Town of NorwichAgenda for Selectboard Meeting May 27,2020, 6:30 pmRemote MeetingZOOM access information For video connection : https://us02web.zoom. us/i/g9 1 g4S27365

Fortelephone connection: Meeting lD: 891 94527365 Telephone: 1(8SS)47S-4499 or 1(ïTT)853-S2ST

Expected start & end time

6:30 - 6:35 (5 minutes)

6:35 - 6:45 (to completion)

6:45 - 6:55 (10 minutes)

6:55-7:10 (15 minutes)

7'.10-7 .30 (20 minutes)

7 .30-7:45 (15 minutes)

Packet taterials

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Correspondence received(list attached at the end ofagenda), minutes, A/Pwarrants

CC materials

Finance Committee ChargeApplicant letters

Lister correspondence

Action

Chair: will be asked to add orremove agenda items

Public invited to speak to anyitem not on the agenda:o Norwich Community Car

Parade to Celebrate theHHS class of 2020Graduates

Accept correspondence,minutes, A,/P warrants-motionrequired

Board to consider threeseparate motions related toWoody Adams tract (motionsrequired)

Appointment of candidates tothe following positions:(prefaced with explanation byChair re. Finance Committee)

1. Finance Committee2. Lister

Board to consider extendingdeadline for finalizing theGrand List (motion required)

Agenda ltem

1- Approval of the agenda

2- Public and Selectboardcomment

3- Consent Agenda

4. Woody/Adams tractproposal

5-Selectboard Appoi ntments

6-Lister's letter re: extendingthe deadline for Grand List

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Town of NorwichAgenda for Selectboard Meeting May 27,2020,6:30 pm (Continued)

7:45-8:00 (15 minutes)

8:00-8:15 (15 minutes)

8:15-8:25 (10 minutes)

8'.25-8:40 (1 5 minutes)

8:40-8:50 (10 minutes)

8:50-9:05 (15 minutes)

9:05-9:15 (10 minutes)

9:15-9:20 (5 minutes)

9:20-9:25 (5 minutes)

April reportFollow-up from March report

Correspondence b/w TM andChairVLCT info sheet

NPD RptHazard Mitigation Plan publicmeeting noticeCOVID-1 9 Contingency PlanRpt No.6Rte 132 Box Culvert Memo

E-mail excerpt b/w Chair, TM,and SymQuest

Supporting documents

MOU draft

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Discussion on current FYfinancial position

lnformation sharing onpossible considerations onFY21 budget

Report from TM

Discussion on SymQuestreport and next steps

Board to discuss possiblepurchase of truck for DPW(motion required)

Review MOU with possiblemotion

Discussion on any update(s) toTown response exclusive offinancial

Board to set next agenda

Motion required

7-April2020Revenue/Expense report

8-FY21 budget in light ofCOVID-19 and state revenuedeficits

9-BREAK

1O-Town Manager report

11-Symquest proposal for lTinfrastructure im provements

1 2-Department of PublicWorks (DPW) truck purchase

13-Memorandum ofUnderstanding (MOU) withSchoolboard r/t NonrichFinance Committee

14-COVID-19 update

15- Set agenda for June 10,2020

16- Adjourn

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Town of Non¡vich

Agenda for Selectboard Meeting May 27,2020, 6:30 pm (Continued)

List of correspondence received on Thursday, May 21,2020:. May 12, 2O2O notice of retirement from the DRB, sent by Nancy Dean to the Selectboard.

' May 16,2020 Listserve post regarding Planning Commission membership and appointments, by Stuart Richards.

' May 18, 2020 e-mail indicating the status of two state transportation projects this summer, by Rita Seto, TRORC.

' May 15,2020 Act 250 notice to the Selectboard re: Willing Hands Enterprises proposalto construct a two-story, 30xg0' postand beam timber barn with modified frame and no plumbing or hearing, and an extension of the overhang on the mainbuilding, by Kim Lutchko, NRB Act 250.

. May 21, 2020 (2:50 pm) e-mail indicating interest in the vacant Lister position, by Doug Wilberding

. Draft Minutes - Selectboard May 13,2020.¡ Draft Minutes - Selectboard May 20,2020, special meeting.. A/P Warrants #20-23 for both General Fund and Citizen Assistance Designated Fund, dated Sl22t2O.

Possible June ltems : COVID-19 update; Energy Performance update; Tech upgrade report from SymQuest; Trails Committeediscussion/website; Regional Energy coordinator-rep report; Town plan work;

Parking Lot: Union contract; Financial Procedures; cyber security policy; Fee schedule updateAnimal Ordinance; SB Goal setting; Browns Schoolhouse River Pedestrian Bridge (Select Contractor; Authorize TM to Obtain LoanTerms for Board Approval); Tax setting in light of extended filings for taxes and Homestead declaration; TM evaluation; Emerald AshBorer town response; Green Fleet proposal

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Norwich, Vermont 05055(802) 649-t324

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From:Sent:To:Cc:

Stuart Richards < stuartlrichards50@g mail.com >

Saturday, May 16, 2020 1:12 PM

Norwich Listserv

Herb Durfee; Miranda Bergmeier; Rod Francis

Bait and SwitchSubject:

Dear Readers,

Our Norwich Selectboard and Planning Commission clearly have a problem. First, the SB advertised for 2positions available on the Planning Commission as shown in the link below, then they decided to ignore thetwo applications they received timely and two other applications that came in after the stated deadline. Whydid the SB advertise two positions that might not even be available? Didn't they realize that eliminating twopositions by reducing the number of PC commiss¡oners from 9-7 AFTER THEY ADVERTISED TWO OPENPOSITIONS would or could affect members of the public who might wish to apply in the future? Didn't theyrealize how bad this makes them look. These comments do not applyto Claudette Brochu, SB Chair, who wasthe sole dissenting vote against reducing the size of the pc after the fact.http://norwich.vt.us/wp-content/uploads/2020l05/OpenPositions-0520.pdf.Ernie Ciccotelli is apparently the sole member of the PC with differing opinions. He explains why Jaci Allen,Chair of the PC lobbied the Selectboard to reduce the size of the PC in his email below. You can either believeErnie orJaci's explanation. Jaci says it's too cumbersome to have 2 more members on the PC, notwithstandingthat there have been two more members for the last year. lt should be noted that the two extremely wellqualified applicants turned down by the SB were former Selectboard Chair and Norwich Citizen of the year,Linda Cook and Doug Wilberding, who has deployed through his private equity firm millions of dollars foraffordable housing. What a shame that these two were not appointed so that they could contribute theirknowledge and expertise to the PC.

ln another irrational move bythe SB it is unknown whythe SB advertised for an open position on the FinanceCommittee and then proceeded to ignore the one application from Pam Smith forthe Finance Committee thatwas received timely.I ask that the Selectboard reconsider their action to reduce the size of the PC and increase it back to 9 and thatthey appoint Linda Cook and Doug Wilberding to the PC. ln addition, I ask that the SB appoint pam Smith tothe Finance Committee.Herb and Rod please make this email a part of sB and pc correspondence.Stuart Richards

Letter to the Select Board Regarding planning Commission Membership - 7 or 9?April 16,2020To the Norwich Select Board:It has been brought to my attention that there is, again, discussion to reduce the membership of the Norwich

Planning Commission from 9 members to 7.The number of members of the Commission must remain at 9. That number is small enough as it is, given theimportance, the breadth, and the depth of the decisions the Commission makes and policies that theCommission sets on behalf of the citizens of the Town, present and future. lf the number is reduced to 7, it islikely that a number of important policies will be set by as few as 4 people.It is likely that an argument for reducing the membership of the Planning Commission will be that obtaining aguorum is difficult and that finding enough people to fill all 9 seats is difficult. This is something of a straw manargument. As a practical matter, if the membership is 9 but not allseats are filled, the Commission can still

1

function so long as quorum is met. The fact that the quorum is larger for 9 than for 7 is not as important as

some would believe, because the issues decided by the Commission are critically important to the Town, and

they should be decided by the largest and most diverse group of citizens possible.

Not only is it important to have the membership remain at 9, but it is important to assure that the

membership of the Commission is as diverse as possible. ln the past, appointments to the Commission were

based on a candidate's ability and willingness to avoid challenging the status quo and to support the quest for

uniformity of thought and unanimity of votes on matters of importance taken up by the Commission. But the

quest for uniformity and unanimity is pointless and a disservice to the community, not just the Planning

Commission but on any policy making panel. The Planning Commission is intended to be a deliberative body,

where different, competing ideas are presented, debated, negotiated, compromised and settled. The more

ideas applied to a problem means a higher likelihood of a higher quality of resolution of the problem. lf the

Commission membership is reduced, the amount of ideas is reduced thereby reducing the quality of policies

based on those ideas. The fewer the members there are on the Planning Commission, the less proposals there

are, and the less consideration of different approaches to resolving a problem or an issue in order to obtain

the best possible resolution there will be.

lf possible, the people appointed to the commission should have divergent outlooks, instead of the current

practice of appointing people that similar, uniform opinions, so that we have a deliberative body that actually

deliberates the substantive issues rather than just process, and so that the outcomes produced by the

Commission are not made by the top and simply rubber stamped by the rest of the Commission, as is the

current practice. Right now, the Planning Commission does not deliberate and there is little dissent, which

leads to near unanimous decisions that falsely give the impression that the Planning Commission has

considered multiple approaches to determine the single best resolution of any particular issue.

The current Chair of the planning Commission has been agitatingto have the number reduced to 7 since

increasing the membership to 9 was first considered. As a matter of practice, during meetings where

discussion is taking place, the current Chair never focuses on the area around the table where those who

dissent or are independent are sitting, and when they are noticed, they are usually the last to talk unless one

of the Chair's favorites is going to counter them after which the matter is closed without allowing the

dissenters to rebut. Dissenting opinions are ignored or actively criticized and excoriated' There should be no

doubt that dissenting or independent thinking members will be the first to be axed if the Select Board reduces

the membership of the Commission.

ln short, the Norwich planning Commission is not healthy, and it is not doing its job properly, and reducing the

membership of the Planning Commission will not improve the situation.

Thank you for considering retaining 9 members on the Planning Commission

Ernie Ciccotelli ( Member Norwich Planning Commission)

Claudette,I agree with you. The number of pC members must remain 9. Also your logic regarding the issue of not having

the pC fully populated is impeccable. The fewer the number on the PC, the less deliberation and the less

proposals and consideration of multiple approaches to resolving a problem in order to obtain the best possible

resolution. lf possible, the people appointed to the commission should have divergent outlooks, instead of

the current practice of appointing people that similar, uniform opinions, so that we have a deliberative body

that actually deliberates the substantive issues not just process, and so that the outcomes produced by the

Commission are not made bythe top and simply rubber stamped by the rest of the Commission, as is the

current practice. Right now the pC does not deliberate and there is little dissension, which leads to

unanimous or near unanimous decisions that falsely give the impression that the PC has considered multiple

approaches to determine the single best resolution of any particular issue.

Jaci has been agitating to have the number reduced to 7 literally since I was appointed, and I have no doubt

that I would have been the first person to be axed had the SB agreed with her. lt's not just me that she has a

2

problem with either. Anyone who dissents is disregarded. As a matter of practice, I have noticed that during a

meeting where discussion is taking place, Jaci never focuses on the area around the table where Jeff Goodrich

or I am sitting, and when we are noticed, we are usually the last to talk unless one of her favorites is going tocounter us after which the matter is closed without allowing us to rebutFrankly, the Norwich Planning Commission is not healthy, and it is not doing its job properly.

and the less deliberation there is, and the less proposals and consideration of multiple approaches to resolving

a problem in order to obtain the best possible resolution conform to a desire to behave on the Commission in

a manner intended to show unanimity and uniformity in the Commission's decisions, uniformity and

unanimity. The search for unanimity and uniformity is pointless and a disservice to the community. The

Planning Commission is essentially a legislative body, not executive. lt sets policy, it does not execute orenforce it.

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From:Sent:To:Subject:Attachments:

Rita Seto < rseto@trorc.org >

Monday, May 18,20207:46 AM

Herb Durfee; Rod Francis; Larry Wiggins; Miranda Bergmeier

VTrans STIP Project amendmentsAmend 1 Notice.docx; Districtleveling2020 sm.pdf

Morning!

Lost Thursdoy, VTrons held o publ¡c heoring for omendment on the onnuol Stote Tronsportotion lmprovementProgrom (STIP) - I've ottoched the omendmeni notice thot shows the list of projects.Highlighled you con see 2 projects reloted to Norwich FYI:

The US5 poving from Non¡rich to Thetford which wos scheduled for 2021, hos been occeleroted to move intothis summer's construction. I'm sure we'll gei notified on onticipoted construction storts.

And...signol upgrodes - 3 sets...the one of USS/VT l0A, ond the 2 on ihe eost side of l-9'l ond the bridge.

Thonks!Rito

Rito Seto, AICP I Senior Plcnner

Two Rivers-Ottouquechee Regionol Commissionl28 King Form Rd, Woodstock, VT 05091

Tel: 802.457.31 BB I Cell: 802.281 .2927 | Fox: 802.457.4728rseto@lrorc.org I www.trorc.org I TRORC Focebook*working remotely at this t¡me so email or cell best way to reach me

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PUBLIC NOTICESTIP

Amendment Number IThe Vermont Agency of Transportation (VTrans) will hold a public hearing on May l4th at 2:00pm to receive

comments regarding the proposed change to its Statewide Transportation Improvement Plan (STIP). This will be a virtualmeeting. For more information please contact Matthew Langham at matthew.langham@vermont.gov or call 802 2'79 5557.

The Vermont Agency of Transportation is proposing to adjust its Statewide Transportation Improvement Program(STIP) to include the following in federal fiscal years 2020;

Proiect Proiect # Phase FY2020

PavinsCraftsburyEdenFaystonGroton-Peacham

;*. Norwich-ThetfordWhitingham

CulvertsSmallCulverts

SiqnalsClarendon-Rutland

J Norwich

Various

NHG SGNL(56)STPG SGNL(57)

Proiect#wcRS(23)BHF 028-1(26)PS l e(3)FEGC F 013-4(13)

Proiect #NH 2971(l)rM 0el-l(66)sTP 2925(l)sTP 2e55(r)rM 0el-l(70)

ConstructionConstructionConstructionConstructionConstructionConstruction

Construction

ConstructionConstruction

Construction

PhaseConstructionConstructionConstructionConstruction

PhaseConstructionConstructionConstructionConstructionConstruction

$2,413,36291,748,469$ 815,142$ 1,815,142$3,116,946 ì*s2"431"930

s2,432,400

$ 1,315,000

$ 850,000 rX

$ 527,000

Fund Amounts10,000,000$ 5,000,000$ 4,000,000$ 866,41r

Fund Amount$8,500,000$2,500,000$2,000,000$4,000,000s2,866,411

FPAV(32)FPAV(2e)FPAV(33)FPAV(3s)FPAV(30)FPAV(34)

Bike/PedLamoille Valley Rail Trail STP LVRT(8)

The Following projects will have funds moved from FY2020 to FY2022;

The following projects will have funds moved fromFY2022to FY2023;

ProiectMiddleburyNorth-Hero/Grand IsleStowe-MorristownWaterbury

ProiectWilmington-BrattleboroSharon-BethelCambridge-JohnsonChelsea-ThetfordlVestminster

The line item in FY2023 for State Bridge projects to be identified will be reduced from $ 15,000,000 to $0 (zero). The line iteminFY2023 for Traffic & Safety projects to be identified will be reduced from $5,000,000 to $133,589.

Send written comments to:

STIP Coordinator, Policy & Planning DivisionVermont Agency of Transportation219 N. Main Street, Suite 401

Barre, Vermont 05641

Or via e-mail to:

STlPcoordinator@vermont. gov

These comments will be specifrcally addressed prior to considering the above action. \Vritten comments must be received by

May l9th, 2020. Any persons requiring specific accommodation or additional information should contact the Policy & Planning

Division Offices of VTrans at (802)-279-555'7 .

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DRAFTTwo Rivers-Ottouquechee Region

Dislrict Leveling Priorities 2020

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Poving 2020WindsotrHortlond US5

Closs i Poving 2021Hortford VTI 4/U54/U55

Closs I Poving 2021Woodslock US4/VTl 2/VTl 0ó

Seol Crock¡ng 2020Horllond VTl2

Poving 2021Grolon-Newbury U5302

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Herb Durfee

From:Sent:lo:

Subject:

Attachments:

NRB - Act250 Springfield <NRB.Act250Springfield@vermont.gov>

Friday, May 15, 2020 4:40 PM

director@willinghands.org; Miranda Bergmeier; Planner; Miranda Bergmeier;

lkay@trorc.org; ANR - Act 250; NRB - Act250 Springfield; Bonnie Munday; David

Ormiston; Miranda Bergmeier; Rod Francis; Planner; Murphy, Barry; PSD - VTDPS;AOT -

Act 250;AGR - Act 250; Rockland-Miller, Ari; ACCD - Project Review; Mckeen, Nate;

Burke, Kevin

Act 250 Notice of Application and Proposed Permit #3W0171-3, Willing Hands

Enterprises, NorwichNotice and COS.pdf; Proposed Permit.pdf

Please see attached public notice and proposed permit. The deadline to comment or uest a hear¡ is June

!Æ The application is available for

Thank you.

f¿*.UnnmÛ¡¡fKim Lutchko, Natural Resources BoardAct z1o Specialistlphonel 8oz-786-5o99lemaill krns.h¡lsbko@r¡axmon't,Covlwebsitel http://nrb.vermont.gov/

Districts z & 3 Environmental Commissionsroo Mineral Street, Suite 3o5Springfield, VT o5156-3168

Districts r & 8 Environmental Commissions44o Asa Bloomer State Office Building88 Merchants Row,4th FloorRutland,VT o57or-S9o3

Due to the coronavirus (COVID-I9), additional safety measures are being taken to protect staff, our partners, and the public. Many staffare now working remoteþ and are focused on keeping our standard business processes fully functional. We encourage you tocommunicate electronically or via phone to the greatest extent possible. For more information about hours of operation and in-ofliceavailability at Act 2So offices, please visit our website www.nrb.vermont.gov. Thank you for your patience and understanding thatresponses may occasionally be delayed.

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ACT 250 NOTICEMINOR APPLICATION #3W01 71.3

r0 v.s.A. ss 6001 - 6093

On May 13, 2020, Willing Hands Enterprises, 198 Church Street, Nonvich, VT 05055 filedapplication #3W0171-3 for a project generally described as the construction of a two-story, 3O-footby 9O-foot post-and-beam timber barn with modified frame and no plumbing or heating, and anextension of the overhang on the main building. The project is located at 198 Church Street inNon¡øich, Vermont.

The District #3 Environmental Commission is reviewing this application under Act 250 Rule51 - Minor Applications. A copy of the application and proposed permit are available for review onthe Natural Resources Board's web site (http://nrb.vermont.qov/) by clicking on "Act 250 Database"and entering the project number "3W0l7l-3'.

No hearing will be held, and a permit may be issued unless, on or before June 1,2020, aperson notifies the Commission of an issue or issues requiring the presentation of evidence at ahearing or the Commission sets the matter for hearing on its own motion. Any hearing request mustbe in writing to the address below, must state the criteria or subcriteria at issue, why a hearing isrequired and what additional evidence will be presented at the hearing. Any hearing request by anadjoining property owner or other interested person must include a petition for party status. Prior tosubmitting a request for a hearing, please contact the district coordinator at the telephone numberlisted below for more information. Prior to convening a hearing, the Commission must determinethat substantive issues requiring a hearing have been raised. Findings of Fact and Conclusions ofLaw will not be prepared unless the Commission holds a public hearing.

The members sitting on the Commission for this project are: Suzanne Butterfield (Acting Chair),Roderick J. Maclay, and Anne Margolis.

lf you feel that any of the District Commission members listed above may have a conflict ofinterest, or if there is any other reason a member should be disqualified from sitting on this case,please contact the district coordinator as soon as possible, no later than prior to the response datelisted above.

lf you have a disability for which you need accommodation in order to participate in thisprocess (including participating in a public hearing, if one is held), please notify us as soon aspossible, in order to allow us as much time as possible to accommodate your needs.

Parties entitled to participate are the Municipality, the Municipal Planning Commission, theRegional Planning Commission, affected state agencies, and adjoining property owners and otherpersons to the extent they have a particularized interest that may be affected by the proposedproject under the 10 criteria. Non-party participants may also be allowed under 10 V.S.A. Section6085(cX5).

Dated at Springfield, Vermont this 15th day of \liay 2Q20.

By duìs¿,Linda Matteson, District Coordinator100 Mineral Street, Suite 305Springfield, VT 051 56-3168802-289-0598linda. matteson@vermont. qov

E-Notification CERTIFIGATE OF SERVIGE #3W01 7l-3

I hereby certify that l, the undersigned, sent a copy of the foregoing Notice of Application andProposed Land Use Permit on May 15,2020, by U.S. Mail, postage prepaid, to the individualswithout email addresses, and by electronic mail to the following with email addresses. All emailreplies should be sent to NRB.Act2S0Sprinqfield@vermont.qov. Note: Any recipient maychange its preferred method of receiving notices and other documents by contacting theNRB District Office staff at the mailing address or email below. lf you have elected toreceive notices and other documents by email, it is your responsibility to notify theDistrict Office of any email address changes.

Willing Hands Enterprisesc/o Gabe Zoerheide198 Church StreetNonruich, VT 05055d i rector@wi ll inq ha nds. orq

Nonruich SelectboardClaudette Brochu, ChairPO Box 376Nonrich, VT 05055selectboard@norwich.vt. us

Nonruich Town PlanningJaciAllen, Chairc/o Rod Francis Planning & ZoningAdministratorc/o Miranda Bergmeier, Assistant to TownManagerPO Box 376Nonruich, VT 05055planner@nonvich.vt. usman non¡vich.vt.us

Two Rivers-OttauquecheeRegional Commission

c/o Lori Kay128 King Farm RoadWoodstock, VT 05091lkav@trorc.orq

Agency of Natural ResourcesOffice of Planning & Policy1 National Life Drive, Davis 2Montpelier, VT 05620-3901an r.act250@vermont. oov

District 3 Environmental Commission100 Mineral Street, Suite 305Springfield, VT 05156N RB.Act2S0Sprinqfield@vermont. qov

FOR INFORMATION ONLY

Valley NewsClassified AdsPO Box 877White River Jct., VT 05001classified@vnews.com

Norwich Town ClerkBonnie J. MundayPO Box 376Norwich, VT 05055clerk@norwich.vt.us

Norwich Town ManagerHerb DurfeeMiranda Bergmeier, AssistantPO Box 376Norwich, VT 05055manaqer(Onorwich.vt. usm a na ger-assista nt(ô n o rwich.vt. us

Norwich Planning & Zoning AdministratorRod FrancisPO Box 376Norwich, VT 05055rfrancis@ norwich.vt. usplanner@nonruich.vt. us

Public Utilities CommissionBarry Murphy112 State Street, Drawer 20Montpelier, VT 05620-2601barrv. murphv@vermont.oovPSD.VTDPS@vermont.qov

Vermont AOT, Utilities and PermitsBarre City Place219 North Main StreetBarre, VT 05641AOT.Act250@vermont. qov

Agency of Agriculture, Food & MarketsAri Rockland-Miller116 State St., Drawer 20Montpelier, VT 05620-2901AG R.Act250@vermont. oovAri. rockland-miller(Overmont. qov

Division for Historic PreservationNational Life Building, 6th FloorDrawer 20, Montpelier, VT 05620-0501Accd. proiectreview@vermont.qov

VT Dept. of Forests, Parks & RecreationNate McKeen, District Forestry Manager100 MineralStreet, Suite 304Springfield, VT 051 56-31 68nate. mckeen@vermont.qov

Kevin Burke, Stormwater ProgramVT Dept. of Environmental Conservationkevin. bu rke@vermont.qov

ADJOINING LANDOWNERS

Jeffrey and Anne Goodrich228 Church StreetNonnrich, VT 05055

Alice Berliner172 Church StreetNorwich, VT 05055

Beverly Sherwin48 French Farm RoadNonrvich, VT 05055

David Callaway169 Church StreetNorwich, VT 05055

Tony Chou and Fen Li

217 Church StreetNorwich, VT 05055

John and Robin Lobb243 Church StreetNorwich, VT 05055

Kim LutchkoNRB Act 250 Specialistkim. lutchko@vermont.qov

By:

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State of Vermont

LAND USE PERMITAMENDMENT

This is a PROPOSED permit; please submit any written comments to Linda Matteson, DistrictCoordinator, at 100 Mineral Street, Suite 305, Springfield, VT 0't516-3168 orlinda. matteson@vermont.qov by June 1, 2020.

CASE NO:3W0171-3Willing Hands Enterprisesc/o Gabe Zoerheide198 Church StreetNorwich, VT 05055

LAWS/REG ULATIONS INVOLVED10 V.S.A. SS 600r - 6093 (Act 250)

The District 3 Environmental Commission hereby issues Land Use Permit Amendment 3W0171-3,pursuant to the authority vested in it by 10 V.S.A. SS 6001-6093. This permit amendment applies tothe lands identified in Book 230, Pages 94-96, of the land records of the Town of Norwich,Vermont, as the subject of a deed to Willing Hands Enterprises,the Permittee.

This permit specifically authorizes the Permittee to construct a two-story, 3O-foot by 9O-footpost-and-beam timber barn with modified frame and no plumbing or heating, and extend theoverhang on the main building.

The project is located at 198 Ghurch Street in Norwich, Vermont.

As determined in a jurisdictional opinion issued on April 2,2020,jurisdiction attaches because theProject constitutes a material change to a permitted development, and thus requires a permitamendment pursuant to Act 250 Rules 2(CX6) and 34.

The Permittee, and its assigns and successors in interest, is obligated by this permit to complete,operate and maintain the project as approved by the District 3 Environmental Commission (the"Commission") in accordance with the following conditions.

1. The project shall be completed, operated and maintained in accordance with the conditionsof this permit, the permit application, plans, and exhibits on file with the Commission, andother material representations.

2. All conditions of Land Use Permit 3W0171 and amendments are in fullforce and effectexcept as further amended herein.

3. The Permittee shall continue to comply with all of the conditions of Wastewater System andPotable Water Supply Permit #WV-3-1594 (the "WW Permit"), issued on November 13,2008, by the Vermont Agency of Natural Resources ('ANR'), Department of EnvironmentalConservation. Any nonmaterial changes to the \AA/r/ Permit shall be automaticallyincorporated herein upon issuance by the ANR. (See Exhibit 004).

4, Representatives of the State of Vermont shall have access to the property covered by thispermit, at reasonable times, for the purpose of ascertaining compliance with Vermontenvironmental and health statutes and regulations and with this permit.

5

6

Page 2Land Use Permit 3W0171-3

11

12

13.

14.

15.

16

A copy of this permit and plans shall be on the site at all times throughout the constructionprocess.

No change shall be made to the design, operation or use of this project without a permit

amendment issued by the Commission or a jurisdictional opinion from the DistrictCoordinator that a permit is not required.

Pursuant to 10 V.S.A. S 8005(c), the Commission may at any time require that the permit

holder file an affidavit certifying that the project is in compliance with the terms of thispermit.

The conditions of this permit and the land uses permitted herein shall run with the land andare binding upon and enforceable against the Permittee and their successors and assigns.

The building approved herein is not approved for any manufacturing use or the on-sitedisposal of any process wastes. The Permittee shall apply and receive amended approvalfrom the District Commission for any change in the use of the buildings which involves thestorage or handling of any regulated substances or the generation of hazardous wastes.

No floor drains shall be installed without first obtaining a permit or submitting othernecessary documentation, as required by the Vermont Department of EnvironmentalConservation, ANR.

At a minimum, the Permittee shall comply with the Vermont Department of EnvironmentalConservation's Low Rrsk S,fe Handbook for Erosion Prevention and Sediment Control(2006).https:i/dec.vermont.qov/sites/dec/files/wsm/stormwater/docs/StormwaterConstructionDischarqePermits/sw low risk site handbook.pdf.

The Permittee shall prevent the transport of any sediment beyond that area necessary forconstruction approved herein. All erosion prevention and sediment control devices shall beperiodically cleaned, replaced and maintained untilvegetation is permanently establishedon all slopes and disturbed areas.

All mulch, siltation dams, water bars and other temporary devices shall be installed

ln order to prevent inadvertent encroachment into the wetland buffer, prior to construction ofthe approved work, the Permittee shall clearly delineate the 5O-foot wetland buffer zone.

ln addition to conformance with all erosion prevention and sediment control conditions, thePermittee shall not cause, permit or allow the discharge of waste material into any surfacewaters. Compliance with the requirements of this condition does not absolve the Permitteefrom compliance with 10 V.S.A. (SS 1250-1284) Chapter 47, Vermont's Water PollutionControl Law.

The Permittee shall maintain an undisturbed, naturally vegetated buffer zone on the ProjectTract within 50 feet of any wetlands as depicted on Exhibit #009 except for the areaadjacent to the existing access drive off Route 5. The term "undisturbed" means that thereshall be no activities that may cause or contribute to ground or vegetation disturbance orsoil compaction, including but not limited to construction, earth-moving activities, storage ofmaterials, tree trimming or canopy removal, tree, shrub or groundcover removal; plowing ordisposal of snow, grazing or mowing.

Any extracted stumps shall be disposed of on-site above the seasonal high-water table andnot in any wetland, or at a state-certified stump and inert waste disposal facility, so as toprevent groundwater pollution.

7

8

I

10

17

Page 3Land Use Permit 3W0171-3

18. All exterior lighting shall be installed or shielded in such a manner as to conceal lightsources and reflector sudaces from view beyond the perimeter of the area to be illuminated

1 9. Pursuant to 10 V.S.A. S 6090(bX1), this permit amendment is hereby issued for anindefinite term, as long as there is compliance with the conditions herein. Notwithstandingany other provision herein, this permit shall expire three years from the date of issuance ifthe Permittee has not commenced construction and made substantial progress towardcompletion within the three-year period in accordance with 10 V.S.A. $ 6091(b).

20. All construction shall be completed in accordance with the approved plans by October 15,2023, unless an extension of this date is approved in writing by the Commission. Suchrequests to extend must be filed prior to the deadline and approval may be granted withouta public hearing.

21 . The Permittee shall file a Certificate of Actual Construction Costs, on forms available fromthe Natural Resources Board, pursuant to 10 V.S.A. $ 6083a(g) within one month afterconstruction has been substantially completed. lf actual construction costs exceed theoriginal estimate, a supplementalfee based on actual construction costs must be paid atthe time of certification in accordance with the fee schedule in effect at the time ofapplication. Upon request, the Permittee shall provide alldocuments or other informationnecessary to substantiate the certification. Pursuant to existing law, failure to file thecertification or pay any supplemental fee due constitutes grounds for permit revocation.The certificate of actual construction costs and any supplemental fee (by check payable tothe "State of Vermont") shall be mailed to: Natural Resources Board, 10 Baldwin Street,Montpelier, VT 05633-3201; Attention: Certification.

Failure to comply with any condition herein may be grounds for permit revocation pursuant to 10V.S.A. sec. 6027(g).

Dated at Springfield, Vermont, this 1Sth day of lt[ay 2020

By lslSuzanne Butterfield, Acting Chair in this matterDistrict 3 Environmental Commission

Members participating in this decision: Roderick J. Maclay and Anne Margolis

Any party may file a motion to alter with the District Commission within 15 days from the date of thisdecision, pursuant to Act 250 Rule 31(A).

Any appeal of this decision must be filed with the Superior Court, Environmental Division within 30 daysof the date the decision was issued, pursuant to 10 V.S.A. Chapter 220. The Notice of Appeal mustcomply with the Vermont Rules for EnvironmentalCourt Proceedings. The appellant must file with theNotice of Appeal the relevant entry fee required by 32 V.S.A. S 1431. The appellant must also serve acopy of the Notice of Appealon the Natural Resources Board, 10 Baldwin Street, Montpelier, W05633-3201, and on other parties in accordance with Rule s(b)(a)(B) of the Vermont Rules forEnvironmental Court Proceedings. Decisions on minor applications may be appealed only if a hearingwas held by the district commission. Please note that there are certain limitations on the right toappeal, including appeals from Administrative Amendments and interlocutory appeals. See 10 V.S.A. S8504(k), 3 V.S.A. S 815, and Vermont Rule of Appellate Procedure 5. For additional information on filingappeals, see the Court's website at: http://www.vermontjudiciarv.orq/GTC/environmental/default.aspx orcall (802) 951-1740. The Court's mailing address is: Vermont Superior Court, Environmental Division,32 Cherry Street, 2nd Floor, Suite 303, Burlington, VT 05401.

- (llc^tL lzoJ , -

Herb Durfee

From:Sent:To:Cc:

Subject:

Attachments:

Douglas Wilberding <wilberding@me.com>Thursday, May 21,2020 2:50 PM

Claudette Brochu; Herb Durfee; Miranda BergmeierRoger Arnold; Rob Gere; Mary Layton; John LanghusOpen Listers Position - Application - please include inthe5/27/2020 SB Packet andAgendaListers Application 5-2020.pdf; Listers Application Cover Letter 5-21-2020.pdf

Attached, please find my application and cover letter for the open listers position vacated by Kris Clement. Iwould like this to be an agenda item in the next SB meeting and to have the attachments included in the SBPacket for the.Wednesday }i4ay 27,2020 Selectboard meeting.

Thank you

Doug lVilberding1329 Turnpike RoadNorwich, Vermont

(!l an t- l^,JL-

Date

To:

Re:

May 21,2020

Claudette Brochu - Chairperson of the SelectboardHerb Durfee, III - Town Manager - Norwich

Listers Position

SB PACKET 5I27I2O2O

Attached, please find my completed application for the open listers position vacated by Kris Clement. Iwould like to complete her term that will expire in March, 2021. I feel that it would be beneficial to beappointed now as the listers are getting ready to fìle the Abstract, mail out change of assessment letters,hear grievances and lodge the Grand List for 2020. This would be invaluable experience for me and abenefit for the listers and the Town by having an additional person to handle the workload. It will be betterto have 3 people hearing grievances and rendering decisions than2.

Furthermore, I understand that the listers will need to draft a Request for Proposals ("RFP") for the townwide reappraisal that will be coming up in the next 3-4 years. Because of the complexity of a reappraisal,appraisers are booked 2-3 years into the future. My contract experience with real estate transactions wouldbe invaluable to the listers team.

About Me:

I was born and raised in Norwich and have nearly 54 years' experience with the Town. I work remotely incommercial real estate private equity and invest capital on behalf of my employer and our investors. I havebeen in the real estate industry for decades and have personally completed over $5 billion in deals. Onaverage I work on $250 million in deals at one time. I am adept at land valuation, permitting, surveys,construction and labor costs, NOI, IRR, reversionary cap rates, DSCR, DY and more. I have bought, soldand financed all types ofreal estate from hotels, to shopping centers, to industrial buildings to office andapartment buildings and even single family homes for a scattered site non-profit fund (LMI-AMI).

My work experience and town knowledge well position me to help the town with this role.

Thank you for your consideration.

Regards,

Doug Wilberding1329 Turnpike RoadNorwich, VT 05055

.- (3lr,tL ("JC'

Town of NorwíchP.O. Box 376

NorwichVT 05055-0376(802) 649-1419 Ext.1-01or 102

AppLrcATroN FoR BOARDS/COMMTSSIONS(ønd for those reøpplying for continuìng øppointmentsl

Name: Douglas Wilberding

Address: 1329 Turnpike Road, Nonvich VT 05055

Day phone: 947-267 -9140

E-mail: Wilberding@me.com

Position Applied For: ¡¡s1s¡g

Evening phone:

'1". If you are re-applying for the same board/commissior¡ how many terms/yearshave you already served?Terms: N/A Years:

2. Would you be for eveningEvening: (Y (YAre there other on your av

3. Please list any experiences, skills and/ or qualifications which you feel wouldespecially suityou for this appoinhnent.

I have worked in the real estate industry for decades and while acquiring,

disposing or financing large assets (l</s $100 million each) I have garnered

strong valuation and analytical skills that would benefit the Town.4. Please include service on other municipal or school district Boards,

Commissions, or Committees both in Norwich and elsewhere and indicatewhether or not any of those appointnnents are current ones:

'J.

N/A

Pleøse note that this øpplicøtion is considered ø public document

5. Education and Current Emplo)¡ment

Name of Company: Pembrook Capital ¡ocation: New York, NYTitle: Managing DirectorDescribe your work:I deploy capital in the form of debt and preferred equity into institutional quality

real estate assets on behalf of our investors.

6. Pertinent Education and/ ot Experience:

Masters in real estate finance' New York University - 1999

7. Do you feel there could be øny conflict of interest with your personal beliefs,occupation or employer in serving on this board, commission or committee? (YesNo). If yes, please explain:

c

Comments:

Given the resignation of a Lister, I would like to fill that open seat and to support the Listers

this summer and fall with their efforts. They are short handed and I feel I can jump in

immediately and help them and the Town.

Signature

e-signature - Douglas Wilberding

Date

512112020 3 p.m

2Pleøse note thøt this øpplicøtion is considered ø public document

'HDRAFT Minutes of the Selectboard Meetino ofWednesdav, Mav 13, 2020 at 6:30 pm

This meeting was conducted via teleconference using ZOOM, in order to maintain appropriatephysical distance under COVID-19 precautions. Members present: Claudette Brochu, Chair; RogerArnold, Vice Chair; Robert Gere; John Langhus; Mary Layton; Herb Durfee, Town Manager; MirandaBergmeier, Assistant to the Town Manager.

There were about 30 people in the audience.

Also participating: Gina des Cognets, Cheryl Lindberg, Craig Layne, Chris Rimmer, Stuart Richards,Mary Sellman, Linda Cook, Jaci Allen, Jeff Goodrich, David Hubbard, Susan Hardy, Erich Rentz, JessPhelps, Andrew Scherer, Omer Trajman.

1. Approval of Agenda. Selectboard (SB) members agreed to alter the agenda by item #5 to justbefore the Planning Commission applicants appointment agenda item.

2. Public Comment. Gina des Cognets said that she needs to leave the meeting at 8:30 pm.

Cheryl Lindberg said the Listers have decided to relquieest an extension from the state to file thegrand list abstract.

3. Consent Agenda. Layton moved (2nd Langhus) to approve the consent agenda. Motionpassed unanimously.

4. Public Hearing on Woody Adams Conservation Tract Proposal. Craig Layne, of theConservation Commission, gave a presentation regarding the Woody Adams Forest ConservationProject. Layne presented slides describing the project; these slides will be included ascorrespondence in the SB meeting packet for 5-27-2020. Brochu then opened the public hearing.Chris Rimmer spoke in favor of the conservation project, saying that it would be a great benefit toNonruich and the larger community. Stuart Richards asked what tax dollars will be spent and whetherskiing and mountain biking activities will be permitted on the land. Layne said that no tax dollars willbe spent and skiing, snowshoeing, and biking will be permitted. Richards said he supports thisproject. Mary Sellman said she supports this project; it will help counteract global warming and beavailable to the public for recreational use. Brochu then closed the public hearing.

5. Planning Commission (PC) Membership Numbers. Layton said that Jaci Allen has said it ishard to get a quorum with 9 members and the Town Plan work is complete now; Layton said shesupports the idea of contracting the PC to 7 members, its original number. Jaci Allen said she feelsstrongly that the PC can be more efficient with 7 members; the normal number among towns' PCs is5 to 7 members. Jeff Goodrich said he doesn't have a strong preferencefor 7 or 9 members, but 7seems more workable. Stuart Richards said he supports staying with 9 members because there is alot of work to be done and that work can be spread out among more people. Also, there are somehighly qualified applicants. Jaci Allen pointed out that the Affordable Housing Subcommittee needsmembers. Arnold said that he doesn't want to revisit the PC membership number question on acyclical basis. Gere said he finds generally that smaller boards are more efficient. Langhus said hetends to support what current PC members prefer, and both Allen and Goodrich have said that 7 is agood number of members. Arnold said, also, that newer PC members have said they support having9 members. Durfee said that there will be an opening on the Development Review Board, which isanother opportunity to participate and serve Nonruich in planning matters. Brochu said she doesn'tsupport going down to 7 members. Layton moved (2nq Gere) to set the number of Planning

Norwich Selectboard DRAFT Minutes -0412212020 Mtg Page 1 of 4

Commission members at 7. Motion passed 4 to 1 (no- Brochu). Gina des Cognets said that shesupports the work of the PC and thanked the SB members for their service to Nonryich. StuartRichards said he would have preferred the SB decide the number of PC members before theysolicited applicants.

4. Selectboard Appointments. David Hubbard said he would like to serve another term on theConservation Commission. Langhus moved (2nd Gere) to appoint David Hubbard to theConservation Commission for a 4-year term to expire on April 30,2024. Motion passedunanimously. Susan Hardy said she would like to continue serving on the Energy Committee and isespecially interested in continuing work on an Ebike lending program. Roger Arnold spoke in supportof Hardy's work on the Ebike program. Gere moved (2nd Langhus) to appoint Susan Hardy to theEnergy Committee for a 3-year term to expire on March 31, 2023. Motion passed unanimously.Erich Rentz said he is excited to become involved as a volunteer on the Energy Committee. Brochuasked what Rentz has been doing involving the Energy Committee. Rentz said he's been attendingthe Energy Committee meetings and has helped with some projects. Gere moved (2nd Layton) toappoint Erich Rentz to the Energy Committee for a 3-year term to expire on March 31,2023. Motionpassed unanimously. Jess Phelps said that he is eager to get involved in the Historic PreservationCommission's work. Layton moved (2nd Langhus) to aþpoini.tess Phelps to the Historic PreservationCommission for a 3-year term to expire on April 30,2023. Motion passed unanimously. JeffGoodrich spoke in support of Deborah Brien's application to the Historic Preservation Commission.Layton moved (2nd Langhus) to appoint Deborah Brien to the Historic Preservation Commission for a3-year term to expire on April 30,2023. Motion passed unanimously. Andrew Scherer said that hewants to serve on the Solid Waste Committee, and he sees solid waste issues as being a part of theclimate issue. Layton moved (2nd Gere) to appoint Andrew Scherer to the Solid Waste Committee fora term to be determined in the future. Motion passed unanimously.

6. FY21 Budget ln Light of COVID-19 Revenue. Brochu said that she wants to talk about howthe COVID crisis will affect the town's budget. Langhus said this would be a good subject for theFinance Committee to study. Arnold said that much of this topic will be something for the TM (TownManager) to work on and some fiscal management will be for the TM and Finance Office. Arnoldsees a possible need for extra town spending to support the town's citizens. Layton wondered howNorwich has been affected. Durfee said the latest available unemployment numbers show 1.3o/ounemployment in Nonruich, but the new April numbers have yet to be released. Durfee said that atthe next SB meeting he will present the latest financial information, also cash flow analysis of the I't 6months over the last 5 years. Brochu said she asked about income sensitivity property tax when shetalked to Nonruich's state legislative delegation. Arnold expressed concern about austerity motivesand concerns overshadowing the needs of the town - infrastructure, technology, etc. Arnold said thathe.wants the SB to discuss capital planning before sending the Finance Committee any task.Langhus said we will need to have town departments look at actually cutting budgets to deal withlower tax income. Omer Trajman said the Finance Committee (FC) will be happy to do research onthe questions about likely economic effects. Brochu wants to look at what appropriations the towncan hold off on spending, to save money. Layton said that she is not suggesting the the SB donothing; she wants the SB to gather more information before acting. SB members agreed to ask theFC to address questSions that the SB wants answered/researched and take up the topic at the nextSB meeting.

7. Town Manager Update. Durfee gave some highlights, many of which will be included in hisnext written report for the next SB meeting. Among these highlights: the town can borrow inanticipation of taxes; Durfee has been attending many training webinars, including a leadershiptraining series; the DPW crew has been divided into 2 separate shifts, each working for 6 hours withNorwich Selectboard DRAFT Minutes -0412212020 Mtg Page2 of 4

no overlap of crews to limit possible virus exposure, paid at full-time wages; Casella Wastemanagement has asked regulators for special permission to include recycling in the waste stream inorder to institute COVID-19 safety measures; Chief Frank has arranged for free installation of closedcircuit cameras around the police station. For Green-Up Day, instead of the usual procedures,Durfee asked for SB feedback about a plan to allow townspeople to drop off collected roadside trashat the transfer station for free, if people can safely pick up litter. Layton said she likes the idea ofcancelling the usual Green-Up Day; Langhus said he likes Durfee's idea of free trash drop-off; Geresaid we should explain the rationale for cancelling Green-Up Day and Brochu likes the idea, as well.Durfee said he has received a roadmap from SymQuest to start to develop an RFQ for Tracy Hallcomputer needs - for hardware, including the network server and workstations - not includingsoftware. Durfee said he is seeking SB approval to apply for a VLCT-PACIF grant which wouldprovide 50% reimbursement for the purchase of police and fire safety equipment. Durfee said if wedon't get the grant, we'll purchase the equipment as part of usual future budgeting. Police ChiefJennifer Frank said that the police equipment is part of the ongoing union negotiated agreement, andnot already budgeted, so she is seeking outside funding to defray the costs. Arnold asked why thisequipment would be needed. Frank said that in an active shooter situation or any firearm incidentyou would use it to protect police personnel. The requested equipment is usable by any officer,rather than being sized individually, unlike ballistic vests. Frank said she anticipates this equipmentwíll be included ln the forthcoming union contract. Layton moved (2nd Gere) to authorize the TownManager to apply for a VLCT-PACIF safety equipment grant to support the purchase of equipment forthe Police and Fire departments. Motion approved (yes- Layton, Langhus, Gere; abstain-Arnold, Brochu). Layton moved (2nd Langhus) to approve the Local Emergency Management Plan,as updated, and to authorize the Town Manager to sign the document on behalf of the Selectboard,as applicable. Motion approved unanimously. Layton moved (2nd Langhus) to authorize theexpenditure of $24,189.22 from the DPW Highway Equipment designated fund to Freightliner of NewHampshire for the cost of repairs for DPW Truck #4. Motion approved unanimously.

L Break. SB members suspended the meeting to take a 10-minute break.

9. Finance Office Re-Organization. Durfee said he will re-post the Finance Director position andwill assemble a team to interview and advise on hiring, then he wants to increase the FinanceAssistant position to a full-time position. Durfee wants to have an offer for a new Finance Director inplace by mid-June; the step and grade for the Finance Director will be as it has been - in the low tomid $60,000 range. Gere asked if we could pool resources with another organization to cobbletogether a full-time position. Arnold agreed that it is wise to keep Becky if possible, because of herabilities and what we have invested. Arnold asked about budgeting for the Finance positions. SBmembers agreed with Durfee's plan for hiring and search.

10. Tigertown Road Culverts. SB deferred this item to a future meeting

11. Select Town Counsel. Durfee said the town received 2 proposals for town counsel services;he has worked with both firms in the past. Langhus said he prefers Stitzel Page because they don'tserve as counsel to VLCT and therefore we would get an added opinion that might be different fromthat of VLCT or McNeill. Layton said she preferred the Stitzel Page presentation. Layton moved (2nd

Langhus) to select the firm of Stitzel Page & Fletcher to serve as Norwich Town counsel for thepurposes of general municipal attorney services. Motion approved unanimously. Durfee said wewill finish out existing cases with other firms.

12. Beaver Meadow Sidewalk Scoping Consultant. SB deferred this item to a future meeting

Norwich Selectboard DRAFT Minutes -0412212020 Mtg Page 3 of 4

13. COVID-19 Update. No new information to provide.

14. Executive Session - Town Manager lmprovement Ptan. Layton moved (2nd Langhus) to enterexecutive session under 1 VSA S 313(aX3) - "...employment or evaluation of apublic officer oremployee..." - to discuss the Town Manager's clarification on the improvement plan and possibly toinclude the Town Manager. Motion passed unanimously. SB members agreed to include Durfee inthe executive session. The SB entered executive session at 9:28 pm.

Layton moved (2nd Langhus) to enter public session. Motion passed unanimously. The SBreturned to public session at 9:45 pm.

15. Executive Session - Union Contract Update. Layton moved (2nd Langhus) to make a findingthat premature public knowledge of the Selectboard's position relative to ongoing union contractnegotiations would. place the town at a substantial disadvantage. Motion passed unanimously.Layton moved (2no Gere) to enter executive session under 1 VSA $ 313(a)(1XB) - "...laborrelationsagreements with employees..." - to discuss union contract negotiations and to include the TownManager. Motion passed unanimously. The SB entered executive session at 9:47 pm.

Layton moved (2nd Langhus) to enter public session. Motion passed unanimously. The SBreturned to public session at 10:29 pm.

16. Adjournment. Arnold moved (2nd Gere) to adjourn. Motion passed unanimously.

Meeting adjourned at 10:29 pm

By Miranda Bergmeier

Approved by the Selectboard on ,2020

Claudette BrochuSeiectboard Chair

Next Meeting - Mav 27,2020 - Meeting at 6:30

PLEASE NOTE THAT CATV POSTS RECORDINGS ALL REGULAR MEETINGS OF THENORWICH SELECTBOARD.

Norwich Selectboard DRAFT Minutes -0412212020 Mtg Page 4 of 4

{,1tìDRAFT Minutes of the Se Soecial Meetino of

Wednesday, Mav 20,2020 at 6:30 pm

This meeting was conducted via teleconference using ZOOM, in order to maintain appropriatephysical distance under COVID-19 precautions. Members present: Claudette Brochu, Chair; RogerArnold, Vice Chair; Robert Gere; John Langhus; Mary Layton; Herb Durfee, Town Manager; MichaelTarrant, ll, Esq.

Also partícipating: Cheryl Lindberg, Treasurer, Pam Smith, Lister

1. Approval of Agenda. Upon calling the meeting to order at 6:30 pm, Brochu asked if therewere any changes to the agenda. There were none.

2. Public Comment. Lindberg questioned new appointment of Jeff Swenson to the FinanceCommittee given that the committee charge does not allow membership including if a spouse is anemployee of the Town. By consensus it was agreed that the charge of the committee and the numberof vacancies on the committee would be an agenda item for the Board's May 27,2020 meeting.

3. Great River Hydro, LLC vs. Town of Nonnrich. At 6:40 pm, Layton moved (2nd Gere) tomake a finding that premature public knowledge of the Selectboard's position in re: Great River HydroLLC vs. Town of Nonruich (Docket No. 445-10-18 Wrev) would clearly place the Town at a significantdisadvantage. There was no discussion. Motion passed unanimously. At 6:41 pm, Layton moved(2no Gere) to enter Executive Session, pursuant to 1 VSA SS313(aX1XC) ". ..mediation"; (E)" ...pending litigatíon"; and, (F) "confidential attorney-client communications made for the purpose ofproviding professional legalservrces to the [Selectboard]", and to ínclude the Town Manager andMichael Tarrant, ll, Esq. There was no discussion. Motion passed unanimously. At 7:36 pm, Laytonmoved (2nd Gere) to enter public sessíon. No discussion. lìiotion passed unanimously. Rt Z:eO þm,Layton moved (2nq Gere) to authorize the Town Manager to serve as the Town's representative tothe legal proceedings in re: Great River Hydro LLC vs. Town of Nonruich (Docket No.445-10-18Wrev), including the mediation session on June 2,2020 and related successor sessions, as may bescheduled. Such representation allows the Town Manager to negotiate and othenruise act on behalf ofthe Town up to the point where a "handshake" agreement may be mediated. Thereafter, theSelectboard's formal approval and signature is required on any mutually agreed upon terms. Therewas no discussion. Motion passed unanimously.

4. Adjournment, At 7:39 pm, Layton moved (2nd Langhus) to adjourn. Motion passedunanimously.

Meeting adjourned at 7:39 pm

Respectfully submitted, Herbert A. Durfee, lll

Approved by the Selectboard on ,2020

Claudette BrochuSelectboard Chair

Norwich Selectboard DRAFT Minutes - 0512012020 Mtg Page I ofl

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fnvoice

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Report ToÈà1

To Èhe Treasuler of Tewn of NerwicÌ¡, We heleby certif,ythat th€re is due to the several persons whoge names a¡eIigted hereon the sum against each name and that thereare good and suff,icient, vouct¡els suppe¡ting the palments

aggr€gating I **** 6t2 | 098. 24

Let Èhis be your order f,er the palments of Èhese amounts

FINÀNCE DIRECTOR

SETECTBOÀRD:

Becky crame¡MANÀGER:

Durfee/ Town Managfer

Claudette B¡ochu

ChairReger ArnoJ.d

vice Châir

Robe¡t Gere .tohn Langhus Mary LayÈon

62098.24

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ó¡z^{R¡c*-U¿uOS / L8 / 20 CA!' assistance

CAF #2

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Robert. cere

33-5-005702.00

CTTTZEN ÀSSISTÀNCE

600.00 8988 05/27/2O

Retr)ort Íota1

To t,he TreaEurer of TowD of Norwich, We hereby certif,ythat, there is due tg the severaJ. persgDs wt¡ose names areIísted herean the su againsÈ each name and that thereare good and sufficient vouctrers supporting the palmentsaggregating I *******600. oo

Let thj-s be your order fq¡ the paldents of these amounts

500.00

FINANCE DIRECTOR

SEI,ECTBOÀRD

Eecky Dulfee, Tgwn Manager

Claudette Brochu

ChairRoger ÀrnoldVice Chair

'John Langhus Mary layton

Minutes of the Woody Adams Forest Conservation Project, Public Meeting #L

23 April 2020,Zoom Meeting, 6-7 pm

ln attendance: Craig Layne, (Conservation Commission), Brie Swenson, Nick Krembs, Pam Smith, Miriam

Horowitz, Bill Scavone, Jonathan Frishtick, Linda Cook

Craig Layne introduced himself and described the location of a high conservation value parcel for sale.

He further described how the parcel came to the attention of the Conservation Commission, via

communications with the forester about the property owned by Tony Adams. The forester believed the

186-acre parcel would be a valuable property to conserve, given its proximity to the Town Forest and

the Gile Mountain tract. The Upper Valley Land Trust was then contacted to find out about funding.

Tony Adams decided to lower to price to below the conservation appraisal of the property (S510,000), in

order to assist in the viability of a conservation sale. He offered to sell it for 5300,000. A question was

posed by J. Frishtick, asking the name of the forester for the Adams parcel. The forester was Ti McLane.

The conservations values of the parcelwere described in a slideshow:

https://drive.sooele.com/file/d/Lli9oz6Lt r5agbeQHi2 4KvcSkvCtWvK/view?usp=sharine

And summarized as:

1.. Water quality: protects streams, seeps, and vernal pools located in two watersheds;

2. Flood prevention: prevents development in the upper reaches of a watershed that has experiencedprevious significant downstream flooding;

3. Forest Contiguity: protects a core component of a high priority unfragmented forest block;

4. Wíldlife Connectivity: protects an important North-South and East-West wildlife corridor;

5. Wildlife Habitat: reduces fragmentation of natural communities providing habitats for multiplespecies;

6. Resiliency: protects higher elevation habitats for plants and animals;

7. Climate Change Mitigation: ensures forest carbon sequestration and perpetuates forest carbonstorage;

8. Public access: secures the use of existing Blue Ribbon trail and logging road from Town Forest;

9. Recreation: conserves higher-elevation forest offering a back country cross-country ski andsnowshoe loop;

1.0. Sustainable forestry: improves access and targeted forest management capacity on the existingtown lands.

The votes required by the Select Board were also described in the slideshow as:

t. To match in-part a SfSOf grant from the Vermont Housing and Conservation Board (VHCB) thatwould enable the purchase of this property, the Commission has requested Select Board (SB)

approvalof the Commission'sO1,/2L/2O vote to use St30t< of the Designated Conservation Fund,comprised of private donations solicited for land conservation, to purchase this land.

2. The commission has also requested SB approval to accept the parcel as town land should the VHCBgrant be awarded to the project and all the required matching funds be secured.

3. As a contingency to the grant award from VHCB, the Commission has further requested SB approvalto permanently protect all three parcels - the Woody Adams, Town Forest, and Gile Mountaintracts under a single conservation easement conveying development rights to UVLT and VHCB, as

co-Grantees.

The Conservation Commission, with the Upper Valley Land Trust, applied to the Vermont Housing and

Conservation Board for a land conservat¡on grant of 5150,000. The decision about the grant award will

be made in June. The grant requires that the Town put up matching funds and in-kind contributions.

These funds would come from the designated Conservation Trust Fund (S130,000) and the remaining

520,000 would need to be raised by the Conservation Commission. The in-kind contributions would be

conservation easements on Gile Mountain, Town Forest and the Woody Adams Conservation Forest

(they are not currently conserved). Development rights easements would be held jointly by the Vt.

Housing and Conservation Board and the Upper Valley Land Trust.

M. Horowitz and B. Scavone shared concerns and fears about another town-owned parcel in the area

leading to more Turnpike Road traffic comprised of unsafe drivers, irresponsible dog owners, and illegal

roadside parkers. C. Layne indicated that no plans exist for trail expansion from Gile to the parcel (The

Blue Ribbon trail already crosses the parcel and the unimproved Britton logging road is used by few day

hikers). He also reiterated that the project is a forest conservation project, not a recreation project. The

landowner has required a sign on the logging road naming the property after his father and further

honoring his father with description on that sign of the logging road and backcountry as an area forbackcountry skiing and snowshoeing, with no trail improvements. C. Layne indicated that a

comprehensive management plan for the project would be written by the Conservation Commission

with neighborhood input.

P. Smith asked for a more detailed breakdown of the project financing. The financing and funding

sources were re-described for her and a financing slide was added to the slideshow:

S510K Conservation Appraisa I

-S210K Bargain Sale Donation by Seller

-S150K VHCB Grant Application

-5130K Designated Conservation Fund (Private donations given for land conservation)

-SZOf Additional Private Donations Fundraising

P. Smith also asked how neighbor concerns would be addressed. C. Layne answered throughneighborhood meetings and public involvement in development of the comprehensive management

plan.

L. Cook asked where she could see the slides presented, since she was on the telephone. C. Layne

indicated that the link to the Conservation Commission Google Drive File of slideshow would be shared

Minutes submitted by C. Layne and B. Swenson

Minutes of the Woody Adams Forest Conservation Project, Public Meeting #2

29 April2020,Zoom Meeting, 6-7 pm

ln attendance: Craig Layne, (Conservation Commission), Brie Swenson, Peg Merrens, Nick Krembs,

Jonathan Frishtick, Gerry Plummer, Jim Faughnan, Doug Wilberding, Doreen Guillette, Peter Guillette

Craig Layne introduced himself and described the location of a high conservation value parcelfor sale.

He further described how the parcel came to the attention of the Conservation Commission, via

communications with the forester about the property owned by Tony Adams. The forester believed the

l-86-acre parcel would be a valuable property to conserve, given its proximity to the Town Forest and

the Gile Mountain tract. The Upper Valley Land Trust was then contacted to find out about funding.Tony Adams decided to lower to price to below the conservation appraisal of the property (S510,000), ¡n

order to assist in the viability of a conservation sale. He offered to sell it for 5300,000.

The conservations values of the parcelwere described in a slideshow:

https://drive.sooele.com/file/d/Lljgoz6Lt 15agbeQHi2 4KvcSkvCtWvK/view?usp=sharine

And summarized as

1.. Water quality: protects streams, seeps, and vernal pools located in two watersheds;

2. Flood prevention: prevents development in the upper reaches of a watershed that has experiencedprevious significant downstream flooding;

3. Forest Contiguity: protects a core component of a high priority unfragmented forest block;

4. Wildlife Connectivity: protects an important North-South and East-West wildlife corridor;

5. Wildlife Habitat: reduces fragmentation of natural communities providing habitats for multiplespecies;

6. Resiliency: protects higher elevation habitats for plants and animals;

7. Climate Change Mitigation: ensures forest carbon sequestration and perpetuates forest carbonstorage;

8. Public access: secures the use of existing Blue Ribbon trail and logging road from Town Forest;

9. Recreation: conserves higher-elevation forest offering a back country cross-country ski andsnowshoe loop;

10. Sustainable forestry: improves access and targeted forest management capacity on the existingtown lands.

The votes required by the Select Board were also described in the slideshow as:

L. To match in-part a StSOf grant from the Vermont Housing and Conservation Board (VHCB) thatwould enable the purchase of this property, the Commission has requested Select Board (SB)

approvalof the Commission'sO1-/2I/20 vote to use $t30K of the Designated Conservation Fund,comprised of private donations solicited for land conservation, to purchase this land.

2. The commission has also requested SB approval to accept the parcel as town land should the VHCB

grant be awarded to the project and allthe required matching funds be secured.

3. As a cont¡ngency to the grant award from VHCB, the Commission has further requested SB approvalto permanently protect all three parcels - the Woody Adams, Town Forest, and Gile Mountaintracts under a single conservation easement conveying development rights to UVLT and VHCB, as

co-Grantees.

The Conservation Commission, with the Upper Valley Land Trust, applied to the Vermont Housing and

Conservation Board for a land conservation grant of 5L50,000. The decision about the grant award willbe made in June. The grant requires that the Town put up matching funds and in-kind contributions.These funds would come from the designated Conservation Trust Fund ($130,000) and the remaining

520,000 would need to be raised by the Conservation Commission. The in-kind contributions would be

conservation easements on Gile Mountain, Town Forest and the Woody Adams Conservation Forest(they are not currently conserved). Development rights easements would be held jointly by the Vt.

Housing and Conservation Board and the Upper Valley Land Trust.

D, Wilberding asked how much increased recreation would happen in the Turnpike Road neighborhood,

how much road traffic the project would cause on Turnpike Road, how expensive of a bridge would be

needed for any stream crossing, how wide the town right-of-way is on the road at the Town Forest, why

the project was being approached backwards, and what the project would do about gunshots on theGile ridgeline. P. Merrens reiterated that the project is a forest conservation project, not a recreationproject. C. Layne indicated that no plans exist for trail expansion from Gile to the parcel (The Blue

Ribbon trail already crosses the parcel and the unimproved Britton logging road is used by some day

hikers). C. Layne also indicated that backcountry ski and snowshoe use of the parcel, encouraged by thecurrent owner, would add little traffic; no major bridge work is envisioned; the right-of-way specs would

need to be rechecked; no grant funds have yet been acquired and no Select Board votes have been cas!and if there should not be gunshots on the ridgeline, their occurrence would be a law enforcementmatter.

J. Faughnan provided a history of the Britton logging road and its uses.

G. Plummer asked if an additionally conserved parcel could be of use in relieving pressure on the Gile

trails and parking lot. C. Layne expressed doubts about any such usefulness and concerns about doing

anything that could make pressures and impacts worse.

Minutes submitted by C. Layne and B. Swenson

Minutes of the Woody Adams Forest Conservation Project, Public Meeting #3

5 May 2O2O,Zoom Meeting, 6-7 pm

ln attendance: Craig Layne, (Conservation Commission), Brie Swenson, Peg Merrens, Nick Krembs, Liz

Russell, David Hubbard

Craig Layne introduced himself and described the location of a high conservation value parcel for sale.

He further described how the parcel came to the attention of the Conservation Commission, via

communications with the forester about the property owned by Tony Adams. The forester believed theL86-acre parcel would be a valuable property to conserve, given its proximity to the Town Forest and

the Gile Mountain tract. The Upper Valley Land Trust was then contacted to find out about funding.Tony Adams decided to lower to price to below the conservation appraisal of the property (5510,000), in

order to assist in the viability of a conservation sale. He offered to sell it for 5300,000.

The conservations values of the parcel were described in a slideshow:

https://drive.eooele.com/file/d/1lj9oz61t r5agbsQHi2 4KvcSkvCtWvK/view?usp=sharine

And summarized as:

1.. Water quality: protects streams, seeps, and vernal pools located in two watersheds;

2. Flood prevention: prevents development in the upper reaches of a watershed that has experiencedprevious significant downstream flooding;

3. Forest Contiguity: protects a core component of a high priority unfragmented forest block;

4. Wildlife Connectivity: protects an important North-South and East-West wildlife corridor;

5. Wildlife Habitat: reduces fragmentation of natural communities providing habitats for multiplespecies;

6. Resiliency: protects higher elevation habitats for plants and animals;

7. Climate Change Mit¡gation: ensures forest carbon sequestration and perpetuates forest carbonstorage;

8. Public access: secures the use of existing Blue Ribbon trail and logging road from Town Forest;

9. Recreation: conserves higher-elevat¡on forest offering a back country cross-country ski andsnowshoe loop;

1"0. Sustainable forestry: improves access and targeted forest management capacity on the existingtown lands.

The votes required by the Select Board were also described in the slideshow as:

1,. To match in-part a Sf SOf grant from the Vermont Housing and Conservation Board (VHCB) thatwould enable the purchase of this property, the Commission has requested Select Board (SB)

approval of the Commission'sOU21-/20 vote to use StgOf of the Designated Conservation Fund,comprised of private donations solicited for land conservat¡on, to purchase this land.

2. The commission has also requested SB approval to accept the parcel as town land should the VHCB

grant be awarded to the project and all the required matching funds be secured.

3. As a contingency to the grant award from VHCB, the Commission has further requested SB approvalto permanently protect all three parcels - the Woody Adams, Town Forest, and Gile Mountaintracts under a single conservat¡on easement conveying development rights to UVLT and VHCB, as

co-Grantees.

The Conservation Commission, with the Upper Valley Land Trust, applied to the Vermont Housing and

Conservation Board for a land conservat¡on grant of 5150,000. The decision about the grant award willbe made in June. The grant requires that the Town put up matching funds and in-kind contributions.These funds would come from the designated Conservation Trust fund (S130,000)and the remaining

520,000 would need to be raised by the Conservation Commission. The in-kind contributions would be

conservation easements on Gile Mountain, Town Forest and the Woody Adams Conservation Forest(they are not currently conserved). Development rights easements would be held jointly by the Vt.Housing and Conservation Board and the Upper Valley Land Trust.

L. Russell commented on what a fantastic forest conservation project it is.

Minutes submitted by C. Layne and B. Swenson

¡-'q[5)L--',

Town of Norwich, Ver¡nontI

n

CllARTsltID r76r

Finance Committee ChargeJune 13, 2018

The Norwich Finance Committee, appo¡nted by the Norwich Selectboard, in consultation withthe Town Treasurer, comprises three to seven Norwich residents who are not employees of theTown, nor have immediate family members that are employees of the Town. One such membershall be the Town Treasurer at any time that he or she is willing to so serve. lmmediate familymembers include children, spouses or domestic partners, siblings and parents. Members shallserve staggered, three-year terms, with the initial appointments being for one, two or threeyears and all subsequent appoints being for three years. Members may be reappointed at thediscretion of the Selectboard.

The NFC has three primary tasks:

a. Provide independent advice to the Selectboard on the annualTown budget duringthe Selectboard's process for reviewing the budget prior to voter approval;

b. Provide independent advice to the Selectboard from time to time on FinancialPolicies and their amendment; and

c. Review and offer insight to the Selectboard on quarterly financial statementsprovided by the Town Manager and the Treasurer's lnvestment Reports.

The NFC shall research annual budgets, policies, contracts, capital decisions and businesspractices that affect Norwich town and schoolfinances. lt will render non-binding advisoryrecommendations to the Selectboard about costs, benefits, and financialoptions, based oneconomic factors and the overriding principles of accountability, frugality, and prioritization

The Selectboard may ask the NFC to review and comment on other financial issues as it deemsnecessary and appropriate from time to time.

It is up to the voters to decide whether a proposed Town budget be adopted. Accordingly, theNFC should provide a statement to voters in advance of Town Meeting on the town budget,providing whatever facts and analysis the Committee deems to be helpful and necessary forvoters to evaluate the budget.

P.O, Box 376, Norwich, VT 05055 manager@norwich.vt,us (802) 649-1419 ext, 102

Finance Committee Charge

June 13,2018

The NFC elects a Chair and Vice-Chair (and Secretary if and when the membership exceeds fourmembers), from among its members. Vacancies of the NFC are filled by appointment of the

Norwich Selectboard. Members of the NFC are subject to and must observe the Town's policies,

including but not limited to the Conflict of lnterest and Code of Ethics policies, as may be

amended. Meetings shall be duly noticed and held in accordance with Vermont's Open Meeting

Law. ln addition, the Committee and its members are subject to Vermont's Public Records Law.

The table below shows the number of members required for a quorum and the number ofvotes requ¡red to pass a motion as a function of filled positions on the committee:

Number ofFilled

Positions

Quorum VotesRequired

o-2 N/A N/A3-5 3 3

6-7 4 4

Ado by the ectboard on June 13, 2018:

J Pepper, Chair Langhus

Claudette u, Vice-Chair Mary Layton

Linda Cook

Acknowledged and concurred:

i;úe * ç¿ *- &), rüu,i j,&)zæ,ott'*..*Cheryl Lindberg, Town Treasur#r

2

Herb Durfee

From:Sent:To:Cc:

Subject:

Pamela Thompson Smith <psmith4203@gmail.com>

Wednesday, May 20,2020 9:19 PM

claudette brochuHerb Durfee; Miranda Bergmeier; CherylA Lindberg

Re: Finance Committee

Claudette,

I am still interested in serving on the Finance Committee and would greatly appreciate having myapplication included in the packet for the May 27 meeting. I will be in attendance and available for the

interview.

Thank you for your kind note.

Pam

On V/ed, May 20,2020 at 8:41 PM claudette brochu <cbrochu30@gmail.co wrote:Hi Pam,You were at our meeting tonight and are aware of the issues related to the Finance Committee appointees.

Pepper has resigned, Mr. Swensen is ineligible for the appointment, and the actual number of people on the

committee was actually one short.I will acknowledge our mistakes at the }y'ray 27thmtg. I am writing to see if you are still interested. If yes, we

will include your application in the May 2Tthmtg and have the subsequent "interview".

I apologize for the enors. We will be advertising for the other open positions

C

Please note that any reply or response to this email is subject to the disclosure provisions under the VermontOpen Meeting Law.

1

- ßla^þ /,lo -

\

5

Town of NorutìchP.O. Box 376

NontichVT 05055-0376

ßAÐ 649-L41"9 Ext. L01or 1,02

APPLICATTON FOR BOARDS/COMMTSSIONS(and for those reøpplyíng for contínuìng appoíntmentsl

Name: Pam Smith

Address: 1445 New Boston Rd

Day phone: 802-649-7008 Evening phone: 802-649-7009

E-mail: psmith42O3@gmail.com

Position Applied For: p¡¡s¡ce Comm¡ttee

1.. If you are re-applying for the same board/commission, how many terms/yearshave you already served?Terms: (see below¡ Years:

2. Would you be for eveningEvening: (YAre there other on your

3. Please list any experiences, skills and/or qualifications which you feel wouldespecially suit you for this appointment.

Over 30 yrs of accounting experience working in small businesses in the

UV, including 15 yrs as the VP and CFO of my own business

4. Please include service on other municipal or school district Boards,Commissions, or Committees both in Norwich and elsewhere and indicatewhether or not any of those appointments are current ones:

Nonvich Finance Committee (1 990-1 993)

Norwich Board of Listers

Trustee of Public Funds

\Please note that this øpplícøtion is considered øpublic document

5. Education and Current Emplo)¡ment

Name of ComPanY; Retired

Title:Describe your work:

Location:

6. Pertinent Education and/or Experience:

I have a degree in Business & Professional Studies, 30 yrs experience as a

Freelance Accountant and CFO of my own business. 3 yrs income tax preparation

7

with H&R Block & 3 yrs with SEVCA as a volunteer income tax preparer,

Do you feel there could be øny conflict of interest with your personal beliefs,

occupation or employer in serving on this board, commission or committee? (Yes

No). If yes, please explain:

Cornments:

1"'"'i,j

Signature\;lÉr¡6 Date 5- 7' .r'ÛÅQ

2

Please note tlut this øpplicøtion is considered apublic document

&iTown of Norwich, Ver¡nont

ÅIT

fr

Listers office I Po BJ;ä lffi;fi vermont 0s0s5-0376802-649-1 41 I ext. 1 1 1 | listers@nonivich,vt.us

May 27,2020

Jill Remick, DirectorProperty Valuation & Review DivisionVermont Department of Taxes133 State StreetMontpelier, VT 05633-1401

Dear Director Remick,

Under the provisions of 32 V.S.A S 4342, with the approval of the Select board, the Board ofListers may request an extension of time to complete work relating to the duties of Listers and/orAssessors.

Due to the COVID-19 impacts on operations, an extension of alltowns to August 15, 2020, ishereby granted and the Town of Nonruich does hereby request this extension.

Sincerely,

Cheryl Lindberg, ChairBoard of Listers, Town of Norwich

We, the Selectboard for the Town of Nonryich approve of this extension for the 2020 grand listfiling.

Selectboard Chair:t_J2020

Claudette Brochu (Signature) (Date)

-ßlcnL (V**

Herb Durfee

From:Sent:To:Cc:

Subject:Attachments:

Cheryl LindbergWednesday, May 13,2020 12:22 PM

Claudette Brochu; Roger Arnold; John Langhus; Mary Layton; Robert Gere

Listers; Masaki Schuette; Herb Durfee; Miranda BergmeierFwd: Documents for SB

Grand List Extension Letter_04_2020.pdf

SB Members,

Attached please find a couple documents that the Listers will be discussing at our warned meeting at 3pmtoday. We may decide that an extension is the right thing to do to allow us some flexibility in getting theAbstract done, while still lodging the Final grandlist at the beginning of July per usual. The extension doesn'tmean we have to wait until August 15th, it just allows us some additional days that we may need.

We would bring this to you for your approval at the next SB meeting, if we want the extension. If you want todiscuss under public comments tonight, I will be attending your meeting.

Thank you,Cheryl A LindbergLister Chair

Sent from my Verizon, Samsung Galaxy smartphone

From : Cheryl A Lindberg <cherylalindberg@gmail.com>Sent: Wednesday, May 13,2020,8:44 AMTo: Cheryl LindbergSubject: Documents for SB

1

'= $IanV {r¡c

State ofVermontDepartment of Taxesr33 State StreetMontpelier, VT o5633-14or

Ag ency of Administr ation

April14,2020

To: Board of Listers/Assessors, All Vermont Towns

Dear Listers/Assessors :

Under the provisions of 32 V.S.A ç 4342, with the approval of the Selectboard, the Board ofListers may request an extension of time to complete work relating to the duties of listers andlorassessors.

Due to the COVID-I9 impacts on operations, an extension of alltowns to August 15,2020,ishereby granted and applies to all acts mentioned in 32 V.S.A $ 4341 . The requirements of 32V.S.A $ 5404 (b) for transmission to the Director of the Division of Property Valuation andReview (PVR) are also extended to September 15, 2020.The electronic grand list and 4l I mustbe transmitted to the Director on or beþre this date.

Sincerely,

.7

t* L'Y*û'

Jill Remick, Director, Property Valuation & Review Division

lf you do not plan to file your Grand List past the June deadline, then you may disregard thisletter and no further action needs to be taken. IF your town wishes to take advantage of thisextension, please do the following.

Please sign and submit a copy to PVR on or before June 4 or June 24 depending on yourtown's filing requirements. You may submit a copy electronically at tax.pvr@vermont.gov,or via Fax at (802) 828-2239, or via postal mail at the address above, Attn: PVR. Please retain acopy of this letter for your Grand List as well to file with the town or city clerk.

We, the Selectboard for the Town of2020 grand list frling.

approve of this extension for the

Selectboard Chair:

12020

(Signature) (Date)(Printed Name)

htç : //tax.vermont. gov

YERh{TNT

-$lut: PV,

Herb Durfee

From:Sent:To:Cc:

Attachments:Subject:

Cheryl LindbergWednesday, May 13,2020 12:25 PM

Claudette Brochu; Roger Arnold; John Langhus; Mary Layton; Robert Gere

Listers; Masaki Schuette; Herb Durfee; Miranda BergmeierFwd: Documents for SB

PV&.RGuidance-lnformation2020.pdf; Grand List Extension Letter-04-2020.pdf

I think one document didn't make the first email, so I am sending again.

Cheryl

Sent from my Verizon, Samsung Galaxy smartphone

From: Cheryl A Lindberg <chervla lind bers@smail.com>Sent: Wednesday, May 1.3, 2020 8:44:014MTo: Cheryl Lindberg <CLindbers@norwich.vt.us>Subject: Documents for SB

1

* (tc^lL flrrc*

Title 32 : Taxation And Finance

Chapter 129 : Grand Tax Lists

Subchapter 008 : Extensions Of Time

(Cite as: 32 V.S.A. $ 4342)

g 4342. Extensions by the Directora

On written application therefor made by the listers or assessors of any town, with theapproval of the Selectboard of the town or mayor of the city, the several dates fixed bylaw and extended by the preceding section or the charter of any municipal corporation, onor before which certain acts must be done relating to duties of listers and assessors, maybe further extended by the Director and such extensions shall be in writing and shall be

recorded in the office of the town clerk. (Amended 1977, No. 105, $ l4(a), eff. July 1,

1977;1993, No. 49, $ 5, eff. May 28,1993.)

Will the April 1 date be extended?

No. Please remember your value and ownership date remains as of April I (grand list effectivedate according to 32 V.S.A. I 4041) and you should not reflect changes after that point (permits,Property Transfer Tax Returns, etc.).

Will the grand list filing dates be extended?

PVR is offering the option for extension of the deadline to file initial ("abstract") grand lists foralltowns to August l5 (32 V.S.A. I4342). This is a deadline for preliminary or "abstract" grandlist (before grievance). Many towns will not want to wait this long, and we encourage you to doyour best to file as soon as possible.

We will send a formal letter reflecting the options to all towns for recording in the grand list ifthey choose. We would appreciate towns alerting us if they plan to take advantage of this option,prior to the June deadlines. It is advisable that towns inform us with a copy of acknowledgementby your selectboard. This will allow us to track those towns using the extension, and you willhave proper documentation for your grand list. Towns who extend their filing to this date willnot be granted additional extensions unless extreme scenarios arise. All towns will also have thedate for their final grand list filing with PVR extended to no later than September 15.

If you choose to use this extension of time, please be aware that this will affect all subsequent

dates including tax billing. Grievances will proceed with the same statutory timelines, etc. (see

lister calendar and grievance guidance) and tax bills will subsequently be issued at a later date,

assuming your town normally bills in July or August. You should discuss this ahead of time withyour town selectboard and treasurer.

Related documents:

ster calendar

https://tax.vermont.gov/municipal-officials/listers-and-assessors/hearingsa

a

How will the extension of homestead affect the Grand List?

Homestead Declaration and Property Tax Credit Claim (income sensitivity payment) deadlines

have been extended to July 15. This will mean towns will have more changes to homesteads toprocess later than normal. The process will be no different. There is the potentialthat Form HS-

122 filings may cause additional change of appraisal notices; any change to a housesite or

homestead value is in fact a grievable item. This would only be for new or changed business or

rental use that you have not yet accounted for in prior years.

. https://tax.vermont.gov/press-release/upcoming-vermont-tax-due-date-guidance

. https ://tax. vermont. eov/sites/taxlfi les/documents/GB - I 07 1 . gdf

Can taxpayers still file their Homestead Declaration?

Yes, taxpayers should absolutely file Form HS-122, Homestead Declaration, as soon as possible

They do not need to wait until the July 15 income tax filing deadline. Ideally, taxpayers would

still flrle their income tax and homestead declaration and property tax credit forms at the same

time.

Will towns still receive their first Property Tax Credit state payment on July 1?

Yes. The Department will still process Property Tax Credit claims and will send the files totowns monthly starting June 30 as usual.

When will the Education Tax Rates be published?

The Legislature still plans to establish the Yield, which creates the basis for education propertytax rates statewide. There is also a default yield set in statute if the Legislature fails to publish a

yield by July l. We anticipate tax rates to be published by August I (subject to change).

How will tax billing be affected?

If you choose to use the grand list extension option, please be aware that this will affect allsubsequent dates including tax billing. Grievances will proceed with the same statutorytimelines, etc. (see lister calendar and grievance guidance), and tax bills will subsequently be

issued at a later date-assuming your town normally bills in July or August. These decisionsmust be made in partnership across the municipal officials in your office.

We have had many questions about tax billing, such as how towns can evaluate the potentialneed to extend billing dates based on other extensions and the overall issues presented to townsdue to the Covid-19 virus. PVR Director Jill Remick and others have testified on this and relatedissues and testimony can be foundat 4-1-202section.

Towns should make these decisions (grand list filing, property tax bill printing, etc.) based on theneeds and factors of your town. Regarding changing your first billing due date, the VermontLeague of Cities and Towns offers advice on this and other topics athttps://www.vlct.org/sites/default/files/documents/Resource/Towno/o20Finance%20Covid-19%20FAOs.pdf

How will we handle inspections of properties?

Our recommendation for this year is that no internal inspections occur. This does not mean yourgrand list should not be adjusted due to new construction, permits, etc. Instead, what it doesmean is that you should develop an alternative plan to gain information in order to be fair to alltaxpayers. We recommend you send a mailer to explain changes to all property owners that havechanges. It is our opinion that full disclosure is best, explaining the situation and asking forassistance. We have a sample letter and form developed and shared by a town recently that wehave shared on the listserv and are happy to provide to any towns at https://valavt.org/sample-documents/ . See 'Permit Letter Samnle (Under Construction Letter).

:/ I

How witl we handle grievances?

Conducting a grievance hearing during the COVID-19 outbreak will be challenging. Social

distancing is recommended to limit the spread of the virus. Because grievance hearings couldpotentially expose participants to the virus if held face to face, PVR recommends you follow the

new protocols for grievance hearings held in 2020 found at https://tax.vermont.gov/municipal-officials/l i sters-and-assessors/hearin gs.

ß)05/2t/2003:47 pm

Àccount

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05/2L/2003:47 pm

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HTML5BGRAI'IIER

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03:47 pm

Àccount

Town of NoryLch Genêral Ledger

BaJ-ance SheeÈ Curlent Yêår - Period 10 Àpr

General

Pâge 3 of 4

IITMLSBGRà¡{I'ER

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0s/2r/2003:{7 pn

Account

Town of Noreich General Ledger

Balance Sheet Cu!!ênt Year - Períod 10 Àp!

Genêra].

Curr Yr Pd 10 Àpr

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Page 4 of {

IIITML5BGRAMI'ER

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os/2L/2004:06 pm

Àccount

Toen of No*ich Genera]. I"edger

Cuffent Yr Pd: 10 - Budget Status Repo¡t

General

Page 1 of 29

IIÍMLSBGRÀMMER

Budget

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ToYn gf Noryict¡ General. Ledger

Cu$enÈ Yr Pd: 10 - Budget StaÈus Report

Gênera1

Page 2 of 29

¡IITML5BGRA¡trilER

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os/2L/2004:06 pm

Account

Town of NotrLctr GeneraJ' Ledger

Culrent Yr Pd: 10 - Budget Stâtus Repolt

General

Page 3 of 29

ETML5BGRAMMER

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Torn of Nonich General I,6dger

CuEênÈ Yr Pd: 1.0 - Budgot StãÈua RêPolt

Generâ1

Page 4 ot 29

IITMLsBERA!.T'ER

Budget

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01-5-005122.00 !¡!EDI TÀx

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01-5-005703. 00 GP"A¡r¡T ¡TATCII

01-5-005810. OO DES FT'ND-FACILITIES STUDY

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Torn of, Noryict¡ Gene¡al ledge¡Currênt Yr Pd: 10 - Budgêt Statua Report

GenêEaI

Budget

Page 5 of 29

HTMI,58GRATT'MER

ÀcÈua].

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oL-s-O50122

01-s-os0200

01-5-050538

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Account

lÍoen of NotrLch General Ledger

Cü!!enÈ yú Pd: 10 - Budget Status Report

General"

Pagê 6 of 29

CTML5BGRA!,SIER

Budget

Àctua1

Àctual t of BudgeÈ

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or-5-200322

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o5/2L/2004:06 pm

Àccôunt

Town of Nowich General ledgerCurrent Yr Pd: 10 - Budget Ståtus Repolt

General.

Page 1 of 29

¡ITMI,SBGRA!'MER

Budget

Àctual

Àctua]. t of, Budget

01-5-300611. 0O OEFTCE EQUTPUENT

01-5-300615. 00 DUES/!{TGS/EDIrC

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Town of Noryich Genera]- Lèdgêr

CUEênt Yr Pd: 10 - BudgeÈ Stãtus Report

GsneEal.

Budget

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Town of Noryich Ceneral Ledgqr

CUEênt Yr Pd: 10 - Eudget Stãtug Report

Geneta]-

Page 11 of 29

I¡TML58GRAUMER

Budget

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Town of Noryich G6n6ra1 LêdgeE

Cuæent Yr Fd: 10 - Budgêt Status ReportGeneral

Budget

Page 12 of 29

TTTML5BGRAMMER

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Page 15 of, 29

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ftlHerb Durfee

From:Sent:To:Subject:

Becky Gramme¡Wednesday, May 13,2020 10:14 AMHerb Durfee

last of budget status report

Hi Herb,

Here is the last findings of the budget status report.

Pg 11

under maintenance01-5-5555

01-5-555530,00 equip maintenance52L49.84 is for R & M to air packs

Pg. 14under equipment01-5-7034

01-5-703403.00 parts & supplies$6390,20 tires$3000.00, $1039,57, $3900.53 R & M from Chadwich

$1262,06 R & M Jordan Equip$5014.50 Reed Supply$1362.94 TencoThe above are the big ticket items under the account

01-5-703405.00 petroall purchases from lrving, Evans, and Dead River

Pg. L4under hwy garage01-5-703s

01-5-703501.00 electricityGMPC usage from Nov 2019 to Apr 2020 goes from $358,41 to $686.94 to 9377.72FY 18-19 was over budget on this one by $1100.95

01-5-703507.00 suppliesunder budget, however, current dept head was unaware of what past dept head put in this account.Unifirst - along with uniforms for DPW also on the invoice are supplies for DPW, $83.53 is the cost of supplies from thebeginning of FY 19-20, but has gone up to around gB7 and some change,

Pg. 14under capital expenses01-5-7036

01-5-703601.00 equip designated fund

$3753.61 is for DPW construction signs from Eastern Metal Signs & Safety

Question would be - is this really where this expense should go?

This is what put this account over.

Pg. 16under equipment01-5-7054

01-5-705411.00 R & MFY 18-19 this went over budget any $169.64FY 19-20 currently under budget by $158.59For this one, as all repair & maintenance goes, this can be an unpredictable account. One can never predict when a piece

of equipment will need to be worked on. The only prevention, as we all know is preventative maintenance on

equipment. What has been done with invoices is what needed to be done for the TS site.

Pg. 16under transfer station01-5-7055

01-5-705500.00 purchased services

9609.40 is a purchase for the stickers for the TS. Looking in the past, this is a yearly purchase from Valley Image. In thepast couple of years, this cost was $675.20Each month this account is charged $130,00 for use of the porty potty for TS

Each month this account is charge $12,00 for rental of a water station, Now when all the water has been used up, thereis a cost for the five gallon jugs to be replaced.FY 18-19 this was over budget bV $L242.52, which I don't think the Valley Image purchase was taken into account.

Pg. 16under transfer station01-5-7055

01-5-705501,00 electricitySolaflect bill - well Solaflect bills have been a mess, They have either under charged the town, which involved many

invoices of corrections to what should have been billed. Back billing also. With this one, it was unpredicted & not in thecontrol of this department. All Solaflect in lack of billing correctly to begin with,

I believe this is all of them, There are a couple I need to really dig deep into, which I hope to have an answer to you

later today.

Becky

2

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Herb Durfee

From:Sent:To:Subject:

Becky GrammerTuesday, May 12,2020 6:17 PM

Herb Durfee

budget status report

Hi Herb,

I have worked my way up to page 10. Here are my findings for the ones you inquired about, I threw in a few more thatwere over budget. I will be sending more your way, almost done.

Page oneunder 01-4-0002 intergovernmental

01-4-0002t4.00 Education tax retainer .225 $25,0000,00Each year this is an estimated amount that the town can retain (keep) for collecting taxes during a fiscal year. The finaldollar amount is given on the cash flow work sheet. This amounts varies each year and for this year it is a little over$27,000.00.

Page twounder 01-4-0003 service fees

01-4-000365.00 recycling rebatesAll money that has come in from VT Redemption was first put into this account & a journal entry was made taking it outof here & putting it into the Citizens Assistant Fund.

01-4-000364.00 trash coupons01-4-000366.00 c & d waste

The two above accounts - yes have been affected by COVID as the flow of dumping trash was slow with minimal entryinto the TS. Also closing of certain dump stations due to COVID & lack of pick up from other sources, Although, the TSseems to be picking up a bit more. All in all, thíngs are good.

Page fiveunder 01-5-200 finance department

01-5-200112.00 finance assist wage - budgeted incorrectlywithout really digging into payroll for 2019 this wage was only $16,290.88 for a short time, Let's say this went for anentire year, this amount could be double going into $32,000.00. For 20L7,I believe this is when there was a full timefinance assistant, the yearly wage for this year was almost $28,000.00 & I don't know if the assistant was maxed out attop pay rate for this position.

Page sixunder 01-5-200 finance department

015200550.00 printingthe yearly tax index cards that go out in January. Pricing had increased from last year. Budgeted incorrectly as morelikely each year seruices of something or anything will increase a little.

I

01-5-200610.00 office supplies

at the beginning of the fiscal year, in September, prepaid expenses were expensed out for FY 18-19 for $314.65. Thismade for that much less to be available to the finance office,Expense of $230,00 were payroll & payables checks that had to be ordered. This supply of checks will go into the nextfiscal year.The expense for $171.00 was for end of year needed items - W-2's, 1099's.

Also ordered were more toners for the printer in the finance office than Roberta probably did, When this printer is used

for lots of printing, these toners may not even last one month,

01-5-200613,00 softwareThe actual amount of $902.79 is for the annual software fee to NEMRC. This was under budgeted as the annual fee forlast year was $876.49.

0I-5-275 gen admin expenses

01-5-275536 postage meter rentalyes, way under budget, The rental fee for this fiscal year is $171.21. Multiply this by 12 & the budget amount should be

around $2100.00 rounded up,Also, an invoice for FY 18-19 for $L7L.2I was paid in FY 19-20. This was a May 2019 invoice.

01-5-275538,00 postageNo extra mailing with this one.Nothing to do with not being coded to financeSept 2019 - prepaid expenses for FY 18-19 for $1000.00 was charged in FY 19-20, This was $1000,00 not really used inFY 19-20.Only two payments in FY 19-20 were paid at $1000,00 eachJuly 2019 a check was made out to Norwich postmaster for $96,00,

01-5-275630.00 computer hardwareNo budget made for this line. Not all firewall related.A $755.25 expense is for gen admin computer replaced in July 2019A $369,50 expense is for firewall replacement at TH March 2020A $228.58 expense is for a surge protector March 2020A $45.98 expense is for computer hardware March 2020.

Page sevenunder planning01-5-350 planning dept

01-5-350538.00 postageprepaid expense for FY 18-19 was expensed out in FY 19-20 for $525.00. Payment was to Postmaster Norwich. Will

have to pull this invoice to really see if the planning department spend $525,00 on postage for FY 18-19,

01-5-350611.00 office equipmentunexpected expenses so this was under budgetednot related to new computer$439.99 MS OFC 2019 software update

$196.96 computer screen

Page B

under rec program01-5-4242 program

0L-5-4252L2,00 program wagenot sure if this is really due to new programs. researching this more deeply.

2

0I-5-425216,00 entry feewas under budgetCheck to Hanover Improvement Society SPRA, check for $1625.00 was for 2019 camper, This payment in itself took thelow budget over budget.Other amounts were entry fees paid by the rec department for events, tourneys

01-5-425218.00 registration feesnot all due to new programprepaid expensed for FY 18-19 was expensed out in FY 19-20 for $1245.93July 2019 $1919.99 was paid to Lebanon Youth BaseballSI Play charged the town a portion of registration feesNew program to sign up cost $3695.00 (this of course was not planned to be in the budget) With this new rec program,the town has been saved begin charged a fee for residents to sign up for a rec program.

0L-5-425326.00 portable toiletunder budgetedeach month of portable toilet rental is $265.00actual amount of $1138.03 is monthly rental that portable toilet was at the field

Page 9under public safety facility01-5-485

01-5-485234.10 apparatus bag fdhad to wait for SB meeting to approve this being used to FD designated fund

01-5-485302. 10 apparatus nodsame as the above

Community policing01-5-5002

01-5-500201.00 animal cont/leash lawunder budgeteach River vet service invoice comes to $304.50. With just five (5) invoices already posted, this comes to $1522.50

For all W retirement budget amounts & actual expenseFor each group B & C, there is a percentage set by VMERS that is calculated on wages.Budget amount should be a couple thousand more than previous year.Each wage increase means VT retirement becomes more,Each new employee, full time, retirement is calculated on each payroll, Depending on what group B or C, will depend onthe percentage used.If someone works more hours than usual or less than usual, this will also affect the estimated budget amount,

Page 10under capital expense01-5-5007

01-5-500701.00 designated fund spec equipment

A charge of $385.45 for work on one of the cruisers is what put this over the $2500 budget.Vendor was Ossipee Mount.

Questíon would be - is this really where Jen wanted this to go?

(+)

3

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03:37 pm

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Tom of Noffich GeneraJ, Ledger

CurEent Yr Pd: 9 - BudgêË Status Report

Cên6råI

Page 3 of 29

HTIII¡5BGRÀ¡IIER

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Àccount

Tom of l¡offich Gen€rB1 Ledqer

Cur!€nt Yt Pd: 9 - Budget. Status RsI'oEt

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Page 4 oE 29

IIIXÍL5gGRÀItrIER

Budget

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01-5-005125

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Tom of Noilich G€n€råI Ledg€rCulr€nt Yr Pd: 9 - Budget Statur ReI'orÈ

GeneEaJ.

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Pag€ 5 of 29

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Àccount

Tom of Noryict¡ Genera]. L€dg€r

CurrenÈ Y! Pd: 9 - Budget Statu! R€port

Generå1

Budget

Page 6 of 29

Ill'lIL5BGRÀIIMER

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Page 7 of. 29

HTUL5BGR,A¡4IER

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03:37 pn

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Tom of Nonich General Ledger

Current Vr Pd: 9 - Budget Status Report

GeneEaI

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Page L2 of 29

HÍMI,sBGRÀ¡{MER

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Àccount

Tom of Noffich GeneEa¡ Ledger

Culrent Yr Pd: 9 - BudgeÈ St'rtu! Report

Gên€ra].

Page 13 of 29

HTMLsBGRÀüMER

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Eorn of, li¡offich GeneEaI' Ledgêr

Current Yr Pd: 9 - Budgêt Status ReporÈ

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Page L4 of 29

I¡TI{L5BGRAIA@R

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Current Yr Pd: 9 - Budget SÈatus ReportGiÊneråI

Page 15 of 29

I¡TML5BGRÀIûIER

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Curr€nt Yr Pd: 9 - Budget Status Report

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Page 16 of 29

HI'MLSBGRÀIIIIER

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Page 17 of 29

HTTIL5BGRÀIIMER

Budgêt

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Tom of Noryich Genera1 Ledger

CurrenÈ Yr Pd: 9 - Budgêt StåÈuc ReI'oEt

Genera].

Budget

Page 18 of 29

HIMLSBGRÀ¡IMER

ÀcÈua1

AcÈua]. t of Budget

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Tom of Nonich Genera], L€dgêr

Curr€nt Yr Pd: 9 - BudgeÈ StaÈus ReportCONSERVÀTION COMM EI'I¡D

Påge 19 of 29

HTIII,5BGRÀIIMER

Budgêt

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Current Yr Pd: 9 - Budget StaÈus RepoltTRÀCY HÀ¡I¡ TUND

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Curlent Yr Pd: I - Budget Status Report

COUMI'NICÀTIONS STI'DY FUND

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'/t -jHerb Durfee

From:Sent:To:Cc:

Herb Durfee

Wednesday, May 20, 2020 11:59 AM'claudette brochu'; Roger ArnoldRobert Gere; Mary Layton;John Langhus; Miranda BergmeierRE: Draft agenda for 27 May,2020Subject:

https://www.vlct.ore/sites/default/files/documents/Resource/Town%20Finance%20a nd%2OTax%2OCovid-

19%20FAQs.pdf

The content in the above link will be included in the packet to assist with the discussion on FY2L budget in light of C-19

and state revenue deficits. I think, also, during your last meeting you agreed to come up with a set of questions thatshould be asked of the Finance Committee (and others?)To date, I haven't seen any questions drafted for thatcommittee to include in the packet.

ln addition, while it looks like a joint meeting with school officials is scheduled for May 28th to discuss this issue, it seemslike the VLCT link above indicates that the state will dictate the school tax rates for the coming year (i.e., you willcontinue to not have control over that aspect of the tax rate). But, the joint meeting remains a good idea to keepeveryone on the same page of understanding.

Lastly, my recommendation specific to the municipal tax rate is going to be to set it according to your normal process

along with sending out tax bills. Ninety-five percent of the funds you need for the upcoming fiscal year, like any year, isderived locally. That 95% does not rely on any of the state's revenue streams that generate the General Fund, EducationFund, or the Transportation Fund. So, to a degree, it's moot to worry about state sources of income, short of any localdollars budgeted to match any grant funding sourced from the state/feds, or the like. Once the tax bills go out, if thereare property tax payers that request help, as Delinquent Tax Collector, I can sent up payment plans, waive interest andpenalty, etc. But, I think you will find that most taxpayers will have the ability to make their payments on the scheduleenabled (though the installment dates may be altered give any legislative author¡ty to do so as balanced with when thestate issues the school tax rates). One lingering issue, however, will be the delay in the filing of Homestead Declarations.Such delay will cause administrative burden on the need to produce and send out revised tax bills, but it will be a burdenthat all communities will have to absorb, given C-1-9.

More discussion to be had, but I wanted to tip my hand a little bit. O

tsferb

Herbert A. Durfee, lllTown ManagerTown of NorwichPO Box 376

Norwich, VT 05055802-649-1419 ext. 102

802-698-3000 {cell)802-649-0123 (fax)

From: claudette brochu fmailto:cbrochu30@gmail.com]Sent: Tuesday, May 19, 2020 10:48 PMTo: Roger ArnoldCc¡ Robert Gere; Mary Layton; John Langhus; Herb Durfee; Miranda BergmeierSubjectr Re: Draft agenda for 27 May,2020

1

I noticed my numbering was off on the draft agenda. ltem #6 (April revenue/expense report) is our usualmonthly review of rev/exp. Ideally, Herb would lead that report with answers to his ?? in the March report andthe ability to answer any questions we have related to our current fiscal year financial health.

As for 6b or now #7 - the starting point can be the email communication from last week from me to Herb andshared with board, as well as his later email about Town Meeting approved expenditures and should we holdoff, if yes, which ones. You raised the issue of the Reg Energy Coordinator. We might also be able tor report onfirst meeting with members of the school board. I was going to reach out to Jim/Tim for updates/projectionsfrom the state. I want to keep the conversation going and I want residents to know we are talking about this andwhat we are thinking.

If you have suggestions/recommendations on framing this discussion more concretely, please share

C

PS. Your voicemailbox is full.Please note that any reply or response to this email is subject to the disclosure provisions under the VermontOpen Meeting Law.

On Tue, May 19, 2020 at 9:48 PM Roger Arnold <rogerarnoldvt@gmail.com> wrote

Hi Claudette,

Is number 6 a report from Herb? For number 6[b], how do you see board members preparing for thatconversation? I think we settled on putting forth some questions for discussion?

Roger

On Tue, May 19, 2020 at 7:53 PM claudette brochu <cbrochu30@gmail. wrote:

Hello all,Enclosed is the draft agenda for feedback.

One question I have: in light of Pepper's resignation, do we re-advertise or just reach out to Pam Smith to see

ifshe is still interested?We will need to advertise for Develop Review Board but might not have time for any replies in time forpacket inclusion.

I.did not add Town Plan next steps because PC has not met yet and thus, have not delivered info.

C

Please note that any reply or response to this email is subject to the disclosure provisions under the VermontOpen Meeting Law.

Please note that any response or reply to this electronic message may be subject to disclosure as a public recordunder the Vermont Public Records Act.

2

,d.)Herb Durfee

From:Sent:lo:Cc:

Subject:Attachments:

Herb DurfeeWednesday, May 20, 2020 11 :13 AM'claudette brochu'Miranda Bergmeier; Becky GrammerRE: info for next week mtgDelinquentTaxReportl BMay2020.pdf

Yes. ln general, we're in the same position we usually are at this time in a "normal" year. This is mostly the case since

our final installment was due back in mid-February. Most communities in Vermont have their last installment in

April/May. So, we are in much better position, probably, than those communities.

Though Becky hasn't yet given me the April monthly financials, through March we were aT98.9% of budget for property

tax revenues (and, overall, we were alr96.4% of total budgeted revenue for the same period). So, that side of the coin ison par w¡th past years.

For delinquent taxpayers, we have about 25+ properties that are delinquent * which is normal for this time of year.

Generally, they are all the usual persons. The total amount owed for 2O\9-2O of those delinquencies is 5129,313.24.Again, we work on these periodically throughout the year.

Note, this Town is more "lax" on delinquent taxpayers than in other towns for whom l've worked. Refer to the attachedDelinquent Tax Report. lt has been my intention to work with the successor Finance Director to get "tougher" ondelinquencies. However, I have not been unable to realize my intent due to the inabilities of the previous Finance

Director, the BEC's and related issues, continuing lack of a staff person in Finance, and the introduction of the COVID-1.9

pandemic.

My revised intent is to better address delinquencies once a Finance Director is up and running and there is a return tosome sense of normalcy regarding C-1-9. ln the interim, Becky has been helping me where she can in addressingdelinquent taxpayers. To be clearer, my intent is to move some of the larger delinquencies toward Tax Sale. ln myexperience, once the formal Notices start, property owners (and their lien holders) become more responsive topayments.

P.S. When you look at the attached report, you cannot interpret that since the largest amount owed is 2019-20 and,thus, that is a function of C-19 and its impact. The most recent year is always the largest amount. Past years become less

with each year's passing due to payments being made such as from payment plans. Hope that makes sense.

llerbHerbert A. Durfee, lllTown ManagerTown of NorwichPO Box 376

Norwich, VT 05055802-649-1419 ext. 1"02

802-698-3000 (cell)

802-649-0123 (fax)

From : cla udette broch u [ma ilto : cbroch u30(ôg ma i l.com ]Sent: Tuesday, May 19, 2020 8:56 PM

To¡ Herb DufeeSubject: info for next week mtg

1

Hi Herb,Could you have available (either as part of the discussion under #6 or #7) the dollar amt in properties in defaultof taxes and the number of properties. How many are in active payment plans? I'll be looking at this as a bell-weather data point.

C

Please note that any reply or response to this email is subject to the disclosure provisions under the VermontOpen Meeting Law.

2

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{x}Herb Durfee

From:Sent:lo:Cc:

Subject:

Herb DurfeeFriday, May 15, 2020 10:44 AMClaudette Brochu; John Langhus; Mary Layton; 'rgere@mac.com'; Roger ArnoldMiranda BergmeierRE:feedback con't

Huh...somehow, I didn't send this out earl¡er this week, Claudette. Sorry. Anyway, below is an e-mail I drafted as follow-up to your questions:

Claudette,

ldon't disagree. Related to such grants, if they hold back on funding, lwould assume we can hold offon local match/in-kind services (at least for a period). However, I would have any such planned in-kind time shifted to other projects

defined by the respective dept head. So, we would still incur a matching expense, but under, say, a different budget line

item.

One area I forgot to mention where there is possible savings is under the Other Monetary Articles. Possibilities include

1.. Delaying obtaining the 580,000 loan for the pedestrian bridge over Charles Brown Brook (Article 5) - though I

just went out to bid earlier this week and, l'm sure, the Trails Committee would be furious.2. Delaying "payment" of $40,000 to the new Climate Emergency Designated Fund (Article 7).

3. Tracy Ha ll Energy Project (Article 8) - That's a discussion unto itself, so I would leave that one alone since itwould not impact tY 2021, since payback would occur thereafter due to the terms of any borrowing.

4. Temporarily suspend activities related to hiring a Regional Energy Coordinator (S30,669.51).

5. Note, I would not recommend delaying/suspending or otherwise altering any payment to the other health and

human services agencies, since, like us, they will be looking for any dollar they can't scratch up, especially since

all are more heavily reliant on state/federal sources of income where the financial "disaster" stands to lie.

frerbHerbert A. Durfee, lllTown ManagerTown of NorwichPO Box 376Norwich, VT 050558O2-649-L4L9 ext. L02

802-698-3000 (cell)

802-649-0123 (fax)

From: claudette brochu fmailto:cbrochu30@gmail.com]Sent: Thursday, May 07,2020 9:33 PM

To: Herb DurfeeSubject: Re: feedback con't

Thanks for the info. One one last concern is in approving projects where state grant funding is involved. I am

doubtful that the state will be providing much in the way of grants.

1

Please note that any reply or response to this email is subject to the disclosure provisions under the VermontOpen Meeting Law.

On Thu, l|i4ay 7 ,2020 at 4:1 1 PM Herb Durfee <HDurfee@norwich.vt.us> wrote

Claudette,

See my responses below in red. Let me know, if you require additional clarity

frerb

Herbert A. Durfee, lll

Town Manager

Town of Norwich

PO Box 376

Norwich, VT 05055

802-649-1"419 ext" 1"02

802-698-3000 (cell)

802-649-0123 (fax)

From: claudette brochu fmailto:cbrochu3O@gmail.com]Sent: Thursday, May 07,2020 12:09 AMTo: Herb DurfeeCc: Roger ArnoldSubject: feedback con't

Hi Herb,

I realized in my previous post that there was little listed in my expectations. IMHO, these issues takeprecedence over FIPP but they are mine alone. So here goes and if you have been working on these issues, Iwould love to hear about it.

1. What are you specifically doing to assure our FY20 budget does not end up in a deficit? We were at79%spending to budget end of March. That trend is troubling. Where are revenues tracking? Through March,normally, we would be at75o/o. The 79-ish0á I reported was based on a normalized budget (taking out theBEC's and FEMA related expenses/revenues). I didn't fully normalize the line items like insurances and other

2

{q,line items that we've paid I00% on. So, as I indicated during the meeting, we probably were somewhat closerto the 75o/o thanthe 79%o.In other words, we were on target expense-wise. For revenues, we are good. Propertytaxes generally were paid as expected. Some Rec fees haven't been realized but we haven't realized the related

"op.ni., eithér; so, that's a "wash". However, there was one line item of about $25,000 that has yet to be

realized. That was one of my "?" inthe left margin. I'm amid working with Becky on those "?", since she justreturned this past weekend. As promised, I will have the answers to those "?" as part of the 2nd meeting inMay, if not earlier.

2. In light of the state deficit, what are you doing to cushion the town from potential significant cuts in state

funding? I'm amid working at conducting cash flow analysis to see what we typically spend (and receive) on amonthly basis through at least the first half of a fiscal year. Becky is working with me to provide me with some

of the trend analysis. For the 2nd meeting in May, not only will I be giving you're the April 2020 financials, butI'm looking to provide the Board with that trend/typical cash flow analysis so we can understand our typicalneeds and can then better measure what, if any, deficit in revenue we might anticipate. This analysis will helpdetermine if we might need to borrow funds on a short-term basis. In addition, the pre-audit for FY 2020 has

started. 'With this and some additional work I'm working on with Becky and Dept Heads, I'm trying to comeup with a year-end estimate of expenses/revenues. This will give us an idea of how we will start FY 2021 (i.e."

deficit or surplus)

3. What specifically are you looking at in the FY2l budget that can be deferred? Cunently, I've indicated toDPW that the new hires will be deferred until we have a better idea of the year's fiscal outlook. This will save

on personnel costs, including related benefits and insurances. Rec is continuing to operate under the premisethat some programs can't be offered unless there is the resulting offsetting revenue. Police, Fire, and TransferStation I have to say are "essential", expected services that I really don't have an option but to continue tooperate. If there are non-essential costs that we can hold off on, obviously, that will be carried out. However, inmost cases those departments are heavily personnel based so there is not much "savings" to be realized underthe definition of "non-essential". Other departments may not be as 'essential" as Folice, Fire, and TransferStation but they too are heavily personnel based, so there isn't a lot to cut back on. Any true, temporarysavings would have to be in furloughing andlor RIFing employees. I'm not ruling that out, but recall that theBoard has agreed and reiterated (at my request) that this type of action should be considered an action of lastresort.

4. What guidance are you providing to departments for FY21 spending priorities? At this point, I'vs been morefocused on FY 2020 and how this year is shaping up. At my next dept head meeting (May l9) I intend to havediscussion about FY 2021. The obvious remark will be to not spend where you don't have to spend, at leastuntil we have a better handle on the start of the fiscal year, including the property taxing process, any updatedstate information, and how to minimize dependence on the typical cash flow needs (mentioned above).

5. What is your plan if Aug tax revenue does not meet expectations? Is there a plan outside of borrowing?What conversations have you been having with the Treasurer and Lister's Office? Notwithstanding that the taxrate incorporates the schools, almost all revenue can be realizedjust looking at the municipal side of the taxrate probably without having to borrow funds. A reasonable grant list can be derived/used and we know whatwas authorizedby voters at March Town Meeting. Thus, a municipal tax rate can be derived, posted forAugust 2020 and February 2021payments, and sent to taxpayers. As the grand list may be furthercorrected/amended, revised tax bills can be sent out later in the year. However, the question will be more aboutwhat will be the taxpayers' ability to meet their tax obligations. As the Delinquent Tax Collector, I have noissue with working with individual tax payers to make payment arrangement. This would help those in needbut would also help to ensure a stream of cash flow for the Town. Also, I'm assuming the state, at some point,will allow Towns to waive penalty and interest fees that currently are statutorily mandated. V/ith suchflexibility, it would make it easier to work with taxpayers needed to have a payment plan without having toworry about the overhead costs of penalty and interest. Overall, I'm more concerned about the school side of

3

the tax rate where more variables play into the rate setting process, mostly from the state. I believe the statemade a critical error in allowing Vermonters to delay filing of state taxes, filing of Homestead Declarations,and submittal of information related to grand list calculations. Such delay plays into creating unknowninformation at this time. Thus, currently, I can't speculate on what would be any reasonable taxing process forthe school side of the taxrate without more information from the state and joint discussion with the SchoolBoard and its knowledgeable staff. This discussion is what I've recommended occur before starting the newf,rscal year. Lastly, at this point I have not had discussions with the Lister's Office since this is the time of yearthat they hear grievances, etc. which plays into their process for establishing the grand list. Once they arefurther along, it would be great to have them involved with the joint discussion the Board should be havingwith the School Board/school staff. This discussion necessarily should include the Treasurer

6. How are you deploying town employees differently so that employees can be contributing to the town whilenot performing specific duties (ex: crossing guards, Planning admin assistant, Rec director)? Currently, Ifollowing staffing assignments are being carried out: TM/Assistant to TM - "normal" duties; NPD/|{FD -regular duties, though they are in an altered state of response than normal, especially since the NPD is downone officer due to FMLA; DPW Transfer Station - regular shifts but in an altered protocol ofcollection/activity, including use of the Crossing Guards; DPW Highway/B&G - to minimize COVID-l9issues, crew is divided in half and working alternating shifts each 6 hours long but getting paid regular hours (B

hours) and though there are fewer number of crew members working at any given time there are DPVy' orewmembers on duty covering more hours than usual (currently 6:00 to 6:00 pm rather than usual 7:00 am to 3:30pm); DPW Custodial - regular duties but with attention to VOSHA requirements;PlanninglZoning Dir -regular duties remotely but assigned additional work on Local Hazard Mitigation Plan preparation anddepartmental strategic plan development; PlanringlZoning Assist. - returned to normal duties but on a revisedschedule and, if need be, she is available to help with other administrative duties; Rec Dir - regular duties,specifically conducting remote activities, planning for summer and fall prograrns, the Gov has relaxed somerules so those efforts are picking up, has been also assigned duties related to trails, Conservation Commission,helping with responsibilities for residents in need and the like; Finance - regular duties. Also" for info theTown Clerk and the Listers Office has been regularly staffed though those offices don't come under thedirection of the TM.

7. Do we need to consider employee furloughs? If yes, why. If no, why not? Refer to my reply in 3. above. Idon't think anyone wants to furlough/RlF employees but, sometimes, it needs to be done. In the long run youaren't saving monsy; instead, you're deferring expenses. I'm sure you understand that point. If push oame toshove, yes, I'm prepared to furlough/RlF specific employees. I developed that list back in February or March. Iwould not make that list public until necessary; but, I would be willing to discuss such list in ExecutiveSession. Note that any Union members would have to be RIFed through the process outlined in the Unioncontract which requires a minimum 20-day notice period and includes a seniority function based on identifiedlayoff categories. At this point, I don't see the need to furlough/RiF employees because I believe the biggerfinancial "gap" issues lies on the school side of the tax rate and next year's budget. By far, the revenue tooffset Town expenses comes from property taxes on the municipal, not the school side, of the tax rate. Rec andsolid waste fees make up the next largest chunk of revenue, which is locally derived. Combined, the propertytax revenue (not including for Other Monetary Articles), rec fees, and solid waste fees comprise 87.5o/o of theestimated revenue for FY 2021. The major source of state-based revenue comes from the Highway Gas Taxwhieh is only about 3.4o/o of the total revenues estimated for FY 202I" Except for a couple of other non-localrevenue line items, the balance of the revenue is from local sources (e.g., recording fees, dog licenses, NPDfines, etc.) Despite the above information, I would hope the Board would borrow in anticipation of propertytaxes rather than laying off employees. In this way, municipal services continue to be provided at a level thecommunity has come to expect, even in times of COVID-19. This perspective, too, is rooted in the Board'sprevious discussion about whether employees should be paid or laid off.

4

i{iV/e may be relatively OK by June 30 since town revenue/expense is pretty much set but FYzl looks to be adisaster. I think the June 30 end of year outlook is good since we seem to be on track for a "normal" year end,we now have realized all of the outstanding Accounts Receivable re: the July 1, 2Al7 storm event (i.e., justreceived over $600,000), dept heads have been as possible have been adhering to my request to watchexpenditures from back in the Dec/Jan timeframe (when the winter maintenance costs were looking grim) andthere haven't been any noticeable shortcomings in property taxes received based on the February 2020 2nd

payment. For FY 202I,I think any "disaster" looms on the school side of the taxrate note on the municipalside. I'm not saying we don't have to pay attention, but that's where the issues lie. However, an alternativeway of looking at the "disaster" is that Norwich being a "wealthy" community by Education Fund standardsreceives less funding from the state than it sends to the state. So, in a strange way that may bode well Norwich!Meaning other communities that are Education Fund n'receiving" towns maybe are going to receive less thananticipated so their gap between expenses and revenue may be larger than Norwich's. (Don't know if thatmakes sense but it's an interesting theory!)

C

These are the questions/topics that I would expect you to be considering and addressing. Hopefully, the aboveinformation shows that I'm considering and addressing your questions/topics of concern.

C

Please note that any reply or response to this email is subject to the disclosure provisions under the VermontOpen Meeting Law.

5

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rÐVERMONTUAGUT Ao.tC¡n¡s6,Tomffi

ln response to questions posed by our members concerning the financial toll wrought by a globalhealth pandemic on local communities, the MunicipalAssistance Center (MAC) has assembled thefollowing information related to municipal efforts to potentially lessen the severity of COVID-i.9.

For additional information about municipal emergency planning assistance and coordination, pleasevisit our Coronavirus Resources and Recommendations webpage, www.vlct.org/coronavirus. Click inthe list below to jump to a specific section. * lndicates new information.

Howcan we process payroll and otherbills if theselectboard is not meeting?..,............................. j.

*The Legislature recently passed 5.344, which modifies tax and tax penalty laws. What doesS.344 temporarily change? ,...2

,','2

...3

.,.3

*Can we change the tax rate without voter approval?

*Can we waive penalty and interest on delinquent taxes? ......................... 3

Are the deadlines for property tax assessments the same during the declared state of emergency?

3

How do we continue to fund existing service levels and pay our bills without any incoming taxrevenue?

can we disconnect delinquent users of our water and sewer services?

5

6

*Can we change when taxes are due without voter approval?

Can we issue abatements?

4

5

Are there any reimbursements available to towns for expenses incurred in response to the COVID-L9 outbreak?........

Are there any financial resources for local businesses?

How can we process payrolland other bills if the selectboard is not meeting?lndividual members may not merely show up at the town office and sign payment orders at theirconvenience as this would constitute a violation of the Open Meeting Law (OML). The OML requires amajority of selectboard members to take an action or make a decision (e.g., sign an order approvingpayment), only within the context of a duly warned open meeting. 1 v.s.A. g r72.There are twoexceptions to the above general rule. Both exceptions require the selectboard to meet at least once,

tVLCT 89 Main Street, Ste. 4, Montpelier, VT 05602 | P: 1-800-649-7915 | E: info@vlct.ore I W: www.vlct.orÊ

VERMONT I.TACUE Ào.rCnl¡sgrTowt¡¡¡ffi

though such a meeting could occur by electronic means (see "Open Meeting Law and COVID-19

Response FAQs" at: -covid-

. First, the selectboard can vote at a duly warned meeting to approve certain payments in advance so

that there is no need for members to actually sign orders. Such a vote must identify the person(s) to

whom payment is to be made and the purpose(s) for that payment. The treasurer may then use a

certified copy of the minutes of the meeting as full authority to make the approved payment' 24 V.S.A.

5 1623(aX2).

. The second exception allows the selectboard to authorize one or more members to review and

approve orders on behalf of the entire board. A vote to give such authorization must take place at a

duly warned selectboard meeting and must be reflected in the meeting minutes. A motion to give such

authorization might be phrased as, "l move that we appoint [insert name(s) of legislative body

member(s)l to approve and sign orders for [insert types of claims that the person has authorization to

approve such as "paytoll," "operating expenses," etc.l for [insert period of time]." Any orders that are

approved under this authority must state definitely the purpose for which they are drawn. The full

selectboard must later be provided with a record of allthe orders approved. 24 V.S.A. 5 1623(aX1).

Relatedly, in the event that there are so many vacancies on the selectboard that a quorum cannot be

achieved, the remaining member(s) have the authority to draw orders for payment of continuing

obligations and necessary expenses until the vacancies are filled. 24 V.S.A' 5 961(b).

Å The Legislature recently passed S.344,which modifies tax and tax penalty laws. What does

Tf s.344 temporariry change?r \

S.344 allows selectboards, without voter approval, to:

o reduce the municipal property tax rate;

o extend or establish a new time and method for paying taxes;

o establish a grace period for, reduce, or waive interest, fees, and penalties associated with late

tax PaYments.

These acts may be taken by majority vote of the selectboard. This temporary authority exists

throughout the duration of the declared state of emergency and expires on January I,2O2L'

*

Can we change the tax rate without voter approval?

yes. 5.344 gives selectboards temporary authority to reduce, but not increase, the municipal,

but not the education, property tax rate. This means that selectboards would not have to set a

tax rate necessary to raise the appropriations approved by the voters at town meeting' lnstead,

selectboards will now have the flexibility to only raise that revenue from taxes which is necessary to

fund its reduced operations.

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VERMONTT¡AGUE Ao.rClrl¡sdfÍo\t],tsËiL

*

Can we change when taxes are due without voter approval?

Yes. 5.344 gives selectboards temporary authority to either extend or establish a new timeand method for the payment of the municipal and statewide education property tax collected

from taxpayers. Please be aware thatthe new law does not applyto any deadlines, penalties, orinterest imposed on a municipality with respect to payment of the statewide education property tax

due to the State or a school district.

Can we issue abatements?

Anyone can request an abatement of taxes, penalties, or interest under 24 V.S.A. 5 1535 so long as one

of the statutory criteria has been satisfied. One criterion a person can use to request an abatement is

an inability to pay their taxes or charges, interest, and collection fees. 24 V.S.A. 5 1535(aX3). Although

the ability to abate exists, it must be requested, it ¡s up to the discretion of the board of abatement(selectboard, town clerk, justices of the peace, listers, town treasurer), and it is not required that theboard abate taxes or charges, interest, or penalties, even if the person requesting an abatement meets

one of the criteria under 24 V.S.A. S 1535. lt is important to note that if the board of abatement isanticipating hearing many abatement requests and considering abating a large portion of taxes, theselectboard should consider how it will cover any associated budget shortfall and otherwise meet its

existing financial oblígations. See "Can the Selectboard Borrow Money Without Voter Approval?" at

https://www.vlct.org/can-selectboard-borrow-monev-without-voter-approval-0.

Can we waive penalty and interest on delinquent taxes?

Yes, separate from abatement,5.344 gives selectboards temporary authority to establish a

grace period for, reduce, or completely waive any penalty, interest, or fee that would

otherwise be imposed on taxpayers for the late payment of the municipal or statewide education

property tax. Can we decide not to hold any tax sales?

Can we decide not to hold any tax sales?

The delinquent tax collector (DTC) and selectboard together could come up with a COVID-19 relatedtemporary policy to address tax sales. Such a policy could modify the DTC's typical policy on how and

when the DTC will proceed to tax sale (e.g., extending the timeframe or circumstances of when theDTC typically initiates a tax sale in order to give delinquent taxpayers more time to pay).

Are the deadlines for property tax assessments the same during the declared state of emergency?

It depends on the deadline but note that the Vermont Tax Department has extended some property

tax assessment related deadlines and may continue to make changes to these processes. Please go tohttps://tax.vermont.gov/coronavirus/towns for updates on deadlines, contact information for PVR

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VERMONT ITACff AoJCffitsd,,Toilll¡ffi

District Advisors and other helpful information. PVR recommends directing questions or comments to

your District Advisor or emailing tax.pvr@vermont.gov. lt will continue to update its webpage with

frequently asked questions.

How do we continue to fund existing service levels and pay our bills without any incoming tax revenue?

The COVID-19 pandemic is taking a financial toll on everyone, not the least of which includes

municipalities. As people experience a loss of income due to unemployment and decreased revenues

as a result of social distancing, towns will see a corresponding decline in timely tax payments, an

increase in requests for tax abatement, and lower local tax revenues. Despite reducing service levels

and staff hours, towns will still have their own outstanding financial obligations to meet including

payroll, matching funds for state and federal grants, bond and lease payments, etc. The combination of

these circumstances raises the likelihood that towns will need to borrow in order to get by, at least in

the short term.

The difficulty with borrowing during a public health pandemic is that it requires voter approval at an

annual or special town meeting and mass gatherings are not a luxury that we can presently afford. 24

V.S.A. 24 V.S.A. S 1-786a. The President has released guidelines that call for people to avoid gathering

in groups of as small as ten (L0) or more people. Even if a meeting were called, people would correctly

be reluctant to attend and participate which could undermine and even skew the results of such a

vote.

Fortunately, the law recognizes nine situations in which a selectboard may borrow funds without voter

approval.

A public vote to borrow is not required in the following instances:

1. Borrowing to poying current expenses so long as the term is one year or less. 24 V.S.A. 5 1786'

There is no statutory definition or explanation of a "current expense." Our rule of thumb is that

a current expense is one that will be pâid for in a year or less. A current expense could arise

from provision of a servicc or from the acquisition of a public improvement or asset. ln our

opinion, simply because something is an asset or a public improvement does not mean that it

cannot be considered a current expense under 24 V.S.A. I 1736. We view the term of the note

(one year or less/more than one year) as the defining characteristic.

2. Borrowing in onticipation of toxes so long os the term is one yeor or less and the omount

borrowed does not exceed 90% of the municipalfoxes ossessed for that year.24 V.S.A. 5 1786.

3. Borrowing in onticipotion of the sole of bonds as long os the term is one year or less.24 5 V.S.A.

5 1773(a).

4. Borrowing in anticipation of grants as long os the term is one year or less.24 V.S.A. 5 1773(c).

5. Borrowing for the purchase of tools, equipment ond mqter¡als necessory for the construction,

maintenonce or repoir of highways ond bridges for a term of five years or less. L9 V.S.A. 5

30a(aX3); 24 V.S.A. 5 1786a(b).

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VERMONTIIâGUE Ao.rC¡n¡s6"þv¡¡¡Xft

Borrowing from the Stote Municipal Equipment Loon Fund for the purchase of construction, fire,emergency or heovy equipment or vehicles. L9 V.S.A. 5 30a(a)(3); 24 V.S.A. 5 1786a(b); 29 V.S.A.

s 1601..

Alternative financing of personal property, fixtures, technology and intellectual property. 24

V.S.A. 5 L789. The selectboard may enter into leases, lease-purchase agreements, installmentsales agreements, and similar agreements to acquire assets for the municipality either singly oras a participant in an interlocalcontract. Such an agreement, however, must contain a "non-appropriation clause" that states that the annual payments by the municipality must be

approved by the voters.

Borrowing to retire a deficit with "refunding bonds." The selectboard may opt to convert a

deficit into debt by issuing municipal refunding bonds for an amount equaling the deficit. 24

V.S.A. g L77I. This bond creates a replacement debt which will be paid off over a period ofyears.

Borrowing for the preparation of engineering studies or plons for public woter/wostewotersupply systems/facilities provided such debt is included in any subsequent public authorizotion

of municipal indebtedness to construct the project for which the plonning loons were used.24V.s.A. 5 a7s6(e).

Can we disconnect delinquent users of our water and sewer services?

No, at least not during the declared state of emergency. The recently enacted Act 92 clearly states thata "municipality shall be prohibited from disconnecting a person from water or sewer services during a

declared state of emergency under 20 V.S.A. chapter 1 due to COVID-19." Towns can use other

collection methods at their disposal (e.9. small claims court, distraint, tax sale, etc.), but they cannot

disconnect users so long as the current state of emergency remains in place.

Are there any reimbursements available to towns for expenses incurred in response to the COVID-19

outbreak?

Yes. On March 13, President Trump issued an emergency declaration authorizing FEMA to reimbursestates, tribes, and territories of the United States for "eligible emergency protective measures taken torespond to the COVID-L9 emergency" at the 75 percent federal cost share. See:

https://rryw_w.fema.eov/neJVs-rele?se/2020/03/13/covid-19-emersencv-decla ration.

Town are encouraged to track all costs related to responding to COVID-L9. Please visit VermontEmergency Management's Coronavirus lnformation for Local Officials for the latest updates and

contact Kimberly Canarecci, State Public Assistance Officer at kim.canarecci@vermont.gov or (802)

585-4209 with any FEMA reimbursement related questions.

6.

7

8.

9

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VERMONTITACUE Ao.rCrnsgJlôv¡q¡ffi

Are there any financial resources for local businesses?

Yes. The federal Small Business Administration (SBA) is making emergency loans available to businesses

in most of the state. Business located in the L0 declared counties (Addison, Bennington, Caledonia,

Chittenden, Essex, Grand lsle, Orange, Rutland, Windham, and Windsor) can immediately applyfor

assistance online at: https:/ldisasterlM. The VT Agency of Commerce and Community

Development (ACCD) anticipates the 4 remaining counties (Franklin, Lamoille, Orleans, and

Washington)to receive a designation shortly. For more information, call the SBA disaster assistance

customer service center at L-800-659-2955 (TTY: 1-800-877-8339) or e-mail

disastercustomerservice@sbA.gov. For local SBA information, call 802-828-4422'

The Vermont Small Business Development Center (VISBDC) is providing technical assistance to help

guide small businesses through the COVID-19 crisis. Requests for assistance can be directed to:

https : //www.vtsbd c. o rglco r-o n avi rusl.

ACCD is interested in hearing from all Vermont businesses affected by COVID-19 so that it may assess

its full impact. The Agency has developed an Agency Business lmpact Form available at:

https://www.survevfnonkev.comlr/vtcovidl-9 to aid this process. lt also has a dedicated hotline for

businesses to report impacts and inquire about available resources: (802)461-5L43. The hotline will be

staffed from Monday to Friday,T:45 a.m. to 4:30 p.m. Business related COVID-L9 questions should be

e-mailed to the Agency at : commerce.covid l9tOvermont.sov

6VLCT 89 Main Street, Ste. 4, Montpelier, VT 05602 | P: 1-800-649-7915 | E: info@vlct.ors I W: www.vlct.ors

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The Norwich PoliceDeporlment hos served onlhe Fronl lines during the

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octivities include:

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. Crossing guordsreossigned lo theTronsfer stotion to ossistwilh lroffic flow.

. Disinfecting the PublicSofely Complex óx odoy.

. Weekly meetings w/ theGovernor's Office,Attorney Generol'sOffice, Vt Chiefs ofPolice

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. Delivered food & othernecessilies to fomilies in

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TRAIN:

NPD Staff completed their annual Fire Response and Fire Extinguisher training withAssistant State Fire Marshall Jay Moody.

Administrative Assistant Judy Powell attended the "Assisting Individuals in Crisis"

and "Group Crisis Intervention" courses. These courses are part of a lst responder

wellness program initiative.

NPD Staff completed multiple COVID-19 respollse related trainings, Fair and

Impartial Policing trainings, Security awareness and Cybersecurity trainings.

CAMPAIGN:

April was Child Abuse Prevention Month. The Norwich Police Departmentparticipated in a series of Social media campaign activities in an effort to provide

education around this serious issue. The

#ihavethepower campaign focused on

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Police Cadetsprovided trafficassistance forvehicles enteringand exiting thetransfer station as

part of the townsCOVID-19mitigationresponse efforts.

o Cadet Scalese

completed a2-hrRide-A-Longwhere he had theopportunity toobserve 9 motorvehicle stops, assistwith a foundproperty report,complete a footpatrol, and respondto a suspiciousactivity call.

a Cadet Thurston completed a Social Distance hike whileCadet Corporal Moody completed a 1.5 mile run, push-ups and sit-ups in order to fulfill this week's physicalfitness expectations of the Cadet program.

The number of Family Fights /Domestics, Mental Health calls,Welfare Checks and reports ofSuicidal Ideations, that NPDresponded to, þþþ[ when

comparing the January/Februarystatistics to the March/April stats

During these difficult times, pleaseremember to be kind to one another,

take time to out for selÊcare, andreach out for help during these

challenging times.

Free VT Crisis Text Line - 24/7Text "VT" to 741741

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@Norwich Loc al }Jazard Mitigation Plan

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When: Tuesday, MaY 26th at lo:ooAM

ZOOM Login Information :

Acce s s vi a Compu ter : http s : I I zo om.vs fi Lg 6 9Z 57 I 428 z

Access via Phone: 6+6-SS8-86S6 Meeting ID: 969 7579 4z9z

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Norwich Local Hazard Mitigation PlanPublic Meeting

Tuesdayo May 26th,2020 from 10AM - 12PM

Online Meeting Information - Zoom PlatformAcc e s s by C ompu ter : http s : I / zo om.us I j I 9 69 7 5 7 9 4282

Access by Phone: 646-558-8656Meeting ID: 969 7579 4282

AGENDA

1. Introductions & Overview of Local HazardMitigation Plan

2. HazardRanking Exercise

3. Risk Assessment Discussion

4. PIan for Next Meeting

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Date 0511512020Authorized by Herbert A. TownGen. Description: Town of Norwich COVID-19 Contingency Plan -No 6 Report

LATEST INFORMATION IS IN REDThe purpose of this contingency plan is to ensure continuity of operations forthe town, maintain the highest level of normal operations possible, and support

A. Effective Thursday, 0312612020, the Norwich Town Hall - Tracy Hall, is closed to thepublic at-large.

B. All non-essential meetings and program activities have been cancelled through 04130120.Those events scheduled in the building for the 30 days post 04130, should be mindful of thefact that the temporary suspension may be extended, and plan accordingly. Note: withrecent, temporary VT Legislative changes to the Open Meeting Law, some committees arenow able to hold essential meetings viaZOOM. These meetings will be duly noticed,including the ZOOli4 connection link. For ZOOlr4 connection information (computer and/ortelephone), you may also contact the Town Manager's Offîce.

c. Any conduct of Town business needs to be conducted by phone, e-mail or othertechnological means (e.g., ZOOM), the US Postal Service, or other non-person contactmeans. Any essential direct person Town services shall be by appointment only.

D. The physical building is closed. For any essential appointment made for Town business, thefollowing protocol shall be adhered to:L In building business activity will be limited to l5 minutes.

Purpose:

Town Hall / Tracv Hall:

and to needs to the best of our abilities

2 Main Street.access will be restricted to the main doorTown Manaqer's Office:

A. The Town Manager's Office remains open for business during regular hours but subject tothe limitations outlined for Town HalllTracy Hall listed above.1. Contact: Herb Durfee, Town Manager, HDurfee@norwich.vt.us ,802-649-l4l9xl2. Contact: Miranda Bergmeier, Assistant to the Town Manager,

vt. 802-649-l4I9xITown Clerk's Office:

A. The Town Clerk's Office will remain open for business during regular hours but subject tothe limitations outlined for Town HalVTracy Hall listed above. For the below essentialservices, the following protocols are in place:1. Dog Licensing: Late fees for dog licenses have been waived through July 3 1,2020.

Canines can still be registered by mailing in an updated rabies certificate (if required)and payment to: Town of Norwich, 300 Main St, Norwich, VT 05055.

2. Land Records Research: Land records research (specific to titles) needs to be started byfirst using Record Hub: https://www.cottsystems.com/recordhub-searsh-gateway. Oncea researcher has the info they seek, they need to call or e-mail the Town Clerk.

3. Voting registration: Can be completed online at http://olvr.sec.state.vt.us4. Contact: Bonnie Munday, Bmunday@norwich.vt.us 802-649 -l 4 l9x25. Tracv Hall Energy/Renovation Project: The petitioned reconsideration vote on Article 8

from Town Meeting regarding the Tracy Hall Energy/Renovation Project is re-1l the same date at the Vermont State2020 l.escheduled for

Tolvn of \orlvich. \'T'COVID-19 Contingencr Emergenc] Plans

1

Fire Department:A. The Fire Department is closed to the public. All town fire business will be conducted by

telephone or e-mail. No burn permits are being issued at this time. Linda Cook, FireWarden will advise when permits resume. She may be reached at(603)208-7847.1. Contacf Chief AlexNorthern, Anorthern@norwich.vt.us Office: 802-649-1133,

Dispatch: 603 -643 -2222. Emer gencies - call 9- I - I .

Finance Office:A. The Finance Department is closed to the public. All town finance business will be

conducted by telephone or e-mail.1 . Contact: Becky Grammer, BGrammqr@norwich.vt.us 802-649 -l 419x3

Police Department:A. The Police Department will continue to take complaints and calls for service in-person and

by telephone. However, we encourage citizens to call in their concerns when they are able.In-person complaints will be handled within the vestibule of the building. The secureinterior portion of the department will be restricted to police personnel access only. Somenon-essential services may be unavailable.1. Contact: Chief Jennifer Frank, Jennifer.Frank@vermont.gov Office: 802-649-1460,

Dispatch 802-295-9425. Emergencies - call 9-1-1Public Works / Town Hishwav:

A. The Town Highway garage is closed to the public. All town highway business will beconducted by telephone or e-mail between the hours of 7:00 am until 3:30 pm.1 . Contact: Larry Wiggins, LWiggins@norwich.vt.us 802-649 -2209

B. Beginning Monday, May 18, the DPW crew will return to regular hours (i.e., not the splitshift they've worked under the last couple of weeks).

Recreation Programs:A. Based on Governor Scott's recent updates, the Recreation Director has at least started to

plan for some summer and other programs/offerings. Please check with the RecreationDirector, the department's Facebook page, and the Listserve for periodic status reports onprogram offerings, etc.

B. Also, facilities gradually will be opening at Huntley-Meadow (e.g., tennis court nets shouldbe installed early next week). While the Town will adhere to its COVID-19 Safety &Health Work Plan, use of the facilities remains at the sole risk of the user(s). Applicablesocial distancing, use of proper personal protective equipment (e.g., facemasks), propergroup size, and other applicable safety measures remain in effect, as may be periodicallymodified by the Governor's Orders.

C. There may he other rules and guiclelines required of certain programs/offerings. Theseadditional rules/guidelines must be strictly adhered to.

D. The Town retains the authority to cancel, discontinue, or otherwise postpone anyprogram/offering without any notice if any person, group, program/offering participant isnot adhering to any applicable rules/guidelines as determined by the Recreation Director,the Norwich Police Department, or the Town Manager.

E. The Recreation Director is available by e-mail. Contact: Brie Swenson,B Swensonlônorwich.vt.us 802-649 - I 419x5

Plannins & Zoning:A. All planning and zoning needs will be conducted by telephone or e-mail. Rod Francis,

Director of Planning &, Zoning will be checking voicemail intermittently from an off-sitelocation and will be available to return telephone calls and answer e-mail inquiries.L Contact: Rod Francis, norwichvtplanner@gmail.com 802-649-1419x4

Transfer Station:A. The Transfer Station will continue to operate with normal hours. However, residents are

2

being asked to PLEASE ensure "social distancing" and to self-police themselves related tothe number of vehicles/people in any given area. The "Plough Share" building and the"Library" are closed until futher notice.

B. The Transfer Station until further notice is NOT accepting the following items:a. Booksb. Used oilc. Furniture, mattresses, and similar "bulky" items as determined by the Attendantsd. Metalse. Electronics/E-cyclesf. Tiresg. Painth. Appliances and items containing refrigeranti. Batteries

C. Beginning Saturday,0512312020, redeemables (containers with deposits) once again will becollected.

D. Staff will be practicing social distancing and will not be able to provide assistance with theremoval of trash from private vehicles. The attendant shed is restricted to transfer stationemployees only. If you have a fever, cough , andlor shortness of breath, please do not usethe Transfer Station, untilyou are well enough.

E. To help control the number of vehicles/persons entering the Transfer Station, residentsupon entering the Transfer Station will first be greeted by the Head Attendant. He willcollect fees/coupons at that point and will determine when the resident may enter theTransfer Station yard. The Town continues to thank you for complying with the evolvingprotocol changes. They are intended to keep you and the Attendants as safe as possible.Beginning Saturday, lday 23, the number of vehicles allowed in the Transfer Station willbe increased from 4 to 6 vehicles.

F. Reminder: as a courtesy and because vulnerable populations are present, when using theTransfer Station, please focus on properly disposing of your waste and recyclables andexiting the Transfer Station as soon as possible. Residents are strongly discouraged from"socializing" while visiting the Transfer Station, and the Attendants have been asked toremind residents to move through the Transfer Station without delay. Thank you!

G. Green up Day - Note: the Town is Nor participating in Green up Day (moved by theState to Saturday, May 30), due to the lack of personal protective equipment and due to thepotential liability to employees/volunteers and the risk of COVID-19 exposure. INSTEAD"THE TO\ryN IS GOING TO OF{ER FREE T&\SH DAy ON SATURDAY" MAy 30.ONLY HOUSEHOLD TRASH WILL BE FREE FOR UP TO FOUR (4I30-GALLON TRASH BAGS. Any amount exceeding the 4bag limit willbe charged the

fee. the collection limitation on other items identified above remains in effect.Listers'Office:

A. The Listers' Office will keep office hours as posted, but subject to the limitations to TownHalllTracy Hall listed above. Please call or email the Listers (Listers@norwich.vt.us)and/or Masaki Schuette, Administrative Clerk (mscnuette@norwicn. for any inquires.

B. The contract assessor is working remotely on Wednesdays; hours are the same as posted. Ifyou need to contact Spencer Potter, please first reach out to the Listers' Office.

C. The public can view property records by clicking on the following link:

DO NOT ENTER ANyTOWN BUttDtNG/FACtUTy.,STAY HOME - STAY SAFE" ORDER REMAINS VAI-ID

3

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Herb Durfee

From:Sent:To:Subject:Attachments:

Larry WigginsThursday, May 21,2020 2:34 PM

Herb Durfee; Miranda BergmeierRt 132 Bridge and one lane closureRt 132 emaíl one lane closure costs and box culvert costs 05212020.docx

Per your request, please find attached my memo on the Rt 132 box culvert regarding existing conditions, grantinformation, one lane closure and related costs.

Larry A. WigginsPublic Works DepartmentNorwich, VT802-649-2209

1

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Rt 132 Box Culvert with both downstream wingwalls cracked awav from bridge

t. I have been tracking the status of this bridge since my first week here. Neal Rich pointed out the

cracked wingwall when showing me the Town.

2. I contacted Vtrans last year when I noticed the northeast wingwall had moved. Vtrans

engineers inspected it and said ¡t was not a major concern.

3, This spring I noticed the northwest wingwall had also cracked away from the bridge as well.Vtrans was contacted and again the bridge was inspected. The only response was the bridge

needed "minor road and guardrail repairs". Vtrans has thus far not defined how those repairs

would be completed much less provided an estimate of cost to perform the repairs.

4. Since the northwest wingwall just cracked off the bridge, the bridge wingwalls and supporting

soil are in a dynamic state thus increasing my concerns.

5. I don't aqree with Vtrans' assessment. No one can predict when either of those wingwalls may

move sufficiently to allow the road materials to slough toward the stream and thus potentially

create a cavity in the road surface. This could be catastrophic for the travelling public.

6. Obviously, the bridge needs repair as soon as possible. We should be cognizant of the fact thatthe bridge condition may not wait until all grant funding is secured (if awarded at all). The Townhas to weigh the potential safety issues versus waiting an unknown amount of time (most likelyat least one year if not more) to see if grants are awarded.

7. The options are - 1-) repair the bridge, 2) implement one lane traffic control, or 3) close the

bridge - with whatever funds are required for each option. lf the Town is not going to pursue

an immediate replacement, I strongly recommend instituting one lane traffic as soon as

possible.

8. Unless Vtrans has some repair ideas that I am not aware of, "repairs" are very likely to come atsignificant cost. Significant in that, the cost/benef¡t ratio would very likely point towards notmaking the repairs and perhaps ultimately closing the bridge. The money would likely be betterspent on a new bridge.

Facts/Costs for decision makins:

t. Vtrans estimates box culvert replacement costs as follows:a. Engineering 520,000b. Construction 5250,000

2. Vtrans Structures grants provide a maximum grant award of S175,000.3. VDEC has preliminarily sized the culvert as6'xt2'above streambed. Currently it is 5'x5'above

streambed.4. L. Wiggins has applied for engineering and construction Vtrans Structures Grants for the Rt L32

box culvert. He has also asked if the Chapel Hill Road Bridge Construction Grant (536,000)could

be used for the RT L32 engineering. C. Bump (Vtrans District 4) has acknowledged this is

possible and has initiated the process.

5. One lane traffic signals:

a. Vtrans requires 2 signal faces (one on side and one over traffic).b. L. Wiggins has two quotes:

i. Johnson Hardware and Rental 531,200 (6 months)ii. Johnson Hardware and Rental 5 0SO Del and pickup

iii. Liddell Leasing Corp 539,000 (6 monrhs inclds pu/del)c. MUTCD required sign package (permanent signs) Sf¿00d. Concrete barricades or barrels on one side of bridge SfSOO

e. Road striping for stop lines SfOOO

f. Might also consider portable, or street, light for lighting SSOOO

g. All signal rental firms have stated portable rental traffic signals are in short supply and

could become unavailable at any time.6. Stantec has estimated 2-1,/2 years to complete engineering and construction for the Tigertown

box culverts. They estimate 8 months just to complete the NEPA process.

lf the Vtrans engineering and construction granted bridge takes one vear to complete and we assumeone vear of traffic signals, signs, etc., the net cost to the Town is approximately 5145,000. lf we assumetwo vears of traffic signals, signs, etc, the net cost to the Town is approximately $203,000. This assumes

the Town is awarded a grant.

It the Town funds the bridge and engineering and construction take one year to complete and weassume one vear of signals, signs, etc., the cost to the Town is approximately 53+0,000. This does notaccount for the benefits to the residents travelling over a safe bridge for perhaps a year before theVtrans grant funded bridge would be completed.

It?

Herb Durfee

From:Sent:lo:

Subject:

Brie Swenson

Friday, May 22,2020 9:06 AMnick.krembs@gmail.com; dhardyvt@gmail.com; Herb Durfee;Jim Faughnan; Peter

GriggsFW:Thank you!

Some great neighbors helped to take out culverts and bridges (and amazing amount of work, really) from the UVLT-

owned Brookmead parcel yesterday. I was truly impressed by the turnout from UVMBA, UVLT, the trail runners and

neighbors. ln total, there were about 20 of us there.

*

Brie

From : Jaso n Bera rd Ima ilto:ia son. bera rd @ uvlt.org]Sent: Friday, May 22,2020 7:1.1 AM

To: Amos Kornfeld <amoskornfeld@gmail.com>; Brie Swenson <BSwenson@norwich.vt.us>; Jane LeMasurier

<iane.lemasurier@gmail.com>; Jane Phipps <imphipps24@email.com>; John Farrell <iitwister@smail.com>; Peg

Merrens <peg.merrens@uvlt.org>; Watt Alexander <mcindoe.farm@gmail.com>; rich zuckerman<Richzuckerma n@hotma il.com>Subject: Thank you !

All,Sitting here with my fîrst cup of coffee this morning, I am filled with gratitude for your efforts yesterday.

You helped turn an activity that I had been looking forward to with sadness and dread into a celebration ofcommunity and common cause. You all set you hands and minds to work on the task and worked togetherseamlessly. It made this work far easier and more enjoyable than I had anticipated.

Thank you so much. For those of you that came with other family members, please pass along my gratitude tothem as well.For those of you that run/ride at Brookmead, I have been thinking that we need "ambassadors" like KingdomTrails has. In the meantime, maybe informally, just keep and eye on the trails and holler if you see any changes

out there?

As always, if you have any thoughts, I'm all ears!

With Gratitude,

Jason

fason BerardStewørdship Director

Upper Valley Land Trust19 Buck Road Hanover NH 03755

I'm telecommuting. Please use email to make arrangements for phone availability

Leønt more øbottt UWT ønil our progrøms øt www.ualt.org

1r.P\Y^iÅK{\Lrb

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¡vt)Herb Durfee

From:Sent:To:Cc:

Subject:

Herb DurfeeTuesday, May 19, 2020 3:15 PM

'Flanagan, Carrie'; claudette brochuMiranda BergmeierRE: IEXTERNAL] RE: FW: Following Up

Thx, Carrie.

Let me know your thoughts, Claudette, especially as it relates to the draft agenda item on the upcoming agenda. Thx

Flerb

Herbert A. Durfee, lllTown ManagerTown of NorwichPO Box 376

Norwich, VT 05055802-649-1,419 ext. 102

802-698-3000 (cell)

802-649-01"23 (fax)

From : Flanagan, Carrie fmailto:cllanagan@SYMQUEST.COM]Sent: Tuesday, May 19,2020 2:55 PM

To: Herb Durfee; claudette brochuCc: Miranda BergmeierSubject: RE: IEXTERNAL] RE: FW: Following Up

Hi Herb,Anthony and I discussed the best way to deliver to you the vulnerabilities of the assessment without exposingthe vulnerabilities found, while it being public record. Unfortunately, there is no straightforward way to do thisas we would need to eliminate almost all vulnerabilities of the assessment document.

One way would be to redact the highly sensitive information like external IP addresses, serial numbers, etc.,however, this only goes so far. It wouldn't take much effort by a hacker to find out who your ISP is and scan tofind the block of external IP addresses assigned to the Town of Norwich. In addition, your domain is public.With those two things, having items like the'Windows 7/Windows XP machines and the server runningV/indows 2008 featured in the assessment document, gives a clear path forward of attack vectors for hackers toutllize. And there are items like the wireless access points that haven't been secured in years and are an open

attack vector that have easy access should we accidentally highlight the other high vulnerabilities, that wouldn'ttake much of any effort by a hacker to exploit.

That being said, you can use portions of the assessment document that don't divulge such high vulnerabilitieswhile still exposing the need to shut down such vulnerabilities in the network. For example, when speakingabout PCs that need to be replaced, we can highlight the lack of warranty/support contract on them. Whentalking about the firewall and the susceptibilities it possesses, we can talk about how it is a device meant to bè

utilized in a "small office, home office'i as its "sonicwall SOHO" name gives way to and not a municipalitysuch as yourself. This will allow the Town some freedom in speaking about vulnerabilities without fullyhighlighting the open attack vectors.

1

Let me know how I can be of assistance moving forward

Stay healthy!Carrie

Carrie Flanagan-Sullivan

Account Executiveo. 603.298.1,050 x L061 c.802.222.L922 e. cflanagan@symquesit.com

From: Herb Durfee <H Durfee@ norwich.vt.us>Sent: Tuesday, May t9,2O2O 10:22 AMTo:.claudette brochu <cbrochu30@gmail.com>Cc: Miranda Bergmeier <MBergmeier@norwich.vt.us>; Flanagan, Carrie <cflanagan@SYMQUEST.COM>

Subject: IEXTERNAL] RE: FW: Following Up

Hi, Claudette. For two reasons, l'm keeping it "confidential". One, if we do proceed with an RFP/RFQ, l'm trying toprotect the integrity of the typical way that I conduct that process - technical proposals and cost proposals submitted inseparately sealed envelopes, so I can evaluate proposals first only on their technical merit then, secondly, based on costafter ranking the technical proposals.

Two, l've asked for the assessment to remain confidential since I was concerned about the vulnerability of thevulnerabilities(!). I have no issue trying to work on a summary of the assessment that we could release publicly, if needbe, that wouldn't "advertise" to scammers, et al on whatever is vulnerable. SymQuest might be able to help me withthat, too.

Are you getting requests for any info? I don't recall getting any at my end

[Carrie, is there some such summary of SymQuest's technical assessment that could be crafted for public consumptionthat wouldn't compromise our current vulnerabilities?l

Flerb

Herbert A. Durfee, lllTown ManagerTown of NorwichPO Box 376Norwich, VT 05055802-649-14t9 ext. 102802-698-3000 (cell)

802-649-0123 (fax)

From: claudette brochu [mailto:cbrochu3O@gmail.com]Sent: Monday, May L8,20207:45PMTo: Herb DurfeeSubject: Re: FW: Following Up

Hi Herb,I am wondering on how we can approach this topic keeping the sensitive information out of the public domainwhile we work on addressing the issues. Do you have an idea of what statute we would use if we were to useexec. session? Would the RFP's need to also be somewhat protected so our vulnerabilities are not out there?Any suggestions?

2

Herb Durfee

From:Sent:To:Cc:

Subject:Attachments:

Larry WigginsWednesday, May 20,2020 11:32 AM

Herb Durfee; Miranda Bergmeier

Becky GrammerMay 27 2020 BOS Meeting and Public Works Dept truck purchase requests

PWD truck purchase request memo for BOS meeting 05272020.docx; L Wiggins email

Truck 6 repair 04212020.pdÍ; Budget 20-21 Equipment Requests Summary 05272020 -

Copy.xlsx; Equipment Capital Requests 2020 2021future 6CY dump truck05272020.docx; Equipment Capital Requests 2020 2021 Holder sidewalk tractor

05272020.docx; Equipment Capital Budget Requests 2020 2021 6CY 4WD dump truck05272020.docx; Equipment Capital Budget Requests 2020 2021 Crewcab Pickup 4WD

05272020.docx; Equipment Capital Budget Requests 2020 2021 Pickup 2WD future

05272020.docx; Equipment Capital Budget Requests 2020 2021 Pickup 4WD reg cab

05272020.docx; Equipment Capital Budget Requests 2020 2021 Tank truck05272020.docx; Equipment Capital Budget Requests 2020 2021 Two ton dump truck

05272020.docx; Equipment Capital Requests 2020 2021 chipper 05272020.docx;

Equipment Capital Requests 2020 2O2l Grader O5272}20.docx;2020 PWD Equipment

list with use 05272020.x1sx

Herb

ln response to your request for the Public Works Dept to submit a revised/updated truck purchase request for the May

27 ,2020 BOS meeting, I have revised and updated the following (which are attached):

L L. Wiggins memo titled "2020 Public Works Department truck purchases reguest" (2 pages)

2. L. Wiggins email of April 21, 2020 titled "Truck #6 repair" (2 pages) (referenced in the truck purchases request

memo)

ln response to your request for Public Works Dept fleet information, I have revised/updated the following:

1,. 2020-2021, Public Works Dept - Capital Budget Requests - Equipment Summary- Highway This summarizes

the department's 6 year plan for equipment purchases (Equipment Requests 1-10) (2 pages)

2. lndividual Equipment Capital Budget Requests for each item in the summary sheet of item 1 (10 pages)

3. 2020 Public Works Dept Equipment List with use (3 pages) (existing fleet inventory with their use)

Please let me know if you need additional information

Larry A. WigginsPublic Works DepartmentNorwich, VT802-649-2209

1

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2020 Public Works Department truck purchases request

From my years at the Norwich Public Works Department, I have gained significant knowledge regarding

the existing condition of the fleet. ln summary, with the exception of the JD grader, JD loader, CAT

backhoe and two dump trucks, the rest of the fleet has been forgotten. Please review the equipmentlist "2020 Public Works Dept Equipment List with use" for all equipment at the Public Works Garage.

Please note the age of almost any piece of equipment other than those stated above. Due to this age,

mechanical repairs have demanded that I use Sonny Lewellyn daily as a mechanic to either a) make

equipment operable or b) make it safe enough so that it can be operated. This applies to ALL equipment

- Highway, Buildings & Grounds, etc. This has cost the department significant dollars in repairs, manydays with equipment out of service and removed an equipment operator to perform road repairs.

The Public Works Department purchased no new equipment in the 2018-19 fiscalyear. The

department has too many pieces of critical equipment to allow years to pass w¡thout some equipmentreplacement. The department's fleet needs to be responsive to weather emergencies and delayingpurchases will not only increase costs but will likely lower the level of service to the Town (withunavailable equipment).

This is a request for the Public Works Dept to purchase the following truck replacements:

t. Truck 12

a. Replace the current 2000 Ford F-550 one ton 4WD truck (with front plow and add on

fiberglass sander) with a 202O tord F-550 4WD with plow, wing, live body sander and

sander controls.b. This truck is a front line plow truck and is used every storm to plow and treat a defined

plow route. The current truck, however, does not have a wing plow which is mandatoryfor proper winter maintenance. A wing plow cannot be added to this truck withoutbuying a new front plow with new plow frame and new hydraulics.

c. I propose the Town purchase a Ford F-550 equipped similar to the 2017 Ford F-550 thedepartment currently operates. lf the Town forgoes any "savings" produced from a bidprocess, the Town has a truck that is proven to fit the department's needs. A low bid

truck might save a few dollars initially but it may also not have the features or operatelike the current truck. Based on the quote received from Lebanon Ford, the cab and

chassis cost is 549,220 (with municipal discount). I estimate a cost of 5109,000 for thecab and chassis, dump body, sander, plow, wing and sander controls. I propose to buy

the Ford F-550 cab and chassis outright and bid out the body, sander, controls, plow and

wing. Purchasing the cab and chassis outright will expedite receipt of an operationaltruck which will take approximately one year to complete. The above cost does notinclude any reduction for a private sale, or trade in, of the current F-550.

d. The department spent 53464 since Oct 20L8 on repairs on Truck L2. lt has 56,045

odometer miles. lt has rust in the fender and in the bumper. This truck was given to theFire Dept where it was rolled over and given back to the Public Works Dept.

2. Truck 6a. Replace the current 2006 Dodge 3500 RAM 4WD pickup (with 223,000miles)with a

State of Vermont State Contract Chevrolet Silverado 4WD pickup with regular cab.

b. This truck is everyday transportation for regular duties ie. project administration, road

conditions, resident meetings, permits, etc. and emergency response.

c. The State of Vermont Contract price for the 2020 Chevrolet Silverado pickup with

regular cab is 524059. This price also includes a 3 year warranty. This price does not

include any reduction for a private sale, or trade in, of the current Truck 6.

d. This truck needs to be replaced for cost avoidance reasons. lt has already had major

repairs to get inspection and the transmission is slipping. The department spent 53241

since Oct 20L8 on repairs. Please see the attached memo to Town Manager Durfee

"Truck #6 repair" (dated April 21, 2020) regarding the current repairs required as

determined by Key Dodge and the associated costs. Key Dodge lists 57530 in needed

repairs. NADA lists truck value around 56000. Currently the truck has no heat or

defrost, no AC, a broken window and the transmission is slipping.

3. Truck 9a. Replace the current 2008 Dodge RAM 2500 4WD pickup (with 40,676 miles) with a State

of Vermont State Contract Chevrolet Silverado 4WD pickup with crew cab.

b. This truck is used by the B&G Dept in the summer for transportation and by the Highway

Dept in the winter to check road conditions. lt is used year round for transportation by

all departments depending on availability.

c. This truck needs to be replaced for cost avoidance. The department spent 53658 since

Oct 2018 on repairs. The truck also has coolant in the oil portending a major repair'

NADA lists truck value around 56000.

d: I propose to buy a crew cab pickup to provide the department with one vehicle that

would carry more than 2 men. This would be necessary for transport to jobsites,

seminars, training, etc.

e. I propose this truck would also be used as a backup plow truck (using the existing plow

from Truck 12). Subsequently I am proposing to add options for plowing and trailering.

f. The State of Vermont Contract price for the 2020 Chevrolet Silverado with crew cab is

530394 (including all options required for plowing and trailering at a cost of

51819). This price also includes a 3 year warranty. This price does not include any

reduction for a private sale, or trade in, of the current Truck 9.

The Vermont State Contract website has truck prices for Chevy, Ford, GMC and Toyota. The above

Chevy prices are the lowest cost vehicles of the four manufacturers.

As you are aware, I have taken two trucks out of service (Truck 2 and Truck 11) permanently. These

have been forwarded to you for advertisement and sale.

The repair costs stated above do not include oil changes, wipers and routine maintenance items and do

not include Public Works Dept labor costs.

Larry A. WigginsPublic Works Department

@

Larry Wiggins

From:Sent:To:

Subject:Attachments:

Larry WìgginsTuesday, April 21, 2020 10:56 AMHerb Durfee; Miranda Bergmeier

Truck #6 repairTrk 6 repair estimate 04212020 001jpg

lmportance: High

Herb

Trk #6 (black 2006 Dodge 3500 pick up) was having mechanical issues so we brought it to Key Dodge to repair a fewîtems. Key Dodge emailed the attached proposalto me yesterday. The total sum for Key Dodge ¡s 57530 however I

propose to not fix the slipping clutch ($L749) which makes the total $5781.

You will also note that if Sonny did some of the work (work he can do), the total cost is $3426 (again leaving the slippingclutch repair out of the repair). Sonny thinks ít would be at least a solid week for him to repair the items he has listedthe costs of Town parts for (his hand writing).

As you know I think investing this kind of money into a pickup with 225,00O miles îs a waste but I understand you andthe BOS may not want to purchase another truck (new or second hand). Also if you have read my Mar 8 budget statusmemo, the PWD budget is definitely not in the black yet.

I wílldo a PO for a repair if you so direct.

Larry A. WigginsPublic Works DepartmentNorwich, VT802-649-2209

I

From: Heidi Hathaway < hhathaway@keyauto,com >

Monday, April 20, 202011:44 AMson nylewellyn@icloud.comLarry WigginsTown of Norwích 2006 Dodge Ram 3500

Recommendåtions:

Right front wheel speed sensor has failed causing abs light: recommend right front wheel speed sensortäTå; .*58 - aâì$. G.n^ry

= l(e5

{ ilri;:üt", cl'uster concern causing tachfuelgauge íssue( internalfautt) ctuster not ava¡tebte new: repaircost is:

Steering box loolË;äli ""^i";tä*"rÏ]/,ätween steerins wheel and axle: recommend new steering box

Right rear axlê gasket ls leaking along with right rear hub seal leakíng: recommend right rear axle gasket and right rearìlii,ïl *1^/eLeft hont axle joint internal rust causlng binding: recommend teft front axle joint as needed$420'oo { 8G *(* ! doax t"+r. >i¿eÀ.Rear brake line very rusty and will fail causing loss of brakes along with rear brake hose very rusty at connectionbetween rubber and line: recommend new rear brake line, rear brake hose$840'oo 3? ,Q¡ rr.- ll-g =%t

,{d ;TlffË* gasket, crank seal, valve corær gasket oil leaking from t¡m¡ng cover gasket ( other pârts necessary for repair)

{Clutch kít needed, clutch sl¡ps under load.$rz+g.oo

Recommend ftont brake pads and rotorsg+gs.oo f Æg _ flshro"J¿ :Recommend rear brake pads and rotors$4ss,oo ( A-gUlfyou have any questions or concerns please do not hes¡täte to reach out.

Warm regards,

n o| d,rr,tç

wo\ d-o¡tttr

Scnt:To:Cc:

Subiect:

HeidiHathawayKey CDJR of Lebanon603,448.82006A3.722.943E

32

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Sønp hces = ?7FdnqnÀ,-\'4rrr= *s?Jy hs ln @ &Lrt

202G2021 Public Works Dept. Cap¡tal Budget Requests - Equ¡pment Summary

109,000

24,o59

30,394

25,000

r92,46t

50,000

40,000

60,000

5000

5000

7000

5,000

Hishwav

1) Two ton dump trucl Trk #12

2) 4WD Pick up Trk#63) 4WD Pick up Trk # 94)Tanktruck (used) cap¡tal reserue request

5) Freightliner dump truck Trktt4

6) JD Grader 672 Replace CAT 143

Replace 2007 Holder

Trk #8

7) Holder sidewalk tractor

8) Freightliner dump truck

9) Woodchipper10) 2WD pick up truck Trk #13

Euild¡nss & Grounds

Tracy Hall generator replacement

Publ¡c Works Dept generator replacement

Trary Hall underground fuel storage tank replacement

Tracy Hall boiler replacement

Enerty Study improvements ?

Publ¡c Works Garage - replace winter sand screen lructure26 concrete blocks plus bars, pins, screen p¡eces

Publ¡c Works Garage - create aggregate storãge bins

108 concrete blocks

Publ¡c Works Garage - break room appurtenances

Tracy Hall m¡sc ¡mprovements - exter¡or stairs, ch¡mney, threshold,qter¡orwalkway, lawn¡mprovements

Transfer Station

Structure to house freon, paint and plastic filmcollect¡on

Compactor replacement

20 yrs old ¡n 2019

20-21 2t-22 22-23 2?-24 24-25 25-26

315,000

LZO,4ZO

168,016

47,OOO

26,000

?

5000

45,000

{ =,;\,

{r>)

Equipment Capital Budget Requests

Fiscal Yr. 2O2O-2O2L

Dept: Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #1 - Two ton Dump Truck

t. Capital Budget Request

Highway Dept. Two ton dump truck with plow, wing and controls to replace Truck#12.

See attached budgetary quote sheets from:

Ford F55O Two ton - Lebanon Ford 549220

Viking Cíves - body, plow, wing and controls - sheet dated 9/9/20L9 SSZ¿SO

Total Request 5109,000

Hydrid trucks not available.

Trade value unknown.

2. Capital Budget Request Justification

Current Truck #12 is 2001 and therefore 19 yrs old. lt has 51895 miles.

Spent in excess of 53464 in repairs in last year.

It has no wing and a wing cannot be added without changing front plow and hydraulics.

This truck is a front line plow truck and has a designated plow route and therefore is

needed for winter maintenance response on a regular basis.

lf this truck ís not replaced then winter response will be jeopardized and road conditions

may be unsafe for travel for an extended period.

3. Financing -2O2O-2O21 budget request.

MEquipment Capital Budget Requests

FiscalYr. 2020-20201.

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #2 - 4Wheel Drive Pickup Truck

t, Capital Budget Request

Highway Dept. 4 wheel drive regular cab pickup truck to replace Truck #6.

See attached budgetary quote sheets from:

Vermont State Bid sheet 524059

Hydrid trucks not available

Trade value unknown.

2. Capital Budget Request Justification

Current Truck #6 is 2006 and therefore 14 yrs old. lt has 223,000 miles.

Many items don't work - heat, defrost, AC, window, cruise control, transmission is

slipping.

Spent in excess of 5324L in repairs in last year. Truck estimated value is approxímately

Soooo.

Pickup is used daily for transport and emergency response. lt is also the only vehicle

which can transport more than 3 men - training and seminars.

lf this truck is not replaced then emergency response may be jeopardized.

3. Financing -2020-2O2L budget request.

{tEquipment Capital Budget Requests

FiscalYr. 2O2O-2O2OL

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #3- 4WD Wheel Drive Pickup Truck

1. Capital Budget Request

Highway Dept. pickup crew cab pick up truck to replace Truck #9

See attached budgetary quote sheets from:

Vermont State Contract sheet = $30,394

Hydrid trucks not available

Trade value unknown.

2. Capital Budget Request Justification

Current Truck #9 is 2008 and therefore 1.2 yrs old. lt has 40,676 miles.

Currently water in the engine oil- ímplying cracked block, intake manifold.

Spent in excess of $3658 in repairs since October 2018.

Pickup is used daily for transport and emergency response. lt is used by Buildings &

Grounds and Custodian in the summer and by the Highway Dept in the winter to check

road conditions.

lf this truck is not replaced then emergency response will be jeopardized.

3. Financing - 2020-2021 budget request.

{,")

Equipment Capital Budget Requests

FiscalYr. 2020-2021

Dept: Publíc Works Dept - Highway

By: L. Wiggins

Capital Budget Request #4 - Tank Truck

1. . Capital Budget Request

Highway Dept. tank truck to replace Truck #3.

See attached budgetary quote sheets from:

Estimated capital reserve = $25,000

Hydrid trucks not available

Trade value unknown.

2. Capital Budget Request Justification

Current Truck #3 is 1981 and therefore 39 yrs old. lt has 12,795 miles.

Truck is so old many parts are difficult (after market)or impossible to find.

Spent in excess of SO in repairs in last year

Truck is used to apply dust control.

Options are to replace truck with second hand tank truck (estimate 525,000) or to

contract dust control which is impractical since dust control is placed after grading and

grading is not completed on a regular schedule.

lf this truck is not replaced then very likely truck will not be in service due to mechanical

failure and dust control will not be performed without moving tank and controls to

another truck (temporarily) to place dust control (very time consuming and inefficient).

3. Financing - 2020-2021 budget request.

M,Equipment Capital Budget Requests

FiscalYr. 2O2L-2O22

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #5 - 6 CY Dump Truck with plow, wing, controls

1. Capital Budget Request

Highway Dept. 6CY 4WD dump truck with plow, wing and controls to replace Truck #4

See attached budgetary quote sheets from:

Freightliner sheet S117461

Viking Cives - body, plow, wing and controls 567,000

Spreader controls and temp sensor 57540

Total Requesl = $192,46L

Hydrid trucks not available

Trade value unknown.

2. Capital Budget Request Justification

Current Truck #4 is 20L0 (body a years older) and therefore 10+ yrs old. lt has 45094

miles.

Spent in excess of 57342 in repairs in last year and 524,000 in 2020.

This truck is a 4 WD truck. The only 4WD in the fleet of dumptrucks.

This truck is a front line plow truck and has a designated plow route and therefore is

needed for winter maintenance response on a regular basis.

lf this truck is not replaced then winter response will be jeopardized and road conditions

may be unsafe for travel for an extended period.

3. Financing -202L-2O22 budget request.

(Ð

Equipment Capital Budget Requests

Fiscal Yr. 2022-2023

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #6 - Grader with wing

t. Capital Budget Request

Highway Dept. Grader to replace CAT 143 grader

See attached budgetary quote sheets from:

Nortrax sheet 5315,000

Hydrid grader not available.

Trade value of CAT 143 unknown.

2. Capital Budget Request Justification

Current CAT 143 is 2004 and therefore 16 yrs old. lt has 1950 hours.

Spent in excess of S17603 in repairs in last year.

Current grader will be 20 years old when replaced.

This grader has hístorícally been used on a regular basis. ln 2019 ¡t was used very little

due to mechanical repairs.

lf this grader is not replaced, the department will have one grader to maintain all roads

Since it appears the residents demand smooth roads on a daily basis, two graders are

required.

Miles of gravel roads _46_.

3. Financing -2022-2023 budget request

:IÐ

Equipment Capital Budget Requests

Fiscal Yr. 2023-2024

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #7 - Sidewalk tractor with attachments

1. Capital Budget Request

Híghway Dept. Holder sidewalk tractor to replace 2007 Holder sidewalk tractor with

attachments of plow, liquid tank, blower, v plow.

See attached budgetary quote sheets from:

Chadwick Bay Ross sheet S120,420

Hydrid sidewalk tractor not available.

Trade value of 2007 Holder unknown.

2. Capital Budget Request Justification

Current Holder tractor is 2007 and is therefore 13 yrs old. lt has 2955 hours.

Spent in excess of S0 in repairs in last year.

Current Holder tractor will be L7 years old when replaced.

The sidewalk tractor is the only equipment which plows and treats the sidewalks.

lf this tractor is not replaced, the department will have to use walk behind snowblowers

This will be extremely slow, expensive and not cost effective. Since the department will

likely not have a dedicated sidewalk tractor operator, a walk behind snowblower would

also jeopardize the maintenance of the roads due to the use of Híghway truck drivers to

operate sidewalk equipment. Rentals of sidewalk tractors is almost impossible.

3. Financing -2023-2024 budget request

(v;

Equipment Capital Budget Requests

FiscalYr. 2024-2025

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #8 - 6 CY Dump Truck with plow, wing, controls

1. Capital Budget Request

Highway Dept. 6CY dump truck with plow, wing and controls to replace Truck #8.

See attached budgetary quote sheets from:

Freightliner sheet 593,47 6

Viking Cives - body, plow, wing, controls 567,000

Spreader controls and temp sensor SZS¿O

Total Reque5¡ = $168,015

Hydrid trucks not ave¡lable.

Trade value unknown.

2, Capital Budget Request Justification

Current Truck #8 is 2OL2 and therefore 8 yrs old. lt has 55,878 miles.

Spent in excess of 54001 in repairs in last year.

This truck will be 14 years old when replaced.

This truck is a front line plow truck and has a designated plow route and therefore is

needed for winter maintenance response on a regular basis'

lf this truck is not replaced then winter response will be jeopardized and road condítions

may be unsafe for travel for an extended period.

3. Financing -2024-2025 budget request

úr)Equipment Capital Budget Requests

Fiscal Yr. 2025-2026

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #9- Wood Chipper

1. Capital Budget Request'

Highway Dept. wood chipper to replace 1994 chipper

Estimated cost 547,000 (1. Wiggins estimate)

Trade value unknown.

2. Capital Budget Request Justification

Current chipper is L994 and therefore 26 yrs old. lt has 252 hours.

Spent in excess of S0 in repairs in last year.

Chipper has not been used routinely in past. Trees and brush have been hauled to the

Public Works Garage. This practice has to stop as there is very little room left.

lf the chipper is not replaced then trees and brush will have to be hauled away (not toPublic Works Garage)at a large expense.

3. Financing -2025-2026 budget request.

uEquipment Capital Budget Requests

FiscalYr. 2025-2026

Dept : Public Works Dept - Highway

By: L. Wiggins

Capital Budget Request #10- 2 Wheel Drive Pickup Truck

1. Capital Budget Request

Highway Dept. pickup truck to replace Truck #13

See attached budgetary quote sheets from:

Vermont State Contract sheet S26000

Hydrid trucks not available

Trade value unknown.

2. Capital Budget Request Justification

Current Truck #13 is 1989 and therefore 31 yrs old. lt has 10,974 miles.

Spent in excess of S0 in repairs in last year.

Pickup is used to transport welder, generator, tools to emergency field repairs on

equipment and therefore emergency response. lt also serves as traffic control truck

with signs, barricades, lights, etc.

lf this truck is not replaced then equipment repairs/emergency response will be

impacted. Towing costs can be extremely expensive for larger equipment.

3. Financing -2025-2026 budget request.

- ßlrn& ñt"

2020 Public Works Dept Equipment List with use

Hiehwav Dept

Trk #1 2017 Ford F-550 Front line plow/dump truck

Trk#2 1985 Chevy 2500 pick up

Trk #3 1981 Ford 1900 Tank truck

Trk#4 2010* Freightliner Front line plow/dump truck

Trk#5 2015 Freightliner Front line plow/dump truck

Trk#6 2006 Dodge 3500 4 whl drive pick up

used for plowing, salt and sand treatment for storms orhazardouse road conditions ie. black ice, gravel refreezeetc., used to haulgravel, riprap, pavement, pothole patch

crushed stone, stumps, trees and heavy equipment

taken out of service as of November 201-9

used to apply dust control to gravel roads

used frequently in summer as roads are graded

could be used for future pretreating in winter

*body is approximately L4 yrs oldused for plowing, salt and sand treatment for storms orhazardouse road conditions ie. black ice, gravel refreezeetc., used to haulgravel, riprap, pavement, pothole patch

crushed stone, stumps, trees and heavy equipment

used for plowing, salt and sand treatment for storms orhazardouse road conditions ie. black ice, gravel refreezeetc., used to haulgravel, riprap, pavement, pothole patch

crushed stone, stumps, trees and heavy equipment

used for daily transport, emergency response and project

inspection/ad ministration

,.: ",

*'

Trk#8

Trk#9

201-2 Freightliner Front line plow/dump truck

2008 Dodge pick up

Trk#10 2007 Freightliner Front line plow/dump truck

Trk#L1" L997 GMC 2500 1 ton Truck

TRk #12 2O0L Ford F-550 Front line plow/dump truck

TRk #13 1989 Ford F-350 l ton Truck

Backhoe 20fi c{r ßof2 Backhoe

used for plowing, salt and sand treatment for storms or

hazardouse road conditions ie. black ice, gravel refreeze

etc., used to haulgravel, riprap, pavement, pothole patch

crushed stone, stumps, trees and heavy equipment

used for off hours, weekend, holiday monitoring of road

conditions

Used for summer transport of B&G equipment

used for custodian travel and haul trash to Transfer Sta

used for plowing, salt and sand treatment for storms or

hazardouse road conditions ie. black ice, gravel refreeze

etc., used to haulgravel, riprap, pavement, pothole patch

crushed stone, stumps, trees and heavy equipment

taken out of service

used for plowing, salt and sand treatment for storms or

hazardouse road conditions ie. black ice, gravel refreeze

etc., used to haulgravel, riprap, pavement, pothole patch

crushed stone, stumps, trees and heavy equipment

used for transport of traffic control signs, barricades, etc.

used for transport of welder an generator for field repairs

used for ditching, culvert installation, push down C&D

at Transfer Station

load salt and sand if loader is out of service or gone

sometimes used to pick up snow

used to load salt and sand for road treatment

used to load load trucks with gravel, stone, pavement, etc.Loader 20L7 John Deere 624 Loader

Grader 20L2 John Deere 672 Grader primarily used to grade gravel roads

used to push back snow banks in deep snow conditions

Grader 2004 cAT L43 Grader primarily used to grade gravel roads

used to push back snow banks in deep snow conditions

Sidewalk Tr 2007 Holder Sidewalk Tractor used to plow and treat sidewalks in town for every storm

or hazardous condition ie. Black ice, freezing rain

Tractor 2009 John Deere 6415 4 whl drive tractor with mower used to mow roadsides and fields

Tractor 1998 John Deere 5410 4 whl drive tractor with mower used to mow roadsides and fields

Tractor L986 John Deere 2350 4 whl drive tractor with mower used to mow roadsides and fields

Chipper L994 Bandit wood chipper used for chipping trees to roadside -not bring to PWG

trailer 2007 custom made Utility trailer capable of dumping, used by B&G for spring and fall cleanup

trailer 201-0 Quality Utility trailer heavy duty trailer for moving equipment and supplies

trailer L989 22'x8' Utility trailer used for hauling B&G mowers to Huntley, Rt10A, Ballard, Tracy Hall

trailer 2007 PWG built Utility trailer spare - not used, to be sold by advertisement

air comprer L987 lngersoll Rand wheeled air compressor used for jack hammer and air tool work

steamer 1944 US Army wheeled steamer used for steaming culverts when frozen

.Y'

I

fr.!'Fsthf'\f

MEMORANDUM OF UNDERSTANDINGNorwich Selectboard and Norwich School Board

Regarding the Norwich and Dresden Finance Committees

This Memorandum of Understanding (the "MOU") is entered into between theSelectboard of the Town of Norwich, Vermont (the "Selectboard") and the Norwich, VermontSchool Board (the "school Board" and together with the Selectboard, the "Boards") as of theEffective Date hereof;

WHEREAS, a prior version of this MOU was terminated by the Selectboard in 2018;

WHEREAS, the Selectboard and the School Board concur in the reconstitution of theDresden Finance Committee as established by those certain Articles of Agreement betweenHanover and Norwich in Accordance with New Hampshire-Vermont Interstate SchoolCompact (New Hampshire Revised Statutes Annotated, Chapter(the "DFC"); and

dated [DATE],2002

NOW THEREFORE BE IT AGREED by the Selectboard and the School Board as follows:

1. The Norwich Finance Committee shall have is attached andldentified AS

WHEREAS, the Selectboard and the School Boar{ A$""to memorializetheterms ofthis arrangement, by which Norwich members of the Nolyih Finance Committee (NFC) are tobe appointed. /

,OP),

a charge, -Åappoint up"to five members, who wouldExhibit A, by which Norwich is

then be joined with the Town of

2. Members on the committee shall incl

tos Finance Committee to form the Dresden

Finance Committee, with staggered as to ensure continuity

aJ

years for two membe{!i-.\ \The Boards will joir#Ïy aploint\process:

þ

of three years þåthree

members and two

by the followingorwich's

a. The Norwich Town Manager's Officeb. The two Boards,

A majority voteBoard.

c

4. Persons nominated to theapplicable to "Townof committees thereof.The Selectboard and the

advertise vacancies.yorin session will interview candidates

voting separately and by majority,for by the other Board.

concurring Board shall ratify a nomination from the other

Board shall each appoint one of their members as

à

h.r..o#", shall be subject to all Town of Norwich policiesas well as to School Board policies applicable to members

5.

6.

liaisons to the yearThe Effective Date of this MOU shall be the date on which it is ratified by both Boards

I]XHTtsIÏ'A 2

NORWICH FINANCE COMMITTEE

Adopted by the Norwich Selectboard on this th day of June ,2020:

Claudette Brochu, Chair Roger Arnold, Vice Chair

Robert Gere Mary Layton

John Langhus

Adopted by the Norwich School Board on day

Tom Candon, Chair Chair

Lisa Christie, Secretary Palm

Neil Odell

Hersey,

EXHIBIT ANORWICH FINANCE COMMITTEE

l. Charge

This Charge supersedes and replace the prior Charge adopted by the Norwich Selectboard as of [DATE]. The

Norwich Finance Committee (the "NFC"), appointed jointly by the Norwich Selectboard and the Norwich SchoolBoard, comprises seven Norwich residents. Any applicant to the NFC who is either an employee of the Town, theNorwich School District or Supervisory Administrative Union 70 ("the School Districts") nor has an immediatefamily member that is such an employee must declare such fact in making his or her applicant and a determinationshall be made as to whether this should disqualif' the candidate. These seven members, along with the seven

appointed members of the Hanover Finance Committee, comprise the Finance Committee for the Dresden SchoolDistrict.' Members shall serve staggered, three-year terms, with the initial appointments being for one, two or threeyears and all subsequent appoints being for three years. Members mustsubsequent terms.

if they wish to be reappointed for

The NFC provides independent advice in the creation ofannual budgets for the of Norwich, the NorwichSchool District and, together with the Hanover Finance Committee, the District. The NFCresearches annual budgets, policies, contracts, capital decisions that affect Norwich town and

school finances. It renders non-binding advisoryon economic factors and principles.

and financial options, based

3

The NFC elects a Chair, Vice-chair and Secretary from amongjoint appointment of the Norwich Selectboard and the Norwichcompensation and are subject to both the T

Vacancies ofthe are filled by thelBoard. Members of the serve without

and to of thepoliciesnoticed and heldBoards of the School Districts. Meetings shall be

Meeting Law. In addition, the Committee and itswith Vermont's

are subject to ,s Records Law

The table below shows the number of members for a and the of votes required to pass

motion as a function of filled the

Adopted by the Selectboard the School

Norwich SelectboardXX Month 2020

Norwich olYY 2020

By: By:Claudette Brochu, Chair Thomas Chair

t http://sau70.org/policies/DresPolRegAB/Articles of Agreement revised0/02012-17-0L.pdf: The DresdenFinance Committee shall have the same duties and responsibilities with respect to the budget of the DresdenSchool District as the Hanover and Norwich Finance Committees have with respect to the budgets of theirrespective towns and school districts.

Filledtions

O*\\

hçsRequi\

5 \s &¡ìå1 vf+t-- 4

EXHIBIT ANORWICH FINANCE COMMITTEE

2, Guidance to the Committee

2.1 Skill Set

The following set of skills would allow the Norwich Finance Committee to provide beneficial advice. The collectivecommittee membership would ideally:

¡ Research on-line material.¡ Follow national economic conditions and trends¡ Understand both town and school business practices, e,g, services provided, staffing levels, reserve funds,

special education funding etc.

4

Understand how taxes are determined from budgets and the grand listAnalyze financial material, using on-line sources and spreadsheets.

Develop useful town and school financial recommendations

Write reports.

2.2 Budgetary Advice to Boards and Voters

The NFC has three major phases during which it should render prior to thebudgets, during budget deliberations, and prior to the public votes the budgets. At aobtain the data necessary to offer advice to the formulation

o

a

a

a

town and school.

town and schoolNFC should

ofa budget.

2.2.1 Budgetary Indicators prior to Budget

The purpose ofbudgetary indicators is to help thebudgets that are likely to pass by majorityNFC offers indicators as a service, not for

The NFC may provide the dataand School Board prior to budget

a Abil@ to pcy- indicesability to pay taxes.

Change index - appropriate cost thatallows ofa

a Budgetary - Identifftax level on a property

school boards developneither ve nor too lean.

may useful to the Selectboard

and the

liance.

and which

the health of the the community's

or costs. This

current municipal and education

a

ofthat

EXHIBIT A 5

NORWICH FINANCE COMMITTEE

2.2.2 BudgetaryDeliberations

During budgetary deliberations of the Selectboard and school boards, the NFC may assess how the budget isprogressing against the above indicators. Additionally, NFC members may identify budgetary items that might beperformed in a more cost-effective manner and call them to the attention of the board in open meeting.

2.2.3 Budgetary Advice to Voters

It is up to the voters to decide whether the budget is affordable to them. Accordingly, the NFC should provide astatement to voters on the town and school budgets, which may indicate how the proposed budgets compare with thelatest budgetary indicators and how any change in expected property taxes with those same indices.

2.2.4 OtherAssignments

The Selectboard or Norwich School Board may ask the NFC to review specific pertaining to its financialpolicies and investment options.

2.3 Budget Reporting Points

In assessing the appropriateness ofproposed budgetary items, the Finance Committee consider thefollowing:

Does the budgetary item benefit the ? Ifvoters have the past, that'sa

indication. If it's a new capability, what the of remarks in publicIs the budgeta ry item affordable? Ifvoters the item, an indication. The NFC

NFC seeks budgetaryupon.

the level service in the past,

and state sources,

?a

at future trends of voter andproposals that are likely to a substantial

a Is the budget sustainable? Even voters havebudgets may face future ln ofsuch as

mattersaid to education, fundto advise the public future

¡ Is the Evenor services may not mresearch establish

rIs disadvantaged ofof or servlces, ,t

to

and sensitivityfor lncome

questions l. and2. beenfashion. The USCS

item?there is

uses into such

goodsand documented

a majority of voters approveon some members of theseriousness and means tocommunity. NFC attempts to and

mitigate them.

2.4 Labor Contract

The NFC may provide labor contract lines to the Norwich School Board in advance ofnegotiations. In doing so, it may following

a Compensation Level - A basis for a total package that is sufficient but not excessive toattract and retain excellent town or schoolCompensation Growth Rate - A basis by ich to control the growth rate in the level of total compensationa

package in a predictable manner over the life of the contract.

The NFC should avoid giving numerical guidelines in advance of or during negotiations, since these may constrainthe ability of management to negotiate.