Regular Meeting of Council - 14 Jul 2015 - Town of Smithers

REGULAR MEETING OF COUNCIL

TUESDAY, JULY 14, 2015, AT 6:30 PM

COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C.

A G E N D A

1. CALL TO ORDER

1.1 APPROVAL OF AGENDA (including Supplemental Items) 2. PUBLIC HEARING 3. APPROVAL OF MINUTES

3.1 REGULAR - JUN 23 Minutes of the Regular Meeting of Council held June 23, 2015.

3.2 C.O.W. - JUL 7 Minutes of the Committee of the Whole meeting held July 7, 2015 (Skatepark).

4. BUSINESS ARISING FROM THE MINUTES

4.1 ITEM 5.1 REGULAR JUN 23 - AIR QUALITY Delegation material from the presentation by Gina LaHaye and Dr. Biz Bastian regarding air quality (0530-05).

5. PETITIONS AND DELEGATIONS

Page 1 of 222

Agenda of the Regular Meeting of Council being held July 14, 2015.

6. COUNCIL REPORTS

6.1 COUNCILLOR ATRILL

6.2 COUNCILLOR BRIENESSE

6.2.1 BVRPRC Email dated June 16, 2015, presenting April Financials, Manager's Reports, and Minutes from the Bulkley Valley Regional Pool and Recreation Centre (0230-20).

6.2.2 SHARED HISTORIES - JUN 16 Minutes of the Shared Histories Working Committee meeting held June 16, 2015 (0400-60).

6.3 COUNCILLOR BROWN

6.3.1 APC - JUN 30

Minutes of the Advisory Planning Commission meeting held June 30, 2015 (bolded item to be considered under Bylaws section).

6.4 COUNCILLOR BROWNE

6.5 COUNCILLOR GOODACRE

6.6 COUNCILLOR WRAY

6.6.1 LIBRARIAN'S REPORT - JUNE

Librarian's Report dated June 2015 from W. Wright, Library Director (7960-20).

6.7 REPORT OF MAYOR BACHRACH

6.7.1 CHANDLER FIELD - JUN 29

Minutes of the Chandler Park Field Upgrades Advisory Committee meeting held June 29, 2015. (The bolded items are recommendations for Council to consider).

6.7.2 MAYOR'S REPORT Mayor's Report dated July 14, 2015 (0550-01).

6.8 REPORT OF RDBN AREA A DIRECTOR

Page 2 of 222


7. STAFF REPORTS

7.1 STAFF (A) REPORTS

7.1.1 REMUNERATION REVIEW Report ADM 15-25 dated May 12, 2015, from D. Sargent, Chief Administrative Officer, recommending Council appoint four individuals to a Council Committee to review Mayor and Council remuneration for 2015-2019 inclusive (0360-01).

7.1.2 CARRIAGE HOUSE HEIGHTS Report DEV15-41 dated June 19, 2015, from L. Dragowska, Planner, recommending implementation of a monitoring program for carriage houses as a tool to track demand and concerns surrounding regulations (6440-01).

7.1.3 T.U.P. ELKS PARK CONTAINER Report DEV 15-55 dated July 2, 2015, from L. Dragowska, Planner, recommending Council consider waiving the fee for a Temporary Use Permit Application for the Smithers Junior Softball Storage Container at Elks Park (3035-20/TU15-01).

7.2 STAFF (B) REPORTS

7.2.1 AIRPORT - MAY

Airport Report for May 2015 (8400-03). 7.2.2 APC ATTENDANCE

Report DEV15-58 dated June 29, 2015, from L. Dragowska, Planner, regarding Advisory Planning Commission meeting attendance (0360-20).

7.2.3 BIKE TO WORK WEEK 2015 Report DEV15-56 dated July 2, 2015, from L. Dragowska, Planner, presenting the Final Report for Bike to Work Week held May 25 to 31, 2015 (8100-01).

8. BYLAWS

8.1 BYLAW 1774 "Bylaw No. 1774 - Five-Year (2015 - 2019) Financial Plan Bylaw No. 1769, Amendment No. 1" Adoption.

Page 3 of 222


8.2 BYLAWS 1772 & 1773 Report DEV15-60 dated July 2, 2015, from L. Dragowska, Planner, recommending first and second readings for Bylaws 1772 and 1773 and proceeding to Public Hearing, and Memorandum dated July 10, 2015 (1492 Main St. - Golden Triangle) (3360-20/R15-02). a) "Bylaw No. 1772 - Town of Smithers Official Community Plan No. 1614 Amendment No. 15-02" First and second readings. b) "Bylaw No. 1773 - Town of Smithers Zoning Bylaw No. 1403 Amendment No. 15-02" First and second readings.

8.3 BYLAW 1776 Report DEV15-59 dated July 7, 2015, from L. Dragowska, Planner, recommending first and second readings for "Bylaw No. 1776 - Town of Smithers Zoning Bylaw No. 1403 Amendment No. 15-03" (height definition) and advertising (3360-20/R15-03). First and second readings.

8.4 BYLAW 1775 Report DEV15-57 dated July 6, 2015, from L. Dragowska, Planner, recommending first and second readings of "Bylaw No. 1775 - Highway Closure and Dedication Removal for a Portion of the Un-named Highway Right-of-Way as shown on Plan EPP53463" (Ninth Ave.) and holding Bylaw 1775 in abeyance pending traffic study from Golden Triangle Developments (5400-04). First and second readings.

9. CORRESPONDENCE (A) ITEMS

9.1 LIBRARY BD - MULTI-PURPOSE CENTRE Letter dated June 17, 2015, from the Smithers Public Library Board inviting Council to attend the October 21, 2015, Board Meeting to discuss and identify strategies for the proposed multi-purpose centre (7960-20).

9.2 STEVENS - AIR QUALITY Letter dated June 30, 2015, from D. Stevens presenting Section 83 of the Public Health Act and expressing air quality concerns regarding Newpro's application to operate a pellet plant, and letter dated July 3, 2015, from the Town to Northern Health (0530-05).

Page 4 of 222


9.3 WOODWORKS - COMMUNITY RECOGNITION AWARDS Letter dated June 2015 from WoodWORKS! BC (Canadian Wood Council) inviting Council to nominate a recently-completed civic building for the 2015 Community Recognition Awards (5280-16).

10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION

10.1 FRIENDS OF THE LIBRARY - MULTI-PURPOSE CENTRE Letter dated June 20, 2015, from the Friends of the Smithers Library in support of the proposed multi-purpose centre (7960-02).

10.2 PEACE RIVER REGIONAL DISTRICT - ALR Letter dated June 12, 2015, from the Peace River Regional District to the Minister of Energy and Mines regarding Order in Council No. 148 which removed lands from the Agricultural Land Reserve (0400-20).

10.3 CN - FCM Letter dated June 15, 2015, from CN expressing interest in meeting with Mayor Bachrach and presenting the publication CN in Your Community 2015 (publication in 'D' Items) (0400-40).

10.4 NORTHERN GATEWAY Letter dated June 22, 2016, from Northern Gateway presenting an update regarding the Northern Gateway Project (0510-20).

10.5 PORT OF PRINCE RUPERT Letter dated June 25, 2015, from the Prince Rupert Port Authority presenting an update on the Port of Prince Rupert (2014 Annual Report in 'D' Items) (0510-20).

10.6 SMALL COMMUNITY & TRAFFIC FINE REVENUE GRANTS Email dated June 29, 2015, from the Minister of Community, Sport and Cultural Development, regarding June installments for the Small Community Grants and Traffic Fine Revenue Sharing Grants (0400-20).

10.7 SENKA - AIR QUALITY Letter received June 26, 2015, from J. Senka presenting his Letter to the Editor expressing air quality concerns (0530-05).

10.8 BIKE PARK - NDI GRANT Letter dated June 23, 2015, from the Northern Development Initiative Trust announcing a Community Halls and Recreation Facilities grant has been awarded to the Smithers Mountain Bike Association for the Smithers Bike Park project (6750-20).

Page 5 of 222


11. CORRESPONDENCE (D) ITEMS

11.1 Transition, Summer 2015, Disability Alliance BC.

11.2 The Spin, Summer 2015, Spinal Cord Injury BC.

11.3 The Landcor Report, June 2015, British Columbia Q1 2015 Residential Sales Summary.

11.4 CN in Your Community 2015 (letter in 'B' Correspondence).

11.5 Port of Prince Rupert, Annual Report 2014 (letter in 'B' Correspondence).

12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION

12.1 NH - AIR QUALITY/PUBLIC HEALTH ACT Letter dated July 10, 2015, from Northern Health responding to the letter dated July 3, 2015, from the Chief Administrative Officer regarding Section 83 of the Public Health Act and air quality concerns expressed by D. Stevens (Item 9.2) (0480-80).

[Addenda] 12.2 HAWKAIR DISCONTINUED SERVICE

Report AIR 15-11 dated July 13, 2015, from R. Blackburn, Airport Manager, regarding impacts to the Smithers Regional Airport resulting from Hawkair discontinuing service to Smithers (8400-03).

[Addenda] 12.3 AIRPORT STORAGE BUILDING - HEATING

Report DEV 15-61 dated July 13, 2015, from M. Allen, Director of Development Services, regarding heating for the Airport Runway Equipment Storage building (5330-20/2015-07).

[Addenda] 13. OTHER/NEW BUSINESS 14. PUBLIC QUESTION PERIOD 15. NOTICE OF SPECIAL (IN-CAMERA) MEETING(S) OF COUNCIL

PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER. 16. ADJOURNMENT

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i /,ç

TOWN OF SMITHERS

MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCILCHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY,JUNE 23,2015, AT 6:30 P.M.

Council Present:Taylor Bachrach, MayorGladys Atrill, CouncillorPhil Brienesse, CouncillorGreg Brown, CouncillorShelley Browne, CouncillorBill Goodacre, CouncillorFrank Wray, Councillor.

3.1

15.0291

Staff Present:Susan Bassett, Director of Corporate ServicesLeslie Ford, Director of FinanceMark Allen, Director of Development ServicesAndrew Hillaby, Director of Recreation, Parks and CultureRob Blackburn, Airport ManagerRoger Smith , Director of Works and OperationsJanice McKay, Recording Secretary.

Staff Excused:Deborah Sargent, Chief Ad ministrative OfficerKeith Stecko, Fire Chief.

Media Present: S. Gowan, Moose FM;V. Leqy, CFTK-TV; and C. Gareau, The Interior News.

1. CALL TO ORDER

Mayor Bachrach called the meeting to order (6:32 p.m.).

1.1 APPROVAL OF AGENDA lincludinq Supplemental ltemsl

15.0290 BrienesseM/rayTHAT Council approves the agenda and the following SupplementalItem:12.1 Minutes of the Chandler Park Field Upgrades Advisory Committee

meeting held June 19,2015.CARRIED.

2. PUBLIC HEARING

3. APPROVAL OF MINUTES

REGULAR - JUNE 9Wray/BrownTHAT the minutes of the Regular Meeting of Council held June 9,2015,be adopted.

CARRIED.

Page 1 of 15

Agenda Item # 3.1

REGULAR - JUN 23 Page 7 of 222

J/,sMinutes of the Regular Meeting of Council

held on Tuesday, June 23, 2015, at 6:30 p.m

3.215.0292

4.1

4.215.0293

c.o.w. - JUNE 11

AtrillMrayTHAT the minutes of the Committee of the Whole meeting held June 11,2015, be adopted (Airport Cafe).

CARRIED.

See Business Arising

4. BUSINESS ARISING FROM THE MINUTES

ITEM 5.1 - JUNE 9 REGULARThe delegation material from the presentation by Wynter and Eerik Lillesregarding Dogwood Park playground equipment was presented.R. Smith advised that the graffiti at Dogwood Park will be cleaned up.A. Hillaby advised that funds are budgeted for upgrades to Bulkley Drivepark and that upgrades usually cost between $30,000 and $35,000.

Council directed the Director of Recreation, Parks and Culture to consultwith Wynter Lilles regarding Dogwood Park playground equipment.

AIRPORT CAFEAtrill/BrowneTHAT Council authorizes the Mayor and Chief Administrative Officer tosign a two-year Lease Agreement w¡th Shilo and Chris Werrell for use ofthe Airport Cafe kitchen space, equipment, dining area, and basementstorage area for one dollar ($1.00) per year;

AND THAT Council authorizes the Mayor and Chief AdministrativeOfficer to sign a two-year Service Agreement contract with Shilo andChris Werrell for the operation of the Airport Cafe in the amount of$5,850 per month, excluding taxes, with regular operating hours ofSunday to Friday, 7:00 a.m. to 8:00 p.m.;

AND THAT Council authorizes the Mayor and Chief AdministrativeOfficer io negotiate into the ngreement the role and duties of airport host(answering questions about airport services and the community, withtraining to be provided by the airport), and the handling of parkingquestions and the sale of parking tickets, when necessary, andappropriate signage advising of the combined services;

AND THAT Council authorizes the Mayor and Chief AdministrativeOfficer to advise the proponent that Council is amenable to a liquorlicense being established at the airport cafe;

Page 2 of 15

Agenda Item # 3.1


3/t¡Minutes of the Regular Meeting of Council


4.2 cont'd AND THAT the 2015 Airport Operating budget be amended to add inadditional costs of $16,392.50 to the 2015 airport cafeteria budget,thereby reducing the 2015 net airport operating income from $83,475.00to $67,082.50;

AND THAT the 2016-2019 Airport Operating budget be amended toadjust the annual cafeteria contracted services budget from $45,560.00to $70,200.00 per year.

OPPOSED: GOUNGILLORS BRIENESSE CARRIED.AND WRAY.

5. PETITIONS AND DELEGATIONS

5.1 AIR QUALITYGina LaHaye and Dr. Biz Bastian presented a letter from five citizensexpressing concerns regarding health impacts resulting from Smithers'poor air quality, which does not meet the provincial guidelines.

The letter requests that Council gather necessary information to create astrong knowledge base to guide health and economic decisions in thepursuit of clean air. A suggested framework intended to help Councilgather the information was provided, which suggests that much of theinformation can be requested from the BVLD Airshed ManagementSociety, Ministry of Environment, or Northern Health.

The letter further requests that Council petition the Ministry ofEnvironment to not issue any new or amended air emission permitsaffecting the Smithers' airshed until an updated inventory of particulatematter sources has been completed and discussions pertaining toimpacts on clean air have taken place.

Since submitting their letter on June 2,2015, the group has learned thatNewpro intends to re-open as a pellet plant and that its application is inthe 40-day consultation period. Mayor Bachrach advised that theconsultant will be making a presentation at a Committee of the Wholemeeting on July 10,2015, which will be open to public dialogue.

G. LaHaye and Dr. Bastian recommended striking a Committee to takea proactive view to healthy air and would like Council to help them findfunding for the updated inventory, estimated to cost between $30,000and $35,000 (according to Barry Watson present in the gallery).

Page 3 of 15

Agenda Item # 3.1


tl/ ts

Minutes of the Regular Meeting of Councilheld on Tuesday, June 23, 2015, at 6:30 p.m

6. COUNCIL REPORTS

6.I COUNCILLOR ATRILL

6.1.1

6.2 COUNCILLOR BRIENESSE

None.

6.3 COUNCILLOR BROWN

None.

6.4 COUNCILLOR BROWNE

6.4.1

ACCESS SMITHERS - MAY 1

The minutes of the Access Smithers meeting held May 1, 2015, werepresented.

BROWNE REPORTCouncillor Browne attended: a) a live fire exercise at the Firehall; b) anOmineca Beetle Action Coalition meeting; c) the presentation byJ. Dilley, President of Hawkair; and d) the 21st Ramona Wilson Walk.She advised that the Museum is hosting a presentation at the OldChurch on June 25,2015, by the author of a military thriller.

6.5 COUNCILLOR GOODACRE

6.5.1 FFMC - JUNE 11

The minutes of the Fall Fair Management Committee meeting heldJune 11,2015, were presented.

15.0294 Goodacre/AtrillTHAT License of Occupation Agreements be drafted as a mechanism tocreate greater clarity for the Bulkley Valley District 4H Council, theSmithers Rodeo Club, and the Bulkley Valley Folk Music Society forproperty located at the fairgrounds.

CARRIED.

6.6 COUNCILLOR WRAY

LIBRARIAN' S REPORTLibrarian's Report dated May 2015 from W. Wright, Library Director, waspresented.

6.6.1

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Agenda Item # 3.1


5/t iMinutes of the Regular Meeting of Council


6.7

6.7.1

REPORT OF MAYOR BAC HRACI{

MAYOR'S REPORTMayor Bachrach presented his written Mayor's Report dated June 23,

2015 (0550-01).

Mayor Bachrach advised that the new Staff Sergeant, Rob Mitchell, willmeet with Council quarterly or semi-annually to provide updates and hasoffered to provide Council with a tour of the Detachment. StaffSgt. Mitchetl came to Smithers from Prince George, and prior to thatwas stationed at the Smithers Detachment.

Mayor Bachrach advised that donations for a new roof for GlenwoodHall can be made at the Bulkley Valley Credit Union.

6.7.2 & 12.1 SPORTS FIELD MAINTENANCE EQUIPMENTReport WOPS 15-11 dated June 16,2015, from R. Smith, Director ofWorks and Operations, to the Chandler Park Field Upgrades AdvisoryCommittee, for consideration at the Committee's meeting of June 19,

2015, regarding purchase of sports field maintenance equipment, waspresented (1280-01).

Mayor Bachrach brought forward to this point in the meetingSupplemental ltem 12.1 - Minutes of the Chandler Park Field UpgradesAdvisory Committee meeting held June 19,2015.

15.0295 Bachrach/BrownTHAT the Town purchase a new Toro ProCore SR70 Deep Tine Aeratorfrom Oakcreek Golf and Turf LP (Surrey, B.C.) at a total cost of $26,990plus GST;

AND THAT the Town purchase a new Toro MH-400 SH2 top dresserfrom Oakcreek Golf and Turf LP at a total cost of $31,900 plus GST;

AND THAT the Town waives Purchasing Policy FIN 006 and approvesthe select bid process with Oakcreek Golf and Turf LP;

AND THAT the Town amends the Chandler Park equipment budget toinclude the $2O,OOO contribution from Youth Soccer, for a total of$70,000.OPPOSED: GOUNGILLOR WRAY. CARR¡ED.

Page 5 of 15

Agenda Item # 3.1


L/t5Minutes of the Regular Meeting of Council


REPORT OF RDBN AREA A DIRECTOR

AREA 'A'DI OR'S REPORTM. Fisher, Director, Area 'A', Regional District of Bulkley-Nechako,presented his written report for June 2015.

R. Smith, Director of Works and Operations, will be attending theRegional Cardboard Ban Workshop on June 24,2015 (0400-55).

7. STAFF REPORTS

7.1 STAFF (AI REPORTS

6.8

6.8.1

7.1.1

15.0296

7.1.2

15.0297

2014 ANNUAL REPORTReport ADM 15-018 dated May 26, 2015, from S. Bassett, Director ofcorporate services, recommending approval of the 2014 Draft AnnualReport, was presented (01 10-01).

Brown/AtrillTHAT Council approves the Draft 2014 Annual Report.

CARRIED.

AIRPORT AND FIRE DEPARTMENT STORAGE BUILDINGSCouncillor Brown declared a conflict of interest, as an employee of oneof the contract bidders, and left the Chambers (7:26 p.m.).

Report DEV 15-48 dated May 29, 2015, from M. Allen, Director ofDevelopment Services, recommending the Airport Runway Equipmentstorage Building and Fire Department storage Building design-buildcontracts be awarded to Canadian Craftsmen Builders, was presented(5330-20t20 1 5-07, 20 1 5-08).

Brienesse/AtrillTHAT the Town not proceed with the award of the Fire DepartmentStorage Building design-build contract#2015-08;

AND THAT the Fire Department storage Buiiding be referred to the2016 budget deliberations.OPPOSED: GOUNGILLOR WRAY. CARR|ED.

Browne/AtrillTHAT the Town not proceed with the award of the Airport RunwayEquipment Storage Building design-build contract #2015-OT .

OPPOSED: COUNCILLORS ATRILL, DEFEATED.BRIENESSE, BROWN, BROWNE, GOODACRE,WRAY AND MAYOR BACHRACH.

15.0298

Page 6 of 15

Agenda Item # 3.1


=/tçMinutes of the Regular Meeting of Council

held on Tuesday, June 23, 2015, at 6:30 p.m.

7.1.2 cont'd15.0299

15.0300

Brienesse/AtrillTHAT Council approves increasing the Airport Runway EquipmentStorage Building capital budget from $450,000 to $646,500 (the originaltender price) with the additional $196,000 funding to come from AirportOperating Surplus and adding the in-slab heat system piping estimatedto cost $10,400;

AND THAT Council awards the Airport Runway Equipment StorageBuilding Design-Build Contract #2015-07 to Canadian CraftsmenBuilders in the amount of $646,000, excluding GST.

Bachrach/AtrillTHAT Motion #15.0299 be amended by adding: "AND THATCouncil directs Staff to report back regarding the cost of electricunit heaters, compared to radiant tube heaters".

OPPOSED: GOUNCILLOR WRAY. CARRIED.

The main motion, as amended, was voted on with the final wordingbeing as follows:

THAT Council approves increasing the Airport Runway EquipmentStorage Building capital budget from $450,000 to $646,500 (the originaltender price) with the additional $196,000 funding to come from AirportOperating Surplus and adding the in-slab heat system piping estimatedto cost $10,400;

AND THAT Council awards the Airport Runway Equipment StorageBuilding Design-Build Contract #2O15-07 to Canadian CraftsmenBuilders in the amount of $646,000, excluding GST;

AND THAT Council directs Staff to report back regarding the cost ofelectric unit heaters, compared to radiant tube heaters.

CARRIED.

Councillor Brown returned to Chambers (8:03 p.m.)

Page 7 of 15

Agenda Item # 3.1


r/ tçMinutes of the Regular Meeting of Council


7.1.3

15.0301

15_0302

15.0303

7.1.4

SMHA LEASEReport ADM 15-028 dated June 9, 2015, from S. Bassett, Director ofCorporate Services, recommending signing of the Lease Agreementwith the Smithers Minor Hockey Association for the Civic Centreconcession and meeting room, was presented (Vault).

BrienesseMrayTHAT Council authorizes the Mayor and Chief Administrative Officer tosign the Lease Agreement between the Town and the Smithers MinorHockey Association, for the Civic Centre concession and meeting room,for a further five-year term commencing on October 2, 2015, andexpiring on October 1,2020.

Browne/BrownTHAT Motion #15.0301 be amended by adding, after "2020" thewords "upon amending the Lease Agreement by including acondition requiring the Smithers Minor Hockey Association tofollow the healthy food guidelines, in the operation of itsconcession, as outlined in the Town's Vending Machine Policy".

NíOTION WITHDRAWN.

The main motion was voted on with the finalwording being as follows:

THAT Council authorizes the Mayor and Chief Administrative Officer tosign the Lease Agreement between the Town and the Smithers MinorHockey Association, for the Civic Centre concession and meeting room,for a further five-year term commencing on October 2, 2015, andexpiring on Octobe¡ 1,2020.

CARRIED.

Browne/BrownTHAT a letter be sent to the Smithers Minor Hockey Associationencouraging that healthy food choice options be offered in theconcession.

CARRIED.

NSDP LEASEMayor Bachrach declared a conflict of interest, as spouse of the BoardChair for the Northern Society for Domestic Peace, and left theChambers (8:11 p.m.).

Report ADM 15-029 dated June 9,2015, from S. Bassett, Director ofCorporate Services, recommending signing of the Lease Agreementwith the Northern Society for Domestic Peace for the Community PoliceOffice, was presented (Vault).

Page I of 15

Agenda Item # 3.1


?/,sMinutes of the Regular Meeting of Council

hefd on Tuesday, June 23, 2015, at 6:30 p.m.

7.1.4 cont'd15.0304

7.1.5

15.0305

7.1.6

15.0306

Brown/GoodacreTHAT Council authorizes the Mayor and Chief Administrative Officer tosign the Lease Agreement between the Town and the Northern Societyfor Domestic Peace, for use of office space for the Community PoliceOffice, for a five-year term commencing on August 1,2015, and expiringon July 31,2020.

CARRIED.

Mayor Bachrach returned to Chambers (8:12 p.m.)

NORTHERN SADDLE CLUB LICENSE AGREEMENTReport ADM 15-027 dated June 15,2015, from S. Bassett, Director ofCorporate Services, recommending signing of a 25-year LicenseAgreement with the Northern Saddle Club, was presented (Vault).

Wray/AtrillTHAT Council authorizes the Mayor and Chief Administrative Officer tosign the License Agreement between the Town and the Northern SaddleClub, for use of a portion of Fairgrounds' property as described in ReportADM 15-027 dated June 15, 2015, for a twenty-five (25) year termcommencing on September 7, 2015.

CARRIED.

PARMINTER LEASEReport ADM 15-030 dated June 15,2015, from S. Bassett, Director ofCorporate Services, recommending signing of a Lease Agreement withDon Parminter, was presented (Vault).

Goodacre/BrowneTHAT Council authorizes the Mayor and Chief Administrative Officer tosign the Lease Agreement between the Town and Don Parminter, tofacilitate non-commercial aircraft parking on Smithers Regional Airportairside lands, for a five (5) year term commencing on July 1,2015, andexpiring on June 30,2020.

CARRIED.

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Agenda Item # 3.1


ju/t<Minutes of the Regular Meeting of Couneil


7.1.7

15.0307

7.1.8

15.0308

7.1.9

NERATION REVIEW COMMITTEE AP INTMENTReport ADM 15-25 dated May 12, 2015, from D. Sargent, ChiefAdministrative Officer, recommending Council appoint four individuals toa Council Committee to review Mayor and Council remuneration for201 5-2019 inclusive, was presented (0360-0 1 ).

Atrill/BrownTHAT Report ADM 15-25 be deferred to the July 14, 2015, RegularMeeting of Council.

GARRIED.

JR SOFTBALL SHIPPING CONTAINER AT ELKS PARKReport DEV 15-52 dated June 10,2015, from L. Dragowska, Planner,seeking direction regarding the Smithers Junior Softball shippingcontainer at Elks Park, was presented.

Brienesse/BrowneTHAT a letter be sent to the Smithers Junior Softball organization:a) expressing Council's disappointment in the actions of theirrepresentative with regard to the storage container at Elk's Park;b) advising that, if the container is not removed from the Park by the endof June 2015, the Town will have it removed at the organization'sexpense; and c) advising that if a container is placed in the Park nextyear, without authorization from Council, it will be removed immediatelyat the organization's expense and a fine will be levied.OPPOSED: GOUNGILLORS BROWN AND WRAY. CARRIED.

S. Basseft advised that the Town received a Temporary Use Permitapplication today from Smithers Junior Softball and a request for thepermit fee to be waived, which will be included on the July 14, 2015,Regular Meeting agenda for Council's consideration.

2016 COUNCIL MEETING SCHEDULEReport ADM 15-032 dated June 17,2015, from S. Bassett, Director ofCorporate Services, presenting the 20í6 Council Meeting Schedule forapproval, was presented (0550-01 ).

BrowneM/rayTHAT Council approves the 2016 Council Meeting Schedule and thecancelfation of the September 27,2016, and the December 27, 2016,Regular meetings.

CARRIED.

15.0309

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Agenda Item # 3.1


///tsMinutes of the Regular Meeting of Council


7.1.10

15.0310

7.1.11

15.031 1

15.0312

15.0313

UBCM MEETING REQUESTSReport ADM 15-34 dated June 17, 2015, from D. Sargent, GhiefAdministrative Officer, recommending Staff proceed with meetingrequests with the Premier and Ministers to be held during the 2015Union of British Columbia Municipalities convention, was presented(0230-30).

BrienesseM/rayTHAT Council directs Staff to proceed with the following meetingrequests with the Premier and select Cabinet Ministers at theSeptember 2015 Union of British Columbia Municipalities convention:a) Premier Clark regarding the Smithers Regional Airport Expansion;b) the Minister of Transportation and lnfrastructure regarding train waittimes and general safety, including bicyclist and pedestrian safety on theBulkley River bridge at the eastern entrance to Town; and c) the Ministerof Housing regarding the need for supportive housing in Smithers.

CARRIED.

COMMUNITY PARTNERSHIP POLICY

Report ADM 15-009 dated June 12, 2015, from D. Sargent, ChiefAdministrative Officer, introducing a draft Community Partnership Policyfor Council's consideration, was presented (Vault).

Wray/BrienesseTHAT Council approves the draft policy on Town of SmithersCommunity Partnerships.

BrownMrayTHAT Motion #15.0311 be amended by adding "as amended, byadding the new bullet "List of key individuals involved and theirbackgrounds and relevant experience" in the Detailed ProiectPrcposalsection of the Policy.

CARRIED.

BrownM/rayTHAT Motion #15.0311 be further amended by adding "andanticipated costs" afrer "Maintenance plan" in the Detailed ProjectProposal section of the Policy.

CARRIED.

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Agenda Item # 3.1


¡a/tsMinutes of the Regular Meeting of Council


7.1.11cont'd The main motion, as amended twice, was voted on with the finalwording being as follows:

THAT Council approves the draft policy on Town of Smitherscommunity Partnerships, as amended, by adding the new bullet "List ofkey individuals involved and their backgrounds and relevant experience"in the Detailed Project Proposal section of the Policy, and by adding"and anticipated costs" after "Maintenance plan" in the DetailedProposal section of the Policy.

CARRIED.

7.2 STAFF IB} REPORTS

7.2.1 MONTHLY REPORTSThe monthly reports for May 2015 from: a) Development Services;b) Fire; and c) Works and Operations, were presented.

Mayor Bachrach commended the Town Planner for organizing the 201sBike to work week activities and works and operations personnel forthe new garbage/recycling can lids.

7.2.2 TOWN OFFICE PAINTINGReport DEV 15-53 dated June 17, 2015, from M. Allen, Director ofDevelopment Services, advising that the Town Office Exterior Paintingcontract #2015-10 has been awarded to Franco's Painting and Drywall,was presented (5330-2012015-f 0).

8. BYLAWS

8.1 BYLAW 1774Report FIN 15-20 dated June 11,2015, from L. Ford, Director ofFinance, introducing "Bylaw No. 1774 - Five-Year (201s-2019) FinancialPlan Bvlaw No- 1 . Amendment No. 1" for readings, was presented

15.0314 Wray/BrienesseTHAT "Bylaw No. 1774 - Five-Year (2015-2019) Financial plan ByrawNo. 1769. Amendment No. 1" be read a first and second time.

CARRIED.

Wray/BrienesseTHAT "Bylaw No. 1774 - Five-Year (2015-2019) Financiat plan ByrawNo. 1769. Amendment No. 1" be read a third time.

CARRIED.

15.0315

Page 12of 15

Agenda Item # 3.1


/r/r,Minutes of the Regular Meeting of Council

hefd on Tuesday, June 23, 2015, at 6:30 p.m.

9. CORRESPONDENCE (A) ITEMS

BVFMS - GATEWAY SIGNSThe letter dated June 16, 2015, from the Bulkley Valley Folk MusicSociety's Midsummer Festival Coordinator, request¡ng Council'sapproval to display signs in the lower section of the gateway signslocated at the east and west entrances to Smithers, was presented(0530-05).

9.1

15.0316

15.0318

15.0317

IO. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION

10.1 CHANDLER P POPLARS

BrienesseM/rayTHAT Council approves the request from the Bulkley Valley Folk MusicSociety's Midsummer Festival Coordinator to display signs in the lowersection of the gateway signs located at the east and west entrances toSmithers.

CARRIED.

BrienesseM/rayTHAT Council approves the display of signs promoting future years'Midsummer Festivals in the lower section of the gateway signs locatedat the east and west entrances to Smithers.

GARRIED.

The email dated June 16,2015, from D. McDonald requesting the Townpreserve the Lombardy poplar trees at Chandler Park, was presented(0360-20).

Browne/AtrillTHAT Council directs Staff to send letters to members of the public whoexpress concerns regarding the removal of the Chandler Park Lombardypoplar trees, including D. McDonald, explaining the rationale behind thetrees' removal and advising that new trees will be planted to replace thepoplars.

CARRIED.

Nr\^rFVì PtrSôl lF¡etr BENEF lTq al I taNlltr

Media Release "Local Governments Expand Northwest Alliance for BCRevenue-Sharing Negotiations" dated June 17, 2015, from the NorthWest BC Resource Benefits Alliance and Memorandum ofUnderstanding dated April 14, 2015, were presented.

10.2

Page 13 of 15

Agenda Item # 3.1


///t5Minutes of the Regular Meeting of Council

held on Tuesday, June 23, 2015, at 6:30 p.m.

11.1

11.2

11.3

11. CORRESPONDENCE ID} ITEMS

Sustainability Newsletter, June/July 2015, Regional District of Bulkley-Nechako, was presented.

The Regional News, Spring/Summer 2015, Regional District of Bulkley-Nechako, was presented.

Enhancing Green Spaces in Communities, Communities in Bloom, May2015, was presented.

11.4 CN in Your Community 2015, was presented

11.5 Mineral Exploration, Summer 2015, AMEBC, was presented


12.1 CHANDLER PARK FIE UPGRADES - JUNE I9See 6.7.2.

13. OTHER/NEW BUSINESS

13.1 OFFICE OF THE WET'SUWET'ENCouncillor Brienesse advised that he attended a meeting with the Officeof the wet'suwet'en regarding the Shared History Project and that itemswill be coming forward to Council for consideration.

Mayor Bachrach reported that Reconciliation Canada will be conductingone hundred community engagement events and that he will bespeaking with the Director.

councillor Goodacre advised that the celebration for the 40thAnniversary of the Dze L Kant Friendship Centre will be held June 26,2015, at 4:00 p.m.

14. PUBLIC OU TION PERIOD

14.1 -AlMike Sawyer expressed his concerns regarding the process forawarding the tender for the Airport Runway Equipment Storage Buildingand quality of Staffs report to Council.

Page 14 of 15

Agenda Item # 3.1


, tlsMinutes of the Regular Meeting of Council


t5. NOTTCE OF SP ÍIN.CAMERAI MEETINGISI OF COUNCIL PURSUANT

15.0319

TO SECTION 92 OF THE COMMUNITY CHARTER.

BachrachMrayTHAT, pursuant to Section 92 of the Community Chafter, Council givesnotice and exercises its authority and excludes the media and thepublic, except for municipal Staff, from the Special (ln-Camera) meetingbeing held Tuesday, July 14, 2015, at 5:00 p.m. to deal with mattersfalling under Section 90, Subsections (1) and/or (2) of the CommunityCha¡ter.

CARRIED.

16. ADJOURNMENT

15.0320 Wray/BrowneTHAT the meeting be adjourned (9:02 p.m.)

CARRIED.

Taylor BachrachMayor

Certified a True and Correct Copy ofthe minutes of the Regular Meeting ofCouncil held Tuesday, June 23, 2015,at 6:30 p.m. in the Council Chambers,1027 Aldous Street, Smithers, B.C.

Deborah SargentCorporate Ad mi nistrator

Deborah SargentChief Administrative Officer

Page 15 of 15

Agenda Item # 3.1


-J¿".rr¿/, -

Agenda Item # 3.1


t/5

TOWN OF SMITHERS

MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD IN THECOUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY,JULY 7,2015, AT 12:00 P.M.

CouncilPresent:Taylor Bachrach, MayorGladys Atrill, CouncillorPhil Brienesse, CouncillorGreg Brown, CouncillorShelley Browne, Councillor.

CouncilExcused:Bill Goodacre, CouncillorFrank Wray, Councillor.

Staff Present:Deborah Sargent, Chief Administrative OffícerMark Allen, Director of Development ServicesPenny Goodacre, Recording Secretary.

Staff Excused:Susan Bassett, Director of Corporate ServicesLeslie Ford, Director of FinanceAndrew Hillaby, Director of Recreation, parks and CultureRoger Smith, Director of Works and OperationsKeith Stecko, Fire ChiefRob Blackburn, Airport Manager.

lnvited Guests:Jason Krauskopf, Boarding for Brant- Rob Maurer, Boarding for BrantBrooke Bandstra, Boarding for BrantJim Barnum, President, Spectrum Skateparks lnc. vía skype.

Media Present: S. Gowan, Moose FM; V. Levy, CFTK-TV; and B. Phillips, The lnterior News.

1. CALL TO ORDER

Mayor Bachrach called the meeting to order (12:10 p.m.), acknowtedgedthat Jim Barnum, President, spectrum skateparks lnc. was attendingthe meetíng via skype and welcomed the members of Boarding FoiBrant and the Media to the meeting.

2. APPROVAL OF AGENDA (includinq Supptemental ltemsl

2.1 Brienesse/THAT council approves the agenda and the following supplementalitem:

4.4 ADM-024 Community Partnership policy.

CARRIED.

Page 1 ofS

Agenda Item # 3.2

C.O.W. - JUL 7 Page 23 of 222

J/5

Minutes of the Committee of the Whole Meetingheld on Tuesday, Ju|y7,2015, at 12:00 p.m.

3.

3.1

DELEGATIONSKATEPARK PROPOSALJason Krauskopf and Rob Maurer, Boarding for Brant, with Jim Barnum,President, Spectrum Skateparks lnc. on Skype, presenting the"Proposal for the Smithers Skatepark Planning, Design, Engineering andConstruction" dated June 19, 2015.

J. Krauskopf explained that Boarding For Brant (B4B) contactedSpectrum Skateparks lnc. in the summer of 2014 to design a 10,000square foot skatepark expansion.

The current skatepark located at Heritage Park is 5,000 square feet andis almost 20 years old. The users of the skatepark have outgrown thespace, as there are many different users including skate boarders,scooter riders, bmx riders, and youth children.

Since the summer of 2014, B4B has met with key skateholders (anyonewho would be interested in donating or being involved in the project).To date, B4B has raised enough funds to complete Phase 1: DesignDrawing and Materials List for the skatepark expansion. The materialslist will be used to assist B4B in their fundraising efforts. The Project isestimated to cost approximately $550,000 and B4B expects that in-kinddonations will cover half of that cost. The timeline of the project is twoyears, with community consultations this year and consti'uction in 2016.

J. Barnum, President, Spectrum Skateparks lnc., explained to Councilthat in most municipalities the fundraising group hires SpectrumSkateparks and has a contract with them to design and construct askatepark. The muhicipality has the final say in the design and budget ofthe skatepark, as they will have ownership and will maintain theinfrastructure once it is completed to the satisfaction of the municipality.He recommended that the Town has a written contract with B4B toclarify expectations. Spectrum Skateparks will provide the Town with acopy of the Skatepark Owners and Operators Manual - MaintenancePlan. The costs for maintaining the skatepark is approximately the samecost as maintaining a grass park. Day to day maintenance of theskatepark includes emptying garbage containers and each week aninspection for cracks in the concrete.

Spectrum Skateparks will be the prime contractor on site during theconstruction. lt was stated that local contractors would be subcontractedfor earthworks, drainage and landscaping. lt was stated that noconstruction would take place until all the fundraising was in place andCouncil had approved the design. There is a one year warranty periodon the completed skatepark and the company has a 45 day holdback incase of any deficiencies.

Page 2of 5

Agenda Item # 3.2


3/s


D. Sargent, Chief Administrative Officer, stated it would be best if B4Band Spectrum Skateparks had an agreement for the design andconstruction of the skatepark and if B4B and the Town of Smithers hadan agreement on the skatepark expansion. council would have the finalsay on the design of the skatepark. Councillor Brienesse is the CouncilLiaison with B4B and will provide any updates on the project toCouncil in a timely fashion.

R. Maurer left the Chambers for(12:54 p.m.).

the duration of the meeting

Mayor Bachrach thanked J. Barnum for his presentation. J. Barnumended Skype for the duration of the meeting (12:55 p.m.).

ln response to comments and questions raised by Council, J. Krauskopfexplained: a) the lifespan of the skatepark expansion would be at least20 years; b) the skatepark will be for all users; c) the skatepark will havelighting, landscaping, benches, and garbage containers; and d) theexisting skatepark will be incorporated into the expansion design.

Brienesse/THAT council approve Boarding For Brant to work in conjunction withSpectrum Skateparks lnc. to design, with input from User Groups andthe General Public, a 10,000 square foot skatepark expansion withinHeritage Park;

AND THAT council direct staff to create an agreement between theTown of Smithers and Boarding for Brant.

CARRIED.

J. Krauskopf and B. Bandstra left the chambers for the duration of themeeting (1:07 p.m.).

4. CORRESPON CE / REPORTS

SKATEBOARD PARK DELE GATION - APRIL 28.2015The April 28,2015 delegation material from J. Krauskopf regarding theproposed skatepark expansion, was presented.

RPT - MAY 1

The excerpt from the minutes of the Regular Meeting of council heldMay 12,2015, was presented.

4.1

4.2

Page 3 of 5

Agenda Item # 3.2


{/s


4.3

4.4

EMAIL CORRESPONDENCEThe emails between the Town of Smithers and Spectrum Skateparkslnc. and Jason Krauskopf between June 18 and June 22, 2015, werepresented.

COMMUNITY PARTNERSHIP POLICYADM-024 Community Partnership Policy, was presented

5. OTHER BUSINESS / NEW BUSINESS

OFFICE OF THE WET'SUWET'EN SHARED HISTORY PROJECTCouncillor Brienesse advised Council that the Office of the Wet'suwet'enhas requested that Council participate with the Story TellersFoundation's "Reflective Settler Dialogue" as part of the Office of theWet'suwet'en Shared History Project with the Town of Smithers.

Brown/THAT Council ask Staff to work with the Story Tellers Foundation todetermine a date to schedule a workshop with Council to partake in the"Reflective Settler Dialogue" as part of the Office of the Wet'suwet'enShared History Project.

CARRIED.

6. ADJOURNMENTBrown/THAT the meeting be adjourned (1:10 p.m.)

CARRIED


Deborah SargentChief Adm inistrative Officer

Page 4 of 5

Agenda Item # 3.2


!/_,


Gertified a True and Correct Copy ofthe minutes of the Committee of theWhole meeting held Tuesday, July 7,2015, at 12:00 p.m. in the CouncilChambers, 1027 Aldous Street, Smithers,B.C.

Deborah SargentCorporate Ad m inistrator

Page 5 of 5

Agenda Item # 3.2


44--*/"

Agenda Item # 3.2


'/3

\

Sfffith"tJñ liii, * ? iilT

DELEGATION TO COUNCIL îi*i'ir ct ûmithet=

Your completed delegation foml, and any other written documentation you ts

required by Tuesday, the week prior to the Council Meeting to ensure that it is included in Council's

agenda packages. This allows Council time to review the subject matter prior to your in-Person

presentation and allows You to focus on the highlights- Please deliver in person or fax to 250{.47-

1 601.

Regular Council Meetings are held the second and fourth Tuesday of the month in the Councit

chambers at 1o2T Aldóus street. Meetings slart at 6:30 p.m. and doors open at 6:15 p'm'

Delegations take place near the start of the meetings-

Maximum Pre an and answer

period lead b oint nvironment)'

please drop it n th A hardcoPY'

for the recordi

Name of presenter(s):

Organization: h

Phone No: 2ço-?qt-|4aq Fax:. NA Email

Subject matter: t11

Specific request of Council (if any), i.e. letter of support, donations, etc'(tì ¡s Counc¡t* practice to =fer

àny decisions until the follawing Council meeting')

Date of Application

S ignature of ApPlicant:

"Date of Council Meeti ng at which you wish be a delegatÍon:(tf the requested dafe is not avaílable you willbe contacted to select another !s!d, f

\lserver\pcco m mo n$Ð rdp ro\form snat.raÆ'J

, -- _-_'

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ìAIRSUAUTT'-Page€A-of280-

Agenda Item # 4.1

ITEM 5.1 REGULAR JUN 23 - AIR QUALITY Page 29 of 222

^lr

.L1^'J

Mayor and CouncilTown of Smithers1027 Aldous StreetBox 879Smithers, BC VOJ ZNO

June2,2015

Your Worship the Mayor of SmÍthers and Council,

There is a general understandÍng that new industries will be coming to Smithers whíchwill impact local aír quality. We now have a narow window of opportunity to be proactive inínflr ¡onaia^ +t-^ f.,¡, '-- -, ,-';¡, . -r ¡r-L're rururç quarrrv ur rrre ¡rlr we orealne. Kesfdents of Smithers and the SuffOundingareas have been increasingly concemed about episodes of poor air quality and their impacts onthe health of all families' Such concems are supported by the BC Lung Associatíon havíngreported smithers' air as the second most polluted of BC municipalities tn 2o13 (1 , seeAppendíx A for references). We do know that having clean air not only influences peopfes,decisions to visÍt here, but also to live here_

It is well documented in the health and science literature that poor air quality contributesto increased rates of cancer, heart disease, auto-immune diseases and respiratory illnessesamongst many other health problems (2). With this knowledge, it is now tíme forthe Town ofSmithers to take a teadershÍp role ín creating an environment for clean air for the people ofSmithers and the Bulkley Valley.

We ask that the Mayor of Smithers and his councíl consider gathering the necessaryinformation to create e strong knowledge base that will guide sound health and economicdecísíons in the pursuit of clean air. Appendix A contains a suggested framework to help theSmithers' Mayor and Council gather such information.

We strongly recommend that Council petition the Ministry of Environment to not issueany new or amended air emissíon permits affecting the Smithers airshed until the r-rpdatedinventory is comptete and discussions pertaining to impacts on clean air have occurred. Wesee this as an opportunity for the Town of Smithers and its residents to 'take stock, of our airqualþ and plan wisely for a healthy future for our communiÇ.

Sincerely Yours,

GÍna LaHaye, BSc. MA

Dan Mesic, Journalist

Dawn Remington, MSc EA Biologist (Ret') Dr. Blz Bastian, MDJim Senka, EA Technician (Ret')

Ãgencia-iteft#ãJ-

AIR.QUAL1TT -Page€+ef2SO

Agenda Item # 4.1


)13

Appendix A

Framework for assessing current air quality in smithers and surroundings' Much of this

information can be requested ftom the BVLD Airshed Management society, Ministry of

Environment, or Northem Health'

¡WeneedanupdatedinventoryofpartículatematterSourcesaffectingtheSmithers

airshed(PM2.5and10).Tenyearshavepassedandtherehavebeenmanychanges

sincethelastMinistryofEnvironmentmicro-emissionsinventoryfor2ool-2002.(3)

¡Weneedareviewofthemostupto-date'2014'airqualitydata'includinghowít

compares with the past and to provincial and regional air quafity targets'

¡ lnclusion of ,worst-case, hourly readings would encourage residents to take precautions

duringairqualityadvisories.ltiswellknownthatthereisanincreaseinrespiratoryand

cardiovascular emergency room visits during episodes of poor air quality' even those of

short duration.

¡TheopinionsofhealthofiìcialssuchasNorthemHealthworkersshouldbesought.

Gonditionshaveimprovedsincethe2aoTBCCentreforDiseaseControlestimates

suggestedthatthemortalityattributabtetoairpollutioninNorthernBGwasonthesame

order of magnitude as the mortality attributable to diabetes (2). Have conditions

improved enough to safeguard our children's health?

. Mayor and Gouncil should help communicate this information to the public and receive

Public feedback'

r with up-to-date baseline information, Gouncil and residents will be equipped to judge

whatlevelofadditionalairemissions,ifany,arepubliclyacceptableinourairshed.

References

oftheair-report-htnl -,,,- ^.-) r-.ê.ð1p"r. ZOòZ' Estimate of Mortalìty Bilrden of Air Pollution in Northern and Interior

. Division of EnvironmentJ ff"Jtú St*i"ts' BC Cen¡e for Disease Control'

(3) Weinstein, Ben. 2005. zool o,ø zlooz hoentory of:Parrículate Matter Emissíons þr the Balkley Valley - Lakes

Dístrict Aírshed. British Columbia Ministry of Wæer' Land and Air Protection Skeena Regiofr, Smithers, BC.

%

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From:Sent:To:Subject:Attachments:

Coranne DohlerFinance SupervisorBulkley Valley Regional Pool & Recreation Centre

250.U7.4244www.bvpool.com

Coranne Dohler [[email protected]]June-16-1512:37 PM'Hans Berndorff; Mark Fisher; Phil Brienesse; Front Desk; [email protected]; 'Coralee Karrer'April Financials, reports and minutes to May 2015lncome Statement April 2015.pdf; lncome Statement to April 201S.pdf; Meeting Minutes 22April 15.pdf; May 20,2015 meeting.pdf

lr,$,8ßW Biui,l I I 2t15

"i"crsn oi €milhers

tfòØe 1Ð

Hiall;

Please find attached completed April Financials along with any manage/s reports and minutes that you may not have

received yet.

Any questions please let me know

Thanks

c/\o ill,;iC3 ¡;:d,¡in Àseì. IgiríRcc Ú

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ú tìl:iFi)lÚ l-rir,; lirfr iri,...::rrf

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- 11"*-1" -tl t

Agenda Item # 6.2.1


5/1

Bulkley Valley Aquatic Gentre Management SocietyRegular Meeting Minutes

April22,2015Facility Meeting RoomMeeting #10 - 2014/,15

PositionI t¡amePositionName

I raraSchaeferDirector(Chair) DirectorRoye LovgrenDirectorI Emma HayDirectorTina Haskins

Director IKaren Diemert! Tamara GillisD¡rector Facility ManagerChris Schell

Finance SupervisorDirector I Coranne DohlerMark WongFaciliW ProgrammerI Tamara GillisDirectorJim Dewar

| rueileryanDirector Maintenance SupervisorZachary Blanche

Action List:Meeting ltem # Topic/Minutes

CompletedIn-camera meeting: Final review of Facility Mgr contract

Gallto order:lntroduction of new board applicant: Kara Schaefer and Emma Hay

10-l

10-2 Approval of agenda - A couple of additions by Roye, Approved by the Board

10-3 Approva Minutes of March 18,2015 - Minutes approved by the Board

Reports104

FaciliÇ ProgrammersTamara is doing both

Report - Programmers report provided.Programmer and Facility Manager positions.

On behalf of the Board of Directors, Roye congratulated Tamara in her new position asthe Facility Manager. One of Tamara's first tasks will be to post the ProgrammerPosition!The Board acknowledged all the work Tamara has done in the past 2 months to keepthe Facility going.Tamara has accepted the Manager positionThe Facility has many vacancies right now. Summer staff will be returning in a week so

there will be a bit of The Leader will be

104-1

Maintenance Supervisol's Report - Tamara and Neil are working on a list for 2015shutdown activities. A list will be to the Board at the next tn

104-2

Facility Report - Combined with the Programmers report. See attached104-3

10-4-4 Finance Supervisors Report- Finance reports provided in advance of meetingNex1 Q"ly meeting with the RDBN will be in mid-May. Directors are invited to attend

RDBN Budget & monthly payment to facility -RDBN letter of taxation support received March 26 2015. These payments are

Roye to discuss trafficsigns and paving withMark Allen.

Other Reports: (a) Hiring Committee (b) Traffic pattern re new arena10-4-5

New Businessl0-5

Coranne and Tamara tolook for someone toseek for grants andwrite the grant forsubmission.

Strategic Plan-Funding ideas for plan development. - This is the plan that looks at the

facility to operate for 5 - 10 years or more. What needs to be

upgradedireplaced/added. There are grants available to help fund the projects but

need the Plan developed. RDBN and Town of Smithers have Grant writers.

10-5-1

Agenda Item # 6.2.1


L/aI

10-5-2New chemical storage building-planning - this project is on hold for now.

10-5-3 U students Texas touru¡w.texas4000.orq cycling uest thisfromAlaska-req ofgroupto have usefreecyclists theof andPool onshowers the of J 26evening Sunday uly

5.201 Board tsthisagreed providedokay are out M7Pthey t¡ Forme. futureby closingurnesfacility that are tobooking tnq board membersbrought easePI direct these

to the er

Roye to fon¡vard therequest to Tamara forconfirmation details.

r0-6 Businessr0-6-1 AGM proposed date:

7PMOctober7,2015 atTown of Smithers Office, West Fraser Room

10-6-2 Annual shut down maintenance list ist beto to Boardthe nextatprovide meeüng.beil start.to

Neil and Tamara tolist.0-7

ara y!!l provide Board packages to ZacharylMark and the 2 new Board members -and EmmaTam

0-8 Adjournment: 7:58PM

10-9 l¡^-4 rr^ -r!n-€)fi iriÊ€tii¡g: t-rÞcinesciay iriay Z0 6Pi¡i

Agenda Item # 6.2.1


7/.1

zltf**fui ,ø4ît* *ry'*

May t4,2OL5

EWr

Monthlv Manaeers Report - Tamsra Gíllis

Ma¡aecr-Notes. Summer Recreation Guide, guide online and

registration open on May 22, printed by May 29.

o BCRPA conference May 5-9, 2015 in Victoria. - Did

not attend due to staffing shortages

o Attending Regional Meeting Friday May 29 in

Prince George

o Gas Tax Funding; Exterior L¡ght¡ng (LED) for parking

lot LED lighting and exter¡or perimeter lights.

Follow up report to be comPleted

o Workíng on shut down plans, and securing contractors.

o Started Staff Check-¡ns to gather information regarding

issues and concerns that need to be addressed; 14 of

27 completer Staff administrative proiects notes:

o Aquatic Leader - Lesson cancellation Spring

set 2, and Summer Program entering intoActiveNet

o Shift Supervisor - setting uP Poolequipment inventory, and tracking process

o Shift supervisor - Tri-it Triathlon eventplanning.

From the Box -each month lwillhighlight o couple of the comments/suggestions/comploints found in our suggestion box.

Would like to see a larger fruit bowl on thecounter to promote healthy eating.We are going to be evaluating our snacks

available and vending machine products

Wants to see signage or speed bumps in

the parking lot - family almost got run

over.Spoke with potron and letthem know we

are discussing options at the facility and

board level.

Happy comments about new full length

mirror in family and women's change

rooms.

Shoes a tripping hazard in Bootroom.We implemented a "shoes on the floor"box to create dwdrenesg

Mai¡lena¡ee-Noteso Hot water supply: boiler has been tripping again. Getting quotes from North Centralto replace hot

water system and tied into the DDC. Still have the odd occurrence with the burner tank tripping for no

apparent reason

o Looking at the cost to have the pressure reading available on the DDC Mach-Pro web site.

¡ Looking at the cost to get variable speed Crives for RF-1 and AHU-l blowers to better control building

pressure. Waiting for quote

o Air conditioning: Our instant hot weather caused the office AC coils to ice up. ls being worked on to

find out why. Last summer it was trouble free after a few adjustments. North central in May 14 to do

quarterly on all rooftoP AC units

o Diffuser vents for the reception area have arrived at North Central but were found to be defective.

North Central is sourcing out a different supplier

o Collecting quotes for replacing sauna benches

o Looking ¡nto LED bulbs for overhead lights in Pool

Agenda Item # 6.2.1


<11

i>r- S¡2ktt''41.

M*rt*tüilh f,er'Jf âÊÞtsã ,l N*11'*

a Capital Proiects and Shutdown Updateso Viewing area ra¡ling replacement and gate (risk management grant) - booked for shut down.! Steven from Northern Glass in to consult on the final design for the víewing area railing

with Tamara. We also want to fill in the viewing area steps that are not in useo DDC upgrade to Fitness studio and Climbing Wall North Central- starting when parts arriver DDC Mechanical room quote came in much higher then budgeted, deferredo Secured tiling, working getting final quote based on tile selectiono Secured sound system upgrade, phase 3

o lnvestigating quotes for external building stucco replacement.o Mechanical room extension and vat room upgrade, investigating another possibility.

I PNG came in to check where our gas line is. Not where we thought it would be! Notethat the line can be moved to where ever we like for around or under 51-0o9.0oo New Hot Tub recirculating pump and spare impellor has been ordered. Should be onsite in 2-

3 weeks. will be installed at shutdown unless otherwise needed earlier.o Front desk upgrade designs - revíewing design ideas, gathering desígn ideas and

quotes for shut down - on holdStaffins

¡ All staff rneeting set for Saturday, l/rat¡ 23. Facilit.¡r closed at 1_:30pmo Facility Programmer position posted, closing date May 22,2OLso Aquatic Leader re- posted, Closing date June 26¡ lnternally posted casual relief supervisor positions, promoted 2 of our Ll3 on May 4; training

completeo Canada Summer Student Grant - received one position for Summer Kids Camp Coordinator -

Selina Gammie has been hired. position starts May L9o I have worked 4-12 hours a week either on deck, covering climbing wall groups and being the

supervisor in the building during the month of April as we have been very short staffed. Mayis looking better

¡ wages budget looking good even with increased or this montho Summer Kids camp Leader interview coming up next weeko Posting for casual climbing wall attendant, closing date June l_2

finance Suoerviso

. See report emailed from Finance Supervisor

Agenda Item # 6.2.1


,/7

Gptrt¡r.Èsþ*< !ú4?{( è'w;r}

Prosrammins:

Pool/Fitness:

o Spring lesson registration looking great,

up slightly from last year, howeverParent and Tot registrations are up 48%

for spring 201-5!

Courts:¡ Spring Tourney April 23- 26, went well 26

part¡c¡pants

Climbine Wall:

¡ Spring Boulder FEST set for April 18 our

highest ever participat¡on levels we had

29 youth and adults join inSpecial Events:

Hours:

Tamqro:

Spring Lessons Set 1

øP

o!o

oo1+

250

200

150

100

50

020!3 20L4 20L5

rSetl 153 276 222

o LSnite continue on the 1't Friday of each month, April 10

o Family Fun Friday April L7o Upcoming:

o National Lifejacket Day - May 14

o Bike to Work Week - May 25-3t, sponsored event, free admission if riding bike toPoolMay 26&27

o Tri-it Triathlon - June 28

Rentals, Bookins and othero Swim to Survive; Report to be sent off to the Lifesaving SocÍety to get grant fundíng.

Banked hourscollected

Banked hoursused

Totolremoining

Vacationused

Sick timeused

2 hours TShours o 020 hours

Agenda Item # 6.2.1


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TOWN OF SMITHERS

MINUTES OF THE ADVISORY PLANNING COMMISSION MEETING HELD IN THEWEST FRASER ROOM, 1027 ALDOUS STREET, SMITHERS, 8.C., ON TUESDAY,JUNE 30,2015, AT NOON.

Commission Members Present:Anne Griffith, ChairS. Sgt. Rob Mitchell, RCMPCasda ThomasPaul MottEric PersonGlenys Snow DymondColin Bruintjes, via conference call.

Council Liaison:Councillor Greg BrownMayor Taylor Bachrach.

Members of Council Present:Councillor Gladys AtrillCouncillor Phil Brienesse

Advisorv Present:Deborah Sargent, Chief Administrative OfficerMark Allen, Director of Development ServicesLiliana Dragowska, PlannerPenny Goodacre, Recording Secretary.

Deleqations Present:David J. McWalter P. Eng., McWalter Consulting Limited

Commission Absent:Allan Cormier.

Media Present: S. Gowan, Moose FM; and V. Levy, CFTK-TV.

Public Present: 5 members of the public.

1. CALL TO ORDER

1.1

2. DELEGATIONS

2.1

CAO ¡ Dir/Ds ! DiíFli'J !D|/CS tl Di;/iA/O D Eirq lns D

A. Griffith, Chair, called the meeting to order (12:10 p.m.) andacknowledged Colin Bruintjes is attending the meeting via speakerphone and welcomed the members of the public.

APPROVAL OF AGENDA (INCLUDING SUPPLEMENTAL ITEMS)Thomas/THAT the Commission approves the agenda.

CARRIED.

1492 MAIN STREETDavid J. McWalter P. Eng., McWalter Consulting Limited, delegationfor the Official Community Plan and Zoning Amendment Applicationfor the property located at 1492 Main Street.

D. McWalter informed the Advisory Planning Commission that theapplication before them today is for a land use application to amendthe Official Community Plan and the Zoning Bylaw to allow for a fourstorey hotel on the property and to rezone the property from a TouristCommercial/Retail C-48 zone to a new Tourist Commercial/Hotel C-

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Agenda Item # 6.3.1

APC - JUN 30 Page 51 of 222

J/r

Minutes of the Advisory Planning Commission meetingheld on Tuesday, June 30, 2015 at noon.

2.1 1492 MA N STREET continuedThe property at 1492 Main Street that Boston Pizza is located at willbe subdivided into two separate legal parcels. The proposed hoteldevelopment will be constructed on the other parcel of land betweenKing Street and Main Street.

The site plan for the proposed hotel was presented. The entrance tothe hotel will face Main Street and the back of the hotel will face KingStreet. The hotel is to be a four storey building, with 83 guest rooms,a pool with a water slide, a breakfast room for guests only, 83 parkingstalls, a loading area and handicap parking. There will be two accesslocations onto Main Street from the property, as well as two accesslocations onto King Street. Red brick sidewalks will surround theproperty.

D. McWalter stated that the applicant has requested to close off NinthAvenue between Main Street and King Street to accommodateparking. With regards to the existing traffic flow problem at theintersection of King Street and Main Street, D. McWalter suggestedthe applicant is considering some preliminary solutions including theinstallation of a traffic circle at the intersection of Main Street and KingStreet to calm and slow down traffic.

ln response to the Commission's question of why does the hotel haveto be four storeys high, why not keep the hotel to the Alpine ThemeGuidelines of three storeys? D. McWalter stated that four storeys isrequired to ensure efficiency to make the economics of the projectwork. Each floor will hold approximately 20 rooms and it has beendetermined that 83 rooms makes the most sense. The buildingfootprint is smaller, to allow for the required 83 on-site parking stallson-site, and in order to accommodate the 83 rooms, the building mustbe higher.

ln response to the Commission's question of is there a need for anadditional hotel in Smithers? D. McWalter replied that is a businessquestion and not a land use question and that the Developer hasdone their research and have decided that there is a need for anadditional hotel in Smithers.

ln response to the Commíssion's question is the Developer looking atacquiring adjacent land for parking? This would reduce the parkingrequirement on site and as a result the footprint of the building couldincrease to allow for all 83 rooms to be built within three storeys.D. McWalter responded that there has been preliminary discussionswith the Town of Smithers to acquire additional land to the east of theproperty. This would include the closing of Ninth Avenue betweenMain Street and King Street. Staff is recommending that theDeveloper conduct a Traffic lmpact Study of the area to best identifythe traffic concerns and potential solutions.

Agenda Item # 6.3.1


t/,


2.1 1492 MAIN STREET continuedln response to the Commission's question what is the timeline for thebuilding to be completed? D. McWalter responded that the hotel is aprefabricated structure that will be constructed in Kamloops byHorizon North and will be delivered to Smithers and assembled onsite. lf the rezoning concludes by August, construction will startimmediately and it is hoped that the building will be finished by thestart or during the 2015 ski season.

In response to the Commission's question what is the height of thefour storey hotel and where is the height measured from? Staffresponded that the height is measured by the mean point betweenthe peak and the soffit and the maximum height permitted is proposedto be 16 meters.

In response to the Commission's question has the effect ofshadowing neighbouring property owners been considered in allseasons? D. McWalter responded no.

ln response to the Commission's question is there an entrance to theback of the building? D. McWalter responded no.

ln response to the Commission's question ls the handicap parkingproposed to be covered? D. McWalter responded no.

The RCMP expressed concerns over traffic in the area.

The Commission requested the following: a) street views of theproposed building from all directions and sides; b) conduct aviewscape analysis on the shadowing of the proposed building ontothe existing adjacent properties; c) access to the rear parking lotsfrom the rear of the building; d) incorporate Alpine Theme features onthe building, including the back along King Street; and e) consideroffsite parking as well as on street parking.


3.1 NOTES - MAY 19MotUTHAT the notes of the Advisory Planning Commission meting heldMay 19,2015, be adopted.

CARRIED.

4. BUSINESS ARISING FROM THE MINUTES / UNFINISHED BUSINESS

None.

Agenda Item # 6.3.1


4/rMinutes of the Advisory Planning Commission meeting

held on Tuesday, June 30, 2015 at noon.

6.1

5. UPDATE FROM

5.1 COUNCIL EXCERPTSThe excerpts of the minutes of the Regular Meeting of Council heldMay 12 and 26,2015, were presented.

6. REPORTS/CORRESPONDENCE.AITEMS

1492 MAIN STREETRepoft DEV 15-54 dated June22,2015, from L. Dragowska, Planner,regarding the Official Community Plan and Zoning AmendmentApplication for the Property Located at 1492 Main Street, waspresented (3360-20/R1 5-02).

Discussion:The Rezoning and Official Community Plan (OCP) AmendmentApplications were received from Golden Triangle Development lnc.,registered owner of the subject property, on June 8,2015. Thesubject property is addressed as 1492 Main Street and legallydescribed as Lot A, District Lot 5289, Range 5, Coast District, PlanPRP42899.

The applicant is proposing to subdivide the subject propertycontaining the Boston Pizza building and construct an 83 unit hotel onthe remainder, approximately 4,932m2, vacant lands to the east.During the subdivision application, all the conditions of the Town'sSubdivision Servicing and Development Standards Bylaw No. 1723will trigger a number of off-site servicing requirements at thesubdivision or building permit stage of development.

The applicant is proposing to amend the Official Community Plan toallow for 4 storey developments to be considered on a site specificbasis, despite the 3-storey prescriptive nature of the Alpine ThemeDesign Guidelines.

The subject property is currently zoned Tourist Commercial/ RetailZone (C-48) under the Town of Smithers Zoning Bylaw No. 1403. Theapplicant is proposing to create a new site specific zone for theeastern portion of the lot, to create a new Tourist Commercial/ HotelZone (C-4C). The purpose of the C-4C zone would be toaccommodate 4-storey hotel developments and auxiliary uses, and toallow for parking on another parcel within 225 metres. The zone willpermit a height for the Principal Building at 4 storeys or 16 metres,whichever is less.

Agenda Item # 6.3.1


,rMinutes of the Advisory Planning Commission meeting


6.1 1492 MAIN STREET continuedThe proposed 4 storey hotel development would be the first buildingof its height to be constructed in Smithers. The Town's bylaws areclear on limiting the height of buildings within the Town to 3 storeys soas to ensure the preservation of the mountain views in all directions,requiring an amendment to the bylaws to accommodate thisdevelopment within Smithers.

The side bar comments in the OCP recommend that all new zonesconsider incorporating upper storey setbacks to minimize shadowingon, and view impacts from, the fronting street, a building height of upto three storeys with lot coverage to be no greater than 80%.

lf Council amends the OCP to permit 4 storey buildings on a sitespecific basis, amending the Zoning Bylaw to include a specific zonefor 4 storey buildings is consistent and recommended over grantingvariances for height.

There are two neighbouring properties that are multi-family townhouse units located at 3776 Princess Crescent and 1624 \Aain Street.The impact on the viewscape of Hudson Bay Mountain must beconsidered for these properties. Staff recommends that the applicantprovide a Viewscape Analysis to illustrate potential visual impacts ofthe increase in permitted height from 3 to 4 storeys.

A'Crime Prevention Through Environmental Design' (CPTED) reviewwill occur at Development Permit stage.

The Town's Zoning Bylaw No. 1403 requires 1 parking space persleeping unit. Parking for the proposed hotel requires 83 parkingstalls. lt also requires that all parking areas be landscaped along thefront, and exterior parcel lines having a minimum width of 1.5 metresand containing a minimum one tree for every 12 metres of parcel line.

The proposed development is within the Development Permit Area forthe Downtown Core and will be required to meet the "ArchitecturalDesign Guidelines - Alpine Theme".

The intersections of Highway 16, Main Street, King Street and theFrontage Road are extremely complicated and currently have a highvolume of traffic. The development of an 83 unit hotel developmentwill increase the traffic load on these intersections and must beconsidered for safety and traffic flow in the neighbourhood.

Agenda Item # 6.3.1


/"/s


6.1 1492 MAIN ST EET continuedThe applicant is proposing the intersection and traffic flows in the areabe changed and a portion of gth Avenue be closed and beconsolidated with the development site to accommodate on-siteparking. This proposal requires a Road Closure Bylaw, raising of titleand land disposition that will be considered by Council and thecommunity through a public process. Staff recommend that theapplicant be required to provide a traffic study to outline the trafficconcerns at all adjacent intersection and potential safety infrastructureimprovements that may be triggered as a result of the proposeddevelopment.

The subject property contains two restrictive covenants registered toprivate owners, undersurface rights registered to the Crown and tworight-of-way agreements registered by Telus and BC Hydro. Staffrecommends that notification of the application be sent to the Crown,Telus and BC Hydro.

Thomas/THAT the Advisory Planning Gommission recommends thatGouncil proceed with the text amendment to the OfficialCommunity Plan as follows:. By adding the underlined text to Pg. 17 second bullet in the

grey side bar as follows: "Buildings may incorporate upperstorey setbacks to minimize shadowing on, and view impactsfrom, the fronting street. A building height of up to fourstorevs shall be considered on a site specific basis. with lotcoverage to be no greater than 80 o/o." And further;

. By adding the underlined text to Section 5.3.2. Policy 3 asfollows: "Commercial, Mixed Use and Multi-familydevelopment propos als shall substantiallv demonstrate howthey meet the Development Permit Area Design Guidelines."And further;By adding the underlined text to Section 18.2.1 Basic DesignApproach Smithers Alpine Theme to read as follows:"Smithers Alpine Theme Developments shall be substantiallvin accordance the "Architectural Design Guidelines AlpineTheme" prepared for the Town of Smithers in 1997.

o

Prescriotive ouidelines mav considered on a site soecificbasis.

Agenda Item # 6.3.1


7/r


AND THAT the Advisory Planning Gommission recommends thatCouncil proceed with the application to rezone the easternportion of Lot A, District Lot 5289, Range 5, Goast District, PlanPRP42899 as identified in Schedule "8" of ProposedAmendment Bylaw No. 1773 from Tourist Commercial/Retail G-48 Zone to a new Tourist Commercial/Hotel C-4C Zone subjectto:. The applicant be required to provide a Viewscape Analysis to

illustrate potential visual impacts to neighbouring propertyowners with an increase in permitted height from 3 to 4storeys; and further,

. The applicant be required to provide a traffic study to outlinethe traffic concerns at all adjacent intersections and potentialsafety infrastructure improvements that may be required as aresult of the proposed development.

AND THAT the Advisory Planning Commission recommend thatGouncil proceed with rezoning (text amendment) to allowparking on another parcel in the C-4C Zone.

AND THAT the Advisory Planning Gommission recommend toCouncil that they consider the following four points:1. Conduct a viewscape analysis of the proposed building with

regards to shadowing on the adjacent properties;2. Consider allowing on street parking, to reduce the onsite

parking requirement, in order for a three storey building to befeasible;

3. Consider an uppêr storey level set back to reduce shading;and

4. Gonsider requiring onsite covered accessible handicapparking.

CARRIED.

7. REPORTS/CORRESPONDENCE.B ITEMS

None

8. PPLEMENTAL ITEMS APPROVED D SCUS

ADDENDUM TO APPLICATIO N FOR 492 MAIN STREETThe memorandum dated June 26,2015, from L. Dragowska, Planner,regarding the addendum to the Official Community Plan and ZoningAmendment Application for the property located at 1492 Main Street,was presented (3360 -201R15-02).

18.1

Agenda Item # 6.3.1


t/tMinutes of the Advisory Planning Commission meeting


9. UPDATE FROM STAFF

None.

IO. OTHER BUSINESS / NEW BUSINESS

None.

11. NEXT M EETING

11.1

12. ADJO MENT

12.1

The next Advisory Planning commission meeting is to be scheduledas needed.

Person/THAT the meeting be adjourned (1:09 p.m.)

CARRIED.

Anne GriffithCo-Chairperson

Mark AllenDirector of Development Services

Gertified a True and Gorrect Gopy of theminutes of the Advisory planningCommission meeting held Tuesday, June 30,2015 at noon in the West Fraser Room, 1027Aldous Street, Smithers, B.C.

Deborah SargentCorporate Ad m i n istrator

Agenda Item # 6.3.1


t/,

,'¡1\f,l)smithers

pubticI DISCO\'ERTC'{:'IHER

it)!lPJ!:,i irå

'trfiLibrarian's RePort June 2015Wendy Wright, Library Director

Stats (May 2O15):. Visitors = 5,723. Total items circulated =7,40L. Public computer and WiFi sessions = L,554

Adult ProgramslThe community took advantage of a wealth of free events in late May and early June.

. Author and UNBC Associate professor Sarah de Leeuw graciously donated her time to teach a

writing workshop on creative non-fiction. Ms. de Leeuw, who has written award-winning essays on

northern B.c. as well as books of poetry, later returned for an evening reading from her fofthcoming

book titled Skeena. - 13 attendees. Kitimaat author Eden Robinson read from her award-winning bestseller Monkey Beach.The

audience was also treated to an excerpt from her upcoming novel Son of a Tricl<ster. - 26 attendees

. Susan Juby, author of the Alice Macleod teen fiction series set in Smithers and other works,

returned to -her

hometown to read from two new novels published this spring. Republic of Dittis a

sequel to the adult novel The Trutþ Commission is her latest

novel for teens. Ms. Juby e Smithers Library. - 35 attendees

After Hourc Use for MaY:. The English l-anguage & Multiculturat Services (ELMS) group run by Smithers Community Seruices

Association held ñeir ãnnual Games Night at the library. Adult literacy materials and library brochures

were displayed for the group's information.. smithers Tabtetop Gaming (4 x monthly) - 37 attendees. Magic: The Gathering (first session) - 7 attendees. Book Club (monthly) -- 7 attendees

Staff:. Madison Lundberg joins the library as our Summer Reading Club student. Madison brings

experience as a camp counsellor and prog customer se

patticularly íõot¡ng fòrward this summer's & Singalong on!

. Adam Koch is leãving his position as the Tutor early, work

in the field. He has done a truly outstanding j - patrons a

patient, helpful attitude. Best of luck in your future endeavours, Adam'

Training:. Mr. I. Boddy, retired Nofthwest CommuniÇ College computer instructor, kindly volunteered his

morn¡ng to train the library staff on Excel. This progra m was the staff's most common training

request and everyone was delighted with the session.

Corry (Board Co-Chair), Wendy Wright (Director), LYnnda McDougall (Circulation Supervisor) and

Nicky Davis (Children's & Teen Programmer) attended the Beyond Hope Confercnce for northern

libraries in Prince George in early June. Sessions attended ranged from team-building, strategic

and marketing to I reference seruices and chi ldren's ram

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Agenda Item # 6.6.1

LIBRARIAN'S REPORT - JUNE Page 59 of 222

J/-

ischoolchildren wíth the library leading 16 class tourc (nearly 350 kidsned her to promote the summer Reaoing crub duringthà tu;r.o Dungeons & Dragons sessions and oni Games rviitrt *¡it'ì variety of

. IEGO Thursdays - 1g builders

Community Needs Assessmentsl' wendy w' and Nicky attended the Bulkley v-alley clilg Development centre's open house tolearn more about the range of local ru*iãér i;;'ü.r 0-6 and to .ännãa with rocar organizations.

Friends of the Smithers Library' The Friends once again orçnized a fantastic book sale,.raising g3r3oo for library materlals andprograms. Three cheers for our hard-working friends ancl the cómmuni$ for donating so geäeÍousiy!

Funding:a

Collection:a

a

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A WeÞin'Kwa community Forest grant apptication has been submitted through the Friends of thesmithers Library requesdng funds-to hire a part-time programs & Events coordinator.

shopperc Drug M:T-l'q: generorrsly donated a remarkable g5,0o0 towards the purchase of awomen's Health & wellnãss colléction. r,¡.*iv.ll óär,. ¡iems rrave näw'¡een received and areavailable to the Bublic= Thanks to Mr. and Mrs. :oní.ei ci the smithers shoppers Drug Mar-ç smithersan extensive range of hearth-rerated books, magazines, DVDs ande. Thank you!ders have been purchased with a donation from smithers, twor the Summer.Reading Club. lveses in the excellent Usborne s ¡, humourous stories and non_ficti

Magic, Fancy Nancy, Fly Guy, ar ular

with this donation. Kids won;t be abre to resist them!more rhan 100 riues for chirdren #:l-i[*in,J#åtîå:?xßii:JiîJlffii#fï forrhem as

2

Agenda Item # 6.6.1

LIBRARIAN'S REPORT - JUNE Page 60 of 222

,t

TOWN OF SMITHERS

MINUTES OF THE CHANDLER PARK FIELD UPGRADES ADVISORY COMM¡TTEEMEETING HELD IN THE WEST FRASER ROOM, 1027 ALDOUS STREET,SMITHERS, 8.C., ON MONDAY, JUNE 29,2015, AT NOON

Committee Members Present:Taylor Bachrach, MayorGreg Brown, Councillor (12:16 P.m.)Colin Batemen, Youth Soccer LeagueBill Price, Men's Soccer League.

Committee Excused:Ali Howard, Women's Soccer LeagueDan lmhof, Men's Soccer League

AlternateAngela lmhof, Women's Soccer

League AlternateJoe De Gisi, Youth Soccer League

Alternate.

1. CALL TO ORDER

1.1

3.1

Staff Present:Deborah Sargent, Chief Admi n istrative OfficerMark Allen, Director of Development ServicesAndrew Hillaby, Director of Recreation, Parks, and CulturePenny Goodacre, Recording Secretary.

Staff Excused:Susan Bassett, Director of Corporate ServicesRoger Smith, Director of Works and Operations.

lnvited Guest:Jay Lazzarin, Jay Lazzarin Landscape Architect.Stephen Kerbrat.

Public Present:3 members of the public.

Mayor Bachrach called the meeting to order (12:10 p.m.) andwelcomed Jay Lazzarin, Stephen Kerbrat, and three members of thepublic to the meeting.

APPROVAL OF AGENDA (INCLUDING SUPPLEMENTAL ITEMS)

Bateman/THAT the agenda be approved.

CARRIED.

VARY AGENDA: M INUTES . JUNE 19

Mayor Bachrach varied the agenda to bring forward ltem 3.1 to thispoint in the agenda:

3.1 Minutes from the Chandler Park Field Upgrades AdvisoryCommittee meeting held June 19,2015.

Price/THAT the minutes from the Chandler Park Field Upgrades AdvisoryCommittee meeting held June 19,2015, be adopted.

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CARRIED.

Agenda Item # 6.7.1

CHANDLER FIELD - JUN 29 Page 61 of 222

)//tMinutes of the Chandler Park Field Upgrades Advisory Committee meeting

held on Monday, June 29, 2015at noon.

2. DELEGATION

2.1 JAY LA¿ZARIN LANDSCAPE ARCHITECT UPDATEThe following correspondence was presented: a) '50% CompletionDesign Drawings": L1 - Layout and Grading Plan; L2 - lrrigation Plan;L3 - Planting Plan; and L4 - Details; and b) Draft invitation to tenderdocuments, which include the following: Contents - Invitation toTender, instructions to bidders; General requirements; Environmentalprotection; Site preparation and rough grading; Growing medium andfinish grading; Chain link fence; Protection of existing trees; lrrigationsystem; Turf seeding; Sodding; and Plant material.

J. Lazzarin Landscape Archítect, reviewed the following: a) "50o/oCompletion Design Drawings": L1 - Layout and Grading Plan; L2 -lrrigation Plan; L3 - Planting Plan; and L4 - Details; and b) Draftinvitation to tender documents.

Layout and Gradinq PlanJ. Lazzarin advised the Committee that the Construction DesignDrawings are closer to being 75o/o completed than 50%. The Layoutand Grading Plan for the existing non irrigated field that is to beupgraded was reviewed. The fíeld will be leveled off with a one percentslope towards Alberta Street. The field will match the grades along theproperty line and not disturb the drainage swale along Alberta Street.lf the swale were to be totally eliminated, a curb and gutter systemwould need to be installed. The advantage to havíng a one percentgrade on the field is to provide a subtle run off of water during thefreeze and thaw process of winter.

Gravel TrackThe gravel around the running track will be excavated to a depth of teninches. What does the Committee want done with the gravel once ithas been removed? The Committee agreed to use the gravel toimprove the road condition of Vancouver Street.

Bateman/THAT the Ghandler Park Field Upgrades Advisory Committeerecommends to Gouncil that the lnvitation to Tender documentsinclude a section that states the gravel that is removed from therunning track at Chandler Park be redistributed and compacted towiden Vancouver Street.

CARRIED.

Agenda Item # 6.7.1


Minutes of the Chandler Park Field Upgrades Advisory Committee meetingheld on Monday, June 29, 2O15at noon.

t/,

2.1 JAY LAZZARIN LANDSCAPE ARCHITECT UPDATE continued

lrrioation PlanJ. Lazzarin reviewed the lrrigation Plan with the Committee. The newfield irrigation system will use the same sprinkler heads as the existingirrigation field does now. Both the irrigation systems will be switched toan automated watering system with a soil moisture monitoring sensor.The new field will require more watering until the grass has beenestablished and then it can be placed on the same watering scheduleas the existing field.

The existing irrigation system will be extended towards Alberta Street.The Committee stated that the area of the field close to Third Avenueand along Vancouver Street is starting to brown in the heat and askedif the irrigation system could be extended?

Brown/THAT the Ghandler Park Field Upgrades Advisory Gommitteerecommends to Council that the lnvitation to Tender document toprovide a cost estimate to extend the existing irrigation systemtowards Third Avenue and Vancouver Street.

CARRIED.

Plantinq PlanJ. Lazzarin reviewed the Planting Plan and confirmed that there areonly eleven Lombardy trees that will be replaced and that the existingElm trees will remain. The replacement trees will consist of Burr Oakand Northern Treasure Ash. These trees will be planted along theFrontage Road but in a different area than the Lombardy trees to avoidbeing planted on top of the existing water line.

D. Sargent, Chief Administrative Officer, left for the duration of themeeting (12:51 p.m.).

Sod PatchesIn order to access the existing irrigated field while the grass is growingin the excavated track area, two patches of sod will be placed on thetrack area. One patch will be placed on the Vancouver Street side andthe other patch will be placed on the Third Avenue side. lt will takeapproximately three weeks for the sod patch roots to be establishedbefore it can be walked on. Each sod patch costs approximately $600to install.

Agenda Item # 6.7.1


11 tt lg

2.1

Minutes of the Chandler Park Field Upqrades Advisory Committee meetingheld on Monday, June 29, 2015at noon.

JAY LAZZ.ARIN LANDSCAPE ARCHITECT UPDATE conlìnued

Temporarv Fencinq:The Committee questioned what type of temporary fencing would beinstalled during the field reconstruction, when it would be installed, andfor how long it will remain in place. J. Lazzarin replied that the fencingwould be installed once the field had been seeded and until the grassroots have been established. The type of fencing has not beendetermined at this time.

Alberta Street Chain Link FenceJ. Lazzarin asked the Committee for their preference for a gateplacement along the six foot high chain link fence on Alberta Street.The purpose of the fence is to block balls from going onto the roadwayand the gates are to provide an access point to retrieve any balls thatenter the roadway. The Committee agreed that two locked three footwide gates along the fence either end of the field would be ideal.

Bateman/THAT the Ghandler Park Field Upgrades Advisory Committeerecommends to Council that two locked three foot gates beinstalled at either end of the chain link fence by Alberta Street.

CARRIED.

Tree Removal:J. Lazzarin asked the Committee what they would like done with thetrees once they have been fallen. Staff to confirm what lengths thetrees should be cut to be used as firewood at the Riverside MunicipalRV Park and Campground and suggested that the wood betransported to the Works Yard for storage.

Tender Specification Documents:J. Lazzarin asked the Committee if they had any changes to the tenderspecification documents. Staff replied that they would prefer to seequantities (stated in cubic metres) of sandy loam to be deliveredversus stating that two inches of sandy loam is to be distributed overthe field.

95-1 00% Completion Desion Drawinos:J. Lazzarin stated that within a week to a week and a half the 95-100%completion design drawing will be ready.

Agenda Item # 6.7.1


</yMinutes of the Chandler Park Field Upgrades Advisory Committee meeting

held on MondaY, June 29, 2O15at noon'

2.1 JAY LAZZARIN LANDSCAPE ARCHITECT UPDATE continued

Public Questions reqardinq the Lombarcly lrees:Mayor Bachrach opened the floor to three members of the public toask the Committee questions regarding the Lombardy trees.

Question: What type of trees will be planted to replace the11 Lombardy trees that are to be removed?The trees will be replaced with deep rooted trees,including 8 Ash trees and 3 Bur Oak trees. Thereplacement trees will be planted the same year theLombardy trees are removed. These trees grow to 40-50 feet in height, with an oval crown of branchesexpanding 35-40 feet in diameter.

Answer:

Question: How large will the trees be when they are planted?

Answer: The replacement trees will be 12-15 feet in height andwill be 2 inches in diameter.

Quesfion;Answer:

Question

Answer:

Question:Answer:

Will trees be planted along Third Avenue?Trees will be planted along Third Avenue duringPhase 2 of the project.

The Lombardy trees were planted fifty years ago, dothey need to be removed?The Lombardy trees are to be removed due to the factthat they have a shallow root system that can travellong distances to reach a water source. Once the fieldis irrigated closer to the Frontage Road, the tree rootswill travel towards the water source, close to thesurface of the field, and cause complications for theaerator equipment. The Lombardy trees are nearingthe end of their life cycle and within 15 to 20 years,they wilf start to decay and cause ahazard.

Will the tree roots be removed?The tree roots cannot be removed, as it may disturbthe Elm tree roots that are remaining. The tree stumpswill be treated with Copper Sulfate to kill the tree roots.

Agenda Item # 6.7.1


ltt<(

Minutes of the chandler Park Field upgrades Advisory committee meetingheld on Monday, June 29, 2015 at noon.

Public Questions reqardino the Lombardv Trees continued:

Quesfion; Will there be enough parking for the field users oncethe Chandler Park School building is repurposed?The Town owns a certain part of the land between theChandler Park Field and School, the 20 metreVancouver Street road right-of-way. There is enoughroom for parking on the Chandler Park Field site. Thegravel from the track will be used to widen the parkingarea.

Answer:

Quesfion;Answer:

Quesfibn

Answer:

What is the cost of removing the 11 Lombardy trees?The total cost for removing the 11 Lombardy trees is$3,700 to cut, remove and treat the roots. The treescould be saved by installing a root barrier trench at acost of $130,000.

What will be done about the dew worm problem on thefield?The field will be top dressed with sand, a material thatdew worms do not like, they prefer soil to sand.

Mayor Bachrach thanked the members of the public for participating inthe meeting today and sharing their concerns with the Committee.


3.1 MINUTES - JUNE 19See above

4. BUSINESS NG FROM THE MINUTES / UNFINISHED BUSINESS

4.1 SPORTS FIELD MAINTE E EQUIPMENT UPDATEM. Allen, Director of Development Services, advised the Committeethat R. Smith, Director of Works and Operations has ordered thesports field maintenance equipment, the aerator and the top dresser,and advised that a Request for Quotations has been issued to providesand for the fields.

5. REPORTS/CORRESPONDENCE

None

Agenda Item # 6.7.1


Minutes of the Chandler Park Field Upgrades Advisory Committee meetingheld on MondaY, June 29, 2015at noon.

V¡


None.

7. OTHER BUSINESS / NEW BUSINESS

None

8. NEXT MEETING

8.1 Consultant Attendance:Mayor Bachrach asked the Committee if they wanted J. Lazza¡in topresent the 95o/o Completed Design Drawings in person?The Committee agreed it was okay to have J. Lazzarin present thedrawings via conference call. The Committee agreed it would be bestfor J. Lazzarin to attend the pre-construction meeting with thecontractor who is awarded the tender, in order to review all details ofthe pfan onsite. Mayor Bachrach thanked J. Lazzarin and S. Kerbratfor all their expertise and assistance on this Project.

Brown/THAT the Ghandler Park Field Upgrades Advisory Gommitteerecommends to Gouncil that J. Lazza¡in to attend the pre'construction meeting with the contractor who is awarded thetender to redevelop the Chandler Park field.

CARRIED.

The next Chandler Park Field Upgrades Advisory Committee meetingwill be held once the construction drawings are 100% completed laternext week, date to be determined.

Agenda Item # 6.7.1


î/tMinutes of the chandler Park Field uBgrades Advisory eommittee meeting

held on Monday, June 29, 2015atnoon.

9. ADJOURNMENT

9.1. Bateman/THAT the meeting be adjourned (2:00 p.m.).

CARRIED.

Taylor BachrachMayor/Chair

Gertified a True and Gorrect Copy of theminutes of the Chandler Park Field UpgradesAdvisory Committee meeting held Monday,June 29, 2015 at noon in the West FraserRoom, 1027 Aldous Street, Smithers, B.C.

Deborah SargentCorporate Administrator

Deborah SargentCh ief Ad m i nistrative Offícer

Agenda Item # 6.7.1


ô950-Ò/

Mayor's Report for July l4r20l5

- June 24:Metwith a rural resident interested in options for protecting recreational trails on

private property (referred to Regional District planner)

- June 26:Metwith the Supportive Housing V/orking Group to discuss status of SAGAsupportive housing proj ect

- June 26:Metwith Ministry of Transportation and Infrastructure representatives, along withstaffand local bicycle users, to discuss bicycle safety on Highway 16 between Telkwa and

Smithers, particularly the Bulkley River Bridge.

- June 26:Metwith Paul Bowles from UNBC for an interview on the topic of social license and

its application at the local government level'

- June 26: Attended and spoke at a dinner celebrating the 40th armiversary of the DzeLK'antFriendship Centre,

- June 27: Attended and spoke at a meeting of the Northern Touring Group hosted by the

Bulkley Valley Concert Association'

- June 29: Chaired a meeting of the Chandler Park Field Upgrade Advisory Committee

- June 30: Met with a resident regarding grass cutting and garbage pickup along the Fulton

Walkwaybetween Main and Fulton.

- June 30: Met with Rick Braam from the Ministry of Jobs, Tourism and lnnovation regarding

future plans for meetings with neighbouring communities.

- June 30: Attended Advisory Planning Commission meeting regardingthe Bryton Group

rezoning and OCP amendment'

- June 30: Organized an alphom concert atCrater Lake with two visiting musicians.

- July 1: Attended and spoke atCanadaDay ceremonies at Bovill Square.

- July 2: Attended Classics on Main as part of the Orchestra North Summer Program.

- July 3: Attended the Child Development Centre's first annual Bike Camp to help kids leam to

ride bicycles.

- July 3-5: Attended and MC'd at the 32"d Annual Midsummer Music Festival

- July 7: Met with Don Parminter regarding the insurance requirement for his airport lease.

- July 7: Chaireda Committee of the Whole Meeting regarding proposed skatepark expansion.

- July 7: Met with Hawkair president Jay Dilley regarding the company's departure from the

Smithers airport.

- July 7: Met with Josha McNabb at the Pembina Institute regarding best practices for energy

effrciency in municipal tendering policies.

- July 9: Attended meet and greet with Justin Kohlman frorn Northwest Community College

- July 9: Interview with Jessica McDiarmid who is writing a book about the Highway of Tears.

,,_

CAO UDii/CS uhtl;l;iit.Asel. L.l

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6

Agenda Item # 6.7.2

MAYOR'S REPORT Page 69 of 222

4L

July 9: Met with Wayne Carrasco regarding role in upcoming MuchMusic "Afternoon Show"event on July 15

July 10: Chaired Committee of the Whole Meeting regarding NEWPRO's proposed emissionspermit amendment for a wood pellet plant in Smithers.

Jaly 12: Participated in the Tyhee Lake Triathlon with Councillor Brown and MP NathanCullen.

July 14: Attended tour of Ambleside Park development with Jim Dobinson and members ofCouncil.

Agenda Item # 6.7.2

MAYOR'S REPORT Page 70 of 222

(¡-

Sffiiîther

DATE:

FROM:

REPORT TO COUNCIL

May 12,2015

Deborah SargentChief Ad ministrative Officer

su BJ ECT: Gouncil 201 4-2019 Remu neration Review comm ittee Appointments

RECOIIIìTENDATION:

THAT council appoints four individuals to a council committee to review remuneration

täitttt lu"voi "tìd

Council for 2a15-2o19 inclusive:

BACKGROUND:

At the May 26, 2015 Council meeting council passed a motion to appoint 4 individuals to

a Council remuneratio;;J¿vrl "otñitt ", *ittt no more than two of the appointees to

come from the business communitY'

DISGUSSION:

It is anticipated that the remuneration review committee will meet on 2-3 occasions and

ö"'t üäk to Councilwithin a 2 month period'

POLIGY CONSIDERATIONS :

Policy cou-004 council Remuneration is the current policy that establishes the rates of

remuneration tor tfre tvlayor, Acting Mayor and Council members'

policv FIN-.'' rravel Expense-Mayor and council is the policy that determines the rates

ol reimbursement for Gouncil travel'

REPORT: ADMI5-25

FILE:0360{l

ø/t5þ'vtcAoDir/CSAdmin Asst. -D¡r /Rec

Dir/DS -Dir/WO -.

FireAir/Mgr -

Dir/FlNBldg lnsPlannerPCSO

ln-Cam Date:Agenda Placement: "4Other:

Agen Date: June 23, 2015

Agenda Item # 7.1.1

REMUNERATION REVIEW Page 71 of 222

L

Regular Councit Page 2 Report: ADMIS-2S

RESOURCE IiIPLICATIONS :

mlttge were very effective and productivended for this group. A total of 2_J

e. Staff support will be avaílable to thethe committee prepared its

gs. The final repoft of theof review.

Respectfully submitted :

i .',ll f\

{ j-\\--

,*\

Deb'orah Sargent --'Chief Admin istrative Off icer

-agpneia-iiem#Ai;7

Agenda Item # 7.1.1

REMUNERATION REVIEW Page 72 of 222

t¡L

Sm1therTown of o

DATE:FROM

SUBJECT:

REPORT TO COUNCIL

June 19th, 2015 REPoRT: DEV1541Liliana Dragowska, Planner FILE:6440-01

Follow Up: Heights and Garriage Houses in the R'2 Low DensityResidentialZone

RECOMMENDATION:

THAT Council direct staff to implement a monitoring program for carriage houses in

Smithers to record statistics, comments and concerns from residents and developers

to provide Staff and Council an additional tool to track the demand and concerns

surrounding carriage house regulations.

BACKGROUND:

At the April 14th, 2015 Gouncil directed Staff to amend the Town's definition for height

within the Zoning Bylaw, as follows:

"Height" means, with rcspect to a building, the maximum veftical distance

between natural grade or approved grade and the highest point of the structurc

of a non-stoping roof, or the mid-point between the intercection point of the

building watt'and rcof structu¡e and ridge of a sloping rcof excluding dormers"

And fu¡ther, directed Staff to bring back a rcport to Council providing fu¡therctarífication of potential impacts shoutd Option 3 be incotporated into the

Zoning Bylaw,-namety to "Encourage 1 storey caniage hoøses with cunentheighl ,estrictions and consider an increase when over a garage to permit amiximum height 7m (22'17") or 2 storcys, whicheverrs less"-

At the January 2014 Council meeting, staff provided a background document

discussing and recommending the Town consider adopting Carriage House

regulations that would Provide another option for homeowners to develop rental

housing while at the same time suPPo rting low impact residential intensification.

cAO ¡Dir/CS ¡Admin Asst.!Dir/Rec ¡

Dir/DS !DirM/O ¡Fire nAir/Mgr I


¡ Agen Date: July 14^,2015¡ ln-Gam Date:

¡ Agenda Placement "A'

¡ Other:

These ulations were based on best a com of other

Agenda Item # 7.1.2

CARRIAGE HOUSE HEIGHTS Page 73 of 222

¿t .t6COUNCIL Page 2

4rh

Attachment A) and on local issues. Onge House Regulations within the Zoning

Community plan Bylaw No. 161i.

are permitted to be. With the exception ofily homes in the R-2 zone have a loi size of

carriage house is: footprint size of an auxiliary building or

Pana+{. nElrlE ,r¡¡y¡rv¡ú. yb! It -tI

(and

O

a

57 m2 (614 fô87 m2 (ss3 tri

on a 50'x125'loton a 75'x125'lot

These regulations were intended to allow no more than a 1.s storey caniage house tobe built on the property.

At llrq January Z7th, 2015 regutaroutlining height considerationl for

DISGUSSION:

Encourage 1 storey carriage houses with current ht restrictions of 4.gmheig

2 storey's, whichever is less.

consider an increase when over a garage to permit a maximum height 7 m (22,1 1") or

houses while allowing for an additional

support sustainability by providing motown close to jobs, services, and transi

Agenda Item # 7.1.2


COUNCIL Page 3 Report: DEVIS4l,/¿

Disadvantage: The Town does not define storey's within the Zoning Bylaw as

other municipalities do. For example the District of Summerland defines storeyas follows:

"means that part of a Buitding other than a Basement or Loft which issituated befween the top of any floor and the top of the next floor above' it and if there rs no floor above ít, that portion between the top of suchfloor and the ceiling above it."

ln Smithers there is no uniformity to the residential buildings within the R-2

zone, many homes are older and generally do not attain the maximum height

of gm (29 ft) permitted. Permitting 2 storey carriage houses may accentuaJg

this non-uniformity have a significant visual impact on a number of residentialproperties within the R-2 zone.

ln 2012 the City of Vancouver did extensive review of their Laneway Housing

Regulations (LWH) and guidelines, an equivalent to the Town of Smithers Garriage

Hoúse regulations. tfre City of Vancouver's review can provide important insights forreflection on the potential impacts of increasing the permitted heights of Carriage

Houses in Smithers. lt is important to remember the Gity of Vancouver permits LWH

to be 1.5 storey's (18 feet to 20 feet, depending on roof form) and offers regulatory

incentives to encourage the development of 1 storey LWH. During this reviewprocess the City of Vancouver found the following key issues:

o Privacy and overlook concerns relating to LWH upper storey windows and

balconies and the loss of private views;o Shadowing concerns that the height and massing of the LWH cast more

shadows than existing garages;. Concerns that the perceived massing of Single Family Dwellings and LWH

adversely affects neighbours and is not consistent with Single Family

neighbourhood character;. lmpact of upper storey designs necessitates a discretionary review process.

Privacy and OvedookerVacy and overlook concerns focused on window placement and upper storey

balconies of LWH in Vancouver. The City of Vancouver's guidelines focus windowsand balconies to the lane, limiting the extent of windows on sideyard walls and thegarden face, as these are the windows that would have the closest proximity toñeighbouring backyards. Focusing windows and balconies to the lane is a reasonable

dirJction, aJ tne lane acts as a buffer between the additional unit and neighbours

across the lane, and windows and balconies contribute'eyes on the lane'and a more

residential feeling to laneways. This type of design regulation is currently not included

in the Town of -Smither's

Carriage House regulations, but could be considered tomitigate privacy concerns if they were to arise.

Agenda Item # 7.1.2


4t,couNctL Page 4 Renorf: DFV,ISJ{

Shadowinoln Vancouver resid_ents_expressed concerns regarding the loss of light and solar accessdue to the new LWH. lf Smithers Council is toóonsidãr an ¡ncreasõ to 2 storey carriagehouses shadowing may become a concern as compared to a garage. ln Vancouver this

tricting the s the iootprint of thecurrent Zoni nts help to cieate somes and could separation between

buildings and in back yards. The perceived shadowing impact will be greatest where aformerly vacant backyard without planting,eed to decide weather additional shadowìngthe potential achievement of the additionaf

Perceived Heioht and Massinqln Vancouver during their review the mostwas that the new units looked too large ayards and the lane. This concern ñascircumstancæs: varying lot sizes, roof forstorey carriage house will indeed b_e_ a change for neighbours. A 2 storey carriagehouse could potentially b9 2,1m (6'7') aboveãxisting mãximum garage heights, añdmany existing garages in Smithers are under thiJ maximum. ln õome cases, a

rd that was previously open space. Thea reasonable change in height. Lasfly,

a 2 storey carriage house may result in

for carriage houses in Smithers bestatistics, comments and concerns fromd Council an additional tool to track the

house regulations and developmentbe collected from three main sources

1) Approved building and development permit plans for carriage houses.2) Staff site visits/photo collection.3) Comments or enquires from the public.

# Address LotSize

Zoning CarriageHouse Size

Height PermitCost

Gomments/Notes/

1

2

3

mithers has

smithers neighbourhoods. tn 2011, the T 5e""Jltati^?

Agenda Item # 7.1.2


COUNCIL

OPTIONS:

Liliana DPlanner

Page 5 ReporÍ DEv1541 'f/¿'

Submission approved bY:

Sargent, IP, RPP

Suite regulations to permit Secondary Suites in R-1, R-2, R-6 and A-1 zones' The

Town hai record on ++ known and inspectt d secondary suites'

POLICY CONSIDERATIONS:

ng options is a basic PlanningFurther, when the Carriage

, the Official CommunitY Plan

y properties within the Form and Gharacter

Development Permit Area to address the following special considerations:

18.5. f. Special considerations for detached dwetlings (i.e. carriage ñouses or cluster

development):r Respe ct the privacy of adiacent propelieg through appropriate placement of

w¡n¿ows, toóàt¡on of ¿e"x" an¿ otnêr features that may infringe upon the privacy

of a neighbouring resident'

o Encourage targe windows and decks to face the lane or shared rear yard'

o Use building materials that reflect the character of the principal dwelling and be

buitt using similar architectural features'

COMMUNICATION:the Carriage House Regulation, this

he Zoning BYlaw. All zoning BYlaw

town drivén. As part of the approval

lnfrastructure (MOTI) mustm of a controlled access hi

amendment impacts more than 10 prope

Local Govemment Ací

1. Status Quo - proceed o^nly with Height definition change as per Gouncil

resolution from APril 14"',2015'

2. Direct staff to review the carriage House Regulations to only include the

requirement stating that the cattþg" house may not exceed the principal

dwelling height.

MCIP, RPPChief Ad nistrative (cAo)

Agenda Item # 7.1.2


fr¿ COUNCIL

Attachments

Paae 6 P.eporË: DEVfS4Í

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Agenda Item # 7.1.2


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Agenda Item # 7.1.2


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Agenda Item # 7.1.2


l/ y'y' o, ¿ ,( n, ¿',':( 6

6 STEPS TO ACARRIAGE HOUSE

A carriage house is a self-contained dwelling that is constructed as a separate building to a single family home' There

are a number of reasons for considering a carriage house. one is to generate rental income as a "mortgage helper".

Another reason is to provide housing for a relative. Whatever the reason, following these steps will make the process

simple.

Before you begin designing your carriage house, you need to know the zoning of your property. Currently, only

properties in the R-2 zone are eligible to construct a carriage house (see map on reverse side)'

Now is the time to gather some basic information about your property. This includes

Property size:

Size of existing home

Number of existing auxiliary buildings over 10 square metres

The next step is to verifythat your property can accommodate a carriage house. lf you check allof these

boxes you can proceed to the next step.

I I have an existing single family home on the property.

E I do not already have a secondary suite, home occupation or boarding use within the home or on the property

El I do not have an existing permanent auxiliary buildings over 10 sq. m. on the property.

Congratulations, it is time to start working on your site plan and design drawings. At this point it is important

tousetheregulationscontainedinSection2.2andsection 4.2oftheZoningBylawasyourguide,whicharesummarized on the reverse side of this page-

Aside from permitting, construction and servicing costs, rt rs rmportant to understand that if you construct a

carriage house you will be billed an addition al40% of the full rate for water & sewer and an additional 40%

for garbage collection. This is regardless of whether or not the suite is occupied or vacant.

L Know your zon¡ng.

2 Determine what Exists.

3 Understand the Regulations.

4 Create a Site Plan.

5 Know the Costs.

6 Get the Permits.

Once allthe planning has been completed it is time to get your permits. lf the total construction value is over

S75,OOO in value you will first need to obtain a Development Permit (5400). The Development Permit is

approved by the Director of Development Services, or designate, and addresses design considerations such

as privacy of your neighbours and overall design. once you have an approved Development Permit or if your

projectisunderST5,O00invalueyoucanapplyfora BuildingPermit.Attheendof yourprojectyouwill be

issued an Occupancy Permit - your carriage house is now ready to be occupied.

CONTACT US!(2s0) 847 -t6OO

www.smithers.ca

Agenda Item # 7.1.2


A/3

Ca rriage HouseREGULATIONS

HWY 16

ffi

II

-rIt

R-2 Zoned Property

. r l -:- '- =i**=

ZONING + DESIGN STANDARDS

a (maximum of 40% parcel coverage for all buildings)eaves & ridge).

rd.

ge house is from the lane.E lf there is no lane orthe rane is not maintained, a drivewayfrom the

street to the backyard is permitted.E euilding setbacks (minimum):

El + m distance from the family home.t t.Z m interior sideyard setbacktr g.s m exterior sideyard setback (appries to corner rots onry)E 0.0 m rearyard setback (1.S m if there is a direct opening onto the lane).E t'z m illuminated pathway from the front yard to the carriage house (can be sensored)^

El Clear addressing for the carriage house.E Respect the privacy of adjacent properties through appropriate placement of windows,

location of decks and other features that may infringe upon the privacy of a neighbouring resident.E Large windows and decks face the lane or shared rear yard.El auilding materials reflect the character of the principal dwelling wíth similar architecturalfeatures.

Agenda Item # 7.1.2


%

Ca rriaCHE

This checklist is designed to help you work through the carriage house regulations. As it is

intended for general information use only, please contact the Development Services Department

at2SO-g47-t6OO if you have questions or visit www.smithers.ca for additional information.

ZONING + DESIGN STANDARDS

fl Property is zoned R-2 Low Density Residential.

E There is no secondary suite, home occupation or boarding use within your home or on the

property.E There are no existing permanent auxiliary buildings over l-0 m2.

tr The proposed size of the carriage house is a maximum of IO% of total parcel area (maximum

of 4Oo/o parcel coverage for all buildings).

El Maximum height of 4.9 m (midpoint between the eaves & ridge)'

tr 1 additional parking space located in the back yard'

E Access to the parking space for the carriage house is from the lane.

E lf there is no lane or the lane is not maintained, a driveway from the

street to the backyard is permitted.

tr Building setbacks (minimum) of the carriage house:

tr 4 m distance from the familY home'

fJt.2 m interior sideYard setback'

tr 3.5 m exterior sideyard setback (applies to corner lots only).

tr0.6 m rearyard setback (1.8 m if there is a directopeningontothe lane).

E 1,.2 m illuminated pathway from the front yard to the carriage house (can be sensored).

EI Clear addressing for the carriage house.

E Respect the privacy of adjacent properties through appropriate placement of windows,

location of decks and other features that may infringe upon the privacy of a neighbouring

resident.El Large windows and decks face the lane or shared rear yard.

tr Building materials reflect the character of the principal dwelling with similar architectural

features.

PERMITS + COSTS

E Development permit (5400) if total value of construction is over 575,000.

E Building permit (S35 npptication fee + 56.25 per $1,000 of construction value)'

E Servicing (from existing service)'

E 40% additional utility billing for water/sewer

E 40% extra billing for garbage collection.

Agenda Item # 7.1.2


/-(u,4.,.

Agenda Item # 7.1.2


/to

Sm1therTown of o

DATE:

FROM:

SUBJECT:

REPORT TO COUNCIL

July 2nd, 2015 REPoRT: DEV15-55

Liliana Dragowska, Planner FILE: 3035-2OllTU15-01

Temporary Use Permit TUl5-01 for the Smithers Junior SoftballStorage Shipping Gontainer at Elks Park on Railway Ave

RECOMMENDATION:

THAT Council consider waiving the fee for a Temporary Use Permit Application forthe Smithers Junior Softball Storage Container at Elks Park on Pacific Street and

refers the application to the Advisory Planning Commission for consideration.

BACKGROUND:

The Temporary Use Perm¡t (TUP) application was received on June 23'd, 2015(atrached). The TUP is to allow the Smithers Junior Softball Storage Container to

remain at Elks Park for the storage of the league's equipment and uniforms.

Elks Park currently has five ball diamonds and is used during the Softball Season

from May to the middle of July. The Smithers Junior Softball has requested to place

the Storáge Container at Elks Park for shared use with the Slo Pitch League for theduration of Soruall Season and has stated that the container allows both leagues tobetter prepare fields prior togames, reduces wear & tear onequipment and requires lessequipment for the league ¡f

everything is stored in one place.

Official Communitv Plan

The subject proPertY isdesignated Parks, Open SPaceand Trails in the OCP. The intentof the Parks, Open Space and

CAO EDir/CS !Admin Asst.!Dir /Rec ¡

D¡r/DS !DirMO !Fire trAir/Mgr I


!!tr!

Agen Date: July 14th, 2015ln-Cam Date:Agenda Placement: Staff "A'Other:

Agenda Item # 7.1.3

T.U.P. ELKS PARK CONTAINER Page 85 of 222

J/,oCouncil Page 2 Report: DEVIS-55

Trails designation (_Section 8) is to provide a network of active park space, passiveopen space and trails for users of all ages and abilities. Section

'g.Z.Zfurther oulines

the objective of recreation within Smitñers is 'to provide recreat¡on ãpportunities forcommunity members of all ages and abilities and to enhance tourism opportunities."This section further ouflines the following policies:

Policy 1 Place a high príority on developing the Town's outdoor rccreation facititiessuch as fhe development of:

' Multiple ball field/soccer field facitity within Town boundaries.o Affordable communitysporfs and recreational facitities.o I multi'use, multi-purpose tecreation centrc for year round use.

Policy 2 Support community initiatives to improve recrcation oppoftunities

on pages 56 of the officiar community pran it describes:

"A Temporary llse Permit (TUP) is required for any temporary tand use thatdoes not conform to the Zoning Bytaw. The use mist be'cteaiy temporary orseasona/ in naturc and not c¡eate an unacceptabte negative impací onsutrounding permanenf uses. An appticant must submit an outtine detaitingwhen and how the use in that tocation witt be ended, the buitdings fo be useã,the area of use, the hours of use, appearance, tandscaiing and siterehabilitation. The Town of Smithers may require s"cuåy'b ensurecompliance. Town councir approves altremporary IJse permits.í

Zonino

The subject property is zoned P-1 Public Use Zone 2(attache@. The purpose of theP-1 zone is to accommodate a range of public use amenitieé and public facilities.This zone does not permit storage or-snipping containers.

The Town of Smithers began regulating_shipping Containers in 2009 permitting themonly in lndustrial areas M-í, M-14, M-2, M'-2A,-and M-3. Then an i014, thJrowname¡ded the bylaw to permit them in C-3 Zones. Shipping Containers are defined inthe Zoning Bylaw as follows:

"ghipping containef' means a_rectangular metal container customarity used forthe transpott of freight or for storàge, and includes cargo contáiners, butspecifically excludes dumpsterc and recycting rcceptalctes intended forneighbourhood collection. They arc considercd-structures, but shail comptywith the same siting and setback rcquirements as auxiliary ørnaing"." ¡Ayiaw1607)

Shipping Containers in the C-3 and M-1 zones are permitted as an auxiliary usesubject to the following items:

l. shall be located in the rear or side yard;ll. shall not be located in a required- off-street parking space, loading space, or

Agenda Item # 7.1.3


t/roCouncil Page 3 Report: DEVIS-55

ilt.tv.V.

VI.

vlr.vilt.

manoeuvring aisle;shall be screened appropriately from abutting residential properties;

shall not be placed for display or advertising purposes; andshall not encroach into a required landscape buffer.Screened from fronting street views, abutting residential properties and public

pathways with opaque fencing;A maximum height of 3 metres;Placed on levelground.

ln 200g the bylaw amendment to include Shipping Containers included the P-2 zone,because the School District had containers directly behind the High school. The P-2

zone was not included in the final zoning amendment in 2009 and no notes orrationale for excluding P-2 is documented.

DISGUSSION:

There have been I TUP's issued in the Town of Smithers since 2008 on commercial

and residential lots ranging in uses. None of these permits have received fee waivers.

The Smithers Junior Softball is requesting a fee waiver as they are a relatively small

recreation group offering a community service in organizing Softball in Smithers.

A TUP would provide a short term solution for the storage of soft ball equipment in a

shipping container at Elks Park, however it should be noted that a TUP can only be

granted for a period of up to 3 years with only one extension up to a further 3 years.

Granting a TUP for this park and sport may trigger interest from other user groups

within the Town of Smithers.

Shipping Gontainers are a viable in-expensive option for storage, difficult to break

into,.anã extremely simple to set in place. This type of limited investment by arecreation group goes a long way in providing on-site storage of equipment in asecure manner. Hbwever, setting storage containers in parks with no fencing, façadework or landscaping does not enhance the asthetics or character of parks in Smithers

lf Council is to proceed with the request for a TUP ¡t is recommended that the

Smithers Junior Softball team provide rationale or a long term plan on how they intend

to store their equipment past the possible 6 years of a TUP.

POLICY CONSIDERATIONS :

Section 921 of the Local Govemment Act permits a local government to issue a

temporary use permit notwithstanding the Zoning Bylaw. TUP's can be issued to amaximum of 3 years and can only be renewed once. Additionally, the ]own'9Development Procedures Bylaw No. 1746 Section 7.1 states that "the APC shall

review the application in accordance with the Terms of Reference for the

Gommission." ihe Terms of Reference states "the APC will evaluate the merits ofapplications, designs and plans as part of ...Temporary Use Permit Applications."

Agenda Item # 7.1.3


4/to Council Page 4 Report: DEVIS-55

COMi,IUNIGATIONS:

lf Council chooses to proceed with considering the TUP, in compliance with the LocatGovemment Act, public notices will be mailed to adjacent property owners andpublished in the lnterior News advising of the proposed ïUp aþplication andopportunity to submit wriüen comments.

OPTIONS'ALTERNATIVES1- Deny the Temporary Use Permit and advise Staff to amend the Zoning Bylaw

by permitting Shipping Containers as an auxiliary use in P-1 Zones prõvidedthat the container is:

a. located in the rear or side yard;b. Screened from fronting street views, abutting residential properties and

public pathways with opaque fencing;c. A maximum height of 3 metres;d. ls temporary or seasonal in nature;e. Placed on level ground.

2- Request changes and/or add conditions to the Temporary Use permit.

3. Approve the Temporary Use permit.

Respectfully submitted by: Submission approved by:

iana Dragowska, RPP DeboChief

h rgent, IP, RPPPlanner m

LD/maFile: NIDEVELoPMENT SERVIGES\DEVELoeMENT 2ols\Tul5-01 scorr cRovEs SMTTHERS JUNToR soFTBALL\Report toCouncil Fee Wa¡ver TU1 3-01.doc

Attachments:

(cAo)

Attachment A - Application for Temporary Use permitAttachment B - Draft permitAttachmentC-P-1 zone

Agenda Item # 7.1.3


JuN 2 3 ¿015

losr¡n of Smithes

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Jt', l0û7 Aldor¡ Scc*. Smithca" Bc v()J lN(l(250) 847.1600 For (160) 847.1601

wrryw¡níh¡r.caSffifitheDEVELOPMENT PROPOSAL APPUCATION

APruCATION TYPE:

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AmÇndment ($1,500)

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Dcscriptlon dthe prêsent use of tha proparty:

Existing OCP tlesignation:

Proposed OCP rþsignation:

Exiding zonürg desþnation :

Proposed zoning dæþnation:

Civic address:

Legal descdption:

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Agenda Item # 7.1.3


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Agenda Item # 7.1.3


ilo

Siïiîther PO Box 879, 1027 Aldous Street, Smithers, BC VOJ 2N0

Telephone (250) 84?-1600 - Fa< (250) 847-1601 - www.smithers.ca

Tempo ru Use Pe t5-01

The Temporary Use Permit is issued in accordance with the requirements of Section 921 of the

Local Government Act;

APPLICANTName (s):Mailing Address:

Smithers Junior SoftballScott Groves3945 Proctor Rd,Smithers, BC

owNER (S)Name (s):Mailing Address:

Town of SmithersBox 8791027 Aldous StreetSmithers, BC

LEGAL DESCRIPTION: Lot l, Range 5, Goast District, District Lot 1053, Plan12550(the "Lands")

PID:CIVIC ADDRESS:

PID:015-580-971N/A

1. This Temporary Use Permit is issued pursuant to and in accordance with the

applicable'bylaws of the Town of Smithers and is issued subject to compliance with

ail'ot tne bylaws of the Town of Smithers, except as varied or supplemented by this

Permit.

2. The following terms and conditions shall apply to the Lands:

a. That the Shipping Container be temporary in nature'

b. The permit is valid for three years commencing on the date the permit is

issued.

3. The Permittee shall obtain from any purchaser of the Permittee's interest in the

Lands, or portion thereof, an agreement to be bound by the terms of this permit, and

until such time as the purchaser agrees to be so bound, all obligations imposed on

the permiftee under this Permit shall remain the obligation of the Permittee.

4. This Permit does not constitute subdivision approval or a building permit issuance

and does not entitle the Permittee to undertake any work without the necessary

approvals or permits. All works must be constructed in accordance with engineeringpiáns and specifications acceptable to the Director of Development Services; and

buildings and structures can only be constructed in accordance with a building

permit issued by the Building Inspector.

Agenda Item # 7.1.3


4t,

Page 2

5. Notice of this Permit shall be filed with the Land Titles Office under Section g27 ofthe Local Goverlment Act, and upon such filing, the terms of this Temporary UsePermit shall be binding upon all persons who acquire an interest in the land affected.

AUTHORIZING RESOLUTION PASSED by the Town of Smithers Council this XXXday of XXX 201 5.

THE TERi'IS AND CONDITIONS UPON WHICH THIS PERMIT IS ISSUED AREHEREBY ACKNOWLEDGED.

Smithers Junior Softball, Scott Groves

TH|S PERiilT tS TSSUED ON XXX, 2ot5

The Corporate Sealof the TOWN OFSMITHERS was hereunto affixed inthe presence of:

Taylor Bachrach, Mayor Deborah SargentCorporate Administrator

N:\DEVELOPMENT SERVICES\DEVELOPMENT 2015\TU15-OI SCOTT GROVES SMITHERS JUNIOR SOFTBALL\TUP Ig)1.dOC

Agenda Item # 7.1.3


?4o

DivisionT - Public Use Zones

Section 7.1 P-1 Public Amenity Zone @vtaw 147e)

Purpose

The puryose of the P-1 zone is to accommodate a wide range of public amenities and public

facilities.

Permitted Uses

PrincioalUses

7.1.1 The following and no other Principal uses are permitted in a P-1 Zone;(a) fedeã¡, provincial or municipal parks including boat launching areas, places of

historical or geologica! interest;(b) cultural and iecreationalfacilities including but not restricted to arena,

auditorium, community center, skating rink, curling rink, tennis court, racquet

sPorts, swimming Pool;(c) open recreationalarea and playground;(d) play field;(e) green belt, PathwaY and trail.(f) farmers'market.(g) visitor information centre

Auxiliarv Uses

The following and no other auxiliary uses are permitted in a P-1 zonei

(h)(i)

not more than one dwelling;food concession or restaurant, premises licensed for consumption ofalcoholic beverages;buildings auxiliary to Principal Buildings;retail sales of goods related to the Principal Use;

(¡)(k)

Reoulations

7.1.2 ln an P-1 zone the following regulations contained in Table 7.1 shall apply:

mlntmum1 120ArearestrictedParcelW¡dth

Parcel Goverage and structuresmaximum for all

Not restrictedBuildinNo. of

6 metres minimum3 metres minimum3 metres minimum

Setbacksfront yardrear yardside yard

whichever is lessor3hr

Table 7.1u lationsElement

Tow¡ o¡ Sulrxens - Zoning Bylaw No. 1403 Page 79

Agenda Item # 7.1.3


to///o

Division 7 - Public Use Zones

No. of Auxiliary singledwellings on a parcel

maxmum

Setbacksfront yardrear yardside yard

6 metres minimum6 metres minimum3,metres minimuml2 metres

Parking andSections 2.9

1 zone shall comply withcontained in General

loading in theand2.10 Regulations.

Table 7.1Element Reg u lations

Tomr or Surxens - Zoning Bylaw No. 1403 Page 80

Agenda Item # 7.1.3


,/,

Sm1therTown ofo

REPORT TO COUNCILDATE: June 18,2015

FROM: Rob Blackburn, Airport Manager

SUBJECT: Airport Monthly Report for May 2015

REPORT: AIR 15-10

FILE: 8400-03

Airport Statistics:

2015 2014Gurrent

Month

Year To

Date

Gurrent

Month

Year To

Date

TotalYear

End

ScheduledPassengers

5,812 27,159 5,831 25,842 70,213

GharteredPassengers

611 3,543 952 4,967 12,555

TotalPassenqers

6,423 30,702 6,783 30,809 82,769

Aircraft TrafficlUlovement

1,103 3,933 1 , 1 05 4,245 14,132

Other Airport lnformation/Activities:o Aircraft fuel dispensed in May: 122,297.9|itres.. Airport Half-Ton 4WD Vehicle RFQ Contract closed. Awarded to Coast Mountain

GMC Ltd.. Airport Cafe RFP Contract - tender closed with 1 proposal. Report to Council.o The Spring Tenant meeting was held May 1 1,2015.

Respectfully submitted by: Approved for submission by

\à)-- çRob Blackburn, Airport Manager Deborah S{gent, ChiefRB/dc

c:\documents\interoffice correspondence\council reports\2O1S\air l5 - 10 month may.docx

cAo IDiriCS !CA/HRA IDir /Red n

Dir/DSDirÂ/VOFireAir/Mgr

¡ F/AdmI Bldg lnstr Plannertr PCSO

Agenda Date: July 14,2015ln-Cam Date:Agenda Placement: Staff "8"Other:

Agenda Item # 7.2.1

AIRPORT - MAY Page 95 of 222

¿-L.vJ,

Agenda Item # 7.2.1

AIRPORT - MAY Page 96 of 222

7I

Sm1therTown of o

REPORT TO COUNGIL

DATE: June zgth, 2015 REPORT: DEV15-58

FROM: Liliana Dragowska, Planner FILE: 0360-20 APC

SUBJECT: Advisory Ptanning Gommission Attendance

RECOMMENDATION:

That Council receives the following for information

BACKGROUND:The purpose of the ApC is to advise Gouncil on all matters referred to it in relation to

land use, community planning, proposed permits and bylaws under Paft 26 of the

Local Govemment eci. Speciically, the APC will evaluate the merits of applications,

designs and plans as Part of:

o Zoning Amendment Applications where an Official Community Amendment is

also required;Development Permit Applications where variances are included;

Development Variance Permit Applications;Temporary Use Permit APPlications;Community planning Projects.

Whi6 performing their duties, the APC shall refer to, and support the intent of:

o Town of Smithers Official Community Plan;o Town of Smithers Architectural Design Guidelines Alpine Theme

The Advisory Planning Commission Bylaw No. 1751 adopted in June of 2014

(Rttacnment n) bys oút the nce for the c at

àeetings is encouiaged in th nce for all me ion

membãr is respons¡ble for members wil ext

meeting. The Terms of Reference further s that "freque

rev¡ewãd by council and may warrant a replacement being sought." The following is

an attendañce list of all the current APC members and their attendance record for the

last two years:

cAo !Dir/CS !Admin Asst. !Dir /Rec !

D¡r/DS trDirMO D

Fire !Air/Mgr I

Dir/FlN !Bldg lns ¡Planner !PCSO tr

Agen Date: July 14h, 2015ln-Cam Date:Agenda Placement:'8"Other:

Agenda Item # 7.2.2

APC ATTENDANCE Page 97 of 222

1r._ /-/COUNCIL Page 2 Report: DEVI5- 58

NAME OFCOMMITTEE

MEMBER

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N/A NiA N/A N/A N/A N/A N/AN/A N/A N/A N/A

Mott N/A N/A N/A N/A N/A N/A N/AN/A N/A N/A N/A

Person N/A N/A N/A N/A N/AN/A N/AStaff Se nt

N/A N/A N/AGormier

N/A

APC ATTENDANCE SHEET

NOT ON COMMITTEE

The Staff Sergeant Appointee from the RCMP has been absent due to vacancies atthe detachment.

OPTIONS:

1" Status Quo - leave the appointed members as is.2- Council appoints replacement members to the Advisory Planning Commission.3" Direct staff to amend the Terms of Reference to increase the size of the

commission by one or two additional members and to adjust quorum to consistof 5 mernbers"

Respectfully subm itted.,by: Approved for submission by:

Liliana DragPlanner

MCIP, RPP Deborah rgent, MC RPPChief inistrative

AttachmentsAttachment A - Advisory planning commission Bylaw No. 1751Attachment B - Advisory Planning Commission Mêmbership Status - February 2015n:\development services\development 201S\other reports\apcVegular council report devl5-5g , apc attendance.docx

Agenda Item # 7.2.2


t/lAttachment A (4 pgs)

StriîtherBYLAW NO. 1751

ADWSORY P LAN N ING COM MISS'Off

A bylaw to provideAfor establishment and terms of reference for an

WHEREAS pursuant to the Local Government Act, Council may, by bylaw, establish

an Advisory Planning Commission to advise the Council on matters respecting land

use, community planníng or proposed bylaws under Part26 of the Local Government

Act and may set out the composition and conduct of such Commíssion and provide

for the referral of matters to the Commission;

NOW THEREFORE, the Council of the Town of Smithers, in open meeting

assembled, hereby enacts as follows:

I . ADMIN¡STRATION PROVIS¡ONS

1.1 This bylaw may be cited as "Bylaw No. 1751 - Advisory Planning Commission"and takes effect as of the date of adoption-

1.2 "Bylaw No. 171O - Advisory Planning Commissionn and all amendments are

hereby repealed.

1.3 There is hereby established a Commission known as the "Advisory Planning

Commission", hereinafter referred to as the Commission.

1.4 The Terms of Reference for the Commission shall be as specified in the

Terms of Reference attached hereto as Schedule "4".

2 - SEVERABILITY

2-1 lf any section, subsection, sentence, clause, or phrase in this Bylaw is for any

reason held to be invalid by a decision of any Court of competent jurisdiction,

the invalid portion thereof shall be severed and the decision that it is invalid

shall not affect the validity of the remaining portions of the Bylaw.

Agenda Item # 7.2.2


Lll7

TowN oF sMrrHERs AttachmentA(4pss)

BYLAW NO. 1751

*

READ A sEcoND TIME THts 1oïH DAy oF JUNE, 2014

READ A THTRD TIME THts lotH DAy oF JUNE, 2014.

ADoPTED THts 24r, DAy oF JUNE, 2014

The Coryorate Seal of the Town of Smitherswas hereto affixed in the presence of

(t ,/r, t icTMayor

SargentCorporate Ad m i nistrator

Deborah SargentChief Admin istrative Officer

CERTIFIED A TRUE AND CORRECTCOPY of Bylaw No. 1751, cited as"Bylaw No. 1751 - Advisory planningCommission".

Agenda Item # 7.2.2


r/,Attachment A (4 Pgs)

TOWN OF SMITHERSBYLAW NO. 1751

Page 3

SCHEDULE "A''Advisory Planning Commission Terms of Reference

Role of the GommissionThe role of the Advisory Planning Commission (APC) is to represent the community's

interest in planning-related issues atfectÍng the Town of Smithers.

PurposeThe purpose of the APC is to advise Council on all matters refened to it in relation to

land'use, community planning, proposed permits and bylaws under Part 26 of the

Local Government Aci. Specifically, the APC will evaluate the merits of applications,

designs and plans as Part of:

. Zoning Amendment Applications where an Official Community Plan

Amendment is also required;. Development Permit Applications where variances are included;. Development Variance Permit Applications;o Temporary Use Permit Applications;. Community planning Projects.

While performing their duties, the APC shall refer to, and support the intent of:

o Town of Smithers Official Community Plan;o Town of Smithers Architectural Desígn Guidelines Alpine Theme'

o Environmentalmatters;. Land development industry;. Local business community;

' . Law enforcement;. Social planning and housing;. Representative of a specific population demographic, such as youth or seniors

in the community;. Representative of the community at large.

Section BgB of lhe Local Government Act outlines requirements for membership. At

least two-thirds (213) of the members of the APC must be residents of the

municipality. ln addition, a Council member, board director, employee or officer of the

local goveinment is not eligible to be a member of an APC, but may attend at ameeting of the Commission in a resource capacity.

Membership & APPointmentThe ApC w¡ll Oe composed of a maximum of I members of the public whosequalifications, interests and background cover one or more of the following areas,

providing an appropriate balance of interests within the Commission. The areas of

interest and expertise are:

Agenda Item # 7.2.2


L/tAüachment A (4 pgs)


Page 4

The Mayor wíll appoint members of the APC for a minímum term of one year and amaximum term of three years. Members may serve a maximum of seven consecutiveyears. Terms are to be confirmed and renewed on a yearly basis.

The RGMP representative to the Advisory Planning Commission will be exempt fromregulations, which apply to all other APC members, regarding annual appointmentand length of terms, as that member is selected by the s[aff sjçeant.

The Chair and Altemate Chair will be selected by the membership for the term of theAPG at the inaugural meeting.

Meetings

A quorum shall consist of a majority of members and will be required for decision-making.

Meetings will be at the call of the Chair.

The Town of Smithers staff will prepare the minutes of alt meetings. The minutesshall be made available to the public, members and council.

Attendance at meetings will be encouraged for all members. The Commissionmember is responsible for informing staff if members will be absent at the nextmeeting. Frequent non-attendance will be reviewed by Council and may warrant areplacement being sought.

Agenda Item # 7.2.2


Striîtherû{

v7Attachment B

ADVISORY PLANNING COMMISSION MEiIIBERSHIP STATUS - FEBRUARY 2OI5

MemberAppointedbv Council

Appointment Date Number ofGonsecutiveYea¡s Served

Areas of InteresUExpertise

Resides WithinMunicipalityff/N)

PaulMott February'14,2012(appointed 1yr term)

December '11,2012(reappointed 3yr term)

Current term expires Dec2015

3 as of Dec 2014 Local Business;Resident

Yes

January 11, 2011(appointed 1yr term)

Feb 14, 2012 (reagpointed l yr term)

December 11,2012(reappointed 3yr term)

Current term exoires Dec 2015

4 as of Dec2014 Land Developmentlndustry; SocíalPlanning & Housing;Community At Large

YesGasdaThomas

ColinBruintjes

August 24,2010(appointed 3yr term)

F eb 14, 2012 (reappointed 1 yr term)


Current term exoires Dec 2015

5 as of Dec2O14 Local BusinessCommunity;Community At Large

No

Anne Griffith October 13,2009(appointed 1yr term)

Feb 14, 2012 (reappointed 1 yr term)


January 14,2014(reappointed 2 years)

Gurrent term expires Dec 2015

6 as of Dec 2014 Representative ofSeniors; LocalBusiness; CommunityAt large

Yes

Eric Person February 26,2013(appointed 1yr term)

January 14,2014(reappointed 3 years)

Current term expires Dec 2016

2 as of Dec2O14 Local BusinessCommunity;carpenter/civic &structural engineer

Yes

2 as of Dec2014 Access Smithers NoGlenysSnow-Dymond

February 26,2013(appointed 1yr term)

January 14,20'14(reappointed 3 years)

Gurrent term expires Dec 2016Allan Cormier February 10,2015

(appointed 3 yr term)

Current term expires Dec20'17

New Community member,Art Gallery, CentralPark Bld Society,Downtown EntranceProject, OCP 2008Review

Yes

N/A Law Enforcement N/ARCMP(Appointedby StaffSerqeant)

Perpetual

Agenda Item # 7.2.2


^ r/,4",_r,/r_

Agenda Item # 7.2.2


,/,,

Sm1therTown of o

REPORT TO COUNCIL

DATE: July 2nd, 2015 REPORT: DEV15- 56

FROM: Liliana Dragowska, Planner FILE: 8100 - 01

SUBJECT: Final Report Bike to Work Week May 25th - 31"t, 2015

RECOMMENDATION:

THAT Council receives this report for information

BACKGROUND' DISGUSSION :

Bike to Work Week in Smithers encourages and celebrates the use of bicycles as asafe, healthy, fun form of everyday transportation. Bike to Work Week is celebrated in

communitieð across the province. lt is sponsored provincially by CTV, BC Hydro,

ICBC and BC Transit. Bike to Work Week in Smithers has grown over the last threeyears, starting in 2013 with volunteer coordinators.

This year, at the April 14th Regular Council meeting Council authorized staff to assist

in thé coordination and promotion of Bike to Work Week, adding to the success and

capacity of the community wide celebration. The organization that coordinated Bike

to Wori Week in previous years, Smithers Bikes! could not secure a coordinator thisyear and Council considered delegating staff to assist in the coordination. The Town

Þlanner, Liliana Dragowska, co-coordinated Bike to Work Week with communityvolunteer, Jeremy Schriber. The partnership was a great Success.

Bike to Work Week activities in Smithers included:. Bike Safety promotion and Bike Safety Video:

-5mXtPoh0o Partnering with Community Policing to organize the Bike Rodeo during'Bike to

Work Week.o Promoting teams of riders from local workplaces biking to work and tracking

their mileage via the BiKeToWork.ca website.

cAo ¡Dir/CS ¡Admin Asst.!Dir /Rec ¡

D¡r/DS !DirMO !Fire !Air/Mgr n


n!¡!

Agen Date: July 14th, 2015ln-Cam Date:Agenda Placement: Staff 'B'Other:

Agenda Item # 7.2.3

BIKE TO WORK WEEK 2015 Page 105 of 222

2/tr Regular Gouncil Page 4 Report: DEV 15 - 56

¡ Seeking local sponsorship for prizes and the entertainment at the End of WeekCelebration. This included securing funding from the BV Arts Council toleverage money for Artist Honorariumé.o Coordinated and advertised Celebration Stations hosted by different downtownbusinesses (e.9. c.o.B. Bike shop, McBike, Bugwood Beãn, Nature,s eantry,Two Sisters Café and Smithers. Community Services Assoðiation¡, featurlnifree treats, beverages, music and p'izes for bike r¡ders.

' Daily Bike.specials, prize giveaways and two grand prize bikes donated by thetwo bike shops. Passport to Ride stamps, draw prizès, and awards for Bike toWork Week Participation all awarded ai Ûre End of Week Celebration at BovillSquare.

' Communication and advertising through the local newspaper, radio, facebookand on the street.

o Working with the Credit Union to print a Main Street Banner that can be usedyear after year.

o A Bike to work chailenge with the city of Reverstokeo A community bike ride at the Kick-off event¡ Submission of final report to the Provincial Bike to Work Week Organization.

ln 2013, there were 65 registered Smithers teams and a total of 322 parlicipants. tn2014, there were 25 teams and 215 riders. And in 201s, there *"- 4g registeredSmithers teams with 48g participating riders.

Cycling as a mode of transportation is a thriving activity in the Town of Smithers, andevents and celebrations such as Bike to WorÈ Week helps to promote bike ,áf"ty,raises the awareness of "sharing the road" and involves a broad spectrum of thecommunity. Council has invested in "Bike Smithers" and events such ás Bike to WorkWeek are a great opportunity to celebrate the Town's infrastructure improvementsand successes.

RESOURCE CONSIDERATIONS :

The involvement of Town staff was invaluable to th is year's success during Bike toWork Week. Town staff was able to use the resources of printing, time to assist inthe coordination and promotion of the week's activities and simplify the process ofstreet closures and coordination at Bovill Square. The following time was invested byTown Staff and the co-coordinator of Bike to Work Week:

Liliana ka own Hours38 35Schriber nla 50

Agenda Item # 7.2.3


Regular Gouncil Page 4 Report DEV 15 - 56 tl,

Bike to Work Week finances where run through Smithers Bikes! an informal

organization holding a non-profit account at the BV Credit Union. The budget for thisyear's celebrations was as follows:

Bike to Work Week 2015 Budget

cõh r{(índRevenue

s? 541 6ttulun¡c¡p¿l 5!pÞort lnk¡nd 5t¿ff ilours onlv

94t¡ú t0Cash on lìand I orn lãit ve¿r 2014

54¡lû COGrãnt5 BT!¡y'W

ì300 ci)B? /ï¡ ts Coún.il

Sltra aiJll€r 7_er.)

550 ûÍ)Per ni, èn(l Comtan./

ilú,29rj îî.h k¡iìd Bevenue. ¡¡edið, Food, Pii¡es. Volirllteel houí3

511,831.6(Total Resenue 91,25O.0O

There was no direct financial contribution from the Town

c6tln*ind Tffiqs

s1,600 00hìleriø I'levJs

Slou rr(:ull ("rcje 14lud"ntsrquôìatrcs 10 Fee

enr¿l s s2 rr-0t

:redt Urtür bffir 56{Xr 0(

9txr (XJug Wæd Xl(l on dlnæsNatures Pðty:eleb{ation raalim t}dÞnze5 51,000 o(

s600 0fM( ercDf¿ÞnstJlion drd prÞes

COB eleD{aß6 sûrtMand p*izes 9600 (X

s300 0ilvJo yÍef scætraon*ation md prizes

ttnrs ñrd lvlf,trc€lebration laim s¿00 fi

s300.fisf 5Á reþbratim statid

ilse T¿vlü Dixqnt 52fro-fl

S,ff)-iX. mmumrY pdcfEreliletsÄ ccess Yn rttler s blke

sfett-lighrs s200 0(

MæP tl/l Ads 5600.{x

lv Pool ne€ x(essEfb¡ler5 Frro days s650 0l

56ù.0(Rustk¿ cældes

t hr.l€n Lreel Lonee

Prire s s50 rJ(

olf'my &idd€ pri?ei ç,Í).oi

5,l{}.Ol.{rdgn Bðv Þl&mü

s100 0(:d0¡ln€ 6lgroDlrount s

560 01iMBA Pri:e

S 4O tl(ifupr lrng Hen (oplers

Þ[ze s

5l )lJ ulahètler s Przza pri¿€

folal Sp4s¡ñiÞ F, /9Oq

ÀcruC lrikindqctEl CaCr DcsqíptifiE (Þ€n¡6

5 _f - 0¿¡I- bt0rç,Ð¡æt¡on {coordimtorsi

s1.50C.00so& Promolim Ltpen*5FæeÞooX

xlvert sirE564.00Facebook

tru¡ì57400iupliesPant. miltKtap€s35-û09upplie s

: lw.w homørumSir teel @er

s150.0t hmra¡iumfrah Wreckss150.{x hmrariumIte¡es Miclælle

horcrar¡um51s0 0([þn {xl ÍieDdslee>fru,Isl€ve Taylor

!6,v!,(r utPri¿es 4d celebrat¡on stat¡ons

511,431.6C5t,2sfqtal Erpens6

Agenda Item # 7.2.3


f/,t Regular Council Page 4 Report: DEV 15 - 56

OPTIONS:

1. Approve 40 hours of Town Staff to assist in coordinating 2016 Bike to Work WeekEVents.

2- Budget and draft an RFP for 2016 Bike to Work Week organization to becompleted by the Bike Smithers organization.

submitted by: Submission approved by:

Liliana Dragowska,Planner

RPP MCt RPPChief nistrative r (CAo)

Attachment A - Bike to Work Week Final Report 2O1S

tdFile: NToEVELOPMENT SERVICES\DEVELOPMENT 2015\OTHER REPORTS\OEV 15-56 Finat Repoft Bike ro wofk week.doc

Agenda Item # 7.2.3


2015

to

Vtt

,l

ffi BIIE IO TTMT TTffi 2CII5 NNAI, AMMÎMÀr2õffi- MAT$1ST2015

onnle tlpr¡þstrlËEtHs

Bike to \York IVeek 2015 Coordinators:¡ Jeremy Shriber (Volunteer). Liliana Dragowska (Town Employee and Volunteer)

489Total Riders

66134%o Female/IÌIale49

Total Teams

122New Riders 2015

120854Total Kms Cycled

3851614Calories Burned

787Kg GHGs Saved

2 )

Agenda Item # 7.2.3


a

Sought out celebration stations

program and Sponsorship for Bike toWork Week Smithers

Conducted outreach to employers

and helped team leaders understand

the tracking systems

Maintained the Bike to work week website and built up the I .¿iit"' ,page to share info with the- :;.'., .. .: --lcommunity: facebook.com/biketoworksmithers obtain 306

BTWW kick-off event, featuring educational booths, Helmet Exchange, Bike safettr, games, massride, prizes for trivia and costumes, live radio on location.celebration stations every day of the weelç involvÍng free food and beverages, live radio onlocation, prizes, live announcing media reporting and sociar media updates.Evening events in partnership with sponsofs, including xc Mountain Bike dde, bikefityoga, Bikeand Dine, Bike and paddle Specials and more!created a smithers Bike safes video: https://www.youtu be.com/watch ?v=Y_-5mxtPoh0Scheduled Bike Rodeo duríng Bike to Work Week

created passports (see below) to encourage participants to visit celebration stations.Challenged c¡ty of Revelstoke Mayor Mark McKee to see which community would have thehighest participations x Km Biked and win the coveted Golden saddle trophy (see photo).Revelstoke won the Challenge!

Hosted a wrap-up pany and awards ceremony for all volunteers and participants with two bikedraws and the passport draw for the grand prize of a $265 Visa Gard. Awards and prizes went to:

Oldest person to register and log KM! -Jo-Anne ReH SmithersCommunity Services Association with 74kmYoungest Person to register and Log KM! - Mischa Ansgar 20084km

Best lndividual Promoter for Bike to Work Week -Agnes PionTeam: Airport Tenants

lndividualwith the Most Km Biked-Neil Hodgson pedaled343km

Team most KM per partici pant- Central Square MedicalClinic

a

a

a

a

a

a

a

20 riders =1,492km-average l4.62kmper part.!

Agenda Item # 7.2.3


7/, x

HOIry F'UUN$ I{IERH IISEDa

a

¡

a

for 20161"' Líliuna Dragowska Co-coordinøtorfor BÍhe to ll¡orh lVeek

Smithers Accepts Revelstoke Challenge for Bike to Wolk Week

http://www.myb ul kleylakesnow.co ml37 95 t smithers-vs-revelstoke-for-bike-week-battle/

Smithers Bike to Work Week challenge

http://www.i nterio r-news,com/ourtown/30508603 1 .html

Smithers Bike to WorkWeek Challenge 2015

http://www.cftktv.com/N ews/Story.aspx?l D= 21 8021 "l

Smithers Bike to Work Week Health Benefits

http://www.myb u I kleyla kesnow.co m 139 49 lhealthy-ben ef its-of-bike-to-wo rk-week/

Bike-to-Work-Week Bike Rodeo Grades 3 &4's

http://www.mybu I kleYla kesnow .com/4034/safety- lea rn i ng-at-bike-rodeo-field-trip/

Smithers Bike to WorkWeek in FullSwing

http://www.myb ul kleYla kesn ow. co m I 397 5 I bike-to-wo rk-wee k- i n -f u I l-g ea ri

Smithers Bike to Work Week Safety Reminder

http :/iwww.interior-news.com/breaking-news/305401 72 1 .html

Smithers Bike to WorkWeek Finale

http://www.myb u I kleyla kesnow.com/ 4"127 lbovill-square-holds-fina le-for-btww/

local Busines Donates 5450 to SpecialOlympics because of Bike to WorkWeek

http://www.mybu I kleylakesn ow.com/43 09/sp ecial-olympics-given-45O-from-local-business/

Agenda Item # 7.2.3


"/tz

Agnes PionQ: Why did you register for Bike to Work Week?

A: I think it's important to support initiatives that promote healthy living andcommunity involvement. ilove biking, so it made sense for me to register !

It has been great. I got to talk to a lot of people and connect with them. Recruiting is a lot of fun andbringing people together towards a common goal is really rewarding.

Q:What motivates you to ride your bike?A: when I ride my bike, I am motivated by the fact that I am using a non-polluting mode of

. . r .. . G nsportat¡on, lsavemoney,andasa bonus r amfuilyawake by the time I get to work !!Joelle Botel

Q: what do you like most about Bike to work week smithers 2015?J:The kick in the pants to actuaily ride to work everyday. And ofcourse the celebration stations. Halibut ceviche? yes piease!

Grant Gibson

aaaaaaaaa

a

aaoaaaaaa

Had a great t¡me, met lots of great people, ate greatfood, and ofcourse got out and exercised. lt is getting better every year, and I

can't wait till next year. This year I attended three times theactivities as in years past. one of the highlights was the Nature,s pantry celebration

station, not only did r bike there r got sarad in a Jar!It was nice to see a lot of new bikers out in the community smiling and crowding the streets

of smithers' ldo think it has increased smithers residents awareness of cyctists. Thanks!attatatat

I really had fun riding my bike at bike to school week.and it makes me fit. I was surprised to win a prize and

Mischa AnsgarI ride my bike because it is super funshared some of the cookies wíth my

friends. I will do bike to schoolweek next year because an¡ime I can

take a trip on my bike l,ll do it cause it is super fun

Francois Depey"Last week was Bike to Work Weelç the third year we have celeb¡atedthat event in our community. What a

to see all those bikers in town and to

great way to unify our community. lt was so inspiringpass parents and kids pedaling to or from town at the

t.-

Iti¡rl

,;\''

*

iÊ*

1ù

I

Ì beginning and end of the day. what a great spirit it brought to our communit¡r.,,.

Agenda Item # 7.2.3


€rúþ b ?0*'á ?'0eÅ¿

SCHEDULE

8¿Áþ b ?/an¿' Wez¿

PASSPORT

7,/t t-

t1:30 am BUGWOOD BEAI\¡

R¡dio Dl's on

KICKbcatbn, ltcBike &

EVENT :CICI(C.O.B. Bike Tents, CommunitY

Acce¡s SlmithersPolicing Brokcn

Bike S¡fctt'tlelmct Erchanç.Coctwnes encouraged

Ride! (BYO Bihe)6:3O Pm McBikc XC GmuP

12:00 monN ATURES PÀNTRYprizes and frm!

CELBBRATTON STATION: Fooil'

Plts:Bike to BV Pool & Rec Ccntle and get Ín fnc!

All DaY

IvfcBIKE LtiNCH BY THE SEA:12:{X} mon

G€t !0tr paisÉÐrt

svrft15. Cobect at þastNtheEnd of\!eek Caþbratlorß

starped lt thc celebraton statioÛs afrl €venm8

be enæred in a &aw5 rl¡ûPc ¿nd You

at Bovill SquarÊ!witl

MONDAYItl,y zstn

TUESDAYllTAY 26TII

WEDNESDAYñtAY 2?1rl

5:3O Pm:

Food. PrizcsBihe to

and frmlFuIt Circle Yoga on Ûllin m'd Join a

Frte Yoga Class!

tîï BikeroBvPool & Rcc Centrt and gct in fr€€:

Prc-Work Celetratbn at tb

MAY 2ETU Train Station!CELEBRATION STATION:

12:{X) monC.O.BFooil' prbes mrt fun!

Plts:BlþtoB'ike to

bort rcnt¡l! br Bike to \Uortr Wech Snitbc13 2015:

Drtuù SPecdls! Te¿r¡ wíh ltç mos¡ km per registsr€d partlc þant ' Priæ Chatters Pia.¡ tr¡¡¡h

hdivid¡nl siilh th'e Nlost kß

FRIDAYùfAY 29rrr

t t

?tg¡

In¿

¡;rJ.t

2 üeù, ¡ortôh tott|rf

+lr,rnhr.rg

r77- ¡¡trlryËF,:3 ffiffifi* i;Jii:i.r,.;i c¡t d¡ r¡ìq

& lt,.:ekh-þntrtt¡ dorÞtd ò',

'fftriäå**f;trúsìù,re

tlJnt

alllDËf ÉI¡f rræo

BIKEWEEK

(t LLrû \f¿

2ût 5

SFTITHERSMay 25'29

llolt Io1r¡rfttalêùot..ñ..,.

.

Agenda Item # 7.2.3


i

T0$

ð

cm¡'lrÊ

-Nq,

-.--ry-##\ ú* r.å

{.

{

1,'ç

*

a .Gtrtd'

'r$

Agenda Item # 7.2.3


COMMTNITT IDEN T'OR 2016//z

. More ema¡l updates on how Smithers is doing compared to the community that we are in a

challenge with.

. media messages beforehand -regarding Bike Safety Tips, Adult bike rodeo style? Quizzes

for prizes?

. include the rules/regutations of what km can be logged.

. Events in the evening and weekend event

. biketowork/carpoolweek

. Engage schools and find a champion at each schoolto help organize events or promote and

register students for bike to SchoolWeek

. Great to have a coordinator to support businesses in the celebration stations by advertising

and connect¡ng food with non-food business. l.E. Grendel Group and C.O.B.

. Gontact Main St. Merchants in March to ensure involvement and other street fair opportu-

nity. Potential funding source.

. Display how many km logged each day during the weelç like a fundraising thermometer"'

. More Bike Safety, course downtown on Bike Safety, workshop on Bike Maintenance.

. GrendelGroup and Work BC want to host a celebration station.

. Allcelebration Stations are interested in Hosting

. Sponsorship CamPaign earlY

. Get more community participation

. work on Bike/Motorist relationships and respectful biking.

. Have the Town participate in organizing again, printing, promo-

tion with Council and organizational time

. Bike for all program

. Repeat passports with clear communication

. End of Week Celebration two bands, one to open' one to head-

tine. Maybe incorporate Mountain Bike Movie? or cycle Tour

Movie?

. Recruit volunteers

. Ensure promotion at community ride, bike SWâP' and early in

the year.

. Seek a deal promotion on bike rentals for the week.

Agenda Item # 7.2.3


/)/ttt

BnrursHCoruMsl¡

ÏIIANK YOU M OIIR zOIõSPON$ORS

ffiiæwt

. tlS9-3.9 GIGKf*-''*-tmEb.lr Êonnrnlry ldlo -

Bulkley ValleyCREDIT UNION

BIKE $HOP l, ¡:içi¡ç[gyogà

Ert! hoù+

N RE'SPANTRY

Your Neighbourhtx¡tl flub For Lleulth

tics

å

bwo sbers

Smith r

a

SIcafe ad catnung

bv regional

hol t l¡unü¡n Go¡¡

hikee+)smitherr

COUNCIL

Smithers Communþ 5ervices A¡sociadon

Th

PENNY & COìIPÀNY

tl ÍEtY Gredel GroupACtßotcJ) L'ruEDDY

8¡STRQE

re A F E

structures ttd.

¡II

TLIStIC¿I

Geta^trl)ilttsoN MnnR

AccounrrìntsEt,harrer

I l,r,i'.,1t[ì.rr

_-A

ct

Agenda Item # 7.2.3


ttE

Sm1therTown of e

TITLE

PURPOSE

BYLAW NO. 1774

STATUS

"Bylaw No. 1774 - Five-Year (2015-2019) Financial Plan BylawNo. 1769, Amendment No. 1"

A Bylaw to amend the Five-Year (2015-2019) Financíal plan.

COUNCIL Date:Decision:

COUNCIL Date:Decision:

\\serveÀpccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1774.docx

June 23, 2015First, second and third readings.

Agenda Item # 8.1

BYLAW 1774 Page 117 of 222

)-t(/ô

Sm1therTown of o

BYLAW NO. 1774.FIVE.YEAR (2015 - 2Or9) FTNANCIAL PLAN BYLAW NO. 1769,

AMENDMENT NO. I

A Bytaw to amend the Five-year (2015 - 2olg) Financial ptan

WHEREAS the Council of the Town of Smithers wishes to amend BylawNo. 1769 cited as "Bylaw No. 1z69 - Five-year (2o1s - zolg) Financial plan"i

AND NOW THEREFORE the Council of the Town of Smíthers, in open meetingassembled, hereby enacts as follows:

1. CITATION

2

Ttrìs Bylaw may be cited for all purposes as "Bylaw No. 1274 - Five-year(2015 - 2019) Financial Plan Bylaw No. 1769, Amendment No. 1,', andcomes into effect on the date of adoption.

AMENDMENT:

schedules "4", "8", "D". uG" and "H" of Byraw No. 176g cited as ,,Bylaw No.

1769 - Five-Year (201s - 2019) Financial plan" are hereby repeál"d andsubstituted by Schedules'4", "8", "D", uG, and ,,H" attached ñereio.

READ A FIRST TIME THISJ3POAY OF JUNE, 2015

RD

READ A SECOND TIME THISZ3 DAY OF JUNE, 2015.

4D

READ A THIRD TIME THIS 2J DAY OF JUNE ,2015.

ADOPTED THIS DAY OF JULY, 2015

Agenda Item # 8.1


j/9


Page 2

The Corporate Seal of the Town ofSmithers was hereto affixed in thepresence of


Deborah SargentCh ief Adm in istrative Officer

CERT¡FIED A TRUE AND CORRECTCOPY of Bylaw No. 1774 cited as "BylawNo. 1774 - Five-Year (2015 - 2019)Financial Plan Bylaw No. 1769,Amendment No. 1"


LF/jm

n:\wordpro\bylaws\bylaws frm 1750 to current\bl 17742015 2019 five yearfinancial plan amend #1.doc

6110115 4:11 PM

Agenda Item # 8.1


'i/tiTolìrn of SmitheisConsolídated Five Year Fínancial plan

REVENUE

Munic¡pal Property Taxation

Other Taxes

User FeelSale of Serviceslnvestment Income

Government Transfers/GrantsOther Revenue

Proceeds on Disposal ofAssets

ftensferc fiem FundsTransfer fiom Operating FundsTransfer from Cap¡tal FundsT¡ansfer from Equity ¡n Capital AssetsTransfer from Statutory Reserves

TOTAL REVENUE

EXPENSES

OperationsGeneral Govemment ServicesProtective Services (lnclud¡ng RCMP)Garbage Collection ServicesPubl¡c Health/Cemetery ServicesDevelopmenvEcon DevUTourism ServicesTransportation & Transit ServicesRecreation and Cultural ServicesUtility (Water, Sewer, Storm) ServicesAirport Serviceslnterest on Debt

OlherAmortization Tang¡ble Capital Assets

Tnnsfe¡s to FundsTransfer to Operating FundsTransfer to Capital FundsTransfer to Equity ¡n TCATransfer to Statutory Reserves

TOTAL EXPENSES

Accumulated SurplusOpening Balance

Transfers to Accumulated SurplusTransfers from Accumulated Surplus

Closing Balance

Net change in accumulated surplus

Accumulated Surplus Balance is comprised ofOperat¡ng Surplus:

General Operating Fund

RCMP Operat¡ng Fund

Utility Operating Fund

A¡rport Operating Fund

Stratutory Bylaw Reserves FundsCapital Reserves

Sutplus/Reserues on hand

Equ¡ty Tangible Capitial Assets

Five Year Projection

2015 2016Budqet

Budgei Schedute AAmendment #1

Budget Budget

2017 2018

Budqet

2019Budget

$5,536,551

565,741

4,291,556

204,609

6,352,96t't 57,600

22.OOO

$5,790,502

565,311

4,312,9A1

208,971

1,457,266

56,000

18,000

$s,901,503

567,311

4,354,O92

212,865

3,794,766

2,506,000

40,000

$6,009,1 1 1

567,311

4,398,542

225,150r,358,206

56,000

24.OOO

$6,10s,135567,311

4,443,557

235,0221,614,706

56,000

37,50017,131,018

r,503,256

875,050

12,409,031 17,376,537

309,470

111,093

700,000

12,638,320'13,059,231

641,3r9327,093

699,663

723.000

270,470

1 1 1,681'1,349,616

239,004

97,681

1,13'l,451737.500750.000

4,001,343 2,391 .075 1.1 20,563 2,481,767 2.205 636

$1,443,305

2,469,837

256,685

55,303

866,830

1,298,985

1,65t,2261,1 s5,535

1,251,743

$1,438,5422,s',t1,029

239,443

55,923

796,043

1,267,238

1,688,4'15

1,072,026

1,236,355

105 133

$'f ,459,8542,546,765

239,472

56,556

804,902'l,29',t,211

1,71 1,908

1 ,089,4151,253,054

100.287

$1,485,994

2,580,240

242,309

57,202813,937

1 ,310,406't,734,621

1,106,874

1,270,071

1o0 2a7

î1,498,2672,615,729

245,203

57,860

823,1 53

I,330,036

1,757,7AA

't,124,587

1,287,412

99 25510,565,429 10,410,147

2,600.000

10,553,424

2,600,000

10,701,941

2,600,000

10,839,290

13 13.010.147 153.424 13 30r e41 13.439.290

430,485

356,835

6,113,781

349,573

31 1,185

342,718

3',to,748

3,547,069

336,630

324,'t60330,263

324,14'l

1 '1.129.201 'l 143.141 1.157-356 1 .171.1737 1.789.959 5,343,676 1,81 8,146 1,825,577

$6'1,s54,746

7,966,932

$65,520,335

1,789,959

$64,9't 9,2 t 9

5,343,676(1 ,1 20,s63)

$69,142,332

1,818,146(2,481,767\

$68,478,711

1,825,57714.001 ,343) (2.391

711

3,965,589 (601,1 16) 4,223,113 (663,621) (380,059)

$1,250,899

264,036

917,798

1j92,8542,357,113

309 8l 1

$1,269,050

264,036

824,626

976,129

2,763,314

293.903

$1,33s,0s0264,036

812,787

955,216

3,206,4s5

493,558

$1,401 ,050264,036

827,665

940,498

3,613,81 1

$1,467,050

264,036

849,668

943,754

4,047,484

932.497706.0376,292,511 6,391,058 7,067,.t02 7,753,097 8,504,489

59 227 58 528 16'l 60 725 6'l4 59.594.163

711I

Change in SurpluvReserves on hand (2,148,192) 98,547 676,044 685,99s 751,3s2

Agenda Item # 8.1


'kTown of Smithers

General Operating Fund

REVENUE

Operating revenueMun¡cipal General Property Taxat¡on

Other Taxes (LAS Charges, Grants in Lieu of Taxes, 2% hotel taxes)Fees and Charges/Sale of Serviceslnvestment lncomeGovemment TransferycrantsOther Revenue

Transfers from own FundsTransfer from Econ Devt Operating ReserveTransfer from General Operating Surplusïransfer from Second Sheet lce Operat¡ng ReserveTransfer fom SD54 Donated Funds reserve

Transfer ftom Other FundsTransfer from A¡rport Operating SurplusTransfer from WeÞin'kwa Commun¡ty Forest Capital Grant Reserve

Properttr Tax Collect¡ons úor other Govemments

Total Revenue

EXPENSESOperat¡ng Expenses

General Govemment ServicesProtect¡ve ServicesTransportation and Transit ServicesGarbage Collection/Recycling ServicesPubl¡c Health/Cemetery ServicesDev't Services/Tourism/Econ Dev'tRecreation and Culture Seru¡ceslnterest on Debt

Fiscal and otherServ¡cesPrinc¡pal payments on Debt

Transfers to own FundsTransfer to General Operat¡ng SurplusTransfer to Recycling ReserveTransfer to School District 54 Donated Funds reserve

Transfers to otfier FundsTransfer to Cap¡tal FundTransferto Greenhouse Gas Emission Reduction ReserveTransferto Machinery and Equ¡pment Replacement reserveTransfer to Fac¡l¡ties Capital ReserveTransfer to Recreation Facil¡ties Reserve

Property Tai Remittances to other Governments

Total Expenses

General Operating Surplus:Open¡ng Balance

Transfer to SurplusTransfers from Surplus

Clos¡ng Balance

General Operat¡ng Surplue balance comprised of the followingGeneral Operating Surplus (uncommitted)2nd Sheet lce Operat¡ng ReserveRecycl¡ng ReserveEmergency Serv¡ces Operating ReserveEconomic Development Operat¡ng ReserveStrategic Community lnvestment Funds ReserveSchool D¡strict 54 Donated Funds Reserve

amended amended

$3,549,621 $3,695,201 $3,780,691 $3,863,254 53,9s2,426

2015Budget

Five Year Plan

2016Budget

2017Budget

2018Budget

Budget Schedule B

Amendment#1

2019Budget

558,9271,402,6s3

't20,000

1,038,870151 ,000

558,4971,395,387

120,000974,300

56,000

560,4971,407,265

120,000974,300

56,000

560,4971,42'1,327

120,000974,300

56,000

560,4971,435,655

120,000974,300

56,0006,821,O71 6,799,385 6,898,753 6,995,378 7,078,878

29,50063,30076,046

'10,000 10,000 10,000

15,0001 0,000

4,392,180 4,429,180 4,457,'t80 4A57J80 4,457,'180

't1 ,407 ,O97 11 ,286,414 1't ,365,933 1 1,462,558 1 1,546,058

$1,468,305777,907

1,45'1,703256,685

55,303866,830

1,689,10375,44A

22,50025,U91 0,000

$1,438,542792,728

1,481,034239,443

55,923796,043

1,688,41570,601

$r,4s9,854804,953

1,510,172239,472

56,556804,902

1,711,90865,755

$1,485,994815,383

1,534,496242,309

57,202813,937

1,734,62165,755

$1,498,267o26,020

't,559,217245,203

57,860823,153

1,757,78865,1 89

6,64'l,244

92,828

50,00012,50090,000

83,30016,20528,800

s1,267,245I 52,500

6,562,729

92,828

50,00026,000

22,50016,s0028,80025,00032,877

$1,250,89976,000

6,653,572

75,504

50,00026,000

16,50028,80025,00033,377

$'l,269,05076,000

6,749,697

75,504

50,00026,000

16,50028,80025,00033,877

$1,335,0s076,000

6,832,697

75,504

50,00026,000

16,50028,80025,00034,377

$1,401,05076,000

4,392j80 4,429,180 4,457,180 4,457,180 4,457,180

Agenda Item # 8.1


i'/tl Town of SmithersUt¡lity Operating Fund

Water, Sanitary Sewer, Storm Sewer)

REVENUEOperating Revenue

Other Taxes: Local Area Service ChargesFees and Charges:

Water/Sewer User Fees- ResidentialWater/Sewer Fees- Commercial/Other

Government Transfers/Grants

Transfer from Own FundsTransfer from Utility Surplus - Capital FundingTransfer from Utility Operating Surplus -Debt pmts

Total Revenue

EXPENSESOperating Expenses

Utility Operating expenses:Weter SeryicesSanitary Sewer ServicesStorm Sewer Services

Special ProjectSenior Water/Sewer Fee waiver costslnterest on debt payments

Fiscal ServicesPrincipal Debt payments

Transfer to Own FundsTransfer to Utility Surplus

Transfer to Other FundsFunding of Capítat Assets - Utility Surplus

Total Expenses

Utility Operating Surplus:Opening Balance

Transfers to SurplusTransfers from Surplus (for capital funding)Transfers from Surplus (for debt payments)

Closing Balance

Budget, Budget Budget Budget Budgetamended

$6,814 $6,814 $6,814 $6,814 $6,814

728,950 744,413 760,201 776,324 792,523521,095 528,911 536,845 544,898 553,071100,000

1,3

Budget Schedule D

A-mendment #1

2015

346,30069,470

2017

150,00069,470

2018

r 30,00069,470

2019

'130,000

69,004

Five Year Plan

2016

225,OOO69,470

8425,971447,921

69,1 07100,0001 08,536

(346,300)

$436,222454,308

70,789

201,298(225,000)

$443,312460,697

72,485

207,631(150,000)

$450,310467,19074,195

214,348(130,000)

$457,396473,78975,919

221,O07(1 30,000)

1't0,707 112,921 't15,179 117,483532 532

1 ,106,558 1,141,406

4',1 ,752 41,752 41 152 41,752 41 ,752

194,510 201,298 207,631 2't4,348 221,007

346,300 225,000 150,000 l3o,ooo .t3o,ooo

,139,058194,510

1

Agenda Item # 8.1


Town of SmithersStatutory Reserye Bylaw Funds

(Restricted Reserves by Bylaw and Leg¡slat¡on)

REVEIYUESSources of Funds

Property Taxat¡on- Road Cap¡taf InfrastructureFees and chargeslnvestment lncomeOther Revenue

Net lntemal Fleet Charges - Fleet Maintenance FundProceeds on Disposal of Capital Assets

Transfer from Other FundsTransfer from General Operating FundTransfer from Airport Operat¡ng Fund

Transfer from Own Statutory ReseßesTransfer from Cap¡tal Works/Land Sales ReserveTransfer from Recreat¡on Facilities ReserveTransferfrom M & E Replacement ReserveTransfer from lnfrastructure ReserveTransfer from Airport M & E Replacement ReserveTransfer from Greenhouse Gas Emission Reduction Reserve

Total Revenue

EXPENSESMiscellaneous

Transfer to other FundsTransfer to Capital Funds

Transfer to Own Statt¡tory ReservesTransferto Cap¡tal Works/Land Sales ReserveTransfer to Recreat¡on Facil¡ties ReserveTransfer to Parkland ReserveTransferto M & E ReplacementReserveTransfer to Infrastructure ReserveTransfer to Airport M& E Replacement ReserveTransfer to Local Area Serv¡ce ReserveTransfer to Parking Space ReserveTransfer to Forestry ReserveTransfer to Ambles¡de Subd¡v¡sion ReserveTransfer to Airport lnfiastructure ReserveTransfer to Greenhouse Gas Emission Reduction Reserve

Total Expenditures

Total Statutory Reserve Funds:Open¡ng Balance

Transfers to Reserve fundsTransfers from Reserve funds

Closing Balance

Statutory Reserves Balance is comprised of:Capital Works/Land Sales Statutory ReserveRecreation Fac¡lities Statutory ReserveParkland Statutory ReserveMachinery and Equipment Replacement Statutory Reservelnfrastructure Statutory ReserveA¡rport Mach¡nery and Equ¡pment Replacement Statutory Reserv(Local Area Service Statutory ReservePark¡ng Spaces Statutory ReserveForestry Statutory ReserveAmbleside Subd¡v¡sion Statutory ReserveAirport lnfrastruclure Statutory ReserveGHG Em¡ssion Reduction Statutory ReserveTotal

Five Year Plan

2016 2017 2018 2019Budget Budget Budget Budget

Budget Schedule G

Amendment#1

7/r

2015Budget

amended

$430,000

30,591

250,5955,000

45,005304,640

807,00025,000

309,5{¡0430,000

51,537

283,7965,000

74J77304,&0

30,000210,000430,00040,00013,000

292,9615,000

78,677304,640

30,000215,000430,000

25,000

302,0905,000

79,177304,640

30,000250,000430,000

40,000

311JA15,000

79,677304,640

30,000264,000430,000

I 3,500

$430,000 $430,000 $430,000 $430,000

27,584 31,863 36,449 40,675

$2,688,868 51,A52,201 $1,843,141 $1,907,356 $1,908,673

1,623,037 723,OOO 700,000 7s0,000 737,500

7,99732,815

344249,436430,000

13,0033

2,432'1,706

1,522309,339

't7,234

2,O7733,493

3483',t2,623430,000

14,6183

2,4571,7231,553

312,43217,874

2,O9734,',178

351320,815430,000

16,3643

2,4811,7401,584

315,55717,971

2,11834,678

355329,002430,000

18,2773

2,5061,7541,616

318,71218,331

2,14035,178

358336,883430,000

20,0603

2,531't,7751,648

321,89918,698

$2,688,868 $1,852,201 $1,843,141 $1,907,356 $1,908,673

S67r31,520u,764

881,7532,981

61,755't 35

245,656172,29477,642

779,243

$2,74835,01335,112

984,3762,981

36,373138

244,113174,O17

79,1 951 ,091,675

$4,84539, t913s,463

't,090,191

2,98127,737

141250,594175,75780,779

1,407,232

$6,96s43,86935,818

1 ,'t 69,1932,9816,014

144253,100177,51582,395

1,725,944

$9,1 0s49,O4736,176

1,242,0762,94'l

1113

255,631

Agenda Item # 8.1


ç/r Town of Smitåe¡sCapital Funds

Tangible Capital Asset plan

REVENUESCapital ProjecUGapital Reserve Sources of Fund¡ng

Fees and ChargesGovernment Transfers (Grants)lnvestment lncomeOther Revenue

Fundraising/Donations, OlherNet lntemal Equipment ChargesProcÆeds on Disposal of Capital AssetsDonated Value TCA

Transfer from other FundsGeneral Operating FundsUtil¡ty Operating SurplusA¡rport Operating SurptusStatutory Reserve Funds

Transfer from Own Fundslransfer from Cemetery Capital Dev't ReserveTrensfer frorn Debentufe c, ,ñr,,^ ^--ir-r Þ-^--.--rransrer from o"r rj- õrp¡äiir""Iåir"

L\sesr Ysù

Transfer from Facility Maintenance Capital ReserveTransfer from Wetzin'kwa Commun¡ty Forest Capital Grant Reser

Use of Equ¡ty for principat DebVCap¡tat Lease payment

Total Revenue

EXPENSESCapital Expenses

Amortization Tangible Capitat Assets

Transfer to Own FundsTransferto Cemetery Capital Development ReserveTransfer to Gas Tax Cap¡tal ReserveTransfer to Facil¡ties Ma¡ntenance Capital ReserveTransfer to Wetzin,kwa Community Forest Capital Grant Reserve

Net Transfer to (from) Equity in Tangible Capital Assets

Transfer to other FundsTransferto General Operating Fund

Total Expenses

Gapital FundsOpening Balance

Transfers to (from) Equity TCATransfer to Capital Reserves

Transfers from Cap¡tal reservesClosing Balance

Gapital Fund Total Balance ¡s comprised of:Cemetery Capital Development ReserveDebenture Surplus Capital ReservesGas Tax Revenue Cap¡tal ReserveSecond Sheet lce Capital ReserveFacil¡ties Ma¡ntenance Capital ReserveWetzin'kwa Commun¡ty Forest Capital Grant ReserveEqu¡ty in Tangibte Cap¡tatAssetsTotal

2015 2016 2017 2018 2019Budget Budoetamended

Budget Budget Budget

Budget Schedule H

Amendment #1

$3,000s,r24091

49,018

6,60025,000t7,000

83,3003¿16,300

793,6401,623,037

764,65027,00083,400

3,000282,39325,99245,4s0

Five Year Plan

$s,000392,966

56,383

47,500225,OOO

289,000723,000

17,000150,0001 06,09354,000/t5,000

3,000281,73225,98245,471

(699,663)35ô,1 85

5,2761 89,86513,89070,'1747,567

'162

$3,0002,730,466

56,002

25,0001 50,00080,000

700,000

81,09330,000

3,000281,57025,702

476

2,450,000

13,000 35,000 19,000 32,500

$3,000293,906

63,701

25,000130,00061,000

750,000

83,68'128,000

$3,000550,40669,347

25,000I 30,00030,000

737,500

'14,000

83,681

134,580 134,580 1'17,256 117,256 117,256

2,600,000 2,600,000 2,600,000 2,600,000 2,600,000

3,000295,O2125,659

480

3,000295,O2125,635

485

6,113,781 (699,66s) 3,s47,069 (1,349,616) (1,131,451)

10,000

,4316,113,781

356,835

155,27614,22613,89098,1 927,096

3,547,069310,74A

11

10,1

(1,349,616)324,160

(1 ,131,451324,141

2,131

I13,89089,170

9,008

75,276

390,34213,89065,876

8,043

13,1315,276

601,68213,89063,5358,523

7

Bu¡ld¡ngs (Fac¡tities)

[rOineered Structures (Roads/parks/lnfrastructure)Machinery and Equ¡pmenUoffice EquipmenUlTProperty DevelopmentUt¡lities Water, Sewer, Storm)

$7,035,0001,310,5501,O27,937

813,76s

$5,086,093515,000275,000

50,000

s408,093557,000272,000

$86,68r51 5,000340,000

$58,681529,000566,500

$1

Agenda Item # 8.1


'4t

Sm1therTown of o

DATE:

FROM

SUBJECT:

REPORT TO COUNCL

Juty 2nd, 2015 REPORT: DEV15- {,Ô

Liliana Dragowska, Planner FILE: 3360-201R15-02

Official Gommunity Plan and Zoning Amendment Application forthe Property Located at 1492 Main Street, legally described as LotA, District Lot 5289, Range 5, Goast District, Plan PRP42899

RECOMMENDATION:THAT Council give First and Second Readings to "Bylaw No. 1772 - Town of Smithers

Official Community Plan No. 1614 Amendment No. 15-02"i

THAT Council give First and Second Readings to "Bylaw No. 1773 - Town of Smithers

Zoning Bylaw Amendment No. 15-02"i

AND THAT Bylaw No. 1772 and Bylaw No. 1773 proceed to Public Hearing subject

to:

o The applicant be required to provide a Viewscape Analysis to illustrate potential

visual'and shadowing impacts to neighbouring property owners with an increase

in permitted height from 3 to 4 storeys; and further,

o The applicant be required to provide a traffic study to outline the traffic concerns

at all ååjacent intersections and potential safety infrastructure improvements that

may be required as a result of the proposed development'

BACKGROUND:Rezoning and OCP Amendment Appl Cql$"lJriangleDevebpñrent lnc., registered owner of e 8"', 2015 (see

attacnea¡. The subjec[property is addre legally described

as Lot n, O¡str¡A Lot 5289, Range 5, Coast District, Plan PRP42899.

The applicant is proposing to subdivide the subject property containing the BostonPizzabuilding and construd an-gg unit hotel on the réma¡nder, aiproximate-ly +,Se2m2,vaenllands tó tne east as shown on the Subject Property Map - Attachment A. The applicant

cAo !D¡r/CS trAdmin Asst.!Dir /Rec ú

Dir/DS nDirMO !Fire !Air/ltlgr I


!tr¡!

Agen Date: July 14h, 2015ln-Cam Date:Agenda PlacementOther: Al lc"us

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 125 of 222

J/t(Gouncil

Photo: Main Street

Photo: From

Photo: Street

Page 2 Report: DEVI5-59

The purpose of the c4C zone would be to accommodate 4-storey hotel developmentsand auxiliary uses, and to allow for on another parcel within 225 metres. Thez9l9 would only permit one princip subdivide atwhich time all conditions of the'standards Bylaw No. 1723 will be addres Development

approvat or ã Devetopment permir and Bui rojåå"riiJriprocess.

Strcet

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 126 of 222

Council Page 3 Report: DEVIS-59 3/ t I

Detailed zoning and land use information pertaining to the subject property is as follows:

Current Use: Boston Pizza and Vacant Land

Site Area: Proposed hotel parcel 4,932m2 (1'2 ac\

Services: Boston Pizzaserviced with Water, Sewer and Storm

Current OCP Designation: Downtown Commercialproposed OCP Deéignation: Downtown Commercial with lncreased Height

Gurrent Zoning: Tourist Gommercial/Retail Zone (C4B)proposed Zonlng Amendment Tourist Commercial/Hotel Zone (C4C)

surrounding Land use: North: Tourist commerc¡al (G-a)

South: Town Centre Commercial (C-1) and ServiceStation Commerc¡al (C-5)

East: LoúMediumDensityResidential(R-2lR-3)West Tourist Commercial (C4) Downtown

Commerc¡al (C-18)

Surrounding OGP Designation:North:South:East:West:

Downtown CommercialDowntown GommercialMixed ResidentialDowntown Commercial

PrcperU History:ln lggg the subject property was consolidated under reference plan PRP42899

incf uding a road áosure on a ianeway. The Boston Pizza building was constructed in

2003 under development permit D02-06.

1998 - Development Variance Permit to permit 4 storey hotel.

20OO - Development Permit D00-01 for 66-room hotel and pub/restaurant-

2OO2- Development Permit D02-06 for Phase 1 - Boston Pizza.

2OO2- Restrictive Covenant in favour of Town stating that no subdivision could happen

until Phase 2(the hotel) had started.2003 - Amendment to D02-06 for parking layout and landscaping.

2OOZ - Bylaw No. 1538 Zoning Amendment 06-09 to amend C.4B zohe to permit retail

saÉs of alcohol6 beveiages as an auxiliary use to a hotel and/or restaurant.proposed liquor store wás to be constructed in conjunction with the hotel

development.2011 -Removal of all DVP, DP and Restrictive Covenant by Council.(previous Owner)

2014 - Application to subdivide the subject property from the Boston Pizza building'

Theåpplication did not proceed paðt Preliminary LayoutApproval. Application for

a DVÈ to vary provisions of the Subdivision Servicing and Development

Standards Bylaw, application cancelled before proceeding to Council.

DISGUSSION:The proposed 4 storey hotel development would b_e the first building of its height to be

consiruóted in Smitheis. The Nora building on Alfred Ave is the closet to four storeys

within the Town Boundary, however it is a Sstorey, flat roofed, building with an electrical

and equipment room on-the roof. ln the past the Smithers Fire Department may not

have had the fire-fighting capacity or equipment to accommodate a 4 storey building,

but now the fire Oepãrtmènt equipment is adequate for a four storey building.

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 127 of 222

4/, t

Gouncil Page 4 Report: DEVIS-S9

T.he Tgwn's bylaws are clear on limiting the the Town to 3storey's so as to e.nsure the preservalion all directions,requiring an amendment to the bylaws to opment withinSmithers.

munity with a land area of l5.6gkm2 and has limited room forhas strong poricies for increasing density and intensitrrnj

own core Area. verticar growth, tñat considers the varuå¡Ëviewscapes, may be a viable development õpion as andchanges. staff recommends that councir coåsider in thisproposed deveropment with consideration to be given to andpublic comments arising from this application. o -'

OCP Gompliance and Gonsistency:The Local Govemment Act Section gg4 co

proceed through an OCp amendment.

Tltq OCJ expticifly requires comptianceAlpine Theme" prepared for the Townmentioned above are prescriptive, rimiting ail buiroingstoreys or 12m, yet do not form part of

-the OCp By

comments in the oCP recommend that all new zones consider incorporating upperstorey setbacks to minimize shadowing on, ano v¡èw impacts rrom, Ûre fronting street,a building height of up to three storeys wittr of coverage to be no greater than g1o/o.

rticipated in a Downtown Charrette thatOCP. The Downtown Charrette included

n Commercial Area indicating ato be no greater than B0%. tne

into the OCp particularly in Section

;T'?J'liJlÎ äfr:"'. or the ArPine

Zoning Bylaw No. 1403, 2002:

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 128 of 222

Council Page 5 Report: DEVIS-59 l/,,

proposed Zoning Amendment Bylaw No. 1733. lf another building or developmgnt of thjstypå ¡s proposeã within Smitherê a rezoning or Development Variance permit for height

would be required.

lf Council amends the Official Community Plan to permit 4 storey buildings on a site

specific basis, amending the Zoning Bylaw to include a specific zong for 4 storey buildings

is consistent and recom-mended ovér granting variances for height. A zoning amendment is

transparent and provides for a consistent decision making platform based on the

communities' vision.

Site Design Considerations :

Viewscapes:The srrblect property is an ideal location for a hotel development of this scale due to its

central Écation,'proximity to services and potentialviewscapes available to visitors while

having minimai impact on the existing neighbourhood. The subject property is well

suited as there are limited residential properties surrounding the development site,

therefore having little impact on neighbouring property viewscapes of Hudson Bay

Mountain. Theré are two multi-family town house units 3776 Princess Crescent and

1624 Main Street that require attention when considering the proposed 4 storey hotel

development. Staff recommends that the applicant provide a Viewscape Analysis to

illustraie potential visual impacts of the increase in permitted height from 3 to 4 storeys'particulai attention should be made to the visual impact to the multi-family residential

properties on Main Street and Princess Grescent.

ln addition to the Viewscapes the Advisory Planning Commission recommended that

the appl6ant include the effects of shadowing for the increase in permitted height from

3+ stóreys on the neighbouring property owners. This Analysis should include any

recommendations to mitigate shadowing, which may include upper storey setbacks'

Development Access:rtlemtteincludedstrategiestoestablishMainStreetastheprimaryentrance to the Downtown Gore. ln keeping with this requirement, the proposed

development design is to have the hotel development entrance and primary access off

of Main Street. Tlris can be seen on the attached Site Plan, Attachment B.

' Crime Prevention Th rouqh Envi ron mental Desio n' (CPTED\ :

A Crkne Prevent¡on tnrough Environmental Design' (CPTED) review will occur at

Development Permit stage. However, staff has reviewed the preliminary site plan with

the foll'owing commentJ for consideration by the developer during the design and

Development Permit process:o besign naturaiflow of foot and vehicular traffic coming from the eating/drinking

establishment;o Develop clear / controlled entrance and egress points for both pedestrian and

vehicular traffic;o Well lit and easy to see paths and walkways are recommended;o Natural surveillánce of the site is good, however, developers should consider

landscaping and vegetation choices so not to create visual blockages or

"ambush" points;

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 129 of 222

L/ttCouncil Page 6 Report: DEV1S-S9

o ln order to expedite removal of graffiti consider using graffiti resistant finishingproducts' Avoid the use of materials with porous sùrãces when finishing. ie;cracked rock or rough cut lumber;o Use lighting and landscaping to prevent easy access to side walts of building.Tilted gardens at base of walls prevent would-be vandals from gaining access.

Landscaoino:The Town's Zoning Bylaw No. 1403 requires that all parking areas be landscapedalong the front, .and exterior parcel linäs rrav¡ng a mil imum width of 1.5m andcontaining a minimum one tree for every 12 meires of parcel line. The site planissued on June 17th, 2015 will be reviewéd by thi applicånt and rown staff prior tobeing presented as part of the Development þermit process. This plan will include

hrubs showing quantity and details. One concern isn the.buildlg, park¡ng areas and the proposed newand King Street. The area between Safeway and

pedestrian scare wiil be " ä,H",i'ìiïinr"ï,0"'r:5'åln,'3".iiîiilr':tî*otl:

accommodate parking. The Safeway development has worked to soften theexpansive blank w.all along King street-serving âs a g_reat example of landscafing ioithe area' The applicant must inóorporate the Zonin! Byhw stanäaros for landscapingor seek council's approval to vary landscaping requirements or vary boulevardstandards found in the Subdivision Servicing anobevelopment Standards Bylaw No.1723.

Patuins:The Towns Zoning

- Bylaw requires 1 pafuing space per sleeping unit, and whencombined with a restaurant or prcmis"" irbers"-d for consumption of àtcohotic beverages,the parking requirements for the restaurant and ticensed prem¡sàs or both may bereduced by 1 space for every 10 sleeping units. Parking for the piõóò"ec hotel requires83 parking stalls. The applicant has indiðated that the primary use of the bui6ing is hoteluse and that the only auxiliary use would include a coni¡ entai áatìng årea for hotel guestonly' The hotel.will encourage guests to use the Bo lon pizza ä"

" dining location.section 2'9.5limits parking oñ anãther parcel to specific zones that do not include c-4zones. currently the proposed site plan, dated Junä 'l:th, lols,- ;ñ;; 2 parking spaceslocated on the Boston Pizza lot. Thii c_onfiguration is gro¡osgd io be permitted by addingc-4c to the list of zones in section 2.g.5 olt tne Town's 2oning ayi"-nitn"t permit parkingon another parcel.

Building Design Guidelines considerationsThe proposed development is within the Development Permit Area for the Downtown Coreand..will be required to meet the 'Architectural'Design Guidelines - nlpine Theme,,. Theapplicant is working with Horizon North Manufacturiñg, a vertically integrated organization

ufacture and instail modurar buiidings to suit prãct"icaily any need for. The applicant will. be working w¡i-h Ûre

"orpany', ãesiiners ãno

he propcsed erevation drawingl lattachment ri¡ to suit the smitherswill conlinue to work with the deveroper as a Deveropment pèrmit

Application is drafted and have recommended that the applicant incorporate the traditionallow-pitched, gable-end roof features, while giving particulai attention to the pedestrian scale

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 130 of 222

Gouncil Page 7 Report: DEvlS-59 7/t¿

and street presence of the proposed building.

Off-site Servicing ConsiderationsThe Town's Subãivision Servicing and Development Standards Bylaw No. 1723 will

trigger a number of off-site servicing requirements at the subdivision or building permit

stãõe of development. The bylaw will prescribe design criteria, specifications and

stañdard drawings for the instailation of curb, gutter, sidewalk, street lights and road

improvements. Ãs the development is within the Downtown Core area, the developer will

be required to install red brick sidewalks along all the adjacent frontages of their parcel'

Traffic:eylaw f.fo . fi23 does not address traffic flow and effects of increase traffic on existing

mïnicipal road networks; this is a consideration that staff recommends be considered

prior to the rezoning and subdivision of the proposed development lot. The intersections

bf Highway 16, Main Street, King Street and the Frontage Road are extremely

.orpiicat"á and currently have a high volume of tratfic. The development of an 83 unit

hotei development will iñcrease the traffic load on theses intersections and must be

considered for safety and tratfic flow in the neighbourhood-

In addition to the traffic complexities along the Highway, King St and Main St join direclly

behind the proposed development. The applicant is proposing the intersection and traffic

flows in the area be changed and a portion rf 9tn Ave be closed and be consolidated with

the development site to accommodate on-site parking. This proposal requires a Road

Closure Bylaw, raising of title and land disposition that will be considered by Council and

the commún¡ty througi a public process. Staff recommend that the applicant be required toprovide a traffic study to outline ihe traff¡c concerns at all adjacent intersection and potential

iafety infrastructure improvements that may be triggered as a result of the proposed

development.

Site Servicing Gonsiderations:The Bostonozza building is currently connected to municipal services and the vacant

east portion does not have separate service connections. The hotel development will

requiie an additional set of municipal services that will be triggered by the sûbdivision

apþroval. Site drainage is currently handled by ditches along King and Main Street and

*¡li ¡au" to be upgradéd to storm sewer for the proposed development. The applicant will

be required to provide the Town with a detailed site drainage plan.

ADVISORY PI.ANNING COMMISSION:The Advisory Planning Commission reviewed and discussed concerns regarding this

application át ¡t" Juné 3oth, 2015 meeting. The Commission added four items for

Council's consideration included in the following resolution:

Thomas/THAT the Advísory Planning Commission rccommends that Council prcceed with

the text amendment to the Official Communíty Plan as follows:. By addíng the unde¡lined text to Pg. 17 second bullet in the grey side bar as

fottows: -"Buildings may íncoryorate upper storcy seföacks to mínimize

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 131 of 222

Yt Council Page I Report: DEV15-59

shadowing on, and view impacts f¡om, the f¡onting sfreef. A buitding height ofup to four storcvs shall be co w¡tn btcove¡age to be no greaterthan B0 %o." And fuftheC

' By adding the underlined text to Secfibn 5.3.2. Poticy 3 as follows:"Commercial, Mixed Use and Multi-family devetopment prcposals shatts=ubçlantlalV demonstnte how they meet the Devetopment-Permit AreaDesign Guidelines." And fu¡theC

' By adding the unde¡lined text to Section 18.2.1 Basrb Design Approach -smlffprc Alpine Theme to rcad as follows: "sm/hers Átp¡né ThemeDevelopments shall be substantiallv in accotdance the'Architecturct DesignGuidelines Alpine Theme" preparcd for the Town of smítherc in lggr.

AND THAT the Advisory Ptanning Commission rccommends that Councilprcceed with the application to ¡ezone the eastem poftion of Lot A, District Lot5289, Range 5, Coasf District, Ptan PRP42899 as identified in Schedule "8" ofPrcposed Amendment Bylaw No. 1773 f¡om Tourist Comme¡ciat/Retait C-48zone to a new Tourist comme¡cíat/Hotet c-4c zone subject to:o The applicant be rcquircd to provide a Viewscape Anatysis to ittustrate

potential vîsual impacts to neighbouríng prcperty ownets with an incrcase inpermitted heightfrom 3 to 4 storcys; and fufther,o The applicant be rcquired to provide a traffic study to outtine the ttafficconcems at all adiacent inte¡sections and potential safety inftastructurcimprovements that may be rcquired as a rcsu/f of the proposed devetopment.

AND THAT the Advisory Planning Commission tecommend that Council prcceedwith rczoning (text amendment) to allow patuing on another parcel in tfie C-4CZone.

AND THAT the Advisory Planning Commission tecommend to Councit that theyconsider the following four points :

1. Conduct a viewscape analysis of the prcposed buitding with rcgañs toshadowing on the adjacent prcpefties;

2. parking, to rcduce the onsite pafuing

s ":?f"r"fi:i{i,,:"?:r::r7:#,?,,4. Consider rcquiríng onsite cove¡ed accessrö/e handicap pá*ing.

.oMMUNIGATToN: canied

The Development _Procedures Bylaw No. 1746 Section 8.2 requires that where anapplication for an OCP and/or Zoning Bylaw amendment, the applicant shall prepareand post notification signs on the lands invr d notiffing the public of the appii.aiion.The application and fee were 8th, 2ois. rne notification signs must beinstalled within 7 calendar da cation being submitted and thã applicationfee being received. The sign on Tuesday, June 16th and the Town wasnotified according to the Bylaw.

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 132 of 222

T/, t

Gouncil Page 9 Report: DEVIS-59

As part of the approval process, a public hearing is required for OCP and Zoning

Amèndments. publ¡c notice letters wili be mailed to adjacent property owners within 60-

meters of the subject property and two newspaper advertisements placed in the lnterior

News to notify the public of the application and the Public Hearing date.

As required by Section 52 of the Transportation Act, the Ministry of Transportation and

lnfrastructure (MOTI) must approve any pmetres of a controlled access highway (Hig

will be referred to MOTI if Council choosbylaws. Council cannot adopt a bylaw to ais given.

The subject property contains two restrictive covenants registered to private owners:

undersurface'rigirts iegistered to the Crown and two right-of-way agreements registered

by Telus and BÓ Hydró. Staff recommends that notification of the application be sent to

the Grown, Telus and BC HYdro.

POLICY CONSIDERATIONS:Official Community Plan Bylaw No. 1614 Gompliance:

The Official Gommunity Plan requires all commercial developments wlthin the

Development Permits Aieas to comply with the Development Permit Areas Design

Guidelines in the following sections:

5.9.2 LAND USE, INFRASTRUCTURE & RESOURCE EFFICIENCYpoticy 3 Comme¡cial, mixed-use and mutti-family development proposals

shalt demonstrate how they meet the Development Permit Area

design guidelines.

lg.2.l Development Permit Area Basic Design Approach - Smithers Alpine Theme

Devetoþments shatl be in accordan>e with the "Atchítectural Desígn Guidelin.es

- Atpin'e Theme" prepared for the Town of Smithe¡s in 1997. These design

guidetines have beei apptied successfutty to the maioríty of new and renovated-buitdings in the downtówn, resulting in the unique building character and

sfreefscap e. Atthough not required, elemenfs of the design guideline2 have

also been successfutty incorporated into development in other areas of Town.

The "Architectural Design Guidelines Alpine Theme" prepared for the Town of

Smithers in 1gg7 does not form a part of the Official Community Plan, however

compliance is required. These guidelines are prescriptive in regards to height as

seen and inserted below:

12. HEIGHT

Alpine structu¡es are typicatty between 1 % and 3 % stones in height, with the

lower level often set into the slope and the upper level frequently a half storey

under exposed rafters. This height range is compatible with the needs ofdowntown Smifñers.

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 133 of 222

/o/ ttCouncil Page l0 Report: DEVIS-59

To maintarn a sense of continuity, the height of new construction needs to beconsrbfenf with that of existing adjacent buitdings.

RECOMMENDAIIOÂ/S:

All construction is to be timited to between I LD, and 3 sfonbs with a maximumheight restriction of 39'4" (1 2.00m).

Comer site buildings should be of a height similar to that of the other comerbuildings at that intercection.

The Community of Smithers highly valuescommunity and identifies in the Official Coof commercial and industriat developfollowing sections of the plan refer to

Section 5.2. Land Use plan commentary states that:The following design considerations shoutd be addressed when zoning supportingfhese designations rs deyetoped:

o Bu,ildings may be sited with a 3-metre setback from the fronting street to allow fora transition area between the buitding face and the fronting pub-lícrtr""to to minimize shadowing on, and

height of up to three sforeys rs%.

Ghapter 6. EnvironmentProminent natural features form the visual backdrop of Smithers. Mostoutstanding are H.udson Bay Mountain to the west and the Babine Mountains to theeast. Crown lands that sunound Smitheand ptalands fiveother ThCommunity Forest.

6.2.1 Policy g , bpment and suppo¡t the objectivesof the Land ãan fl997) to'ma¡nia¡n the visuatquality of mo nance of thè visúd quàiÇ or

"tt mountain

Babine Mountains.I District, BC Hydro,fs.

Sectionl8.3 Development Permit Guidelines seeks to Preserve/restore views tothe mountains and of prominent buildings.

OPTIONS:

1. Consider revising the Alpine Theme Guidelines.

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 134 of 222

Gouncil Page ll Report: DEVIS-59t//t(

2. Recommend any conditions or changes on the proposed OCP or zoning

amendment application.

3. Reject the application and require the applicant to comply with the height

restrictions within the Bylaw.

Respectfully submitted by Submission approved by:


P, RPP Debora Sargent, MC , RPPChief Administrative (cAo)

AttachmentsAttachment A- Subject Property mapAttachment B- Revised June 30tn -Proposed Site Plan and Preliminary Front

ElevationsAttachment G - Application for OCP and Zoning Amendment from Bryton Group

Attachment D - Draft OCP Amendment Bylaw No. 1772Attachment E - Draft Zoning Amendment Bylaw No. 1773

n:\development services\development 2015V1 5-02 bryton group\report to council 115-02.docLD/maFile:

Agenda Item # 8.2

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Attachment C (1opgs)

Date: 3'd June, 2015Town of Smithers1027 AIdous Street,Box 879Smitherg BC

VOJ 2NO

Reference: Joint Rezoning and land Use Change ApplicationProposed 83 Room HotelDevelopment

PRP42899 IPID O2Ã-2s-9381

Dear Ms. Dragowska,

The Bryton Group is the owners of Golden Triangle Developments lnc- (BC 548203) whích owns thesubject property in Smithers, BC. The Bryton Group wishes to construct a four storey, full servicehotel at this location. The proposed hotel will be a 'flagged" hotel , which will enhance the qualityand variety of hotel accommodat¡ons that will be available in Smîthers. At this time, the hotelproject is a "go", and the Bryton Group would like to move very quickly so that the hotel can be

designed, constructed and opened in time for the 207512076 ski season. The project schedule is

extremely ambitious, and the Bryton Group sincerely appreciates your efforts to try to have thismatter considered (First readings) by the Town of Smithers at the regularly scheduled Town Councilmeeting on June 23rd,2OL5. With this application, the Bryton Group is pleased to submit thefollowing information:

o Development Proposal Application for a Joint ûfficial Community Plan and ZoningAmendmenU

¡ Site Profile;r Cheque in the Amount of 51,500;¡ Smithers Hotel - Location Map;o Smithers Hotel- Existing and Proposed OCP Map;o Smithers Hotel - Existing and Proposed Zoning Map;¡ Smithers Hotel -Aerial Map illustrating Property Boundaries;. Current State of Title Certificate;o Hotel Elevation - Looking from Main Street;¡ Preliminary Site Plan.

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 149 of 222

L/to

Attachment C (l0pgs)

Proiest Aoolicant and Aqent

The Project Applicant will be the Bryton Group, the owner of the existing legal parcel. The Agent,working for the applícan! will be David J. Mcwalter, P.Eng. please feel free to continue your directcommunication with David with respect to any aspect of the joint rezoning and tand use changeapplícation.

Backsround Discussion

At the present time, the single contíguous parcel of land contains the recently renovated BostonPîzza establishment' The subject property has a "Downtown commercial,, land use designation,and is zoned c-48 (Tourist commercia/Retail). The purpose of the joint rezoning and land usechange application is Nor to change the Permitted uses or Density of the subject property. Thesole purpose of the joint rezoning and land use change applications is to seek the approval of theTown of smithers to construct a four storey hotel structure. At present, the official communityPlan (and assocíated "guidelínes") suggests that only three storeys are recommended for thedowntown commercial area. ln addition, the regulations contained ín the Zoning Bylaw restrict themaximum building height to 3 storeys or L2 metres, whichever is less. There are a number ofunlque aspects to the proposed hotel development-. and the followíng paragraphs will deal u,ritheach issue separately.

Official Commun Ítv plan

As previously noted it is not the intent of thís applicatíon to change the existing land usedesignation" The Bryton Group is happy to comply with the direction of the official communÍtyPlan' partícularly with respect to the construction of a building that compliments the Town,s'llpine" theme- The application does not seek to amend the existing land use regulations (policiesand objectives) for the remainder of the Downtown commercial district. Accordingly, the BrytonGroup is seeking a site specifíc amendment that will only allow the construction of a four storeybuilding on the subject property. site specific land use amendments are relativery common inother northern BC munÍcipatities, perhaps also in smithers. shourd the land use change applicationbe successful' the Bryton Group would be pleased to offer a section 21g covenant, ¡n favour of thetown of smithers, that regulates the building height to a maximum of 4 storeys or L6metres,whichever is less.

ZoníneAmendment

The current property zoning is C_48 (Touríst Commercíal/Retaí1. Again, it is not the intent of therezoning application to alter any of the regulations containing in The Town,s Zoning Bytaw No.1403' except to change the maximum building height from "3 storeys or 12 metres, whichever isless" to "4 storeys or 16metres, whichever is less". All other existing regulatíons withín the c-48zoning district will remain unchanged. As with the ocp amendment, the Bryton Group does notwish to encourage the proliferatíon of four story buildings in other properties that are zoned c-48.

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 150 of 222

?/, oAttachment C (10pgs)

Accordingly, the Bryton Group would again offer a site specific zoning amendment for the subjectproperty only. Thus, only within the subject propefi, could a four storey hotel be constructed. As

with the requested OCP change, the Bryton Group would be pleased to offer a Section 219

Covenant, in favour of the Town of Smithers, that regulates the building height to a maximum of 4storeys or 16 metres, whichever is less.

Number of Princioal Buildings on the ProoerÛ

The Town of Smithers Zoning Bylaw No. 1¿lO3 stipulates that only one príncipal building is allowedper parcel. Given that the subject property already contains a Boston Pizza establishment, theBryton Group will subdivide the parcel to create two parcels, both with the C-48 zoningdesignatíon. Both parcels will be sized and configured to comply wíth the zoning regulations,including ParcelArea, ParcelW¡dth and Parcel Coverage.

Parkine

Given the common property ownership, a Cross Access and Parking Agreement will be establishedfor the benefit of the Boston Pizza and the proposed hotel property. The Cross Access and Parking

Agreement will comply with the parking regulations contained in the Town's Zoning Bylaw No.

1403. The Cross Access and Parking Agreement will be registered on the title of each property, in

favour of the Town of Smithers.

Traff i c Co nsid erations

The Bryton Group has had very preliminary traffíc discussions with the Townis Director ofDevelopment Services regarding existing traffic problems at the intersection of King Street and

Main Street. This existing intersection does not directly abut the subject property. However, webelieve that there is an opportun¡ty to create a unique traffic solut¡on that will benefÏt the Town ofSmithers and also the Bryton Group. Given that the proposed traffic solution impacts existing Cityroad ROW's, we will bring this matter to an 'in camera" session of Town Council separately forconsideratlon.

The subject property is withín 800m of Highway 15, which is a controlled access highway. TheBryton Group acknowledges that a Traffic lmpact Study may be required, when the joint land use

change application is referred to the Ministry of Transportation. The Bryton Group will be pleased

to work with the Town of Smithers and with the Ministry of Transportation. The developmenttraffic is not considered excessive. The Bryton Group looks fonruard to funher discussions with theTown and the Ministry respectíng any potential traffic issues, and in particular the ingenious trafficsolution for the existing King Street and Main Street intersection.

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 151 of 222

4/,0Atlachment C (f0pgs)

Site Servicine

The subject property is surrounded by King street and Main street which are well endowed withexisting munÍcipal water, sanítary and storm sewer mains. onsite storm sewers wÍll be constructedto drain the subject property and also sections of both King Street and Main Street which currentlyrely on exísting drainage ditches.

The site is also serviced with natural gas and contaíns existing underground Telus and BC Hydrovaults- All existing overhead utirities wiil be "under grounded,.

The entire perimeter of the subject property will be enhanced wÍth the extension of concrete curband gutter, plus the standard, Town of smithers, red brick sidewalk. Minor road widening may berequired.

During our site visits, it was observed that the Northern Health bus regularly parks on Main streetadjacent to the subiect property. The Bryton Group would be pleased to construct a bus bay onMain street for periodic use by the Northern Health bus, and arso for hotel development traffic.All noted offsite se nts will be at the developer,s expense. The onlyexception may be th traf'fic solutlcn at the inte¡.section of King street andMain street' This pa ystem enhancement wirr require Row dedication bythe Town of Smithers.

Access

Access to the proposed hotel will be from Maín street and from King street.

Pevelooment permit

The proposed hotel will require a Development Permit and a Building permit. when the joint landuse chang the initial scrutiny of the Town of smithers, the Bryton Groupwill move ment process so that they can be considered concurrently. Aspreviously extremely aggressive development schedure and any potentiarstreamlining of the development process would be appreciated-

Respectfully Submitted

/r Stuart Ramsay, Bryton Group president

Copies to: Mark Allen, p' Eng. Town of smíthers, Director of Deveropment ServicesDavid McWalter, p.Eng, McWalter Consulting Limited

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 152 of 222

l/, u

StriitheDEVELOPMENT PROPOSAL APPLICANON

Attachment C (10Pgs)

FO Box 879, 1027 Atdor¡s Street, Smithers, BC VOJ 2N0

Telephone (250) 847-1ffi{) Fax (250) M7-1601www.smithers.ca

Official Community Plan Amendment ($1,200)Environmental Development Permit ($4OO¡

Form & Character Derælopment Permit ($400)Development Permit Amendment ($200)

APPLICATION TYPE:

Joint Official Community Plan & Zoning Amendment ($1'500)Zoning Amendment ($1,000)Temporary Use Permit ($600)Development Variance Permit ($+OO¡

Board of Variance ($400)

Name(s):

Mailing address:

Phone:

FalEmail:

6 Ê¡ltjREGTSTERED OUilER(S)AppLfcANT @t4Éñ íþ0Ñ# Oetlop¡t6¿6

Name(s):

Mailing address:

Phone:

FalEmail:

THe ßPlroÑ GRoap

2652

Existing OCP designation: [tOÛo,ñTotô N Øtïú#tåExisting zoning designation:

proposed OCF designation: ÒØîõTotùd cq/trFqlL Proposed zoning designation:

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Description of the present use of the property:

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Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 153 of 222

ó/,o

ATTACHIIENT GHECfiLISTv uvPvù,,

A) PLEASE ATTACH THE FOLLOVTflNG FORALL APPLICATTONS:

fi Lefter of authorízation if the applicant is other than the registered ourner(s).

fr Sne o¡one in accordance with lhe Envi¡onmental Management Actand Contaminated Sites Regulation.

fr Sne ptan (including 1 set of reduced 8.5x11 plans) showing:U Location of existing and proposed buildings and structures, lot dimensions & setbacks.D Parking areas, loading space, access/egress, garbage areas & landscaping-D North arrow & scale.tr Measurements in metric (imperial measurements may also be included).

N Supplemental tetter of intent & ntionate is strongly encouraged but not required.

E Otn"r¡rtoonAøras fìecessaryto assess tl'e clevelopment proposal.

B) OCP &/OR ZONTNG AMENDiTENT APPLTCAT|ONS ONLy:

fi Acknowledoe siqn rctificat¡on oosting ¡eouircmentsas specified bytheTom of Smithers.

c) ENVIRONilENTAL DEVELOPMENT pERiilT AppLtcATtONS ONLy:

! Plans showing:

O ank;D and any watercourse setback arees that are located on or that abut the site;D ades, including details on proposed retaining r¡alls;tlD Areas to be deared, areas of cut and fill and proposed sequencingltiming.

D) FORlrl & CHARAGTER DEVELOPiIENT PERiltT AppLtcAnONS ONLy:

O Elevation dnwi¡ns illusfating allsides of the building(s) & indudirg proposed sþnage details.

O gxer¡orsamples and materials.

As the applicant or approved agent, I hereby make application in accordance with the above-stated information anddeclare that the statements are true and conect.

I Únderstand that this application form is a public docr.¡ment and that any and all information contained in it, includingpersonal information as defined in the Freedom of tnformation and proteAion of Privacy Act ol BC, is open fo-rinspection by the publíc and may be reproduced and distributed to the public as part of a ieport(s) to Council or forpuryoses of a public hearing.

I acknowledge that fees as per the Town of Smithers Development Procedures Bylaw No. 1643 do not imply orguarantee application approval.

f,t EPÞl'p zÞ/5Applicant Signature: o Date:

Your personal information is maintained in accordance with the Freedom of lnformation and Protection of Privacy Acf. lf you have anyquestiors regarding the use of your personal ¡nformation, please call the Director of Corporate Services for the iown of émithers at25U847-1600.

nlrrordpro\forms\develognent\application - clevelopment proposal.doc

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 154 of 222

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BYLAWS 1772 & 1773 Page 155 of 222

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BYLAWS 1772 & 1773 Page 156 of 222

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BYLAWS 1772 & 1773 Page 157 of 222

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Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 158 of 222

l/.Attachment D (2pgs)

Sm1therTown of¡

BYLAW NO. 1772

TOWN OF SMITHERS OFFICIAL COMMUN'TY PLAN BYLAW NO. 1614AMENDMENT NO. 15.02

WHEREAS the Council may, under the authority of Section 876 of the Local

Government Act, adopt one or more Official Community Plans;

NOW THEREFORE the Council of the Town of Smithers, in open meeting


sEcTroN I - ADMINISTRATIVE PROVI$IONS

1.1 This bylaw may be cited as "Bylaw No. 1772 - Town of Smithers Otficial

Community Plan Bylaw No. 1614 Amendment No. 15-02" and takes effectas of the date of adoPtion.

'1.2 lf any section, subsection, sentence, clause or phrase in this _bVlaw is for

any reason held to be invalid by a decision of any Court of competentjurísdiction, the deêision shâli not affect the validity of the remaining portion

of the bYlaw.

sEcTroN 2 - TEXT AII4ENDMENT

2.1 That the following bolded text be added to Pg. 17, second bullet in the grey

side bar as follows:

"Buildings may incorporate upper storey setbacks to minimize shadowing

on, and view impacts from, the fronting street. A building height of up to

four storeys may be considered on a site specific basis, with lot

coverage to be no greater than 80o/o."

2.2Thatthe following bolded text be added to Section 5.3.2. Policy 3 as follows:

"Commercial, Mixed Use and Multi-family development proposals shall

substantially demonstrate how they meet the Development Permit Area

Design Guidelines." And further;

2.3That the following bolded text be added to Section 18.2.1 Basic Design

Approach - Smithers Alpine Theme to read as follows:

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 159 of 222

^l , Attachment D (2pgs)

"smithers Alpine lfr.eme Developments shall be substantially inaccordance the "Architectural Design Guidelines Alpine Theme" prejareofor the Town of smithers in lggz. consideråtion of prescriptiveguidelinas may be on a site specific basis.'...

READ A FIRST TIME THIS DAY OF

TOWN OF SMITHERSBYLAW NO.1772

Page 2

2015

READ A SECOND TIME THIS DAY OF 2015

PUBLIC HEARING HELD THIS DAY OF 2015

READ A THIRD TIME THIS DAY OF 2015

ADOPTED THIS DAY OF 2015

The Corporate Seal of the Town of Smitherswas hereto affixed in the presence of:


Deborah SargentChief Adm in istrative Officer

CERTIFIED A TRUE AND CORRECTCOPY of "Bylaw No. 1772 = Town ofSmithers Official Communíty plan BylawNo. 1614 Amendment No. 15-02".


LD

n:\development services\deveropment 20i sv1 s-02 bryton group\br 1772 oca ameîdment 1 $o2.doc

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 160 of 222

,t{Attachment E (4pgs)

Sm1therBYLAW NO. 1773

TOWN OF SM|THERS ZONTNG BYLAW NO' 1403AMENDMENT NO. 15.02


Government Act, create different zones anfl ¡egulate uses, densiiù; and siting

within each zone;

NOW THEREFORE the Council .qfassembled, hereby enacts as followS:

the Town of - mithers, in open meeting

sEcTloN I - ADMINISTRAT¡VE PROYISIONS

1.1 This bylaw may be ciþd as "BylaÙ No. 1 773 _ Town of smithers Zoning

Bylaw No. 1aO3 Amendment No. 15-02" and takes effect as of the date of

adoption.

1.2 lf any section, subgection, sentgnce, clause or phrase in this _bVlaw is for

any reason held to be invalid by a decision of any Court of competent

¡urisdiction, the decision shall not affect the validity of the remaining portion

of the bYlaw.

sEcTloN 2 - TFXT AMET{D!i |ENT

2.1.1 Town of Smithers Zoning Bylaw No. 1403 is amended as follows:

2.1.1 Add a new C4C Tourist Commercial/Hotel Zone as shown inschedule "4" attached hereto and forming part of this bylaw.

2.1.2 By adding c4c to section 2.9.5 (a) and (i), the list of zonespermitting parking on another parcel within 225m'

Town of r

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 161 of 222

t/f

SECTION 3 . MAP AIUIENDMENT

3.1 The Map of the Town of smithers Zoning Bylaw No. 1403 is amended by9n.an-0ilo the designation of the lands legalty ce-scrüãJ as the Eastern portion ofLot A, District Lot 5289, Range s, coast District, plan pRp42g9g and shown onschedule "8" attached heretoãnd forming part oi tnis Bytaw:

Tourist Gommercial/Retail Zone (C4B)Tourist Commercial/Hotel Zone (C4CI


Page 2

DAY OF

DAY OF

Attachment E (4pgs)

AND

From:To:

READ A FIRST TIME THIS

READ A SECOND TIME THIS

2015

2015

APPROVAL OF THE MINISTRY OF TRANSPORTATIONINFRASTRUCTURE ON THIS DAY OF 2015

PUBLIC HEARING HELD THIS DAY OF 2015

READ A THIRD TIME THIS DAY OF 2015

ADOPTED THIS DAY OF 2015

The Corporate Seal of the Town of Smithérswas hereto affixed in the presence of:


Deborah SargentChíef Administrative Officer

CERTIFIED A TRUE AND CORRECTCOPY of "Bylaw No. 1TT3 - Town ofSmithers Zoning Bylaw No. 1403Amendment No. 1S-O2".

Deborah SargentCorporate Adm inistrator

LD n:\development serv¡ces\development 20 1 5\rl 5-02 bryton group\bl 1773 zoningamendment 1 s-o2.doc

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 162 of 222

SGHEDULE "A' TO BYLAW NO. l773ArachmentE(4pss)

Section 5.5C C-4C Tourist Commercial/Hotel Zone fevlaw tzzgt

Pu¡oose

The puryose of the C-4C zone is to accommodate 4-storey hotet developments and auxiliary

uses.

Permitted Uses

Principal Uses

S.5C.1 The following principal uses and no others are permitted in an C-4C zone'-

(a) Touristaccommodationincludinghotel/motel;

(c) premises licensed for consumption of alcoholic beverages;

(e) entertainment and recreational uses;

Auxiliarv Uses

and the following and no other auxiliary uses are permitted in an C-4Czone:

(Ð office use;

(g) restaurant;

(h) retail sales of alcoholic beverages'

Requlations

S.SC.2 ln an G-4C zone the following regulations contained in Table 5.5C shall apply:

,050 square metresParcelArea25 metres minimumParcelW¡dth50% maximum for all buildings and structuresParcel Coverage

1

3 metres

2 metres

Setbacksfront yardside yard

exterior

No. of Principal Buildings

ISwhichever less1or 6 metres,4 storeysHeightParking and Loading

Parking and loading in the C-4G zone

with Sections 2.9 and 2.10 contained in Generalshallcomply

Regulations

Table 5.5CRegulationsElement

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 163 of 222

'1¡a

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PropertySubject

Scale: NTS

20't5Drawn By: GTG Date: June

ApprovedSffiiîtherZoning AmendmentBylaw No. 1773Schedule "8" File Name: O'.laead drawings

Planning/Subject Prop /R 1 S-02

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 164 of 222

/¿

SffiiîtherMEMORANDUM

TO COUNCIL FILE: 3360-20/R15-02

FROM: Liliana Dragowska, Planner DATE: July 10th, 2015

SUBJECT: Addendum to Official Gommunity Plan and Zoning AmendmentApplication for the Property Located at 1492 Main Street

On Thursday July gtn'2015 at 4pm the applicant provided staff with a revised site plan

and artist renderings of the proposed interior for the 83 Unit Hotel at 1492 Main Street.The revised site plan has been provided by the applicant subsequent to the AdvisoryPlanning Commission meeting on June 30th, 2015. Further consideration regarding thedesign details of the project will be addressed during the Development Permit process.

Respectfully submitted by: Submission approved by


, RPP Sargent, Mministrative

P, RPPcer (CAO)

DeboChief

Attachment A- Email dated July 9th with updated site plan and interior renderings (4pgs)

n:\development services\development 2015V15-02 bryton group\memo council revised site paln.docx

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Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 165 of 222

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Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 166 of 222

3/e

Memo Attachment A (4Pgs)

FromlTo:Cc:Subject:Date:Attachments:

David Mo¡ralterLiliana DraoowskastuaÊ ramsav; aron(abrytonorouD.ca; Mark Allen: Deborah Saroent

UPDATED SMITHERS HOTEL STT PUN

Thursday, July 09, 2015 3:55:33 PM

Good afternoon Liliana'

please find enclosed an update Site Plan for the above referenced project. This updated site

plan has been updated to reflect some of the comments provided at the recent Advisory

Planning commission meeting. The changes include the following:-

' Addition of eight parking stalls on King Street;' Clearer identifrcation of the building exists/entrances;. Minor reorientation of the proposed Subdivision boundary to ensure that parking

stalls 77178 are part of the hotel ptoperty;' Change of the proposed bus bay width from 15 feet to 10 feet'

Please feel free to use this updated Site Plan for any submissions or reports to Town Council.

Sincerely,

^ .t

t-/dt/(4.

David J. McWalter, P.Eng

McWalter Consulting Limited,2665 Ridgeview Drive,Prince George B.C.v2K 4C8

Cell:(250) 552-9484

Email: davidj [email protected]

Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 167 of 222

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BYLAWS 1772 & 1773 Page 168 of 222

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BYLAWS 1772 & 1773 Page 169 of 222

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Agenda Item # 8.2

BYLAWS 1772 & 1773 Page 170 of 222

,r7

Sm1therTown of o

DATE:

FROM:

SUBJECT:

REPORT TO COUNCIL

July 7th, 2015 REPoRT: DEV15-59

Liliana Dragowska, Ptanner FILE: 3360-201R15-03

Zoning Bylaw Amendment No. 1776 - Ghange to the Definition ofHeight

RECOMMENDATION:

THAÌ Council give First and Second Readings to "Bylaw No. 1776 - Town of Smithers

Zoning Bylaw No. 1403 Amendment No. 15-03";

AND THAT Bylaw No. 1776 be advertised in accordance with Section 893 of the

Local Govemment Act.

BACKG ROU N D'DISGUSSION :

The current Town of Smithers Zoning Bylaw regulates height of a sloped roof as the

mean level between the eaves & the ridge. At the April 14'n, 2015 Regular Meeting,

Council considered Staff Report DEV15-16 and directed staff to proceed with

amending Zoning Bylaw No. 1403 by deleting the current definition for height and

replacing it with the following definition:

uHeighf' means, with respect to a building,the maximum vertical distance betweennatural grade or approved grade and thehighest point of the structure of a non-slopingroof, or the mid-point between the intersectionpoint of the building wall and roof structureand rídge of a sloping roof excluding dormers.

The important part of the definition is to specifymeasurement of the midpoint of the roof line from the intersecting point of the building

wall and roof structure. This will help to avoid any future attempts to increase a

building's true height by simply extending the eaves of a building.

cAo lDir/CS rAdmin Asst.-Dir/Rec I

Dir/DS !DirMO -Fire rAir/Mgr r


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Agen Date:July 14fr ,2015ln-Cam Date:Agenda Placement: BylawOther:

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Agenda Item # 8.3


^/t COUNGIL Page 2 Report: DEVIS-59

ln addition to the above text amendment, town staff has noted a few nn!no:.housekeeping amendments to be addressed as follows:

o Adding the following sections in order to the Table of Gontents andrenumbering the pages accordingly:

o Section 2.9 parkingo section s.2B c-18 Downtown Mixed commercialzoneo Section 6.lA M-14 Mixed Light lndustrial/ResidentialZoneo Division I Ap-1 & Ap2 Airport Zones

O correct the lettering under the following sections of the bylaw to bedisplayed in alphabetical order:

o section 3.1.1 Auxiliary uses in A-1 Agriculturalzoneo section 6.4.1 Auxiliary uses in M-3 Héavy lndustrial zoneo section 7.1.1 Auxiliary uses in p-1 publiiAmenity zoneo section 7.5.1 Auxiliary uses in p4 central parkzone

COMMUNIGATION:

Section 890-4 of the Local Govemment Actaltows a localgovernment to waive theif (a) an official community plan is in

oning bylaw, and (b) the proposedtext amendment bylaw is consistent

lic hearing can be waived.

As partrnreflor ments wil! be placed in the

8e3 of t [;rï:å:""ce w*h section

ALTERNATIVES:

1. Not proceed with the recommendation.2. Defer any decision.

Submitted by: Submission approved by:1

Liliana DPlannerAttachments

IP, RPP DeborahChief

M , RPP(cAo)

Attachment A - Excerpt from the Minutes of April 14,2015 Regular Council MeetingAttachment B - Amendment Bylaw No. I TT6Attachment C - Draft public NoticeN:\DEVELoPMENT SERVICES\DEVELOPMENT 2015\R15-03 Town of Smithers ( Height def¡nition amendment and HouseKeeping)\Report to councir DEV15-59 Text Amendment Zoning avÞ* He-¡öhË;oc

Agenda Item # 8.3


3/7

Minutes of the Regular Meeting of Council

held on Tuesday, April 14, 2015, at 6:30 p.m

6.8 REPORT OF RDBN AREA A DIRECTOR

7. STAFF REPORTS

7.1 STAFF (A} REPORTS

7.1.1

15.0165

7.1.2

15.0166

Report ADM 15-015 dated March 25, 15, from S. Bassett, Director of

Corporate Services, recomme signing of a five-year Lease

Agreement with the Central(Vault).

Building Society, was Presented

Wray/BrowneTHAT Council authorize Mayor and Chief Administrative Officer to

sign a five (5) year Agreement between the Town of Smithers

and the Gentral Park tng Society for Lot A, Plan 1054, DL 865, at

Highway 16 and Ma Street, commencing MaY 1, 2015, and expiring

April 30, 2O2O;

AND THAT therequired gene liabilityoccurrence three m

Agreement be first amended to increase theinsurance coverage from two million dollars perillion dollars per occurrence, as set by the

Municipal Association for premises fitting into the moderate

risk gene liability category.CARRIED.

CARRIAGE HOUSES IN R-2

Report DEV 15-16 dated March 31,2015, from L, Dragowska, Planner,

recbmmending amendments to carriage house regulations in Zoning

Bylaw No. 1403, was presented (6440-01).

Wray/BrowneTHAT Council directs Staff to: a) amend the Town's definition for height

within the Zoning BYlaw, as follows:"Height" means, with respect to a building, the maximum vertical

distance between natural grade or approved grade and the highestpoint of the structure of a non-sloping roof, or the mid-point between

ihe intersection point of the building wall and roof structure and ridge

of a sloping roof excluding dormers"; and b) review the Carriage House

Regulationé to include the requirement stating that the carriage house

may not exceed the principal dwelling height.

OPPOSED: GOUNGILLORS ATRILL, DEFEATED.

BRIENESSE, BROWN, BROWNE,GOODACRE, AND iIAYOR BACHRACH.

Agenda Item # 8.3


,/7-

7.1.2 conl'd15.0167

15.0168

7.1.3

15.0169

Minutes of the Regular Meeting of Councilheld on Tuesday, April 14,2e15, at6:30 p.m

BrienesseMrayTHAT council directs staff to amend the Town's defÍnition for heightwithin the Zoning Bylaw, as follows:"Height" means, with respect to a building, the maximum verticaldistance between naturar grade or approved grade and the highestpoint of the structure of a non-sloping.roof, oitne mid-point ¡etúeenthe intersection point 9f the building wall and roof struciure and ridgeof a sloping roof excluding dormers".

CARRIED.

Brienesse/Browne

back a report to Council providingts should Option 3 be incorporatedncourage 1 storey carriage housesconsider an increase when over a

garage to permit a maximum height rm (22,11',) or 2 storeys, whicheveris less".

CARRIED.

TRAFFIC MARKINGReport DEV 15-21 dated April , 2A15, fi'om M. Allen, Dírector ofDevelopment Services,Contract 2015-01 to yell(5330-20).

mending award of Traffic MarkingPavement Marking lnc., was presented

Atrill/BrownTHAT Council awaYellowhead Pavemeexcluding GST.

the Traffic Marking Contract 2O1S-O1 toMarking lnc., in the arnount of $¿t ,21O.2O,

CARRIED.

Transportation and lnfrastructure regarding costs toe signs at signalized intersections along Highway 16.

CARRIED.

15.O17O BrienesseAfr/rayTHAT Council the Director of Development Services to contactthe Ministryinstall turning

Agenda Item # 8.3


r/-lAttachment B (2 pgs)

SffifitherBYLAW NO. 1776

TOWN OF SMITHERS ZONING BYLAW NO. 1403AMENDMENT NO. 15.03


Government Act, create different zones and regulate uses, density, and siting

within each zone;

NOW THEREFORE the Gouncil of the Town of Smithers, in open meeting


SECTION I . ADMINISTRATIVE PROVISIONS

1.1 This bylaw may be cited as "Bylaw No. 1776 - Town of Smithers Zoning

Bylaw No. 1a0ã Amendment No. 15-03" and takes effect as of the date ofadoption.

1.2 lf any section, subsection, sentence, clause or phrase in this bylaw is forany reason held to be invalid by a decision of any Court of competent

¡urisdiction, the decision shall not affect the validity of the remaining portion

of the bylaw.

SECT¡ON 2 . TEXT AÍI,IENDMENT

2.1 Town of Smithers Zoning Bylaw No. 1403 is amended as follows:

2.1.1 Deleting the definition for "Height" from Section 1.2 and replacing it

with the following definition:

nHeighf' means, with respect to a building, the maximum vertical

distance between natural grade or approved grade and the híghestpoint of the structure of a non-sloping roof, or the mid-point

between the intersection point of the building wall and roofstructure and ridge of a sloping roof excluding dormers.

Agenda Item # 8.3


L/t


Page 2

2-1-2 By adding the following sections in order to the Table of Contentsand renumbering the pages accordingty:o Section 2.9 Parkingo section 5.28 c-l B Downtown Mixed commercial Zoneo section 6.1A M-14 Mixed Light lndustrial/Residentialzoneo Division I AP-1 & Ap2 Airport Zones

2=1-3 By correcting the lettering under the following sections of the bylawto be displayed in alphabetical order:o section 3.i-1 Auxiliary uses in A-i Agriculturalzoneo section 6.4.1 Auxiliary uses in M-3 Heavy lndustrial zoneo section 7.1.1 Auxiliary uses in p-1 public Amenity zoneo section 7-5.1 Auxiliary uses in p-4 central park Zone

s 3-

3.1 This Bylaw shall come into force and take effect upon the date of finaladoption by the Council of the Town of Smithers.

READ A FTRST TtMË TH|S _ DAY 2015

READ A SECOND TIME THIS DAY OF

READ A THIRD TIME THIS DAY OF

ADOPTED THIS DAY OF

The Corporate Seal of the Town of Smitherswas hereto affixed in the presence of:


CERTIFIED A TRUE AND CORRECTCOPY of "Bylaw No. 1TT6 - Town ofSmithers Zoning Bylaw No. 14OgAmendment No. 15-03'.


Deborah SargentChief Administrative Officer

2015

2015

2015

Agenda Item # 8.3


?/,

Notice ol Zoning Bylaw Text Amendment No.1776

Bylaw No. 1776 - Town of Smithers Zoning By.law No. 1403 Amendment No. 15-03 willbe considered by Council on Tuesday, August 11-,2015 beginning at 6:30 pm in the CouncilChambers of the Town Hall, 1027 Aldous Street, Smithers, BC. The following bylaw will beconsidered at the Regular Council meeting:

Bylaw No. 1776 Zoning Bylaw Text Amendment to remove the definition of heightand replace it with the following definition:

*Heigh( means, with respect to a buílding, the maximumveftical distance between natural grcde or approved grade andthe highest point of the structure of a non-sloping roof, or themid-point between the intersection point of the building walland roof structure and ridge of a sloping roof excludingdormers.

PUBLIC INPUT:

GOPIES:

CONTAGT:

Anyone who believes they will be affected by the proposed bylaw Ísinvited to present written submissions to Council for consideration.Written submissions to be considered must be mailed or otherwisedelivered to the Town Office by 3:30 pm on the day of the CouncilMeeting.

The proposed bylaw and relevant background information can be viewedat the Town Office, 1027 Aldous Street, Monday through Friday (exceptholidays), 8:30 am to 4:30 pm, or online at www.smithers.ca.

For further information please contact Liliana Dragowska, Planner, at(250) 847 -1600 or ldragowska@smithers. ca.

(first of two notices)

Agenda Item # 8.3


44Â^-lL

Agenda Item # 8.3


,rrl

Sffiiither

DATE:

FROM:

SUBJECT:

REPORT TO THE COUNCIL

July6rH, 2015 REPoRT: DEVI5-57

Liliana Dragowska, Planner FILE:5400-0418L1775

Highway Closure and Removal of Highway Dedication for a portion

of t¡¡nttr Ave and the Un-named portion of Road Right-of-Way as

shown on Plan EPP53463

cAo -Dir/CSAdmin Asst. --l

Dir /Rec :l

D¡r/DS tDirMO :Fire -,

Air/Mgr ,-

Dir/FlN ¡Bldg lns -Planner l

PCSO -

Agen Date:.tuly 14h, zotsln-Cam Date:Agenda Placement Staff "4"

Other:

RECOMMENDATION:THAT councir give to Highway crosure and Removal of

Highway Dedication portiõn of the Un-named portion of

Road Right-of-way 463, prepared by HBH Land surveying

lnc., andãttached as No' 1775;

THAT Council hold Highway ighway Dedication Bylaw No.

1775 in abeyance uniil suc Developments provides the

Town with a traffic study to associated with the proposed

Hotel Development at 1492 Main Street file R15-02'

BACKGROUND: sub estand PaallY Lot

9.

development site. This lot configuration would allow for the required parking associated

with the development and require the applicant to work with the Town in considering

fossiole traffic sblutions and changes thai may arise due to the proposed development'

Agenda Item # 8.4


J¡T COUNCIL Page 2 Renorf: DFV,I4-87- _-r-'

DISGUSSlON:Road Closureln order for Council to consider disposing of the road closure area, the Town must firstproceed through a closure and removal of highway dedication for this land in accordance

f the Land Tiile Act. This wiltden Triangle Developments,

lown must provide pubtic notice and provide an opportunity ålË::l:iri:r3yjiä"T::by the bylaw to make representation to Council.

Raisinø Titleolce the highway closure bylaw and removal of highway dedication bylaw areadopted, and the bylaw is filed in the appropriate t-ano t¡fle ot¡ce, the propertyceases to be a highway, its dedication as a highway is cancelled and tile to theproperty will be registered in the name of the munìcipaity, in accordance with Section120 or the Land ritte be raise'd ¡nine name of thã rnl,i¡öäïiöithe Land ritle office lities submit the bylaw and plan packageto the registrar, toget in Form 17, a proierty Tránsfer Tax formand the prescribed fe

Disoosino of prooertyonce title is raised, municipalities who want to dispose of the property must do so inaccordance with.the¡oroperty disposal rules set out theCommunity Chañer. This seition requires the municipa e ofthe proposed disposition in accordance with section 94. r thatis not available to the public for acquis¡tion, notrceTFei this section must include thefollowing:

(a) a description of the land or improvements;

(b) the person or public authority who is to acquire the property under theproposed disposition;

(c) the nature and, if applicable, the term of the proposed disposition;

(d) the consíderation to be received by the municipality for the disposition.Traffic:Although the Subdivision Servicing and Development Standards Bylaw No. 1723 doesnot adciress traffic flow anci etfects of increâsed traffic on exisiing municipal roadnetworks as a result of development, staff recommends these be consiãered priãr to ;;ydecisions being made on this road closure, rezoning and subdivision applicationssurrounding the 83 unit hotel development. The inteisections of Highway 16, MainStreet, King Street and the Frontage Road are complicated and currenfly have highvolumes of traffic. The King st - Maiñ st intersection is currenfly at a sharp angle and theproposed Ninth Ave. closure/removal may result in increased tiaffic volumes and difficultturning movements. The development oi an 83 unit hotel developm"nt *¡ll increase thetraffic load on the'se-intersections, alter current traffic patterns and must be consideredfor safety and traffic flow in the neighbourhood.

Agenda Item # 8.4


3//

vide a Traffic Study, in associationto outline the traffic concerns at all

improvements that maY be required

s recommended that a decision regarding the

road closure be contingent on the findings and recommendations of the Traffic Study and

public input.

COUNCIL Page 3 Report: DEVIS-57

RESOURCE IMPLIGATIONS :

The legal survey costs for the road closure and consolidation is 10}o/o the developeds

.'erponËibllity. îhe cost of the road closing notices in the lnterior News will be

accommodated in the Town's operating budgets'

COMMUNIGATION:

Under section 40 oÍ the Community Charter, a public road closing for a road, or any

road section, must be completed by bylaw. Prior to adopting a highway closure and

dedication removal bylaw, a municipality must:

. provide public notice in accordance with Section 94;(two consecutive weeks of

ads in the Interior News)

. provide an opportunity for persons who are affected by the bylaw to make

representations to council;

. Deliver notice of its intention to close a highway to operators of utilities whose

works council considers will be affected by the closure. The operator of a utility

affected by a closure may require the municipality to provide reasonable

accommodation of the utility's works.

. Ensure that a proposed highway closure does not completely deprive an owner

of access to his/hêr property uniess the municipality receives consent from the

property owner or compensates the owner and provides alternative access;

. Refer any highway closure bylaws to the Minister of Transportation (through

the local Minìstry óf Transportation District office) for approval where the

proposed highwãy closure is within 800 metres of an arterial highway (note that

ipec¡fied O¡õtr¡ct åtaff may grant such approval on behalf of the Minister of

TransPortation)-


Official Community Plan Bylaw No. 1614:

section l0 of the official community Plan discusses objectives and policies in regards

to transportation. The following policy under section 10.2-1 Street Network &pedestrian Movement should be consldered by Council when making decisions

regarding potential road improvements:

Agenda Item # 8.4


'/ /lCOUNCIL Page 4 R-eBort: DEV15-52

Pcllcy 2 The follo'"víng principles wili be used to guide eiecisions regardingtransportation planning:' To promote a compact urban form in order to reduce retiance on

automobiles;' To suppg{ transit, bicycle and pedestrian uses as key components of the

. transportation plan for the community;Conscious planning (ICBC) in alld transportation planning;development standards suited to

community;' To require new developments to provide full urban standards for ail road

works; and' To review all commercial, industrial and multi-family developments to

ensure . they _have appropriate access and egress, and provide for

pedestrian safety as an integral part of their desigñ.

OPTIONS:

1

Respectfully submitted

Liliana DragPlanner

owska, , RPP

Attachments

Submission approved by

Susan BassettActing Chief Administrative Officer

2

That Council add conditions or changes to the proposed Highway Closure andRemoval of Highway Dedication Bylaw No. 177é.

That Council reject the Road Closure request.

Attachment A - D¡aft Highway Closure and Removal of Highway Dedication BylawNo. 1775

Attachment B - Pretiminary Conceptual Plan of a Proposed Traffic Round-about

n:\development sei',¡ices\deveiopínent 20î5\r'15-02 bryrtn group\road closure\road ciosure report.doc

LDFile:

Agenda Item # 8.4


*l4o,ia¿u-t ¡ ,

I ø^.,¡ þtv tr -lr' y'

'/s

Sm1therTown of o

BYLAW NO. 1775

HIGHWAY CLOSURE AND DEDICATION REMOVAL FOR A PORTION

OF THE UN-NAMED H¡GHWAY RIGHT.OF.WAY AS SHOWN ON PLANEPP53463

WHEREAS it is desirous, expedient, and in the interest of the public to permanently

close certain highway right-of-ways required for subdivision development;

AND WHEREAS Section 40 of lhe Community Charter authorizes Council, by bylaw'

to permanently close and remove highway dedication of all or part of a highway that is

vested in the municipality;

NOW THEREFORE be it resolved that the Council for the Town of Smithers in open

meeting assembled, enacts as follows:

1. GITATION:

This Bylaw may be cited for all purposes as "BYLAW NO. 1775 - HIGHWAY

CLOSúRE AN-D DEDTCATTON REMOVAL FOR A PORTION OF THE UN-NAMED

HIGHWAY RIGHT.OF-WAY AS SHOWN ON PLAN EPP53463'.

ADMINISTRATIVE PROVISION :

a) The Town of Smithers is hereby authorized to permanently close and remove

highway dedication of a portion of the Un-named portion of Road Right-of-Wäy, ás outlined in black on Plan EPP53463, Schedule "A" of this Bylaw

attached hereto.

b) public Notice of Council's intention to enact this bylaw shall be adv-ertised in the

lnterior News for two consecutive weeks prior to adoption thereof. Opportunity

for the public to make representations to Council prior to adoption shall be

administered.

2

Agenda Item # 8.4


Jt)


Page 2

READ A FIRST TIME THIS

READ A SECOND TIME THIS

READ A THIRD TIME THIS

RECEIVED APPROVAL OFINFRASTRUCTURE ON THE

DAY OF 2015.

DAY OF JULY 2015.

DAY OF 2015

THE MINISTRY OFOF

TRANSPORTATION AND2015.

PUBLIC OPPORTUNIW WAS HELD THE

ADOPTED THIS DAY OF


Deborah SargentCorporate Administrator (CAO)

td

LI*.9ldplqqV1q¡"tOttews fm .f750 to curent\bt 177S h¡ghway ctosure_ninth eve doo(Z8l15 1 1:00 AM

DAY OF 2015.

2015

Deborah SargentCorporate Administrator (CAO)

CERTIFIED A TRUE AND CORRECT COPYof Bylaw No. 177S, cited as',Bylaw No. 1775 _Highway Closure and Dedication Removal fora portion of the Un-named Highway Right_of-Way as shown on plan Epp53463." -

Agenda Item # 8.4


Sc,(.e¿n/e 4of By/.t^t t?a{ '4

PLAN EPP5J463

3750 lst Avenue, P0 Box 5J6Smithem, BC VOJ 2N0

Phone & For 250.847-5808

BCLSgHBHLondSuryey¡ng-co

RTFERENCT PLAN

To Accompony Bylow No. 1175 of the ïown of

Smithers beíng: Highwoy Closure ond Dedicotion

Removol of o Portion of Un-nomed Rood

Dedicoted on Plon 5804 within District Lot5289 Ronge 5 Coost District.

Pu6uont to Sætion 120 of the Lond îtl€ AÊt

& Section,l0 ot the Comunity Chorter.

BCGS 9JLO75

SC¡\LE:

lle intended plot s¡¿e of this plon is 864nm in ridth by

560mm in height (D size) vhen plotted ot o scole of l:500.

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frequency obseruotions prcqessed using the Prec¡se PointPæitioning (PPP) seryice prov¡ded by Nolurol ResourcsConodo.

lhis plon shows horizontol qround-leyel oistoncs in meÌræond decimols thereof unlËs otheüise spec¡fied- lo computegr¡d distonces, multiply ground-level d¡stonces by the overogecombined foctor of 0.3996-05. Ihe wercge comb¡ned Íqctorhos bæn detmined bosed on on ellipsoidol elwotion of

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Grid beorings ore derÍved from ditferenliol corier phose

GNSS obserct¡ons ond ore refered to the centrol merid¡onof UTM Zone 9 fl0rth. Tü oùtsin locrl GFonoßiu beuringsrefered Lo the merid¡on through AloN 10000, odd 1'50'J3--

t Denotes o stondord iron post foundo Denotes o stondord iron post ploced(D Denotes o conlrol monument found+ Dtrotes on unmorked colculoted point

CSF Denotes 'combined scole foctor'EHPA Denotes'estimoted horizontol positionol occurocy'

h,

Lot Arolo

Plon 9181

Lot 1

Plon 8722

POINÍ TABLE:

NÁD 83 (CSRS) Veßion 20020 UTM Zone 9N

Poinl No Northinq Eqst¡nq CSF EHPA

tP 7057 6072014.55 618000.70 0_999695 005MoN 10000 6072r03.93 618792 55 0.999695 0.03

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lhis plon lies lithin the fown of Smithem.this plon lies wìthin the Regionol Dr'strict of Bulkley Nechoko-

'Ihe field suryey represented by tl¡is plon ros completed on

the 6lh doy of July. 20'15.Rebecco Brcten, BCLS 870

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gTH AVENUE TO BECLOSED BETWEENMAIN STREET ANDKING STREET

I.AND TO BE ACQUIRED FROMTHE TOWN OF SMITHERS

TO\[NHOUSE DRIVEWAYACCESS LOCATION TO BERESOLVED

NOTES:1. LAYOUT OF ROUNDABOUT IS CONCEPTUAL FOR ILLUSTRATIVE PURPOSES.2. DRAWING BASED UPON AERIAL IMAGES. NO TOPOGRAPHICAL SURVEY HAS BEEN CONDUCTED

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B@B[WB

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JUN I B ?OI5

Town of Sn'oithers

smitherspubliclibrary Bå'8,"Jff*

Smithers Publíc Library Board

Box 52

Smithers, BC

VOJ 2NO

June 77,2OI5

Town of Smithers Council

Box 879

Smithers, BC

VOJ 2NO

Dear Mayor Bachrach and Councillors:

Re: Proposed Smithers Multi-purpose Centre

The Smithers Public Library Board is very enthused that the Smithers Town Council has identified a new

multi-purpose centre to house the Museum, Library, Art Gallery and Visitor Centre as a high priority in

theír four year strategic plan.

A multi-purpose building will be a major benefit to Smithers and the Bulkley Valley. lt will provide an

opportunity for mutual savings from shared space for a broad range of essential community functions.

It will become a centre for arts, culture, learning and literacy (Libraries: The Window to the World),

tourism and First Nations.

A new Library will benefÍt long-time residents, recent arrivals and visitors to Smithers and the Bulkley

Valley. Libraries are a place for learning, literacy, business, innovation, growth, fun, equality, technology,

information, community and much more. Libraries welcome all ages and walks of life.

1.:;:0

D¡r/R:;,;

Þ\ZV ;-l-;;it';c Dili,riFlîtl

7 v'ir i-;-,:îcl D:r il iJ:C !

Ê.t9.:rtCe

JUN 1 I 201$

Town of Smithers

þr Oihai:

itf,.?otl _

r

Agenda Item # 9.1

LIBRARY BD - MULTI-PURPOSE CENTRE Page 189 of 222

+/z-

The Board looks forward to working with the Town of Smithers and other partners to make this project

proceed effectively and efficiently. Accordingly, we invite Mayor Bachrach and Councillor Wray to

# attend the October 27,2OL5 meeting of the Library Board to discuss and identify strategies for thisproject to proceed. More specifically, the Board would appreciate understanding its role, the role ofother participants and if the Town will be the co-ordinator/ leader. The meeting is at the Smíthers

Public Library at 7:00 PM.

The Board ís very positive about this initiative and looks forward to a beneficiai and timely outcome.

Sincerely

Corry Tremblay, Board Co-chaír

Wally Bergen, Board Co-chair

Agenda Item # 9.1

LIBRARY BD - MULTI-PURPOSE CENTRE Page 190 of 222

D<7o \2)

DaveBox

,/,

lìv

I.it,efF-j.f$G

JUN 3 0 2015r5r)

of

June 30,201-5Smithers, BC

Mayor and CouncilTown of Smithers

I listened carefully to the presentation made on Tuesday, June 23d, 2015, during the regular Council

meeting, by Dr. Eiizabeth-Bastian, MD Oncologist with Northern Health. She notified the Town at that

time ttri pãrticulate pollution of the kind being contemplated by Northern Engineered Wood Products

(NEWPRO) is a public health hazard.

Section 83 of the public HealthAcf requires a local government that becomes aware of a public health

hazard to do certain things prescribed by the Act and regulations and provides other actions that the

government may undertake.

the Town of Smithers will undertake in this

e

Town's part.

available to discuss the matter with the Town and am very much interested in being kept informed

proceeds.

2N0geek(Aunisewe.com

Attached overleaf, Section 83 of the Public Health Act

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Agan Dato:

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Agenda Item # 9.2

STEVENS - AIR QUALITY Page 191 of 222

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83 (1) A local government must do all of the following:

(a) if the local government becomes aware of a health hazard or health impediment within its

jurisdiction, take an action required by a regulation made under section 120 (1) (a) [regulationsrespecting local governmentsl, or, if no regulation applies, either

(Ð report the health hazard or health impediment to a health officer, or

(iÐ take an action the local government has authority to take under this or another enactment to

respond to the health hazard or health impediment;

(b) provide health officers with information the health officers require to exercise their powers and

perform their duties under this Act;

(c) consider advice or other information provided to the local government by a health officer.

(2) Alocal government must

(a) designate one of its members, or an officer or employee of the local government, as the local

govemment liaison for the purposes of this section, and

(b) send notice of the designation to the regional health board having authority over the geographic area

in which the local govemment is located.

(3) Alocal govemment may

(a) request a medical health officer to issue an order, under this Act, in respect of a health hazard, and

(b) if the medical health officer refuses to issue the order or to issue the order as requested, request the

provincial health officer to review the decision of the medical health officer.

(4) Following a review under subsection (3), the provincial health officer may

(a) refer the matter back to the medical health officer, with or without directions, or

(b) make any order that, in the opinion of the provincial health officer, is appropriate in the

circumstances.

Agenda Item # 9.2


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SmltherTolvn of o

PO Box E79,1027 Aldous Srree! Smithers, BC VOJ 2N0Telephone (250) 847-1600 - Fax (250) E47-1601 - www.smithers.ca

July 3, 2015

FILE: 0400-80 and 0530-05

Dr. Sandra AllisonChief Medical Health OfficerNorthern Health AuthoritySuite 600, 299 Victoria StreetPrince George, BC, Canada V2L 5BB

Dear Dr. Allison:

RE: Smithers Air Qualitv

At its Regular Meeting held June 23, 2015, Council received the attached delegationform regarding Smithers Air Quatity from Gina LaHaye and Jim Senka. Further to tn¡sdelegation, we have received the attached correspondence from Dave Stevens quotingthe Health Act.

Could you please review this information and advise the Town of Smithers of anyappropriate action that the Town of Smithers may take to address the issues raised iñthe letter.

Sincerely,

DeborahChief Administrative Officer

DS/

Attachments: Delegation Form and Stevens Letter

Agenda Item # 9.2


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Agenda Item # 9.2


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CanadianWoodCouncil

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i;"-ii'F¡A Ë.Î,?i*L.",;',.1')li: èJ i.;j '#

i;'. w0ßKs!Program of the Canadian Wood Council

June 2015

Dear Mayor and Members of Council:

We are looking forward to your annual UBCM Convention in Vancouver this September.

With this letteç I invite your community to nominate a recently completed civic building for the 2015 Community

Recognition Awards. The awards are presented annually to communities that advocate for specifying wood use in a

local project or through visionary initiatives that work toward building a community culture of wood.

Wood use in public buildings brings pride to B.C. towns and cities, and leaves a lasting legacy, which is an enduring

celebration of our culture of wood. You can nominate a project today: www.wood-works.ca/bc

lf you are thinking of a new project, there has never been a bettertjme to take advantage of the many benefits wood

has to offer.

Why wood? Wood is good!

Choosing wood for building is a good choice for socio-economic, environmental, budgetary and health reasons. lt's

a good choice for our economy, as forestry is a significant economic engine in 8.C., and either directly or indirectly

benefits us all.

It is also the best choice for the environment, as nothing can make a green building "greener" than optimizing the use

of wood materials. Growing trees absorb CO2 and emit oxygen; wood materials sequester CO2 throughout their use;

and substituting wood for other materials avoids substantial amounts of CO2 emissions. The result: high performance

civic buildings which recognize our wood history and help us realize future sustainability goals.

Advanced technology and mode¡'n building codes are expanding oppoi'tunities for wood building pi'oducts and

systems. The result: distinctive and innovative civic buildings, designed and built throughout B.C. - which are also

cost-effective. Our province's wealth of leading-edge designers, supported by organizations such as Wood WORKS!BC

and the Canadian Wood Council, can show you how to make more of your scarce building and operating budgets. Our

technical advisors can outline all the recent innovations in wood building products and systems to create comfortable,

flexible, healthy and effective spaces.

There is a growing body of research demonstrating that working, learning and healing environments can be more

healthful lf they Include natural elements in design, including wootl. Denronsträted positive irttpacts irtclude higlrer

levels of health, better concentration and generally improved occupant performance for workers, students, patients

and ¡'esidents.

What's new in the world of wood? Consider the advantages and possibilities.

Ourtechnical advisors can outline all the recent innovations in wood building products and systems to create

comfortable, flexible, healthy and eflective spaces. We are here to offer our technical expertise, training and education

to help your local government realize a lower carbon footprint, and warm, beautiful, human-centred environments in

which people thrive. Please call me if you are ready to move forward with a new civic project and I can give you more

information on the free services Wood Ì//ORKS/ BC can provide to your project teams. wYours truly,

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Lynn Embury-WilliamsExecutive DirectorWood WORKSI BC a rrt'

WOOD WOßKS! BC

837 Riverside Drive. North Vancouver, BC V7H lV6 I Toll Free: 1-877-929-9663 ext. 1

www.wood-works.ca

Agenda Item # 9.3

WOODWORKS - COMMUNITY RECOGNITION AWARDS Page 195 of 222

r13

About Wood WORKS! BC

Wood WoRKSl is a national industry-led program of the Canadian Wood Council, with a goalto support innovationand provide leadership on the use of wood products and systems. Through workshops, seminars and case studies,Wood WOÂKS! provides education, training and technical expertise to building and design professionals and localgovernments involved with commercial, institutional and industrial construct¡on projects throughout B.C. For more than17 years,Wood WORKS! BC has facilitated practical, efficient, versatile and cost-effective building and design solutionsthrough the use of wood -the mostsustainable, natural and renewable building material on Earth.

Wood WO,1K5/ BC has also worked extensively with municipalities on projects ranging from fire halls to arenas torecreation centres. Wood WORKS! BC is a recognized resource to help B.C. communities with the "build with wood,,requirements on publicly-funded projects under the Wood First Act, and cur expertise is available free-of-charge.

Wood WORKS! BC: Services to Local Governments

O Free Technical Advice

' Architectural, structural, fire, seismic, acoustic, envelope, environmental performance

ø Source Wood Design Expertise and provide Connections

O Community Outreach

. Local Governments

. Ministries / Associations

() Source Products and Building Systems

O Professional Development/l-iaison

' Architectural lnstitute of BC, Association of Professional Engineers of BC, Building Officials Association of BC

() Wood First Act Compliance Support

WOOD DESIGN TUNCHEONS

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TECHNICAL SUPPORT

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Agenda Item # 9.3


v3

2Ot4 Community Recognition Award winners

NCLGA - North Central Local Government Association:

Town of Smithers for the Bovill Square

AVICC - Association of Vancouver lsland and Coastal

Communities (includes several local governments and

First Nations in the Comox Valley): Comox Valley Economic

Development Society for the Va ncouver lsland Visitor

Centre (Merit: City of Nanaimo and District of Tofino)

SIIGA - Southern lnterior Local Government Association:

Town of Summerland for the R.C'M.P. Building

AKBTG -- Association of Kootenay Boundary Local

Governments: City of Kimberley for the Mark Creek Bridge

(Melit: Village of Canal Flats)

tMtGA -- Lower Mainland Local Government

Association: Village of Pemberton for the Downtown

Community Barn (Merit: City of Richmond and Village of

Harrison Hot Springs)

,,The Commun¡ty Recognit¡on Awards have been presented to large and small communities

throughout B.C. Every community can and should build with wood first, and use it wherever

possible, including accenting with wood products. Building with wcod is good, and being

recognized with a Community Recognition Ar¡rard is icing on the cake."

- F"4ary sjostr.cm, Past Mayor - city of Quesnel I Past President - uBCl''4

Agenda Item # 9.3


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Agenda Item # 9.3


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JUN 2 4 2015

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friends or the

Town ';; .; n:the¡'s

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Friends of the Smithers Library

Box 52

Smithers, BC

VOJ 2NO

June 20, 2015

Town of Smithers Council

Box 879

Smithers, BC

VOJ 2NO


Re: Proposed Smithers Multi-purpose Centre

The Friends of the smithers Library are very excited that smithers Town council has decided on a new

multi-purpose centre to house the Museum, Library, Art Gallery and visitor centre as a high priority for

the coming four yearsl

The benefits of a new Library as a part of a multi-purpose facility to serve Smithers and the Bulkley

Valley will be immense. Libraries are a key to healthy, dynamic and vibrant communities that provide

high quality living standards. They encourage and facilitate all aspects of personal, family and

community growth and are opportunities to keep up with a continuously expanding modern world'

Libraries are open to everyone and provide a tremendous range of information and technological

services to all who walk through the¡r doors.

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Agenda Item # 10.1

FRIENDS OF THE LIBRARY - MULTI-PURPOSE CENTRE Page 199 of 222

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The Friends of the Library look forward to supporting this exciting project with the opportun¡ty tocommence fundraising. Accordingly, we await direction from Smithers Town Council regarding the co-ordination, tíming, location and vision to make this project a success.

The Friends are very posit¡ve about this project and have been waiting for some time for it to proceed.We look forward to working w¡th all partners and the Town to get shovels ín the ground and the doorsopen.

Sincerely

Lorraine Doiron, Friends Chair

Paul Pa nds tr

Wally Bergen, Treasurer

Cc: Smithers Public Library Board

Agenda Item # 10.1

FRIENDS OF THE LIBRARY - MULTI-PURPOSE CENTRE Page 200 of 222

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PLEASE REPLY TO:

Ieox s1o. DAWSoN

!ssos 'roo srREEr,

BEBüïJiå

PEAGE RIVER REGIONAL DISTRIGT

Office of: the Chair via email to: [email protected]ìii\i { a: iil:q

-L'l: ? .' . -i,:

June 12,2015

The Honourable Minister Bill BennettMinister of Energy and MinesMinister Responsible for Core ReviewRoom 301, Parliament BuildingsVictoria, BCV8V 1X4

Dear Minister Bennett,

Re: Order in Gouncil No. 148

Thank you for your quick response dated May 1 3,2015 on behalf of Premier Clark to thePeace River Regional District letter, dated April 30, 2015 regarding the OIC #148 whichremoved lands from the ALR through a recommendation from the ELUC.

The ELUC was enacted to protect the environment and it would be important that the"executive committee" examine the duties of the ELUC.

Definitions:

1. ln this Act

"committee" means the Environment and Land Use Committee continued under thisAnf'

"environment" means all the external conditions or influences under which humans,animals, and plants live or are developed;

Duties of the Committee:

3. The committee has the following duties and powers

(a) to establish and recommend programs designed to foster increased publicconcern and awareness of the environment;

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CREEK, BC VIG 4H8 TELEPHONE: (250) 784-3200 or (800) 670-7773 FAX: (250) 784-3 prrd [email protected] ca

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FORT ST JOHN, BC V1J 4N4 TELEPHONE: (250) 785-8084 Fax: (250) 785-1125 EMAIL: pnd.fsj@prrd bc.ca

Agenda Item # 10.2

PEACE RIVER REGIONAL DISTRICT - ALR Page 201 of 222

L/,

The Honourable Bill BennettJune 12,2015 Page 3

For your further consideration, the Peace River Regional District fonvarded the followingresolution to the 2015 North Central Local Govemment Associatíon (NCLGA) which waéendorsed.

Therefore Be lt Resolved:

That the Province of BC be requested to rescind Order in Council No. 148 untiltherehas been adequate public input and respect shown for the legal requirements requiredto apply for removalof lands from the ALR.

There is mounting provincial concern with regard to the loss of valuable food producing lands.

Yours truly,

LoriAckerman,Chair

cc: Lieutenant Governor Judy GuichonPremier ClarkMinister Steve ThompsonMinister Norm LetnickMLA Pat PimmMLA Mike BernierUBCM membersRegional DistrictsFrank Leonard, Chair, ALC

Agenda Item # 10.2

PEACE RIVER REGIONAL DISTRICT - ALR Page 202 of 222

dû''ßPaul DeeganVice-President,Public & Government Affairs

935 de La Gauchetière Street West16th floorMontreal, Quebec H3B 2M9Canada

Agen Date:

v

Paul DeeganVice-président,Affaires publiques & gouvernementales

935, rue de La Gauchetière Ouest1 6" étageMontréal (Québec) H3B 2M9Canada

trJwww.cn.ca

Encl

June 1 5,2015

His Worship Taylor BachrachTown of Smithers1027 Aldous StreetPO Box 879Smithers, BC VOJ 2N0

Dear Mayor Bachrach,

On behalf of CN I would like to take this opportun¡ty to thank you for your RSVP forour FCM Mayors' Luncheon on June 6,20'15.

I know you were unable to attend, but I look forward to meeting you at a futuredate.

ln the meantime, I am enclos¡ng a copy of the 2015 CN in Your Community booklet.

s¡

Paul Deegan

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Agenda Item # 10.3

CN - FCM Page 203 of 222

Agenda Item # 10.3

CN - FCM Page 204 of 222

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\NORTHERNGATEWAY

253 City Centre

Kitimat, BC

v8c 1T6

tel 2506328812

fax 2506325783

gatewayfacts.ca

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June 22,2015

Town of SmithersTaylor Bachrach1027 Aldous StreetSmithers, BC VOJ 2N0

B(.qB,[vBJUN 3 0 2015

Town sf Smitherc

Dear Taylor Bachrach:

Thank you for your interest and ongoing participation in the Northern Gateway Project.The input and feedback we received from First Nation and Métis communities and ourstakeholders on the Pipeline Environmental Effects Monitoring Program ("Pipeline

EEMP") and Marine Environmental Effects Monitoring Program ("Marine EEMP'),together with the incorporation of Aboriginal traditional knowledge, was instrumental in

the development of these plans.

Northern Gateway filed both the Pipeline EEMP and Marine EEMP with the NationalEnergy Board (NEB) on June 18th, as required by Conditions 27-29, 30-32,36 and 37 of

the Certificates. You can find these plans on our website at

www.gatewayfacts.calengagement. Appendix B, within each document, outlines how we

incorporated the input and feedback we received into these plans'

Engagement on both the Pipeline EEMP and Marine EEMP will continue and, should

thiJ result in modifications to these plans, updated versions will be filed with the NEB' I

encourage you to contact us if you would like to provide any further input or feedback on

these plans or if you wish to meet with Norlhern Gateway representatives on this or any

other Project-related m atter.

We look fonryard to continued engagement with you, as your input is a critical pad of

moving the Project foruvard. Together we can build a better pipeline.

Sincerely,

Northern Gateway Pipelines Limited Partnership,by its general partner, Northern Gateway Pipelines lnc.

John CarruthersPresident

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Agenda Item # 10.4

NORTHERN GATEWAY Page 205 of 222

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Agenda Item # 10.4

NORTHERN GATEWAY Page 206 of 222

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PRINCE RUPERTPORT AUTHORITY

Ll¡ni<lNG r\ V/ORLD CrF OPPORTi,NII Y

June 25,2Q15

Mayor and CouncilTown of SmithersPO Box 8791027 Aldous StreetSmithers BCVOJ 2NO

Dear Mayor Taylor Bachrach and Council:

It has continued to be a remarkable year at the Port of Prince Rupert, and I am taking

advantage of the release of our 2014 Annual Review and Audited Financial Statements

to providi a quick update to some of our affected municipalities along the northern BC

corridor.

. While coal volumes have continued to struggle with the global downturn in that

commodity industry, shipments of grain, wood pellets and containers have

continued to hold our overall volumes steady'. pinnacle Renewable Energy's new wood pellet export terminal continues to grow

its volumes from mills acroês Nofthern BC. The terminal recently made history

by loading a 'Panamax'-sized vessel with the largest load of wood pellets in the

history of tne industry-over 60,000 tons into the Popi S'

o Container business ât Fairv¡ew Terminal has been extremely strong, and Prince

Rupert was once again named "Fastest Growing Container Port" in Nofth

America by the Journal of Commerce.o The $g7 million Road Rail & Utility Corridor has been completed, and was

celebrated at a "Last Spike Ceremo ry'' last month. The "RRUC" is a foundational

port infrastructure inveätment bi the -Canadian

Government, BC Government CN

and the Port that will support the continued development of bulk export terminals

at Ridley lsland over the next decade.. The $eóO m¡llion construction of the expansion at Fairvieú Container Terminal is

now underway, and we are looking forward to bringing its additional 500'000

TEUs online by mid-2017.Pacific Northwest LNG recentlY announced a "conditional FlD" for their proposeda

PRINCE RUFERT PORT AUTHOR{TY2OO 215 COW B¡\Y ROÂo. PR¡NCE RUPERT, BßiTI5H COLI'IMBI/\ CANADA VNJ IA?

Izt. 25D 5ìJ LA99 r^r. ¡50 627 8981ì EMÂlL FcorFGruperitsrl com

ADMINISTRATfON trORTI.JAIRE DE PRINCE'RUPERT

2Cr0-2ll'Cf ItMINOOWAAY.PR¡ttCERtiPl-RÍ'C(ILOMIJIE-FRlr--ANIiIOIJECANAI)AVa¡ lA;l

ttr. ?btt i,2ì 88'Jp îAl 2 -\Ù .o2.1 81180 EMÁ|L FcortÊ¡ufrerlfhrt { cnr

natural gas terminal at.the Por1. lt is an important step that the commercial

aspects of the development are looking positive' Howeve r, the consideration and

evaluation of the Proj ect by the Canadian Environmental Assessment AuthoritY

and CEAA's regulatorythe absolute conditionenvironmental imPact.

agencies is ongoing, and a final decision is dependent on

that it be develoPed without the likelihood of significant

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Agenda Item # 10.5

PORT OF PRINCE RUPERT Page 207 of 222

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June 25,2015Page 2 oI 2

We have enclosed several copies of our "Facts and Figures Summarf' for 2014, and I

hope you will distribute or display them as you see fit. On a bit of an exciting note, wehave developed our full annual review as an interactive digital asset this year, and I

would encourage you immerse yourself in the year's highlights and stories at2014.rupeftport.com.

As always, we are willing to drop in and provide an in-person update on the Port and theconnection between the Porl and your community. lf you are interested in taking us upon that invitation, please contact Ken Veldman at [email protected].

Sincerely,

PRINCE RUPERT PORT AUTHORITY

Don KruselPresident & Chief Executive Officer

Agenda Item # 10.5

PORT OF PRINCE RUPERT Page 208 of 222

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From:Sent:To:Subject:

0\w'LsLGIF CSCD:EX [LGl F@gov. bc.ca]June-29-15 12:05 PMFront DeskUnconditional Grant Funding Letter - June 2015 Payment

Ref: 1.58438

His Worship Mayor Taylor Bachrachand Members of Council

Town of SmithersBox 879Smithers, BC VOJ 2N0

Email: [email protected]

cc: lford @sm ithers.ca


As discussed in the emailsent April 14, 2OI5,2Ot4 marked the last year of the Strategic Community lnvestment Fund(SCIF) program. This was a multi-year program that accelerated Small Community, Regional District, and Traffic FineRevenue Sharing grants in the early years of the program and reduced them ¡n the later years. Commencing 2015, theSCIF program was discontinued.

The 2015 payment for Small Community, Regional Dístrict, and Traffic Fine Revenue Sharing grants funding was dividedinto two installments: a March installment and a June installment. The March lnstallment, totalling S40 million, has

already been paid. The June installment, totalling approximately SZS.f million, will be províded to localgovernmentsbefore the end of June 2015. Thus, the total grant fund¡ng for 201.5 will be 5115.1 million.

The June installment consists of 536.7 million for SmallCommunity and Regional District grants to support servíceprovision in areas with smaller tax bases and 538.4 million for Traffic Fine Revenue Sharing grants to help municípalitiesenhance policing and public safety programs.

Unconditional GrantFunding

Purpose Payment Date Amount

Small Community Grants Localgovernmentservíces

June 25,201-5 5360,i.87

Traffic Fine RevenueSharing Grants

Defray the cost oflocal policeenforcement

June 25,2015 S59,133

lf you have any questions or comments regarding the grant payments, please feel free to contact Ms. JenniferRichardson, Policy Analyst, by telephone at: 250-356-9609, or by email at: [email protected]þç.ca.

Sincerely, A{Crì :j¡i'3:

1 {.ìi; ì :í;

1

CåO

"Originalsigned by"

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Agenda Item # 10.6

SMALL COMMUNITY & TRAFFIC FINE REVENUE GRANTS Page 209 of 222

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Agenda Item # 10.6

SMALL COMMUNITY & TRAFFIC FINE REVENUE GRANTS Page 210 of 222

g1þ'ol 'LDear Mayor and Council,Below, is a letter regarding a request to weigh all factors before throwing supportbehind the proposed pellet plant. This letter was written in a spirit of poéitlve intention3nd hopefully you can make a decision before the clock runs out. (Something thathappened with the Ambleside development.) Cheers,Jim Senka

When David Suzuki spoke here 2 weeks ago he made the point that having good air tobreathe is the most important thing in our lives. He eloquently explained that once wehave the basics like good air, water and food, we can then (añO only then) pay attentionto other things such as making money.

The BC Lung Association's Annual Report released last week listed our wonderfulneighbor, Telkwa as having the second worst air quality in the Province. Smithers isalso on the list as not meeting the Provincial target for acceptable air quality. Thisinformation is not intended to be negative, but rather to help our governments torecognize that we have a problem that needs to be dealt with.

Adding more toxins into our air is not an intelligent thing to do. A presentation made toTown Council last Tuesday briefly outlined the specific problem we have and requestedour Mayor and Council to gather the data necessary to make a decision on whether ornot to support new a industry that will add toxins to air that is already unhealthy. Fromthe questions asked by the Mayor and Council, I sense an element ôt support for theproposed new plant. lt's quite possible that this is about the receipt of tax dollars (inarrears from the company, by the way). lt always seems to boil down to money first.

lf we're concerned about money we should also be considering the cost of health care(not to mention the personal suffering) for those people we knõw are being affected bybreathing toxic air and also the fact that making our Town a nice place to frue will attractthe economic growth the Mayor and Council is seeking.

Let's not be in a hurry about this one

W¡th respectful concern,

Jim SenkaSmithers

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Agenda Item # 10.7

SENKA - AIR QUALITY Page 211 of 222

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From:Sent:To:Subiect:Attachments:

Jim/Judy Senka [email protected]]June-26-15 11:21 AMFront Deskfor Mayor and Councillorsletter to editor june 26 -15 to town.doc R

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Attached is a letter to the editor regarding air quat i;i'{hu-rS

"Never look down on anybody unless you're helping them up" .........Jessie Jackson

1

Agenda Item # 10.7

SENKA - AIR QUALITY Page 212 of 222

4b1<b4Ð

IilITIATIVE TAUST

June23,20t5

Smithers Mountain Bike AssociationPO Box 4968Smithers, B.C. VOJ 2N0

Attention: Leanne HelkenbergPresident

Dear Ms. Helkenberg:

Subject: Smithers Bike ParkCommunity Halls and Recreation Facilities program

Northern Development Project Number 3892 50

The Northern Development lnitiative Trust Corporation was created by the Province to be a catalyst forcentral and northern BC, to grow a strong diversified economy by stimulating sustainable economicgrowth through strategic and leveraged investments.

I am pleased to advise you that the Community Halls and Recreation Facilities application from theSmithers Mountain Bike Associat¡on for a grant toward the 'Smithers Bike Park' project has beenapproved for up to 525,000 from the Northwest Regionat Development Account on June LZth, 2OL5,subject to confirmation of other funding sourceé.

This approval is open for a period of twelve months from the date of this letter, within which we expectallfunding sources to be secured, a contract entered into with Northern Devetopment and the projectcommenced.

Please advise us when the subjects listed above have been confirmed and our staff will work with you toclevelop a contract and communication opportunities. lt is important to note that expenditures prior toboth partíes sígning a contract will not be reimbursed.

We wish you every success in your project and look forward to seeing the results have a positive impacton the localeconomy.

Sincerely,

301 - 1268 Fifth Avenue

Prince George, BC V2L3L2Tel:250-56'l-2525Fax: 250-561 -2563

[email protected],¡. n oi'therndevelopment. bc.ca

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Agenda Item # 10.8

BIKE PARK - NDI GRANT Page 213 of 222

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Agenda Item # 10.8

BIKE PARK - NDI GRANT Page 214 of 222

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northern healththe northern woY of caring

Northem Health Regional Office600-299 Victoria Street, Prince George, BC V2L 5BB

Telephone (250) 565-2649, Fax (250) 56S2Amwww. northernhealth.ca

B€iîsüwBJuty 10, 2015

Ms. Deborah Sargent, Chief Administrative OfficerPO Box 279, 1027 Atdous StreetSmithers, BC

VOJ zNOTown of Smithers

From the Office of the Chief Medical Health OfficerTelephone: 250-565'7424 Fax: 250-564'7198

!uL 1 û 2015

Dear Ms. Sargent:

Thank you very much for your letter and attached documents surrounding air quatity concerns in Smithers.

We hope the fottowing response is useful and informative-

Regarding the correspondence with reference to section 83 of the Public Hea|th Act

The intent of the municipat rote under the Public Health Act is to report a real or perceived heatth hazard,

when they become awarä of one, to the Medicat Heatth Officers within the appropriate regional heatth

authority. As such, by províding us with your letter you have satísfied your obligation under the Act-

We witt work in partnership with MOE to assess the NEWPRO permit apptication and address recommendations

to mitigate potentiat heatth be approv nt (MoE)' For

your kriowteige and interest rs to [oca[ 'do certain

íñings presc¡-bed by the Act there are ions under

Section 83 of the Public Health Act-

Regarding general concerns around BVLD air shed management

It is wett understood that poor air quatity negativety affects heatth. The targest air quality health concern in

the BVLD air shed is partiiutate matte. (pl',t). plvt can be ctassified as fine (2.5 micrometers or smalter = PM 2.5)

or coarse pM 10 (2.5:10 micrometers in diameter) and is tinked to a wide variety of respiratory and

cardiovascular disease. particutate matter (PM) in outdoor air pottution is also designated a Group I carcinogen

Uv tfr" lnternational Agency for Research on Cancer (IARC) based on the evidence regarding the relationship ofpl¡t Z.S and pM 10 to tung cãnce. risk. Heatth effects from PM can occur from both acute and [ong-term

"rporr." and from both-the finer (pfu12.5) and coarser (PM10) fractions of PM; however, it is understood that

tnå higtrest burden of disease originates from the long-term exposure to the finer Pft12.5 particles- Recent

"ui¿"ñ." suggests that ambient plvt Z.s air pol.tution tras an important mortatity burden, even in regions with

retatively tow PM 2.5 concentraliorts.

There are no known "safe" Levels for particutate matter. With regards to PM, the AI-ARA (Æ Low As Reasonably

Achievahle) approach is generatty employed. White this may be chattenging from a policy perspective, it atso

means that any continuous improvement efforts in air quality witl resutt ipubtic heatth. From our perspective, this provides some reaI opportunitienon-industriat, within thä AVIO air shed to reduce their emissions with re he

heatth of the communities in which they reside. We also support the AI-ARA principle, recognizing the

importance of air quatity to heatth but âtso the reatity that some peopte continue to rety on wood burning

stoves to heat theii homes or require motor vehictes tc get to and from work, as wetl as importance of

sustainable socio economic opportunities and emptoyment as significant determinants of heatth.

We know that Smithers is [ocated in a sensitive air shed with various emission sources. Atthough outdated (e.g.

Beehive Burners no longer exists within the air Shed) the draft Ministry of Environment Micro Emissions

lnventory for the gVLOãir shed reteased data from 2002 which provides a sense of the many sources ofpottution in the area and their proportional contributions to the air shed.

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Agenda Item # 12.1

NH - AIR QUALITY/PUBLIC HEALTH ACT Page 215 of 222

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Dr. Raina Fumerton MpHMedical Health Officer, Northwest HSDANorthern Heatth

n (B!LD Air Shed ""n"r" ro.

shed.Management society and recognized that there are muttiplewithin the region. we atso support an updated Micro Emissioni

emission sources. air shed management prioritization based on the most significant

Regarding the pending permit apprication by NEWpRo to become a peilet plant:At this time, the apptication by NEWPRO has not been submitted to the Ministry of the Environment (MoE). wewilt be reviewing the information provided by MoE on the detaits of ihe permit amendments, as well as their

echnical report and projected impacts to the air shed as theyrecommendations at that time. As per our conversation with thefatt of 2015.

ty data in their review in order to determine whether ae NEWPRO particte board ptant shut down. lt shoutd bethe particle board ptant. Atihough they shut down dueo restart those operations at any time under theircle board ptant into a pettet ptant is accepted, the newtikety resutt in significantty tess emissionj than the

Shoutd the pptic ttached tothe permit mon f therecent cha fromFEM (Federat Equivatent Method), which is a much mo ) to the

communities such as smithers where the shift in instrumentation has recentLy occurred we saw a notableincrease in the measured levels of particulate matter (due to the increased precision of the'instrument asopposed to actual increased levets of air pottution) and expect to see similai ¡ndings in other communitiesacross the north once they too have switched over to the FEM monitors.

Thank you for the opportunity to provide our comments.

Sincerety,

Dr. Sandra Altison MpH CCFP FRCPCChief Medical Health Officer{djunct Professor, Schoot of Heatth kiences, UNBCNorthern Health

Raina Fumerton, ¡\Áedicat Heatth Officer, Northwest HSDACathy Utrich, Chief Executive OfficerDoug Quibet[, RegionaI Manager, Environmental. Health

Darret[ Betanger, Env¡ronmentat Heatth Officer, SmithenBarb Oke, Lead, Health and Resource DevelopmentAngeta Wheeter, Nl Team Lead - Environmeniat Health

copy:

Frcm the Omce of the Ch¡ef Med¡cål Health OfflcerTelephone: 250-565-1124 Fex: 25G564-7198

Agenda Item # 12.1

NH - AIR QUALITY/PUBLIC HEALTH ACT Page 216 of 222

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Sm1therTown of o

REPORT TO COUNCIL

DATE: July 13,2015

FROM: Rob Blackburn, Airport Manager

SUBJECT: Hawkair Discontinued Service

REPORT: AIR 15-1 1

FILE: 8400-03

RECOMMENDATION

THAT Council receives the following for informatíon

PURPOSE OR BACKGROUND:

On Tuesday, July 7, 2A15, Hawkair announced that it will discontinue service to theSmithers Regional Airport commencing on August 1, 2015. Council requestedinformation regarding the impact this discontinued service will have on the SmithersRegional Airport.

DISGUSSION:

Hawkair has decided to discontinue its service to Smithers, pointing to economicconditions and the lack of passengers, and will refocus its attention to Terrace. lt isimportant to note that this has happened in the past and when conditions ímproveservice will likely be reinstated.

The Smithers Regional Airport will be impacted financially with the loss of the Hawkairoperations. The majority of the financial impact will be a direct result of the loss ofHawkair's landing fees and terminal fees revenue. lt is anticipated that the majority ofpassengers that supported Hawkair will transfer over to Air Canada, so a loss ofAirport lmprovement Fee (AlF) revenue is not expected.

Logistically there will be some benefits to the change of flight schedules with regardsto runway maintenance during the winter months. As Hawkair was'normally theearliest flight to leave Smithers in the morning and the last flight to arrive in Smithersin the evening; the pressure on the Maintenance Crews to open the runway and tokeep runways in tip top conditions for extended hours will ease.

cAo ¡Dir/CS ¡Admin Asst. D

Dir /Rec ¡

Dir/DS !DirMO !Fire !Air/Mgr n


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Agenda Date July 14,2015ln-Cam Date:Agenda Placement: SupplementalOther:

Agenda Item # 12.2

HAWKAIR DISCONTINUED SERVICE Page 217 of 222

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Reguiar Councii Page 2 Report: A¡R i5-ii

Maintenance Crews will always maintain a high standard of safety with respect to therunway and will continue to have the runway available for all aircraft 24n.

Staff would like to reassure Council that the need for a terminal expansion is still verynecessary. Many issues still exist within the current building which must be addressedin the near future, these include the HAVC system, the fire alarm system and thewater upgrades. The need for an expansion has been modeled on historical data,projected fonrard using very realistic attainable growth.Any medium to large industrialproject in our region will require the airport to be available for larger aircraft, operatingat peak performance, dealing with current and expected larger aircraft and passengerloads. Airport planning is usually based on looking fonryard twenty years. This loss of acarríer will not likely affect the twenty year projection.

The need for the Airport Equipment Storage Building does not diminish with this aircarrier change. This Airport Equipment Storage Building has been on and off of theCapital Plan for approximately fifteen years. With the recent purchase of nearly amillion dollars of Airport Capital Assistance Program equipment, the need for the shopís higher than ever.

The Airport Manager has reached out to Air Canada and to Central Mountain Airasking the airlines to study the Smithers market carefully and to look upon the currentchange as an opportunity to build customer loyalty and to attract passengers toSmithers with competitive pricing.


There are no policy considerations within this report.

RESOURCE IMPLICATIONS:

Annual länding/landing terminal fees from Hawkair are estimated at $67,000 per year.This would be a direct loss of revenue unless another airline filled the spot.

ln 2014, the AIF revenue directly related to Hawkair were $105,645. This revenue isnot expected to be lost, as travelers from Smithers will likely utilize alternate carriersserving Smithers.

Lease space in the Terminal building has been requested by Central Mountain Air sothere is no expected income loss.

Respectfully submitted by: Approved for submission by:

Rob BlackburnAirport Manager

Deborah argentrChief Administrative

Agenda Item # 12.2

HAWKAIR DISCONTINUED SERVICE Page 218 of 222

,/3

Sm1therTown of o

DATE:

FROM:

SUBJECT:

REPORT TO COUNCIL

July 13,2015 REPORT: DEV15-61

Mark Allen, Director of Development Services FILE: 5330-2012015-07

Airport Runway Equipment Storage Building Design-Build Contract- Electrical Heating Options

RECOMMENDATION:

THAT Council considers the following information regarding electrical heating for theAirport Runway Equipment Storage building.

BACKGROUND:

At the June 23d, 2015 Regular meeting, Council made the following motions:

THAT Council approves increasing the Airport Runway Equipment StorageBuilding capital budget from $450,000 to $646,500 (the original tender price) withthe additional 8196,0A0 funding to come from Airport Operating Surplus andadding the in-slab heat system piping estimated fo cosf $10,400;

AND THAT Council awards the Airport Runway Equipment Storage BuildingDesign-Build Contract #2015-07 to Canadian Craftsmen Builders ín the amount of$646,000, excluding GSI;AND THAT Council directs Sfaff to report back regarding the cost of electric unitheaters, compared to radiant tube heaters.

CARRIED.

Staff advised Canadian Craftsmen Builders of the above and requested that theyobtain pricing information on electrical heatíng systems.

The awarded price is for 2 gas-fired radiant tube heaters that have an 82o/o efficiencyrating and the capital cost is estimated at $21,000.

DISCUSSION:

On July 1Oth, staff metwith Canadian Craftsmen Builders (CCB) regarding pricing forelectrical heating systems. The difficulty in providing the new information is that thebuilding is not yet designed, so the proponent must obtain preliminary equipment

cAoDir/CSAdmin Asst.Dir /Rec

Dir/DSDirM/OFireAir/Mgr


Agen Date: July 14,2015ln-Cam Date:Agenda Placement: Staff 'B' ReportsOther: SUPPLEMENTAL

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Agenda Item # 12.3

AIRPORT STORAGE BUILDING - HEATING Page 219 of 222

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sizing and pricing from suppliers, and then include a cost amount for designconfirmation.

It was decided that electrical unit heaters system would not be adequate for thebuilding operation; the system would be too inefficient with higher operating costs, andthe cost of the increased electrical service would be significanl at over 920,000 extra.Since the in-floor slab h.eating tubes were included in the contract at $10,400, it wasdecided to price an eleciric boiler system versus a gas-fired boiler system. lf installed,and a District Energy/Heating system is installed in the future Terminat Buildinglmprovements project, then the boiler system would already be in place aõsupplemental heat during colder winter temperatures.

Please note that to meet the requirements of the New Energy Code for Buildings, asadopted by the BC Building Code, 100 mm (4") of rigid insulalion is required undér theheated slab. This requires a $14,000 increase to the construction price and wasfactored in to the revised price of $595,56l in the previously recommended awardamount (in combination with the Fire Department storage Building).

For the same amount of heat provided by either electric or natural gas (estimated at409,000 BTU's), the estimated pricing is as follows:

RESOURCE IMPLICATIONS:

As noted in the above, the estimates provided by CCB indicate that the electric boilersystem is approximately $7,000 more in capital costs and more than double theoperating costs compared to the natural gas boiler system at current utility rates.The Airport Operating Surplus over the S-year Capital Plan must be reviewed foradditional project budget increases.

Item Electric Boiler System Gas-fired Boiler SystemSystem Description 3 electric boilers at 200A'

600V 3-phase service (3smaller size boilers toavoid a larger 400-ampservice)

2 gas-fired condensingboilers, required forproposed heat distribution.

rating 98% 95o/o

Electrical service upgradecost

$9,000 to upgrade theservice

$O extra (original quoted200A service)

Capital cost $57,500 $59,500Total Capital cost $66,500 $59,500Operating cost $33.00/MBTU $16.00/MBTU

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Agenda Item # 12.3


]/,Regular Council Page 3 Report: DEVIS-61


The final contract amount must comply with the Town's Purchasing Policy FIN-006

Use of Airport Operating Surplus funds must comply with the Town's OperatingSurplus and Capital Reserve Policy FIN-010.

One of Council's Strategic Priorities is to reduce greenhouse gas emissions and toinvest in renewable energy systems, increase energy efficiency of current assets, andimplement community energy initiatives in collaboration with residents. The high-efficiency boiler equipment (electric and gas-fired) proposed by CCB meets the energyefficiency criteria, while the electric boiler system produces little to no greenhouse gasemissions.

ALTERNATIVES:

Based on the above information, there are three Design-Build Contract Price optionsincluding the $14,000 rigid insulation under the slab:

1. $660,500 for natural gas-fired radiant tube heaters;

2. $699,000 for natural gas-fired boiler heating system, including the $21,000credit for the tube heaters; or

3. $706,000 for electric boiler heating system, including the $21,000 credit forthe tube heaters.

Respectfully Submitted : Approved For Submission:

Mark Allen, P entDirector Development Services m inistrative

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Agenda Item # 12.3


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Agenda Item # 12.3
