Council Agenda - Infocouncil

Council Agenda

ORDINARY COUNCIL MEETING

7.00pm, 16 December, 2008

Civic Centre,

Dundebar Road, Wanneroo

Public Question & Statement Time

Council allows a minimum of 15 minutes for public questions and statements at each Council Meeting. If there

are not sufficient questions to fill the allocated time, the person presiding will move on to the next item. If

there are more questions than can be dealt with in the 15 minutes allotted, the person presiding will determine

whether to extend question time.

Protocols

During the meeting, no member of the public may interrupt the meeting’s proceedings or enter into

conversation. Each person seeking to ask questions during public question time may address the Council for a

maximum of 3 minutes each.

A register of person’s wishing to ask a question/s at the Council Meeting is located at the main reception desk

outside of the Chamber on the night. However, members of the public wishing to submit written questions are

requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting i.e.

noon on the previous day.

The person presiding will control public question time and ensure that each person wishing to ask a question is

given a fair and equal opportunity to do so. A person wishing to ask a question should state his or her name

and address before asking the question. If the question relates to an item on the agenda, the item number

should also be stated.

The following general rules apply to question and statement time:

Questions should only relate to the business of the council and should not be a statement or personal

opinion.

Only questions relating to matters affecting Council will be considered at an ordinary meeting, and at a

special meeting only questions that relate to the purpose of the meeting will be considered. Questions

may be taken on notice and responded to after the meeting.

Questions may not be directed at specific members of council or employees.

Questions & statements are not to be framed in such a way as to reflect adversely on a particular Elected

Member or Officer.

The first priority will be given to persons who are asking questions relating to items on the current

meeting agenda.

The second priority will be given to public statements. Only statements regarding items on the agenda

under consideration will be heard.

Deputations

The Mayor and Councillors will conduct an informal session on the same day as the meeting of the Council at

the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment,

present deputations. If you wish to present a deputation please submit your request for a deputation in writing,

at least three clear business days prior to the meeting addressed to the Chief Executive Officer or fax through to

Governance on 9405 5097. A request for a deputation must be received by Governance by 12 noon on the

Friday before the Council Meeting.

A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting,

unless an extension of time is granted by the Council.

Please ensure that mobile phones are switched off before entering the Council Chamber. Any queries on this

agenda, please contact Governance on 9405 5027 or 9405 5018.

Recording of Council Meetings Policy

Objective

To ensure that there is a process in place to outline access to the recorded proceedings of Council.

To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council

Minutes and that any reproduction is for the sole purpose of Council business.

Statement

Recording of Proceedings

(1) Proceedings for meetings of the Council, Electors, Audit Committee and Public Question Time during

Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the

case of meetings of the Council where the Council closes the meeting to the public.

(2) Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public

shall be recorded where the Council resolves to do so.

(3) No member of the public is to use any electronic, visual or vocal recording device or instrument to

record the proceedings of the Council or a committee without the written permission of the Council.

Access to Recordings

(4) Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded

proceedings with the supervision of a City Officer. Costs of providing recorded proceedings to members

of the public will be the cost of the CD plus staff time to make the copy of the proceedings. The cost of

supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will

be set in the City's schedule of fees and charges each year.

(5) Elected Members may request a recording of the Council proceedings at no charge. However, no

transcript will be produced without the approval of the Chief Executive Officer. All Elected Members

are to be notified when recordings are requested by individual Members.

Retention of Recordings

(6) Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the

State Records Act 2000 (General Disposal Authority for Local Government Records). The current

requirement for the retention of recorded proceedings is thirty (30) years.

Disclosure of Policy

(7) This policy shall be printed within the agenda of all Council, Special Council, Electors and Special

Electors meetings to advise the public that the proceedings of the meeting are recorded.

Notice is given that the next Ordinary Council Meeting will be held at the Civic Centre,

Dundebar Road, Wanneroo on Tuesday 16 December, 2008 commencing at 7.00pm.

D Simms

Chief Executive Officer

11 December 2008

CONTENTS

ITEM 1 ATTENDANCES 1

ITEM 2 APOLOGIES AND LEAVE OF ABSENCE 1

ITEM 3 PUBLIC QUESTION TIME 1

ITEM 4 CONFIRMATION OF MINUTES 1

OC01-12/08 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 18 NOVEMBER 2008 1

ITEM 5 ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION 1

ITEM 6 QUESTIONS FROM ELECTED MEMBERS 1

ITEM 7 PETITIONS 1

NEW PETITIONS PRESENTED 1

UPDATE ON PETITIONS 2

PT01-11/08 REQUEST TO EXTEND NEERABUP ROAD FROM CONNOLLY DRIVE TO WANNEROO

ROAD 2

PT02-11/08 REQUEST FOR THE APPROVAL OF ADDITIONAL USES ON LOTS 810 AND 811

WANNEROO ROAD 2

PT03-11/08 PROPOSED INDUSTRY AT 5 HAWKINS ROAD, WANNEROO 2

PT04-11/08 REQUEST TO INCLUDE A BMX TRACK IN DEVELOPMENT OF GUNGURRU PARK, HOCKING 3

PT05-11/08 REQUEST FOR APPROVAL OF EARLY DELIVERY OF CHICKEN MANURE 3

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 16 DECEMBER, 2008 II

PT06-11/08 REQUEST FOR THE WITHDRAWAL OF PENDING TRADE RESTRICTIONS ON DROVERS

MARKET PLACE 3

PT07-11/08 REQUEST FOR THE UPGRADING OF BARNDIE PARK, WANNEROO 3

ITEM 8 REPORTS 4

DECLARATIONS OF INTEREST BY ELECTED MEMBERS, INCLUDING THE NATURE AND EXTENT OF THE

INTEREST. DECLARATION OF INTEREST FORMS TO BE COMPLETED AND HANDED TO THE CHIEF

EXECUTIVE OFFICER. 4

PLANNING AND SUSTAINABILITY 4

TOWN PLANNING SCHEMES AND STRUCTURE PLANS 4

PD01-12/08 ADOPTION OF AMENDMENT NO.14 TO EAST WANNEROO CELL 1 AGREED STRUCTURE

PLAN (OMNIBUS AMENDMENT NO. 5 TO VARIOUS AGREED STRUCTURE PLANS) 4

PD02-12/08 CLOSE OF ADVERTISING - AMENDMENT NO. 22 TO EAST WANNEROO CELL 4 AGREED

STRUCTURE PLAN 10

PD03-12/08 AMENDMENT NO. 81 TO DISTRICT PLANNING SCHEME NO. 2 AND AMENDMENT NO. 1

TO YANCHEP SOUTH AGREED STRUCTURE PLAN NO. 19 18

PD04-12/08 AMENDMENT NO.73 TO DISTRICT PLANNING SCHEME NO. 2 - LOTS 251, MOTIVATION

DRIVE, PORTION OF LOT 9032 (10) PRESTIGE PARADE AND LOT 9035 (26) VISION

STREET, WANGARA 27

DEVELOPMENT APPLICATIONS 35

PD05-12/08 DEVELOPMENT APPLICATION – TWO GROUPED DWELLINGS – LOT 186 (64) HARDEN

PARK TRAIL, CARRAMAR (DA08/0813) 35

PD06-12/08 DEVELOPMENT APPLICATION – OUTBUILDING ADDITION TO A SINGLE HOUSE - LOT

148 (37) BERNBOROUGH PLACE, WANNEROO (DA08/0955) 43

DELEGATED AUTHORITY REPORTS 49

PD07-12/08 SUBDIVISION APPLICATIONS DETERMINED UNDER DELEGATED AUTHORITY DURING

NOVEMBER 2008 49

PD08-12/08 DEVELOPMENT APPLICATIONS DETERMINED BY DELEGATED AUTHORITY FOR

NOVEMBER 2008 77

ECONOMIC DEVELOPMENT 91

PD09-12/08 IMPROVEMENT SCHEME FOR WANNEROO TOWN CENTRE 91

OTHER MATTERS 93

PD10-12/08 PETITION REQUESTING APPROVAL OF EARLY DELIVERY OF CHICKEN MANURE 93

INFRASTRUCTURE 95

IN01-12/08 TENDER NO 08045 - THE SUPPLY AND MAINTENANCE OF BOREHOLE PUMPING UNITS

FOR A PERIOD OF ONE YEAR 95

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 16 DECEMBER, 2008 III

IN02-12/08 TENDER NO 08049 - THE CLEANING OF SAND SOFTFALL, RUBBERISED SURFACES AND

PLAYGROUND INSPECTIONS FOR PARKS FOR A PERIOD OF ONE (1) YEAR 104

IN03-12/08 ELLISTON PARADE, MINDARIE - CREATION OF A KISS & DRIVE AND REMOVAL OF BUS

ZONES 109

IN04-12/08 IMPROVEMENTS TO PEDESTRIAN CROSSING FACILITIES, JOONDALUP DRIVE, BANKSIA

GROVE 114

IN05-12/08 CLEARING APPROVAL AND OFFSET PROPOSAL - YANCHEP FORESHORE BOARDWALK 124

IN06-12/08 PT03-04/08 - REQUEST TO IMPROVE LANDSCAPE CONDITIONS TO ROUNDABOUT AND

VERGE GARDENS ON MONET DRIVE, ASHBY. 131

CORPORATE SERVICES 136

IT SERVICES 136

CS01-12/08 UPGRADE TO SINGLE PLATFORM CORPORATE BUSINESS SYSTEM 136

FINANCE 142

CS02-12/08 WARRANT OF PAYMENTS - FOR THE PERIOD TO 30 NOVEMBER 2008 142

CS03-12/08 FINANCIAL ACTIVITY STATEMENT FOR THE PERIOD ENDED 31 OCTOBER 2008 205

CS04-12/08 2009/2010 BUDGET TIMETABLE 213

CONTRACTS AND PROPERTY 216

CS05-12/08 PROPOSED LEASE TO COMMONWEALTH OF AUSTRALIA (DEPARTMENT OF DEFENCE)

OVER PORTION OF RESERVE 28058, MADELEY 216

CS06-12/08 PROPOSED CLOSURE OF PORTIONS OF BADGERUP ROAD AND BENMUNI ROAD, WANGARA 220

COMMUNITY DEVELOPMENT 226

LEISURE & LIBRARY SERVICES 226

CD01-12/08 RETROSPECTIVE APPROVAL FOR THE ESTABLISHMENT OF THE WANNEROO

SHOWGROUNDS ENTRY STATEMENT AND GATEHOUSE WORKING GROUP 226

CD02-12/08 REQUEST TO INCLUDE A BMX TRACK IN DEVELOPMENT OF GUNGURRU PARK, HOCKING 232

CD03-12/08 PT07/11-08 REQUEST FOR THE UPGRADING OF BARNDIE PARK, WANNEROO 235

CD04-12/08 FUNDING OF REFURBISHMENT WORKS AT BANKSIA GROVE COMMUNITY CENTRE 239

RANGER & SAFETY SERVICES 246

CD05-12/08 RESULTS OF SIX MONTH MONITORING OF QUEENSCLIFFE PARK CARPARK QUINNS

ROCKS 246

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 16 DECEMBER, 2008 IV

GOVERNANCE AND STRATEGY 250

GOVERNANCE 250

GS01-12/08 COMMUNITY FUNDING ALLOCATIONS OCTOBER 2008 ROUND 250

GS02-12/08 DONATION REQUESTS TO BE CONSIDERED BY COUNCIL 256

GS03-12/08 REVIEW OF DELEGATED AUTHORITY REGISTER 262

INFORMATION MANAGEMENT 398

GS04-12/08 TENDER NO. 08040 FOR THE SUPPLY AND IMPLEMENTATION OF AN ELECTRONIC

DOCUMENT AND RECORDS MANAGEMENT SYSTEM. (EDRMS) 398

CHIEF EXECUTIVE OFFICE 405

GENERAL 405

CE01-12/08 ENGAGEMENT OF FEDERAL AND STATE GOVERNMENT IN THE CITY OF WANNEROO 405

CE02-12/08 DONATION REQUESTS CONSIDERED UNDER THE DELEGATED AUTHORITY OF THE

CHIEF EXECUTIVE OFFICER 423

CE03-12/08 DELEGATION OF AUTHORITY OVER THE COUNCIL RECESS 428

CE04-12/08 REGIONAL AND LOCAL COMMUNITY INFRASTRUCTURE PROGRAM (RLCIP) -

STRATEGIC PROJECTS 430

ITEM 9 MOTIONS ON NOTICE 431

MN01-12/08 CR G MONKS – WANNEROO TOWN CENTRE MOU RENEWAL 431

MN02-12/08 CR D NEWTON - NATURE STRIP PROTECTION DEVICES 434

MN03-12/08 CR B TREBY - DEVELOPMENT OF SWANLEY PARK AS A WATER WISE

DEMONSTRATION PARK 440

ITEM 10 URGENT BUSINESS 443

ITEM 11 CONFIDENTIAL 443

CR01-12/08 PROPOSED DEVELOPMENT OF A GENERAL PRACTICE SUPER CLINIC IN THE WANNEROO

TOWN CENTRE 443

ITEM 12 DATE OF NEXT MEETING 443

THE NEXT ORDINARY COUNCILLORS BRIEFING SESSION HAS BEEN SCHEDULED FOR 6.00PM ON

TUESDAY, 3 FEBRUARY 2009, TO BE HELD AT THE CIVIC CENTRE, DUNDEBAR ROAD, WANNEROO. 443

ITEM 13 CLOSURE 443

A G E N D A

Item 1 Attendances

Item 2 Apologies and Leave of Absence

Item 3 Public Question Time

Item 4 Confirmation of Minutes

OC01-12/08 Minutes of Ordinary Council Meeting held on 18 November

2008

That the minutes of the Ordinary Council Meeting held on 18 November 2008 be

confirmed subject to replacing the answer to Questions 2(a) and 2(b) with the following:

“It is recommended in the report that the POS allocation within Lots 71 to 74

Queensway as well as for the entire structure plan area be reconsidered.

The report also recommends realignment of the north-south boulevard taking into

consideration the estimated traffic volumes.

The affected landowners can make a submission on the modified structure plan

when advertised for public comments.”

Item 5 Announcements by the Mayor without Discussion

Item 6 Questions from Elected Members

Item 7 Petitions

New Petitions Presented

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 16 DECEMBER, 2008 2

Update on Petitions

PT01-11/08 Request to Extend Neerabup Road from Connolly Drive to

Wanneroo Road

Cr Goodenough presented a petition with 35 signatures supporting the extension of Neerabup

Road from Connolly Drive to Wanneroo Road and requesting Council to initiate community

consultation with key stakeholders and to lobby State and Federal Governments for a funding

commitment and timeframe for construction. This petition is in addition to the 71 signatures

presented at the Council meeting held on 21 October 2008.

UPDATE

This matter was dealt with at Item IN04-11/08 at Council meeting of 18 November 2008.

PT02-11/08 Request for the Approval of Additional Uses on Lots 810 and

811 Wanneroo Road

Cr Goodenough presented a petition with 1015 signatures supporting the building or addition

of the following uses to Lots 810 and 811 Wanneroo Road:

1. Medical Centre;

2. Pharmacy;

3. Go Bananas Activity Centre;

4. Liquor Shop;

5. Show Rooms;

6. Private Recreation Centres; and

7. Self Storage Units.

Requesting that Council pass the amendment which will allow for the above uses.

UPDATE

This matter was dealt with at Item PD06-11/08 at Council meeting of 18 November 2008.

PT03-11/08 Proposed Industry at 5 Hawkins Road, Wanneroo

Cr Cvitan presented a petition with 14 signatures expressing concern about the hours of

operation of the proposed industry at 5 Hawkins Road, Wanneroo.

UPDATE

This matter was dealt with at Item PD09-11/08 at Council meeting of 18 November 2008.


PT04-11/08 Request to Include a BMX Track in Development of

Gungurru Park, Hocking

Cr Newton presented a petition with 48 signatures requesting that consideration be given to

the inclusion of a BMX track as part of the development of Gungurru Park, Hocking.

UPDATE

This matter will be dealt with in this Agenda at Item CD02-12/08.

PT05-11/08 Request for Approval of Early Delivery of Chicken Manure

Cr Monks presented a petition with 22 signatures requesting Council approve the delivery of

chickenmanure to members of the Vietnamese Farmers’ Association in February to assist

strawberry growers.

UPDATE

This matter will be dealt with in this Agenda at Item PD10-12/08.

PT06-11/08 Request for the Withdrawal of Pending Trade Restrictions on

Drovers Market Place

Cr Monks presented a petition with 39 signatures requesting that Council withdraw any

proposed restrictions and give favourable consideration to any further applications for

additional facilities at Drovers Market Place.

UPDATE

Council has refused Amendment 1 to the Drovers Place Precinct Structure Plan 47 and will

not be introducing commercial or medical land uses as the petitioners request. A review of

the structure plan will explore appropriate uses for this important area with the landowners.

A shopping/medical centre is not favoured at Drovers Place. A report will be presented to

Council when the review is completed.

PT07-11/08 Request for the Upgrading of Barndie Park, Wanneroo

Cr Monks presented a petition with 102 signatures, plus three letters and a series of

photographs requesting that Council allocate funds in the next Budget to upgrade and irrigate

Barndie Park, Wanneroo.

UPDATE

This matter will be dealt with in this Agenda at Item CD03-12/08.


Item 8 Reports

Declarations of Interest by Elected Members, including the nature and

extent of the interest. Declaration of Interest forms to be completed and

handed to the Chief Executive Officer.

Cr Goodenough to declare an impartial interest in Item IN03-12/08 due to being a member of

Peter Moyes Anglican Community School Council.

Cr Roberts to declare a financial interest in Item IN03-12/08 due to being an employee of

Peter Moyes Anglican Community School and also an impartial interest in Item GS01-12/08

due to working with P.A.V. in relation to the Education Programme in Schools.

Planning and Sustainability

Town Planning Schemes and Structure Plans

PD01-12/08 Adoption of Amendment No.14 to East Wanneroo Cell 1

Agreed Structure Plan (Omnibus Amendment No. 5 to

Various Agreed Structure Plans)

File Ref: SP/0002/14

Responsible Officer: Director, Planning and Sustainability

Disclosure of Interest: Nil

Attachments: 1

Issue

To consider the public submissions and adoption of Amendment No.14 to the East Wanneroo

Cell 1 Agreed Structure Plan considered as part of Omnibus Amendment No. 5 relating to

various Agreed Structure Plan (ASP) amendments.

Background

The Acting Director, Planning and Development under delegated authority considered

Omnibus Amendment No.5 relating to the following proposals and resolved to advertise them

for a period of 28 days:

1. Amendment No. 14 to the East Wanneroo Cell 1 ASP; and

2. Amendment No. 5 to the Clarkson South-East ASP.

The City received submissions only on the first proposal and, as such, Council’s

determination is required. Given that no submissions were received in relation to the second

amendment proposal, it was forwarded to the Western Australian Planning Commission for its

adoption and certification under delegated authority.


Detail

The particulars of the subject amendment are as follows:

Amendment No. 14 to the East Wanneroo Cell 1 ASP – Proposed Recoding of Lot 208

(11) Grallina Way, Tapping from R20 to R30

Applicant Cedar Woods Properties Ltd

Owner J & P Freedman

DPS 2 Zoning Urban Development

ASP Zoning Residential (R20)

The proposal seeks to amend the ASP by recoding the subject lot from R20 to R30. This will

enable strata development of the subject lot (currently 637m2 in area) for two dwellings.

Attachment 1 contains the location plan which depicts the proposed R30 coding. The

applicant’s justification for the amendment is that the site is conveniently located adjacent to a

Public Open Space and other R30 coded areas and is within easy access to Wanneroo Road,

which is a major bus route.

Consultation

Pursuant to Clause 9.5 of District Planning Scheme No.2, this amendment was advertised for

a period of 28 days by way of an on-site sign, an advertisement in the Wanneroo Times and

on the City’s website and letters to landowners in the vicinity of the subject site. The

submission period closed on 18 November 2008 and four objections were received.

Smart Growth Strategy

The proposal satisfies the City’s Smart Growth Strategy 5.1 “Lifestyle and Housing Choice”,

as the proposal would provide a variety of housing types to meet the community’s changing

lifestyle demands.

Comment

Response to the Submissions

The main issues raised by the submissions, together with a comment on each are outlined

below:

Issue 1 - Aesthetics

A pair of single storey duplex dwellings or double storey dwellings would detract from the

streetscape and make the street aesthetically unbalanced.

Comment

Under the provisions of the Residential Design Codes (RD Codes), any lot, irrespective of the

coding, can contain a single or two-storey dwelling and therefore it will not preclude anyone

from constructing such dwellings on the subject lot, providing they satisfy other relevant

provisions of the RD Codes.


Recommendation

That the issue not be supported.

Issue 2 – Property Values

The proposal would lower the value of existing homes.

Comment

The submittor believes that the proposal would devalue the existing homes in the area.

However, no justification is provided to support this claim. Regardless, the perceived impact

of the proposal on property values is not considered to be a valid planning consideration in the

determination of this proposal.

Recommendation


Issue 3 – Privacy & Lighting

Construction of a two-storey dwelling would significantly restrict the natural light and affect

privacy of surrounding homes.

Comment

This proposal relates to recoding of the subject lot from R20 to R30, whereas the issue raised

by the submitter relates to the future form of development on the subject lot. Matters such as

privacy, lighting, overshadowing and setbacks will be addressed at the development approval

stage in future, in accordance with the provisions of the RD Codes.

Recommendation

That the issue be not supported.

Issue 4 – Estates Covenants

The proposed amendment is not in keeping with the covenants as set out by Cedar Woods,

which state, among other things, that the subject lot must contain a dwelling with a minimum

floor area of 180m2.

Comment

Cedar Woods Properties is the applicant for this proposal and, as such, it is expected that

Cedar Woods is supportive of the proposal. Although the City is not a party to the covenant

referred to by the submitter, the lot sizes resulting from the proposed recoding will still be

sufficiently large to accommodate the minimum dwelling floor area mentioned. However, it

will ultimately be the responsibility of Cedar Woods Properties to determine whether such

covenant ought to still apply to the subject lot if it is recoded to R30.


Recommendation


Issue 5 – Rear Setback

The rear dwelling would be too close to the rear fence.

Comment

Refer to Administration comment in response to Issue 3.

Recommendation


Summary

Having regard to the submissions received by the City, the proposed recoding of the subject

lot from R20 to R30 is supported, as it constitutes an acceptable ‘rounding off’ of the existing

R30 coded area and would not adversely affect the streetscape and amenity of the area, while

matters relating to the form of development on the lot will be addressed at a later stage of the

approval process, in accordance with the RD Codes. It will therefore be recommended that

the proposed amendment be adopted.

Statutory Compliance

This structure plan amendment has followed the procedures outlined in Part 9 of District

Planning Scheme No.2.

Strategic Implications

The proposal accords with the following Outcome Objective of the City’s Strategic Plan

2006 – 2021:

“2.1 Increase choice and quality of neighbourhood and lifestyle options”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority.


Recommendation

That Council:-

1. Pursuant to Clause 9.6.1(b) of District Planning Scheme No. 2 RESOLVES that

Amendment No. 14 to the East Wanneroo Cell 1 Agreed Structure Plan, as

submitted by Cedar Woods Properties Ltd on behalf of J & P Freedman and

outlined on Attachment 2 to this report, is satisfactory and SUBMITS three copies

to the Western Australian Planning Commission for its adoption and certification;

2. Pursuant to Clause 9.6.5 of District Planning Scheme No. 2 ADOPTS, SIGNS and

SEALS Amendment No. 14 to the East Wanneroo Cell 1 Agreed Structure Plan

once certified by the Western Australian Planning Commission; and

3. ENDORSES the comments made in this report regarding the submissions received

on this structure plan amendment for inclusion in the schedule of submissions to be

forwarded to the Western Australian Planning Commission and ADVISES the

submittors of its decision.


ATTACHMENT 1


PD02-12/08 Close of Advertising - Amendment No. 22 to East Wanneroo

Cell 4 Agreed Structure Plan

File Ref: SP/0005/22



Attachments: 3

Issue

To consider Amendment No.22 to the East Wanneroo Cell 4 Agreed Structure Plan (ASP) at

the close of advertising.

Applicant Koltasz Smith

Owner Gucce Holdings Pty Ltd

Location Lots 9500 Paltara Way, 21, 9401 and 9402 Elliot

Road and 2 Lenore Road, Wanneroo

DPS 2 Zoning Special Residential and Urban Development

APS Zoning Special Residential

Background

Council at its meeting of 3 June 2008, as part of Omnibus Amendment No.4B to various

ASPs, considered Amendment No.22 to the East Wanneroo Cell 4 ASP to rezone portion of

Lots 9500 Paltara Way, 21, 9401 and 9402 Elliot Road and 2 Lenore Road, Wanneroo from

Special Residential Zone to Special Residential and Residential (R20) Zones and resolved to

not support the proposal for the following reasons (Item PD03-06/08):

“a) Being separated from the abutting road, the Special Residential lots will be

deprived of road frontage;

b) Located behind a row of R20 lots and sharing the rear fence of the R20 blocks as

the side boundary, the amenity of the Special Residential Lots will be affected;

c) The subject land is located in line with a Public Open Space (POS). Along with

the POS area, the Special Residential lots with frontage to the road would provide

a desirable streetscape; and

d) Such a proposal would set an undesirable precedent.”

Aggrieved by the Council’s decision, the applicant appealed to the State Administrative

Tribunal (SAT) and the matter was considered at the SAT’s Compulsory Conference held on

19 August 2008. In order to accommodate the applicant’s request, the SAT pursuant to

Section 31 of the State Administrative Tribunal Act invited the City to reconsider its decision

at its meeting of 23 September 2008. In this regard, the SAT noted that the invitation to

reconsider did not imply the initial decision was necessarily incorrect, but would at least

enable the City to cure a potential jurisdictional problem for the SAT in the event the matter

went to a hearing.


It is noted that when Council refused the amendment at its 3 June 2008 meeting, it was not

advertised for public comment. If the matter proceeded to a hearing, the SAT could not

approve the proposal unless the modification had first been advertised.

As requested by the SAT, Council at its meeting of 23 September 2008 considered the

proposed amendment and resolved as follows (Item No.PD03-09/08):

“That Council:-

1. DETERMINES pursuant to Clause 9.7.2 of District Planning Scheme No. 2 that

the proposed Amendment No. 22 to the East Wanneroo Cell 4 Agreed Structure

Plan is NOT of a minor nature such as not to materially alter the intent of the

Agreed Structure Plan or cause any significant detriment to land within or

abutting the Structure Plan area;

2. Pursuant to Clause 9.5 of District Planning Scheme No. 2 ADVERTISES proposed

Amendment No. 22 to the East Wanneroo Cell 4 Agreed Structure Plan for a

period of 28 days and refers to Council the outcomes of the consultation process

in due course for a determination; and

3. ADVISES the applicant Koltasz Smith Town Planning acting on behalf of Gucce

Holdings Pty Ltd that an amendment to the City of Wanneroo District Planning

Scheme No.2 is required to rezone Lot 9401 and a portion of Lots 9402 Elliot

Road, Wanneroo from Special Residential Zone to Urban Development Zone, to

facilitate any amendment to the zoning under the East Wanneroo Cell 4 Agreed

Structure Plan and that given Council’s previous resolution to refuse the

application it is unlikely that such an amendment to the scheme would be

initiated.”

Detail

Attachments 1 and 2 contain the existing and proposed ASP zoning and coding respectively

of the subject land.

Currently in the ASP, the subject lots are zoned Special Residential with a minimum lot size

of 5000m2 (equating to a density coding of R2) as a buffer between the residential areas and

the Special Rural Zone located to the north of the subject lots.

The applicant had provided the following justification for this proposal:

1. The proposal would provide a housing variety; and

2. Through the introduction of R20 lots it would improve the streetscape.

Consultation

Pursuant to Clause 9.5 of District Planning Scheme No.2 (DPS2), this amendment was

advertised for a period of 28 days by way of an on-site sign, an advertisement in the

Wanneroo Times and letters to landowners in the vicinity of the subject site.

The submission period closed on 4 November 2008 and four submissions were received from

the adjoining Special Rural residents objecting to the proposal.


Comment

Response to the Submissions

The main issues raised by the submissions, together with a comment on each are outlined

below:

Issue 1 Proximity

The proposed realignment of the Special Residential (R2) lots would bring housing closer to

the Special Rural Lots containing large Tuart trees.

Comment

The current ASP depicts 5000m2 R2 lots with a lot depth of about 77.0 metres. As a result of

the subject proposal to introduce a row of R20 lots (with a possible lot size of 20 by 30

metres) between the R2 lots and the abutting road, the depth of the R2 lots could be reduced

to 47.0 metres. The submittor has advised that this would bring the R2 dwellings closer to the

Special Rural lots and could be affected by the nearby Tuart Trees within the Special Rural

lots as they habitually drop large branches and would represent a hazard to the occupants of

the proposed R2 lots.

In regard to the closeness of the R2 developments to the boundary it is noted that the DPS2

prescribes a minimum side setback of five metres. However, as per the Western Australian

Planning Commission’s Bush Fire Protection Policy, a Building Protection Zone of minimum

20.0 metres will be required around the buildings. Hence considering the Tuart Trees on the

Special Rural lots, the buildings on the R2 lots will need to be well away from the boundary

to provide the Building Protection Zone.

Recommendation

That the issue be noted.

Issue 2 Noise

The proposal would cause Traffic Noise.

Comment

The submittor has indicated that by proposing R2 lots closer to the Special Rural lots, it would

affect the amenity of the Special Rural lots due to increase in noise as a result of increase in

traffic on the abutting subdivisional road.

The subject proposal in addition to four R2 lots would create 20, R20 lots. As a result, these

R20 lots would generate additional traffic and the associated noise.

Recommendation

That the issue be noted.


Other Issues

The following additional issues are discussed in regard to this proposal.

Amenity

Of the four R2 lots to be located behind a row of 20, R20 lots, two are proposed as battle-axe

lots, which would not have access to a full road frontage.

Located behind a row of R20 lots and sharing the rear and side fences of the R20 lots, the

amenity of the R2 would be affected.

Two of the R2 lots will be located about four metres above the adjoining R20 lots in view of

the contour levels. Consequently, the amenity of the R20 lots will be potentially affected due

to overlooking from the R2 lots.

Streetscape

The applicant has advised that the R20 lots would create a uniform streetscape. In this regard

it is noted that by providing exclusively R2 lots on the northern side of the east-west road,

these lots in line with the proposed Public Open Space area will provide a variety and

diversity in the streetscape. More importantly there will be a uniform edge along the northern

side with a combination of special residential and open space to promote a legible and

effective transition buffer to the Special Rural zone.

Undesirable Precedent

The applicant has pointed out the there are not many Special Residential Zones in the City and

therefore it is unlikely that the proposal would set an undesirable precedent. In this regard it is

noted that DPS2 and East Wanneroo Cell 2, Carramar South/Tapping North and Banksia

Grove ASPs propose Special Residential Zones as a buffer between General Rural/Special

Rural Zones and Residential Zone. While there are rows of undeveloped R2 lots, if the

applicant’s proposal is approved, the City may receive requests to amend the DPS2 and the

ASPs accordingly, thereby undermining the effectiveness of these types of transition buffers.

In the event of approving the subject proposal, it would create an undesirable precedent.

DPS2 Amendment

As per the above mentioned Council resolution, the applicant was advised that an amendment

to the DPS2 was required to rezone Lot 9401 and a portion of Lots 9402 Elliot Road,

Wanneroo from Special Residential Zone to Urban Development Zone, to facilitate any

amendment to the ASP. In response to this resolution the applicant, to date, has not taken any

action. Since two of the subject lots are zoned Special Residential under DPS2, the

Administration’s view is that the appeal of the resolution of Council could be ineffective for

two of the lots, and would not be consistent with orderly and proper planning.

Discussion

Out of the five subject lots, Lot 9401 and Portion of Lot 9402 Elliot Road are zoned Special

Residential Zone and the other lots (Lots 9500, 21 and 2) are zoned Urban Development in

the DPS2 (refer Attachment 3).


This issue is fundamental in establishing the applicable statutory mechanism for planning

control. The applicant while making a request to amend the ASP, inadvertently omitted the

requirement to seek an amendment to the DPS2. The introduction of an R20 density coding

over these lots (where DPS2 depicts Special Residential), would result in a direct conflict with

the zoning of the land, and as such, in accordance with Part 9.8.3 (f) of the DPS2, the DPS2

will take priority over any amendment to the ASP. In this regard, it would be necessary for an

amendment to the DPS2 to be initiated to facilitate any changes made to the zoning of these

lots (Lots 9401 and 9402) under the ASP.

Given that the applicant has not yet requested the City to initiate an amendment to the DPS2,

it is recommended that no further action be taken on the ASP amendment proposal until such

time the proposed DPS2 amendment is considered. In this regard it should be noted that it is

not appropriate to consider a separate amendment to the ASP in respect to those lots zoned

Urban Development in the DPS2, as it would not achieve proper and orderly planning of the

entire site.


The proposed Amendments to the ASPs will follow the statutory process outlined in Part 9 of

DPS2.


Consideration of this proposal is consistent with the following Outcome Objective of the

City’s Strategic Plan for 2006 – 2021:

“2.1 Increase quality of neighbourhood and lifestyle options.”

Policy Implications

Nil


Nil

Voting Requirements

Simple Majority.

Recommendation

That Council ADVISES Koltasz Smith Town Planners that it is not prepared to consider

Amendment No. 22 to the East Wanneroo Cell 4 Agreed Structure Plan submitted on

behalf of Gucce Holdings Pty Ltd and outlined on Attachment 2 to this report until such

time a proposal to amend the District Planning Scheme No.2 to rezone Lots 9401 and

portion of Lot 9402 Elliot Road, Wanneroo from Special Residential Zone to Urban

Development Zone is considered.





PD03-12/08 Amendment No. 81 to District Planning Scheme No. 2 and

Amendment No. 1 to Yanchep South Agreed Structure Plan

No. 19

File Ref: TPS/0081V01; SP/0017/01



Attachments: 3

Issue

To consider an amendment to District Planning Scheme No.2 (DPS2) and to the Yanchep

South Agreed Structure Plan No.19 (ASP) to rezone a portion of Lot 1126 (154) Lagoon

Drive, Yanchep from Special Use Zone to Residential Zone (R20).

Applicant Masterplan Town Planning Consultant

Owner Peet & Co

Location Lot 1126 (154) Lagoon Drive, Yanchep

Site Area 3057m2

DPS 2 Zoning Special Use Zone

ASP Zoning Special Use Zone

Background

Under the provisions of the DPS2 and the ASP, the subject land is zoned Special Use Zone

wherein land uses shall be in accordance with the Commercial Zone under DPS2 with the

exception of Single House, Grouped Dwellings and Multiple Dwellings, which are not

permitted and the maximum retail floor space allocation for the Commercial Zone is 1000m2

Net Lettable Area (NLA). Attachment 1 contains the site plan. The subject land, which is

currently vacant, is located in Ocean Lagoon Estate, Yanchep and is surrounded by residential

development.

In order to ensure design coordination and integration of this zone, the ASP included a

Detailed Area Plan (DAP). Attachment 2 contains the DAP.

The City’s current Centre Strategy identifies this site as a Neighbourhood Centre (NC). Since

the landowners were unsuccessful in attracting any interest for the commercial site, the

applicant in 2007 submitted a proposal to amend the DPS2. Council at its meeting of 28

August 2007 considered that proposal and resolved to not initiate the amendment for the

following reasons (Item PD12-08/07).

“1. A retail analysis has not been provided justifying the proposal; and

2. The planning of the land to the south of the subject land is currently in progress

and therefore in the absence of any details on the planning of this land and the

distribution of other commercial centres, it would be premature to consider the

subject matter.”


The applicant has since submitted a retail analysis prepared by a retail consultant, for the

City’s consideration. In consultation with the City Administration, the applicant has now

requested amendment to both the DPS2 and the ASP.

Detail

Proposal

Since the site is not viable to establish a NC, the applicant proposes to amend the DPS and the

ASP to rezone a portion of the subject land from Special Use Zone to Residential Zone (R20)

as depicted on Attachment 3. The remaining portion of the Special Use Zone would apply to

1000m2 of the site located at the corner of Ocean Lagoon Drive and Blenny Green to contain

a retail floor area of 350m2.

The applicant’s justification for the proposal is summarised as follows:

1. As per the provisions of the draft Yanchep - Two Rocks District Structure Plan, the

subject site falls within the catchment area of Yanchep Regional Centre and the

Yanchep South District Centre. The site at the intersection of Yanchep Beach Road and

Two Rocks Road is zoned Commercial in DPS2 and therefore this site is likely to be

developed as a NC. Additionally, a local centre is currently functioning at the corner of

Lagoon Drive and Village Row. Hence these existing and proposed centres will have an impact on the subject site.

2. A lack of passing traffic would significantly reduce the viability of the subject land as a

commercial site. Furthermore, the Urban zoned land to the south of Ocean Lagoon

Estate is expected to provide a local commercial centre.

3. While demand for residential lots has accelerated, interest in the Special Use lots in its current form has continued to stall.

4. The retail analysis concludes that without a significant retail offering, commercial would be unlikely to be sustained on the site.

The intent of the proposal is to not require a NC with retail floor area of 1000m2 NLA.

However, the applicant has identified a need for a local convenience store in a portion of the

site. Hence it is proposed to retain 1000m2 of the site as Special Use Zone and to rezone the

remainder as Residential R20.

Consultation

DPS Amendment

All scheme amendments require public consultation. The consultation period is normally 42

days and is normally undertaken by way of an on-site advertising sign, advertisements in the

local newspaper and on the City’s website, as well as letters to relevant service agencies and

adjacent landowners.

The Town Planning Regulations provide that where an amendment is consistent with the

Metropolitan Region Scheme (MRS) and State policies and strategies, then the consent of the

Western Australian Planning Commission (WAPC) will not be required to advertise the

amendment. The WAPC’s consent to advertise will, however, be required if an advertising

period less than 42 days is sought.


Given that the proposed amendment is consistent with the MRS zoning and State policies and

the recommended advertising period is 42 days, the consent of the WAPC is not required in

this instance.

ASP Amendment

As regards the amendment to the ASP under the provisions of sub clause 9.5 of DPS2 the

recommended period of consultation is 28 days by way of an on site sign, an advertisement in

the local newspaper and on the City’s website and letters to affected and nearby landowners.


The proposal satisfies the following Smart Growth Strategies:

“2c. Revitalising areas to meet changing community needs;”

Comment

The following points are raised in the retail analysis submitted by the applicant:

The Yanchep South District Centre (DC) proposed to be located at the south-eastern

corner of Lagoon Drive (Marmion Avenue) and Yanchep Beach Road will be

potentially capable of sustaining a significant commercial development, which would

reduce the effectiveness and attractiveness of the subject site as a NC.

The possible catchment area of this NC, which would be in the order of 500 to 700

metres radius, is very constrained with natural barriers on the eastern side due to a

Regional Park and western side due to the Ocean. The catchment is, therefore, a very

narrow wedge to the north, which is closer to the proposed Yanchep South District

Centre. As a result, for a majority of residents a trip to the NC will be a trip in the

opposite direction to most consumer-based trips to the Yanchep South DC.

The NC can accommodate a “super” deli and 3 to 8 shops depending on the size of the

deli. Given that the NC would be unable to support a supermarket and that Yanchep

South DC is likely to be anchored with up to two full line supermarkets, it is not

unreasonable to expect that un-anchored commercial activity at the NC may expect to

capture no more than 10% of total convenience based non-supermarket retail spending

generated by the residents. These sales may sustain a single convenience based retailer

up to 100m2 and would require a site area less than 200m2 allowing street parking. This

represents 6% of the site area.

Given the limited nature of the sustainable retail offer on the site and the spatial position

of the site in relation to its intended catchment, it is likely that any commercial

development would involve an element of commercial risk.

Although the retail analysis recommended a retail component up to 100m2, based on further

discussions with the City Administration, the applicant has proposed for a local convenience

store up to 350m2 on a 1000m2 portion of the site at the corner of Ocean Lagoon Drive and

Blenny Green and to code the remaining site area to Residential R20 (refer Attachment 3).


Since this floor area would make provision for a retail use such as a super-deli, this proposal

is considered appropriate. It is noted that the City’s draft Activity Centres Strategy does not

consider this NC.

It will be recommended that Council resolves to advertise the proposed amendments to DPS2

and the ASP as follows:

1. DPS Amendment

Scheme Text

i) Modify Item 2-1 of Schedule 2 – Section 3 – Special Use Zones of the DPS2 to delete

the words, “Development to be in accordance with endorsed Detailed Area Plan”.

ii) Modify Schedule 3 of DPS2 relating to Pt Lot 614, Lagoon Drive by replacing the

words and numerals “Pt Lot 614 on Plan 10472 (124) Lagoon Drive” and “1000” in

the second and third columns respectively as follows:

Locality Description of Centre and

Commercial Zones

NLA (m2)

YANCHEP Pt Lot 1126 (154) Lagoon

Drive, Yanchep

350

Scheme Map

To rezone portion of the subject lot as shown on Attachment 3 to Residential R20.

2. Yanchep Lagoon Agreed Structure Plan No.19

i) Delete the words in the statutory section, “except where specified to the contrary on an

endorsed Detailed Area Plan” in the last paragraph of section 5.0;

ii) Delete section 6.0 in the statutory section relating to ‘Detailed Area Plan’ and to

renumber the following section accordingly; and

iii) Rezone portions of the subject lot as shown on Attachment 3 to Residential R20.


The scheme amendment will follow the statutory process outlined in the Town Planning

Regulations, while the proposed ASP amendment will follow the process prescribed by Part 9

of DPS2.


The amendment proposal is expected to satisfy the following Outcome Objective of the City’s

Strategic Plan for 2006 –2021:

“2.1 Increase choice and quality of neighbourhood and lifestyle options.”


Policy Implications

Nil


Nil

Voting Requirements

Simple Majority.

Recommendation

That Council:-

1. Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES

Amendment No. 81 to District Planning Scheme No. 2 (DPS2) to:

a) Scheme Text

i) Modify Item 2-1 of Schedule 2 – Section 3 – Special Use Zones of the

DPS2 to delete the words, “Development to be in accordance with

endorsed Detailed Area Plan”; and

ii) Modify Schedule 3 of DPS2 relating to Pt Lot 614, Lagoon Drive by

replacing the words and numerals “Pt Lot 614 on Plan 10472 (124)

Lagoon Drive” and “1000” under columns ‘Locality’ and ‘Description

of Centre and Commercial Zones’ respectively as follows:

Locality Description of Centre and

Commercial Zones

NLA (m2)

YANCHEP Pt Lot 1126 (154) Lagoon Drive,

Yanchep

350

b) Scheme Map

To rezone portions of the subject lot as shown on Attachment 3 to this report

to Residential R20;

2. REFERS Amendment No. 81 to District Planning Scheme No. 2 to the

Environmental Protection Authority (EPA) pursuant to Section 81 of the Planning

and Development Act 2005. Should the EPA advise that the amendment does not

require assessment, ADVERTISE the amendment for a period of 42 days;

3. FORWARDS a copy of the amendment to the Western Australian Planning

Commission; and


4. Pursuant to Clause 9.7 of District Planning Scheme No. 2 ADVERTISES the

proposed Amendment No. 1 to the Yanchep South Agreed Structure Plan No. 19

to:

a) delete the words, in the statutory section “except where specified to the

contrary on an endorsed Detailed Area Plan” in the last paragraph of section

5.0;

b) delete section 6.0 in the statutory section relating to ‘Detailed Area Plan’ and

to renumber the following section accordingly; and

c) rezone a portion of the subject lot as shown on Attachment 3 to this report to

Residential R20;

for a period of 28 days.


ATTACHMENT 1


ATTACHMENT 2


ATTACHMENT 3


PD04-12/08 Amendment No.73 to District Planning Scheme No. 2 - Lots

251, Motivation Drive, Portion of Lot 9032 (10) Prestige

Parade and Lot 9035 (26) Vision Street, Wangara

File Ref: TPS/0073V01



Attachments: 3

Issue

To consider Amendment No.73 to the District Planning Scheme No. 2 (DPS2).

Applicant Taylor Burrell Barnett Town Planning and Urban

Design

Owner Landcorp

Location Lot 251 Motivation Drive, Wangara; and

Portion of Lot 9032 Prestige Parade and Lot 9035

Vision Street, Wangara.

Site Area 1.0223, 0.8681 and 1.2561 hectares (ha)

DPS 2 Zoning Centre and General Industrial Zones

Background

In September 2008 the City received a request to initiate an amendment to the DPS2 to rezone

Lot 251 Motivation Drive, Wangara from Centre Zone to General Industrial Zone and to

rezone Portion of Lot 9032 Prestige Parade and Lot 9035 Vision Street, Wangara from

General Industrial Zone to Centre Zone.

Detail

Site

Attachment 1 contains the location plan depicting the respective sites, which are currently

vacant. Lot 251, whose extent is 1.0223 hectare (ha), has road frontages to Motivation Drive.

Ambition Gate and the future Ocean Reef Road.

Lots 9032 and 9035 whose total extent is 2.1242 ha are located fronting Gnangara Road.

Subject to a Western Australian Planning Commission’s (WAPC) approval 130626 date 8

June 2006, Prestige Parade would cut through Lot 9035 to connect to Gnangara Road as

depicted on Attachment 2.

Proposal

The proposal seeks to amend DPS2 by rezoning:

1. Lot 251 Motivation Drive, Wangara from Centre Zone to General Industrial Zone; and


2. Portion of Lot 9032 Prestige Parade and Lot 9035 Vision Street, Wangara from General

Industrial Zone to Centre Zone to facilitate the development of a small industrial service

centre that will provide a mix of activities, such as café, health centre, etc. It is proposed

to contain 2750m2 Net Lettable Area of which 1000m2 will be for non-retail commercial and community uses, and 1750m2 for convenience-based retail uses.

The applicant’s justification for the proposal are summarised as follows:

1. To provide a centrally located commercially viable industrial service centre in the

Enterprise Park Estate, which from an access and vehicular exposure perspective is

better placed than the current Centre Zone site adjacent to Ocean Reef Road which is currently under construction; and

2. To provide for the daily retail and catering needs of the workers of Enterprise Park

Estate and Landsdale Industrial Estate to the south in the absence of such facilities in

these two estates.

Consultation

All scheme amendments require public consultation. The consultation period is normally 42

days and is normally undertaken by way of on-site advertising sign(s), advertisements in the

local newspaper and on the City’s website, and letters to relevant service agencies and

adjacent landowners.

The Town Planning Regulations provide that where an amendment is consistent with the

Metropolitan Region Scheme (MRS) and State policies and strategies, then the consent of the

WAPC will not be required to advertise the amendment. In this instance, the City has

received advice from the WAPC stating that as the proposal could be contrary to the MRS and

the Centres Policy, the consent of the WAPC will be required.


The proposal satisfies the City’s Smart Growth Strategy Principle on Effective Use of Land

and Infrastructure, as it would support commercial developments that would support

community facilities, commercial facilities and public transport systems.

Comment

a. Lot 251 Motivation Drive

In the DPS2, Lot 251 Motivation Drive is zoned Centre Zone to contain commercial land uses

but does not allocate a retail floor space. The land to the north of Ocean Reef Road road

reserve is currently zoned Rural Resource Zone and Special Rural Zone in the DPS2. Since

about 50% of the catchment area of this Centre Zone is Rural, it is likely that this site may not

be viable for a Commercial development. Hence it is recommended that it be rezoned to

General Industrial Zone.

b. Portion of Lot 9032 Prestige Parade and Lot 9035 Vision Street

These lots are centrally located on Gnangara Road considering the Wangara and Landsdale

Industrial estates and therefore an Industrial Service Centre at this site is likely to be viable.


The applicant has provided a retail analysis, which indicates that this centre would cater to the

needs of the local employees, the customers, the residents living within a 1.5 km radius and

the passing trade. The study estimates for the proposed Wangara Local Centre, a combined

potential retail sale of $11.6M per annum and therefore suggests about 1,800m2 retail floor

space to support a store of 800m2 and five to ten other retail stores of 100 to 200m2 each.

Other Centres

In regard to the existing Landsdale Village at Landsdale and the proposed Darch

Neighbourhood Centre, which are located about 2km to the south of the subject site (refer

Attachment 3), the applicant has advised as follows:

The Landsdale Village has access to a resident retail spending profile of $72million per

annum. Hence there is substantially more dollars available to Landsdale businesses from

residents in the immediate catchment.

The Wangara Local Centre will require $11.5 million per annum to remain sustainable.

Only $2 million per annum of the total retail sales is estimated to be derived from the

local residents. Assuming that the nearby Centres could also capture these $2 million

sales, the Wangara Local Centre may capture only $0.5 million per annum from Darch,

which equates to 2% of the total retail sales.

Based on the above analysis, the applicant has advised that the subject proposal will have

limited impact on the Landsdale and Darch centres.

In regard to the above it is noted that the proposed centre being located on Gnangara Road,

which is estimated to carry 12000 vehicles per day, may affect the convenience of the centre

to the residents of Darch and Landsdale. Moreover, the Wangara Local Centre being proposed

to primarily cater for the employees based consumer market, may not offer “one-stop”

shopping facilities.

The draft Activity Centres Strategy

One of the strategies of the City’s draft Activity Centres Strategy recommends prohibiting in

industrial estates all retail and commercial uses except for small uses that are directly

ancillary to the industrial area. The uses proposed by the applicant can be considered as

ancillary to the industrial uses. This matter, however, can be further addressed at a later stage

when a structure plan is prepared for the proposed Centre Zone under the provisions of the

DPS2.

It is recommended that the subject lots be rezoned to Centre Zone and Schedule 3 of the DPS2

be amended to include the following:

LOCALITY DESCRIPTION OF CENTRE AND COMMERCIAL

ZONES

NLA (m2)

WANGARA Portion of Lot 9032 Prestige Parade and Lot 9035 Vision

Street

1750



The scheme amendment will follow the statutory process outlined in the Town Planning

Regulations.


The proposal satisfies the following Outcome Objectives of the City’s Strategic Plan for 2006

–2021:

“3.1 Increase availability of serviced commercial and industrial land; and

3.6 Increase support for new and existing businesses.”

Policy Implications

Nil


Nil

Voting Requirements

Simple Majority.

Recommendation

That Council:-

1. Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES

Amendment No. 73 to District Planning Scheme No. 2 by:

a) amending the Scheme Map to rezone:

i) Lot 251 Motivation Drive, Wangara from Centre Zone to General

Industrial Zone; and

ii) Portion of Lots 9032 Prestige Parade and Lot 9035 Vision Street,

Wangara from General Industrial Zone to Centre Zone as shown

on Attachment 2 to the report; and

b) amending Schedule 3 of the District Planning Scheme No.2 to include the

following:

LOCALITY DESCRIPTION OF CENTRE AND

COMMERCIAL ZONES

NLA (m2)

WANGARA Portion of Lot 9032 Prestige Parade and Lot

9035 Vision Street

1750


2. REFERS Amendment No.73 to District Planning Scheme No. 2 to the

Environmental Protection Authority (EPA) pursuant to Section 81 of the

Planning and Development Act 2005; and

3. Pursuant to Town Planning Regulation 13(2), SUBMITS two copies of the

amendment documents to the Western Australian Planning Commission seeking

its consent to advertise the amendment for public comments.


ATTACHMENT 1


ATTACHMENT 2


ATTACHMENT 3


Development Applications

PD05-12/08 Development Application – Two Grouped Dwellings – Lot

186 (64) Harden Park Trail, Carramar (DA08/0813)

File Ref: P07/1893V01



Attachments: 2

Issue

To consider an application for the development of two grouped dwellings on Lot 186 (64)

Harden Park Trail, Carramar, where an objection to the proposed walls on the boundary has

been received.

Applicant BGC Residential Pty Ltd

Owner Daren Jones & Terry Wood

Location Lot 186 (64) Harden Park Trail, Carramar

Site Area 612sqm

DPS 2 Zoning Urban Development

Structure Plan Zoning Residential R30

Background

The location of Lot 186 is shown on Attachment 1. The property was subdivided from its

parent lot in March 2008. This lot has been designated R30 under the draft Banksia Grove

Local Structure Plan No. 21A, and has a lot size of 612sqm. In accordance to the Residential

Design Codes of Western Australia (R-Codes) there is potential for two dwellings to be

constructed on the subject property.

Lot 186 is currently vacant and is situated amongst other vacant lots that are coded R30, new

dwellings, or dwellings that are currently under construction.

Detail

The application proposes two single storey grouped dwellings, one orientated westwards, and

the other southwards. A site plan and an elevation plan have been included as Attachment 2.

Part 6.3.2 (A2) of the acceptable development provisions of the R-Codes require that in areas

coded R30 and higher, buildings can be built up to one side boundary. The applicant is

proposing parapet walls on both the eastern and southern side boundaries. In this regard, it

should be noted that the proposal depicts only one parapet wall for each dwelling proposed.

The applicant has requested the City to exercise discretion under part 6.3.2 (P2), which

provides for a performance-based consideration in accordance with the following criteria:

make effective use of space; or


enhance privacy; or

otherwise enhance the amenity of the development;

not have any significant adverse effect on the amenity of the adjoining property; and

ensure that direct sun to major openings to habitable rooms and outdoor living areas of

adjoining properties is not restricted.

Consultation

Part 4 of the R-Codes specifies that where Council requires the exercise of discretion,

consultation should be carried out with potentially affected owners of adjoining properties.

In accordance with Part 4.2 of the R-Codes, administration sought comment from the

adjoining owners of lots 185 and 187. Administration also requested the owners of Lot 187 to

comment on a reduced rear setback that is proposed for unit 2, which proposes a reduction in

the required setback from 1.5m to 1.03m. The adjoining owners were advised to provide their

comments within a period of 14 days.

Resulting from this process, the City has now received one objection from the adjoining

landowner at Lot 185 Rocklands Loop, Carramar. No comments were received from the other

adjoining landowners in relation to the proposed wall on their boundary and the reduced

setback proposed for the rear wall of unit 2. The issues raised in the objector’s comment of

objection and a response by administration has been provided as per the following.

Issue 1:

“We believe that the walls will overshadow two of our habitable and commonly used rooms,

as well as prevent direct sunlight into that (western) side of the house.”

Comment:

The proposal would not exceed the acceptable development provisions of clause 6.9.1 of the

R- Codes, and therefore, there would be no significant impact on the adjoining property.

It is further advised that the objectors have a parapet wall constructed on their property, which

directly aligns with the proposed parapet, and as such, sunlight penetration onto the western

side objectors lot would not be greatly reduced as a result of the proposed development.

This objection is not supported.

Issue 2:

“Noise levels of a dwelling that close can carry onto our property, in turn, ending to a

disturbance in our living.”

Comment:

The applicant has proposed a garage and storeroom to abut against the eastern side boundary.

The garage and storeroom are non-habitable spaces that aren’t commonly used. It is worth

noting that the objector’s garage abuts the western side boundary adjacent to the applicants

proposed garage and storeroom. Therefore the potential occupiers of the proposed

development could not create more of a nuisance to the objector than the objector could to

their potential neighbours.


Both the potential occupiers of the proposed development and the objector would need to

ensure that noise is kept to levels that satisfy the Environmental Protection (Noise)

Regulations 1997 within their respective garage spaces.

This objection is not supported.


Consideration of this proposal is consistent with Principle 1 of the City’s Smart Growth

Strategy – Lifestyle and Housing Choices, which encourages the provision of a variety of

housing types and enhancement of lifestyle options.

Comment

In order to provide for a range of housing types the Agreed Structure Plan for this area

includes a variety of lots coded R30 and R40 of various sizes therefore allowing for a variety

of housing types. The development proposal is consistent with the other development

requirements of the Residential Design Codes.


The application has been processed in accordance with the provisions of the State Planning

Policy 3.1 – Residential Design Codes (Version 1), as gazetted on 29 April 2008.

The subject lot is zoned ‘Urban Development’ under the District Planning Scheme No. 2, and

a Draft Local Structure Plan has been approved by Council on 26 August 2007. This Draft

Local Structure Plan is still pending endorsement from the Western Australian Planning

Commission. The subject lot is located in a ‘Residential Precinct’ within the Draft Structure

Plan. As indicated in clause 8.0 of this Structure Plan, the permissibility of uses in the

Residential Precinct is to be in accordance with the Residential Zone of the District Planning

Scheme.

Under the City’s District Planning Scheme No. 2, the use class of ‘Grouped Dwelling’ is

discretionary in the Residential Zone. The application therefore requires the Council to

exercise its discretion and either approve the application with or without conditions or refuse

the application.


The proposal satisfies the following outcome objective of the City’s Strategic Plan for 2006-

2021:

“1.5 Improve the physical quality of the built environment”

Policy Implications

Nil.


Nil.


Voting Requirements

Simple Majority.

Recommendation

That Council APPROVES the application submitted by BGC Residential Pty Ltd for

two grouped dwellings at Lot 186 (64) Harden Park Trail, Carramar, subject to the

following conditions:

1. All fencing shall be installed in accordance with the City's Local Laws prior to the

occupation of the dwelling(s);

2. The minimum distance between the gutter line of the dwelling and the boundary

shall be no less than 750mm, unless the gutter forms part of a parapet wall

permitted by this approval;

3. All stormwater shall be collected on-site and disposed of in a manner acceptable to

the City;

4. The private yard areas shall be nominated and suitably screened from adjoining

dwellings and the street prior to the development first being occupied;

5. The driveways and crossover shall be designed and constructed to the residential

specifications and to the satisfaction of the City, before occupation of dwellings;

6. The crossovers are to have an offset of at least 0.5m from the adjoining Telstra

pits; and

7. Walls on the boundary shall be finished and/or rendered to harmonise with the

developments and setting of the affected properties to the satisfaction of the City.


ATTACHMENT 1


ATTACHMENT 2

Page 1 of 3


ATTACHMENT 2

Page 2 of 3


ATTACHMENT 2

Page 3 of 3


PD06-12/08 Development Application – Outbuilding Addition to a Single

House - Lot 148 (37) Bernborough Place, Wanneroo

(DA08/0955)

File Ref: P34/3339V01



Attachments: 2

Issue

To consider an application for the development of an outbuilding at Lot 148 (37)

Bernborough Place, Wanneroo.

Applicant Northwest Shedmasters Pty Ltd

Owner Dirk Willem van Geest

Location Lot 148 (37) Bernborough Place, Wanneroo

Site Area 1.0176 hectares

DPS 2 Zoning Special Rural (02)

Background

The location of Lot 148 (37) Bernborough Place is shown on Attachment 1. The lot has been

zoned ‘Special Rural’ under the City’s District Planning Scheme No. 2.

The application for planning approval for an outbuilding at Lot 148 Bernborough Place was

submitted on 10 October 2008. Lot 148 currently has a residential dwelling and three other

associated outbuildings. Lot 148 is situated amongst other Special Rural lots with residential

dwellings and their associated developments.

Detail

The site plan and elevation plan associated with this application is shown on Attachment 2.

The application (DA08/0955) is to construct an outbuilding with a dimension of 24.0m x

10.0m and an overall wall height of 4.0m. The proposed setbacks from the boundaries are

tabled below-

Required Setback (min) Proposed Setback

Front 25.0m 60.0m

Rear 15.0m 44.0m

Side (east) 15.0m 3.0m

Side (west) 15.0m 56.0m

The applicant has proposed a setback of 3.0m from the eastern side boundary. In the Special

Rural Zone, the required minimum side setback is 15.0m. The applicant has not provided a

written justification for the reduced eastern side boundary setback with the application

submission.


The subject lot has three existing outbuildings on the property, with the additional proposed

outbuilding almost doubling the proportion of the subject lot occupied by outbuildings. The

applicant did not provide any written information on the use of the existing outbuildings, or

the intended use of the proposed outbuilding.

Consultation

The applicant has not obtained comment from the affected adjoining landowner to the east

(Lot 149) in regard to the reduced shed setback of 3.0m proposed from the eastern side

boundary.


Consideration of this proposal should be consistent with Principle 1 of the City’s Smart

Growth Strategy – Lifestyle and Housing Choices, which encourages a variety of housing

types and enhancement of lifestyle options.

Comment

Clause 3.18 of the District Planning Scheme outlines a list of objectives as well as

development provisions for the Special Rural Zone. One objective of the Special Rural Zone

as stated in clause 3.18.2 of the Scheme is to ‘maintain and enhance the rural character and

amenity of the locality’.

On assessment, it was deemed that a setback of 3.0m from the eastern side boundary was not

acceptable, for it contravenes the objectives and provisions for the Special Rural Zone. The

applicant has not provided the City with any comment of ‘no objection’ from the affected

adjoining owners, or any argument of justification for the proposed setback for administration

to consider.

As the applicant provided no written argument, administration has no basis to support this

proposal. Furthermore, allowing a reduced side setback in this instance may set an undesirable

precedent, resulting in a degradation of the surrounding rural character and amenity.

It is further advised that a minimum setback of at least three metres is required in accordance

with the provisions of Section 33 of the Bush Fires Act.


The application has been considered in accordance with the procedures and requirements for

the Special Rural Zone of the City’s District Planning Scheme No. 2. The proposed shed is

seen to generally comply with clause 3.18 of the Scheme in relation to the provisions

specified for the Special Rural Zone, as well as the provisions in Schedule 13 for Special

Rural Zone (02), with the exception of the two following development provisions:

The setback provisions of clause 3.18.3 (d). The proposal does not meet the setback

requirements of this clause, as the applicant is proposing a setback of 3 metres from the

eastern side boundary rather than the minimum setback of 15 metres.


The provisions of clause 3.18.3 (k). This provision of the Scheme restricts clearing to a

central location of the lot. The portion of the subject lot where the shed has been

proposed is already clear of natural vegetation. However, the proposal does not comply

with the provisions of this clause, as this provision also refers to a setback requirement

of 15 metres from a side boundary.


The proposal should satisfy the following outcome objective of the City’s Strategic Plan

2006-2021:

“1.4 Minimise impact of development on natural landform”

Policy Implications

Nil


Nil

Voting Requirements

Simple Majority.

Recommendation

That Council REFUSES the application submitted by Northwest Shedmasters Pty Ltd

for an outbuilding at Lot 148 (37) Bernborough Place, for the following reasons:

1. The proposed setback of the outbuilding from the eastern side boundary does not

comply with the provisions of clause 3.18.3 (d) of the City’s District Planning

Scheme No. 2;

2. The proposal does not meet the objectives for the Special Rural Zone, outlined in

clause 3.18.2 of the City’s District Planning Scheme No. 2;

3. Permitting this proposal may set an undesirable precedent for other landowners to

propose similar side boundary setbacks, thus degrading the rural character and

amenity of the locality; and

4. The applicant has not supplied requested information in writing necessary to

assess this application.


ATTACHMENT 1


ATTACHMENT 2

Page 1 of 2


ATTACHMENT 2

Page 2 of 2


Delegated Authority Reports

PD07-12/08 Subdivision Applications Determined Under Delegated

Authority During November 2008

File Ref: S09/0008



Attachments: 22

Issue

To consider determination of subdivision applications processed in the period for the month

of 1 November 2008 and 30 November 2008 under delegated authority.

Detail

The Western Australian Planning Commission (WAPC) is responsible for determining all

subdivision applications within the State. Applications for approval are lodged with the

WAPC and are referred to local governments and affected public bodies for comment.

Comments are made within 42 days of receiving the application after which the Commission

determines the applications. There is a right of appeal by the applicant if aggrieved with the

Commission’s decision.

Council has delegated to the Chief Executive Officer its functions relating to the provision of

comments to the Commission on subdivision applications. The Chief Executive Officer has

in turn delegated to the Planning and Development Directorate this responsibility. A Land

Development Unit has been established to assist with the assessment of all applications.

Those applications considered to be either controversial in nature or contrary to Council

policy, are referred to Council for consideration. All other applications are dealt with in

respect to the following categories.

SCU 1 Subdivision applications received which are generally consistent with an approved

or Agreed Structure Plan (including Outline Development Plan and Development

Guide Plan).

SCU 2 Subdivision applications previously supported, or not supported by Council and

subsequently determined by the Western Australian Planning Commission

(WAPC) consistent with the Council’s recommendation.

SCU 3 Applications for extension of subdivisional approval issued by the WAPC which

were previously supported by Council.

SCU 4 Applications for subdivision or amalgamation which result from conditions of

development approval given by or on behalf of Council.


SCU 5 Applications for subdivision or amalgamation of lots which would allow the

development of the land for uses permitted in the zone within which that land is

situated including applications involving the excision of land for road widening,

sump sites, school sites, etc.

SCU 6 Applications for subdivision or amalgamation of lots contrary to Council or

WAPC Policy or are not generally consistent with an approved or Agreed

Structure Plan.

The following table provides the details of the subdivision applications dealt with under

delegated authority in the period for the month of 1 November 2008 and 30 November 2008.

Consultation

Nil

Comment

Nil


A Delegated Authority Register was adopted by Council at its meeting on 29 August 2006

(item GS08-08/06 refers). The decisions referred to in this report are in accordance with this

register.


This report is consistent with the corporate management and development goal of the City’s

Strategic Plan, which seeks to establish an organisation that is open, accountable and

committed to customer service.

Policy Implications

Nil


The City does not receive any fees for the consideration of subdivisions or amalgamation

applications.

Voting Requirements

Simple Majority.

Recommendation

That Council NOTES the actions taken in relation to providing comments to the

Western Australian Planning Commission on subdivision applications processed under

delegated authority in the period for the month of 1 November 2008 and 30 November

2008 as listed below:


Subdivision Application Delegations

Att WAPC No/

Received

Date

Location / Owner DPS2 Zoning

LDU Category

Advice WAPC

Advised

1 SU1775-08

28/10/2008

LOT 12 (52) IPSWICH CRESCENT, GIRRAWHEEN

WA 6064

LYNNE R WYNNE

RESIDENTIAL

SCU5

SUPPORTED 17/11/2008

2 SU1839-08

29/10/2008

LOT 116 (74) OCEAN DRIVE

QUINNS ROCKS WA 6030

GUISEPPE P VALENTI, TONY PANETTA, LEANNE

M PANETTA

RESIDENTIAL

SCU5


3 SU1899-08

14/11/2008

LOT 194 (120) OCEAN

DRIVE, QUINNS ROCKS WA

6030

UNA M HALL

RESIDENTIAL

SCU5


4 SU138747

29/10/2008

LOT 1 (2) HAZEL AVENUE,

QUINNS ROCKS WA 6030

JOHN RE CASEY &

MURIEL J CASEY

RESIDENTIAL

SCU5


5 SU1915-08

17/11/2008

LOT 193 (21) HAZEL

AVENUE, QUINNS ROCKS

WA 6030

EDWIN RO EDGECOMBE,

FAY DE EDGECOMBE,

JUSTIN L EDGECOMBE

RESIDENTIAL

SCU5


6 SU1781-08

28/10/2008

LOT 310 (33) ASHLEY


WA 6030

SIMON R BOWMAN &

CELIA JG RUSSELL

RESIDENTIAL

SCU5


7 SU138787

06/11/2008

PART LOT 3 (389)

GNANGARA ROAD,

LANDSDALE WA 60605

GUISEPPE DORAZIOM,

FRANCO DORAZIO,

ANTONIO DORAZIO,

CARMELA E DORAZIO

REGIONAL

RESERVATION

– OTHER

REGIONAL

ROAD

URBAN

DEVELOPMENT

GENERAL

RURAL

SCU1



Att WAPC No/ Received

Date


LDU Category

Advice WAPC

Advised

8 SU138793

06/11/2008

LOT 191 (25) HAZEL


WA 6030

PAUL DC SHAW

RESIDENTIAL

SCU5


9 SU138794

06/11/2008

LOT 321 (11) ASHLEY


WA 6030

DARIUSZ MALAROWSKI,

GRAZYNA M TURSKA,

WILLIAM MITCHELL,

PAULINE MITCHELL

RESIDENTIAL

SCU5


10 SU1908-08

14/11/2008

LOT 618 (23)MINDARIE

DRIVE, QUINNS ROCKS WA

6030

LUMINOUS MOON PTY

LTD & DINSHA PTY LTD

RESIDENTIAL

SCU5


11 SU1918-08

17/11/2008

LOT 45 (14) McPHARLIN


WA 6030

DAVID ISAACS &

MARGARET ISAACS

RESIDENTIAL

SCU5


12 SU1733-08

16/10/2008

LOT 478 (16) GORDON


WA 6030

SUSAN P MOORE & JOHN C

MOORE

RESIDENTIAL

SCU5


13 SU138786

13/11/2008

LOT 6 (239) GNANGARA

ROAD, WANGARA WA 6065

ALFONZA M IENCO,

COSIMO F IENCO,

DAMIANO VALLELONGA,

DOMENICA VALLELONGA,

VALLELONGA NOMINEES

GENERAL

INDUSTRIAL

SCU5


14 SU138615

03/10/2008

LOT 28 (152) HAWKINS

ROAD, JANDABUP WA 6065

ROBERT J WILLIAMSON &

LYNETE WILLIAMSON

GENERAL

RURAL

SCU6

NOT

SUPPORTED

1). DOES NOT

COMPLY

WITH COW

POLICY –

SUBDIVISION

OF RURAL

LAND

2). IS NOT IN

13/11/2008



Date


LDU Category

Advice WAPC

Advised

ACCORDANCE

WITH DPS NO.

2 – GENERAL

RURAL ZONE

OBJECTIVES.

3).PRE-EMPTS

THE

OUTCOMES

OF THE

FUTURE EAST

WANNEROO

REPORT AUG

2007

4). WILL SET A

PRECEDENT

FOR

FURTHER RE-

SUBDIVISION

IN THE

LOCALITY

15 SU138660

16/10/2008

LOT 1768 (59) SYDNEY

ROAD, GNANGARA WA

6065

KINGSLEY C FLUGGE &

MARGARET FLUGGE

REGIONAL

RESERVATION

– OTHER

REGIONAL

ROAD

GENERAL

RURAL

SCU1


16 SU1725-08

16/10/2008

LOT 644 (19) OLIVEDALE

ROAD, MADELEY WA 6065

RICHARD H BLOOMFIELD

URBAN

DEVELOPMENT


17 SU1812-08

30/10/2008

LOT 114 (14) ZINGARELLO

STREET, PEARSALL WA

6065

HENRI BS ELFERINK

URBAN

DEVELOPMENT

SCU5


18 SU138757

29/10/2008

LOT 9323 (15) SEATTLE

ELBOW, HOCKING WA

6065

HOCKING LAND CO PTY

LTD

URBAN

DEVELOPMENT


19 SU138824

10/11/2008

LOT 222 (1) HARRISON

LANE, MADELEY WA 6065

JULIAN W FRITZ, AMANDA

L FRITZ, PATRICIA E

FRITZ

URBAN

DEVELOPMENT

SCU1




Date


LDU Category

Advice WAPC

Advised

20 SU1780-08

22/10/2008

LOT 435 (5) PISSARO

CRESCENT, ASHBY WA

6065

SCOTT INNES

UBRAN

DEVELOPMENT

SCU1


21 SU138769

30/10/2008

LOT 9101 (131) FLYNN

DRIVE, BANKSIA GROVE

WA 6031

HOMESWEST VACANT

URBAN

DEVELOPMENT

SPECIAL

RESIDENTIAL

02

REGIONAL

RESERVATION

– OTHER REGIONAL

ROAD

SCU5


22 SU138652

09/10/2008

LOT 9015 (960) CONNOLLY

DRIVE, RIDGEWOOD WA

6030

QUINNS DEVELOPMENT PTY LTD & BUTLER LAND

COMPANY PTY LTD

URBAN

DEVELOPMENT

SCU1



ATTACHMENT 1


ATTACHMENT 2


ATTACHMENT 3


ATTACHMENT 4


ATTACHMENT 5


ATTACHMENT 6


ATTACHMENT 7


ATTACHMENT 8


ATTACHMENT 9


ATTACHMENT 10


ATTACHMENT 11


ATTACHMENT 12


ATTACHMENT 13


ATTACHMENT 19 ATTACHMENT 14


ATTACHMENT 15


ATTACHMENT 16


ATTACHMENT 17


ATTACHMENT 18


ATTACHMENT 19


ATTACHMENT 20


ATTACHMENT 21


ATTACHMENT 22


PD08-12/08 Development Applications Determined by Delegated

Authority for November 2008

File Ref: S09/0009V014



Attachments: 1

Issue

To consider Development Applications determined by Administration between 1 November

2008 and 30 November 2008, acting under Delegated Authority from Council.

Background

Nil

Detail

The City of Wanneroo District Planning Scheme 2 (DPS2) provides Council with planning

approval powers which are designed to avoid conflict between different land uses on

adjoining lots. It is also necessary to ensure the completed developments meet the required

standards such as building setbacks, carparking and landscaping. Planning approvals are not

generally required for single residential houses unless they seek to vary the requirements of

the Residential Design Codes (RD Codes.)

Council has delegated some of its responsibilities for decision making on planning

applications to certain officers in Administration which enables the processing of applications

within the required 60 day statutory period and within normal customer expectations.

Administration, in assessing planning proposals, attempts to extract from the relevant

planning documents the key policies and requirements of Council in order to make comments

and recommendations on the issues raised in the assessment of each individual planning

application.

Planning applications determined by Administration between 1 November 2008 and 30

November 2008, acting under Delegated Authority from Council are included in

Attachment 1.

Consultation

Nil

Comment

Nil



A Delegated Authority Register was adopted by Council at its meeting on 29 August 2006

(item GS08-08/06 refers). The decisions referred to in Attachment 1 of this report are in

accordance with this register.


This report is consistent with the corporate management and development goal of the City’s

Strategic Plan, which seeks to establish an organisation that is open, accountable and

committed to customer service.

Determination of applications under delegated authority satisfies Outcome Objective 4.4 of

the City’s Strategic Plan to “Improve business performance and the quality of service

delivery.”

Policy Implications

Nil


Planning applications incur administration fees which are generally based on the Town

Planning (Local Government Planning Fees) Regulations and have been adopted by Council

in its annual budget. The estimated cost of development for each application is listed in

Attachment 1. Applications where an estimated cost has not been provided are either

applications for the exercising of discretion or for a change of use.

Voting Requirements

Simple Majority.

Recommendation

That Council NOTES the determinations made by Administration acting under

delegated authority from Council on planning applications processed between

1 November 2008 and 30 November 2008.


Development Applications determined for Period City of Wanneroo WHERE (Issued date BETWEEN 01/11/2008 00:00:00 AND 30/11/2008)

Ram Id Date Application Days Est Cost Decision DA08/1007 21/10/2008 16 $273,365.00 Approved Prop address 14 DENSTON WAY GIRRAWHEEN WA 6064 Land Lot 111 P 10408 Vol 1355 Fol 224 Description ONE ADDITIONAL GROUPED DWELLING Applicants GEMMILL HOMES PTY LTD File Number P11/0927V01

DA08/0666 14/07/2008 86 $66,913.00 Approved Prop address 20 ADDINGTON WAY MARANGAROO WA 6064 Land Lot 64 P 16746 Vol 1830 Fol 486 Description CARPORT ADDITION AND ALTERATIONS

TO EXISTING DWELLING Applicants LMCD HOLDINGS PTY LTD File Number P19/2340V01

DA08/0981 16/10/2008 30 $30,000.00 Approved Prop address 108 GIBBS ROAD NOWERGUP WA 6032 Land Lot 25 D 67594 Vol 1687 Fol 354 Description SINGLE HOUSE - BEDROOM AND

CARPORT ADDITIONS Applicants CJ FORD File Number P24/0016V01

DA08/0928 01/10/2008 16 $35,882.00 Approved Prop address 22 OCEAN DRIVE QUINNS ROCKS WA 6030 Land Lot 11 P 7318 Vol 1258 Fol 777 Description RETAINING WALLS Applicants PM FLETCHER File Number P27/2335V01

DA08/0582 25/06/2008 58 $450,000.00 Approved Prop address 13 ROBINSON AVENUE QUINNS ROCKS WA 6030 Land Lot 439 P 7799 Vol 103 Fol 118A Description SINGLE HOUSE Applicants RR CONDELLI File Number P27/0192V01

DA08/0876 15/09/2008 46 $8,000,000.00 Approved Prop address 17 LUISINI ROAD WANGARA WA 6065 Land Lot 111 P 11435 Vol 1444 Fol 996 Description VEHICLE SHOWROOM AND WORKSHOP Applicants M & L DESIGNS File Number P33/0371V01

DA08/0853 03/09/2008 50 $0.00 Approved Prop address 445 ALEXANDER DRIVE LANDSDALE WA 6065 Land Lot 62 P 8649 Vol 1488 Fol 724 Description FOUR SIGNS Applicants STOCKLAND WA DEVELOPMENT PTY LIMITED File Number P17/1191V01



Ram Id Date Application Days Est Cost Decision DA08/0938 03/10/2008 23 $120,000.00 Approved Prop address 26 LOUISE PLACE GNANGARA WA 6065 Land Lot 136 P 16140 Vol 1786 Fol 462 Description ADDITIONS TO EXISTING DWELLING

(INCLUDING ANCILLARY ACCOMMODATION) Applicants CA DESIGN AND DRAFTING File Number P12/0212V01

DA08/1036 29/10/2008 12 $69,850.00 Approved Prop address 70 CARMIGNANI ROAD GNANGARA WA 6065 Land Lot 281 D 88364 Vol 2054 Fol 003 Description SINGLE HOUSE – SWIMMING POOL ADDITION Applicants A1 POOLS File Number P12/0172V01

DA08/0619 14/07/2008 82 $500.00 Approved Prop address WANNEROO MEDICAL CENTRE 857 WANNEROO

ROAD WANNEROO WA 6065 Land Lot 2 D 79363 Vol 2510 Fol 100 Description MEDICAL CENTRE - SIGNAGE Applicants S VENAILLE File Number P34/2060V01

DA08/1042 30/10/2008 15 $10,000.00 Approved Prop address WANNEROO GATE 925 WANNEROO ROAD

WANNEROO WA 6065 Land Lot 1 D 46111 Vol 1534 Fol 684 Description CHANGE OF USE TO PET GROOMING (UNIT 3) Applicants V MORRELL File Number P34/1966V01

DA08/0943 07/10/2008 26 $1,680,000.00 Approved Prop address SUBDIVIDED 26 MIRRABOOKA AVENUE

KOONDOOLA WA 6064 Land Lot 1 D 41047 Vol 1409 Fol 858 Description REFURBISHMENT OF EXISTING CLASSROOM –

EDUCATION ESTABLISHMENT Applicants MERCY COLLEGE File Number P16/0081V02

DA08/1070 05/11/2008 9 $15,500.00 Approved Prop address 41 LAKELANDS DRIVE GNANGARA WA 6065 Land Lot 10 D 77922 Vol 1883 Fol 714 Description SINGLE HOUSE - PATIO ADDITION Applicants SWAN PATIOS File Number P12/0207V01

DA08/0969 14/10/2008 28 $0.00 Approved Prop address 3/22 PARAMOUNT DRIVE WANGARA WA 6065 Land Lot 3 Vol 2127 Fol 514 S/P 33982 Description CHANGE OF USE TO INDUSTRY - LIGHT Applicants CR MORRIS File Number P33/0089V01



Ram Id Date Applicatio Days Est Cost Decision DA08/1045 29/10/2008 11 $23,500.00 Approved Prop address 3 JACARANDA DRIVE WANNEROO WA 6065 Land Lot 118 D 94304 Vol 2122 Fol 001 Description ADDITION TO EXISTING DWELLING

(SWIMMING POOL) Applicants AQUA TECHNICS (WA) PTY LTD File Number P34/0468V01

DA08/0745 25/07/2008 66 $4,100.00 Approved Prop address 54 PAINI WAY JANDABUP WA 6065 Land Lot 114 P 21843 Vol 2205 Fol 116 Description SINGLE HOUSE - PATIO ADDITION Applicants KALMAR PTY LTD File Number P14/0081V01

DA08/1013 23/10/2008 16 $2,500.00 Approved Prop address 34 KEY LARGO DRIVE CLARKSON WA 6030 Land Lot 404 P 23839 Vol 2191 Fol 567 Description SHADE SAIL Applicants PRESTIGE PATIOS & HOME IMPROVEMENTS File Number P08/1087V02

DA08/1027 28/10/2008 15 $14,000.00 Approved Prop address 39 JADE LOOP CARABOODA WA 6033 Land Lot 11 DP 24942 Vol 2205 Fol 831 Description CONVERT EXISTING SHED TO ANCILLARY

ACCOMMODATION (RETROSPECTIVE APPROVAL) Applicants SJ ZEMKE File Number P06/0015V01

DA08/0998 21/10/2008 20 $19,000.00 Approved Prop address 75 THE FAIRWAYS GNANGARA WA 6065 Land Lot 54 DP 25803 Description SINGLE HOUSE - OUTBUILDING ADDITION Applicants D UPTON File Number P12/0211V01

DA08/0878 16/09/2008 48 $30,000.00 Approved Prop address MINI MART 2/21 THE BROADVIEW

LANDSDALE WA 6065 Land Lot 2 Vol 2540 Fol 799 S/P 43073 Description ADDITION TO EXISTING BUILDING FOR STORAGE Applicants BRAUDE & ASSOCIATES ARCHITECTS File Number P17/0192V01



Ram Id Date Application Days Est Cost Decision DA08/0940 03/10/2008 28 $975,000.00 Approved Prop address 21 EDISON RISE WANGARA WA 6065 Land Lot 2 DP 43073 Vol 2577 Fol 575 Description SHOWROOM/WAREHOUSE (INCLUDING

INCIDENTAL OFFICE) AND FOUR

(4) WAREHOUSE UNITS Applicants L MARCHESANI File Number P33/0384V01

DA08/1031 27/10/2008 18 $0.00 Approved Prop address 11 EDISON RISE WANGARA WA 6065 Land Lot 4 DP 43073 Vol 2577 Fol 577 Description EDUCATION ESTABLISHMENT - AMENDED PLANS Applicants PACE PROJECTS & CONSTRUCTION MANAGEMENT File Number P33/0523V01

DA08/1128 25/11/2008 1 $18,000.00 Approved Prop address 15/9 INSPIRATION DRIVE WANGARA WA 6065 Land Lot 15 Vol 2614 Fol 589 S/P 49457 Description MEZZANINE FLOOR FOR UNIT 15 Applicants DJ MILLS, AL MILLS File Number

DA08/0438 13/05/2008 75 $380,000.00 Approved Prop address 12 HUGHIE EDWARDS DRIVE MERRIWA WA 6030 Land Lot 6 DP 48043 Description SHOWROOM Applicants RAY JACKSON File Number P21/1455V01

DA08/0996 20/10/2008 15 $450,000.00 Approved Prop address 2 SALISHAN STREET CLARKSON WA 6030 Land Lot 1701 DP 50948 Vol 2627 Fol 39 Description TWO GROUPED DWELLINGS Applicants GARY LA CAVA File Number P08/2589V01

DA08/0663 11/07/2008 38 $950,000.00 Refused Prop address 150 FLYNN DRIVE NEERABUP WA 6031 Land Lot 901 DP 50843 Vol 2635 Fol 896 Description WORKSHOP/STORAGE WITH INCIDENTAL OFFICE Applicants FJ BORRELLO File Number P23/0102v01



Ram Id Date Application Days Est Cost Decision DA08/1043 30/10/2008 14 $50,000.00 Approved Prop address 86 INSPIRATION DRIVE WANGARA WA 6065 Land Lot 336 DP 49499 Vol 2639 Fol 85 Description WAREHOUSE/SHOWROOM/OFFICE & FACTORY

X (7) UNITS (AMENDED PLANS - ADDITION OF Applicants D SHAW File Number P33/0561V01

DA08/1080 12/11/2008 5 $156,881.81 Approved Prop address 11 HAYMOUNT WAY CLARKSON WA 6030 Land Lot 1115 DP 52110 Vol 2642 Fol 403 Description SINGLE HOUSE Applicants THE HOMEBUYERS CENTRE PTY LTD File Number P08/3025V01

DA08/0749 05/08/2008 75 $300,000.00 Approved Prop address 9 FURNISS ROAD DARCH WA 6065 Land Lot 616 DP 52612 Vol 2641 Fol 172 Description WAREHOUSE (TWO SINGLE STOREY UNITS) Applicants AV ALESSI File Number P09/1674V01

DA08/0794 13/08/2008 40 $739,000.00

Approved Prop address 42 DELLAMARTA ROAD WANGARA WA 6065 Land Lot 890 DP 54062 Vol 2653 Fol 269 Description OFFICE (FOUR UNITS) Applicants MICHAEL LITTLE DESIGNS File Number P33/0614V01

DA08/1018 23/10/2008 13 $3,100.00 Approved Prop address 10 EMERSON TURN CLARKSON WA 6030 Land Lot 25 Vol 2669 Fol 766 S/P 50845 Description ADDITION TO EXISTING DWELLING (PATIO) Applicants WEST COAST PATIOS File Number P08/3560V01

DA08/1029 28/10/2008 18 $70,000.00 Approved Prop address 61 PRESTIGE PARADE WANGARA WA 6065 Land Lot 410 DP 55527 Vol 2665 Fol 968 Description CHANGE OF USE TO SMASH REPAIR STATION Applicants GE ALLEN, W ALLEN File Number P33/0625V01

DA08/0919 26/09/2008 22 $0.00 Approved Prop address 46 EVANDALE ROAD DARCH WA 6065 Land Lot 4 DP 56771 Description SINGLE HOUSE (ORIGINALLY ON DA08/0071) Applicants A KLARICH File Number P09/1838V01

DA08/0806 29/08/2008 30 $300,000.00 Approved Prop address 28 MARATHON LOOP MADELEY WA 6065 Land Lot 414 DP 57136 Vol 2679 Fol 4 Description TWO GROUPED DWELLINGS Applicants MF RODI File Number P18/1801V01



Ram Id Date Application Days Est Cost Decision DA08/0869 18/09/2008 37 $139,900.00 Approved Prop address 33 GNANGARA ROAD MADELEY WA 6065 Land Lot 403 DP 57137 Vol 2678 Fol 459 Description SINGLE HOUSE Applicants VENTURA HOMES PTY LTD File Number P18/1825V01

DA08/0831 27/08/2008 43 $297,297.00 Approved Prop address 40 MOSCOW RETREAT HOCKING WA 6065 Land Lot 241 DP 56911 Vol 2681 Fol 135 Description TWO GROUPED DWELLINGS Applicants BGC CONSTRUCTION File Number P13/1535V01

DA08/1093 17/11/2008 8 $20,000.00 Approved Prop address 6 BERRIMAN DRIVE WANGARA WA 6065 Land Lot 1004 DP 58360 Description SIGNAGE Applicants METRO SIGNS PTY LTD File Number P33/0226V01

DA08/1025 27/10/2008 10 $141,817.00 Approved Prop address 34 FINGLAS MEANDER BUTLER WA 6036 Land Lot 1289 DP 58914 Vol 2688 Fol 341 Description SINGLE HOUSE Applicants HOMEBUYERS CENTRE File Number P05/2795V01

DA08/0980 15/10/2008 30 $127,060.00 Approved Prop address 74 BETHWYN CIRCUIT MADELEY WA 6065 Land Lot 1032 DP 58013 Vol 2694 Fol 462 Description SINGLE HOUSE Applicants J CORP PTY LTD File Number P18/1800V01

DA08/0902 23/09/2008 13 $142,685.00 Approved Prop address 58 LAUDERDALE RAMBLE CARRAMAR WA 6031 Land Lot 332 DP 60058 Vol 2694 Fol 177 Description SINGLE HOUSE Applicants J-CORP PTY LTD File Number P07/1920V01

DA08/1074 05/11/2008 9 $182,820.00 Approved Prop address 12 DUYFKEN ROAD JINDALEE WA 6036 Land Lot 1376 DP 60320 Vol 2695 Fol 889 Description SINGLE HOUSE Applicants COLLIER HOMES PTY LTD File Number P15/0413V01



Ram Id Date Application Days Est Cost Decision DA08/0983 15/10/2008 20 $720,000.00 Approved Prop address 7 GLOVER STREET LANDSDALE WA 6065 Land Lot 549 DP 59238 Vol 2698 Fol 450 Description WAREHOUSE (ONE UNIT) Applicants VESPOLI ENTERPRISES PTY LTD File Number P17/1943V01

DA08/0929 02/10/2008 35 $400,000.00 Approved Prop address 22 KALINGA WAY LANDSDALE WA 6065 Land Lot 586 DP 59239 Vol 2698 Fol 483 Description WAREHOUSES (THREE UNITS) Applicants CT COTTONE File Number P17/1962V01

DA08/0949 09/10/2008 24 $600,000.00 Approved Prop address 64 CHRISTABLE WAY LANDSDALE WA 6065 Land Lot 588 DP 59239 Vol 2698 Fol 485 Description FACTORY/WAREHOUSE WITH INCIDENTAL

OFFICE Applicants PRADA DEVELOPMENTS File Number P17/1970V01

DA08/0447 14/05/2008 105 $19,063.00 Approved Prop address 152 PINJAR ROAD MARIGINIUP WA 6065 Land Lot 22 DP 222778 Vol 903 Fol 031 Description SINGLE HOUSE - SWIMMING POOL ADDITION Applicants BUCCANEER POOLS File Number P20/0147V01

DA08/0961 08/10/2008 21 $0.00 Approved Prop address 18 DEMPSTER PLACE MARIGINIUP WA 6065 Land Lot 44 P 12888 Vol 1538 Fol 356 Description SINGLE HOUSE – GARAGE ADDITION

AND ADDITION OF TWO WATER TANKS Applicants HIGHLINE LIMITED File Number P20/0257V01

DA08/0830 29/08/2008 51 $150,000.00 Approved Prop address 29 LANCASTER ROAD WANGARA WA 6065 Land Lot 32 P 6677 Vol 1250 Fol 251 Description WAREHOUSE (ONE UNIT) WITH INCIDENTAL

OFFICE Applicants GRANTLEIGH PTY LTD File Number P33/0346V01

DA08/0711 25/07/2008 75 $1,150,000.00 Approved Prop address 56 WINDSOR ROAD WANGARA WA 6065 Land Lot 19 P 6677 Vol 1218 Fol 905 Description WAREHOUSE WITH INCIDENTAL OFFICE

& LIGHT INDUSTRY Applicants MCGRATH HOMES File Number P33/0326V01



Ram Id Date Application Days Est Cost Decision

DA08/0959 10/10/2008 22 $300,000.00 Approved Prop address KINGSWAY CHRISTIAN COLLEGE 157 KINGSWAY

DARCH WA 6065 Land Lot 300 D 79048 Vol 1172 Fol 819 Description ADDITION TO EXISTING EDUCATION ESTABLISHMENT

(Single Storey Transportable Structure with 3 Applicants IAN ANDERSON ARCHITECT PTY LTD

File Number P09/1550V01

DA08/1081 13/11/2008 4 $5,000.00 Approved Prop address 2A TEMPLETON CRESCENT GIRRAWHEEN WA 6064 Land Lot 1 Vol 2686 Fol 269 S/P 54148 Description ADDITION TO EXISTING DWELLING –

PATIO TO UNIT 2A Applicants JE KELLEY File Number P11/1779

DA08/1039 30/10/2008 9 $5,580.00 Approved Prop address 25 ROCHFORD WAY GIRRAWHEEN WA 6064 Land Lot 3 Vol 2682 Fol 565 S/P 54463 Description ADDITIONS TO EXISTING GROUP DWELLING (PATIO) Applicants PATIOS PLUS AUSTRALIA File Number P11/1971V01

DA08/1055 31/10/2008 12 $2,400.00 Approved Prop address 41 ROCHFORD WAY GIRRAWHEEN WA 6064 Land Lot 11 Vol 2682 Fol 573 S/P 54463 Description ADDITIONS TO EXISTING DWELLING (PATIO) Applicants KALMAR PTY LTD File Number P11/1951V01

DA08/1065 10/11/2008 6 $6,000.00 Approved Prop address 12A BREDHURST ROAD MARANGAROO WA 6064 Land Lot 1 Vol 2638 Fol 854 S/P 50921 Description ADDITION TO EXISTING DWELLING (PATIO) Applicants KALMAR PTY LTD File Number P19/1961V01

DA08/0975 14/10/2008 4 $4,500.00 Approved Prop address BAY91 91/30 MANGANO PLACE WANNEROO WA 6065 Land Lot 91 Vol 1787 Fol 091 S/P 15622 Description ADDITION TO EXISTING DWELLING

(PATIO) (UNIT 91/30) Applicants SWAN PATIOS File Number P34/0051V02

DA08/1015 24/10/2008 11 $2,500.00 Approved Prop address 25 ADDISON GARDENS MERRIWA WA 6030 Land Lot 1 Vol 2011 Fol 172 S/P 26756 Description ADDITION TO EXISTING DWELLING (CARPORT) Applicants NEW IMAGE HOME IMPROVEMENTS File Number P21/1517V01




DA08/0973 14/10/2008 20 $49,999.99 Approved Prop address 8 HAKATA PLACE MERRIWA WA 6030 Land Lot 940 P 18963 Vol 1957 Fol 186 Description ANCILLARY ACCOMODATION Applicants MJ LIEDERMOY

File Number P21/0545V01

DA08/0933 02/10/2008 5 $4,000.00 Approved Prop address (6 UNITS) 38 BROOKLAND CRESCENT

MARANGAROO WA 6064 Land Lot 1 D 87182 Description ADDITIONS TO EXISTING GROUP

DWELLING (PATIO) Applicants ELITE OUTDOORS File Number P19/0898V01

DA08/1006 20/10/2008 15 $12,000.00 Approved Prop address CLARKSON NEIGHBHD SHOP17 17/30 AINSBURY

PARADE CLARKSON WA 6030 Land Lot 17 Vol 2127 Fol 546 S/P 34058 Description CHANGE OF USE TO AUSTRALIA POST MAIL

SORTING FACILITY (UNLISTED USE) Applicants TA MCGRATH File Number P08/0279V01

DA08/1052 04/11/2008 13 $22,547.00 Approved Prop address 136 PINE CREST WAY GNANGARA WA 6065 Land Lot 3 P 22847 Vol 2139 Fol 019 Description SINGLE HOUSE - SWIMMING POOL ADDITION Applicants SAPPHIRE POOLS File Number P12/0228V01

DA08/1096 18/11/2008 7 $11,500.00 Approved Prop address 40 PENNYGUM PLACE MARIGINIUP WA 6065 Land Lot 11 P 23144 Description ADDITION TO EXISTING DWELLING (RURAL SHED) Applicants WA FLETCHER File Number P20/0033V01

DA08/0925 30/09/2008 30 $3,000.00 Approved Prop address (side street access) ALEXANDER

HEIGHTS SHOPPING

CENTRE & TAVERN 200 MIRRABOOKA Land Lot 1 P 23848 Description SIGNAGE - Shop 2 Applicants SIGNMANAGER PTY LTD File Number P01/0252V03

DA08/0997 21/10/2008 3 $0.00 Approved Prop address 6 ARDMORE TERRACE DARCH WA 6065 Land Lot 106 DP 27702 Vol 2509 Fol 541 Description HOME BUSINESS APPLICATION

- (CATEGORY 2) - LASER HAIR REMOVAL

& PHOTO Applicants NKK AMLANI File Number P09/1599V01




DA08/1034 29/10/2008 8 $1,140.00 Approved Prop address 29 AIRLIE CHASE CLARKSON WA 6030 Land Lot 840 DP 41690 Vol 2617 Fol 401 Description ADDITIONS TO EXISTING DWELLING (PATIO) Applicants BL WALTON File Number P08/2664v01

DA08/1067 03/11/2008 11 $400,000.00 Approved Prop address 28 ALEXANDRIA VIEW MINDARIE WA 6030 Land Lot 488 DP 49283 Vol 2626 Fol 057 Description SINGLE HOUSE Applicants FRATELLE DESIGNS File Number P22/2045V01

DA08/0446 16/05/2008 127 $15,000.00 Approved Prop address 2/61 WINDSOR ROAD WANGARA WA 6065 Land Lot 2 Vol 2669 Fol 256 S/P 53504 Description MEZZANINE ADDITION - STORAGE AREA, OFFICE,

AND A STOREROOM Applicants SC DADE File Number P33/0485V01

DA08/1066 10/11/2008 6 $2,700.00 Approved Prop address 66A COOPER STREET MADELEY WA 6065 Land Lot 1 Vol 2667 Fol 793 S/P 53475 Description ADDITION TO EXISTING DWELLING (PATIO) Applicants WEST COAST PATIOS File Number P18/0150V01

DA08/1038 30/10/2008 8 $226,398.18 Approved Prop address 52 BEACHHAVEN DRIVE YANCHEP WA 6035 Land Lot 90 DP 53321 Vol 2652 Fol 215 Description SINGLE HOUSE Applicants GEMMILL HOMES File Number P36/1485V01

DA08/0900 23/09/2008 14 $335,000.00 Approved Prop address 131 LANDBEACH BOULEVARD BUTLER WA 6036 Land Lot 1532 DP 54861 Vol 2660 Fol 220 Description GROUPED DWELLING (TWO DWELLINGS) Applicants DANMAR HOMES PTY LTD File Number P05/2808V01



Ram Id Date Application Days Est Cost Decision DA08/0719 28/07/2008 41 $311,806.00 Refused Prop address 3 JAEGER BEND TAPPING WA 6065 Land Lot 1549 DP 55647 Vol 2674 Fol 687 Description GROUPED DWELLING (TWO DWELLINGS) Applicants VENTURA HOMES SPECIAL PROJECTS File Number P31/2595V01

DA08/1019 24/10/2008 15 $700,000.00 Approved Prop address 76 CALLAWAY STREET WANGARA WA 6065 Land Lot 403 DP 56834 Vol 2681 Fol 972 Description FACTORY (FIVE UNITS) Applicants RODNEY JAMES COOPER File Number P33/0655V01

DA08/0587 26/06/2008 78 $3,000,000.00 Approved Prop address 19 PROSPERITY AVENUE WANGARA WA 6065 Land Lot 404 DP 56834 Vol 2681 Fol 973 Description ONE (1) FACTORY (INCLUDING INCIDENTAL OFFICE),

ONE (1) FACTORY / WAREHOUSE UNIT AND Applicants JUAL DESIGN & DRAFTING PTY LTD File Number P33/0654V01

DA08/1088 14/11/2008 3 $133,640.00 Approved Prop address 117 ROSEGREEN AVENUE BUTLER WA 6036 Land Lot 1635 DP 58372 Vol 2685 Fol 133 Description SINGLE HOUSE Applicants HOMEBUYERS CENTRE File Number P05/2818V01

DA08/0706 23/07/2008 84 $1,239,445.00 Approved Prop address 131 FLYNN DRIVE BANKSIA GROVE WA 6031 Land Lot 9102 DP 59379 Description DISPLAY HOME CENTRE Applicants CHAPPELL LAMBERT EVERETT File Number P04/0064V02

DA08/1133 26/11/2008 2 $135,710.00 Approved Prop address 18 FEDAMORE APPROACH RIDGEWOOD WA 6030 Land Lot 2409 DP 58912 Vol 2689 Fol 163 Description SINGLE HOUSE (AMENDED PLANS) Applicants HOMEBUYERS CENTRE File Number P28/1066V01

DA08/1069 03/11/2008 12 $143,582.00 Approved Prop address 24 EASTWOOD STREET RIDGEWOOD WA 6030 Land Lot 2418 DP 58912 Vol 2689 Fol 172 Description SINGLE HOUSE Applicants VENTURA HOMES PTY LTD File Number P28/1146V01

DA08/1079 12/11/2008 2 $0.00 Approved Prop address 2 DILLINGTON PASS LANDSDALE WA 6065 Land Lot 533 DP 59235 Vol 2694 Fol 909 Description WAREHOUSE (AMENDED PLANS) Applicants CL CERESA File Number P17/1886V01



Ram Id Date Application Days Est Cost Decision DA08/0936 23/10/2008 21 $360,000.00 Approved Prop address 6 DILLINGTON PASS LANDSDALE WA 6065 Land Lot 534 DP 59235 Vol 2694 Fol 910 Description WAREHOUSES (TWO UNITS) AND INCIDENTAL

OFFICES Applicants VESPOLI CONSTRUCTIONS PTY LTD File Number P17/1859V01

DA08/0999 17/10/2008 24 $621,000.00 Approved Prop address 58 CHRISTABLE WAY LANDSDALE WA 6065 Land Lot 578 DP 59239 Vol 2698 Fol 477 Description FACTORY UNITS (FOUR UNITS) Applicants CLARA ZORZI File Number P17/1926V01


Economic Development

PD09-12/08 Improvement Scheme for Wanneroo Town Centre

File Ref: S36/0011



Attachments: Nil

Issue

To provide support for the beautification of the Wanneroo Town Centre area.

Background

The Wanneroo Town Centre has benefited from the recent completion of a number of

developments including stage one of the Wanneroo shopping centre and the redevelopment of

the old primary school site. Over the coming months, other major developments will also be

completed including Aquamotion and the new Library and Cultural Centre.

Whilst these new developments have included landscaping, mulching and planting of new

plants as part of their scope of works, the pre-existing areas of the Town Centre remain in

need of improvement. Some simple mulching and new plants would help beautify these areas

to provide consistency with the newer areas and would in turn benefit existing businesses and

the town centre as a whole.

Detail

It is proposed that Council supports a scheme to help beautify the town centre by providing

free mulch, a contribution towards plant costs, and some staff time to support with delivery.

Local businesses would be invited to participate in the scheme by volunteering to participate

in a ‘busy bee’ event. Those businesses that participate in the event would benefit from the

free mulch and plants.

The Wanneroo Business Association has volunteered to administer the scheme and would

organise the ‘busy bee’ event with local businesses.

The City would be required to donate $4,000 for the scheme, which includes approximately

$1,450 for the supply and delivery of mulch and the balance for the supply and delivery of

approximately 200 plants.

Comment

Administration feels that this simple initiative would achieve a number of benefits for the

City, including:

a) The beautification of the existing town centre areas to bring them up to a consistent

standard with newer developments;


b) An opportunity to showcase the City’s support for local businesses; and

c) An opportunity for businesses to network, build relationships, and grow community

spirit.


Nil


The proposed scheme is consistent with the following strategies of City of Wanneroo’s

Strategic Plan 2006-2021:

“Economic: 3.6 Increase Support for new and existing businesses

Social: 2.1 Increase choice and quality of neighbourhood and lifestyle options

2.3 Improve the capacity of local communities to support each other

Governance: 4.2 Improve community engagement”

Policy Implications

Nil


The implementation of the scheme will incur an estimated cost of $4,000 which can be

provided from the existing Parks Maintenance Budget for the 2008/2009 budget.

Voting Requirements

Simple Majority.

Recommendation

That Council:-

1. APPROVES the expenditure of a sum of up to $4,000 from the Parks Maintenance

Budget for beautification of the Wanneroo Town Centre through the provision of

mulch and plants to businesses in the Town Centre; and

2. NOTIFIES the Wanneroo Business Association of its approval for the

beautification scheme.


Other Matters

PD10-12/08 Petition Requesting Approval of Early Delivery of Chicken

Manure




Attachments: Nil

Issue

To consider a petition (Petition Number PT05-11/08) received from members of the

Vietnamese Farmers’ Association requesting the delivery and use of poultry manure from

February.

Background

A petition was received from the Vietnamese Farmers’ Association on 30 October 2008

comprising 22 signatures (but no addresses of those signatories), requesting Council support

for the delivery of chicken manure from February.

The use of poultry manure is legislated by the Health (Poultry Manure) Regulations 2001

which declares untreated poultry manure to be a hazardous substance and prohibits its storage,

transport and use outside the permitted months of June, July and August.

Furthermore, the City receives numerous complaints from residents surrounding market

gardens regarding the storage and use of poultry manure. The complaints predominantly

relate to strong odours and fly breeding.

Detail

The management of untreated poultry manure as a process by-product is a somewhat

contentious issue for the poultry growers’ industry. This is due to the limited number of

approved treatment facilities that will render the product a non-hazardous substance, and the

inability to stockpile the product due to bio-security reasons.

The predominant concern with the use of untreated poultry manure lies with the product’s

inherent capacity to breed flies, including stable flies, and its strong malodour. As such,

regulations have been introduced to control its use strictly to the winter months when these

issues can be controlled. The Health (Poultry Manure) Regulations 2001 declare untreated

poultry manure to be a hazardous substance and prohibit its storage, transport and use outside

the permitted months of June, July and August.


Comment

The City receives numerous complaints from residents regarding the use and storage of

untreated poultry manure by fruit and vegetable growers due to strong malodours and fly

breeding, both during and outside the permitted months of June to August.

It is understood that the Department of Health, being the State government body responsible

for the Health (Poultry Manure) Regulations 2001, is considering working towards extending

the prohibition of the use of untreated poultry manure all year round.

Furthermore, the City currently has two pending prosecutions relating to offences under the

Health (Poultry Manure) Regulations 2001.

As restrictions on the use and storage of untreated poultry manure is prescribed in legislation,

the only mechanism to amend the regulations is for the matter to be considered by Parliament.


The storage and use of untreated poultry manure is governed by the Health (Poultry Manure)

Regulations 2001.


Not supporting the proposal presented within the petition would be consistent with objective

1.4 of the strategic plan to minimise the incidence and impact of pollution.

Policy Implications

Nil


Nil

Voting Requirements

Simple Majority.

Recommendation

That Council advises the Vietnamese Farmer’s Association in Western Australia Inc.

that it DOES NOT SUPPORT the delivery and use of untreated poultry manure outside

the period prescribed by the Health (Poultry Manure) Regulations 2001.


Infrastructure

IN01-12/08 Tender No 08045 - The Supply and Maintenance of Borehole

Pumping Units for a Period of One Year

File Ref: C08045VO1

Responsible Officer: Director, Infrastructure


Attachment: 1

Issue

To consider Tender No 08045 for the Supply and Maintenance of Borehole Pumping Units for

a Period of One Year.

Background

The City is responsible for the supply and maintenance of borehole pumping units within

public open spaces as part of the parks infrastructure maintenance. Contractors have carried

out the maintenance of borehole pumping units for a number of years as this is a specialist

area of maintenance and enables in-house staff and resources to be assigned to other irrigation

maintenance activities.

Detail

Tenders received

Tender No 08045 was advertised on 20 September 2008 and closed in the City’s offices at 3

pm on Tuesday 7 October 2008. Tenders were received form Water Bore Redevelopers and

Acemark Investments T/A Hydroquip Pumps.

Details of the tender are shown in the following table:

Contract Type Schedule of Rates

Contract Duration One Year

Commencement Date 17 December 2008

Expiry Date 16 December 2009

Extension Permitted Optional 12 months or part there of with CPI

increases

Rise and Fall included No

Tender evaluation

The Tender Evaluation Panel, comprising of the Contracts Officer, Parks Irrigation Supervisor

and the Parks Technical Officer evaluated the tender submissions in accordance with the

following selection criteria:


Item

No

Description Score

1 Price for services offered 40%

2 Tenderer’s resources assigned to this contract 20%

3 Tenderer’s previous experience and ability to

complete works with existing commitments

20%

4 Occupation health and safety (OHS) 20%

1 Price for services offered

Water Bore Redeveloper and Hydroquip Pumps submitted a completed schedule of rates as

shown in Attachment 1. Items shown in Schedule 1A are most used by the City and

generally on the basis of a minimum once a year under this contract. Items from Schedules 1B

to 1E are used only on a needs basis. Therefore, an estimate of items used in Schedules 1B to

1E was calculated and added to Schedule 1A, which resulted in the following ranking.

Tenderer Costs calculated

from Schedule 1A-1E

Ranking

Hydroquip Pumps $189,149.00 1

Water Bore Redevelopers $298,170.00 2

In view of significant price variation between the tenderers a clarification was sought from

both tenders seeking a confirmation relating to understanding the scope of works for items in

Schedule 1A. Both tenderers have confirmed in writing that they have fully understood the

requirements of works.

2 Tenderer’s resources assigned to this contract

Hydroquip Pumps demonstrated extensive available resources and a comprehensive list of

qualified staff available to undertake tasks under this contract. Water Bore Redevelopers

resources available to this contract were not as extensive, which resulted in the following

ranking.

Tenderer Ranking

Hydroquip Pumps 1

Water Bore Redevelopers 2

3 Tenderers previous experience and ability to complete works with existing commitments

Water Bore Redevelopers and Hydroquip Pumps were assessed on the extent of their

experience and ability to service this contract given existing commitments to their clients.

Hydroquip have 12 years experience within this field of works. They also identified within

their submitted tenders, a staffing resource committed to this contract. Water Bore

Redevelopers has similar experience but is less extensive in the maintenance of bore hole-

pumping units than Hydroquip, and this has resulted in the following ranking.

Tender Ranking

Hydroquip Pumps 1



4 Occupational Health and Safety (OHS)

Hydroquip Pumping has submitted a comprehensive Occupational Health and Safety policy

manual that is relevant to its operation. Hydroquip has fully completed the Occupational

Health and Safety Management System Questionnaire. Water Bore Redevelopers didn’t

complete the OHS policy manual and its response was less comprehensive than that submitted

by Hydroquip, which resulted in the following ranking.

Tender Ranking

Hydroquip Pumps 1


Overall Weighting Score

The Tender Evaluation Panel scored each tender against the above selection criteria. The

overall ranking of the tenders, based on the weighted scores, is outlined below:

Tender Ranking

Hydroquip Pumps 1


Comment

Hydroquip Pumps and Water Bore Redevelopment submitted tenders for the provision of the

supply and delivery of bore hole-pumping units within the City of Wanneroo. It is

acknowledged by the Tender Evaluation Panel that both contractors submitted adequate

evidence to enable an evaluation. Taking into account the assessment criteria and ranking, the

Tender Evaluation Panel is confident the Hydroquip Pumping will be able to successfully

service the contract and is therefore recommended as the successful tenderer.

Reference checking has confirmed that the recommended tenderer, Hydroquip Pumps has

provided similar service to other local authorities in a satisfactory manner.


The tender has been evaluated against the selection criteria in accordance with Section 3.57 of

the Local Government Act and associated regulations.

The Manager Contracts and Property has reviewed the tender evaluation for compliance and

fairness and is satisfied with the process.


The supply and maintenance of bore hole pumping units for the City’s parks is consistent with

the following City of Wanneroo Strategic Plan (2006-2021) goals and strategies:-

“Environmental

1.3 Improve management, recycling and re-use of waste

1.3.1 Develop and implement a plan to address waste reduction, re-use, and

recycling

Social

2.1 increase choice and quality of neighbourhood and lifestyle options


2.1.2 Provide timely and functional public facilities and open spaces to meet

changing community needs”

Policy Implications

Nil


The estimated cost of servicing under this contract is likely to be $190,000 per annum. The

annual cost under the current contract arrangements for these services is in the order of

$200,000.

Services under this contract will be received for the normal maintenance operations and all

costs associated with the Supply and Maintenance of Bore Hole Pumping Units will be

accomodated within the 2008/2009 and 2009/10 Park Maintenance Accounts.

Voting Requirements

Simple Majority

Recommendation

That Council ACCEPTS the tender submitted by Hydroquip Pumping for Tender No

08045 to Supply and Maintain Bore Hole Pumping Units as per the Schedule of Rates

and the General Conditions of Tendering for a Period of One Year from the 17

December 2008 to the 16 December 2009, with an option to extend for 12 months or part

thereof with CPI increases.


ATTACHMENT 1

Page 1 of 5

SCHEDULE 1A – PRICE SCHEDULE Pump Unit Service Rate (Complete the following details and submit with the Tender)

AS PER SPECIFICATION PAGE 10

PUMP UNIT SERVICE RATE

ALL PRICES ARE FIXED AND EXCLUSIVE OF G.S.T

Location Pump Type Pump

Size Manufacturer Pump Model

Pump setting

Metres Bore Dia Rate $

ADDISON PARK SUBMERSIBLE 22KW FRANKLIN TURBO 25 200

ALEXANDER. H.STH SUBMERSIBLE 22KW FRANKLIN TURBO 23 200

AMERY PARK SUBMERSIBLE 22KW *FRANKLIN *TURBO 40 200

ASHDALE PARK SUBMERSIBLE 22KW *FRANKLIN *TURBO 40 200

BARDSLEY PARK SUBMERSIBLE 22KW FRANKLIN TURBO 44 200

BUTTERWORTH PK SUBMERSIBLE 30KW *FRANKLIN GRUNDFOS 40 200

CHARNWOOD PK SUBMERSIBLE 7.5KW FRANKLIN TURBO 44 150

CHESTERFIELD PK SUBMERSIBLE *22kW *FRANKLIN *TURBO 50 200

ELTON PARK SUBMERSIBLE *22kW *FRANKLIN *TURBO 35 150

ENTERPRISE STH 1 SUBMERSIBLE *22kW *FRANKLIN *TURBO 42 200

ENTERPRISE STH 2 SUBMERSIBLE *22kW *FRANKLIN *TURBO 38 200

ENTERPRISE NTH SUBMERSIBLE 30KW FRANKLIN TURBO 35 200

FERRARA NTH SUBMERSIBLE 30KW FRANKLIN TURBO 48 200

GERMANO PK SUBMERSIBLE 11KW FRANKLIN GRUNDFOS 19 150

HALMSTEAD PK SUBMERSIBLE 22KW FRANKLIN GRUNDFOS 42 200

JAMES SPIERS SUBMERSIBLE 15KW GRUNDFOS GRUNDFOS 20 200

NEVILLE PK SUBMERSIBLE 22KW FRANKLIN TURBO 18 200

* Denotes a possible amendment to the item shown.

NAME OF TENDERER:

SIGNATURE OF TENDERER: DATE:


ATTACHMENT 1

Page 2 of 5

SCHEDULE 1A – PRICE SCHEDULE (CONT’D) (Complete the following details and submit with the Tender)


ALL PRICES ARE FIXED AND EXCLUSIVE OF G.S.T

OLDHAM PK SUBMERSIBLE 15KW FRANKLIN TURBO 27 200

SANDOW PK SUBMERSIBLE *22kW *FRANKLIN *TURBO 30 *200

STRATHPINE PK SUBMERSIBLE *22kW *FRANKLIN *TURBO 35 *200

WILKIE PK SUBMERSIBLE 7.5KW FRANKLIN TURBO 16 150

DEPOT 1 SUBMERSIBLE *22kW *FRANKLIN *TURBO 30 *200

DEPOT 2 SUBMERSIBLE *22kW *FRANKLIN *TURBO 30 *200

WISHART PK SUBMERSIBLE *22kW *FRANKLIN *TURBO 45 *200

* Denotes a possible amendment to the item shown.

NAME OF TENDERER:



ATTACHMENT 1

Page 3 of 5

SCHEDULE 1B – PRICE SCHEDULE Bore Development Work (Complete the following details and submit with the Tender)


Schedule of Rates for Bore Development Work

ALL PRICES FIXED AND EXCLUSIVE OF G.S.T

Item Rates $

On-site labour (miscellaneous works) /hour

Electrician /hour

Cable tooling (operational time including labour) /hour

Air surging (operational time including labour) /hour

Bore development rig (mobilization/demobilization) /site

Cleaning agent – Polyphosphate ( Calgon) /Kg

- Hydrochloric Acid /litre

- Chlorine

(sodium hyper chlorite)

/litre

- Claysperse /Kg

- UltraC, Boreclean or equivalent approved by the Superintendent /Kg

Item Service Description Tender Unit Price Tendered (ex GST)

1 Mobilize and demobilize cable tool drilling rig

Per Site

2 Pump maintenance rig (two persons)

Per Hour

3 On site works Per Hour

4 Electrician Per Hour

5 Work shop fitter Per Hour

6 Air surge bore development Per Hour

7 Water analysis Per Test

8 Additional flow test Per Hour

NAME OF TENDERER:



ATTACHMENT 1

Page 4 of 5

SCHEDULE 1C – PRICE SCHEDULE Diving Rates (Complete the following details and submit with the Tender)


Schedule of Rates for Diving Team


Diving Team Rates ($) per Hour

Three person diving team including all support equipment (as per Australian Standards Requirement & ADAS Recommendations including Surface Supply)

$

Subcontracted diving team including all support equipment (as per Australian Standards Requirement & ADAS Recommendations including Surface Supply)

$

SCHEDULE 1D – PRICE SCHEDULE Video Camera Hire (Complete the following details and submit with the Tender)

AS PER SPECIFICATION PAGE 10 Schedule of Rates for Video Camera Hire


Video Hire camera Rates ($) per hour

Camera hire and supporting equipment $ Per hour

Camera hire recording equipment $ Per hour

Optional or Auxiliary equipment as required for above (PLEASE SPECIFY)

$ Per hour

NAME OF TENDERER:



ATTACHMENT 1

Page 5 of 5

SCHEDULE 1E – PRICE SCHEDULE Hire of Loan Pump (Complete the following details and submit with the Tender)

AS PER SPECIFICATION PAGE 10 Schedule of Rates for Hire of Loan Pump


Hire of Loan Pump Size Kw Rates ($) per day

Grundfos Pump and motor including installation and removal 30 Per day




Grundfos Pump and motor including installation and removal 7.5 Per day

Grundfos Pump and motor including installation and removal 5.5 Per day


NAME OF TENDERER:



IN02-12/08 Tender No 08049 - The Cleaning of Sand Softfall, Rubberised

Surfaces and Playground Inspections for Parks for a Period

of One (1) Year

File Ref: C08049V01

Responsible Officer: Director Infrastructure


Attachments: Nil

Issue

To consider Tender No 08049 for the Cleaning of Sand Softfall, Rubberised Surfaces and

Playground Inspections for Parks for a period of One (1) Year.

Background

To maintain the City’s service levels for the cleaning of sand and rubberised softfall and the

maintenance of playground equipment to ensure public safety, maintenance has been

undertaken across 107 play areas by way of external contract since 2005. The detailed

specification for these works, includes the cleaning of softfall (sand and rubberised) and play

equipment safety inspection on a fortnightly rotation. The contract also includes service

provision for the carrying out of minor repairs, the reporting of major repairs and the

mechanical sieving of sand softfall twice a year.

Essential details of the contract are outlined below:

Contract Type Schedule of Rates

Contract Duration 1 Year

Commencement Date 1 January 2009

Expiry Date 31 December 2009

Extension Permitted Optional 12 months or part there of with

same terms and conditions

Rise and Fall Included No

Detail

Tender No 08049 for the Cleaning of Sand Softfall, Rubberised Surfaces and Playground

Inspections for parks for a period of One (1) year was advertised on 18 October 2008 and

closed on 4 November 2008.

Tender submissions were received from the following:

PJ & CA Contracting,

John Richardson,

Sandrehlyn Trust T/as Sifting Sands,

Westpark Services P/L,

Programmed Maintenance Services, and

Miracle Recreation


The Tender Evaluation Team, comprising the Parks Technical Officer, Coordinator

Conservation Maintenance and the Contracts Officer (Contracts and Property) have evaluated

the tender submissions in accordance with the following selection criteria:

Item

No

Description Score

1 Price for services offered 40%

2 Tenderer’s resources 20%

3 Tenderer’s previous experience in carrying out

work similar to the Services

20%

4 Safety management 20%

Price for the services offered

An overall ranking was determined by assessing prices contained within the schedules for the

delivery of services over the period of one year.

The total calculated costs for the term of the contract based upon the ‘schedules of rates’

provided are shown in the following table:

Tenderer Annual Price Ranking

Programmed Maintenance Services $175,413 1

PJ & CA Contracting $183,111 2

John Richardson $188,678 3

Westpark Services P/L $197,292 4

Miracle Recreation $257,476 5

Sandrehlyn Trust T/as Sifting

Sands

$306,039 6

Tenderer’s resources

PJ & CA Contracting, Sandrehlyn Trust T/as Sifting Sands, Westpark Services P/L and

Miracle Recreation have the staff resources and equipment necessary to carry out the

contract.

John Richardson has the staff resources, but does not have the mechanical sand sifting

equipment for the contract.

Programmed Maintenance Services has extensive staff resources for their overall

business, but did not identify staff resources for this specific contract. Mechanical sand

sifting is sub contracted out.

Based on the information provided by the tenderer, tenders have been ranked under this

criteria as listed below:

Tenderer Ranking

PJ & CA Contracting 1

Sandrehlyn Trust T/as Sifting Sands 1

Westpark Services P/L 1

Miracle Recreation 1

Programmed Maintenance Services 2

John Richardson 3


Tenderer’s previous experience in carrying out works similar to the services

PJ & CA Contracting is highly experienced- being the incumbent contractor for the last

three years and is an Accredited Playground Inspector.

John Richardson has adequate experience within playground safety auditing and

playground maintenance (England).

Sandrehlyn Trust T/as Sifting Sands has extensive experience in this field, currently

carrying out similar contracts for other local authorities.

Westpark Services has a background in Playground Inspections, installations and repairs

for many local authorities, but has not carried out this specific type of contract before.

Programmed Maintenance Services has extensive experience in grounds maintenance,

and is the incumbent playground maintenance contractor to three local authorities in

Eastern States.

Miracle Recreation is highly experienced in all facets of playground installation and

maintenance.



Tenderer Ranking





Westpark Services P/L 2

John Richardson 3

Safety Management

Sandrehlyn Trust T/as Sifting Sands, Programmed Maintenance Services and Miracle

Recreation provided thorough and comprehensive OH&S management plans that cover

all aspects of the workplace.

PJ & CA Contracting and John Richardson provided an OH&S plan relevant to the

works being carried out.

Westpark Services did not address Schedule 2 OH&S systems, but advised that they

follow safe working practices without providing evidence.



Tenderer Ranking





John Richardson 2

Westpark Service P/L 3


Tender Summary

The overall ranking of the tenderers based on the selection criteria is shown below:

Tenderer Ranking




Westpark Services 4

John Richardson 5


Comment

The Programmed Maintenance Services tender submission has been evaluated as the overall

highest ranked tender in accordance with the assessment criteria and weighting as detailed in

the tender document.

Reference checks were carried out, which indicated that Programmed Maintenance Services

provide a high quality service to contracts of a similar type to this tender.


Tenders have been invited and evaluated against the selection criteria in accordance with

Section 3.57 of the Local Government Act and associated Local Government (Functions and

general) Regulations 1996.

The Manager Contracts and Property has reviewed the tender selection process for fairness

and compliance and is satisfied with the evaluation process and result.


‘The Cleaning of Sand Softfall, Rubberised Surfaces and Playground Inspections for Parks for

a period of One Year’, is consistent with the City of Wanneroo Strategic Plan (2006-2021)

goals and strategies as follows:

“Environmental

1.5 Improve the physical quality of the built environment

Social

2.1 Increase choice and quality of neighbourhood and lifestyle options.”

Policy Implications

Nil



The estimated cost of $175,413 associated with the provision of services under Tender No

08049 has been allocated in the approved budget allocation for Parks Maintenance

Operations.

Voting Requirements

Simple Majority

Recommendation

That Council ACCEPTS the tender submitted by Programmed Maintenance Services

for Tender No 08049 for the Cleaning of Sand Softfall, Rubberised Surfaces and

Playground Inspections of Parks as per the Schedule of Rates and the General

Conditions of Tendering for a Period of One Year from the 1 January 2009 to

31 December 2009, with an option to extend for 12 months or part thereof.


IN03-12/08 Elliston Parade, Mindarie - Creation of a Kiss & Drive and

Removal of Bus Zones

File Ref: R22/0035V01



Attachment(s): 2

Issue

To consider the creation of a ‘Kiss & Drive’ facility and the removal of the bus zones on

Elliston Parade, Mindarie.

Background

The City has been approached by Peter Moyes Anglican Community School requesting the

creation of a ‘Kiss & Drive’ facility on Elliston Parade.

It has also been brought to the City’s attention that the two bus zones on Elliston Parade,

Mindarie, one on each side of the road near the intersection with Anchorage Drive, are

currently not used by Transperth or by the adjacent schools. The bus routes for this area have

been checked and it is confirmed that Transperth does not operate a service in Elliston Parade.

Refer Attachment 1 for a location plan identifying the subject area.

Detail

Peter Moyes Anglican Community School proposes to establish a ‘Kiss & Drive’ facility on

Elliston Parade as shown in Attachment 2 to relieve some of the traffic pressure on Salerno

Drive, which it shares with the Quinns Baptist College.

Ranger and Safety Services have received complaints from parents and students of Mindarie

Senior College who have been fined for parking in the bus zones on Elliston Parade when the

bus zones are no longer used.

Consultation

Administration has been advised by Peter Moyes Anglican Community School (PMACS) and

Mindarie Senior College that neither school has a requirement for the bus zones and believe

the embayments would be more useful if converted to general parking.

Comment

Administration believes the establishment of a ‘Kiss & Drive’ on Elliston Parade will assist

PMACS in controlling the peak traffic demands and be of benefit to road users in general.

Administration also believes the existing bus zones on Elliston Parade should be removed and

the embayments made available for general parking.



Council endorsement is required to implement any changes to parking prohibitions that are

provided in accord with the City’s Parking and Facilities Local Law 2003(as amended). The

proposed changes as shown on Attachment 2 include the following:

the installation of “5 Min Parking, 7.30-9AM, 2.30-4PM, SCHOOL DAYS” (R5-13)

and “KISS and DRIVE” signs on the eastern side of Elliston Parade, adjacent to Peter

Moyes Anglican Community School; and

the removal of “BUS ZONE” (R5-20) signs on both sides of Elliston Parade near its

intersection with Anchorage Drive, Mindarie.


The provision of a ‘Kiss & Drive’ facility and removal of the redundant bus zones on Elliston

Parade, is consistent with the following City of Wanneroo Strategic Plan 2006-2021 outcome

objectives:

“Social

2.4 Improve community safety

2.4.1 Implement a range of road safety initiatives to improve the standard of

the road network and user behaviour

Governance

4.2 Improve community engagement”

Policy Implications

Nil


The estimated cost to establish the ‘Kiss & Drive’ facility and remove the signage for the bu s

zones on Elliston Parade is $1000, which will be funded from Project No PR – 1431, Parking

Scheme Signage and Line Marking Upgrade, for which a total of $30,000 has been included

in the 2008/2009 Capital Works budget.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. APPROVES the installation of “5 Min Parking, 7.30-9AM, 2.30-4PM, SCHOOL

DAYS” (R5-13) and “KISS and DRIVE” signs on the eastern side of Elliston

Parade, adjacent to Peter Moyes Anglican Community School, as shown on

Drawing 2409-1-0 (Attachment 2 refers);


2. APPROVES the removal of “BUS ZONE” (R5-20) signs on both sides of Elliston

Parade near its intersection with Anchorage Drive, Mindarie, as shown in Drawing

2409-1-0 (Attachment 2 refers); and

3. ADVISE the Principals of Peter Moyes Anglican Community School and the

Mindarie Senior College of Council’s decision.


ATTACHMENT 1

LOCATION MAP – Elliston Parade, Mindarie


ATTACHMENT 2

PROPOSED KISS & DRIVE AND BUS ZONES REMOVAL – Elliston Parade, Mindarie


IN04-12/08 Improvements to Pedestrian Crossing Facilities, Joondalup

Drive, Banksia Grove




Attachments: 4

Issue

To consider the modification of Joondalup Drive between Pinjar Road and Old Yanchep Road

to provide improved pedestrian crossing facilities and support an application for Federal

funding for the project.

Background

As part of the commitments by the Australian Labor Party made before the November 2007

Federal election, an amount of $1M was to be provided for the construction of a pedestrian

crossing facility on Joondalup Drive Banksia Grove between Pinjar Road and Old Yanchep

Road (Attachment 1).

Recent correspondence from the Department of Infrastructure, Transport, Regional

Development and Local Government indicates that such a project would be considered under

the Better Regions programme and that an application for funding from the programme must

be made to allow funding for up to $1M (GST exclusive) to be considered.

Detail

Joondalup Drive is classified in the City’s Functional Road Hierarchy as a District Distributor

“A” and will serve as a major link between the Freeway, Joondalup City Centre and the Great

Northern Highway via Neaves Road. In the section between Pinjar Road and Old Yanchep

Road, the most recent traffic counts were taken in June 2007, which showed less than 7,000

vehicles per day were using the road, with a 85%ile speed of approximately 80kph. This

traffic volume will increase as development of the area occurs, however it will have to

increase to over 15,000 vehicles per day to meet the requirement for a second carriageway.

Whilst ultimately facilities in Banksia Grove will be provided on both sides of Joondalup

Drive, the demand for improved pedestrian crossing facilities on Joondalup Drive comes from

the phased development of facilities which currently requires residents to cross Joondalup

Drive to access them. Of particular concern is the requirement for primary school children

living north of Joondalup Drive having to cross this road to access the local school. The

Education Department has advised that a primary school to serve the north side of Joondalup

Drive is not anticipated to be constructed for 5-8 years. Currently a Type A school guard

crossing facility has been funded to allow school children to cross Joondalup Drive at

Parakeelya Road in a controlled environment.

Initial discussions for the pedestrian facility were based on the separation of the facility from

the traffic, being either a pedestrian underpass or footbridge.


Further investigations however indicated that neither could be easily integrated into the

streetscape and would either require the purchase of residential land or could result in a

facility that would not be useable due to inadequate passive surveillance. In addition, such a

facility would only serve the needs of residents in the immediate vicinity.

In 2007, the junctions of Joondalup Drive with Viridian Drive and Parakeelya Road were

modified to provide improved pedestrian safety with funding from Banksia Grove

Development Nominees Pty Ltd (BGDN) and the City of Wanneroo. These works have

improved pedestrian safety across the area, however they have not removed the issue, nor

have they reduced vehicle speeds to an acceptable level.

Accordingly, the City has continued to pursue funding to provide further improvements to

Joondalup Drive to improve road safety. To progress options for this, Administration and

BGDN commissioned the BGDN Engineering and Landscaping consultants to prepare a short

and long term options plan showing how any new works could be staged and identifying the

road safety improvements that would be achieved. These plans are included in this report as

Attachments 2 and 3.

Consultation

To include Community input on the concepts proposed and an understanding of the technical

requirements, a joint workshop of BGDN and CoW was held with three representatives from

the Banksia Grove Residents Association.

Comment

There are two related road safety issues on this section of Joondalup Drive. They are both a

consequence of the speed of the traffic using this section of the road and the lack of

significant visual clues that the rural road environment of Neaves Road and its 90kph speed

limit has changed to residential and that a 70kph speed limit is in place. This results in safety

concerns for all road users, with turning manoeuvres made less safe in addition to the

pedestrian crossing issues already identified.

The measures proposed were assessed at the workshop to determine priorities. The

assessment criteria included delivery timeframe, cost, impact on speed, safety, long term

value and public amenity. Details of the assessment are included as Attachment 4.

The components considered and main issues considered were:

Item

No.

Project Issues

1 Footbridge at Parakeelya Separates pedestrians from traffic, cost up to $3M,

potential social impacts on neighbouring residents,

duplicates pedestrian crossing facility when lights

installed at Tumbleweed (350 metres separation). Not

accessible to all of community, does not impact on

traffic safety / speed. Will have high impact on

residents in immediate area. Land requisition required.

2 Underpass Separates pedestrians from traffic, cost $1.2M, public

safety issues if cannot achieve passive surveillance (will

require residential blocks to be purchased at


Item

No.

Project Issues

Parakeelya). Land topography at Viridian will facilitate

this. Does not impact on traffic safety / speed

3 Roundabout at Old Yanchep

Road

Will provide distinct entry point. Requires land

purchase from DEC. Cost $1.7M. Long process to

acquire land. Vehicle speeds will only be reduced in

vicinity of roundabout.

4 Channelisation at Old

Yanchep Road

Will provide a degree of definition of Residential area.

Cost $90,000. Can be constructed within road reserve

5 Splitter Islands / Protected

Turn lanes at Viridian,

Mistletoe and Parakeelya

Will impact on vehicle speeds over length of road. Will

improve safety for all road users due to separation of

traffic lanes and reduction in road width. Estimated

cost $1M

6 Traffic Signals at

Tumbleweed (to replace

roundabout)

3-4 year timeframe to coincide with opening of

shopping centre. Will allow pedestrian phase in signals.

Will meet demand for residents accessing shopping

centre. Will reduce traffic speeds only when signals at

red. Cost $750,000 (BGDN commitment)

7 Verge Landscaping /

Banner Poles

Will impact on vehicle speeds due to changed visual

aspect. Permanent works. $0.6M cost.

8 Modification of

Tumbleweed Roundabout to

reduce circulating speeds.

Will reduce speeds in immediate vicinity, but may have

negative impact on vehicle safety due to approach

angles. $90,000 cost. Quick implementation.

When considering the pedestrian demand in the area adjacent to Parakeelya Road (mainly

school children outside of guarded crossing hours) then the footbridge (Item 1), is the safest

option.

When all road users are considered, then the option of treating the entire road length from Old

Yanchep Road through to Tumbleweed Drive ( Items 4, 5, 7 and 8), is considered to provide

the best solution which can be implemented quickly and should therefore be supported.


Nil


“Social

2.4 Improve Community Safety

2.4.1 Implement a range of road safety initiatives to improve the standard of the road

network and user behaviour”

Policy Implications

Nil



No funds have been allocated for the project in the 2008/09 annual budget. The works are not

included in the five year forward works programme. The preliminary budget for the works as

recommended is approximately $1.8M, but will be more accurately determined during

detailed design.

Approval of a Federal Government grant of $1M will result in a shortfall of $0.8M for the

recommended works. BGDN has agreed to contribute funds equivalent to 50% of the shortfall

in project costs. Based on a $1.8M project cost, this equates to a contribution of $0.4M. The

City will then be required to fund the shortfall of $0.4M and this will need to be listed for

consideration in the draft 2009/2010 Road Works Capital Program. The contributions by the

City and BGDN will improve the likelihood of a successful funding application.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. SUPPORTS the submission of a funding application for Pedestrian Safety

Improvement works on Joondalup Drive between Old Yanchep Road and

Tumbleweed Drive, Banksia Grove to the Federal Government’s Better Regions

Grant Programme;

2. SUPPORTS the construction of a channelisation treatment at Old Yanchep Road,

median islands and turning pockets between Viridian Drive and Tumbleweed

Drive modifications to the Roundabout at Tumbleweed Drive and verge

landscaping/banner poles as the preferred treatment at an estimated project cost of

$1.8M;

3. ACKNOWLEDGES that funding for Pedestrian Safety Improvement works on

Joondalup Drive will need to be included in the list of projects for consideration in

the 2009/2010 annual budget, noting that there will be a requirement for Council

contributions to the works;

4. THANKS Banksia Grove Development Nominees Pty Ltd for its commitment to

contribute 50% of the shortfall in funding for the project should the City be

successful in its application for $1M funding from the Federal Government’s Better

Regions Grant Program and any other funding contributions;

5. ADVISES the residents of Banksia Grove of Councils decision; and

6. SEEKS a further report on the outcomes of the funding submission and the

impacts on the Five Year Capital Works Program.


ATTACHMENT 1

LOCATION PLAN – Joondalup Drive, Banksia Grove

Area of Interest


ATTACHMENT 2


ATTACHMENT 3


ATTACHMENT 4

Page 1 of 3


ATTACHMENT 4

Page 2 of 3


ATTACHMENT 4

Page 3 of 3


IN05-12/08 Clearing Approval and Offset Proposal - Yanchep Foreshore

Boardwalk

File Ref: PR36/0006V01



Attachment: 2

Issue

To consider the conditions for the approval to clear Compass Circle road reserve and Yanchep

Foreshore Reserve between Compass Circle and Foreshore Vista to allow for the construction

of a pedestrian dual use pathway and boardwalk.

Background

The 2008/2009 Capital Works Budget made provision for the installation of a dual use

pathway and pedestrian boardwalk through the Yanchep Foreshore Reserve, Yanchep. The

works involve clearing within the road reserve of Compass Circle and within the Foreshore

Reserve along the alignment of the boardwalk and the construction and installation of a dual

use pathway and pedestrian boardwalk. The clearing required for this project includes

vegetation within Yanchep Foreshore Reserve, which is listed as Bush Forever Site 397 and

therefore protected under Bush Forever Policy (Attachment 1 refers).

A Clearing Permit Application (CPS 1974/2) was submitted by Administration to the

Department of Environment and Conservation.

The application committed to collecting seed and cuttings to be used in rehabilitation projects

within the City, installation of temporary and permanent fencing to protect native vegetation

and cleared topsoil and vegetation to be used within on-site rehabilitation activities.

Following submission of this application, the City received correspondence from the

Department of Environment and Conservation (DEC) on 14 August 2008 informing that the

permit was approved in principle, however an offset requirement would be attached to the

approval as the Yanchep Foreshore Reserve is a Bush Forever Site 397 and therefore a

‘critical asset’.

The EPA’s Position Statement 9 (2004) states that it is unlikely that any project proposals that

have significant adverse impacts to ‘Critical Assets’ will be approved. A site is defined to be a

‘Critical Asset’ when it contains under-represented vegetation complex (e.g. Karakatta

Complex-central and south), a conservation reserve (Bush Forever site) and/or high

biodiversity values (e.g. rare flora or fauna, TEC or Priority Flora). The DEC only considers

environmental offsets to be validated if the proposal provides an essential community service,

eg., transport infrastructure, water and/or electricity, as is the case with this proposal.

It should be noted that as part of the environmental approval process, the City of Wanneroo

has the right to appeal against the conditions in the Clearing Approval within 28 days of the

date of publication.


Detail

DEC’s advice stated that an approval would be subject to a requirement that the City

implements various Environmental Management Commitments to offset the impact of the

proposed construction. The clearing works associated with the dual use pathway and

boardwalk will result in 0.095ha of vegetation being cleared within the Yanchep Foreshore

Reserve (Bush Forever Site 397). To meet DEC’s offset requirements of a ratio greater than

1:1 and in accordance with the DEC’s Offset Principles, it is proposed to directly offset the

clearing through coastal revegetation works at a ratio of 3:1 and also to make additional offset

contributions. These will include, but not be limited to, revegetating foreshore coastal areas

and producing a management action plan for the Reserve. In addition, it is proposed to carry

out brushing works and weed management within the Yanchep Foreshore Reserve (Table 1).

Yanchep Foreshore Reserve has been chosen as the offset site as it is within the immediate

locality of the vegetation to be removed, and is comprised of the same vegetation complex

(Quindalup Complex). A vegetation survey undertaken in 2002 rated the vegetation condition

from ‘Very Good’ to Completely Degraded’. A botanical assessment for remnant vegetation

in the City of Wanneroo (1996) by Malcolm Trudgen recommended protection of this area of

coastal vegetation. Giving consideration to ecological function, it also represents a ‘like to

like’ offset and if retained contributes to ‘no net environmental loss’ in relation to Yanchep

Foreshore Reserve clearing.

An outline of the areas to be rehabilitated and managed in the Yanchep Foreshore Reserve are

shown in Attachment 2.

The suggested City of Wanneroo Environmental Management Commitments and conditions

relating to Yanchep Foreshore Reserve, Yanchep are detailed as follows:

Topic Action Objectives Timing

1. Foreshore Regeneration

Implement a foreshore regeneration project to significantly improve the condition of identified degraded areas in Yanchep Foreshore Reserve using the following techniques: 1. spreading top soil removed from

cleared areas along boardwalk

alignment and Compass Circle road reserve;

2. mulching bare areas using clean mulching material;

3. brushing bare areas using cleared material or purchasing brushing material from other areas;

4. planting/direct seeding bare areas using material of local provenance; and

5. weed control.

Restore native coastal vegetation condition in identified degraded areas of Yanchep Foreshore Reserve (3800 m2).

Restore dune stabilisation in identified degraded areas of Yanchep Foreshore Reserve (1670m2)

Within three years following the issuing of the statement of environmental approval.


Topic Action Objectives Timing 2. Conservation

Management

Prepare a management/action plan for Yanchep Foreshore Reserve

which addresses the following issues: 1. weed control; 2. pest control; 3. rubbish removal; 4. perimeter fencing 5. fire management; 6. track closure; and 7. interpretive and directional

signage.

Preservation of native vegetation,

in particular, Quindalup Complex.

Prior to 31 December 2009.

3. Conservation Management

Implement the approved management/action plan over a 10-year period.

Preservation of native coastal vegetation, in particular, Quindalup Complex.

For 10 years following the approval of the management/action plan required in Commitment 2.

The conditions of the clearing approval will likely require the City to prepare an audit

program and submit compliance reports. Administration is currently liaising with the DoE

and DEC with regards to the implementation of the City’s Environmental Management

Commitments for this project. A management action plan for the above reserves will be

formulated following principles used in a previously approved management/action plan for

Middleton Park (as an requirement of clearing for Hepburn Avenue extension works,

Ministerial Statement No: 672).

Comment

Administration supports the proposed Environmental Management Commitments for the

installation and construction of a dual use path and boardwalk within the Yanchep Foreshore

Reserve. The biodiversity protection, bush regeneration and conservation management

initiatives proposed for Yanchep Foreshore Reserve, as outlined above, are consistent with the

Local Biodiversity Strategy (2008-2013) and advice received by Malcolm Trudgen (1996)

from the botanical assessment for remnant vegetation in the City of Wanneroo. The vegetation

within Yanchep Foreshore Reserve is considered worthy of protection as it is a Locally

Significant Ecological Link and the majority of the vegetation is in good condition.

It is considered that the City’s Environmental Management Commitments are achievable

within the specified timeframe. The committed actions will result in a significant protection

and rehabilitation of Yanchep Foreshore Reserve, and compensate for the loss of vegetation

that will occur due to the Yanchep Foreshore dual use pathway and pedestrian boardwalk.

The contract for the construction of the project was awarded by Council on 23 September

2008, with a contract value of $546,580.00. The contractor will be taking possession of the

site on Monday 12 January 2009. The environmental offset agreement will need to be

finalised before works commence. On this basis, Administration has submitted the

Environmental Management Commitments to DEC and is seeking Council’s endorsement of

this action.



Environmental Protection Act 1986

Bush Forever Policy 2000


The clearing and earthworks for the installation and construction of the dual use pathway

(coastal side of Compass Circle) and the pedestrian boardwalk (within the Foreshore Reserve

from Compass Circle to Foreshore Vista) and the management of coastal vegetation in

Yanchep Foreshore Reserve as an offset to clearing, are consistent with the following goals

and strategies of the City of Wanneroo Strategic Plan (2006-2012):

“Environmental

1.1 Improve conservation of local Biodiversity in designated areas

1.4 Minimise impact of development on natural landforms

Social

2.1 Increase choice and quality of neighbourhood and life style options

2.2 Improve the City’s identity and community wellbeing through art, culture, leisure

and recreation”

Policy Implications

The draft City of Wanneroo Local Biodiversity Strategy identified a target of 80% coastal

vegetation to be retained and protected. This proposed environmental offset will assist with

the protection of the vegetation in the immediate area of the proposed dual use pathway and

boardwalk.


The works required to accommodate the City’s Environmental Management Commitments, as

part of this project, are estimated to cost $40,000. The estimated cost of $20,000 for the initial

restoration works can be accommodated within the approved project budget (PR-1450).

Ongoing maintenance and any works detailed in the management plan will have to be listed

for consideration in the Capital Works and Operating budgets as required.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. ENDORSES the submission by Administration of the following environmental

management commitments to comply with the Department of Environment and

Conservation environmental offset conditions for the native vegetation clearing

associated with the dual use pathway and pedestrian boardwalk, Yanchep:


a) Implement a coastal foreshore regeneration project to significantly improve

the conditions of identified degraded areas in Yanchep Foreshore Reserve;

and

b) Prepare a management plan for Yanchep Foreshore Reserve and implement

this plan over a 10 year period; and

2. LISTS funding for consideration in the draft Five Year Conservation Capital

Works Program and future Operating Budgets for the development and staged

implementation of the Yanchep Foreshore Reserve Conservation Management

Plan commencing in the 2009/2010 financial year.


ATTACHMENT 1

Areas marked in red to be cleared as part of the installation and construction of a dual use

pathway and pedestrian boardwalk within the Yanchep Foreshore Reserve – Bush Forever

Site 397.


ATTACHMENT 2

Areas to be Rehabilitated (3800m2) and Stabilised (1670 m2) within Yanchep Foreshore

Reserve – Bush Forever site # 397.

Spreading of topsoil,

mulching, planting and weed management

Areas to be brushed


IN06-12/08 Pt03-04/08 - Request to Improve Landscape Conditions to

Roundabout and Verge Gardens on Monet Drive, Ashby.




Attachment(s): 1

Issue

To consider a petition from the residents of Monet Drive, Ashby requesting an upgrade of the

landscaping in the verge and median gardens, in particular the entrance from Wanneroo Road

and the roundabouts at Adler Street and Carosa Road along Monet Drive.

Background

Council received the petition signed by 14 residents, along with a letter from a resident, at its

meeting on 25 March 2008. The petition asks for the verge/street landscaping to be returned to

an improved condition along Monet Drive, Ashby. Refer Attachment 1 for location plan.

The developer carried out soft landscaping to the median, street verge and roundabout along

Monet Drive. The intention being for Monet Drive to be the “main entry” into the new sub-

division while development was carried out. Monet Drive was also chosen as the road

primarily utilised for display homes.

The irrigation for all streetscapes areas along Monet Drive was sourced from the bore located

on Crivelli Parkway, Ashby. The irrigation source was disconnected at handover to the City

on 11 September 2007. Prior to handover it was the intention of the developer to disconnect

all irrigation to the landscaped sites, however the developer chose to offer all residents

affected by the irrigation removal the opportunity, at the developer’s expense, to reconnect off

the verge garden irrigation system to the owner’s private water source. The developer’s offer

was accepted by 15 residents and in some instances the developer installed controllers and

irrigation infrastructure to ensure a satisfactory outcome to the handover.

The City has accepted handover of a range of parks and streetscapes of various treatments and

standards over the past year and applied its regular maintenance routines and level of service

at six visits per year. These maintenance levels are of a standard below that previously

provided by the developer.

As part of the conditional approval for the landscaping of the median island in Monet Drive

between Wanneroo Road and the roundabout at Adler Street and Pissaro Crescent there was a

requirement for the developer to ‘remove the median planting and replace with brick paving

to the City’s standard detail prior to handover to the City’.

Detail

An inspection of the area has revealed a number of verge treatments that are currently

maintained at a standard below that initially provided by the developer at the time of handover

to the City.


These locations include:

Intersection of Wanneroo Rd and Monet Drive.

This location is currently mulched with three established erythina indica (coral tree), which

were planted by the developer. The mulched area covers 682sqm. The trees are included on

the Parks Maintenance mobile irrigation-watering schedule and are watered once a fortnight.

This will continue for the coming summer season. After this time the trees will be self-

sufficient, and will be removed from the tree maintenance programmed watering schedule.

Median Island from Wanneroo Road to Adler Street.

This location was irrigated from the bore at Crivelli Park. The developer decommissioned the

irrigation at handover to the City in 2007. The lack of irrigation has seen the decline in the

standard of the streetscape. This is the area that needs to be replaced with brick paving in

accordance with the conditional approval for the landscaping.

Verge Gardens on Monet Drive from Alder Street to Carosa Road.

There are 58 verge gardens along Monet Drive, ranging is size from 3sqm to10sqm, with a

number of these verge gardens connected to the adjacent property owners water supply. The

remaining verge gardens are not irrigated and are in a state of decline.

Roundabout at intersection of Monet Drive and Alder St.

This roundabout has an established 14m high erythrina indica (coral tree) with understorey

planting of jasmine. The developer decommissioned the irrigation at handover to the City in

2007, again the lack of irrigation has seen the decline in standard of the garden streetscape

since handover, however, the coral tree is well established and is self-sufficient.

The petition mentions a decline in condition of the tree stating it is infected with insects and

should be treated. The City carried out an independent arboriculture inspection and it has been

found the tree is not affected by insects but from sunscald.

Roundabout at intersection of Monet Drive and Carosa Road.

This roundabout has an established 11m high erythrina indica with understorey planting of

jasmine. The developer decommissioned the irrigation at handover to the City in 2007, again

the lack of irrigation has seen the decline in standard of the garden streetscape, however, the

erythrina indica is well established and is self-sufficient.

Southern Verge Gardens on Monet Driver from Alder street to Bonnard Crescent

There are two sections of verge garden on the south side of Monet Drive from Alder Street to

Bonnard Crescent, with a total verge gardens area of 76sqm. The developer decommissioned

the irrigation at handover to the City in 2007 and again the lack of irrigation has seen the

decline in standard of the garden streetscape.

Consultation

The developer for the estate has been consulted with regards remedial works in accordance

with the conditional approval for landscaping.


Comment

Each of the streetscape locations is currently serviced at a maximum of six service visits per

annum as per the City’s tendered specification and scope of works for the provision of

streetscape maintenance services and the budgeted allowance in the annual Infrastructure

Maintenance budget.

Administration has inspected the standard of presentation and aesthetic appearance at each of

the above-mentioned sites, with the following recommendations to be considered as ways to

improve these areas.

Intersection of Wanneroo Rd and Monet Drive.

It is considered that a more consistent theme needs to be created by increasing the number of

erythrina indica in the verge area. Three exist, and it is recommended that another one be

planted. The trees would necessitate placement onto a tree watering maintenance schedule for

two complete watering seasons. In addition, the mulched area will need to be maintained in a

weed free state to improve aesthetics. The developer has agreed to provide the additional tree.

Median Island from Wanneroo Rd to Adler Street.

The developer has agreed to undertake the following works, commencing on 10 December

2008.

Install brick paving to the median island to match existing pavers.

Plant five x 100lt evergreen ashes in the median, with watering by the City.

Apply mulch to the tree wells.

Verge Gardens on Monet Drive from Alder street to Carosa Road

Each of these streetscapes has a different characteristic dependent upon the adjoining

resident’s maintenance standard. It is recommended that the verge gardens remain the

responsibility of the adjacent property owners. The street trees will continue to be maintained

in accordance with the City’s tree maintenance guidelines.

Roundabout at intersection of Monet Drive and Alder St.

It is proposed to remove existing shrubs as they are unkempt, with a significant number either

dead or dying. The established erythrina indica will be retained in the centre of the

roundabout, with minor pruning and annual sunscald monitoring as per arboricultural report.

Roundabout at intersection of Monet Drive and Carosa Road.

It is proposed to remove existing shrubs, as they are unkempt with a significant number either

dead or dying. The established erythrina indica will be retained in the roundabout.

Southern Verge Gardens on Monet Driver from Alder street to Bonnard Crescent

It is proposed that the verge trees be retained and existing small shrubbery be removed as the

existing plants are unkempt with a significant amount either dead or dying.

The current approval process for streetscapes by land developers does not allow for verges

adjoining residential properties to be irrigated from the main line system.



Nil


Improved presentation and aesthetic appearance of the verges, medians and roundabouts

within identified locations along Monet Drive, Ashby is consistent with the following City of

Wanneroo Strategic Plan (2006-2021) goals and strategies:

“Environmental

1.5 Improve the physical quality of the built environment

Social

2.1 Increase choice and quality of neighbourhood options”

Policy Implications

Any replacement tree species will be selected from the City’s Street Tree Master Plan,

approved by Council at its meeting held in September 2005 (IN08-09/05 refers).


The expenditure to improve the presentation and aesthetic appearance of the verges, medians

and roundabouts along Monet Drive can be accommodated in the 2008/2009 Infrastructure

Maintenance Parks Budget.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. NOTES that the developer for the estate has commenced work to brick pave and

plant five evergreen ashes to the median island between Wanneroo Road and the

roundabout at Adler Street and Pissaro Crescent, Ashby in accordance with the

conditional approval for the landscaping of this area;

2. NOTES that improvement works will be undertaken by the City to the landscaping

of the verges, median and roundabouts in Monet Drive with the cost of these works

funded from the 2008/2009 Parks Maintenance Operating budget;

3. ADVISES the petition organiser of Council’s decision; and

4. NOTES that Administration will advise residents prior to any works proceeding in

the nature strip adjacent to their property.


ATTACHMENT 1


Corporate Services

IT Services

CS01-12/08 Upgrade to Single Platform Corporate Business System


Responsible Officer: Director, Corporate Services


Issue

To consider the upgrade of the City’s existing Authority Enterprise Software Suite to address

the broader organisational corporate business system requirements in a single platform

environment.

Background

Prior to 2004, the City utilised the following key corporate Information Technology systems:-

Financials - Oracle

Works Costing - Maximo

Payroll/HR - Teamwork

Property - Proclaim

In August 2003, tenders were called for the replacement of the Financial (including Costing)

and Payroll/HR systems. As a result, Council at its meeting held on 16 December 2003

awarded the tender to Civica Pty Ltd (Civica).

Since that time, the City has continued to operate two separate systems, which has lead to a

range of integration and efficiency issues between the Authority system supplied by Civica

and the Proclaim system, which provides the following functions:-

Property/land information database;

Rating;

Cash Receipting; and

Ancillary property related activities, including Bins register, Dogs etc.

Detail

There is a range of issues associated with maintaining two independent corporate business

systems. These include:-

Lack of integration

Each system has its own workflow that results in the generation of a number of manual

procedures to work around the systems. Also, as each system works independently of

the other, this limits the degree and ease of integration and consequently operational

efficiency.


Maintenance and support for 2 systems

Full time technical, infrastructure (hardware and server) and user support is required to

maintain both systems which is a duplication of effort and cost. Application

maintenance, internal and external support, backup and recovery procedures are also

maintained individually for both systems.

Upgrades for 2 systems

The frequent upgrade of both systems in order to keep up with the latest technology and

versions is also a cost duplication and sometimes one system can become the bottleneck

for the other as each system and its respective modules are developed at different rates.

Business continuity

IT staff have the extensive knowledge required of both systems to provide timely

support to all users and solutions to system errors, however this is a cost multiplier. In

addition, downtime of any system must be kept to a minimum to ensure business

continuity.

Licensing fee to include third party integration

To support both systems, there is a requirement to buy the required number of licenses

for each system in use. This again multiplies the effects of costs and system

requirements. It is also necessary to consider the number of connectivity licenses to any

of the third party applications required for integration.

Data Management and Quality

Operating the two systems unavoidably has resulted in duplication of data entry and

data tables, which in turn increases the likelihood of increased errors and redundant

data. Managing and maintaining duplicate sets of data across two systems also creates a

significant burden on the organisation and questions the quality of data in terms of its

accuracy and fitness-for-purpose.

User Access

User security and data security must be maintained for both systems, requiring roles and

permissions to be set up for each user in both systems, again creating duplication and

lack of efficiency

Multiple registers

Multiple name and address registers are maintained to cater for both systems, which

poses an administrative burden on the organisation and can again create the opportunity

for errors or inconsistent data.

End users

Employees across the City have to be skilled in using both systems to perform daily

operational business functions.

Given the growth in the City and pressure on resources, it is essential for effective corporate

business systems to be employed that have a high degree of integration and can therefore

deliver improved levels of service and efficiency. In addition, there is a growing expectation

within the community that they should be able to transact business electronically (e-services).

This cannot be achieved under the current arrangements, therefore a review has been

undertaken to determine the most effective way to deliver this outcome.


This review identified that whilst there are a range of providers of business systems to local

government, there are two major providers, Civica and Technology One with both having a

significant and increasing share of the local government market, due to the capacity of their

systems to address the range of business needs. As both of these systems are currently

employed to deliver different business activities at the City, it was deemed that achieving a

‘single platform’ solution can be accommodated through an upgrade as opposed to

replacement of the full system, thereby providing a more cost effective outcome.

On further assessment, it was identified that upgrading the existing Authority system supplied

by Civica was the most advantageous option, delivering the following benefits for the City:

Least disruptive implementation given the existing utilisation of the Finance and

HR/Payroll modules;

More cost effective in terms of up-front licence fee structure and ongoing annual

maintenance/support costs;

“e” services functionality for community use through a single portal, including ability

for lodgement and tracking of development/building applications; and

additional functionality including asset management module and mobile computing

functionality.

Negotiations have therefore been undertaken with Civica for a two phase upgrade to the

system, addressing the following stages:

1. Like-for-like upgrade

Upgrade of Authority to latest web-based version and implementation of Property,

Revenue and Customer Request Management (replacing the Proclaim system).

2. Additional Modules

Implementation of Asset and Infrastructure Maintenance (AIM), Fleet Management,

Mobile Computing, Performance Management modules.

Consultation

Not applicable.

Comment

The consolidation of the City’s corporate business systems into a single platform can deliver

significant operational efficiencies across the organisation. In addition, the Authority suite

provided by Civica can demonstrate dramatic improvements in the organisation’s business

processes and provide for enhanced service to the community, particularly through the web

portal facility.

The phased approach provides for the Proclaim system to be replaced in the current financial

year ready for the new rating season. This time frame coincides with the proposed

implementation of a new Electronic Document and Record Management System, which

facilitates implementation and training efficiencies and ensures full compliance of the relevant

records legislation across the City’s operation and corporate business system. Phase 1 can be

funded from the current budget, with Phase 2 funded in the 2009/10 financial year budget.


It should be noted that whilst the consolidation of the corporate business system will address a

substantial spread of the City’s business activities, there will still be a requirement for some

smaller specialised systems to be utilised. Administration will be actively working with

Civica to achieve an appropriate level of integration with these applications. In addition, it is

proposed to enter into a formal agreement with Civica for the delivery of the full Enterprise

Suite, together with customisation of certain modules to optimise benefits and functionality

for the City.


The intent of this project is to deliver a single platform solution to the City’s business system

requirements. This means as far as is practical, specialised modules operating from a single

database. In view of this, the procurement is being dealt with as an ‘upgrade’ to the existing

Authority system and therefore tenders do not have to be publicly invited in accordance with

the exemption provided under regulation 11(2)(f) of the Local Government (Functions and

General) Regulations 1996.

Given that this proposal is not included in the current annual budget, in accordance with

Section 6.8(1) of the Local Government Act 1995, the unbudgeted expenditure is required to

be approval by Absolute Majority.


This proposal is consistent with the City’s 2006-2021 Strategic Plan and meets the following

Outcome Objectives –

“4.4 Improve business performance and the quality of service delivery”

“4.5 Maintain a high standard of governance and accountability”

Policy Implications

Nil


The upgrade of the corporate business system is proposed to be undertaken in two phases and

therefore funded over two financial years, the current financial year and 2009/10. In assessing

the project cost implications, it is necessary to consider the upfront Licence Fees, together

with Implementation and Training costs and subsequent annual support and maintenance

costs. The project costs are listed below:

Phase 1 (like-for-like upgrade)

Licence Fees for replacement Modules (Property/Revenue & CRM)

Implementation & Training

Data Migration

Project Management

Total Cost $396,114

Phase 1 is proposed to be implemented during the remainder of 2008/09. As this project has

not been included in the Annual Budget, alternative funding has been identified.


Predominantly, funds have been identified from projects/services directly linked or

superseded by the upgrade project, as detailed below:

Consultancy Fees – Interplan/PES Development $120,000

Consultancy Fees – IT Business Systems $30,000

Annual Maintenance & Support Fees $186,114

Purchase of Asset Management Software (included in Phase 2) $60,000

Total available for reallocation $396,114

Phase 2 (expanded capacity)

Licence Fees for new Modules (AIM, Mobile, Online Applications, Fleet)

Implementation & Training

Data Migration

Project Management

Total Cost $412,614

As the ‘go live’ date for Phase 1 is likely to be early July 2009, negotiations for the

commencement of annual support charges have been on the basis that they would not be

required prior to July 2010, therefore delivering a real saving in the 2009/10 Operating

Budget of $160,000 which can be used to offset the capital cost of Phase 2.

In the longer term, on a like-for-like basis, the consolidation of the City’s Corporate Business

Systems onto a single platform will provide savings in maintenance/support costs alone of

$70,000 annually.

Voting Requirements

Absolute Majority

Recommendation

That Council:-

1. AUTHORISE the Chief Executive Officer to enter into an agreement with Civica

Pty Ltd for the upgrade of the Authority Enterprise Software Suite for a total

expenditure of $808,728 to be funded over two financial years;

2. In accordance with section 6.8(1) of the Local Government Act 1995 APPROVE BY

ABSOLUTE MAJORITY the unbudgeted expenditure of $396,114 for Phase 1 of

the upgrade project in (1) above;

3. NOTES the requirement to list $412,614 in the 2009/10 Annual Budget to fund

Phase 2 of the upgrade project in (1) above; and


4. NOTES the following reallocation to meet the unbudgeted cost of Phase 1 of the

upgrade project as approved in (2) above.

Project/Account

Number FROM TO DESCRIPTION

717111 9399 227 $120,000 Corporate Performance –

Consultancy

728343 9399 227 $30,000 IT Business Systems -

Consultancy

728932 9399 223 $186,114 Software Maintenance Support

& License

PR 1031 $60,000 Asset Management Software

PR 1883 $396,114 Upgrade Corporate Business

System


Finance

CS02-12/08 Warrant of Payments - For the Period to 30 November 2008

File Ref: S13/0002V01 Responsible Officer: Director, Corporate Services Disclosure of Interest: Nil

Attachments: Nil

Issue

Presentation to the Council of a list of accounts paid for the month of November, including a

statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month

and submit the list to the next Ordinary Meeting of the Council.

In addition, it must record all other outstanding accounts and include that amount with the list

to be presented. The list of accounts paid and the total of outstanding accounts must be

recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in November

Funds Vouchers Amount

Director Corporate Services Advance A/C

Accounts Paid – NOVEMBER 2008

Cheque Numbers EFT Document Numbers TOTAL ACCOUNTS PAID

Less Cancelled Cheques

Town Planning Scheme Manual Journals RECOUP FROM MUNICIPAL FUND

71713 - 72085 823 - 842

$1,625,458.23 $7,596,036.36 $9,221,494.59

($3,206,935.21)

($2,036.18) $3,182,495.90 $9,195,019.10

Municipal Fund – Bank A/C

Accounts Paid – NOVEMBER 2008 Direct Payments – Advance Recoup

Direct Payments – Bank Fees Direct Payments – Credit Cards Direct Payments Total

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

$9,195,019.10

$12,927.13 $2,947.47 $9,210,893.70

$2,082,613.89

$11,293,507.57

Town Planning Scheme

Accounts Paid – NOVEMBER 2008 Cell 5

Cell 6

TOTAL ACCOUNTS PAID

$1,018.09 $1,018.09

$2,036.18


At the close of November outstanding creditors amounted to $1,035,114.28.

Consultation

Nil.

Comment

The list of accounts paid by cheque and electronic transfer in November 2008 and the end of

month total of outstanding creditors for the month of November 2008 is presented to the

Council for information and recording in the minutes of the meeting, as required by the Local

Government (Financial Management) Regulations 1996.


Regulation 13(1) of the Local Government (Financial Management) Regulations 1996

requires a local government to list the accounts paid each month and total all outstanding

creditors at the month end and present such information to the Council at its next Ordinary

Meeting after each preparation. A further requirement of this Section is that the prepared list

must be recorded in the minutes of the Council meeting.


Nil

Policy Implications

Nil


Nil

Voting Requirements

Simple Majority

Recommendation

That Council RECEIVES the list of payments drawn for the month of November, as

summarised below:-


Director Corporate Services Advance A/C


Cheque Numbers

EFT Document Numbers

TOTAL ACCOUNTS PAID

Less Cancelled Cheques


Manual Journals

RECOUP FROM MUNICIPAL FUND

71713 - 72085

823 - 842

$1,625,458.23

$7,596,036.36

$9,221,494.59

($3,206,935.21)

($2,036.18)

$3,182,495.90

$9,195,019.10



Municipal Fund – Bank A/C


Direct Payments – Advance Recoup

Direct Payments – Bank Fees

Direct Payments – Credit Cards

Direct Payments Total

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

$9,195,019.10

$12,927.13

$2,947.47

$9,210,893.70

$2,082,613.89

$11,293,507.57



Cell 5

Cell 6

TOTAL ACCOUNTS PAID

$1,018.09

$1,018.09

$2,036.18

WARRANT OF PAYMENTS NOVEMBER 2008

PAYMENT DATE DESCRIPTION AMOUNT

00071713 03/11/2008 Cancelled

00071714 03/11/2008 Cancelled

00071715 03/11/2008 Cancelled

00071716 03/11/2008 Cancelled

00071717 03/11/2008

00071718 03/11/2008 Councillor F Cvitan $3,400.00

IT & Telecommunications Allowance

00071719 03/11/2008 Councillor Colin Hughes $3,400.00


00071720 03/11/2008 Councillor Dorothy Newton $3,400.00


00071721 04/11/2008 Mainbelle Pty Ltd $134,814.30

Bond Refund

00071722 04/11/2008 Yanchep Districts Junior Football Club $53.00

Bond Refund

00071723 04/11/2008 Nicola Edwards $355.00

Bond Refund

00071724 04/11/2008 RST Plumbing & Gas Services $565.00

Bond Refund

00071725 04/11/2008 Debbie Bayes $565.00

Bond Refund

00071726 04/11/2008 Landsdale Gardens Playgroup Inc $565.00

Bond Refund

00071727 04/11/2008 Maria Furfaro $473.10

Bond Refund



00071728 04/11/2008 K W Brennan $589.13

Rates Refund PN 214723 37 Ridgewood Boulevard -

Overpayment

00071729 04/11/2008 Lino Visintin $300.00

Vehicle Crossing Subsidy

00071730 04/11/2008 Lino Visintin $300.00


00071731 04/11/2008 Lino Visintin $300.00


00071732 04/11/2008 A D & E A Noakes $300.00


00071733 04/11/2008 I D & Z Hourani $300.00


00071734 04/11/2008 Rechelle Maree Craven $300.00


00071735 04/11/2008 VG Powell $472.25

Rates Refund PN157756 9A Shorne Place - Pension

Rebate

00071736 04/11/2008 R M Gleeson $477.12

Rates Refund PN111489 21 Allison Drive - Pension

Rebate

00071737 04/11/2008 I Filimon $773.50

Rates Refund PN210512 37 Portchester Drive -

Pension Rebate

00071738 04/11/2008 JA & M Stewart $479.86

Rates Refund PN167154 34A Willoughby Rt

Pension Rebate

00071739 04/11/2008 DM Hayes $519.35

Rates Refund PN162031 18 Farnell Place Pension

Rebate

00071740 04/11/2008 IG & E Fowler $285.09

Rates Refund PN194406 15 Halifax Blvd Pension

Rebate

00071741 04/11/2008 J Cunningham $479.86

Rates Refund PN127895 8 Sandgate Way Pension

Rebate

00071742 04/11/2008 TG Alderson $497.25

Rates Refund PN213259 14 Pascal Mews Pension

Rebate

00071743 04/11/2008 DJ & KF Bethell $596.71

Rates Refund PN194419 21 Gateshead Loop

Pension Rebate

00071744 04/11/2008 GN & KL Ward $476.52

Rates Refund - Overpayment

00071745 04/11/2008 PA Cebis $474.08

Rates Refund PN17388117 Allara Rt Pension Rebate



00071746 04/11/2008 Saw Khu Nau Leigh Kyaw $355.00

Bond Refund

00071747 04/11/2008 AW & LA Walker $479.86

Rates Refund PN216537 60 The Ramble Mindarie

Pension Rebate

00071748 04/11/2008 AT & CS Stevenson $237.34

Rates Refund PN136322 24 Dowing Cres Pension

Rebate

00071749 04/11/2008 Pony Club Assoc of WA $200.00

Sponsorship For Madilaine Brewer To Attend

Prince Phillip Mounted Games National In

Adelaide From 15-16 Nov 08

00071750 04/11/2008 St Andrews Catholic Primary School $400.00

Donation Towards Family Night To Be Held

28/11/08 At St Andrews Catholic Primary School

00071751 04/11/2008 GAF & SC Burkitt $596.71

Rates Refund PN199857 42 Camira Way Pension

Rebate

00071752 04/11/2008 Cancelled

00071753 04/11/2008 Wanneroo Senior High School $500.00

Sponsorship For Kayleigh Ixer To Attend Italian

Family And School Exchange Program 30/11/08-

30/01/09

00071754 04/11/2008 BK & CL Fallon $497.25

Rates Refund PN112170 36 Hudson Ave Pension

Rebate

00071755 04/11/2008 CG Smith $585.65

Rates Refund PN198735 36 Sovrano Ave Pension

Rebate

00071756 04/11/2008 MJ & AG Cassells $508.30

Rates Refund PN133610 93 Tapping Way Pension

Rebate

00071757 04/11/2008 MP Muskett $97.62

Rates Refund PN203934 24 Rupara Circle Pension

Rebate

00071758 04/11/2008 MT & J White $283.57

Rates Refund PN152821 24 Wells Street Pension

Rebate

00071759 04/11/2008 Shivaun Willis $100.00

Small Business Smart Business Voucher

00071760 04/11/2008 School Sport WA $1,000.00

Sponsorship Of Simon Marsiglia & Kristy

Marsiglia To Attend Pacific School Games In

Canberra 29/11-07/12/08

00071761 04/11/2008 Gymnastics WA $200.00

Sponsorship For Crawford To Attend Sport

Aerobic National Championships In Sydney 6-

8/10/08



00071762 04/11/2008 Mrs A Thomas $77.00

Reimbursement For Overcharge For Special Bulk

Collecting 1/7/08 (Credit Card Charged Twice) -

Waste Services

00071763 04/11/2008 Jane Hunnisett $37.00

Refund For Swim School Fees

00071764 04/11/2008 Louise Betty $140.00


00071765 04/11/2008 Jasmine Bailey-Barfuss $18.50


00071766 04/11/2008 Yvette Kerestes $18.50


00071767 04/11/2008 John Winkle $55.50


00071768 04/11/2008 Rhonda Hagan $148.00


00071769 04/11/2008 Linda Hollywood $20.00


00071770 04/11/2008 PM & A D'Amico $300.00


00071771 04/11/2008 TRY Computing $170.00

Donation For Incorporation Costs

00071772 04/11/2008 GP & BE Jones $482.91

Rates Refund PN100448 219 Alexander Dve Pension

Rebate

00071773 04/11/2008 PJ Higgins $475.30

Rates Refund PN136407 23 Crisafulli Ave Pension

Rebate

00071774 04/11/2008 D & WM Taylor $508.30

Rates Refund PN213959 22 Springthrope Tce

Pension Rebate

00071775 04/11/2008 ID & DM Gudgeon $287.38

Rates Refund PN200288 6 Glenvista Way Pension

Rebate

00071776 04/11/2008 B Haines & GH Haines $270.85

Rates Refund PN197466 3 Staunton Vale Overpaid

00071777 04/11/2008 Unitingcare West $2,967.16

Rates Refund Unitingcare West Various Properties -

Rate Exemption Charitable Purposes

00071778 04/11/2008 Housing Authority $236.10

Rates Refund PN157756 9A Shorne Pl Marangaroo

Overpaid

00071779 04/11/2008 T & Y Archer $325.57

Rates Refund PN183071 33 Milford Green Overpaid

00071780 04/11/2008 TKP Le $407.33

Rates Refund PN184299 79 Berkley Rd Pension

Rebate



00071781 04/11/2008 TR & VD Embleton-Smith $473.00

Rates Refund PN183043 24 Abbeville Ccl Pension

Rebate

00071782 04/11/2008 LC Porter $607.76

Rates Refund PN211504 24 Hewlett Turn Pension

Rebate

00071783 04/11/2008 SJ & IN Parker $481.38

Rates Refund PN166012 47 Aldersea Ccl Pension

Rebate

00071784 04/11/2008 AJ Pettigrove $456.44

Rates Refund PN159250 6/7 Sinagra St Pension

Rebate

00071785 04/11/2008 RB & JE Irving $530.40

Rates Refund PN198679 8 Gidgi Way Pension

Rebate

00071786 04/11/2008 BG & EP Bowden $275.97

Rates Refund PN207152 19 Nerrima Turn Pension

Rebate

00071787 04/11/2008 A & M Gatani $475.30

Rates Refund PN197169 23 Curtin Rd Pension

Rebate

00071788 04/11/2008 P Cicchini $585.65

Rates Refunds PN192733 21 Hedgeley Cnr Pension

Rebate

00071789 04/11/2008 ND Willesee $137.98

Rates Refund PN188504 51 Amberley Way Pension

Rebate

00071790 04/11/2008 NA Brewer $220.19

Rates Refund PN143701 12 Valkrie Pl Pension

Rebate

00071791 04/11/2008 Estate of Late A Kalimeris & D Kalimeris $463.74

Rates Refund PN110597 18 Westbrook Way Pension

Rebate

00071792 04/11/2008 RL Hogan $563.55

Rates Refund PN177433 6 Longwood Mews Pension

Rebate

00071793 04/11/2008 T & MC Gaglio $541.45

Rates Refund PN184136 42 Picton Tce Pension

Rebate

00071794 04/11/2008 Cancelled

00071795 04/11/2008 Baby on a Budget $247.90

Safety Gates For Capricorn House - Community

Services

00071796 04/11/2008 Bendigo Bank Limited $40.00

Audit Fee - Finance Services

00071797 04/11/2008 Bev Manning $360.00

Exercise Classes For Yanchep Community Centre

00071798 04/11/2008 Carmel Charlton $150.00



Provide 1 Hour Entertainment At Quinns Rocks

Adult Day Centre On 14/10/08

00071799 04/11/2008 Choice $1,000.00

1 Year Online Subscription To Choice - Girrawheen

Library

00071800 04/11/2008 Dekal's Craft House $99.90

Craft Supplies For Heights Community House

00071801 04/11/2008 Dell Australia Pty Ltd $1,026.74

Dell PC - IT

00071802 04/11/2008 Department Of The Premier And Cabin $418.65

Government Gazette Advertising 03/10/08 -

Planning

Publications - Building Maintenance

Purchase Of Publications - Building Services

00071803 04/11/2008 DVM FENCING $297.00

Replace Sheets Old Trafford - Engineering

Construction

00071804 04/11/2008 FOO HUA Chinese Restaurant $97.20

Catering For Hose Testing - Fire Services

00071805 04/11/2008 KFC - Head Office $146.90

Catering For Maintenance Day - Fire Services

00071806 04/11/2008 MacMillan Education Australia $349.04

Bookstock - Library Services

00071807 04/11/2008 Mindarie Music Centre $50.00

Musical Equipment - Youth Services

00071808 04/11/2008 Mindarie Regional Council $16.00

Refuse Disposal Of Small Animals Oct 2008

00071809 04/11/2008 NLS4 2008 $250.00

Conference 5-6 Dec 2008 – Attendee M Brennand

00071810 04/11/2008 Northern Suburbs Bailiff $122.06

Legal Fees - Rating Services

00071811 04/11/2008 Proform Products Pty Ltd $120.00

Hardware Purchase - Building Maintenance

00071812 04/11/2008 Repco Auto Parts $45.09

Spare Parts For Fleet Maintenance

00071813 04/11/2008 Specialised Security Shredding $54.19

Security Shredding - Office Of The CEO & Finance

Security Shredding - Information Management

00071814 04/11/2008 State Library of WA $398.20

Lost/Damaged Book Charges

00071815 04/11/2008 STL Consulting $715.00

Working Sheepdog Demonstrations For "Dog's

Breakfast" - Cultural Services

00071816 04/11/2008 Taborda Contracting $462.00

Flashing Arrow - Beach Rd - Engineering

00071817 04/11/2008 Toolmart $66.00



Sledge Hammer - Engineering Construction

00071818 04/11/2008 WA Local Government Assoc $75.00

Road Wise - Unexpended Funds From Grant

Project ID446 - Wheelie Bin Stickers - Please Slow

Down Consider Our Kids

00071819 04/11/2008 City of Wanneroo $297.50

Refund - Building Application Fee 169 Liberty

Drive Clarkson

00071820 04/11/2008 Aboriginal Seniors Group Petty Cash $50.00

Petty Cash

00071821 04/11/2008 Alexander Heights Adult Day Care Petty Cash $33.40

Petty Cash

00071822 04/11/2008 Alinta Gas $333.05

Gas Supplies For The City

00071823 04/11/2008 Accounts Services Petty Cash $679.55

Petty Cash

00071824 04/11/2008 Landgate $585.00

Land Searches - Rates & Contracts & Property

00071825 04/11/2008 Quinns Rocks Adult Day Care Petty Cash $125.35

Petty Cash

00071826 04/11/2008 Alexander Heights Community House Petty Cash $50.80

Petty Cash

00071827 04/11/2008 Landgate $2,122.50

Valuations Schedule - Rates G2008/21

00071828 04/11/2008 Water Corporation $187.70

Water Charges For The City

00071829 04/11/2008 Yanchep Community House Petty Cash $105.25

Petty Cash

00071830 04/11/2008 Zurich Client Service $235.38

Payroll Deduction F/Ending 31/10/08

00071831 04/11/2008 City of Wanneroo - Payroll Rates $3,138.00


00071832 04/11/2008 Cancelled

00071833 04/11/2008 Synergy $43,844.25

Power Supplies For The City

00071834 04/11/2008 Dog Refunds - Customer Service Petty Cash $182.50

Petty Cash

00071835 04/11/2008 Wanneroo Adult Day Centre Petty Cash $76.80

Petty Cash

00071836 04/11/2008 Hospitality Petty Cash $409.15

Petty Cash

00071837 04/11/2008 Miss K M Andrews $441.59

Reimbursement For Purchase Of Items For Library

Events Programme

00071838 04/11/2008 Hesta Super Fund $40.00




00071839 05/11/2008 Councillor F Cvitan $583.33

Councillors Allowance

00071840 05/11/2008 Councillor Dorothy Newton $500.00

Councillors Allowance - $83.33 Paid To Cr D

Newtons Rates

00071841 05/11/2008 Councillor Colin Hughes $583.33


00071842 05/11/2008 City of Wanneroo - Rates $283.33

Monthly Allowance Paid To Rates PN136156 For Cr

D Newton ($83.33) & PN150893 For Mayor Kelly

($200.00)

00071843 04/11/2008 A Stanley $500.00

Refund For Purchase Of Abandoned Vehicle (White

Ford F100)

00071844 11/11/2008 Simon Van Boesschoten $57.00

Dog Refund - Sterilised

00071845 11/11/2008 Davina De Costa $18.00

Dog Registration Refund - Paid Twice

00071846 11/11/2008 Jenni Cangemi $12.00

Dog Registration Refund - Deceased

00071847 11/11/2008 Linda Rounsevell $40.00

Dog Registration Refund - Sterilised

00071848 11/11/2008 Irene Rees $19.00


00071849 11/11/2008 Susan Tilbury $20.00


00071850 11/11/2008 Lynne Herd $50.00

Dog Registration Refund - Sterilization Rebate

00071851 11/11/2008 Cheryl Robson $30.00

Dog Registration Refund - Paid Twice

00071852 11/11/2008 Merriwa Golden Girls $167.00

Donation For Incorporation Costs

00071853 11/11/2008 M Matsuzaki $197.52

Rates Refund PN216741 44 Hinchinbrook Ave

Overpaid

00071854 11/11/2008 Morley Tenpin $200.00

Sponsorship For Christopher Holloway To Attend

Australian Junior Tenpin Nationals In NSW 4-

18/04/09

00071855 11/11/2008 Sharon Morrison $565.00

Bond Refund

00071856 11/11/2008 James Koelmeyer $340.00

Bond Refund

00071857 11/11/2008 Greyhounds Christian Soccer Club $53.00

Key Bond Refund

00071858 11/11/2008 Warwick Greenwood Junior Cricket $50.00

Temp Sign Bond Refund



00071859 11/11/2008 Shane Sommer $55.00

Key Bond Refund

00071860 11/11/2008 Nicholas Stockwell $300.00


00071861 11/11/2008 Christopher Reed $300.00


00071862 11/11/2008 Anne Gilbert $590.00

Bond Refund

00071863 11/11/2008 WR & A Jones $1,103.40

Rates Refund PN195197 43 Princeton Circ - Paid

Twice

00071864 11/11/2008 Jehovah's Witnesses Congregations $1,704.14

Rates Refund PN211653 6 Viridian Drive - Rate

Exempt

00071865 11/11/2008 Ms S Winchcombe $38.50

Refund - Charged Twice Special Bulk Collection

00071866 11/11/2008 Alicia Polden $355.00

Bond Refund

00071867 11/11/2008 Kevin James $590.00

Bond Refund

00071868 11/11/2008 O Bennett $205.01


00071869 11/11/2008 L Wood $220.00


00071870 11/11/2008 Focus Self Defence Academy $444.05

Refund - Overpayment Hall Hire

00071871 11/11/2008 Tania Adams $383.50

Bond Refund

00071872 11/11/2008 CD & K McLean $300.00


00071873 11/11/2008 M Taylor-Hanks $300.00


00071874 11/11/2008 AR & KA Bastin $250.00


00071875 11/11/2008 C Dutto & S Sewell $92.50

Refund - Swim School Fees

00071876 11/11/2008 M Lawson $166.50

Refund - Swim School Fees

00071877 11/11/2008 EP & D Panaia $232.20

Rates Refund PN218972 79 Cooper Street - Rate

Exempt

00071878 11/11/2008 P Wright $651.07

Rates Refund Pn143623 89 Sovereign Drv - Rate

Exempt

00071879 11/11/2008 C Sinagra $72.95

Rates Refund PN223414 12 Pinjar Rd - Rate Exempt



00071880 11/11/2008 JA Rodi $1,018.35

Rates Refund PN218928 58 Olivedale Rd - Rate

Exempt

00071881 11/11/2008 Daw May Win $1,239.75

Rates Refund PN206602 47 Westport Pde - Rate

Exempt

00071882 11/11/2008 MA & JM Harbinson $951.72

Rates Refund PN181617 22 Leveque Ramble - Paid

Twice

00071883 11/11/2008 Melissa Ride $565.00

Bond Refund

00071884 11/11/2008 Advanced Waste Solutions Pty Ltd $577.06

Spare Parts For Waste Services

00071885 11/11/2008 Australian Communications & Media $5,313.00

Apparatus License Renewal – IT Services

00071886 11/11/2008 Bev Manning $60.00

Dance Instruction For The Movement To Music

Program At Yanchep Community Centre

00071887 11/11/2008 City of Joondalup $198.00

Fines Enforcement Registry D11105 ($148) &

D12125 ($50) – Rangers Services

00071888 11/11/2008 Clinipath Pathology $30.00

Clinipath Screening For Employee - HR

00071889 11/11/2008 Dell Australia Pty Ltd $6,362.40

Dell PC's And Laptop- IT Services

00071890 11/11/2008 Department Of The Premier And Cabin $172.08

Government Gazette Advertising 24/10/08 -

Planning

00071891 11/11/2008 Harvey Norman $1,000.00

Gift On Retirement (Employee Serviced Over

25 Years) - Parks

00071892 11/11/2008 Lamp Replacements $500.83

Spare Parts - Fleet Maintenance

00071893 11/11/2008 Shire of Kalamunda $1,464.51

LSL Reimbursement For Ex Employee - HR

00071894 11/11/2008 State Library of WA $31.90

Lost/Damaged Book Charges

00071895 11/11/2008 Wanneroo Districts Netball Association $100.00

Hire Of Clubrooms On 30/09 & 13/10/08 - Kingsway

Indoor Stadium

00071896 11/11/2008 Wooldridges $499.61

Book Purchases - Library Services

00071897 11/11/2008 City of Wanneroo $150.00

Cash Advance - Employee Afternoon Tea Farewell

Function - Parks


Petty Cash




Petty Cash

00071900 11/11/2008 Alinta Gas $1,411.65

2 x Financial Assistance ($304.75)

Gas Supplies For The City

00071901 11/11/2008 Building & Construction Industry $95,161.08

Building & Construction Levy Collections 01/10/08-

31/10/08

00071902 11/11/2008 Cockman House Petty Cash $42.80

Petty Cash

00071903 11/11/2008 Girrawheen Library Petty Cash $85.25

Petty Cash


Petty Cash


Petty Cash

00071906 11/11/2008 Landgate $30.30

Valuations Mining Tenements - Rates

00071907 11/11/2008 Wanneroo Youth Centre Petty Cash $140.30

Petty Cash


Metered Fire Hydrant Standpipe Hire Water Use

20/9/08 To 13/10/08

00071909 11/11/2008 Yanchep Community House Petty Cash $86.05

Petty Cash

00071910 11/11/2008 Synergy $210,943.80



Street Lighting 24/09-24/10/08

00071911 11/11/2008 Telstra $286.53

1 x Financial Assistance

00071912 11/11/2008 Zurich Aust Insurance Ltd $500.00

Insurance Excess WN31970


Petty Cash


Petty Cash

00071915 11/11/2008 Carramar Community Centre Petty Cash $80.75

Petty Cash

00071916 11/11/2008 Finance Services Petty Cash $238.10

Petty Cash

00071917 11/11/2008 Ashby Operations Centre Petty Cash $119.25

Petty Cash

00071918 13/11/2008 City of Wanneroo $320.00



Cash Advance For J Kelly Attending Mayoral

Summit 16-19/11/08

00071919 17/11/2008 Solver Paints $598.98

Paint Supplies - Building Maintenance

00071920 18/11/2008 Combrai Village Residents Association $50.00

Temporary Signage Bond Refund

00071921 18/11/2008 North Coast Ball Club $50.00

Temporary Signage Bond Refund

00071922 18/11/2008 Karratha Public Library $11.00

Refund - Returned Item

00071923 18/11/2008 Trevor James $590.00

Bond Refund

00071924 18/11/2008 Maree Jorgensen $25.00


00071925 18/11/2008 Sue-Ellen Smith $25.00

Dog Registration Refund For Two Tags

00071926 18/11/2008 Maxine Scales $6.00


00071927 18/11/2008 Maurine Leighton $9.00

Dog Registration Refund - Wrong Payment

00071928 18/11/2008 Tina Moore $38.00

Dog Registration Refund - Sterilisation

00071929 18/11/2008 Jennifer Hilditch $9.00


00071930 18/11/2008 Shahira Bronner $50.00

Dog Registration Refund - Sterilisation Rebate

00071931 18/11/2008 David Evans Real Estate $600.00


00071932 18/11/2008 Butler Land Company Pty Ltd & $11,091.97

Rates Refund P/N221327 63 Kahana Pwy

Overpayment

00071933 18/11/2008 Vespoli Enterprises Pty Ltd $2,242.83

Rates Refund P/N219438 90 Distinction Rd

Overpayment

00071934 18/11/2008 Landsdale Cricket Club $590.00

Bond Refund

00071935 18/11/2008 Tania McGrath $156.10

Bond Refund

00071936 18/11/2008 JN & DL Moore $250.00

Reimbursement For Damage To Letterbox By

WN32514

00071937 18/11/2008 Department of Housing & Works $1,342.13

Rates Refund PN218801 29 Goshawk St -

Overpayment

00071938 18/11/2008 Mission Australia $355.00

Bond Refund



00071939 18/11/2008 AT Hydraulics (WA) Pty Ltd $1,078.66


00071940 18/11/2008 Big W $617.14

Various Items Alexander Heights Day Program

Supplies For Christmas Parties - Adult Day Centre

00071941 18/11/2008 Bunzl $351.36

Foam/Tissue Wrappings - Heritage Services

00071942 18/11/2008 Cape Demolition/Salvage $44.00

Roof Tiles For Dennis Cooley Pavilion & Ferrara

Park Community Facility - Building Maintenance

00071943 18/11/2008 Child Education Services $676.15

Storytime Supplies - Clarkson Library

00071944 18/11/2008 Comedy Lounge $7,694.50

Comedy Show - Cultural Development

00071945 18/11/2008 Edgewater Veterinary Hospital $410.05

Veterinary Costs - Ranger Services

00071946 18/11/2008 Environmental Industries Pty Ltd $316.80

Mulch Replacement - Infrastructure Projects

00071947 18/11/2008 FOO HUA Chinese Restaurant $85.00

Catering - Fire Services

00071948 18/11/2008 Lawrance Ordnance Pty Ltd $186.00

Mounted Breeches - Library Services

00071949 18/11/2008 Mindarie Regional Council $413,715.65

Refuse Disposal For The City

00071950 18/11/2008 Nick Stockwell $750.00

Fun Show For Rotary Park - Cultural Development

00071951 18/11/2008 Seabreeze Landscape Supplies $550.50

White Sand For Parks Maintenance

00071952 18/11/2008 Specialised Security Shredding $43.35

Security Shredding - Information Management &

Office Of The Mayor

00071953 18/11/2008 Stott & Hoare $137.50

Hard Drive – IT Services

00071954 18/11/2008 Street Scene Fencing $4,750.00

Fencing At Kingsway Indoor Sports Centre -

Building Maintenance

00071955 18/11/2008 Team Digital $675.00

Adone Indesign Course - Marketing &

Communication

00071956 18/11/2008 The Bead Company $43.39

Craft Items - Community Services

00071957 18/11/2008 Wanneroo Villa Tavern $150.44

Drinks For "Live In The Jacaranda" - Cultural

Development

00071958 18/11/2008 City of Wanneroo $70.00



Cash Advance - Xmas Lunch 01/12/08 Community

Services


Petty Cash


Petty Cash

00071961 18/11/2008 Alinta Gas $100.00


00071962 18/11/2008 Landgate $285.00

Online Transactions For October 2008 - Rating

Services - Land Enquiry

00071963 18/11/2008 Alan Green $60.00

Volunteer Payment - Community Buses

00071964 18/11/2008 Michael Hayes $40.00

Keyholder Payment - Cockman House For

November 2008


Petty Cash


Petty Cash

00071967 18/11/2008 Landgate $4,593.85

Valuations Schedule Rating Services

00071968 18/11/2008 Wanneroo Library Petty Cash $161.95

Petty Cash

00071969 18/11/2008 Water Corporation $9,560.45

Meter Repair Cost 1017 Wanneroo Road - Waste

Services

Manhole Maintenance - Engineering



00071970 18/11/2008 Zurich Client Service $235.38


00071971 18/11/2008 City of Wanneroo - Payroll Rates $3,098.00


00071972 18/11/2008 Synergy $2,672.35


00071973 18/11/2008 Telstra $33,306.63

Mobile Phone/Landline/Internet Charges For The

City

00071974 18/11/2008 Laurie Bracken $70.00


00071975 18/11/2008 Zurich Aust Insurance Ltd $1,000.00

Insurance Excess WN 31970 & WN31914 -

Insurance Services

00071976 18/11/2008 Angela Genovese $35.00




00071977 18/11/2008 Mary Adamson $45.00

Volunteer Payment - Cay Care Centres

00071978 18/11/2008 Western Power $250.00

Connect Power At St Andrews Drive Yanchep -

Park Maintenance

00071979 18/11/2008 Andy Heerkins $170.00


00071980 18/11/2008 Janice Lewis $125.00


00071981 18/11/2008 Hainsworth Programme Development Petty Cash $277.95

Petty Cash


Petty Cash


Petty Cash


Petty Cash

00071985 18/11/2008 Hesta Super Fund $40.00


00071986 18/11/2008 Bruce Thompson $200.00


00071987 18/11/2008 SoundFusion Entertainment $2,500.00

4 Piece Band For Volunteers Function 21/11/08 At

Wanneroo Showgrounds

00071988 19/11/2008 G Curtis $478.00

Donation For Marquee Hire

00071989 24/11/2008 Gymcare $219,865.80

75% Payment For Gym Equipment - Aquamotion

00071990 25/11/2008 Michelle Hunter $355.00

Bond Refund

00071991 25/11/2008 React Drama School $148.25

Refund Of Hall Hire

00071992 25/11/2008 MT Sivic $300.00


00071993 25/11/2008 Moolanda Care & Learning Centre $250.00


00071994 25/11/2008 MG Allen $123.00

Refund - Application Fee DA08/1057 14 Nerang

Mews Merriwa

00071995 25/11/2008 Julie Dann $1,100.00

Bond Refund

00071996 25/11/2008 H J Wilmot $300.00


00071997 25/11/2008 P R & T A Coltman $300.00




00071998 25/11/2008 J Kemp $19.00


00071999 25/11/2008 H Longbottom $9.00


00072000 25/11/2008 L Durdbridge $20.00


00072001 25/11/2008 J Thompson $12.00

Dog Refund - Deceased

00072002 25/11/2008 M Noel $12.00


00072003 25/11/2008 S Twigden $19.00


00072004 25/11/2008 Daniel Maltese $355.00

Bond Refund

00072005 25/11/2008 North Gate Church $340.00

Bond Refund

00072006 25/11/2008 West Coast Cricket Club Inc $565.00

Bond Refund

00072007 25/11/2008 Abed Minhaj $355.00

Bond Refund

00072008 25/11/2008 CoPharmacy $115.30


00072009 25/11/2008 FF Prime Developments $129.31

Rates Refund PN171004 2 Benola Court, Clarkson -

Subdivision Re-Issue Unpresented Cheque 65558

Dated 07/08/07

00072010 25/11/2008 Hocking Land Company $90,500.00

Subdivision Bond Refund

00072011 25/11/2008 KL Corrigan $300.00


00072012 25/11/2008 School Sport WA $600.00

Sponsorship - Pacific School Games Canberra

29/11/08-07/12/08 For S Bafford & H King

00072013 25/11/2008 School Sport WA $500.00

Sponsorship - Pacific School Games Canberra

29/11/08-07/12/08 For Jean-Charl Smith

00072014 25/11/2008 WA Softball Association $200.00

Sponsorship - R Ireton National Softball

Tournament Canberra 04/01/09-10/01/09

00072015 25/11/2008 Whitford Church $1,541.38

Donation - Somerly Christmas Carols Riverlinks

Park - Clarkson 14/12/08

00072016 25/11/2008 Parents without Partners $500.00

Donation - Christmas Party 13/12/08 - Parents

Without Partners

00072017 25/11/2008 WA Softball Association $200.00



Sponsorship - T Rodgers National Softball

Tournament Tasmania 09/01/09-18/01/09

00072018 25/11/2008 Alexander House of Flowers $145.00

50th Wedding Anniversary Floral Arrangement &

Delivery - Office Of The Mayor

Flowers For Seniors Golf Week - Office Of The

Mayor

00072019 25/11/2008 Brighton Beach Podiatry $50.00

Podiatry Financial Subsidy - Community Services

00072020 25/11/2008 Brikmakers $1,464.39

Easipave Sandstone Kingsway & Rangeview -

Engineering

00072021 25/11/2008 Coles Supermarkets Aust Pty Ltd $500.00

Gift Cards For I-Reward - HR

00072022 25/11/2008 Dept of Consumer and Employment $240.00

Training - Perth Worksafe 2008 Forum - Attendees

P Rawlins & K Bassford

00072023 25/11/2008 Eagle Boys Pizza Wanneroo $495.00

100 Pizzas For Employee Support Launch 04/12/08 -

Hospitality

00072024 25/11/2008 Fines Enforcement Registry $2,021.00

Lodgement Of 47 Infringement Records Fines

Enforcement Registry – Rangers Services

00072025 25/11/2008 GKS Fibreglass Pty Ltd $990.00

Modify/Install Cherry Picker Bucket - Parks

00072026 25/11/2008 Joan Roberson $880.00

Provide Art Lessons For Community Art At

Wanneroo Recreation Centre - Cultural Services

00072027 25/11/2008 Kite Kinetics $440.00

Kite Display For Playspace 08/11/08 - Cultural

Services

00072028 25/11/2008 Lisa Tiang - Alexander Heights Podiatry $25.00


00072029 25/11/2008 Mindarie Regional Council $10,022.70

Refuse Disposal For The City

00072030 25/11/2008 Non Organic Disposals $10,324.00

Disposal Of Rubble - Engineering

00072031 25/11/2008 PMC Roofing Pty Ltd $8,415.00

Supply/Fit Eve Lining, Beading & Fixings At Two

Rocks Community Centre - Building Maintenance

00072032 25/11/2008 Roslyn Griegg $75.00


00072033 25/11/2008 Sizzler Beldon $244.25

Youth Advisory Council Dinner 01/12/08 13 Adults

+1 Child - Youth Services

00072034 25/11/2008 State Library of WA $1,270.50



Lost/Damaged Book Charges - Library Services

00072035 25/11/2008 WA Limestone Company $85,941.01

Limestone Deliveries To Various Locations -

Infrastructure Projects

00072036 25/11/2008 Yanchep Sun City Pty Ltd $200.00

Catering For Queensland Mayor Delegation

03/10/08 - Office Of The Mayor

00072037 25/11/2008 City of Wanneroo $1,266.50

Cash Advance - Xmas Lunch Meals Surplus

Collected From Clients - Alexander Heights Adult

Day Care

Cash Advance - Quinns Adult Day Care Christmas

Celebrations - Lunches For Volunteers Week Of

01/12/08

Cash Advance - Payment For Disco At Heights

Community - Omniware Sponsorship Event


Petty Cash


Petty Cash

00072040 25/11/2008 Alinta Gas $266.10


Gas Supplies For Kingsway International Stadium

00072041 25/11/2008 Amp Flexible Lifetime Super Fund $1,416.90

Superannuation Deductions For Employees

00072042 25/11/2008 Building & Construction Industry $24,609.27

Building & Construction Levy Collections 01/11/08 –

15/11/08

00072043 25/11/2008 Jenolan Way Community Centre Petty $99.10

Petty Cash

00072044 25/11/2008 Councillor F Cvitan $1,239.93

Travel Allowance June 08 - 22/11/08

00072045 25/11/2008 Hainsworth Community Centre Petty Cash $94.90

Petty Cash

00072046 25/11/2008 Main Roads $2,167.06

Install Signs Alexander Drive & Greenpark Road -

Engineering

00072047 25/11/2008 Mr E Martin $217.70

Key Holder & Tennis Booking Officer Hainsworth

Centre, John Moloney, Koondoola Hall & Various

Parks


Petty Cash


Petty Cash





00072051 25/11/2008 Synergy $7,158.80



00072052 25/11/2008 Mrs J Martin $191.58

Key Holder & Tennis Booking Officer - Alexander

Heights, Montrose Park, Koondoola, Paloma &

Highview

00072053 25/11/2008 Ms D Hetherington $182.87

Key Holder & Tennis Booking Officer - Hudson,

Cabrini, Liddell, Blackmore & Koondoola

00072054 25/11/2008 Dept Housing & works $300.00


00072055 25/11/2008 Cultural Development Petty Cash $200.00

Petty Cash Float

00072056 25/11/2008 Western Power $1,636.00

Works At Dallas Cres Wanneroo - Street Lighting

00072057 25/11/2008 Navigator Applications Account $112.44


00072058 25/11/2008 HOSTPLUS Superannuation Fund $418.70


00072059 25/11/2008 WESTSCHEME $2,213.21


00072060 25/11/2008 MLC Nominees Pty Limited $562.63


00072061 25/11/2008 The Industry Superannuation Fund $347.48


00072062 25/11/2008 1OOF Portfolio Service Superannuation $431.02


00072063 25/11/2008 Hainsworth Programme Development Petty Cash $163.30

Petty Cash

00072064 25/11/2008 Integra Super $313.99


00072065 25/11/2008 Catholic Superannuation and Retirement Fund $125.93


00072066 25/11/2008 MTAA Superannuation Fund $324.76



Petty Cash

00072068 25/11/2008 AustralianSuper $955.86


00072069 25/11/2008 REST Superannuation $1,668.72


00072070 25/11/2008 Printing Industry Superannuation Fund $296.03



Petty Cash



00072072 25/11/2008 Health Super Fund $221.58



Petty Cash

00072074 25/11/2008 Hesta Super Fund $316.82


00072075 25/11/2008 Colonial First State FirstChoice $355.36


00072076 25/11/2008 Media Super $376.84


00072077 25/11/2008 Trust Company Superannuation Service $285.06


00072078 25/11/2008 BT Super for Life $1,368.78


00072079 25/11/2008 Gregory Johnston $87.08

Key Holder & Tennis Booking Officer - Clarkson

Youth Centre & Anthony Waring Clubrooms

00072080 25/11/2008 Australian Ethical Retail $316.82


00072081 25/11/2008 Ashby Operations Centre Petty Cash $133.35

Petty Cash

00072082 25/11/2008 Angela Proctor $43.54

Keyholder Payment Nov 08

00072083 17/11/2008 Digrite $38,384.50

Purchase New Mini Excavator Tb016 Grey/Red

Takeuchi 2008

00072084 17/11/2008 Cancelled

00072085 28/11/2008 Rangers & Safety Services Petty Cash $278.35

Petty Cash

Total Director Corporate Services Advance - Cheques $1,625,458.23

ELECTRONIC TRANSFER LISTING

00000823 03/11/2008

Councillor Alan Blencowe $3,400.00


Councillor Anh Truong $3,400.00


Councillor Brett Treby $3,400.00


Councillor Glynis Monks $3,400.00


Councillor Ian Goodenough $3,400.00


Councillor Laura Gray $3,400.00




Councillor Maureen Grierson $3,400.00


Councillor Robert Smithson $3,400.00


Councillor Rudi Steffens $3,400.00


Councillor Tracey Roberts $3,400.00


00000824 04/11/2008

A Team Printing Pty Ltd $198.00

Excursion Advice Books - Community Services

Abnormal Design $3,730.00

Community Art Project - Cultural Services

Acclaimed Catering $3,300.00

Catering For Charity Golf Day - Marketing

Adasound $620.00

Dogs Breakfast Sound Equipment - Cultural Service

AEC Systems $6,187.50

1 Year Subscription Of Autocad Civil 3D

Commercial – IT Services

AIBS - WA Chapter $5,646.00

National Conference 2008 - Building Services Team

Members

Allerding & Associates $2,777.17

Consulting Fees - Soiland Appeal - Planning

Services

Ambit Industries Pty Ltd $1,380.50

Remove & Dispose 2 Bays Chain Wire - Parks

Repair Holes In Fence At Tennis Club Elliot - Parks

Amcap Distribution Centre $884.18

Vehicle Spare Parts – Depot Stores

Vehicle Spare Parts - Fleet Maintenance

Anything Telephones $110.00

Consulting Services - IT Services

Armaguard $732.25

Cash Collection Works Depot

Artificial Lawn Supplies $880.00

Repair Tennis Court - Elliot Rd

Australian Institute of Management $3,245.00

Training - Meeting Customer Needs & How To

Deliver Great Service 14/10/08 - Human Resource

Australian Training Management Pty $975.00

Training - Use Of Quick Saw & Safe Sling & Lift -

Engineering



Autosmart WA North Metro $768.08

Truckstream - Fleet Services

Avis $500.01

Bus Hire Aboriginal Seniors - Community Care

Centre

BBC Entertainment $990.00

Dog's Breakfast - Community Development

Benara Nurseries $8,214.53

Plants - Parks Maintenance

Beryl Weston $60.00

Cleaning Of Hall At 28 Denston Way Girrawheen -

Community Services

Best Consultants Pty Ltd $8,360.00

Consultancy - Power Upgrade & Area Electrical

Lighting - Infrastructure Projects

Install Lighting At Various Locations -


Bladon WA Pty Ltd $594.00

Fast Track Lanyards - Fire Services

Boral Construction Materials Group Ltd $1,140.48

Construction Materials Delivered To Various

Locations - Engineering/Parks

Borders Australia Pty Ltd $3,688.82

Library Stock Purchases - Girrawheen Library

Boundaries WA $14,351.41

Construction Of Litter Trapping Fence At MRF -

Waste Services

Bravo Hire $424.00

Equipment Hire - Waste Services

BT Equipment Pty Ltd $53.46

Fuel Filters - Depot Stores

Bunnings Pty Ltd $356.46

Hardware Purchases For Various Departments

Bynorm $206.80

Mower Spare Parts - Stores

CA Technology Pty Ltd $1,980.00

Champions Training 26/09/08 - Corporate

Performance

Catalyse Pty Ltd $11,715.00

Final Payment - Community Perceptions Survey

With Residents & Businesses - Corporate

Performance

CFPS $1,960.00

Labour, Materials & Equipment To Grind Concrete

Floor At Two Rocks Child Health Clinic - Building

Maintenance

Challenge Batteries WA $1,311.20



Vehicle Batteries – Depot Stores

Vehicle Batteries - Fleet Maintenance

Cherry's Catering $1,352.00

Catering At Generation Day – Leisure Services

City Business Machines $26.85

Car Charger – IT Services

City of Stirling $7.70

Lost Library Item - Wanneroo Library

Civica Pty Ltd $27,500.00

HRAG Development Fee - HR

Clare Stace $660.00

School Holiday Activities - Libraries

ColourPoint Print & Design $413.00

Printing - Animal Release - Ranger Services

Computelec Pty Ltd $830.58

Software Purchases – IT Services

Coventrys $517.62

Various Items - Fleet Maintenance

Various Items - Depot Stores

Cummins South Pacific Pty Ltd $2,127.09

Various Parts - Fleet Maintenance

Department of Environment & Conservation $250.00

Training - Notice Refresher Course 13-14/11/08 -

Attendee C Fleming

Desert Storm Adventures $910.00

Desert Storm Adventure - Gold Program

Dexion Balcatta $1,581.88

Alphabetical Stickers - Human Resources

File Covers - Records Management

Diamond Lock & Key $1,485.00

Locking Services / Padlocks - Depot Stores

Direct National Business Machines $244.20

Service/Part For Shredder - HR

Donald Cant Watts Corke (WA) Pty Ltd $6,600.00

Professional Services - Wanneroo Showground &

Olympic Kingsway Soccer Clubrooms – Leisure

Services

Dy-Mark (Aust) Pty Ltd $580.80

Spray & Mark Paint Cans - Infrastructure Projects

EIW Wangara Pty Ltd $3,630.00

Supply Of Electrical Conduit - Infrastructure

Projects

Ellenby Tree Farms $935.00


Elliotts Irrigation Pty Ltd $12,269.97

Reticulation Items - Parks Maintenance



Encore Automation $191.40

Service, Parts & Recalibration For Oxygen Sensor -

Engineering

Find Wise $847.00

Location Of Underground Services - Engineering

Fire & Safety WA $2,082.35

Protective Gear & Helmets - Fire Services

Forpark Australia $338.80

Rotating Play Equipment - Parks

FuelDistributors of WA Pty Ltd $1,348.00

Bio Diesel - Waste Services

Fuji Xerox Australia Pty Ltd $234.58

Paper - Governance

Geldens Pty Ltd $65.78

Epaulettes - Fire Services

Geoffs Tree Service $58,278.32

Tree Services At Various Locations - Parks

Maintenance

GHD Pty Ltd $4,565.00

Jandabup Rd Realignment Flora Survey -

Infrastructure Maintenance

Gozone $220.00

Wall Street Game Presentation (15 People) 25/09/08

– Libraries

Greenway Enterprises $1,383.93

Rootstop - Engineering Construction

Hanson Construction Materials Pty Ltd $1,632.84

Construction Materials Delivered To Various

Locations - Engineering/Parks

Hays Personnel Services $1,692.06

Casual Labour - Building Services

Heli West $4,438.72

Hire Of Helicopter - Building Services

Home Chef $537.60

Meals For HACC/CACP Clients

Integrated Group Ltd - Accounts Receivable $33,663.19

Casual Labour For Various Departments

Integrated Records and Information Solutions $4,235.00

Consultancy - Review File Plan & Develop Business

Classification Scheme - Corporate Performance

IPWEA WA $165.00

Annual Country Meeting – Attendee H Singh

Jason Sign Makers $614.90

Signage - Magnetic Stickers - Fire Services

John Smart Removals $187.00

Citizenship Set Up & Pack Up - Hospitality



Joondalup Drive Medical Centre $800.25

Medical Fees - Fire Services

Joondalup Photo Design $247.50

Photography For Dogs Breakfast

Joondalup Smash Repairs $500.00

Insurance Excess - WN32522

Kmart Joondalup $43.56

Basketballs/Pumps - Youth Services

Knights $44.65

Animal Foodstuff – Rangers Services

Kyocera Mita Aust P/L $156.64

Photocopier Meter Reading For Various

Departments

L & T Venables $32.48

Various Tools - Waste Services

Retic Connection - Parks

Local Government Managers Australia $804.00

October 2008 Annual State Conference - Attendee

S Cable - Corporate Performance

Membership For S Cable 08/09

Love Grid Badminton Academy Incorporation $440.00

Shuttlecocks - Kingsway Indoor Stadium

Marquee Magic $2,640.00

Equipment Hire – Dog’s Breakfast

Mayday Earthmoving $4,914.25

Heavy Equipment Hire - Engineering

McLeods Barristers & Solicitors $3,736.16

Legal Fees: East Wanneroo Cells 5 & 6 -


Legal Fees: Garden Glow - Planning & Development

Legal Fees : Hocking Land Co. - Planning &

Development

Merriwa Supa IGA $448.10

Groceries - Youth Services

Meter Office $157.30

Duracopy Paper - Building Services

Midalia Steel Pty Ltd $477.16

Galvanised Steel - Waste Services

Mike Geary Signs $423.50

Advertising Sign At Boranup Ave

Multispares $240.35


Mustang Print & Copy $219.45

Assorted Printing For Volunteer Fire Brigade

Natural Wings Aerial Dance $550.00

Stilt Walking For Dog’s Breakfast



Northern Districts Pest Control $363.00

Pest Control Services For The City

Northern Lawnmowers & Chainsaw Specialist $5,268.45

Honda Generators - Fleet Maintenance

Novus Autoglass $46.50

New Windscreen 1BER906 - Insurance

Nutrition Australia $730.00

2 X Nutrition Presentations - HR

Oars Across The Waters Pty Ltd $5,274.80

Psychiatric Services For Sept. 08 & ESO Training

10/19/24-09-08 - HR

Octocom Mobile Communication Service $1,386.00

Reverse Camera On Fire Vehicle - Fire Services

OneSteel Wire Pty Ltd $18,869.99

Balomatic Baling Wire - Waste Services

Optima Press $922.90

Printing - Fire Protection Brochures - Fire Services

Printing - A2 Posters - Office Of CEO

OSA Group Pty Ltd $12,100.00

Employee Assistance Program 01/0708-30/06/09 -

HR

Paper Pak WA $220.00

Promotional Materials For Library Lovers Day -

Libraries

Pax Books $407.36


PLE Computers $193.70

Various Items – IT Services

Prestige Alarms $642.84

Alarm Services For The City

Prime Health Group Pty Ltd $374.00

Pre-Employment Medical - HR

Protector Alsafe $2,891.13


Various Items - Fire Services

Put on Happy Face - Face Painting $378.00

Dog’s Breakfast Face Painters - Cultural Services

Quantum Multimedia Communications $140.65

SMS Account For Volunteer Fire Brigade

Raeco International Pty Ltd $94.80


Recall Total Information Management $4,035.93

Document Retrieval Services - Records

Red Hot Parcel Taxi $84.00

Courier Services - Fleet Services

Roads 2000 Pty Ltd $7,096.76



Roadworks At Various Locations - Engineering

Rowhulla Olomi $300.00

Deejaying For Clarkson Youth Centre - Youth

Services

Sigma Chemicals $242.00

Pool Chemicals For Aquamotion – Leisure Services

Site Architecture Studio $9,884.19

Professional Services: Wanneroo Showgrounds

Entry Statement

Professional Services: Gumblossom Reserve

Changerooms

Slater & Gartrell Sports $880.00

Wicket Replacement At Hainsworth Park - Parks

Solver Paints $118.72


Spotlight Stores Pty Ltd $122.10

Various Items - Wanneroo Adult Day Care

Stampalia Contractors $7,315.00

Loader Hire - Waste Services

Statewide Pump Services $2,852.00

Oil Recovery System - Building Maintenance

Building Inspections - Building Maintenance

Stomp Pty Ltd $278.43

Bookstock - Library Services

Stress Free Maintenance $2,600.00

Building Surveyor Services - Building & Health

Services

Sugar & Spice Patisserie $80.00

Catering For Mayoral Afternoon Tea - Hospitality

Sun City News $1,196.80

Advertising For September/October - Fire Services

Sunset coast Tourism Assoc Inc $163.90

Annual Membership Fee 08/09 - Sunset Coast

Tourism Association For Quinns Rocks Caravan

Park

The Red Book Service $330.00

Subscription For Red Book - Fleet Services

Thiess Pty Ltd $418.00

Hire Of Cherry Picker - Parks

Toll Transport Pty Ltd $265.02

Courier Services - Various Departments

Total Eden Watering Systems $139.07

Reticulation Items - Infrastructure Maintenance

Total Road Services $24,362.26

Traffic Control At Various Locations - Engineering

Tyrolit Australia Pty Ltd $611.60



Supply Diamond Tipped Blade - Engineering

Vertical Telecoms WA Pty Ltd $1,498.86

Various Items - Fleet Services

Wanneroo Caravan Centre & Steel Fabricators $609.87

Steel Fabrication Works - Conservation

Steel Fabrication Works - Parks

Steel Fabrication Works - Building Maintenance

Wanneroo Central Newsagency $1,417.10

Magazine Subscriptions - Library Services

Wanneroo Electric $2,369.68

Electrical Maintenance For The City

Wanneroo Glass $181.50

Replace Rollers At Quinns Rock Car Park -


Wanneroo Hardware $1,304.52


Wanneroo Trophy Shop $53.00

Trophy For Customer Service Week – Customer

Relations

Name Badge For Various Staff Members

West Australian Football Commission $290.00

AFL Footy Kits - Kingsway Indoor Stadium

West Australian Nursing Agency $1,210.66

Nursing Services - Immunisation Clinic

Westbooks $289.44

Book Purchases - Clarkson Library

Worldwide Online Printing $49.50

Printing Of Business Cards - K Howlett

Xpress Magazine $677.60

Advertisement - Issue 1132 - Cultural Services

Zipform $421.00

Interim Rates Printing - Rates

00000825 04/11/2008

3 Australia $599.69

Fire Services Pagers For Oct 08

Australian Manufacturing Workers Union $126.70


Australian Services Union $688.40


Australian Taxation Office PAYG Payments $276,609.00


Bush Fire Brigade Quinns $4,400.00

Annual Contribution To The Volunteer Fire Brigade

- Fire Services

CFMEU WA Branch $96.00




Child Support Agency $777.53


City of Wanneroo - Social Club $786.00


Councillor Robert Smithson $134.61

Monthly Allowance - Paid Weekly

Crosbie & Duncan Golf $6,986.00

Various Charges For Charity Golf Day 2008 – Office

CEO

DG & MJ Le Cerf $8,788.65

Management Fees & Expenditure Reimbursement

For Oct 08 - Quinns Rocks Caravan Park

HBF Insurance $2,456.05


ICLEI - A/NZ $30.00

Conference - Leadership In A New Climate 19/11/08

- Attendee R Maccario - Smart Growth

LGIS Workcare $430,615.35

Insurance - Workers Compensation Contributions

08/09 Second Instalment - 30/06/08-30/06/09

LGRCEU $2,140.20


Mr Daniel Simms $89.90

Reimbursement For Broadband Usage For The

Period From 11/0908 To 30/09/08

Ms Karen Caple $26.22

Reimbursement For Broadband Usage For The

Period From 1/10/08 – 31/10/08

Selectus Salary Packaging $9,634.61


WA Local Govt Superannuation $608,595.60

Superannuation Deductions For The City

00000826 05/11/2008

Councillor Alan Blencowe $583.33


Councillor Anh Truong $583.33


Councillor Brett Treby $1,833.33


Councillor Glynis Monks $583.33


Councillor Ian Goodenough $583.33


Councillor Laura Gray $583.33




Councillor Maureen Grierson $583.33


Councillor Rudi Steffens $583.33


Councillor Tracey Roberts $583.33


Mayor J Kelly $5,966.67

Mayoral Allowance

00000827 05/11/2008 Reekie Property Services $89,987.33

Cleaning Services For The City - Building

Maintenance

00000828 11/11/2008 2020 Global Pty Ltd $16,833.85

Internal Auditing For Commercial Waste -

Governance


Catering For Council Functions

Catering For Citizenship Ceremony 04/11/08 -

Hospitality

Action Lock Service $393.00

Locking Services - Cupboard Locks - Building

Maintenance

AHG Paper & Magazine Delivery $16.40

Newspapers For Girrawheen Library

Air Communications $4,136.00

Re-Engineer Of Recreation Centre Link Using

Recycled Civic Centre Radio Equipment – IT

Services

Allpack Signs $567.60

Supply Loose Stones - Engineering Construction

Overlay Stick Supply & Install - Engineering


Fencing Works At Various Locations

Supply/Install Cricket Fencing At Ridgewood Park

Amcap Distribution Centre $1,321.23


Vehicle Spare Parts - Depot Stores

Angus & Robertson Pty Ltd $503.75


ANL Container Hire & Sales Pty Ltd $187.55

40 Foot Container Hire For Oct08 - Infrastructure

Projects

Apace Aid Inc $530.00

Training - Introduction To Bush Regeneration - 2

Attendees - Conservation



Armaguard $183.28

Safe Collection - Kingsway Indoor Stadium

Asbestossafe Pty Ltd $488.40

Asbestos Removal Ashby Operations - Parks

Maintenance

Australbricks $353.39

Supply Stuart Brickpavers At Cnr Backshall Pl &

Ocean Reef Rd Wanneroo - Infrastructure Projects

Australian Event Protection WA Pty $847.44

Supply Security Officers For Dog’s Breakfast 25-

26/10/08 - Cultural Services


Training - How To Be An Exhibitionist 21/10/08 -

HR

Automotive Personnel $8,236.58

Casual Labour - Fleet Maintenance

Benara Nurseries $980.98

Plants - Parks

Benchmark Projects $814.00

Project Management Services Project - Lot 257

Badgerup Road For Sept 08 - Contracts & Property

Berendsen Fluid Power $264.00

Bench Test Danfoss Pump - Fleet Maintenance

Boral Construction Materials Group Ltd $660.66

Drainage Items Delivered To Various Locations -

Engineering

Borders Australia Pty Ltd $2,999.96

Bookstocks - Clarkson Library

Bunnings Pty Ltd $2,450.26


Burkeair Pty Ltd $7,837.93

Airconditioning Maintenance Works -r Building

Maintenance

Cable Logic Pty Ltd $472.45

Service Faulty Cable In Workshop – IT Services

CBC Bearings WA Pty Ltd $53.14


Cherry's Catering $4,421.85

Catering - Council Meetings

Catering - Citizenship Ceremony

Catering - Mayoral Breakfast - Hospitality

Chess Moving $3,839.00

Office Relocation - Heritage Services


Nokia Mobile Phone – IT Services

City of Stirling $14.95



Payment For Lost Item - Girrawheen Library

Clean Sweep $1,743.50

Road Sweeping Services At Various Locations -

Engineering

Coastal Sweeping Services $997.42

Sweeper Services 23/10/08 - Engineering

Coates Hire Operations Pty Ltd $361.52

Hire Of Pavement Saw - Engineering

Extension Lead - Waste Services

Computelec Pty Ltd $786.10

Software Purchase – IT Services

Connolly Building Company $15,713.28

Progress Claim 1 - Girrawheen Community Centre

Refurbishment - Infrastructure Projects

Courier Australia $43.49

Courier Services - Fleet Maintenance

Coventry Fasteners $52.95


Coventrys $103.93


Dianne Sigel (Art Teacher) $1,541.00

Pottery Classes Term 4 - Cultural Development

Dimension Data Learning Solutions $3,250.00

Training - Introduction To Installing & Managing

Microsoft Exchange Server 2007 & Monitoring &

Troubleshooting Microsoft Exchange Service 2007 –

IT Services

Educational Art Supplies $352.28

Supplies For Children’s Activities - Wanneroo

Library



Entyce Entertainments $440.00

DJ Service For Playspace Playday - Cultural

Development

ERS Australia Pty Ltd $661.65

Washer Parts - Fleet Maintenance

Essential Fire Services Pty Ltd $456.50

Service Fire Equipment At Quinns Rocks Surfclub /

Caravan Park - Building Maintenance

Attend To Audio Faults On EWIS At Kingsway

Sporting Complex - Building Maintenance

Replace Stolen Extinguishers At Hainsworth Centre

- Building Maintenance

Estate Landscape Maintenance (E.L.M) $33,813.68

Landscape Maintenance At Butler & Kingsbridge

For Oct 08



Fire & Safety WA $1,480.23

Replace Couplings - Fleet Maintenance

Service Fire Vehicles - Fleet Maintenance

Fluid Electrical $1,834.02

Repairs At Ashdale Park, Santa Clara, Celebration

Park & Abbeville Par - Parks Maintenance

Forcorp Pty Ltd $3,993.00

LED Beacons - Depot Stores

Forpark Australia $1,648.90

Playground Equipment - Parks

Frediani Milk Wholesalers $1,313.90

Milk Deliveries For The City


Clear Japanese Peppers - Gumblossom Reserve

Stump Grinding At Nannatee Park, Quinns Rocks,

Wanneroo

Root Barrier Installation At Bellport Parade

Mindarie

Tree Removal At Shamrock Park, Cassilda Park,

Gumblossom Park, Greenfields Park, Edgar

Griffith Park, Wilkie Park Yanchep

Pruning Trees At Various Locations

Reduce Damaged Limb At St Andrew Drive - Parks

Treat Bees At Longreach Reserve - Parks Natural

Area

Tend To Trees As Per Aborculturals Report - Park

Remove Dead Wood At Kingsway Badminton,

Margate Pl, Marangaroo - Parks

Pruning At 2 Mousehole Crs Yanchep - Parks

Supply Of Root Barrier - Parks

GHD Pty Ltd $99,106.03

Professional Services: Hartman Dr Dual

Carriageway

Professional Services: Wanneroo/Pinjar Progress

Claim

Professional Services: Progress Claim, Flynn Dr -

Wanneroo Rd To Mathers Dr

Professional Services: For Kingsway Sporting

Complex

Professional Services: Neerabup Industrial Area

Sewer & Water

Glenfords Tool Centre $49.00

Spray Gun - Fleet Maintenance

Grand Toyota Daihatsu $6,197.32

Spare Parts & Services - Fleet Maintenance

Greens Hiab Service $305.25

Goal Removal Kingsway Rugby - Parks



Haines Norton Chartered Accountants $1,650.00

Nuts & Bolts Workshop 08-09/12/08 - Attendees –

L Lam & J Whitehouse - Finance Services

Hallmark Editions $330.00

Subscription To Councillor Magazine - Governance

Hanson Construction Materials Pty Ltd $595.10

Drainage Items Delivered To Mornington Dr

Banksia Grove - Engineering


Casual Labour - Health Services

Heavy Automatics $300.17

Filters - Depot Stores

Holding Educational Aids Pty Ltd $312.12

Book Purchases - Wanneroo Library

Home Chef $259.84


Homecare Options $22,095.97

Support Services HACC/CACP Clients

Howard Porter $197.72


Humes $4,841.38

Drainage Items Delivered To Various Locations -

Engineering

Institute of Weight & Life Management Pty Ltd $484.00

Health & Well Being Course 23/10/08 - HR



Integrated Records and Information Solutions $308.00

Training - Records Disposal 05/11/08 - Attendee

M Wilson - Information Management

JB Hi Fi Group Pty Ltd $2,768.10

DVD/CD's - Library Services


Removal Of Chambers Furniture For Library -

Marketing

Joondalup Office National $12.95

Magnetic Square Tabs - Wanneroo Library

Kyocera Mita Aust P/L $83.70


Departments


Springs/Clamps - Fleet Maintenance

Spare Parts - Waste Services

Ladybirds Plant Hire $157.30

Rental Of Plants For Oct 08 - Customer Services

Latitude Creative Services $1,815.00



Multi Media Consultancy For Museum Project -

Library Services

Lawn Doctor $12,144.00

Supply Sand - Infrastructure Maintenance


Professional Development Day 27/10/08 - Attendees –

L Lam, S Paulsen & E Applin - Finance Services

MacDonald Johnston Engineering Company Pty Ltd $5,367.23


Mammoth Equipment & Exhausts Pty Ltd $239.60

Parts - Fleet Maintenance

Marquee Magic $1,012.22

Marquees For Fire Safety Day - Ranger Services


Heavy Equipment Hire For The City


Legal Fees: Easement For Carparking - Lot 307 The

Broadview Landsdale - Planning Services

Legal Fees : Sat Reviews By Soiland & Amatek Pty

Ltd - Planning Services

Legal Fees - Advice On Review Of Deed For Ceding

Of Road Reserve - Planning Services

McLernon's Supply & Demand $562.00

Purchased Credenza & Hutch - Governance

Mike Geary Signs $132.00

Alter Dates On Carpark Closure Sign - Building

Maintenance

Miracle Recreation Equipment Pty Ltd $1,985.50

Playground Equipment - Parks

Morley Mower Centre $321.10


MSDS.COM.AU $60.00

MSDS Website Subscription Renewal - Parks

Newscape Contractors $42,894.01

Mowing At Various Locations - Parks

Landscape Maintenance At Various Locations -

Parks

Landscape - Streetscapes North For Oct 08

Maintenance At Wyatt St Median Hocking &

Wanneroo Road Median Between Ariti & Celestine

NewsXpress Ocean Keys $35.20

Newspapers/Periodicals - Library Services

Northern Districts Pest Control $6,908.00


Optima Press $4,229.50

Printing - Fire Notices – Rangers Services



Printing - Beach To Bush Flyers - Cultural Services

Printing - Childrens Services Directories -

Community Services

Pacific Brands $93.36

Staff Uniforms - Depot Stores

Peter Wood Pty Ltd $4,340.60

Supply & Install Bollards In Drovers Place,

Mirrabooka Ave & Gnangara Rd

Repair Fence At Dewars Track Two Rocks - Parks

Repairs To Various Parks - Parks

Platinum Collision Repairs Centre $1,028.00

Repair Damage To WN32896 - Fleet Services

Insurance Excess For WN32896

PLE Computers $27.25

Network Card – IT Services

PPG Industries Australia Pty Ltd $91.25


Prime Health Group Pty Ltd $797.50

Pre-Employment Medicals - HR

Protector Alsafe $2,295.69



Face Painters For Playspace

Qualcon Laboratories $759.00

Limestone Tests At Hartman Dve - Engineering

NDM Testing At Wesco Road - Engineering

Raeco International Pty Ltd $9,878.00

Purchased Compactus Unit - Libraries

RCG Pty Ltd $325.75


Recall Total Information Management $1,164.08

Document Retrieval Services - Records

Reclaim Industries Ltd $2,277.00

Repair Charges To Various Parks - Parks

Retic Doctor $109.75

Retic Repairs - Parks

Rexel Australia $479.05

Parts - Parks

Roads 2000 Pty Ltd $7,265.79

Roadworks - Infrastructure Maintenance

Royal Life Saving Society Australia $885.00

First Aid For Dog’s Breakfast - Cultural Services

Training - Resuscitation Requalification - 13

Attendees - HR

Safetyquip $396.00



Safety Gloves – Waste Services

SAI Global Ltd $1,554.47

Licence Fee - Waste & Fleet

Internet Download Standards - Infrastructure

Planning

Sinclair Knight Merz $10,908.34

Consultancy Service For Mirrabooka Ave -

Infrastructure Planning

Statewide Cleaning Supplies Pty Ltd $6,577.24

Cleaning Supplies - Depot Store

Subway Wangara $177.13

Catering For EMT Lunch 05/11/08 - Hospitality

Catering For Coordinators & Team Leaders

05/11/08 - Hospitality

Sunny Sign Company $3,842.30

Various Signs - Engineering Construction

Direction Signs - Infrastructure Planning

Technical Irrigation Imports $2,328.04

Supply Irrigation Parts & Service Irrigation At

Various Sites - Parks

The Cancer Council WA $194.05

Cancer Council Hats - Depot Stores

The Hire Guys Wangara $308.00

Hire Of Mini Loader - Parks

Thiess Pty Ltd $84,323.56

Payment Certificate 1 For Hartman Drive - Sewer

Mains

Tony Sadler Home Decor Service $99.00

Supply Chain Controls - Building Maintenance


Traffic Control Services - Engineering

T-Quip $1,806.90


Vehicle Spare Parts - Depot Stores

Turfmaster Pty Ltd $749.32

Herbicide Spray At Warradale Park - Parks

Apply Spearhead To Amstel Park - Parks

Supply/Apply Turf Starter Fertiliser - Parks

WA Hino Sales & Service $109.67


WA Kerbing $440.00

Lay Kerbing/Footpath - Sovereign Dve

WA Local Government Assoc $37,214.89

Training - Rates In Local Government – Attendee

G Poulter

Advertising For Aug & Sept08 - Contracts &

Property



Advertising For Governance & Human Resources

Wanneroo Central Newsagency $1,676.13

Newspapers For Various Departments

Magazine Subscriptions - Girraween Library

Wanneroo Crane Hire $231.00

Crane Hire To Relocate Bus Shelter - Infrastructure

Maintenance



Wanneroo Hardware $822.93


Weightwatchers Australasia $3,682.80

Weightwatchers For Staff - HR

West Australian Nursing Agency $2,075.37

Health Contract Expenses -Immunisation

Programme

Westbooks $3,699.09


Whitford Marquee & Party Hire $190.00

Marquee Hire - Leisure Services

Yakka Pty Ltd $121.00

Uniform Issue - D Hewett

Zipform $6,110.80

Final Rate Notices - Rating Services

00000829 11/11/2008

Downer EDI Works Pty Ltd $207,774.12

Progress Claim 6: Construction Of Second

Carriageway In Hepburn Avenue - Infrastructure

Projects

00000830 11/11/2008

Adrian Cocks Real Estate - The Professionals $320.00


Australia Post $7,404.97

Postage Charges For The City - Oct08


Payroll Ded: Non Cycle Pay



Crosbie & Duncan Golf $31,212.00

Carramar Golf Course Commissions For Oct 08

Duncan & Crosbie Pro Golf WA Pty Ltd $25,179.30

Marangaroo Golf Course Commissions For Oct 08

IPAA WA $205.00



Seminar - Corporate Governance- 24.06.08 -

Attendee S Cable

LGRCEU $32.80


Mr Anthony Verteramo $217.18

Reimbursement - Study Assistance

Mr Mark Dickson $60.00

Reimbursement For 90% Broadband Usage 1/10-

1/11/08

Mrs Fung Kuen Lucia Lam $112.00

Reimbursement - Home Broadband Sept08 & Oct08

- Finance

Mrs Martine Baker $126.99

Reimbursement - Prizes Team Building Day -

Human Resources

Western Power $3,789.00

Design Fee: Ocean Reef Rd - Infrastructure

Projects

Design Fee: Gungurru Rd - Infrastructure Projects

Design Fee: L232 Teano Pl Marangaroo -


00000831 11/11/2008

Ed's Sheds $16,050.00

Install Shed At Fire Station Site Clarkson - Fire

Services

00000832 12/11/2008

BP Australia Ltd $258,610.17

Fuel Issues For October 2008

00000833 12/11/2008 Cancelled

00000834 18/11/2008

Accidental First Aid Supplies $140.37

First Aid Supplies For Cockman House

Adelphi Tailoring Company $3,880.80

Uniform Issue For Rangers

Adform $279.40

Trophy Engraving - Fire Services

Install Blue Reflective To Vehicle Signs - Fire

Services

Affirmative Paving $330.00

Install Paving At Cnr Ocean Reef & Blackshaw Rd -


Alance Newspaper and Magazine Delivery $14.40

Newspapers - Clarkson Library



Allwest Turfing $778.80

Supply/Lay Turf - Ridgewood Park


Remove/Install Sump Fence At Connolly Drive -



Vehicle Spare Parts - Fleet

Angus & Robertson Pty Ltd $1,161.03


Arborwest Tree Farm $165.00


Asbestossafe Pty Ltd $3,450.06

Asbestos Removal At Roydon Way - Parks

Asphaltech Pty Ltd $1,221.00

Hotmix - Engineering Construction

Australian Event Protection WA Pty $423.72

Security Personnel For Comedy At The Jacaranda

& Playspace Play Day


Training - Coordinator & Team Leader

Development Day 05/11/08 - HR

Training - Excel Intermediate 09/10-15/10/08 - HR

Australian Plant Wholesalers/Lullfitz $696.96

Plants - Parks

Australian Training Management Pty Ltd $380.00

Task Procedures Upgrade - Infrastructure Projects

Australian Turf Industries $56,316.50

Maintenance Works For Carramar & Marangaroo

Golf Courses For October 2008

Autosmart WA North Metro $665.50

Trucksteam - Fleet Maintenance

Benara Nurseries $1,754.50

Plants - Parks

Bladon WA Pty Ltd $566.28

Medallions For Student Citizenship Awards -

Governance

Boreclean Australia Pty Ltd $22,000.00

Clean Mainline At Kingsway Reserve - Parks

Bring Couriers $562.07

Courier Services - Health Services

Bubblemania $385.00

Giant Bubble Making - Playspace 08/11/08 -

Cultural Development

Bullivants Pty Ltd $720.50

Vehicle Inspection - Fleet Maintenance

Bunnings Pty Ltd $5,437.49




Burkeair Pty Ltd $1,211.10

Airconditioning Maintenance For Various Buildings

C & EM Harmer $101.76

Newspapers/Periodicals - CEO's Office

Car Care (WA) Mindarie $1,100.00

Cleaning Of Fire Trucks - Fire Services

Carabooda Roll On Instant Lawn $9,684.40

Turfing Works At Various Locations - Parks

Champion Music $6,600.00

Performances - 14 –15/11/08 Live At The Jacaranda

- Cultural Services

MC For Live At The Jacaranda - Cultural Services

CIC Traffic Pty Ltd $400.00

Audit Of Traffic Management At Lenore Rd/Ocean

Reef Rd - Engineering


Nokia Mobile Phones 3120 – IT Services

Clean Sweep $60,704.74

Road Sweeping Services For The City

Coates Hire Operations Pty Ltd $15,389.42

Portable Toilets For Playspace 08/11/08 - Cultural

Services

Crash Barriers - Hartman Dve

Building/Table/Chairs - Nurt & Starrs - Engineering

Container For Wanneroo Depot - Engineering

Generators For Paloma Park - Parks Maintenance

Coffey Environments Pty Ltd $440.00

Spring Flora Surveys Cassyanna Gray - Parks

Collins Craft & School Supplies $131.24

Craft Items - Community Services


Vehicle Spare Parts - Waste Services

Coventrys $703.18

Tools/Spare Parts For Various Departments

Cummins South Pacific Pty Ltd $4,871.27

Various Parts - Fleet

Dalcon Construction Pty Ltd $56,026.58

Progress Claim 9: Animal Care Centre Additions -


David Manning's Animal Ark $770.00

Playground Launch Playspace - Cultural Services

Davson & Ward Pty Ltd $3,300.00

QS - Contract Administration As Per Contract -

Infrastructure

Dick Smith Electronics $26.00



Tandy - Car Charger – Rangers Services

Direct National Business Machines $71.50

Uchida Drill Bit - Reprographics

Dowsing Concrete $8,992.90

Supply/Install Concrete Footpath At Tapping Way

& Loyal Tce

Drive In Electrics $915.25

Vehicle Electrical Repairs - Fleet Maintenance

Dun & Bradstreet Australia $244.97

Girrawheen Community Centre Upgrade - Report

On The Standing Of Connolly Building Company -


Earthworks Training & Assessment Services $25.00

Replace Blue Card - S Hayden


Reticulation Items - Parks

EMS Environmental $5,398.69

Collect Rubbish/Cut Tall Grass - Gungurru

National Park


Contracted Landscape Maintenance For Wheeled

Sports Park Butler For Oct 08

Excalibur Printing $434.50

Fesa Badges - Fire Services

Exceed Consulting (WA) Pty Ltd $528.00

Safety Audit - Infrastructure Projects

Experience Perth $2,000.00

1/3 Page Advert In 2009 Holiday Planner -

Economic Development

Fast Finishing Services WA $357.50

Binding Council Minutes For April-July 08 -

Reprographics

Floorscapes $4,048.00

Supply/Install Of Vinyl At Kingsway Indoor Sports

Fluid Electrical $1,035.73

Irrigation Works At Shamrock Reserve - Parks

Maintenance

Irrigation Works At St Andrews Park - Parks

Maintenance

FuelDistributors of WA Pty Ltd $1,304.00

Bio Diesel - Waste Services

Fuji Xerox Australia Pty Ltd $1,202.03

Paper Supplies & Equipment Lease - Reprographics

GC Sales (WA) $87,554.90

1768 X 240Ltr Bins - Waste Services

Geoffs Tree Service $660.00



Remove Tree & Grind Stump At Wanneroo

Showgrounds - Infrastructure Projects

Gladstone MRM (Aust) Pty Ltd $9,900.00

MRM Plus2 Software Maintenance – IT Services

GPR Truck Sales & Service $440.30

Repairs - Fleet Maintenance


New Vehicle - Toyota Corolla Ascent WN32915 –

($21,855.74) - Fleet Services

New Vehicle - Toyota Corolla Ascent WN32928 –


New Vehicle - Toyota Aurion Sportivo WN32916 –


Greenway Enterprises $572.06

Litter Pickers - Parks

Hanson Construction Materials Pty Ltd $1,270.28

Drainage Items Delivered To Various Location -

Engineering



Heathridge IGA $30.46

Groceries - Museum Services

Humes $2,708.12

Drainage Items Delivered To Ashby Depot -

Engineering

Hydraulic Hoist & Winch $399.65


Hyster West $2,108.87

Weekly Rental For June 2008 - Waste Services

Weekly Rental Of Forklift For October 2008 -

Waste Services

Insight Call Centre Services $3,462.47

Call Centre Services For Oct 08 - Customer Services



Intercity Office Partitioning $2,970.00

Building Maintenance At Kingsway Indoor Sports

Stadium

IPWEA WA $2,004.99

Asset Management Forum 22/10/08 – Attendees M

Stevens, T Howlett, S Cook & J Griffiths -

Infrastructure Maintenance

Road Safety Audit Course Held Sept. 08 - Hartman

Dve

K Care $579.50

Wheelchair - Clarkson Library

Kleenit $4,822.40



Removal Of Algae From Elliot Road Tennis Courts

- Parks

Kyocera Mita Aust P/L $1,042.62


Departments


Spare Parts - Waste Services

Lawn Doctor $3,080.00

Mowing Of Verges On Connolly Drive 26/10/08 -

Parks

Liftrite Hire & Sales $227.57



LG Standards Panel - Governance & Strategy

LG Standards Panel - Corporate Performance

Lyons & Peirce $11,992.20

Equipment Hire For Engineering



Margaret River Resort $340.00

Accommodation For H Singh To Attend Conference




Legal Fees: Advice On Construction & Approval Of

Retaining Wall At Lot 9006 Landsdale Road -


McMullen Nolan & Partners Surveyors Ltd $1,716.00

Provide 25A Certificate & Carry Out Onsite Re-

Pegging Of CoW Site At Lot 13303 Connolly Drive

- Engineering

Merriwa Supa IGA $76.37

Groceries For Youth Services

Mike Geary Signs $1,367.30

Wanneroo Shopping Centre Road Changes Signs -


Mirco Bros Pty Ltd $482.00

Various Items - Parks

Various Items - Conservation

Mustang Print & Copy $5.65

Printing - Laminate 1000mm - Fire Services

Natural Wings Aerial Dance $400.00

Stilt Walking For Beach To Bush

Newscape Contractors $27,890.96

Landscaping - Anchorage Drive Mindarie For Oct08

Landscaping - Yanchep/Two Rocks - Oct 2008



Landscaping - Streetscapes North

Noise & Vibration Measurement $1,122.00

Calibration Of Noise Meter - Health Services



O'Brien Glass Industries Ltd $1,075.41

Glazing Services For The City


Printing – Children’s Playspace Flyers - Community

Links

Osborne Park Welding Supplies $154.00

Repair Welder - Fleet Maintenance

Personalised Landscape & Design $935.00

Replace Capping - Ridgewood - Building

Maintenance


Repair Fence Lake Gnangara- Parks Natural Areas

Install Bollards At Dame Pattie Drive Two Rocks -


Supply/Install Fence/Gate - Warradale Jetty Park

Supply/Install Fencing At Various Locations - Parks

Pittop Conveyor Products Pty Ltd $848.10

Various Items For Waste

PLE Computers $1,504.95

UPS Commander Powershields And Network Cards

– IT Services

Modem Billion – IT Services

WD Elements Hard Drives – IT Services

Prestige Alarms $4,526.50

Alarm Services For The City


Face Painters For Kid Fest 16/11/08 - Cultural

Development

Quantum Multimedia Communications $295.35

SMS Account - Fire Services

Recycling Design & Technologies (Au Pty Ltd) $14,398.78

Spare Parts For Material Recovery Facility – Waste

Services



Rick Vermey $67,571.16

Progress Claim 3: Public Artworks For New

Wanneroo Library & Cultural Centre -


RNR Contracting Pty Ltd $27,430.92

Supply/Spray Bitumen Seal At Wesco Road -




Roads 2000 Pty Ltd $256,019.18

Road Works At Various Locations - Engineering

Safetyquip $603.37

Health/Safety Equipment - Health Services

Scott Print $10,635.90

Printing - What's Happening Newsletter

Sinclair Knight Merz $13,200.00

Progress Claim 3: Consultancy For Mirrabooka

Avenue Dual Carriageway - Hepburn To Gnangara

- Infrastructure Projects

Skipper Trucks Belmont $175.50

Vehicle Repairs For Fleet Maintenance

Solver Paints $33.91


Spotlight Stores Pty Ltd $73.21

Various Items - Youth Services

Statewide Oil $436.04

Oil For MRF

Stomp Pty Ltd $1,400.94

DVD/CD Stocks For Clarkson Library

Sun City News $550.00

Advertising - North Coast Link

Sunny Sign Company $2,409.00

Drop Sign Tag Brackets - Engineering Construction

Various Signs - Infrastructure Projects

Techniworks Action Learning Pty Ltd $9,900.00

Annual License For Record Keeping Software

01/12-30/11/08 - Information Management

Tecsound WA Pty Ltd $14,300.00

Progress Claim 1: Supply/Install Of PA System &

Plasma At Aquamotion - Infrastructure Projects

The Twelve Volt Shop Pty Ltd $299.00


Toll Transport Pty Ltd $593.93

Courier Services - Various Departments

Tony Sadler Home Decor Service $396.00

Supply Wanneroo Recreation Centre - Building

Maintenance


Traffic Control Services For The City

Turf Tec Australia $792.00

Soil Sampler - Parks Maintenance

Turfmaster Pty Ltd $20,359.90

Vertimow/Sweep Various Parks - Parks

Maintenance

Ultimate 4WD Training $1,155.00



4wd Training Course 23/10/08 - Parks Natural

Areas

Additional 4wd Training - Parks Natural Areas

Training Date 29/10/08

Vertical Telecoms WA Pty Ltd $107.25

Repair Cradle On WN32301 - Fleet Maintenance

WA Hino Sales & Service $367.10


WA Kerbing $5,102.35

Lay Kerbing/Footpath - Scenic Drive

Lay Kerbing/Footpath - Ocean Reef Road

WA Local Government Assoc $4,097.50

Consultancy - Assets - WAAMI Visit 17/09/08 -


Wallingup Research Pty Ltd $2,079.00

Consultancy - MRF Maintenance - Waste Services

Wanneroo Agricultural Machinery $1,110.67

Various Parts - Fleet And Waste

Wanneroo Caravan Centre & Steel Fabricators $319.55

Steel Fabrication Works - Building Maintenance

Wanneroo Electric $764.45




Wanneroo Plumbing $501.06

Plumbing Maintenance For The City

Wanneroo Towing Service $1,237.50

Towing Abandoned Vehicles - Ranger Services

Wanneroo Trophy Shop $43.00

Name Badges For Various Employees

Trophy Engraving- Charity Golf Day - Office Of

The Mayor

West Coast Water Filter Man $247.50

Filter Service At MRF

Westbooks $547.37


Westrac $38.86


Woodhouse Legal $1,704.04

Legal Fees - Governance

Wooldridges $2,059.06


Work Clobber $44.11

Staff Uniforms - Parks

Worldwide Online Printing $49.50

Printing - Business Cards - Community Services



Youth Affairs Council of WA $1,012.00

Conference Registration - Community Services

Zipform $30,259.69

Printing - Dog Renewals 2008 - Ranger & Safety

Services

Printing - Fire Notices - Ranger & Safety Services

Printing - 2nd Instalment Reminder Notice 2008 -

Rates

Printing - Rate Notice Base Stock - Finance

Printing - Interim Rate Notices - Finance

PS Structures P/L $1,063,700.00

Progress Certificate 12 - New Cultural & Learning

Centre

00000836 18/11/2008

Western Australian Treasury Corporation $479,614.66

Payment - Capital Works Program - Finance

00000837 18/11/2008

Australia Post $15,326.93

Postage Charges - October 08

Australian Library & Information Association $220.00

Shanachie Tour Workshop - 4 Attendees - Libraries

Australian Manufacturing Workers Union $126.70


Australian Services Union $688.40




Bernice Duncan $60.00


Builders Registration Board $17,016.00

Collection Agency Fee - Oct 08

CFMEU WA Branch $96.00


Child Support Agency $777.53


City of Wanneroo - Social Club $810.00



Monthly Allowance Paid Weekly

FESA $49,957.33

Reimbursement Of Credit Card Expense - Fire

Services

50% Cost Sharing For Fire Manager 26-09-30/10/08

- Fire Services



ESL 2008/09 Levy

HBF Insurance $2,597.48


LGIS Liability $182,422.35

Insurance - 2nd Instalment 30/06/08-30/06/09 -

Public Liability

Insurance - 10% Discount On 2nd Instalment

LGIS Property $91,949.56

Insurance - 30/06/08-30/06/09

Insurance - Property 2nd Instalment 30/06/08-

30/06/09

LGRCEU $2,164.80


Lorraine Mortensen $55.00


Miss Deanne Matthews $133.90

Reimbursement - Flowers, Storage & Tray Items

For Acacia Room - Human Resources

Mr Dennis Blair $56.80

Reimbursement - Broadband Usage 15/08/08-

14/10/08 - Director Infrastructure

Mr John Paton $25.00

Reimbursement - Home Broadband For Oct 2008 -

Director Corporate Services

Mr Robert Elliott $172.93

Reimbursement - Fuel & Parking - Manager Waste

& Fleet

Reimbursement – CoW/CoJ OperatingTeam

Luncheon, Fuel for Trial Vehicle, Parking Fees &

Baby Powder (Temporary Repair To Conveyor Belt

At MRF) - Manager Waste & Fleet

Ms K Christoffelsz $185.25

Reimbursement - Team Development Community

Links 03/11/08

Selectus Salary Packaging $8,006.80


Vernon Mortensen $35.00


00000838 20/11/2008

Councillor Laura Gray $484.71

Travel And Childcare Allowance For Oct 08

Councillor Rudi Steffens $188.37

Travel Allowance For Oct 08

Mayor J Kelly $1,179.66

Rates Refund PN150893 - Overpayment



00000839 25/11/2008


Catering For Council Dinner 20/11/08 - Marketing

Aeg Ogden (Perth) Pty Ltd $2,085.59

Casual Wages For Wanneroo Heritage - Dismantle

Beach Shack

Allight Pty Ltd $359.70

Travel To Civic Centre - Infrastructure

Maintenance

Allwest Turfing $2,750.00

Plant Stolons To Verge Rotary Park - Parks

Ambit Industries Pty Ltd $462.00

Reinstate Cross Bar To Existing Cricket Net At

Cabrini Park - Parks



Angus & Robertson Pty Ltd $929.44


Book Purchases - Yanchep Library

Armaguard $459.38

Cash Collection - Customer Relations

Australian Government National Measurement

Institute

$770.66

Analysis Fee For October Sampling - Conservation

Australian Plant Wholesalers/Lullfitz $801.35

Plants - Marketing


Barnetts Architectural Hardware $56.06

Parts - Building Maintenance

Beaurepaires For Tyres $5,684.80

Tyre Fitting Services - Fleet Maintenance

BG & E Pty Ltd $41,817.60

Progress Claim: Pedestrian Underpass At Pinjar

Road - Engineering

Biobag Australasia Pty Ltd $14,799.58

Supply Biodog Pickup Bags - Waste Services

Boral Construction Materials Group Ltd $143.26

Koondoola Ave, Koondoola - Engineering

Break West Pty Ltd $6,751.80

Loader Hire For Waste Services

BT Equipment Pty Ltd $15.30

Safety Tape - Fleet Maintenance

Bullivants Pty Ltd $24.20

Roundsling For Fleet Maintenance

Bunnings Pty Ltd $552.27



Various Items - Building Maintenance

Various Items - Alexander Heights

C & EM Harmer $297.00

Newspapers/Periodicals - Marketing

Newspapers/Periodicals - Office Of The Mayor

Carramar Resources Industries $5,627.89

Sand For Various Locations - Parks

City of Stirling $10,000.00

Damage To City Of Stirling Vehicle - Waste

Coates Hire Operations Pty Ltd $4,130.85

Equipment Hire For Various Departments

Concept Media $579.48

Christmas Gift Guides For The Mayor’s Christmas

Appeal

Corporate Express $21,608.93

Stationery Purchases For Oct 2008



Coventrys $76.71


CVC Street Numbers $836.00

Linemarking For Netball & Basketball Courts At

Butterworth Avenue - Infrastructure Projects

DA Information Services Pty Ltd $175.40

Magazine Subscriptions - Girrawheen Library

Department of Sport & Recreation $1,584.00

Active 08 Conference 27-28/10/08 - 8 Attendees -

Leisure Services

Diamond Lock & Key $1,264.68

Locking Services - Building Maintenance

Snap Lock For Waste Services

Different By Design $230.00

Graphic Design Services - Marketing

Dowsing Concrete $2,663.65

Wanneroo Showgrounds - Engineering Construction

Dreamscape Productions $460.00

Performers For Playspace 08/11/08 - Cultural

Services

Drive In Electrics $1,996.00

Vehicle Electrical Repairs For Fleet Maintenance

Eclipse Resources Pty Ltd $10,741.50

Disposal Of Rubble & Green Waste - Infrastructure

Projects

ECO Environmental Pty Ltd $298.06

Various Items - Conservation Maintenance

Educational Art Supplies $209.47



Yanchep Library Craft Supplies



Essential Fire Services Pty Ltd $495.00

Replaced Stolen Fire Extinguishers


Landscape Maintenance - Butler Oct 08

Repairs To Broken Mainline At Kingsbridge Park

Butler - Infrastructure Projects

Every Second Counts $1,485.00

Warden Training & Evacuation Plans - HR

Express Towing Services $550.00

Tow From Tip - Fleet Maintenance

FCT Surface Cleaning $1,650.00

Clarkson Library - Cleaning Of Roof Area

Fire & Safety WA $781.44

Overtrousers - Fire Services

Flea Circus Productions $150.00

Flea Circus Productions - Community Services

Forpark Australia $957.00

Safety Panel & Curved Guardrail - Parks

Alloy Triangle Handle - Parks

Frediani Milk Wholesalers $659.65

Milk Deliveries For The City

Friction Control $53.68


Futuremedia $561.00

Manual Handling DVD - HR


Reduce/Shape Dead Tree At Gnangara Road - Parks

Dismantle Play Equipment At Appleby Park Darch

- Parks

Geoproject Solutions $29.50

1 Copy Of An Historical Gazetteer Of WA 2nd

Edition - Heritage Services

GHD Pty Ltd $233.20

Butler Community Centre Database Update -


Consultancy Fee - New Civic Centre BMS Upgrade


GM & J Lombardi Pty Ltd $227.47

Trailer Kit/Chain - Fleet Maintenance

Goodbuddy Sports $1,186.90

Post Pads For Hainsworth Community Centre -

Parks

GPR Truck Sales & Service $828.45



Alignment - Fleet Maintenance

Graffiti Systems Australia $577.50

Graffiti Removal From Various Locations


Vehicle Services/Repairs For Fleet Maintenance

Greenway Enterprises $721.60

Soil Wetter For Parks Maintenance

Habcore Engineering $12,254.00

Supply/Install 5 x Security Gates At Ridgewood

Park Clubrooms - Building Maintenance

Hands-On Infection Control $1,734.75

Training And Vaccination For Employees At MRF

Hanson Construction Materials Pty Ltd $891.44

Drainage Items Delivered To Various Locations



Heathridge IGA $139.77

Groceries For Various Departments

Heli West $12,259.28

Hire Helicopter For Aerial Spraying At Lake

Joondalup - Health Services

Home Chef $278.88


Homecare Options $32,340.41

Support Services HACC/CACP Clients

HOSECO - Hose & Fittings Warehouse $64.90

Power Jet Nozzle - Fleet Maintenance

Howard Porter $66.00

Hinge Pin - Fleet Maintenance

Humes $9,214.54

Drainage Items Delivered To Various Locations



Intercity Office Partitioning $6,341.50

Repair Storm Damaged Wall At Phil Renkin Centre


Internet Business Corporation $2,981.00

Website Hosting - www.wanneroo.wa.gov.au -

Marketing

Consultancy Fee - 10 Hr Service Block - Marketing

Upgrade To Website Hosting Plan For Oct & Nov 08

- Marketing

Final Account - Public Website Development Oct08 -

Marketing

IPWEA WA $1,100.00



Seminar - Supervision Of Land Development

Projects 10/11/08 - Attendees L Corbeski, G French,

C Healy, E Rosowski - Infrastructure Projects

J Blackwood & Son Ltd $324.50

Welding Helmet - Depot Stores

JCA Dealer Services $379.50

Supply/Fit Radio On WN32313 - Fleet Maintenance


Setup/Packup Chambers For Citizenship Ceremony

- Marketing

Joondalup Drive Medical Centre $308.00

Medical Fees - Waste

Joondalup Smash Repairs $1,000.00

Insurance Excess - WN32375, WN32433

Kmart Joondalup $48.69

Table Tennis Items - Youth Services

Liftrite Hire & Sales $373.78




MacKay Urban Design $7,788.00

Activity Centres Design Code - Smart Growth

Major Motors $428.55




Media Monitors WA Pty Ltd $161.66

Email Transcripts - Marketing

Midland Brick Company Pty Ltd $6,591.48

Ocean Reef Road - Infrastructure Construction

Mindarie Bus Charter Pty Ltd $1,562.00

Transport For Gold Program - Leisure

Miracle Recreation Equipment Pty Ltd $1,050.50

Parks Play Equipment - Parks

Mirco Bros Pty Ltd $2,044.50

Various Items - Parks Maintenance

Mobile Shred Onsite $97.90

On-Site Bin Shredding - Office Of The Mayor

Morley Mower Centre $217.55


Move It $643.50

Travel To Two Rocks/Yanchep Library & Relocate

Shelving - Libraries

MP Rogers & Associates Pty Ltd $3,905.00

Consultancy Services - Quinns Erosion Survey

Murphy Perkins Spray Services Pty Ltd $3,575.00



Spraying Equipment - Waste Services

Natural Area Management & Services $1,199.00

Rehabilitation Of North Quinns Rock & Foreshore



Nuford $75.90

Repair Faulty Airconditioner To WN32597

NVN Fencing $5,121.65

New Fence/Gate/Fence Panels For Wanneroo Show

Grounds - Engineering

Oars Across The Waters Pty Ltd $5,709.69

Training - Recruitment & Interview 20 & 23/10/08

& Psychiatric Services - HR

O'Brien Glass Industries Ltd $485.20

Glazing Services For The City


Printing - Gold Flyer Base Stock – Leisure Services

Printing - Opportunity Playspace Sign - Marketing

Printing - Junk Flyer - Waste Services

Personalised Landscape & Design $385.00

Limestone Repair At Alexander Heights

Community Centre - Parks

Perth Audiovisual $220.00

Hire Of PA System For Playspace Launch -

Community Services


Fencing Services For The City

Pink Healthcare Services $2,297.88

Sanitary Service - Building Maintenance

PJ & CA Contracting $19,769.01

Machine Cleaning & Hand Servicing Rubber &

Sand Soft Fall At Rotary Park - Parks

Works At Various Parks

Sandpit Cleaning & Playground Inspections For Oct

08 - Parks

Prestige Alarms $77.00

Call Out To Clarkson Library - Building

Maintenance

Proquip Machinery $95.00

Reversal Blades On Chipper - Parks

Qualcon Laboratories $242.00

Asphalt Test For Wesco Road Nowergup -


Quality Sheet Metal $561.00

Steel - Fleet Maintenance

R E Miles $260.00



Swarm Removal Carramar Golf Course - Parks

Swarm Removal Millendon St Carramar - Parks

RCG Pty Ltd $523.92


Recreation Safety Australia $154.00

Bridge Replacement Report - Parks



Reekie Property Services $64,401.70

Cleaning Services For Oct 08

Risk Management Institution of Australasia Limited $323.00

Corporate Annual Membership Renewal 08/09 - HR

Roads 2000 Pty Ltd $61.02

Explant Asphalt - Engineering Maintenance

Royal Life Saving Society Australia $345.00

Heart Beat Club - July - December 08- Community

Services

RSS Signs & Safety $1,897.50

Sign For Cockman House

Safetyquip $109.97

Safety Boots For OH&S

Scope Vision $3,300.00

Training - Safety & Health Representative Course

5 Day Program For 4 Employees - HR

Stewarts Laundry Service $278.76

Civic Centre Linen - Hospitality

Stomp Pty Ltd $1,174.48

DVD/CD Stock - Library Services

Sue Kennedy $395.25

Bookstock - Girrawheen Library

Sun City Newsagency $39.60

Yanchep Library West Australian Newspapers

Sunny Brushware Supplies $2,616.80

Multi Tyre Brushes - Fleet Maintenance

Broom Refill Brushes - Depot Stores

Broom Segments -Depot Stores

Sunny Sign Company $653.51

Name Plate Sign At Claytons Beach Mindarie

Tecsound WA Pty Ltd $8,016.25

Audio Visual Equipment - Leisure Services

The Artists Chronicle $33.00

Yearly Subscription For Artists Chronicle -

Cultural Services

The Hire Guys Wangara $244.50

Hire Bull Float - Parks



Brushcutter Hedge Trimmer - Parks

Thiess Pty Ltd $3,565.98

Relocate/Replace Sewer Rising Mains At Hartman

Drive Wangara - Infrastructure Projects

Total Eden Watering Systems $480.15

Reticulation Items - Parks


Traffic Control At Rangeview & Kingsway -

Engineering

Traffic Control At Ariti Road - Infrastructure

Projects

Toyota Material Handling (WA) Pty Ltd $190.30


T-Quip $159.00


Tradesales $27.50


Transpac Removals Pty Ltd $770.00

Remove Podiatry Furniture's From Various

Locations - Community Services

Trevors Carpets $7,960.00

Supply/Install Vinyl To Two Rocks Community

Centre - Building Maintenance

Turfmaster Pty Ltd $8,353.95

Vertimow & Sweep At Addison Park - Parks

Grass Sweeping - Various - Parks

Vertimow & Sweep At Kingsbridge Oval

Versatile Engineering $2,750.00

Hardened Gears & Shaft - Fleet Maintenance

Wanneroo Central Newsagency $556.75

Magazine Subscriptions - Girrawheen Library




Hardware Items For Various Departments

Wanneroo Plumbing $28,558.39

Plumbing Maintenance For The City

Wanneroo Retravision $258.00

Vacuum/Microwave For Hainsworth - Leisure

Service

Wanneroo Towing Service $169.40

Transfer Bobcat From Hillarys To Workshop - Fleet

Maintenance

Westbooks $905.53


Westrac $1,317.05



Install/Maintain Brake Accumulator - Fleet

Maintenance

Parts For Fleet Maintenance

Wooldridges $246.55

Yanchep Library Junior Stock

Work Clobber $275.40

Staff Uniforms - Parks

Staff Uniforms - Infrastructure Projects

Worklink $965.25

Ergonomics Training - HR

Xp Software $2,595.00

Xpsuite Special Edition 2nd Year Instalment -


Yakka Pty Ltd $42.68

Corporate Uniform For W Simpson

00000840 25/11/2008

Air Communications $62,023.50

Civic Centre To High St Link – IT Services

00000841 25/11/2008

3 Australia $602.91

Fire Services - Pagers Nov08



Councillor Maureen Grierson $254.45

Travel Allowance 05/08/08 - 29/10/08



DG & MJ Le Cerf $9.52

Reimbursement EFTPOS Fees For Oct 08 - Quinns

Rocks Caravan Park

Douglas Valeriani $43.54


Frank Hamilton $87.08

Key Holder & Tennis Booking Officer - Phil Renkin,

Oldham, St Andrews & Various Parks

Generations Personal Super $394.59

Employee Superannuation Deductions

Joe Arrigo $95.79

Volunteer Payment - Community Services

Kay Prentice $148.04

Key Holder & Tennis Booking Officer -

Gumblossom & Bellport Parks

Mr Bruce Waddell $43.54




Mr John Baker $65.31

Volunteer Payment - Community Services

Mrs Janette Rafferty $139.33

Key Holder & Tennis Booking Officer - Wanneroo

& Margaret Cockman

Mrs Kellie Haunold $95.79

Keyholder Payment For Nov 08

Peggy Brown $87.08


Premier Artists $11,000.00

Artist Fees - Cultural Services

Salamanca Superannuation Fund $445.93


Snowbird Gardens Superannuation Fun $224.03


TPS Retirement Fund $152.06


Trailer Parts Pty Ltd $542.61


WA Local Govt Superannuation $392,473.41


00000842 28/11/2008

Councillor Maureen Grierson

Reimbursement - Office Furniture Purchased From

J & K Hopkins

$1,127.00

Total Director Corporate Services Advance - EFT's $7,596,036.36

CANCELLED CHEQUES FROM PREVIOUS PERIOD

71712 31/10/2008 Unique Settlements -$3,182,493.40

71252 30/09/2008 Karen Welfare -$355.00

71410 14/10/2008 T Adams -$565.00

70533 14/11/2008 Tania McGrath -$565.00

71606 28/10/2008 Foundation Housing -$1,342.13

71565 21/10/2008 City of Wanneroo -$79.00

71296 30/09/2008 FCT Surface Cleaning -$1,650.00

65895 21/08/2007 Foo Hua Chinese -$89.80

65900 21/08/2007 McDonalds Wanneroo -$44.25

65522 01/08/2007 McDonalds Wanneroo -$47.20

65756 21/08/2007 J Corp T/A Perceptions -$659.45

65790 21/08/2007 B Batarseh -$8.50

65802 21/08/2007 J Barnett -$10.00

65815 21/08/2007 S Guy -$10.00

65817 21/08/2007 A Diaze -$10.00

65842 21/08/2007 L Carter -$10.00



65751 21/08/2007 Yanchep Districts Junior Football club -$340.00

65320 17/07/2007 AE Sheridan -$396.37

65558 07/08/2007 FF Developments -$129.31

71114 16/09/2008 Non Organic Disposal -$18,130.80

TOTAL -$3,206,935.21

MANUAL JOURNALS

21/11/2008 Recoup 01-18 November 2008 $4,446,111.33

25/11/2008 Unique Setts - Payment Made Form Muni Account &

Transferred To Advance Account Via Journal

-$3,182,493.40

30/11/2008 Bank Fees -$2.50

TOTAL $1,263,615.43

TOWN PLANNING SCHEME

Cell 6 30/11/2008 McLeods Barristers - Legal Fees Salamone Family

Compensation

$1,018.09

Cell 5 30/11/2008 McLeods Barristers - Legal Fees Salamone Family

Compensation

$1,018.09

TOTAL $2,036.18

GENERAL FUND BANK ACCOUNT

Payroll Payments November 2008:

Payment of Wages $23,727.09

Payment of Wages $4,368.73

Payment of Wages $1,032,847.19

Payment of Wages $1,021,670.88

Payroll Total $2,082,613.89

Bank Fees November 2008:

CBA Merchant Feee $6,595.50

CBA POS Fee Waste $59.00

CBA POS Fee $197.27

GLF TRANS Fee $300.00

LINE Fee $208.30

Account Service Fee $609.92

COMMBIZ Fee $435.44

BPAY Fee $3,813.30

BPOINT Fee $708.40

Total Bank Fees $12,927.13



Credit Card Payments November 2008:

J Paton

Parking Fees for J Paton & P Winton $15.00

Software Purchase for IT Services $245.95

Software Purchase for IT Services $155.85

Project Globes For IT Services $83.27

D Simms

Annual Credit Card Charge $3.33

Employee Recognition Program $75.00

Airfares for Mayor Kelly 16/11/08 - 19/11/08 $1,887.69

Accommodation for Mayor Kelly $365.00

Travel Insurance for Mayor Kelly $10.00

Breakfast Meeting 22/11/08 Satterley Property $106.38

Total Credit Card Payments $2,947.47

Advance Recoup Cheque 01 - 18 November 2008 $4,446,111.33

Advance Recoup Cheque 19 - 30 November 2008 $4,748,907.77

Direct Payment Total (Includes Advance Recoup,

Credit Cards And Bank Fees)

$9,210,893.70

Total Accounts Paid - Municipal Fund $11,293,507.59


CS03-12/08 Financial Activity Statement for the Period Ended

31 October 2008




Attachments: 2

Issue

To consider the 2008/2009 Financial Activity Statements for the period ended 31 October

2008.

Background

Regulation 34(1) of the Local Government (Financial Management) Regulations 1996

requires a local government to prepare each month a statement of financial activity, presented

according to nature and type, by program, or by business unit. Administration has opted to

present the statement of financial activity by nature and type and in a similar format to that

presented in the 2008/2009 Annual Budget. This format separates Revenue and Expenses

from Other Revenue and Expenses and provides improved disclosure of City’s underlying

Operating Result.

The Financial Activity Statement is in the form of an Income Statement, which compares year

to date actual income and expenses with the year to date budget, shows variances and the

adopted and revised budgets (if any). It is accompanied by information relating to Capital

Projects, an Investment Portfolio Summary and Statement of Net Current Assets.

In addition to the above, Regulation 34(5) of the Local Government (Financial Management)

Regulations 1996 requires a local government to adopt a percentage or value, calculated in

accordance with Australian Accounting Standards, to be used in statements of financial

activity for reporting material variances. For the 2008/2009 financial year Council has

adopted 10% for the reporting of variances, which is in line with previous years.

Detail

Comments on the year to date financial performance are set out below.

Consultation

Nil

Comments

The following comments are provided on the Financial Activity Statement for the period

ended 31 October 2008:-


Income Statement (Attachment 1 refers)

Net Result $ million

Year to Date Actual 56.062

Year to Date Budget 37.737

Year to Date Variance 18.325 (+49%)

Full Year Adopted Budget 49.440

Full Year Revised Budget 49.982

The following information is provided on key aspects of the year to date financial results:-

Revenues $ million



Year to Date Variance -3.105 (-4%)



The City’s annual Rating Income was raised through the accounts in August and at present a

slightly negative variance of less than 1% (-$0.255 million) is stated.

Under the Operating Grants and Subsidies area an amount of $2.432 million has been

receipted to October, equating to 32% below the anticipated year to date budget, which was

allocated quarterly in advance. By late November the year to date budget has been achieved.

Contributions, Reimbursements and Donations continue to be behind budget into the fourth

month of the year, with only $0.072 million received, representing a -89% variance.

Administration will continue to closely monitor the receipts of these revenues in the coming

months to ensure budgeted amounts are received.

Fees and Charges revenue has generated $6.340 million year to date however is behind year-

to- date budget by 16% (-$1.183 million).

Interest Earnings have proved positive, exceeding budget estimates by 41% (+$0.888 million).

In continuing to combat the current global financial crises, the Reserve Bank has reduced cash

rates and is likely to further decrease rates again shortly. Administration has been closely

monitoring the financial markets and continues to negotiate the highest possible interest rate

deals for term deposits wherever possible.

Other Revenue is however under budget at this point in time, to the effect of –55%

($0.835 million). This is mainly due to timing difference particularly in regards to the

invoicing of external parties such as the sale of recyclables. However, there has also been

marked decline in the market value of recycled materials.

Expenses $ million

Year to Date Actual -29.735

Year to Date Budget -34.447


Full Year Adopted Budget -105.691

Full Year Revised Budget -105.761


Employee Costs, which represents approximately 43% of the full year budgeted expenses, are

currently below budget, by $0.898 million (+7%). The main factors effecting this favourable

variance are vacancies within some areas and that newly created positions have not been

filled. It is expected that over the course of the financial year that this variance will be

reduced.

Materials and Contracts costs are well under the year to date budget estimates, to the value of

$2.563 million (+24%). At this stage of the year expenditures in this area are generally

behind but still estimated to meet its target by year-end.

Utilities are under budget to the value of $0.393 million (+30%), which is primarily due to the

variation in seasonal demand throughout the year.

Interest Expenses year to date have amounted to $0.409 million, but due to fixed payments is

on line to meet budget. These costs relate to a repayment plan to Western Australia Treasury

Corporation, for the loan draw down previously entered into for the City to assist with the

funding towards major capital projects.

Insurance costs remain under budget, predominantly due to the timing of payments for

premiums. Currently a positive variance of +33% is indicated (+$0.272 million).

Other Revenue and Expenses $ million

(excluding Contributions of Physical Assets)


Year to Date Budget -7.531




In both categories of Grants and Subsidies and Contributions, Reimbursements and

Donations, no funds were expected by October month end based on the budget timing

forecasts. However year to date figures show that the City has already received $1.658

million and $0.472 million respectively in each of these areas.

With Town Planning Schemes, it is difficult to forecast when contributions will be received

and currently the amount received by the City is $12.350 million, however, it is likely to fall

in line with annual budget over the course of the year. Some expenses have been made year

to date, equalling $5.292 million which is linked to land acquisition and road construction

projects.

Contributions of Physical Assets $ million



Year to Date Variance 0.000 (0%)




With regard to Physical Assets Contributed by Developers, the City has not recognised any

values to October month end. It is expected for these amounts to be advised and accordingly

accounted for towards the end of the financial year.

Capital Projects

The current status of the Capital Projects as of 31 October 2008, is summarised below, by

Program Category:-

Capital Program

Category

End of Year

Current Budget

Year to Date

Actual

Year to Date

Commitments

Year to Date

Total

Description $ million $ million $ million $ million

Community 15.286 1.604 9.287 10.891

Conservation 1.021 0.033 0.077 0.111

Corporate 6.473 0.444 1.692 2.136

Drainage 0.617 0.000 0.000 0.000

Investment 11.213 0.076 0.000 0.076

Recreation and

Sport

16.720 6.351 10.981 17.331

Transport 34.716 3.855 3.644 7.500

Waste Management 8.907 3.274 1.578 4.851

Total 94.951 15.637 27.253 42.890

It should be noted that the year to date actual expenditure relates to the cash position and does

not include commitments.

To further expand on the Capital Program information above, details of the top 10 projects by

value have been listed in the table below:-

Capital Projects End of Year

Budget

Year to Date

Actual

Description $ million $ million Comments

Wanneroo Library and

Cultural Centre

13.753 1.507 On target for June 2009

completion.

Develop Industrial Estate -

Neerabup

8.407 0.030 Start delayed pending

environmental report.

Kingsway Regional

Sporting Complex Upgrade

6.470 1.931 Progressing in accordance with

program.

Mirrabooka Avenue

Carriageway

6.127 0.030 Start delayed due to service

and environmental design

issues.

Aquamotion Upgrade 5.700 2.954 Minor delays to the targeted

November 2008 completion.

Hartman Drive Carriageway

- Madeley



issues.

Ocean Reef Road

Carriageway


program.

Pinjar Road Realignment –

Wanneroo and Carosa

3.585 0.002 Start delayed due to

environmental and service

design issues.


Capital Projects End of Year

Budget

Year to Date

Actual

Description $ million $ million Comments

Hartman Drive Carriageway

- Wangara


program.

Pinjar Road - Carosa to

Tapping



issues.

Investment Portfolio Summary (Attachment 2 refers)

Administration has maintained a conservative investment strategy with 100% capital

protection as a prime objective. Global economic activity and financial market movements

have been monitored on an ongoing basis to ensure the City professionally and competently

performs a responsible and prudent investment strategy.

As at 31 October 2008 the City holds an investment portfolio (cash and cash equivalents) of

$161,375,747. The City has progressively been converting financial assets to cash deposits

with major banks holding A-1 short-term credit rating or above. The current yield for the

portfolio is weighted average at 8%.

As Administration foresaw to some degree the credit crisis and projected a down turn of

interest some months ago, most of the City’s bank deposits hold a maturity term of 6 months

at an average 8% return. Year to date, the City has secured a forecast accrued interest income

of approximately $6.2 million, foreshadowing an end of year result in excess of budget.

To ensure the safety of our capital, investment guarantees will be required from November,

which will provide the assurance of funds being returned, however costs will be incurred in

the form of a levy.

Net Current Assets

The current composition of the Net Current Assets for the City is outlined below:

Year to Date End of Year

Actual Budget

$ million $ million

Current Assets

Cash & Cash Equivalents – Unrestricted 46.244 13.374

Cash & Cash Equivalents - Restricted 109.363 79.995

Receivables 34.207 5.152

Inventories 0.281 0.296

190.095 98.817

Current Liabilities

Payables and Provisions -22.000 -18.767

Net Current Assets 168.095 80.050

Less Cash & Cash Equivalents – Restricted -109.363 -79.995

Estimated Surplus/(Deficiency) carried forward 58.732 0.055



The monthly financial report for the period ended 31 October 2008 complies with Section 6.4

of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government

(Financial Management) Regulations 1996.


Outcome 4 – Governance – “Leadership and Community engagement to ensure the best use

of our physical, financial and human resources”.

Policy Implications

Nil.


As outlined above and detailed in Attachments 1 and 2.

Voting Requirements

Simple Majority.

Recommendation

That Council RECEIVES the Financial Activity Statement for the period ended

31 October 2008.


ATTACHMENT 1


ATTACHMENT 2


CS04-12/08 2009/2010 Budget Timetable




Attachments: Nil

Issue

To consider the proposed timetable for the purposes of developing and adopting the City's

2009/2010 Annual Budget.

Background

The development of the City’s Annual Budget is a significant undertaking, requiring the

combined effort of many of the City’s staff and all Elected Members. As in previous years, a

number of workshops will be held with Elected Members.

The proposed timetable for 2009/2010 has been developed with the aim of further

streamlining the budget process to reduce timeframes involved, with a key objective being

achieving an earlier adoption. This strategy is designed to deliver two important outcomes:

1. Facilitate the provision of consistent delivery of services and capital projects, by

eliminating the funding delay between the end of one financial year and adoption of the

budget for the following year; and

2. Providing for an earlier rate instalment plan, which in turn will optimise investment

opportunities.

Detail

The timetable outlined below states key dates for Elected Members to be aware of in the

budget process, to achieve a June 2009 adoption date.

Consultation

This year the development of a corporate calendar has been undertaken, and in particular the

Corporate Performance and Finance units have invested much time to develop and enhance it

accordingly. The Executive Management Team have had the opportunity to critically analyse,

review and refine the budget timetable as part of this process, resulting in a more workable

outcome.

Comment

The timeframes are particularly tight and success in meeting the proposed Budget timetable

requires the total commitment of staff and Elected Members to achieve the various critical

target dates.

In line with previous years a series of Budget Workshops with Elected Members are planned,

including a preliminary Financial Planning Workshop.


Prior to being workshopped with Elected Members, all aspects of the budget will have been

thoroughly reviewed and refined by the Executive Management Team.

It is acknowledged that during this budget cycle added pressure will be placed on the

allocation of resources due to the current unstable economic environment. Financial forecasts

show no signs of improvement in the near future and added strain is to be expected on funding

arrangements due to a reduction in income growth expectations. Furthermore as part of the

next budget, the City will need to also account for the operations of two additional major

facilities, being Aquamotion and the Wanneroo Library and Cultural Centre. Hence with

these unique circumstances, it is anticipated that significant constraint will be required in

developing the new budget.

Listed below are critical dates in the process:-

Monday, 12 January 2009 - Service Units to have submitted any budget requests (in conjunction with their mid-year reviews)

Tuesday, 3 February 2009 - Elected Members to have submitted any budget requests

Friday, 13 February 2009 - Service Units to submit their Service Unit budget

requests

Tuesday, 17 February 2009 - Elected Members Preliminary Workshop

Tuesday, 24 February 2009 - Elected Members Financial Planning Workshop.

Tuesday, 24 March 2009 - Elected Members Workshop 1 - Operating Budget

Tuesday, 21 April 2009 - Elected Members Workshop 2 – Capital Budget

Tuesday, 19 May 2009 - Elected Members Workshop 3 – Preliminary Budget

Friday, 26 June 2009 - Special Council Meeting for Budget Adoption


The Local Government Act 1995 and the Local Government (Financial Management)

Regulations 1996 outline the requirements in respect of the preparation and adoption of the

Annual Budget. Importantly, Section 6.2(1) requires a Council to adopt its Annual Budget on

or after 1 June and no later than 31 August each year.


The Annual Budget is developed as an extension of Council’s Strategic Plan.

Policy Implications

Nil.


The adoption of the 2009/2010 Annual Budget on 26 June 2009 will allow the City to

maximise its returns on investments and to facilitate the timely commencement of the Capital

Works Programme.


Voting Requirements

Simple Majority

Recommendation

That Council ENDORSES the proposed 2009/2010 Annual Budget timetable as follows -

Monday, 12 January 2009 - Service Units to have submitted any budget requests

(in conjunction with their mid-year reviews)

Tuesday, 3 February 2009 - Elected Members to have submitted any budget

requests

Friday, 13 February 2009 - Service Units to submit their Service Unit budget

requests

Tuesday, 17 February 2009 - Elected Members Preliminary Workshop

Tuesday, 24 February 2009 - Elected Members Financial Planning Workshop.

Tuesday, 24 March 2009 - Elected Members Workshop 1 - Operating Budget

Tuesday, 21 April 2009 - Elected Members Workshop 2 – Capital Budget

Tuesday, 19 May 2009 - Elected Members Workshop 3 – Preliminary Budget

Friday, 26 June 2009 - Special Council Meeting for Budget Adoption


Contracts and Property

CS05-12/08 Proposed Lease to Commonwealth of Australia (Department

of Defence) Over Portion of Reserve 28058, Madeley




Attachment(s): 1

Issue

To consider entering into a lease with the Commonwealth of Australia, represented by the

Department of Defence, over a portion of Reserve 28058, Madeley.

Background

The Commonwealth of Australia (COA), currently leases a portion of the Kingsway Sporting

Complex (Reserve 28058) which was originally leased to the WA Squadron Air Training

Corps. Reserve 28058 is under a Management Order which grants the City the power to lease

for a term not exceeding 21 years subject to the approval of the Minister for Lands.

The lease commenced 1 January 1988 for a term of twenty one (21) years and is due to expire

on 31 December 2008 (by a Deed of Assignment and Variation of Lease, the lease was

assigned to COA in April 1993).

COA uses the area to provide a training facility in which its Australian Air Force Cadets can

learn about military aviation, drill and ceremonial activities, navigation and gliding. The

leased area is fenced and comprises a number of structures including a drill hall, marching

parade ground and an area for vehicle parking (Attachment 1 refers).

City officers have been in discussion with COA since March 2007 in relation to the

negotiation of a new lease over the Air Force Cadet’s facility, and in a letter dated 27 July

2007 the City presented a formal lease proposal to COA. The Property Services division of

the Department of Defence at Leeuwin Barracks has recently advised that funding is available

to support the lease and a draft lease document is being prepared.

Detail

The structures situated on the leased area, some of which are transportables, have been erected

entirely by the lessee and as the City would have no interest in these facilities in the long term

it is therefore proposed that the structures remain the property of Department of Defence and

a ‘land lease’ be entered into.

Under the City’s Tenancy Policy, the COA is a ‘Government’ entity and as such the lease

terms are negotiable.


A rate of $4 per square metre was negotiated and based on the proposed lease area being

8750m² approximately, the annual rental equates to $35,000. As part of the negotiation it was

agreed that water rates and Council Rates would be deemed to be included in that rental

calculation. Since the negotiation it has been confirmed that the proposed land subject to the

lease is not rateable land under section 6.26(2)(a)(i) of the Local Government Act 1995, which

states:

“The following land is not rateable land – land which is the property of the Crown and –is being used or held for a public purpose;”

The above piece of legislation is appropriate in this instance as the purpose for which the land

will be used is treated as being in the interest of public security. Although it has been

determined that Council Rates do not apply, the annual lease rental fee will not be affected.

COA will be responsible for outgoings relating to the premises.

Subject to approval by Council, and the Minister for Lands, it is therefore proposed that the

City enter into a lease with COA on the following essential terms:-

Lease Rental $35,000 per annum (adjusted by CPI annually for the

full term including options)

Lease Term Five (5) years with an option to renew for a further

term of five (5) years.

Commencement Date 1 January 2009

Water Rates Included in rent

Council Rates Not applicable (land not rateable)

Permitted Purpose Air Force Cadet Unit Headquarters and Drill Hall.

Outgoings (water, electricity, gas

and telephone etc)

Lessee responsibility

Maintenance Lessee responsible for to keep and maintain every

part of the premises and all building improvements

and fixtures thereon including all perimeter fencing,

gates, paths and paved areas in good and substantial

repair, order and condition.

Insurance Lessee responsibility

Asset Preservation Fund Not applicable (land lease)

Comment

The Air Force Cadets have been at this facility for at least 21 years and the Department of

Defence has not indicated any plans to discontinue its operations. The leasing of this facility

will provide a reasonable rental income based on the lessee being in the ‘Government’

category under the City’s Tenancy Policy. In addition COA will be responsible entirely for

the maintenance and upkeep of the facility.

The activities conducted on the proposed lease area are in keeping with the permitted use of

the Management Order and on that basis Administration supports the proposed lease.


The lease would be considered an exempt disposition under Regulation 30(2)(c)(ii) of the Local Government (Functions and General) Regulations 1996, which states:-


“30(2) A disposition of land is an exempt disposition if –

(c) the land is disposed of to –

(ii) a department, agency, or instrumentality of the Crown in

the right of the State or the Commonwealth”

This means that a local public notice is not required.


The proposed lease is consistent with the City’s 2006 – 2021 Strategic Plan as follows:

“2.3.1 Provide or facilitate access to services and facilities that support

inclusive communities; and

4.5.2 Identify and develop funding options to support long-term financial

planning”

Policy Implications

The proposed lease has been negotiated in accordance with the City’s Tenancy Policy.


The lease would result in the City receiving an additional income of $35,000 per annum albeit

that there is a small offset through the non-recovery of water rates.

The current lease income is $1.00 per annum.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. APPROVES the leasing of portion of Reserve 28058, Madeley to the

Commonwealth of Australia (represented by the Department of Defence), for a

term of five (5) years commencing 1 January 2009, with an option to renew for a

further term of five (5) years at a commencement rent of $35,000 per annum with

annual CPI movements, subject to the consent of the Minister for Lands; and

2. AUTHORISES the Mayor and Chief Executive Officer to affix the Common Seal

of the City of Wanneroo to a lease between the City and the Commonwealth of

Australia.


ATTACHMENT 1


CS06-12/08 Proposed Closure of Portions of Badgerup Road and

Benmuni Road, Wangara




Attachment(s): 3

Issue

To consider the permanent closure of portions of the road reserves for Badgerup Road and

Benmuni Road, Wangara for amalgamation with adjoining lots.

Background

The City received an application from Taylor Burrell Barnett Town Planning and Design,

acting on behalf of LandCorp, seeking to initiate the closure of portions of Badgerup Road

(constructed) and Benmuni Road (unconstructed), Wangara (Attachment 1 refers). The land

in question is located immediately to the south of the unconstructed Ocean Reef Road reserve

and falls within Stage 10 of the Enterprise Park Industrial Estate in Wangara.

The Western Australian Planning Commission (WAPC) granted conditional subdivision

approval for Stage 10 on 6 June 2007 (WAPC Reference 133134). The approval is subject to

a number of conditions including “the existing constructed portion of Badgerup Road where

it traverses the application area being closed in accordance with the provisions of the Local

Government Act 1990” (Attachment 2 refers).

Detail

The closure of the subject portions of Badgerup Road and Benmuni Road is required to

facilitate the Stage 10 - Enterprise Park Estate subdivision, which is in accordance with the

Agreed Local Structure Plan No. 10 for Wangara (Attachment 3 refers). The proposed

sections of road to be closed cover a total area of 5684m2, consisting of a large Y-shaped

parcel (5130m2) including parts of both Badgerup and Benmuni Roads, and a smaller section

(554m2) of Badgerup Road only, as shown in Attachment 1.

In order to maintain a road link between the Wangara Industrial Area and the suburb of

Gnangara, the applicant has advised that the new road reserves required to make those

portions of Badgerup Road obsolete, being Prosperity Avenue and Callaway Street, will be

created prior to the physical road closures taking place. Furthermore, the City is currently

undertaking the construction of the Ocean Reef Road extension, which includes building

Badgerup Road links, and traffic transfer will be coordinated between the City and the

applicant as part of the Ocean Reef Road works. In addition, the applicant has been requested

by the City to implement a communication strategy to inform road users of the proposed

closure of the subject portions of Badgerup Road prior to proceeding with the physical

closure.


Consultation

In accordance with the requirements of Section 58 of the Land Administration Act 1997, the

proposed road closures were advertised for public comment in the Wanneroo Times

newspaper on Tuesday 21 October 2008 for a period of 35 days ending 26 November 2008.

No submissions were received during the public comment period.

The appropriate public utility service providers have been consulted and their requirements

ascertained. There are no objections to the proposed road closures, however Western Power,

Telstra and Water Corporation’s plant may require relocation. The applicant is aware of the

existence of such plant and has advised the City that this will be addressed as part of the

subdivision works and in consultation with the relevant service providers.

Comments were also sought from the Department from Planning and Infrastructure Statutory

Planning section. In response, the Department advised that it has no objection to the proposed

road reserves closures subject to the land being amalgamated with the adjoining lots. The

subdivision approval plan for Stage 10 - Enterprise Park Estate, as seen in Attachment 2,

shows the configuration of the proposed new lots, which includes the land subject to the road

closure application.

Comment

The closure of portions of the road reserves for Badgerup and Benmuni Roads is required to

progress the development of the Wangara Industrial Area in accordance with the Agreed

Local Structure Plan No 10 and the WAPC subdivision approval granted in June 2007 for

Stage 10 of the Enterprise Park Estate. New road reserves will be created prior to the physical

closure of the subject portions of Badgerup Road taking place, maintaining a road link and

public access between the Wangara Industrial Area and the locality of Gnangara. Therefore,

Administration supports the proposed road closures.


Section 58 of the Land Administration Act 1997 provides that a local government may resolve

to request the Minister for Lands to close a road after it has given 35 days public notification

of the proposal in a newspaper circulating in the district and has considered any objections

received. Where objections or submissions are received, the local government is to comment

on them and give the reasons for its decision in its request to the Minister.

When closed, the land comprising the former road reserve becomes unallocated Crown land

and Section 74 of the Land Administration Act 1997 empowers the Minister for Lands to sell

such land as the Minister sees fit.


The proposed closure of portions of Badgerup Road and Benmuni Road, Wangara is

consistent with the City’s 2006-2021 Strategic Plan and meets the following Outcome

Objectives:

“4.7.2 Ensure compliance with relevant statutory authorities”


Policy Implications

Nil.


The City has incurred the cost associated with advertising the proposed road closures.

If the road closures are approved, the Department for Planning and Infrastructure, on behalf of

the Minister for Lands, manages any land transaction associated with the proposal and the

City receives no income from such transactions.

Voting Requirements

Simple Majority

Recommendation

That Council: -

1. SUPPORTS the closure of portions of the road reserves for Badgerup Road and

Benmuni Road, Wangara for amalgamation with adjoining lots, as indicated in

Attachment 2, subject to the new road reserves required to maintain a road link

and public access between the Wangara Industrial Area and the locality of

Gnangara being created, prior to the physical closure of the subject portions of

Badgerup Road, Wangara taking place; and

2. AUTHORISES a request being made to the Minister for Lands pursuant to

Section 58 of the Land Administration Act 1997, for the permanent closure of

portions of the road reserves for Badgerup Road and Benmuni Road, Wangara for

amalgamation with adjoining lots, as indicated in Attachment 2.



ATTACHMENT 2

PLAN OF SUBDIVISION – WAPC REF: 133134

Stage 10 Enterprise Park Estate



Community Development

Leisure & Library Services

CD01-12/08 Retrospective Approval for the Establishment of the

Wanneroo Showgrounds Entry Statement and Gatehouse

Working Group

File Ref: S07.0249

Responsible Officer: Director Community Development


Attachment(s): 1

Issue

To consider granting retrospective approval for the establishment of the Wanneroo

Showgrounds Entry Statement and Gatehouse Working Group.

Background

In accordance with Administration’s Management Procedure for the establishment of City of

Wanneroo Working Groups, any working groups that are to include elected member

representation must be the subject of a report to Council so that Terms of Reference can be

adopted and elected members formally appointed.

Detail

The Wanneroo Showgrounds Gatehouse and Entry Statement Working Group was established

in November 2007 and first met on 29 November 2007. The working group comprises of the

Mayor, Elected Members for the Central Ward, one representative from the Wanneroo

Agricultural Society , two representatives from the Wanneroo Historical Society, the Director

Community Development and the Director Infrastructure (or their representatives).

An invitation was also extended to those sporting clubs currently based at the Showgrounds to

participate in the working group. No response was forthcoming to this invitation however,

and consequently no representatives from the sporting clubs have been involved in the

working group’s subsequent activities.

The fundamental purpose of the working group is to:

Develop a formal entry statement that reflects the history of the Showgrounds and

provides a link to the showgrounds centenary celebrations in 2009; and

Progress the provision of a suitable gatehouse/ticket box to support events being held at

the Showgrounds, replacing the ticket box that was destroyed a number of years ago by

an arson attack.


Primarily the group has played a consultative role in the development of the initial concepts

for the gatehouse and entry statement as well as the development of public art concepts for the

entry statement.

The concept plan for the gatehouse and entry statement, along with cost estimates were

reported to Council at its meeting on 8 April 2008 (CD03-04/08). Currently the design detail,

costs and staging are being finalised, with the expectation that a report will be put to Council

in February 2009, with stage 1 construction occurring shortly thereafter.

The Terms of Reference for the working group have been included in Attachment 1.

Consultation

Nil.

Comment

Nil.


Nil.


The establishment of the working group to progress the development of a gatehouse and entry

statement at the Wanneroo Showgrounds is consistent with the following strategic plan

outcomes and strategies.

“Outcome 2 – Social

2.1.2 Provide timely and functional public facilities and open spaces to meet changing

community needs

2.2.2 Provide a sense of place and identity through cultural activities including visual

arts, performing arts and heritage.

Outcome 4 – Governance

4.7.2 Ensure compliance with relevant statutory authorities”

Policy Implications

With retrospective Council approval, the Wanneroo Showgrounds Gatehouse and Entry

Statement Working Group will meet the requirements of the City’s Management Procedure

for the establishment of City of Wanneroo Working Groups.


Nil.


Voting Requirements

Simple Majority

Recommendation

That Council:-

1. CONFIRM the establishment of the Wanneroo Showgrounds Gatehouse and Entry

Statement Working Group in accordance with the Terms of Reference as detailed

within Attachment 1; and

2. CONFIRM the appointment of the following elected members to the Wanneroo

Showgrounds Gatehouse and Entry Statement Working Group:

a) Mayor Kelly;

b) Cr Cvitan – Central Ward;

c) Cr Monks – Central Ward; and

d) Cr Newton – Central Ward.


TERMS OF REFERENCE

Wanneroo Showgrounds Gatehouse and Entry Statement

Working Group

December 2008

Name: Wanneroo Showgrounds Entry Statement and Gatehouse Working Group.

Role/Purpose: To assist Council in an advisory capacity in the design, development and

implementation of the Wanneroo Showgrounds and Gatehouse Entry

Statement project.

Aims &

Functions:

1.1. To assist Council in the development of an appropriate design concept

for the gatehouse and entry statement.

1.2. To assist Council in ensuring that project appropriately reflects the

history and values associated with the Wanneroo Showgrounds.

1.3 To assist Council in broader consultation of the proposed design

elements as required.

Membership: 2.1 The Working Group shall consist of the following representation:

Mayor

Central Ward Elected Members

One delegate from the Wanneroo Agricultural Society

Two delegates from the Wanneroo Historical Society

The Director Community Development or nominee

The Director Infrastructure or nominee

2.2 Membership shall be for a period of up to two years terminating on the

day of the Ordinary Council elections, with retiring members eligible

to apply.

2.3 Members must comply with the City’s Code of Conduct.

2.4 The Working Group has authority to second individuals from outside of

the Working Group, on a voluntary basis, for their expert advice.

ATTACHMENT 1

Page 1 of 3


Operating

procedures:

3.1 Chairperson:

a) The members of a Working Group are to elect a Chairperson and

Deputy Chairperson from amongst themselves at the first

meeting of the Group.

b) The Chairperson will preside at all meetings.

c) In the absence of the Chairperson, the Deputy Chairperson will

assume the chair, and in their absence, a person is to be elected by

the Working Group members present to assume the Chair.

d) The Chairperson is responsible for the proper conduct of the

Working Group.

3.2 Meetings:

a) The Working Group shall meet on a regular basis as determined

by the nominated Group members.

b) All meeting dates are to be provided in Councillors’ Clipboard

and in the City of Wanneroo diary.

c) A Notice of Meetings including an agenda will be circulated to

the Working Group members (including deputy delegates) at least

72 hours prior to each meeting where possible.

d) The Chairperson shall ensure that minutes of all meetings are kept

and that copies are made available to all Working Group members

(including deputy delegates) as soon as is practicable after the

meeting. The minutes are to be available for public inspection.

e) Copies of all agendas and minutes are to be forwarded

electronically through PowerDocs to Governance for filing in the

Elected Members’ Reading Room.

f) All agenda and minute documentation is to be generated through

Council’s Romark Reporting System.

g) A Working Group outcome or recommendation will have effect if

it is supported by general consensus of the meeting, or through a

vote made by simple majority. A simple majority is the

agreement of not less than half of the votes present at the meeting.

h) In the event that a vote is taken, all endorsed members of the

Working Group will have one vote. The Chairperson will have

the casting vote and simple majority will prevail.

3.3 Quorum:

A meeting can be conducted without a quorum if necessary. However,

every endeavour should be made to achieve a quorum or at least to

ensure a reasonable spread of representation, particularly in

circumstances where recommendations will be made for Council’s

consideration.

ATTACHMENT 1

Page 2 of 3

ATTACHMENT 1

Page 2 of 3


3.4 Administration:

Administration support for the Working Group will be provided by the

City of Wanneroo. That support person will be Manager Leisure

Services .

Delegated

Authority:

4.1 The Working Group has no delegated power and has no authority to

implement its recommendations without approval of Council.

4.2 The Working Group has no delegated authority to commit Council to

the expenditure of monies.

4.3 Matters requiring Council consideration will be subject to separate

specific reports to Council.

ATTACHMENT 1

Page 3 of 3


CD02-12/08 Request to Include a BMX Track in Development of

Gungurru Park, Hocking

File Ref: PT04-11/08



Attachments: 1

Issue

To consider petition PT04-11/08 regarding the proposal to include a BMX Track in the

development of Gungurru Park, Hocking.

Background

Gungurru Park is a 3.7 hectare recreation reserve in Hocking, located adjacent to Hocking

Primary School on Gungurru Avenue, Faranda Close and Ranworth Road.

The City of Wanneroo has recently finalised the development of a draft concept plan to guide

the future use and infrastructure development within Gungurru Park. The plan included:

Informal active open space

Grassing & Irrigation (subject to approval of bore license from the Department of

Water)

Internal path network

Combination goals

Tree planting

Provision of a drinking fountain

Playground and associated soft fall

Park benches

Following a comprehensive community consultation period, the concept plan was presented to

Council for endorsement at its meeting on 18 November 2008 (Item CD01-11/08).

At this meeting Council:

“1. ENDORSED the Gungurru Park Concept Plan

2. AGREED to the detailed design and development of Gungurru Park proceeding in

accordance with the endorsed Gungurru Park Concept Plan

3. NOTED that the project will be funded from PR – 1179 ($390,000) at an

estimated cost of $388,850; and

4. NOTED the outcome of the community consultation process undertaken between

30 September and 27 October 2008, which saw a total of 51 respondents, of which

46 (90%) were in favour of the concept plan and 15 (10%) were not in favour.

CARRIED UNANIMOUSLY”


Detail

Petition PT04-11/08, which was received by the City on 18 November 2008, is signed by 48

residents and is seeking the inclusion of a BMX track within the development of Gungurru

Park, as the draft concept plan did not include this element. A review of the signatures from

the petition found that:

The majority of the signatures on the petition are from Hocking, 37 in total;

Only 13 of the 37 Hocking respondents live within a 400metre radius of Gungurru Park;

Only 4 from the 13 respondents live adjacent to or directly opposite Gungurru Park;

2 signatures were received from the adjacent suburb of Pearsall;

6 respondents supplied no address;

2 signatures are from outside of the City of Wanneroo; and

1 respondent has signed on behalf of a business.

Consultation

The City’s Community Consultation Review Panel endorsed a detailed consultation plan in

September 2008 for the Gungurru Park draft concept plan. The strategies included:

Mail-out to residents of information letters, draft concept plan and comment forms

within a 400metre radius of Gungurru Park;

Meetings with the management team of Hocking Primary School;

Information available from Civic Centre, Wanneroo Library, Kingsway Sports Stadium;

‘Your Say’ on City’s website; and

A public information session and sausage sizzle that was attended by Ward Councillors

and administration staff.

Results of the consultation found that 90% of respondents were in favour of the concept plan

as presented, with only 2 requests (4%) received for the installation of a BMX Track as part of

the development. Additional consultation is therefore required as a result of receiving the

petition to determine need.

Comment

As Council has endorsed the Concept Plan and costing schedule and construction is due to

commence at Gungurru Park in January 2009, the addition of a BMX Track at this stage is not

considered appropriate. Further, there is no scope within the current project budget to

accommodate the inclusion of a BMX track.


Nil.


Provision of facilities such as BMX Tracks support the Social Strategic Outcomes as listed in

the City’s Strategic Plan 2006-2021, in particular:


“2.1 Increase choice and quality of neighbourhood and lifestyle options

2.2 Improve the City’s identity and community well-being through arts, culture

and recreation”

Policy Implications

Nil


A sum of $390,000 (PR-1179) has been allocated in 2008/09 Capital Works Budget for the

development of Gungurru Park, Hocking. The costing schedule for development of the

concept plan for Gungurru Park endorsed by Council on 18 November 2008 included a total

estimated expenditure of $388,850.

The current budget does not make allowance for a BMX track and as such, this will need to be

considered in the City’s Forward Capital Works Program.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. NOTES Petition PT04-11/08 requesting the construction of a BMX Track in Park;

2. NOTES that Council’s priority is the completion of Gungurru Park as currently

designed; and

3 ADVISES the petitioners of this outcome.


CD03-12/08 PT07/11-08 Request for the Upgrading of Barndie Park,

Wanneroo




Attachment(s): 1

Issue

To consider petition PT07/11-08 regarding the upgrade of Barndie Park, Wanneroo.

Background

Barndie Park is an unirrigated passive park approximately 0.54ha in size, located in Barndie

Way, Wanneroo (See Attachment 1).

The park contains a number of mature trees, children’s playground and swing set, with very

poor grass cover and little to no landscaping.

Detail

Petition PT07/11-08, comprising 102 signatures plus three letters and a series of photographs,

was received by Council at its meeting on 18 November 2008. The petition requested that

funds be made available to upgrade the general standard of the park and to provide irrigation

to maintain an ongoing higher standard of turf.

The key reason given for the requested upgrade is the overall poor standard of the park and

the fact that it is not suitable for use by children and families in the area. Additional

comments relate to the prevalence of tall grass and weeds, prickles, tree debris, litter and

broken glass and the existence of snakes.

Site visits to Barndie Park confirm that it is in a poor condition with no evidence of recent

maintenance.

It is clear from the letters included in the petition that there is a community desire for the

condition of the park to be improved and this is supported by Administration. There are a

number of strategies that can be employed to improve the condition of the park for the

community, ranging from a general cleanup and regular maintenance of the park, through to a

complete upgrade and overhaul of the park and its facilities:

Minor Works

o General cleanup, development of maintenance and mowing regime; seeding of

winter grass;

Intermediate

o All of the above plus minor landscaping, internal pathway connections,

upgrade of park infrastructure;


Major Works

o Irrigation installation, returf, major landscaping works, development of

maintenance and mowing regime.

Comment

Barndie Park is a small passive park that is located to serve the needs of only the local

community immediately surrounding the reserve. It is evident from the number of signatures

in the petition and the comments received that although it is well located to service local

needs, its current (and historical) condition has not met these needs.

In the short term, the majority of the issues raised in the petition and associated

correspondence (weeds, litter, prickles, snakes etc) can be addressed by a more attentive

maintenance regime at the reserve and by seeding winter grass to provide a more robust grass

coverage and prevent the incursion of weed species. If appropriate upgrades to the grass

surface at Barndie Park are implemented, the park could see a significant improvement during

the winter months without major upgrade expenditure, although browning off would still

occur during summer. This would result in a more attractive recreation space and a safer

playspace for young children and families.

In the longer term, the upgrade of Barndie Park would need to be listed for consideration in

the City’s Forward Capital Works program in accordance with the recommendations of the

City’s Dry Park Register, which allocates a priority rating to the City’s dry parks based on

their condition relative to other areas across the City.

In the interim, Frederick Duffy Park, a 2.54ha irrigated neighbourhood park, is located less

than 400m away and whilst not as convenient, is easily accessible for local residents requiring

a green recreation space.


Nil


The provision of an upgrade to parks such as Barndie Park is consistent with the following

strategic objective contained within the City of Wanneroo Strategic Plan 2006-2021:

“2.1 Increase choice and quality of neighbourhood and lifestyle options”.

Policy Implications

Nil


No funds currently exist for the upgrade of Barndie Park. It will need to be listed for

consideration in the Forward Capital Works Budget.


Voting Requirements

Simple Majority

Recommendation

That Council:-

1. NOTES Petition PT07/11-08 requesting the upgrade of Barndie Park, Wanneroo;

2. NOTES that Administration will undertake a general cleanup of Barndie Park and

seeding of winter grass through the reserve to establish better grass coverage; and

3. ADVISES Administration to advise petitioners of Council’s decision.


ATTACHMENT 1


CD04-12/08 Funding of Refurbishment Works at Banksia Grove

Community Centre

File Ref: PA6/0008/V01



Attachment(s): 3

Issue

To consider the approval of a new capital project at Banksia Grove Community Centre.

Background

The Banksia Grove Community Centre (the centre) is located on Grasstree Bend, Banksia

Grove, and was built in 2000. The centre has been an important focal point for the local

community, a role which will only increase with the current development of the balance of

Banksia Grove by the Banksia Grove Development Nominees (BGDN).

In recognising the importance of the centre becoming a central activity node, Administration

entered into a Memorandum of Understanding with BGDN in June 2008 to assist in the

funding

of a full time Program Development Officer (PDO) to be based at the centre on a full time

basis (five days a week). This position is funded as follows:

Year 1 BGDN 100%

Year 2 BGDN 50% City of Wanneroo 50%

Year 3 BGDN 50% City of Wanneroo 50%

Year 4 City of Wanneroo 100%

By way of general overview, the position will be required to undertake the following key

tasks.

An administrative function in relation to the operation of the centre’s facilities.

Supporting existing program and services delivery by City of Wanneroo Officers,

Government and Non Government organisations and the community, facilitate the

delivery of new programs and services and direct delivery of new programs and

services.

Support the achievement of outcomes, relevant to the role, as identified in the Banksia

Grove Community and Economic Development Plan

Market the Banksia Grove Community Centre, its facilities and programs/services to the

community.

To re-connect the community with the Banksia Grove Community Centre.

Support the development and initiation of the concept of “community hub” from the

BGCC and surrounds.


Given the role of the PDO, and the fact that the position is based at the centre on a full time

basis, it is important for the PDO to have a suitable work space to enable them to undertake

their day to day tasks, but also ensuring that they are visible to centre users and members of

the general public who may wish to use the facility or participate in one of the many activities

undertaken at the centre. Currently the PDO is required to use the existing reception desk as a

work station and customer service point. Attachment 1 includes a photograph of the front

view of this area, while Attachment 2 provides a floor plan which shows this area in the

context of the entire floor plan.

Detail

As can be seen in Attachment 1, the existing reception desk comprises of a large and very

heavy retractable cage that houses the PDO’s workstation and associated office equipment.

Since the PDO has been based at the centre a number of significant issues have been

identified with this area, including:

Difficulty to secure computers and office equipment in this area during after hours use

of the centre.

Safety hazard concerns with the constant need for the PDO to open and close a heavy

cage.

The size and weight of the cage means it is not practical to retract it on a daily basis,

meaning the PDO is required to work and provide customer service with the cage drawn

across. This has resulted in negative community feedback with regards to the

approachability of staff and is a source of constant frustration for the PDO.

As a result of the PDO using the reception area as office space, community groups who

use the centre are forced to setup their own customer service point in foyer, which

restricts movement within the centre and causes a safety concern, particularly when the

centre is busy.

Difficulty for the PDO and other staff to conduct their duties, as the foyer is an open

plan and often used during office hours.

Temperature control is currently non-existent due to the large space needing to

heated/cooled.

To address these issues and to endeavour to provide a more suitable and secure work station

for the PDO, and indeed any other officers who are based at the centre, Administration is

proposing to utilise the current crèche room as an office space and customer service point.

The crèche has been considered as the most suitable option on the basis that:

It is currently under utilised, with one booking for this room being made within the last

year, which can be accommodated elsewhere within the facility.

There is duplication of these spaces with the provision of a large family activity area,

which is currently utilised for playgroups and crèche type of activities.

The crèche is located in such a way that it has the potential to operate as both an office

space, and with minor modifications, a customer service point/reception window with

greater supervision of the front entry and the main foyer area, improving staff and

customer safety.

The crèche is also large enough to enable another one or two work stations for other

City officers (i.e. Youth Services Officers, Community Development Officers etc), who

operate from the centre.


In addition to the above points, the relocation of the office space to the under utilised crèche

area will allow the City to provide the existing reception space to current and future users of

the centre as a customer service point for their customers. This in turn will negate the need for

these groups to set up in the foyer, making the foyer area safe for all centre users and improve

pedestrian traffic in the centre.

The works required to enable the refurbishment of the existing under utilised crèche to occur

are estimated at $14,000. These works include:

Removal of cupboards and brickwork, installation of framework and internal window.

New data outlets, GPO’s and the removal of existing power.

Installation of air conditioning.

New office desk, draw and chair.

Attachment 3 provides a visual representation of the completed works.

Presently there is no current capital budget allowance to complete these works, however a

request for a budget variation from PR-1017 Girrawheen Senior Citizen Centre Upgrade will

be made as a result of savings with the project of $15,000.

Consultation

The PDO has undertaken consultation with existing user groups in relation to the proposed

relocation of the office to the existing crèche area. Administration has also undertaken

consultation with relevant stakeholders (internal and external) as to the impact of using the

existing crèche room for this purpose. In this regard, all concerns raised have been able to be

adequately addressed.

Overall the proposal has been met with support.

Comment

The proposed relocation of the office space to the currently under utilised crèche will provide

a work area and customer service point which is more appropriate to the centre’s operations,

provides a safer environment and improved customer service.


Nil


The provision of community centres and officers to assist and promote community use of

these facilities, general supports the social strategic outcome and the following strategies as

listed in the City of Wanneroo’s Strategic Plan 2006-2021:

“2.1.1 Upgrade public facilities and open spaces to optimise use.

2.1.2 Provide timely and functional public facilities and open spaces to meet

changing community needs.

2.3.1 Provide or facilitate access to services and facilities that support inclusive

communities”.


Policy Implications

Nil


The total cost of the proposed office relocation has been estimated at $14,000, which is made

up of the following items:

Item Cost

New office desk, draw and chair $1,950

Removal of cupboards and brickwork,

installation of framework and internal

windows

$3600

New data outlets, GPO’s and the removal of

existing power

$2,900

Installation of air conditioning $4,300

Variation (10%) $1,275

PROJECT TOTAL $14,000

As previously stated, there is no allowance within the current 2008/09 budget for these works,

however a $15,000 saving has been identified within Project PR – 01017 - Girrawheen Senior

Citizen Centre – Upgrade.

As the project nears completion the sum assigned as a contingency for remedial works has not

been used and as such approval is sought for a budget variation of $14,000 to allow the

refurbishment works at Banksia Grove Community Centre to be undertaken.

Voting Requirements

Absolute Majority

Recommendation

That Council:-

1. Pursuant to Section 6.8(1)(b) of the Local Government Act 1995 APPROVES BY

ABSOLUTE MAJORITY the expenditure of $14,000 for the Office Refurbishment

Works at Banksia Grove Community Centre; and

2. NOTES the following budget variation to fund the construction of traffic

management works in Mariginiup and Banksia Grove.

Project No From To Description

PR - 1017 14,000 Girrawheen Senior Citizen

Centre - Upgrade

PR 14,000 Banksia Grove Community

Centre – Office

Refurbishment


ATTACHMENT 1


ATTACHMENT 2



Ranger & Safety Services

CD05-12/08 Results of Six Month Monitoring of Queenscliffe Park

Carpark Quinns Rocks




Attachments: Nil

Issue

To consider the results of six months monitoring of the Queenscliffe Park Carpark in Quinns

Rocks.

Background

A petition was presented with nine signatories at the meeting held 30 January 2007,

requesting the City address reported anti social behaviour in Cabrini Reserve Marangaroo.

Residents requested that a lockable gate be installed so as to prevent vehicle entry into the

carpark at night, and constant patrols in the area to discourage youth congregation.

In addition to the petition received, numerous requests were received via Ward Councillors

for other carparks to be closed within the City. These include Parks such as Highview,

Alexander Heights Quinns Beach and Queenscliffe Park in Quinns Rocks. The monitoring at

Queenscliffe Park Carpark has been undertaken as a direct result of these concerns.

At its meeting held 13 March 2007, (CD02-03/07 refers) Council resolved the following:

“That Council:

1 . NOTES the report responding to the petition of antisocial behaviour in Cabrini

Reserve Marangaroo,

2 . DOES NOT APPROVE the closure of the Cabrini Reserve Carpark in

Marangaroo,

3 . ADVISES the signatories to the petition of the Council resolution, and

4 . NOTES the need for Administration to develop a set of carpark closure guidelines

prior to consideration of any further carpark closures.

LAPSED FOR WANT OF A MOVER


Alternative Motion

Moved Cr Treby, Seconded Cr Newton

That Council:-

1. NOTES the report responding to the petition of antisocial behaviour in Cabrini

Reserve Marangaroo.

2. REQUESTS that Administration develop and implement a set of Car Park Closure

Guidelines as a priority prior to consideration of any further car park closures.

3. NOTES a further report to Council is required to consider the closure of the

carpark at Cabrini Reserve on a 6 month trial basis providing the closure is

consistentwith the Car Park Closure Guidelines.

4. ADVISES the signatories to the petition of the Council resolution.

CARRIED UNANIMOUSLY

Reason for Alternative Motion

Council has not accepted Administration’s recommendation and note that

Administration was

given the opportunity to comment and were involved in preparing the alternative

motion. Administration has prepared a policy for Council’s consideration relating to

carpark closure which is increasingly becoming topical within the City, and it is

recommended that Council wait for the policy to be adopted before making a decision

regarding this matter, thereby treating all carpark closures in the City of Wanneroo

equitably.”

On 23 April 2007, Administration was advised of various complaints from local residents

regarding hoon and anti social behaviour occurring in Queenscliffe Park carpark Quinns

Rocks.

At its meeting held 24 April 2007, (CD07-04/07refers) Council resolved the following:

“That Council CONSIDERS and ADOPTS the guidelines for approving carpark

closures during night time hours.”

The Carpark Closure Guidelines apply to all requested carpark closures during night time

hours on a long term basis (either permanent or trial basis) to address hoon and anti social

behaviour.

The following principles will determine the process for any further requests for a carpark to

be closed during night time hours.

The antisocial behaviour in the carpark that has been reported to Council is ongoing,

serious and impacting on residents in the area.

The importance of the public being able to access public spaces for legitimate purposes

will be balanced against potential gains from closing the carpark during night time

hours.


There is general consensus between the City of Wanneroo and the community that the

closure is important, and will have benefits to the community for it to proceed.

Consideration will be given to the principles of Crime Prevention through

Environmental Management as closure of carparks in some areas may have an

inadvertent impact of increasing antisocial behaviour.

Detail

Over the six months period being from 18 December 2007 to 21 May 2008, Administration

has monitored Queenscliffe Park carpark in Quinns Rocks and the surrounding area to provide

Council with information regarding criminal, hoon and anti social behaviour. The information

has been collated and the results are as follows.

The results from Police Statistics and the Ranger Customer Request Management System

indicates no known ongoing issues or recorded complaints that would require the carpark to

be closed at this point in time. The Police and Rangers did not receive any calls specific to

Queenscliffe Park in Quinns Rocks during the summer period.

There was an average of 3 calls per month to the Police on matters such as vehicle theft to

burglary, drugs, offensive behaviour, property damage and assault but not specific to

Queenscliffe Park carpark. The Rangers received less than 1 call per month on anti social

matters in Quinns Rocks, also not specific to the carpark.

Please note that the above dates for monitoring the carpark, where selected as a result of

historical information from Ranger Services indicating that a majority of antisocial incidents

occur during the summer period.

At this stage it is not considered appropriate to close the carpark during night time hours.

However it is recommended that Rangers continue to patrol the carpark and surrounding area

as tasking permits. Also to encourage residents to report any incidents of criminal, hoon and

antisocial behaviour to Police and Rangers, to assist Council in any future carpark closure

determination.

Consultation

Consultation on criminal, hoon and antisocial behaviour was conducted with Rangers and

Police to assist by gathering anecdotal evidence about issues they may have been aware of,

occurring in the carpark. The information gathered did not indicate that there had been any

issues occurring which have been reported to either group.

Comment

As indicated in the Carpark Closure Guidelines adopted by Council, reasons for anti social

behaviour occurring in an area can be complex and may not be linked to a carpark being open

during night time hours. Also the problem may be seasonal, and therefore require a flexible

approach.

In determining if it is necessary to close a carpark consideration needs to be given to the

importance of the general public being able to access public spaces for legitimate purposes

balanced against the potential gains for closing the carpark at night.


Whilst there is insufficient recorded evidence to support a closure of the carpark, it is often

the case that local residents will not report incidents to either the Police or the City’s after

hours service. This then creates a dilemma for both authorities when trying to determine the

severity of the issues being experienced by the community.


Council is able to close local public carparks within its boundaries by resolution, and in

accordance with the City of Wanneroo Parking and Parking Facilities Local Law 2003

specifying that vehicles will not be permitted into a carpark for specific times by use of

appropriate signage.


The consideration of carpark closures as a result of antisocial behaviour is linked to strategy

2.4 of the City of Wanneroo’s Strategic Plan 2006-2021, ‘Improve Community Safety’.

Policy Implications

To be assessed in accordance with the City of Wanneroo Carpark Closure Guidelines adopted

by Council at its meeting held 24 April 2007.


Estimates for installation of physical barriers to the carpark at night are approximately $4,000.

A budget variation will be required to enable the proposed implementation of these works.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. NOTES the report regarding the six months monitoring of Queenscliffe Park

carpark and surrounding area;

2. DOES NOT APPROVE the closure of Queenscliffe Carpark in Quinns Rocks; and

3. NOTES that Rangers will continue to patrol the Queenscliffe Park carpark as

tasking permits.


Governance and Strategy

Governance

GS01-12/08 Community Funding Allocations October 2008 Round


Responsible Officer: Director Governance & Strategy


Attachment(s): 1

Issue

To consider recommendations from the Community Funding Working Group for the current

round of Community Development and Event Sponsorship funding within the City of

Wanneroo’s Community Funding Program.

Background

Council offers two rounds of Community Funding to the community each financial year, in

March and October. The funding provides an opportunity for community organisations to

apply for funding to support community events, activities and projects.

The Community Funding Policy was amended in June 2007 to omit compulsory Information

Sessions.

Detail

The total number of applications received in this round was 20 applications with 9 being in

the Community Development category and 11 being in the Event Sponsorship category.

Copies of these applications have been placed in the Elected Members Reading Room for

further information.

The Community Funding Working Group met on Tuesday 11 November 2008 to assess all

applications received.

Recommendations made by the Working Group with regard to the 20 applications received

are summarised in Attachment 1.

Consultation

Groups were invited to attend a Question Session held by the Grants Officer to increase the

effectiveness of their applications and to enure that eligibility requirements were clear to those

applying.

Comment

All applicants will be advised in writing of the outcome of their application.


Recommendations made by the Working Group are also detailed in the officer’s

recommendation.

The table below details which Wards the applications for this round have come from.

Although there were eight organisations who applied from outside of the City of Wanneroo,

their event or project was occurring within the City of Wanneroo.

Ward Number of applications

North 3

Coastal 4

Central 3

South 2

Outside of City of Wanneroo 8


Nil


The Community Funding Program is supportive of Council’s strategic direction and supports

outcomes:

“2.2 Improve the City’s identity and community wellbeing through arts, culture, leisure

and recreation.

2.3 Improve the capacity of local communities to support each other.”

Policy Implications

Nil


Category Amount requested Amount recommended

Community Development $18,279.70 $16,824.70

Event Sponsorship $30,131.50 $20,756.50

Total $48,411.20 $37,581.20

Remaining funds for March 2009 round $25,180.68

All Community Funding grants are allocated from the Community Funding account (717633-

1205-316).


Voting Requirements

Simple Majority

Recommendation

That Council ENDORSES the recommendations of the Community Funding Working

Group, made at the Community Funding Working Group meeting held on Tuesday 11

November 2008, as indicated below:-

1. NOTE the expenditure of $10,949.78 from the 2008/09 budget against the

Community Funding Account (717633-1205-316) for Hallmark Event

applications received and endorsed at Council’s meeting in November 2007 (Item

GS01-11/07);

2. APPROVE funding of $1,200 via Community Development Funding to the East

Wanneroo Primary School to support the cost of the Year 6 and 7 Trip to

Canberra;

3. APPROVE funding of $828 via Community Development Funding to the

Girrawheen Koondoola Senior Citizens Club to support the cost of purchasing

new computer chairs and tables;

4. APPROVE funding of $2,900 via Community Development Funding to the Ishar

Multicultural Women’s Health Centre to support the Community Kitchens

Project;

5. APPROVE funding of $1,500 via Community Development Funding to Jobs West

to support the Urban Art project;

6. NOT APPROVE funding via Community Development Funding to Joondalup

Youth Support Services (Inc) for the Community Youth Engagement Project;

7. APPROVE funding of $2,723 via Community Development Funding to People

Against Vandalism to support the Photo Text Reporting – Research and Trial

Project;

8. NOT APPROVE funding via Community Development Funding to Peter Cowan

Writers Centre Inc for the Publication of Peter Cowan Writers Centre Anthology

project;

9. APPROVE funding of $7,673.70 via Community Development Funding to Quad

Dreamers for the Quad Riding for Children to Develop Abilities project on the

condition that the City of Wanneroo logo is placed on the purchased equipment;

10. NOT APPROVE funding via Community Development Funding to St Stephen’s

School (Carramar) for the Year 4 Cycling Program;

11. APPROVE funding of $2,144 via Event Sponsorship Funding to Atlantis

Productions Incorporated for the Adventures of Peter Pan event, on the condition

of proof of Public Liability Insurance and the submission of a business plan to the

satisfaction of the Chief Executive Officer;


12. NOT APPROVE funding via Event Sponsorship Funding to Badminton

Association of WA for the City of Wanneroo Badminton Championships;

13. APPROVE funding of $3,412.50 via Event Sponsorship Funding to Edmund Rice

Centre Mirrabooka Inc for the Every Human has Rights Campaign Event;

14. APPROVE funding of $2,220 via Event Sponsorship Funding to North Coast

Rugby Union Football Club for the North Coast Rugby Union Club Free Family

Fun Day;

15. APPROVE funding of $1,180 via Event Sponsorship Funding to Quinns Rocks

Cricket Club Inc for the Day/Night Cricket Game;

16. APPROVE funding of $810 via Event Sponsorship Funding to Quinns Rocks

Cricket Club Inc for the Stingray Day;

17 APPROVE funding of $1,500 via Event Sponsorship Funding to Quinns Rocks

RSL Sub Branch for the Vietnam Veterans Day event, on the condition of the

outstanding acquittal being submitted and approved prior to funds being

disbursed;

18. APPROVE funding of $5,750 via Event Sponsorship Funding to Vietnamese

Community In WA (Inc) for the Tet Festival – Vietnamese Lunar New Year

Festival 2009 event;

19. NOT APPROVE funding via Event Sponsorship funding to Whitford Church as

the organisation withdrew their application;

20. APPROVE funding of $3,000 via Event Sponsorship funding to Yanchep

Districts Junior Football Club for the Yanchep Football Gala Day event; and

21 APPROVE funding of $740 via Event Sponsorship funding to Yanchep Two

Rocks RSL Sub Branch for the Battle for Australia Day and Merchant Navy Day.


Community Development Applications

NO ORGANISATION PROJECT LOCATION DATE REQUESTED ENDORSE CONDITIONS

1 East Wanneroo Primary School

Year 6 and 7 Trip to Canberra

Canberra, ACT 15 - 19 Nov 2009 $1,200.00 $1,200.00

Students to be invited to a

Councillor Briefing Session dinner to

advise on their trip and what they learnt

2 Girrawheen Koondoola Senior Citizens Club

Computer Tables and Chairs

Girrawheen Koondoola Senior Citizens Hall

Date of grant approval

$828.00 $828.00

3

Ishar Multicultural Women's Health Centre

Community Kitchens Project

Butler Community Centre, Butler

2 Feb 2009 – 2 Feb 2010

$2,900.00 $2,900.00

4 Jobs West Urban Art Youth Initiative

Clarkson Community High School

Feb - Aug 2009 $3,094.14 $1,500.00

5 Joondalup Youth Support Services (Inc)

Community Youth Engagement Project

Various locations around the Perth metropolitan area

Apr - Dec 2009 $ 2,000.00 $0.00

6 People Against Vandalism

Photo Text Reporting - Research and Trial Project

City of Wanneroo Jan - Jun 2009 $ 2,723.00 $2,723.00

7 Peter Cowan Writers Centre Inc

Publication of Peter Cowan Writers Centre Anthology

Launch at a CoW Library Jan 2009 $ 3,000.00 $0.00

8 Quad Dreamers Quad Dreamers Wanneroo Junior Motocross Club

Ongoing $9,756.70 $7,673.70 City of Wanneroo logo and stickers to be displayed on equipment.

9

St Stephen's School (Carramar)

Year 4 Cycling Program

St Stephen's School (Carramar)

Term 1 or 2 $800.00 $0.00

Event Sponsorship Applications

ATTACHMENT 1

Page 1 of 2


NO ORGANISATION EVENT LOCATION DATE REQUESTED ENDORSE CONDITIONS

10 Atlantis Productions Incorporated

The Adventures of Peter Pan The amphitheatre, Yanchep Village

20 - 24 Jan 2009 $2,144.00 $2,144.00 Submission of a business

plan to the satisfaction of the CEO

11 Badminton Association of WA

City of Wanneroo Badminton Championships

Kingsway Indoor Stadium

28 & 29 Mar 2009 $3,000.00 $0.00

12 Edmund Rice Centre Mirrabooka Inc

Every Human Has Rights Campaign Event

Hainsworth Centre, Girrawheen

18 Apr 2009 $3,412.50 $3,412.50

13 North Coast Rugby Union Football Club

North Coast Rugby Union Club Free Family Fun Day

Kingsbridge Park, Butler 22 Feb 2009 $2,220.00 $2,220.00

14 Quinns Rocks Cricket Club Inc

Day/Night Cricket Game Gumblossom Reserve, Quinns Rocks

25 Jan 2009 $2,867.50 $1,180.00

15 Quinns Rocks Cricket Club Inc

Stingray Day Ridgewood 8 Feb 2009 $2,497.50 $810

16 Quinns Rocks RSL Sub Branch

Vietnam Veterans Day Quinns Rocks Sports Club

18 Aug 2009 $1,500.00 $1,500

17 Vietnamese Community In WA (Inc)

Tet Festival - Vietnamese Lunar New Year Festival 2009

Wanneroo Showgrounds 30 & 31Jan 2009 $5,750.00 $5,750

18 Whitford Church Somerly Alive Carols Riverlinks Park, Clarkson 14 Dec 2008 $3,000.00 $0

19 Yanchep Districts Junior Football Club

Yanchep Football Gala Day Oldham Oval, Yanchep 26 Jul 2009 $3,000.00 $3,000

20 Yanchep Two Rocks RSL Sub Branch

Battle for Australia Day & Merchant Navy Day

Yanchep National Park 2 & 3 Sept 2009 $740.00 $740

ATTACHMENT 1

Page 2 of 2


GS02-12/08 Donation Requests to be Considered by Council

File Ref: S07/0057



Attachment(s): 1

Issue

To consider requests for donations in accordance with the City’s Donations, Sponsorships

and Waiver of Fees and Charges Policy.

Background

The Donations, Sponsorships and Waiver of Fees and Charges Policy requires applications

over $500 from individuals and organisations to be determined by Council. Consequently a

report is prepared for Council meetings, coinciding with a period where applications of this

nature have been received.

In accordance with this policy, the determination of sponsorship requests is divided as

follows:-

Type of competition/exhibition/festival Amount of sponsorship provided

Regional or State $75 per individual

National $200 per individual

International $500 per individual

Capped at $600 per team

Detail

During this period, the City has received two requests for a waiver of fees to be considered by

Council. The requests are summarised on the following pages. The applications have been

included in an attachment to this report (Attachment 1).

Comment

Applicant 1 – Ashdale Playgrounp Inc

Request amount $1,440

Description of request 50% waiver of fees for the hire of Kingsway

Sporting Complex for the period July 2008 –

June 2009.

Criteria Evaluation

Potential for income generation Yes, $25 per family per term

Status of applicant organisation Not for profit


Criteria Evaluation

Exclusivity of the event or project Open to the community

Alignment with Council’s existing

philosophies, values and strategic direction

This request supports Objective 2.2 of

Council’s Strategic Plan being “Improve the

City’s identity and community wellbeing

through arts, culture, leisure and

recreation.”

Alternative funding sources available or

accessed by the organisation

Not specified

Contribution to the event or activity made by

the applicant or organisation

$1,440 financial contribution

Previous funding assistance provided to the

organisation by the City

$1,360 - 50% waiver of fees

Commitment to acknowledge the City of

Wanneroo

Yes

Comments The applicant states that the income being

generated will go towards the purchase of

crafts and operating costs for the playgroup.

The City’s policy states that projects

generating an income may not be supported.

The policy also states that retrospective

applications will not be considered. This

application was received in November 2008

however the date requesting a waiver of fees

from is July 2008. The City’s policy state

that continuous waivers of fees will not be

supported. The applicant received a 50%

waiver of fees for the period July2007 to June

2008.

Recommendation NOT APPROVE a 50% waiver of fees in

the sum of $1,440 for Ashdale Playgroup

Inc to hire the Kingsway Sporting

Complex for the period July 2008 to June

2009.

Applicant 2 – Quinns Rocks Cricket Club

Request amount $4,803.09

Description of request Waiver of fees for the hire of Anthony

Waring Clubrooms from October 2008 to

March 2009.

Criteria Evaluation

Potential for income generation No

Status of applicant organisation Not for profit


Criteria Evaluation

Exclusivity of the event or project Open to the community

Alignment with Council’s existing

philosophies, values and strategic direction

This request supports Objective 2.2 of

Council’s Strategic Plan being “Improve the

City’s identity and community wellbeing

through arts, culture, leisure and

recreation.”

Alternative funding sources available or

accessed by the organisation

Not specified.

Contribution to the event or activity made by

the applicant or organisation

Not specified.

Previous funding assistance provided to the

organisation by the City

Nil

Commitment to acknowledge the City of

Wanneroo

Not specified.

Comments The City’s policy states that only 50% of

waiver of fees will be supported. The policy

also states that retrospective applications will

not be supported. This application was

received on 24 November 2008 however the

request is from October 2008. One month

will not be included in the request.

Recommendation APPROVE a 50% waiver of fees in the

sum of $1,891.55 to the Quinns Rocks

Cricket Club for the period 24 November

2008 to 29 March 2009.


Nil


The provision of donations is aligned with the City’s strategic direction as follows:

“2.2 Improve the City’s identity and community wellbeing through arts, culture,

leisure and recreation.

2.2.1 Encourage, support and provide a range of recreation and leisure

opportunities, both active and passive.”

Policy Implications

This report complies with the provisions and delegations of the Donations, Sponsorships and

Waiver of Fees and Charges policy.



Budget 2008/2009 $58,064

Amount expended to date

Under delegated authority:

By Council determination

$12,241.25

$16,282.40

Impact of approval of recommended delegated authority

applications:

Sponsorships:

Donations and Waiver of Fees:

$0.00

$1,891.55

TOTAL $1,891.55

Remaining Funds $26,580.35

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. NOT APPROVE a 50% waiver of fees in the sum of $1,440 for Ashdale Playgroup

Inc to hire the Kingsway Sporting Complex for the period July 2008 to June 2009;

and

2. APPROVE a 50% waiver of fees in the sum of $1,891.55 to the Quinns Rocks

Cricket Club for the hire of the Anthony Waring Clubrooms for the period 24

November 2008 to 29 March 2009.


ATTACHMENT 1

Page 1 of 2


ATTACHMENT 1

Page 2 of 2


GS03-12/08 Review of Delegated Authority Register




Attachment(s): 1

Issue

To consider the review of the City of Wanneroo Delegated Authority Register.

Background

In July 2007 the Department of Local Government & Regional Development wrote to the City

of Wanneroo suggesting that it may be timely for the City’s probity processes to be reviewed.

The review examined areas in the City’s statutory compliance processes and the level of

probity in those processes, as well as areas of administrative best practise and made

recommendations where it considered appropriate. Recommendations relative to Delegations

were:-

“That Council and the CEO undertakes the next review of “Delegations” with reference

to the Department’s Guideline 17 on “Delegations”.

That the CEO gives consideration to amending the delegations in the City’s register of

Delegations by referencing or linking applications delegations to relevant council

policies”.

The City’s Internal Auditors after reviewing the 2007 Annual Compliance return made the

following recommendations in regard to Delegations:-

“All one-off delegations should be updated in the Delegations Register as per the

standard delegations.

A review of the City’s Delegations Register with a view to converting those delegations

that are suitable to an “acting through” situation would benefit the City.

It would also minimise the number of Financial Interest Returns to be completed by

employees, as they would no longer be exercising a delegation, but “acting through”

instead.

It is advised that the City consider amending the delegations in the City’s Delegation

Register by referencing or linking applicable delegations to relevant Council policies.”

As Section 5.46 of the Local Government Act 1995 (the Act) requires that at least once every

financial year, delegations made under this Division are to be reviewed by the delegator, a

consultant was contracted to undertake a thorough review of all delegations to not only meet

the requirements of the Act but to satisfy the requirements of both the probity audit and the

internal audit.


The review has been undertaken over the past four months by Mr John Gilfellon who has 35

years of knowledge and experience in Local Government processes and procedures. A Draft

Delegation Register is now presented to Council for adoption. The Draft Register has been

through a comprehensive staff review to determine its compatibility with the efficient and

effective operations of the City. The delegations recommended in the Draft Register allow for

a proper decision making process and the recording of the use of a delegation.

Detail

As part of the review the Introduction section of the register has been expanded to include an

explanation of the term ‘acting through’ and the format of the delegations have been changed

to a table format. For each delegation the ‘head of power’ to make the delegation and the

legislative power delegated are identified.

As part of the review the following delegations to the CEO have not been included in the

Draft Delegation Register as presented:-

1. Performing Executive Functions

Function to be performed: A local government is to administer its local laws and may do

all other things that are necessary or convenient to be done for, or in connection with,

performing its functions under the Local Government Act 1995.

Reference: Section 3.18(1) (2) and (3) Local Government Act 1995

Reason for removal: Section 5.42 of the Local Government Act allows for the powers and

duties of a local government being delegated to the CEO. Section 3.18 is a function of the

local government and the local government has no discretion whether to perform the function

or not, therefore there is no decision making power to be delegated. The functions of a local

government are undertaken by acting through the CEO.

Section 5.45(2) of the Act states:

“Nothing in this Division (Division 4 Local government employees) is to be read as

preventing –

A local government from performing any of its functions by acting through a person

other than the CEO; or

A CEO from performing any of his or her functions by acting through another

person.”

2. Duties When Performing Functions

Function to be performed: In performing its executive functions, a local government, so

far as is reasonable and practicable, is to ensure that:

(i) the lawful use of any land, thoroughfare or premises is not obstructed, and any

reasonable request that a person makes to avoid such obstruction is met;

(ii) as little harm or inconvenience is caused and as little damage is done as is possible;

(iii) danger to any person or property does not arise from anything done on land;


(iv) anything belonging to it, or to a person who has exercised a power of entry on its behalf,

that has been left on any land, is removed as soon as practicable;

(v) buildings, fences, and other structures are not disturbed nor damaged;

(vi) when it enters land that is fenced, it enters through the existing and usual openings in

the fence unless it is expressly authorised to open the fence; and

(vii) any physical damage done to any land, premises or thing, is immediately made good

unless compensation has been or is to be paid.

Reference: Section 3.21(1) Local Government Act 1995

Reason for removal: Section 3.21 prescribes that in performing its executive function the

local government is to ensure that it does those things detailed in (i) to (vii). The local

government has no discretion whether to perform the function or not, therefore there is no

decision making power to be delegated.

The local government complies with the section by acting through the CEO.

3. Payment of Accounts

Function to be performed: A local government is to develop procedures for the

authorisation and the payment of accounts.

Reference: Section 11(1) Local Government (Financial Management) Regulations 1996

Reason for removal: Regulation 11(1) states that a local government is to develop procedures

for the authorisation of, and the payment of, accounts to ensure that there is effective security

for, and properly authorised use of :

cheques, credit cards, computer encryption devices and passwords, purchasing cards and

any other devices or methods by which goods, services, money or other benefits may be

obtained; and

petty cash systems.

The local government has no discretion whether to perform the function or not, therefore there

is no decision making power to be delegated.

The functions of a local government are undertaken by acting through the CEO.

Section 5.45(2) allows the CEO to undertake the function by acting thorough another person.

For example the job description for the Manager Financial Services could say that the person

“develop procedures for the authorisation and the payment of accounts”.

Function to be performed: A local government is to develop procedures for the approval of

accounts before payment is made.

Reference: Section 11(2) Local Government (Financial Management) Regulations 1996


Reason for removal: Regulation 11(2) states that a local government is to develop

procedures for the approval of accounts to ensure that before payment of an account a

determination is made that the relevant debt was incurred by a person who was properly

authorised to do so. The local government has no discretion whether to perform the function

or not, therefore there is no decision making power to be delegated.


Section 5.45(2) allows the CEO to undertake the function by acting thorough another person.

For example the job description for the Manager Financial Services could say that the person

“develop procedures for the approval of accounts before payment is made”.

4. Notice Requiring Certain Things To Be Done By The Owner Or Occupier Of Land

Function to be performed: A local government can authorise a person to issue and enforce

owners or occupiers to do anything prescribed in Schedule 3.1 - Powers under Notices to

Owners and Occupiers of Land.

Reference: Section 3.24 Local Government Act 1995

Reason for removal: Section 9.10 of the Local Government Act states that “the local

government may, in writing, appoint persons or classes of persons to be authorised for the

purpose of performing particular functions”.

A delegation is included in the Register delegating the power to the CEO to make

appointments under s9.10.

Once a person is appointed as an “authorised person” to undertake a certain function, it is no t

necessary for the delegation of any powers to the person as the person has the power of an

authorised person under that part of legislation to which the function relates.

5. Impounded Non-Perishable Goods

Function to be performed: When any non-perishable goods have been removed and

impounded under Section 3.39 the local government is required to either institute a

prosecution against the alleged offender, or give the alleged offender notice that the goods

may be collected from a place specified during such hours as are specified.


Reason for removal: Section 3.42(1) requires that when any non-perishable goods have been

removed and impounded the local government is required to institute prosecution or give the

alleged offence notice. The local government has no discretion whether to prosecute or issue

the notice or not, therefore there is no decision making power to be delegated.



6. Notice To Collect Goods If Not Confiscated

Function to be performed: Where non-perishable goods have been removed and impounded

and a prosecution is instituted, but the alleged offender is not convicted; or is convicted but

the court does not order that the goods be confiscated, the local government is required to give

the alleged offender notice that the goods may be collected from a place specified during such

hours as are specified.


Reason for removal: Section 3.44 requires that in certain circumstances the local government

is required to give the alleged offence notice. The local government has no discretion whether

to issue the notice or not, therefore there is no decision making power to be delegated.


7. Payments To Employees Whose Employment Is Finishing In Addition To Contract

Or Award

Function to be performed: A local government is to cause local public notice to be given of

its policy in relation to employees whose employment with the local government is finishing,

setting out the circumstances in which the local government will pay an employee an amount

in addition to any amount to which the employee is entitled under a contract of employment

or award.


Council Policy “Payment to Employees in Addition to Contract or Award

(Retirement Gratuity)”

Reason for removal: Section 5.50(1) requires that the local government is to prepare a policy

in relation to employees whose employment with the local government is finishing and cause

public notice to be given of the policy. The local government has no discretion whether to

prepare a policy and give public notice, therefore there is no decision making power to be

delegated.

The functions of the local government are undertaken by acting through the CEO.

8. Power To Remove And Impound Goods

Function to be performed: An employee authorised by a local government for the purpose

may remove and impound any goods that are involved in a contravention that can lead to

impounding.








Once a person is appointed as an “authorised person” to undertake a certain function, it is not



9. Abandoned Vehicle Wreck May Be Removed And Impounded

Function to be performed: An employee authorised by a local government for the purpose

may remove and impound a vehicle that, in the opinion of the local government, is an

abandoned vehicle wreck.

Reference: Section 3.40A(1) Local Government Act 1995






Once a person is appointed as an “authorised person” to undertake a certain function, it is not



10. Library Charges

Function to be performed: Authority to waive, reduce or cancel library charges or grant an

extension of time to pay library accounts.


Reason for removal: Library Charges are adopted by Council under section 6.16 and 6.19 of

the Local Government Act 1995 when adopting the Annual Budget. The adoption of fees and

charges requires an absolute majority decision.

This delegation allows the waiving, reducing or cancelling of library charges. Section

6.16(3)(b) provides that fees and charges may be amended from time to time during a

financial year by absolute majority decision. Section 5.43(a) prevents the delegation of a

power or duty that requires an absolute majority decision.

Delegation 3.2 permits the Manager Libraries to write of monies owing to the City up to a

maximum of $100.00. The manager can waive, reduce (grant concession) or cancel (write off)

library charges once an account has been raised and the money is owing to the City.

11. Signatories For Contract Execution

Function to be performed: To authorise the Chief Executive Officer to execute documents,

which are not required to be executed under common seal.



Reason for removal: Section 9.49 of the Local Government Act 1995 states the a document,

is, unless this Act requires otherwise, sufficiently authenticated by a local government without

its common seal if signed by the CEO or an employee of the local government who purports

to be authorised by the CEO to so sign

Replaced by Delegation 5 in the CEO Delegations Register.

12. City’s Website And External Linkages

Function to be performed: To authorise the Chief Executive Officer to approve the

placement of information on the City’s website in consultation with the Mayor and to

authorise the Chief Executive Officer to decide on requests for external sites to be linked or

links removed from the City’s website.

Reference: Section 5.41(d) Local Government Act 1995

Reasons for removal: The operation and maintenance of the City’s website is part of the day

to day management of the City and the Local Government Act 1995 gives the role of day to

day management direct to the CEO. Council cannot delegate a power it does not have and

certainly cannot impose conditions on how the CEO exercises his role.

13. Sale Of Surplus Equipment From The Wangara Materials Recovery Facility

Function to be performed: To accept tenders for the sale of surplus equipment from the

Wangara Materials Recovery Facility.


Regulation 30(3) Local Government (Function and General) Regulations

1996

Reasons for removal: The delegation resulted from a resolution of Council to sell surplus

equipment. The equipment was sold and the delegation is no longer required. Sale of

equipment can be undertaken through an existing delegation in the presented Register.

As part of the review the following delegations to the CEO have been included in the Draft

Delegation Register as presented:

1A. Performing Its Executive Functions Outside The City District

Function to be performed: A local government may perform its executive functions outside

its own district, but before it can do anything on land outside its own district that is not local

property of that local government, it is required to have obtained the consent of:

(i) the owner of the land;

(ii) if the land is occupied, the occupier of the land; and

(iii) if the land is under the control or management of any other person, that other person.


Condition: This delegation is not to be sub-delegated.


Reason for Inclusion: To allow the CEO to perform the local government’s functions on

land outside the City district should the need arise.

2A. Declaring A Vehicle To Be An Abandoned Vehicle Wreck

Function to be performed: If after seven days from the removal of a vehicle deemed to be

an abandoned wreck the owner of the vehicle has not been identified or after seven days from

the giving of a notice the owner has not collected the vehicle the local government may

declare that the vehicle is an abandoned vehicle wreck.


Reason for Inclusion: Allows for a decision to be made on behalf of the City declaring an

unclaimed impounded vehicle to be an abandoned vehicle wreck. The disposal requirements

are lesser for a vehicle declared to be an abandoned vehicle wreck.

3A. Disposal Of Sick Or Injured Impounded Animals

Function to be performed: If an impounded animal is ill or injured to such an extent that

treating it is not practicable, the local government may humanely destroy the animal and

dispose of the carcass.


Reasons for inclusion: Allows for staff, on behalf of the City, to determine an impounded

animal to be ill or injured and have it humanely destroyed.

4A. Closing Certain Thoroughfares To Vehicles (Revocation)

Function to be performed: An order to close a thoroughfare may be revoked by the local

government.


Reasons for Inclusion: The CEO has delegated authority to close thoroughfares, it is logical

that he have delegated authority to revoke an order to close should it be required.

5A. Determining The Criteria For Accepting Tenders

Function to be performed: Where a local government is inviting tenders, the local

government must determine in writing the criteria for deciding which tender should be

accepted.

Reference: Regulation 14(2a) Local Government (Function and General) Regulations

1996

Reasons for Inclusion: Although the legislation required the City before inviting tenders to

determine the selection criteria for all tenders, this delegation makes it clear that the

determination of the criteria is the responsibility of the CEO.


6A. Selecting The Next Most Advantageous Tender

Function to be performed: If the successful tenderer does not want to accept the contract

with the variation or the local government and the tenderer cannot reach agreement, the local

government can select the next most advantageous tenderer

Reference: Regulation 20(2) Local Government (Function and General) Regulations

1996

Conditions: Delegation subject to a provision in the Annual Budget or Plan for the

Future and limited to an amount of $250,000.

Reasons for Inclusion: The delegation allows for the CEO in those instances where the

originally chosen tenderer and the City cannot agree on the contract for the provision of the

goods or services the CEO can choose the next most advantageous tenderer.

7A. Issue Licence To Deposit Material On Street

Function to be performed: No person shall deposit stones, bricks, lime, rubbish, timber,

iron, or other materials on a street, way, or other public place, nor make an excavation on land

abutting or adjoining a street, way, or other public place, unless authorised to do so by an Act

or unless he has first obtained from the local government in whose district the street, way,

public place, or land is situated a licence in writing for that purpose, nor unless, in the case of

an excavation he has securely fenced off the place where it is to be made from the street, way,

or other public place, nor unless he complies with the conditions, if any, of the licence.

Reference: Section 377 Local Government (Miscellaneous Provisions) Act 1960

Reasons for Inclusion: Allows for the issuing of licenses by staff on behalf of the City in an

efficient manner.

8A. Fines, Penalties And Infringement Notices Enforcement Act 1994 - Appointment Of

Prosecution Officers

Function to be performed:

(1) For the purposes of this Part, the Registrar may approve a prosecuting authority as a

prosecuting authority to which this Part applies.

(2) The Registrar is not to approve a prosecuting authority unless the authority gives the

Registrar written notice of those officers of the authority that are designated as

prosecuting officers for the purposes of and in accordance with sections 16 and 22.

(3) A prosecuting authority at any time may amend the written notice of designated

prosecuting officers.

Reference: Section 13 Fines, Penalties and Infringement Notices Enforcement Act

1994.

Designated Officers: Director Community Development

Manager Ranger and Safety Services


Reasons for Inclusion: Allows for Council on behalf of the City, to designate prosecution

officers under the Act so that action can be taken on unpaid infringement notices issued under

the City’s Local Laws. The Act does not provide for the delegation to the CEO to designate

officers.

9A. Dog Act 1976 – Appointment Of Authorised Persons

Function to be performed: A local government shall, in writing, appoint persons to

exercise on behalf of the local government the powers conferred on an authorised person by

this Act.

Reference: Section 29(1) Dog Act 1976

Officers Appointed: Chief Executive Officer

Director Community Development


Team Leader Ranger Services

All Rangers

Reasons for Inclusion: The Act does not allow for the appointment of authorised persons to

be delegated to the CEO. This delegation is required so that Council can appoint authorised

persons on behalf of the City.

10A. Control Of Vehicles (Off-Road Areas) Act 1978 – Appointment Of Authorised

Persons

Function to be performed: A local government may by resolution appoint:

any employee of the local government; and

where the Minister by notice published in the Government Gazette authorises the local

government to do so, any member of the council of that local government,

to be an authorised officer for the purposes of this Act either in respect of the whole of its

district or any part thereof defined in the appointment.

Reference: Section 38(3) Control of Vehicles (Off-Road Areas) Act 1978

Employees Appointed: Chief Executive Officer



Team Leader ranger Services

All Rangers

Reasons for Inclusion: The Act does not allow for the appointment of employees to be

delegated to the CEO. This delegation is required so that Council can appoint employees on

behalf of the City.


11A. Spear-Guns Control Act 1955 - Appointment Of Inspectors

Function to be performed: In this Act unless the context requires otherwise, “Inspector”

means any member of the Police Force of the State and any fisheries officer referred to in the

Fish Resources Management Act 1994, and in the application of this Act in a prohibited area

that comprises an area vested in or under the care, control and management of a local

government, includes any person appointed by that local government as an inspector;

Reference: Section 3 Spear-guns Control Act 1955

Officers Appointed: Manager Ranger and Safety Services

Team Leader Ranger Services

All Rangers

Reasons for Inclusion: The Act does not allow for the appointment of employees to be

delegated to the CEO. This delegation is required so that Council can appoint inspectors on

behalf of the City.

12A. Litter Act 1979 - Appointment Of Persons To Withdraw Infringement Notices

Function to be performed:

(4) An infringement notice may, whether or not the prescribed penalty has been paid, be

withdrawn, at any time within 28 days after the service of the notice, by the sending of a

notice, in the prescribed form, to the alleged offender at his last known place of

residence or business, advising the alleged offender that the infringement notice has

been withdrawn, and, in that event, the amount of any prescribed penalty that has been

paid shall be refunded.

(4a) A withdrawal notice sent under subsection (4) shall be signed by a person appointed in

writing to withdraw infringement notices by the public authority.

Reference: Section 30(4a) Litter Act 1979

Appointed persons: Director Community Development


13A. Litter Act 1979 - Appointment Of Authorised Persons

Function to be performed: For the purposes of this Act an authorised officer is:

any member of the Police Force;

any person appointed as such pursuant to subsection (2) within the area of jurisdiction

entrusted to him by the appointment; or

within the district of a local government, any person who is:

(i) a member of the council of the local government;

(ii) an employee of the local government; or

(iii) an honorary inspector appointed by the local government under section 27AA.

Reference: Section 26 Litter Act 1979


Appointed persons: All elected members.

All employees of the City

Reasons for Inclusion: The recording of the appointments in the Delegation Register is to

formally record the appointment of authorised person by the Act.

Consultation

The Draft Register has been through a comprehensive staff review to determine its

compatibility with the efficient and effective operations of the City.

Comment

A printout of decisions made under delegation for the period 01/07/06 to date has been placed

in the Councillors Reading Room.


The Local Government Act 1995 allows Council to delegate to the Chief Executive Officer

the majority of its powers as detailed below:

“5.42 (1) A local government may delegate* to the CEO the exercise of any of its powers or

the discharge of any of its duties under this Act other than those referred to in

section 5.43.

* Absolute Majority required.”

Section 5.43 states:

“5.43 A local government cannot delegate to a CEO any of the following powers or duties –

(a) any power or duty that requires a decision of an absolute majority or a 75%

majority of the local government;

(b) accepting a tender which exceeds an amount determined by the local

government for the purpose of this paragraph;

(c ) appointing an auditor;

(d) acquiring or disposing of any property valued at an amount exceeding an

amount determined by the local government for the purpose of this paragraph;

(e) any of the local government’s powers under section 5.98, 5.98A, 5.99, 5.99A or

5.100;

(f) borrowing money on behalf of the local government;

(g) hearing or determining an objection of a kind referred to in section 9.5;

(h) any power or duty that requires the approval of the Minister or the Governor;

or

(i) such other powers or duties as may be prescribed.”


Section 5.44 states:

“5.44. (1) A CEO may delegate to any employee of the local government the exercise of

any of the CEO’s powers or the discharge of any of the CEO’s duties under

this Act other than this power of delegation.

(2) A delegation under this section is to be in writing and may be general or as

otherwise provided in the instrument of delegation.

(3) This section extends to a power or duty the exercise or discharge of which has

been delegated by a local government to the CEO under section 5.42, but in the

case of such a power or duty —

(a) the CEO’s power under this section to delegate the exercise of that power

or the discharge of that duty; and

(b) the exercise of that power or the discharge of that duty by the CEO’s

delegate,

are subject to any conditions imposed by the local government on its

delegation to the CEO.

(4) Subsection (3)(b) does not limit the CEO’s power to impose conditions or

further conditions on a delegation under this section.

(5) In subsections (3) and (4) —

“conditions” includes qualifications, limitations or exceptions.”

Section 5.46 (2) states:

“At least once every financial year, delegations made under this Division are to be reviewed

by the delegator.”


The review of the Delegated Authority Register is consistent with the City’s Strategic Plan

2006 – 2021:-

“Outcome 4. Governance

4.7 Maintain a high standard of governance and accountability”.

Policy Implications

The Delegated Authority Register relates closely to Council’s Policy Manual in that an

instrument of delegation in the register references any Council Policy that provides for a

decision to be made by the Chief Executive Officer.


Nil.


Voting Requirements

Absolute Majority

Recommendation

That Council:-

1. CONSIDER the review conducted by the Chief Executive Officer on the Delegated

Authority Register; and

2. DELEGATE to the Chief Executive Officer by ABSOLUTE MAJORITY all

Instruments of Delegations as detailed in Attachment 1.


REVIEWED:

RESOLUTION NO. :

FILE REF. NO:

ATTACHMENT 1

Pg 1 of 121


PART 1 FUNCTIONS OF LOCAL GOVERNMENTS…………………………………… 10

1.1. EXTENSION OF CONTRACTS…………………………………………….……... 11

1.2. PERFORMING ITS EXECUTIVE FUNCTIONS OUTSIDE THE CITY DISTRICT……………………………………………………………………………

12

1.3. DECLARING A VEHICLE TO BE AN ABANDONED VEHICLE WRECK…….. 13

1.4. DISPOSING OF CONFISCATED GOODS………………………………………... 14

1.5. DISPOSING OF UNCOLLECTED VEHICLE……………………………………... 15 1.6. DISPOSING OF UNCOLLECTED IMPOUNDED GOODS……………….……… 16

1.7. DISPOSAL OF SICK OR INJURED IMPOUNDED ANIMALS………………….. 17

1.8. RECOVERY OF IMPOUNDING EXPENSES……………………………………... 18 1.9. CLOSING CERTAIN THOROUGHFARES TO VEHICLES (Not exceeding 4 wks 19

1.10. CLOSING CERTAIN THOROUGHFARES TO VEHICLES (Exceeding 4 wks)…. 20

1.11. CLOSING CERTAIN THOROUGHFARES TO VEHICLES (Revocation)……….. 21

1.12. PARTIAL CLOSURE OF THOROUGHFARE FOR REPAIRS AND MAINTENANCE…………………………………………………………………….

22

1.13. DISPOSING OF PROPERTY (Public auction or public tender)…………………… 23

1.14. DISPOSING OF PROPERTY (Private treaty)……………………………………… 24

1.15 DISPOSING OF PROPERTY (Section 3.58 does not apply)………………………. 25

PART 2 ADMINISTRATION………………………………………………………………. 26 2.1. EXPENSES MAY BE FUNDED BEFORE ACTUALLY INCURRED (Elected

members or committee members)……………………………………………………

27

2.2. TRAINING, TRAVEL AND ACCOMMODATION – ELECTED MEMBERS…... 28 2.3. LEGAL REPRESENTATION – ELECTED MEMBERS AND OFFICERS………. 29

2.4. USE OF CORPORATE LOGO……………………………………………………... 30

2.5. AUTHORITY TO MAKE DECISIONS ON BEHALF OF THE CITY DURING COUNCIL RECESS…………………………………………………………………

31

PART 3 FINANCIAL MANAGEMENT…………………………………………………… 32

3.1. PAYMENTS FROM THE MUNICIPAL FUND AND TRUST FUND……………. 33

3.2. WRITE OFF OF MONIES OWING (Not rates or service charges)………………… 34 3.3. POWER TO INVEST……………………………………………………………….. 35

3.4. AMENDING THE RATE RECORD………………………………………………... 36

3.5. AGREEMENT AS TO PAYMENT OF RATES AND SERVICE CHARGES…….. 37

3.6. RATES OR SERVICE CHARGES RECOVERABLE IN COURT………………... 38 3.7. REQUIRE LESSEE TO PAY RENT IN SATISFACTION OF RATES OR

SERVICE CHARGE…………………………………………………………………

39

3.8. RECOVER AMOUNT OF RATES OR SERVICE CHARGE FROM LESSEE AS

DEBT………………………………………………………………………………...

40

3.9. EXTENSION OF TIME FOR OBJECTION TO THE RATE RECORD…………... 41

3.10. CONSIDER OBJECTION TO THE RATE RECORD……………………………... 42

PART 4 MISCELLANEOUS PROVISIONS………………………………………………. 43 4.1. APPOINTMENT OF AUTHORISED PERSONS………………………………….. 44

PART 5 LOCAL GOVERNMENT (UNIFORM LOCAL PROVISIONS)

REGULATIONS 1996……………………………………………………………...

45

5.1. DANGEROUS EXCAVATION IN OR NEAR PUBLIC THOROUGHFARE……. 46 5.2. CROSSING FROM PUBLIC THOROUGHFARE TO PRIVATE LAND OR

PRIVATE THOROUGHFARE……………………………………………………...

47

ATTACHMENT 1

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5.3. REQUIREMENT TO CONSTRUCT AND REPAIR CROSSING………………… 48

5.4. PRIVATE WORKS ON, OVER OR UNDER PUBLIC PLACES…………………. 49

PART 6 LOCAL GOVERNMENT (FUNCTION AND GENERAL) REGULATIONS

1996…………………………………………………………………………………..

50

6.1. DETERMINING THAT TENDERS DO NOT HAVE TO BE INVITED FOR THE

SUPPLY OF GOODS AND SERVOCES…………………………………………...

51

6.2. TENDERS TO BE INVITED FOR CERTAIN CONTRACTS…………………….. 51 6.3. DETERMINING THE CRITERIA FOR ACCEPTING TENDERS………………... 53

6.4. CHOICE OF MOST ADVANTAGEOUS TENDER……………………………….. 54

6.5. MINOR VARIATION IN GOODS OR SERVICES………………………………... 55 6.6. SELECTING THE NEXT MOST ADVANTAGEOUS TENDER…………………. 56

6.7. SEEKING EXPRESSIONS OF INTEREST………………………………………... 57

6.8. CHOICE OF ACCEPTABLE TENDERS FROM AN EXPRESSION OF

INTEREST…………………………………………………………………………...

58

PART 7 OTHER LEGISLATION………………………………………………………….. 59

7.1. APPOINTMENT OF DEPUTY……………………………………………………... 60

7.2. AUTHORISATION OF DEPUTY………………………………………………….. 61

7.3. AUTHORISATION OF SENIOR ENVIRONMENTAL HEALTH OFFICERS…... 62 7.4. APPOINTMENT OF OTHER OFFICERS – LIQUOR CONTROL ACT 1988…… 64

7.5. AUTHORITY TO ISSUE CERTIFICATES UNDER SECTION 39……………….. 64

7.6. AUTHORITY TO ISSUE CERTIFICATES UNDER SECTION 40 STRATA

TITLES ACT 1985…………………………………………………………………...

66

7.7. GRANTING OF A CERTIFICATE………………………………………………… 66

PART 8 LOCAL GOVERNMENT (MISCELLANEOUS PROVISIONS) ACT 1960…. 67

8.1. APPROVAL OF BUILDING APPLICATIONS……………………………………. 68 8.2. APPROVAL RETAINING WALLS………………………………………………... 70

8.3. ISSUING CERTIFICATES OF CLASSIFICATION……………………………….. 71

8.4. APPROVE A DEMOLITION LICENCE OTHER THAN FOR BUILDINGS

CLASSIFIED BY THE NATIONAL TRUST AND COUNCIL’S HERITAGE REGISTER…………………………………………………………………………...

72

8.5. ISSUE STOP WORK NOTICES FOR UNLAWFUL WORK……………………... 73

8.6. SERVE NOTICES RELATING TO BUILDINGS DEEMED TO BE IN A

DANGEROUS CONDITION………………………………………………………..

74

8.7. REMOVAL OF NEGLECTED BUILDINGS………………………………………. 75

8.8. COMPEL RENOVATION OF DILAPIDATED BUILDINGS…………………….. 76

8.9. NOTICE OF REQUIRED ALTERATIONS………………………………………... 77

8.10. ENCROACHMENT OVER, ON OR UNDER STREET…………………………… 78 8.11. ISSUE LICENCE TO DEPOSIT MATERIAL ON STREET………………………. 79

8.12. APPOINT AUTHORISED PERSONS (SWIMMING POOL INSPECTORS)…….. 80

8.13. RECOVER THE CHARGE IMPOSED FOR PRIVATE SWIMMING POOL INSPECTION………………………………………………………………………...

81

PART 9 CITY OF WANNEROO DISTRICT PLANNING SCHEME NO. 2…………… 82

9.1. STRUCTURE PLANNING…………………………………………………………. 83

ATTACHMENT 1

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9.3. DEPARTURE FROM THE REQUIREMENT AND PROVISIONS OF THE

SCHEME……………………………………………………………………………..

84

9.4. DEVELOPMENT CONTROL……………………………………………………… 85

PART 10 CITY OF WANNEROO LOCAL LAWS………………………………………… 88 10.1. ANIMALS LOCAL LAW – AUTHORISED PERSONS…………………………... 89

10.2. ANIMALS LOCAL LAW – APPROVALS, REFUSALS, REGISTRATIONS,

AMENDMENTS, VARIATIONS, CANCELLATIONS, PROHIBITIONS AND

SETTING OF CONDITIONS………………………………………………………..

90

10.3 PARKING AND PARKING FACILITIES LOCAL LAW – AUTHORISED

PERSONS…………………………………………………………………………….

91

10.4. PARKING AND PARKING FACILITIES LOCAL LAW – GRANINT OF

PERMISSION AND ISSUING PERMITS…………………………………………..

92

10.5. PARKING AND PARKING FACILITIES LOCAL LAW – ESTABLISHING

PARKING ZONES, STALLS AND STATIONS……………………………………

93

10.6. SIGNS LOCAL LAW – APPOINTMENT OF AUTHORISED PERSONS………... 94 10.7. SIGNS LOCAL LAW – ISSUING SIGN LICENCES AND PERMITS FOR

SPECIAL SIGNS…………………………………………………………………….

95

10.8. LOCAL GOVERNMENT AND PUBLIC PROPERTY LOCAL LAW –

APPOINTMENT OF AUTHORISED PERSONS…………………………………...

96


AGREEMENTS, APPROVALS, SETTING ASIDE AND APPLICATIONS……...

97

10.10. LOCAL GOVERNMENT AND PUBLIC PROPERTY LOCAL LAW – VERGE

TREATMENTS – PROTECTIVE DEVICES……………………………………….

98

10.11. CIRCUSES………………………………………………………………………….. 99

10.12. PRIVATE PROPERTY LOCAL LAW – APPOINTMENT OF AUTHORISED

PERSONS…………………………………………………………………………….

100

10.13. PRIVATE PROPERTY LOCAL LAW – APPROVALS, CONSENTS AND CONSIGNMENTS…………………………………………………………………...

101

10.14. EXTRACTIVE INDUSTRIES LOCAL LAW – APPOINTMENT OF

AUTHORISED PERSONS…………………………………………………………..

102

10.15. EXTRACTIVE INDUSTRIES LOCAL LAW – ISSUE OF LICENCES,

APPROVALS AND STOP WORK ORDERS………………………………………

103

10.16. TRADING IN PUBLIC PLACES LOCAL LAW – APPOINTMENT OF

AUTHORISED PERSONS…………………………………………………………..

104

10.17. TRADING IN PUBLIC PLACES LOCAL LAW – ISSUE OF LICENCES,

APPROVALS AND STOP WORK ORDERS………………………………………

105

10.18. HEALTH LOCAL LAW – ISSUE OF LICENCES, REGISTRATIONS AND

CONSENT……………………………………………………………………………

106

10.19. HEALTH LOCAL LAW – APPOINTMENT OF AUTHORISED PERSONS…….. 107

PART 11 COMMUNITY RELATIONSHIPS……………………………………………….. 108

11.1 ART COLLECTION………………………………………………………………… 109

11.2. REQUEST FOR DONATIONS – COMMUNITY GROUPS………………………. 110 11.3. ALLOCATE DECOMMISSIONED COMPUTERS TO COMMUNITY GROUPS

AND ORGANISATIONS……………………………………………………………

111

ATTACHMENT 1

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11.4. AUTHORITY TO APPROVE DONATIONS………………………………………. 112

PART 12 APPOINTMENTS AND AUTHORISATIONS………………………………….. 113

12.1. FINES, PENALTIES AND INFRINGEMENT NOTICES ENFORCEMENT ACT 1994 – APPOINTMENT OF PROSECUTION OFFICERS………………………...

114

12.2. CARAVAN PARKS AND CAMPING GROUNDS ACT 1995 – APPOINTMENT

OF AUTHORISED PERSON AND ISSUING OF NOTICES……………………...

115

12.3. DOG ACT 1976 – APPOINTMENT OF AUTHORISED PERSONS……………… 116 12.4. CONTROL OF VEHICLES (OFF-ROAD AREAS) ACT 1978 – APPOINTMENT

OF AUTHORISED PERSONS………………………………………………………

117

12.5. SPEAR-GUNS CONTROL ACT 1955 – APPOINTMENT OF INSPECTORS…… 119 12.6. LITTER ACT 1979 – APPOINTMENT OF PERSONS TO WITHDRAW

INFRINGEMENT NOTICES………………………………………………………..

120

12.7. LITTER ACT 1979 – APPOINTMENT OF AUTHORISED PERSONS…………... 121

ATTACHMENT 1

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Introduction

Purpose of Delegating Authority

The aim of delegated authority is to assist with improving the time taken to make decisions within the constraints allowed by the relevant legislation. This is consistent

with the City’s commitment to a strong customer service focus. The register details the related document(s) where the power to delegate is derived from, including legislation and policies of the Council. This enables easier cross-referencing. This delegated authority register will be reviewed in accordance with the Act on an annual

basis. The co-ordination of the review will be performed through the Governance and Strategy Directorate..

Legislation

The Local Government Act 1995 (the Act) was introduced on 1 July 1996 and made

significant changes to the way local government conducts its business. Its general aim was to enable local governments to provide good open and accountable government to the community.

One of the changes was the degree of delegated authority available to be passed

onto the Chief Executive Officer or a committee in order to manage the day to day operations of the City.

The Act allows for a local government to delegate to the Chief Executive Officer the exercise of any of its powers or the discharge of any of its duties under the Act except those listed in section 5.43. All delegations made by the Council must be by absolute majority decision. {S5.42 (1)}.

Associated Legislation

Legislation other than the Local Government Act 1995, its regulations and the local government’s local laws created under the Local Government Act where delegations

or authorisations may occur are as follows:-

Planning and Development Act 2005 including regulations, and adopted

policies;

Dog Act 1976 and regulations;

Bush Fires Act 1954, regulations and local laws created under that Act;

Health Act 1911 (as amended) regulations and local law created under that Act;

Freedom of Information Act 1992;

Land Administration Act 1997, as amended and regulations;

Litter Act 1979 and regulations

Local Government (Miscellaneous Provisions) Act 1960 as amended

Caravan Parks and Camping Grounds Act 1995;

Control of Vehicles (Off-Road Areas) Act 1978 and regulations;

Spear-guns Control Act 1955

NB – This is not an exhaustive list

ATTACHMENT 1

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Matters which cannot be delegated

The following are decisions that cannot be delegated by Council to the Chief Executive Officer under the Local Government Act 1995. {S5.43}

any power or duty that requires a decision of an absolute majority or special

(75%) majority of the local government;

accepting a tender which exceeds an amount determined by the local

government;

appointing an auditor;

acquiring or disposing of any property valued at an amount determined by the local government;

any of the local government’s powers under Sections 5.98, 5.98A, 5.99A, 5.99 and 5.100 of the Act;

borrowing money on behalf of the local government;

hearing or determining an objection of a kind referred to in Section 9.5;

any power or duty that requires the approval of the Minister or Governor; or

such other duties or powers that may be prescribed by the Act.

Delegation by the Chief Executive Officer

The Local Government Act 1995 allows for the Chief Executive Officer to delegate any of the powers to another Employee. {S5.44 (1)}. This must be done in writing. {S5.44 (2)} The Act allows for the Chief Executive Officer to place conditions on any

delegations if desired. {S 5.44 (4)}

A register of delegations relevant to the Chief Executive Officer and other employees is to be kept and reviewed at least once every financial year. {S.5.46(1) & (2)}. If a

person is exercising a power or duty that they have been delegated, the Act requires that records be kept whenever the delegated authority is used . {S 5.46 (3)}

The record is to contain the following information:

how the person exercised the power or discharged the duty;

when the person exercised the power or discharged the duty; and

the persons or classes of persons, other than council or committee members or employees of the local government, directly affected by the exercise of the power or the discharge of the duty. {Local Government (Administration)

Regulations 1996 Regulation 19.}

Service Units responsible for a work process are to ensure that data is captured and records managed in accordance with all legislation, as well as preparing reports to Council where required under a specific delegation. This includes recording of

delegated authority of the Chief Executive Officer where applicable, once approved through a signed authority by the Chief Executive Officer.

A person to whom a power is delegated under the Local Government Act 1995 is considered to be a ‘designated employee’ under S 5.74 (b) of the Local Government

Act 1995 and is required to complete a primary and annual return each year.

There is no power for a person other than the CEO to delegate a power. {(S 5.44 (1)}.

ATTACHMENT 1

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Acting through another person Local Government Act 1995 – Section 5.45 (2)

Nothing in this Division (Division 4 – Local Government Employees) is to be read as preventing –

(a) a local government from performing any of its functions by acting through

a person other than the CEO; or (b) a CEO from performing any of his or her functions by acting through

another person.

The key difference between a delegation and “acting through” is that a delegate

exercises the delegated decision making function in his or her own right. The principal issue is that where a person has no discretion in carrying out a function,

then that function may be undertaken through the “acting through” concept. Alternatively, where the decision allows for discretion on the part of the decision maker, then that function needs to be delegated for another person to have that

authority.

The difference between a delegated authority to exercise a discretion on behalf of the

City and acting through another person to undertake a function on behalf of the City where no discretion exists is reinforced by Section 56 of the Interpretation Act 1984 which states –

56. “May” imports a discretion, “shall” is imperative

(1) Where in a written law the word “may” is used in conferring a power, such word shall be interpreted to imply that the power so conferred may be exercised or not, at discretion.

(2) Where in a written law the word “shall” is used in conferring a function, such word shall be interpreted to mean that the function so conferred must be performed.

Acting Through Example:

Section 5.38 of the Local Government Act 1995 states that “The performance of each employee who is employed for a term of more than one year, including the CEO and each senior employee, is to be reviewed at least once in relation to every year of the

employment” The Act requires reviews to be undertaken, there is no discretion as to whether they

be done or not, therefore it is a function that must be performed. Who must perform the function, the local government or the CEO?

The functions of a local government are spelt out in Section 3.1, “General Function” and Division 2, (Legislative functions) and Division 3 (Executive functions) of Part 3 of the Local Government Act 1995.

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Section 5.41(g) of the Local Government Act 1995 states that “The CEO’s functions are to be responsible for the employment, management supervision, direction and dismissal of other employees (subject to section 5.37(2) in relation to senior

employees)”. The CEO to perform the function could include in the job description of the Deputy

Chief Executive Officer a requirement that he or she shall - “Review the performance of each employee under his/her supervision who is employed for a term of more than one year at least once in relation to every year of

the employment”.

ATTACHMENT 1

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PART 1 FUNCTIONS OF LOCAL

GOVERNMENTS

PART 3 OF THE LOCAL GOVERNMENT ACT

1995

ATTACHMENT 1

Pg 10 of 121


1.1. EXTENSION OF CONTRACTS

Function to be

performed

Subject to the terms of the existing contract, a local

government may approve an extension to a contract.

Legislative power or duty delegated

Section 3.18 of the Local Government Act 1995

Legislative power to Delegate

Section 5.42 and Section 5.44, Local Government Act 1995

Date Delegation Adopted or Reviewed:

Delegation to: Chief Executive Officer

Delegation The Chief Executive Officer is delegated the power to approve an extension to a contract.

Conditions and

Exceptions

subject to:

the tender specifying the provisions of the option term;

the contract providing for the extension;

the extension being on the same terms and

conditions as the last year of the original term but does allow for price increases in line with the contract

provisions (if any) for price.

Chief Executive Officer delegates to

All Directors

Delegation delegated by the CEO

The CEO delegates to the above Officers the exercise of this delegated power.

The exercise of the delegated power does not include the power of delegation.

Reporting

Requirements

Details of the extension must be recorded in the

appropriate record. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 11 of 121


1.2. PERFORMING ITS EXECUTIVE FUNCTIONS OUTSIDE THE CITY DISTRICT

Function to be performed

A local government may perform its executive functions outside its own district, but before it can do anything on land outside its own district that is not local property of that

local government, it is required to have obtained the consent of: (i) the owner of the land; (ii) if the land is occupied, the occupier of the land; and

(iii) if the land is under the control or management of any other person, that other person.

Legislative power or

duty delegated

Section 3.20(1) Local Government Act 1995

Legislative power to

Delegate

Sections 5.42 and 5.44 of the Local Government Act 1995

Date Delegation

Adopted or Reviewed:


Delegation: The Chief Executive Officer is delegated the power to determine whether things done by the City in performing its executive function will be done outside its own district.

Conditions and

Exceptions

This delegation is not to be sub-delegated.

Chief Executive

Officer delegates to

Nil


Nil

Reporting Requirements

Details of actions taken are to be recorded on the appropriate file or record and a report presented to Council

at its next ordinary meeting. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 12 of 121


1.3. DECLARING A VEHICLE TO BE AN ABANDONED VEHICLE WRECK


If after seven days from the removal of a vehicle deemed to be an abandoned wreck the owner of the vehicle has not been identified or after seven days from the giving of a notice the

owner has not collected the vehicle the local government may declare that the vehicle is an abandoned vehicle wreck.


Section 3.40A(4), Local Government Act 1995

Legislative power to delegate:


Date Delegation Adopted or

Reviewed:

Delegation to Chief Executive Officer

Delegation The CEO is delegated the authority to declare that a vehicle is

an abandoned vehicle wreck under Section 3.40A(4).Local Government Act 1995

Conditions and Exceptions

Nil


delegates to:

Director Community Development Manager Ranger and Safety Services

Delegation delegated by the CEO.

The CEO delegates to the above Officers the exercise of this delegated power



The declaration is to be recorded in appropriate record to meet legislative requirements.

Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 13 of 121


1.4. DISPOSING OF CONFISCATED GOODS

Function to be

performed

The local government may sell or otherwise dispose of

any goods that have been ordered to be confiscated under Section 3.43 of the Local Government Act 1995.






Reviewed:


Delegation The CEO is delegated the power to sell or otherwise

dispose of any goods that have been ordered to be confiscated subject to Section 3.47(1) of the Local Government Act 1995.

Conditions and

Exceptions

Nil






Reporting

Requirements

The sale or disposal of goods or vehicles is to be recorded

in appropriate record. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 14 of 121


1.5. DISPOSING OF UNCOLLECTED VEHICLE

Function to be

performed

The local government may sell or otherwise dispose of any

vehicle that has not been collected within 2 months of a notice having been given under section 3.40(3) or 7 days of a declaration being made that a vehicle is an

abandoned vehicle wreck.


duty delegated



Delegate

Section 5.42 and Section 5.44, Local Government Act

1995



Delegation The CEO is delegated the power to sell or otherwise dispose of any vehicle not collected subject to Section

3.47(2) of the Local Government Act 1995.


Nil



Delegation

delegated by the CEO

The CEO delegates to the above Officers the exercise of

this delegated power The exercise of the delegated power does not include the

power of delegation.


Details of the sale or disposal of uncollected vehicles is to be recorded in the appropriate record. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 15 of 121


1.6. DISPOSING OF UNCOLLECTED IMPOUNDED GOODS

Function to be

performed

The local government may sell or otherwise dispose of

impounded goods that have not been collected within the period specified in Section 3.47(2b) of the date a notice is given under Sections 3.42(1)(b) or 3.44 of the Local

Government Act 1995.


duty delegated

Section 3.47(2a), Local Government Act 1995


Delegate


1995



Delegation The CEO is delegated the power to sell or otherwise dispose of any uncollected impounded goods subject to

Section 3.47(2a) of the Local Government Act 1995.


Nil



Delegation delegated

by the CEO





Details if the sale or disposal of uncollected impounded goods is to be recorded in the appropriate record. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 16 of 121


1.7. DISPOSAL OF SICK OR INJURED IMPOUNDED ANIMALS

Function to be

performed

If an impounded animal is ill or injured to such an extent

that treating it is not practicable, the local government may humanely destroy the animal and dispose of the carcass.


Section 3.47A(1) Local Government Act 1995



Date Delegation



Delegation The CEO is delegated the power to determine that a sick or injured impounded animal be destroyed subject to Section 3.47A(1) of the Local Government Act 1995.

Conditions and

Exceptions

Nil


Director Community Development Manager Ranger and Safety Services Manager Building & Health Services Senior Ranger





The details of sick or injured animals disposed of are to be recorded in the appropriate record.


ATTACHMENT 1

Pg 17 of 121


1.8. RECOVERY OF IMPOUNDING EXPENSES

Function to be

performed

If goods are removed and impounded under Section 3.39

and the offender is convicted, the local government may, if the goods are not sold, recover any expenses incurred in removing and impounding the goods and disposing of them.


duty delegated

Section 3.48 Local Government Act 1995


Delegate


Date Delegation



Delegation The CEO is delegated the power to determine that court action be taken to recover impounding expenses subject to Section 3.48 of the Local Government Act 1995.

Conditions and

Exceptions

Nil






Reporting

Requirements

The actions taken to recover impounding expenses are to

be recorded in the appropriate record to meet legislative requirements. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 18 of 121


1.9. CLOSING CERTAIN THOROUGHFARES TO VEHICLES

(NOT EXCEEDING 4 WEEKS)


A local government may close a thoroughfare to vehicles wholly or partially, for a period not exceeding 4 weeks.


duty delegated



Delegate

Section 5.42 and Section 5.44 Local Government Act 1995

Date Delegation



Delegation The CEO is delegated the power to close a thoroughfare, wholly or partially, subject to Section 3.50(1) of the Local Government Act 1995.

Conditions and

Exceptions

Nil


Director Infrastructure Director Planning & Sustainability




Reporting

Requirements

Action taken to close thoroughfares must be recorded in

the appropriate register and elected members advised through the ‘Clipboard’. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 19 of 121


1.10. CLOSING CERTAIN THOROUGHFARES TO VEHICLES (exceeding 4 weeks)

Function to be

performed

A local government may, after providing public notice of its

intentions and reasons, inviting submissions and then considering submissions, order a thoroughfare to be wholly or partially closed to vehicles for a period exceeding 4 weeks.


Section 3.50(1a) and 3.50(4), Local Government Act 1995




Reviewed:


Delegation The CEO is delegated the power to close a thoroughfare,

wholly or partially, subject to Section 3.50 of the Local Government Act 1995.


The permanent closure of thoroughfares to be referred to Council for determination

Chief Executive


Director Infrastructure

Director Planning and Sustainability




Reporting

Requirements

Action taken to close thoroughfares must be recorded in

the appropriate register and elected members be advised through the ‘Clipboard”. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 20 of 121


1.11. CLOSING CERTAIN THOROUGHFARES TO VEHICLES

(Revocation)


An order to close a thoroughfare may be revoked by the local government.


duty delegated



Delegate


Date Delegation



Delegation The CEO is delegated the power to revoke an order to close a thoroughfare, subject to Section 3.50(6) of the Local Government Act 1995.

Conditions and

Exceptions

Nil


Director Infrastructure Director Planning and Sustainability


by the CEO





Details of the revocation of an order to close thoroughfares must be recorded in the appropriate register and elected members advised through the ‘Clipboard”.


ATTACHMENT 1

Pg 21 of 121


1.12. PARTIAL CLOSURE OF THOROUGHFARE FOR REPAIRS AND

MAINTENANCE


A local government may partially and temporarily close a thoroughfare, without giving local public notice, if the

closure is for the purpose of carrying out repairs or maintenance and is unlikely to have a significant adverse effect on users of the thoroughfare.


duty delegated

Section 3.50A Local Government Act 1995


Delegate


1995



Delegation The CEO is delegated the power to partially and temporarily close a thoroughfare, subject to Section 3.50A

of the Local Government Act 1995.


Nil


delegates to

Director Infrastructure Manager Infrastructure Maintenance





Details of the closure to be recorded on the appropriate record.


ATTACHMENT 1

Pg 22 of 121


1.13. DISPOSING OF PROPERTY (PUBLIC AUCTION OR PUBLIC TENDER)


A local government can only dispose of property to the highest bidder at public auction or the most acceptable public tender.


duty delegated



Delegate


Date Delegation



Delegation The CEO is delegated the power to dispose of property, subject to Section 3.58(2) of the Local Government Act 1995.

Conditions and

Exceptions

Subject to the disposal being identified in the City’s Annual

Budget and the value of the property being less than $250,000.


delegates to

Director Corporate Services - $100,000 Director Infrastructure - $100,000

Manager Contracts and Property - $50,000




Reporting

Requirements

The full details of the transaction including copies of the

advertisements to be recorded on the appropriate record and or register. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 23 of 121


1.14. DISPOSING OF PROPERTY (PRIVATE TREATY)

Function to be

performed

A local government can dispose of property by private

treaty but the sale is subject to the requirements of section 3.58(3) and (4) of the Local Government Act 1995.


Section 3.58(3) and (4) Local Government Act 1995



Date Delegation



Delegation The CEO is delegated the power to dispose of property by private treaty, subject to Section 3.58(3) and (4) of the Local Government Act 1995.

Conditions and

Exceptions

Subject to the disposal being identified in the City’s Annual

Budget and the value of the property being less than $250,000.


delegates to

Director Corporate Services - $100,000 Director Infrastructure - $100,000

Manager Contracts and Property - $50,000




Reporting

Requirements

The full details of the transaction including copies of the

advertisements to be recorded on the appropriate record and or register. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 24 of 121


1.15. DISPOSING OF PROPERTY (SECTION 3.58 DOES NOT APPLY)


A local government can dispose of property without needing to meet the requirements of section 3.58 of the Local Government Act if the disposal is exempt by section

3.58(5) of that Act.


Section 3.58 Local Government Act 1995 Regulation 30 of the Local Government (Functions and General) Regulations 1996.


Delegate


Date Delegation



Delegation The CEO is delegated the power to dispose of property for which an exemption applies under section 3.58(5) of the Local Government Act 1995, subject to regulation 30 of

the Local Government (Functions and General) Regulations 1996.


Limit to $5,000 for the deposition of land in accordance with Section 30(2)(a) and (c) of the Local Government

(Functions and General) Regulations 1996 Limit to $20,000 for other property in accordance with

Section 30(3) of the Local Government (Functions and General) Regulations 1996


delegates to

Director Corporate Services - $5,000 Manager Contracts and Property - $1,000





The full details of the transaction to be recorded on the appropriate record.


ATTACHMENT 1

Pg 25 of 121


PART 2 - ADMINISTRATION

PART 5 LOCAL GOVERNMENT ACT 1995

ATTACHMENT 1

Pg 26 of 121


2.1 EXPENSES MAY BE FUNDED BEFORE ACTUALLY INCURRED

(ELECTED MEMBERS OR COMMITTEE MEMBERS)


Nothing in this Division prevents a local government from making a cash advance to a person in respect of an

expense for which the person can be reimbursed.





Delegation Recommended:

Yes -


Delegation The CEO is delegated the power to make a cash advance to a person in respect of an expense for which the person

can be reimbursed, subject to Division 8 of Part 5 of the Local Government Act 1995.


Funds being available in the City’s Annual Budget. Council’s Policies –

Training, Travel and Accommodation – Elected Members Elected Members Allowances and Expenses; and Reimbursable expenses allowances adopted by the City.

Chief Executive


Director Governance and Strategy

Manager Corporate Performance




Reporting

Requirements

The full details of the payment to be recorded on the

appropriate financial record. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 27 of 121


2.2. TRAINING, TRAVEL AND ACCOMMODATION – ELECTED MEMBERS


To allow for the participation of elected members in professional development by the attendance at training courses and conferences and to approve the associated

travel and accommodation costs.


Section 5.98 of the Local Government Act 1995 and Regulations 32 and 34AB of the Local Government (Administration) Regulations 1995.


Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to make payments to elected members subject to Council Policies, the Local Government Act and its Regulations.

Conditions and

Exceptions

Funds being available in the City’s Annual Budget.

Council Policies – Training, Travel and Accommodation – Elected Members Elected Members Allowances and Expenses

Chief Executive



Manager Corporate Performance


The CEO delegates to the above Officer the exercise of this delegated power with the exception of approvals for an

overseas conference, congress or seminar. The exercise of the delegated power does not include the



Details of actions taken are to be recorded on the appropriate file or record. Financial Interest Return Required - Yes

ATTACHMENT 1

Pg 28 of 121


2.3. LEGAL REPRESENTATION - ELECTED MEMBERS AND OFFICERS


To allow the Chief Executive Officer to authorise legal expenses for Elected Members and Officers where a report cannot be presented to Council for approval and the

expenses do not exceed $5,000.







Delegation: The Chief Executive Officer is delegated the power to authorise legal expenses for Elected Members and

Officers where a report cannot be presented to Council for approval subject to the Local Government Act 1995.


Subject to - Council’s “Legal Representation and Costs Indemnification

Policy”. Funds being available in the City’s Annual Budget. Legal expenses do not exceed $5,000

Chief Executive


N/A


N/A


Details of actions taken are to be recorded on the appropriate file or record.

Approved applications to be presented to the next ordinary meeting of Council.

Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 29 of 121


2.4. USE OF CORPORATE LOGO


The Chief Executive Officer to approve the use of the City of Wanneroo Logo by Elected Members.






Reviewed:


Delegation: The Chief Executive Officer is delegated the power to

approve the use of the City of Wanneroo Logo by Elected Members


Subject to Council’s “Councillors use of Corporate Logo Policy”.




The CEO delegates to the above Officer the exercise of this delegated power with the exception of approvals for

an overseas conference, congress or seminar. The exercise of the delegated power does not include the



Details of approvals are to be recorded on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 30 of 121


2.5. AUTHORITY TO MAKE DECISIONS ON BEHALF OF THE CITY

DURING COUNCIL RECESS


To make decisions on behalf of the City during Council recess.


duty delegated

The powers and duties of the City under the Local



Sections 5.42 of the Local Government Act 1995



Delegation: The Chief Executive Officer is delegated the power to make decisions on behalf of the City during Council

recess.


This delegation cannot be delegated under section 5.44 of the Act.

The delegation is subject to any decisions being made by agreement with the Mayor (or in his absence the Deputy Mayor)

Those matters prescribed in Section 5.43 of the Local Government Act 1995 are exempt

Chief Executive


N/A


N/A


A report on those decisions being provided to Council at the conclusion of the delegation period.


ATTACHMENT 1

Pg 31 of 121


PART 3 FINANCIAL MANAGEMENT


ATTACHMENT 1

Pg 32 of 121


3.1. PAYMENTS FROM THE MUNICIPAL FUND AND TRUST FUND


Where a local government has delegated to the Chief Executive Officer the exercise of its power to make payments from the municipal fund or the trust fund, each

payment from the municipal fund or the trust fund is to be noted on a list compiled for each month which is to be presented to the next ordinary meeting of council.


duty delegated

Regulation 12(1)(a) of the Local Government (Financial

Management) Regulations 1996





Delegation The Chief Executive Officer is delegated the power to make payments from the municipal fund or the trust fund, subject

to Regulation 12(1) of the Local Government (Financial Management) Regulations 1996.


Subject to the requirements of Regulation 13 of the Local Government (Financial Management) Regulations 1996.

Chief Executive



Manager Finance




Reporting

Requirements

As per the requirements of Regulation 13 of the Local

Government (Financial Management) Regulations 1996. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 33 of 121


3.2. WRITE OFF OF MONIES OWING (NOT RATES OR SERVICE

CHARGES)


A local government may waive or grant concessions in relation to any amount of money or write off any amount of

money that it is owed to the local government




Section 5.42 and Section 5.44, Local Government Act 1995.


Reviewed:


Delegation The CEO is delegated the power to waive, grant

concessions or write off any amount of money owed to the City, subject to section 6.12(2) of the Local Government Act 1995.

Conditions and

Exceptions

Subject to the debt not exceeding $500.

Subject to Council’s “Accounting Policy” (Supplementary Policy (f))


delegates to

Director Corporate Services Manager Finance

Director Community Development (not exceeding $100) Manager Library & Heritage Services (not exceeding $100)


by the CEO





The full details of the waiver, concession or write off to be recorded on the appropriate financial record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 34 of 121


3.3. POWER TO INVEST

Function to be

performed

Subject to the regulations, money held in the municipal

fund or the trust fund of a local government that is not, for the time being, required by the local government for any other purpose may be invested in accordance with Part III

of the Trustees Act 1962.


Section 6.14(1) Local Government Act 1995 and Regulation 19 of the Local Government (Financial Management) Regulation 1996


Delegate


Date Delegation



Delegation The CEO is delegated the power to Invest money and establish investment internal control procedures, subject to section 6.14 of the Local Government Act 1995 and

Regulation 19 of the Local Government (Financial Management) Regulation 1996.


Subject to Council’s “Investment Policy”


delegates to






The full details of investments are to be recorded in compliance with the investment control procedures.


ATTACHMENT 1

Pg 35 of 121


3.4. AMENDING THE RATE RECORD

Function to be

performed

A local government is required, from time to time, to amend a

rate record for the current financial year to ensure that the information contained in the record is current and correct and that the record is in accordance with this Act.

A local government may amend the rate record for the five years preceding the current financial year.


duty delegated



Delegate


Date Delegation



Delegation The CEO is delegated the power to determine whether to amend the rate record for the preceding five years, subject to section 6.39 of the Local Government Act 1995.

Conditions and

Exceptions

Nil

Chief Executive



Manager Finance




Reporting

Requirements

The full details of the determination to be recorded in the

appropriate rate record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 36 of 121


3.5. AGREEMENT AS TO PAYMENT OF RATES AND SERVICE CHARGES


A local government may accept payment of a rate or service charge due and payable by a person in accordance with an agreement made with the person.


duty delegated



Delegate


Date Delegation



Delegation The CEO is delegated the power to make an agreement with a person for payment of rates and service charges, subject to section 6.49 of the Local Government Act 1995.

Conditions and

Exceptions

Subject to the arrangements agreed to being on the basis

that the total debt outstanding will be extinguished by 30 June next following. Subject to Council’s “Rates Charges Policy”

Chief Executive



Manager Finance




Reporting

Requirements



ATTACHMENT 1

Pg 37 of 121


3.6. RATES OR SERVICE CHARGES RECOVERABLE IN COURT


If a rate or service charge remains unpaid after it becomes due and payable, the local government may recover it, as well as the costs of proceedings, if any, for that recovery,

in a court of competent jurisdiction.







Delegation The CEO is delegated the power to determine that court action will be taken, subject to section 6.56(1) of the Local



Subject to recovery action having been taken in accordance with Council’s “Collection of Rates and Service Charges Policy”.

Chief Executive



Manager Finance




Reporting

Requirements



ATTACHMENT 1

Pg 38 of 121


3.7. REQUIRE LESSEE TO PAY RENT IN SATISFACTION OF RATES OR

SERVICE CHARGE


If payment of a rate or service charge imposed in respect of any land is due and payable, notice may be given to the

lessee of the land requiring the lessee to pay to the local government any rent as it falls due in satisfaction of the rate or service charge.


duty delegated



Delegate


Date Delegation



Delegation The CEO is delegated the power to determine that notice be given to the lessee requiring payment of the rates or service charges, subject to section 6.60(2) and (3) of the

Local Government Act 1995.


Subject to recovery action having been taken in accordance with Council’s “Collection of Rates and Service Charges Policy”.

Chief Executive




The CEO delegates to the above Officer the exercise of this delegated power


Reporting

Requirements



ATTACHMENT 1

Pg 39 of 121


3.8. RECOVER AMOUNT OF RATES OR SERVICE CHARGE FROM

LESSEE AS DEBT


The local government may recover the amount of the rate or service charge as a debt from the lessee if rent is not

paid in accordance with the notice.







Delegation The CEO is delegated the power to recover the amount of the rate or service charge as a debt from the lessee if rent

is not paid , subject to section 6.60(4) of the Local Government Act 1995.


Subject to recovery action having been taken in accordance with Councils “Collection of Rates and Service

Charges Policy”.




by the CEO

The CEO delegates to the above Officer the exercise of




The full details of the determination to be recorded in the appropriate rate record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 40 of 121


3.9. EXTENSION OF TIME FOR OBJECTION TO THE RATE RECORD


The local government may, on application by a person proposed to make an objection to the rate record, extend the time for making the objection for such period as it

thinks fit.






Reviewed:


Delegation The CEO is delegated the power to grant an extension to

the time to make an extension, subject to section 6.76(4) of the Local Government Act 1995.


An extension is not to be granted for a period exceeding six weeks.

Chief Executive



Manager Finance




Reporting

Requirements



ATTACHMENT 1

Pg 41 of 121


3.10. CONSIDER OBJECTION TO THE RATE RECORD

Function to be

performed

The local government is to promptly consider any objection

to the rate record and may either disallow it or allow it, wholly or in part.






Reviewed:


Delegation The CEO is delegated the power to consider any objection

to the rate record and may either disallow it or allow it, wholly or in part, subject to section 6.76(5) of the Local Government Act 1995.

Conditions and

Exceptions

Nil






Reporting

Requirements



ATTACHMENT 1

Pg 42 of 121


PART 4 MISCELLANEOUS PROVISIONS


ATTACHMENT 1

Pg 43 of 121


4.1. APPOINTMENT OF AUTHORISED PERSONS

Function to be

performed

The local government may, in writing, appoint persons or

classes of person to be authorised for the purposes of performing particular functions in regard to the enforcement of laws.






Reviewed:


Delegation The CEO is delegated the power to appoint persons or classes of person to be authorised for the purposes of performing particular functions in regard to the

enforcement of laws, subject to section 9.10(1) of the Local Government Act 1995.


Persons to be authorised for the purposes of the Local Government Act 1995 s3.24 Certain provisions about land

s3.31 general procedures for entering property s3.39(1) Remove and impound goods; s3.40A(1) Remove and impound an abandoned vehicle

wreck. s9.13 Evidence of documents coming from the City s9.16 Giving a notice (infringement notice)

s9.17 for the purposes of receiving payment of modified penalties s9.19 Extension of time (to pay)

s9.20 Withdrawal of notice (infringement notice) s9.38 Evidence of documents coming from the City.


delegates to



by the CEO


this delegated power


Reporting

Requirements

The authorisations to be in writing and recorded on the

appropriate record and the person’s personal record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 44 of 121


PART 5 LOCAL GOVERNMENT

(UNIFORM LOCAL PROVISIONS) REGULATIONS 1996

ATTACHMENT 1

Pg 45 of 121


5.1. DANGEROUS EXCAVATION IN OR NEAR PUBLIC THOROUGHFARE


If there is, in a public thoroughfare or land adjoining a public thoroughfare, an excavation that the local government considers to be dangerous it may fill in or

fence the excavation, or request the owner or occupier to fill or securely fence the excavation.


Regulation 11(1) of the Local Government (Uniform Local Provisions) Regulations 1996.


Delegate


1995



Delegation The Chief Executive Officer is delegated the power to deem an excavation to be dangerous and to fill in or fence

the excavation, or request the owner or occupier to fill or securely fence the excavation, subject to Regulation 11(1) of the Local Government (Uniform Local Provisions)

Regulations 1996 and Schedule 3.1, Division 2, item 2 and section 3.25(1)(b) of the Local Government Act 1995.


That due process for the issuing of a notice under section 3.25 of the Act be followed.

Chief Executive






Reporting

Requirements

The notice issued to be in writing and recorded on the

appropriate record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 46 of 121


5.2. CROSSING FROM PUBLIC THOROUGHFARE TO PRIVATE LAND OR

PRIVATE THOROUGHFARE


Upon application the local government may approve the construction of a crossing giving access from a public

thoroughfare to the land, or a private thoroughfare serving the land.



Legislative power

to Delegate


Date Delegation



Delegation The Chief Executive Officer is delegated the power to approve the construction of a crossing giving access from a public thoroughfare to the land, or a private thoroughfare serving the

land, subject to Regulation 12(1) of the Local Government (Uniform Local Provisions) Regulations 1996.


Approvals are subject to regulation 14(2) of the Local Government (Uniform Local Provisions) Regulations 1996.

Chief Executive



Director Planning and Sustainability Manager Infrastructure Planning Manager Infrastructure Maintenance





The approval is to be in writing and recorded on the appropriate record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 47 of 121


5.3. REQUIREMENT TO CONSTRUCT AND REPAIR CROSSING


A local government may give a person who is the owner or occupier of private land a notice in writing requiring the person to construct or repair a crossing from a public

thoroughfare. If the person fails to comply with the notice, the local government may construct or repair the crossing and recover

50% of the cost


Regulation 13(1) and (2) of the Local Government (Uniform Local Provisions) Regulations 1996.





Delegation The Chief Executive Officer is delegated the power to give a person who is the owner or occupier of private land a notice

in writing requiring the person to construct or repair a crossing from a public thoroughfare and construct the crossing if the person does not comply, subject to Regulation

13(1) and (2) of the Local Government (Uniform Local Provisions) Regulations 1996.


Approvals are subject to regulation 14(2) of the Local Government (Uniform Local Provisions) Regulations 1996.

That due process be followed for the issuing of a notice under section 3.25 of the Act.


Director Infrastructure Manager Infrastructure Planning Manager Infrastructure Maintenance

Development Engineering Officer

Delegation delegated by the

CEO



Reporting

Requirements

The approval is to be in writing and recorded on the

appropriate record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 48 of 121


5.4. PRIVATE WORKS ON, OVER OR UNDER PUBLIC PLACES


A local government may grant permission to a person to construct anything on, over or under a public thoroughfare

or other public place that is local government property.





Date Delegation



Delegation The Chief Executive Officer is delegated the power to grant permission to a person to construct anything on, over or under a public thoroughfare or other public place that is

local government property, subject to Regulation 17 of the Local Government (Uniform Local Provisions) Regulations 1996 and Schedule 3.1, Division 2, item 3 and section

3.25(1)(b) of the Local Government Act 1995.


That due process for the issuing of a notice under section 3.25 of the Act be followed.


delegates to






The approval is to be in writing and recorded on the appropriate record.


ATTACHMENT 1

Pg 49 of 121



(FUNCTION AND GENERAL) REGULATIONS 1996

ATTACHMENT 1

Pg 50 of 121


6.1. DETERMINING THAT TENDERS DO NOT HAVE TO BE INVITED FOR

THE SUPPLY OF GOODS AND SERVICES


A local government does not have to publicly invite tenders before it enters into a contract for the supply of goods or

services even though the consideration under the contract is, or is expected to be, worth more than $100,000 if it has good reason to believe that, because of the unique nature of the goods or services required or for any other reason, it

is unlikely that there is more than one potential supplier.


Section 3.57(1) of the Local Government Act 1995 and Regulation 11(2)(f) of the Local Government (Function and





Reviewed:


Delegation The Chief Executive Officer is delegated the power to

determine that the City has good reason to believe that, because of the unique nature of the goods or services required or for any other reason, it is unlikely that there is

more than one potential supplier and not publicly invite tenders before the City enters into a contract for the supply of goods or services even though the consideration under

the contract is, or is expected to be, worth more than $100,000.


The determination is to be supported by a detailed report.


delegates to

N/A


N/A


The determination is to be recorded in the appropriate record.


ATTACHMENT 1

Pg 51 of 121


6.2. TENDERS TO BE INVITED FOR CERTAIN CONTRACTS


A local government is to publicly invite tenders before it enters into a contract for the supply of goods or services if the consideration under the contract is, or is expected to

be, worth more than $100,000.


duty delegated

Section 3.57(1) of the Local Government Act 1995 and

Regulation 11(1) of the Local Government (Function and General) Regulations 1996.




Reviewed:



publicly invite tenders before the City enters into a contract for the supply of goods or services if the consideration under the contract is, or is expected to be, worth more

than $100,000, subject to Regulation 11(1) of the Local Government (Functions and General) Regulations 1996 and Section 3.57(1) of the Local Government Act 1995

Conditions and

Exceptions

Tenders can only be invited for those goods and services

provided for in the Annual Budget, Plan for the Future or separately approved by Council. Acceptance of the most advantageous tender is subject to the Regulations and

Delegation 6.3.

Chief Executive



Manager Contracts & Property





The invitation to tender is to be entered into the Tender Register in the manner prescribed.


ATTACHMENT 1

Pg 52 of 121


6.3. DETERMINING THE CRITERIA FOR ACCEPTING TENDERS


Where a local government is inviting tenders, the local government must determine in writing the criteria for deciding which tender should be accepted.


duty delegated

Regulation 14(2a) of the Local Government (Function and





Reviewed:



determine in writing the criteria for deciding which tender should be accepted, subject to Regulation 14(2a) of the Local Government (Functions and General) Regulations

1996.


Nil


All Directors


by the CEO


this delegated power. The exercise of the delegated power does not include the



Criteria must be recorded in the appropriate record and comply with the requirements of the Regulations. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 53 of 121


6.4. CHOICE OF MOST ADVANTAGEOUS TENDER

Function to be

performed

A local government must consider any tender that has not

been rejected and decide which one to accept. The local government may decline to accept any tender.


Regulation 18(4) and (5) of the Local Government (Function and General) Regulations 1996.


Delegate


Date Delegation



Delegation The Chief Executive Officer is delegated the power to consider any tender that has not been rejected and decide which one to accept or decline to accept any tender, subject

to Regulation 18(4) and (5) of the Local Government (Functions and General) Regulations 1996.


Delegation subject to a provision in the Annual Budget or Plan for the Future and limited to an amount of $250,000.

Chief Executive


Nil


Nil


Acceptance must be recorded in the appropriate record and in the Tender Register as required by regulation 17 of the

Local Government (Functions and General) Regulations 1996. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 54 of 121


6.5. MINOR VARIATION IN GOODS OR SERVICES


A local government may, with the approval of the tenderer, make a minor variation in a contract for goods or services

before it enters the contract with the successful tenderer.


duty delegated

Regulation 20(1) of the Local Government (Function and






Delegation The Chief Executive Officer is delegated the power, with the approval of the tenderer, to make a minor variation in a

contract for goods or services before the City enters the contract with the successful tenderer, subject to Regulation 20(1) of the Local Government (Functions and General)

Regulations 1996.


That the variation is minor having regard to the total goods or services that tenderers were invited to supply


delegates to

All Directors


The CEO delegates to the above Officers the exercise of this delegated power subject to a variation limit of $10,000.



Details of the minor variation must be recorded in the appropriate record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 55 of 121


6.6. SELECTING THE NEXT MOST ADVANTAGEOUS TENDER

Function to be

performed

If the successful tenderer does not want to accept the

contract with the variation or the local government and the tenderer cannot reach agreement, the local government can select the next most advantageous tenderer


duty delegated

Regulation 20(2) of the Local Government (Function and






Delegation The Chief Executive Officer is delegated the power to select the next most advantageous tender if the successful

tenderer does not want to accept the contract with the variation, or the local government and the tenderer cannot reach agreement, subject to Regulation 20(2) of the Local

Government (Functions and General) Regulations 1996.


Delegation subject to a provision in the Annual Budget or Plan for the Future and limited to an amount of $250,000.


delegates to

Nil


Nil


Acceptance must be recorded in the appropriate record and in the Tender Register as required by regulation 17 of the Local Government (Functions and General)

Regulations 1996. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 56 of 121


6.7. SEEKING EXPRESSIONS OF INTEREST

Function to be

performed

If a local government thinks that there is good reason to

make a preliminary selection from amongst prospective tenderers, it may seek expressions of interest with respect to the supply of the goods or services before entering the

tender process.





Date Delegation



Delegation The Chief Executive Officer is delegated the power to seek

expressions of interest with respect to the supply of the goods or services before entering the tender process, subject to Regulation 21(1) of the Local Government

(Functions and General) Regulations 1996.


Nil


Director Corporate Services Manager Contracts & Property


by the CEO


this delegated power. The exercise of the delegated power does not include the



Details of the expression of interest sought must be recorded in the appropriate record and in the Tender Register as required by regulation 17 of the Local

Government (Functions and General) Regulations 1996. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 57 of 121


6.8. CHOICE OF ACCEPTABLE TENDERS FROM AN EXPRESSION OF

INTEREST


A local government must consider any submissions of interest that have not been rejected and decide which

ones could satisfactorily supply the goods or services.





Date Delegation




consider any submissions of interest that have not been rejected and decide which ones could satisfactorily supply the goods or services, subject to Regulation 23(3) of the

Local Government (Functions and General) Regulations 1996.


Subject to Regulation 14(2), 15(2), 17(2)(c) and 18(3) of the Local Government (Functions and General)

Regulations 1996.


Nil


by the CEO

Nil

Reporting

Requirements

Details of the submissions received and those selected

must be recorded in the appropriate record and in the Tender Register as required by regulation 17 of the Local Government (Functions and General) Regulations 1996.


ATTACHMENT 1

Pg 58 of 121


PART 7 OTHER LEGISLATION

ATTACHMENT 1

Pg 59 of 121


HEALTH ACT 1911

7.1. APPOINTMENT OF DEPUTY


A local government may appoint and authorise any person to be its deputy to exercise and discharge all or any of the

powers and functions of the local government for such time and subject to such conditions and limitations (if any) as the local government shall see fit. Such appointment shall not affect the exercise or discharge by the local government

itself of any power or function.


Section 26 of the Health Act 1911




Reviewed:

Appointment: The Coordinator Health Services or the person acting in that

position from time to time is appointed to be the City’s deputy for the purpose of discharging its powers and functions as a local government under the Health Act 1911.

Delegation This empowers the Coordinator Health Services to sign

such documents and initiate appropriate legal action on behalf of the local government in relation to the Health Act, subsidiary legislation and the City’s Health Local Law


The power to prosecute any person is only exercised by agreement of the Manager Building & Health Services and Director Planning and Sustainability.

Chief Executive


N/A


N/A


All actions taken must be recorded in writing in the appropriate file or record.

Financial Interest Returns Required - No

ATTACHMENT 1

Pg 60 of 121


HEALTH ACT 1911

7.2. AUTHORISATION OF DEPUTY

Function to be

performed

A local government may appoint and authorise any person

to be its deputy to exercise and discharge all or any of the powers and functions of the local government for such time and subject to such conditions and limitations (if any) as the

local government shall see fit. Such appointment shall not affect the exercise or discharge by the local government itself of any power or function.


duty delegated



Delegate


Date Delegation


Authorised persons: Those Environmental Health Officers duly approved by the

Executive Director, Public Health.

Authorisation To administer the provisions of the Health Act 1911 and regulations made there under and the City’s Health Local Law, including signing approvals and licenses relating to the

Health (Treatment of Sewage and Disposal of Effluent and Liquid Waste) Regulations 1974.


Except the signing of notices and prosecutions.


delegates to

N/A


by the CEO

N/A

Reporting

Requirements

All actions taken must be recorded in writing in the

appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 61 of 121


HEALTH ACT 1911

7.3. AUTHORISATION OF SENIOR ENVIRONMENTAL HEALTH OFFICERS


A local government may appoint and authorise any person to be its deputy to exercise and discharge all or any of the

powers and functions of the local government for such time and subject to such conditions and limitations (if any) as the local government shall see fit.


duty delegated



Delegate


Date Delegation


Authorised persons: Senior Environmental Officers

Authorisation To administer the provisions of the Health Act 1911 and regulations made there under and the City’s Health Local Law, including signing approvals and licenses relating to the

Health (Treatment of Sewage and Disposal of Effluent and Liquid Waste) Regulations 1974 and the signing of notices and approvals under Part VI (Public Buildings) of the Health

Act 1911.


Such appointment shall not affect the exercise or discharge by the local government itself of any power or function.


delegates to

N/A


N/A


All notices signed must be recorded in the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 62 of 121


HEALTH ACT 1911

7.4. APPOINTMENT OF OTHER OFFICERS


Every local government may appoint such other officers as it deems necessary.


duty delegated

Section 27(5) of the Health Act 1911


Delegate

Section 27(5) of the Health Act 1911

Date Delegation


Appointed persons: Health Technical Officers

Authorisation To enter premises under Section 349 of the Health Act, and

to administer the provisions of the Fly Eradication Regulations and the Health Poultry Manure Regulations 2001.

Conditions and

Exceptions

The power to serve notice is exercised by the Coordinator

Health Services or Senior Environmental Health Officers.


N/A


N/A


All actions taken must be recorded in writing in the appropriate file or record.


ATTACHMENT 1

Pg 63 of 121


LIQUOR CONTROL ACT 1988

7.5. AUTHORITY TO ISSUE CERTIFICATES UNDER SECTION 39


An application made to the licensing authority for the grant or removal of a licence, or for a change in the use or

condition of any premises shall be accompanied by a certificate from the local government for the district in which the premises to which the application relates are situated, or are to be situated, unless the licensing authority otherwise

determines.


Section 39 of the Liquor Control Act 1988




Reviewed:

Delegation to: Director Planning and Sustainability

Manager Building & Health Services Coordinator Health Services Senior Environmental Health Officers

Delegation: To issue a certificate on behalf of the City, subject to section 39 of the Liquor Control Act 1988.


Nil


delegates to

N/A


N/A


Copies of all certificates issued are to be retained on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 64 of 121


LIQUOR CONTROL ACT 1988

7.6. AUTHORITY TO ISSUE CERTIFICATES UNDER SECTION 40

Function to be

performed

An application made to the licensing authority for the grant

or removal of a licence, or for a change in the use or condition of any premises shall be accompanied by a certificate from the authority responsible for planning

matters in the district in which the premises to which the application relates are situated, or are to be situated, unless the licensing authority otherwise determines.


duty delegated



Delegate


Date Delegation


Delegation to: Director Planning and Sustainability Manager Planning Services Coordinator Planning Development

Delegation: To issue a certificate on behalf of the City, subject to section

40 of the Liquor Control Act 1988.


Nil


delegates to

N/A


by the CEO

N/A

Reporting

Requirements

Copies of all certificates issued are to be retained on the


ATTACHMENT 1

Pg 65 of 121


STRATA TITLES ACT 1985

7.7. GRANTING OF A CERTIFICATE

Function to be

performed

An application for a certificate under subsection (1) shall be

granted by the local government and the certificate shall be issued where the local government is satisfied in respect of the matters referred to in that subsection and is also satisfied

that — (a) separate occupation of the proposed lots will not contravene the provisions of any local planning scheme in force under the Planning and Development Act 2005;

(b) any consent or approval required under any such local planning scheme or under the provisions of the last-

mentioned Act relating to any interim development order, has been given in relation to the separate occupation of the proposed lots; and

(c) the development of the parcel as a whole, the building and the proposed subdivision of the parcel into lots for separate occupation will not interfere with the existing or likely future

amenity of the neighbourhood, having regard to the circumstances of the case and to the public interest.


Section 24(4) of the Strata Titles Act 1985


Section 5.42 and section 5.44 of the Local Government Act 1995


Reviewed:

Delegation to: Director Planning and Sustainability,

Manager Building & Health Services, Coordinator Building Approvals

Delegation: The above Officers are delegated the power to grant a certificate by the local government, subject to Section 23 of

the Strata Titles Act 1985.


The instrument of delegation is to be in writing under the seal of the local government.

The delegation does not include those functions so conferred by subsection (3) and section 24.


Copies of all notices issued are to be retained on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 66 of 121



(MISCELLANEOUS PROVISIONS) ACT 1960

ATTACHMENT 1

Pg 67 of 121


8.1. APPROVAL OF BUILDING APPLICATIONS

Function to be

performed

No person shall —

(a) lay out for building, or commence or proceed with a building on, land in a district; or (b) in respect of the structure of a building already erected on

land in a district, amend, alter, extend, or enlarge, or commence or proceed with the amendment, alteration, extension, or enlargement of the structure of the building, until he has caused to be submitted to the local government,

and the local government has approved by the issue to the person of a building licence in the prescribed form and on payment of the prescribed fee, a copy of the specifications of,

and a plan showing clearly, the building or the buildings proposed to be built, or the amendment, alteration, extension, or enlargement proposed to be made, as the case may be, and

the area of land to be occupied by each building, or by the amendment, alteration, extension or enlargement of the existing buildings, as the case may be, and the position of the

privies and drains and unless he complies with the conditions, if any, that are specified in the licence.

Legislative power

or duty delegated

Section 374 of the Local Government (Miscellaneous

Provisions) Act 1960


Section 374AAB(1) of the Local Government (Miscellaneous Provisions) Act 1960.


Reviewed:

Delegation to: Director Planning & Sustainability

Manager Building & Health Services Coordinator Building Approvals Senior Building Surveyor

All Building Surveyors Subject to Regulation 5 and 6 of the Local Government (Building Surveyor) Regulations 2008.

Delegation: The above Officers are delegated the authority to approve the issue of a building licence in the prescribed form, and

Approve retaining walls up to 2m in height above ground level where it is necessary to protect buildings or adjoining

properties and the ground contours warrant the concession in the Building Surveyor’s opinion, subject to Section 374AAB(1) of the Local Government (Miscellaneous Provisions) Act 1960;

and

ATTACHMENT 1

Pg 68 of 121



If the plans and specifications so submitted conform, or the unauthorised building work conforms, to —

(c) all local laws in force in the relevant district or part of a district in respect of building matters, and the local government’s pre-determined policy in respect of building

matters; and (d) all local laws and schemes in force in the relevant district or part of a district in respect of town and regional planning matters, and the local government’s pre-determined policy in

respect of town and regional planning matters, the delegate must not refuse to approve the plans and specifications or the unauthorised building work without first obtaining the consent

of the local government.


delegates to

N/A

Delegation


N/A


All building licenses issued are to be retained on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 69 of 121


8.2. APPROVAL RETAINING WALLS

Function to be

performed

To authorise the issue of a building licence for any

retaining wall in accordance with Council’s policy.


Section 374(1) and (1a) of the Local Government (Miscellaneous Provisions) Act 1960


Section 374AAB(1) of the Local Government (Miscellaneous Provisions) Act 1960.

Date Delegation


Delegation to: Director Planning and Sustainability Manager Building & Health Services Coordinator Building Approvals

Senior Building Surveyor Subject to Regulation 5 and 6 of the Local Government (Building Surveyor) Regulations 2008.

Delegation: The above Officers are delegated the authority to approve

the issue of a building licence in the prescribed form for any retaining wall in accordance with Council’s policy.


Subject to Council’s “Retaining Walls Policy”


delegates to

N/A


N/A


All building licenses issued are to be retained on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 70 of 121


8.3. ISSUING CERTIFICATES OF CLASSIFICATION

Function to be

performed

A building erected after the commencement of the Local

Government Act Amendment Act (No. 3) 1973 shall have a

classification determined in accordance with the local laws.

The local government may assign to any building erected before the commencement of the Local Government Act

Amendment Act (No. 3) 1973 a classification that conforms

with the local laws.

Where the local government assigns a classification under subsection (2), the local government shall give notice in writing to the owner of the building to which the classification

has been assigned, of the classification assigned to the building.


Section 374C(1), (2) & (3) of the Local Government (Miscellaneous Provisions) Act 1960




Reviewed:


Delegation: The CEO is delegated the power to issue Certificates of Classification upon completion of buildings, subject to Section

374C of the Local Government (Miscellaneous Provisions) Act 1960


A classification shall not be assigned to a building erected before the commencement of the Local Government Act Amendment Act (No. 3) 1973 if as a result of the classification

being assigned to the building, the building could not continue to be used for a purpose for which it was lawfully being used before assignment of the classification.


delegates to

Director Planning and Sustainability Manager Building & Health Services

Coordinator Building Approvals Senior Building Surveyors All Building Surveyors (Subject to Regulation 5 and 6 of the

Local Government (Building Surveyor) Regulations 2008)





Copies of all certificates issued are to be retained on the appropriate file or record.


ATTACHMENT 1

Pg 71 of 121


8.4. APPROVE A DEMOLITION LICENCE OTHER THAN FOR BUILDINGS CLASSIFIED BY THE NATIONAL TRUST AND COUNCIL’S HERITAGE REGISTER


No person shall commence to take down a building or part of a building until he has submitted to the local government an application in prescribed form and the local government has approved the application and issued a

licence for the work. (2) Subject to subsection (2a), the local government shall not refuse an application made under subsection (1), but

may include in the licence issued by it for the work, such conditions as it considers necessary for the safe and proper execution of the work.


Section 374A of the Local Government (Miscellaneous Provisions) Act 1960




Reviewed:


Delegation: The CEO is delegated the power to approve a demolition

licence other than for buildings classified by the National Trust and Council’s Heritage Register, subject to Section 374A of the Local Government (Miscellaneous Provisions)

Act 1960


Nil


delegates to

Director Planning and Sustainability Manager Building & Health Services

Coordinator Building Approvals Senior Building Surveyors All Building Surveyors (Subject to Regulation 5 and 6 of

the Local Government (Building Surveyor) Regulations 2008)

Delegation



this delegated power.


Reporting

Requirements

Copies of all certificates issued are to be retained on the

appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 72 of 121


8.5. ISSUE STOP WORK NOTICES FOR UNLAWFUL WORK

Function to be

performed

Where, in contravention of this Act, a building is being

constructed, erected, adapted, amended, enlarged, added to, repaired or taken down, the local government may, by notice in writing served on the builder, order the builder to stop all work specified in the notice as being done in

contravention of this Act.


Section 401A (1) of the Local Government (Miscellaneous Provisions) Act 1960

Legislative power

to Delegate

Section 5.42 and section 5.44 of the Local Government Act

1995



Delegation: The CEO is delegated the power to issue stop work notices for unlawful works, subject to Section 401A of the Local

Government (Miscellaneous Provisions) Act 1960


Nil


Director Planning and Sustainability Manager Building & Health Services Coordinator Building Approvals

Senior Building Surveyors All Building Surveyors (Subject to Regulation 5 and 6 of the Local Government (Building Surveyor) Regulations 2008)





Copies of all notices issued are to be retained on the appropriate file or record.


ATTACHMENT 1

Pg 73 of 121


8.6. SERVE NOTICES RELATING TO BUILDINGS DEEMED TO BE IN A

DANGEROUS CONDITION.


If the certificate is to the effect that the building is not in a dangerous state, the local government shall not take further

proceedings in respect of it; but if the certificate is to the effect that the building is in a dangerous state, the local government may cause it to be shored up or otherwise secured and a proper hoarding or fence to be put up for the

protection of the public from danger, and shall cause written notice to be served on the owner or occupier of the building requiring him forthwith to take it down, secure, or repair it as

the case requires.


Section 403(4) of the Local Government (Miscellaneous Provisions) Act 1960



Date Delegation



Delegation: The CEO is delegated the power to, where a building is deemed to be in a dangerous state, cause it to be shored up or otherwise secured and a proper hoarding or fence to be

put up for the protection of the public from danger, and shall cause written notice to be served on the owner or occupier , subject to Section 403 of the Local Government

(Miscellaneous Provisions) Act 1960


Nil


Director, Planning and Sustainability Manager Building & Health Services Coordinator Building Approvals

Senior Building Surveyors All Building Surveyors (Subject to Regulation 5 and 6 of the Local Government (Building Surveyor) Regulations 2008)





Copies of all notices issued are to be retained on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 74 of 121


8.7. REMOVAL OF NEGLECTED BUILDINGS

Function to be

performed

Where a local government is of opinion that a building in its

district is a neglected building it may cause written notice to be served on the owner or occupier of the building requiring him immediately —

to put the building or part into such state of repair and good condition as is to the satisfaction of the local government; to take the building down.

Legislative power

or duty delegated

Section 408(1) of the Local Government (Miscellaneous






Delegation: The CEO is delegated the power to serve notice on the owner or occupier of a neglected building, subject to Section 408 of

the Local Government (Miscellaneous Provisions) Act 1960


Nil


Director, Planning and Sustainability Manager Building & Health Services, Coordinator Building Approvals

Senior Building Surveyor.


CEO



Reporting

Requirements

Copies of all notices issued are to be retained on the


ATTACHMENT 1

Pg 75 of 121


8.8. COMPEL RENOVATION OF DILAPIDATED BUILDINGS

Function to be

performed

Where the local government is of opinion that a building in its

district is so dilapidated in appearance as to be out of conformity with the general standard of appearance of the other buildings in the district or in the locality in which it is

situated, it may cause written notice to be served on the owner or occupier of the building requiring him immediately to cause the appearance of the building to be brought into conformity with the general standard of appearance of the buildings either

in the district or that locality.


Section 409(1) of the Local Government (Miscellaneous Provisions) Act 1960

Legislative power

to Delegate


1995

Date Delegation



Delegation: The CEO is delegated the power to serve notice on the owner or occupier of a dilapidated building, subject to Section 409 of the Local Government (Miscellaneous Provisions) Act 1960

Conditions and

Exceptions

Nil

Chief Executive


Director, Planning & Sustainability

Manager Building & Health Services, Coordinator Building Approvals Senior Building Surveyor.





Copies of all notices issued are to be retained on the appropriate file or record.


ATTACHMENT 1

Pg 76 of 121


8.9. NOTICE OF REQUIRED ALTERATIONS

Function to be

performed

A local government may, during or after the erection of a

building in its district, give to the builder or owner of the building, written notice of anything, in the construction of the building —

which tends to render the building unsafe or prejudicial to the public interest; which is not in compliance with, or is a departure from, the plans and specifications for the building, of which plans and

specifications the approval of the local government has been obtained as required by this Act; which is a contravention of this Act; or

which, where permission of the local government is required for carrying it out, has been carried out without that permission; and requiring him to pull down or so alter the building as to

remove the cause of the objection and on being served with the notice the builder or owner shall comply with the requisition, unless he applies to the State Administrative

Tribunal under subsection (3) for a review of the decision to make the requisition and the State Administrative Tribunal sets aside the decision.

Legislative power

or duty delegated



Legislative power

to Delegate


1995

Date Delegation



Delegation: The CEO is delegated the power to serve notice on the builder

or owner requiring alterations to a building, subject to Section 401 of the Local Government (Miscellaneous Provisions) Act 1960


The delegation is subject to the provisions of section 401 of the Local Government (Miscellaneous Provisions) Act 1960

Chief Executive


Director Planning and Sustainability,

Manager Building & Health Services, Coordinator Building Approvals Senior Building Surveyor.


CEO

The CEO delegates to the above Officers the exercise of this delegated power. The exercise of the delegated power does

not include the power of delegation.



ATTACHMENT 1

Pg 77 of 121


8.10. ENCROACHMENT OVER, ON, OR UNDER STREET

Function to be

performed

If, within 35 days after written notice by the local government to

remove a building or part of a building or an awning, verandah, or balcony which is not erected, rebuilt, placed, or provided in conformity with the requirements of section 400, or to alter it so

that as altered it will conform with those requirements, has been served on the owner or occupier of the building, it is not removed or so altered, the Magistrates Court may grant a warrant to the local government, authorising the local

government forthwith to cause the building or the awning, verandah, or balcony, to the extent to which it so encroaches.

Legislative power

or duty delegated







Delegation: The CEO is delegated the power to serve notice on the owner or occupier to remove part of a building encroaching over, on

or under a street, subject to Section 400 of the Local Government (Miscellaneous Provisions) Act 1960.


Nil


delegates to

Director Planning and Sustainability, Manager Building & Health Services,

Coordinator Building Approvals Senior Building Surveyor.

Delegation


The CEO delegates to the above Officers the exercise of this

delegated power. The exercise of the delegated power does not include the




ATTACHMENT 1

Pg 78 of 121


8.11. ISSUE LICENCE TO DEPOSIT MATERIAL ON STREET

Function to be

performed

No person shall deposit stones, bricks, lime, rubbish, timber,

iron, or other materials on a street, way, or other public place, nor make an excavation on land abutting or adjoining a street, way, or other public place, unless authorised to do so by an Act

or unless he has first obtained from the local government in whose district the street, way, public place, or land is situated a licence in writing for that purpose, nor unless, in the case of an excavation he has securely fenced off the place where it is to

be made from the street, way, or other public place, nor unless he complies with the conditions, if any, of the licence.

Legislative power

or duty delegated

Section 377 of the Local Government (Miscellaneous






Delegation: The CEO is delegated the power to issue licenses for the deposit of materials on a street, way or other public place and

to make an excavation on land abutting or adjoining a street, way, or other public place, subject to the provisions of Section 377 of the Local Government (Miscellaneous Provisions) Act

1960.


Licence fee to be set by Council annually.


Director Planning and Sustainability, Manager Building & Health Services, Coordinator Building Approvals

Senior Building Surveyor.


CEO



Reporting

Requirements

Copies of all notices issued are to be retained on the


ATTACHMENT 1

Pg 79 of 121


8.12. APPOINT AUTHORISED PERSONS (SWIMMING POOL INSPECTORS)


“authorised person” means a person with appropriate experience or qualifications authorised by the local government

for the purposes of this section.


Section 245A of the Local Government (Miscellaneous Provisions) Act 1960




Reviewed:


Delegation: The CEO is delegated the power to appoint authorised person

for the purpose of inspecting private swimming pools and enforcing the provisions of the Act, subject to Section 245A of the Local Government (Miscellaneous Provisions) Act 1960

Conditions and

Exceptions

Governance & Strategy to be advised of the appointment of all

authorised persons.


Director Planning and Sustainability, Manager Building & Health Services,

Delegation



delegated power. The exercise of the delegated power does not include the



Copies of reports on all swimming pools inspected are to be retained on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 80 of 121

ATTACHMENT 1

Pg 80 of 121


8.13. RECOVER THE CHARGE IMPOSED FOR PRIVATE SWIMMING POOL

INSPECTION


A local government may recover the amount of a charge imposed for the inspection of a private swimming pool in a

court of competent jurisdiction.

Legislative power

or duty delegated

Section 245A(8) of the Local Government (Miscellaneous






Delegation: The CEO is delegated the power to recover the amount of a charge imposed for the inspection of a private swimming pool

in a court of competent jurisdiction., subject to Section 245A(8) of the Local Government (Miscellaneous Provisions) Act 1960


Nil


delegates to






Details of the recovery and court action to be retained on the appropriate record.


ATTACHMENT 1

Pg 81 of 121


PART 9 CITY OF WANNEROO DISTRICT

PLANNING SCHEME NO. 2

PLANNING & DEVELOPMENT ACT 2005

ATTACHMENT 1

Pg 82 of 121


9.1. STRUCTURE PLANNING

Function to be

performed

The Council may require the preparation and presentation to it

of a Structure Plan as a prerequisite to:

the Council’s support for a proposal to rezone or

reclassify land in the District;

the Council’s support for an application to subdivide or

amalgamate lots; or

the Council’s consideration of an application for Planning Approval.


Section 9.4.1 of Part 9 of District Planning Scheme No 2




Delegation to: Director Planning and Sustainability

Manager, Planning Services Manager Smart Growth

Delegation: The above Officers are delegated the power to deal with all decisions relating to structure plans and detailed area plans

pursuant to Part 9 of District Planning Scheme No. 2


a) Where a structure plan, detailed area plan or amendment to either such plan has been advertised and public submissions

are received during the advertising period.

b) If one or more elected members provide a written request to the Director, Planning and Sustainability for the structure plan, detailed area plan or amendment to either such plan to be

referred to Council.

c) Where the decision involves considering final adoption of a

new structure plan pursuant to subclause 9.6.1 of District Planning Scheme No. 2.

Chief Executive


N/A


N/A

Reporting

Requirements

Copies of all decisions made are to be retained on the


ATTACHMENT 1

Pg 83 of 121


9.2. DEPARTURE FROM THE REQUIREMENT AND PROVISIONS OF THE

SCHEME


No person shall depart from or permit or suffer any departure from the requirements and provisions of the Scheme, nor shall any person use or suffer or permit the use of any land or

building or undertake or suffer or permit the undertaking of any development within the Scheme Area: (a) otherwise than in accordance with the provisions of the

Scheme; (b) unless all approvals required by the Scheme have been granted and issued;

(c) unless all conditions imposed upon the grant and issue of any approval required by the Scheme have been and continue to be complied with;

(d) unless all standards laid down and all requirements prescribed by the Scheme or determined by the Council pursuant to the Scheme with respect to that building or that

use of that part have been and continue to be complied with.

Legislative power

or duty delegated

Section 8.10 of Part 8 of the District Planning Scheme No 2

and Part 13 of the Planning and Development Act 2005

Legislative power

to Delegate


Date Delegation


Delegation to: Director Planning and Sustainability Manager, Planning Services

Manager Building & Health Services

Delegation: The above Officers are delegated the power to take action for

departure from the requirements and provisions of the District Planning Scheme No 2 including section 10 of the Planning and Development Act 2005.


Any person who fails to comply with any of the provisions of the Scheme is guilty of an offence and without prejudice to

any other remedy given herein is liable to such penalties as are prescribed by Section 10 of the Act.

CEO delegates to N/A

Delegation by the

CEO

N/A

Reporting

Requirements

Copies of all comments or recommendations made are to be

retained on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 84 of 121


9.3. DEVELOPMENT CONTROL


Applications for planning approval (including applications for approval of a home business, use, composite applications and the exercise of discretion under the District Planning Scheme No. 2 and the Residential Design Codes);

All matters which arise out of the imposition of conditions on planning approvals;

The determination of Council’s position with respect to any appeal to the State Administrative Tribunal;

Enter premises under clause 8.7 of the City of Wanneroo District Planning Scheme No 2;

All enforcement and legal proceeding matters under Section 13 of the Planning and Development Act 2005;

All matters delegated to the City of Wanneroo under the Planning and Development Act 2005.


District Planning Scheme No 2 and Part 13 of the Planning and Development Act 2005




Delegation to: Chief Executive Officer Director Planning and Sustainability Manager Planning Services Manager Building and Health Services Development Assessment Officer Senior Project Planner

Delegation: The above Officers are delegated the power to take action for the administration and implementation of District Planning Scheme No 2.


Any application is to be referred to Council for determination if one or more elected member requests such referral by written request to the Manager Planning Services (or any person acting in that position). Any application which has been objected to after being advertised for comment is dealt with by the Director, Planning and Sustainability (or in his/her absence, the Manager Planning Services) after consultation with the Mayor (or in the Mayor’s absence, the Deputy Mayor). The power to prosecute under Part 13 of the Planning and Development Act 2005 is only exercised after consultation with the Manager Planning Services and the Director of Planning & Sustainability and with the approval of the Chief Executive Officer.

The power to determine a position with respect to any mediation process resulting from an appeal on applications determined by Council is only to be exercised following consultation with the Mayor (or in the absence of the Mayor the Deputy Mayor) and Director Planning and Sustainability (or in his/her absence the Manager Planning Services).

ATTACHMENT 1

Pg 85 of 121



delegates to

N/A

Delegation


N/A


Copies of approvals given and reports of actions taken are to be retained on the appropriate file or record.


Disclosure of Interest

If an employee has been delegated a power or duty relating to a matter and the employee has an interest in the matter, the employee must not exercise the

power or discharge the duty and –

(a) in the case of the CEO, must disclose to the mayor the nature of the

interest as soon as practicable after becoming aware that he or she has the interest in the matter; and

(b) in the case of any other employee, must disclose to the CEO the nature of

the interest as soon as practicable after becoming aware that he or she has the interest in the matter.

Legislative Reference: The City of Wanneroo District Planning Scheme No. 2 states:

8.6 Delegation of Development Control Powers, and Powers and Duties

in Relation to Other Planning Functions

8.6.1 The Council may, either generally or in a particular case or particular class of

case or cases, by resolution passed by an absolute majority of Council, delegate to all or any of the persons or committees referred to in Schedule 6 any power conferred or duly imposed on the Council under this Scheme.

8.6.2 All delegations made under the City’s District Planning Scheme No. 2 shall

continue to have effect until the Council first passes a resolution after the gazettal date of the Scheme to delegate any power conferred or duly imposed on the Council under the Scheme.

8.6.3 Any delegation made under sub-clause 8.6.1 shall have effect for the period of

twelve (12) months following the resolution unless the Council stipulates a

lesser or greater period in the resolution.

ATTACHMENT 1

Pg 86 of 121


8.6.4 A delegation of authority pursuant to the provisions of this clause has effect and may be exercised according to its tenor, but is revocable at the will of the Council and does not preclude the Council from exercising the power.

8.6.5 A resolution to revoke or amend a delegation under this Clause may be passed

by a simple majority.

8.6.6 A committee, member or officer exercising the power delegated pursuant to the

provisions of this Clause shall comply with the provisions of the Scheme

governing the exercise of the power of the Council, in so far as such provisions are reasonably applicable.

8.6.7 A person who is or has been a delegate of the Council is not personally liable

for anything done or omitted in good faith in, or in connection with, the exercise or purported exercise of any powers conferred, or the carrying out of any duty

imposed on the Council by this Scheme.

ATTACHMENT 1

Pg 87 of 121


PART 10 CITY OF WANNEROO LOCAL

LAWS

ATTACHMENT 1

Pg 88 of 121


10.1. ANIMALS LOCAL LAW – AUTHORISED PERSONS


A local government may, in writing, appoint persons or classes of persons to be authorised for the purpose of performing particular functions.

Legislative power

or duty delegated


Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to appoint persons or classes of persons to be authorised for the purpose of performing particular functions, subject to Section

9.10 of the Local Government Act 1995


The appointment of persons is to relate to those functions of an “authorised person” under the City of Wanneroo Animals Local Law 1999.

Chief Executive


Director Governance & Strategy


CEO



Reporting

Requirements

Copies of authorisations are to be in writing and kept on the

appropriate record and the Officer’s personal record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 89 of 121


10.2. ANIMALS LOCAL LAW – APPROVALS, REFUSALS,

REGISTRATIONS, AMENDMENTS, VARIATIONS, CANCELLATIONS, PROHIBITIONS AND SETTING OF CONDITIONS


Under the City of Wanneroo Animals Local Law 1999 the local government may approve or refuse applications, grant

registrations, amend, vary or cancel licences or registrations, prohibit or set conditions the keeping of animals.


Powers of the local government as prescribed in the City of Wanneroo Animals Local Law 1999

Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to make decisions on behalf of the local government in relation to its Animals Local Law 1999.

Conditions and

Exceptions

The -

setting aside a reserve or foreshore or portion of a reserve or foreshore as an area upon which a person may ride or drive a horse or into which a person may bring a horse under Section

26(1); and setting of fees and charges under section 6.16 and 6.19 of the Local Government Act 1995;

are excluded.

Chief Executive



Director Planning and Sustainability Manager Building and Health Services Manager Ranger and Safety Services

Co-ordinator Health Services Senior Environmental Health Officers

Delegation



delegated power


Reporting

Requirements

Details of actions taken are to be recorded on the appropriate

file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 90 of 121


10.3. PARKING AND PARKING FACILITIES LOCAL LAW – AUTHORISED

PERSONS


A local government may, in writing, appoint persons or classes of persons to be authorised for the purpose of

performing particular functions.







Delegation: The Chief Executive Officer is delegated the power to appoint persons or classes of persons to be authorised for the

purpose of performing particular functions, subject to Section 9.10 of the Local Government Act 1995


The appointment of persons is to relate to those functions of an “authorised person” under Section 97 of the City of

Wanneroo Parking and Parking Facilities Local Law 1999.



Delegation



delegated power The exercise of the delegated power does not include the



Copies of authorisations are to be in writing and kept on the appropriate record and the Officer’s personal record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 91 of 121


10.4. PARKING AND PARKING FACILITIES LOCAL LAW – GRANTING OF

PERMISSION AND ISSUING PERMITS


Under the City of Wanneroo Parking and Parking Facilities Local Law 2003 the local government may grant permission

for parking contrary to requirements and issue residential parking permits.


Powers of the local government as prescribed in the City of Wanneroo Parking and Parking Facilities Local Law 2003

Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to make decisions on behalf of the local government in relation to its Parking and Parking Facilities Local Law 2003 and subject to

the City’s “Guidelines to consider approval of car park closures during night time hours Policy”.


The - provisions that prescribe the local government to make its

decision by resolution setting of fees and charges under section 6.16 and 6.19 of the Local Government Act 1995;

are excluded.

Chief Executive





CEO



Reporting

Requirements

Details of actions taken are to be recorded on the appropriate

file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 92 of 121


10.5. PARKING AND PARKING FACILITIES LOCAL LAW – ESTABLISHING

PARKING ZONES, STALLS AND STATIONS


Under the City of Wanneroo Parking and Parking Facilities Local Law 2003 the local government may delegate to the

CEO, its powers and duties under this local law relating to clauses 16 and 25, establishing metered and ticket zones and parking stalls and stations.

Legislative power

or duty delegated

Powers of the local government as prescribed in Clause 94 of

the City of Wanneroo Parking and Parking Facilities Local Law 2003





Delegation: The Chief Executive Officer is delegated the power to make decisions on behalf of the local government in relation to

clause 16 and 25 of its Parking and Parking Facilities Local Law.


Setting of fees under Sections 6.16 and 6.19 of the Local Government Act 1995 is excluded.

Chief Executive



Director Community Development Director Infrastructure

Delegation


The CEO delegates to the above Officer the exercise of this




Details of actions taken are to be recorded on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 93 of 121


10.6. SIGNS LOCAL LAW – APPOINTMENT OF AUTHORISED PERSONS



Legislative power

or duty delegated


Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to appoint persons or classes of persons to be authorised for the purpose of performing particular functions, subject to



The appointment of persons is to relate to those functions of an “authorised person” under the City of Wanneroo Signs Local Law 1999.

Chief Executive




CEO



Reporting

Requirements



ATTACHMENT 1

Pg 94 of 121


10.7. SIGNS LOCAL LAW – ISSUING SIGN LICENCES AND PERMITS FOR

SPECIAL SIGNS


Under the City of Wanneroo Signs Local Law 1999 the local government may approve, refuse or issue licences and grant

permits for special event signs.


Powers of the local government as prescribed in the City of Wanneroo Signs Local Law 1999.

Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to make decisions on behalf of the local government in relation to its

Signs Local Law 1999 and subject to the City’s “Signs Local Planning Policy”.

Conditions and

Exceptions

Subject to –

City’s District Planning Scheme No. 2 Signs Local Planning Policy Advertising on Public Open Space Policy

Public Guidance Signage in Road Reserves Policy Clauses 2.3 and 5.1 of the City of Wanneroo District Planning Scheme No. 2


Director Planning and Sustainability Director Community Development Director Infrastructure

Manager Planning Services Manager Building and Health Services Coordinator Building Approvals

Senior Building Surveyor Coordinator Planning Development

Delegation



delegated power

The exercise of the delegated power does not include the


Reporting

Requirements

Details of actions taken are to be recorded on the


ATTACHMENT 1

Pg 95 of 121



APPOINTMENT OF AUTHORISED PERSONS



Legislative power

or duty delegated


Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to appoint persons or classes of persons to be authorised for the purpose of performing particular functions, subject to Section

9.10 of the Local Government Act 1995


The appointment of persons is to relate to those functions of an “authorised person” under the City of Wanneroo Local Government and Public Property Local Law 1999 and is to

include the appointment of – Golf Course Controller; Manager Swimming Pool; and

Beach Inspector



Delegation







ATTACHMENT 1

Pg 96 of 121



AGREEMENTS, APPROVALS, SETTING ASIDE AND APPLICATIONS


Under the City of Wanneroo Local Government and Public Property Local Law 1999 the local government may enter into

agreements and grant approvals for use of local government property, grant applications for hire and set aside property for a specific use or uses.

Legislative power

or duty delegated

Powers of the local government as prescribed in the City of

Wanneroo Local Government and Public Property Local Law 1999




Reviewed:


Delegation: The Chief Executive Officer is delegated the power to make

decisions on behalf of the City in relation to its Local Government and Public Property Local Law 1999.


Subject to Council’s – Facility Hire and Use Policy

Circuses Policy Reserves and Parks Policy Floodlighting Policy

Tennis Court Lighting Standards Policy


Director Planning and Sustainability Director Community Development Director Infrastructure







ATTACHMENT 1

Pg 97 of 121


10.10. LOCAL GOVERNMENT AND PUBLIC PROPERTY LOCAL LAW – VERGE TREATMENTS – PROTECTIVE DEVICES

Function to be

performed

To enable the Chief Executive Officer to approve applications

from property owners to protect verges from damage.

Legislative power

or duty delegated

Powers of the local government as prescribed in the City of

Wanneroo Local Government and Public Property Local Law 1999





Delegation The CEO is delegated the power to approve applications from property owners to protect verges from damage.


Subject to the City’s “Nature Strip Treatments – Protective Devices” Policy and the Local Government and Public

Property Local Law 1999


Director Infrastructure Manager Infrastructure Maintenance


CEO




The full details of actions taken to be recorded in the appropriate file or record.


ATTACHMENT 1

Pg 98 of 121


10.11. CIRCUSES

Function to be

performed

To authorise the Chief Executive Officer to make decisions

on Circus performances within the City of Wanneroo in accordance with Council’s policy.





Delegation Recommended:

Yes -


Delegation: The Chief Executive Officer is delegated the power to make decisions on Circus performances within the City of

Wanneroo.


In accordance with Council’s Circuses Policy and the City’s Local Government and Public Property Local Law.

Chief Executive







Approvals are to be recorded on the appropriate file or record.


ATTACHMENT 1

Pg 99 of 121


10.12. PRIVATE PROPERTY LOCAL LAW – APPOINTMENT OF

AUTHORISED PERSONS


A local government may, in writing, appoint persons or classes of persons to be authorised for the purpose of performing

particular functions.







Delegation: The Chief Executive Officer is delegated the power to appoint persons or classes of persons to be authorised for the purpose

of performing particular functions, subject to Section 9.10 of the Local Government Act 1995


The appointment of persons is to relate to those functions of an “authorised person” under the City of Wanneroo Private

Property Local Law 2001 and is to include the appointment of private swimming pool inspectors..


delegates to






Copies of authorisations are to be in writing and kept on the appropriate file and the Officer’s personal record.


ATTACHMENT 1

Pg 100 of 121


10.13. PRIVATE PROPERTY LOCAL LAW – APPROVALS, CONSENTS AND

CONSIGNMENTS


Under the City of Wanneroo Private Property Local Law 2001 the local government may approve applications for

boundary fences, private floodlighting and vehicle wrecking, consent to fences across reserves and consign street numbers.


Powers of the local government as prescribed in the City of Wanneroo Private Property Local Law 2001.




Reviewed:


Delegation: The Chief Executive Officer is delegated the power to make

decisions on behalf of the local government in relation to its Private Property Local Law 2001.


Subject to – City’s District Planning Scheme No. 2 Dividing Fences Act 1961

Schedule 3.1 of the Local Government Act 1995 Council’s – Sand Drift Control Policy

Roadworks – Excavation within Road Reserve Policy Retaining Walls Policy Vehicle Crossings – Subsidy and Maintenance Policy

Uniform Fencing – Subdivision Policy


Director Planning and Sustainability Director Infrastructure Manager Building & Health Services

Manager Contracts & Property Team Leader Land Information

Delegation



delegated power The exercise of the delegated power does not include the power of delegation.


Details of actions taken are to be recorded on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 101 of 121


10.14. EXTRACTIVE INDUSTRIES LOCAL LAW – APPOINTMENT OF

AUTHORISED PERSONS



Legislative power

or duty delegated


Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to appoint persons or classes of persons to be authorised for the purpose of performing particular functions, subject to



The appointment of persons is to relate to those functions of an “authorised person” under the City of Wanneroo Extractive Industries Local Law 1998.

Chief Executive




CEO



Reporting

Requirements



ATTACHMENT 1

Pg 102 of 121


10.15. EXTRACTIVE INDUSTRIES LOCAL LAW – ISSUE OF LICENCES,

APPROVALS AND STOP WORK ORDERS


Under the City of Wanneroo Extractive Industries Local Law 1998 the local government may issue, renew, transfer and

cancel licenses, approve works additional to the licence and issue stop work orders.


Powers of the local government as prescribed in the City of Wanneroo Extractive Industries Local Law 1998

Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to make decisions on behalf of the local government in relation to its Extractive Industries Local Law 1998.

Conditions and

Exceptions

Subject to the City’s District Planning Scheme No. 2

Setting of annual fees under sections 6.16 and 6.19 of the Local Government Act 1995.


delegates to

Director Planning and Sustainability Director Infrastructure

Manager Planning Services Coordinator Planning Development Senior Project Planner







ATTACHMENT 1

Pg 103 of 121


10.16 TRADING IN PUBLIC PLACES LOCAL LAW – APPOINTMENT OF

AUTHORISED PERSONS


A local government may, in writing, appoint persons or classes of persons to be authorised for the purpose of

performing particular functions.







Delegation: The Chief Executive Officer is delegated the power to appoint persons or classes of persons to be authorised for

the purpose of performing particular functions, subject to Section 9.10 of the Local Government Act 1995


The appointment of persons is to relate to those functions of an “authorised person” under the City of Wanneroo Trading

in Public Places Local Law 1999.



Delegation







ATTACHMENT 1

Pg 104 of 121


10.17. TRADING IN PUBLIC PLACES LOCAL LAW – ISSUE OF LICENCES,

APPROVALS AND STOP WORK ORDERS


Under the City of Wanneroo Trading in Public Places Local Law 1999 the local government may issue, renew and cancel

licenses for Outdoor Dining, Street Markets, Street Trading and Street Entertainment.


Powers of the local government as prescribed in the City of Wanneroo Trading in Public Places Local Law 1999

Legislative power

to Delegate


Date Delegation



Delegation: The Chief Executive Officer is delegated the power to make decisions on behalf of the local government in relation to its Trading in Public Places Local Law 1999.

Conditions and

Exceptions

Setting of annual fees under sections 6.16 and 6.19 of the

Local Government Act 1995 is excluded.


Director Planning and Sustainability Director Community Development Manager Building and Health Services

Manager Planning Services Co-ordinator Health Services Senior Environmental Health Officers







ATTACHMENT 1

Pg 105 of 121


10.18. HEALTH LOCAL LAW – ISSUE OF LICENCES, REGISTRATIONS AND

CONSENT


Under the City of Wanneroo Health Local Law 1999 the City may issue and revoke licenses and registrations for Eating

Houses, register Lodging Houses and consent to the establishment of Offensive Trades.


Powers of the local government as prescribed in the City of Wanneroo Health Local Law 1999

Legislative power

to Delegate


Date Delegation


Delegation to: Chief Executive Officer Coordinator Health Services

Delegation: The above Officers are appointed to exercise and discharge all of the powers and functions of the City under the Health

Local Law 1999.


Approvals must meet all the requirements of the Health Local Law, Town Planning Scheme and Building Code.

Setting of annual fees under sections 6.16 and 6.19 of the Local Government Act 1995 is excluded.


delegates to

N/A


N/A


Details of licenses and registrations approved and consent given are to be recorded on the appropriate file or record.


ATTACHMENT 1

Pg 106 of 121


10.19. HEALTH LOCAL LAW – APPOINTMENT OF AUTHORISED PERSONS


Under the City of Wanneroo Health Local Law 1999 the City may appoint persons to exercise and discharge the powers and duties of an authorised person under the Local Law.

Legislative power

or duty delegated

Powers and duties of an authorised person under the City of

Wanneroo Health Local Law 1999




Authorised persons:

Those Environmental Health Officers duly approved by the Executive Director, Public Health

Delegation: The above officers are authorised to exercise and discharge

the powers and duties of an authorised person under the Health Local Law


Nil


delegates to

N/A


N/A


Actions taken are to be recorded on the appropriate file or record.


ATTACHMENT 1

Pg 107 of 121


PART 11 COMMUNITY RELATIONSHIPS

ATTACHMENT 1

Pg 108 of 121


11.1. ART COLLECTION

Function to be

performed

To authorise the Chief Executive Officer to purchase

suitable art for the City of Wanneroo in accordance with Council’s policy.






Reviewed:


Delegation: The Chief Executive Officer is delegated the power to

purchase suitable art for the City of Wanneroo.


Subject to funds being available in the City’s annual Budget and in accordance with the City’s Art Collection Policy and Guiding Principles for Art in the City of Wanneroo.

Artworks $5000 and under The Chief Executive Officer may purchase Artworks $5000

and under which are recommended for purchase by the Arts Advisory Committee.

Decisions of the Arts Advisory Committee must include at least three committee members, one of which must be an Art Professional. On receiving said advice the Chief

Executive Officer may decide not to proceed with the recommended purchase or may refer the purchase to Council if appropriate.

Artworks $5000 and over A formal report to Council must be made with the

recommendation of the Art Advisory Committee.


N/A


CEO

N/A


Purchases are to be recorded on the appropriate file or record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 109 of 121


11.2. REQUEST FOR DONATIONS – COMMUNITY GROUPS


To approve requests for donations or sponsorship from community groups as per Council’s policy;


duty delegated

Section 6.7(2) of the Local Government Act 1995


Delegate


Delegation

Recommended:

Yes -


Delegation The CEO is delegated the power to approve requests for

donations or sponsorship from community groups, subject to section 6.7(2) of the Local Government Act 1995.


Subject to – conditions contained in Council’s “Donations, Sponsorships

and the Waiver of Fees and Charges Policy ”; and a value not exceeding $500. funding being allocated in the City’s Annual Budget

Chief Executive


N/A


CEO

N/A

Reporting

Requirements

A report noting donations and waivers of fees and charges

approved under delegated authority will be prepared for each applicable Council meeting. Applications determined by Council under this policy shall

become part of the public record, via Council minutes. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 110 of 121


11.3. ALLOCATE DECOMMISSIONED COMPUTERS TO COMMUNITY GROUPS AND ORGANISATIONS

Function to be

performed

To assess and make decisions regarding applications from

community groups and organizations for decommissioned computers.


Section 3.58 of the Local Government Act 1995 and Regulation 30(3) of the Local Government (Function and






Delegation The CEO is delegated the power to allocate decommissioned computers to community groups and organisations, subject to

section 3.58 of the Local Government Act 1995.


Subject to – conditions contained in Policy “Donations, Sponsorships and the Waiver of Fees and Charges”; and

Chief Executive




CEO

The CEO delegates to the above Officer the exercise of this delegated power.

The exercise of this delegated power does not include the power of delegation.

Reporting

Requirements

The full details of actions taken to be recorded in the


ATTACHMENT 1

Pg 111 of 121


11.4. AUTHORITY TO APPROVE DONATIONS

Function to be

performed

Authority to approve donations in accordance with the

provision of Council’s “Donations, Sponsorship, and Waiver of Fees and Charges Policy”.






Reviewed:


Delegation The CEO is delegated the power to approve donations,

sponsorship and waive fees and charges, subject to section 6.7(2) of the Local Government Act 1995.


Subject to – conditions contained in Council’s “Donations, Sponsorships

and the Waiver of Fees and Charges Policy”; and funding being allocated in the City’s Annual Budget


delegates to

N/A


N/A


Details of all donations made on behalf of the City are to be retained in the appropriate record. Financial Interest Returns Required - Yes

ATTACHMENT 1

Pg 112 of 121


PART 12 APPOINTMENTS AND

AUTHORISATIONS

ATTACHMENT 1

Pg 113 of 121


12.1. FINES, PENALTIES AND INFRINGEMENT NOTICES ENFORCEMENT

ACT 1994 - APPOINTMENT OF PROSECUTION OFFICERS


(1) For the purposes of this Part, the Registrar may approve a prosecuting authority as a prosecuting authority to which

this Part applies. (2) The Registrar is not to approve a prosecuting authority unless the authority gives the Registrar written notice of those officers of the authority that are designated as

prosecuting officers for the purposes of and in accordance with sections 16 and 22. (3) A prosecuting authority at any time may amend the

written notice of designated prosecuting officers.

Legislative power or duty

designated

Section 13 of the Fines, Penalties and Infringement Notices Enforcement Act 1994.

Legislative power

to Designate

Section 13(2) of the Fines, Penalties and Infringement

Notices Enforcement Act 1994.

Date Designation Adopted or

Reviewed:

Designated

officers:



Designation: The CEO is delegated the power to provide written notice to the Registrar designating those officers that are prosecution

officers for the purposes of sections 16 and 22 of the Fines, Penalties and Infringement Notices Enforcement Act 1994.

Conditions and

Exceptions

In relation to local laws the designation allows -

Signing of Enforcement Certificates to initiate prosecution (Section 16);

Signing of Withdrawal of Proceedings Notices (Section 22) for those matters already registered with Fines Enforcement.

Chief Executive


N/A


N/A

Reporting

Requirements

Copies of all decisions made are to be retained on the


ATTACHMENT 1

Pg 114 of 121


12.2. CARAVAN PARKS AND CAMPING GROUNDS ACT 1995 -

APPOINTMENT OF AUTHORISED PERSON AND ISSUING OF

NOTICES


A local government — (a) may appoint such persons to be authorised persons for the

purposes of this Act as the local government considers necessary; and (b) must issue each person appointed under paragraph (a)

with an identity card, in the prescribed form, certifying that the person is an authorised person under this Act.

Legislative power or duty:

The powers of a “authorised person” under the Caravan Parks and Camping Grounds Act 1995 and the Caravan and Camping Grounds Regulations 1997.

Legislative power to appoint:

Section 17(1) of the Caravan Parks and Camping Grounds Act 1995 The Caravan Parks and Camping Grounds Act 1995 does not contain a head of power to delegate the appointment of authorised persons to the CEO.

Date Appointment Adopted or

Reviewed:

Appointed as

authorised persons:

For the purposes of Division 1 of Part 2 and Sections 22 and

23(5) and (7) of the Caravan Parks and Camping Grounds Act 1995:- Chief Executive Officer

Director Planning and Sustainability Manager Building & Health Services Coordinator Health Services

For the purposes of section 23(2) of the Caravan Parks and Camping Grounds Act 1995:- Senior Environmental Health Officers

All Environmental Health Officers All Building Surveyors Development Liaison Officer


The Senior Environmental Health Officers, all Environmental Health Officers, all Building Surveyors and all Development

Liaison Officers are empowered to sign such documents, issue notices and initiate appropriate legal action on behalf of the City when a breach of the said Act and related legislation

warrants such action provided that the power to prosecute any person is only exercised by agreement of the Manager Building and Health Services or the Director Planning and

Sustainability.

Reporting

Requirements

Any actions taken or notices issued are to be recorded on the appropriate file or record. Copies of approvals and certificates are to be retained as required by regulation 67 of the Regulations. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 115 of 121



12.3. DOG ACT 1976 – APPOINTMENT OF AUTHORISED PERSONS


A local government shall, in writing, appoint persons to exercise on behalf of the local government the powers conferred on an authorised person by this Act.


duty of the appointed officer

The powers of an authorised person under the Dog Act

1976, the Dog Regulations 1976 and the Dog (Restricted Breeds) Regulations No 2 2002.

Legislative power to appoint

Section 29(1) of the Dog Act 1976 The Act does not contain a head of power to delegate the appointment of authorised persons to the CEO.


Reviewed:

Officers Appointed: Chief Executive Officer

Director Community Development Manager Ranger and Safety Services Team Leader Ranger Services

All Rangers

Appointment: The above Officers are appointed to undertake the powers of an authorised person under the Dog Act 1976 the Dog Regulations 1976 and the Dog (Restricted Breeds)

Regulations No 2 2002. The appointment includes the power of an authorised person to declare a dog to be a dangerous dog under section 33E of the Act.

Conditions and

Exceptions

Withdrawal of an Infringement Notice can only to be

approved by the Chief Executive Officer or Director Community Services.


The appointments are to be in writing and a copy kept on the Officers personal record. Details of exercising the

delegation are to be recorded on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 116 of 121


12.4. CONTROL OF VEHICLES (OFF-ROAD AREAS) ACT 1978 –

APPOINTMENT OF AUTHORISED PERSONS


A local government may by resolution appoint — any employee of the local government; and where the Minister by notice published in the Government Gazette authorises the local government to do so, any

member of the council of that local government, to be an authorised officer for the purposes of this Act either in

respect of the whole of its district or any part thereof defined in the appointment.

Legislative power or duty of the

appointment:

Powers of an authorised officer for the purposes of the Control of Vehicles (Off-road Areas) Act 1978 and the Control of

Vehicles (Off-road Areas) Regulations 1979 for the whole of the district of the City of Wanneroo.

Legislative power to Appoint

Section 38(3) of the Control of Vehicles (Off-road Areas) Act 1978

The Act does not contain a head of power to delegate the appointment of authorised persons to the CEO.


Reviewed:

Employees

appointed:


Director Community Development Manager Ranger and Safety Services Team Leader ranger Services

All Rangers

Appointment: A person who is appointed as an authorised officer — (a) has within the area of jurisdiction entrusted to him by the

appointment the duties and powers of an authorised officer under this Act, and may exercise such powers within that area;

(b) may exercise the powers conferred upon him by this Act in relation to any person or vehicle which he has reason to believe is concerned in a contravention of this Act

notwithstanding that such person or vehicle is not then within the area of jurisdiction entrusted to him if that person or vehicle was pursued from that area or is known to have been

in that area at the time of the contravention; (c) may, for the purposes of this Act in the course of his duty, enter on any land or, using only such force as is necessary,

may enter a vehicle for the purpose of removing it.


Withdrawal of an Infringement Notice can only to be approved by the Chief Executive Officer or Director Community

Services.

ATTACHMENT 1

Pg 117 of 121


Reporting

Requirements

The authorised officer shall be issued with a certificate of his

appointment in the prescribed form, evidencing the area of jurisdiction entrusted to him under this Act, which he shall, on reasonable demand, produce for inspection by any person.

A copy is to be kept on the Officers personal record. Details of exercising the delegation are to be recorded on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 118 of 121


12.5. SPEAR-GUNS CONTROL ACT 1955 - APPOINTMENT OF

INSPECTORS


In this Act unless the context requires otherwise — “Inspector” means any member of the Police Force of the State and any fisheries officer referred to in the Fish Resources Management Act 1994, and in the application of

this Act in a prohibited area that comprises an area vested in or under the care, control and management of a local

government, includes any person appointed by that local government as an inspector;

Legislative power

or duty of appointment:

The powers of an Inspector under the Spear-guns Control Act

1955.

Legislative power to appoint:

Section 3 of the Spear-guns Control Act 1955 The Act does not contain a head of power to delegate the appointment of Inspectors to the CEO.

Date Appointment Adopted or Reviewed:

Officers Appointed:

Manager Ranger and Safety Services Team Leader Ranger Services

All Rangers

Appointment: The powers of an Inspector under the Spear-guns Control Act 1955 within the district of the City of Wanneroo.


Nil


Appointment to be in writing and a copy kept on the Officers personal record. Details of exercising the delegation are to be

recorded on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 119 of 121


12.6. LITTER ACT 1979 - APPOINTMENT OF PERSONS TO WITHDRAW

INFRINGEMENT NOTICES


(4) An infringement notice may, whether or not the prescribed penalty has been paid, be withdrawn, at any time within 28

days after the service of the notice, by the sending of a notice, in the prescribed form, to the alleged offender at his last known place of residence or business, advising the alleged offender that the infringement notice has been withdrawn,

and, in that event, the amount of any prescribed penalty that has been paid shall be refunded.

(4a) A withdrawal notice sent under subsection (4) shall be signed by a person appointed in writing to withdraw infringement notices by the public authority.

Legislative power or duty of appointment

To sign withdrawal of infringement notices under section 30(4) of the Litter Act 1979.


Section 30(4a) of the Litter Act 1979


Reviewed:

Appointed

persons:




Nil


Withdrawal notices are to be retained on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 120 of 121


12.7. LITTER ACT 1979 - APPOINTMENT OF AUTHORISED PERSONS


For the purposes of this Act an authorised officer is — any member of the Police Force; any person appointed as such pursuant to subsection (2)

within the area of jurisdiction entrusted to him by the appointment; within the district of a local government, any person who is — (i) a member of the council of the local government;

(ii) an employee of the local government; or (iii) an honorary inspector appointed by the local government under section 27AA.

Legislative power or duty of appointment

The powers of an authorised officer under the Litter Act 1979 and the Litter Regulations 1981


Section 26 of the Litter Act 1979


Reviewed:

N/A

Appointed

persons:

All elected members.

All employees of the City

Conditions and

Exceptions

Those persons appointed do not have the authority to

withdraw infringement notices.


Details of exercising the delegation are to be recorded on the appropriate file or record. Financial Interest Returns Required - No

ATTACHMENT 1

Pg 121 of 121


Information Management

GS04-12/08 Tender No. 08040 For the Supply and Implementation of an

Electronic Document and Records Management System.

(EDRMS)

File Ref: C08040V02

Responsible Officer: Director Governance and Strategy


Attachment(s): 1

Issue

To consider Tender No.08040 for the supply and implementation of an Electronic Document

and Records Management System (EDRMS), involving the purchase of the system, data

conversion, training and integration with the City’s corporate systems.

Background

For a number of years the City of Wanneroo has been using for its EDRMS, the PowerDocs

V4.0.1.64 system. A review was undertaken to determine the effectiveness and the efficiency

of the system and its integration with the business processes of the City. This review

highlighted a number of issues with the current system PowerDocs V4.0.1.64.

The current version of this system is now not supported, plus it does not have the integration

the City requires with its core business systems Romark, Proclaim and Authority. This lack

of integration does not allow the City to improve its business processes.

Also the current system does not meet the full requirements as required under the State

Records Act 2000, including the new Standard 8 Digital Recordkeeping, which requires all

electronic records including Web based and Database records to be managed in the same way

as hardcopy records. It leaves the City at a disadvantage when searching for records required

for disclosure through Freedom of Information (FOI) or during inquiries by the Crime

Corruption Commission (CCC) due to the lack of a single repository of knowledge. An

example would be the system’s inability to capture building plans received electronically by

the City through the Balip project. The plans and applications, including initiated

correspondence, are held in Proclaim.

One of the prime challenges Information Management is facing at the moment is paper filing

and its associated storage costs. The General Disposal Authority (GDA) for Source records is

scheduled for release in 2008 and this will allow government agencies to destroy records

captured into the EDRMS by specific procedures. A new EDRMS will allow the City to meet

all the requirements for scanning documents and enable the destruction of specific documents

according to regulations and the City would see a reduction in storage and human resource

costs.


Detail

Public Tender No. 08040 for the supply and implementation of an Electronic Document and

Records Management System (EDRMS) was advertised in the West Australian Newspaper on

Saturday 20 August 2008 and closed at the City’s Offices at 3.00pm, Wednesday 1 October

2008, with the receipt of the following submissions:-

Civica – the TRIM system;

Alpha West – the Open Text eDOCS system;

Windows Logic - the TRIM system; and

Technology One – the Data Works system.

The Tender assessment criteria are attached as (Attachment 1).

Stage 1

The Tender Assessment Panel for stage one of the process comprised the Manager Corporate

Performance, Acting Manager Information Technology, Coordinator Information

Management and the Contracts Officer.

The Stage 1 assessment was based on the following criteria:

1 Most appropriate support and maintenance plan. 30%

2 Vendor’s appreciation of the project outcomes and

scope of work and experience of the project team.

20%

The ranking was as follows:

Tenderers System Ranking

Windows Logic TRIM 1

Civica TRIM 2

Technology One Data Works 3

Alpha West Open Text eDOCS 4

In undertaking the Stage 1 review, the Tender Assessment Panel was of the view that all the

submissions had met the requirements of the tender and as such all were short listed for the

Stage 2 live presentation.

Stage 2

Stage 2 of the tender assessment process involved 2 live demonstrations of the respective

software solutions. The first demonstration was to system users and the second demonstration

was to Information Technology (IT) and Information Management (IM) staff.

These demonstrations were undertaken on Thursday 23 October 2008 and Friday 24 October

2008, with all four tenderers presenting.


Representatives from each directorate, the tender assessment panel and members of

Information Technology and Information Management service units attended each

presentation. All participants were asked to rate the user friendliness of the systems.

The combined ratings were then used to assist in determining each tenderer’s score with the

tender assessment panel having the final comment on the outcome. The respective software

presentations were conducted as per the Agenda and Product Demonstration Checklist as

included within the tender documentation. The main areas of focus on which assessment of

the presentations was undertaken was as follows:

Users IM and IT staff

Document Creation

Document Saving

Searching

Workflow

Filing

Archiving capabilities

Security

Reporting

Web capability

System Administration

System Integration

System Management

All four tenders demonstrated their EDRMS on the following days and time:-

Civica – TRIM – presented Thursday 23rd October 2008 at 9am;

Alpha West – Open Text eDOCS presented Thursday 23rd October 2008 at 2pm;

Window Logic – TRIM presented Friday 24th October 2008 at 9am; and

Technology One – Dataworks presented Friday 24th October 2008 at 2pm.

Each Tenderer confirmed their ability to undertake data migration from the existing system

and also provided advice that they were confident they could link to the City’s existing

corporate business systems. This integration would need to be undertaken by the City or at an

additional cost by the Tenderers. One of the issues that arose was who is going to be

responsible for maintaining the integration between the systems. Window Logic was the only

Tenderer that made it clear at the presentation that they would not be responsible for

maintaining the integration between systems.

The Stage 2 assessments were based on the following criteria:

3 Evaluation of short listed tenders based on best

outcome of presentation based on: Design and

ease of use; sustainability of intended purpose.

25%

4 Meets the best needs of the principal from the

qualitative criteria assessment. (Desirable and

Optional requirements)

25%


The stage 2 ranking was as follows:

Tenderers System Ranking

Civica TRIM 1

Window Logic TRIM 2

Technology One Data Works 3

Alpha West Open Text eDOCS 4

As a result of the software review of qualitative criteria the tender assessment panel was of the

view that Civica was the preferred system supplier as it met most of the qualitative criteria

and those that it did not meet would be available in later versions or would not impact greatly

on the overall system. The Civica TRIM offering already has the capacity to integrate fully

with the financial system, Authority, the GIS system Intramaps and has been linked with the

City’s content management system Verdi at the City of Nedlands.

Stage 3

Stage 3 of the tender assessment process involved a ‘value for money’ assessment. The

outcome of this assessment is summarised below. The Cost Matrix is based on the software

requirements as specified within the system specifications and hardware as outlined within the

tender.

Cost Matrix

COSTS CIVICA ALPHAWEST WINDOWS LOGIC TECHNOLOGY

ONE

MANDATORY – Schedule 1A – Includes the following items –

Initial system costs 400 per seat licence 270 concurrent

Software cost per module

Customisation

Data Migration

Conversion

Integration

Consulting

Training

Manuals & documentation

Other costs to complete the

contract

$396,605 $258,310 $596,372 $360,800

OPTIONAL – Schedule 1B –

Includes the following items

Annual Support &

$79,015

$74,393 $61,812 $50,625


Maintenance

Consulting

Costs On-site support

Optional modules

Note: Not all items reflect all

Tenderer’s.

WHOLE OF LIFE – Includes the following items

Over a 5 year term

Software Licence fees

Annual maintenance & support

Refresher Training

Consulting

Travel costs

Note: Not all items reflect all

Tenderer’s.

$570,185 $558,425 A Whole of Life costing was not supplied by the Tenderer and not

sought by the Evaluation team due to the high mandatory cost.

$815,725

Financial Analysis:

A whole of life costing comparison was considered more appropriate to determine the best

value

for money than an initial costing as Alphawest was quoting their system as an upgrade with

only

200 licences and this put the other vendors at a disadvantage. By using the whole of life

costing

as a base the City was able to determine a clearer estimate of the total cost of the system.

The Evaluation Panel considered that Civica EDRMS (TRIM) offered the City the best value

for money at a whole of life costing of $570,185.

Consultation

Consultation was undertaken with staff who currently use an EDRMS prior to the Tender

process and representatives from each directorate attended each presentation.

Comment

The Tender Assessment Panel in accordance with the defined selection criteria evaluated the

tenders in a detailed manner. They have unanimously agreed that the product TRIM offered

by Civica is the best value for money. This was based on its competitive tender price,

inclusions and its high scoring throughout the tender process and in relation to its design and

ease of use and suitability for intended purpose.


The TRIM system from Civica fully complies with the tender process.



The selection of the new EDRMS system supports key strategies within the City of Wanneroo

Strategic Plan 2006-2021, in particular 4.7.4: 'Enhance our knowledge management and

Recordkeeping system'.

In addition to increased functionality over the current system, the new system also provides

synergies with existing corporate business systems and will assist expand the corporate

knowledge across the City.

Policy Implications

Nil


An amount of $400,000 has been included in the Capital Budget for the purchase of a system

in the 2008/09 financial year within GL code 255280-7999-229. The Civica offering will cost

$396,000 this financial year and as such is within budget.

Voting Requirements

Simple Majority

Recommendation

That Council ACCEPTS Tender No.08040 from Civica for the Tender sum of $396,000

excluding GST for the Supply and Implementation of an Electronic Document and

Records Management System (EDRMS).


Tender Assessment

The assessment and evaluation of tenders was undertaken in staged process, as outlined

below:

Tenders will be evaluated using information provided in the Tender and applying the

following evaluation stages and methodology:

1. Tenders will be assessed against the following selection criteria along with the risk

assessment and reference checking to develop a short list:

a. Most appropriate support and maintenance plan;

b. Tendered submission that best meets our needs from an assessment of the

qualitative criteria, (schedule three); and

c. Experience of project team and best appreciation of the project outcomes and

scope of works.

2. Short listed tenders will then be invited to clarify their Tender through a presentation of

“live” demonstration of the product/service offered.

At the conclusion of the presentation, the short listed Tenderers will be required to provide:

a. Examples of relevant documentation including operational manuals;

b. The Principal with access to a complete trial version of the product for a period of

seven (7) days to assist in determining qualitative analysis and user suitability; and

c. The Principal with access to test data to enable the qualitative analysis as

discussed in Point b (above).

Following the presentations/demonstrations and use of the trial product version, the short

listed Tenderers will be evaluated against the following criteria:

a. Design and ease of use; and

b. Suitability for intended purpose.

3. The final stage of the evaluation was a ‘value for money’ assessment with whole of life

costings utilised to determine the best product for the money.

ATTACHMENT 1


Chief Executive Office

General

CE01-12/08 Engagement of Federal and State Government in the City of

Wanneroo

File Ref: S24/0023v02

Responsible Officer: Chief Executive Officer


Attachment(s): 1

Issue

To consider an overview of significant initiatives being pursued by the City of Wanneroo that

would benefit from a collaborative partnership with the State and Federal Governments.

Background

Council at its Ordinary Council Meeting on the 23 September 2008 resolved as follows:

‘That Council:-

1. ENGAGE Mr Graham Edwards to assist the Mayor and the Chief Executive

Officer in their lobbying activities, and ask Mr Edwards to register himself on

the Australian Government’s Lobbyist Register and comply with the Lobbyist

Register Code of Conduct;

2. APPROVE travel, accommodation and incidental expenses from the Elected

Members Travel Account, for interstate travel by Mr Edwards based on the

Elected Members Travel Policy;

3. APPROVE the interstate travel of the Mayor (or nominee) and the Chief

Executive Officer to participate in meetings with Federal Government Cabinet

Ministers, senior ministerial staff, or heads of departments or committees,

when engaged in lobbying and advocacy meetings on behalf of the City, with

funding provided through the Elected Members Travel account; and

4. NOTE that the CEO will prepare a Briefing Note to a Council Forum after

interstate lobbying or advocacy visits by the Mayor and Chief Executive

Officer to fully inform Council.”

Previous to the above decision Council resolved at its Ordinary Council Meeting on the 29

July 2008 as follows:

“That Council:-

1. ADOPT the Advocacy Plan as the lobbying and advocacy tool leading up to the

next WA State Election;

2. ENDORSE Administration, through the Acting Chief Executive Officer, to write to

both major State political parties seeking their commitment and support to the

strategic projects put forward in the Advocacy Plan; and


3. ENDORSE the advocacy and lobbying of representatives of both major political

parties, departmental heads and relevant government agencies by elected members

and Administration senior officers in communications leading up to the next WA

State Election.”

Detail

To maximise the outcome of the City’s efforts in advocating the needs of the City of

Wanneroo to both State and Federal Governments, detailed in Attachment 1 is an Overview of

the major initiatives currently being pursued by the City of Wanneroo.

The purpose of this document is to highlight partnership opportunities that exist that would

facilitate government collaboration towards delivering a sustainable and vibrant future for the

residents of the City of Wanneroo and the northern metropolitan corridor.

The initiatives that will form a basis for an advocacy by the City of Wanneroo include:

Wanneroo Town Centre Structure Plan including high transit bus interchange

Kingsway Regional Sporting Complex

Girrawheen/ Koondoola Feasibility Study

GP Super Clinic

Wanneroo Road duplication and upgrade

Neerabup Industrial Area

Passenger Rail extensions

Establishment on the Yanchep Regional City.

In support of the above initiative the City has also made application to the following Federal

funding program.

1. Infrastructure Australia

Extension of the passenger rail system to Yanchep.

Extension of the Freeway to Neerabup Road and the construction of Neerabup

Road from the Freeway exit to Neerabup Road.

2. Housing Affordability Fund

e-planning software.

East Landsdale Infrastructure Contributions.

Summerfield Housing Demonstration Project.


Nil


The active pursuit of collaborative partnerships with both the State and Federal Governments

supports Council’s strategic objective of “Establishing and actively managing a range of

partnerships that add value to our services and support the changing and diverse needs of our

community”. The sourcing of State and Federal Government grants supports the City’s

strategic objective of “Identifying and developing funding options to support long term

financial planning”.


Policy Implications

Nil


Nil

Voting Requirements

Simple Majority

Recommendation

That Council NOTE the document as detailed in Attachment 1 titled The City of

Wanneroo – An Overview, which provides an overview of significant initiatives within the

City of Wanneroo, which would be enhanced through State and Federal Government

support.


ATTACHMENT 1
















CE02-12/08 Donation Requests Considered Under the Delegated

Authority of the Chief Executive Officer

File Ref: S07/0057



Attachment(s): Nil

Issue

To note donation applications considered and determined by the Chief Executive Officer

during October and November 2008, in accordance with the provisions of the Donations,

Sponsorships and Waiver of Fees and Charges policy.

Background

The Donations, Sponsorships and Waiver of Fees and Charges Policy delegates the

consideration and determination of requests for donations, sponsorships and the waiver of fees

and charges under the value of $500 to the Chief Executive Officer.

Detail

During October and November 2008, the City received the following requests to be

considered under the delegated authority of the Chief Executive Officer:

1. Nine (9) requests for sponsorship

2. Nine (9) request for a donation

3. Nil (0) requests for a waiver of fees

Comment

In accordance with the provisions and criteria nominated in the Donations, Sponsorships and

Waiver of Fees and Charges Policy, determinations were made as listed in the

recommendations to this report.

Applications and assessments of each request against the policy are available in the Elected

Members Reading Room for further information. Among other criteria, sponsorship is given

to individuals who reside within the City of Wanneroo, are 18 years of age or under and have

not already received sponsorship in the same financial year. Donations are given to groups

who are located or have primary business within the City of Wanneroo and 75% or more of

their membership resides within the City of Wanneroo.


Nil


Nil


Policy Implications

This report aligns with the provisions and delegations of the Donations, Sponsorships and

Waiver of Fees and Charges Policy.


The financial implications of this round of requests has resulted in expenditure in the Award

Governance Donations Account (717633-1207-316) of $4,827.50 from 2008/2009 budget.

Budget 2008/09 $58,064.00

Total funds awarded to date (by Delegated Authority and by Council) $31,483.65

Remaining in Budget $26,580.35

Voting Requirements

Simple Majority

Recommendation

That Council NOTES the delegated determination of requests received by the City in

October and November 2008 for donations, sponsorships and waiver of fees and charges,

which are as follows:-

Organisation Event/Activity Recommendation Reason

1. School Sport WA

Pacific School Games

to be held in Canberra

from 29 November to 7

December 2008.

APPROVE a sponsorship

request in the sum of $500 for

the participation of Kristy Marsiglia at the Pacific School

Games (Athletics and

Disabilities Team) to be held in

Canberra from 29 November to

7 December 2008.

This request

satisfies the criteria

of the policy.

2. School Sport WA

Pacific School Games

to be held in Canberra


December 2008.



the participation of Simon

Marsiglia at the Pacific School

Games to be held in Canberra


December 2008.

This request


of the policy.

3. Gymnastics WA

Sport Aerobics National

Championships to be

held in Sydney from 6

to 8 October 2008.

APPROVE a sponsorship request in the sum of $200 for

the participation of Jazmin

Crawford at the Sport Aerobics

National Championships to be

held in Sydney from 6 to 8

October 2008.

This request satisfies the criteria

of the policy.



4. Wanneroo Sports

& Social Club

Invitation Fours to be held at Wanneroo

Sports & Social Club

on 24 October 2008 to

raise funds to pay off

the loan for the

synthetic green.

NOT APPROVE a donation of $300 towards the Invitation

Fours to be held at Wanneroo

Sports & Social Club on 24

October 2008 to raise funds to

pay off the loan for the

synthetic green.

The City’s policy states that

retrospective

applications may

not be supported;

the Wanneroo

Sports & Social

Club have

confirmed that the

synthetic green has

already been purchased and the

funds would assist

with paying off the

loan.

5. Mirrabooka Community Mental

Health

Mirrabooka Community Mental

Health OT Consumer

Xmas lunch to be held

at Hotel Rendezvous on

10 December 2008.

NOT APPROVE a donation of $400 towards the Mirrabooka

Community Mental Health OT

Consumer Xmas lunch to be

held at Hotel Rendezvous on 10

December 2008.

The City’s policy states “the

perceived benefit of

the event or activity

to the Wanneroo

community; at least

75% of membership

of groups

requesting support

must be City of

Wanneroo

residents. This

group states that

16 of the 56 members are City

of Wanneroo

residents.

6. Wanneroo Senior

High School

Italian Family and School exchange

program from 30

November to 30

January 2009.

APPROVE a sponsorship request in the sum of $500 to

Wanneroo Senior High School

for the participation of

Kayleigh Ixer in the Italian

Family and School exchange

program from 30 November to

30 January 2009.


of the policy

7. Pony Club

Association of WA

Prince Philip Mounted

National Games to be

held on 15 and 16

November 2008.


the Pony Club Association of

WA for the participation of

Madilaine Brewer in the Prince

Philip Mounted National

Games to be held on 15 and 16

November 2008.

This request


of the policy

8. Morley Tenpin Junior Development

Squad

Australian Junior Tenpin Nationals to be

held in New South

Wales from 4 to 18

April 2009.


the Morley Tenpin Junior

Development Squad for the

participation of Christopher

Halloway in the Australian

Junior Tenpin Nationals to be


of the policy



held in New South Wales from

4 to 18 April 2009.

9. Wanneroo Environmental

Education Group

Wanneroo Agricultural Show to be held at

Wanneroo

Showgrounds on 22

and 23 November 2008.

APPROVE a donation in the

sum of $478 to the Wanneroo

Environmental Education

Group for the cost of hiring a

marquee and for site fees at the

Wanneroo Agricultural Show

to be held at Wanneroo

Showgrounds on 22 and 23

November 2008.


of the policy

10. St Andrews Catholic Primary

School Parents &

Friends Association

St Andrews Catholic Primary School Family

Night to be held on 28

November 2008.

APPROVE a donation request

in the sum of $400 to go

towards entertainment

expenses for the St Andrews

Catholic Primary School

Family Night to be held on 28

November 2008.


of the policy.

11. TRY Computing Costs of incorporation.


in the sum of $170 to TRY

Computing to go towards the

costs of incorporation.


of the policy.

12. Merriwa Golden

Girls Costs of incorporation.


in the sum of $167 to Merriwa

Golden Girls to go towards the

costs of incorporation.


of the policy.

13. Banksia Grove

Residents Association

Banksia Grove Residents Association

to hire extra bins from

the City for the Spring

in the Grove event to

be held at Peridot Park

on 2 November 2008.


sum of $112.50 for Banksia

Grove Residents Association to

hire extra bins from the City

for the Spring in the Grove

event to be held at Peridot Park

on 2 November 2008.

This request


of the policy.

14. WA Softball

Association

U19 Men’s Australian National Softball

Tournament to be held

in Canberra from 4 to

10 January 2009.


the participation of Robert

Ireton at the U19 Men’s

Australian National Softball

Tournament to be held in

Canberra from 4 to 10 January

2009.

This request satisfies the

criteria of the

policy.

15. WA U16 Softball

Team

Australian National U16 Boys Softball

Championships to be

held in Tasmania from

9 to 18 January 2009.


the participation of Troy

Rodgers at the Australian

National U16 Boys Softball

Championships to be held in

Tasmania from 9 to 18 January

2009.


criteria of the

policy.

16. School Sport WA

Pacific School Games to be held in Canberra


December 2008.



the participation of Jean-Charl

Smith at the Pacific School Games to be held in Canberra



criteria of the

policy.



December 2008.

17. Parents without

Partners (Northern

Suburbs)

Parents without

Partners Children’s

Christmas Party to be

held at Adventure

World on 13 December

2008.


sum of $500 towards the

Parents without Partners

Children’s Christmas Party to

be held at Adventure World on 13 December 2008.

This request

satisfies the

criteria of the

policy.

18. WA Kookaburras

Floorball Club

WA Kookaburras Floorball Club for the

Open Day to be held at

Kingsway Sporting

Complex on 6

December 2008.

NOT APPROVE a donation in

the sum of $500 towards the

WA Kookaburras Floorball

Club for the Open Day to be

held at Kingsway Sporting

Complex on 6 December 2008.

The City’s policy states that 75% or

more of

membership must

be City of

Wanneroo

residents; their

membership

consists of 10 out

of 40 members

being residents.


CE03-12/08 Delegation of Authority Over the Council Recess




Attachments: Nil

Issue

To enable the Chief Executive Officer, in consultation with the Mayor or in his absence the

Deputy Mayor, to make decisions, where appropriate, on behalf of Council during the

Christmas/New Year recess and to consider an increase in the delegated authority provided to

the Chief Executive Officer to award tenders for the Christmas/ New Year period.

Detail

The December Ordinary Council meeting is scheduled for 16 December 2008 and the next

meeting will be on 10 February 2009. Should a decision be required during this period that

does not require an Absolute or Special Majority under the Local Government Act 1995, or

any other act empowering the local government, it is suggested that the Council delegate to

the Chief Executive Officer the authority to make any decisions on behalf of Council on the

basis that he first consult with the Mayor or in his absence the Deputy Mayor and both

persons are in agreement.

Decisions taken during the recess period will be documented and reported to the first Ordinary

Council meeting in 2009.

During this period at least one tender will close and for operational reasons it would be

advantageous to award the tender as soon as possible. It is possible that the value of the

tender, being for the Provision of Transportation Services for Waste Materials for a Period of

Six (6) Months, will exceed the current delegated authority to the Chief Executive Officer to

award tenders to a maximum of $250,000.

To facilitate this, it is recommended that Council approve an increase in the authority to

award tenders by the Chief Executive Officer during this period.

Comment

This is a common procedure that is provided for in most local governments and has been

supported by this Council in previous years.


Section 5.42 of the Local Government Act 1995 allows Council to delegate functions to the

Chief Executive Officer. Section 5.43 does not permit Council to delegate authority to the

Chief Executive Officer to award a tender above a limit set by Council.



Satisfies the following outcome objective of the City’s Strategic Plan 2006-2021:

“4.7 Maintain a high standard of governance and accountability.”

Policy Implications

Nil.


The awarding of any tender will be on the basis that adequate budget provision has been

made.

Voting Requirements

Absolute Majority

Recommendation

That Council:-

1. DELEGATE BY ABSOLUTE MAJORITY to the Chief Executive Officer the

power to make decisions on behalf of the local government with the exemption of

those powers or decisions that are detailed in Section 5.43 of the Local Government

Act 1995, commencing on 16 December 2008 and concluding on 10 February 2009

inclusive. The delegation is subject to any decisions being made by agreement with

the Mayor or in his absence the Deputy Mayor and a report on those decisions

being provided to Council at the conclusion of the delegation period; and

2. DELEGATE BY ABSOLUTE MAJORITY to the Chief Executive Officer the

authority to determine tenders in accordance with the Local Government Act

(Functions and General) Regulations 1996 (in addition to the current delegated

authority to the Chief Executive Officer to award tenders to a maximum of

$250,000) the authority to determine the tender number 08055 – the Provision of

Transportation Services for Waste Materials for a Period of Six (6) Months.


CE04-12/08 Regional and Local Community Infrastructure Program

(RLCIP) - Strategic Projects

To be circulated under separate cover.

(Note: This report is at the back of the Agenda)


Item 9 Motions on Notice

MN01-12/08 Cr G Monks – Wanneroo Town Centre MOU Renewal




Attachment(s): Nil

Issue

To consider progressing discussions and negotiations with the State Government of Western

Australia with a view to renewing the existing Memorandum of Understanding (MOU) for the

Wanneroo Town Centre for a period of 4 years.

Background

The Wanneroo Town Centre Partnership has now been functioning since 2004, with a

Partnership Memorandum of Understanding (MOU) signed in 2005 by the Premier and the

Deputy Mayor.

This partnership was established to achieve the revitalisation of the Wanneroo Town Centre

through a State-local government partnership and has to date seen major progression in the

refurbishment of Wanneroo Aquamotion, construction of the Wanneroo Library and Cultural

Centre and the development of a Structure Plan for the Town Centre.

The Partnership Agreement concluded at the end of June 2008 and there has been no explicit

alternatives identified from a State Government perspective.

Detail

A range of additional projects have been identified to support the revitalisation of the

Wanneroo Town Centre covering the areas of built form, natural, social, cultural and

economic environment, and many more will be identified more explicitly post the completion

of the Structure Plan currently under development. Existing projects include:

The relocation of Ingham’s;

Construction of a bus interchange;

Relocation of the Department of Environment and Conservation (formerly CALM)

Offices; and

An upgrade of Wanneroo Road.

To support the revitalisation and regeneration efforts synergies and partnerships should

continue and a renewal of the existing MOU for the Wanneroo Town Centre is therefore

necessary.

It is suggested that the renewal MOU include a funding allocation of $1 million per annum

over four years to assist with the progression of the above.


Comment

Partnership projects are used worldwide to tackle the challenges of sustainability, urban

regeneration and urban growth management and are based on recognition that no singular

agency can achieve significant outcomes unless they work cooperatively with others.


Nil


The renewal of the MOU will support the City’s 2006–2021 Strategic Plan:

“Outcome 1: Environmental – A sustainable natural, built and healthy environment in

harmony with the growth of our municipality.

Outcome 2: Social – Healthy, safe, vibrant and connected communities.

Outcome 3: A prosperous region achieved through economic growth and employment.

Outcome 4:- Governance – Leadership and community engagement ensures the best use

of our physical, financial and human resources.

Policy Implications

Nil


Nil

Voting Requirements

Simple Majority

Recommendation

That Council AUTHORISE the Chief Executive Officer to progress discussions and

negotiations with the State Government of Western Australia with a view to renewing

the existing Memorandum of Understanding (MOU) for the Wanneroo Town Centre to

cover a funding allocation of $1 million per annum for a period of 4 years to continue to

progress the sustainable development of the City of Wanneroo.

Administration Comment

The Wanneroo Town Centre Project is significant for the City and should be a high priority

for support. Funds remaining within the existing partnership been secured in consultation with

the Department for Planning and Infrastructure (DPI) and were confirmed as of 12 November

2008 for expenditure in 2008/09, as follows:

$1.5 M for the Wanneroo Cultural and Learning Centre;

$140,000 for the completion of the Structure Plan; and


$30,000 for a Marketing and Communication Strategy.

In addition the following funds have been deferred by agreement to 2009/10:

$115,000 for the Inghams Relocation Feasibility Study to be undertaken by Landcorp;

and

$83,984 of unallocated funding.

An extension of the MOU terms (to be negotiated) will provide further funding to support

regeneration efforts and undertake further growth and sustainability.


MN02-12/08 Cr D Newton - Nature Strip Protection Devices


Responsible Officer: Nil


Attachments: 1

Issue

To consider protective devices on residential nature strips (verges).

Background

At the Council Meeting of 6 June 2006, a Motion on Notice was presented regarding nature

strip protection (Item No. MN03-06/06). It was indicated that Elected Members were

receiving complaints from residents regarding the lack of protection provided by Council to

prevent hoon driving on nature strips (verges).

The following recommendation was adopted:-

“That Council REQUEST the Director Infrastructure to consider the development of a

policy for consideration by Council at a future Council Forum on the nature strip

(verge) protection in residential and commercial areas.”

A subsequent report to Council IN04-03/07 was presented on 13 March 2007 extracts listed

below:

“Administration commented that it supported any initiative to improve community

safety and security.

Detail

Policy – Nature Strip Treatments – Protective Devices

Council’s current policy allows for “property owners to make written submissions to the

City’s Director Infrastructure for the installation of semi mountable kerbing or bollards

within the nature strip to protect landscaping, water reticulation systems and to

discourage parking on the nature strip”. Residential property owners may only make

application for semi mountable kerbing whilst commercial property owners may apply

for the installation of bollards. The policy (Attachment 1) further details conditions

relating to both semi mountable kerbing and bollards.

The Local Government Act 1995 and Local Government (Uniform Local

Provisions)Regulations 1996

The above Act and Regulation sets out conditions relating to the construction of

anything in a public thoroughfare or public place without the permission of the local

government.


The Local Government Act 1995, Sch. 9.1 cl. 8 refers:-

‘8. Private works on, over, or under public places

(1) Regulations may be made to prohibit or control the construction of anything on,

over, or under a public thoroughfare or other public place that is local

government property.

(2) Subclause (1) does not apply to the construction of things by or on behalf of the

Crown or under the authority of an Act.

(3) Regulations cannot authorise permanent or unreasonable obstruction of the

ordinary and reasonable use of the public thoroughfare or other public place for

the purpose to which it is dedicated.

(4) Section 3.25 applies as if anything constructed as mentioned in this clause were

land owned by the person who constructed it an occupied by the persons entitled

to use it.

(5) Regulations may require anything constructed in accordance with regulations to

be maintained and may require the person who constructs it to insure against any

liability that the local government may incur in connection with its construction,

maintenance, or use.’

Regulation 17 refer:-

‘17. Private works on, over, or under public places – Sch. 9.1 cl. 8

(1) A person who constructs anything on, over, or under a public thoroughfare or

other public place that is local government property without first obtaining

written permission from the local government commits an offence.

(2) A local government may –

(a) grant permission to construct anything on, over, or under a public

thoroughfare or other public place that is local government property; and

(b) impose conditions in respect of the permission, which may include a

condition imposing a charge for any damage to the public thoroughfare or

public place resulting from the construction.

(3) It is a condition of the permission that the ordinary and reasonable use of the

public thoroughfare or public place for the purpose to which it is dedicated is not

to be permanently or unreasonably obstructed.

(4) A person who fails to comply with a condition of the permission commits an

offence.

(5) A person who constructs anything in accordance with permission under this section

is required to –

(a) maintain it; and

(b) obtain from an insurance company approved by the local government an

insurance policy, in the joint names of the local government and the person,

indemnifying the local government against any claim for damages which

may arise in, or out of, its construction, maintenance or use.

(6) A person who fails to comply with sub regulation (5) commits an offence.

(7) The penalty for an offence under sub regulation (1), (4), or (6) is $1,000.’


Advice from Local Government Insurance Services WA

The Local Government Insurance Services WA has advised that an arrangement has

been put in place for the benefit of all council/ratepayers/residents, to cover residents

who place their bins on the nature strip and also when mowing nature strips for no

reward. The policy does not extend to cover a resident in situations where bollards are

placed on the nature strip.

Should death or injury occur resulting from an accident involving nature strip bollards,

the Council could then be considered negligent if, after having provided permission to

erect bollards or other protective devices on the nature strip, no checks were made to

ensure that the bollards complied or were maintained to council’s satisfaction. Although

the Act prescribes that the resident is required to obtain an insurance policy that would

indemnify the local government against any claim for damages which may arise in or

out of its construction, maintenance or use, this may not be watertight if challenged and

may be viewed as an attempt to modify responsibilities in terms of Common Law.

The Local Government Insurance Services WA state:

‘As owners of the nature strip (verge), the City in most instances would carry the

primary ‘Duty of Care’ which requires Council to take ‘reasonable care’ to avoid acts

or omissions that could cause loss, damage and/or injury to another; a third party.’ ”

The recommendation on the above report was as follows:

“That Council:-

1. DOES NOT amend the Local Government and Public Property Local Law 1999

and Nature Strip Treatments – Protection Devices to allow for the construction of

protective devices on residential nature strips.

2. NOTES that a further report will be presented on the review of the Nature Strip

Treatments – Protective Devices Policy as it relates to commercial or industrial

zoned properties.”

Comment

The Local Government (Uniform Local Provisions) Regulations 1996 sets out provisions that

would indemnify Council against any claim for damages which may arise in relation to the

construction and maintenance of nature strip protective treatments. The City’s Local Law

may however be challenged and the Local Government Insurance Services WA states that the

indemnity may be viewed as an attempt to modify responsibilities in terms of Common Law.

The advice from the Woodhouse Legal substantiates this statement.

Unfortunately incidents of hooning are on the increase, with little or no Police response, The

result is damage being done to nature strips cared for by Council and residents alike. Reported

cases include up to a dozen rubbish bins being upended by a hoon vehicle in one street alone.

Many families live in fear of a vehicle crashing into their home during the night.


Attachment 1 shows clearly that a well maintained nature strip has once again been

vandalised by a hoon driver or drivers. Council has local laws restricting the type of material

that can be used on the nature strip, some residents would like to project their fences, walls

and homes by installing a protective device such as bollards, street trees are allowed on verge

areas and the properties shown have tried this as deterrent, however it has attracted not only

the hoon drivers who drove between them, but also pedestrians who removed the poles

supporting the saplings and threw them into the roadway. Residents have been offered the

option of having the kerbing raised at their own expense but have so far declined, one resident

has chosen to sell up and move after some 30yrs due to the ongoing problems being

experienced outside his home in Wanneroo.

This report seeks to find a solution through amending our local law to provide the same

protection of property as that enjoyed by the business premises. It is widely acknowledged

that hooning is a Police matter and therefore residents may not be reporting every incident to

Council.

Financial

Nil.


Council may wish to consider an amendment to the City of Wanneroo Public Property Local

Law to permit the installation and maintenance of nature strip protection within the City of

Wanneroo.


The review of the local law and policy supports the City’s Strategic Plan 2006-2021 outcome:

“2. Social - Healthy, safe, vibrant and connected communities”

Voting Requirements

Simple Majority

Recommendation

That Council REQUESTS Administration to urgently review the Policy – “Nature Strip

Treatments – Protective Devices” and the Local Government and Public Property Local

Law 1999 to seek a solution to allow residents to obtain approval from Council when due

to ongoing incidents, feel they need to install a protective device on their nature strip,

subject to applications only being considered from residents who can demonstrate

ongoing hooning and associated damage to the nature strip outside their place of

residence.



This type of hoon behaviour is covered by Section 254, Driving on a Nature Strip of the Road

Traffic Code 2000 and should be addressed by the police.

In view of previous legal advice, and insurance implications, Administration does not support

the installation of protective devices such as bollards and non frangible structure.

The preferred option is to allow water sensitive, landscape treatments to the nature strip, as

this type of treatment, with 600mm high shrubs, is less attractive to hoon driver


ATTACHMENT 1

Damage to well maintained nature strip by hoon driver. 2008


MN03-12/08 Cr B Treby - Development of Swanley Park as a Water Wise

Demonstration Park

File Ref: PR/190003V01

Responsible Officer: Nil


Attachment(s): 1

Issue

To consider the development of Swanley Park as a demonstration water wise park.

Background

Swanley Park is located on Swanley Street, Marangaroo and is a 0.89 hectare undeveloped

area of public open space (POS) (Attachment 1). The park was initially developed in 1980,

with the limited development of the park reflecting the fact that developers are not obliged to

fully develop passive parks.

Detail

Swanley Park has been the subject of previous requests from residents for the park to be

developed to an irrigated park standard and for a general upgrade to the facilities at the park,

on the basis that such improvements will provide improved functionality of the park for local

residents. Most recently this has been via the presentation of petition PT02-04/08 to Council

on 8 April 2008.

Given current issues faced by the City relating to water availability and usage for passive park

irrigation, there is an opportunity for Council to consider using Swanley Park as a pilot project

for the development of a passive park design based on water wise principles.

Such a project could be undertaken in the same manner in which Administration currently

develops concept plans for passive park development, in that the initial concept would be

developed by Administration with appropriate consultation undertaken with Councillors and

the community prior to the concept being presented to Council for final adoption.

Depending on resources currently available within Administration to progress this project,

funding may be required to appoint external consultants to undertake this project. It is

envisaged that the concept would be completed prior to the end of the current financial year.

Consultation

Nil.

Comment

Nil.



Nil.


The development of passive parks generally supports the Social Outcome within the Strategic

Plan 2006-2021, and in particular the following strategies:

“2.1.1 Upgrade public facilities and open spaces to optimise use.

2.1.2 Provide timely and functional public facilities and open space to meet

changing community needs.”

Policy Implications

Nil.


Depending on available resources within Administration, funding may be required to appoint

an external consultant to undertake the development of the water wise concept design.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. APPROVE the development of a water wise concept plan for Swanley Park prior

to the end of the 2008/09 financial year;

2. NOTES that the development of the initial concept would be undertaken by

Administration with appropriate consultation to occur with Council and residents;

and

3. NOTES the appointment of an external consultant to complete the project, should

it be required, with the funding required to be sourced from the mid year budget

review.


The development of the water wise concept design for Swanley Park is supported by

Administration. This is on the basis that water availability is going to continue to be a major

factor influencing the development of passive parks through out the City into the future.

It should be noted that the park is currently listed on the City’s Dry Park register and that

there is no allowance on the City’s Five Year Capital Budget for the development of the park.


ATTACHMENT 1


Item 10 Urgent Business

Item 11 Confidential

CR01-12/08 Proposed Development of a General Practice Super Clinic in

the Wanneroo Town Centre




Recommendation

THAT Council move into a Confidential Session to discuss this item under the terms of

the Local Government Act 1995 Section 5.23(2), as follows:

(c) a contract entered into, or which may be entered into, by the local government and

which relates to a matter to be discussed at the meeting;

(e)(ii) a matter that if disclosed, would reveal – information that has a commercial value to

a person;

Item 12 Date of Next Meeting

The next Ordinary Councillors Briefing Session has been scheduled for 6.00pm on

Tuesday, 3 February 2009, to be held at the Civic Centre, Dundebar Road, Wanneroo.

Item 13 Closure



CE04-12/08 Regional And Local Community Infrastructure Program

(RLCIP) - Strategic Projects

File Ref: S17/0163v01



Attachments: Nil

Issue

To seek endorsement of an application to the Federal Government’s Regional and Local

Community Infrastructure Program (RLCIP) – Strategic Projects funding program, together

with endorsement of recommendations for the RLCIP Federal Government grant allocation of

$744,000.

Background

On 18 November 2008 the Australian Government announced that it was making available

$300million to local government across Australia to stimulate growth and economic activity.

The funding is divided into two parts: RLCIP $250 million funding allocated to local

governments based on the relative need, population and growth.

The remaining $50 million is available through a competitive application process.

Application forms and supporting documentation are required to be submitted by post to the

Department of Infrastructure, Transport, Regional Development and Local Government in

Canberra by no later than 4.00pm EST on 23 December 2008, together with an electronic

copy of completed application forms also sent by email.

Local governments may submit an application as a group of Councils; in partnership or on

behalf of a Not-for-Profit organization; or autonomously. Should a local government be

involved in an application by a group of Councils, an individual local government can also

submit an application on its own behalf. An application from the City must be coordinated

and finalised by 19 December 2008, in order that the deadline is met.

Detail

RLCIP $250 million funding

Of the $300 million, $250 million is being allocated to local governments based on the

relative need, population and growth. The City of Wanneroo has been allocated $744,000 to

go towards new construction and major renovations or refurbishment of assets (ie walkways,

boat ramps, social and cultural spaces, facilities for recreation, tourism, youth, seniors and

environmental initiatives).

Councils are required to enter into an agreement with the Commonwealth by 30 January 2009

to receive payment. The funds must be expended by 30 September 2009. Projects currently

detailed in the City’s Budget are not considered eligible.


The following projects are recommended:

Estimated Cost (Approximate)

Solar Power Generator (Civic Centre) $230,000

Quinns Beach Universal Access Ramp $260,000

Nanovich Ave Traffic Management Scheme $170,000

Relocation of Wanneroo School Building $100,000

________

Total: $760,000

However, it should be emphasised that these costs are approximate, and it may be that not all

of the projects can be undertaken within the funding total, in which case the projects would

need to be prioritised.

RLCIP – Strategic Projects $50 million grant

The remaining $50 million is available to local governments through a formal, competitive

application process, with projects seeking a minimum Commonwealth contribution of $2

million. The funding guidelines note that larger projects, which include partnership funding

will be given preference. Projects need to be “ready-to-proceed”, ie within six months of

signing the Funding Agreement or for additional stages in a current project.

Project Eligibility

RLCIP – Strategic Projects will fund the construction or fit out, engineering and geotechnical

studies, land surveys and site preparation and project management costs for community

infrastructure and refurbishments such as:

Local heritage sites, museums, parks and gardens, cultural centres, enhancement of

main streets and public squares

Swimming pools, sports stadiums, rail trails, walk/bike paths, skate parks, surf life

saving clubs

Walkways, tourism information centres, buildings for exhibits

Playgroup centres, senior citizens’ centres, youth centres, libraries, scout/guide halls

Boat ramps, footbridges, foreshore development, jetties/wharves, disabled access

infrastructure

Environmental Initiatives, such as drain and sewerage upgrades, recycling plants, water

source and treatment, water catchments and wastewater infrastructure.

Funding will not be available for ongoing costs, roads and other transport infrastructure

covered by Roads to Recovery or Black Spot programs.

Application Assessment

The main criterion for assessment is as follows:

Is the proponent financially viable?

Is the project sustainable?

Will the project be completed on time and within budget?


Further assessment will be based on:

Evidence of the Council’s ability to deliver and sustain the project

Ownership/lease arrangements of equipment or facilities to be used in the delivery of

the project

Other sources of funding contributed to the project

Budget and costings

Feasibility studies or plans

Need for planning or licence approvals and whether requirements have been met or fully

considered

Business or project plans and cash flow projections

Funding requirements in future stages

Previous stages of project, how they were funded

Independent viability assessments

If the application is recommended it will be provided to the Australian Council of Local

Government (ACLG) for comment. Comments will be provided to the decision maker. The

Minister for Infrastructure, Transport, Regional Development and Local Government will

consider whether the project is consistent with the requirements of Commonwealth legislation

and whether any risk treatments will need to be imposed as a condition of funding, based on

risk assessments undertaken.

Construction of the project must commence by no later than September 2009. Funding

Agreements will be required to be signed by both parties. The Minister is expected to make

an announcement on successful projects in February 2009. Councils can expect that 100% of

the approved funds will be disbursed on signing of the Funding Agreement by both parties.

Successful applicants will be required to report at different stages (agreed milestones) as

stipulated in the Funding Agreement and site visits may be conducted.

Comment

The following projects have been suggested by the Executive Team under this funding

program:

1. Irrigation Infrastructure Upgrade Program

It is proposed to implement the “Irrigation Infrastructure Upgrade Program” project

involving:

City-wide upgrade of irrigation controllers and the implementation of central

monitoring system;

Upgrade irrigation infrastructure including mainline, detailed irrigation lines, sprinklers,

sensors and related items at 10 reserves and open spaces.

This project has been identified in the Infrastructure Renewal Gap assessment recently

undertaken by the City as part of the WA Asset Management Improvement Program

(WAAMI). The irrigation infrastructure upgrade is a strategic initiative for the City and meets

key goals and strategies identified in the City's Strategic Plan.


Another key component of the water efficient irrigation is accurate monitoring, control and

interventation to regulate the water usage. This is achieved by the use of technology such as

soil moisture sensors, weather sensors, sophisticated irrigation controllers and central

monitoring systems.

The project is estimated to cost in the order of $2.5 million

2. Kingsway Netball Facilities Upgrade

The existing netball courts at the Kingsway Regional Sporting Complex are old and

weathered with substantial cracking, poor floodlighting, ineffective drainage and limited

furniture, shade and associated facilities. As part of a staged redevelopment of the Kingsway

Regional Sporting Complex, there is a requirement for the regional netball facility to be

upgraded to conform to competition standard. This requires the complete development of 57

netball courts with a bitumen surface, overlaid with a geotextile membrane and sealed and

linemarking. Lighting will also be upgraded to the 27 courts west of the Kingsway Indoor

Stadium to AS 2560.2.4. These works will result in improved drainage and upgraded court

furniture across the site.

Estimated Cost (approx): $2.2 million

3. Multicultural Centre

This project is proposed to provide facilities for the diverse multicultural community within

the suburb of Koondoola and its surrounds within the City of Wanneroo. The intention is to

provide flexible spaces that will provide for the needs of a range of groups of different sizes

and interests and has the capacity to provide centralized support to different ethnic groups.

Offices, meeting rooms and spaces for cooking and celebrations will be provided as well as

carparking and other statutory spaces.

Estimated Cost (approx): $2.8 million

4. Girrawheen Library and Community Centre

This project will see the development of new community facilities in the suburb of

Girrawheen currently undergoing renewal. The project will also act as a catalyst for the

redevelopment of local shopping facilities and community housing. A modern library

building will offer increased resources in a range of languages, particularly Vietnamese,

computing and internet access, early literacy and whole of life learning opportunities. The

Community Centre will replace an existing Seniors Centre which is outdated and in poor

repair and provide flexible community facilities to meet the needs of a changing demographic

within the local community.

Estimated Cost (approx): $5 million

5. Business Incubator

The City is faced with a critical challenge to increase strategic employment in the region. The

current employment self-sufficiency of 38% is far beneath sustainable targets for this rapidly

growing area.


This is already placing significant stress on the region's transport infrastructure and is

resulting in the creation of 'dormitory suburbs' with the associated social and environmental

impacts. One of the strategies to help address this challenge is the City's Incubation Strategy.

This innovative strategy blends a 'hub and spoke' physical property model with

comprehensive service support layer to facilitate business growth and development in the

region. The 'hub and spoke' physical property model allows the City to activate its

commercial and industrial centres by providing a range of business premises across these

centres. These facilities can also contain tailored common-use facilities to suit particular

industries and strategic sectors of focus. The services support model is provided at a more

regional level to provide the necessary support and mentoring programs to both resident and

non-resident businesses. The City is seeking funding to support the implementation of this

strategy.

Estimated Cost (approx): $4.2 million ($3 million = building: $1.2 million =

land)

6. Mary Lindsay Homestead

Mary Lindsay Homestead is a historically significant building located in Yanchep. The City

is currently undertaking a Needs and Feasibility Study to determine the future use of the

building, with a view for the building to be utilized as a community arts centre. Immediate

remedial works are required on the building which include removal of all asbestos cladding on

external and internal walls, recladding of the building externally and connection to services.

Further, it is proposed to upgrade the area surrounding the historic homestead to create a

public open space that will support he use of the building and provide much needed amenity

for the community in the context of beachside activity node.

Estimated Cost (approx): $2.7 million ($500k for homestead, $1.6 for POS and

$600k for kiosk/changerooms)

Whilst all the above listed projects meet the overall funding objectives, the Girrawheen

Library and Community Centre project has the strongest fit. This project, however, is unable

to meet the requirement that actual construction must commence by no later than September

2009, as the City has not commenced any design work or secured the required land that is

currently held in private ownership.

As a result, the Kingway Netball Facilities Upgrade project is being recommended to Council

for submission.


Nil, other than adhering to a Federal Funding Agreement for successful applications.


The sourcing of State and Federal Government grants supports the City’s Strategic Plan

2006-2021 outcome objective:

“Governance – 4.1 Improve long term financial viability”


Policy Implications

Nil


A successful application will greatly enhance the City’s capacity to complete works that may

otherwise be limited due to budgetary and resourcing constraints.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1 ENDORSE the following four projects to be submitted for the Regional and

Local Community Infrastructure Program (RLCIP) $250 million funding, of

which the City of Wanneroo will receive $744,000, subject to prioritisation in the

following order should costs escalate above the grant total:

Estimated Cost (Approximate)

a) Solar Power Generator (Civic Centre) $230,000

b) Quinns Beach Universal Access Ramp $260,000

c) Nanovich Ave Traffic Management Scheme $170,000

d) Relocation of Wanneroo School Building $100,000

2 ENDORSE an application for the Kingsway Netball Facilities Upgrade project to

the Regional and Local Community Infrastructure Program (RLCIP) $50 million

funding program; and

3 SUBMIT separately to the Commonwealth Government a request for funding

consideration for the following two projects:

a) Business Incubator;

b) Girrawheen Library and Community Centre.

Documents

Council Agenda - Infocouncil