_Curbside_Recycling_Bro.pdf

http://www.co.steele.mn.us/departments/environmental_services/docs/2012_Curbside_Recycling_Bro.pdf

http://www.co.steele.mn.us/departments/environmental_services/docs/2012_Curbside_Recycling_Bro.pdf


PROPOSAL CONTENTS CHECKLIST Proposer Information

Three (3) paper copies and one (1) electronic copy on compact disc or jump/flash drive (formatted in Microsoft Word or a suitably compatible alternative).

□ Proposer Information Proposer Certifications

One (1) original of each. No electronic copy.

□ Proof of ability to provide insurance

□ Proof of ability to provide up to $200,000 performance bond Cost Proposal

The Cost Proposal must be sealed in a separate envelope clearly marked Cost Proposal. One (1) paper copy and one (1) electronic copy on compact disc or jump/flash drive (formatted Microsoft Excel 2007 for Windows or Microsoft Excel 2003 for Windows or a suitably compatible alternative).

□ Cost Proposal for Current Two-Sort Residential Curbside Recycling Collection

□ Cost Proposal for Collection and Servicing at Current Recycling Drop-Off Sites

□ Cost Proposal for Recycling Processing Fee

□ Cost Proposal for New Single Stream (One Sort) Residential Curbside Recycling Collection - Option 1A

□ Cost Proposal for New Single Stream (One Sort) Residential Curbside Recycling Collection - Option 1B

□ Cost Proposal for Collection and Servicing of Additional Recycling Drop-Off Sites - Option 2

□ Cost Proposal for Collection and Servicing of Commercial Recycling at Recycling Drop-Off Center – Option 3

□ Price Adjustment

□ Any confidential information is / is not (circle one) included in a separate envelope (optional)

Signature Page

□ Signature Page


REQUEST FOR PROPOSALS 1 Summary Steele County, MN is seeking proposals for Comprehensive Recycling Services, as specified in this Request for Proposal (RFP) and further detailed in Service Requirements and Specifications in Appendix A. The proposal is for a five year period from November 1, 2012 through October 31, 2017. The County is seeking cost proposals for the current recycling program components, as well as cost proposals for new or additional services with the intent to evaluate options for improvements to the program. Failure to follow these instructions or requirements may result in a lower rating or rejection of the proposal. The County is not responsible for any cost incurred in the preparation and presentation of proposals. This is to be an exclusive agreement for comprehensive recycling collection services. Comprehensive recycling collection services include residential curbside recycling collection and servicing drop-off sites throughout the county.

2 Background information Steele County has contracted for residential recycling program service since 1991. The average tonnage amount collected for each type of recyclable per year during the last two years (2009-2010) is listed below:

Average Tonnage Collected Per Year (2009-2010)

Mixed Paper, including residential quantities of OCC 1,167 tons per year

Glass 589 tons

Tin/Steel 76 tons

Bottle-Shaped Plastic Containers (#1 - #7) 128 tons

Textiles 4 tons

Aluminum 32 tons

AVERAGE TONS/YEAR 1,996 TONS

STEELE COUNTY RFP for Comprehensive Recycling Services Page 8 of 22 The 2010 estimated number of single family households for each city in Steele County is listed

below.

Households

Owatonna 8,671

Medford 439

Ellendale 282

Blooming Prairie 768

Lazy U Manufactured Home Park 161

TOTAL 10,321

The 2010 estimated number of households in the rural area of Steele County is 3,388.

3 County’s Right to Reject Any and All Proposals The County retains any and all rights to reject any and all proposals, or parts thereof. The County is seeking one Agreement for all services. The County reserves the right to cancel this solicitation if it is considered in the County’s best interest. The County reserves the right to cancel this RFP in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date. No proposer shall have a right to make a claim against the County in the event the County accepts a proposal or does not accept any or all proposals. The County by this RFP does not promise to accept the lowest cost or any other proposal and specifically reserves the right to reject any or all proposals, experience of any proposer, to reject any provisions in any proposal, to modify the RFP contents, to obtain new proposals, to negotiate the requested services and contract terms with any proposer, or to proceed to do the work otherwise.

4 Schedule The schedule to select a proposal and award a contract will include the steps listed below. Times listed are local. Both dates and times listed are tentative and may be modified by the County. All times listed are Central Standard Time (CST). January 6, 2012 Issue RFP January 20, 2012 Requests for Clarification due from proposers by 10:00 a.m. January 30, 2012 Proposals due by 10:00 a.m.

STEELE COUNTY RFP for Comprehensive Recycling Services Page 9 of 22 February 14, 2012 County Board consideration for action on proposals Notice to Proceed (one week after County Board action) November 1, 2012 New Contract Start Date Until the County Board issues a Notice to Proceed, and upon execution of the contract, the County of Steele has no obligation for the cost associated with any work performed. Completion dates for the project milestones in this section are tentative only and are subject to modification by the County.

5 Communication

5.1 DESIGNATED RFP ADMINISTRATOR

The designated RFP Administrator representing the County during the RFP process shall be:

Designated RFP Administrator RFP Alternate Contact

Scott Golberg Mary Overlee Olson Phone: 507 444-7477 Phone: 507 444-7476

Fax: 507 444-7479 Fax: 444-7479 [email protected] [email protected]

5.2 RESTRICTED COMMUNICATIONS

All qualified proposers will be given the same opportunity and access. All communications regarding this RFP from vendors are restricted solely to the designated contacts listed above as the Designated RFP Administrator and RFP alternate contact. This restriction will be in effect for vendors from the date of the issuance of the RFP through the Notice to Proceed or award of contract as granted by the County Board. Communications related to this RFP during this proposal process with an employee or representative of the County other than the RFP Administrator and/or RFP alternate contact may result in the offending proposer being disqualified from further consideration.

5.3 REQUESTS FOR CLARIFICATION

Questions, requests for clarification, notices of discrepancies or omissions in the RFP or attachments, or requests for information about this RFP or the process may be submitted in writing or by email to the designated RFP Administrator by the date and time stated in Section 4. The person submitting the request is responsible for its prompt delivery. The County’s responses to all questions and requests for more information will be summarized in writing and forwarded to all known potential proposers by mail or electronically.


All potential proposers are requested to notify the County of their intent to submit a proposal prior to actual submission so that they can be assured of receiving any County responses to questions and requests for more information should there be any from any or all proposers.

6 Proposal Submittal

6.1 PROPOSAL FORMAT AND INFORMATION

The proposal must be placed in a sealed container and marked “Proposal for Comprehensive Recycling Services.” The container must also be marked with the proposer’s name and contact information, and clearly addressed and marked as described. The proposal shall consist of at least these four items: Proposer Information, the Certifications, the Cost Proposal and the Signature Page. The County will mark and number each proposal, acknowledging receipt of each addendum included, if any were issued.

6.1.1 Proposer Information Clearly mark the packet or container as Proposer Information. See Section 7 of this RFP for items required to be submitted as part of Proposer Information. A qualified proposal must include one (1) original, two (2) photocopies and one electronic copy on a compact disc or a jump/flash drive (also marked Proposer Information) in Microsoft Word 97-2003, Microsoft Word 2007, Microsoft Publisher or Microsoft Excel or compatible format. 6.1.2 Certifications A qualified proposal must include one (1) original of each certification. The envelope containing the proposer’s certifications must be clearly marked Proposer Certifications. See Section 8 of this RFP for content requirements. 6.1.3 Cost Proposal A qualified proposal must include one (1) original and one (1) electronic copy of the Cost Proposal each marked Cost Proposal. See Section 9 of this RFP for content requirements. 6.1.4 Signature Page The signature page shall be signed by an officer or managing principal who can bind the company to the offer presented and provide a personal commitment to the success of the project. The signature page must acknowledge receipt of all addenda issued, if any, by number. See Section 12 of this RFP for the Signature Page.


6.2 DELIVER PROPOSAL Deliver proposal to: Scott Golberg, Director Steele County Environmental Services 630 Florence Avenue Owatonna, MN 55060 The submission of a proposal shall constitute an acknowledgement upon which the County may rely that the proposer has thoroughly examined and is familiar with the RFP, the attachments, any addenda, and other items as applicable, and has reviewed and inspected all applicable statutes, regulations, ordinances and resolutions dealing with or related to the services to be provided. The failure or neglect of a proposer to do so shall in no way relieve the proposer from any obligations with respect to the proposal or the contract issued as a result of this RFP. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any aspect of the RFP, attachments, addenda, work sites, statutes, regulations, ordinances or resolutions.

Proposal Form

7 Proposer Information Items listed in this section must accompany your proposal. If any required item is omitted, the proposal may be rejected as non-responsive. See referenced sections for additional details on requirements. The proposal must follow the contents outlined below and should be individually tabbed and numbered with corresponding proposal response item requirements. The print font must be legible and large enough to be read easily. Proposers should provide as concise and succinct details as appropriate to best illustrate the proposer’s qualifications. Describe the following:

a. Proposer’s organization including complete legal name of proposer. b. Proposer’s complete business address. c. Proposer representative’s contact information regarding this proposal, including name,

address, office phone number, cellular phone number, email address and position(s) in organization.

d. Proposer’s organization, including the number and organization of staff in the area that are available to support recycling collection, customer service and other aspects of the operation of this project in Steele County, and the number and organization of staff located elsewhere available to support this project.

e. How this contract will be managed if the proposer does not currently have and does not intend to establish a local office during the term of the contract.


f. Proposer’s history, financial resources, capabilities and stability. Include the previous three years of audited financial statements if a publicly owned entity. If a privately held company, include the prior year’s audited financial statements and the previous two years of income/expense sheets and balance sheets for the end of each fiscal year and two years of debt equity ratios.

g. Provide information demonstrating the proposer’s ability to fiscally manage and monitor contracts of the type to be entered into for the described recycling services.

h. For any subcontractor proposed to work on this project, provide the following: the complete legal name of the firm, business address, and phone number; a description of the subcontractor’s organization, including number and organization of staffing located in the area available to support this project and number and organization of staffing located elsewhere available to support this project; the work that each subcontractor will perform on this contract; and an estimate of the percent of the work on this project the subcontractor will perform.

7.1 QUALIFICATIONS AND EXPERIENCE Clearly and completely describe the proposer’s general and specialized qualifications to undertake this project, both from the aspect of providing project management of the assembled team and the aspect of providing the services for this project. The proposal must demonstrate that the proposer has the qualifications to successfully manage the project. Describe the experience and qualification of your organization and how that experience relates to Steele County. If any subcontractors are proposed to be used in this project, clearly and completely describe each subcontractor’s general and specialized qualifications to undertake the same. Provide a description of quality of service issues on previous contracts including an explanation of any quality of service issues evidenced in the performance of previous recycling contracts, such as misses, litter issues, property damage, and responsiveness; how such issues were resolved; and challenges in performing the service and resolving customer complaints. 7.2 REFERENCES List at least three references regarding recycling collection and processing that the County may contact regarding past performance. Contact information must include name, email address, phone, contract title, client name (city, company), description of work or project and term of contract. 7.3 KEY PERSONNEL & OTHER PERSONNEL Specify the management, supervisors, marketing and customer service personnel that will be directly responsible for the operations of recycling services (i.e., collection, processing, marketing, and customer service specific to the Steele County program). Resumes of key individuals may be included, limited to one page per individual.


7.4 START-UP PLAN Describe the transition, if any, from the current contractor to your company in October, 2012 and November, 2012 and any impact on county residents, administrative burden on County staff and other issues. Describe any issues from changes in the program and/or containers. 7.5 SERVICE MANAGEMENT AND DELIVERY Describe techniques and controls for project management and consideration of innovative techniques to increase efficiency and maximize material quality and revenues. 7.6 WEIGHING OF LOADS The successful proposer will be required to weigh and report material collected in the County’s program separately from other cities’ and organizations’ material. The County’s weight slips must be attached to the monthly invoices. 7.7 CALCULATION METHOD Provide clear descriptions of the means used to calculate recycling tons, including the breakouts of commodity ratios and tons, assumed rates, calculation methods and other methods in the proposal. It is recognized that the successful proposer will use some means of calculating estimated tonnage amounts (e.g. using standard rates per household served or per recycling set-out). If the loads are not to be weighed separately, state the formula proposed to be used for the Steele County curbside recycling program and for the drop-off center. 7.8 MATERIAL COMPOSITION Please describe your proposed means to provide accurate annual materials composition for the Steele County recycling collection program. 7.9 RECYCLABLE MATERIAL REQUIREMENTS Provide a list of acceptable materials you are currently able to collect, process and market, other than the listed materials the County requires in the RFP. Please also note the types of materials that may be included in the future. Please note whether these materials are included in the different programs, such as curbside, drop-off, multi-family and commercial.


7.10 PROCESSING RECYCLABLES AND ESTIMATING RESIDUALS Describe plans for processing the recyclables collected. State your means or plans to measure the processed residuals from your MRF or the subcontracted MRF. Please detail the methods used to measure process residuals from the curbside and drop-off at the MRF to which the materials will be delivered (weight tickets, whether the measure includes materials removed from the tipping floor and the processing areas). See Appendix A Sections 3.7, 5.1, 5.5, and 5.7 for additional details. 7.11 MARKET DEMAND Describe your plans for marketing all recyclables collected. 7.12 FLEET LICENSING AND EQUIPMENT REQUIREMENTS Include detailed specifications of the fleet proposed to be used to service the County for each of the two curbside collection systems: single sort and two-sort. Vehicles shall be designated to accommodate collection material as specified and shall be clearly signed on both sides as a recycling collection vehicle. In addition, all collection vehicles used in performance of the agreement shall:

a. Be licensed and inspected by the State of Minnesota; b. Operate within the weight allowed by Minnesota Statues and local ordinances; c. Be Minnesota Department of Transportation compliant at all times; d. Have a maximum loaded weight not to exceed 20,000 pounds (MN Stat.169.87 Subd.

6, 2010); e. Be kept clean and as free from offensive odors as possible; f. Be equipped with a two-way communications device, first aid kit, approved fire

extinguisher, warning flashers, warning alarms to indicate reverse movement, rear sign that states “This Vehicle Makes Frequent Stops”, a broom and shovel for spills;

g. Be in good working order; and h. Be clearly identified on both sides with company name and the local phone number

prominently displayed. 7.13 SPECIFY PROCESSING FACILITY Specify the processing facility or facilities, including exact address, to be used to process materials collected from Steele County. Specify whether your company owns the processing facility or has an agreement or some other arrangement to use the facility. Describe alternative arrangements that have been made if you do not own your own facility.


8 Proposer Certifications Certifications include proof of ability to provide a performance bond in the amount up to $200,000, before the anticipated contract start date.

8.1 PERFORMANCE BOND The successful proposer shall execute and deliver to the County a performance bond with a corporate surety in the sum of up to $200,000. The agreement shall not become effective until such a bond, in a form acceptable to the County, has been delivered to the County and approved by the County Attorney. The agreement shall be subject to termination by the County at any time if said bond shall be canceled or the surety thereon relieved from liability for any reason. Upon renewal or extension of the agreement, the successful proposer will execute and deliver to the County a performance bond complying with the requirements above to cover the entire period of renewal or extension.

9 Cost Proposal Cost Proposals for the Current Program Components

9.1 COST PROPOSAL FOR CURRENT TWO-SORT RESIDENTIAL CURBSIDE RECYCLING COLLECTION

$ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017 Steele County purchases the 18-gallon recycling bins and provides them for residents. Vendor shall provide for storage and distribution of the containers at the drop-off center in Owatonna. 9.2 COST PROPOSAL FOR COLLECTION AND SERVICING AT

CURRENT RECYCLING DROP-OFF SITES AND CENTER $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017


Cost per month includes servicing the six recycling drop-off sites and the drop-off center in Owatonna regardless of the number of containers, frequency of service, weight of containers, type of materials, volume of materials, amounts of residuals or calls for service. The successful proposer shall provide each site with a 20 cu. yd. or larger recycling roll off container and service these as frequently as needed to keep the containers from overflowing. Cost per month includes litter and snow removal. 9.3 COST PROPOSAL FOR RECYCLING PROCESSING FEE The processing fee for recyclables is $_____________ per ton as a set rate for the entire term of the contract. There shall be one processing fee for all recyclable materials collected in the County recycling programs. The revenue from the sale of recyclable materials collected shall not be used in determining the processing fee. Cost Proposals for New or Additional Services 9.4 COST PROPOSAL FOR NEW SINGLE STREAM (ONE-SORT)

RESIDENTIAL CURBSIDE RECYCLING COLLECTION – Option 1A $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017 The County is requesting cost proposals for a new single stream recycling program with the intent to evaluate the costs and benefits of a single stream program with the current two-sort program. Under Option 1A the successful proposer will be expected to purchase, provide, inventory, distribute, maintain, and replace new 64 gallon (or similar) curbside wheeled containers (carts) directly to residents as requested. The proposer shall assume that the wheeled containers (carts) will become the property of Steele County at the end of the contract. 9.5 COST PROPOSAL FOR NEW SINGLE STREAM (ONE-SORT)

RESIDENTIAL CURBSIDE RECYCLING COLLECTION – Option 1B $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016


$ ______________ per month, November 1, 2016 through October 31, 2017 The County is requesting cost proposals for a new single stream recycling program with the intent to evaluate the costs and benefits of a single stream program with the current two-sort program. Under Option 1B the County will purchase and replace new 64 gallon (or similar) curbside wheeled containers (carts). The successful proposer will be expected to store and maintain the curbside wheeled containers (carts), and distribute the containers directly to residents at the beginning of and throughout the contract. 9.6 COST PROPOSAL FOR COLLECTION AND SERVICING OF

ADDITIONAL RECYCLING DROP OFF SITES – Option 2 The County is interested in evaluating the cost to expand the number of rural recycling drop off sites. Therefore, the County requests that proposers submit costs, itemized by each site, to provide additional recycling drop off sites situated in one or more of the rural townships in Steele County. The successful proposer shall provide each site with a 20 cu. yd. or larger recycling roll off container and service these as frequently as needed to keep the containers from overflowing. Cost per month includes litter and snow removal. A. Aurora Town Hall, 7304 Austin Road, Owatonna, MN 55060

$ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

B. Blooming Prairie Town Hall, 13324 SE 64th Ave., Blooming Prairie, MN 55917 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

C. Clinton Falls Town Hall, 3723 N. Co. Rd. 45, Owatonna, MN 55060 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

D. Deerfield Town Hall, 7198 50th St. NW, Owatonna, MN 55060 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014


$ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

E. Havana Town Hall, 4398 Havana Rd., Owatonna, MN 55060 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

F. Lemond Town Hall, 7423 SW 74th Ave., Ellendale, MN 56026 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

G. Merton Town Hall, 4422 NE 60th St., Owatonna, MN 55060 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

H. Owatonna Township Hall, 1334 SE 28th St., Owatonna, MN 55060 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017

I. Summit Town Hall, 1380 E. Hwy. 30, Ellendale, MN 56026 $ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017


9.7 COST PROPOSAL FOR COLLECTION AND SERVICING OF COMMERCIAL RECYCLING AT RECYCLING DROP-OFF CENTER – Option 3

$ ______________ per month, November 1, 2012 through October 31, 2013 $ ______________ per month, November 1, 2013 through October 31, 2014 $ ______________ per month, November 1, 2014 through October 31, 2015 $ ______________ per month, November 1, 2015 through October 31, 2016 $ ______________ per month, November 1, 2016 through October 31, 2017 The County is seeking a cost proposal for a new service of providing drop off collection and servicing to small businesses and haulers at the drop-off center in Owatonna. The intent is to target underserved small commercial establishments that have traditionally had difficulty arranging for adequate recycling service due to low recyclables volumes. Cost per month includes servicing the recycling drop-off center regardless of the type of materials, volume of materials or amount of residuals from businesses and haulers. 9.8 RECYCLING REVENUE The County shall receive a minimum of 50% of the net revenue after processing fee from the sale of recyclable materials that originate from the services described in this RFP, agreement, attachments and any addenda. The County shall assume no net loss for the processing and marketing of materials. 9.9 PRICE ADJUSTMENT Proposer should list any other price adjustments.

10 Withdrawal or Modifications of Proposals The proposal shall constitute a binding, irrevocable offer for a period of 180 days after the date the proposal is due. Proposals which have been submitted to the County may be withdrawn by the proposer only if a written withdrawal request is physically received by the Designated RFP Administrator in person, by mail, by fax, or scanned electronically prior to the time proposals are due. Proposals which are timely withdrawn shall be returned to the proposer unopened. A proposer may submit a modified proposal prior to the time proposals are due. A modified proposal must be physically received by the Designated RFP Administrator prior to the time proposals are due. If a modified proposal is timely submitted, the County shall deem a previous proposal submitted by the proposer to have been withdrawn and the previous proposal shall be returned to the proposer unopened.


11 Proposal Review Process and Evaluation Criteria Qualified proposals will be evaluated to determine the best value for the County, its residents and businesses. All reviews, analysis, discussions and recommendations will be based on the goal of ranking the qualified proposals in order of best overall value to the County. This detailed review will consider all evaluation criteria as detailed below.

11.1 EVALUATION CRITERIA

a. Proposed collection service costs for residential curbside recycling collection and drop-off center and sites collection.

b. Additional materials to be collected for recycling and documentation that these materials will be recycled, including documentation that the end markets are currently sustainable.

c. Completeness, thoroughness and conciseness of proposal content. d. Experience and qualifications of specific personnel assigned to manage and operate the

proposed services. e. Innovative approaches to increase recycling rates, promote waste reduction, reuse and

other sustainability efforts. f. Long-term administration and oversight burden on the County. g. Material marketing plans. h. The County’s projected amount of revenue from the sale of recyclable materials per

year based upon the proposer’s marketing plans. i. Public education plans beyond the RFP requirements. j. Number of other recycling programs in the area. k. Number of years providing similar collection, processing and marketing services. l. Operations proposal, including techniques and controls for project management,

records and plans for both collections and processing, and consideration of innovative techniques to increase efficiency and maximize material revenues.

m. Overall environmental sustainability (e.g. fuel conservation, use of alternate fuels, natural resource conservation, pollution reduction efforts).

n. Strength of qualifications, including, but not limited to, the proven capacities of the vendor to meet the operational requirements of the County, servicing other counties/cities of similar size, education and responding to other needs.

o. Strength of references. 11.2 PROPOSAL REVIEW PROCESS County staff shall have the sole power and discretion to evaluate proposals in accordance with these criteria set forth in the RFP. County staff will recommend to County Board, which will evaluate and make the final selection. Proposed prices, and cost to the County, will be evaluated using best value contracting. County staff has developed a recommendation and ranking of proposals according to the best value to the County. County staff will review and evaluate all other elements of the proposal before reviewing the cost proposal. After


completing the full evaluation process, County staff will provide a recommendation to the County Board based upon the evaluation. The County Board will determine the best proposal for the County.


12 Signature Page

SIGNATURE PAGE Project Title: Comprehensive Recycling Services Proposals Due: January 30, 2012 10:00 a.m. CST Proposal Submitted By: _______________________________________________ SIGNATURE: ______________________________________________________ Title: ______________________________________________________________ Firm Name: ________________________________________________________ Mailing Address: ____________________________________________________ City / State / Zip: ____________________________________________________ Official Contact Person: ______________________________________________ Phone Numbers: ____________________________________________________ Email Address: _____________________________________________________

PROPOSALS WILL ONLY BE ACCEPTED AT:

Steele County Administration Center Environmental Services Department (lower level)

630 Florence Avenue Owatonna, MN 55060

OFFICE USE ONLY BELOW THIS LINE:

In submitting this proposal, the proposer represents that the proposer has examined documents and all of the following Addenda (receipt of all which is hereby acknowledged): RECEIVED: ________________ ____________ ____________ _____________ DATE TIME INITIALS NUMBER

STEELE COUNTY RFP Appendix A Page A1 of A14

Appendix A: Service Requirements and Specifications

1 Definitions

Household Unit: means a single family home and each residential unit in a multi-family dwelling.

Collection District: means a specific geographic area of the City of Owatonna established for the purpose of having Curbside Recycling collection and other County designated recycling collection stops on the same day. Districts and changes to the districts must be approved by the County.

Collection Route: means a contiguous geographic area within a Collection District determined by the successful proposer that will be serviced by one collection vehicle and which may be used to measure collection progress.

Commercial: Owners of commercial businesses and other organizations. Multi-Family Dwelling (MFD): Households in larger multi-family buildings generally with

two (2) units or more per structure. Proposer: Any eligible entity or team of entities that submits a proposal pursuant to this

RFP. Recycling Materials Report: A monthly report supplied by successful proposer with the

monthly invoice for recycling services which outlines the credit to the County for sale of recyclables in a formula and format agreed upon by successful proposer and County.

Residuals: Materials collected and delivered to the processing facility, and removed from the recyclable materials for composting, incineration or landfill disposal prior to or during processing.

Single Stream Recycling: Rigid containers and fibers collected and processed together.

2 Residential Curbside Recycling Collection

2.1 HOUSEHOLD UNIT COUNT Proposers should base the rate for residential curbside recycling collection service on the household unit count listed below for an approximate total of households: • Blooming Prairie – 768 single family dwellings plus 14 MFD’s w. 2-4 units; 5 MFD’s w.

> 4 units • Ellendale – 282 single family dwellings plus 5 MFD’s w. 2-4 units; 1 MFD w. > 4 units • Medford – 439 single family dwellings plus 11 MFD’s w. 2-4 units; 1 MFD w. > 4 units • Owatonna – 8,671 single family dwellings plus 272 MFD’s w. 2-4 units; 70 MFD’s w. >

4 units


2.2 COLLECTION DAYS FOR CURBSIDE RESIDENTIAL RECYCLING Current residential curbside recycling is collected every other week on Tuesday, Wednesday, Thursday and Friday in Owatonna and on every other Monday in the smaller communities of Medford, Ellendale and Blooming Prairie, as per the Residential Curbside Recycling Collection brochure that is attached to this RFP and found on the County’s website. It is the preference of the County to maintain this schedule of collection to maintain continuity with the current program. 2.3 FREQUENCY All single family households in the current residential curbside recycling collection program receive every other week two-sort curbside collection service. Proposer should assume that the single sort system will also be every other week collection. The County prefers to maintain this frequency. 2.4 CURRENT CONTAINERS (TWO-SORT SYSTEM) The County supplies county-owned 18-gallon blue bins to all households. The number of bins per household is two, allowing households to increase recycling and pick up bins for neighbors. Proposers should base collection service for residential curbside two-sort recycling using the county-owned 18-gallon blue bins. 2.5 NEW SINGLE SORT SYSTEM WITH WHEELED CARTS The County also solicits proposals for a single sort curbside recycling program where households would be given a 64-gallon wheeled cart (or similar size). This arrangement requires either the proposer (cost proposal option 1A) or the County (cost proposal option 1B) to purchase new curbside wheeled containers (carts). In either case the proposer is required to distribute the containers directly to residents. The carts shall be uniform and consistent in color and design, as per the County’s selection. Under option 1A the successful proposer shall maintain sufficient cart inventory of the proper size and color to meet supply and demand needs for the entire term of the contract. 2.6 CURBSIDE RECYCLING COLLECTION SCHEDULE Current residential curbside recycling collection is conducted between the hours of 7:00 a.m. and 5:00 p.m. See the attached Curbside Recycling Collection brochure or go online to the County’s website. It is the preference of the County to maintain this schedule.


2.6.1 Holiday Schedule During a week when the holidays listed fall on a week day, recycling collection will be one day late: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas Day. 2.6.2 Severe Weather Recycling collection may be postponed due to severe weather at the sole discretion of the County. The County may consult with the successful proposer before postponing collection. Collection will be postponed to a day mutually agreed upon. Recycling collection may be postponed by the successful proposer if the temperature in Owatonna at 6:00 a.m. is minus 20 degrees Fahrenheit or colder without the wind-chill factor.

2.7 POINT OF COLLECTION For single family households the curbside point of collection is at or near the edge of the public or private street from which the household gains its access, or such other location as may be specified by the County. 2.8 MULTI-FAMILY DWELLINGS For some multi-family dwellings the point of collection will not be at or near the edge of the street. 2.9 LIQUIDATED DAMAGES The County may send a formal written letter or electronic notice outlining the issue and notifying the successful proposer of the violation. After such notice, the successful proposer shall be liable, and the County shall charge the successful proposer accordingly, for liquidated damages at the following rates, upon a determination by the County that performance has not occurred consistent with the provisions of the contract. 2.10 MISSED COLLECTION The penalty is five hundred dollars ($500) per individual occurrence for missed collections in any program not picked up by 5:00 p.m. the next business day. Either the County or a resident may provide notice by noon the same scheduled day of the missed collection. The resident shall have stated that their recyclable materials were properly placed at the curb by 7:00 a.m. on collection day.


2.10.1 Missing Entire Block or Neighborhood The penalty will be one thousand dollars ($1,000) per each incident. A missed block is defined as a block where residents from at least three households within two intersections of that block or cul-de-sac report that their recycling bin and material was set out before 7:00 a.m., the material was not picked up the following business day by 5:00 p.m. and the addresses did not appear on the driver’s records as unacceptable setouts. 2.10.2 District-wide Collection Not Completed The penalty shall be two thousand dollars ($2,000) per incident of failure to complete collection on the scheduled collection day when the County did not, or does not retroactively, approve an extension of collection hours. 2.10.3 Failure to Complete a Majority (50%) of the Collection District The penalty shall be three thousand dollars ($3,000) per occurrence of failure to complete a majority (50% or more) of collections within the collection district on the scheduled collection day without following proper notification procedure. 2.10.4 Thrown and/or Damaged Containers and Replacement The penalty may be fifty dollars ($50.00) for each report of a driver throwing a recycling container, or damaging a container, or not placing the curbside recycling container properly in its designated location (upside down if a recycling bin). 2.10.5 Exceptions If County staff approves a delay prior to 4:00 p.m. on the scheduled collection day, the successful proposer shall be deemed not liable for damages where the successful proposer’s inability to perform recycling collection service is the result of conditions beyond its control such as acts of God or severe weather, civil disorder, significant road construction, changes in statues, regulations and ordinances and other acts beyond the control of the successful proposer. When the County and the successful proposer have mutually agreed that the successful proposer may safely return to the County, the successful proposer shall have five (5) days (excluding Saturdays, Sundays, and holidays) to provide such service. In the event of a continuing failure beyond said period, the successful proposer shall not be entitled to payment for any residential dwelling unit not serviced. In the event that the County has approved a delay beyond the five (5) days the successful proposer will not be assessed penalties as specified above.


2.11 CUSTOMER SERVICE The successful proposer shall provide customer service and an office equipped with phone to receive calls between the hours of 9:00 a.m. and 5:00 p.m. on weekdays, except holidays as listed in Section 2.6.1. The successful proposer shall make the telephone number visible on trucks.

2.11.1 24 Hour Service The successful proposer shall have a 24 hour answering service or voice mail system available to County residents and the County. 2.11.2 Monthly Report The successful proposer shall keep a customer service log of all contacts, including type of contact, subject matter, date and the time received, the vendor’s response, and the date and time of response. The successful proposer shall provide the County with an electronic report with all the listed information for the entire previous month at the time the monthly invoice is submitted.

3 Recycling Drop-Off Sites and Center

3.1 EXISTING DROP-OFF SITES The successful proposer shall collect and service recyclables from residents and small businesses at the following permanent drop-off sites as frequently as needed to keep containers from overflowing:

1. Ellendale City Garage 2. Medford City Hall 3. Village of Hope (7 miles south of Owatonna) 4. Village of Meriden (7 miles west of Owatonna) 5. Blooming Prairie 6. Steele County Landfill (6 miles northwest of Blooming Prairie)

Successful proposer shall provide 20 yard or larger recycling roll off containers at the six permanent drop-off sites listed above. 3.2 DROP-OFF CENTER The successful proposer shall establish and operate a drop-off center in the city of Owatonna, Monday through Saturday, each week. Hours at the drop-off center shall be from 9:00 a.m. – 5:00 p.m. on Monday thru Friday, and from 8:00 a.m. – Noon on Saturday.


The recycling drop-off center in Owatonna will be open to residents, small businesses, and haulers. 3.3 DROP-OFF SITES AND CENTER MATERIALS Recyclable material collected at the drop-off sites and center shall be the same materials as collected in the curbside program and other materials as mutually agreed upon between the County and the successful proposer. The recycling drop-off center in Owatonna will also accept used oil and oil filters (for a fee, if necessary). The County will provide a used oil collection tank at the successful proposer’s drop-off center. The successful proposer shall be responsible for snow and litter removal around all drop-off sites and containers. 3.4 STORAGE CONTAINERS: CAPACITY AND SERVICE FREQUENCY The successful proposer will provide storage containers acceptable to the County (e.g., roll-off boxes), sufficient emptying of the containers to assure that all recyclables deposited at the sites can be placed within the storage containers, and ensure that all recyclable materials and non-targeted materials deposited at the sites and center can be placed into the containers or is properly disposed of. Containers must be kept clean and free from odors and must be maintained in good condition at all times. The successful proposer shall be responsible for cleaning up any recyclable material and non-targeted material left at the drop-off center and drop-off sites. 3.5 COUNTY APPROVAL OF CONTAINER TYPE AND LABELING Storage containers for the drop-off sites and center shall be approved by the County before being installed by the successful proposer. Containers will be clearly marked with labels on the outside as to the mutually agreed upon list of recyclables to be placed inside them. County will approve content and design of labels. The successful proposer will replace and update signs on the drop-off center and sites containers. Storage containers will be in good condition (working covers, fresh paint and signage). 3.6 MANAGEMENT OF CONTAMINATION If contamination of recyclable material at the drop-off sites and center, including outside the containers, exceeds 15% of the total drop-off tonnage, both parties mutually agree to negotiate a revised plan for operation of the drop-off program that may include new container locations, elimination of containers, better signage, disposal charges to the successful proposer, and elimination of drop-off sites without penalty to either party.


3.7 RECORDS AND WEIGHT TICKETS The successful proposer will keep accurate records and weights of all recycling materials collected. All loads will be weighed and the information recorded on an approved scale ticket. A copy of all weight tickets shall be kept on file by the successful proposer for two (2) years, or per Minnesota state law, whichever is greater. The successful proposer will submit a monthly report of the total tons collected by material, the percentage of the total that each material type represents, and the markets used for the sale of the recyclable materials. When possible, the contractor will furnish weight tickets for contaminants removed from the County’s curbside and drop-off program.

4 Publicity and Education The successful proposer shall provide the following education and publicity as needed:

a. Recycling information for residents (curbside and multi-family). b. Conduct public education to increase participation and improve compliance with

County-specified resident preparation instructions, including distribution of resident education tags to be left by curbside collection crews when any non-targeted material is rejected and left at the curb. Regardless of format, the County contact person must first approve the educational materials. The successful proposer shall submit a draft of any public education literature for approval by County, at least one (1) month prior to distributing any such literature.

c. Provide recycling instruction labels for wheeled single stream containers. This label shall include concise instructions for residents. The label shall be attached to the lid of the recycling cart, so it can be easily identified by the resident/customer and the successful proposer’s drivers as the container for recyclable materials collection.

5 County Rights to Determine Requirements, Collection and Processing

It is the County’s right to ultimately determine and clearly specify the instructions for residential recycling and setout requirements. Such information shall be included in the County’s public education as well as any educational material distributed by the successful proposer which must be pre-approved by the County. Once the recycling collection/processing method has been proposed, accepted, and approved by the County, it is the County’s sole right to specify this collection/processing method. This collection/processing method cannot be changed without the written approval of the County.


5.1 WEIGHING LOADS The successful proposer shall weigh and report the County’s material separately from other material. These weight slips must be attached to the monthly invoices. It is recognized that the successful proposer will use some means of calculating estimated tonnage amounts (e.g., using standard rates per household served or per recycling set-out). 5.2 RECYCLABLE MATERIAL REQUIREMENTS The successful proposer shall collect, at a minimum, the material listed 5.2.1 through 5.2.5, which is collected currently in the County’s curbside and drop-off site recycling collection program. Other materials may be added when designated by the County and/or the State of Minnesota, or if mutually agreed upon by the County and the successful proposer. Proposers may use the average annual tonnage amounts of recyclable materials collected in the Steele County residential recycling program found in page seven (7) of the RFP under Section 2 Background Information as a guide in responding to this RFP.

5.2.1 Paper Paper includes: office and school paper, mail, magazines and catalogs, old newspapers and inserts, phone books, paperback and hard cover books, shredded paper in closed paper bags, old corrugated cardboard, boxboard, and wet strength boxboard such as pop and beer boxes. 5.2.2 Plastic Plastic bottles with a neck and plastic caps on plastic bottles. 5.2.3 Metal Metal includes food and beverage cans, aluminum foil and trays, empty and dry steel paint cans, and empty and clean aerosol cans. 5.2.4 Glass Glass includes containers such as bottles and jars used for food and beverages. 5.2.5 Other materials Other materials as directed by Steele County and/or the State of Minnesota. Other materials may be added at no additional cost as mutually agreed upon by the parties.


5.3 CLEAN UP LITTER The successful proposer shall clean up any material spilled or blown during the course of collection and or hauling operations and any material that is scattered around the recycling container, if reasonable. All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spills. Designated recyclable materials shall be transported in a covered, properly sealed vehicle so that the materials do not drop or blow during transport. 5.4 ESTIMATING MATERIALS COMPOSITION The successful proposer shall conduct a materials composition analysis of the County’s recyclable materials during the first year of the agreement and at least one analysis during the remaining term of the agreement, or offer a suitable alternative to a composition analysis. The composition analysis will estimate the relative amount by weight of each recyclable commodity from each program element by grade. The results of this analysis shall include: (1) percent by weight of each recyclable commodity by grade (including materials deemed unacceptable) as collected from each County program element; (2) relative change compared to the previous composition analysis; and (3) a description of the methodology used to calculate the composition, including number of samples, dates weighed, and County route(s) used for sampling. The successful proposer shall provide the County with a copy of each analysis. County staff will help coordinate the sampling and shall be invited by the successful proposer to be present for the sorting. 5.5 MEASURING PROCESS RESIDUALS The successful proposer’s written means to measure process residuals derived from the County’s recyclable materials, reviewed and approved by the County, shall be updated by the successful proposer immediately after any significant changes to the processing facilities used by the successful proposer. The successful proposer shall verify residual estimates for the County by weight tickets or other reasonable means at least annually as determined by the County. 5.6 OWNERSHIP OF MATERIALS All materials in the recycling container shall remain the responsibility of the resident, property owner, tenant or business establishment until handled by the successful proposer at which point it becomes the responsibility and ownership of the successful proposer. 5.7 PROCESS FACILITIES, MATERIALS PROCESSING, MARKETING The County will give preference to the highest and best use of the recyclable materials (glass to glass bottles and jars, aluminum cans to aluminum cans). Adequate recyclable material


processing capacity must be provided for material collected. The successful proposer shall provide written notice to the County at least sixty (60) days in advance of any substantial change in these or subsequent plans for receiving and processing recyclable materials collected from the County. Upon collection, the successful proposer shall deliver the designated recyclable materials to a recyclable material processing center, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. Minnesota Statutes (M.S. 115A.95) prohibits the unapproved disposal of separated recyclable materials. The successful proposer shall assure that all recyclables collected in the County are not landfilled or incinerated. The successful proposer shall work to distribute recyclable materials to appropriate markets. 5.8 END MARKET CERTIFICATION Upon request by the County, the successful proposer shall provide written certification to the County that all recyclable commodities identified will continuously be recycled and not disposed. Upon request, the successful proposer shall provide the County with adequate documentation of end markets for each recyclable commodity.

6 Reports The successful proposer will provide the County with monthly reports, in a mutually agreed upon format, on complaints, calls reporting missed collections and improper set-outs. The successful proposer shall, upon request by the County, identify specific purchasers and prices received for recyclable materials collected within the County.

6.1 MONTHLY REPORTS These reports shall be submitted monthly and more often upon request. All reports shall be submitted electronically.

a. Participation reports for curbside recycling collection shall be submitted upon request by the County.

b. Educational tag reports and driver reports shall be submitted at least monthly, but more frequently upon request.

c. Weight slips for residential curbside and drop-off recycling by date. d. Recycling materials report shall be submitted for the same month’s invoice itemizing

the tons of material by commodity per program (curbside, drop-off) collected, processed, sold, and credited to the County.

e. Actual receipts of the sales of the recyclable materials shall be made available to the County by the successful proposer for inspection upon request.

f. Customer service reports shall be submitted monthly. g. Invoices shall be submitted monthly, be complete and unabbreviated. Invoices may not

be processed for payment until the monthly report is complete and accepted by the County.


h. The monthly report shall provide an explanation of any changes in procedures to address complaints, describe any significant changes in end markets and alert the County to any pending conditions that may affect the County’s recycling programs.

6.2 ANNUAL REPORT The successful proposer shall submit an electronic annual report before February 1 of each year. The annual report shall summarize tons by program element per commodity, curbside participation, drop-off sites and center, educational programs, end markets, and residuals. The annual report shall describe any significant changes in end markets and alert the County in writing to any pending conditions that may affect the County’s recycling programs.

7 Meetings The County and the successful proposer may call meetings as needed to review educational and promotional materials, the recycling program, collection and customer service issues, reports, market trends in prices, performance issues, and other items as necessary.

8 Performance Measurements and Monitoring The County will monitor the performance of the successful proposer against requirements specified within this document.

9 Term of Agreement The term of the agreement shall be from November 1, 2012 through October 31, 2017, the date of signature by the parties notwithstanding. This agreement is may be renewable, upon the written mutual consent of the parties.

10 Minimum of 50% of Net Proceeds to County A minimum of fifty percent (50%) of the net proceeds from the sale of all recyclable materials collected from the County recycling program shall be returned to the County.


11 Payment Terms The successful proposer shall promptly invoice the County for the most recent monthly residential curbside and drop-off site collections. The invoice shall contain the monthly payment amount for service plus the processing fee minus 50% of the net proceeds from the commodity sale revenue. There will be no charge to the County for net proceeds if the revenue from the sale of a recyclable material type minus the charges to the County to process those recyclable materials is negative. A sample monthly tonnage calculation to determine net proceeds is illustrated below:

Mix paper Mix Plastic Mix Glass Aluminum Tin

Total Tons

Net Proceeds $

January Tonnage 89.00 12.89 58.01 3.18 7.51 170.59 Market Price $70.72 $352.35 -$12.58 $1,169.66 $205.70

Processing Fee -$15.00 -$15.00 -$15.00 -$15.00 -$15.00 Net Commodity

Value/Ton $55.72 $337.35 -$27.58 $1,154.66 $190.70 Net Proceeds $4,959.08 $4,348.44 $0 $3,671.82 $1,432.16

$14,411.50 County 50%

$7,205.75

12 Insurance Prior to the commencement of any agreement, the Contractor shall submit certificates of insurance to the County, signed by an authorized representative of the insurance carrier, stating that all provisions of the specified requirements are satisfied. The certificates shall be submitted directly to the County for review and approval by the County Attorney. The Contractor shall not begin any work until the County has reviewed and approved the insurance certificates and has so notified the Contractor directly in writing. Any notice to proceed that is issued shall be subject to such approval by the County. The Contractor shall provide the County thirty (30) days written notice in the event the Contractor changes insurance. The County's acceptance of the insurance provided by the Contractor does not in any way relieve or decrease the liability of the Contractor hereunder, and it is expressly understood that neither the County nor the County Attorney in any way represents that the specified insurance or limits of liability are sufficient or adequate to protect the Contractor's interests or liabilities. The liability insurance policy or policies shall be a standard form policy provided by a carrier authorized to do business in the State of Minnesota and shall not contain any exclusion that will restrict coverage on any operations performed by the Contractor or any subcontractors thereof. The policy or policies shall afford contractual liability coverage to provide coverage for the specified indemnification requirements contained herein. Any agents or subcontractors engaged by the Contractor shall be subject to the same requirements for indemnification as the Contractor, shall be required to have the same coverages and proof of coverages as the Contractor shall and, in all other respects, be bound by the same conditions of this Agreement as the Contractor. Policies or coverages required include the following and shall be at least the amounts specified in Minn. Stat. 466.04 for each year of the contract:


12.1 COMPREHENSIVE / GENERAL INSURANCE The Contractor shall provide comprehensive general liability insurance including premises-operations coverage, completed operations coverage, independent contractor's coverage and contractual liability coverage meeting the indemnification requirements specified in Section 14 Indemnification, with limits not less than $4,000,000 combined single limit, including personal injury liability, bodily injury liability and property damage liability. 12.2 WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY The Contractor shall provide workers' compensation insurance and employers' liability insurance as required by law, with limits of at least $4,000,000 for any claim. 12.3 AUTO, BODILY INJURY, AND PROPERTY The Contractor shall provide automobile, bodily injury and property damage liability insurance, including coverage for all owned, hired, vehicles and employers' non-ownership liability coverages. Limits of liability should be for not less than $4,000,000 combined single limit for bodily injury and property damage liability. The policy or policies shall provide full insurance to cover all of the Contractor's operating exposure including but not limited to the picking up of the materials and the operation of vehicles. All responsibility for maintaining property insurance on any premises or structures owned or operated by the Contractor remains solely with the Contractor, who may at its option insure against any perils, and such responsibility shall remain with the Contractor until such time as this Agreement is terminated. 12.4 ENVIRONMENTAL The Contractor shall provide Environmental Impairment Liability (Pollution Legal Liability) for sudden and non-sudden (gradual) pollution occurrences covering all facilities and equipment owned and used by Contractor, or its agents or employees. Limits of liability shall be no less than $10,000,000 for each occurrence and $10,000,000 aggregate, and shall continue for a two year period following termination of this Agreement. 12.5 ERRORS AND OMISSIONS The Contractor shall have in force for any coverage provided by this Agreement an Errors and Omissions Coverage with limits of not less than $1,000,000 per occurrence and $1,000,000 aggregate.


12.6 COUNTY AS ADDITIONAL INSURED The Comprehensive/General, Auto, Bodily Injury and Property, and Environmental insurance policies shall provide for the County as an additional insured party. 12.7 NOTICE OF CANCELLATION OR NON-RENEWAL All insurance policies shall provide that the County shall be given at least thirty (30) days prior written notice of any cancellation, termination or material modification of the required coverage. In no event shall the contractor operate within the County without all insurance required by the County. The County reserves the right to cancel the Agreement upon ten (10) days written notice, in the event the Contractor is unable to secure insurance as required by the County. 12.8 DEDUCTIBLES All responsibility for payment of any sums resulting from any deductible provisions of self-insured retention conditions of the policy or policies shall remain with the Contractor.

13 Employment and Nondiscrimination The proposer must agree to comply with all of the provisions of Minnesota Statute Section 181.59, which relate to civil rights and discrimination and all State and Federal Statutes regarding employment and discrimination. Service shall be provided without regard to race, color, creed, religion, national origin, and without regard to sex, age, disability, public assistance status, or sexual orientation. The proposer must agree to comply with employment practices whereby no applicant for employment or employee hired shall be discriminated against with respect to that person's hire, tenure, compensation, terms, upgrading, conditions, facilities, or privileges of employment by reason of race, color, creed, religion, national origin, age, sex, disability, public assistance status, or sexual orientation, except as may be based upon bona fide occupational qualifications.

14 MN Government Data Practices Act The proposer may elect to submit data in a separate sealed envelope with a cover memo requesting that the enclosed data be classified as nonpublic data under the Minnesota Government Data Practices Act. The County will review the data to determine its correct classification.


Subject: Architect Proposals - Courthouse

Department: Administrator's Office





Arrange for the architects to be present at the February 14 meeting to present proposals and answer questions.

Recommendation:

Discussion and recommendation to Board of Commissioners regarding the contracting with an architectural firm for the restoration and/or facility planning for the courthouse following the January 10, 2017 pipe burst.


Due to the pipe burst and necessary repairs to make the site operational again, it is being recommended to acquire the services of a design firm. The firm would be responsible to assist in the repair of the courthouse and assure compliance with current code and building regulations. In addition, dependent upon the direction of the Board of Commissioners, the firm could be utilized for some facility space planning and future use assessment. Two firms were contacted, both with experience with Steele County and/or historical preservation work. Our insurance adjuster is following up to see the extent of insurance coverage, if any, for the services.

Proposals have been presented to the insurance adjuster for review.

Attachments:

Proposal – ISG

Proposal – Wold Architects and Engineers

FROM: Bryan Paulsen AIA, CID, LEED APDirector of ArchitectureISG 115 East Hickory Street + Suite 300 Mankato, MN 56001 507.387.6651 [email protected]

Bob MickelsonSenior Project Manager + Construction AdministratorISG 1415 Town Square Lane Faribault, MN 55021 507.331.1500 [email protected]

PROPOSAL FOR: Laura ElvebakCounty AdministratorSteele County630 Florence AvenueP.O. Box 890Owatonna, MN [email protected]

STEELE COUNTYProfessional Design Services Proposal for Courthouse Renovations + Facility Assessment

ARCHITECTURE

Architecture

Interior Design

Landscape Architecture

Planning

ENGINEERING

Civil

Drone Services

Electrical

Land Surveying

Mechanical

Municipal

Steam + Power

Structural

Transportation

Water/Wastewater

3D Scanning

ENVIRONMENTAL

Assessments

Geographic Information Systems

Permitting

Planning + Feasibility

Testing

PLANNING

Community

Municipal

Resources

TABLE OF CONTENTS:True Expertise + Working Ingenuity ............................................................................................................. Page 1

Project Understanding + Approach ..........................................................................................................Pages 2-3

Work Scope ....................................................................................................................................................Pages 4-5

Project Team...................................................................................................................................................Pages 6-8

Project Experience ......................................................................................................................................Pages 9-11

Compensation + Schedule.............................................................................................................................. Page 12

115 East Hickory Street + Suite 300 + Mankato, MN 56001

507.387.6651 + www.is-grp.com

ARCHITECTURE + ENGINEERING + ENVIRONMENTAL + PLANNING

February 3, 2017

Laura ElvebakCounty AdministratorSteele County630 Florence Avenue, P.O. Box 890Owatonna, MN [email protected]

RE: Professional Design Services Proposal for Courthouse Renovations + Facility Assessment

Laura,

Unfortunate events sometimes occur when we least anticipate them or desire them. The recent water damage at the Steele County Courthouse has affected three floors of the facility and disrupted daily operations. The key to minimizing the negative impacts of this event is an effective plan focused on efficiently repairing or replacing damaged finishes and equipment coupled with a long-term plan for the use of the facility.

To provide Steele County with the services needed to develop solutions to meet short-term renovation needs as well as a beneficial, forward-looking review of the departments that utilize this facility, ISG proposes to provide a two-phased approach. Taking time now to review future use, can indicate potential savings in the required renovations. This will allow the County to ensure the water damage repairs can be promptly addressed, while taking into consideration the anticipated reuse of the Courthouse.

Key considerations that will prove valuable to Steele County during this work include:

• Successful experience providing similar services to other governmental entities providing assurance that organizational goals will be met.

• Expertise in the preparation of interior renovation design documents which will lead to comprehensive renovation plans.

• Understanding of County departmental operations ensuring functional layout and work flows are provided.

• Multi-disciplinary staff integrating all building systems in a cohesive solution giving County staff one contact to address all inquiries.

The information contained in this proposal is intended to layout the method ISG will utilize to meet the County’s immediate needs while providing appropriate data to consider in making decisions regarding the Courthouse and future County operations. Thank you for the opportunity to provide this detailed look at ISG’s services, We look forward to providing responsive service, a collaborative approach, and timely delivery.

Sincerely,

Bryan Paulsen AIA, CID, LEED AP Bob MickelsonDirector of Architecture Senior Project Manager + Construction Administrator

www.is-grp.com Page 1

True Expertise + Working Ingenuity

ISG has a rich history, that extends over 40 years, of building trusting relationships with clients, stakeholders, and the community. As a multi-disciplinary firm that serves numerous markets, ISG fosters strong collaboration between all the firm’s disciplines providing clients a diverse knowledge base, high level of creativity, and broad perspective. This true and responsive expertise ensures superior project completion allowing for valuable, enduring relationships that benefit clients now and into the future.

Civil

Architecture

Environmental

BD/HR/Accounting/IT/Admin

Survey

Marketing

Electrical Structural

Mechanical

230+PROFESSIONALS

EMPLOYEE BREAKDOWN + TECHNICAL EXPERTISE

8OFFICE LOCATIONS

40+YEARS IN BUSINESS

Markets

Agriculture

Civic + Culture

Commercial

Education

Energy

Government

Healthcare

Housing

Industrial

Mining

Public Works

Sports + Recreation

45+STATES LICENSED

ISG

Architecture Engineering

Environmental Planning

RESPONSIVE CREATIVE INGENIOUS ACCOUNTABLEEAGER

Services

ArchitectureArchitectureInterior DesignLandscape ArchitecturePlanning

EngineeringCivil Drone ServicesElectricalLand SurveyingMechanicalMunicipalSteam + PowerStructuralTransportationWater/Wastewater3D Scanning

EnvironmentalAssessmentsGeographic Information SystemsPermittingPlanning + FeasibilityTesting

PlanningCommunityMunicipalResources

Page 2 www.is-grp.com

Project Understanding + Approach

RENOVATION FOCUS AREAS

SELECTIVE DEMOLITION Determine the extent of damaged material to remove.

WALL FINISHES Consider sound attenuation and privacy concerns between departments.

FLOORING REPLACEMENT Provide new flooring materials for comfort and durability.

STEELE COUNTY COURTHOUSE

GOALS

OPPORTUNITIES

Develop interior renovations to address damaged finishes

Review of existing security systems and recommend upgrades

Review of existing facility accessibility and recommend upgrades

Evaluate departments currently housed in the facility

Consider growth and reorganization of departments

Incorporate readily available solutions into renovation design

TAKING THE RIGHT STEPS

ISG is aware that repairing the interior spaces and materials damaged during the water line break is the immediate need. Therefore, addressing the renovation of the finishes in the affected areas will be the top priority. With decades of experience in similar renovations, ISG will be deliberate in our actions to confirm the County’s project expectations, provide a solution that meets those needs, and coordinate the processes to accomplish the work. To complement the renovations, ISG can guide the County through an assessment and study of the facility to enhance the efficiency and functionality of the Courthouse building into the future.


Project Understanding + Approach

RENOVATION FOCUS AREAS

ACOUSTICAL CEILINGS Support worker productivity with lighting and open atmosphere.

MECHANICAL SYSTEMS Combine comfort with efficiency for long-term financial benefits.

ELECTRICAL SYSTEMS Meet security and safety needs while accommodating IT and power needs.

FOCUS ON WHAT MATTERS MOST

From schematic design through construction administration, ISG’s professionals apply dynamic expertise to each project with an understanding that no two locations, facilities, or companies are alike. By balancing specific project needs with best practices, ISG provides clients enhanced designs that support stronger overall site and facility performance. Below are a few key design and project management goals that ISG understands will be central to the Steele County Courthouse renovation’s long-term success.

CollaborationDesigns guided by your needs and backed by ISG’s specialized expertise ISG’s team operates on the understanding that feedback from client leadership teams and everyday users of the space is critical to creating functional, long-lasting designs. On-site design reviews, engaging project kick-offs, and open lines of communication are but a few of the ways ISG will ensure final results mirror the County’s goals.

Minimal disruptionStrategic project phasing protecting ongoing operationsWith multiple departments operating in the facility, even small changes can result in loss of productivity and efficiency. ISG will work with the County to develop a custom project phasing approach that minimizes disruption to operations and convenient, safe employee work spaces.

Cost controlStrategies minimizing construction costs and maximizing ROIExisting condition evaluations, RS Means data, consistent and proactive communication with the construction management team, ISG’s internal database, and our very own in-house cost estimation team all help keep costs low for clients while meeting high design expectations.

Streamlined coordinationProject schedules maintained while promoting cohesive designISG’s in-house team will leverage our multi-disciplinary expertise to the advantage of Steele County, seamlessly integrating full-system designs from start to finish. This means no gaps in design, no lag-time between disciplines, and no scope creep.


Work Scope

INTERIOR RENOVATIONS

Schematic Design PhaseISG will meet with County staff and other stakeholders to confirm renovations goals and requirements. Feedback gathered at this meeting will be addressed and suggested modifications will be incorporated into schematic drawings prepared by ISG.

Field Verifications of Existing FloorsISG will visit the Courthouse to review and assess current conditions. We will evaluate the existing interior partitions, finishes, mechanical and electrical systems, and security systems.

Design DevelopmentUtilizing the approved schematic drawings, ISG will further develop the floor plans. During this process, ISG will investigate system and material options and work closely with County staff to make appropriate selections. Code compliance and sustainable design principles will also be integrated during this phase of design.

Construction DocumentsUpon receiving the appropriate approvals from County staff, ISG will prepare final construction documents for the project. A summary of the professional design services involved during the preparation of construction documents follows.

ArchitectureISG will develop architectural construction documents including a floor plan, reflected ceiling plan, and interior elevations for the proposed interior finish, security, and accessible restroom renovations to the Courthouse. ISG will also provide a code analysis, code record plan, the required plan review submittals, and any necessary responses to the local code official.

Interior DesignISG will work with County staff to provide the appropriate interior design for the project. This work will include preparation of interior finish concepts, coordination of finishes, and preparation of room, wall, and ceiling finish plans and schedules.

Mechanical + Electrical EngineeringWhile not included in the scope of work for this project, the mechanical and electrical systems, fixtures, and equipment will be evaluated during the field verifications.

Bid AdministrationISG will prepare an advertisement for bids to assist with solicitation of competitive general contractor bids. We are prepared respond to contractor questions and issue clarifications via addendum if necessary. We will also provide assistance with bid evaluation, issuance of a recommendation of award, and preparation of the Notice to Proceed and Agreement between the Owner and Contractor.

Construction AdministrationThis proposal anticipates that ISG will provide construction administration services for this project. These services will involve shop drawing and submittal review, site visits and observations at appropriate intervals, review and approval of change orders and payment requests, and project close-out activities including a site walk-through and preparation of a final punchlist.

1

ADDRESS IMMEDIATE NEEDS

DELIVERING RESULTS

Each project is unique. To develop a custom solution that responds to the needs of the interior renovations required at the Steele County Courthouse, ISG will begin by gathering available information and spend time with staff to understand the project goals. From here, we can develop design solutions to repair and replace damaged interior materials. ISG will maintain close contact with selected County staff members to respond to questions, gather feedback, and provide project updates. Working systematically as described in these pages, ISG will guide the County through renovation and planning to support long-term reuse of the facility.


Work Scope

FACILITY/SPACE NEEDS STUDY

Facility + Site AssessmentEvaluation of the Courthouse will involve, at a minimum, a review of water, sanitary, and stormwater systems, structural and code compliance, electrical and HVAC systems, potential asbestos containing materials and recommendations for future testing, and parking availability. For each option, ISG professionals may use a variety of available tools, including 3D scanning and thermal imaging cameras if warranted, to further supplement technical observations of existing conditions.

To determine the long-term sustainability of the facilities, specific reviews will conducted to identify:

• Building envelope conditions (roofs, foundations, and exterior walls)• Interior conditions of materials, fixtures, and finishes• Mechanical (HVAC) systems and controls• Plumbing and fixtures• Electrical and lighting systems (interior and exterior)• Fire alarm systems• Building Code and accessibility considerations• Adequacy of office space and staff workspaces• Flexibility for integrating new technologies • Space utilization and floor plan efficiencies

Space Needs Assessment To assist the County with providing optimal environments for its staff and service to the public, ISG will meet with County staff to review the current space utilization of building. These interviews will allow ISG to learn how each department operates, visually observe how the facilities are utilized, and discuss projected future staff needs. The space needs assessment will result in a document indicating current and future staff levels, Courthouse operations, equipment needs, and the corresponding size and space needed to efficiently accommodate each.

Report PreparationWhile developing a space program to accommodate the projected needs, ISG will provide recommendations for creatively utilizing existing space and potentially constructing new facilities or expansions if determined in the best interest of the County. Options for meeting the space needs will be explored to develop preliminary floor plan and site layouts to illustrate modifications that may be beneficial to accommodate current and future County operations.

Based upon the County’s preferred layouts, ISG will develop a preliminary cost estimate reflecting the potential construction cost anticipated to accomplish any recommended improvements. This estimate will be provided to the County Board as part of the final report for use in planning future capital expenditures.

Presentation of ResultsA comprehensive report will be compiled and include:

• Facility assessment data with supportive photography and narratives• Evidence of potential opportunities and observed shortcomings• Recommendations for improvements and potential construction projects• Preliminary layouts preferred by the City• Corresponding preliminary cost estimates

ISG will attend two board meetings to present the final report and implementation plan.

2

LOOK TOWARD THE FUTURE


Project Team

MULTI-DISCIPLINARY APPROACH

With over 40 years of firm experience that expands to clients nationwide, ISG’s municipal facility expertise is backed by a group of responsive and creative professionals who work as a specialty team dedicated to providing sophisticated strategies and cost-effective design solutions.

Bob Mickelson will serve as the primary point of contact making the Steele County Courthouse renovation project his top priority. Bryan Paulsen will serve as a managing expert leading the architectural design and provide a sound solution for building systems, materials, and design enhancements. Diane Behn will assist in design and provide quality control in the review of documents produced by ISG.

Staci Flemming, Steve Schlaak, and Mike Nelson will serve key roles in supporting the interior renovations through their respective design disciplines. All staff assigned to the Steele County project are prepared to devote the necessary time and resources for timely completion of the proposed assessments.

Moreover, at ISG, we believe in the power of collaboration and the stability of solid relationships. To facilitate meaningful and valuable engagement with the County staff, our team’s business approach will foster open, transparent, and consistent communication throughout the renovation designs and potential facility/space needs assessment. Not only will this lead to better results, but the process will also support a positive shared experience for all stakeholders invested in the successful renovation project.

PRIMARY CONTACT

ENGINEERING + DESIGN SERVICES

Bryan Paulsen AIA, CID, LEED AP Director of Architecture

Diane Behn AIA Designer + Technical Coordinator

Staci Flemming NCIDQ, IIDA, CID, LEED AP Senior Interior Designer

Steve Schlaak PE Mechanical Engineer

Mike Nelson PE Electrical Engineer

Bob Mickelson Senior Project Manager + Construction Administrator

STEELE COUNTY

Laura Elvebak - County Administrator

Renovation + Historic Preservation ExpertiseISG has extensive experience with historic restoration and rehabilitation projects. Focusing on providing an in-depth, detailed analysis of existing conditions and historical relevance, to incorporating the right mix of design elements and structural solutions, ISG understands the cultural significance associated with each project.

Highlight Projects Include:

Wells Depot Historic Preservation City landmark + museum

Emy Frentz Arts Guild Former church renovated to an art museum

St. James Opera House Restoration recognized by the Preservation Alliance of Minnesota


Project Team

BRYAN PAULSEN AIA, CID, LEED AP Director of Architecture

Bryan works diligently to provide design solutions for public sector partners that reflect current as well as future needs of users. He strives to design secure, efficient, and sustainable public structures that create a sense of community. Recognizing that government projects must be flexible for future growth while strictly adhering to budgets, Bryan collaborates with ISG’s full-service staff to ensure that designs foster cohesive and resourceful solutions.

LICENSED ARCHITECTMN Registration #17441

ACADEMIC BACKGROUNDBachelor of Architecture, University of Minnesota College of Design - Minneapolis, MN

RECENT PROJECTS

Blue Earth County Justice Center Mankato, MN

Mankato Public Safety Center Mankato, MN

Minnesota Department of Transportation District 8 Expansion + Renovation Willmar, MN

Waseca Public Safety Center Waseca, MN

Rock County Law Enforcement Center Facilities Assessment + Design Luverne, MN

DIANE BEHN AIA Designer + Technical Coordinator

Diane plays a key quality control role at ISG, and is responsible for coordination review. She is involved in all phases of the project, making sure the design intent of all the disciplines is incorporated into the construction documents through material and product selection, documentation, detailing, and project specifications. Diane also participates in master planning efforts, leading user group meetings and building consensus among various parties.

ACADEMIC BACKGROUNDBachelor of Science in Architectural Studies, University of Illinois – Urbana-Champaign, IL

RECENT PROJECTS

Minnesota State University, Mankato - various projects Mankato, MN

South Central College Classroom + Corridor Renovation North Mankato, MN

South Central College Learning Center Master Planning North Mankato, MN

Minnesota Valley Health Center Master Plan Le Sueur, MN

BOB MICKELSON Senior Project Manager + Construction Administrator

Bob focuses his efforts on construction document review, cost estimating, contract administration, and review for constructibility. He has a strong background in the building trades and a unique combination of hands-on experience in the contracting business. He has managed construction for many projects and has a talent for understanding the operational needs of his clients and translating them into project designs. His project experience has included work for many government spaces.

RECENT PROJECTS

Nicollet County Health + Human Services Building St. Peter, MN

Faribault County Facility Assessment Blue Earth, MN

Rice County Community Corrections Faribault, MN

Public Works/Police Facility Dundas, MN

Algona Police Station Algona, IA

Project Manager


Project Team

STEVE SCHLAAK PE Mechanical Engineer

Steve has designed HVAC, plumbing, process engineering, and dehumidification for many diverse projects. He makes it a priority to work closely with the architectural and structural groups to coordinate mechanical and electrical systems within each building design to assure that the systems meet client expectations. Steve provides cost effective and energy efficient solutions.

LICENSED MECHANICAL ENGINEERMN Registration #45012

ACADEMIC BACKGROUNDBachelor of Science in Mechanical Engineering, University of Minnesota – Minneapolis, MN

RECENT PROJECTS

Nicollet County Health + Human Services Building St. Peter, MN

Minnesota Academy for the Deaf (MSAD) Campus, Pollard Hall Interior Renovation Faribault, MN

Minnesota Academy for the Blind (MSAB) Campus, House 44 Renovation Faribault, MN

District 1 Community Center La Crosse, WI

MIKE NELSON PE Electrical Engineer

Mike specializes in analysis of electrical requirements for a facility and developing innovative and economical solutions for lighting, equipment, and life safety systems. He is responsible for coordination of electrical design for all aspects of new and renovated buildings. With a broad background in electrical design, Mike understands communications, emergency systems, and back-up power methods for emergency service.

LICENSED ELECTRICAL ENGINEERMN Registration #47560

ACADEMIC BACKGROUNDBachelor of Science in Electrical Engineering, Minnesota State University, Mankato – Mankato, MN

RECENT PROJECTS

Mayo Clinic Health System, Physical Medicine, Home Medical Equipment, and Human Resource Departments Mankato, MN

Minnesota Valley Health Care, Master Planning, Clinic Expansion, and Emergency Services Addition Le Sueur, MN

Mankato Area Public Schools, West High School Cafeteria Expansion, Science Lab, and Various Renovation Projects Mankato, MN

STACI FLEMMING IIDA, CID, LEED AP Senior Interior Designer

Staci serves as the lead designer on many of municipal and government projects. She is responsible for many award winning interior design projects including the Blue Earth County Justice Center. She is keenly aware of the need to combine cost effectiveness and durability of materials and is able to meet these requirements while providing welcoming spaces for staff and public users.

CERTIFIED INTERIOR DESIGNERMN Registration #C02022

ACADEMIC BACKGROUNDBachelor of Science in Interior Design, Minnesota State University, Mankato – Mankato, MN

RECENT PROJECTS

Blue Earth County Justice Center Mankato, MN

Mayo Clinic Health System, Multiple Projects Various Locations

Mankato Surgery Center Expansion + Renovation Mankato, MN

Orthopedic + Fracture Clinic, Multiple Projects Mankato, MN


Project Experience

HEALTH + HUMAN SERVICES BUILDINGNicollet County St. Peter, MN

This facility brings together Brown-Nicollet Community Health, Social Services, Public Health, and Veteran’s Services. This consolidation of services creates a more efficient resource location for residents, while also saving the County money in rental and lease agreements.

The facility’s exterior incorporates locally sourced, energy efficient materials including a high performance glazing system on a two-story atrium space that provides natural light throughout the lobby area. Offices and conference areas are designed to be flexible to accommodate internal meeting configurations, external group events, and even community emergency situations. With the addition of this new facility, an enhanced County campus now serves residents in a more efficient and cost effective manner.

KEY FOCAL POINTS

Consolidated County departments

Reorganized to serve residents efficiently

Complemented other County facilities on the campus

KEY FOCAL POINTS

Consolidated County departments

Provided additional detention space

Accommodated future growth

JAIL + JUSTICE CENTERBlue Earth County Mankato, MN

Before relocating the Blue Earth County Justice Center, extensive work with the planning committee and local community members was conducted to study multiple site options. It was determined that consolidating from multiple locations into a new, single facility provided a safer and more efficient way to serve the county’s residents.

The building houses four courtrooms, a hearing room, chamber space, jail, offices for judges, attorneys, public defenders, sheriffs, and county administrative staff, as well as a dispatch center. The new 167,970 square foot facility, is designed to increase safety and access efficiencies between agencies; reduce response times and operational costs, and accommodate future growth.

KEY FOCAL POINTS

Increased public accessibility

Updated interior finishes

Enhanced security features

LAW ENFORCEMENT CENTER RENOVATIONSRice County Faribault, MN

Improvements to the existing Law Enforcement Center included renovations to increase accessibility, security, and safety. The existing space was also redesigned to better meet the needs of the facility’s users. A streamlined public presence was gained with the reconfiguration and redesign of the existing lobby and walk-up window, providing staff with a more secure method for interaction with visitors.

The renovation also resulted in increased accessibility throughout public and private spaces, increased comfort and efficiency with the installation of new HVAC systems, and increased safety with the additions of new fire alarms, lighting, power, and data lines.


Project Experience

NEW JAIL FACILITYMitchell County Osage, IA

The existing Mitchell County jail facility was cramped, in poor condition, and operationally did not meet the needs and requirements of the County. Feasibility studies showed that demolishing the structure and building a new facility would be more cost effective than renovating the existing jail, meet the County’s current and future needs, and better serve the public.

Since the site was located adjacent to the existing historic Mitchell County Courthouse and in a residential neighborhood, great care was taken to make sure the new facility would not only blend into the historic area, but also provide maximum safety for neighbors. The building houses the Sheriff’s Department and the County Disaster Center, including the 911 Center.

KEY FOCAL POINTS

Met space needs

Provided neighborhood safety

Complemented adjacent historic Courthouse

LAW ENFORCEMENT CENTER STUDYHoward County Cresco, IA

Master planning and programming was required for a new Law Enforcement Center for Howard County. The existing courthouse, across the street from the proposed new facility, did not meet the future space needs of the county without major renovations which would have drastically changed the building’s historical character.

Block diagrams, massing models, exterior elevations, and cost estimates were completed for the new facility that include an emergency operations center, offices for both police and sheriff’s departments, jail, booking area, evidence storage, locker rooms, and a community meeting room.

KEY FOCAL POINTS

Evaluated Courthouse space needs.

Provided new facility options based upon space needs study

JUSTICE CENTER SITE FEASIBILITY STUDYMartin County Fairmont, MN

To update the jail facilities for the Martin County Law Enforcement Center, ISG completed a feasibility study of multiple sites in Fairmont, Minnesota for a potential new building or expansion and renovation of the existing building.

Currently, ISG is in Schematic Design for the interior renovation of existing Martin County Justice Center. The renovation area include the offices for both the Sheriff’s department and County administration.

KEY FOCAL POINTS

Evaluated sites for new facility

Evaluated County department space needs


Project Experience

RYAN KROSCHCounty AdministratorNicollet [email protected]

BOB MEYERCounty AdministratorBlue Earth [email protected]

JAKE RYSAVYParks + Facilities DirectorRice [email protected]

SCOTT HIGGINSCounty CoordinatorMartin [email protected]

REFERENCES

RECENT FACILITY EVALUATIONS

ISG has recently completed or is currently helping several Counties through similar facility evaluations.

Blue Earth County Government CenterISG reviewed the existing Government Center facility and performed a space needs analysis for the departments that utilize the building. Potential expansion options have been presented to the County Board for consideration.

Martin County Department EvaluationsEvaluated 18 different County departments and their multiple facilities include Courthouse to determine space needs and future. A report documenting the findings and recommendations were presented to the County Board.

Nicollet County Sheriff’s Department Space Needs EvaluationA meeting was convened to discuss goals and expectations with Sheriff’s Department staff to begin a space need analysis and evaluate the current Courthouse facility to develop alternative layouts which will accommodate growth needs and security enhancements. The project is ongoing.

Nicollet County Public Services Department Space Needs EvaluationAn examination of the Public Services department is underway to review efficiency in the way the department interacts with the public. The project is ongoing and will include development of interior renovation options to meet work flow requirements.


COMPENSATIONISG proposes to provide the scope of services described within this proposal in accordance with the following schedule of compensation. Please note that fee are inclusive of reimbursable expenses such as mileage, equipment costs and plan printing costs.

SCHEDULETo ensure that the project stays on track and under budget, ISG has laid out a tentative schedule inclusive of major project milestones in design and planning. Forecasting the full timeline helps our team anticipate each project need, allows us the opportunity to integrate them into the planning process, and provides a means to evaluate project progress and adjust as needed.

PROFESSIONAL SERVICES COMPENSATIONPhase 1 - Interior Renovations

Field Verifications of Existing Floors $3,520

Interior Finish Upgrades $24,200

Security Upgrades $9,000

ADA Toilet Upgrades $7,500

Phase 2 - Facility/Space Needs Study

Long Range Planning $14,250

TOTAL $58,470

Compensation + Schedule

SCHEMATIC DESIGN

February-March 2017

CONSTRUCTION DOCUMENTS

May 2017

PRESENTATION OF RESULTS

June 2017

DESIGN DEVELOPMENT

April 2017

FACILITY/SPACE NEEDS STUDY

May 2017

Mankato, MNMinneapolis/St. Paul, MNFaribault, MNAlgona, IADes Moines, IAStorm Lake, IAGreen Bay, WILa Crosse, WI

www.is-grp.com

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February 7, 2017

Laura Elvebak, County Administrator

Steele County

630 Florence Avenue

Owatonna, MN 55060

Re: Steele County Courthouse Water Damage Repair

Commission No. 9999

Dear Laura:

It was great to meet with you and your commissioners on helping the County with repair and

restoration drawings related to the recent water damage to the Courthouse caused by a pipe leak on

the upper level. Based on our conversation and discussion in the field, I am proposing the

following scope of work.

Scope of Services:

1. Review and field verification of the existing building and areas damaged by the water leak.

2. Development of a scope of work needed to restore the building to its original condition.

This includes meetings with your facilities team, commissioners, code officials and building

users. Generally, this work includes:

• Subfloor repair where removed and new flooring in damaged areas.

• New ceilings in areas damaged. We will work with you and your facilities team to

select appropriate materials.

• New lighting and above ceiling repairs of non-code compliant wiring.

• Repair of above ceiling area to meet current building code.

• Restroom upgrades to meet current accessibility requirements.

• Mechanical and piping modifications to support repair work.

3. Presentations to the Building Committee and County Board for approval for approval prior

to next phase.

4. Develop construction documents suitable for public bidding of the approved scope of work.

We would seek approval by the Board of Commissioners prior to issuance of bidding

documents.

5. Solicit bids for the approved scope of work; develop any addenda based on feedback from

bidding contractors. We would oversee the opening of bids and make a recommendation

to the Board of Commissioners to award a contract to the lowest responsible bidder.

6. Assist the County in administering the construction work, provide field observations to

confirm conformance with the contract documents. We would also issue any changes to the

work and

We have evaluated our efforts for the above scope of work and are requesting a fixed fee of $68,000.

Customary reimbursable expenses would be in addition to our fixed fee, but would be billed at cost.

We estimate reimbursable expenses to be approximately $3,500.

Letter to Laura Elvebak

Page 2

In addition to the above scope of work, you requested additional services related to potential

master planning for the courthouse and for security improvements.

Security Planning:

1. Meet with Sheriff’s Department, Building Committee, Courts and the County Board to

discuss goals for the courthouse as it relates to security improvements.

2. Develop planning solutions that would expand the secure public entry to allow for

improved security screening, public queuing and separation of persons exiting the

courthouse.

3. Determine if other building improvements are needed such as door control, monitoring,

cameras and duress systems.

4. Develop a written report with findings, recommendations and budgets

We believe this work could occur concurrently with the restoration documentation and we would

be able to maximize our time on-site. We propose a fixed fee of $8,000 for this effort. Reimbursable

expenses are expected to be minimal and if the work occurs concurrently, would be combined with

our other efforts.

Courthouse Master Planning:

1. Meet with Courts, Administration, Building Committee and County Board to determine

long-term goals for the Courthouse.

2. Develop planning solutions that would address space issues within the courthouse and

determine the best fit for this building long-term. These solutions could include,

renovations, additions and/ or new construction.

3. Develop a written report with findings, recommendations and budgets for all options in

alignment with the County Boards expectations.

This work could also occur concurrently as we are meeting with building users on other projects.

We propose a fixed fee of $10,000. Similarly, reimbursable expenses are expected to be minimal and

would be billed at cost or combined with other site visits.

Thank you for this opportunity to assist the county on these important projects. Please let me know

if you have any questions or concerns.

Sincerely,

WOLD ARCHITECTS AND ENGINEERS

John McNamara | AIA, LEED AP

Partner

cc: Matt Mooney, Wold Architects and Engineers