Managed Print Services >Reduce Costs > Maximise Control > Streamline Operations

> Secure Devices > Conserve Resources

Managing to do more with less.

At a time when organisations are looking for ways to improve processes, reduce expenditure whilst increasing efficiency, Kings Office offers proven services & solutions that have been helping organisations like yours take control of their hidden costs for print, mail and document workflows — Our Managed Print Services (MPS) & Managed Document Services (MDS) programs. By optimising your fleet of printers and managing your document workflows and infrastructure, we’ll help you focus on your core business goals by providing you with the leading document technologies .

The Managed Print ExpertsAt Kings Office, we’ve moved far beyond the box. Our people bring innovative, real-world solutions to help you cut costs, streamline operations, control your output environment, secure your documents, and reduce your environmental footprint. If there’s one thing every business and our planet can use right now, it’s managing to do more with less.

Experience countsKings Office’s document experts are highly experienced in implementing a proven and finely tuned process of optimising print, mail and document workflow environments for organisations to achieve maximum productivity and efficiency.

Our Document Analysis Software received the BLI 5 Star Award. Judging is based on business

value criteria such as the strategic, customer, social, and

financial impact as well as technical excellence.

Our Document Analysis Software

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At a time when organisations are looking for ways to improve processes, reduce expenditure

Our MPS & MDS solutions saves

organisations an average of 40%, with the most substantial

savings as high as 60%.

Kings Office processKings Office solutions use a proven business management strategy combined with our extensive knowledge of print management. We begin with a Document Analysis of a company’s document output fleet and identify any inefficiencies. These inefficiencies may include redundant, underutilised, and outdated equipment, high cost local devices as well as hidden costs of storerooms overflowing with mismatched and outdated printer supplies.

Our Kings Office DMAIC process includes:• DEFINE the objectives, constraints,

timeframes & participants

• MEASURE the assets, usage, workflow & cost drivers

• ANALYSE data to create detailed cost profiles for every product & process

• IMPROVE the current environment with an effective solution

• CONTROL through ongoing benchmarking, cost improvements,

etc.

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Kings Office process

Allow our expertanalysts to identify

inefficienciesand develop a

custom plan foryour business.

• Reduce number and

types of devices

• Optimise printing

• Online supplies

ordering

• Online service requests

• Interface with one

vendor

Putting our consultation program into action.

As part of your Document Analysis, our trained professionals will provide an onsite walkthrough of your offices and a complete inventory of your fleet of document equipment. We help you consolidate your print volume to more efficient multifunction devices and to your existing efficient network laser printers. This optimisation can reduce costs, streamline operations, maximise control, secure your documents, and conserve resources.

Reduce costsWe calculate precisely how much waste occurs within your company and/or individual departments. Our experts determine the cost savings you can expect, including hard savings through the reduction of hardware costs as well as soft savings through improved efficiency.

Businesses that have already taken advantage of our Managed Print Services have realised an average savings of between 30% and 40%, with the most substantial savings as high as 60%. Areas of cost savings include fleet optimisation, acquisition method and vendor/asset management.

Fleet Op�misa�on65-75% Be�er

Pricing:0-15%

Acquisi�onMethod: 0-5%

Vendor/Asset Management:0-5%

How Customers Save Money

As part of your Document Analysis, our trained professionals will provide an onsite

Free up your IT resources by letting

us manage and optimise your print

output fleet.

Our Print Services Portal is a secure,

easy-to-use, online site that enables you

to access your account information 24/7.

Kings Office’s Managed Print Services include:A comprehensive pricing

program that includes:

• Any manufacturer, brand, model and supplier reporting suite

• Fleet monitoring• Device level monitoring (usage,

consumables status, automated supplies replenishment)

• National service for all devices• Help desk and technical support• Onsite repairs• Online portal for efficient

ordering of supplies

Maximise controlOne of the best ways to control printing costs is to control the use of print devices. We offer rules-based network printing so you can control the use of print devices. You can predetermine printing parameters including size, volume,

mandatory duplex printing, black and white vs. color, and the ability to redirect jobs to lower-cost devices. You can notify users of job costs and environmental impact before they print in order to increase awareness of printing costs and to decrease waste. You can also implement rules to increase document security and meet regulatory requirements by preventing confidential documents from being printed or informing you who printed them and when.

Another way you can control and monitor your print environment is through our Managed Print Services Portal (MPSP). MPSP is an easy to-use online procurement and support site for your business. It enables you to access your account information 24 hours a day, seven days a week. The website is secure, convenient and easy to navigate, in order

to allow you to streamline asset management, review usage, procure supplies and request services.

• Equipment ordering• Supplies requisition• Fleet management• Usage monitoring

Reports on devices including:• Population• Usage• Total cost• Service history

Reports categorised by:• Fleet• Product type• Brand• Location• Individual device

VISIBILITY

CONTRACTMANAGEMENT

EXPENSECONTROL

SPENDMANAGEMENT

MPS PORTAL

Eco-innovationand data security.

Two of the most common concerns of today’s businesses are preserving the environment and securing valuable data. At Kings Office, we have systems in place to help businesses meet company requirements as well as government regulations.

Reducing your impacton the environment Kings Office will analyse your current eco footprint and find ways to measurably improve it in the future with our Green Report.This report provides clear, accurate measurements of your office printing environmental footprint in terms of paper consumption, electrical consumption and CO2 emissions, natural resource and solid waste impact as well as environmental and economic costs.

The report also provides clear metrics of how optimisation of your document output fleet will impact the environment. Benefits of optimisation include the reduction of electrical consumption by anywhere from 300 to 1,500 kWh per year. Eliminating single-user devices can positively impact the environment by reducing supply usage, energy consumption and waste to landfill. For instance,

60,000 pages printed on a mid range Multifuntional Device uses 1 toner unit whilst the same number of pages produced with desktop printers uses 30 toner cartridges.

Kings Office supplied devices incorporate energy saving features such as:

• TonerSave Mode• Blank Page Elimination• Letterhead Print Mode• Default Duplex Printing• Restriction of Color Printing• Super Sleep Mode

We also offer programs to reduce your environmental impact such as consumables recycling programs (Zero Waste to Landfill) and equipment disposal services.

Two of the most common concerns of today’s businesses are preserving the environment and

Our MPS Green Report will provide

clear metrics on how the optimisation of your print

fleet will reduce your electrical consumption

and environmental footprint.

About Kings Office Kings Office provides end to end office services, products and solutions. We are proud to be a Nectere partner providing the UK’s leading range of office supplies and solutions which is complemented with a selection of software and hardware technology partners enabling organisations to manage their office and documents quickly, efficiently and cost effectively.

Our range of services and solutions enable us to be your one-stop-shop for all of your office requirements.

Kings Office provide one of the industry’s broadest portfolios of office products, services and solutions which are customized to match exactly with our clients’ requirements.

Headquartered in the Midlands, Kings Office operates nationally with an ethos of providing transparent and honest advice to a customer base which reflects all of the UK economy.

Our seven strategic services are;

1 Workflow – Document Management, Collaboration, Scanning, Electronic Forms & Variable Data

2 Print – MFP’s, Production Print, Printers, 3D Print devices, Scanners & Web to Print

3 On-site & Off-site Outsourced Document Services

4 Mail – Post Solutions including, Hybrid Mail, Mail on Demand, Franking & Mail Centres, Cloud Fax and Server

5 Procure to Pay Solutions – such as AP, AR & SOP

6 Visual and Comms – Projectors, Interactive Whiteboards, Unified Audio & Comms Systems

7 Consultancy & Audit

Our seven strategic services are;

With our SecureMFP Vulnerability

Assessment, we’ll help you achieve a uniform level of security across

your devices and network.

Head Office: Ivy Lodge, Twyford Road, Willington, Derbyshire DE65 6DE

Tel: 0845 22 22 456

email: sales@kingsoffice.co.uk

Web: kingsoffice.co.uk