Department of Education - DepEd Naga

Address :Roxas Avenue, Triangulo, Naga City Tel. No. :(054) 871-34-55 Email :[email protected]

Republic of the Philippines

Department of Education REGIONAL OFFICE V

SCHOOLS DIVISION OF NAGA CITY

ADVISORY NO. 2 December 15, 2021

(7th Division Management Committee Meeting)

Hereto attached is a copy of the Minutes of last ManCom Meeting (November 16,

2021) for the information and advance reading of all concerned.

Further, for some valid reasons that some Regular ManCom members could not

physically participate in the 7th Division ManCom Meeting, they are advised to coordinate

with Division ITO, Mr. Michael Noe Dizon, to obtain the link for their virtual participation.

MARIANO B. DE GUZMAN, CESO VI

OIC, Schools Division Superintendent

Address :Roxas Avenue, Triangulo, Naga City

Tel. No. :(054) 871-34-55

Email :[email protected]




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1

MINUTES OF SIXTH DIVISION MANAGEMENT COMMITTEE 2

(ManCoM) MEETING FOR 2021 3

(Pursuant to DM No. 365, s. 2021 dated November 2, 2021; Division Advisory dated 4

November 15, 2021; and Division Advisory dated November 11, 2021) 5

6

7

DATE & TIME : November 16, 2021 8:00 a.m. to 5:00 p.m. 8

PRESIDING OFFICER : Mariano B. De Guzman CESO VI (OIC-SDS) 9

PROJECT MANAGER : Joseph M. Condeno (SEPS) 10

TECHNICAL ASSISTANT : Michael Noe Dizon (ITO) 11

MASTER OF CEREMONY : Raquel Papa (ESP1, Villa Corazon ES) 12

13

14

I. PRELIMINARIES 15

16

The 6th Division Management Committee (ManCom) Meeting commenced at 8:28 17

in the morning with the singing of the Philippine National Anthem through the 18

baton of Mr. Elvin B. Monroy. Followed thereafter was the Opening Prayer which 19

was led by Ms. Emma B. Naguna. The Assistant Schools Division Superintendent 20

Cecile C. Ferro, focused her Opening Remarks on her sharing of some thoughts on 21

the CES Conference she attended with the theme, Resilience 4.0. Among others she 22

highlighted that we have to adopt agility at all times. She further stressed that we 23

have to love what we do and learn to bring out the best from each other. We have 24

to remember that extraordinary team does not happen on an overnight basis. It must 25

be nurtured, that life will teach us a lesson if we only listen to it because all have its 26

hits and misses. 27

28

Moreover, she expressed her sincerest appreciation to everyone for having the 29

meeting on a face-to-face basis. She further dwelt on the best practices adopted by 30

some agencies like Industrial Revolution 4.0 where costumers are placed at the 31

center and the passion for invention has to be taken into consideration. With that, 32

we could be able to attain the organization’s objectives. 33

34

35

II. ROLL CALL 36

The checking of attendance and determination of quorum was done by Ms. Mary 37

Ann B. Rosauro (Administrative Officer V). Thirty-two are online, 4-5 are on 38

official business and the rest are physically present. Needless to say, that 39

substantial majority were in attendance to the meeting, both online and physically 40

present. 41


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The following were present: 42

43

OSDS 44

1. MARIANO B. DE GUZMAN (OIC-SDS) 45

2. CECILE C. FERRO (ASDS) 46

3. MARY ANN B. ROSAURO (AO V) 47

4. SALVACION T. VERONA (AO V, Budget) 48

5. MARY ANN ENCILA (Accountant III) 49

6. EDNA S. PORTERIA (AO-IV, Cashier) 50

7. DARCY BERTULFO E. DE LIMA (Attorney III, Legal) 51

8. MICHAEL NOE B. DIZON (ITO) 52

9. MELITA L. CANTON (AO, Supply) 53

10. DEXTER R. TUY (AO, Records) 54

11. SHEILA MARGARITA M. DURANTE (AO, HRMO) 55

12. PRINCESS MAE A. SAN JOAQUIN (ADAS III, SDS Office) 56

13. JESSICA JAVIER (ADA VI, ASDS Office) 57

14. JOHN MARK DE GUZMAN (ICT unit) 58

59

CID 60

15. ANNA LIZA F. ABULOC (OIC-Chief) 61

16. JOSEFINA DLC. SOLIS (OIC-EPS, Filipino) 62

17. JARME D. TAMATORGO (EPS-AP) 63

18. CORAZON FATIMA A. SILERIO (EPS-Kinder/MTB-MLE) 64

19. EMMA B. NAGUNA (EPS-Val.Ed) 65

20. ELVIN B. MONROY (EPS-MAPEH) 66

21. EDUARDO C. LAURELES (EPS-SPED) 67

22. HERMAN BOBIS (EPS-TLE/TVL) 68

23. RUBY C. BAUSAS (OIC-EPS-English) 69

24. NOEL A. BALARES (EPS, Mathematics) 70

25. MICHAEL A. DEL ROSARIO (PSDS-DI) 71

26. MARGERIE B. BATHAN (PSDS-DII) 72

27. TERESITA IRMA S. DY-COK (PSDS-DIII) 73

28. EMELYN A. BROFAS (PSDS-DIV) 74

29. DANTE S. SANTELICES (PSDS-DV) 75

30. MARY ANN A. PAPICA (PSDS-DVI) 76

31. JORETZE S. CARANDANG (PSDS-DVII 77

32. BENEDIK WARREN A. UBANTE (PSDS-DVIII) 78

33. RAMIL S. PEDERIO (PSDS-DIX) 79

34. GINA B. BOBIS (PSDS-DX) 80

35. CESAR T. ARRIOLA (EPS-LRMDS) 81

36. MARGIE TUY (PDO II-LRMDS) 82


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37. HELEN R. ARAGON (Librarian-LRMDS) 83

38. GERALDO BRIZUELA (EPS-II, ALS) 84

39. MARIA CORAZON B. VERDEFLOR (EPS-II, ALS) 85

86

SGOD 87

40. RENATO L. GAVINO (Chief) 88

41. JOBERT P. NARVADEZ (EPS) 89

42. JOAN R. DULONG (YFD, PDO-I) 90

43. EDELAINE A. MANLAPAZ (YFD, PDO-I) 91

44. JOSEPH M. CONDENO (SEPS, HRD) 92

45. NANCY A. MORADA (OIC-SEPS, SMME) 93

46. MARIA TERESITA R. RENTOY (OIC-SMME) 94

47. VILMA B. CUETO (OIC-SEPS, SMME) 95

48. JEROME H. BALDEMORO (SEPS, SocMob) 96

49. ARTURO A. ARMEA (EPS-II, SocMob) 97

50. MARIE CHRISTINE C. IGNACIO (PDO-II, SocMob) 98

51. ORENCIO M. CHAVEZ (SGOD-Sports Coordinator) 99

52. MICHELLE A. LO (Planning Officer III) 100

53. JOANNE G. SEBASTIAN (Medical III) 101

54. GEMMA L. BORROMEO (Dentist) 102

55. HAZEL ROSE SUMPAY (Nurse II) 103

56. SHERILY A. ABOGADO (Nurse II) 104

57. ALITA SHEARMANE GONOWON (Nurse II) 105

58. MARIA ANGELA F. RUSTIA (Nurse II) 106

59. EVA E. AZAŇES (Nurse II) 107

108

DISTRICT I 109

60. SULPICIO C. ALFEREZ, III (Cam. Sur NHS) 110

61. GEMMA O. CORPORAL (Assistant, Cam. Sur NHS) 111

62. MELISSA B. BOBOS (Assistant, Cam. Sur NHS) 112

63. LYNN R. PRILLES (Assistant, Cam. Sur NHS) 113

114

DISTRICT II 115

64. FLORA A. OCBIAN (Balatas ES) 116

65. FREDERICK M. BALDOZA (NCS I) 117

66. MELANIE S. NASAYAO (Balatas HS) 118

119

DISTRICT III 120

67. JULIET C. CURVA (NCS II & SPED Center) 121

68. ROWENA O. TABILOG (Tinago CS) 122

69. RICK M. RUIZO (Tinago HS) 123


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DISTRICT IV 124

70. GRACE E. ORBETA (Jose Rizal ES) 125

71. FERNANDO M. CARANDANG (NCSAT) 126

72. MA. LUCILA B. ABORDE (Sabang ES) 127

73. OSCAR T. YANZON (Sta. Cruz ES) 128

74. LORENA D. GONZALES (Sta. Cruz NHS) 129

130

DISTRICT V 131

75. VENUS C. DELA CRUZ (Mabolo ES) 132

76. ERWIN V. DELOS REYES (Naga City Sci. HS) 133

77. LUIS P. MARASIGAN (Tabuco CS) 134

78. ESMERALDA B. DELOS REYES (Triangulo ES) 135

136

DISTRICT VI 137

79. GEMMA C. FALABI (Con. Grande ES) 138

80. JAMITO F. DE LEON (Con. Peq. NHS) 139

81. NEIL ROMANO S. MANAOG (JB Meliton ES) 140

82.GINALYN B. BULANON (Villa Grande Homes ES) 141

142

DISTRICT VII 143

83. NANCY P. SIBAYAN (Calauag ES) 144

84. MARILYN B. STE. FELIPE (Del Rosario ES) 145

85. ESTEBAN B. CAMANO (Del Rosario HS) 146

86. MA. FE B. HERMOSURA (Mac Mariano ES) 147

87. MARIA ROSARIO C. DE LEON (Abcede ES) 148

149

DISTRICT VIII 150

88. MIRASOL F. RIBANO (Don Manuel Abella ES) 151

89. NEMIA E. LUZADA (Cararayan NHS) 152

90. YVETTE DS. SAN JUAN (San Rafael ES) 153

91. RAQUEL PAPA (Villa Corazon ES) 154

155

DISTRICT IX 156

92. JULIET P. MERCADO (Grandview ES) 157

93. BABY RUBY F. LAURENTE (LMQ HS) 158

94. NORBELIA C. AVILA (Pacol ES) 159

95. SIMEON R. LARA (RV Maramba ES) 160

161

162

163

164


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DISTRICT X 165

96. MA. THERESA R. RUIZO (Carolina ES) 166

97. NIDA L. EBORA (Carolina NHS) 167

98. SHERELL M. BUE (Morada Ramos ES) 168

99. JESUS PASCUAL B. AGUILAR (San Isidro ES) 169

100. RAMON F. GERONIMO JR. (San Isidro HS) 170

101. VICTOR B. OCBIAN (Teodora Moscoso ES) 171

102. JACKELYN T. AWA (Panicuason ES) 172

103. ELIZABETH CARAIG (Yabu ES) 173

174

Then, the OIC-Schools Division Superintendent, Mariano B. De Guzman declared the 175

meeting in order. 176

177

III. PRESENTATION OF AGENDA 178

179

SDS Mariano de Guzman presented the agenda for the 6th Division Management 180

Committee (ManCom) Meeting after declaring that there was a quorum. He 181

reminded everyone that that there is no need to read the minutes of the previous 182

meeting for it has already been disseminated to the field through a memorandum. 183

Mr. Elvin B. Monroy moved for its approval, seconded by Mr. Eduardo C. Laureles 184

and was approved by SDS de Guzman. 185

186

The SDS presented the agenda, cited as follows: 187

o Presentation of 3rd Quarter DMEA 188

o Latest Division Profile and Performance Indicators 189

o Updates on Utilization of Downloaded Funds 190

o Updates on Schools Cash Advances, Utilization and Liquidation 191

o Report on Allocation of Downloaded Funds for SLMs and Other Learning 192

Resources 193

o Updates from the 5th Regional ManCom 194

o Reports of SGOD, CID, OSDS 195

o Other Matters 196

197

198

IV. ISSUES ARISING FROM THE MINUTES OF THE PREVIOUS 199

MANCOM MEETING 200

201

Mr. Elvin B. Monroy commended the one who wrote the minutes of the previous 202

meeting. It has numbering per line thus the ease in referencing. SDS informs the 203

group that it was Ms. Princess Mae R. San Joaquin who made the said minutes. 204


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The minutes was no longer read as declared by SDS since it was already issued 205

through the Advisory dated Nov. 11, 2021 to DM no. 365, s. 2021. However, 206

members of the ManCom suggested topics below for inclusion in the agenda/other 207

matters: 208

o Feedback on Innovation and best practices (Mr. Fernando M. Carandang) 209

o Accounting Matters - file works on what to do with funds beyond the cutoff for 210

CY 2021 (Mr. Jesus Pascual B. Aguilar) 211

o Manner of withholding tax (Mr. Frederick M. Baldoza) 212

o Other matters (ASDC Cecile C. Ferro) 213

214

Mr. Elvin B. Monroy moved for the approval of the inclusion; seconded by Mr. Eduardo 215

C. Laureles; and approved by SDS de Guzman. 216

217

218

V. MEETING PROPER 219

220

• SUPERINTENDENT’S TIME 221

SDS de Guzman praised ASDS Ferro for sharing the gist of the CES Conference which 222

they both have attended. With that, he stressed that the learners should be considered 223

in all kinds of planning. 224

The SDS addressed the group starting with a statement that the primary consideration 225

is to think what is best for the clients. These are our learners. 226

New and recently promoted members of the ManCom group were then presented, 227

namely: 228

▪ Mr. Noel A. Balares – EPS-Mathematics 229

▪ Ms. Josefina DLC. Solis – OIC-EPS-Filipino 230

▪ Ms. Vilma B. Cueto – SEPS on Planning and Research 231

▪ Ms. Maria Teresita R. Rentoy – OIC-SEPS on SMME 232

▪ Ms. Edeline A. Manlapaz – PDO I 233

▪ Ms. Nancy A. Morada – EPS 2 on SMME 234

▪ Ms. Juliet C. Curva – P3, Naga Central II 235

▪ Mr. Oscar T. Yanzon - P2, Sta. Cruz ES 236

▪ Ms. Norbelia C. Avila - P2, Pacol ES 237

▪ Ms. Juliet F. Mercado – P2, Grand View ES 238

▪ Mr. Fernando M. Carandang - P2, Naga City School of Arts and Trade 239

▪ Mr. Vicente B. Ocbian – P1, Teodora Moscoso ES 240

▪ Ms. Lorena D. Gonzales – OIC-Principal, Sta. Cruz NHS 241

▪ Ms. Ginalyn B. Bulanon – OIC-Principal, Villa Grande Homes ES 242

▪ Ms. Sherell M. Bue – OIC-Principal, Morada-Ramos ES 243

▪ Ms. Jacky T. Awa – OIC-Principal, Panicuason ES 244

▪ Ms. Melanie S. Nasayao – OIC-Principal, Balatas NHS 245


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▪ Ms. Elizabeth G. Caraig – OIC-Principal, Yabu ES 246

247

The SDS also announced that the Division has 4 elementary and 1 secondary school 248

vacant positions since Naga City has no principal passers at the moment. 249

250

o Covid 19 Updates 251

In anticipation of the possible face-to-face mode of gatherings, SDS Manny de 252

Guzman discussed how to hold face to face activities. He mentioned that on 253

that day there are 1,500+ Covid 19 cases nationwide; 0 in Naga; and 3 in 254

Camarines Sur. Vaccination data from Ms. Hazel L. Sumpay shows that 2,234 255

DepEd Naga City personnel are already vaccinated. The details are as follow: 256

- 395 - 1st dose 257

- 1,146 – complete vaccinated 258

- 297 – 13.3 259

- 82 not registered – 3% 260

261

o Distance Learning Delivery Modality 262

The Division is still using printed modular, online, Radio-Based Instruction 263

(RBI)for SY 2020-2021. RBI was originally spearheaded by OIC-Chief Anna 264

Liza F. Abuloc. On November 16, 2021 there was the launching of Radyo 265

Aralan sa Naga Season 2 with coordinators Mr. Jarme D. Taumatorgo for 266

elementary and Ms. Josefina DLC. Solis for secondary are the new leads of 267

Radio Based Instruction. Radio stations Brigada News FM and Idol FM .5, 268

respectively, are our primary partners in RBI. SDS De Guzman emphatically 269

lauded the personnel involved in the production and showing of RBI series. 270

TV-Based Instruction (TBI), on the other hand, is also doing well. TBI needs 271

production of daily series thus there is an approved proposal with the LGU for 272

the construction of studios. There will be one in CNHS, another in NCS HS and 273

at the Division Office. 274

275

Modular instruction and online modality will go on this SY 2021-2022. It had 276

been observed mainly by parents that pure online learning is not feasible. There 277

is still a need for modules thus we adopt blended learning. It was also mentioned 278

that there is a need to contextualize modules, worksheets, learner’s packets and 279

other instructional materials. Furthermore, school heads were advised to give 280

priority attention to the allocation of MOOE funds to the reproduction of these 281

learners’ materials. Funds for repairs must be given last priority. But if the 282

school has sufficient fund then they can proceed with the repairs. 283 284

285

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o IT in Naga THRIVES-IT 287

SDS De Guzman also explained about the Divisions priorities found in the 288

acronym NAGA THRIVES (Networking and Alignment for Greater 289

Achievement - Task-orientation and alignment, Health and nutrition, Reading 290

and numeracy, Innovative learning materials and pedagogy, Vitality of human 291

and physical resources, Exit of graduates, Sports, arts and culture). It had been 292

adjusted to NAGA THRIVES-IT (Incessant affirmation and participatory 293

compliance to health standards and protocol; Technological creativity for 294

Learning Continuity) as response to the Covid 19 challenges. He advised that 295

school heads use this in their documents appropriately. 296

297

The ISO Certification is further mentioned by SDS De Guzman as the peak of 298

task-orientation and alignment. And under Technological creativity for 299

Learning Continuity, everyone is enjoined to anticipate the coming of the 300

limited face-to-face. 301

302

o Partnership 303

Various linkages with stakeholders were mentioned by SDS De Guzman. He 304

enumerated the documented partnership (with Memorandum Of Agreement) 305

with Security Bank, Idol FM, Channel, BISCAT along ALS and research, LGU-306

Naga for the printing equipment, hiring of learner support aids, additional 12 307

SPED locally funded teachers, procurement of equipment for TV production 308

studio, community WiFi, continuous construction of buildings and 309

establishment of new schools. He expressed his gratitude for all the assistance 310

that we get from our partners. And he informed the body that if ever they are 311

able to forge partnerships, they have to coordinate with Dr. Jerome H. 312

Baldemoro to formalize such alliance. The documentation is also needed in the 313

participation in the Brigada Eskwela. 314

315

At this point Mr. Jarme D. Taumatorgo voiced out the suggestion of Mr. 316

Sulpicio C. Alferez, III to arrange a linkage with Radio Station DZRH for the 317

Radio Aralan sa Naga. Mr. Taumatorgo was advised to take the lead and to 318

coordinate with Mr. Baldemoro to formalize the contract. 319

320

o School Improvement Plan – SIP, AIP, OPCRF, IPCRF 321

According to SDS De Guzman, these plans need to be constantly reviewed, even 322

placed on the tables for constant referencing. They need to be treated as 323

working documents which could be adjusted and recorded in case of 324

modifications. 325

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SDS De Guzman observed that the group only focus on the 2 phases of the cycle 327

instead of 4 – just Stage 1 (Performance Planning and Commitment) and Stage 3 328

(Performance Review and Evaluation). He added that there is a need for 329

continuous communication between the rater and ratee. There is a need for 330

Stage 2 (Performance Monitoring and Coaching) and Stage 4 (Performance 331 Rewarding and Development Planning). 332 333 In connection with Stage 4, SDS De Guzman commended NCS 2 and its School 334

Head for periodically giving recognition to teaching and non-teaching 335

personnel. Awardees in this level could vie for the division, regional and 336

national levels. He further added that it is important to have an award system 337

in an organization. This is not limited to the systematic awards but may come 338

in the form of praises and recognitions of the efforts done by the personnel. 339

340

o ISO Certification 341

DepEd Naga City Division is already at the middle of having itself certified. 342

This venture will be continued, as beseeched by the SDS, with the support and 343

participation of everybody for the certification. He dubbed the certification 344

process as the “illusive dream” since it was started long ago under the leadership 345

of former SDS William E. Gando. 346

347

o Reopening of Schools 348

SDS De Guzman asked the school heads to prepare transition plan on how to 349

cross the bridge between new and better normal. They will be having a sharing 350

session on a scheduled day and that they will all submit their plans on Nov. 23-351

24, 2021. Not everyone will share their plan but those who will not will 352

participate in the discussion. 353

354

o Number of Schools 355

Officially there are now 29 elementary schools and 12 secondary schools. 356

Originally there were only 8 then we now have Del Rosario NHS, San Isidro 357

NHS, Sta. Cruz NHS and Balatas NHS. DepEd Naga City now has 41 358

SCHOOLS. Naga City SPED Center is part of NCS 2 with 1 principal but it 359

has its own MOOE and school ID. 360

361

o Teacher:Pupil Ratio 362

SDS De Guzman said that he asked Ms. Michelle Lo to compute for the 363

teacher:pupil ratio. He explained that Ms. Lo used the lowest parameter which 364

is 1:45 thus it appears in paper that the Division needs a lot of teachers. But as 365

of November 2, 2021 the Office have sent a letter to the Central Office 366

requesting for additional teachers – 95 teachers for JHS; 13 for SRHS and 8 for 367


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ALS. According to the data the Division still needs 1 teacher for elementary 368

but it was not anymore included in the request. 369

370

The SDS further recalled in 2015 when he and former SDS Gando assumed 371

office in Naga City wherein locally funded teachers were no longer allowed by 372

DepEd. He further added that there was an instance when the former DepEd 373

Secretary Armin A. Luistro was asked by a teacher why this was so since there 374

is lack of teachers. Former Secretary Luistro’s response was on the importance 375

of early enrolment wherein the data will be used in determining the number of 376

teachers, classrooms, chairs and the likes. 377

378

Dr. Alferez asked to be recognized and expressed an appeal from SRHS teachers 379

for Master Teacher positions. There are 108 of them but none of them has 380

designation or position of an MT. 381

382

SDS De Guzman responded that on the third to the last Regional ManCom 383

Meeting he had made representation for the reclassification for MTs in the 384

SRHS. Regional Director Gilbert T. Sadsad, according to the SDS, said that the 385

RD will represent it to the National MANCOM Meeting. 386

387

Other ManCom members also stated their concerns about teachers. Mr. 388

Eduardo Laureles mentioned that SPED teachers be appropriated with 389

guidelines and that the items of the 12 locally funded teachers be for permanent 390

positions. SDS De Guzman advised him to coordinate said matter to Ms. 391

Michelle Lo. 392

393

Mr. Monroy also said that teachers are needed in MAPEH, SPA and SPS since 394

they now have 2 loads. He added that they need specialization. SDS De 395

Guzman replied that they will discuss it later. 396

It was declared by SDS De Guzman that the DMEA be included in the reports 397

which mentions all the performance/accomplishments. 398

399

▪ PRESENTATION OF THE 3RD QUARTER DMEA 400

Ms. Maria Teresita R. Rentoy (OIC-SMME) 401

Ms. Rentoy presented data for the 3rd quarter. She mentioned the Division’s 402

accomplishments, gains, gaps and planned resolutions as well as lesson learned. 403

Mr. Dante R. Santilices who was attending online inquired about the 2 schools in his 404

District whose SBM level is still on process. Ms. Rentoy replied that she is very new 405

to the designation thus she cannot completely answer said query. 406

407

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▪ UPDATES ON UTILIZATION OF DOWNLOADED FUNDS 409

Salve T. Verona (AO V, Budget) 410

411

From the data presented, ASDS Ferro expressed the urgency to hasten the utilization 412

of unused funds. She shared their experiences in Regional ManComs wherein Naga 413

City is mentioned as one which does not spend its budget accordingly. She advised 414

those concerned to submit their Purchase Requests and other procurement documents 415

for BAC by November 17, 2021. 416

417

Ms. Bulanon expressed her worry about the procurement of Covid essentials. Their 418

MOOE was still pending since there was no BTR processing going on. She was 419

waiting for her certificate after filing on October 7, 2021. Ms. Raquel Papa and Ms. 420

Sherell Bue expressed the same concern. SDS De Guzman assured them that the 421

Division Office can procure for them. He then asked said new school heads with 422

similar concerns to write him a request in coordination with Ms. Verona. 423

424

At this point lunch break was declared. 425

426

The afternoon session started at 1:07 p.m. Discussions about procurement were 427

continued. 428

Elizabeth Caraig inquired online if their school is included in the purchase of Covid 429

Essentials. SDS de Guzman advised her to write a letter of request to be recommended 430

by him then the fund will be requested from SEF. Other schools in similar situation 431

were also advised to do the same. He elaborated that at first the new schools do not 432

have funds yet. The opening of schools starts with resolution from barangay then 433

resolution from the LGU including a statement that there is available funding for the 434

initial operation of the school. Just like Ms. Caraig, school heads of the new schools 435

need to prepare list of needs to be submitted to the mayor then for approval. 436

437

▪ UPDATES ON SCHOOLS CASH ADVANCES, UTILIZATION AND 438

LIQUIDATION 439

Mary Ann Encila (Accountant III) 440

441

Ms. Encila presented data on the MOOE downloading and other funds as of November 442

15, 2021. After her online presentation, Ms. Norbelia C. Avila and Ms. Rowena O. 443

Tabilog asked to be informed about the needed requirements for their immediate 444

actions. 445

446

The requested inclusion of agendum of Mr. Aguilar was discussed at this point on what 447

to do with accounts payable in December which are beyond the cut off like for the 448

security guard, electricity, and the likes. Ms. Encila’s response is for them to set aside 449


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check but they will not pay for it yet. They can also request NAWASA and Casureco 450

II for their possible bill and set aside the amount. They will then get the fund from 451

January 2022 MOOE. In addition, they need to inform Landbank about their 452

outstanding checks and that these will not be paid yet because they will be postdated. 453

And since this is a new process, the Accounting Office will give School Heads 454

orientation on Landbank processes since there are new ones. 455

456

SDS de Guzman then acknowledged Mr. Baldoza to personally inquire about the 457

manner of deducting the withholding of the tax. Mr. Baldoza mentioned that he noticed 458

the jack up of withholding tax on October and suggested that the Accounting Office to 459

equally distribute said withholding tax since it is already computed on how much will 460

be deducted from the employees. Ms. Encila replied that the Payroll Services Unit 461

deducts the tax. There is a need to coordinate with the Payroll Services Unit. 462

Another factor is the tranche. HR has to forward concern and to coordinate to the head 463

of this Unit. 464

465

The matter was further followed up by Dr. Laureles. He stated that since the amount 466

of tax has already been computed, he inquired if the Accounting Office can do 467

something about it. Ms. Encila addressed this query and informed the group that the 468

Accounting Office does not have the data. But the Human Resource Division has it. 469

SDS De Guzman shared his thoughts about the matter. He advised the body to look at 470

the issue positively. Furthermore, according to him, we are receiving more than 471

expected. We enjoy our salary from January to September then expect for more 472

deductions. 473

474

▪ ALLOCATION OF DOWNLOADED FUNDS FOR SLMS AND OTHER 475

RESOURCES 476

Cesar T. Arriola, EPS-LRMS 477

Mr. Arriola presented the Division’s dashboard updated on November 10, 2021. Out 478

of the SARO allotment of P 22,587,000.000, 22M (98%) was already utilized with a 479

balance of P 365,000 (1.4% of total allocation) worth of supplies. The 2 batches of 480

these will be received by the schools. He also presented the details of the liquidation of 481

this amount. He also mentioned about the challenges of suppliers in meeting the needs 482

of those who are purchasing from them. 483

The Division’s submitted SOE (Summary of Expenditures) to the Central Office is 484

P 687M wherein 94% was already utilized. 485

486

▪ CURRICULUM IMPLEMENTATION DIVISION 487

Chief Anna Liza F. Abuloc 488

Chief Abuloc reported to the body the accomplishments of the CID according to the 489

Key Results Areas of the supervisors. Aside from the routinary tasks she also 490


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enumerated the numerous and various winnings of the entire Division from the regional 491

to the international level. 492

493

▪ SCHOOL GOVERNANCE AND OPERATIONS DIVISION 494

Chief Renato L. Gavino 495

Capacity Building of Master Teachers, Professional Development on Assessment and 496

Emerging Literacies with focus on Program for International Student Assessment, and 497

scholarships. From the downloaded 1M, P 570,850 had been utilized as of November 498

16, 2021. He then mentioned planned capacity building activities in the next days and 499

months to come. 500

501

Chief Gavino also reported on the Division partnerships, building inspections, data 502

from the Form 6 from schools, School Based Management concerns, SIP/AIP/eSRC 503

submissions, and the upcoming activities. 504

505

Dr. Renato L. Gavino informed the body about the submission of status reports. He 506

highlighted those who did not submit. SDS De Guzman instructed the group that data 507

have to be available for progress checking; knowing details, reasons why learners have 508

left, dropped out, not enrolled and so on. School heads can assign one of the teachers 509

for them to know their problems. After knowing the situation, they will ask why and 510

what they are doing with it. 511

512

SDS De Guzman added that there is no status and no data from the school heads. He 513

asked Ms. Lo to show the reason behind the significance of the data and what is being 514

done about them. He added that these are not part of standard forms in schools. 515

Henceforth, these will be included in the reporting. 516

517

Mr. Carandang inquired about the submission via presentation report on Brigada 518

Eskwela. He asked for the prescribed duration and what to include in it. Mr. Arturo A. 519

Armea replied that the presentation can be for 5 minutes and that highlights be included 520

in it. These details will be added in an issuance. 521

522

Chief Gavino advised for the inclusion of said details in an advisory or addendum. 523

524

It was also announced by Chief Gavino that DM 32, s. 2021 will be revisited. 525

526

▪ OSDS UPDATES 527

MARY ANN ROSAURO (AO V – Admin.) 528

Ms. Rosauro started her report about the processing of loans. According to her, there 529

are some loan applications that do not pass her office anymore. She also stressed that 530


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the Administrative Officer do not decide if the loan will be approved or not; her Office 531

only certifies the eligibility of the one who will apply for the loan. To wit: 532

▪ 1 year in the service 533

▪ No pending administrative case 534

▪ Must not be on leave without pay 535

▪ Has sufficient net pay to avail of the loan 536

▪ Certification that borrower has no intention to retire (required by 537

some loaning institutions) 538

539

Ms. Rosauro also presented that GSIS has loan programs: Multipurpose Loan, Conso 540

Loan which was merged with Education loan, GFAL, GFAL with Top Up and 541

Emergency Loan. In the new GFAL Educational Loan, borrowers and GSIS members 542

with college students may borrow up to P 500,000.00 to be paid after the children have 543

finished. But the GSIS member is not about to retire. 544

545

Ms. Rosauro continued her report that under PAG-IBIG, the borrower is assessed if 546

eligible when: s/he is permanent, with contribution; and has enough net pay for monthly 547

amortization. For Public Lending Institution they require the following: 1 year 548

employment; and net pay for monthly amortization. Upon death, MTMAS does not 549

anymore consider the loan. 550

551

For personnel tested positive for Covid 19 they can avail of P 10,000.00. They need to 552

submit: 553

• Clinical certification 554

• Period of medical attendance from hospital 555

• Lab result - RTCPI from DOH-accredited testing center 556

• From HR (Ms. Sheila Durante) - Certification of Leave of 557

Absence/quarantine and return to work, certification of leave 558

with or without pay. 559

560

Mr. Monroy asked to be recognized and inquired from the AO about applying for loan 561

from the Provident Fund for teachers are asking if they can avail of it. Ms. Rosauro said 562

that they are qualified. This fund is allowed for emergency purposes and the SDS will 563

be the one to approve it. 564

565

According to Ms. Rosauro, all personnel can avail of this with the teachers as the 566

priority group. SDS de Guzman confirmed if ALL are eligible which Ms. Rosauro 567

affirmed. She informed the group that forms are available in the Office. As to where 568 to file, Ms. Maricel Cornelio is the one in charge. 569

570

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▪ OTHER MATTERS: 572

SDS de Guzman reviewed that two of the agenda included had been addressed – that 573

of Mr. Aguilar’s on Accounting Matters on what to do with funds beyond the cutoff for 574

CY 2021; and that of Mr. Baldoza’s on the manner of withholding tax. The SDS then 575

called for the next topic. 576

577

The next topic was on the concern of Mr. Carandang on the implementation of the 578

policy on innovation and best practices. SDS mentioned that he is waiting for the recent 579

feedback and the two chiefs were asked to respond. Mr. Carandang, however, 580

volunteered to state his side. He said that from what he gathered from the earlier 581

discussion; it seems that he is a proponent but that he is not part of the validation. At 582

the school level, they have to certify that it was implemented. He said that the process 583

is long and tedious in the school and that the policy is presumed valid and worthy of 584

compliance. He then pleaded if they, the proponents, be included in the validation 585

process. He added that due to the tedious process he had withdrawn his proposal for 586

innovation. 587

588

SDS de Guzman affirmed that he knows about the matter. He lauded that Mr. 589

Carandang was the first who submitted a proposal in pursuant to the Division 590

Memorandum. He then asked updates from Chief Gavino. Chief Gavino replied that 591

the Office is in the process of refining the policy based on the consultation of the 592

validating committee. It had been presented for suggestions and comments. Said policy 593

will also be presented to the school heads for further suggestions and recommendations. 594

The SDS then stated that the policy cannot be changed while there are still submissions 595

of proposals and that there will only be refinement of the afore-cited policy. He further 596

thanked Mr. Carandang for raising the matter to the body. Moreover, he recommended 597

the stronger interfacing of CID and SGOD on this matter. Furthermore Mr. Carandang 598

will be informed about the updates. 599

600

In connection with this, Ms. Avila inquired if there is a need to wait for the policy. The 601

answer was affirmative but meanwhile the SDS advised the body to continue with the 602

proposals based on DM 32, s. 2021. 603

604

▪ TOPICS OF ASDS Cecile C. Ferro 605

606

The ASDS started by thanking the body for their support in her six months of stay at 607

SDO Naga City. She particularly mentioned their efforts and responses to the “Let 1M 608

Flowers Bloom” where 4 schools had voluntarily contributed. She also requested for 609

more, at least 1 flowering plant per district. 610

611


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She also mentioned about the submission of project proposals. She observed that at 612

times completion reports come in 2 years after the implementation. She is then 613

wondering if the submissions are new or resubmitted. As a result, she declared that 614

said documents must be submitted within the month of project completion. The format 615

also needs to be simplified wherein the transmittal letter should already include the 616

approval and validation process. There should also be consistency of signatories, and 617

number of copies. She cited an example that some submit one copy while others turned 618

in seven copies. 619

620

Another concern that she discussed was on the practice of giving invitation to their 621

offices on events. She noticed that invitations come to her office just hours before the 622

event. At times, the name of the SDS and hers are included in the invitation but they 623

are not informed about it. It had been declared then that those invitations have to be 624

given three (3) days before the event. If they are not included in the program their 625

names should not be included also. Furthermore, the proponent should also include the 626

objectives, audience, number of attendees and other important details that will guide 627

them in contextualizing their messages. 628

629

SDS de Guzman affirmed it. Then he acknowledged the ManCom TWG and resource 630

persons, Masters of Ceremony and everyone for their active engagement in the 6th 631

ManCom Meeting. 632

633

The ManCom Meeting was adjourned at 4:02 PM. 634

635

636

Prepared by: 637

638

639

640

MARY ANN A. PAPICA CORAZON FATIMA A. SILERIO 641

PSDS – District 6 EPS – Kindergarten/MTB-MLE 642

643

644

645

Approved: 646

647

648

649

MARIANO B. DE GUZMAN, CESO VI 650

OIC-Schools Division Superintendent 651

Office of the SDS 652

Documents

Department of Education - DepEd Naga