Division of Water & Sewer 2017 Accomplishments

Division of Water & Sewer 2017 Accomplishments

Administration 1. Completed the implementation of the Division’s SCADA system. The project addressed hardware,

software and operational concerns needed to monitor and control the water treatment, distribution, and sewer collection systems.

2. Currently in the construction phase of the meter system upgrade that will migrate the current mobile reading system to a fix based system capable of providing enhanced customer service. It is anticipated that this project will be complete in the first quarter of 2018.

3. The 2018-2022 Sewer Capital Plan was created utilizing recommendations from the Hazen and Sawyer sewer master plan.

4. The 2018-2022 Water Capital Plan was created utilized recommendations from the ARCADIS water master plan.

5. Developed an annual water quality report as required by the Ohio Environmental Protection Agency (OEPA). The report must contain specific information as outlined by OEPA but was also used as an information tool regarding stormwater pollution to help meet our requirements for Phase II Stormwater Education. A link was provided in the utility bill which eliminated mailing costs.

6. Marcus Lehotay was promoted to Chair and Lance Livesay to Vice Chair with the Southwest District Ohio American Water Works Association.

7. Rob Anderson was promoted to City Manager. As a result of his promotion, Karen Hawkins was promoted to Public Works Director, Marcus Lehotay was promoted to Utilities Superintendent, and Lance Livesay was promoted to Assistant Utilities Superintendent. Craig Miller was hired to fill the vacated position of Water Manager.

8. Conducted an annual review and update of water and sewer rules and regulations including table of fees.

9. Bill Coleman completed a 14 week wastewater collection course.

10. Marcus Lehotay passed his OEPA Class III Water Supply Exam.

11. Mitch Boedicker passed his OEPA Class I Water Supply Exam.

12. Gary Bunnell passed his Class I Wastewater Treatment Exam.

13. As of this writing the Division is fully staffed. In 2017, the following personnel were promoted or hired to fill vacancies resulting from retirements or transfers.

a. Heavy Equipment Operator – Randy Jenkins filled this position as a result of the retirement of Gary Adkins.

b. Maintainers – Logan Miller and Troy Gearhart were hired to fill vacancies.

1 Division of Water and Sewer 2017 Accomplishments

14. Completed annual review and update of the water and sewer contingency plans.

15. Supported Economic Development efforts by providing information on water and sewer system abilities and assessing utility needs for proposed developments/facilities.

16. Worked with Public Relations Specialist on development of various newspaper, web, and Facebook articles.

17. Karen Hawkins served on the OAWWA Water Utility Council.

18. Continued membership in Ohio WARN, a state industry mutual aid organization.

19. Developed and presented pertinent division training. This included the submittal of hours for OEPA contact hour approval using the state’s new on-line format. This year several of our labor employees participated as trainers to develop their presentation skills. This training program helps ensure sufficient contact hours for division’s certified personnel.

20. Fostered labor relations through employee meetings. This provided a communication link for disseminating information, fielding employees’ questions, and addressing division concerns.

21. Administered the backflow prevention program including oversight of annual testing of 918 devices and requirements for installation in new/changed businesses.

22. Provided fiscal and field support to two interns hired by the Engineering Division to assist with data collection and GIS updates.

23. Processed 74 cost reports for services rendered resulting in $40,464.02 in revenue.

24. Processed 827 payments for services, material purchases, and credit card purchases.

25. Held division staff meetings and participated in Public Works meetings and monthly Full Staff meetings.

26. Conducted annual update of contact and equipment information for all companies with communication equipment located on division water towers.

27. Used govdeals to sell equipment that was no longer needed or had been replaced.

28. Purchased or assisted in the procurement of multiple vehicle and equipment purchases for the division.

29. Utilized iworq for tracking of all division work orders.

30. Updated expired Safety Data Sheets.

31. Steam cleaned the administrative office carpet.

32. Participated in Eneroc energy buyback program.


33. Lance chaired and Terry served on the City’s awards committee.

34. Karen and Lance attended the annual OAWWA Conference in Toledo where they co-presented “The Three R’’s of Water System Operation”

35. Marcus Lehotay attended the annual storm water conference in Sandusky.

36. Participated in the City’s First Fairborn Leadership Institute providing information on water and sewer operations as well as the opportunity to see division equipment close up to the participants.


Water Distribution

1. Supported construction of project SOHO.

2. Installed two new water services at the dog park on Sandhill.

3. Relocated 8” water main and 7 services for Engineering as part of the Dayton Drive Widening Project.

4. Repaired 55 water main breaks for the year. This compares to 43 breaks in 2016.

5. Inspected all valves and valve boxes on streets slated for renovation as part of the 2017 Street Project and began work on assessment of 2018 streets. This included physically exercising water main valves on these streets using our valve operating equipment.

6. Operated water dispenser during warm weather months to allow for purchase of water by contractors. Maintained the unit and collected the deposited change at the end of season.

7. Operated water system main valves to isolate areas for water line repairs and at the request of contractors.

8. Performed 48 curb box repairs, and 27 curb stop replacements. Repaired/replaced 17 services with problems on our side of the curb stop.

9. Responded to low pressure, high bill, no water, water quality and other misc. water service complaints.

10. Repaired 12 gate valve boxes, repaired 4 gate valves and replaced 4 broken or leaking gate valves.

11. Repaired 20 hydrants and replaced 2 hit by cars.

12. Performed 4 fire flow tests at the request of fire protection companies.

13. Painted and numbered 396 fire hydrants using one summer hire.

14. Provided 9 hydrant meters for use by contractors and charged for service and water use.

15. Conducted annual fire hydrant program which includes the inspection, operation, and flushing of almost 1500 units. Program helps assure ability to operate in an emergency, improves water quality, and identifies needed repairs. All information gathered from the event was entered into the iworqs hydrant module.

16. Provided for installation the following meters:

a. 91 5/8” x ¾” (including 33 to replace frozen meters, 50 new construction, 8 to replace clogged meters)


b. 121 5/8” x ¾” as a result of the meter system upgrade project (due to incompatibility with new ERTS and bad register heads)

17. Renewed and Inspected 3 irrigation meters.

18. Disconnected 3,653 services for nonpayment. This compared to 3,517 in 2016. Had 15 events with over 100 individual turn offs.

19. Dispatched personnel on 38 Water and 27 Sewer inspections.

20. Located and operated curb stops for plumbers or homeowners making repairs at 11 sites.

21. Performed routine inspections and maintenance on Division’s three pumping and five water tower facilities.

22. Repaired 4 water quality sampling stations.

23. Conducted annual survey of five sites where unmetered, locked bypasses are located to determine possible usage.

24. Utilized valve box cleaning equipment on 65 occasions to remove debris from curb boxes.

25. Tested and maintained all division backflow devices including those associated with our hydrant meter settings.

26. Performed maintenance measures at water tower and water booster stations including:

a. Pressure washed Five Points Tanks

b. Repaired fencing around Five Points Tanks

c. Replaced roof and windows at South Maple Booster Station


Water Treatment

1. Received an award from the Center for Disease Control for 2016 fluoridation compliance.

2. Conducted OEPA required water quality analysis from the treatment plant with all sampling within compliance requirements. 2017 testing included:

a. Lead and Copper b. Trihalomethanes c. Haleoacetic Acids d. Iron e. Manganese f. Nitrates g. Nitrites h. BTEX

3. Performed 487 bacterial sample analyses in order to comply with OEPA requirements. An additional

217 samples were tested for special purposes such as water main breaks, customer complaints and process control of the plant. Sixteen new water main samples were analyzed prior to acceptance into our system.

4. Performed monthly well water level monitoring for wells located at the Mad River Well Field. Information was entered into a computer spreadsheet to allow for graphical display of water level trending for analysis of well performance.

5. Conducted quarterly observation of monitoring wells installed to allow for early detection of potential contaminants. Collected one annual sample for analysis of volatile organic chemicals. This helps assure that any leakage from the two fuel pipelines located within the well field protection area will be detected before it enters city wells allowing for remedial efforts if needed.

6. Exercised the North Well Field on a routine basis.

7. Provided over 1.02 billion gallons of treated water for drinking and firefighting purposes with a maximum day usage of 4.17 million gallons on April 19th, 2017.

8. Performed daily turbidity, fluoride, and chlorine analysis and weekly alkalinity, hardness, iron, manganese, and pH analysis for plant process control.

9. Performed all tasks necessary to maintain bacterial and chemical lab certification including:

a. Maintaining laboratory instrumentation and quality control measures. b. Quality control analysis and standardization on laboratory equipment. c. Calibration of plant equipment to assure quality control. d. Passage of Chemical and Microbiological laboratory certifications. e. Received an excellent rating on the OEPA required Microbiology PT Study.


10. Improved the treatment process operational efficiency, plant safety and facility condition through

general maintenance and completion of projects such as:

a. North Well Field Painting b. Well #8 Rehabilitation which resulted in a 34% increase in specific capacity. c. Cleaning of the Reaction Basins d. Mowing of the WTP and Mad River Well Field e. Installed a continuous fluoride monitor f. Sealed brick around filter gallery g. Tuck point mortar repair on exterior of the WTP h. SCADA system upgrades

11. Completed 718 maintenance work orders for general equipment service, building repair/upkeep,

grounds maintenance, plumbing/electrical repair and equipment calibrations.

12. Maintained the condition of the well fields by:

a. Repairing gravel access road. b. Trimming trees that surround the monitoring and production wells.

13. Responded to 12 water quality complaints.

14. Assured coverage to meet OEPA requirements for minimum staffing including weekend and holiday coverage.

15. Created a Lockout Tagout Policy for the WTP and WRC.


Sanitary Sewer Collection 1. Completed design and awarded a contract for

construction of improvements to the Southeast Lift Station to Peterson Construction. This project recommended by the Sewer Master Plan will almost double the station’s capacity to ensure the ability to meet demand caused by storms and future growth.

2. Insituform lined 4,820 feet of sewer main that had been identified as problematic during routine system maintenance.

3. Purchased a new televiewing system including vehicle (pictured above) due to age as well as computer/hardware that operated on an antiquated platform making repairs extremely difficult. The new system incorporated improved safety features for the operators and a camera with better resolution and operational capabilities.

4. Purchased and began use of a Sewer Rat. This piece of equipment can detect sewer blockages from the manhole opening which will allow for prioritization of areas for cleaning/televiewing. It has already found several blockages which allowed for cleaning before backups occurred into homes or businesses.

5. Contractor applied root control chemical to 3,639 feet of sewer main in areas found to be problematic. Smaller areas were addressed through in-house application.

6. Filed annual sewer collection system reports as required by the Ohio Environmental Protection Agency. This report summarizes areas of concern, planned improvements, schedules, and anticipated results.

7. Made 16 sewer point repairs.

8. Cleaned 126,876 feet of sanitary sewer pipe by city forces using the Division’s sewer jet/vacuum truck as part of a preventive maintenance program and in conjunction with problem areas identified during camera work.

9. Inspected sanitary sewer mains and manholes located in six easements, right-of-ways, fields and along ditch lines on multiple occasions.

10. Division forces tele-viewed 85,700 feet of sanitary sewer mains on an as needed basis including areas following a sewer main stoppage to document the case and identify necessary corrective action and all areas scheduled for repair under the 2017/2018 street program. This is 350% improvement compared to last year.

11. Responded to 28 sanitary sewer backup complaints with most being problems in the homeowner’s line. This compares to 35 in 2016. Completed the OEPA sanitary sewer overflow


report for the incidents that were considered reportable and forwarded to the WRC for inclusion in the annual report.

12. Responded to 14 sewer odor complaints.

13. Cut roots in 7,653 feet of sewer main.

14. Inspected all manholes in areas scheduled for repair under the 2016/2017 street program.

15. Made repairs to 15 manholes.

16. Assisted Division crews on several occasions using the jet truck to hydro-excavate and for cleaning of catch basins.

17. Worked with Rawdon Meyers to correct SCADA anomalies associated with Kauffman Lift Station.

18. Inspected the Division’s four sanitary sewer pumping stations and performed maintenance to assure operability including:

a. Applied degreasing solutions to wet wells at Kauffman, Chapelgate and Peppertree Lift Stations on two occasions. Cleaned the wet well three times and applied degreaser once at Southeast Lift station.

b. Continued to feed bioxide to provide odor control and sewage pretreatment at the Southeast Lift Station.

c. Cleaned the bar rack at Southeast Lift Station at least three times a week.


Storm Sewer Collection

1. Participated in the efforts in support of a stormwater utility.

2. Drafted the annual OEPA required stormwater Phase II report including gathering information from various Public Works Divisions.

3. Performed 18 storm sewer system repairs.

4. Contracted for weed control of the Dayton Yellow Springs ditch line.

5. Performed preventive cleaning of eight dry wells.

6. Cleaned 7,060 feet of storm line to clear blockages.

7. Conducted beaver control efforts to prevent flooding. Removed dams on multiple occasions.

8. Repaired 106 catch basins ranging from minor repairs to complete replacements.

9. Removed debris from public areas of Redbank ditch and Hebble Creek multiple times.

10. Inspected all catch basins and storm drainage components associated with the 2017 street program and began assessment for 2018 target streets.

11. Inspected and cleaned over 200 culverts, gratings and bridge crossings multiple times.

12. Repaired large culvert that runs under Kauffman Avenue. This repair involved sealing of the concrete pipe and lining the creek with large rocks to prevent erosion. The problem was found during an ODOT bridge inspection.

13. Replaced 29 regular storm grates with ones that are bicycle safe.

14. Improved drainage at Fairborn YMCA

15. Repaired large storm line on 235 @ Sports Street.

16. Investigated and repaired numerous sinkholes.

17. Cleaned all 3000+ catch basins one time with an additional cleaning occurring in National Homes and Mitman park areas. Cleaned an additional 15 catch basins resulting from customer requests and cleaned those areas subject to flooding during heavy rain events on several occasions.


Water Reclamation Center 1. Completed the design phase for the upgrade of the WRC’s end of

operational life solids dewatering and conveyance systems. The project will address replacement of failed/obsolete pumps, associated piping and valves, dewatering equipment, and dismantling infrastructure that is no longer used. This project is currently out to bid with proposals due back by 1/11/2018

2. Completed the design phase of the Oxidation Tank Improvement Project. This project includes the removal/replacement of crumbling concrete walkways spanning the tanks.

3. Held a bid opening for the construction phase of the Oxidation Tank Improvement Project. The apparent low bidder is Danis. Hazen and Sawyer is currently reviewing their bid to ensure it is complete before the City enters into a contract with them.

4. Completed numerous repairs on the oxidation tanks – shaft replacements, bearing/coupling replacements, and motor/drive rebuilds.

5. Completed the removal/replacement of a failed return activated sludge (RAS) pump, associated valves, piping, and control electronics.

6. Construction phase of the Digester 1 and 2 Blower Replacement Project is in progress. The new blowers will be much more efficient and will not present a noise hazard as the old ones did.

7. The UV system was put into service for warm weather and taken back out of service in the fall.

8. Serviced and cleaned one of the non-potable water wells.

9. Completed the annual OEPA required bioassay test which demonstrated that the treated water leaving the plant is superior in quality to the water already in the Mad River.

10. Improved the treatment process operational efficiency, plant safety and facility condition through general maintenance and completion of projects such as:

a. Cleaning the bar racks at the Northwest Pumps Station at least 3 times per week. b. Performed scheduled lubrication of various pumps and bearings in accordance to

manufacturers’ recommendations to maximize operational life. c. Replaced worn diffuser disks in Digester 1 to ensure proper oxygen transfer.

11. Solids production increased in 2017 because the operators could not optimize processing in order to

accommodate the in-progress digester blower upgrade by taking tanks out of service and accelerating solids processing. Conversely it illustrates the success of the WRC Team’s efforts to optimize the operation in that solids output and hauling costs would increase if not for their attention to detail.


12. Treated enough wastewater to create a circular lake approximately 1 mile across and 8 feet deep.

13. There were no National Pollutant Discharge Elimination System (NPDES) permit violations in 2017.

14. Treated 1,018,516 gallons of leachate form Wright-Patterson AFB landfills 8 and 10 bringing in $8,786 in revenue.

15. Treated 1,966,649 gallons of leachate from Cemex Remediation System bringing in $11,200 in revenue.

16. Lab Analyst completed all Discharge Monitoring Report Quality Assurance (DMRQA) required analysis and all results were within tolerance. This is a test required by the Ohio EPA to ensure laboratories meet quality standards. The WRC Lab met all requirements as it has for the past several years.

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Landfill 1. Utilized the services of Terran for all OEPA required groundwater

sampling/reporting. All results were within acceptable levels.

2. Conducted quarterly landfill cap inspections and submitted reports to Ohio EPA.

3. Prepared/submitted semi-annual explosive gas reports to Ohio EPA.

4. Continued third party inspections and maintenance of the flare system. This included replacement of the gas flare control relay.

5. After the Ohio EPA expressed concern that the landfill might be adversely affecting groundwater quality to the southwest, the City, with the help of Terran, demonstrated that this is not the case thereby avoiding the need to add additional monitoring wells and the associated costs that would have been involved with the additional sampling and analysis.


Miscellaneous 1. Oversaw testing and repair of all division fire extinguishers by certified contractor.

2. Responded to after hour alarms generated by Division’s SCADA systems and emergency requests for service on an as needed basis.

3. Reviewed plans of proposed construction sites to determine whether material and methods were appropriate and in keeping with the Division policy. Provided representation at preconstruction and progress meetings for multiple projects.

4. Exercised all generators under load for a minimum of two hours once a month.

5. Conducted dress-ups at 52 sites following excavations.

6. Performed locates daily in response to OUPS requests.

7. Prepared estimates at request of contractors/property owners for new services on 3 occasions.

8. Inspected 64 water and sewer lateral repairs.

9. Provided significant support to the downtown renovation efforts of the Spark Block.

10. Completed renovations in support of office changes in the City Manager’s office.


Assistance to Other Entities 1. Provided water to Wright State University for blending with their

treated water to help them address an increased salt level in their raw water. They were billed $1,591 for this usage.

2. Provided personnel for snow and ice storm response both during regular and overtime hours as needed.

3. Participated on the WPAFB Environmental Advisory Board.

4. Verified leak repairs for Utilities.

5. Completed annual material inventory.

6. Provided mutual aid to the City of Enon, Village of Yellow Springs, City of New Carlisle, Clark County, and Greene County.

7. Provided 5 tours of the Water Treatment Plant to the Air Force Institute of Technology Engineering classes.

8. Provided plant tours of the Water Reclamation Center for Clark State Geology and Air Force Institute of Technology Engineering classes.

9. Partnered with Arcadis to determine the feasibility of providing Wright State University water on a full time basis. A pilot study is planned for spring of 2018 to determine how the WSU Water Plant softeners will affect our finished water chlorine residuals.

Documents

Division of Water & Sewer 2017 Accomplishments