City Council Meeting City of Belleair Beach, Florida Monday

City Council Meeting City of Belleair Beach, Florida

Monday, October s, 2020 VIRTUAL MEETING, 6:00 PM

PUBLIC MEETING NOTICE AGENDA

Call to Order Pledge of Allegiance Roll Call

1. Approval of Agenda.

2. Citizens Comments. (Each speaker will be recognized once and will be limited to a (3) three-minute presentation on any subject that is not on the Agenda)

3. Presentation: Pinellas County Sheriff's Office. • Belleair Beach monthly analysis of events

4. Presentation: Whit Blanton, Forward Pinellas Executive Director • Legislative Priorities & Earmarks

Consent Agenda

5. Approval of August 3, 2020 City Council Meeting Minutes.

6. Approval of September 9, 2020 City Council Meeting and First Budget Public Hearing Minutes.

7. Approval of September 21, 2020 Final Budget Public Hearing Minutes.

8. Authorize City Manager to Advertise for Professional Auditing Services. • Saltmarsh, Cleaveland & Gund, P.A. contract expires 2021

9. Authorization to Advertise a Request for Proposal for a Security Camera System for the Community Center.

• Funding is available in FY 20-21 Capital budget

City Council Meeting Monday, October 5, 2020

10. Authorization to Advertise a Request for Proposal for a Digital Sign for the Community Center.

• Upgrade to digital recommended by the Communication Advisory Committee. Staff recommends replacement to digital following damage to existing sign

11. Consideration to Authorize the Mayor to Execute an Interlocal Agreement with Pinellas County.

• Penny IV Assistance funding for the Pinellas County Gulf Boulevard Improvement Program (undergrounding of utilities)

12. Authorization to Execute Grant Agreement with the Florida Department of Law Enforcement Coronavirus Emergency Supplement Funding (CESF) Program.

• $25,000.00 grant for preventing and responding to the COVID-19 Pandemic

13. Authorization to Suspend Bid Requirements for Tennis Court Fence Replacement.

• Acceptance of West Coast Fence Corp. proposal - $18,920.41 in FY 20-21 Capital budget

14. Authorization to Suspend Bid Requirements for Tennis Court Resurfacing.

• Acceptance of Welch Tennis Courts, Inc. proposal - $13,220.00 funding in FY 20-21 Capital budget

15. Authorization to Suspend Bid Requirements for CIPP Repair of Stormwater Pipe on Donato Drive.

• Acceptance of Granite Inliner LLC proposal - $18,200.00 funding in FY 20-21 Capital budget

16. Authorization to Accept Proposal with Pricing from City of Clearwater Contract No. 16-0016-EN for Curb Replacement on Bellevue Estates Island.

• Replacement of valley curbs on Donato Drive, Aleta Drive, and 22nd Street (east of bridge)

17. Authorization to Purchase a Kubota RTV off the Florida Sheriff's Association Contract.

• Replacement of 2011 Gravely Treker

Regular Agenda

18. Consideration of Appointment of Park and Recreation Board Members and Alternate Board Members.

• Applicants for Board Member: ► Keleigh E. Devlin ► Nicole Sussman

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• Applicants for Alternate Board Member: ► Deborah (Debi) Keith ► Nora Kodak

19. Consideration of Resolution 2020-17, A Resolution of The City Council of The City of Belleair Beach, Florida, Pertaining To The Creation of An Ad Hoc Committee Pursuant To The Provisions Of Section 2.102 of The City Code Consisting of Three Residents of The City And Two Members of The City Council, To Conduct A Review of Specified Sections of The City Code; And Establishing An Effective Date.

• Establishing a committee to review city codes

20 . Consideration of Appointment of City Code Review Advisory Committee Members.

• Applicants: ► Angela Berry ► Wanda Schwerer ► Mike Zabel

21. Authorization to Execute a Revised Agreement with the City Attorney. • Approval of revised agreement with City Attorney Fred Reilly

22. Authorization to Award Bid B20-02: Drainage Improvements for Harbor Drive, Seventh and Eighth Streets.

• Acceptance of Steve's Excavating and Paving, Inc. proposal -$305,604.48 funding from FY 19-20 Capital budget rollover

23 . Authorize Award of Bid B20-0l: Beach Walkover Restoration Project. • Award bid to Eveland Brothers, Inc. - $108,009.00 funding in

FY 20-21 Capital budget

24 . Consideration of Resolution 2020-16, A Resolution Of The City Council Of The City Of Belleair Beach, Florida, To Adopt A Public Records Policy; Providing For Incorporation Of Recitals; Providing For Adoption Of A Public Records Policy; Providing For The Repeal Of All Resolutions In Conflict Herewith; And Establishing An Effective Date.

• Revision of use of City Email by Elected Officials, City Staff and Employees, Boards, and Committee Members; and custodial costs

25. Consideration of Resolution 2020-15, A Resolution Of The City Council Of The City Of Belleair Beach, Florida, Calling For A General Election To Be Held On March 9, 2021, For The Purpose Of Electing Three (3) City Council Members For Three (3) Year Terms; To Establish The Qualifying Date For Persons Seeking Elective Office For The 2021 Municipal Election; And Establishing An Effective Date.

• Set election qualifying period

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26. Unfinished Business.

27. City Attorney.

28. City Manager.

29. City Clerk.

30. City Council Comments.

Adjournment

Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. The law does not require the City Clerk to transcribe verbatim minutes, therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. Any person with a disability requiring reasonable accommodation in order to participate in this meeting should call 727.595.4646, ext. 124 or fax a written request to 727.593.1409.

Patricia A. Gentry, CMC City Clerk

Upcoming Meetings and Events as of September 30, 2020


6:00pm

City Council Work Session Monday, October 19, 2020

6:00pm

Please click the link below to join the webinar: https://zoom.us/ j/91098852654?pwd=OzZTZkt4ZkRGNEtaemc2ZUVrU1ViUT09

Passcode: 884087 Or iPhone one-tap :

US:+13017158592,,91098852654#,,,,,,0#,,884087# or +13126266799,,91098852654#,,,,,,0#,,884087#

Or Telephone: Dial(for higher quality, dial a number based on your current location):

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Webinar ID: 910 9885 2654 Passcode: 884087

International numbers available: https://zoom.us/u/aersKxnIOm

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PINELLAS COUNTY SHERIFF'S OFFICE BOB GUALTIERI, SHERIFF

STRATEGIC PLANNING BUREAU

BELLEAIR BEACH MONTHLY ANALYSIS UCR Part I Crimes

Prepared by: Casey Taylor

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Data Source: ACISS: UCR Offenses with Occurred Address. Arrested Subjects

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CAD: Crime Analysis Views. Crime Analysis Incident History (Dispo- 7) Vehicle Abandoncd/lllcg:ally Parked

Jun-20

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Arrests

August 2020 There were a total of 9 people arrested in the City of Belleair Beach during the month of August resulting in the following charges:

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,~\_lll( l-:ST T Yl'C & l)ESCIHPTIO:\ - - - --- 1'= TOTAL i - -~ -=-

Felony 8 Aggravated Batterv 1 AJ!"1travated Assault-Domestic Related 1 Bribery 1 Criminal Mischief 3 Possession Of Controlled Substance 1 Violation Of Probation/Community Control-Adult 1

Misdemeanor 5 Batterv 1 Disorderly Conduct/Breach Peace I Possession Of Controlled Substance 1 Possession OfDrul! Paranhemalia I Resist/Obstruct LEO Without Violence I

Warrant 1 Warrant Arrest I

Traffic Felonv 1 Driver's License Susoended/Revoked 1

Traffic Misdemeanor 3 Drivinl! Under The Influence 2 Refusal Submit To Test-Intoxicated I

Grand Total 18

*Information provided reflects the number of arrests (persons arrested} as well as the total charges associated with those arrests.

Prepared by: Casey Taylor - 2 -9/l(Jf2020 Dilta Source: ACISS: UCR Offenses with OccmTed Address. Arrested Subjects

CAD: Crime Annlysis Views. Crime Analysis Incident History (Dispo- 7) Vehicle Abandoned/Illegally Parked

Deputy Activity

There were a total of 980 events in the City of Belleair Beach during the month of August resulting in 1,121 units responding.

The table below reflects the top twenty-five events to include both self-initiated and dispatched calls in the City of Belleair Beach for the month of August. *CAD data is filtered by problem type.

Auirnst 2020 DEPL'TY .\CTl\"ITY_

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House Check 356 Directed Patrol 202 Traffic Stop 134 Vehicle Abandoned/Illeeally Parked 74 Infonnation/Other 43 Ordinance Violation 38 Contact 20 Assist Citizen 20 Susoicious Person 13 Suoolement 8 Animal Call 7 Traffic Violation 6 Soecial Detail 6 Assist Motorist 5 TransJ>Ort Prisoner 4 Fraud/For~erv-Not In Progress 3 Suspicious Vehicle 3 Traffic Control 3 Accident 3 DUI 2 Disorderly Conduct 2 Vandalism-Not In Pro1Uess 2 Nei2hbor Problem 2 Domestic-In Proi.trcss 2 Noise 2

Prepared by: Casey Taylor Data Source: ACISS: UCR Offenses with Occurred Address. Arrested Subjects

CAD: Crime Analysis Views. Crime Analysis Incident History /Dispo- 7) Vehicle Abandoned/lllegully Parked

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Crash & Citation Analysis

There were 3 crashes in the City of Belleair Beach during August 2020.*Crash data isfUtered by disposition type and may include "accident and hit and run" problem types.

Cra,Ms by Day of the Week

0 Belleair Beach Causewa 2 3200 Gulf Blvd

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There were a total of 171 citations and warnings issued in the City of Belleair Beach during August 2020.

TRAFFIC err. \TIO:'\ LOC.\ TIO~S roT,\L Gulf Blvd & C.ausewav Blvd 5 0 Belleair Causeway Blvd 2 GulfBlvd & 19th St I 7th Ave & Gulf Blvd 1 Howard Drive & Gulf Blvd I Belleair Beach Causewav I Gulf Blvd & 12th St I

Prepared by: Casey Taylor Data Source: ACISS: UCR Offenses with Occurred Address. Arrested Subjects

CAD: Crime Analysis Views. Crime Analysis Incident History (Dispo- 7) Vehicle Abandoned/Illegally Parked

Crashes by Time or Day

Citations and \Varnlngs

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Hooting W:unin! f; Traffic

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FORWARD PINELLAS Integrating Land Use & Transportation

LEGISLATIVE PRIORITIES & EARMARKS Whit Blanton, FAICP Executive Director

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Call For Projects Multimodal, Transportation Alternatives &

Complete Streets

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PI N ELLAS

ENGAGE. ADAPT. CONNECT.

JULY 2020 OPEN CALL FOR PROJECTS

SEPT 25, 2020 TA PROGRAM fiROJtCT AJIPl.CATIOlt DWIJHE

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Advantage Pinellas -A Land Use & Transportation Strategy

• A Balanced Solution Reflecting Our Land Use & Redevelopment Context

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Multimodal Projects Priority List

> Basis for Developing the FOOT 5-Year Work Program

> Minimum project cost $350K

> Maximum of 3 applications/entity

> All modes considered

> Evaluated against criteria that support Advantage Pinellas goals

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Multimodal Priority List Criteria

• Improve Safety

Improve Mobility

Foster Economic Growth

Enhance Equitable Outcomes

• Protect the Environment

■ Increase Resiliency

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Transportation Alternatives Program (TA)

• Eligible Projects

• Pedestrian, bicycle and other non-auto projects

■ Infrastructure to improve access to transit service

■ Prerequisites

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■ Local Commitment

■ 100% of Right-of-Way or easement

• LAP Certification (County may assist)

Complete Streets Program

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Complete Streets are streets for everyone, no matter who they are or how they travel.

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Pedestrians, bicyclists, motorists, and public transportation users of all ages and abilities can safely move along and across a complete street.

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Complete Streets Program

Construction Projects (up to $1 million)

• Minimum Criteria • Local support

• Demonstrate support as a redevelopment catalyst

• Land use connection

■ Serve multiple modes

■ LAP certification ( or agreement)

■ ROW available or secured

Concept Planning (up to $100,000)

• Minimum criteria • Local support

■ Demonstrate how project serves as redevelopment catalyst

■ Land use connection

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Adopted 2019-20 Policy Positions

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• Support Urban Agriculture

• Protect Trust Funds

• Support Flexible & Sustained Transportation Funding

-i1 • Stop Distracted Driving

• Maintain MPO Authority for Apportionment Structure

• Support Home Rule

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■ Support Urban Agriculture

• Forward Pinellas supports promoting healthy communities through urban agriculture with local land development regulations that protect existing urban development.

■ Protect Trust Funds

• Forward Pinellas specifically supports protecting funding intended

for affordable housing and other specific purposes from being

transferred to other sources.

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■ Support Flexible & Sustained Transportation Funding

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• Forward Pinellas supports the Legislature permitting the indexing of local fuel taxes for inflation to better keep pace with transportation needs like it has done for state fuel tax revenues.

■ Forward Pinellas supports increased flexibility for SIS funds for premium or

express transit operating on the SIS roadway, but not necessarily on its own fixed

guideway, to enhance mobility on the SIS.

• Forward Pinellas supports additional flexibility of Other Arterials program funds to enable urban corridor improvements that strengthen the safety and multi modal accessibility of the state highway system .

• Forward Pinellas supports sustained funding of $250 million per year for the TRIP program as a way to strengthen regional partnerships to improve mobility.

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• Stop Distracted Driving ■ Forward Pinellas supports legislation that expands upon the adopted

Texting While Driving law by prohibiting distracted driving by addressing the use of wireless communications devices with clear definitions and clarification on what it means to be stationary and operating.

■ Maintain MPO Authority for Apportionment Structure

■ Forward Pinellas opposes one-size-fits all changes that would usurp local authority to determine the most appropriate structure of MPOs consistent with federal law and consultation with the Governor.

■ Support Home Rule

• Forward Pinellas supports home rule and opposes bills that erode the ability of local governments to reflect the wishes and desires of their communities.

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2020 Legislative Fight - Rectangular Rapid-Flashing Beacons

In 2020, Senate Bill 100, which would have forced the removal of many Rectangular Rapid Flashing Beacons (RRFBs) across the state, advanced all the way to its final stop, the Senate Appropriations Committee.

Top countermeasure to improve roadway safety

• Reduces pedestrian crashes by 47%

• Increases motorist compliance by 80%

• 98% of fatal crashes are located in places outside of a RRFB crosswalk

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Legislative Issues to Monitor for 2021

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• Broaden the ability of local governments to use discretionary sales

surtaxes (e.g., Penny for Pinellas) to fund affordable housing

• Budget reductions due to COVID-19

• Further restrictions on local governments' ability to raise local

revenue for transportation

• Restore local governments' authority to regulate vacation rentals

• Respect and affirm local governments' authority to regulate the

character of their communities through land use regulation,

including building design

• Increase state funding support for local resiliency planning

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The Problem with Earmarks

PROBLEM

Five Problems with Legislative Earmarks

1. Earmarks do not grow the funding pie.

2. Earmarked local projects force other priority projects out.

3. If the governor vetoes the earmark project, that money is gone from the budget.

4. FOOT is prohibited from working on the project that was vetoed for the next fiscal year.

5. Earmarked projects only include one phase of a transportation project. If prior phases still need to be completed, that money will sit.

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"Earmarks are like jumping the line at the movie premier. They subvert the process and undermine the efforts of everyone who plays by the rules."

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When "Good" Earmarks Go Bad

■ In last year's budget, a "goodwill" earmark for TBARTA meant the Pinellas Suncoast Transit Authority lost $1 million that was slated for replacing the aging and undersized transfer center in downtown Clearwater.

■ Another earmark in Hillsborough County eliminated five other safety projects that FOOT had planned to fund.

■ Language in an earmark is key: if the earmark is for "design," the money cannot be used for evaluating alternatives or construction.

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There's More Than One Way

• Submit a Call For Projects

■ Look for other grant opportunities

• Safe Routes to Schools

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■ Highway Safety Improvement Program

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Earmarks Consultation & Assessment

• Thinking of a Legislative Earmark? We can help!

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• Helping with the Call For Projects Submittal Process

■ Finding other funding sources

• Identifying what other projects may be affected by your Earmark

■ Getting the language right to do what you want done

FORWARD

Let's Talk Legislative Priorities and Earmarks,...

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FORWARD PINELLAS Integrating land Use & Transportation

Thank You

Whit Blanton, FAICP Executive Director

[email protected] I 727. 464. 8712

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Monday,August3,2020 Community Center, 6:00 PM

PUBLIC MEETING NOTICE MINUTES

VIRTUAL MEETING

The meeting was called to order at 6: 04pm by Mayor Joseph A. Manzo, followed by a Pledge of Allegiance to the Flag of the United States of America.

Roll Call: Present were Councilmembers Robyn Ache, Marv Behm, Dave Gattis, Jody Shirley, and Rita Swope; Vice Mayor Glenn Gunn, and Mayor Joseph A. Manzo, City Manager Lynn Rives, City Clerk Patricia Gentry, and City Attorney Fred Reilly.


MOTION was made by Councilmember Behm and seconded by Councilmember Shirley to approve the Agenda.

Councilmember Gattis requested to amend the Agenda to add Board and Committee Reports for the Communication Advisory Committee Report.

MOTION was made by Councilmember Gattis and seconded by Councilmember Shirley to amend the Agenda to add the Report as Item 12b.

Motion passed 7-0.


Seeing no one, Citizens Comments was closed .


City Manager Rives reviewed the June PCSO statistics: • 1 Larceny • 4 vehicle crashes • 61 citations and warnings

City Council Meeting Monday, August 3, 2020

City Manager Rives will request that Captain Leiner attend City Council meetings as he does at other municipalities.

Public Hearing

4. Consideration of Ordinance 20-02, An Ordinance Of The City Council Of The City Of Belleair Beach, Florida, Relating To Five (5) Proposed Charter Amendments For Submission To Referendum; Providing For Incorporation Of Recitals; Providing For Amendments To Article II, Section 2.02, Article II, Section 2.045{A), Article II, Section 2.06, Article IV, Sections 4.02 And 4.03, And Article IX Of The City Charter; Providing For Five (5) Ballot Titles; Providing For City Clerk To Obtain Spanish Language Translation; Providing For Approval By The Majority Of Electors Voting In The Election Scheduled For November 3, 2020; Providing For A Notice Of An Advertisement Of The Referendum Election To Be Published In Accordance With The State Of Florida Election Code; Providing That Upon Adoption Of This Ordinance The Five (5) Proposed Charter Amendments Shall Be Submitted To The Qualified Electors Of The City Of Belleair Beach, Florida, Voting In The Election Scheduled For November 3, 2020 And Shall Become Effective As Provided By Law; Providing For The City Clerk To Conform And Codify The Charter Amendments To The Charter If Approved; Providing For Repeal Of Ordinances In Conflict Herewith; Providing For Severability; Providing An Effective Date; And Providing For An Effective Date(s) Of Proposed Charter Amendment(s). (Second Reading)

Mayor Manzo read Ordinance 20-02 by Title only.

MOTION was made by Councilmember Gattis and seconded by Councilmember Behm for Ordinance 20-02.

Councilmember Ache thanked City Attorney Reilly for his hard work on the Ordinance.

Councilmember Gattis encouraged the Citizens to vote on the referendum questions on the November ballot.

Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Councilmember Swope Aye Councilmember Ache Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

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Mayor Manzo thanked everyone for their work.

Consent Agenda

5. Approval of July 6, 2020 City Council Meeting Minutes.

6. Approval of July 13, 2020 City Council Budget Workshop Minutes.

7. Approval of July 20, 2020 City Council Budget Workshop Minutes.

8. Approval of July 20, 2020 Special City Council Meeting Minutes.

MOTION was made by Councilmember Behm and seconded by Councilmember Swope for the Consent Agenda.

Motion passed 7-0.

Regular Agenda

9. Consideration of Appointment of Alternate Park and Recreation Board Member Jean Bisio to Board member.

• Council appointment of Board Member

MOTION was made by Councilmember Behm and seconded by Councilmember Swope to appoint Alternate Park and Recreation Board Member Jean Bisio to Board member.

Councilmember Gattis Aye Councilmember Shirley Aye Councilmember Swope Aye Councilmember Ache Aye Councilmember Behm Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

Mayor Manzo congratulated Ms. Bisio.

10. Consideration of Appointment of Tammie Levenda to the Park and Recreation Board.

• Council appointment of Board Member

MOTION was made by Councilmember Behm and seconded by Councilmember Shirley to appoint Tammie Levenda to the Park and Recreation Board.

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Councilmember Shirley Aye Councilmember Swope Aye Councilmember Ache Aye Councilmember Behm Aye Councilmember Gattis Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

Mayor Manzo congratulated Ms. Levenda.

11. Consideration of Resolution 2020-12, A Resolution Of The City Council Of Belleair Beach, Florida, Approving The Fiscal Year 2020-21 Non-Ad Valorem Assessment Roll For The Bellevue Estates Island Assessment Area; Directing Certification Of The Assessment Roll To The Pinellas County Tax Collector; And Providing An Effective Date.

• Certification of the assessment roll to the PCPAO

Mayor Manzo read Resolution 2020-12 by Title only.

MOTION was made by Councilmember Gattis and seconded by Councilmember Behm for Resolution 2020-12.

City Manager Rives: • This is the annual certification. The preliminary was in June and

the final will be in September • The current assessments will remain the same until the project

closes at the end of the year, then the assessments will be adjusted in the next fiscal year

Councilmember Swope Aye Councilmember Ache Aye Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

Mayor Manzo thanked City Manager Rives for his work.

12a. Authorize the City Manager to Execute Contract for Law Enforcement Services with the Pinellas County Sheriff for Fiscal Year 2020/21.

• Renewal of the PCSO annual contract

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City Council Meeting Monday,August3,2020

MOTION was made by Councilmember Behm and seconded by Councilmember Shirley to Authorize the City Manager to Execute Contract for Law Enforcement Services with the Pinellas County Sheriff for Fiscal Year 2020/21.

• City Manager will check with the PCSO to have Belleair Beach Deputies review their duties that are in the contract

• City Manager Rives will discuss if the amount of time the Deputies spend on Belleair Shore enforcement is in line with what the contract states

• Belleair Shore pays for approximately 45 minutes of each of the two 12-hour PCSO shifts per day - but the question was raised if more time than that is being spent on Belleair Shore patrol and enforcement

• Should the allocation of time and funding in the contract be reviewed

• More time will be spent on the umbrella ordinance in Belleair Shore that Belleair Beach is not being compensated for

• The PCSO is not as visible in the City as they have been in the past - this is a major concern

City Manager Rives will contact Sheriff Gualtieri and Captain Leiner to ask that they attend the August 17, 2020 Work Session.

MOTION was made by Councilmember Shirley and seconded by Councilmember Ache to table the item for further review of the contract and a discussion with PCSO representatives at the August 17, 2020 Work Session. The Public will be invited to ask questions also .

Councilmember Ache Aye Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Councilmember Swope Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

12b. Board and Committee Reports.

Communication Advisory Committee Chair Leslie Notaro reviewed both items that had been sent to City Council for their review - the Postcard sample requesting Resident contact information, and the Communication Strategy Spreadsheet.

Items reviewed included, in part: • Alert Pinellas - encourage Residents to sign up for the County

emergency notification service

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• ClickSend telephone communication system • Facebook concerns of Sunshine Law and record retention -

Chair Notaro had discussed these with City Attorney Reilly • How would the success of these different types of

communication be measured • Would additional personnel be needed to implement and

maintain all of the new methods of communication • Next meeting August 13th

Committee Member/Councilmember Gattis reviewed: • A flat-rate messaging system, voice call or text message - less

than 2 cents per message per person • He had successfully tested the system with City Staff, and

another group of 85 recipients • It would have a dedicated telephone number which would be

recognizable as coming from the City, at approximately $3.00 per month

An allocation of funds from the City Emergency Fund for use by the Committee to research and experiment with the different communication platforms was discussed - as some of the communication to Residents will involve emergency information.

Councilmember Swope thanked Chair Notaro, Committee Member Gattis, and the team and stated that she was extremely impressed with what the Committee has suggested for communication between the Citizens and the City .

13. Unfinished Business.

• Discussion of improvements to the North/South walking easements through the City for the Work Session agenda

• Discussion of Marina rental rates is on the Work Session agenda • Seawall code enforcement - City Manager Rives will send the

Marco Island Manual to Marine Engineer Reuben Clarson to review - not many municipalities have codes for seawalls and an inspection process

• Vegetation on properties obscuring the line of sight for vehicles and pedestrians

• Citations for deteriorating docks, and debris from deteriorating docks floating in the water

• Address the sailboat anchored between 22nd Street and the Causeway Bridge - and is it attracting other vessels to moor there

• Posting to form a committee for review of the City Codes in the Fall

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14. City Attorney.

City Attorney Reilly had no comments.

15. City Manager.

City Manager Rives reviewed: • Updated budget pages have been sent to Council • The Stormwater Fee is progressing • The first millage rate hearing will be at the September 9th City

Council Meeting • The final payment of $5,600.00 for Hurricane Irma has been

received from FEMA • Mr. Bill Lusk will make a presentation of his research on local

marinas at the Work Session • Governor Desantis has extended virtual meetings until

September 1st; virtual budget hearings are extended until October 15th; the Pinellas County Property Appraiser's Office advised to continue the City budget hearings virtually as they are part of the Council meeting

• The new Belleair Shore beach ordinance: o City Manager Rives met with a small group of Belleair

Beach residents about the issue o He has spoken with one Belleair Shore Commissioner o He will be meeting with Mayor Schmidt again o His goal is to get some leeway on allowing umbrellas at

the least o Belleair Shore can enforce their ordinances within their

jurisdictional lines o Jody Shirley, Lynn Rives, Glenn Gunn, and Joseph Manzo

attended and spoke at the Belleair Shore virtual meeting to ask that the Town reconsider the ordinance, and asked to form a Task Force from the two municipalities for further discussions

o City Manager Rives will have something posted to the City website home page to update Residents on the status of discussions and to answer the most frequently asked questions

Mayor Manzo advised he has received a letter, that he will forward to City Clerk Gentry tomorrow, from two Citizens that have moved forward with a Notice of Lawsuit to sue the Town of Belleair Shore to invalidate the ordinance and seek to remove the Town as Trustees under the deeds.

Mayor Manzo advised: • This will be the last word he will ever say on this - he went

through ethics clearings on this all the way up to Tallahassee -he is not joining their lawsuit as he wants to preserve his own

7


rights with a lawsuit - he bought his property to be within walking distance of the beach and it has been taken away from him

• He will be bringing his own lawsuit on behalf of himself only, not as Mayor but as Joseph Manzo property owner

• Because of that and because of what he has said, he can no longer participate in these discussions, they will have his letter tomorrow and a judge can decide - but he will moderate the discussions

City Attorney Reilly advised that the language of the Belleair Shore Charter established their jurisdiction and includes "into the waters of the Gulf of Mexico to the limit of the jurisdiction of the State of Florida", very similar to the jurisdiction line of the City of Belleair Beach, it goes out into the water - their ordinances apply out into the Gulf.

16. City Clerk.

City Clerk Gentry had no comments.

Mayor Manzo advised that he had received a voice mail message from a person saying they were calling because the City Clerk had hung up on them when they called City Hall, but then proceeded with vile, disgusting hate speech which included insults and ethnic slurs regarding his personal heritage among other things. He advised he would not be calling the person back, would copy and send the voice mail to the City Clerk for retention, and possibly send to the Sheriff's Office. This type of call is unacceptable, and he supports any employee who terminates a conversation like this.

City Manager Rives stated that this person has a long history with the Pinellas County Sheriff's Office and City Hall.

Any further action would be through the PCSO, the City Attorney, and the City Manager.


Councilmember Ache had no further comments.

Councilmember Behm had no further comments.

Councilmember Gattis had no further comments.

Councilmember Shirley had no further comments.

8


Councilmember Swope stated, in part: She believed it is important that the Council work together and felt it was necessary to set the record straight - she believed that it was unprofessional to make false accusations and threats towards anyone, especially towards other members of the Council. She advised that at the July 6, 2020 City Council Meeting she was accused of allegedly having a conversation with Pinellas County Judge Patrice Moore, which she adamantly denied. She subsequently sent a letter to Judge Moore for clarification, with a link to the July 6, 2020 City Council meeting video. She received a telephone call from Judge Moore after the Judge had watched the video. Judge Moore assured her that she did not have a conversation with Mayor Manzo and June VanScoyoc regarding Councilmember Swope, or any conversation regarding the Sunshine Law after that meeting and would not have had that type of conversation with another colleague. Following the telephone call Judge Moore replied to Councilmember Swope by email and copied Mayor Manzo. Councilmember Swope advised that she had sent her letter and Judge Moore's emails to the City Clerk for public record retention. She wanted to state for the record that she feels they should all work together, to let everyone knew how she felt regarding this issue, and to clear the record - that she had never had a conversation with Judge Moore.

Mayor Manzo stated, in part: That he was going to respond without bringing Judge Moore into this any more than she has to be. Judge Moore says she does not recall it, but June VanScoyoc recalls it with particularity and has asked him to arrange a meeting with the Judge. He stands by everything he said because it was told to him by June - she does not lie and would swear under oath if necessary. This has embarrassed the City in front of the Judge. He stated that Councilmember Swope had been subject to removal at the meeting she cited in her statement as she had attempted to debate a point of order and interrupted him three times when he was speaking. He advised that the new policy we have, thanks to City Attorney Reilly, is that you get three warnings, then he stops, calls a time out, and then we discuss removing that person. That's what happened with Paul Marino and some of these groups sometimes in the audience. He had said she was subject to recall for a totally different incident - for what she had done to June VanScoyoc by removing her from the Park and Recreation Board for retaliation -but Ms. VanScoyoc was going to handle that. He was restating what June told him. He was going to call Judge Moore to give her an opportunity to speak with June and that may refresh her recollection. He would never say something that is not true in a Council session and would never say something that is not true against a judge, it's unethical. This is what was passed on to him and he restated it, they heard it that night, and if he is not mistaken June said that Councilmember Jody Shirley was a witness to this. What Councilmember Swope did that was inappropriate was trying to debate

9


the point of order and interrupting. He advised to tread very carefully as he is a contract employee by the State of Florida who appears before Judge Moore and that this is interfering with a contractual relationship.

Vice Mayor Gunn stated, in part: He has had conversations with City Manager Rives regarding the Belleair Shore ordinance - there has not been any enforcement action and City Manager Rives is trying to have the ordinance relaxed within the confines of the beach access areas.

He agreed with Mayor Manzo that some of the things going on are an embarrassment but did not like being included in the "we" are an embarrassment to the City. He suggested that there are other avenues of dealing with these things. There are State ethics provisions to make a report and have an outside individual look at the situation.

Mayor Manzo stated he was stunned that Vice Mayor Gunn would suggest ethics. He advised that every one of you would be subject to ethics charges - which are taxable legal costs back to the person that makes the false ethics charge. He stated that he is not going to Ethics on anybody, but if anyone goes on him, he has something probably on everyone on Council and maybe ten things on some of you, and on former Councilmembers, so don't go there. He asked that they not go down that road and embarrass themselves or the City.

Mayor Manzo stated that there are protesters in the City - there is a person on the corner of 6th Street and Gulf Boulevard with a "Support Blue (police)" sign. Cars are honking their horns violating the City and State ordinance. The City ordinances are inadequate to do anything about the person individually. The City needs to address this as a 'reasonable time, place, and manner' issue. The individual is on County property - Code Enforcement PCSO Deputy Doherty and City Manager Rives have spoken with the individual, but they continue.

City Attorney Reilly stated that he would be willing to speak with the individual to defuse the situation, although others have done that without success. First Amendment issues must also be considered.

City Manager Rives and City Attorney Reilly will reach out again to suggest and explore other ways of showing support for law enforcement.

Mayor Manzo reminded all of the August 18th Primary Election.

City Manager Rives asked that any agenda items for the August 17th Work Session by submitted by August 11th.

Mayor Manzo reminded all to fill out the Census.

10


ADJOURN

MOTION was made by Councilmember Behm and seconded by Councilmember Shirley to adjourn at 8:21pm .

Passed 7-0.

Date Approved APPROVED : _ ______ _ _

Joseph A. Manzo, Mayor

ATTEST: ____ _ ____ ____ _ _ Patricia A. Gentry, City Clerk

11


Wednesday, September 9, 2020 Virtual Meeting, 6:00 PM

PUBLIC MEETING NOTICE MINUTES

VIRTUAL MEETING

The meeting was called to order at 6:00pm by Vice Mayor Glenn Gunn, followed by a Pledge of Allegiance to the Flag of the United States of America.

Roll Call: Present were Councilmembers Robyn Ache, Marv Behm, Dave Gattis, Jody Shirley, and Rita Swope; Vice Mayor Glenn Gunn, and Mayor Joseph A. Manzo, City Manager Lynn Rives, City Clerk Patricia Gentry, and City Attorney Fred Reilly.


MOTION was made by Councilmember Behm and seconded by Councilmember Gattis to approve the Agenda .

Motion passed 7-0.


Ms. Jane Lochner's comments included, in part - the Florida Statute definition of "relative"; the intended lawsuit of the relative of the Mayor; conflict of interest; and immediate resignation of the Mayor.

Mayor Manzo asked that City Attorney Reilly comment on the conflict of interest.

Vice Mayor Gunn overrode the request and asked that the meeting move forward.

Ms. Jewels Chandler's comments included, in part - the inappropriate behavior of the Mayor; and the length of meetings.

Mayor Manzo called Point of Order for a personal attack against him.

City Council Meeting Wednesday, September 9, 2020

Vice Mayor Gunn addressed Ms. Chandler regarding her comments .

Ms. Chandler began speaking.

Mayor Manzo called Point of Order.

Vice Mayor Gunn asked Ms. Chandler if she could reconstruct her comments.



Vice Mayor Gunn addressed Ms. Chandler regarding her comments.



Vice Mayor Gunn addressed Ms. Chandler regarding her comments.

Ms. Chandler concluded her statement.

Mr. Mark Goldman comments included, in part - for City Attorney Reilly to begin an investigation to determine if Ms. VanScoyoc had been asked or coerced to send the Notice to sue the City for $200,000.00, and asked that the police be involved.

City Attorney Reilly advised that both of the pre-suit notices received by the City had been addressed and that he had sent a memo to Councilmembers advising that any discussion on the matter should be ruled out of order and that City Council should not respond to public speakers.

Mr. Bill Lusk's comments included, in part - the Marina and the budget.


Captain Mike Leiner reviewed the July and part of the August PCSO statistics.

4. Board and Committee Reports.

Communication Advisory Committee Chair Leslie Notaro reviewed the Committee's Final Report.

2

City Council Meeting

Consent Agenda

Wednesday, September 9, 2020

5. Approval of August 3, 2020 City Council Meeting Minutes. [later moved to the Regular Agenda]

6. Approval of August 17, 2020 City Council Work Session Minutes.

MOTION was made by Councilmember Behm and seconded by Councilmember Swope to approve the Consent Agenda.

Voice acclamation from Council.

Vice Mayor Gunn: motion carries.

Regular Agenda

7. Consideration of Adopting Proposed Ad Valorem Millage Rate for FY 2020-21.

• First Public Hearing on Setting Proposed Final Millage Rate for FY 2020/21

City Manager Rives stated that Staff is recommending a millage rate of 2.0394 which will produce $1,164,305.00 in net ad valorem. That is approximately $59,000.00 over last year. The millage rate is the same as last year. The increase is caused by the increased value of properties in the City from $566 million to $594 million.

Councilmember Shirley was recognized by Vice Mayor Gunn from the Public Attendees of the meeting instead of the Council Participants. She advised him that she did not have control of her microphone and had been unable to request that Agenda Item 5 be moved to the Regular Agenda during approval of the Consent Agenda.

Mayor Manzo asked to formally join the meeting as he had now changed from attending by telephone to a computer.

Mayor Manzo continued to have technical difficulties.

Vice Mayor Gunn continued as Chair of the meeting.

Vice Mayor Gunn asked that Council entertain Councilmember Shirley's request to move Agenda Item 5.

Seeing no objection, Agenda Item 5 was moved to the Regular Agenda as Item 7b.

3


MOTION was made by Councilmember Swope and seconded by Council member Behm to approve Item 6 of the Consent Agenda.

Motion passed 7-0.

MOTION was made by Councilmember Behm and seconded by Councilmember Shirley to Adopt the Proposed Ad Valorem Millage Rate for FY 2020-21.

Mayor Manzo advised he continued to have technical difficulties.

Mayor Manzo stated that after this he would take the Chair for the meeting.

Councilmember Shirley called Point of Order to Mayor Manzo stating there was no need to be degrading to Citizens that make comments following Mr. Goldman's comments on taxes.

Mayor Manzo asked for a ruling from Vice Mayor Gunn.

Vice Mayor Gunn asked Mayor Manzo to move forward with his point and keep references to 4th-grade mathematics out of it.

Councilmember Ache Aye Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Councilmember Swope Aye Vice Mayor Gunn Aye Mayor Manzo No

Motion passed 6-1.

Mayor Manzo made a MOTION to resume the Chair to read the statement to set the proposed final millage rate, and then resume.

Seeing no objection, Mayor Manzo stated:

The proposed millage rate of 2.0394 mills, which is higher than the rolled-back rate by 4.28%, is to fund the expenses of the General Fund for the Fiscal Year commencing October 1, 2020 and ending September 30, 2021. The final approved millage rate for the City of Belleair Beach will be presented at a second and final public hearing that will be held virtually on Monday, September 21, 2020 at 5:05pm. Instructions for participation in the public meeting (sic) [written as "hearing"] will be posted at the Community Center and on the City website at www.cityofbelleairbeach.com

4


Vice Mayor Gunn advised that Agenda Item 7b was the next Agenda item.

Mayor Manzo assumed the Chair.

7b. Approval of August 3, 2020 City Council Meeting Minutes. [moved from the Consent Agenda]

MOTION was made by Vice Mayor Gunn and seconded by Councilmember Behm for Item 7b.

Councilmember Shirley stated that there was a mention of her name in Mayor Manzo's statement at the closing of the meeting referencing that she was witness to a conversation. She wanted to go on record that she was not witness to that conversation and she would like it redacted or at least a comment made that she was not witness to that conversation.

MOTION was made by Councilmember Gattis and seconded by Vice Mayor Gunn to TABLE approval of the August 3, 2020 City Council Meeting Minutes.

Mayor Manzo stated that the MOTION was to table the approval of the August 3, 2020 Council Minutes and also seek advice from the City Attorney regarding the parameters of what should and should not be included in this.

Councilmember Ache Aye Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Councilmember Swope Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

8. Consideration of Approving the City of Belleair Beach Budget, Making for Certain Expenditures, Expenses, Capital Improvements and Certain Indebtedness for the Year Beginning October 1, 2020 and Ending September 30, 2021.

• Submittal of the proposed budget

MOTION was made by Councilmember Behm and seconded by Councilmember Swope to Approve the City of Belleair Beach Budget, Making for Certain Expenditures, Expenses, Capital Improvements and Certain Indebtedness for the Year Beginning October 1, 2020 and Ending September 30, 2021.

5


Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Councilmember Swope Aye Councilmember Ache Aye Vice Mayor Gunn Aye Mayor Manzo Nay

Motion passed 6-1.

Mayor Manzo stated: The final approved Budget for Fiscal Year 2020-2021 for the City of Belleair Beach will be presented at a second and final public hearing that will be held virtually on Monday, September 21, 2020 at 5:05pm. Instructions for participation in the public hearing will be posted at the Community Center and on the City website at www.cityofbelleairbeach.com

9. Authorization to Suspend Bid Requirements for Replacement of Stormwater Pipe on Belle Isle Avenue.

• Accept proposal for replacement of stormwater pipe

MOTION was made by Councilmember Swope and seconded by Councilmember Behm to Suspend Bid Requirements for Replacement of Stormwater Pipe on Belle Isle Avenue.

Mayor Manzo: CALL THE QUESTION if there is no one else who wishes to be heard.


Motion passed 1-0.

10. Authorize the City Manager to Execute a Contract Addendum for Residential Single Family and Multi Family Residential Complex's Solid Waste Collection Services.

• Waste Management contract addendum

MOTION was made by Councilmember Swope and seconded by Councilmember Behm to Authorize the City Manager to Execute a Contract Addendum for Residential Single Family and Multi Family Residential Complex's Solid Waste Collection Services.

6


Councilmember Shirley Aye Councilmember Swope Aye Councilmember Ache Aye Councilmember Behm Aye Councilmember Gattis Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

11. Authorize the City Manager to Execute the Contract for Law Enforcement Services with the Pinellas County Sheriff for Fiscal Year 2020/21.

• Approval of the PCSO agreement for law enforcement services

MOTION was made by Councilmember Swope and seconded by Councilmember Behm to Authorize the City Manager to Execute the Contract for Law Enforcement Services with the Pinellas County Sheriff for Fiscal Year 2020/21.

Councilmember Swope Yes Councilmember Ache Aye Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

12. Authorize the City Manager to Execute the Contract for Code Enforcement Services with the Pinellas County Sheriff for Fiscal Year 2020/21.

• Approval of the PCSO agreement for code enforcement services

MOTION was made by Councilmember Behm and seconded by Councilmember Swope to Authorize the City Manager to Execute the Contract for Code Enforcement Services with the Pinellas County Sheriff for Fiscal Year 2020/21.

Councilmember Ache Yes Councilmember Behm Aye Councilmember Gattis Aye Councilmember Shirley Aye Councilmember Swope Aye Vice Mayor Gunn Aye Mayor Manzo Aye

7


Motion passed 7-0.

13. Authorization to Execute a Revised Agreement with the City Attorney.

• Approval of revised agreement with City Attorney Fred Reilly

MOTION was made by Councilmember Swope and seconded by Councilmember Gattis to Execute a Revised Agreement with the City Attorney.

Councilmember Shirley called Point of Order to Mayor Manzo stating her comment of abuse of City Attorney time was not directed towards anyone.

Councilmember Shirley called Point of Order to Mayor Manzo stating his comments of use of the word "abuse" and of records request were not on topic.

Mayor Manzo requested that the following two sentences be put into the record:

[Sentence 1] section 2.045 b number one says quote - all powers of the city shall be vested in the city council except as otherwise provided by law or those powers specifically given to the charter officers or specifically reserved by this charter to the electors of the city- end quote

[Sentence 2] quote - section 4.06 quote - the city attorney quote -shall advise the city council and the city manager on all legal matters -end quote

MOTION was made by Councilmember Ache and seconded by Councilmember Behm to TABLE Item 13.

Councilmember Behm Aye Councilmember Gattis No Councilmember Shirley Aye Councilmember Swope Nay Councilmember Ache Aye Vice Mayor Gunn Nay Mayor Manzo Aye

Motion passed 4-3.

8


14. Authorize the City Manager to Execute an Extension to the Memorandum of Understanding for Accounting Services.

• Approval of the memorandum of understanding with Andrew Tess, CPA

MOTION was made by Councilmember Swope and duly seconded to Execute an Extension to the Memorandum of Understanding for Accounting Services.

Councilmember Swope: Call for the Question.


Motion passed 7-0.

15. Consideration of Nomination for Appointment/Re-appointment of the Forward Pinellas Beach Communities' Representative for a Two-year Term.

• For transmittal of the City's nomination to the BIG C

MOTION was made by Councilmember Swope and seconded by Councilmember Behm to Nominate Councilmember Jody Shirley as the Forward Pinellas Beach Communities' Representative for a Two-year Term.

Councilmember Shirley Yes Councilmember Swope Yes Councilmember Ache Yes Councilmember Behm Aye Councilmember Gattis Aye Vice Mayor Gunn Aye Mayor Manzo Aye

Motion passed 7-0.

16. Unfinished Business. • Utilization of a PCSO off-duty deputy for a two-week trial

period at no cost to the City ► Outline specific duties ► Outline method to measure effectiveness and added

value

Captain Leiner will coordinate with City Manager Rives.

9

City Council Meeting

17. City Attorney.

Wednesday, September 9, 2020

City Attorney Reilly had no further comments.

18. City Manager.

City Manager Rives comments included, in part: • The Code Enforcement report had been distributed to Council • Would Council like to have an in-person meeting in October,

depending on the Governor's next Order • The stormwater validation virtual hearing is September 25 • Kudos to Executive Assistant Laura Mataluni and City Clerk

Patricia Gentry for their diligence in collecting a lien that had been outstanding for years

19. City Clerk.

City Clerk Gentry expressed appreciation to Council that they would advise how they would like the meeting minutes prepared.


Councilmember Comments included, in part :

Councilmember Swope: No further comments.

Council member Shirley: • Thank you to Captain Leiner • Looking forward to the Park and Recreation Board's input on

Marina rates • Easement walking paths - City Manager Rives advised the cost

would be approximately $160,000.00 - he suggested tying the project to the stormwater project for cost savings - the path cost would be paid from the general fund - there will be further discussion at a work session

• Would it be appropriate for a Councilmember to speak under Citizens Comments if they wish to speak as a Citizen, not as a Council member

Councilmember Gattis: No further comments.

Council member Behm: Looking forward to the start of the walking paths project.

Councilmember Ache: Echo the comments regarding the Marina rates.

Vice Mayor Gunn: Is 2-63d of the City Attorney memo regarding prospective legal action standard, or peculiar to Belleair Beach.

10


City Attorney Reilly: It is peculiar to Belleair Beach. It's a City Code provision and can be changed.

Mayor Manzo: • It ties the hands of the Council and should be changed • There are letters that implicate some people on Council • City Attorney Reilly will need to guide Council on conflict and

recusal rules • He does not have a problem with Councilmembers speaking as

Citizens • Time is running out to complete the Census • For all to keep the tragedies of September 11 in mind

ADJOURN

MOTION was made by Councilmember Behm and seconded by Councilmember Swope to adjourn at 10:03pm.

Passed 7-0.

Date Approved APPROVED: _____ ___ _


ATTEST: _ ___________ __ _ Patricia A. Gentry, City Clerk

11

FINAL BUDGET PUBLIC HEARING MINUTES CITY OF BELLEAIR BEACH CITY COUNCIL

VIRTUAL MEETING Monday, September 21, 2020

5:05 p.m.

The meeting was called to order by Mayor Joseph A. Manzo, followed by a Pledge of Allegiance to the Flag of the United States of America.

Roll Call: Present were Councilmembers Robyn Ache, Marv Behm, Dave Gattis, Jody Shirley and Rita Swope; Vice Mayor Glenn Gunn, Mayor Joseph A. Manzo, City Manager Lynn Rives, and City Clerk Patricia Gentry.

PUBLIC HEARING

1. Consideration of Resolution 2020-13, A Resolution of the City Council of the City of Belleair Beach, Florida, Establishing the Final Ad Valorem Millage Rate for the Fiscal Year 2020-2021, for the City of Belleair Beach, Florida, at 2.0394 Mills; and Establishing an Effective Date.

City Manager Rives read Resolution 2020-13 by Title only.

Statement: The final millage rate for fiscal year 2020-2021 is 2.0394 mills, which is higher than the rolled back rate of 1.9557 mills. The rolled back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The rolled back rate is higher than last fiscal year's due to an increase in this year's property values by 4.95%. The reason for setting the millage rate at 2.0394 is to fund expenses for the General Fund for the Fiscal Year beginning October 1, 2020 through September 30, 2021.

Mayor Manzo opened the Public Hearing.

Seeing no one, the Public Hearing was closed .

MOTION was made by Councilmember Behm and seconded by Councilmember Gattis for Resolution 2020-13.

Mayor Manzo called for the vote.

Councilmember Behm Aye

Councilmember Gattis Aye

Councilmember Shirley Aye

Councilmember Swope Aye

Councilmember Ache Aye

Vice Mayor Gunn Aye

Mayor Manzo Nay

MQtiQn 12assed 6-1.

FINAL BUDGET PUBLIC HEARING MINUTES - VIRTUAL MEETING Monday, September 21, 2020

5:05 p.m.

Statement: The final millage rate for the City of Belleair Beach is 2.0394 mills for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 and is 4.28% higher that the rolled back rate of 1.9557 mills due to a 4.95% increase in property values. The purpose for setting the millage rate at 2.0394 is to fund the General Fund expenses for the Fiscal Year beginning October 1, 2020 through September 30, 2021.

2. Consideration of Resolution 2020-14, A Resolution of the City Council of the City of Belleair Beach, Florida, Making Appropriations for Certain Expenditures, Expenses, Capital Improvements and Certain Indebtedness of the City of Belleair Beach, Florida, for the Fiscal Year Beginning October 1, 2020, and Ending September 30, 2021; and Establishing an Effective Date.

City Manager Rives read Resolution 2020-14 by Title only.

Mayor Manzo opened the Public Hearing.

Seeing no one, the Public Hearing was closed.

MOTION was made by Councilmember Behm and seconded by Councilmember Shirley for Resolution 2020-14.

Mayor Manzo called for the vote.

Councilmember Gattis Aye

Councilmember Shirley Aye

Councilmember Swope Aye

Councilmember Ache Aye

Councilmember Behm Aye

Vice Mayor Gunn Aye

Mayor Manzo Nay

M2tion passed 6-1.

Statement: Resolution 2020-14 is adopted establishing a budget for the City of Belleair Beach for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 with the final millage rate of 2.0394 mills which is 4.28% higher than the rolled back rate of 1. 9557 mills.

ADJOURN

MOTION was made by Councilmember Swope and seconded by Council member Behm to adjourn at 5: 16pm.

Motion passed 7-0.

2

FINAL BUDGET PUBLIC HEARING MINUTES - VIRTUAL MEETING Monday, September 21, 2020

Date Approved

5:05 p.m.

APPROVED: _ _ _ _ ___ _ _ Joseph A. Manzo, Mayor

ATTEST: _ _ _ _ _____ _ _ ___ _ Patricia A. Gentry, CMC City Clerk

3

MEMORANDUM

TO: Mayor and City Council

FROM: Lynn D. Rives, City Manager

DATE: September 21, 2020

SUBJECT: Authorize City Manager to Advertise for Professional Auditing Services

Recommendation:

Request City Council authorize the City Manager to advertise a Request for Proposals for Professional Auditing Services.

Background:

The current auditing services contract with Saltmarsh, Cleaveland & Gund, P.A. expires with the completion of the September 30, 2020 audit in 2021.

TO:

FROM:

DATE:

MEMORANDUM

Mayor and City Council

Lynn D. Rives, City Manager

September 28, 2020

SUBJECT: Authorization to Advertise a Request for Proposal for a Security Camera System for the Community Center

Request City Council approval to advertise a request for proposal for a Security Camera System for the Community Center.

Funding is available in the FY 20-21 Capital Budget.

TO:

FROM:

DATE:

MEMORANDUM

Mayor and City Council

Lynn D. Rives, City Manager

September 28, 2020

SUBJECT: Authorization to Advertise a Request for Proposal for a Digital Sign for the Community Center

Request City Council approval to advertise a request for proposal for a Digital Sign for the Community Center.

The Communications Advisory Committee Report recommended upgrading the existing sign to digital. With the damage that occurred to the current sign, staff recommends replacement with a digital sign.

MEMORANDUM




SUBJECT: Authorize Mayor to Execute an Interlocal Agreement with Pinellas County

Recommendation:

Request City Council authorize the Mayor to execute an Interlocal Agreement with Pinellas County for Penny IV Assistance.

Background:

The agreement provides funding for undergrounding utilities on Gulf Boulevard beginning October 1, 2020 for up to six years as depicted in Exhibit A of the agreement. A copy of the agreement is attached for your review.

INTERLOCAL AGREEMENT

THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into as of

this __ day of _____ _ , 202_, by Pinellas County, a political subdivision of the

State of Florida, hereinafter referred to as the "County" and the City of Belleair Beach, Town of

Belleair Shore, City of Clearwater, City of Indian Rocks Beach, Town of Indian Shores, City of

Madeira Beach, Town of North Redington Beach, Town of Redington Beach, Town of

Redington Shores, City of St. Pete Beach, and the City of Treasure Island, hereinafter referred to

as the "Cities".

RECITALS:

WHEREAS, Section 212.055(2), Florida Statutes, authorizes the County to levy a local

government infrastructure sales surtax ("Surtax") of one percent (1 %) throughout Pinellas

County, Florida, subject to referendum approval, to finance, plan and construct infrastructure as

defined therein; and

WHEREAS, on November 7, 1989, the levy of the Surtax for an initial ten (10) year

period was approved by a majority of those voting on the question at a referendum, and the

County and municipalities representing a majority of the incorporated population entered into an

interlocal agreement dated September 19, 1989, providing for the distribution of the Surtax,

which expired on January 31, 2000; and

WHEREAS, on March 25, 1997, the extension of the Surtax for an additional ten (10)

years was approved by a majority of those voting on the question at a referendum, and the

County and municipalities representing a majority of the incorporated population entered into an

interlocal agreement dated August 6, 1998, providing for the distribution of the Surtax, which

expired on January 31, 201 0; and

Page 1 of 21

Gulf Boulevard Undergrounding lnterlocal Agreement Clean Doc No 293088

WHEREAS, on March 13, 2007, the extension of the Surtax for an additional ten (10)

Years (Penny III) was approved by a majority of those voting on the question at a referendum

and the County and municipalities representing a majority of the incorporated population entered

into an interlocal agreement dated April 29, 2008 providing for the distribution of the Surtax,

which expired on December 31, 2019; and

WHEREAS, on November 7, 2017, the extension of the Surtax for an additional ten (10)

years ("Penny IV") was approved by a majority of those voting on the question at a referendum

and the County and municipalities representing a majority of the incorporated population entered

into an interlocal agreement dated August 1, 2017 providing for the distribution of the Surtax,

which expires on December 31, 2029; and

WHEREAS, the County recognized that the Pinellas County Gulf Boulevard

Improvement Program - April 2007 ("Improvement Plan") is of countywide importance and

may be funded by the Surtax, and the County was willing to contribute to the costs of the

Improvement Plan projects from the County's share of the Surtax and did so through an interlocal

agreement with the Cities dated July 10, 2012 ("Penny III Gulf Blvd. Interlocal"); and

WHEREAS, the Penny III Gulf Blvd. Interlocal agreement expired September 30, 2019,

but the County on August 20, 2019, by Resolution 19-55 elected to continue to provide funding

to the cities to allow them to complete work contemplated to be done under the expired

agreement through September 30, 2021; and

WHEREAS, the Improvement Plan remains incomplete and will not be completed

through the remaining projects and funding from the expired agreement and the County

recognizes that the completion of the Improvement Plan continues to be of countywide

Page 2 of 21


importance, and the County is willing to contribute to the costs of the Improvement Plan projects

from the County's share of the Surtax as provided herein.

NOW, THEREFORE, in consideration of the covenants herein contained, and other

good and valuable consideration, the County and Cities agree as follows:

Section 1. CONDITIONS PRECEDENT.

This Agreement will be effective upon final execution by all of the Cities and the County.

Section 2. COUNTY'S RESPONSIBILITIES.

A. The County agrees to fund a sum not to exceed $35 million ("Penny IV Assistance"), on a

reimbursement basis, from its Penny IV Surtax proceeds for Eligible Projects, as defined herein,

consistent with the Improvement Plan. Expenditures for the actual cost of projects by each of the

individual Cities consistent with the Improvement Plan and the requirements of Section

212.055(2), Florida Statutes, will be reimbursed by the County if certification has been presented

by the City seeking reimbursement and the Barrier Islands Government Council (BIG C) that the

expenditure for a Project is a subpart of and in conformance with the Improvement Plan

("Eligible Projects") and the requirements of Section 212.055(2), Florida Statutes. This

Agreement has no effect on Resolution 19-55 and any amount remaining from the Penny III Gulf

Blvd. Interlocal will be reimbursed only in accordance with that resolution. The Penny IV

Assistance will be expended solely on undergrounding of utilities within Gulf Boulevard until all

utilities are underground within the Gulf Boulevard corridor with the following two exceptions:

1) The City of Clearwater $750,000 Penny IV Assistance for the Eligible Project

work described in Exhibit B; and

2) The Town oflndian Shores $500,000 Penny IV Assistance for the Eligible Project

work described in Exhibit B.

Page 3 of 21


The Clearwater and Indian Shores Penny IV Assistance amounts may be expended the above

described Eligible Projects at any time during the term of this Agreement but invoicing for the

Eligible Project is limited to the annual amount for each city in Exhibit A in any County fiscal

year.

Once the undergrounding of utilities within Gulf Boulevard has been completed

throughout the entire corridor, then and only then may any other reimbursement for other

Eligible Projects be made to the remaining Cities. Notwithstanding the Penny IV Assistance

shown on Exhibit A as available to any particular City, once that City has completed its portion

of the undergrounding, any remaining amount may be reallocated in the County Administrator's

sole discretion after consultation with the BIG C, to another City or Cities as needed to ensure

that all undergrounding is completed prior to any other Eligible Project expenditures of County

Surtax funds under this Agreement. The foregoing sentence does not apply to Clearwater or

Indian Shores Penny IV Assistance amounts.

Beginning in Fiscal Year 2020-21, Cities may request funds on a quarterly basis in arrears from

the County for reimbursement of expenditures for Eligible Project work completed on or after

January 1, 2020. Such reimbursements will not exceed any City's Penny IV Assistance annual

amounts contained in Exhibit A. Invoices for Eligible Projects must include evidence that

payments have been made and any other documentation the County may reasonably require and

may be submitted no more frequently than quarterly.

B. Except as otherwise provided herein, the County will provide funding to each City for

up to six(6) years beginning in Fiscal Year (FY) 2020-2021 as depicted in the attached table

contained in Exhibit A.

Page 4 of 21


C. The County will retain all funds until payment is made to the Cities as provided for in

this Agreement. Subject to the County's ability to reallocate funds to complete all

undergrounding of utilities within Gulf Boulevard, any funds not reimbursed to a City in a fiscal

year will rollover each year until the termination of this Agreement. The County's payment for

Eligible Project costs cannot exceed the amount depicted in that City's annual Penny IV

Assistance (taking into account any amounts that may have rolled over from a previous fiscal

year under this Agreement). In the event a City: 1) does not proceed to complete

undergrounding of utilities contemplated herein, or; 2)subsequent to undergrounding utilities,

complete another Eligible Project (or Eligible Projects) on the Improvement Plan within

available remaining amounts of Penny IV Assistance, or; 3) funds are not otherwise paid to a

City prior to the expiration of the te1m or termination of this Agreement subject to the terms

herein, all remaining funds will be retained by the County for uses solely within the discretion of

the County.

D. The sums payable to the Town of Belleair Shore may be paid to the City of Belleair

Beach for Eligible Projects shared by these two Cities.

E. The County is not obligated to provide any support related to any Eligible Projects

beyond the funding described in the Agreement.

Section 3. CITIES' RESPONSIBILITIES.

A. The Cities are solely responsible for designing, contracting and managing

completion of Eligible Projects. The Cities must provide and procure all permits and licenses,

pay all charges and fees and give all notices necessary and incidental to the lawful performance

of the work done related to this Agreement, including but not limited to right of way utilization

Page 5 of 21


permits from the County or the state. The Cities are responsible for maintaining, repairing,

replacing and upgrading Eligible Projects in perpetuity.

B. Each City is responsible to provide to the County Administrator, in writing and in

a form acceptable to the County:

1. Within 3 months of execution ofthis interlocal agreement by the City, a

detailed work plan reflecting the intended projects, including expected

timelines and anticipated expenditures by fiscal year; and

2. Beginning in July 202 I, not later than July 3 I each year, an annual status

report that reflects the progress on each element of the work plan.

C. The Cities are responsible for assuring that providers of services performed

pursuant to this Agreement comply with all applicable local, state and federal directives, orders

and laws, including but not limited to Equal Employment Opportunity (EEO), Minority Business

Enterprise (MBE) and Occupational Safety and Health Administration (OSHA).

D. The Cities must provide requests for reimbursement under this Agreement to the

Pinellas County Office of Management and Budget in accordance with the limitations of this

Agreement.

E. Each City hereby agrees to indemnify, defend, and hold harmless the County and all of

its officers, agents and employees from any claim, loss, damage, cost, charge or expense arising

out of any act, error, omission, or negligent act by each individual City, its agents, or employees,

arising from or during its performance of this Agreement, from the construction, operation,

maintenance, repair or replacement by each individual City of its Eligible Project, except that

neither the Cities, their agents, nor their employees will be liable under this paragraph for any

claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent

Page 6 of 21


act by the County or any of its officers, agents or employees during the performance of the

Agreement.

Section 4. NON-APPROPRIATION.

This Agreement is not a general obligation of the County. It is understood that neither

this Agreement nor any representation by any County official, officer or employee creates any

obligation to appropriate or make monies available for the purposes of the Agreement beyond the

fiscal year in which this Agreement is executed. The obligations of the County as to funding

required pursuant to the Agreement are limited to an obligation in any given fiscal year to budget

and appropriate from legally available Penny IV Surtax proceeds, after funding secured

obligations or loans, essential and necessary infrastructure services for jail and criminal justice

related facilities and other obligations contained in the terms of the August 1, 2017 Interlocal

Agreement, activities in the Pinellas County Capital Improvement Program funded by the Surtax

proceeds (Penny for Pinellas), and events, which in the sole discretion of the County, constitute

an emergency requiring the use of Surtax funds. No liability to the Cities shall be incurred by the

County beyond the monies budgeted and available for the purpose of the Agreement. If funds are

not appropriated by the County for any or all of this Agreement for a new fiscal period, the

County is not obligated to pay any sums contemplated by this Agreement beyond the portions for

which funds were appropriated. The County agrees to promptly notify the Cities in writing of

any subsequent non-appropriation, and upon such notice, this Agreement will terminate on the

last day of the current fiscal year without penalty to the County and all undistributed funds will

be retained by the County. Notwithstanding the foregoing, the County is not prohibited from

pledging any legally available Surtax proceeds for any obligations heretofore or hereafter

Page 7 of 21


incurred, which pledge will be prior and superior to any obligations of the County pursuant to

this Agreement.

Section 5. TERM OF AGREEMENT.

A. The term of this Agreement will commence upon the date the Agreement has been

executed by all Cities and the County and end on September 30, 2026).

B. Obligations under this Agreement which by their nature should survive, including, but

not limited to any and all obligations relating to record retention, indemnification and

maintenance and operation of the Eligible Projects will remain in effect after termination or

expiration of this Agreement.

Section 6. AUDIT.

County reserves the right to audit Cities' records as such records relate to this Agreement.

County will have access to such records on a reasonable basis from the effective date of the

Agreement, for the duration of the Agreement and until thirty-six (36) months after the date of

the final payment by the County to the Cities.

Section 7. NON-DISCRIMINATION.

The Cities and the County will not discriminate against any applicant for employment or

employee with respect to hire, tenure, terms, conditions or privileges of employment or any

matter directly or indirectly related to employment because of age, sex, race, color, religion,

national origin, sexual orientation, or disability. The Cities and the County will, during the

perfonnance of this Agreement, comply with all applicable provisions of federal, state and local

laws and regulations pertaining to prohibited discrimination.

Page 8 of 21


Section 8. AMENDMENTS TO THE AGREEMENT.

Any amendment to this Agreement must be in writing and approved by all of the qtj.es

and the County.

Section 9. FILING OF AGREEMENT.

This Agreement will be filed with the Clerk of the Circuit Court, as provided in Section

163.01(11), Florida Statutes.

Section 10. EXECUTION OF AGREEMENT.

This Agreement may be signed in counterparts by the Cities and County.

Section II. PRIOR AGREEMENT SUPERSEDED.

This Agreement supersedes any prior agreements between the parties on this subject

matter.

IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be

affixed by the proper officers thereof, as of the day and year indicated on each signature page.

<ADDITIONAL SIGNATURE PAGES FOLLOW>

Page 9 of 21


IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be

affixed hereto by the proper officers thereof, as of the day and year first above written.

ATTEST: KEN BURKE, CLERK

By: _ _ ___ _____ __ _

Deputy Clerk

[SEAL]

PINELLAS COUNTY, FLORIDA, by and through its Board of County Commissioners

By: _ _ _ _ _ ___ ___ _ _

Chair

Page 10 of 21


IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to

be executed as of the day and year first written above.

ATTEST: CITY OF BELLEAIR BEACH

By: ___________ _ _ By: ___ _ ___ ___ _ _

City Clerk Mayor

Page 11 of 21




ATTEST: TOWN OF BELLEAIR SHORE

By: _ _ ___ _ _ _ _ __ _ By: _ _ ___ _ ___ ___ _

City Clerk Mayor

Page 12 of 21




ATTEST: CITY OF CLEARWATER

By: ___ ___ _ ___ _ _ By: ___ ___ ___ _ _ _

City Clerk City Manager

COUNTERSIGNED:

By: ___ ___ ___ ___ _

Mayor

APPROVED AS TO FORM

By: _ _ ___ ___ _ __ _

City Attorney

Page 13 of 21




ATTEST: CITY OF INDIAN ROCKS BEACH

By: _ _ ___ _____ _ _ _ By: _ _ _ ___ _____ _

City Clerk Mayor

Page 14 of 21




ATTEST: TOWN OF INDIAN SHORES

By: _ ___ ___ ___ _ _ By; ___ ___ ___ ___ _

City Clerk Mayor

Page 15 of 21




ATTEST: CITY OF MADEIRA BEACH

By: _ _ ___ ______ _ By: ___ ___ _ ____ _

City Clerk Mayor

Page 16 of 21




ATTEST: TOWN OF NORTH REDINGTON BEACH

By: _ _ ___ ___ ___ _ _ By: _ ___ ___ ___ _ _

City Clerk Mayor

Page 17 of 21




ATTEST: TOWN OF REDINGTON BEACH

By: ___ ___ ___ ___ _ By: _ ___ ___ ___ _ _

City Clerk Mayor

Page 18 of 21




ATTEST: TOWN OF REDINGTON SHORES

By: ___ ___ _ ___ _ _ By: _ _ _____ ___ __ _

City Clerk Mayor

Page 19 of 21




ATTEST: CITY OF ST. PETE BEACH

By: ___ ___ ___ __ _ By: ___ ___ ______ _

City Clerk

Page 20 of 21

Gulf Boulevard Undergrounding lnterlocal Agreement Clean

Mayor

Doc No 293088



ATTEST: CITY OF TREASURE ISLAND

By: _ ___ _ _____ _ _ By: _ _ ___ ___ ___ _

City Manager Mayor

Page 21 of 21


PENNY IV UNDERGROUNDING PROJECTS FUNDING BY FISCAL YEAR

City/Town ROW Footage % of Footage ** Max Available 2020121 2021122 2022123 2023124 2024125 202512026

Clearwater • NIA NIA $750,000 $150,000 $150,000 $150,000 $150,000 $150,000 ONLY

Belleair Beach 14,471 8,7294% $2,946,157 $240,057 $676,526 $676,525 $676,525 $676,525 Amounts Rolled

Belleair Shore 5,431 3,2761% $1,105,700 $90,094 $253,901 $253,901 $253,901 $253,901 Forward from

Indian Rocks Beach 27,982 16.8796% $5,696,867 $464,189 $1 ,308,170 $1 ,308,170 $1 ,308,170 $1 ,308,170 Uns pent

Indian Shores• NIA NIA $500,000 $100,000 $100,000 $100,000 $100,000 $100,000 Previous

Redington Shores 11,760 7.0940% $2,394,223 $195,085 $549,785 $649,785 $549,785 $549,785 Years

No. Redington Beach 7,954 4.7981% $1,619,358 $131,948 $371 ,853 $371,853 $371,853 $371,853

Redington Beach 10,638 6.4172% $2,165,795 $176,472 $497,331 $497,331 $497,331 $497,331 Unpaid

Madeira Beach 22,524 13.5872% $4,585,671 $373,647 $1 ,053,006 $1 ,053,006 $1,053,006 $1,053,006 Amounts as

Treasure Island 25,786 15.5549% $5,249,783 $427,760 $1,205,506 $1,205,506 $1,205,506 $1,205,606 of 09130/2026

St. Pete Beach 39,228 23.6635% $7,986,445 $660,747 $1,833,924 $1 ,833,924 $1 ,833,924 $1,833,924 are not available

Totals 165,774 100% $36,000,000 $3,000,000 $8,000,000 $8,000,000 $8,000,000 $8,000,000 to Cities

$203.89 per ROW Fool • Clearwater to receive $750,000

'Indian Shores to receive ** Due to rounding total amount actually equals $34,999,999. This does not affect

$500,000 the Maximum Penny IV Assistance available to each City as shown here.

Exhibit A to Penny IV Gulf Blvd. Underground Ing lnterlocal Agreement

Exhibit B

Penny IV Gulf Blvd. Undergrounding Interlocal Agreement

Clearwater Eligible Projects (not to exceed $750,000.00 in Penny IV reimbursement):

• Mandalay Channel pedestrian bridge underpass construction • Illuminated crosswalks along the major pedestrian corridors on the beach: near Pier

60/Coronado, S. Gulfview at Bayway/Parkway Dr./Gulf Blvd.

Indian Shores Eligible Proiects (not to exceed $500,000.00 in Penny IV reimbursement):

• A Public Art project as enumerated in Section 18 of the plan. • Wayfinding and monument signs. • Replacement ofup to eight bus shelters

These projects may include design, engineering, demolition, landscaping, irrigation, lighting and other costs.

MEMORANDUM




SUBJECT: Authorization to Execute Grant Agreement with the Florida Department of Law Enforcement Coronavirns Emergency Supplement Funding (CESF) Program

Recommendation:

Request City Council authorize the Mayor and City Manager to execute a Grant Agreement with the Florida Department of Law Enforcement Coronavirns Emergency Supplemental Funding (CESF) Program.

Background:

This grant is a fully reimbursable grant in the amount of $25,000.00. Staff submitted the application for funding to assist with cost's related to the COVID-19 pandemic that the City had already expended and projections of additional spending for the safety of our staff and residents. A copy of the agreement is attached for your review.

Coronavirus Emergency Supplemental Funding (CESF) Program

ACCEPTANCE OF FEDERAL FUNDING ASSISTANCE Subrecipient: City of Belleair Beach

Subgrant Number: 2020-CESF-PINE-3-C9-082

Project Title: 2020 CESF PROGRAM

Pass-through Entity: Florida Department of Law Enforcement

This award is subject to all applicable rules, regulations, and conditions, as contained in the Department of Justice Grants Financial Guide, and the Office of Management and Budget Uniform Grant Requirements (2 C.F.R. Part 200). This award is also subject to the incorporated standard and special conditions, and such further rules, regulations, and policies as may be reasonably prescribed by the State or Federal Government.

In witness whereof, the parties affirm they each have read and understand the conditions set forth in this agreement, have read and understand the agreement in its entirety, and accept this agreement through the signature of their duly authorized officers on the date, month, and year set out below.

City of Belleair Beach Authorizing Official (Commission Chairperson, Mayor, or Designated Representative)

Signature Date

Printed Name and Title

City of Belleair Beach Authorizing Official (Official, Administrator, or Designated Representative)

Signature


Florida Department of Law Enforcement Office of Criminal Justice Grants

Signature


Date

Date


SPECIAL CONDITIONS

Subrecipient: City of Belleair Beach

Subgrant Number: 2020-CESF-PINE-3-C9-082


Pass-through Entity: Florida Department of Law Enforcement

In addition to the attached standard conditions, the above-referenced grant project is subject to the special conditions set forth below.

Ref# S43475: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for salaries and benefits, the sugrantee must submit a copy of their overtime/pay policy to the Office of Criminal Justice Grants.

Ref# S43476: The subgrantee's procurement policy does not appear to comply with all federal procurement requirements outlined in the Office of Management and Budget (0MB) Uniform Requirements, specifically: acquiring duplicative/unnecessary items (200.318(d)), intergovernmental agreements (200.318(d)), and prohibiting geographical preference (200.319(b)). All subaward procurements must comply with the standards identified in OMB's Uniform Requirements and documentation must be maintained and provided to the Office of Criminal Justice Grants at monitoring.

Application for Funding Assistance Florida Department of Law Enforcement

Coronavirus Emergency Supplemental Funding

' . Subgrant Recipient

Organization Name: City of Belleair Beach

Pinellas County:

Chief Official

Name: Title:

Address: City: State:

Phone: Fax:

Email:

Joseph Manzo

Mayor

444 Causeway Boulevard Belleair Beach FL Zip: 33786-3326 727-503-4492 Ext:

[email protected]

Chief Financial Officer

Name: Title:

Address: City: State: Phone: Fax:

Email:

Lynn Rives

City Manager


lynn .rives@cityofbelleairbeach .com

Application Ref# 2020-CESF-114

Contract# 2020-CESF-PINE-3-C9-082

Section #1 Page 1 of 2



Implementing Agency

Organization Name: City of Belleair Beach

Pinellas County:

Chief Official

Name: Title:

Address: .City: State:

Phone: Fax:

Email:

Joseph Manzo

Mayor

444 Causeway Boulevard Belleair Beach FL Zip: 33786-3326 727 -503-4492 Ext:

[email protected]

Project Director

Name: Title:

Address: City: State: Phone: Fax:

Email:

Kyle Riefler

Community Services Administrator


727 -593-1409

[email protected]

Application Ref# 2020-CESF-114


Section #1 Page 2 of 2



General Project Information


Subgrant Recipient: City of Belleair Beach

Implementing Agency: City of Belleair Beach

Project Start Date: 3/6/2020 End Date: 1/1/2022

Problem Identification

Pinellas County has experienced a significant number of positive COVID-19 tests. Currently, the County has approximately 7,249 positive residents, 685 hospitalizations and 180 COVID related deaths. The City of Belleair Beach (City) has approximately 10 cases. Subsequently, a state of emergency has been declared for the City providing emergency powers and authority to the City Manager for administrative functions. City beaches, buildings and parks have been closed, which has required City staff to facilitate and enforce the closures. New tasks have resulted in overtime pay and additional supplies. Public Works staff are now performing closure procedures and cleaning/disinfecting as a result of the pandemic. Modifications have been completed to create a safer workplace during this crisis to increase staff and resident safety. The City is also planning future projects to guard against the spread of the virus.

The pandemic forces the City to expend general funds for video conferencing software to conduct meetings remotely; install tempered glass at the front office counter that acts as a protective barrier between the staff and customers; install UVC Germicidal Lamps in all (4) Community Center HVAC systems; install stand alone video door intercom systems with hands-free door releases that enable staff to screen access only to residents with City business and prevent nonessential activity; and sanitize and shield all building surfaces.

Project Summary (Scope of Work) The City of Belleair Beach will use grants funds to prepare for, prevent, and/or respond to the coronavirus pandemic.

Deliverable 1: Grant funds will be used to support overtime costs associated with increased maintenance hours to perform duties associated with cleaning and maintaining COVID-prevention measures. Documentation to be provided at monitoring will include timesheets, payroll, and paystubs. Minimum performance is in accordance with employment agreements, position descriptions, and/or supervisor's command.

Deliverable 2: Grant funds will be used to subscribe for telecommunications video conferencing services to facilitate teleworking from home, conference meetings and administrative conferences. Documentation to be provided at monitoring will include procurement documentation, purchase orders, invoices, packing slips, inventory records and cancelled checks or statements.

Deliverable 3: Grant funds will be used to contract installation of glass partitions, germicidal lamps, and stand-alone video door intercoms for social distancing and

Application Ref# 2020-CESF-114 Section #2 Page 1 of 2




prevention of the spread of COVID. Documentation to be provided at monitoring will include procurement information, purchase orders, invoices, packing slips, inventory records, and cancelled checks or statements.

Deliverable 4: Grant funds will be used to purchase sanitation/disinfectant equipment and supplies (sprayers, sanitizers, disinfectant supplies, cleaners, etc.) and to contract with a commercial cleaning company to clean and disinfect public buildings, gathering sites, testing sites and other administrative buildings. Documentation to be provided at monitoring will include procurement documentation, purchase orders, invoices, packing slips, and cancelled checks or statements.

Deliverable 5: Grant funds will be used to purchase personal protective equipment to prevent the spread of COVID. Documentation to be provided at monitoring will include procurement documentation, purchase orders, invoices, packing slips, inventory records and cancelled checks or statements.

Deliverable 6: Grant funds will be used to purchase small hardware (chain, gate accessories, locks, caution tape, signs, phone cords) to facilitate distancing and closures of public venues and to prevent the spread of coronavirus. Documentation to be provided at monitoring will include procurement documentation, purchase orders, invoices, packing slips, inventory records and cancelled checks or statements.





General Performance Info:

Performance Reporting Frequency: Monthly

Prime Purpose Area:

State Purpose Area:

CESF - Coronavirus Emergency Supplemental Funding

20 - Overtime

Objectives and Measures

Objective: Overtime Questions - Questions for all recipients using overtime for personnel.

Measure: Overtime 01

Will the applicant expend funds on overtime?

Goal: Yes


If yes, how much money is being allocated to overtime for personnel? Goal: $1 ,793.84


How many overtime hours are estimated to funded with grant funds? Goal: 65

State Purpose Area: 4S - Supplies (Expenses)


Objective: Supplies Questions - Questions for all recipients purchasing supplies.

Measure: Supplies 01

Will the applicant expend funds on supplies?

Goal: Yes


If yes, how much money is being allocated to supplies?

Goal: $6,188.32


Will the applicant expend funds to purchase personal protective equipment (PPE)?

Goal: Yes






If yes, how much money is allocated to the purchase of PPE?

Goal: $3,432.43

State Purpose Area: 70 - Other


Objective: Other Questions - Questions for all recipients procuring other costs.

Measure: Other 01

Will the applicant expend funds on other coronavirus-related items?

Goal: Yes

Measure: Other 02

If yes, how much money is allocated to other coronavirus-related items?

Goal: $17,017.84

Measure: Other 03

If yes, briefly describe the other coronavirus-related items.

Goal: Video conferencing, glass/partition installation, install germicidal lamps, intercom systems, door releases and professional cleaning.





General Financial Info:

Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization.

Financial Reporting Frequency for this Subgrant: Monthly

Is the subgrantee a state agency?: No

FLAIR/ Vendor Number: 596018698

Budget:

Budget Category Prime Match Total

Salaries and Benefits $1 ,793.84 $0.00 $1,793.84

Contractual Services $17,017.84 $0.00 $17,017.84

Expenses $6,188.32 $0.00 $6,188.32

Operating Capital $0.00 $0.00 $0.00 Outlay

Indirect Costs $0.00 $0.00 $0.00

-- Totals -- $25,000.00 $0.00 $25,000.00

Percentage 100.0 0.0 100.0

Project Generated Income:

Will the project earn project generated income (PGI)? No



Application for Funding Assistance Florida Department of-Law Enforcement


Budget Narrative:

The amounts below are estimates based on information available at the time of application. Quantities may vary.

Salaries and Benefits = $1,793.84 4 - Maintenance workers@ average rate of $27. 79 (no benefits) to conduct facility closures and sanitation procedures= $1,793.84

Contractual Services= $17,017.84 1 - Subscription - video conferencing (annual)= $144 1 - Professional glass installation at front office counter for protection from public contact= $1,600 4 - Professional UVC germicidal lamp installer and electrician to install UVC germicidal lamps in four community center HVAC systems@ $1,447 = $5,788 Install stand alone video door intercom systems with door release that enable staff to screen access only to residents with City business and prevent nonessential activity, reducing the spread of the virus@ $6,785.84 1 - Commercial cleaning company to sanitize all surfaces in Community Center (9,000 SF) and apply six month contamination shield = $2,700

Expenses = $6,188.32 Cleaning supplies (sanitizers, wipes, sprayers, applicators, solutions, dispensers)= $2,173.64 Personal Protective Equipment (gloves, masks, windscreens, gloves, goggles, face shields)= $3,432.43 Hardware items necessary to secure social distancing and closure to public access (cable, lock, caution tape, chain , signs) = $571.27 25 ft . phone cord (social distancing for city clerk)= $10.98

Grant Total: $25,000

The above-listed items may include additional individually priced, operationally necessary accessories and/or peripherals.

Grant funds will be used to pay for any applicable shipping or freight charges. Extended warranties (if applicable) will not be requested for reimbursement on the grant.

The City of Belleair Beach is responsible for any costs exceeding the grant allocation of $25,000.



Section Questions:



Question : What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriff's office, indicate the sheriff's office's threshold instead.

Answer: $3,000




SUBAWARD STANDARD CONDITIONS

The State of Florida, Department of Law Enforcement (FDLE) is a recipient of federal Coronavirus Emergency Supplemental Funding . FDLE, as the non-federal pass-through entity and State Administering Agency (SAA) for this program, subawards this funding to eligible units of government. All subawards made by FDLE to units of government under this program require compliance with the agreement and Standard Conditions upon signed acceptance of the subaward.

The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action up to and including financial consequences. A financial consequence may be imposed for non-compliance in accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being disallowed, withholding of federal funds and/or termination of the project.

GENERAL REQUIREMENTS

All subrecipients must comply with the financial and administrative requirements set forth in the following:

Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide https://ojp.gov/financialguide/doi/pdfs/DOJ FinancialGuide.pdf

Office of Management and Budget (0MB) Uniform Grant Guidance (2 CFR Part 200) Subpart A, Definitions Subparts B-D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices

Code of Federal Regulations: www.gpo.gov/fdsys/ 2 C.F.R. §175.15(b), Award Term for Trafficking in Persons 28 C.F.R. §38, Equal Treatment for Faith-Based Organizations 28 C.F.R. § 66, U.S. Department of Justice Common Rule for State and Local Governments 28 C.F.R. § 83, Government-Wide Requirements for Drug-Free Workplace 28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63

State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: http://dos.myflorida.com/media/69357 4/general-records-scheduleqs01-sl. pdf and http://dos.myflorida.com/media/698314/qs2-sl-2017-final . pdf

State of Florida Statutes Section 215.971 , F.S., Agreements funded with federal or state assistance Section 215.985, F.S., Transparency in government spending

FY2020 CESF Standard Conditions Rev. 04/2020

Page 1 of 17

DEFINITIONS

Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass-through entity determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award.

Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. See also §§200.12 Capital assets, 200.20 Computing devices, 200.48 General purpose equipment, 200.58 Information technology systems, 200.89 Special purpose equipment, and 200.94 Supplies.

Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or passthrough entity and a non-Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non-Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101 (3)); and not to acquire property or services for the Federal awarding agency or pass-through entity's direct benefit or use; and is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award.

Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements. Improper payment also includes any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper.

Micro-purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro-purchase threshold. The non-Federal entity uses such procedures in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. The micro-purchase threshold is set by the Federal Acquisition Regulation in 48 CFR Subpart 2.1 (Definitions). It is $3,500 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation .

Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

Non-Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient.

Non-federal pass-through entity is a non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program; the Florida Department of Law Enforcement (FDLE) is the non-federal pass-through entity for this agreement, also referred to as the State Administering Agency (SAA).

Period of performance means the time during which the non-Federal entity may incur new obligations to carry out the work authorized under the Federal award. The Federal awarding agency or pass-through entity must include start and end dates of the period of performance in the Federal award (see §§200.210 Information contained in a Federal award paragraph (a)(S) and 200 331 Requirements for pass-through entities, paragraph (a)(1 )(iv)).

Protected Personally Identifiable Information (PII) means an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to social security numbers; passport numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name; criminal, medical, and financial records; and educational transcripts . This does not include PII that is required by law to be disclosed. (See also§ 200.79 Personally Identifiable Information (PII)).

Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds


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used to match Federal funds; 2) where the costs, at the time of the audit, are not supported by adequate documentation; or 3) where the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances.

Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property or services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. § 1908. As of the publication of this part, the simplified acquisition threshold is $250,000, but this threshold is periodically adjusted for inflation . (Also see definition of Micro-purchase, 2 C.F.R.§ 200.67)

Subaward is an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual who is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.

Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.

Supplies means all tangible personal property other than those described in §200.33 Equipment. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life. See also §§200.20 Computing devices and 200.33 Equipment.

:sECTION I: TERMS AND CONDITIONS

1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subrecipients for incurred costs is subject to available federal funds .

2.0 Commencement of Project - If a project is not operational within 60 days of the original start date of the award period, the subrecipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay, and the expected start date.

If a project is not operational within 90 days of the original start date of the award period, the subrecipient must submit a second statement to the Department explaining the implementation delay.

Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-obligate subaward funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written adjustment to this agreement.

3.0 Supplanting - The subrecipient agrees that funds received under this award will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities.

4.0 Personnel Changes - The subrecipient agrees to promptly notify the Department through the SIMON Help Desk of any change in chief officials or key project staff, including changes to contact information or title changes. The subrecipient acknowledges that some changes in points of contact will require formal grant adjustment to reflect the change in the agreement.

5.0 Non-Procurement, Debarment and Suspension - The subrecipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines To Agencies On Government wide Debarment And Suspension (Non-procurement)". These procedures require the subrecipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. If the subaward is $100,000 or more, the sub recipient and implementing agency certify that they and their principals:

1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency;


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2) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obta ining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (a)(ii) of the "Lobbying, Debarment and Drug Free Workplace" certification; and

4) Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default.

6.0 Federal Restrictions on Lobbying - In general, as a matter of federal law, federal funds may not be used by any subrecipient at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation , or policy, at any level of government. See 18 U.S.C. § 1913.

Another federal law generally prohibits federal funds from being used by any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing , extending , or modifying any such award. See 31 U.S.C. § 1352.

7.0 State Restrictions on Lobbying - In addition to the provisions contained above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this agreement.

8.0 Additional Restrictions on Lobbying - The subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal , modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs.

9.0 "Pay-to-Stay" - Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon an offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.

10.0 The Coastal Barrier Resources Act - The subrecipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P.L. No. 97-348) dated October 18, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System.

11.0 Background Check - Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of§ 435, F.S. shall apply.

All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

Such background investigations shall be conducted at the expense of the employing agency or employee.

12.0 Privacy Certification - The subrecipient must comply with all confidential ity requirements of 34 U.S.C. § 10231 and 28 C.F.R. § 22 that are applicable to collection, use, and revelation of data or information. Subrecipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28


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C.F.R. §§ 22 and, in particular, 22.23. Privacy Certification forms must be signed by the subrecipient or implementing agency chief official or an individual with formal, written signature authority for the chief official.

13.0 Conferences and Inspection of Work - Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement.

14.0 Insurance for Real Property and Equipment - The subrecipient must, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by the non-Federal entity.

15.0 Flood Disaster Protection Act - The subrecipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards.

16.0 Immigration and Nationality Act - No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324(a), Section 274(A) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274(A) of the INA. Such violation by the subrecipient of the employment provisions contained in Section 274(A) of the INA shall be grounds for unilateral cancellation of this contract by the Department.

17.0 Compliance with Applicable Restrictions -The subrecipient must comply with all applicable restrictions on the use of federal funds as set out in federal appropriations statutes. General appropriations-law restrictions can be found at https://www.ojp.gov/fundinq/explore/award-condition-qeneral-appropriations-law-restrictions-use-federalaward-funds-fy-2020.

SECTION II: CIVIL RIGHTS REQUIREMENTS

1.0 Participant Notification of Non-discrimination FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in the delivery of services, benefits or in employment.

2.0 Title VI of the Civil Rights Act of 1964 - The subrecipient at any tier, must comply with all applicable requirements of 28 CFR § 42, specifically including any applicable requirements in Subpart E that relate to an equal employment opportunity program.

Equal Employment Opportunity Certification (EEOC) - A subrecipient or implementing agency must submit an EEO Certification annually within 120 days of award.

Equal Employment Opportunity Program (EEOP) - A subrecipient or implementing agency must comply with all applicable requirements in 28 C.F.R. §42, Subpart E.

Subrecipients are advised to use the Office for Civil Rights EEO Reporting Tool to satisfy this condition (https://oj p.gov/about/ocr/eeop.htm ).

3.0 Title IX of the Education Amendments of 1972 If the subrecipient operates an education program or activity, the subrecipient must comply with all applicable requirements of 28 C.F.R. § 54, "Nondiscrimination on the basis of sex in education programs or activities receiving federal financial assistance."

4.0 Equal Treatment for Faith Based Organizations The subrecipient at any tier, must comply with all applicable requirements of 28 C.F.R. § 38, "Equal Treatment for Faith Based Organizations", specifically including the provision for written notice to current or prospective program beneficiaries.

5.0 Americans with Disabilities Act - Subrecipients must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination on the basis of disability including provision to provide reasonable accommodations.

6.0 Section 504 of the Rehabilitation Act of 1973 (28 C.F.R. § 42, Subpart G) - Subrecipients must comply with all provisions prohibiting discrimination on the basis of disability in both employment and the delivery of services.


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7.0 Age Discrimination Act of 1975 - Subrecipients must comply with all requirements in Subpart I of 28 C.F.R. §42 which prohibits discrimination based on age in federally assisted programs.

8.0 Limited English Proficiency (LEP) - In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, subrecipients offederal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. FDLE strongly advises subrecipients to have a written LEP Language Access Plan. For more information visit www.lep.gov.

9.0 Finding of Discrimination - In the event a federal or state court or federal or state administrative agency makes, after a due process hearing, a finding of discrimination on the grounds of race, color, religion, national origin, sex, or disability against a subrecipient of funds, the subrecipient will forward a copy of the finding to FDLE and to the Office for Civil Rights, Office of Justice Programs.

10.0 Filing a Complaint - If the subrecipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subrecipient, with FDLE, or with the Office for Civil Rights .

Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302-1489, or online at [email protected]. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint.

Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7th Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307-0690.

11.0 Retaliation - In accordance with federal civil rights laws, the subrecipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws.

12.0 Non-discrimination Contract Requirements -Subrecipients must include comprehensive Civil Rights nondiscrimination provisions in all contracts funded by the subrecipient.

13.0 Pass-through Requirements - Subrecipients are responsible for the compliance of contractors and other entities to whom they pass-through funds including compliance with all Civil Rights requirements. These additional tier subrecipients must be made aware that they may file a discrimination complaint with the subrecipient, with FDLE, or with the USDOJ Office for Civil Rights and provided the contact information.

SECTION Ill: FINANCIAL REQUIREMENTS AND RESPONSIBIL TY .. .

1.0 Fiscal Control and Fund Accounting Procedures - All expenditures and cost accounting of funds shall conform to the DOJ Grants Financial Guide, the 28 C.F.R. § 66, and 2 C.F.R. § 200 as applicable, in their entirety.

Subrecipients are required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. Financial management systems must be able to record and report on the receipt, obligation, and expenditure of grant funds; and able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and additional tiered subrecipients. The awarded funds may or may not be an interest bearing account, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to DOJ.

2.0 Match - The value or amount of any "non-federal share," "match," or cost-sharing contribution incorporated into the approved budget is part of the "project cost" for purposes of the 2 C.F.R. § 200 Uniform Requirements, and is subject to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply to funds in the approved budget that are provided as "match" or through "cost sharing."

SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS

1.0 Obligation of Subrecipient Funds - Subaward funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the period of performance. Only project costs incurred on


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or after the effective date, and on or prior to the termination date of the subrecipient's project are eligible for reimbursement. All payments must be completed within forty-five (45) days of the end of the subaward period of performance.

2.0 Use of Funds - Grant funds may be used only for the purposes in the subrecipient's approved application. Subrecipients shall not undertake any work or activities not described in the approved grant award, and that use of staff, equipment, or other goods or services paid for with grant funds, without prior written approval from FDLE's Office of Criminal Justice Grants (OCJG).

3.0 Advance Funding - Advance funding may be provided to a subrecipient upon a written request to the Department. The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee.

4.0 Performance and Reporting

Reporting Time Frames - The Project Director, Application Manager, or Performance Contacts shall submit Monthly or Quarterly Project Performance Reports to the Department, within fifteen (15) days after the end of the reporting period. In addition, if the subaward period is extended beyond the "original" project period, additional Project Performance Reports shall be submitted.

Failure to Submit - Performance Reports that are not complete, accurate, and timely may result in sanctions, as specified in Section IV, Subaward Management and Reporting Requirements.

Report Contents - Performance Reports must include a response to all objectives included in your subaward. A detailed response is required in the narrative portion for yes/no performance objectives. Submitted performance reports must clearly articulate, where appropriate, performance during the execution of the award has met a standard against which the subrecipient's performance can be measured. The narrative must also reflect on accomplishments for the period and identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements.

Requirement for Data on Performance and Effectiveness Under the Award - The subrecipient must collect and maintain data that measures the performance and effectiveness of work under this award. The data must be provided to OCJG in the manner (including within the timeframes) specified by OCJG. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.

Financial Consequences for Failure to Perform - In accordance withs. 215.971 F.S., payments for state and federal financial assistance must be directly related to the scope of work and meet the minimum level of performance for successful completion. If the subrecipient fails to meet the minimum level of service or performance identified in this agreement, or is customary for subawards, then the Department will apply financial consequences commensurate with the deficiency. Financial consequences may include but are not limited to withholding payments or reimbursement until the deficiency is resolved, tendering only partial paymenUreimbursement, imposition of other financial consequences according to the Standard Conditions as applicable, and/or termination of contract and requisition of goods or services from an alternate source. Any payment made in reliance on subrecipient's evidence of performance, which evidence is subsequently determined to be erroneous, will be immediately due to the Department as an overpayment.

5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive changes such as changes in project activities or scope of the project, target populations, service providers, implementation schedules, project director, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget. Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change.

Subrecipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item.

Under no circumstances can transfers of funds increase the total budgeted award.

Requests for changes to the subaward agreement must be electronically signed by the subrecipient or implementing agency's chief official or the chief official's designee.


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All requests for changes, including all requests for project period extensions, must be submitted in SIMON no later than thirty (30) days prior to grant expiration date.

6.0 Financial Expenditures and Reporting

Reporting Requirements - The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subaward period is extended, additional Project Expenditure Reports shall be submitted.

All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON (Subgrant Information Management Online).

All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and post-audit.

All reports must relate financial data to performance accomplishments.

Before the "final" Project Expenditure Report will be processed, the subrecipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement.

Reports are to be submitted even when no reimbursement is being requested .

Submission - The report must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee.

7.0 Project Generated Income (PGI) - All income generated as a direct result of a sub project shall be deemed program income. Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (i.e ., law enforcement entity) .

Required Reports - The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subaward project generated income and expenditures during the previous quarter.

PGI Expenditure - Program income should be used as earned and expended as soon as possible and used to further the objects in which the award was made

Submission - PGI Earnings and Expenditures reports must be electronically signed by the subrecipient or implementing agency's chief financial officer or the chief financial officer's designee.

Unexpended PGI - If any PGI remains unspent after the subaward ends, the subrecipient must continue submitting quarterly PGI reports until all funds are expended.

Additionally, any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice Assistance.

8.0 Subrecipient Integrity and Performance Matters - Requirement to report information on certain civil, criminal, and administrative proceedings to OCJG, SAM and FAPIIS.

The subrecipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal , and administrative proceedings connected with (or connected to the performance of) either this award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, subrecipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management ("SAM"), to the designated federal integrity and performance system ("FAPIIS").

SECTION V: MONITORING AND AUDITS

1.0 Access to Records - The Florida Department of Law Enforcement, the Auditor General of the State of Florida,


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the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subrecipient, implementing agency and contractors for the purpose of audit and examination according to the Financial Guide and the 28 C.F.R. § 66. At any time, a representative of the Department, the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right to visit the project site to monitor, inspect and assess work performed under this agreement.

The Department reserves the right to unilaterally terminate this agreement if the subrecipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of s. 119, F.S., unless specifically exempted and/or made confidential by operation of s. 119, F.S., and made or received by the subrecipient or its contractor in conjunction with this agreement.

The subrecipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance.

2.0 Monitoring - The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures; and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee, or termination of award(s).

3.0 Property Management - The subrecipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the DOJ Grants Financial Guide, and 28 C.F.R. § 66. This obligation continues as long as the subrecipient retains the property, notwithstanding expiration of this agreement.

Property Use - The subrecipient must use equipment acquired under a Federal award for the authorized purposes of the project during the period of performance, or until the property is no longer needed. Subrecipients must use, manage and dispose of equipment acquired under a Federal award in accordance with ss. 274, F.S. Tangible Property and 2 C.F.R. 200.313, Equipment.

4.0 Subaward Closeout• A Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the end date of the performance period .

The Financial Closeout Audit report located in SIMON must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee.

Subaward Closeout will be initiated by the Department after the Financial Closeout has been completed and approved. Failure to submit closeout reports timely will result in an Administrative Closeout by the Department.

5.0 High Risk Subrecipients - If a subrecipient is designated "high risk" by a federal grant-making agency, currently or at any time during the course of the period of performance under this award, the subrecipient must disclose that fact and certain related information to FDLE's OCJG. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the subrecipient's past performance, or other programmatic or financial concerns with the subrecipient. The subrecipient's disclosure must include the following : 1. The federal awarding agency that currently designates the subrecipient high risk, 2. The date the subrecipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.

6.0 Imposition of Additional Requirements - The subrecipient agrees to comply with any additional requirements that may be imposed by OCJG during the period of performance for this award, if the subrecipient is designated as "high risk" for purposes of the DOJ high-risk grantee list.

7.0 Retention of Records - The subrecipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. The subrecipient shall comply with State of Florida General Records Schedule GS 1-SL for State and Local Government Agencies: https://dos.myflorida.com/media/693576/qs1-sl-2017-final.pdf


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8.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subrecipient shall proceed diligently with the performance of this agreement according to the Department's decision. If the subrecipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk) . The subrecipient's right to appeal the Department's decision is contained in § 120, F.S ., and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, F.S.

9.0 Failure to Address Audit Issues - The subrecipient understands and agrees that FDLE's OCJG may withhold award funds, or may impose award conditions or other related requirements, if (as determined by OCJG) the subrecipient does not satisfactorily and promptly address outstanding issues from audits required by the 2 C.F.R. § 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews.

10.0 Single Annual Audit - Subrecipients that expend $750,000 or more in a year in federal awards shall have a single audit or program-specific audit conducted for that year. The audit shall be performed in accordance with the 0MB 2 C.F.R. § 200 Subpart F -Audit Requirements and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed . When applicable, the subrecipient shall submit an annual financial audit that meets the requirements of 2 C.F.R. § 200 Subpart F, "Audit Requirements" s. 215.97, F.S., "Florida Single Audit Act" and Rules of the Auditor General, Chapter 10.550, and Chapter 10.650, "Local Governmental Entity Audits" and "Florida Single Audit Act Audits Nonprofit and For-Profit Organizations."

A complete audit report that covers any portion of the effective dates of this agreement must be performed and submitted to the Federal Audit Clearinghouse within the earlier of thirty (30) calendar days after receipt of the auditor's report(s), or nine (9) months after the end of the audit period. Submissions must include required elements described in Appendix X to 2 C.F.R. § 200 on the specified Data Collection Form (Form SF-SAC).

Records shall be made available upon request for a period offive (5) years from the date the audit report is issued, unless extended in writing by the Department.

Subrecipients that expend less than $750,000 in federal awards during a fiscal year are exempt from the Single Audit Act audit requirements for that fiscal year. In this case, written notification, in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subrecipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year.

SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES

1.0 Procurement Procedures - Subrecipients must have written procedures for procurement transactions. Procedures must conform to applicable Federal law and the standards in 2 C.F.R. §§ 200.317-326.

This condition applies to agreements that OCJG considers to be a procurement "contract". and not a second tier subaward.

The details of the advance approval requirement to use a noncompetitive approach in a procurement contract under this award are posed on the OJP website at https://o jp.gov/fu ndi no/Explore/Noncompetitive Procurement.htm .

Additional information on Federal purchasing guidelines can be found in the Guide to Procurements Under DOJ Grants and Cooperative agreements at https://o jp.qov/fundinq/lmplement/Resources/GuideToProcurementProcedures.pdf.

2.0 Cost Analysis - A cost analysis must be performed by the subrecipient if the cost or price is at or above the $35,000 acquisition threshold and the contract was awarded non-competitively in accordance with s. 216.3475, F.S. The subrecipient must maintain records to support the cost analysis, which includes a detailed budget,


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documented review of individual cost elements for allowability, reasonableness, and necessity. See also: Reference Guide for State Expenditures.

3.0 Allowable Costs - Allowance for costs incurred under the subaward shall be determined according to the general principles and standards for selected cost items set forth in the DOJ Grants Financial Guide, 28 C.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments", and 2 CFR Subpart E, "Cost Principles".

4.0 Unallowable Costs - Payments made for costs determined to be unallowable by either the Federal awarding agency, or the Department, either as direct or indirect costs, must be refunded (including interest) to FDLE and the Federal Government in accordance with instructions that determined the costs are unallowable unless state or Federal statute or regulation directs otherwise. See also 2 C.F.R. §§ 200.300-309.

5.0 Indirect Cost Rate - A subrecipient that is eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. § 200.414(f), and elects to do so, must advise OCJG in writing of both its eligibility and its election, and must comply with all associated requirements in the 2 C.F.R. § 200 and Appendix VII.

6.0 Sole Source - If the project requires a non-competitive purchase from a sole source, the subrecipient must complete the Sole Source Justification for Services and Equipment Form and submit to OCJG upon application for pre-approval. If the subrecipient is a state agency and the cost meets or exceeds $250,000, the subrecipient must also receive approval from the Department of Management Services (OMS) (s. 287.057(5), F.S.). The Sole Source form must be signed by the subrecipient or implementing agency chief official or chief official designee. Additional details on the sole source requirement can be found at 2 C.F.R. § 200 and the DOJ Grants Financial Guide.

7.0 Personal Services - Subrecipients may use grant funds for eligible personal services including salaries, wages, and fringe benefits, including overtime in accordance with the DOJ Grants Financial Guide Section 3.9 -Compensation for Personal Services, consistent with the principles set out in 2 C.F.R. § 200, Subpart E and those permitted in the federal program's authorizing legislation. Subrecipient employees should be compensated with overtime payments for work performed in excess of the established work week and in accordance with the subrecipient's written compensation and pay plan.

Documentation - Charges for salaries, wages, and fringe benefits must be supported by a system of internal controls providing reasonable assurance that charges are accurate, allowable, and properly allocated. Documentation supporting charges must be incorporated into the official records of the organization.

Charges made to the Personnel Budget Category must reasonably reflect the total time and activity for which the employee is compensated by the organization and cover both federally funded and all other activities. The records may include the use of subsidiary records as defined in the organization's written policies. Where grant subrecipients work on multiple grant programs or cost activities, documentation must support a reasonable allocation or distribution of costs among specific activities or cost objectives.

8.0 Contractual Services - The subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts as described in 2 C.F.R. § 200.318, General procurement.

Requirements for Contractors of Subrecipients - The subrecipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended 42 U.S.C. § 3711 et seq.; the provIsIons of the current edition of the DOJ Grants FinancialGuide(https://ojp.gov/financialguide/doVpdfs/DOJ FinancialGuide.odf); and all other applicable federal and state laws, orders, circulars, or regulations. The subrecipient must pass-through all requirements and conditions applicable to the federal grant award/subaward to any subcontract. The term "contractor" is used rather than the term "vendor" and means an entity that receives a contract as defined in 2 C.F.R. § 200.22, the nature of the contractual relationship determines the type of agreement.

Approval of Consultant Contracts Compensation for individual consultant services must be reasonable and consistent with that paid for similar services in the marketplace. The Federal awarding agency and pass-through entity must review and approve in writing all consultant contracts prior to employment of a consultant when the individual compensation rate exceeds $650 (excluding travel and subsistence costs) per eight-hour day, or $81.25 per hour. A detailed justification must be submitted to and approved by FDLE, who will coordinate written approval of the Federal awarding agency, prior to subrecipient obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide Section 3.6 Consultant Rates, 28 C.F.R. § 66, and applicable state statutes. The Department's approval of the subrecipient agreement


Page 11 of 17

does not constitute approval of individual consultant contracts or rates. If consultants are hired through a competitive bidding process (not sole source), the $650 threshold does not apply.

FFATA Reporting Requirements - Subrecipients that enter into subawards of $25,000 or more should review the Federal Funding Accountability and Transparency Act of 2006 (FFATA), website for additional reporting requirements at https://ojp .gov/funding/Explore/FFAT A.him

9.0 Travel and Training - The cost of all travel shall be reimbursed according to the subrecipient's written travel policy. If the subrecipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines § 112.061, F.S . Any foreign travel must obtain prior written approval from the Federal awarding agency and pass-through entity.

10.0 Expenses Related to Conferences, Meetings, Trainings, and Other Events - Subgrant funds requested for meetings, retreats, seminars, symposia, events, and group training activities and related expenses must receive written pre-approval from the Federal awarding agency and pass-through entity and comply with all provisions in 2 C.F.R. § 200.432 and DOJ Grants Financial Guide Section 3.10; Conference Approval, Planning, and Reporting. Subgrant applications requesting approval for meeting, training, conference, or other event costs must include a completed Conference & Events Submission Form for approval prior to obligating subgrant funds for these purposes.

11.0 Training and Training Materials - Any training or training materials that has been developed or delivered with grant funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at www.ojp.gov/funding/ojptrainingguidingprinciples.htm .

12.0 Publications, Media and Patents Ownership of Data and Creative Material - Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the DOJ Grants Financial Guide, 28 C.F.R. §§ 66, and 200.315.

Publication or Printing of Materials - Publication costs for electronic and print media, including distribution, promotion, and general handling are allowable. If these costs are not identifiable with a particular direct cost objective, it should be allocated as indirect costs. Publication includes writing, editing, and preparing the illustrated material (including videos and electronic mediums).

Subrecipients must request pre-approval in writing for page charges for professional journal publications. All publication materials must comply with provisions in 2 C.F.R. § 200.461 and DOJ Grants Financial Guide, Section 3.9; Allowable Costs - Publication.

Subrecipients must submit for review and approval one (1) copy of any written materials to be published, including web-based materials and website content, to be paid under this award at least thirty (30) days prior to the targeted dissemination date.

All electronic and print materials paid under this award must contain the following statements identifying the federal award:

"This project was supported by Award No. 2020-VD-BX-0174 awarded by the Bureau of Justice Assistance, Office of Justice programs. The opinions, findings, and conclusions or recommendations expressed in this publication/program/exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice or grant-making component."

Any website funded in whole or in part under this award must include the same statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a web-based service, including any pages that provide results or outputs from the service.

Patents - Subrecipients are subject to applicable regulations governing patents and inventions, including government wide regulations issued by the Department of Commerce (37 C.F.R. § 401 and 2 C.F.R. § 200.315(c)).

Subrecipients must promptly and fully report to FDLE and the Federal awarding agency if any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored under this award.


Page 12 of 17

13.0 Information Technology Projects

Criminal Intelligence Systems - The subrecipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F.R. § 23.20(g). Should any violation of 28 C.F.R. § 23 occur, the subrecipient may be fined as per 42 U.S.C. § 3789g(c)-(d). The subrecipient may not satisfy such a fine with federal funds.

The subrecipient understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the subrecipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions , or adjudication activities.

State IT Point of Contact - The subrecipient must ensure that the State IT Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period . This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the subrecipient must maintain an administrative file documenting the meeting of this requirement. For a list of State IT Points of Contact, go to https://it.ojp.qov/technology-contacts.

The State IT Point of Contact will ensure the subrecipient's project follows a statewide comprehensive strategy for information sharing systems that improve the functioning of the criminal justice system, with an emphasis on integration of all criminal justice components, law enforcement, courts, prosecution, corrections, and probation and parole.

Interstate Connectivity - To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system.

14.0 Interoperable Communications Guidance - Subrecipients using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants , including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at https://www.dhs.gov/publication/funding-documents.

Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subrecipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIG). If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the subrecipient should submit associated documentation, and other material , as applicable, for review by the SWIG to ensure coordination . Subrecipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports.

15.0 Global Standards Package - In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, recipients are encouraged to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at https://it.ojp.qov/ Grantee shall document planned approaches to information sharing and describe


Page 13 of 17

compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended .

16.0 Unreasonable Restrictions on Competition - This condition applies with respect to any procurement of property or services funded (in whole or in part) by this subaward, by the subrecipient (at any tier), and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier).

i. Consistent with the (DOJ) Part 200 Uniform Requirements - including as set out at 2 C.F.R. 200.300 and 200.319(a)- Subrecipient (at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by USDOJ.

ii. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.

iii. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant recipient or -subrecipient (at any tier), agent, or otherwise - in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future.

iv . Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.

17 .0 Task Force Training Requirement - The subrecipient agrees that within 120 days of award, each current member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org).

All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability.

When FDLE awards funds to support a task force, the subrecipient must compile and maintain a task force personnel roster along with course completion certificates. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).

,SECTION VIII: ADDITIONAL REQUIREMENTS

1.0 Environmental Protection Agency's (EPA) list of Violating Facilities - The subrecipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.

2.0 National Environmental Polley Act (NEPA)

The subrecipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of subaward funds by the subrecipient. This applies to the following new activities whether or not they are being specifically funded with these subaward funds. That is, it applies as long as the activity is being conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use these subaward funds. Accordingly, the subrecipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes.


Page 14 of 17

If it is determined that any of the following activities will be funded by the grant, the recipient agrees to contact FDLE OCJG.

1) New construction;

2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain; a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places;

3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size;

4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments; and

5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.

The subrecipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subrecipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department of Justice at https://www.bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations.

3.0 National Historic Preservation Act - The Act will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321 ).

4.0 Human Research Subjects - Subrecipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.

5.0 Disclosures

Conflict of Interest - The subrecipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Subrecipients must disclose in writing any potential conflict of interest to FDLE (the non-federal pass-through entity).

Violations of Criminal Law - The subrecipient and implementing agency must disclose all violations of state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub award.

6.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs.

7.0 Limitations on Government Employees Financed by Federal Assistance - The subrecipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7321-7326, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance.

8.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Subrecipient understands and agrees that it cannot use any federal funds , either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP.

9.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed . Reg . 51225 (October 1, 2009), and §316.305, F.S., the subrecipient is


Page 15 of 17

encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subaward and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.

10.0 DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database - If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at https://www.ncirs.gov/pdffiles 1 /nii/s/001 062 . pdf.

In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into COOIS (the National DNA Database operated by the FBI).

11.0 Environmental Requirements and Energy - For subawards in excess of $100,000, the subrecipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C 85), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR 1 ). The subrecipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871 ), if any.

12.0 Other Federal Funds - The subrecipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.

13.0 Trafficking in Persons - The subrecipient must comply with applicable requirements pertaining to prohibited conduct relating to the trafficking of persons, whether on the part of recipients, subrecipients or individuals defined as "employees" of the subrecipient. The details of the recipient and subrecipient obligations related to prohibited conduct related to trafficking in persons are incorporated by reference and posted at https://oip.qov/fundinq/Explore/ProhibitedCond uct-T raffickinq. htm

14.0 Employment Eligibility Verification for Hiring Under This Award - The subrecipient must ensure that as part of the hiring process for any position that is or will be funded (in whole or in part) with award funds, the employment eligibility of the individual being hired is properly verified in accordance with the provisions of 8 U.S.C. 1324a(a)(1) and (2).

i. All persons who are or will be involved in activities under this award must be made aware of the requirement for verification of employment eligibility, and associated provisions of 8 U.S.C. 1324a(a)(1) and (2) that make it unlawful in the United States to hire (or recruit for employment) certain aliens.

ii. The subrecipient must provide training (to the extent necessary) to those persons required by this condition to be notified of the requirement for employment eligibility verification and the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).

iii. As part of the recordkeeping requirements of this subaward, the subrecipient must maintain records of all employment eligibility verifications pertinent to compliance with this condition and in accordance with 1-9 record retention requirements, as well as pertinent records of notifications and trainings.

iv. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.

v. Persons who are or will be involved in activities under this award includes any and all subrecipient officials or other staff who are or will be involved in the hiring process with respect to a grant funded position under this award.

vi. For the purposes of satisfying this condition, the subrecipient may choose to participate in, and use E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the subrecipient entity uses E-Verify to confirm employment eligibility for each position funded through this award.


Page 16 of 17

vii . Nothing in this condition shall be understood to authorize or require any subrecipient, or any person or other entity, to violate federal law, including any applicable civil rights or nondiscrimination law.

viii . Nothing in this condition, including paragraph vi ., shall be understood to relieve any subrecipient, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2).

IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to FDLE prior to award acceptance.

15.0 Determination of Suitability to Interact with Minors - This condition applies if it is indicated in the application for subaward (at any tier) that a purpose of some or all of the activities to be carried out under the subaward is to benefit a set of individuals under 18 years of age.

The subrecipient (at any tier), must make determinations of suitability before certain individuals may interact with participating minors. The requirement applies regardless of an individual 's employment status.

The details of this requirement are posted on the OJP website at https://ojp.gov/fundinq/Explore/lnteractMinors.htm.


Page 17 of 17

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM

Lynn Rives, City Manager ~ Kyle Riefler, Community Services Administrator

September 17, 2020

Authorize to Suspend Bid Requirements for Tennis Court Fence Replacement

Recommendation:

Request City Council authorization to suspend bid requirements and accept West Coast Fence Corp. proposal for the replacement of tennis court fence in the amount of $18,920.41.

Background:

The city obtained three proposals which are attached for your review. Funding is available in the FY 20-21 Capital Budget.

0

est Co~O- Foo- 56591

Member of Local Chambers of Commerce

~ FENCE, CORP. ~,

CUSTOMER IS RESPONSIBLE TO FILL GAPS BETWEEN BOTTOM OF FENCE & GROUND

CENTBrS cYPAESS

, FACE PTPIE:

'b\i!

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NO WARRANTY ON ALL GATES....t:Nct-s-1- ½ 1

SEE REVERSE SIDE FOR CONSUMER INFORMATION AND WARRANTY INFO.

WEST COAST

INSTALLERS ARE NOT

RESPONSIBLE FOR

UNDERGROUND

TELEPHONE, WATER,

SEWER, ELECTRIC,

Oil SPRIN~LER LI.NIS

OBSTRUCTION'S- WHO REMOVES

CUSTOMER US

Shrubs No

Branches No

Trees No

Roots

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CllSllllERAGIESTOPAYTHECl!ElllTSAIEPRX:ESETF()ATJ!ltEAEIIIINIIISTAI.I.IIEN1'..SPROYIDl!DiNllEAGAUlEIITIOO!OMJICl!£01TIIAl£MlRmlall)INm'ECTllrnVW<CUST0MEIIN<DW!STCOMTl'EMCEOORP.Ofl IHUiUllEREOF CIJSJOMEH AGIE!!S TO PAY THE CAS!il'ACE Rllfflt-ATTHE TIEOF Tit£ >DCS'T>Ja OFTHIS l'flOl'O&ll B't' CUSTOIEl •

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I

ied Fen 4151 - l l81H AVENUE NORTH, CLEARWATER, FL 33762 813.886.SJ97 • FAX 813.886.5849

PINELLAS 727.631.0092 • MANATEE 941.739.5745 PASCO 727.815.1533

PVC • WOOD• ALUMINUM• CHAIN LINK• GATE OPERATORS H lllsborough Lie ense #: l 04321.0:0

Pinellas License#: C-8464 Pasco License#: 606459 Hernando License#: AAAC048480 Manatee License#: MC01032

1-888-FENCING OF TAMPA BAY www.alliedfencetampa.com

Date: July 9, 2020

Customer: City of Belleair Beach Attention: Kyle Riefler

Jobsite lnfor: Tennis Court/ replacement

AFT Contact: John Gavaghan Telephone: 813-886-5097 E-mail: [email protected]

FENCE PROPOSAL

We appreciate your patience as we prepared this proposal for your company. We propose to perform the work outlined in the following scope of work, on the above mentioned project for the total installed price as stated below:

SCOPE OF WORK: Replace current Tennis court with new Black Vinyl materials. See specification sheet for details on materials ............................................. $18,887.00 Price includes labor and materials to install new fence system. Labor to remove old tennis court fence and haul away .............................. $2, 100.00

Total $21,987.00

***NOTE: Price does not include any asphalt work, or patching of black top is the responsibility of the City.

Acceptance Signature: ______________ Date: ______ _

ADDENDUM: 0

EXCLUSIONS: The following are excluded, unless specifically identified and outlined in the aforementioned scope of work:

• Removal of existing fence; core drilling; electrical grounding; painting; any installation in or near water; installation in existing concrete or asphalt; maintenance of traffic; the removal, reinstallation or damage to silt fence/erosion protection in work area

RESPONSIBILITIES OF WEST COAST FENCE OF TAMPA, INC: • To perform those items listed in the aforementioned scope of work

RESBONSIBILITIES OF GC OR OWNER: West Coast Fence of Tampa, [nc. d/b/a Allied Fence of Tampa, 415 l-l 18th Avenue North, Clearwater. FL 33762

• Work area to be made accessible for AFT crews, equipment and material suppliers prior to mobilization and maintained throughout the project

• AFT is not responsible for damage incurred to site due to accessing the job. • Work area to be cleared, graded and staked prior to mobilization and maintained throughout the

project • Provide a lay down area (if needed) for material stockpiled/stored on project • AFT is not responsible for damaged, missing or stole material stockpiled/stored on project • Provide dumpsters as needed for removed, non-salvageable or refuse material • Haul away and dispose of removed, non-salvageable or refuse material • When installation requires attachment to concrete structure (i.e.: sidewalks, c.m.u. walls, etc.),

all required concrete work by Owner • All permits and licenses by Owner • AFT to be named as additionally insured on Owners policy

THIS PROPOSAL IS BASED ON THE FOLLOWING CONDITIONS: • All fence work to be performed under one mobilization with access to all sites without delay.

Additional mobilizations will be billed at $500.00 US/occurrence if caused by Contractor/Owner • Job is done in sequence without interruption, normal working hour and days, with one crew • This proposal is based on "normal" digging conditions. Any change in digging conditions (rock,

landfill rubble, concrete, etc.) will require a change order to the base contract • All change orders will reflect all scope of work and conditions of this proposal • All labor provided to be open shop • AFT is not a design/engineering firm. All installations are designed and approved by Owner • AFT will contract underground utility notification. It shall be the responsibility of the contractor for

all protection, relocation, or damage to any utilities • All material and quality control testing by others • AFT shall be paid for all equipment and labor employed on this project for any delays for which

we are not responsible • Contractor/Owner agrees to pay for stored materials

SCHEDULE: Work will progress in a mutually agreed sequence beginning no sooner than the two weeks from receipt of a fully executed subcontract agreement signed by both parties; and approval in writing, by the Owner or his representative of all required AFT submittals

EXCEPTIONS: Allied Fence of Tampa takes the following exceptions to the Owners plans, specifications, and addenda, and hereby predicates its proposed contract amount upon the elimination or modification of these items from or in the final prime contract:

CONDITIONS OF CONTRACT: • Changed Conditions - Our proposal is based on information provided by Contractor and/or

Owner. Should actual conditions vary from those represented we reserve the right to claim for additional compensation and/or extension of time.

• All additional work will be done after a CHANGE ORDER agreement has been reached and executed between the Owner/Contractor and AFT.

• Unless agreed to in writing, we object to any terms and conditions relating to: LIQUIDATED DAMAGES, WARRANTIES, and LIMITATIONS OF LIABILITY, INDEMNIFICATION and SEIZURE OF EQUIPMENT.

• No retainage is to be withheld from AFT's payments. • Invoice balance is due and payable upon completion. • Any claims against the Owner or Owners Agent shall be pursued by the Contractor on our

behalf. • Any claim, dispute or other matter in question between the Contractor/Owner and AFT relating

to or arising out of this Agreement shall be governed by the laws of the State of Florida. We&t Coast Fence of Tampa, Inc. d/b/a Allied Fence of Tampa. 4151-1 I 8th Avenue North. Clearwater, FL 33762

• This proposal will expire in 15 days, unless prior to that date a valid acceptance has been received by AFT.

• If installation does not occur within one year of the signed agreement, AFT reserves the right to charge an additional 5% per year on the un-installed balance.

• This proposal must be made part of any subsequent contract with which we would agree.

We would like to thank you for the opportunity to quote on this project. If you have any questions, please feel free to call our office.

West Coast Fence of Tampa, Inc. Hillsborough License# 104321.000 Pinellas License # C-8464 Pasco License # 606459

West Coast Fence of Tampa, Inc. d/b/a Allied Fence of Tampa, 415 l-l 18th Avenue North, Clearwater, FL 33762

•• i of Tampa Bay

LINE OF FENCE

I I I

I J...

T i

120"

ALLIED FENCE OF TAMPA 4151 - 118th Avenue North

Clearwater, FL 33762 727-631-0092

Drawn: 07/08/2020

File:

Belleair Beach

FABRIC.120"'11 GA, CORE BLACK (1

3f4"'Mesh)KK € .. I>, TOP RAIL. 1 !>18" 0 .0. BLACK CP

SS-40 PIPE. 1.83 Jbs. ~r ~l

Top rail 21' 1n length, ,oH'\ttd wilfl 1 5/8• COLOR PLUS BLACK (7'" Long)

SLEEVE

LINE POSl: 2 3.!8" 0.0. BLACK CP

S&--40 PIPE. 3 12 lb& par foot line po&ts sGt 10' oo center maX1rnum r,;pacing . Concrete foobt'lg:

10• diameter. 36 .. d6pth.

TERMINAL POST. 2 718" 0 .0. BLACK CP

Ss--40 P1PE. ◄ .78 lbs. petfool. Concrete k>ol1119 : 12"'dsameter. 42"

depth.

BRACl~JG: Terminal posts braced and truued lo the rtearat line post

with 1 SIB'" 0.0. BLACK CP SS~0

PIPE ancf COLOR PLUS BLACK 3/STRUSS ROD & IND, TRUSS ROD TIGHTENER. 1 518" 0.0. BLACK CP

55-40 PIPE. 1.83 lbs. por 1001.

U$8d for t11• bottom 111il.

FITTINGS: COLOR PLUS BLACK REGULAR

BRACE BAND & CARRIAGE BOLT, COLOR

PLUS BLACK STEEL RAIL-ENO, COLOR

PLUS BLACK 60\JLEVARO CLAMP. COLOR

PLUS BLACK SllaEL EYE-TOP, COLOR

PLUS Bl.ACK STEEL CAP. 1i.• X ,i.•

BLACK FIBERGLASS TENSION BAR. COLOR

PLUS BLACK REGULAR TENSION BANU ll

CARRIAGE BOLT.

TIE WIRE: 8 112' 9 GA. COLOR PLUS

BLACK TIE WIRE apec:od 1 S'" on c:.n!etr

!orll!Mlpostl& 2.-·or1 centerk!, r.ite.

POST FOOTING: HANO MIXED CONCRETE .

Belleair Beach, FL

727-229-8433

[email protected]

/ ') ( r.~l{

"\{6'f \~t/i W~ N£w VifNt-~uq ~&rv'&Jt 41J. <veA)c& { .Bl4-ul.l TDrf ~*£>-1

ALLl:ED J@NCE OF~~ 4.t.6t~ue ~ f,) . 1 .. C1earwater, FL · . 813-886-5"097

i 1\ i ~ \ rv t1 {)(-l L 1 t . 1 tJ \,f, /\ L, Dll»ar sr, 121os/17 Y\ (V (..,/1' IUIVXSKD: 12/ h 7 nLJ:: 1 of 1

rm of Tampa Bay

FABRIC :

TOP RAIL :

LINE POST :

TERMINAL POST :

BRACING :

GATES :

GATE POS'l' :

FITTINGS :

TIE WIRE :

POST F'OOTING :

ALLIED FENCE OF TAMPA 4151 - 118th Avenue North

Clearwater, FL 33762 727-631-0092

CHAINLINK FENCE SPECIFIC~TION '

120 " 11 GA. CORE BLACK ( 1 3/ 4 II Mesh) KK Cc- 8, 1 5/8" O.D. BLACK CP SS-40 PIPE, 1.83 lbs . per foot . Top rail 21' in length, joined with 1 5/8" COLOR PLUS BLACK (7" Long) SLEEVE .

2 3/8" O.D. BLACK CP SS-40 PIPE, 3.12 lbs . per foot . Line posts set 10' on center maximum spacing. Concrete footing : 10" diameter, 36" depth.

2 7/8" O.D. BLACK CP SS-40 PIPE, 4.78 lbs. per foot. Concrete footing: 12" diameter, 42" depth.

Terminal posts braced and trussed to Lhe nearest line pest with 1 5/8" O.D. BLACK CP SS-40 PIPE and COLOR PLUS BLP.CK 3/8 " TRUSS ROD & IND. TRUSS ROD TIGHTENER. 1 5/8'' 0. D. BLACK CP SS-40 PIPE, 1.83 lbs. per foot, used for the bottom rail.

framework of 1 5/8" BLACK CP SS-40 PIPF., 1.83 l bs. per foot. Gates braced and trussed as necessary. Same fabric as fence .

2 7/8" O.D. BLACK CP SS-40 PIPE, 4.78 Jbs. per foot . Concrete footing: 12" diameter, 42" depth.

COLOR PLUS BLACK REGULAR BRACE BAND & CARRIAGE BOLT, COLOR PLUS BLACK STEEL RAIL-END, COLOR PLUS BLACK BOULEVARD CLAMP, COLOR PLUS BLACK STEEL EYE-TOP, COLOR PLUS BLACK STEEL CAP, 1/4" X 3/4" BLACK FIBERGLASS TENSION BAR, COLOR PLUS BLACK REGULAR TENSION BAND & CARRIAGE BOLT.

8 1/2" 9 GA. COLOR PLUS BLACK TIE WIRE spaced 15 " on center for line posts & 24" on center for rails .

HAND MIXED CONCRETE .

SMITH INDUSTRIES, INC. 0/8/A SMITH FENCE COMPANY 4699 110TH AVENUE NORTH CLEARWATER, FL 33762 PH: 727-573-5440 FAX: 727-573-2075 MIKE MILLER

PINELLAS CO. - PURCHASING DEPARTMENT 400 SOUTH FORT HARRISON 6TH FLOOR CLEARWATER, FL 33756 PH: 727-464-5323 FAX: 727-464-3925 JEANNE ARMSTRONG

JOB: REPLACE EXISTING FENCE ANO GATE FOR TENNIS COURT AT COMMUNITY CENTER

DATE: August 11, 2020

INVOtCE NO. ESTIMATE OF COSTS

ATTENTION: KYLE RIEFLER

ACCOUNTNO. BEL150

SOLD TO: CITY OF BELLEAIR BEACH 444 CAUSEWAY BLVD. BELLEAIR BEACH, FL 33786

PH: FAX:

CELL: 727-631-7332 E-MAIL: kyle.riefler@cityofbelleairbeach

PINELLAS COUNTY BLANKET PURCHASE AGREEMENT #431932 & #431950

!LJNEI ITEM I DESCRIPTION 1 330.13.100356 HOURLY RA TE MON-FRI STRAIGHT TIME 2 962.46.102108 10% OFF All UNSPECIFIED WORK NOT US TED ABOVE - SEE BELOW

LIST OF UNSPECIFIED WORK TO BE DISCOUNTED SEE ATTACHED LIST OF ITEMIZED MATERIALS

I QTY. !UNIT UNIT PRICE I AMOUNT I 110 HR $ 98.00 $ 10,780.00

1 EA $ 13,322.45 $ 11 ,990.21 QTY. UOM PRICE

1 LF $ 13,322.45 $ 13,322.45

TOTAL AMOUNT TO BE DISCOUNTED $ 13 322.45

~eJ.t4~••1i•ibi = $ 22,770.21

MIKE MILLER

FENCE COLOR: BLACK/BLACK

Page 1

MEMORANDUM

TO: Lynn Rives, City Manage~

FROM: Kyle Riefler, Community Services Administrator


SUBJECT: Authorize to Suspend Bid Requirements for Tennis Court Resurfacing

Recommendation:

Request City Council authorization to suspend bid requirements and accept Welch Tennis Courts, Inc. proposal for the resurfacing of the tennis court in the amount of $13,220.00.

Background:

The city obtained three proposals which are attached for your review. Funding is available in the FY 20-21 Capital Budget.

Welch Tennis Courts, Inc. World's Largest Builder of Fast Dry Courts

Construction - Resurfacing - Lighting - Accessories

ALL WEATHER TENNIS COURT RESURFACING PROPOSAL

-USTA-USPTA

ASBA-TIY

Welch Tennis Courts, Inc., (hereinafter referred to as the "Contractor") proposes to furnish the labor, materials, equipment, and services necessary to resurface the following: two (2) "All Weather" Tennis Courts for: The City of Belleair Beach (hereinafter referred to as the "Owner") at 444 Causeway Boulevard in Belleair Beach, Florida. In accordance with, and subject to, the terms, conditions and specifications set forth below, the construction work is referred to in this proposal as the "Project."

1. COURT RESURFACING: The Contractor shall resurface two (2) all weather tennis courts,

each court measuring approximately 60 feet by 120 feet. a. COURT PREPARATION: Contractor shall remove loose dirt, mildew and foreign matter

from courts. b. VEGETATION REMOVAL: Remove grass or other vegetation growing on the court

surface, sterilize and patch with acrylic patch binder as necessary. c. CRACK REPAIR: Patch cracks wider than 1/16 inch with acrylic crack filler. All filled

cracks will be sanded level with surrounding court surface. Contractor cannot guarantee that new cracks will not appear in the future. Contractor cannot guarantee that repaired cracks will not reappear in the future. Cracks that are substantially through the asphalt are structural. The only way to correct structural cracks is to replace the asphalt. The Owner may prefer to pay a smaller amount to repair these cracks rather than suffer the cost of asphalt replacement. Expansion and contraction on each side of a structural crack will result in the reappearance of the crack, based on temperature change of the asphalt. This will occur in several days, weeks or months, but the cracks will reappear.

d. PATCHING: All areas holding 1/8 inch of water for more than one hour after flooding shall be patched using up to fifteen galJons of acrylic patch binder. If additional court patching is needed, the Contractor shall supply the additional patch binder and apply it at a rate of$200.00 per five gallon pail upon written approval of the Owner. All patches will be sanded level with surrounding court surface. Due to settling of the court regulation slope of 1" in every 10' for proper drainage may not be attainable regardless of the patching specified.

e. ACRYLIC RESURFACER COURSE: Over the entire court area, apply one (1) coat of Deco Acrylic Resurfacer, a concentrated and pigmented emulsion fortified with silica sand to provide a leveling and filler coat for succeeding color applications.

f. ACRYLIC TEXTURE COURSE: Apply two (2) coats of Deco Color MP with silica sand to provide a tough, durable, textured playing surface in the Owner's choice of standard colors.

4501 Old U.S. Hwy 41 S. - P.O. Box 7770 - Sun City, FL 33586 - Phone (813) 641-7787 - Fax (813) 641-7795

Toll Free 1-800-282-4415 - Email: [email protected] - www.welchtennis.com

g. PLAYING LINES: Accurately locate, mark, and paint two inch wide playing lines, using white striping heavy bodied acrylic latex compound with pigments and mineral filler to form a high bonding line for application of asphalt or acrylic color coated surfaces.

h. COURT COMP LET/ON: Paint the existing net posts, and re-install existing tennis nets. i. The Owner shall be responsible for providing the contractor an onsite receptacle or area

for all waste materials during resurfacing. Owner is responsible for the removal all waste materials.

2. CONTRACT PRICE: The Contractor shall resurface the courts specified in this proposal/contract for the fol1owing contract price:

COURT RESURFACING $10,500.00

UPGRADE OPTIONS (Options listed below are priced based on the work being performed in conjunction with the

work described above.)

OPTION 1: PROVIDE AND INSTALL NEW WTC 3.0 DTS PROFESSIONAL NETS Quantity__ $160.00/EA __ (Initials)

OPTION 2: PROVIDE AND INSTALL NEW WTC PROFESSIONAL NET POSTS Quantity__ $600.00/SET __ (Initials)

(Price is for posts installed and replaced in existing foundations. If old net posts or old sleeves cannot be removed, net post replacement and new foundation price: $2,400.00 per set)

OPTION 3: APPLY ONE (1) SET OF PICKLEBALL LINES TO ONE (1) COURT Quantity__ $600.00/EA __ (Initials)

3. PAYMENT TERMS: A 50% down payment, which is due upon acceptance and signing of this proposal/contract, is required in order to schedule courts resurfacing. A final 50% payment shall be due upon completion of the entire Project. NOTE: Payments offered by credit card will incur an additional 4 % su rcbarge for each transaction. Payment of Contractor's invoices is due upon receipt of the invoice by Owner. Late charges, at the rate of 1 ½% per month (18% per annum maximum) shall begin to accrue on any unpaid invoice balance, beginning thirty (30) days after the invoice date. Any payments based on AIA schedules will accrue interest from AIA payment due date. Welch Tennis Courts, Inc. reserves the right to stop work in the event of nonpayment.

4. ESCALATION CLAUSE: If, for any reason, construction of the work contemplated by this agreement does not begin within sixty (60) days from the date this proposal is accepted or signed by the Owner, or if there is a significant price increase in the cost of materials, equipment or energy, through no fault of the Contractor, the contract price specified herein, the time for completion, and any other contract requirements impacted by such price increases or delays in commencement of the work, will be adjusted by written change order modifying this proposal/contract. A price change shall be deemed to be 'significant" if the price of any material,

equipment, or unit of energy increases by 5% or more between the date that this proposal/contract is accepted by the Owner and the date that the work under this contract is commenced.

5. WARRANTY: Welch Tennis Courts, Inc. shall warranty the completed Project to be free of significant defects in workmanship and materials for a period of one (1) year. The warranty shall commence on the date of completion, but will not be enforceable, unless payment is made in the full amount of the executed contract, including change orders and late payment fees (if applicable). Cracking in court surface is not warranted.

6. BUILDING REQUIREMENTS. The Owner shall provide access to the site for tractortrailers and other vehicles with a weight in excess of twenty tons and provide an area adjacent to the site for storing and preparing materials. The Contractor shall exercise reasonable care in utilizing the access and storage areas but cannot be responsible for damage caused by normal construction operations (for example; damage to sod, landscaping, sprinkler lines, pavement, etc.).

The Owner shall also be responsible for providing an adequate POTABLE water and electric supply for the mixing of materials prior to commencement of construction. The water supply must be within 50 feet of each court.

The Owner shall notify, locate and mark for the Contractor, prior to construction, any water, sewer, electrical or other conduits, which are located at the court beneath the ground surface or otherwise obstructed from view, and in the absence of such notice, the Contractor shall not be held liable for any damages to conduits during the course of construction.

The Owner shall provide an onsite dumpster for the Contractors use during construction. In the event the Owner is unable to or would like for the Contractor to provide the dumpster, the Contractor shall coordinate the delivery of a construction dumpster for the jobsite. The costs for the dumpster, including but not limited to pick-up, delivery, monthly/weekly fees, and dump charges, shall be the responsibility of the Owner.

7. BINDING CONTRACT: This agreement and all ofits terms and conditions shall be binding upon the parties to this agreement and upon the personal representatives, executors, administrators, heirs and successors assigns of either party.

8. ATTORNEY'S FEES; COSTS OF COLLECTION; VENUE: In the event that a dispute arises out of this agreement, and a civil action is brought by either party to resolve the dispute, then, in such event, the prevailing party, as determined by the court hearing the matter, shall be entitled to recover its court costs, including reasonable attorney's fees, from the non-prevailing party. In the event that any sums invoiced by Contractor under this agreement are not paid when due, and suit is brought to enforce this agreement or to recover payment of any balance due and owing by Owner under this agreement, Contractor shall be entitled to recover its costs of collection, including reasonable attorney's fees, regardless of whether suit is brought or not. Any action to enforce this contract or any action arising from this contract (which does not include an action to enforce a construction lien under Chapter 713 of the Florida Statutes) shall be brought only in a court of competent jurisdiction in Hillsborough County, Florida.

9. TIME FOR ACCEPTANCE OF PROPOSAL: This proposal and the prices set forth herein shall be valid for only 30 days from the date of this proposal, and must be accepted within such time, unless the Contractor agrees in writing to extend the time for acceptance. Acceptance of this proposal by the Owner shall ~ive rise to a binding and enforceable contract.

10. ENTIRE AGREEMENT/CHANGES TO AGREEMENT: This proposal, once accepted by Owner, sets forth the entire agreement between the parties, and all oral representations, prior negotiations, understandings, agreements, conditions, and terms discussed between the parties prior to acceptance and signing of this proposal/agreement by Owner are deemed to have merged into this agreement. This agreement may not be modified or amended, except in writing, which is signed by a11 parties to this agreement. If the Owner of the property upon which the work is to be performed are husband and wife, residing together, the signature of one spouse shall be binding upon the other, and the signing owner/spouse shall be deemed to have been given the actual authority to bind upon Welch Tennis Courts, Inc. unless and until it is first counter-signed by an authorized officer of Welch Tennis Courts, Inc.

SALES REPRESENTATIVE Chris Hagman, (813) 520-8320

ACCEPTED BY:

_ _ ___ ___ (OWNER)

Type/Print Name & Title

Accepted and Approved By: WELCH TENNIS COURTS, INC.

George Todd, Jr., President

$ _ _ ___ _ _

Total Contract Price (Including Options)

DATE: _____ _ _

DATE: - -------

ADDENDUM#l

This addendum shall become part of the contract documents and shall supersede any verbal or written agreements between Welch Tennis Courts, Inc. and the Owner. Modification of this addendum shall only occur by an executed change order.

Project Information Sheet Customer Name:

Project Address: Billing Address: ________ ______ _

Primary Contact: Accts Payable Contact:

Name: Name:

Nwnber: Nwnber:

Email Address: Email Address:

****************************************************************************** Color Selection: Lighting Fencing Cabana Frames Cabana Canvas Net Posts Windscreens

Green

□ □ □ □ □ □

Black

□ □ □ □ □ □

NIA

□ □ □ □ □ □

Other

□ ------

□ ******************************************************************************

Hard Court Contracts Only Deco Colors:

Exterior Color Interior Color Pickleball Line Color

0 Adobe Tan D Adobe Tan D Black

D Forest Green D Forest Green □ Blue D Olympic Blue D Olympic Blue D Green

D Royal Blue ORoya!Blue D Orange

D Spring Green D Spring Green □ Red

D Stone Gray D Stone Gray 0 White

D Summer Red 0 Summer Red D Yellow

0 Winter Green 0 Winter Green

0 Tour Purple* 0 Tour Purple*

*Premium Court Color Additional Charges Apply

By signing below the Owner is authorizing Welch Tennis Courts, Inc. to proceed with the selections above and that all information is accurate and true.

(Signature) (Date)

(Print Name)

PROPOSAL A PAGE 1 OF2

FLORIDA COURTS, INC. 6820 HUDSON AVE. HUDSON, FL 34667

727-861-0004

www.floridacourtsinc.com

AGREEMENT

CONTACT: Kyle Rieffer ( City of Belleair Beach) ph# 727-229-8433 Email: [email protected]

DATE: 7/9/20

LOCATION: Community Center - 444 Causeway Blvd. - Belleair Beach, FL 33786

CONDITIONS: Repair and resurface 2 tennis courts with a 4 coat system. Provide and install 2 new tennis net posts with external cranks and 2 new heavy duty tournament tennis nets with center straps.

I. Florida Courts will first pressure wash any mildew off the court to provide a proper base for adhesion of resurfacing materials.

2. Florida Courts will flood the courts and check for puddles where standing water covers 1/8" in depth (thickness of a nickel) after the surface has been able to dry, under sunny conditions, for 1 hour. We will then patch these areas with Acrylic Patch Binder cement mix to reduce the amount of standing water. Water that does not cover a nickel after an hour is in tolerance. Upon on site court inspection - I found there to be a water issue on the South side - we will patch this as best as we can - but with the court being higher along the fence - there still may be some standing water after a rain.

3. Florida Courts will fill any existing cracks with crack filler. We will then apply 2 layers of fiberglass mesh strips covering the length of each existing crack - this will help to keep the existing cracks from reappearing.

4. Florida courts will resurface the existing 2 court area using Sport Master specifications and materials with a 4 coat color system, in the colors chosen by the client, (no additional charge for two-tone). 2 coats of Acrylic Resurfacer, fortified with sand, will first be

applied to prepare the court surface for the following color coats. This will be followed by the application of 2 coats of Color Concentrate, fortified with sand, to provide uniformity & depth of color.

5. Florida Courts will re-stripe all game lines with 1 coat of Stripe Right Primer and 1 coat of heavy bodied Textured TIC White Line Paint ( this will make for sharp edged clean lines). Florida Courts will provide and install 2 new tennis net posts with external cranks and 2 new heavy duty tournament tennis nets with center straps.

6. Florida Courts agrees to provide all tools, materials, labor and supervision to complete the above work For a sum of$13,700.

7. Client agrees to provide water and electricity for construction purposes.

PAGE2OF2

WARRANTY:

Florida Courts guarantees workmanship and materials against defects for a period of two years, save normal wear and tear and any structural damage that may be pre-existing. This guarantee excludes normal wear and tear, abuse or neglect, including (but not limited to) acts of God or nature and/or any other conditions beyond our control; such as sub-base "settling". structural or shrinkage cracks, growth of mushrooms and or tree roots under the asphalt, fading of paint, hydrostatic pressure bubbles, intrusion of grass or weeds, graffiti or other acts of vandalism, damage from roller blades, skateboards, bicycles, maintenance equipment and/or related fluids and/or other such implements and/or apparatus.

Email: [email protected]

Florida Courts, Inc. 6820 Hudson A venue Hudson, Fl. 34667

GREGORY A. VIRCHAU PRESIDENT

FLORIDA COURTS, INC.

~e~F~I esI! 7 "?· ~ 1998

July 15, 2020

Attn: Kyle Riefler City of Belleair Beach 444 Causeway Blvd Belleair Beach, FL 33786

Dear Kyle,

~ 7011 Wilson Rd. West Palm Beach Fl. 33413

tf' 888-423-1120

Thank you for interest in Sport Surfaces to resurface your double tennis court. Your court has held up well over the years but has become excessively worn with the presence of some cracks, which should be addressed in order to bring your courts back to excellent condition once again.

Here at Sport Surfaces we believe that the key to successful business is having the right product/service at the right time, offering the best quality for the lowest price. We back this up with a two-year warranty unlike most of our competitors who only offer a one-year warranty. We are continually striving to be the most innovative, creative, service minded company in the tennis industry.

We have over I 00 years of combined experience and our highly skilled technicians are trained to perform. all phases of athletic court construction, resurfacing and maintenance.

Sport Surfaces has installed top quality athletic courts right in your neighborhood and all over the world. Our Company has a long list of satisfied customers ranging from Disney to top seated players.

In addition, we carry a full line of sport court equipment, accessories and lighting products

Please let us know if you have any questions or comments. For more detailed information about our services and products, please visit our web page at www.sportsurfaces.com

We look forward to hearing from you and the possibility of doing business with you. Our reputation and work history guarantee you have made the right decision.

Sincerely,

Adam Jenne Sport Surfaces, LLC.

l :m . . . ,oortsurfaces.com

' ~ V.I' COtlSTHl'i_ ::NG. SUPPLIES

~PsJilFHI eSE ~ --?'· ~ 1998

July 15, 2020

CUSTOMER City of Belleair Beach 444 Causeway Blvd Belleair Beach, FL 33786

~ 7011 Wilson Rd. West Palm Beach Fl. 33413

? 888-423-1120

PROPOSAUAGREEMENT

Agreement made between Sport Surfaces LLC., hereinafter called the Contractor, and City of Belleair Beach, hereinafter called the Customer, for the resurfacing of your double existing tennis court with respect to the following terms and specifications:

COURTPREPARATION:Areatobeapproximately: 120' x 120' The Contractor will pressure clean and power blow courts as necessary to remove loose dirt, mildew and oil. The Contractor will patch depressions greater than 1/8" after 1 hour drying time in sunlight, grind down any ridges as necessary and fill existing cracks as best as possible prior to surfacing Note: court must have a minimum of I% slope in one plane in order to guarantee removal of water. The Contractor will sand and paint existing net posts.

SURFACING OF TENNIS COURTS The Contractor will apply (1) Coat of Acrylic Resurfacer over entire court area to fill voids and provide smooth surface. The Contractor will apply (2) Coats of Acrylic Color Concentrate (two-tone), To provide in depth color over court surface. Inner cawt color choice ____ _ ~ Outer court color choice _ _ _ _ _ _ (Colors ln£OI be selected by visiting httv:llwww.scorts11rJaces.com/color-selector/ The Contractor will accurately locate, mark, and paint two-inch-wide playing lines in accordance with U.S.T .A. regulations using white textured heavy bodied llCl)'lic latex paint The Contractor shall thoroughly and expediently clean up all drums, trash, etc. upon job completion.

FEE ·1he Contractor agrees to provide tools, materials, labor, supervision and insurance to complete the anm ~ work tor a sum of

**** 1WELVE THOUSAND FOUR HUNDRED DOLLARS {$12..W0.00) ****

OP11ONS - Please Initial to accept

NEW POSTS (2 Pairs) -Add $ 700.00 Color _ ___ _ (Black or Green) Please initial to order __ _ Contractor will install (1) pair of new net posts to exceed U.S.T.A. specifications. New net posts are set in existing sleeves. Add $ 350.00 each pair

~EW NETS (2 Nets) -Add S 500.00 Please initial to order __ _ Contractor will install (I) new Edward's Tennis Net Add $250.00 each

• All prices are in US Dollars. Prices are subject to change after ninety days. Our bid prices are based upon you providing adequate access and storage areas.

, ~- ,·, sriortsurfaces.com II- . I V' CONSTRU( ' . • .. 'NG . SUPPLIES

~PsJ~lFfl! BSP-'7""--P. ~1998

July 15, 2020

City of Belleair Beach 444 Causeway Blvd Belleair Beach, FL 33786

PROVISIONS The Customer agrees to pay a 33% deposit upon acceptance of proposal The Customer agrees to pay a 33% deposit upon commencement The Customer agrees to pay balance upon completion of the above-proposed work.

PRIV ACYffERMS AND CONDITIONS

(@I 7011 Wilson Rd. West Palm Beach Fl. 33413

t? 888-423-1120

Customer agrees that by signing the below contract they agree to abide by our privacy/ tenns and conditions which can be found be found on our website: hnps://sportsurfaces.com/terrns-and-conditions/

CREDIT If the Customer does not pay as agreed upon, the Contractor shall have the right to file a lien against the real estate for the amount of the work done. No further work shall be accomplished if installment payments are not made at the time specified. In the event it is necesswy to employ the services of an attorney to secure payment, as per the terms of this agreement, then the customer agrees to pay reasonable attorney fees. Interest of 1 ½%per month will be charged on accounts past due

GUARANTEE The Contractor guarantees all work against defects in workmanship or materials for a period of (2) years from date of completion. This guarantee excludes Normal wear and tear, physical abuse or neglect and any other conditions beyond the contractor's control, such as sub-base settling, cracks, hydrostatic pressure or water vapor pressure bubbles, intrusion of weeds or grass, etc. Proper tennis shoes must be worn on court. Some sneakers, street shoes, dark soled shoes, skateboards, roller blades, etc. will scuff and damage surface. Guarantee shall become void upon owner's failure to adhere and comply with the payment schedule.

Respectfully submitted by: ___ "'4_~_4_•_ ... ffe-e._ __

Adam Jenne Sport Surfaces, LLC.

Proposal accepted by: _ _______ _ _ _ Title: _ _ ___ _ _ _ Date: _ _ ___ _ _ _

. ·::. .,, sportsurfaces.com I•.

,1 "' CONSTRUCT,, ', WNG • SUPPLIES

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM

Lynn Rives, City Manage~

Kyle Riefler, Community Services Administrator

September 17, 2020

Authorize to Suspend Bid Requirements for CIPP Repair of Stormwater Pipe on Donato Dr.

Recommendation:

Request City Council authorization to suspend bid requirements and accept Granite Inliner LLC's proposal for cured-in-place pipe repair on Donato Dr. in the amount of $18,200.00.

Background:

CCTV video of the pipe revealed four leaking joints as well as circular cracking with water infiltration cause washout next to the seawall. The city obtained three proposals to repair the 130 Foot run of 12 Inch RCP. Copies of the quotes are attached for your review.

DATE:

SUBMITTED TO:

JOB LOCATION:

PROPOSAL

September 8, 2020

City of Belleair Beach 444 Causeway Boulevard Belleair Beach, FL 33786

Attention: Kyle Rieffer, CFM, CPRP

Donato Drive

We propose hereby to furnish material and labor-complete in accordance with specifications below, for the sum of

Eighteen Thousand Two Hundred Dollars and Zero Cents ($18,200.00)

Payment terms - 100% within thirty {30) days upon completion and acceptance. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or

deviation from specifications below involving extra costs will be executed only upon written orders, and will become an extra charge over and above the

estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.

Our workers are fully covered by Workman's Compensation insurance. Note: This proposal may be withdrawn by us if not accepted within thirty (30)

days.

We hereby submit specifications and estimates as follows: Granite lnliner, LLC shall supply all equipment, materials and labor to perform the work as follows:

DESCRIPTION QTY UNIT PRICE TOTAL

Clean and CCTV 12" RCP 130 LF $40.00 $5,200.00

Install 12" RCP 130 LF $100.00 $13,000.00 .. - TOTAL $18,200.00

NOTES:

1. lnliner to be installed as per ASTM & manufacturer's specifications.

2. Payment shall be based on actual field measurements from center of inlet to center of outlet.

3_ This proposal is subject to Pre-TV inspection by Granite lnliner, LLC. indicating the line conditions is acceptable

for installation of lnliner.

4. Price quoted does not include point repairs if required prior to installing lnliner.

s. Granite lnliner, LLC shall furnish City of Belleair Beach with a final TV tape of rehabilitated lines.

6. Water for cleaning and installation of liner to be supplied by City of Belleair Beach.

7. Proposal does not include bonds or permit fees. Bonds, if required, will be invoiced at 1.5% of the total.

Permit fees, if any, will be invoiced at cost.

Acceptance of Proposal -The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do·

the work as specified. Payment will be made as outlined above.

Date of Acceptance Authorized Signature ----------------10755 49th St N Unit B, Clearwater, FL 33762 I Office: 727-530-7577 I Fax: 727-530-7790 I graniteconstruction.com

City of Belleair Beach 444 Causeway Boulevard Belleair Beach. FL. 33786

Reference: CIPP proposal 2232 Danato Dr.

Dear Mr. Riefler,

09/09/2020

727-229-8433

In conforming to industry standards we propose to clean and install Cured In Place Pipe lining (CIPP) using the inversion method on existing 12 inch storm drain from curb drain to seawall.

Mike Douglass Trenchless Technologies (MOTT) submits this bid for the purpose of installing CIPP lining the designated piping systems for the sum of: $20,850.00 Terms are: 30% down, balance within 1 O days of full completion. Permits, engineering fees, dump fees, etc. (if applicable) are an "ADD" to this bid.

As condition for being awarded the contract, Mike Douglass Trenchless Technologies agrees to furnish all materials, tools, equipment, transportation and other items required to perform the agreed upon services. We commit to execute the work in a timely, professional manner and to perform all work as outlined in this scope of work.

Pursuant to a contract agreement between parties, an additional plumbing assessment may be facilitated by the MOTT project team, including all areas associated within the scope of work.

With over 15 years of service to our customers, the MOTT team understands your needs and guarantees your complete satisfaction. Our technicians are highly trained skilled, specialists and are the absolute best in the industry. We are excited to partner with you and to make this project a success.

Add-on Option: N/A

Initial Here Date ---- -----

Please review additional detail terms, notes and conditions below.

Thank You Ed Borowski MOTT Representative Cell 941 525 3181

Mike Douglass Trenchless Technologies CFC 1430064 11

PIPE RESTORATION:

1. Inspection

Mike Douglass Trenchless Technologies uses State-of-the-Art Video Inspection Equipment to locate exactly what and where the problem is. Our range of the high-tech proprietary equipment can investigate, Storm Piping, Sewer Piping, Water Piping, Mechanical Piping and any other piping as narrow as 2 inches in diameter. With Mike Douglass Trenchless Technologies' sophisticated inspection and testing equipment, plumbing configuration breakdown methods and engineering and insurance reporting capabilities- valves, fittings, cracks, intrusion, leaks, faults and other failures can be detected painlessly.

Mike Douglass Trench less Technologies will also provide a professional opinion as to the usable life span of the existing system. Mike Douglass Trenchless Technologies will internally inspect the designated piping system using CCTV Cameras to evaluate and map piping for restoration. The CCTV inspection camera will be moved through the line in either direction to allow adequate evaluation by the technician, stopping when necessary to insure proper video recording of the condition and configuration.

2. Cleaning

Mike Douglass Trenchless Technologies has an extensive amount of experience in the restoration of drain systems in buildings that have aging cast iron pipe. These pipes become brittle due to deterioration caused by corrosion, scale and build up. After our cleaning process, the serviced plumbing pipes will return to their relative, original operating diameter. We will remove the debris from the pipeline with either mechanical or hydro-jetting technology as best fits the pipe condition and configuration. This careful process utilizes differing PSI levels to ensure the integrity of the pipe is not compromised. The pipeline shall be inspected with CCTV camera equipment before, during and after the cleaning process. Waste material and debris will be removed and disposed of in accordance with the appropriate regulatory agency requirements and not just washed down line. Mike Douglass Trenchless Technologies will provide video documentation of the finished product to the owner or owner's representative. Mike Douglass Trench less Technologies will immediately notify the appropriate person if problems are discovered during the cleaning process that would create further damage if cleaning is attempted or continued. Note: Hydro-jetting will not be used for the cleaning process of vertical stacks in order to protect the integrity of the pipes and prevent water damage to units.

Safe and Durable- The epoxy is UL certified safe to NSF/ANSI Standard 61. The epoxy was developed and patented by the U.S. Navy and has been successfully installed by Mike Douglass Trenchless Technologies' technicians since the 2005 for commercial, industrial and other applications. Testing engineers estimate the life expectancy of the epoxy is roughly 50 years. The liner is tested and approved as a "structural, stand alone" pipe when fully cured.

1. Cost Effective- Pipe lining is as much as 45 percent less expensive than traditional pipe replacement costs such as re-piping. Lining is a non-invasive process, so there is no destruction to buildings, hardscape or landscape. Reconstruction costs for re-piping are as much as 60 percent of direct pipe repair costs and epoxy lining eliminates the need for reconstruction.

2. Minimal Downtime- The epoxy lining process takes a fraction of the time of traditional re-pipe methods.

3. Minimal Disruption and No Occupant Displacement- Mike Douglass Trenchless Technologies' pipe restoration process is quick, quiet, and non-invasive and requires no displacement of a building's occupants.

4. Versatility in Application- Epoxy lining can be performed in virtually any pipe in any building, structure or environment, above or below ground. Lining has been installed by Mike Douglass Trenchless Technologies' technicians in the piping systems for hotels, high-rise condominiums, hospitals, restaurants, airports, schools, museums and many other applications.

REFERENCED STANDARDS:

Mike Douglass Trenchless Technologies CFC 1430064 ~

IAPMO C-4547: Cured in Place, Thermosetting Resin Conduit Liner ANSI/NSF 14: Plastic Piping Systems Components and Related Materials ASTM 0543-06: Standard Practices for Evaluating the Resistance of Plastics to Chemical Reagents chemical reagent, dimensional changes, exposure, mechanical property changes, plastics, stress ASTM 0638: Standard Test Method for Tensile Properties of Plastics modulus of elasticity, percent elongation, plastics, tensile properties, tensile strength s ratio, transverse strain, Engineering criteria/design, Reinforced plastics, Tensile properties ASTM 0790 A: Standard Test Methods for Flexural Properties of Unreinforced and Reinforced Plastics and Electrical Insulating Materials ASTM DF1216: Standard Practice for Rehabilitation of Existing Pipelines and Conduits by the Inversion and Curing of a Resin-Impregnated Tube Resin-impregnated tube, Resins, Sewer pipe (thermoplastic), Thermosetting plastic pipe/tubing/fittings, Steel pipe ASTM 01743 A & B: Standard Practice for Rehabilitation of Existing Pipelines and Conduits by Pulled inPlace Installation of Cured-in-Place thermosetting Resin Pipe (GIPP) ASTM 02990-01: Standard Test Methods for Tensile, Compressive and Flexural Creep & Creep Rupture of Plastic

PERFORMANCE:

Mike Douglass Trenchless Technologies shall provide the owner with a written Warranty to be in force and effect for a period of 10 years from the date of completion for GIPP Structural Rehabilitation . The warranty shall require provider to repair or replace the liner should failure or damage result from faulty materials and a 10 year warranty on our workmanship.

INSURANCE & SURETY:

Mike Douglass Trenchless Technologies will provide a certificate of insurance, if requested, for the following insurance coverage:

Workmen's Compensation & Occupational Disease Act Excess Umbrella Liability Comprehensive General Liability Commercial Automobile Insurance

Mike Douglass Trenchless Technologies conforms to Florida State Performance Bonding Guidelines and all applicable OSHA safety standards and participates in Florida's "Drug Free" work-place program.

CHANGES IN WORK:

Contractor shall not request changes in the Work unless so required and approved in writing by the Principal, Owner or Owner Representative through a "Change Order".

CUSTOMER PROVISIONS:

Free and clear access must be provided to access points throughout the duration of the project. Although it is our sincerest desire to keep resident disruption to a minimum, certain drainage pipes may be required to be shut down for periods of time throughout the process. Mike Douglass Trench less Technologies will make every effort to ensure that drain service resumes at the earliest possible time. It is the responsibility of management to notify inhabitants of service disruptions. Mike Douglass Trenchless Technologies will inform management of schedule changes in a timely manner as possible. Customer agrees to indemnify Mike Douglass Trenchless Technologies from any direct and or collateral damage arising from failing plumbing, latent defects, unforeseen conditions & events in relation to customers plumbing. It is the responsibility of the management to ensure that the pipes being serviced are not used during the procedure unless otherwise notified by project manager. Mike Douglass Trenchless Technologies will not be held responsible for back-ups caused by excessive flow from individuals.

Mike Douglass Trenchless Technologies CFC 1430064 "·

SCOPE OF WORK:

• Mike Douglass Trenchless Technologies proposes to CClV inspect, restoratively clean and CIPP line from curb drain to seawall

• All work is based on reports submitted and can change cleaning and camera inspection • All work areas will be protected and cleaned on a daily basis before leaving the site. • All pipes will be cleaned and inspected. They will then be CIPP lined and video-inspected. • It is estimated that it will take 3 days to complete the job.

ALL FEES ASSOCIATED WITH PERMITS and ENGINNERING FEES ARE IN ADDITION TO THE PROPOSED QUOTE of $20,850.00

TERMS: 30 percent down, Balance within 10 days of completion.

ACCEPTANCE OF PROPOSAL AND AUTHORIZATION TO PROCEED

The above proposal represents the entire understanding between both parties. No prior verbal or written agreements shall have any force of effect. Mike Douglass Trenchless Technologies is authorized to proceed with a formal contract as described and payment is hereby guaranteed as noted above.

Date: _ _ ________ _ P.O. _____ _____ __ _

Total Amount Authorizes: ___ ____ ____ _____ ___ _

Authorized Signature: _ _ _____________ _____ _

Printed Name: _____ ______________ ____ _

Title: ______________ ________ _____ _

ltt INTERNATIONAL

TODAY' S DATE

08/28/2020 PAGE#'S

1

LMR Construction, Inc. 997 Dawes Rd

Frostproof, FL 33843 Phone (863) 635-4651 Fax (866) 225-0138

LMR montanez(@,hotmail.com www.lmrconstruction.net

PROPOSAL PROPOSAL SUBMITTED

City of Belleair Beach JOB LOCATION

CIPP Lining 2232 Donate Dr. Belleair Beach, FL

We propose hereby to furnish labor, material and equipment for completion of:

Line Description QTY # 1 Mobilization 1 LS

Unit Price Total Price

$5,000.00 LS $5,000.00

2 Furnish and Install 12" CIPP Liner BOLF $135.00LF $17,550.00 3 Remove anv barnacles from inside of pipe end at baJside l LS $2,500.00 LS $2,500.00

Access to MB/Structure to be provided by others at no extra cost to LMR. Quantities beyond the estimated amount will be bill accordingly.

TOTAL $25,050.00 INCLUSION: Pre & Post Cleaning, Pre & Post CCTV, Liner Installation, Plug & Dewater, mechanical cleaning

EXCLUSION: Water Source/Hydrant Meter for liner installation,

WE ARE PLEASED TO PRESENT THIS PROPOSAL AND LOOK FORWARD TO THE OPPORTUNITY TO BE OF SERVICE. LMR Construction, Inc. will provide all necessary labor, material and equipment. All work to be completed in a substantial workman like manner according to specifications submitted, per standard practices. Any alterations or deviations from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. Payment within 30 DAYS of job completion. Finance charges of 1.5% per month and any costs incurred to collect balances due will be added to original invoice amount. Final invoice will depend on actual field measurements.

Authorized Signature Luis Montanez ACCEPTANCE OF PROPOSAL The above prices, Specifications and conditions are satisfactory and are hereby

accepted. You are authorized to do the work as specified. Payment will be made as outlined above.

Note: This proposal may be withdrawn by us if not accepted within 30 days.

Signature ____ ___ ___ _

Date of Acceptance ---- ----

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM

Lynn Rives, City Manager$--

Kyle Riefler, Community Services Administrator

September 1 7, 2020

Authorization to Accept Proposal with Pricing from City of Clearwater Contract No. 16-0016-EN for Curb Replacement on Bellevue Estates Island

Recommendation:

Authorize the City Manager to execute a purchase order to Central Florida Contractors Inc. off the City of Clearwater Sidewalk Construction Contract# 16-0016-EN in the amount of $162,320.00.

Background:

Funding is available in the FY 20-21 Capital Budget for removal and replacement of valley curbs on 22nd St. (East of bridge), Donato Dr. and Aleta Dr. A copy of the proposal is attached for your review.

Kyle,

Centra( P(oriia Contractors 'lnc

Xst. 1992

The email below is for the removal and replacement of curbs in the City of Belleair Beach on the streets you have provided. The intent of the job is to repair broken curbs, we will also attempt to improve the flow of water in the curbs so it does not pond. Since the road and inlets are already built up we will do the best we can to fix this problem, but because of preexisting conditions there is only so much we can do. I still believe this will be an improvement.

The pricing you have receive is from the City of Clearwater contract we are currently working on. The job was bid on January 19, 2017. The pricing for your job is taken from that bid. As I said in an earlier email I believe if this job were to be bid now the current pricing would add another 30°/o of cost to the City.

Here is the breakdown you requested for curb removal in Bellair Beach

Under the City of Clearwater bid, that was bid 3 years ago.

Maintenance of Traffic Mobilization Demolition

Donato Aleta 22nd

Total

3,350 LF x $ 18.00 = 2,075 LF x $ 18.00 = 2,315 LF x $ 18.00 =

Total

Total price for the job

George Gomes Central Florida Contractors

$9,000.00 $6,000.00 $8,000.00 $23,000.00

$60,300.00 $37,350.00 $41,670.00 $ 139,320.00

$ 162,320.00

MEMORANDUM

TO: Lynn Rives, City Manage~

FROM: Kyle Riefler, Community Services Administrator


SUBJECT: Authorization to Purchase a Kubota RTV off the Florida Sheriffs Association Contract

Recommendation:

Request City Council authorization to purchase a Kubuta R TV off the Florida Sheriff's Association Contract FSA19-VEH17 from Futch's Depot in the amount of $15,219.62

Background:

Funding is available in the FY 20-21 Capital Budget. This will replace the 2011 Gravely Treker. The Treker will be sent to Tampa Bay Machinery Auction upon receipt of the new equipment for disposal.

• ·s ac,ar DBIIOI Inc. Futch's Depot Futch's

ower Depot Inc.

Tractor/ Construction Divison 8515 State Rd 207 N. Hastings,

FL 32145

Power Depot Divisons

904-692-3673

City of Belleair Beach Kyle Rieffer

Palatka, Fl 386-385-5658

Quote

Date: 08/06/2020

Salesman: Matt King

Keystone Hts, Fl 352-473-4001

(727) 229-8433

[email protected] Email: [email protected] Cell: (772) 812-2277

Stock# Price

FLA Sheriffs Assoc FSA19-VEH17 Florida Sheriffs Specification # 2

Kubota RTVX900WA - w/ATV Tires $9,696.00

Uoarade to Higher Horsepower 24.SHP RTV-X1120W-A $1,600.00 Upgrade Canopy (VC5011) $475.00

Upgrade V5027 Poly Windshield (Tint) $449.00 Upgrade to Hitch (77700-V5200) $36.00

Upgrade to Left & Right Mirror Kit (77700-V4358) $62.00 Upgrade to Roof Mounted Yellow LED Strobe Light (77700-VC5056) $286.00 Upgrade to 4000# Winch-All Models (77700-5244) $599.00 Uoarade to Hydro Dump Bed $1,045.20 Upgrade to Turn Signal Kit (V5237) $372.00

FLA Sheriffs Assoc Adendum #3 add 4.1% $599.42 TOTAL SALE $15,219.62

I " " """'l:I" rep,t:Se "" u v ,n D H U prJ11l ,o "'" .,.,,.._., uec:1,e, ,v,

Trade Info items such as inspecting, cleaning and adjusting equipment and , ;, " finr, 1mPnl.<: rpl ,,<w'I In lhP ,.,.1.,

MAKE&MODEL SERIAL NO. Taxable Amount $15,219.62 SALES TAX AG Exempt

TOTAL SALE

BALANCE DUE $15,219.62

: DISCLAIMER OR WARRANTIES: All warranties on the product sold hereby are those made by the manufacturer. The seller FTD, Inc. expressly ; disclaims all warranties either expressed or implied, including any implied warranties of merchantability or fitness for a particular purpose and FTD, Inc., neither assumes or authorizes any person to assume for any liability in connection with the sale of said product.

:TERMS: If balance due is charged to the customer's account, NET 10th OF THE MONTH FOLLOWING PURCHASE. All accounts not 1

' paid by the 10th of the month following purchase are subject to a FINANCE CHARGE at a monthly rate of 1.5% which is an ANNUAL RATE of 18%, applied to previous balance without deducting current p~yments or credits. DEPOSITS ARE NON- REFUNDABLE!

Name:

Address:

APPLICATION

FOR

APPOINTMENT

TO

CITY BOARDS

Board of Adjustment

Board of Adjustment Alternate

Planning and Zoning Board

Park and Recreation Board

Park and Recreation Board Alternate

Email:

Home Phone: -·

Cell Phone: <Zs&-2-75 /- °[5:s-t.j

City/State: Belleair Beach, FL 33786

Educational Background:

fic1c.klcf'.':' \1 ~~~ ~ C(SU

Experience:

JV--\;~ \J-- l'1':4-M 'o>( \ (\ ~ rY\u\'\ ~ w l-f'h_ b ':) (' (}l\l 1 ~rr J LL-C

boo zl (!\n}~ ·,(\ A/ P\ &\ct \3~.A

Why would you like to be considered as a candidate for service on this Board?

\ \u\l'e__ l'"r\::, C"DA\MVl''"'::j c~ (A~\d lo~ ·Iv \Jc, ~ ~4(,r

Please attach a resume if available. Date submitted: 4/ '2,s J t-o

Would you considei;zrving on another Board or Committee other than the one you selected above? YES ___ NO

Other Board(s) I Committee(s) in which you would be interested:

W a J3_oard or Committees do you currently serve: Y\

I have been a resident of the City of Belleair Beach for __ Lj_,___ years.

I am a qualified voter of the City of Belleair Beach. Voter registration date

SIGNATUR~ ~--........

DATE °'' z,~J Z,d

NOTE: Application is effective for ONE YEAR from date of submission.

If you have any questions, please call the City Clerk, Patricia A. Gentry, at 727.595.4646 ext 124.

CITY BOARDS/ COMMITTEES

Applicants must be residents and qualified voters of the City of Belleair Beach. The City Clerk maintains a file of candidate applications. Appointments are made by City Council when an opening is available. Applications are available in the City Clerk's Office.

• The Board of Adjustment*

• The Cjty Planning Board*

• The Park and Recreation Board

*Requires filing a financial disclosure form with the Supervisor of Elections within thirty (30) days of appointment

PROFESSIONAL PROFILE

Keleigh E. J?evlin 107 1st. St.

Belleair Beach, FL 33786 (860)751-9554

[email protected]

*Worked in the customer service industry for 18 years Including food/retail/medical and corporate settings *Possess excellent customer service, sales and

* A self-starter and quick learner *Recognized skills in mentoring, mediating between employees, and in leading team projects

communication skills PROFESSIONAL EXPERIENCE

Salt Rock Grill (Indian Shores, FL) Server

2017-Present

*Full Time professional, reliable server at an upscale steak and seafood restaurant. *Upbeat team player working banquet rooms and managing large parties simultaneously *Works well under pressure,exceptional interpersonal skills and master sales techniques

E and E Stakeout Grill (Belleair Bluffs, FL) Server *Delivered exceptional, friendly and fast service * Skillfully anticipated and addressed guests' expectations *Top performer and scored a perfect score during a spotter visit in Nov. 2016.

CREC River Street Autism program at Coitsville (Hartford, CT) Associate Instructor

2016-2017

2012-2015

*Implement individualized education plans based on the principles of Applied Behavior Analysis, and following behavior plans written by Behavior Analysts for individuals with Autism Spectrum Disorder *Troubleshoot at team meetings and working with the classroom teacher, BCBA's,. SLP, OT, nursing staff and physical education teachers to ensure that each child is receiving the appropriate attention and support *Ensure integrity of data collection as well as organizing and keeping data sheets up to date * Attend inservice training in ABA, as well as regularly scheduled professional development workshops relating to assessment and intervention techniques for children with Autism *Use PECS(Picture Exchange Communication System) as a way of communicating with students along with other augmentative communication and sign language

Middlesex Gastroenterology Associates (Middletown, CT) Open Access Colonoscopy Coordinator

2007-2012

*Managed the Open Access department and scheduled patients for appointments and surgical procedures for seven doctors and four physician assistants *Worked independently moving patients through the system and ensured all preprocedure demographics, insurance and medical information was up to date *Facilitated the transition of 5 years of patients to paper charts to Electronic Medical Records (EMR)

EDUCATION

• Central Connecticut State University, New Britain, CT BA Degree in Psychology • Connecticut School of Broadcasting, Farmington CT Certification in Media Arts

CERTIFICATIONS SafeServe, 9/30/16

APPLICATION

FOR

.. APPOINTMENT

TO

CITY BOARDS

Board of Adjustment

Board of Adjustment Alternate



Park and Recreation Board Alternate

Please Note: Any Information given on this application is subject to the Public Records Law of Florida

Name: h\iCO~ Su%mav1 Email: ~\\'(Q\e:103J9t~aoJ.com Address: 9 ~ \.\m bor I)\ \v-€, Home Phone:

Cell Phone: 90090 d.?JJit,3

City/State: Belleair Beach, FL 33786

Voter Registration Date:


W\o.s\ets\Jl~~{'<L\fi ~\lS\1\Q&<; ~-oooL)

Experience:

\JO\UY)\re{~d w ,-\n ~t\01. O\Mffi?ic<;:far L\ ~JS

~:\nit .Q~pgr\~0> · 6-'- \l,tOY-S Q\ooq Wtt\t\ CUSkmox: SiXlACJ:: ~~rtf>X'\(L

Why would you llke to be considered as a candidate for service on this Board?

'"I \AOUd \v<.Q, -\a~ roorQ.. \fl\lQ\\led wi-\'frtho ffimYlUYf \ 't '. . \ .

co.n S'r(lsi:iMR. \\~ 1m m W::tOI'fuJtM mmJio9 into uie &n..dn Please attach a resume If available. Date submitted: q \ 4 \ 1..DlO

Would you consider serving on another Board or Committee other than the one you selected above? __ YES X NO

Other Board(s) / Committee(s) in which you would be interested:

What Board or Committees do you currently serve: ND'02

I have been a resident of the City of Belleair Beach for ___._ __ years.

I am a qualified voter of the ity of Belleair Beach. Voter registration date _ ___ _ 4

SIGNATUR .. -1.~~~~~.z..lA.J....L..L.O~-====------------

DATE q f LI ) 1 020

NOTE: Appli~tion is effective for ONE YEAR from date of submission.


CITY BOARDS/ COMMITIEES


• The Qty PJaonlng Board*

• The Pick and Bemation Board

*Requires flllng a financial disclosure form with the Supervisor of Elections within thirty (30) days of appointment

Please Note: Information is subject to the Public Records Law of Florida.

Education

Nicole Erin Sussman [email protected]

Webber International University Babson Park, FL 2018 Masters of Business Administration: International Business

Brookdale Community College Llncroft, NJ 2016 Associates of Applied Science: Fashion Merchandising

Webber lntemational University Babson Park, FL 2014 Bachelor of Science: Marketing Management

Professional Experience

Ienjoy Home, Onboarding Manager Clearwater, FL 2018- 2020

• Review new site contracts for onboarding purposes • Collaborate with other divisions to complete the new site onboarding process • Directly communicate with buyers at major retailers • Manage special orders placed by retail stores

HSN, Assistant Buyer St. Petersburg, FL 2017-2018

• Negotiated with vendors for competitive pricing, promotions and other terms. • Partnered with Planning and Programming teams to develop divisional strategy to maximize product performance

based on performance analysis and item information. • Prepared Show Recaps regarding performance of individual items using established metrics • Trained and mentored entry level co-workers

HSN, Merchandise Assistant St. Petersburg, FL 2016-2017

• Administrative support to the buying team including scheduling vendor appointments, preparation of adhoc reports, maintenance of vendor files and routine correspondence.

• Entered purchase order information (pricing/delivery terms) and creating of HSN item numbers using established systems.

• Tracked vendor shipments of samples and inventory to ensure timely delivery. • Gained an understanding of the merchandising process and product lifecycle.

Bealls Inc., Merchandise Technician Bradenton, FL 2016- 2016

• Performed administrative and clerical duties for one or more buyers • Entering purchase orders and declaring items • Directly communicated with outside vendors

BC Intemational, Fur Consultant Freehold, NJ 2014-2016

• Assisted clients with fur purchases and service • Resolved customer issues and maintaining quality customer service • Responsible for merchandising the salon on a monthly basis • Entered daily information into the salon records

Hurricane Junior Golf Tour Brand Manager Jacksonville, FL 2013

• Created an entire marketing plan that has been implemented by the Director of Marketing. Included execution of the plan, which was comprised of research, phone calls, creative documents, and social media marketing efforts

• Operated online store daily with the effort of assisting customers, and handled all problems that occurred • Organized daily inventory sheets along with updating inventory on the website

Ballot

PARK AND RECREATION BOARD MEMBER

October 5, 2020

Vote For upto

Two (2)

1. Keleigh E. Devlin

2. Nicole Sussman

Sign Name: _______ _

Print Name: --------

APPLICATION

FOR

APPOINTMENT

TO

CITY BOARDS

Board of Adjusbnent

Board of AdjusbnentAltemate



\/' Park and Recreation Board Alternate

Please Note: Any information given o~ acp, cation is subject to the Public Records Law of Florida

Name: -:I>e~~ J Krz ~-lb Emall: b5t 368eatJl.co rYJ Address: ta 9'. t--kiv be r .Dr Home Phone:

Cell Phone: 717- 5'26 -9~ /

City/State:

Voter Registration

Belleair Beach, FL 33786 Date:


~ ~ScJco l

0['/11 / I

Experience: .

du ia,Ed,, c-e s .+cr..u re:,__'"'+ ~ c 32...Lf < s ( ~ o eV11pbye~ / e ve.l d\ Vo l U n-k.e C CJ eg..m rx ~ e ~ e ( \a 5 L Ou..r5fy

laubo.4 L ~ &!!. ~ -, J

Why would you like to be considered as a candidate for service on this Board?

a' lJ c,,ecl (l!,,. b.:i rl'! -<a.. b-"-- r:-<a. +:'v . I (o i g~,,r:s

Please attach a resume if available. Date submitted:

Would you consider serving on a~;Y:er Board or Committee other than the one you selected above? __ YES NO

Other Board(s) / Committee(s) in which you would be interested:

What Board or Committees do you currently serve:

I have been a resident of the City of Belleair Beach for It;, years.

I am a qualified voter of the City of Belleair Beach. Voter registration date

SIGNATURE ~ ~ ~ DATE ______________________ _

NOTE: Application is effective for ONE YEAR from date of submission.

If you have any questions, please call the City Cieri<, Patricia A. Gentry, at 727.595.4646 ext 124.

CITY BOARDS / COMMITTEES


• The Board pf MIMIU•tenr

• The City ptannlnq Board*

• The Pode and Recreation Board

*Requires filing a financial disclosure fonn with the Supervisor of Elections within thirty (30) days of appointment

Please Note: Information is subject to the Public Records Law of Florida.

Addtt s:

APl'LICATION

FOR

APPOINTMENT

TO

CITY BOARDS

Bcltc:slr lkt:tch, FL 33786 - -

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Why would you hkc to be constdcrtd at# condid:ttt' fot • ervlcc on this Bo.-rd?

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PARK AND RECREATION BOARD ALTERNATE MEMBER

October 5, 2020

Vote For up to

Two (2)

1. Deborah (Debi) Keith

2. Nora Kodak

Sign Name: ______ _

Print Name: -------

RESOLUTION 2020-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELLEAIR BEACH, FLORIDA, PERTAINING TO THE CREATION OF AN AD HOC COMMITTEE PURSUANT TO THE PROVISIONS OF SECTION 2.102 OF THE CITY CODE CONSISTING OF THREE RESIDENTS OF THE CITY AND TWO MEMBERS OF THE CITY COUNCIL, TO CONDUCT A REVIEW OF SPECIFIED SECTIONS OF THE CITY CODE; AND ESTABLISHING AN EFFECTIVE DATE.

WHEREAS, the city council, by resolution, may create one or more ad hoc committees to advise the city council on specific matters affecting the health, safety and welfare of the citizens of the city, or on matters relating to the operation of the city government with the ad hoc committee to be created for a period of time not to exceed 120 days unless the city council approves a different term of existence; and,

WHEREAS, the city council, in furtherance of its due diligence to ascertain areas for code clarification discussed the need to proposed adjustments to the Belleair Beach City Code to improve the city through a five (5) member ad hoc committee; and

WHEREAS, the city council, by consensus, and pursuant to the provisions of Section 2-102 of the city code, agreed to form an Ad Hoc Committee consisting of three residents of the city and two councilmembers;

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BELLEAIR BEACH, FLORIDA, HEREBY RESOLVES AS FOLLOWS:

Pursuant to the provisions of Section 2-102, of the city code, the city council hereby establishes an Ad Hoc Committee to be known as the CITY CODE REVIEW ADVISORY COMMITTEE consisting of three residents of the city and two members from the city council, with a chairperson to be selected by the committee ..

BE IT FURTHER RESOLVED that the names of the three residents of the city designated by this resolution or appointed to serve on the said Ad Hoc Committee are:

and - -------- - - - - ------Member Member Member

And the two members of city council to serve on the Ad Hoc Committee are:

BE IT FURTHER RESOLVED that the city manager and the city attorney, or their respective designee, shall serve as advisors to the said Ad Hoc Committee consistent with their respective disciplines;

BE IT FURTHER RESOLVED that the said Ad Hoc Committee shall exist for a period not to exceed 120 days from the date of the adoption of this resolution, unless otherwise extended by the city council; and the city council may not be bound by the recommendations of the said Ad Hoc Committee,

PASSED AND ADOPTED this 5th day of October 2020, at a Regular Meeting of the City Council of Belleair Beach, Florida, at which a quorum was present.

ATTEST:

Patricia A. Gentry, CMC City Clerk

2

APPROVED:


APPLICATION

FOR

APPOINTMENT

TO THE CITY CODE

REVIEW ADVISORY

COMMITTEE

Please Note: Any information given on this application is subject to the Public Records Law of Florida

Home Phone: ________ _ ____ Cell Phone:;?o-S-~\0- "8~4'1

I have been a resident of the City of Belleair Beach for .;:L years.

Why would you like to be considered as a candidate for service on this Committee:

Are there any days you are not available to meet:

Designate any Board or Committee you currently serve:

SIGNATURE: ~a&; 2 ~

DATE: _ _ 9-'-+-I ~I y_._\"'""· -:Z.=02..~ c.:>=----------------- -


APPLICATIONS MUST BE SUBMITTED TO THE OFFICE OF THE CITY CLERK NO LATER THAN

12:00 Noon, SEPTEMBER 25, 2020

Please return completed form to: PGentry@CityofBellea irBeach .com

City of Belleair Beach

- ---- --- ------

Attn: City Clerk 444 Causeway Boulevard Belleair Beach. FL 33786

APPLICATION

FOR

APPOINTMENT

TO THE CITY CODE

REVIEW ADVISORY

COMMITTEE

Please Note: Any information given on this application is subject to the Public Records Law of Florida

Name: Lu AND.Ir I ~c 11 µ l (' c,, Address: 61 1 1s ttlE IS It- tb{ t

Home Phone: '] a '1-- 5 l 1- l '1Cf1 Cell Phone: 'l {).. '1- ~ 3'1--1 J ,v I have been a resident of the City of Belleair Beach for 3 'D years.


,5 rJ1 C ~ r ..5 f{1 u fQ A$ Crl J}M... c,f -+ii.... /)/L tv/Dl.tj Cu If f [L ~ Lil (-W

e...or't\.Mrtl~c;..:; :::rat'½ Jtirh,IHi.v- c.v11h-f4 fv &..e-1 J 1ssu f rV~~Are there any days you are not available to meet:

fv ..> - p Iv '{ Ti"'- €-

Designate any Board or Committee you currently serve:

SIGNATURE~ /Jr~ ,~J ,_,_____ ti .

DATE: ___ S,~/_J l_/_1.-u_ Ll ___________ ___ _

If you have any questions, please call the City Clerk, Patricia A. Gentry, at 727.595.4646 ext 124,

APPLICATIONS MUST BE SUBMITTED TO THE OFFICE OF THE CITY CLERK NO LATER THAN

12:00 Noon, SEPTEMBER 25, 2020

Please return completed form to: [email protected]

City of Belleair Beach Attn: City Clerk

444 Causeway Boulevard Belleair Beach, FL 33786

Name: /lrike__ 2(!1-4-c /

APPLICATION

FOR

APPOINTMENT

TO THE CITY CODE

REVIEW ADVISORY

COMMITTEE

Address: "5-r 7......CJ Jrf--, l,f~c.v., D.-- W

Home Phone: '3o 1 - 9 yf- 5Y Y J Cell Phone: '3o I ..-- 5'7' .r-J7y Y'? .J

I have been a resident of the City of Belleair Beach for 5 ,r-- years.


z &.-/ ~,,,--- &0ffi /M ') e~ ,~,, ,r-- '7c-c:!-/,-,vv'"'-."/ J('l(. /cr,~v--r/ / 1 p 7 V

.,. £ <"' """' h-e..s,:,r- <1<,? n -rv-, J..,,_.,-c__ Iv /Jc, //e_r, r'r ~ c. J,..,

Are there any days you are not available to meet:

Wc--e~J, Designate any Board or Committee you currently serve:

fi;~wt'"I/) (Y""°' /1-,c.,_ ~ ifl/r.1/ /4-y,;,v,/ ,r &rnl'l"Vf,1JC.ttl'J'y'-. d;vi.,,vi/Jtc,_/,

SIG~TURE: ~ DATE: ~ "Z.;;_ci If you have any questions, please call the City Clerk, Patricia A. Gentry, at 727.595.4646 ext 124.

D ~rHE APPLICATIONS Mus1· BES BM I ()FFICE OF THE C TY CL RK NO T ER T~IAN

25, 2 20 2:00 Noon, EPT B

Please return completed form to: [email protected]

City of Belleair Beach Attn: City Clerk

444 Causeway Boulevard Belleair Beach, FL 33786

Ballot

CITY CODE REVIEW ADVISORY COMMITTEE

October 5, 2020

Vote For up to

Three (3)

1. Angela Berry

2. Wanda Schwerer

3. Mike Zabel

Sign Name: _______ _

Print Name: --------

MEMORANDUM


FROM: Lynn D. Rives, City Manager~


SUBJECT: Authorization to Execute a Revised Agreement with the City Attorney

Recommendation:

Request City Council authorize the Mayor to execute a revised agreement with the City Attorney Reilly.

Background:

The City Council, at the September 9, 2020 City Council meeting asked for additional revisions to the City Attorney contract. This agreement shall supersede the prior agreement dated July 29, 2019. A copy of the revised agreement is attached for your review.

AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT, made and entered into between the CITY OF BELLEAIR BEACH, FLORIDA, a municipal corporation of the State of Florida ("the CITY") and FRED REILLY of the REILLY INTERNATIONAL LAW FIRM, P.A. whose mailing address is P.O. Box 2039, Haines City, Florida 33845 ("the ATTORNEY")

WHEREAS, the CITY has issued a City Attorney Request For Proposal (R.F.P.) 19-01 to obtain responses from qualified candidates to serve as the City Attorney for the CITY; and,

WHEREAS, the ATTORNEY having responded to the R.F.P., completed the interviewing process and was selected by the City Council to be City Attorney for the CITY; and,

WHEREAS, Section 4.06 (City attorney-Appointment, powers and duties) of the City of Belleair Beach Charter states as follows:

The city attorney shall be appointed by and serve at the pleasure of the city council. The city attorney shall be a member in good standing of the Florida Bar; shall have a background in municipal law; and shall advise the city council and the city manager on all legal matters. The city attorney or his designee shall attend all city council meetings and perform such other professional duties as may be required by law or by the council. The city council may appoint special counsel to represent the city, as needed, for specialized litigation.

WHEREAS, the ATTORNEY's ethical obligation to the CITY is stated in Rule 4-1.13 (Organization as client) of the Rules of Professional Conduct of The Florida Bar which states:

(a) Representation of Organization. A lawyer employed or retained by an organization represents the organization acting through its duly authorized constituents.

(b) Violations by Officers or Employees of Organization. If a lawyer for an organization knows that an officer, employee, or other person associated with the organization is engaged in action, intends to act, or refuses to act in a matter related to the representation that is a violation of a legal obligation to the organization or a violation of law that reasonably might be imputed to the organization and is likely to result in substantial injury to the organization, the lawyer shall proceed as is reasonably necessary in the best interest of the organization. In determining how to proceed, the lawyer shall give due consideration to the seriousness of the violation and its consequences, the scope and nature of the lawyer's representation, the responsibility in the organization and the apparent motivation of the person involved, the policies of the organization concerning such matters, and any other relevant considerations. Any measures taken shall be designed to minimize disruption of the organization and the risk ofrevealing information relating to the representation to persons outside the organization. Such measures may include among others:

(1) asking reconsideration of the matter; (2) advising that a separate legal opinion on the matter be sought for presentation to appropriate authority in the organization; and

(3) referring the matter to higher authority in the organization, including, if warranted by the seriousness of the matter, referral to the highest authority that can act in behalf of the organization as determined by applicable law.

(c) Resignation as Counsel for Organization. If, despite the lawyer's efforts in accordance with subdivision (b ), the highest authority that can act on behalf of the organization insists upon action, or a refusal to act, that is clearly a violation oflaw and is likely to result in substantial injury to the organization, the lawyer may resign in accordance with rule 4-1.16.

( d) Identification of Client. In dealing with an organization's directors, officers, employees, members, shareholders, or other constituents, a lawyer shall explain the identity of the client when the lawyer knows or reasonably should know that the organization's interests are adverse to those of the constituents with whom the lawyer is dealing.

( e) Representing Directors, Officers, Employees, Members, Shareholders, or Other Constituents of Organization. A lawyer representing an organization may also represent any of its directors, officers, employees, members, shareholders, or other constituents, subject to the provisions of rule 4-1.7. If the organization's consent to the dual representation is required by rule 4-1. 7, the consent shall be given by an appropriate official of the organization other than the individual who is to be represented, or by the shareholders.

NOW THEREFORE, in consideration of the mutual premises and covenants hereinafter set forth, the parties agree as follows:

1. Effective Date: The effective date of this Agreement and the services to be provided pursuant to this Agreement shall be on such day and date when both parties have executed this Agreement; and the ATTORNEY commences providing legal services to the CITY. This Agreement shall remain in effect until or unless otherwise terminated as provided herein.

2. Services To Be Performed: The services to be performed by the ATTORNEY for the CITY are specifically set forth in R.F.P. 19-01 a copy of which is attached hereto as Exhibit "A" and incorporated herein; and pursuant to Section 4.06 of the CITY Charter. ATTORNEY agrees that he will personally attend all regular meetings of the city council, special meetings and work sessions as requested; however, on occasion he may be represented by a suitably qualified associate.

3. Legal Services: The parties expressly acknowledge that (i) the Charter states that the City Attorney "shall advise the city council and the city manager on all legal matters," and (ii) the ATTORNEY represents the organization (the CITY) acting through its duly authorized constituents (the City Council Members acting as a collegial body).

All requests for legal services from the CITY to the ATTORNEY shall be in accordance with applicable provisions of the Belleair Beach Charter and City Code, as amended from time to time, and shall be authorized by (i) the City Council, or (ii) the_ City Manager.. All written responses for legal services from the ATTORNEY shall be directed to (i) the City Council, or (ii) the City Manager, with a copy to the City Clerk.

4. Compensation: Compensation for legal services rendered by the ATTORNEY to the CITY, including reimbursement of expenses and costs, shall be at the rate of One Hundred, Fifty and 00/100 Dollars ($150.00) per billable hour for each task performed by the ATTORNEY. Travel by auto from A TIORNEY's home or office to the City of Belleair Beach City Hall or to and from elsewhere in Pinellas County shall not be billed as attorney time or reimbursable pursuant to the provisions of Chapter 112, Florida Statutes. In the event ATTORNEY is required to prosecute a claim or litigation on behalf of the CITY or defend any third party claim against the CITY, that is not covered by Florida League of Cities or other insurance, A TIORNEY shall be compensated at the rate of One Hundred, Eighty and 00/100 Dollars ($180.00) per billable hour as aforesaid. This Agreement and the services to be provided shall not include a minimum retainer amount of compensation.

A. Expenses: In addition to the aforesaid legal fees, the CITY agrees to pay ATTORNEY for out-of-pocket legal expenses and costs associated with any matter. ATTORNEY shall not charge for telephone or internet expenses; nor shall he charge for photocopies of documents unless numerous copies are prepared. Every effort should be made for large quantities of documents to be copied by the City Clerk.

B. Invoices: Invoices for legal services rendered to the CITY shall be prepared monthly on a line-item basis and in accordance with the fiscal policies and procedures of the CITY with invoices to be paid by the CITY within 10 days of receipt. Required out of county travel to conduct city business shall be reimbursed in accordance with the provisions of Chapter 112, Florida Statutes.

5. Termination: This Agreement and the services and mutual covenants to be performed pursuant to this Agreement may be terminated by either party upon giving the other party thirty (30) days prior written notice of an intent to terminate.

6. Supporting Documentation: The following supporting documentation and affidavits are included in Exhibit "B" and are listed as follows:

A. Indemnification and Insurance Requirement Certificate B. Affidavit of Insurance C. Public Entity Crime Affidavit D. Belleair Beach Drug Free Workplace Policy E. Conflict of Interest and Dispute Notice.

7. Conflicts: In the event of a conflict in the interpretation of the terms and conditions of this Agreement and the exhibits attached hereto and made a part of this Agreement, the following order of priority shall be applicable to both parties:

A. This Agreement For Professional Services B. The City Attorney Request For Proposal (RFP 19-01) C. The Response To The Request For Proposal

The CITY acknowledges that ATTORNEY serves as the City Attorney for the City of Haines, Florida, and that the CITY has no objection to such mutual municipal representation or with other governmental clients of the ATTORNEY. ATTORNEY is prohibited from representing any person or entity in the City of Belleair Beach where a present or future potential conflict of interest may exist for a period of one year following the termination of this Agreement.

In the event a claim is filed against ATTORNEY's professional liability insurance by anyone, or in the event the Florida Bar initiates a disciplinary investigation against ATTORNEY, ATTORNEY shall immediately notify the CITY of any such action.

The Attorney expressly agrees not to offer any contribution (monetary or in-kind services), nor offer any legal political assistance or advice to a candidate for City of Belleair Beach elective office (including elected officers and officers elect) during an incumbent's term or to a new candidate prior to and following the approval of this Contract by the City Council of the Client. The term "Firm'' includes proprietors of proprietorships, all partners of partnerships and all officers, directors, and holders often (10%) percent or more of the outstanding shares of corporations, and their immediate families. Further,

Attorney agrees that neither he nor any member of his firm shall run for public office in the City of Belleair Beach.

8. Public Records Retention and Compliance: The City of Belleair Beach is a public agency subject to Chapter 119, Florida Statutes. In accordance with Florida Statutes, 119.0701, ATTORNEY agrees to comply with Florida's Public Records Law, including the following:

A. Keep and maintain public records required by the CITY to perform the services. B. Upon request by the CITY, provide the CITY with copies of the requested records, having redacted records in total on in part that are exempt from disclosure by law or allow the records to be inspected or copied within a reasonable time (with provision of a copy of such records to the CITY) on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law. C. Ensure that records, in part or in total, that are exempt or that are confidential and exempt from disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion ( or earlier termination) of the contract if ATTORNEY does not transfer the records to the CITY. D. Upon completion (or earlier termination) of this Agreement ATTORNEY shall within 30 days after such event either transfer to the CITY, at no cost, all public records in possession of the ATTORNEY or keep and maintain the public records in compliance with Chapter 119, Florida Statutes, that are not otherwise maintained by the City Clerk, as Records Custodian of the CITY. If ATTORNEY transfers all public records to the CITY, not otherwise maintained by the City Clerk upon completion ( or earlier termination) of this Agreement, ATTORNEY shall destroy any duplicate records that are exempt or confidential and exempt from public records disclosure requirements. If ATTORNEY keeps and maintains public records upon completion ( or earlier termination) of this Agreement, ATTORNEY shall meet all applicable requirements for retaining public records, not maintained by the City Clerk. E. The failure of ATTORNEY to comply with Chapter 119, Florida Statutes, and/or the provisions set forth above shall be grounds for immediate unilateral termination of this Agreement by the CITY; and the CITY shall also have the option to withhold compensation to ATTORNEY until records are received as provided herein. All inquiries regarding public records retention should be referred to:

Patricia Gentry, City Clerk City of Belleair Beach, Florida 444 Causeway Boulevard

Belleair Beach, Florida 33786

9: Applicable Law and Venue: This Agreement hall be governed by Florida law and venue for all dispute shall be shall be the Circuit Court of 6th Judicial Circuit in Pinellas County.

10. Notices: For the purpose of this Agreement, notices to the parties shall be as follows:

To the CITY City Manager City of Belleair Beach 444 Causeway Boulevard Belleair Beach, Florida 33786

To the ATTORNEY Fred Reilly, Esquire Reilly International Law Firm, P.A. P.O. Box 2039 Haines City, Florida 33845

IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set forth below.

ATTEST:

Patricia Gentry CMC City Clerk

Witness

CITY OF BELLEAIR BEACH, FLORIDA

By __________ _ Joseph A. Manzo, Mayor

Date: --------

REILLY INTERNATIONAL LAW FIRM, P.A.

By ___________ _

Fred Reilly, Esquire

Date: --------

MEMORANDUM




SUBJECT: Authorization to Award Bid B20-02 for Drainage Improvements for Harbor Drive, Seventh and Eighth Street

Recommendation:

Request City Council authorization to award Bid B20-02 for Drainage Improvements for Seventh and Eighth Street and Harbor Drive to Steve's Excavating and Paving, Inc. in the amount of $305,604.48

History:

A Master Drainage Plan was completed in 2016 recommending modifications to reduce flooding.

Background:

The project includes storm water pipe extension and replacement, new outfall, inlet replacement, curb replacement and resurfacing of pavement as required on Harbor Drive, Seventh and Eighth Street. Funding will be rolled over from the FY 19-20 Capital Budget. A copy of the bid tabulation and engineer's recommendation are attached for your review.

Bid Opening DATE & TIME RECEIVED B20-02: Drainage Improvements for Seventh and Eighth Streets. BMP 5

Total Base Comi,anv Address Citv State ZiD Base Bid Contingency Bid

, Steve's Excavatim:1 & PavinQ, Inc PO Box 303 Dunedin FL 34697 $277 ,822.25 $27,782.23 $305,604.48

2 Aiax PavinQ Industries of FL, LLC One Aiax Dr North Venice FL 34275 $599,578.94 $59,957.89 $659.536.83

3 l Kamminaa & Roodvoets Inc 5219 Cone Rd Tampa FL 33610 $322,215.00 $32,221 .50 $354,436.50

4 ' Bid Closing 2:00pm September 22, 2020

Patricia A. Gentry, CMC, City Clerk

ES G Engineering Sciences Group, Inc.

September 28, 2020

Mr. Lynn Rives City Manager City of Belleair Beach 444 Causeway Blvd. Belleair Beach, FL 33786

RE: Letter of Bid Recommendation for 7th and 8th Street Drainage Improvements

Mr. Rives:

12331 Stringer Rd Brooksville, FL 34601

Phone: 352-410-1498 www.engscigroup.com

Engineering Sciences Group has reviewed the submitted bids for 7th and 8th Street Drainage Improvements. The below received bids were evaluated:

Bidder Steve's Excavating & Paving, Inc. Kamminga & Roodvoets, Inc. Ajax Paving Industries of FL, LLC

Total Base Bid $305,604.48 $354,436.50 $659,536.83

Review of Steve's Excavating & Paving, Inc. bid has found no discrepancies and appears reasonable. Our check on the company has found no adverse comments. Based on our review we recommend awarding the contract for the project to Steve's Excavating & Paving , Inc.

Please contact me should you have any questions.

Sincerely,

/ Larry Fluty, PE Engineering Sciences Group

MEMORANDUM

TO: Lynn D. Rives, City Manager . ..&}J FROM: Kyle Riefler, Community Services Administrator


SUBJECT: Authorize Award of Bid B20-01: Beach Walkover Restoration Project

Recommendation:

Request City Council authorization to award Bid B20-01: Beach Walkover Restoration Project to Eveland Brothers, Inc. in the amount of $108,009.00.

History:

Pinellas County agreed to provide funding in the amount of$50,000.00 towards the project and has approved recommended contractor.

Background:

The four walkovers will be completely reconstruction to provide the necessary clearance over sand dune as permitted by FDEP. Funding is provided for in the FY 20/21 Capital Budget. A copy of the bid tabulation and County email is attached for your review.

1 2

3 4

5 6

Bid Opening FINAL DAT A B20-01: Beach Walkover Restoration Project

Company Address City State Zip Base Bid Contingency

Bayshore Construction, Inc. 22475 Panther Loop Bradenton FL 34202 $104,265.20 $10,426.52

Sabal Construction Inc. 6702 Benjamin Rd. Suite 400 Tampa FL 33634 $100,208.00 $10,020.80

Kloote Contracting, Inc. PO Box 339 Palm Harbor FL 34682 $175,139.74 $17,513.97

Tampa Bay Marine, Inc. POBox250 Gibsonton FL 33534 $395,589.91 $39,558.99

Midcoast Construction Enterprises, LLC 6675 114th Avenue Largo FL 33773 $132,704.00 $13,270.40

Eveland Brothers, Inc. 12790 Automobile Blvd. Clearwater FL 33762 $98,190.00 $9,819.00

Bid Closing 2:00pm August 25, 2020

Total Bid

$114,691.72

$110,228.80

$192,653.71

$435,148.90

$145,974.40

$108,009.00

Kyle Riefler

From: Kyle Riefler Sent: To:

Monday, August 31, 2020 10:29 AM Bishop, John

Cc: Lynn Rives Subject: RE: lnterlocal Agreement - Walkovers

We're planning on all four. Thanks for your help.

From: Bishop, John <[email protected]> Sent: Monday, August 31, 2020 10:23 AM To: Kyle Riefler <[email protected]> Cc: Lynn Rives <[email protected]> Subject: RE: lnterlocal Agreement - Walkovers

[EXTERNAL] This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Kyle you are approved to move forward. Do you plan to build all 4 walkovers or only two based on the current funding in the ILA?

John E. Bishop, Ph.D.

Coastal Mgmt Coordinator Pinellas County Environmental Management 22211 US Hwy. 19 N, Bldg. 10 Clearwater, FL 33765 Phone(727)464-8766 [email protected]

Or visit our website at:

http://www. pinellascounty.org/environment/ coastalMngmt/

From: Kyle Riefler <[email protected]> Sent: Wednesday, August 26, 2020 1:49 PM To: Bishop, John <[email protected]> Cc: Lynn Rives <[email protected]> Subject: lnterlocal Agreement - Walkovers

This message has originated from Outside of the Organization . Do Not Click on links or open attachments unless you are expecting the correspondence from the sender and know the content is safe.

Good afternoon John,

The City of Belleair Beach is requesting written approval from Pinellas County prior to entering into a construction contract with Eveland Brothers, Inc. (12790 Automobile Boulevard, Clearwater). Bid B20-01 closed yesterday at 2:00 PM with Eveland Brothers coming in lowest (tabulation attached). Please notify me with what documentation you require at this time. Thanks, Kyle.

1

Kyle Riefler, CFM, CPRP Community Services Administrator

City of Belleair Beach 444 Causeway Boulevard Belleair Beach, FL 33786 (727) 229-8433 (727) 593-1409 FAX

From: Lynn Rives <[email protected]> Sent: Wednesday, August 26, 2020 12:02 PM To: Kyle Riefler <[email protected]> Subject: FW: walkovers

Lynn Rives, CFM City Manager City of Belleair Beach 727-229-8431 [email protected]

From: Bishop, John <[email protected]> Sent: Friday, January 17, 2020 4:04 PM To: Lynn Rives <[email protected]> Subject: walkovers

[EXTERNAL] This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Lynn can you provide me a timeframe for design, installation and construction completion (i.e. expected project completion date).

John E. Bishop, Ph.D.

Coastal Mgmt Coordinator Pinellas County Environmental Management 22211 US Hwy. 19 N, Bldg. 10 Clearwater, FL 33765 Phone(727)464-8766 [email protected]

Or visit our website at:

http://www. pinellascounty.org/environment/ coastalMngmt/

2

RESOLUTION 2020-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELLEAIR BEACH, FLORIDA, TO ADOPT A PUBLIC RECORDS POLICY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR ADOPTION OF A PUBLIC RECORDS POLICY; PROVIDING FOR THE REPEAL OF ALL RESOLUTIONS IN CONFLICT HEREWITH; AND ESTABLISHING AN EFFECTIVE DATE.

WHEREAS, Chapter 119, Florida Statutes, addresses public records maintained by state, county, and municipal agencies; and

WHEREAS, it is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person and providing access to public records is a duty of each agency; and

WHEREAS, the City Council adopted a policy for the consistent, efficient and cost-effective processing of public records maintained by the municipality on December 2, 2019; and

WHEREAS, the City Council feels it is necessary to amend the existing policy for the consistent, efficient and cost-effective processing of public records requests maintained by the municipality.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BELLEAIR BEACH, FLORIDA,

Section 1. Incorporation of Recitals. The above recitals are true and correct and are hereby incorporated by reference.

Section 2. Adoption of Public Records Policy. The City of Belleair Beach Public Records Policy, attached hereto as Exhibit A, is hereby approved and adopted.

Section 3. Repeal of Ordinance in Conflict. All other Resolutions of the City of Belleair Beach, Florida, or portions thereof, which conflict, with this or any part of this Resolution are hereby repealed.

Section 4. Effective Date. This Resolution shall become effective upon adoption by the City Council of the City of Belleair Beach, Florida.

PASSED AND ADOPTED this 5th day of October 2020, at a Regular Meeting of the City Council of Belleair Beach, Florida at which a quorum was present.

ATTEST:

Patricia Gentry, City Clerk Joseph A. Manzo, Mayor

APPROVED AS TO FORM AND CORRECTNESS:

Fred Reilly, City Attorney PublicRecordsPolicyResolution09212020

1.1 overview

City of Belleair Beach Public Records Policy

Ll Policy: It is the policy of the State of Florida that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency.

U Definition of Public Records: All documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.

1.4 Description: This policy's intent is to clarify the process of handling public records requests and/or the inspection of records made or received by the City of Belleair Beach. State law supersedes any provisions within this policy that may be in conflict herewith.

Ll Purpose/Rationale: The purpose of this policy is to ensure that all requests to inspect or copy public records are handled promptly, in good faith, as required by law, and in a professional and ethical manner that is consistent, efficient, timely, and in compliance with Chapter 119, Public Records, of the Florida Statutes .

.L§. Applicability: This policy applies to officers and employees of the City of Belleair Beach, including those acting on behalf of the City.

Ll Failure to Comply: Failure of an officer or employee of the City of Belleair Beach to comply with this policy shall result in disciplinary action by the City, and any penalties as set forth in Section 119.10, Florida Statutes.

2.1 Procedure

2.2 Public Records: Every person who has custody of a public record shall permit the record to be inspected, photographed, or copied by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision by the custodian of the public records or the custodian's designee.

2.3 Review Process: All public records requests must be reviewed for potential redactions of confidential and exempt information prior to inspection, duplication, or release.

2.4 Acknowledgement: The City shall acknowledge all requests to inspect or copy public records promptly and in good faith, and make available a copy of this policy to the requestor.

2.5 Redaction: Public records shall be made available upon request, except those records which are exempt from disclosure. If a requested record contains both exempt and non-exempt information, that which is exempt shall be redacted and the remainder of the record provided to the requester.

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2.6 Written Response: If the person who has custody of the public record contends that all or part of the requested record is exempt from inspection and/or copying, he or she shall state in writing the basis for the conclusion that the cited exemption applies to the requested records and include the statutory citation.

2. 7 Disposition: Consistent with State disposition guidelines, the requested or inspected record( s) shall not be disposed of for a period of thirty (30) days after the request for inspection or copying has been fulfilled.

2...8, Information about Records: City officials and employees are not required to answer questions or provide information from a public record, or to create a record in response to a public record request.

2.9 Format: The City shall provide all requested public records in the format requested if the record is maintained in that format. If not maintained in the requested format, the City shall provide the record in its original format.

3.I General Guidelines for Requests 3.2 Identity of Requestor: A person requesting to inspect or obtain copies of public records is not required to disclose his or her name, address, telephone number or other identifying information to the custodian except as authorized by law.

3.3 Written Request Prohibited: A request to inspect or copy public records does not have to be made in writing except as authorized by law.

3.4 Clarification of Request: In order to efficiently serve our public, it is permissible to ask a requestor questions about a public record request for clarification purposes and to assist in keeping the costs reasonable for the requestor.

3.5 Time for Production: All record requests must be processed within a reasonable period of time. "Reasonable" means the time it takes to locate the record, to review it for exempt information, and to provide a copy to the requestor. Automatic delays in processing a public record are impermissible.

3.6 Subpoenas and Litigation Discovery: Any subpoenas or litigation discovery requests shall be referred to the City Attorney.

3. 7 Elected Officials Request: Public records related to the official duties of an elected official of the City of Belleair Beach shall be provided to the elected official at no cost.

4.1 Coordination of Public Record Requests and Inspections

4.2 Interdepartmental Coordination: The City Clerk shall be available for organizing and assisting with all public record request to inspect or copy public records. The coordination between the Department Heads and the City Clerk's office will help to ensure that the City of Belleair Beach handles all requests consistently, appropriately and in compliance with Florida's public records law.

4.2 Custodian of Record: All City officials and employees who have custody of a public record must comply with the requirements of the public records law, including those requirements relating to retention, maintenance, and disclosure.

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4.3 Email - Elected Officials, City Staff and Employees. Boards, and Committee Members: The purpose of this policy is to (i) ensure that the Citv Clerk can efficientlv serve as the custodian of public records, and (ii) ensure that the City Clerk can properly maintain, preserve, and retain public records in compliance with Chapter 119. Florida Statutes. (a) Elected Officials. City Staff members and Employees shall be provided with email addresses on the City of Belleair Beach server (@cityofbelleairbeach.com). Such official city email addresses shall be utilized for all municipal business and or email correspondence in conjunction with their official duties. If an Elected Official, Citv Staff member or Employee utilize personal email accounts/addresses to conduct municipal business, then the City Clerk shall be copied on all email correspondence to ensure full accountability under the public records law of Florida. Failure to comply with this policy shall place the public records custodial responsibilities on the Elected OfficiaL City Staff Member or Employee. (b) Board or Committee Members shall not be provided with email addresses on the Citv of Belleair Beach server (@cityofbelleairbeach.com). A personal email address may be utilized for official Board or Committee duties. Board or Committee members shall copy the City Clerk on all email correspondence related to municipal business to ensure full accountability under the public records law of Florida. Failure to comply with this policy shall place the public records custodial responsibilities on the Board or Committee Member.

5.1 Processin& Extensive Requests

5.2 Personnel Time: Activities involved in preparing records for distribution or inspection include, but are not limited to: researching, locating, reviewing, compiling, duplicating, redacting, supervising, and distribution of requested public records. The City Clerk shall be available for organizing and assisting with all public record request to inspect or copy public records. The coordination between the Department Heads and the City Clerk's office will help to ensure that the City of Belleair Beach handles all requests consistently, appropriately and in compliance with Florida's public records law.

5.3 Extensive Public Records Request: A public record request or inspection involving more than fifteen (15) minutes of staff time will be considered extensive and a written good faith estimate for the costs for producing the public records will be provided to the requester.

5.3 Written Estimate: There shall not be a charge to provide a written good faith estimate of all costs associated with requests to inspect or copy public records.

5.4 Deposit: When the City receives an extensive public records request, the City shall collect a reasonable deposit of fifty percent (50%) of the good faith written estimate prior to the City's commencement of preparation of the records request or inspection of such records.

5.5 Final Payment: The balance of the actual cost for preparation and assembly of the public records is due prior to inspection or release of the requested public records.

5.6 Previous Unpaid Requests: In the event a requestor has failed to pay all fees associated with a previous public records request, the City shall not produce any additional record requests or prepare records for inspection for that specific requestor until the entire balance due to the City of Belleair Beach is paid.

5.7 Refunds: In the event the required deposit, based on the good faith written estimate, was more than the actual cost to prepare and produce the records request or prepare and produce for inspection, the City of

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Belleair Beach shall refund the difference.

5.9 Methodology for Calculation of Estimate: The fees for personnel time shall be calculated based on the lowest compensable rate of the personnel possessing the skills necessary to perform the duties as requested, regardless of whether that person actually performed the task, multiplied by the time involved for completion of the request.

6.1.1 Pricing 6.2 Fee Structure: The fee structure 1s prescribed by Section 119.07(4), Florida Statutes and 1s summarized below.

Paper size 8 ½" x 11", 8 ½" x 14" and 11" x 17"

Black and white or color single sided duplication Black and white or color double sided duplication

Certified Copy Certified Document

Misc. Mediums Compact Disc Thumb Drive

$0.15 per page $0.20 per page

$1.00 per certification

Actual Cost of Duplication Actual Cost of Duplication

6.3 Other Mediums: All other sizes of paper or other necessary materials used to fulfill a request, shall be charged at a rate equal to the actual cost to the City. These items include, but are not limited to: photographs, maps, audio tapes, and aerial photographs.

6.4 Digital Storage: To protect the security of its systems, the City shall not permit the transmittal of records on a disc or other electronic device that must be connected to its systems, unless that disc or device is procured and provided by the City of Belleair Beach at the actual purchase cost, or unless the requestor provides a disc or other electronic device in its original, unopened packaging.

~ Delivery Fees:

6.5.1 On-site pick-up cost: There shall be no charge for records picked up by the requestor at the location of the office or department where the records are kept.

6.5.2 Electronic delivery cost: There shall be no charge for requests sent by email.

6.5.3 Facsimile delivery cost: The actual cost to the City shall be charged to the requestor for requests sent by fax.

6.5.4 Mail or delivery service cost: The actual cost of mailing or shipping the materials by the City shall be charged to the requester.

6.6 This policy shall not be applied retroactively to the _enacting Resolution.

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7.0 Payments

The City of Belleair Beach accepts credit cards, checks, money orders, cashier checks, or cash as payment for fees associated with a request to inspect or copy public records. All payments shall be processed through the Finance Department.

8.0 References Chapter 119 (Public Records Act), Florida Statutes The State of Florida Constitution Government in the Sunshine Manual

9,0 Contact

Patricia Gentry Phone: (727) 595-4646 Email: [email protected]

10.0 Policy History

Version 1.0 11/01/2019-Initial Release/ Revised 12/02/2019 I Revised 07/06/2020/ Revised 09/22/2020

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RESOLUTION 2020-15

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELLEAIR BEACH, FLORIDA, CALLING FOR A GENERAL ELECTION TO BE HELD ON MARCH 9, 2021, FOR THE PURPOSE OF ELECTING THREE (3) CITY COUNCIL MEMBERS FOR THREE (3) YEAR TERMS; TO ESTABLISH THE QUALIFYING DATE FOR PERSONS SEEKING ELECTIVE OFFICE FOR THE 2021 MUNICIPAL ELECTION; AND ESTABLISHING AN EFFECTIVE DATE.

NOW THEREFORE, THE CITY OF BELLEAIR BEACH, FLORIDA, HEREBY RESOLVES AS FOLLOWS:

Section 1. Pursuant to the prov1S1ons of Sections 100.3605(2) and 166.021(4), Florida Statutes, Sections 2.02 and 5.05 of the City Charter and Section 18-5 of the Belleair Beach Code of Ordinances, the City Council of the City of Belleair Beach, Florida, does hereby establish the qualifying date for the year 2021 municipal elections for qualification to elective office for City Council as follows:

(a) The time period for qualified residents of the City of Belleair Beach to submit required documentation in order to qualify to stand for election to the office of City Council for the March 9, 2021 election is hereby established to be from the beginning of the business day at 8:00 am on Friday, December 11, 2020 to noon of the business day on Friday, December 18, 2020.

Section 2. The City Clerk is authorized to make any technical changes in the application of this Resolution as may be required by the Supervisor of Elections or the election laws of the State of Florida regarding qualifying issues.

Section 3. repealed.

Section 4.

All Resolutions in conflict with this Resolution shall be and are hereby

This Resolution shall be in effect immediately upon adoption.

PASSED AND ADOPTED this 5th of October 2020 at a Regular Meeting of the City Council of Belleair Beach, Florida.

APPROVED: ----------------Joseph A. Manzo, Mayor

ATTEST: - -------------Patricia A. Gentry, City Clerk

Monthly Financial Report August2020

Overview

City of Belleair Beach, Florida

This financial overview reflects the City's overall unaudited financial condition through August 2020. Revenues and expenditures are generally on target for the fiscal year ending on September 30th.

General Fund

The General Fund includes all services that are funded through general taxes. It includes all City programs except for those that can be funded through the Capital Improvement and Marina Funds.

With 11 months (91.67%) of the fiscal year complete, General Fund revenues are on pace with current year projections. Through August, the City has collected a total of $2,263,525 or 84% of projected revenues. For this same period, the General Fund has expended $1,727,045 or 64% of budgeted expenditures. The major categories of General Fund revenue are listed below as well as expenditures by function.

Current YID% Curra,! YTD% Revenues Budget YIDActua Month - RECEive:I Expenses Budget YTDActua Month Expended --

AdVaorem $ 1,104,892 $ 1,117,0TT $ 101% City Clerk $ 105,176 $ 91,527 $ 10,447 87%

Loca Option Gas Tac 22,650 13,438 59% Ma;or & Council 26,431 12,417 6,540 47%

Frm:hi se Fees 164,700 147,036 20,486 89% City Maiager 136,513 124,007 14,878 91%

Public Svc. Tax 249,500 232,270 34,846 93% Finaice 75,225 65,995 5,448 88%

CST 52,000 44,469 4,240 86% IT 15,500 12,271 298 79%

REllla Registraion 19,000 24,995 132% Non-Depatmenta 287,598 230,928 24,656 80%

Re.,enue Shai ng 146,000 123,079 13,319 84% LaN Enforoema,t 491,127 451,358 40,931 92%

BOCC • Gerb,;ge 298,000 323,135 52,TTB 108% Code Enforcema,t 39,200 25,742 2,280 66%

Pa-king Maer Fees 75,000 113,068 18,378 151% Saiitation 290,775 266,228 614 92%

Fines & Forfeitures 14,000 13,405 1,792 96% Public Works 448,407 341,762 37,291 76%

Interest 59,185 38,TT6 1,857 66% Pa-ks & Rec:reati on 8,100 4,810 416 59%

Community Center Rental 17,500 11,449 150 65%

Other 27,920 61,328 7,657 220% Traisfa- to Capita Fund 780,600 100,000 13%

Trner from Reserves 412,846 0% Tota $ 2,704,652 $ 1,727,045 $ 143,799 64%

Trai!fa: from Maina 41,459 0% -Tota $ 2,704,652 $ 2,263,525 $ 155,503 84%

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Capital hnprovement Fund

The Capital Improvement Fund is used to account for intergovernmental revenue that is restricted in use for infrastructure improvements, as well as other funds received and expended for construction, renovation, expansion and major improvements of various City facilities, acquisitions ofland and other large nonrecurring projects.

With 11 months (91.67%) of the fiscal year complete, Capital Improvement Fund revenues are on pace with current year projections. Through August the City has collected a total of$371,607 or 33% of projected revenues. For this same period, the Capital Improvement Fund has expended $870,312, or 77% of budgeted expenditures. The major categories of revenues and expenditures are listed below in addition to a current schedule of capital projects.

Current YTD% Funds RoAed CY YTD Outstanding Balance

Revenues Budget YTDActia Month Receved Schedule of Capital Projects Over from PY Budget E~ nditures PO's To Comeletion Facilities - Roof $ 18,000 $ 5,000 $ $ $ 23,000

Infrastructure Sales Tax $ 167,000 $ 111,219 $ 67% Facilities- HVAC 25,000 10,000 35,000 Facilities - Digital Sign 10,000 10,000 20,000

Interest 46,400 14,739 311 32% Tennis Courts 20,000 20,000

Spa:i al Assessments Bayside Park Master Plan 56,640 56,640

132,061 130,311 99% Boat Ramp Replacement 12,500 12,500 25,000

other Re.tenue 15,338 100% Morgan Park Improvements 7,927 4,000 11,927 Street Resurfacing 83,024 120,000 170,712 32,312 Bridge Repairs - 22nd St. 43,272 10,000 53,272

Trmer in from General Fund 780,600 100,000 13% Bridge Repairs - Harrison 10,000 20,000 30,000 Bridge Replacement - 22nd St. 143,000 30,000 173,000

Total $ 1,126,061 $ 371,607 $ 311 33% Bridge Replacement - Harrison 56,000 10,000 66,000 Bridge Lighting 10,000 10,000 20,000 Valley Curbs 80,451 50,000 130,451 Stormwater Improvements 337,659 400,000 336,261 46,274 355,124 Street Light Program 99,943 50,000 46,000 103,943

CurrB'11 YTD% Sea Wall Repair/Replacement 53,996 30,000 83,996 Gutt Blvd. Beautification 71,722 71,722

Expenditures Budga YTDActia Month Expended Underground Uti~ty 416,934 165,654 251,280

Fa:ility Improvements 25,000 0% Total $ 1,536,068 $ 79t,500 $ 547,915 $ 216,986 ~.667

Tennis Courts 20,000 0%

Boa Ranp Repla::aT1E!llt 12,500 0%

Morga, Perk Improvements 4,000 0%

Rooos, streets& Bridges 190,000 590 62 0%

Sormwat8' Sy&S"n 450,000 336,261 32,627 75%

Sea Light Progran 60,000 46,000 77%

Sea Wall Repa r 30,000 0%

Und8'ground Utility 165,862 208 100%

DebtSevic:e 334,561 321,599 96%

Total $ 1,126,061 $ 870,312 $ 32,897 77%

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Marina Fund

The Marina Fund is used to account for City's enterprise revenue derived from the City's 19 boat slips located on Gulf Boulevard. Revenues in excess of operating expenditures are transferred to the General Fund to offset management and staff expenses incurred by the General Fund.

With 11 months (91.67%) of the fiscal year complete, Marina Fund revenues are on pace with current year projections. Through August the City has collected a total of$77,938, or 118% of projected revenues. For this same period, the Marina Fund has expended $12,341 or 19% of budgeted expenditures. The major categories of revenues and expenditures are listed below.

CurrEllt YTD% Current YTD¾

Revenues Budget YTDActua Month Ra::eiveJ Expenses Budget YTDAc:tual Month Expended

Pa-king Fees- Maina $ 6,500 $ 26,670 $ 2,572 410% Utility Services $ 7,250 $ 4,m $ 634 66%

Interest lnsuraice 2,250 4,526 201%

2,590 1,599 147 62% Repairs& Mainten.rice 3,000 1,000 33%

Sip Renta Fees 56,394 49,396 4,115 88% Miscell.r,e:)IJS 450 590 80 131% M i &:el la,eous 300 273 24 91% Pa'king Meter Expenses 750 95 13%

Tota $ 65,784 $ n,938 $ 6,858 118% Depre::ialion 3,125 0% capital lmprovemEJ1ts 7,500 1,353 18% Contribution to Genera Fund 41,459 0%

Tota $ 65,784 $ 12,341 $ 714 19%

Cash & fuvestments

The City's cash and investments are considered to be cash on hand, demand deposits, and short-term investments with original maturities of twelve months or less from the date of acquisition. The breakdown by Funds is listed below.

General C~ital Imp. Fund Fund

Cash $ 151,501 $ 135,304 Money Ma-ket 1,009,040 515,181 CD's - -SBA 2,988,405 615,503

Total $ 4,148,946 $ 1,265,988

Ma-ina Fund

$ 63,701 147,289 102,468

-$ 313,458

Total $ 350,506

1,671,510 102,468

3,603,908 $ 5,728,392

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Summary

This monthly financial summary is based on detailed revenue and expense reports that are produced by the City's Finance Department. If you would like additional infonnation, or have any questions about the report, please contact the Finance Department or City Manager.

Pinellas County Sheriff's Office 10750 Ulmerton Rd, Largo, FL 33778

Speed Enforcement Evaluator

Location: CAUSEWAY BLVD

BELLEAIR BEACH

Closest Cross Street: CEDAR DR

Analysis Dates: Wednesday, September 9, 2020 Monday, September 14, 2020

Total Percentage of Enforceable Violations

Equipment Used: JAMAR TECHNOLOGIES

0% 100%

Installed By: CPL. SHORT

Combined 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 229 32 62 212 2215 15801 85 percentile = 37

Lane1 WESTBOUND 1-5 6-10 11-15 16-20 21-25 26-3 31-35

0 165 25 56 180 2056 15346 85 percentile = 37

Lane2 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 64 7 6 32 159 455 85 percentile = 37

Posted Speed Limit: 35 MPH Enforcement Tolerance: 5 MPH Enforcement Limit: 41 MPH & Up Percentage Above Limit:4.4% Enforcement Rating: LOW

Lane1 Lane2

Percent Above Limit: 4.3% Percent Above Limit: 5.1% Enforcement Rating: LOW Enforcement Rating: LOW

36-40 41-45 46-50 51-55 56-60 61-65 9607 1082 155 27 14 0

36-40 41-45 46-50 51-55 56-60 61-65 9362 1036 151 26 13 0

36-40 41-45 46-50 51-55 56-60 61-65 245 46 4 1 1 0

>65 3

>65 3

>65 0

Location:

Pinellas County Sheriffs Office 10750 Ulmerton Rd, Largo, FL 33778


GULF BLVD (SOUTHBOUND} Total Percentage of

Enforceable Violations

Closest Cross Street: MORGAN DR

Analysis Dates: Tuesday, September 1, 2020 Tuesday, September 8, 2020


0% 100% Installed By:

SGT. ORTIZ

Combined 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 506 532 915 1790 6239 19425 85 percentile = 37

Lane1 SOUTHBOUND 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 315 407 772 1599 6007 19136 85 percentile = 37

Lane2 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 191 125 143 191 232 289 85 percentile = 34

Posted Speed Limit: 35 MPH Enforcement Tolerance: 5 MPH Enforcement Limit: 41 MPH & Up Percentage Above Limit: 4. 7% Enforcement Rating: LOW

Lane1 Lane2


36-40 41-45 46-50 51-55 56-60 61-65 12240 1772 212 55 6 2

36-40 41-45 46-50 51-55 56-60 61-65 12136 1761 212 52 6 2

36-40 41-45 46-50 51-55 56-60 61-65 104 11 0 3 0 0

>65 2

>65 2

>65 0

Location: GULF BLVD

Closest Cross Street: 6th ST

Analysis Dates:

Pinellas County Sheriff's Office 10750 Ulmerton Rd.

Largo, FL 33778



Tuesday,August18,2020 Monday,August24,2020

Equipment Used: JAMAR RADAR RECORDER

0% 46%

Installed By: SGT. ORTIZ

Combined 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 235 118 168 271 2078 11171 85 percentile = 38

Lan 1 NORTHBOUND 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 201 94 156 208 1940 10958 85 percentile = 38

Lane2 SOUTHBOUND 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 34 24 12 63 138 213 85 percentile = 35

Posted Speed Limit: 35 MPH Enforcement Tolerance: 5 MPH Enforcement Limit: 41 MPH & Up Percentage Above Limit: 6.0% Enforcement Rating: LOW

Lane1 Lane2

Percent Above Limit: 6.1 % Percent Above Limit: 1.6% Enforcement Rating: LOW Enforcement Rating: LOW

36-40 41-45 46-50 51-55 56-60 61-65 7941 1227 145 18 5 1

36-40 41-45 46-50 51-55 56-60 61-65 7857 1219 144 18 5 1

6-40 41-45 46-5 51-55 56-60 61-65 84 8 1 0 0 0

>65 1

>65 1

>65 0

Location: GULF BLVD

Closest Cross Street: 6ST

Analysis Dates:

Pinellas County Sheriff's Office 10750 Ulmerton Rd, Largo, FL 33778



Tuesday, September 1, 2020 Tuesday, September 8, 2020


0°/4 100% Installed By:

SGT. ORTIZ

Combined 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 90 417 1171 2776 15946 31887 85 percentile = 35

Lane1 SOUTHBOUND 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 86 278 550 1403 8806 11448 85 percentile = 34

Lane2 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 4 139 621 1373 714 20439 85 percentile = 36


Lane1 Lane2


36-40 41-45 46-50 51-55 56-60 61-65 12223 1482 145 17 5 1

36-40 41-45 46-50 51-55 56-60 61-65 2692 303 18 2 0 0

36-40 41-45 46-50 51-55 56-60 61-65 9531 1179 127 15 5 1

>65 4

>65 0

>65 4

Location:

Pinellas County Sheriffs Office 10750 Ulmerton Rd, Largo, FL 33778


GULF BLVD (NORTHBOUND) Total Percentage of

Enforceable Violations

Closest Cross Street: MORGAN DR

Analysis Dates: Tuesday, September 1, 2020 Sunday, September 6, 2020

Equipment Used: JAMAR TECHNOLOGIES 0% 100%

Installed By: SGT. ORTIZ

Combined 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 215 424 931 2092 6844 18271 85 percentile = 36

Direction 1 1-5 16-20 21-25 26-30 31-35

0 851 1855 6623 17884 85 percentile = 36

Direction 2 1-5 6-10 11-15 16-20 21-25 26-30 31-35

0 28 25 80 237 221 387 85 percentile = 36


Direction 1 Direction 2


36-40 41-45 46-50 51-55 56-60 61-65 8385 819 74 13 4 0

36-40 41-45 46-50 51-55 56-60 61-65 8188 801 72 13 4 0

36-40 41-45 46-50 51-55 56-60 61-65 197 18 2 0 0 0

>65 1

>65 1

>65 0

Documents

City Council Meeting City of Belleair Beach, Florida Monday