SALES ANALYSIS SYSTEM

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ABSTRACT

This research is aimed at designing and implementing of sales analysis system for Mr. Biggs Fast Food. It is set of alleviating the problems the company encountered during sales computation in the past. It describes and explain the computerization of sales and how to calculate due cash sold by the cashier and sales person. The project gives a detailed way of calculating the entire sales record of Mr. Bigg’s PLC, including their budgeting, sales record, transaction, stock at hand etc. and how the result is stored in the database of the company as well as the system required for the computerization and tabulation of different financial areas of the company. This project is also of great advantages because it helps to analysis sales record and calculation, daily sales of the company, this is done to reduce insecurity of the company fund and sales record, because it is, manually done, the record may be incorrect.

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CHAPTER ONE

1.0 INTRODUCTION

For the past decades a number a number of papers had been

published on sales and marketing management. Sales and

marketing activity can be analyzed in term of various means and

purpose for the review to the Mr. Bigg’s Fast Food in Port-Harcourt.

It is possible to identity five different aspect or philosophies which

should help.

1.1 BACKGROUND OF STUDY

Mr. Bigg’s In Nigeria’s first chain fast food restaurant owned by

conglomerate united Africa Company of Nigeria, Founded 1973 In

Nigeria Head Quarter Ojota, Lagos State.

There are currently around 170 Locations in Nigeria, including the

country’s first drive through with another five (5) locations in

Ghana and 10 locations in South Africa.

The restaurant is styled after Mc Donald’s and is known for the

Red and Yellow color scheme and meat pies. Mr. Biggs history

begin with the coffee shops inside Kingsway department stores in

1960s.In 1973, these shop were rebranded as Kingsway

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Rendezvous, which became Mr. Bigg’s in 1986.The Chain saw

rapid expansion after becoming one of the first Nigeria companies

to sell franchise to investors.

Mr. Biggs specially is the meat pie, a common lunch might also

include scotch eggs, a sugared donut, chicken and a soft drinks

while western face such as human burgers is served. Nigerian

Delicious such as jollof rice and moin moin are more popular,

Birthday cakes are also a popular product, and Mr. Bigg’s Bakery

offer cakes at parties.

1.2 PURPOSE OF STUDY

In the past year, the Mr. Bigg’s has witnessed a lot of set back and

this set back has made them not to flourish in the past through

the Mr. Bigg’s product has great value but it has still brought about

other competition. Other problem encountered may be as a result

of their inability to produce software that will analyses raw fact

into information for the future use of the company and also group,

they organize their environment to avoid theft and insecurity in the

company i.e. Mr. Bigg’s PLC.

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1.3 SIGNIFICANT OF STUDY

Sales analysis examines sales reports to see what goods and

services have and have not sold well. The analysis is used to

determine how to stock inventory, how to measure the

effectiveness of a sales force, how to set manufacturing capacity

and to see how the company is performing against its goals.

1.4 SCOPE OF STUDY

This project is primary concerned for Mr. Bigg’s PLC with a

special focus on Mr. Bigg’s Port-Harcourt, Nigeria. However this

research focused on the design and implementing sales analysis,

software in other to calculate due cash sold by the person or

cashier including the budgeting, sales record, stock at hand, daily

transaction etc. and how the result is stored in the database of the

company as well as the software a required for the computerization

and tabulation of different in amount area of the company.

1.5 OJECTIVE OF STUDY

The Objective of this review is to analyze and design sales software

and true database which will be used in the day to day activities of

the company, let us take a look at the computer and the manual

computation, Computer has being built in such a way that the

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things which are going to be computed will be easier for the user

rather than manual computation, these has created the need to

built a software for computational analysis, as in financial

department. It will be easier to calculate with the computer rather

than using manual which may result to a lot of mistakes in the

computation.

The sales of Mr. Bigg’s product records were conducted in all

level, class and sections of the companies, the record keeping sales

forecasting, budget planning department, the quantity control unit

and the security sections.

1.6 DEFINITION OF TERMS

1. DATA: Theses are raw facts which are not yet processed.

In this project the programmer are unprocessed data because

they are not put in place to give the required output. Data

can also be seen as unprocessed information.

2. INFORMATION: Information are the processed and

unprocessed fact which are yet to gather or put together, or

processed already e.g this project will have no value if the

reason why it is written is not yet fulfilled, but when the

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reasons is fulfilled we say that there is an information which

means that the information is now processed.

3. DATA ANALYSIS: Data analysis is the process of analyzing

and putting data in the appropriate position and

implementation in order to resourcetiate goods accountability

of the company.

4. INPUT: Input is the device with which the computations

are going to be queued in the computer and also data to be

processed.

5. OUTPUT: Outputs are inputs which are processed by a

computer or the user, in order to get the required information

through the output devices such as the printers the visual

display unit and the matrix dot printer.

6. DATA SECURITIES: This is one of the important aspects of

system control. It is the control of data, to prevent its loss,

misuse or disclosure of that particular data to another

person. This type of control is called data security.

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CHAPTER TWO

2.0 LITERATURE REVIEW

This chapter is to review or give the literature review of the

sales analysis, database and application of computer being an

electronic data processing in a sales system. We are also going to

review the sales of Nigeria Mr. Bigg’s for the past years. The sales

and marketing activity can be analyzed in terms of various well

known business philosophers and they gave their own review on

sales analysis as follows.

Sales analysis as is define as the breakdown of figure by

region product, customer, and market etc. for a given person as

control measure. It is also define as an analysis of sales by week,

month, period or year to project trend, identify problem and

measure a retailer’s performance. (BRADOMORE, 1995)

Sales analysis is defined as a profession which uses the

knowledge and skills inherent in an engineering education in order

to see products, system or services needed by industrial,

manufacturing, processing, mining or construction firms or by any

public or commercial services institution or utility. A salesman is

trained to give service to the customer from whom ultimately the

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company profit is received, the salesman fully understand the

purpose and use of control forms employed in the case of cash

sales.(George ,1986)

Sales is define as a personal presentation of a product or

services to a customer or potential customer by a representative of

a company or organization (e.g. a salesman) attempting to sell the

product or services. It is also seen as the form of marketing

activities associated with selling a product or services. (DANNY,

1984)

Sales is the general activity of selling, is an occasion for buying a

special reduced price or at a state of being purchasable or an

agreement /contract in which property is transferred from the

seller (vendor) to the buyer (vendee) for a fixed price in money paid

or agreed to be paid by the buyer.(Ebimen,2009)

In bookkeeping, accounting and finance, Net sales are

operating revenues earned by a company when it sells its product.

Sales Analysis application provides the ability quantify and

analyze sales prices for properties located within Richland County.

It also involves gathering, classifying, comparing and studying of

company sales data, it may simply involve the comparison of total

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company sales in two different time or period, Sales analysis uses

sales figure to evaluate a firm current performance. (RICHARD,

2005).

Salesman as a person who sought out or convince buyers to buy

their product rather than that of their competitors, to achieve that

such an individual should have a great deal of product expertise

and be gifted hunter of prospects.(INGRAM, 1984).

Salesman is the act of successfully persuading prospect or

customers to buy product or services from which they can derive

suitable benefit thereby increasing their total satisfaction.

(SHAPIRIO, 2010)

2.1 SALES MANAGEMENT FOR THE PAST

Over twenty five years ago Mr. Bigg’s PHC manufacturing had

a hierarchical structure of employment. A national sales director

or manager is responsible for a number of territory salesman, the

number was generally between five and twelve for each though

they are some examples where area sales manager had twenty

sales men reporting to them. (PETER, 1994)

Retailers stock where countered, new orders taken and point

of sales material arranged for display. However fast changes were

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just over the horizon, the first that can be readily identify in selling

over the past twenty year is that selling itself has become more

specialize. The status of the person doing the sales has been

enhanced and substantial income now exists. Now to be a

salesman in this company you have to be a potential driver and at

least a holder of GCE or SSCE certificate.

In the case of stock keeper he must have a good knowledge

of account that is an NDE holder or an experience worker in

account section of the company. Sales promotion has also

developed into a highly specialized part of the business of

marketing and selling product. Once restricted to television and

radio advertisement. Sales promotion now includes the work of

creating and designing. Company with coupons, free offer

competitions, event sponsorship, reduce price packs, labor- made

campaigns for individual retailer franchise operation now exist.

In the company, at least one meant for each worker daily,

painting of shops and canteen for customers. The growth in

communication (telephone) has increased the selling and

marketing over the past twenty five years with this company now

use its territory or depot sales force to pursue only qualify lead i.e.

aim of (a target) to allow for its motion.

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2.2 PROSPECT IN THE SALES MANAGEMENT

The production of business correspondent and report in

many sales offices has progressed from individually type. The

retype “top copies” and their carbons to word processed letters are

to be sent are placed in another file. An individual address letter

for each person is produce by merging the letter file with the name

and address file and directing the output file to and electronic

printer, where the printer has a sheet feeder attachment capable

of storing letter headed paper. Later can be printed without further

human intervention.

This has been replaced as of 1993 with the desktop

publishing thus effectively bringing back on white artwork,

lettering and graphics into the normal sales offices that already

has a desktop computer. The additions are a type setting software

package and a laser printer. In the process of computering the

work did by ADEOLA ADEOYE (MBA UNILAG OF THE

DEPARTMENT OF ACCOUNT) wage section on the computer pay

roll analysis in a good work and still in use at present. The software

covers the payment of worker wages, allowance, overtime and

bonus. The software was developed using QBASIC AND FEX BASE

language. Also another software entitle NBC general ledger was

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carried out by MR AKANI KAYODE (BSC COMPUTER UNILAG) the

head of the computer section MR BIGG’S, he use lotus 1-2-3r3

package. This software work only on the account of the company

data or sales value and the expenditure of all sales depots are

collected through the plant using radio message. This figures are

sent to ENUGU for computation daily , thus the figure used are

directly from the sale supervisor, stock keeper, the cashier and

salesman from different route and depot. Hence there is need for

computer and well design software in each depot for fastness and

accuracy up till this present time calculation on the daily sales,

the record of each salesman, the cash flow in each depot and stock

keeping are carried out by manual work.

With is work the most common approach to computerized

sales prospect and time management recording with an automated

forward facilities in plant and depot of the company. To update the

prospect database to provide sales management with an accurate

and effective central mechanism that can automatically print daily

statement, recording actual sales report and clearly flagged priority

contact. This can be of great help to sales management and sales

people as an aid to focusing on priorities and good security.

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Before the invention of computers, things were done manually e.g.

calculation, filling of documents EST. But computer made it

possible for the easy and efficient jobs to be carried out and

evaluation of company resources, so that there will be source of

revenue for the proposed company need, for analytical research

and methods in doing or carrying out the activities in an equal and

optimum proximity.

Data were collected using questionnaire and direct interviews,

information were gathered directly from the plant managers, sales

managers, security officers and all those responsible for the

development of the software, the data so far collected for crates as

unit and a crate is made up of 24 bottles for accountability, these

valuable goods and products where classified and rated according

to the record of the company based on these information the

software is designed with the ability to add new records, retrieve

records modify old records and delete absolute records.

An increasing number of companies are now making use of

computer system more accurately formed as automatics data

processing or electronic data processing in a more effective way to

control activity and decision making.

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The computer has been programmed in a very processed manner

and in consequences it is necessary to be quite specified and

accurate with regard to the computer input information which in

turn will ensure valid and accurate output data being obtained

After processing the accomplishment of this requirement means

that the business operation of the company has to be studied and

modified in accurate and accordance with the computer

requirement. A procedure of these is known as system analysis

and design and therefore defines as a process of analyzing

interpreting a business organization, accessing the requirement

and designing procedures to facilitate the work.

2.3 TECHNIQUES

System analysis is primarily based with facts finding or gathering

of information about an existing procedures of a system analysis

begins by interpreting and understanding the present companies

operations. In this case, the analysis is only based on the sales

management department of the MR BIGGS was converted by facts:

1. Gathering information: This has been a great tool towards

the achievement of the company organization and be

achieved through study records.

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2. By sampling and assessment: In the procedure and records

of this work, sampling of data are used to spot checks

(random intervals of the program).

2.3.1 MAIN CONCEPT

There are four main concepts used in data analysis. They are as

follows.

1. Entity types

2. Relation type attribute type

3. Attribute type

4. Permitted values

These probably are recognized as any relevant information which

is needed by the organization to give MR BIGGS PHC.

2.3.2 ENTITY TYPES

Entity types are anything relevant to the enterprise about which

information needs to be carried out or kept. The term is used in

data analysis as an ENTITY TYPES this also describe a group or

classification of entities relevant to the company which fits a giver

definition or discussion. This definition is based largely on the

activities of an organization and how it views the classifications.

An entity which is a noun is like a person, place, thing or action

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because it is performed by man are recognizable type of data

collected for the analysis of the company or organization. The one

copied directly here is used by MR BIGGS PLC

Classification

Collectives

ENTITY TYPES ENTITY (OR OCCURENCEOF ENTITY

SNACKS MEAT PIE, PRODUCT

BEVERAGES MATT, COKE, FANTA

AFRICA DISHES JOLLOF RICE, FRIED RICE

USERNAME MR. PALIMOTE JUSTICE

MR. PAUL ESISO

Table 1: show the entity types and entity occurrence

2.3.2.1 CLASSIFICATION

A classification entity type is conception ally classified one and

only one other entity type according to one inherent property or

quality of what entity type. The “classes “of the classifying entity

type group the entities of cases we use the classification of

vehicle according to the number of crates of drinks they can

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carry, the company uses this to forecast the quality of crates

expected to be sold by the user (salesman) of the vehicle, this

quality is always referred to as “TARGET” the classification is

made up four levels and the grouping is successive detailed in

categories of the vehicle as follows in Table 2:

CLASSIFIED ENTITY TYPE CLASS (ENTITY TYPE)

BEVERAGES FANTA 6 QUANTITY

COKE 7 QUANTITY

SPRITE 2 QUANTITY

MALT 10 QUANTITY

Table 2: the classified and entity type

The above can further be represented graphically by:

CLASSIFIED

BEVERAGES

ENTITY TYPE CLASS TYPE OF

BEVERAGES

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2.3.2.2 COLLECTIVES

A collective is a group of abstract or concrete objects which are

collected or assembled together and given a name to describe them

as a group mostly they are merely a firm of entity types which

needs to be recognized in the case of Mr. Biggs Phc they do not

need a special structure. This is represented graphically as,

ITEM ENTITY

BEVERAGES FANTA

COKE

SPRITE

MALT

Table3 show the item and entity

2.3.3 RELATIONSHIP TYPE

Relationship is an association between two entities or within an

entity, which is of interest to the enterprise as information. A

relationship type is a classification that is based on verbs used in

describing the relationship and type to which the entity belongs.

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Mathematically R is a set of relationship, for instance r, is an n-

type of entities C1, C2 and each entity is a number of entity.

CASHIER TYPE OF ITEM TARGET

S1 A N 91,200

S2 B N 57,000

S3 C N 45,000

S4 D N 34,200

Table3: show the cashier type of item and target

In this case the type of vehicle from the relationship between the

salesman and the target (the expected amount to be realized by

each salesman). Here the amount is for types and kind of vehicles

used by a salesman depicts which of the type he belongs.

2.3.4 RELATIONSHIP TYPE OF DEGREE

1. ONE –TO-ONE

One entity is an entity that has relation with one another entity

(one and only one) example Item and their relationship is also

having a record in a table to have its matching record in another

table. The mapping is shown below;

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CASHIER CODE NUMBER

ITEM PRODUCT ID

2. ONE-TO-MANY

An entity of one entity may have the relationship type with

one or more entities of another or the same entity type. It is also

an instance where a record in table A will have many matching

record and a record in table B have only one. Theoretically this can

be shown as;

CASIER CODE NUMBER

MR PALI IDFANTA 60

MR JOHN N TCOKE 142

MR JOHN MBA IDDONUT672

CASHIER NAME ITEM ID DATE

MR PALI IDFANTA60 I6/5/09

TCOKE 142 18/5/09

IDDONUT672 22/5/09

MR JOHN N TCOKE142 I9/5/09

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IDDONUT672 18/5/09

IDFANTA60 20/5/09

MR JOHN MBA IDDONET672 I8/5/09

IDFANTA60 17/5/09

TCOKE142 20/5/09

Table4: show the table for one to many relation shipe

3. MANY-TO-MANY

Two or more salesman can play a route and two routes can be

played by other salesman this implies that many entity type may

have the relationship type with many entities of the other or the

same entity type. The relationship type and the relationship degree

stated above are treated as applied by Mr Bigg’s PHC.

2.3.5 ATTRIBUTE TYPES

An attributes is a descriptive property associated with one

entity. Thus an attribute type that is classified of properties of the

entity of certain type` which fit a given definition therefore each

entity has a particular property called attribute that describes it

i.e. the salesman entity are describe by his name, Item number

used in selling the goods he plays, his code number.

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An important constraint on entities of an entity type is the

“key” or “uniqueness”. Constraints on entity attribute. An entity

type whose values are district for each individual entity, such as

attribute is called “KEY ATTRIBUTE” and its value can be used to

identify each entity in particular the code number of each

salesman serves as his company identity number and he can easily

be identified by it, hence this serves as key to his records attribute

type are illustrated in table below.

2.3.6 PREMITTED VALUES

A permitted value is one of the values which an attribute type is

allowed to have. An attribute type is effectively a classification of

permitted values giving a name that describe what values they

have in common i.e. what properly of an entity type they are

describing, each simple attribute of an entity type is associated

with a value set (or domain) of alphanumeric characters, that

specifies the set of value that may be assigned to the attribute for

each individual entities.

An attribute type which may have the permitted range of

values. Any rage is simply a short end way of writing out every

permitted value in the range.

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2.4 SYSTEM DEVELOPMENT

The user responsibility in the system development stage

includes gathering input data preparing a test that will validate the

accuracy of the answer generated from the system. The assemble

of the input data is made especially difficult in planning

application by a poor data management interface. If special files

must be created and new data acquired the time and expenses of

data preparation can exceed that of preparing or acquiring the

computing system software.

The validation of the computing system is a step the user

should not try to skip the user of computing system must define

the system objectives and decision variables and work with expert

on formulation of an appropriate model and solution technique.

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2.5 DATA SECURITY

One important aspect of system control of a data is to prevent its

loss, misuse or disclosure. This type of control is called” data

security”.

Data security is the protection of data in the case of this work, its

security will depend and concerned the protection and preventing

of data from loss e.g. in the file security method it is used during

updates. The data security also concerned with preventing the

misused or unwanted modification of data in particular due to

access by unauthorized persons. Lastly it also prevents the

disclosure of data to unauthorized persons. The use of backup

copies, like floppy should be secured from data loss and the use of

password to prevent an unauthorized use of the software and

measures taken in this programming to ensure this security.

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CHAPTER THREE

3.0 ANALYSIS AND DESIGN

This chapter talk about system analysis and design of the

program, the architectural structure of the program, database

design and entity, relation diagram, entity diagram, flowchart

diagram of the program and step by step procedure in designing

the program.

3.1 DATABASE DESIGN

The entity relationship diagram for newly proposed system is

illustrated below:

Below are the entities used and their attributes including their

datatype.

ENTITIES IN THE DATABASE.

1. Item Reg

2. NewStore

3. DailySales

4. UserAccount

The Attributes and datatype in each entities are as listed below in table 5:

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Table New Store Table Name: Daily Sales

1 Item ID(PK) Short Text Field Name Data Type

2 Newstore

Short

Text 1 Customername Short Text

3 Date Date 2 Phoneno Number

3 Contactaddress Short Text

4 Salesdate Date/Time

Table Name:Item Reg 5 Short Text Short Text

Field Name Data

Type 6 Instore Short Text

1 ItemID

Short

Text 7 Price Currency

2 ItemName

Short

Text 8 Quantity Number

3 Categories Short Text 9 customerfee Currency

4 Quantity Short Text 10 Amtpaid Currency

5 Prices

Short

Text 11 customerbal Currency

6 DateRegister Date/Time 12 cashierid Short Text

Table Name: User Account

Field Name Data Type

1 Username Short Text

2 First Name Short Text

3 Password Short Text

4 Group Short Text

5 Date Date/Time Table 5: show the entity attributes and there

data type

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3.2 ENTITY DIAGRAM

User Account

ITEM REG

Group

Passw

ord

First

Name User

name

(PK)

Date

Registe

r

Item Reg

Item

ID(pk)

Categori

es Quant

ity

Item

Name

Date

Regist

er

Price

UserID

Figure1 Entity diagram for

user account

Figure2: Entity diagram for

Item reg

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DAILY SALES

3.3 E-R RELATIONAL DATABASE MODEL DIAGRAM

e

Cont

act

Us

Custo

mer

Name

Amt

Paid

Daily Sales Custom

er Bal

Phone Cashier

ID

Item ID

Price

Quantity

USER ACCOUNT

First Name

Username (PK)

Password

Date

Group

ITEM REG

Item ID (PK)

Item Name

Date Register

Price

Quantity

Categories

Username

DAILY SALES

Customername

Phoneno

Contactaddress

Salesdate

Itemid

Instore

Price

Quantity

Customerfee

Amtpaid

Customerbal

Cashiered

Figure3 Entity diagram for

Daily Transaction

Figure4 Entity diagram for E-R

Relational database model diagram

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3.4 DESIGN METHODOLOGY

In the Software Development process, Software Design phase

involves decomposing a Software System into modules and

defining the relationship among these constituent modules.

Usually, a combination of two or more design methodologies is

employed in execution of a project. In the case of Sales Analysis

System, the following design methodologies were employed:

1. Top-Down Design Approach: This involves dividing a

system into subsystems or modules and each subsystem

being further divided into even smaller subs. This process of

division is repeated until each module is sufficiently small

enough to be conveniently implemented as an independent

entity that performs a clearly defined operation.

The top-down design of this project is as follows in fig 4:

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Fig 4: Top-down design of the SAS Project.

2. Object Oriented Design: This involves the use of models to

build a system. These models are implemented through

abstract data types called Objects and Classes. An Object is

an entity which has both properties (data) and operations

(methods).

3.5 PROGRAM FUNCTIONALITIES.

VB.Net is a Graphical User Interface programming language and a

complete framework of an object oriented languages, and makes

use of forms to interact with the user. The form is a visual object,

which provides a means of collecting input from the user, receiving

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commands from the user and displaying output to the user, if

necessary.

Listed below are operations that can be carried out with the use of

the VB.net application, and the corresponding Visual Basic Form

used to perform them.

Register a New Item- FrmRegItem

Edit Item - Frmedititem

View all Item in Stock – Frmviewitem

Make Daily Transaction - Frmtransaction

Print Report of all Daily Transaction – frmreportdaily

3.6 MODULE SPECIFICATION

Program module can be define as the difference sub-program that

perform different operations in the whole program, starting from

the term” sub-program” which are used to describe a component

part of a program, the term sub-program may hereby refer to any

of the statement forming part of a program used to a program

specific task. However, in the work the sub-program were properly

constructed and self-contained, performing a well-defined

operations on well-defined data, furthermore the half and internal

structure which is independent of the main program that contains

them. Hence with these properties they can be referring to as

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program module. Consequently, the defined modules in the

program are specified below according to the files name and a brief

explanation on task they perform.

TITLE MODULE: This module is like a splash page or

welcome screen that display the title of the application.

LOGIN MODULE: This module is designed for security

purposes. It is a password program which demand for the

user password or key to enter into the main program.

Actually if he/she does not need the password then he is

authorized user.

CONTROLPANEL MODULE: Control panel Module is a

submenu module where someone is to take decision on which

of the sales file of the Items he/she want to work on. It is a

linear menu.

USER MODULE: This is where administrator create account

for user that can be able to access the program.

ADDER MODULE: This module will serve as adder i.e. it is

a program that will add new records to the database files

which has already been created i.e. this program will be

captured by the data for all entering fields in the records of

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new salesman and store them in the database already in

existence.

TRANSACTION MODULE: This module is where all daily

sales transaction is been carry out.

VIEW MODULE: This is a module where you can use to view

all the transaction, items, and user in the database.

REPORT: This is a module where you can you print the

transaction report

LOGOUT: This module help you to exit for the system

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3.7 ALGORITHMS

This is a step by step procedure which is expected to be carried

out in a program, is where the main logic of a program is

embedded. However it is difficult to prove that an algorithms is

correct or valid when the main program is not yet written. This

course reveals how algorithms and program are inseparable. Below

are the module and algorithms of my program.

LOGIN MODULE

Step1: Display the login module

Step2: Enter Username and password

Step3: If Username and password=true then

Login successful

Else

Display Error Message

Step4: Return

SWITCHBOARD MODULE

Step1: Display the switchboard module

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Step2: Display the Menus

(a) Create Item

(b) Edit Item

(c) Transaction

(d) Report

(e) Logout

Step3: Choose Option

Step4: Transfer Control to the appropriate subroutine

Step5: If Option=E the Step 8

Step6: Confirm if User still want to continue

Step7: If Option is YES then Step 2

Step8: Return

ADD/CREATE ITEM MODULE

Step1: Display the create item module

Step2: Enter the Item Details

Step3: Read the Record

Step4: Save Data to database

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Confirm if user want to enter more item

If Yes then Step2

If No Then Exit Sub

Step5: Return

EDIT ITEM MODULE

Step1: Display the Edit item module

Step2: Select your Item

Step3: Enter item Details

Step4: Update the Record

Step5: Return

DAILY TRANSACTION MODULE

Step1: Display the Module

Step2: Enter the customer details

Step3: Compute the record

Step4: Store the transaction details to database

Step5: Print Transaction Details

Step6: Return

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REPORT MODULE

Step1: Display the Report module

Step2: Display the Report

Step3: Return

LOGOUT MODULE

Step1: Display the a dialog message box

Step2: If true then exit sub

Else

Return Step 1

Step: Return

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3.8 FLOWCHART

Flowchart is a diagrammatical or pictorial representation of the

program give a physical structure of the program or algorithm in

form of a diagram. Below show the pictorial representation of the

program.

LOGIN MODULE

Login Module

Enter Login

Information

SELECT BUTTON

LOGIN

Validate Login

Information

Login

CLOSE

Terminate the

Program

END

Display

Controlpanel

Unload Me

T F

Display error

mesage

Figure5 Show the flowchart

for login module

39

CONTROL PANEL MODULE

YES

NO

Option

A,B,C,D,

,E

Display menu

Add Item

Edit Item

Transaction

Report

Logout

A

B

C

D

E

Make

selection

Control Panel

Add Item

Edit Item

Transaction

Report

Logout

Return Figure6 Show the flowchart

for Control panle module

40

ADD/CREATE ITEM MODULE

ADD/CREATE

ITEM

Enter All Required

Information about the

SELECT

CLOSE

Stop (Return)

CLEAR

Clear Fields

Create

Validate Item

Information

Store Book in

Database

Display message

“Item already

exists”

Item

Access

ID

Exists

T

F


for Add Item

41

EDIT ITEM MODULE

Select Item

Display Item

Enter New

Item

Edit Item

Module

Make

Selection

Update Delete End

Return

Figure 8 Show the flowchart

for Edit Item

42

DAILY TRANSACTION MODULE

Enter

Transaction

details

Make

Selection

Compute Store End

Return

Transaction

module

Preview

Display

Result Display

Receipt

Print

Save to Database


for Daily Transaction

43

REPORT MODULE

Display the Report

Details

Report Module


for Report Module

Return

44

LOGOUT MODULE

Display Message

Confirm NO

YES

Logout

Module

Return


for logout module

45

CHAPTER FOUR

4.0 IMPLEMENTATION AND RESULT

This chapter show the sources code and output of the program, how to

run the program, reason for choice of language for the program, merit

of coding in visual basic.

4.1 SOURCES CODE

Public Class frmlogin

Private Sub TextBox1_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles TextBox1.TextChanged

End Sub

Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Button1.Click

Dim user, pass As String user = TextBox1.Text

pass = TextBox2.Text

If user = "" Then

MsgBox("Please Enter UserName", MsgBoxStyle.Exclamation, "Mising Parameters")

TextBox1.Focus()

Exit Sub End If

If pass = "" Then

MsgBox("Please Enter Password", MsgBoxStyle.Exclamation, "Mising Parameters")

TextBox2.Focus()

Exit Sub End If

Dim str As String

Try

str = Me.UseraccountTableAdapter.GetData.FindByUserid(TextBox1.Text).Userid

Dim pwd As String

pwd =

Me.UseraccountTableAdapter.GetData.FindByUserid(TextBox1.Text).password

If pwd = TextBox2.Text Then

MsgBox("Password Verify", MsgBoxStyle.Exclamation, "Success")

Dim gp As String

gp = Me.UseraccountTableAdapter.GetData.FindByUserid(TextBox1.Text).group

If gp = "1" Then

Me.Dispose()

frmswitchboard.Show()

Else

Me.Dispose()

frmswitchboard.Show()

46

frmswitchboard.CreateToolStripMenuItem1.Visible = False

frmswitchboard.CreateToolStripMenuItem.Visible = False

frmswitchboard.ViewToolStripMenuItem.Visible = False frmswitchboard.ReportToolStripMenuItem.Visible = False

frmuseredit.Button3.Visible = False

'TextBox1.Text = "" 'TextBox2.Text = ""

End If

Else MsgBox("Invalid Password")

End If

Catch ex As Exception

MsgBox("User does not exist")

End Try End Sub



Me.Close() End Sub

Private Sub frmlogin_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load

'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.useraccount' table.

You can move, or remove it, as needed. Me.UseraccountTableAdapter.Fill(Me.BiggsDatabaseDataSet.useraccount)

End Sub

End Class

Public Class frmswitchboard

Private Sub NewToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles NewToolStripMenuItem.Click

End Sub

Private Sub UserUserAccountToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs)

End Sub

Private Sub PictureBox1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles PictureBox1.Click

End Sub

Private Sub LogoutToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles LogoutToolStripMenuItem.Click

Dim logout As String

logout = MsgBox("Are you Sure you want to Logout", vbYesNo, "Logout")

If logout = vbYes Then

Me.Dispose()

47

frmlogin.Show()

End If End Sub

Private Sub CalculatorToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles CalculatorToolStripMenuItem.Click

Shell("CALC.EXE")

End Sub

Private Sub NotepadToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles NotepadToolStripMenuItem.Click

Shell("NOTEPAD.EXE")

End Sub

Private Sub CreateToolStripMenuItem1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles CreateToolStripMenuItem1.Click

frmuseraccount.Show()

End Sub

Private Sub EditToolStripMenuItem1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles EditToolStripMenuItem1.Click

frmuseredit.Show()

End Sub

Private Sub ItemsToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles ItemsToolStripMenuItem.Click

frmitems.Show()

End Sub

Private Sub UpdateToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles UpdateToolStripMenuItem.Click

frmedititem.Show()

End Sub

Private Sub DailyTransactionToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles DailyTransactionToolStripMenuItem.Click

frmtransaction.Show()

End Sub

Private Sub UserAccountToolStripMenuItem_Click(ByVal sender As System.Object, ByVal

e As System.EventArgs) Handles UserAccountToolStripMenuItem.Click frmviewuser.Show()

End Sub

Private Sub TransactionToolStripMenuItem1_Click(ByVal sender As System.Object, ByVal

e As System.EventArgs) Handles TransactionToolStripMenuItem1.Click frmviewsales.Show()

End Sub

Private Sub StoreItemToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles StoreItemToolStripMenuItem.Click

frmviewitem.Show() End Sub

Private Sub DailySalesToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles DailySalesToolStripMenuItem.Click

SALESREPORT1.Show()

End Sub

48

Private Sub KeybBoardShortcutToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles KeybBoardShortcutToolStripMenuItem.Click frmkeyboard.Show()

End Sub

Private Sub AboutSoftwareToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles AboutSoftwareToolStripMenuItem.Click

frmaboutus.Show() End Sub

Private Sub DeveloperToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles DeveloperToolStripMenuItem.Click

frmdeveloper1.Show() End Sub

Private Sub frmswitchboard_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles MyBase.Load

End Sub End Class

Public Class frmtransaction

Private Sub frmtransaction_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles MyBase.Load 'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.itemreg' table. You

can move, or remove it, as needed.

Me.ItemregTableAdapter.Fill(Me.BiggsDatabaseDataSet.itemreg)

'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.dailysales' table.

You can move, or remove it, as needed.

Me.DailysalesTableAdapter.Fill(Me.BiggsDatabaseDataSet.dailysales) 'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.newstore' table. You


Me.NewstoreTableAdapter.Fill(Me.BiggsDatabaseDataSet.newstore)

End Sub



Me.Dispose()

End Sub



frmreceipt.Show()

Dim datetime As String datetime = DateTimePicker1.Value

frmreceipt.Label8.Text = TextBox1.Text



frmreceipt.Label15.Text = datetime

frmreceipt.Label19.Text = TextBox6.Text frmreceipt.Label20.Text = ComboBox1.Text






49

Me.Dispose()

End Sub

Private Sub ComboBox1_SelectedIndexChanged(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles ComboBox1.SelectedIndexChanged

Try

TextBox8.Text =

ItemregTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).prices TextBox7.Text =

NewstoreTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).newstore


End Try End Sub



TextBox9.Text = Val(TextBox8.Text) * Val(TextBox4.Text)

End Sub



TextBox10.Text = Val(TextBox5.Text) - Val(TextBox9.Text)

End Sub



Try

If TextBox4.Text > TextBox7.Text Then

MsgBox("Please check the Item Instore", vbInformation, "Error") TextBox4.Focus()

Exit Sub

End If

Dim customername, phoneno, contactadd, cashier, idemid As String Dim instore, price, fee, amtpaid, quantity, balance As Integer

customername = TextBox1.Text

phoneno = TextBox2.Text

contactadd = TextBox3.Text

idemid = ComboBox1.Text instore = TextBox7.Text

price = TextBox8.Text

quantity = TextBox4.Text

fee = TextBox9.Text

amtpaid = TextBox5.Text balance = TextBox10.Text

cashier = TextBox6.Text

Me.DailysalesTableAdapter.Insert(customername, phoneno, contactadd,

DateTimePicker1.Value, idemid, instore, price, quantity, fee, amtpaid, balance, cashier)

Me.DailysalesTableAdapter.Update(Me.BiggsDatabaseDataSet.dailysales)

MsgBox("Transaction Made Successful", MsgBoxStyle.Information, "Save") TextBox11.Text = Val(TextBox7.Text) - Val(TextBox4.Text)

With NewstoreTableAdapter.Update(idemid, TextBox11.Text, idemid)

End With


End Try

50

End Sub

Private Sub PictureBox1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles PictureBox1.Click

End Sub

End Class

Public Class frmedititem



Me.Dispose()

End Sub



Dim msg As String = MsgBox("Are You sure you want to Delete this Item from

DATABASE?", MsgBoxStyle.YesNo + MsgBoxStyle.Question, "Confirm Delete")

If msg = vbNo Then Exit Sub

End If

Dim username As String

username = ComboBox1.Text

Me.ItemregTableAdapter.Delete(username)

Me.ItemregTableAdapter.Update(Me.BiggsDatabaseDataSet.itemreg)

With NewstoreTableAdapter

.Delete(username) Me.NewstoreTableAdapter.Fill(Me.BiggsDatabaseDataSet.newstore)

End With

MsgBox("Record Deleted Successfully!", MsgBoxStyle.OkOnly, "Comfirm Delete")

End Sub

Private Sub frmedititem_Load(ByVal sender As System.Object, ByVal e As


'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.newstore' table. You



'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.itemreg' table. You can move, or remove it, as needed.


Me.Width = "592"

Me.Height = "190"

End Sub



Try

TextBox1.Text =

ItemregTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).itemid TextBox2.Text =

ItemregTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).itemname

TextBox3.Text =

ItemregTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).categories

TextBox4.Text =

ItemregTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).prices

51

TextBox7.Text =

NewstoreTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).newstore

Me.Width = "592" Me.Height = "600"


End Try

End Sub



Dim itemid, itemname, categories As String

Dim prices, quantity As Double

itemid = TextBox1.Text itemname = TextBox2.Text

categories = TextBox3.Text

prices = TextBox4.Text


If itemid = "" Then

MsgBox("Missing Parameters,Enter itemID", MsgBoxStyle.Exclamation, "Error") TextBox1.Focus()

Exit Sub

End If

If itemname = "" Then

MsgBox("Missing Parameters,Enter Item Name", MsgBoxStyle.Exclamation, "Error") TextBox2.Focus()

Exit Sub

End If

If categories = "" Then

MsgBox("Missing Parameters,Enter Discription", MsgBoxStyle.Exclamation, "Error")

TextBox3.Focus() Exit Sub

End If

Me.ItemregTableAdapter.Update(itemid, itemname, categories, quantity, prices,

DateTimePicker1.Value, itemid) Me.ItemregTableAdapter.Fill(Me.BiggsDatabaseDataSet.itemreg)

MsgBox("Record Updated Successfully", MsgBoxStyle.Information, "Update")

TextBox8.Text = Val(TextBox7.Text) + Val(TextBox5.Text)

With NewstoreTableAdapter.Update(itemid, TextBox8.Text, itemid)

End With End Sub

End Class

Public Class frmitems

Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Button1.Click

Dim itemid, itemname, categories As String

Dim prices, quantity As Double

itemid = TextBox1.Text

itemname = TextBox2.Text

categories = TextBox3.Text prices = TextBox4.Text


If itemid = "" Then

MsgBox("Missing Parameters,Enter itemID", MsgBoxStyle.Exclamation, "Error")

TextBox1.Focus()

Exit Sub

52

End If

If itemname = "" Then

MsgBox("Missing Parameters,Enter Item Name", MsgBoxStyle.Exclamation, "Error") TextBox2.Focus()

Exit Sub

End If

If categories = "" Then

MsgBox("Missing Parameters,Enter categories", MsgBoxStyle.Exclamation, "Error")


End If

Try

Me.ItemregTableAdapter.Insert(itemid, itemname, categories, quantity, prices, DateTimePicker1.Value)

MsgBox("Item register successful", MsgBoxStyle.Information, "Success")

With NewstoreTableAdapter

.Insert(itemid, quantity)

Me.NewstoreTableAdapter.Fill(Me.BiggsDatabaseDataSet.newstore) End With


MsgBox("Item Already Exist", MsgBoxStyle.Critical, " Error")

End Try End Sub

Private Sub frmitems_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load

'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.newstore' table. You

can move, or remove it, as needed. Me.NewstoreTableAdapter.Fill(Me.BiggsDatabaseDataSet.newstore)

'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.itemreg' table. You



End Sub



TextBox1.Text = ""

TextBox2.Text = "" TextBox3.Text = ""

TextBox4.Text = ""

TextBox5.Text = ""

TextBox1.Focus()

End Sub



Me.Dispose()

End Sub

End Class Public Class frmloading

Private Sub Timer1_Tick(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Timer1.Tick

ProgressBar1.Value += 5

Label1.Text = "loading...." & ProgressBar1.Value & "%"

53

If ProgressBar1.Value = ProgressBar1.Maximum Then

Timer1.Enabled = False

Me.Hide() frmlogin.Show()

Me.Hide()

End If

End Sub

Private Sub frmloading_Load(ByVal sender As System.Object, ByVal e As


End Sub

End Class Public Class frmtransaction

Private Sub frmtransaction_Load(ByVal sender As System.Object, ByVal e As


'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.itemreg' table. You

can move, or remove it, as needed. Me.ItemregTableAdapter.Fill(Me.BiggsDatabaseDataSet.itemreg)

'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.dailysales' table.

You can move, or remove it, as needed.

Me.DailysalesTableAdapter.Fill(Me.BiggsDatabaseDataSet.dailysales)

'TODO: This line of code loads data into the 'BiggsDatabaseDataSet.newstore' table. You can move, or remove it, as needed.


End Sub



Me.Dispose()

End Sub



frmreceipt.Show()

Dim datetime As String

datetime = DateTimePicker1.Value

frmreceipt.Label8.Text = TextBox1.Text frmreceipt.Label12.Text = TextBox2.Text


frmreceipt.Label15.Text = datetime


frmreceipt.Label20.Text = ComboBox1.Text frmreceipt.Label21.Text = TextBox6.Text





Me.Dispose()

End Sub



Try

54

TextBox8.Text =

ItemregTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).prices

TextBox7.Text = NewstoreTableAdapter.GetData.FindByitemid(ComboBox1.SelectedValue).newstore


End Try

End Sub



TextBox9.Text = Val(TextBox8.Text) * Val(TextBox4.Text)

End Sub



TextBox10.Text = Val(TextBox5.Text) - Val(TextBox9.Text)

End Sub

Private Sub Button3_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Button3.Click

Try

If TextBox4.Text > TextBox7.Text Then

MsgBox("Please check the Item Instore", vbInformation, "Error")


End If

Dim customername, phoneno, contactadd, cashier, idemid As String

Dim instore, price, fee, amtpaid, quantity, balance As Integer

customername = TextBox1.Text

phoneno = TextBox2.Text

contactadd = TextBox3.Text

idemid = ComboBox1.Text

instore = TextBox7.Text price = TextBox8.Text


fee = TextBox9.Text

amtpaid = TextBox5.Text

balance = TextBox10.Text

cashier = TextBox6.Text Me.DailysalesTableAdapter.Insert(customername, phoneno, contactadd,

DateTimePicker1.Value, idemid, instore, price, quantity, fee, amtpaid, balance, cashier)

Me.DailysalesTableAdapter.Update(Me.BiggsDatabaseDataSet.dailysales)

MsgBox("Transaction Made Successful", MsgBoxStyle.Information, "Save")

TextBox11.Text = Val(TextBox7.Text) - Val(TextBox4.Text) With NewstoreTableAdapter.Update(idemid, TextBox11.Text, idemid)

End With


End Try

End Sub

Private Sub PictureBox1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles PictureBox1.Click

End Sub

End Class

55

4.2 OUTPUT OF PROGRAM

SPLASH MODULE

LOGIN MODULE

56

CONTROL PANEL MODULE

CREATE MODULE

57

EDIT USER MODULE

58

REGISTER ITEM MODULE

EDIT USER MODULE

59

TRANSACTION MODULE

RECEIPT MODULE

60

VIEW TRANSACTION MODULE

VIEW ALL MODULE

61

VIEW ALL ITEM MODULE

REPORT MODULE

62

4.3 HOW TO RUN THE PROGRAM

To Run the Program several stop must be taking place. The

following are some of the steps you need.

1. Insert your disk containing the program into your disk

drive.

2. Open my computer or explore your computer.

3. Locate the Disk Drive Directory.

4. Open the folder containing your program and install the

software.

5. Double-click on the program file to run the application.

4.4 REASON FOR CHOICE OF LANGUAGE

The programming language gives the programmer a way to

provide instruction.VB.Net Programming language is a very

powerful version of BASIC (Beginners All-Purpose Symbolic

Instruction Code). The VB. Net ’s language is used to compose

a processing script (event procedures, General sub procedure

e.t.c).For each command button. The processing script

63

contains the instructions the computer will follow when the

user click the command button.

4.5 MERIT OF CODING IN VISUAL BASIC

Visual basic dot Net and indeed other member of the visual

studies family visual, it visual FoxPro e.t.c) has gained wide

acceptance in companies around the globe. Programming in

VB is a lot easier and a fun. Even the casual user will be

amazed of what he can do with the just few keystrokes and

putting together some controls/object on a form in this

research visual basic.net A component of Microsoft, while the

database are implemented with Microsoft access.

The features of vb, which have made the development process

easier and made it gain wide popularity, are as follows.

a) It provides tools that make it easier for the develop to

create good Curls.

b) VB Development environment (IDE) is user friendly for

instance, on screen (e.g the quick into box) feature makes for

easy recall of statement syntax

c) It is a message driven programming, supporting

modularization and graphical user interface (GUI) Designs.

64

Visual Basic provides database tools (E.g. data access object

DAO) it is implemented based, on the object oriented

programming (OOP) parading the latest in software

engineering. To this end VB Supports code and compound re-

user, classes, object creation and instancing amongst others.

On the other end, Microsoft access provides simplified

abstraction for the implementation of the relational database

architecture the tables created and generated are maintained

as .mdb files in access with the data access object(DAO)

supported by Access VB Provides Statement properties and

method like Add New,Find,Edit,Delete e.t.c For appending

searching and editing records at programme runtime.

Microsoft access and visual basic indeed provide a powerful

pairs (Back-End and front end respectively) development and

deployment of the automated real estate properly

management system.

65

4.6 LIMITATION OF CODING

Visual basic unlike other programming languages.

a) Cannot run without the forms designed, this is why is said

to be object oriented. However it takes a lot of

programming time.

b) It is sometimes cumbersome to code the graphical user

interface control on a form even when such a simple task

(with few codes) is to be performed.

c) VB makes programs unnecessary long-since exotic code

are needed to support the forms and their bound controls.

d) With Data Access Object (DAO), the “Add New” method

cannot append data records, to an empty existing. Rather

and required that at least one record should be in table.

66

CHAPTER FIVE

5.0 SUMMARY, CONCLUSION AND RECOMMENDATION

5.1 SUMMARY

Sales Analysis System in a company is an adequate measure

to improve the performance and operation in the company. Sales

analysis systems help to compute the record of sales, calculate the

daily sales record, helps to process and keep stock of items as

knowing the Date, Quantity, Items, Minimum and maximum

number of the Items on the store and also improves the sales

system by checking and enabling efficient planning, it also

enhance proper maintenance and utilization of the sales

resources.

Finally, in depending a sales analysis system the individual should

understand the basic for sales taking of keeping the factor that

affects the sales record in the company.

5.2 CONCLUSION

Mr. Bigg’s PLC and other sales company have encountered

many problems that influence sales practice and care in the

company. Such problems are sales analysis management, Lack of

67

computation of record, dispensing in sales preparation, lack of

daily sales record etc.

Apart from this the company face another problem like

1) Time Constraint: Paper record(s) used by the company

caused delay in retrieval of information. As a result decision

making is also delay.

2) Inaccurate Information: Humans are not perfect

information may be wrong recorded or calculated.

3) Lack of File:Someone can accidentally misplace and destroy

files. Among all those sales management seems to be the

major problem in Mr. Bigg’s PLC.

So with the use of sales analysis system the Mr. Bigg’s PLC will

improve the analysis system. Which has been designed, make

sales functions faster and easier in real time. Those System can

search a lot of items in the company calculate and compute the

sales record in purchase and delivery records. Those functions

are powerful and useful in customer safety and cost

containment the workload in sales management in each section

of the sale department as well as in different unit was reduced.

68

5.3 RECOMMENDATION:

I will recommend the MR BIGG’S PLC and other sales

company should apply a computerized sales analysis program

so that there will be an improve in their performance generally.

This program is fully equipped and structured to enhance

understanding. The following is recommended to serve as a

guide for the actual implementation, Test-Run and maintenance

of the system.

a) The program should be reviewed from time to ensure that it

is running at optical level.

b) The computer room should be secured from data theft, five

and must be clean and well lightened.

c) Training must be conducted for the staff of payroll

department on the use of the system.

d) Online form, which included pay slip and voucher, must be

proceeding but a secured environment.

e) The computer room should not be close to any electronic

devices magnetic field to avoid malfunction of the system.

69

REFERENCES

A.C. Amadiwochi (2000): “Computer-Based Information System for

Manager”.Uranec publishers V. Organization

Ltd.pp 16-75

Bradomore.G.(1995): “Introduction to Sales Analysis”, Davesoft

Publishers. Vol6.pp 29-56

Ebimen .J. (2009): “How to manage your System”,Published by RT-

Network.Vol.5.No1.pp 20-40

George .K.(1986): “The concept of sales Analysis” published by

Maritan System Network.pp5-16

J.Clark.P.(1994): “S.A.L.E.S.”,Published by Global system London

Vol.6 pp 20-90

Kenneth .S. (2010): “Element of Information and Communication

Technology”. Published and printed by

Fredsbary.pp.1-19.

70

Richard County (2005): “Sales Analysis”. Published by Mark Steve

Inc. pp 17-45

Shapiro.O. (2010): “The Important of Salesman”. Theo Unawake

and Sons Publishers p.13

BBC (1997): http://news.bbc.co.uk/1/hi/technology/4132752.stm.

http://news.bbc.co.uk/1/hi/technology/4132752.stm

71

APPENDIX : FLOWCHART SYMBOLS AND MEANING

Rectangle

Diamond

Parallelogram

Preparation

Pre-Defined process

Magnetic disk

Terminator

For Data processing

For Decision making. E.g. true or false

True

or False

For processing

For Data Input and Output

For Starting and terminating a program

Pre-Defined Processing

Making Selection

Store Data to Database

Connector

Connection flow

Documents

SALES ANALYSIS SYSTEM