1. 9:00 AM Call to Order a. Pledge of Allegiance b. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.) 2. 9:05 AM Josh Stevenson - County Administrator 2.a Consent Agenda 2.b ARPA Grant - Backus Fire Department and Backus First Responders 2.c Sourcewell Representative Assembly Request 2.d Report back from the Budget Committee of the Board - Workforce Housing 3. 9:25 AM Kevin Lee - Longville Area Subordinate Service District 3.a LASSD 2021 4th Quarter Report 4. 9:35 AM Jon Aga - Lakes Area United Way 4.a Lakes Area United Way Presentation 5. 9:45 AM Ben Lindstrom - County Attorney 5.a County Attorney 2021 Annual Report 6. 10:00 AM Darrick Anderson - Highway Department 6.a Contract for Transportation Plan 7. 10:15 AM Kirk Titus - Land Department 7.a Nisswa 100 Snowmobile Race 8. 10:30 AM Confirm Upcoming Meeting Schedule 8.a Commissioner's Board Meeting on Tuesday, March 1, 2022, beginning at 9:00 AM,

Board Room, 1st Floor Ctse. Annex, Walker, MN 8.b Commissioner's Board Meeting, Tuesday, March 15, 2022, beginning at 9:00 AM,

Land Department Meeting Room, Backus, MN. 9. 10:35 AM Adjourn

CASS COUNTY BOARD OF COMMISSIONERS AGENDATUESDAY, FEBRUARY 15, 2022

Land Department Public Meeting Room - Washburn Ave E, Backus, MN

AGENDA APPOINTMENTS SUBJECT TO CHANGE

PLEASE CALL ADMINISTRATOR'S OFFICE TO CONFIRM (218) 547-7204

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10.a Approve Minutes Regular Meeting February 1, 2022. 10.b Approve Auditor Warrants and HHVS Warrants 10.c Approve Capital Fund Activity 10.d Approve ARPA Grant Activity 10.e Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc. 10.f Approve Auditor-Treasurer Personnel Items 10.g Approve Attorney's Office Personnel Items 10.h Approve Sheriff's Office Personnel Items 10.i Approve Environmental Services Personnel Items 10.j Approve HHVS Personnel Items 10.k Approve Child & Teen Checkups Outreach Contract - Northland Remer - Longville

Family Centers 10.l Approve Maternal, Infant and Early Childhood Home Visiting Program Grant

Amendment 10.m Approve HHVS Contract with Lutheran Social Services of MN 10.n Approve Purchase of Service Agreement with Pat Cortese, Ph.D., MALP 10.o Approve Purchase of Service Agreement with Northern Pines Mental Health Center 10.p Approve Purchase of Service Agreement with Northland Counseling Center 10.q Approve Pine River/Backus Early Childhood Collaborative Agreement 10.r Approve WHA-PAWN Early Childhood Collaborative Agreement 10.s Approve Town Road Apportionment Payment 10.t Approve Assessor's Office Abatements 10.u Approve Direct Sale To the City of Cass Lake 10.v Approve Trail Improvement Grant 10.w Approve Courtroom Remodel 10.x Approve Attorney's Office Remodel

CASS COUNTY BOARD OF COMMISSIONERSCONSENT AGENDA

February 15, 2022

Items on the Consent Agenda are reviewed in total by the County Board and may be approved through onemotion. Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.

AGENDA APPOINTMENTS SUBJECT TO CHANGE

PLEASE CALL ADMINISTRATOR'S OFFICE TO CONFIRM (218) 547-7204

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10.y Approve Citizen Committee Appointment and Update 10.z Adopt Resolution approving the Memorandum of Agreement, work plan, and budget

for the Mississippi River Headwaters Comprehensive Watershed Management Plan. 10.aa Authorize 4th Quarter Payment to LASSD 10.ab Authorize 2022 Budget Support for Initiative Foundation 10.ac Receive and File Probation Out-of-Home Placement Updates 10.ad Receive and File January 2022 Interest Report 10.ae Receive and File Timber Auction Results 10.af Receive and File Report Back from the Land Commissioner Search Committee of

the Board 10.ag Approve Transfer of Unorganized Road Costs

AGENDA APPOINTMENTS SUBJECT TO CHANGE

PLEASE CALL ADMINISTRATOR'S OFFICE TO CONFIRM (218) 547-72043

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: ARPA Grant - Backus FireDepartment and Backus First Responders

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Guest Speaker Requested Time:

For Discussion: Regular Agenda Item

Presenter, Jason Smith, Chief of Backus Fire Department and First Responders

Suggested Action: Motion to approve application as submitted.

Supporting Documentation: Backus Fire - First Responders - LUCAS Grant final_Redacted.pdf

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Cass County Board of Commissioners Our mission is to deliver quality public services to the citizens in an effective, professional and efficient manner. PO Box 3000, 303 Minnesota Avenue, Walker, MN 56484-3000 Phone: 218-547-7204 Facsimile: 218-547-7455 TDD: 218-547-1424 E-Mail: josh.stevenson@co.cass.mn.us Web site: www.co.cass.mn.us January 4, 2022 Cass County American Rescue Plan Act Grant Application American Rescue Plan Act Grants for Cass County = $5,784,222.00 Cass County American Rescue Plan Act (ARPA) Grants will provide assistance to local businesses, non-profit organizations, and local units of government located within Cass County recovering from the COVID-19 pandemic. Support will be provided based on your need, including the timing of when you need your grant, to recover from the pandemic. Grant Applications will be accepted beginning January 5, 2022 through June 24, 2022 at 4:30pm, unless funds are earlier exhausted. Forms should be returned to the County Administrator at the Cass County Courthouse, P.O. Box 3000, Walker, MN 56484 or josh.stevenson@co.cass.mn.us Businesses, non-profit organizations, and local units of government must meet all the following criteria as of January 1, 2022 to be eligible. A business owner’s immigration status does not impact eligibility.

• Must be impacted by an executive order related to the COVID-19 pandemic • Must be a business, non-profit organization, or local unit of government located in Cass County, or

the Leech Lake Band of Ojibwe • Must have no current tax liens on record with the Minnesota Secretary of State’s office, • Must have commitment of matching funds for a project or program from other sources • Business must be registered with the Minnesota Secretary of State and have a Federal Employer

Identification Number • Businesses, non-profits and local units of government that have not received Cass County COVID

funds to date will be given priority DO YOU MEET ALL ELIGIBILITY REQUIREMENTS LISTED ABOVE? ___ Yes (Continue with application) ___ No (Stop you will not be eligible to receive a grant) PLEASE IDENTIFY THE FUNDING CATEGORY YOU ARE REQUESTING FUNDS FROM (See page 2 for details) ___ Infrastructure ___ Workforce Housing ___ Childcare Capacity ___ Other Qualified Uses

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The Cass County Board has following categories of funds available to help area businesses, non-profits, local units of government, and the Leech Lake Band of Ojibwe recover from the pandemic. The County has received half of this funding already in 2021 and will receive the other half by June of 2022. $1,500,000.00 – Infrastructure (Drinking Water, Wastewater, Broadband for currently underserved or unserved)

• The County will match 20% of your total project cost • Projects with Township, City, or other matching funds will be given priority • Projects that protect the environment (ground water and surface water) will be given priority’ • The County will support recreational trails that connect businesses to employee housing

$400,000.00 – Workforce Housing (Affordable Housing Solutions to help area employers)

• The County will partner with groups like Habitat for Humanity, local units of government, etc. $400,000.00 – Childcare Capacity (Increase childcare options for Cass County children)

• The County will partner with groups to create new childcare options • The County will help expand existing childcare facilities to increase capacity

$100,000.00 – Other Qualified Uses (Wellness, Safety, and Workforce Flexibility)

• The County will support collective efforts that support the area workforce

County PublicServiceProjects

Direct CashAssitance for

SmallBusiness andNon-Profits

Home healthand learning

Infrastructure WorkforceHousing

ChildcareCapacity

Otherqualified uses

$1,250,000.00 $1,200,000.00

$925,000.00

$1,500,000.00

$400,000.00 $400,000.00 $100,000.00

$900,000.00

$1,200,000.00

$925,000.00

$320,000.00

$0.00 $6,000.00 $0.00

CASS COUNTY AMERICAN RESCUE PLAN ACT GRANT FUNDS

Total Amount Available Amount Encumbered to Date

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Section 1 - Applicant Information (ALL items must be completed to best of your ability) 1. Legal Name of Business/Non-profit Organization/Local Unit of Government: 2. Complete Mailing Address of the Business/Non-profit Organization/Local Unit of Government: 3. Business/Non-profit/Local Unit of Government Organization’s Federal Employer Identification Number:

4. First and Last Name of Business/Non-profit contact/Local Unit of Government: 5. Title/position of Business/Non-profit contact/Local Unit of Government: 6. Business/Non-profit/Local Unit of Government Organization’s phone number to be used for grant correspondence: 7. Email address to be used for grant correspondence: 8. Legal Structure:

___ Corporation For-Profit ___ Non-Profit Organization ___ Limited Liability Company (LLC) ___ Partnership ___ Cooperative ___ Local Unit of Government ___ Leech Lake Band of Ojibwe

9. Committed funding from other sources $__________________

Cass County Funds requested $__________________ Total project or program cost $__________________

I understand that a County match request is a commitment of funds and we anticipate sending our first payment request to the County toward our project costs in ______________. (Month and Year) 10. Please list the amount of any other grants, loans or aid you have already received in response to the pandemic.

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11. For all applicants: Briefly describe how you plan to recover from the pandemic with Cass County ARPA Grant Funds. Include items such as change in business model, re-hiring staff, investments in infrastructure (water, sewer, broadband), investments in your building (HVAC), affordable housing, homelessness, behavioral health care, early learning services and behavioral health services. This will help the Cass County Board of Commissioners better understand the economic hardships in our area when representing rural areas to our state legislators. (Attach additional pages as needed) Recovery Plan:

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Section 2 - Organization Certification Name of Authorized Business/Non-profit Representative/Local Unit of Government: Title of Authorized Business/Non-profit Representative/Local Unit of Government: Has the company, its board or its members authorized the business/non-profit/Local Unit of Government organization representative to make this application? ____Yes ____No Cass County Review Applicant acknowledges that they are making application for a Grant, and that Cass County may rely on the applicant's warranties and self-certification of eligibility in the approval process of a grant. Applicant certifies that only one application per business location was submitted. Cass County reserves the right to verify whether duplicate applications were submitted, and to eliminate duplicate applications from consideration, in Cass County’s sole discretion. This information and the information provided on all accompanying documents is provided for the purpose of obtaining a grant for the Applicant. Applicant acknowledges that representations made in this application will be relied on by Cass County in its decision to award such grant. Cass County is authorized to make all inquiries it deems necessary to verify the accuracy of the information contained herein. The Applicant will promptly notify Cass County of any subsequent changes which would affect the accuracy of this information and the information provided on all accompanying documents. The Applicant understands that it is a crime to make a false representation as to their or their company’s financial ability for the purpose of securing a grant. The Applicant declares under penalty of perjury that all information provided herein and on accompanying documents is true in every detail and accurately represents the financial condition of the applicant and the Business or Organization on the date given below, and that the Applicant has authorization for the business or organization to sign this form. I hereby make application to the Cass County American Rescue Plan Act Fund. I acknowledge that this involves public dollars and I certify that I am eligible, my application is true and accurate and that I understand Minnesota Data Practices laws apply to this application and any grant agreement I may sign under it. Dated:___________ By:________________________________________ (Signature) ___________________________________________ (Printed Name)

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Sourcewell Representative AssemblyRequest

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Josh Stevenson Requested Time:

For Discussion: Regular Agenda Item

Suggested Action: Motion to select up to two Board members to serve on the Sourcewell Representative Assembly for 2022-2023.

Supporting Documentation: Soucewell - Annual Meeting of the Rep. Assembly.pdf

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Report back from the BudgetCommittee of the Board - Workforce

Housing

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Josh Stevenson Requested Time:

For Discussion: Regular Agenda Item

Suggested Action: Receive and File

Supporting Documentation: 02072022 Budget Committee Workforce Housing Meeting Notes.pdf

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Meeting Notes Our mission is to deliver quality public services to the citizens in an effective, professional, and efficient manner. PO Box 3000, 303 Minnesota Avenue, Walker, MN 56484-3000 Phone: 218-547-7204 Facsimile: 218-547-7455 TDD: 218-547-1424 E-Mail: josh.stevenson@co.cass.mn.us Web site: www.co.cass.mn.us Of: Budget Committee of the Board Commissioner Rick Haaland Commissioner Jeff Peterson Others: Joshua Stevenson – Cass County, Sandra Norikane – Cass County, Betsy

Woodford – Cass County, Mike Paulus – Cass County EDC, Heather Broda - LLBO, Ken Moen – Cass Lake HRA, Harry Entwistle - LLBO, Irene Folstrom - LLBO, Randy Finn – LLBO, Kevin Pelkey – Lake Area Habitat for Humanity, and Bryan McCoy - LLBO

Date: Monday, February 7, 2022 Time: 10:00 AM Place: Commissioners Board Room – Walker MN or by ZOOM

1. Cass County American Rescue Plan Act (ARPA) Grant Funds for Workforce Housing – The Committee started the meeting with introductions including staff present from Cass County, Cass County EDC, Cass Lake Housing Redevelopment Authority (HRA), the Leech Lake Band of Ojibwe (LLBO), and Lakes Area Habitat for Humanity. The Committee reviewed the current need for workforce housing in Cass County and noted the $400,000 budget for Workforce Housing established by the County Board with ARPA funds. It was noted that approximately 466 people are on the Leech Lake Band of Ojibwe waiting list for housing this year and that many people do not re-apply after waiting one year. It was also noted that a recent housing study found that 600 housing units are needed now with an expected 2000 units needed in the future. It was noted that many people are driving long distances to work throughout Cass County because of the lack of affordable housing. It was also noted that with resources and volunteers Habitat for Humanity can construct approximately 5 to 6 single-family homes per year for roughly $120,0000 to $130,000 each making them affordable to working families in our area. It was also noted that there is a desire to build more homes and the biggest immediate need is a second site supervisor that would require additional funding to support the position. It was noted that there are opportunities to partner with other housing groups such as the Cass Lake HRA to build more homes specifically in the Cass Lake Area and that this would require an additional site supervisor to be located centrally in Cass County as Lakes Habitat for Humanity currently covers 4 counties. The Committee agreed that owner-occupied homes should be the focus for the use of the available ARPA funds and that projects with existing infrastructure such as city sewer and water should be a priority. The Committee discussed the benefits of working with local schools and colleges for students to assist with construction labor while boosting the construction trade. The Committee also discussed

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utilizing teachers and instructors as licensed site supervisors. It was noted that many area school and college building programs have been recently suspended due to the pandemic. The Committee discussed the possibility of funding coming from the State and Federal government to help with housing. Resources on current infrastructure funding were shared with the group. It was noted that while the $400,000 designated to workforce housing from Cass County ARPA funds may not make a substantial impact on the growing housing needs in Cass County, it is a good start and an opportunity to collaborate with partners. The Committee agreed that collaboration and partnerships with local groups and governments would be most beneficial to the success of this project. The Committee agreed to meet again with an invitation to other partners including Minnesota Housing Commissioner Jennifer Ho and to keep an open dialogue as infrastructure funds become available. No recommendations were made to the full Board at this time.

2. The meeting was adjourned at 11:15 AM.

CC: County Board Posting copy

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: LASSD 2021 4th Quarter Report

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Kevin Lee Requested Time:

For Discussion: Regular Agenda Item

Suggested Action: Receive & file - LASSD 2021 4th Quarter Report.

Supporting Documentation: Longville 4th Quarter 2021.docx Longville 4th Quarter 2021.xls

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LONGVILLE AMBULANCE

FOURTH QUARTER 2021 REPORT

Staffing:

We had Advanced Life Support staffing every shift during the 4th Quarter. This exceeds our Part Time ALS Requirement.

Volumes (Year to date):

We billed 305 patients vs the budgeted amount of 362. In 2020, we billed 312 patients during the same time period.

Financial Report (Year to date):

Our Revenues were: $47,136 unfavorable to budget due to decreased volumes.

Our Revenue Deductions were: 57.0% vs budget of 59.7%.

Our Expenses were: $119,637 unfavorable to budget due to salary expense, benefit expense, and depreciation. We had 2 full time team members on Leave during the 1st Quarter.

Our Margin was: -4.0% and our goal is 10%.

Community Involvement:

We attend the Quarterly Emergency Services Meetings with Chad Emery.

I am the Cass County representative on the Central Region EMS Advisory Committee for 2021. Bonnie Jepson from Longville is the alternate. We meet quarterly.

Customer Satisfaction:

Our score for the 4th Quarter was 92.7% and our goal is 92%. We have a new survey tool called

Feedback Innovations. Customers can do their survey over the phone or by text message.

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Destination Hospitals:

Destination 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total

Bemidji 11 09 07 17 44Brainerd 15 20 28 21 84Cass Lake 00 03 00 00 03Crosby 17 17 28 20 82Deer River 09 11 09 11 40Grand Rapids 03 04 04 07 18Park Rapids 01 00 06 02 09AirCare 01 05 07 04 17

Respectfully submitted,

Kevin Lee, Manager

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Annual Report Financial Summary

Cost CenterLongville 8135

Actual YTD Budget YTDYear 4th Qtr 2021 4th Qtr 2021

Revenue:Medical Transportation 910,188 1,087,657

Med Trans Rev Deduction 486,230 596,244Med Trans Bad Debt 32,385 52,704Total Revenue Deductions 518,615 648,948

Revenue Deduction % 57.0% 59.7%

Other Revenue 491,000 491,000

Total Revenue 882,573 929,709

Expenses:Salaries 593,314 542,993Benefits 150,018 96,196Supplies 9,687 11,913Purchased Services 36 203Utilities / Fuel 17,855 16,729Maintenance & Repair 11,946 12,755Rental 1,832 2,892Insurance 4,206 4,206Taxes 7,044 7,942Other Expense 504 492Depreciation 38,222 29,582Indirect Expense (10%) 83,466 72,590Total 918,130 798,493

Net Margin (35,557) 131,216

Net Margin Percent -4.0% 14.1%

Unit of ServiceKey Stat / Transports 305 362

FTE's 9.00 9.00UOS per FTE 33.89 40.22

Capital ExpendituresTotal 0 0

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Lakes Area United Way Presentation

Requested Board Date: February 15, 2022 Originating Department: Attorney

Presenter: Guest Speaker Requested Time:

For Discussion: Regular Agenda Item

Jon Aga, Executive Director of Lakes Area United Way will be providing the Cass County Board withinformation about the United Way's efforts in Cass County.

Suggested Action: Receive and File

Supporting Documentation: United Way Wrap 2022.pdf

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Our Lakes Area communities are defined by our ability to come together to confronthardship and transform it into opportunity. We see evidence of this in the defining

features of our area. From an old rail line, we created the renowned Paul Bunyan StateTrail. From abandoned mine pits, a mountain biking and scuba diving oasis was born. Inbitter winters, we celebrate annual jubilees, festivals, and tournaments that draw crowdsfrom across the nation. And now, as we heal from a global pandemic, we once again find

ourselves working together to confront hardship and create new opportunities that willdefine our community for years to come.

We at the Lakes Area United Way are prepared to facilitate this change by mobilizing the

caring power of our community. We fight every day for the health, education, andfinancial stability of every person in our community. We believe these three areas tobe the building blocks upon which new opportunities and growth depend. By focusing onthese areas, we can deliver transformative, measurable results for individuals, families,

and the community as a whole.

The Lakes Area United Way ensures that the time, talents, and treasure that you givestays local and meets the community’s greatest needs. The funds raised through

payroll deduction campaigns, special events, and individual donations are invested rightback into our community. Our Vision Council, made up of community members that

understand our local needs, guides us each year in allocating the funds we’ve raised toour non-profit partners that have the skills, expertise, and training to fill those needs.

Our Imagination Library program mails books each month to 1,500 local children frombirth to age 5, establishing an early literacy foundation that they can build upon as they

enter school. Our Get Connected Hub ensures that local volunteer needs can be publiclyposted, and volunteers can find meaningful opportunities that match their skills and

values. And through dialing 2-1-1, community members in crisis can receive expert caringhelp from the United Way and be connected to local resources regardless of the time of

day or where they are calling from.

Each of us has a role to play in ensuring that we live in a healthy, prosperous community.Whether it is through giving, volunteering, or advocating, each small act of kindness andgenerosity creates a ripple of positive change and opportunity. And as a community thatcalls ourselves the “Lakes Area,” why settle for a ripple when we can make a splash, and

come together to once again reshape our community for the better? We at the LakesArea United Way will provide opportunities to make that change, along with all of our

supporters that understand that living in Crow Wing, Cass, and Aitkin Counties is aboutso much more than just living individual lives – it's about living as an interconnected

community. It's about Living United. Join us to make a difference – and make a splash –as we work together to build a better tomorrow.

Jon AgaExecutive Director

A message from Lakes Area United Way Executive Director

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The After School Program

Shop Card FoodDelivery

S.T.R.I.V.E ImaginationLibrary

Community BasedMentoring

Women's Center

Alex and Brandon Child Safety Center

Sponsorship Program

Community Advocacy

HealthyConnections

Rider Scholarship

Family HomeVisiting

Family HomeVisiting

Family HomeVisiting

Lakes AreaRestorativeJustice Project

PrescriptionMedication

CommunityAdvocacy

Furniture Client Bedding Meals & Meals on Wheels

Community Meals Financial Counseling

Financial Stability -

"As a recipient of grant funding from Lakes Area United Way, we are able to provide meals to families in need throughout Crow Wing and Cass County. In2021, our organization packaged over 395,000 meals at our Nisswa facility. Those meals, in part were funded through UW. The community meals programsthat we support in Brainerd, Backus and Pine River were directly impacted by the funding we received from UW. We were able to provide 16,667 meals to

those communities – we offer 10 meal options; all ONLY requiring hot water for preparation. Our food has a 2 year shelf life and can help families withemergency food in their pantries, as well as help them stretch their own dollars allocated to food by supplementing our meals (all at NO cost to the families

that receive them). With partners in our community, like Lakes Area United Way; we are committed to helping with food insecurity; today –tomorrow – and for the long haul."

- Shawn Hanson, The Outreach Program

promoting stability and independence

Health -

helping people achieve their potential Education -

"Since receiving our United Way grant we have not turned anyone away from receiving services. I have one individual whohad a stroke 10 years ago who lives in Pequot Lake and comes 2x a month to Breath of Life on a full scholarship. He

would be unable to attend without the grant we receive from United Way."

- Paul Welch, Breath of Life

working to ensure everyone hasaccess to affordable and quality care

The Imagination Library program encourages early literacy by providing free books to children between the ages of 0 to 5. 18,267 books are providedannually to kids across the Lakes Area. Each month a new, carefully selected book will be mailed in the child's name directly to his/her home. The child

enrolled in this wonderful program can look forward to new and exciting reading adventures until he/she turns five years old and remains a resident of CrowWing, Aitkin, and Cass counties during that time period. The program has no enrollment limitations and is available to every family within our service area.

-chosen by community members-

2021 2022

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Meets with employers to explain who we are and what we do, andanswers any questions they may have.

Works with employers to provide information and answers anyquestions necessary for employees to make informed decisions.

Assists your payroll department in any way possible to makegiving simple for all who choose to contribute.

Provides opportunities for your employees in a no-pressureenvironment.

Respects your time and your environment.

Allows us to provide information about Lakes Area United Wayand donation forms to employees.

Provides an opportunity for payroll deductions as a way foremployees to invest, making an impact in their community.

How do you donate to the Lakes Area United Way?

Payroll DeductionWe offer a unique way to give, through payroll deduction, whichprovides companies an opportunity to facilitate the donation process.Employees can make incremental donations from each paycheckwhich allows them to give back to their community without needing towrite a larger check at the end of the year. It’s easy, for both employersand employees. Organizations also have the opportunity to match theiremployee giving to maximize their giving.

WHAT LAKES AREA UNITED WAY DOES:

WHAT THE COMPANY DOES:

If your employer currently is not offering Lakes Area United WayPayroll deduction, and you would like them to, please contact us andwe will contact them! Contact us at 218-829-2619 orjon@unitedwaynow.org

IndividualsWe offer a number of individual giving options for community members.Contributions can be made online via PayPal, mail donations via check,or you can contact our office at 218-829-2619 to learn more aboutplanned giving options.

What does United Way do with your investment?

Collective Giving PowerThe Lakes Area United Way is an easy way to donate whereyour money is pooled together with other community membersand ultimately has a greater collective giving impact in ourcommunity. With these pooled funds we are able to supportover 20 organizations.

Vision Council:The Lakes Area United Way benefit is that we, along with thecommunity leaders and peers, review and vet our agencies thatreceive funding to ensure the money is being used effectivelyand benefits our community.

This group is called the Vision Council, and it is a group of 40-50 volunteers who review the applications, and interview theagencies in which the Lakes Area United Way considers forfunding. They are the ones who decide which organizationsshould be funded and to what capacity. If Vision Councilsounds like something you’d like to be involved with, you cancontact us at 218-829-2619 or email jon@unitedwaynow.org

Bra

Small Businesses

NEW for '22: 365 Small Business CircleThe Lakes Area takes pride in the small businesses that lineour main streets and help drive our local economies, and it'sno secret that a strong, healthy community is good forbusiness. This year, the Lakes Area United Way will belaunching the 365 Small Business Circle, a way for localshops, restaurants, and other small businesses with fewerthan 50 employees to show their support for theircommunities and local non-profits.

Small businesses choose the dollar amount they would liketo donate for 365 days. Members can contribute through adirect owner contribution, challenge staff or customers topitch in, or host a fundraising event, such as an in-storebenefit or sales promotion with proceeds benefiting theLakes Area United Way and our program partners. In return,Small Business Circle members will be recognized on ourwebsite, Facebook page, and marketing materials featuringour Small Business Circle, and receive a window decal toproudly display on your business front to let your customersknow you’re committed to creating positive outcomes andchange for families and individuals who use your servicesand products.

Your donation to the United Waystays local and makes an impact in

our community!

OurService

Area

Scan to join thecollective giving powerof the Lakes Area

Llama Llama Read-o-Rama

Save the Date - 7/16/22Save the Date - 7/16/22

promoting childhood literacy with Imagination Library

Children's books read by local celebrities - Door prizes -Goodie bags - Face painting - Snacks - LIVE music - Big

trucks - Food trucks - Real live alpacas!

THANK YOU to all who have contributed tothe mobilizing power of our community!

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Finance & Volunteer Coordinator

Contact Us

Make a splash with United Way because

We're Local We're Thorough We Make an Impact We Need You

Your donation stays local andhelps the Lakes Area

Community.

The Vision Council thoroughlyreviews, interviews, and virtually

visits agencies that apply forfunding.

Lakes Area United Way supports21 local programs that help meetour community's greatest needs.

United Together, we can enactmeaningful change and

leverage our strengths to makethe most community impact.

United Way Board of Directors

Jon Aga

Jon@unitedwaynow.org

Executive Director

Lucy Christiansen

finance@unitedwaynow.org

Jessie Ernster

Jessie@unitedwaynow.org

Marketing Assistant

Quinn SwansonHappy Dancing Turtle

Kara GriffinCrow Wing County

Chad WottrengCLA

Don RyanCrow Wing County

Shane RiffleYMCA

Daryl DoucetteMMFCU

Lynn SeversonEssentia Health

Laura GoergesPequot Manufacturing

Kim BlankCRMC

Tyler GlynnBLAEDC

Ben LindstromCass County

Mailing Address: PO Box 381 Brainerd, MN 56401 | Physical Address: 321 South 7th Street Brainerd, MN 56401 | Phone: 218 829 261924

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: County Attorney 2021 Annual Report

Requested Board Date: February 15, 2022 Originating Department: Attorney

Presenter: Ben Lindstrom Requested Time:

For Discussion: Regular Agenda Item

Suggested Action: Receive and File

Supporting Documentation: 2021 Annual Report - Cass County Attorney's Office.pdf

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1 | P a g e

Cass County Attorney’s Office

Annual Report 2021

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CASS COUNTY ATTORNEY’S OFFICE - 2021 ANNUAL REPORT

Inside this report:

Contents 2

A Message from the County Attorney 3

County Attorney’s Office Staff 4

The Prosecutor 5

Cases by Agency 6

Criminal Cases 6

Probation Violations 7

Juvenile Prosecutions 8

Victim Services 8

Voting Cases 9

Civil Cases 11

Certified Student Attorney 13

Encouraging Licensed Drivers 13

Wellness Court (DWI Court) 14

2022 and Beyond 14

2021 Budget 14

Finding New Ways to Battle Truancy 15

Setting Precedent in the Appellate Courts 16

Managing Risk and Resources Through Plea Agreements 17

2021 Noteworthy Cases 18

Remembering a Legend 21

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A Message from Cass County Attorney Ben Lindstrom

The last two years have dramatically changed the operations of the Cass County Attorney’s Office. Retirement and career changes have brought many new faces to the Office, we have fully transitioned to an electronic filing system, and the modification of Court procedure by the Minnesota Supreme Court has fundamentally transformed the way law is practiced.

In 2020 many of our normal court processes were suspended by the Supreme Court. Jury trials and in person testimony were not allowed except in extremely limited circumstances. Nearly all court appearances were conducted via video conferencing, with the Judge and parties appearing for Court remotely. This created a backlog because cases could be put into the Court system, yet the system limited our ability to process them in a meaningful manner.

Throughout 2021 and to this day, many court appearances are still being conducted via video conferencing; however, limitations on in person appearances for the purposes of litigation have been lifted. When these restrictions first came off in the spring, our Office saw a dramatic increase in the number of cases scheduled for litigation. Litigation requires a tremendous amount of preparation. In years past, a dozen or so matters scheduled for trial in a given week would have been a lot. Instead, we were seeing court calendars with twenty, thirty or even forty plus matters being scheduled for trial in a given week. Our attorneys

and staff worked with law enforcement to ensure we could try cases and by the end of 2021, our litigation calendars had returned to more manageable numbers.

2021 also marked our transition from a paper filing system to an entirely electronic filing system. This has made working remotely possible for our attorneys and has allowed for more consistent file organization across attorneys and staff. This transition has also allowed us to see the limitations and costs of our current file management systems. In 2022 we will be exploring new software and new methods for storing and processing the substantial amount of data our Office uses on a day-to-day basis.

Thank you for taking an interest in your County Attorney’s Office. The attorneys and staff of this Office are grateful for the opportunity to serve our community!

Ben Lindstrom Cass County Attorney

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Cass County Attorney’s Office – Staff

Ben Lindstrom – County Attorney

Kelsey Scanlon - Chief Deputy County Attorney

Jon Eclov – Assistant County Attorney

Nicole Cayko – Assistant County Attorney

Chelsea Langton – Assistant County Attorney

Cody Dorumsgaard – Assistant County Attorney

Gina Burch – Paralegal

Heidi Krueger-Smith – Paralegal

Shannon Pfeiffer – Victim Services Coordinator

Chris Bednarski – Office Manager

Colleen Bennett – Legal Secretary

Alysia Vinkemeier – Legal Secretary

Michelle Carlson – Legal Secretary

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THE PROSECUTOR

While the work of the Cass County Attorney’s Office touches every area of County business, the Office is best known for its role as criminal prosecutor. As a reminder of what a prosecutor should and must be in every case, a framed quote from a 1935 US Supreme Court case hangs on the wall in this Office. That quote reads:

“A prosecutor is not merely the representative of an ordinary party to a controversy. Instead, a prosecutor represents ‘the sovereignty’ whose obligation to govern ‘impartially’ is as compelling as its obligation to govern at all. The interest of a prosecutor in a criminal prosecution is not that they shall win a case, but instead that justice shall be done. They should prosecute with earnestness and vigor – indeed. But, while they may strike hard blows, they are not at liberty to strike foul ones. It is as much the prosecutor’s duty to refrain from improper methods calculated to produce a wrongful conviction as it is to use every legitimate means to bring about a just one.” See Berger v. United States, 295 U.S. 78, at 88 (1935)

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2021 CASES

There were 2185 cases opened by the Cass County Attorney’s Office in 2021. In addition to these cases, the Office also provides a variety of legal opinions to County Agencies and law enforcement that do not involve any particular case opening.

CASES BY AGENCY

The vast majority of cases are submitted to Submitted to the Cass County Attorney’s Office by the following law enforcement agencies:

- Cass County Sheriff’s Office - Leech Lake Tribal Police Department - Walker Police Department - Pine River Police Department - Lake Shore Police Department - Pillager Police Department - MN State Patrol - MN Department of Natural Resources - MN Bureau of Criminal Apprehension Many cases involve submissions from more than one of these agencies because a single incident may involve cooperative law enforcement efforts. Other cases may involve a Drug Task Force or other outside agency.

CRIMINAL CASES BY TYPE

The vast majority of cases reviewed by the Cass County Attorney’s Office are those reviewed for potential criminal prosecution. Upon reviewing a case, the Attorney must make a determination whether all elements of a criminal offense can be proven beyond a reasonable doubt. If those elements cannot be proven, a prosecution cannot be pursued. This can happen, for example, when a civil dispute is reported to law enforcement. In such cases, the parties to the dispute are advised that they are free to pursue their civil legal remedies.

When a prosecution is appropriate, many cases involve more than one crime type. For example, a drug offense might also involve a burglary, or a driving while

1107

510

179

7062

38 34

Cases by Agency

Cass Sheriff (1107) Leech Lake Tribal (510)

State Patrol (179) Pine River (70)

DNR (62) Walker (38)

Lake Shore (34)

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impaired offense might also involve a stolen vehicle. The Cass County Attorney’s Office currently uses a system called MCAPS to manage and process open cases. As we move into 2022 and beyond, the County Attorney’s Office will be exploring potential management systems that better allow the quantification of case statistics and enhance the efficiency of the paperless filing system that was implemented during the previous two years. The current system does not adequately allow for the tracking of substantive case metrics and is too slow for paperless live updating to take place when attorneys are in Court.

What follows are general categories and estimates of case types opened by the Cass County Attorney’s Office in 2021.

Property Crimes includes Burglary, Damage to Property, Theft, and Trespass.

Assaults includes serious assaults with weapons and injuries as well as minor scuffles.

DWI includes both alcohol and drug related driving while impaired offenses.

Drug includes both high and low quantity possession cases as well as sales cases.

Pipeline includes cases that were related to the Enbridge Line 3 pipeline project.

Fatal can include murder, criminal vehicular homicide, or traffic related deaths. It does not include pending investigations. In 2021 the County Attorney’s Office reviewed five fatal crashes where the decedent was the cause

of the crash and five where the decedent was not the cause. One of those matters is currently under investigation by law enforcement, one has been successfully prosecuted, and three are pending prosecution.

PROBATION VIOLATIONS

Many of the cases processed by the Cass County Attorneys Office every year involve people who have been placed on probation by the District Court and have failed to comply with their Court ordered conditions. When this happens, a violation is generally filed with the Court by the Minnesota Department of Corrections (DOC) or the Cass County Probation Department, depending on the nature of the underlying case. The Cass County

519

318

326

251

235

229

60

3628 10

Criminal Cases

Other (519)Traffic (318)Assaults (326)Property Crimes (251)DWI (235)Drug (229)Pipeline (60)Firearm (36)Crim. Sex (28)Fatal (10)

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Attorney’s Office is responsible for the prosecution of these violations.

In 2021, there were 273 violations filed with the Court by the Minnesota Department of Corrections and 245 adult violations and 55 juvenile violations were filed by the Cass County Probation Office.

JUVENILE PROSECUTIONS

The Juvenile Court has jurisdiction over any child alleged to have committed a delinquent or other juvenile offense. The rules of juvenile delinquency are different than those that apply to the prosecution of adult offenders. Absent a few exceptions where the offense is serious enough to warrant an adult offense, juvenile prosecutions do not involve the right to a jury trial and the Court can impose a variety of juvenile dispositions that are less finite than one might find in adult court. In

2021, the County Attorney’s Office opened 193 juvenile matters.

Minnesota Statute § 388.24 requires every County Attorney to establish a pretrial diversion program for certain lower-level juvenile offenses. Under this program, juveniles are diverted from normal Court proceedings and towards other educational or rehabilitative programing. Juveniles participating in this diversion program are monitored by the Cass County Probation Office. In 2021 there were 30 cases sent through this program. After successful completion, juveniles are tracked for three years. From 2019 to 2021, there were 53 juveniles who successfully completed the program with only five being adjudicated for a new offense. Those that do not complete the program are directed back through the regular juvenile court process.

VICTIM SERVICES

Minnesota Statutes Chapter 611A establishes and defines the rights crime victims have in the context of a criminal prosecution. Victims have the right to be notified of all court hearings and to attend those hearings; the right to be notified of any plea agreements and to provide input into those agreements; the right to provide a victim impact statement at sentencing, the right to request financial restitution, and the right to be notified when an offender is released.

The Cass County Attorney’s Office employs Shannon Pfeiffer as our victim services coordinator to ensure we honor these rights. She also acts as a liaison between victims, attorneys, law enforcement, judges, and probation. In

273

245

55

Probation Violation Prosecutions

DOC County Adult County Juvenile

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2021, victim services were provided to 651 victims. With the Judicial Branch’s implementation of video conferencing for most court hearings, there was a large increase in hearing attendance by victims. For example, in 2019, our victim coordinator provided court escort services 174 times. In 2021, that number increased to 358. While increased victim participation is a good thing, it has created an increase demand on our coordinator’s time. The Cass County Attorney’s Office funds this position in part through grants, receiving $14,255 from State and $42,769 from Federal funding sources.

VOTING CASES

There are over 21,000 people registered to vote in Cass County. When there are concerns about voter eligibility, Minnesota Statute requires County staff to forward those cases to the County Attorney’s Office for review. Most of the voter cases reviewed by the Office involve voter registration issues as opposed to voting while ineligible.

In the context of pursuing criminal prosecutions, the County Attorney’s Office bears the burden of proving beyond a reasonable doubt that a violation occurred AND that a specific person committed said violation. Furthermore, the requisite criminal intent or absence of reasonable mistake must also be shown. A criminal defendant also has the Constitutional right to remain silent and their silence cannot be used to infer guilt. Witnesses must be identifiable and available to testify in open Court from their own firsthand personal knowledge about the facts that establish guilt. These requirements can create a

perceptual gap between what actually happened in a given case and what can be substantively proven.

Over the last several years, the number of voter cases referred to the County Attorney’s Office for review has grown. A determination of “no violation” is made when an investigation reveals that no violation occurred because the act itself was not a violation or the person was in fact eligible to vote or register at the time of the act. A determination of “Insufficient Evidence of Intent/Absence of Reasonable Mistake” is made when a violation cannot be proven beyond a reasonable doubt because the facts lend themselves to a reasonable non-criminal explanation. A determination of “Insufficient Evidence as to Identity” is made when it cannot be determined if the person acting is actually the person they claim to be.

2017: there were 7 cases opened by the County Attorney’s Office

3 = no violation

3 = Insufficient Evidence of Intent/Absence of Reasonable Mistake

1 = Duplicate Submission from Prior Year

2018: there were 8 cases opened by the County Attorney’s Office

6 = no violation

1 = Insufficient Evidence as to Identity

1 = Prosecution

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2019: there were 14 cases opened by the County Attorney’s Office

11 = no violation

1 = Insufficient Evidence of Intent/Absence of Reasonable Mistake

1 = Insufficient Evidence as to Identity

1 = Under Investigation

2020: there were 25 cases opened by the County Attorney’s Office

7 = no violation

5 = Insufficient Evidence of Intent/Absence of Reasonable Mistake

10 = Insufficient Evidence as to Identity

2 = Moot – Suspect Died After Act

1 = Under Investigation

2021: there were 57 cases opened by the County Attorney’s Office

39 = no violation

10 = Insufficient Evidence as to Identity

4 = Insufficient Evidence of Intent/Absence of Reasonable Mistake

4 = Under Investigation

0

5

10

15

20

25

30

35

40

45

2017 2018 2019 2020 2021

Voting Cases Reviewed

No Violation No Intent/Mistake

Cannot Prove Identity Other

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CIVIL CASES BY TYPE

The Cass County Attorney’s Office handles a wide variety of civil matters for the County. Many of these fall into a routine category but can include almost any legal issue the County might encounter.

Civil Commitments: When an individual poses a risk of harm to themselves or others due to a diagnosed mental illness or severe chemical dependency, the County may petition the court to request that the person be civilly committed. In general, civil commitment is court-ordered treatment for persons who are mentally ill, chemically dependent, developmentally disabled, mentally ill and dangerous, or sexually dangerous. The civil commitment process may result in the person being confined in a treatment facility, or may result in a person attending treatment on an outpatient basis. In 2021, the County Attorney's Office pursued 51 civil commitments.

Guardianships and Conservatorships: In their essence, these actions petition the Court to appoint someone to be responsible for certain decision making in a person’s life. The County becomes involved when an individual is not capable of making basic decisions and they have no family or others to petition on their behalf. In 2021 the County Attorney’s Office brought 16 actions to establish a guardian or conservator and 6 additional actions to establish successor guardians or conservators.

Child Support Enforcement: When public benefits are spent on households with children, the County may become involved with identifying and establishing paternity, pursuing litigation to establish

child support obligations or looking to modify support obligations if the financial circumstances of one or more parents change. In 2021 there were 146 separate legal actions related to child support with 9 to establish paternity, 55 to establish child support, 63 to modify support, and 19 general actions.

Child in Need of Protection or Services: These cases are also known as CHIPS actions and involve petitioning the Court to force parents to address certain deficiencies related to parenting and their children. If those actions do not work or are not appropriate under the circumstances, the focus of the action can change to terminating parental rights and the pursuit of permanent out of home placement or adoption of the children. In 2021 the County Attorney’s Office pursued 60 CHIPS actions. One of these actions resulted in an appeal to the Minnesota Court of Appeals, where the County Attorney’s Office prevailed and set the statewide legal precedent that a parent’s procedural due process rights are not violated by not allowing an extension of the permanency timeline solely based on interruptions in social services due to the pandemic. In the Matter of the Welfare of the Child of: J.H., Parent (November 1, 2021)

Forfeiture: This category of cases is related to our criminal matters because the basis of most civil forfeitures is the result of using property for an illegal purpose or because it represents the proceeds of an illegal trade. For example, when a person commits driving while impaired in the first or second degree, the vehicle used may be subject to forfeiture. Likewise, when someone is caught selling drugs, the proceeds from those transactions are

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subject to forfeiture. In general, after costs and liens are satisfied, the investigating law enforcement agency receives 70% of any remaining proceeds with 20% to 30% going to the County Attorney’s Office forfeiture fund, and in certain cases 10% going to the State general fund. In 2021 the County Attorney’s Office opened 40 forfeiture actions and received $6,085.69 in forfeited funds, putting our forfeiture fund balance at $52,358.56.

Looking ahead to 2022, these forfeited funds will be used to update our paralegal office space for efficiency. The Office will also explore using some funds to reduced program fees for participants in the Cass County/Leech Lake Band of Ojibwe cooperative Wellness Court, and to supplement costs associated with hiring a certified student attorney over the summer.

It is important to note that not all property results in a money forfeiture. For example, some property may be used by the law enforcement agency for law enforcement purposes. Also, under federal and state law, property owned and possessed by members of the Leech Lake Band of Ojibwe are not subject to civil forfeiture if the possession occurs within the territorial limits of the Leech Lake reservation.

Other: If the County has business in a particular area, it is likely that the County Attorney’s Office could have some involvement. Our attorneys work with the Environmental Services Department to develop legal strategies for dealing with nuisance properties or to ensure compliance with the County’s Land use Ordinance. This year we worked with the

County Board to update the County’s Tobacco Ordinance to ensure compliance with certain federal mandates. We work with the Assessors Office on Tax Appeals. We have even worked with the Highway Department to help them legally acquire property and easements so County Roads can be expanded or maintained.

NOTE: This graph represents case numbers as noted in the civil case type descriptions above. Visually comparing different cases can be difficult because many variables are outside of our control. For example, a CHIPS case could involve a few hours of putting together a petition and negotiating an admission with opposing attorneys; or it could involve a hundred hours for preparation, litigation, and an appeal because there simply is no acceptable negotiable solution.

51

16

63

60

40

6

5519

9

0 20 40 60 80

CIVIL COMMIT

GUARDIAN

CHILD SUPPORT

CHIPS

FORFEITURE

Civil Cases

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CERTIFIED STUDENT ATTORNEY

2021 presented the Cass County Attorney’s Office with a unique opportunity that we hope to carry forward into 2022. In Minnesota, law students can be certified to practice law under the supervision of a licensed attorney. This allows the student to gain real world practice experience while also freeing experienced attorneys from more routine tasks.

Last summer, the County Attorney’s Office brought on Andrew Beirne from the University of Minnesota School of Law to work as a certified student attorney. He spent nearly 9 weeks with us and covered countless arraignment calendars. He also helped our attorneys draft pleadings and charging documents.

The costs of funding this position was $6,831.84; however, the Office was able to pursue an Internship Reimbursement through Sourcewell to recoup $4,128.00 of these costs. Moving into 2022, the County Attorney’s Office again applied for and has qualified for this reimbursement.

ENCOURAGING LICENSED DRIVERS

Cass County is a big place and getting around can often be a challenge if your driver’s license has been suspended, revoked, or cancelled. A person can lose

his or her license for a variety of reasons. If you drive without a license, you could be cited by law enforcement or even arrested and brought to jail. The Cass County Attorney’s Office handles prosecutions for these license related offenses. In an effort to break down transportation barriers in Cass County, our goal is to give people an incentive to pursue reinstatement of their driving privileges instead of accepting the status quo. Reinstatement is not always easy, but it can be done with hard work and persistence. When someone is charged with a driver’s license violation, we encourage them to seek reinstatement and provide more favorable resolutions for those that demonstrate such initiative.

Minnesota Statute allows the County Attorney’s Office to establish a driver’s license reinstatement program to help those who lose their license for certain low-level offenses. The Cass County Attorney’s Office partnered with Diversion Solutions in 2018 to administer this program. The program is offender funded with no costs to the County. Generally, license reinstatement requires full payment of fines and fees on the front end. Participation allows immediate license reinstatement while the individual makes payments towards any outstanding fines and fees. In 2021 there were 18

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participants in this program. 12 satisfied its requirements, 3 were in good standing, and 3 were terminated for failure to make payments or recidivism.

WELLNESS COURT – (DWI COURT)

The Cass County – Leech Lake Band of Ojibwe Joint Jurisdiction Wellness Court is designed to coordinate substance abuse intervention with judicial oversight through enhanced supervision and individual accountability. It is a collaborative effort between the County, Leech Lake, and the Ninth Judicial District. The program aims to reduce Driving While Impaired recidivism.

The Cass County Attorney’s Office prosecutes all Driving While Impaired offenses within the County. These prosecutions are where program eligibility is determined and provide the legal framework through which the cases are managed. In 2021, we worked with the Executive Director of Regional Native Public Defense James Hughes to advocate for expanded participation opportunities in this program. These efforts were also supported by a variety of other stake holders.

2022 AND BEYOND

Moving forward into 2022 the Cass County Attorney’s Office will explore new case management systems that allow our staff and attorneys to more efficiently process cases and to better evaluate case metrics moving forward.

2022 also presents a new opportunity to explore the practical and cost effectiveness of how probation services are delivered in Cass County. Under Minnesota law, there are three delivery models available to the County. with the 2020 Census complete, Cass County’s population has grown to over 30,000 people (30,066 to be exact). This population makes Cass County eligible to pursue a Community Corrections model under Minnesota Statutes Chapter 401. Our current model exists under Minnesota Statute § 244.19 and comes with an antiquated hierarchy. A third option also exists through the Department of Corrections.

We will also continue our joint efforts with the Leech Lake Band of Ojibwe and the Juvenile Detention Alternative Initiative. This initiative aims to ensure that out of home placement for children are only done when absolutely necessary.

2021 BUDGET

The annual budget for the Cass County Attorney’s Office in 2021 was $1,393,111. Much of this comes from property tax dollars levied by the Cass County Board after a review of the Office Budget and input from the Citizens’ Budget Committee. The Office employs six attorneys, an Office Administrator, three

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Legal Secretaries, two Paralegals, and one Victim Services Coordinator.

FINDING NEW WAYS TO BATTLE TRUANCY

With the turning of the calendar from August to September, our children headed back to school. While our children have faced many challenges over the past eighteen months, moving forward it is our hope that attendance and participation in school are encouraged. Children are our future and attending school helps improve their basic social skills and teaches them fundamentals like reading, writing and math. These skills are essential to our children’s growth and maturity into adulthood. To that end, Minnesota Statute § 120A.22 requires that every child between seven and 17 years of age must receive instruction unless the child has graduated. There are also a variety of specific rules with respect to those under seven who enroll in kindergarten or a higher grade in public school. When children do not attend school or skip out on certain classes, they or their parents may be subjected to a variety of consequences through the legal system. These can include prosecution for statutory violations or the commencement of civil actions for habitually truant children in need of protective services. To avoid these potentials, the Cass County Attorney’s Office is implementing a Truancy Mediation Program pursuant to Minnesota Statute § 260A.07 that will allow staff from our Office to meet with parents and students to discuss the possible legal consequences of truancy. This program is being initiated in conjunction with action by the Cass County Board of Commissioners to

establish a policy of supporting school attendance. As an initial matter, school districts are encouraged to establish School Attendance Review Boards pursuant to Minnesota Statute § 260A.05. Such boards include a variety of stakeholders and allow schools to develop a plan to promote interagency and community cooperation, as well as reduce the duplication of services to students with attendance issues. If a school does establish a School Attendance Review Board, Cass County has committed to sending a Probation Officer and Social Worker to attend and participate in truancy review meetings. The County has also established written guidelines for how schools can help students with attendance issues. The ultimate goal of these initiatives is to increase attendance and reduce the need for involvement from social services or the legal system. Though these latter involvements will still be available, if necessary, early intervention by those closest to the students have the best chance of improving school attendance.

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CASS COUNTY SETTING PRECEDENT IN THE APPELLATE COURTS

Many of the cases processed by the County Attorney’s Office never make it past the District Court because risk and resources are managed by negotiating solutions that resolve cases in ways that respect people’s rights while also pursuing accountability and public safety. When a negotiated solution is not appropriate or cannot be reached, or when the Office disagrees with a District Court’s ruling, the cases can end up in the Court of Appeals or even the Supreme Court. Unlike a District Court which only involves a single judge deciding an issue, the Court of Appeals involves a three-judge panel that collaboratively reviews the decision of the lower court. The decisions of the Court of Appeals can then be further appealed to the Supreme Court, where seven justices would review and decide the matter.

Supreme Court – 2021 1. State v. Sargent (December 29, 2021) 2. State v. McCoy (August 25, 2021) https://mn.gov/law-library-stat/archive/supct/2021/OPA200485-081821.pdf Court of Appeals - 2021 1. State v. Johnson (December 20, 2021) https://mn.gov/law-library-stat/archive/ctapun/2021/OPa210187-122021.pdf 2. In the Matter of the Welfare of the Child of: J.H., Parent (November 1, 2021) https://mn.gov/law-library-stat/archive/ctappub/2021/OPa210629-110121.pdf 3. State v. Tuomi (August 23, 2021) https://mn.gov/law-library-stat/archive/ctapun/2021/OPa201376-082321.pdf

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MANAGING RISK AND RESOURCES THROUGH PLEA AGREEMENTS Minnesota Statutes require all County Attorney Offices to have written policies that govern plea agreements. With multiple new attorneys joining the Cass County team in recent times, it was important to ensure these policies were up to date and easily accessible to staff, litigants, and the public. As an initial matter, it is important to define what plea agreements are and why the County Attorney Attorney’s Office uses them. This is a complex question because there are many variables in any given criminal prosecution. At their core, plea agreements allow the County Attorney’s Office to manage the many risks associated with this complex process and to efficiently manage thousands of cases with limited resources. Every criminal defendant has the right to have a jury decide the issue of guilt and the right to confront witnesses in open Court and question them with their attorney. When witnesses cannot be found for trial or the veracity of their statements may be questioned, it can impair our ability to move forward with the trial process. Plea agreements alleviate the need for trial in cases where this might be an issue. Defense attorneys often approach the County Attorney’s Office and provide additional information in an effort to suggest their clients are not guilty or have a defense to the charge. These issues are not always black and white given the number of variables in a given prosecution. The County Attorney’s Office has the burden to prove to a jury that the person is guilty beyond a reasonable

doubt. Criminal defendants are presumed innocent and have no obligation to present evidence. In close cases, plea agreements allow the County Attorney’s Office to pursue a resolution that benefits public safety without having to risk a jury finding of not guilty at trial. Even when the County Attorney’s Office does litigate, specific results are not guaranteed. This is because Judges impose sentences once a person is found guilty. The County Attorney’s Office can only recommend a disposition. Judicial decisions when there are no agreements often inform litigants on whether a plea or litigation would be worthwhile and can drive the amount of litigation that occurs or the quality of an obtainable plea agreement. When a conviction is obtained through litigation, a defendant has numerous appellate rights that can take years to work their way through the appellate courts. Plea agreements generally bring swift and certain finality to criminal matters because there is no appeal that can overturn the entire process. This brings closure for victims and limit the amount of stress and fear victims have while a matter is pending. When there is a plea agreement, victims do not need to testify at trial, nor do they need to be subject to questioning from defense. Plea agreements can provide concrete answers to whether a person will be convicted and what sanction will be imposed. Finally, the operations of the County Attorney’s Office are funded by taxpayer dollars allocated from the County’s property tax levy. The Office must process thousands of cases with these limited funds. Litigation can be expensive, and a

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single case can consume thousands of dollars. Sometimes these costs are appropriate and justified, like when there is overwhelming evidence of guilt, and the matter involves a serious or heinous crime. Plea agreements allow the County Attorney’s Office to focus our finite litigation resources on those cases that should be litigated. 2021 NOTEWORTHY CASES

Criminal Vehicular Homicide

Anthony James Goose appeared for sentencing in Cass County District Court on September 7, 2021. He previously pleaded guilty to felony Criminal Vehicular Homicide involving the operation of a motor vehicle while under the influence of alcohol. According to the criminal complaint filed by the Cass County Attorney’s Office, law enforcement responded to a residence in Cass County on May 2, 2021 where it was learned that a juvenile had been run over in the driveway. Despite efforts by Cass County Deputy Sheriffs and other emergency medical personnel, the juvenile died as a result of their injuries. During their investigation, Deputies learned that the driver of the vehicle fled the scene and identified him as Anthony Goose. Goose was located shortly thereafter, and the strong odor of an alcoholic beverage was observed emanating from his person. During field sobriety testing, Goose displayed signs of impairment and a preliminary breath test showed a blood alcohol content above the legal limit. During the sentencing hearing, the Cass County Attorney’s Office cited three aggravating factors to support an upward durational departure to the requested sentence of 108 months in prison. These

factors included the particular vulnerability of the one-and one-half year-old victim, the nature of Goose’s prior felony conviction involving harm to a victim, and the fact that the offense was committed in the presence of another child. This departure request was granted by the Court, and Goose was sentenced to serve 108 months with credit as required by law for 131 days previously served. Ineligible Possession of a Firearm and Assault of a Peace Officer

On May 27, 2021 a Cass County Jury found Raphael Ulisses Gurneau guilty of felony Ineligible Possession of a Firearm, felony Second Degree Assault, and gross misdemeanor Obstructing Legal Process. During the trial, Officers with the Leech Lake Tribal Police Department testified that law enforcement responded to a residence in Cass County on October 14, 2020 to investigate a disturbance. An Officer arrived and was let into the home and directed to a back bedroom. The Officer announced himself and knocked on the bedroom door. When the door opened, Gurneau presented himself holding a rifle. Gurneau is not eligible to possess firearms. When instructed to drop the rifle, Gurneau told the Officer “no” and disappeared from the Officer’s view. Upon re-emerging, Gurneau was no longer holding the rifle and did not comply with commands to get down on the floor. The Officer then grabbed Gurneau and brought him to the ground where he was handcuffed. The firearm was located and a round of ammunition was ejected from it by the Officer. Sentencing was held on July 14, 2021. Gurneau was sentenced to 60 months in prison for the possession of the firearm and 63 months for the assault.

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One of the exhibits presented to the Jury during the trial was a body camera video from the responding Officer. It is a good example of the dangers police must face and how situations can escalate in literally the time it takes to open a door. Despite being faced with an unknown threat; the Officers from the Leech Lake Tribal Police Department responded with extreme professionalism and took control of an otherwise volatile situation.

Invasion of Privacy

Randall Ray Robison (age 67) appeared in Cass County District Court for sentencing, having previously pled guilty to eight gross misdemeanor counts involving Interference with Privacy, seven felony counts involving Interference with Privacy involving a minor, and one felony count of felony possession of child pornography. According to the criminal complaint filed by the Cass County Attorney’s Office, the Cass County Sheriff’s Office responded to a call in Cass County on July 23, 2020 after a camera was found hidden in the bathroom of a guest cabin. During the investigation, it was learned that Robison had hidden this camera and surreptitiously filmed adults and children who stayed at his cabins during the summer of 2019 and the summer of 2020. Twelve separate victims were identified.

During sentencing, Chief Deputy County Attorney Kelsey Scanlon appeared on behalf of the County Attorney’s Office and requested that the Court follow the sentencing guidelines by imposing sentences consistent with the Minnesota Sentencing Guidelines. When multiple offenses are sentenced at the same time before the same Court, these Guidelines require the offense to be sentenced in the order in which they occurred. As each offense is sentenced, it is included in the “criminal history score” of the next offense to be sentenced. In this case, the child pornography possession happened last. With the accumulated criminal history from the other counts, the Sentencing Guidelines called for a presumptive commit to prison of 60 months. This is the statutory maximum penalty for such an offense. After hearing numerous victim impact statements, the Court granted the request of the County Attorney’s Office and sentenced Robison to serve 60 months in prison. Upon release from prison, Robison will be subject to a five-year period of conditional release and supervised by the Department of Corrections. He will also be required to register as a predatory offender. This prosecution would not have been possible without the hard work and dedication of the involved Deputy Sheriffs as well as the bravery of the victims who stayed engaged with our Office as the criminal process played out. Burglary and Assault

David James Whitebird Jr. (age 36) appeared for sentencing in Cass County District Court on November 29, 2021. Previously, a jury had found Whitebird guilty of Burglary in the First Degree after

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hearing testimony at trial. According to the criminal complaint filed by the Cass County Attorney’s Office, the Cass County Sheriff’s Office was dispatched to a report of an assault at a residence in Cass County. Deputies responded and learned that Whitebird and another male entered the residence without consent and assaulted the victim. The two then fled the residence before law enforcement arrived. At the time of Sentencing, Assistant Cass County Attorney Chelsea Langton cited Whitebird’s criminal history and requested the Court impose a sentence consistent with the Minnesota Sentencing Guidelines. Those Guidelines presumed a commitment to prison for 111 months. This request was granted and Whitebird was sentenced accordingly. These types of cases can be difficult to process because the prosecution has the burden of convincing twelve jurors to unanimously agree that guilt has been shown beyond a reasonable doubt. If even one juror questions that notion, a conviction cannot be had. When a crime is not caught on video, forensics are not available, or the matter lacks an admission of guilt by the suspect, these types of cases can come down to eyewitness testimony and whether those witnesses cooperate with the process and are found to be credible by the jury. This is why law enforcement and the County Attorney’s Office rely so heavily on the community to report information related to violent crimes. The prosecution process requires community participation if we are going to make a difference.

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REMEMBERING A LEGEND

Earl Maus (1954 – 2021) was appointed as an Assistant Cass County Attorney in 1984 to then County Attorney Mike Milligan. Little did he know that he would soon be thrust into the position of County Attorney and fending off opponents in contested elections to preserve his seat. Earl prevailed in those elections and his career as County Attorney spanned three decades. During that time, he prosecuted numerous homicides and did what most lawyers never dream; he argued a case before the United States Supreme Court in Washington D.C. and persuaded all nine justices to unanimously agree with Cass County’s position! Earl went on to become a District Court Judge in the Ninth Judicial district. While the legal community may have lost a legend, it will forever be better because of Earl Maus and the competence and character he brought to the profession.

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Contract for Transportation Plan

Requested Board Date: February 15, 2022 Originating Department: HighwayDepartment

Presenter: Darrick Anderson Requested Time:

For Discussion: Regular Agenda Item

Cass County's current transportation plan is embedded into the County's Comprehensive Plan. Thesefour pages are fairly general with only about half a page dedicated to goals for our transportationsystem. The goal for this Transportation Plan will be to engage stakeholders around the County in developing a10 to 20-year plan identifying specific goals for prioritizing transportation investments. It will reviewroadway jurisdictions, traffic forecasting, system standards and principles, and determine where best toallocate limited highway improvement dollars. This plan will significantly improve the HighwayDepartment's position in pursuing outside funding grants to help fund future highway projects. The planwill also provide data and analysis in helping to guide the County's use of the Local Option Sales taxrevenue to maintain and improve our highway network and ride quality.

Suggested Action: Motion to approve Contract for the development of a Cass County Transportation Plan

Supporting Documentation: Study Purpose & Supporting Communication Plan_Cass County Transportation Plan_2022-02.pdf 01_Cass County Long Range County Transportation Plan Contract.pdf 02_Cass County_Long Range County Transportation Plan Scope_020122.pdf

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Long-Range County Transportation Plan, Cass County MN Study Purpose & Supporting Communications Plan

Study Purpose The study will build upon the County’s existing transportation plan, within the comprehensive plan, and other work to date to enable the County to make informed decisions in identifying and prioritizing transportation investments. Stakeholder and public engagement are key to understanding county-wide needs and aligning county priorities with municipality and township needs. This communications plan outlines a strategy to seamlessly integrate county and stakeholder goals to provide a guiding plan in benefit of all.

Study Deliverables - Existing Conditions Documentation - Traffic Forecasting - System Standards & Principles - Road System Analysis & Road System Plan

- Agency & Local Community Coordination - Financial and Implementation Plan - County Transportation Plan

Key Stakeholders - Study Management Team - Cass County - Municipalities and Townships - Leech Lake Band of Ojibwe - USDA Forest Service (Chippewa National

Forest)

- School Officials - Key Community Groups - Local, State, and Federal Government

Representatives - MnDOT

Communication Plan Meetings County, Municipal, Township, and Tribal Coordination Meetings - The study team will work with jurisdictions in the study area to ensure that the County’s transportation plan is developed collaboratively and with the support of all those impacted. We propose two virtual meetings with these groups to identify issues and opportunities, review materials, and share information to encourage participation by others. Our team will also provide updates and materials for the County to conduct follow-up meetings as needed. MnDOT Office of State Aid Meeting - We will coordinate one virtual meeting with MnDOT’s Office of State Aid to discuss transportation issues that are documented through development of the transportation plan. Virtual Public Open House - The virtual open house will serve as an opportunity for stakeholders county-wide to learn about study information and speak directly with study team staff. Our team will coordinate, prepare for and staff one virtual open house to be held when initial plan recommendations

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are available. Although virtual, this meeting will be interactive, highly visual, and encourage participants to provide their input. A recording of the meeting will be posted to the study website, and we will solicit public comments for two weeks after the open house to provide time for stakeholders to participate at their convenience. Online Engagement Study Website - The study website will be home to all study information, including goals and objectives, public meeting summaries, and links to the following digital engagement tools. All communication will refer the audience back to the website for up-to-date information. Study Video - Our team will develop a 60-90 second video to publicly introduce the study, with clear and concise messaging, and to encourage participation. Check out this example: youtu.be/Phy0yGrp1uQ GovDelivery Eblasts - The study team will utilize an email/text subscription hosted on the study website to promote study information, engagement events, and feedback opportunities. INPUTiD Map - The study team will create and maintain an INPUTiD interactive study map that allows the public to provide comments specific to a location. Users can leave comments about the study area existing conditions and recommendations anonymously as well as read and respond to other user’s comments. The team will monitor commenting on the website and use the information to guide the list and prioritization of potential projects. Check out this example: gis.bolton-menk.com/inputid/?app=arboretum Surveys - Online surveys are efficient, cost-effective for gathering meaningful study data from a wide range of stakeholders. Targeted surveys will be developed using the input received from INPUTiD. Engagement Tracking Public Feedback Summaries - It is important for meaningful public engagement to provide study team recognition and response to feedback collected and how it is being considered within the study process. Our team will provide two public summaries and study milestones. Check out this example: www.co.carver.mn.us/home/showpublisheddocument/18350/636991260708330000

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Study Schedule The following schedule depicts how agency and public engagement align to inform major study milestones.

2022

Feb Mar Apr May Jun Jul Aug Sep Nov Dec

PMT Meetings

Existing Conditions (Data Collection & Documentation)

* *

Establish Goals, Objectives, and Evaluation Criteria

Road System Analysis & Plan

Agency Coordination

Online Community Engagement

County Transportation Plan Preparation

Financial and Implementation Plan

Deliverables and Study Close Out

*Anticipated traffic collection times

LEGEND

Study Website Survey

GovDelivery Eblasts Virtual Public Open House

INPUTiD Map Public Engagement Summary

Study Video

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Bolton & Menk County Transportation Plan Experience:

- Rice County Transportation Plan – first plan for Rice County and very similar to Cass County’s needs - Le Sueur County Transportation Plan - Region 7W Long Range Plan (MnDOT) including Benton, Sherburne, Stearns, and Wright County - Mankato Area Transportation Plan (MPO) including Blue Earth and Nicollet County - Fargo Area Transportation Plan (MPO) including Cass County, ND and Clay County - Carver County Transportation Safety Plan - Carver County Arboretum Area Transportation Plan - City portions of County Transportation Plans in Anoka, Carver, Dakota, and Scott Counties - Proctor Area Transportation Plan for Duluth Superior MPO - MnDOT Greater Minnesota Mobility Study

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AGREEMENT FOR PROFESSIONAL SERVICES

CASS COUNTY LONG RANGE COUNTY TRANSPORTATION PLAN

CASS COUNTY and BOLTON & MENK, INC.

This Agreement, made this 1st day of February 2022, by and between Cass County, 8045 County 12 NW, Walker MN 56584 (“CLIENT”), and BOLTON & MENK, INC., 12224 Nicollet Ave, Burnsville, MN 55337 (“CONSULTANT”). WITNESS, whereas the CLIENT requires professional services in conjunction with Cass County Long Range County Transportation Plan (“Project”) and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed:

SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed

project as described in Exhibit I. B. Upon mutual agreement of the parties, Additional Services may be authorized as described in

Paragraph IV.B.

SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this

Agreement.

B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT.

C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties.

D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project.

E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services.

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F. The CONSULTANT’S services do not include legal, insurance counseling, accounting,

independent cost estimating, financial advisory or “municipal advisor” (as described in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC) professional services and the CLIENT shall provide such services as may be required for completion of the Project described in this Agreement.

G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in Exhibit I.

H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent

test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the Project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test company, CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of design and construction that require additional testing data.

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SECTION III - COMPENSATION FOR SERVICES A. FEES.

1. The CLIENT will compensate the CONSULTANT in accordance with the following Schedule of Fees for the time spent in performance of Agreement services. Total cost of services shall not exceed $99,174.00 without the prior consent of CLIENT.

Schedule of Fees

Employee Classification Hourly Billing Rates

Senior Principal $150-280/Hour Principal Engineer/Surveyor/Planner/GIS/Landscape Architect $130-225 Senior Engineer/Surveyor/Planner/GIS/Landscape Architect $110-210 Project Engineer/Surveyor/Planner/Landscape Architect $85-190 Design Engineer/Landscape Designer/Graduate Engineer/Surveyor $80-190 Specialist (Nat. Resources; GIS; Traffic; Graphics; Other) $60-175 Senior Technician (Inc. Construction, GIS, Survey1) $85-180 Technician (Inc. Construction, GIS, Survey1) $65-150 Administrative/Corporate Specialists $45-125 GPS/Robotic Survey Equipment NO CHARGE CAD/Computer Usage NO CHARGE Routine Office Supplies NO CHARGE Routine Photo Copying/Reproduction NO CHARGE Field Supplies/Survey Stakes & Equipment NO CHARGE Mileage NO CHARGE 1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Technicians.

2. The preceding Schedule of Fees shall apply for services provided through December 31, 2022. Hourly rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to reflect reasonable changes in its operating costs. Adjusted rates will become effective on January 1st of each subsequent year, upon written acceptance by CLIENT.

3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement CLIENT agrees to pay any applicable sales taxes.

4. The rates in the Schedule of Fees include labor, general business and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed

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in writing, the above rates include vehicle and personal expenses, mileage, telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and materials.

5. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1.

6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced separately, and include but are not limited to large quantities of prints; extra report copies; out-sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental; outside professional and technical assistance; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred in the performance of the work, subject to the Total cost not to exceed fee or approved Additional services.

B. PAYMENTS AND RECORDS

1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms.

2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance.

3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for undisputed services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full for all past due amounts for undisputed services, expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT.

4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred and services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the CONSULTANT which are relevant to the contract for a period of six years.

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SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with

that level of care and skill ordinarily exercised by members of the CONSULTANT’S profession currently practicing under similar conditions. No warranty, express or implied, is made.

B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope or duration of the project from

that described in Exhibit I, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such Additional Services. The CONSULTANT shall furnish an estimate of additional cost, prior to authorization of the changed scope of work and Agreement will be revised in writing.

C. LIMITATION OF LIABILITY

1. General Liability of CONSULTANT. For liability other than professional acts, errors, or

omissions, and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts and omissions in the non-professional services of CONSULTANT or CONSULTANT’S employees, agents, or subconsultants.

2. Professional Liability of CONSULTANT. With respect to professional acts, errors and omissions and to the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from third-party claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by a negligent act, error or omission of CONSULTANT or CONSULTANT’S employees, agents, or subconsultants. This indemnification shall include reimbursement of CLIENT’S reasonable attorneys’ fees and expenses of litigation, but only to the extent that defense is insurable under CONSULTANT’s liability insurance policies.

3. General Liability of Client. To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify, defend and hold harmless CONSULTANT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from third-party claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts or omission of CLIENT or CLIENT’S employees, agents, or other consultants.

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4. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other’s employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved in the services provided under this Agreement and agrees to limit all claims to the CONSULTANT’s corporate entity.

5. Nothing contained in this Agreement shall create a contractual relationship with or a cause of

action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder.

D. INSURANCE

1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general

liability (CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability.

2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident.

3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies.

4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident.

5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT’S services and for three years following date of final completion of its services. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis.

6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of

CLIENT’S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT’S negligence.

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7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with

certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium

E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST

Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies.

F. CONSTRUCTION SERVICES

It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct,

control, or have authority over any contractor’s work, nor shall CONSULTANT have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site, nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor’s furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that on-site contractor(s) are solely responsible for construction site safety programs and their enforcement.

G. USE OF ELECTRONIC/DIGITAL DATA

1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized

changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the Project is acknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees).

2. Provision of electronic/digital data, whether required by this Agreement or provided as a

convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any

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adaptation or distribution of electronic/digital data provided under this Agreement, unless such third party use and adaptation or distribution is explicitly authorized by this Agreement.

H. REUSE OF DOCUMENTS

1. Drawings and Specifications and all other documents (including electronic and digital versions of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables (including Reports, Plans and Specifications) for any reasonable use relative to the Project and the general operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties.

2. CLIENT may make and disseminate copies for information and reference in connection with

the use and maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or, any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses and expenses including attorney's fees arising out of or resulting from such reuse.

3. Previously Created Works and Documents of CONSULTANT. Notwithstanding the foregoing, CONSULTANT retains title and interest in all of its standard details, plans, specifications and engineering computation documents (“Previously Created Works and Documents”), whether in written or electronic form, which have been incorporated into the deliverables and documents provided to CLIENT, but which were developed by CONSULTANT independent of this Agreement. CONSULTANT issues to CLIENT a royalty-free, nonexclusive and irrevocable license to use the Previously Created Works and Documents for the Project.

I. CONFIDENTIALITY

CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT’S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action.

J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two (2) years or until such other

expressly identified completion date, after which time the Agreement may be extended upon mutual agreement of both parties.

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K. TERMINATION This Agreement may be terminated:

1. For cause, by either party upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. For termination by CONSULTANT, cause includes, but is not limited to, failure by CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT’s services for more than 120 days for reasons beyond CONSULTANT’S cause or control; or,

2. For convenience by CLIENT upon 7 days written notice to CONSULTANT.

3. Notwithstanding, the foregoing, this Agreement will not terminate under paragraph IV.K if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice.

4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to provisions of Paragraph IV. H.

5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT, CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination.

L. INDEPENDENT CONTRACTOR

Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement.

M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other

than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement.

N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be

considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons

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seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law.

O. ASSIGNMENT Neither party shall assign or transfer any interest in this Agreement without the prior written

consent of the other party. P. SURVIVAL All obligations, representations and provisions made in or given in Section IV and Documents

Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason.

Q. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or

regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

R. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota and venued in courts of

Minnesota; or at the choice of either party, and if federal jurisdictional requirements can be met, in federal court in the district in which the project is located.

S. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a

period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute, then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction.

T. MINNESOTA GOVERNMENT DATA PRACTICES ACT (MGDPA)

All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as additional services for its reasonable labor and other direct expenses in complying with any

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Public Standard Form – MN Page 11 of 11 2019 (20190712)

MGDPA request, but only to the extent that the request is not due to a negligent, intentional or willful act or omission by the CONSULTANT or other failure to comply with its obligations under this contract.

U. ETHICAL STANDARDS

No member, officer, employee or agent of the CLIENT or of a local public body thereof during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the benefits therefrom.

SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: Cass County CONSULTANT: Bolton & Menk, Inc.

Christopher S. Chromy

Senior Principal

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Exhibit I. Proposed Scope of Services Cass County Long Range County Transportation Plan

Cass County, Minnesota February 1, 2022

Bolton & Menk, Inc. is pleased to submit this proposal for the Cass County Long Range Transportation Plan. This work scope builds on the transportation plan in the County’s existing Comprehensive Plan, other work to-date, and robust GIS tools. Bolton & Menk will provide Cass County with tools, processes, and an interactive long-range plan that will be flexible for the County to track transportation system improvements. This will enable the County to make more informed decisions when identifying and prioritizing transportation projects. Bolton & Menk Proposed Leadership:

• Principal in Charge/Project Manager – Chris Chromy, PE • Transportation Planning –Ashley Hudson, Corrin Bemis • Transportation Planner/ GIS Specialist – Tyler Johnson, Aaron Padilla • Traffic Engineering – Kevin Mackey, Chloe Weber • Roadway Design Lead – Luke Simonson • Communications – Nicole Schmidt

Schedule: We anticipate beginning work in February 2022 and completing work in November 2022. This timeframe has flexibility to ensure the best service to Cass County.

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Detailed Work Plan

Task 1: Project Management 1.1 Project Monitoring – Our team’s project manager will monitor progress on the Transportation plan to ensure timely delivery. We will be in frequent communication with the Cass County Project Manager to ensure clear and consistent communication regarding project delivery and status of schedule and budget. 1.2 Project Management Team Coordination – The PMT will serve as the core working group throughout development of the transportation plan. At a minimum, the PMT will consist of representatives from Cass County Highway Department and Bolton & Menk’s plan leadership team. PMT coordination will primarily take place via conference calls, however, when possible, in person meetings will be arranged. We anticipate up to four (4) PMT coordination meetings. 1.3 Goals/Objectives – We will review transportation-related goals included in the County’s Comprehensive Plan with Cass County staff to determine if any updates, revisions, or new goals should be included in this Transportation Plan. The goals and objectives will be finalized after completion of the existing conditions documentation and with consideration for input received through early public/agency coordination.

Task 2: Existing Conditions Documentation

2.1 Data Collection & Review – Bolton & Menk will collect, review, and analyze relevant plans, studies and projects (completed and in process) that affect the County’s transportation system, including those prepared/completed by MnDOT, Cass County, surrounding counties, cities, townships, and region. We will also utilize available ESRI applications such as Business Analyst to gain an understanding of existing demographics. 2.2 GIS Mapping – Bolton & Menk will coordinate with Cass County staff to obtain applicable GIS data. This information will be integrated into the GAZER application along with other crash and roadway data used to document existing conditions and complete transportation system analyses. Data requested from the County may include:

- Traffic volumes/ADTs (MnDOT mapping counts are not current in areas) - Number of lanes/road widths - Intersection controls - Roadway capacity (v/c ratios) - Road conditions, including roadway surface (paved, gravel), and shoulder

types/widths - Functional classification (MnDOT’s submittal to FHWA in 2015, based on

FHWA’s 2013 Highway Functional Classification: Concepts, Criteria and Procedures)

- Speed limits - Access

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- Jurisdiction - Safety: including historic crash locations, fatal and incapacitating injuries - Structures, including river crossings and bridges

Bolton & Menk has the resources to supplement some of the above data if necessary. Particularly with the use of GAZER reports that share information on intersection controls and our subscription with big data sources such as HERE Technologies for data on road widths. Bolton & Menk will use this data to map the following:

• Existing Transportation Facilities - We will map all existing transportation facilities and their conditions, including federal aid roadways, bridges, freight routes, regional bicycle and trail facilities, pedestrian facilities adjacent to functionally classified roads, airports, railroads, and transit. Other items may be identified including ITS, environmental, etc.

• List of Improvements from Each Plan- We will map the list of improvements identified from the existing County Transportation Plan, County Safety Plan, MnDOT District 3 STIP and CHIP, Active Transportation Plan, and others, identified by the PMT. These improvements will be displayed visually by project type (maintenance, expansion, safety, bicycle/pedestrian, etc.) as well as by year of implementation, where available.

Existing conditions data will be shared within the public-facing interactive application as interactive maps. The interactive online application will make data analysis findings available to Cass County staff on a day-to-day basis.

2.3 Traffic Counts – In task 3.1, Bolton & Menk will work with the county to identify if and where baseline traffic counts are needed for 2022. Bolton & Menk will conduct up to twelve traffic counts throughout the county to inform task 3. We will coordinate with the county to determine any assistance with collecting traffic counts.

Task 3: Traffic Forecasting Bolton & Menk will utilize the GAZER application to complete a traffic forecasting analysis and anticipate impacts to the County’s road network.

3.1 Review Historic Trends & Identify Future Trends – Bolton & Menk will utilize GAZER to apply appropriate traffic growth or reduction factors to existing traffic volumes on the County’s road network to inform task 3.2 in projecting future traffic volumes. For each corridor included in this analysis, GAZER will consider historic traffic volumes, known existing conditions, and changes in land uses, including anticipated development. Bolton & Menk will also utilize any available traffic data that depicts seasonal shifts in traffic volumes that are prevalent in Cass County. Since 2020-2021 development, particularly cabin conversion to homes, has remained heavy. For this reason, the 2020-21 traffic data is important to guide planning in out state Minnesota counties such as

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Cass County with many recreational and tourism destinations. 3.2 Develop Traffic Forecasts - Bolton & Menk will utilize GAZER to develop traffic forecasts on existing and planned county roads in 10- and 20-year trendlines used to guide traffic control change needs at intersections.

Task 4: System Standards & Principles We will coordinate with the Cass County to identify appropriate principles and standards to use for evaluating the transportation network. These standards and principles will be used to determine performance levels, deficiencies and needs. When applicable, we will use existing county ordinances and guidelines (e.g., Cass County’s Ordinance for the Management of Public Rights-of-Way, September 5, 2017). We anticipate either revisiting existing or establishing new standards and/or principles for the topics included below:

4.1 Typical Road Sections & Right-of-way Widths – We will incorporate Cass County’s existing typical sections and widths into system standards and identify and establish any additional typical road sections. Data collected in Task 2.4 will inform this step. 4.2 Geometric Standards – Bolton & Menk will coordinate with Cass County staff to establish geometric standards to meet when reconstructing existing or constructing new County roads. As a starting point, we will begin with FHWA’s 13 geometric elements as the controlling criteria for geometric design. These include design speed, lane and shoulder widths, bridge widths, structural capacity, horizontal and vertical alignment, stopping sight distance, grades, cross-slopes, superelevation, and horizontal and vertical clearances. 4.3 Road Surface Conditions – Bolton & Menk will review industry research, consider knowledge of local resources (including that of County staff), and consider maintenance costs to establish road surface standards - both for paved and gravel surfaces. Road surface conditions can affect vehicle operations, result in delay (e.g., drivers slowing to navigate rough road surfaces), and contribute to safety issues.

• Pavement Conditions – We will establish a County accepted pavement condition rating that can be applied to all County roads. We will consider MnDOT and FHWA guidance when establishing these standards.

• Surface Selection - We will coordinate with the County to establish criteria for the most appropriate roadway surface for County roads. This may result in recommendations to change from gravel to pavement, pavement to gravel, or lightly surfaced roads. Bolton & Menk will consider local knowledge, industry best practices, and life cycle costs to establish criteria.

• Gravel Management – For gravel roads, Bolton & Menk will review potential gravel treatment/gravel preservation options and establish criteria for implementation of any selection management treatments. Considerations guiding this need include the county’s desire to stop chloride treatments of gravel because it has been found to rust trailers and vehicle brake lines and

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the cost of gravel is going up coupled with availability being scarcer. • Pavement Management Plan–Bolton & Menk will build an algorithm into

Gazer that considers RQI against existing and projected AADT to assist in determining the lifespan of pavement on county roads and guide a pavement management plan. We will start with the data available in the County’s current excel spreadsheet.

4.4 Roadway Capacity for Segments and Intersections – We will establish the criteria for roadway segments and intersections that will be used for the capacity analysis in Task 6. We will consider information included in the most current versions of the ITE Trip Generation Manual and the Highway Capacity Manual. 4.5 Functional Classification – We will establish a Cass County specific functional classification system based on roadway performance. The resulting system will be developed in close coordination with County staff and ultimately make sense and be a useful transportation planning tool. MnDOT’s functional classification for Cass County and FHWA guidelines will be considered as part of this effort. After development of the system, we will establish geometrics, speed limits, intersection control, access, etc. associated with each classification. 4.6 Jurisdictional Classification – Bolton & Menk will determine the jurisdictional classification standard for the County. Elements considered as part of this analysis will include:

• Level of traffic and peak hour trips • Regional role (e.g., function as at least a minor arterial?) • Connections to activity centers and/or communities • System continuity, including design, speeds, access spacing, etc. • Service to medium length trips within the County • Moderate level of mobility with relatively low level of direct land access (this will

be dependent on urban and rural environments)

4.7 Access Management and Spacing – We will document the 2021 County Board approved access management policy that enables the County to minimize/control the number of conflict points on a corridor to preserve the functional integrity of the corridor. The access management policy will help to ensure mobility, maximize corridor capacity and functionality, and reduce crashes traffic delays and congestion. We will review the existing system against this new policy and use it to guide recommendations for infrastructure and system improvements. This policy will be especially important to apply to roads through areas anticipated to develop in the foreseeable future.

Task 5: Road System Analyses & Road System Plan Based on the existing conditions documentation (Task 2), traffic forecasting (Task 4), and system standards and principles (Task 5) Bolton & Menk will complete analyses to identify

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critical existing and future road network issues. All items listed below are scoped and budgeted separately. Additionally, many of the analyses will result in findings that will be mapped and included in the ultimate Transportation Plan. We will work with County staff to determine which of these will be completed as part of this transportation plan.

5.1 Typical Road Sections & Right-of-way Widths - Bolton & Menk will apply the Typical Road Sections & Right-of-way Widths established in Task 4.1 to the County’s road network to determine any roadways that are inconsistent with the established standards. 5.2 Geometrics – Bolton & Menk will apply the geometric standards established in Task 4.2 to the County’s road network to determine any roadways that do are inconsistent with the established standards. 5.3 Road Surface Conditions – Roadway surfaces will be evaluated against the standards established under Tasks 4.3. We will determine what roads are recommended for conversion from gravel to pavement or pavement to gravel, as well as identify gravel roads that which should be treated including lightly surfaced roads. 5.4 Roadway Capacity Analysis for Segments & Intersections – This volume-capacity analysis will identify roadway segments and intersections on the County Road network that are now exceeding or have high potential to exceed capacity in the foreseeable future. We will complete this task using the GAZER application to calculate volume-capacity ratios and identify locations of concern. Bolton & Menk will coordinate with County staff to identify any future roadway capacity deficiencies on key urban and rural routes, based on the forecasted traffic volumes. Bolton & Menk will compare forecasted volumes with State Aid 20-yr projection factors and provide recommendations for future design considerations. 5.5 Safety & Crash Analysis – Using the GAZER application, Bolton & Menk will use available MnDOT data and the Minnesota Crash Mapping Analysis Tool (MnCMAT2) to identify locations at which fatal and/or incapacitating injury crashes have occurred for the last five years of readily available safety data. This information will be compared against the latest version of the County Safety Plan, the State of Minnesota's Strategic Highway Safety Plan, and the MnDOT District 3 Safety Plan. We will analyze this information and generate a list of crash sensitive areas using GIS, including road segments and intersections. 5.6 Functional Classification – based on the functional classification network guidelines established in Task 4.5, Bolton & Menk will: Identify areas of the County that may be lacking roads of certain functionalities, determine if any roads in the County are functioning at a classification different from assigned and determine if any functional classifications should be changed to match existing function or anticipated future function.

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5.7 Jurisdictional Analysis – based on the jurisdictional standards determined in task 4.6, we will analyze the County’s roadway network to determine if the existing jurisdictional classifications are appropriate, or if any transfers should be considered. Transfers that will be considered include: 1) County roads turned back to cities and townships; 2) Local streets added to County Road system; and 3) County roads potentially transferred to MnDOT. Jurisdictional transfers are uncommon but may be warranted when a road function changes due to increased urbanization or other changes in the roadway network. Jurisdictional changes oftentimes accompany functional changes precipitated by new land development. Jurisdictional recommendations with be reviewed with the County Engineer and Cass County Association of Townships. 5.7 Connectivity & Continuity Analysis – Bolton & Menk will review the existing and planned roadway network to determine if any additional (re)alignments should be considered to provide adequate connectivity and continuity. This effort will take into consideration the results of the functional class analysis and propose a roadway network that conforms to recommended spacing of arterial and collector roads. 5.9 Road System Plan – Based on the results of the analyses in Task 5, we will compile all recommended roadway improvements. These improvements needs will be prioritized into short-, mid-, and long-term recommendations that will be based on need, cost, and availability of funding.

Bolton & Menk will complete a network assessment designed to follow common funding program application scoring criteria including. • System Conditions: of federal aid system classified roadways and bridges. • Access and Mobility: using StreetLight reliability information. This will be

completed for existing and future conditions. • System Connectivity: using StreetLight travel time information. This will be

completed for existing and future conditions. This criterion will also prioritize multi-jurisdictional projects.

• Safety: analysis of crash rates and severity using GAZER, a proprietary safety analysis tool.

• Multimodal: Bicycle and pedestrian needs using existing and proposed land uses as well as StreetLight information to identify where short trips are occurring where multimodal facilities would be most beneficial (where they don’t currently exist).

• Equity analysis using Census data and ESRI Business Analyst for demographic and economic profiles. Equity will also be assessed from the standpoint of equitability distribution of funds between counties.

• Economic Vitality: Using ESRI Business Analysis, each corridor will be assessed by direct access to jobs. Economic vitality will also evaluate freight reliability along the corridor.

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• Cost Justification: where projects have been identified in the County Transportation Plan, a comparison of the planning level cost versus the identified benefit will be compared.

These criteria will be weighted and adjusted based on guidance from the PMT to properly reflect the values of Cass County. System analysis findings and recommendations will be shared within the public-facing interactive application as interactive maps.

Task 6: Agency and Local Community Coordination Bolton & Menk will coordinate with Cass County staff to determine the most effective means to engage stakeholders, including the public and representatives from Federal, State, Tribal, and local governments. Coordination is important to allow Transportation Plan recommendations to have legitimacy and achieve acceptance. Meetings

6.1 County, Municipal, Township, and Tribal Coordination – Bolton & Menk will work with jurisdictions to ensure that the County’s transportation plan is developed through an objective process that all communities, agencies, and organizations can support. We recommend meeting with multiple municipals, association of townships, USDA Forest Service (Chippewa National Forest), tribal groups, and local school officials. This grouping will provide efficiency as well as generate meaningful discussions given the audience will be most invested in their part of the County. This group will serve as advisors to the project team, identifying issues and opportunities, reviewing materials, and sharing information to encourage participation by others. We propose virtual meetings with these groups a total of 2 times throughout the planning process.

6.2 MnDOT Office of State Aid – Bolton & Menk will coordinate online meetings with MnDOT’s Office of State Aid to discuss transportation issues that are documented through development of the transportation plan. We propose 1 meeting with the Office of State Aid.

Online Engagement and Documentation We anticipate delivering an ESRI StoryMap application that will host the final plan for public viewing. This application will also serve as the framework for online engagement with the following tasks integrated:

6.3 Plan Update Website – We propose this be a third part site hosted and maintained by Bolton & Menk that can be linked on the county website as well as other impacted municipal and township websites. This will be created as a ArcGIS storymap template that will evolve into, become home to, the final version of the interactive County Transportation Plan. Information will include, but not limited to, the goals, objectives, and performance measures; fiscally constrained project list; and illustrative project lists. This will include preliminary project extents, assessment scoring, guiding policies, and other details as determined by the PMT.

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6.4 Plan Update Introduction & Purpose Short Video – This engagement tool would be used to initiate a public introduction to the needs and benefits of the county transportation plan update and to inform the public about engagement opportunities and how to participate. We propose development of one 60-90 second study purpose video. See an example video created for Carver County here.

6.5 Virtual Public Open House Meeting – This engagement tool provides stakeholders county-wide the opportunity to virtually gather in one place and learn about and provide feedback on the transportation plan. We’d suggest holding one virtual public open house when the initial plan recommendations are available but not yet finalized. This meeting will be recorded and uploaded to the study website. We also recommend that the virtual open house be followed by a solicited two-week public comment period.

6.5 E-mail Updates and Subscription List Management– We will create and send e-mail updates, at key milestones, to individuals who have subscribed via the webpage or other e-mail list provided by the County. We will use the GovDelivery tool Granicus to understand who is accessing who is reviewing these e-mails. Each e-mail will include a link to the Transportation Plan website. Granicus can also be used to determine what parts of the webpage people are accessing. This information can be used to customize website content. 6.6 INPUTiD – This customizable web-based public engagement platform allows stakeholders and the public to provide comments and interact with one another in a visual, user-friendly mapping interface. This tool will be utilized to collect feedback on existing conditions and potential projects. Users can upload attachments such as photos and can also add points as needed. Input received will guide the list and prioritization of potential projects. Input received will be documented in public engagement summaries and help determine areas that require further engagement through online surveys. See an example of INPUTiD here. 6.7 Online Surveys – Online surveys provide a useful means to gather input from a wide range of stakeholders. Surveys could be useful in gathering information about top issues and needs as determined by survey respondents. Specific, targeted surveys will be developed using the input received from INPUTiD and GAZER. 6.8 Public Feedback Summaries – It is important for meaningful public engagement to provide public response to the input collected and response to how it is being considered within the study process and outcomes. Bolton & Menk will provide up to two public summaries at key milestones. It is recommended that a summary be provided after solicitation of public feedback on existing conditions (a month or two following the public release of the website and Plan Introduction & Purpose video) and following the virtual public open house meeting and two-week public comment period. See an example public feedback summary here.

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Task 7: County Transportation Plan Preparation We will deliver a transportation plan that combines all outreach, research, analyses, and decision points completed during the transportation planning development effort. As mentioned, the plan will be organized within the framework of an ESRI StoryMap application for easy access.

7.1 Interactive County Transportation Plan – Bolton & Menk will prepare the Long-Range Transportation Plan by establishing an online, interactive version of the transportation plan using an ESRI StoryMap application. This version will serve as the official plan document, providing an online interface that would be customized with text, maps, and graphics that are specific to Cass County. This web application will be easily sharable and can be viewed through any device. 7.2 Transportation Plan Executive Summary – We anticipate creating a pdf summary document of the interactive transportation plan utilizing reports and figures generated from the internal application(s). This is not anticipated to take the form of a traditional plan document, only to supplement the online interactive application. This tool is great use for elected officials and competitive funding pursuits. 7.3 Online dashboards of key performance measures – This tool will show the baseline of where Cass County is presently compared to future goals. This dynamic tool will display updates when Cass County updates data. This feature will provide the County to track the progress and/or demonstrate improvements towards specific goals, thus demonstrating definite transportation network improvements. Examples of dashboard items that could be included:

• County State Aid Highways - gravel surface to hard surface conversion (to accommodate future demands based on traffic growth and truck traffic)

• County Roads - Gravel roads improved under the County's gravel road stabilization program

• How recommended projects stack up against PMT goals and common funding program application scoring criteria.

Task 8: Financial and Implementation Plan Utilizing the information developed through tasks 5 and 6 Bolton & Menk will prepare an implementation plan. Working with County staff, the project prioritization will be created and included in the Transportation Plan Executive Summary created in task 7.2. The implementation plan will identify eligible funding sources that align projects with program fiscal years.

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Process Schedule

2022

Feb Mar Apr May Jun Jul Aug Sep Nov Dec

Project Management

PMT Meetings

Existing Conditions (Data Collection & Documentation)

* *

Establish Goals, Objectives, and Evaluation Criteria

Traffic Forecasting

System Standards & Principals

Road System Analysis & Plan

Agency Coordination

Online Community Engagement **

County Transportation Plan Preparation

Financial and Implementation Plan

Deliverables and Project Close Out

* Anticipated traffic count collection * Virtual public open house. Online engagement begins in April with release of the interactive website and purpose video.

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Nisswa 100 Snowmobile Race

Requested Board Date: February 15, 2022 Originating Department: Land Department

Presenter: Kirk Titus Requested Time:

For Discussion: Regular Agenda Item

Suggested Action: Motion to approve use of County administered land and county road right of way in conjunction withNisswa 100 Snowmobile Race, after providing a hold harmless agreement, liability insurance and plansfor GIA trail grooming, private driveway and road crossing clearing, EMS contact and traffic controlflagging plan.

Supporting Documentation: indemnification hold harmless agreement insurance requirements.doc 0176_001.pdf MAP Nisswa 100 2022.pdf

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CASS COUNTY

INDEMNIFICATION & HOLD HARMLESS AGREEMENT

___________________________________ agrees to defend, (Event Holder)

indemnify and hold harmless Cass County and it’s

agents from any and all claims brought by anyone arising out

of ______________________________________________ including, (event)

but not limited to, claims arising out of the construction,

operation, maintenance, supervision, inspection or use of

Cass County Administered Land.

Date:____________________ ______________________________Authorized Agent

______________________________Title

Subscribed & sworn to before me this____ day of _________________, ______.

____________________________________Notary Public

_____________ County, MinnesotaMy Commission expires:_____________

THIS FORM MUST ACCOMPANY A CERTIFICATE OF LIABILITY INSURANCE

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Cass CountyOther Terms and Conditions

1. Provide a written plan to address grooming of the snowmobile trail immediately following the completion of the race.

2. Provide a plan for traffic control and flaggers at road and trail intersections. Where exactly will they be located. Provide a single point of contact to law enforcement.

3. Provide a plan to restore private driveways and road crossings immediately following the event.

4. Provide a communications plan to inform Emergency Management Services and Law Enforcement in case of an emergency.

Insurance & Other Requirements Shall maintain General Liability Insurance to include coverage of $500,000

per claimant and $1,500,000.00 per occurrence. Shall maintain automobile liability coverage of $500,000 per claimant and

$1,500,000.00 per occurrence. Shall maintain Minnesota statutory limits of workers compensation and

employer’s liability insurance. Shall name the County as an additional insured and shall provide the

County with a certificate of insurance before work commences. Shall hold harmless and indemnify the County for any and all claims caused

either in whole or in part by the contractor. Shall have the duty to comply (without County supervision) with all

applicable labor laws and provide appropriate safety measures based on relevant OSHA standards.

Shall have the duty to comply (without County supervision) with all applicable State and Federal labor laws regarding discrimination, wages, benefits, and other conditions of employment.

Shall provide performance and payment bonds as required by Minnesota statutes.

Must have a current W9 on file with the County. Must not be delinquent in the payment of Federal, State or Local taxes. Must submit an IC-134 from the Minnesota Department of Revenue in

accordance with Minnesota statute before final contract payment can be made.

Is hereby notified that in the event of default, any and all means shall be used by the County to recover damages and fees from the Contractor. All

disputes that require judicial action shall be filed in Cass County District Court.

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/This map is not a substitute for accurate field surveys or for locating actual property lines and any adjacent features.

Nisswa 100 Feb 26-27 2022Date: 2/11/2022https://corpowersports.com/

These data are provided on an "AS-IS" basis, without warranty of any type, expressed or implied, including but not limited to any warranty as to their

performance, merchantability, or fitness for any particular purpose. 78

CASS COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

February 1, 2022

Attendee Name Title Status

Bob Kangas Chair Present

Jeff Peterson Commissioner Present

Rick Haaland Commissioner Present

Scott Bruns Commissioner Present

Neal Gaalswyk Commissioner Present

Name and Representing Josh Stevenson - Administrator Betsy Woodford - Administrator's Office Kyndra Johnson - Pine Cone Press - Citizen Allen Olson - Cass Lake Times Darrick Anderson - County Engineer John Ringle - Environmental Services Jeff Woodford - Environmental Services Dana Gutzmann - AIS Technician Pamela Smith - Elections Administrator Drey Loge - Waste Partners, Inc. Eric Loge - Waste Partners, Inc. Michaela Reed - Pine River Area Chamber of Commerce Arnold Volkner - Next Innovations Tom Buhl - Central Services Tim Terill - Mississippi Headwaters Board Kristi Westbrock - Consolidated Telephone Company Joe Buttweiler - Consolidated Telephone Company Sandra Norikane - Chief Financial Officer

1. Call to Order Chair Bob Kangas convened the regular meeting of the Cass County Board of Commissioners at 9:00 AM on Tuesday, February 1, 2022, with the flag pledge in the Commissioner's Board Room, Walker, MN. Following the flag pledge there was a moment of silence in honor of Jay Kennedy, Cass County Senior Engineering Technician who recently passed away.

1.a. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.) Administrator Stevenson presented the regular agenda for Board consideration. He noted no changes to the regular agenda as presented. He then asked for a motion to approve the regular agenda as presented. RESULT: YES/AYE [UNANIMOUS] MOVER: Neal Gaalswyk SECONDER: Scott Bruns AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland

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2. Josh Stevenson – County Administrator Administrator Stevenson presented the consent agenda for Board consideration. He noted no changes to the consent agenda as presented. He then asked for a motion to waive reading and approve as presented. RESULT: YES/AYE [UNANIMOUS] MOVER: Rick Haaland SECONDER: Scott Bruns AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland

2.a Consent Agenda

Approve - Minutes Regular Meeting January 18, 2022

Approve – Auditor Manual Warrants/Voids/Corrections (Batch 3) dated December 2021 in the amount of $0.00

Approve – Auditor Warrants dated January 13, 2022, in the amount of $281,470.91

Approve – Auditor Manual Warrants/Voids/Corrections (Batch 1) dated January 2022 in the amount of $710,332.25

Approve – Auditor Warrants dated January 20, 2022, in the amount of $323,286.13

Approve – Auditor ACH (P3 2021 Final Settlement) dated January 25, 2022, in the amount of $460,353.40

Approve – HHVS-Manual Warrants/Voids/Corrections (Batch 2) dated December 2021 in the amount of $0.00

Approve – HHVS-Manual Warrants/Voids/Corrections (Batch 3) dated December 2021 in the amount of $0.00

Approve – HHVS IFS Auditor Warrants dated January 21, 2022, in the amount of $104,850.44

Approve – HHVS IFS-SSIS Auditor Warrants dated January 21, 2022, in the amount of $262,325.45

Approve - Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc. Gambling: Adopt Resolution 10-22 Maxson Van Eps Legion Post 368 SAL @ Maxson Van Eps American Legion Post 368 - James Qualley - Powers Commissioner Haaland offered Resolution No. 10-22 and moved its adoption, Commissioner Bruns seconded: Resolution to Approve Gambling License Application WHEREAS, During the Board proceeding of Tuesday, February 1, 2022, the Cass County Board of Commissioners took the following action: BE IT RESOLVED, the County of Cass agrees to approve the LG220 Gambling Activity for Exempt Permit for the Maxson Van Eps Legion Post368 SAL, 426 Wren Trail NW, PO Box 3, Backus, MN, 56435 to conduct lawful gambling in Powers Township at the at Maxson Van Eps American Legion Post 368, 426 Wren Trail NE, Backus, Mn, 56435 drawing to be held on September 15, 2022. Resolution No. 10-22 was adopted by majority vote: Ayes: Haaland, Peterson, Kangas, Bruns, Gaalswyk Nays: None

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Approve - Reclass of $12,943.74 in costs from the solid waste fund to the ARPA grant for increased costs as a result of the pandemic. Receive & file - Notice of probation completion for Kristy Smart, Veteran Service Officer, Grade 31, Step 5, effective February 2, 2022. Receive & file - Notice of assignment of Wade Schultz, Sergeant, Grade 32, Step 7, effective January 22, 2022. Receive & file - Notice of assignment of John Yochum, Sergeant, Grade 32, Step 4, effective January 22, 2022. Receive & file - Notice of retirement of Brenda Davis, ESD Administrative Technician, effective April 29, 2022, and notice of intent to advertise and fill with a budgeted ESD Administrative Technician, Grade 20. Receive & file - Removal of Out-Of-Home Placement Screening Team as County Commissioner participation is no longer consistent with current Statute and Family First Preventative Services Act requirements. Approve- Contract with Pine River/Backus Family Center to identify medical assistance eligible children who may have health problems and to encourage parents and their children to use health care services available to them for the 1st half of 2022. Approve - Snowmobile Safety Enforcement Grant Agreement with the Minnesota Department of Natural Resources and authorize signatures of the Chairman and Sheriff to execute the Agreement. Approve - Reciprocal easement between Cass County and Troy Selvog, contingent upon receipt of certificate of survey. Accept - Donation in the amount of $1,500.00 from Leech Lake Distributors. Authorize - 2022 budget support of $5,000.00 to the Cass County Agricultural Association - Pillager, MN. Authorize - Payment of budgeted support for FY2022 to the Cass County Historical Society in the amount of $5,000.00. Authorize - Payment of budgeted support for FY2022 to the Cass County Economic Development Corporation in the amount of $50,000.00. Receive & file - Notice of Permit Alterations for Residential Building Permit Application, Commercial Building Permit Application, and a new Residential and Commercial Sewage Treatment System Permit Application. Receive & file - Notice of Intent to Run for Office of Cass County Recorder in 2022. Receive & file - The estimated Cass County Redistricting Timeline. Receive & file - 2021 Out-of-Home Placement cost of $1,869,389.19. This amount is 68.85% of the $2,715,00.00 budget.

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2.b ARPA Grant - Northern Empire, LLC Arnold Volkner with Northern Empire, LLC (Next Innovations) presented an American Rescue Plan Act (ARPA) Grant for Board Consideration. He reported that the total project cost is $14,850.00 and that they are requesting $7,000.00 from Cass County. He also reported that during the pandemic most public spaces were closed limiting the space for non-profit organizations and small businesses to meet. He noted that Next Innovations has been offering their conference room free of charge for non profits to use, however if a small business wants to use the conference room there is a small fee. He reported that the Lakes Area Dive Team and the Leech Lake Chamber of Commerce currently meet there on a regular basis and there are several others that have shown an interest in using the room. He noted that they would like to be able to better serve the people that use this room and attract additional people. He reported that with the addition of the ARPA funds from Cass County they plan to add an interactive video conference TV/System for staff and outside non profits and small businesses to use for trainings and virtual meetings. He reported that they will advertise that this space is available to use at no charge through local media and social media. It was noted that Northern Empire, LLC has received $9000.00 to date from the Cass County COVID Relief Grant and ARPA Grant funds. After Board discussion, Commissioner Bruns made a motion to approve the grant application as submitted.

RESULT: YES/AYE [UNANIMOUS] MOVER: Scott Bruns SECONDER: Jeff Peterson AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland 2.c ARPA Grant - Consolidated Telephone Company Kristi Westbrock, CEO and Joe Buttweiler, Director of Business Management with Consolidated Telephone Company (CTC) presented an American Rescue Plan Act (ARPA) Grant Request for Board Consideration. They reported that the total project cost is $1,583,270.00 and that they are requesting $791,635.00 from Cass County ARPA funds. It was noted that Cass County had previously approved and committed $316,654.00 of the requested amount from Cass County ARPA funding to CTC for Broadband and that CTC is seeking the remaining $474,981.00 from Cass County ARPA Funds to move them towards the completion of this project. They also noted that if this application is approved $207,300.00 will remain in gap funding and that CTC will be seeking other outside funding to cover the remaining funds needed to complete the project. They reported that the proposed broadband project will expand broadband services to 382 unserved locations in Sylvan Township covering what is the largest unserved area of Cass County in terms of quantity of homes possible. They also reported that studies have shown that investments in broadband services, specifically fiber to the premises, increases property values 3-5% thereby benefiting property owners and increasing the tax base. They noted that broadband was proven to be essential infrastructure during the pandemic and is an essential service for the delivery of distance learning, telehealth, work from home and keeping connected with loved one's. They also noted that the materials for this project are in stock and that they would be ready to start the project this year. Commissioner Peterson stated that the County only has $1.5 Million set aside in ARPA Grant funds for infrastructure and that CTC is requesting 53% of the total infrastructure budget. Commissioner Haaland referred to the ARPA Grant application and the agreed upon 20% County match that was set to allow opportunities for more businesses to apply. It was noted that State funding may be made available for broadband projects soon, but that CTC would likely not fit the requirements to receive funding from the State. Commissioner Gaalswyk made a motion to fund CTC $791,635 under the condition Cass County receives the remaining ARPA Grant funds from the Federal Government, as currently the county has only received half of the money. No second was made on the motion; therefore, no vote was taken. 2.d ARPA Grant - Pine River Chamber of Commerce Michaela Reed, Executive Director of the Pine River Chamber of Commerce presented an American Rescue Plan Act (ARPA) Grant request for Board consideration. She reported that the total project cost is $10,283.26

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and that she is requesting $10,000.00 from Cass County ARPA funds. She noted that the Pine River Chamber of Commerce intends to use the ARPA Grant funds to create a meeting space to accommodate the move toward virtual meetings. She also noted that they hope to set a good example for the rest of the area, and that hopefully other chambers will will follow suit. She reported that the Pine River Chamber is a great location for local meetings, due to their location and their unique ability to set up codes for their doors with remote lock ability, this allows people to utilize the meeting space on their own schedule after Chamber operating hours. She also reported that they would like to purchase new tables and chairs that are non-porous to aid in the cleaning and prevention of COVID-19. She noted that they would also like to purchase a television, web camera/microphone/speaker combination for virtual meetings, a people counter to ensure they are open to the public at the best times and outdoor pamphlet holders. She also noted that they would like to update their restrooms with hands free soap and towel dispensers. She reported that the television will display upcoming events and will be visible to the public from the outside of the building. She reported that the Pine River Chamber strives to accommodate their visitors, members and local patrons of the area. She also reported that the meeting space will be available free of charge. After Board discussion, Commissioner Kangas made a motion to approve the application as submitted.

2.e Report back from Solid Waste Committee of the Board Administrator Stevenson provided a summary of the Solid Waste Committee of the Board of January 18, 2022. He reported that the committee discussed the request from Waste Partners for a rate increase of 7.3% for the Transfer Station Management Contract. He also reported that the contract was new in 2019 and saw the first increase last year with a $2.50/hr. increase to the labor rate. He noted that wages, benefits, equipment, and materials costs required to complete the contracted work have risen substantially over the past two years. He reported that Waste Partners follows the contract, has maintained the staff required, and has done a good job of getting the work done. He also reported that the total monthly contract price would move from an average of $50,803.07 to $54,511.69 with an approved 7.3% increase. He noted that the Solid Waste fund can handle this request with the change in recyclable commodities revenue. He also noted that the County has American Rescue Plan Act funds that may qualify for some of the increase requested. He reported that the committee discussed the request from Waste Partners for a rate increase of 7.3% for the Recycling Bin Contract. He also reported that this contract has not seen an increase since it began with Waste Partners in 2019. He noted increased collection costs due to labor, equipment, and volume have been partially supplemented with COVID-19 funds directly to the contractor. He also noted that the Midwest region recently experienced a 7.3% inflation rate. It was noted that with the 7.3% increase to the contract the average monthly cost would move from $29,654.35 to $31,819.12. He reported that Cass County has always been on good terms with Waste Partners and that they have always done a good job getting the work done. He also reported that the Solid Waste fund can handle this request with the change in recyclable commodities revenue and that the County has American Rescue Plan Act funds that may qualify for some of the increase requested. He reported that the committee discussed the MPCA Capital Assistance Program (CAP) request for the Pine River Transfer Station and reviewed the draft writeup for this project. He reported that the updated report from WENK indicates an increase in grant funds and that County funds will be needed to complete the project due to price increases. He noted that an update to the Capital Improvement Plan may be needed to address the new projected cost pending available bonding funds from this year's legislative session. He then asked for a motion to approve the contract

RESULT: YES/AYE [UNANIMOUS] MOVER: Bob Kangas SECONDER: Jeff Peterson

AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland

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amendments for the Recycle Bin and Transfer Station management as presented. The Board thanked Waste Partners for doing a good job and keeping the sites and trucks clean and working well.

RESULT: YES/AYE [UNANIMOUS] MOVER: Neal Gaalswyk SECONDER: Scott Bruns AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland

3. Tim Terrill - Mississippi Headwaters Board 3.a Mississippi Headwaters Board Executive Director Update Tim Terrill, Executive Director of the Mississippi Headwaters Board (MHB) played a video for the Board "A Living History of the Mississippi Headwaters Board", the video provided information about the history of the MHB and their current activities. He also gave a brief update about the MHB. The Board thanked Mr. Terrill for his presentation.

RESULT: RECEIVED AND FILED 4. Sandra Norikane - Chief Financial Officer4.a 2022 Cass County Newsletter Chief Financial Officer Sandra Norikane provided a draft newsletter to be distributed with property tax statements for Board consideration. She noted topics including redistricting, 2022 Mid-term elections, the summer Board meeting schedule, 2022 construction and road projects, American Rescue Plan Act Grant funds, and information regarding Cass County's 2022 levy and property value. She then asked for a motion to approve the 2022 Cass County newsletter as presented for distribution with property tax statements.

RESULT: YES/AYE [UNANIMOUS] MOVER: Jeff Peterson SECONDER: Scott Bruns AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland

4.b Auditor-Treasurer Department 2021 Annual Report Chief Financial Officer Sandra Norikane presented the Auditor-Treasurers Department 2021 annual report to the Board. She discussed the organization of the Department, activity and trends and reported an overall productive year. She noted a significant decrease in daily phone calls from the prior year with over 100 calls per day during the peak of the election cycle and due to the pandemic. She also noted that calls are more manageable now at 20-25 per day. She reported that the new postage meter and mail machine that was received in late 2020 has made processing mail much easier, and that she anticipates the mail volume decreasing a little as grant programs are finalized and 12 fewer precincts will be mail-ballot only during the mid-term elections. She noted that together with the Human Resources department they underwent a significant upgrade to the County's payroll software that replaced a DOS-based program that had been used since the early 80's. She also noted that although the new system has taken a significant amount of time for all involved employees and applicants now have more options available to them. She reported that the recruitment process has been streamlined and open enrollment is now part of the new system. She also reported that there were no property tax issues in 2021 and that over 50% of payments were made by the first payment deadline resulting in less late notices compared to

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2020. She also reported that in 2021, excluding the Enbridge litigation, the County Board approved 23 abatements that resulted in a net decrease to all taxing districts in the amount of $35,082.00. She noted that Cass County received a grant award in the amount of $2,631,052.00 as a result of the Omnibus Tax Bill that provided one-time grants for counties effected by the final Enbridge judgement. She also noted that the total settlement for Cass County was $4,535,518.00 of which $1,788.093 was the responsibility of the State of Minnesota related to state general tax judgment including interest. She reported that there were 204 parcel splits compared to 140 in 2020 and 162 combinations compared to 93 in 2020. She also reported no written findings accompanying the 2020 audit even with the influx of Federal Funds. She noted that the audit was completed remotely. She reported that the 2020 Census results were released on August 12, 2021. She also reported that based on the results of the Census, Cass County must redraw the County Commissioner Districts. She noted that a proposed redistricting plan was submitted by staff and and was determined to meet all Statutory Regulations related to redistricting therefore a resolution was passed by the County Board and public comment was requested, public comments will be reviewed at a public hearing sometime in April of 2022. She also noted that legislative redistricting is not expected until February 15, 2022 and that the deadline for municipal redistricting is March 29, 2022. The Board thanked her and her staff for the report and the great year in 2021.

RESULT: RECEIVED AND FILED 5. John Ringle and Jeff Woodford - Environmental Services 5.a ESD Annual 2021 AIS Report and 2022 Budget Environmental Services Director John Ringle and Aquatic Invasive Species Lake Technician Dana Gutzmann presented the 2021 Cass County Aquatic Invasive Species (AIS) report and 2022 budget request from Restricted Fund Balance of the Aquatic Invasive Species State Aid. They reported that the inspector program at Cass County lakes conducted over 150,000 inspections and over 67,000 inspection hours. They also reported new AIS infestations confirmed in 2021 by the MN DNR include starry stonewort in Leech Lake, and zebra mussels in Pine Mountain, Woman and Thunder Lake. They noted that Girl Lake was also listed as infested in 2021 for zebra mussels due to the close connectivity to Woman Lake. They reported that the AIS boat plug law compliance rates were at 99.1% which was an improvement from the previous year. They noted that the "Clean, Drain, Dry, and Dispose" education seems to be working. They presented the 2022 Aquatic Invasive Species budget proposed at $513,000 to conduct the same type of program developed over the past several years. They reported that aquatic invasive species aid in 2022 for the County is expected at approximately the same level as last year at $501,620.00. They also reported that at the January 7, 2022, regular Cass Soil and Water Conservation District Board meeting, acting as Fiscal Agents for the Cass County Aquatic Invasive Species Program, approved this draft budget and recommended forwarding to the Cass County Board of Commissioners for final approval. They asked for a motion to approve the 2022 Aquatic Invasive Species Annual Budget as submitted.

RESULT: YES/AYE [UNANIMOUS] MOVER: Jeff Peterson

SECONDER: Neal Gaalswyk

AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland

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5.b Update on Comprehensive Watershed Management Planning in Cass County Environmental Services Director John Ringle presented an update on the Comprehensive Watershed Management Planning in Cass County to the Board. He reported that Cass County has six major watersheds that overlap its boundaries and are part of the One Watershed One Plan watershed planning process, leading to plan implementation and biennial funding from the Clean Water fund through the MN Board of Water and Soil Resources (BWSR). He also reported that all watershed plans are in different stages of development. He noted that the Leech Lake River Comprehensive Watershed Management Plan (CWMP) is halfway through Phase 1 implementation and are eligible to develop a workplan for Phase 2. He also noted that $161,000.00 has been spent on local projects through this watershed plan. He reported that the Pine River Watershed CWMP is nearing the halfway point of Phase 1 implementation and progressing nicely. He also reported that the Mississippi River Headwaters CWMP just got approved by BWSR and staff are working to develop a Phase 1 implementation workplan. He noted that the Mississippi River - Grand Rapids CWMP is requesting the Cass County Board to submit a resolution in support of submitting a planning grant application to BWSR to begin development of a watershed plan for this watershed. He also noted that the Mississippi River - Brainerd CWMP led by Crow Wing Soil Water Conservation District (SWCD), a watershed plan will be developed and that planning, and funds have been applied for. He noted that Cass County has a minuet portion of this water encompassed by the Crow Wing State park in the very southeastern tip of the County. He reported that the Crow Wing River CWMP is arguably our largest and most complex watershed involving six counties. He also reported that the consensus is that either the Hubbard or Wadena SWCD will take the lead role and a grant will be submitted to BWSR for planning of funds in 2022. He noted that this plan could take over a year to complete and that Cass County has a large interest in this watershed. He then asked for a motion to adopt resolution 09-22 approving the planning grant application for the Mississippi River Grand Rapids, Watershed to develop a Comprehensive Watershed Management plan, with Itasca SWCD as the lead on the project. Commissioner Gaalswyk offered Resolution No. 09-22 and moved its adoption, Commissioner Bruns seconded: Resolution to support a Mississippi River – Grand Rapids Watershed One Watershed, One Plan WHEREAS, the Minnesota Board of Soil and Water Resources has developed policies for coordination and development of comprehensive watershed management plans, also known as One Watershed, One Plan, consistent with Minnesota Statutes, Chapter 103B.801, Comprehensive Watershed Management Planning Program; and WHEREAS, Minnesota Statutes, Chapter 103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a local water management plan; and WHEREAS, Minnesota Statutes, Chapter 103C.331, subdivision 11, Comprehensive Plan, authorizes Minnesota Soil and Water Conservation Districts to develop and implement a comprehensive plan; and WHEREAS, the counties and soil and water conservation districts within the Mississippi River – Grand Rapids Watershed (Hydrologic Unit Code 07010103), as delineated in the attached One Watershed, One Plan Suggested Boundary Map, have interest in developing a comprehensive watershed management plan for this area. NOW, THEREFORE, BE IT RESOLVED, that Cass County recognizes and supports watershed-scale planning efforts consistent with Minnesota Statutes, Chapter 103B.801, also known as One Watershed, One Plan; and

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BE IT FURTHER RESOLVED that Cass County welcomes the opportunity to collaborate with the counties and soil and water conservation districts within the Mississippi River – Grand Rapids Watershed for watershed-scale planning efforts in the future; and BE IT FURTHER RESOLVED that Cass County supports an application to the Board of Water and Soil Resources for a planning grant to develop a comprehensive watershed management plan and anticipates entering into a Memorandum of Agreement with the counties and soil and water conservation districts, within the Mississippi River – Grand Rapids Watershed, to collaborate on this effort, pending selection as a recipient of a planning grant. Resolution No. 09-22 was adopted by majority vote: Ayes: Haaland, Peterson, Kangas, Bruns, Gaalswyk Nays: None RESULT: YES/AYE [UNANIMOUS] MOVER: Neal Gaalswyk SECONDER: Scott Bruns AYES: Neal Gaalswyk, Bob Kangas, Jeff Peterson, Scott Bruns, Rick Haaland

5.c Pine River Transfer Station CAP Bonding Request Update John Ringle Environmental Services Director presented the Pine River Transfer Station Capital Assistance Program (CAP) Bonding Request update to the Board. He reported that in April of 2021, Cass County Environmental Services submitted a letter of interest to the Minnesota Pollution Control Agency (MPCA) to be put on the CAP Grant State bonding list for a major reconstruction project at the Pine River Transfer Station. He noted that the buildings at this site are over 30 years old, are potentially out of compliance and in need of replacement. He reported that in their request was a feasibility study that was conducted with cost estimates from Martin Mechanical and Wenck, now Stantec Consulting. He also reported that in July the MPCA informed them that the Cass County project was on the list. He noted that the Solid Waste Committee of the Board met on January 18, 2022 but since then new information has become available. He reported that last week he was notified that the CAP Bonding request has been included in Governor Waltz's 2022 Capital Budget Recommendations to the MN State Legislature for action. He noted that he received an update on the project cost in November of 2021 and as expected, since then, costs have increased substantially. He reported that the original building estimate was $4,890,555.00 and that the current building estimate is $5,990,000.00 a 22% increase, that does not include mobile equipment. He also reported that currently the CAP project limit is $2,000,000.00 with an equal partner match, our proposed project estimate currently exceeds that amount. He noted that the MPCA cannot currently exceed $2,000,000.00 in grant funding. He also noted that he is being encouraged by both Stantec and the MPCA to request specific legislation for grant funds in excess of $2,000,000.00. He reported that there is a current internal policy proposal being forwarded to the MPCA to increase the CAP limit up to 5 million dollars. He also reported that ESD plans to pursue the legislative support needed to complete the project with the updated costs. He noted that a 50% match will still be required even if the special legislation is passed.

RESULT: RECEIVED AND FILED 5.d ESD Planning and Zoning Activity Annual Report - 2021 Environmental Services Deputy Director Jeff Woodford presented the 2021 Environmental Services Department (ESD) Planning and Zoning Activity Annual Report to the Board. He reported that Planning and Zoning permits for buildings and septic systems increased by 13.75% compared to 2020. He also reported that the total number

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of variances heard increased by 3.85%, Conditional Use Permits heard increased 40%, Shore land alteration permits increased 28.25% and the increase and appreciation in property values proved significant as reclassification applications increased from 8 to 28 a 250% increase over 2020 and that minor subdivisions/plats combined were up slightly at 11%. He also reported that overall Planning and Zoning activity in 2021 was up $108,174.00 from 2020 and that Planning and Zoning activity was at its highest level in 16 years. He noted the highest permit activity taking place in Shingobee, Wabedo and Woodrow Townships. He also noted that after the fact permits are generally the result of neighborhood feuds or permit requests on other parts of the property. He reported that ESD expects another season of increased construction activity. The Board thanked him for his report.

RESULT: RECEIVED AND FILED 6. Confirm Upcoming Meeting Schedule

6.a Commissioner's Board Meeting on Tuesday, February 15, 2022, beginning at 9:00 AM, Land Department Meeting Room, Backus, MN.

6.b Commissioner's Board Meeting on Tuesday, March 1, 2022, beginning at 9:00 AM, Board Room,

1st Flor Ctse. Annex, Walker, MN

6.c AMC Legislative Conference beginning Wednesday, March 2 through Thursday, March 3, 2022 at the Intercontinental Hotel, St. Paul, MN.

7. Adjourn Chairman Kangas adjourned the meeting at 11:32 AM. SIGNED:_______________________ ATTEST:_______________________ Bob Kangas, Chair Joshua Stevenson Cass County Board of Commissioners Cass County Administrator

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Auditor Warrants and HHVSWarrants

Requested Board Date: February 15, 2022 Originating Department: Auditor-Treasurer

Presenter: Sandra Norikane Requested Time:

For Discussion: Consent Agenda Item

Suggested Action:

Approve – Auditor Warrants dated January 27, 2022 in the amount of $229,400.20

Approve – Auditor Manual Warrants/Voids/Corrections (Use Tax) dated January 27, 2022 in the amountof $56.00

Approve – Auditor Manual Warrants/Voids/Corrections (Batch 2) dated January 2022 in the amount of$985,159.06

Receive & File – January 2022 Monthly budget reports.

Approve – Auditor Warrants dated February 3, 2022 in the amount of $223,106.09

Approve – HHVS-Manual Warrants/Voids/Corrections (Batch 1) dated January 2022 in the amount of$0.00

Approve – HHVS-Manual Warrants/Voids/Corrections (Batch 2) dated January 2022 in the amount of$145.67

Approve – HHVS IFS Auditor Warrants dated February 4, 2022 in the amount of $167,530.09

Approve – HHVS IFS-SSIS Auditor Warrants dated February 4, 2022 in the amount of $41,985.25

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Capital Fund Activity

Requested Board Date: February 15, 2022 Originating Department: Auditor-Treasurer

Presenter: Sandra Norikane Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Approve - Capital Fund Activity:2022 Expenses:Mark Beard (Deep Portage Roof Repair) $750.00North Country Overhead Door (Walker GarageDoors) $35,114.10

Reclass Ray Allen Manufacturing (Sheriff'sRevolving Fund) $1,384.99

2021 Carry Over Expenses:MNCCC (Payroll Conversion billing correction) ($855.00)MNCCC (Payroll Interface) $1,190.00

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve ARPA Grant Activity

Requested Board Date: February 15, 2022 Originating Department: Auditor-Treasurer

Presenter: Sandra Norikane Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Approve - ARPA Grant Activity:County Projects:Mark Beard (Misc Project Oversite) $300.00Electro Watchman (Security Project) $16,640.00Martin Mechanical (Misc Projects - touchlessfaucets) $3,000.00

RW Electric (Security Project) $8,553.00Other Qualified Uses:Northern Empire LLC (local meeting room setup) $7,000.00

Supporting Documentation: ARPA-County 02.15.pdf ARPA-Other 02.15.pdf

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AMERICAN RESCUE PLAN ACT (ARPA) GRANT COUNTY PROJCTS Approved Consent

2021-2023 Through Agenda YTDBudget 2/1/2022 2/15/2022 Expense

FundingCounty Public Service Projects 1,250,000 1,250,000 - 1,250,000

1,250,000 1,250,000 - 1,250,000 ¥

Anticipated Project:Backus Campus - HVAC/ air handler 60,000 - - - Backus Campus - technology updates 65,000 - - - Courthouse - detention center kitchen ventilation 40,000 - - - Courthouse - misc projects/ wrap up 70,000 1,178 3,300 4,478 Courthouse - technology/ storage 210,000 38,395 - 38,395 Courtroom reconfiguration 100,000 22,180 - 22,180 HHVS ventilation/ fresh air intake 100,000 - - - HWY HVAC Remodel 140,850 82,375 - 82,375 Increased costs MSW 100,000 12,944 - 12,944 Personnel costs 212,150 - - - PPE 22,000 1,334 - 1,334 Security upgrades 20,000 25,135 25,193 50,328 Sheriff- radios security software update 60,000 93,006 - 93,006 Website 50,000 7,689 - 7,689

Total 1,250,000 284,236 28,493 312,729

- remaining 937,271

21.027 ARPA Budget Tracking 2022.xlsx2022COUNTY

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InvoiceDate

2/1/2022

Invoice #

155

Bill To

Cass County CourthouseAttn: Tom BuhlPO Box 3000Walker, MN 56484

Mark Beard

PO Box 938Walker, MN 56484

Phone # 218-547-1025

Total

Location DescriptionQuantity Price Each Amount

Courthouse 1/4 - At Deep Portage with the drone6.5 50.00 325.00Courthouse 1/10 - Talked with Josh Stevenson regarding Deep Portage. Called Jim L. & Tom to

give an update.1 50.00 50.00

Courthouse 1/11 - Worked with Tom regarding getting Backus Land Department ready to bid. Talked with Jim L. & Josh S. regarding Deep Portage project.

4 50.00 200.00

Courthouse 1/12 - Talked with Tom regarding getting contracts ready. Delivered garage door billto John Ringle.

3 50.00 150.00

Courthouse 1/14 - Talked with Tom regarding projects and scheduling.1 50.00 50.00Courthouse 1/19 - Met with Dale at Deep Portage.3.5 50.00 175.00Courthouse 1/20 - Talked with Josh S. regarding projects. Talked with Martin Mechanical

regarding flush valve schedule3 50.00 150.00

Courthouse 1/21 - Talked with Connie from Martin Mechanical regarding electrical system inBackus. Took Shannon down to Courthouse to look at generator.

3 50.00 150.00

Courthouse 1/25 - Delt with Honeywell to get boiler fixed in Cass Lake. Talked with Tomregarding heating problems in Remer. Discussed building projects.

5.5 50.00 275.00

Courthouse 1/26 - On the phone with Martin Mechanical regarding Backus. On the phone withJim L. & Jon A. regarding Deep Portage.

2 50.00 100.00

Courthouse 1/27 - Talked with Martin Mechanical regarding UV lighting in the jail. Talked withCecil regarding Honeywell going to Remer. Gave Tom an update.

1.5 50.00 75.00

Courthouse 1/31 - Worked on getting prices for 3rd floor courtroom. Making arrangements forHoneywell to be in Remer on Tuesday.

5.5 50.00 275.00

$1,975.00

Deep Portage - $75001-112-6305 - $925ARPA Projects - $300

94

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95

Questions or Comments? 800-235-9511

CASS COUNTY COURTHOUSE PO BOX 3000 WALKER, MN 56484

ELECTRO WATCHMAN, INC. FIRE & SECURITY SYSTEMS • SINCE 1921

Customer #: 9303

01/24/2022 Invoice# 380136 Due Upon Receipt -

***Please include your customer# on your check

Remit To:

Electro Watchman, Inc One West Water St - Suite 110 St. Paul, MN 55107

Amount Paid : ______ _

Please remove this top portion and return with your payment

Invoice Date: 01 /24/2022 Invoice#: 380136

ELECTRO WATCHMAN, INC. Keep bottom portion for your records

Please remit this Amount ---->

Customer#: 9303

Installation of Additional Door of Access to existing system - Courthouse Location.

Thank you for your business 1

NOTE: Credit on account -result from Advance Deposit -$13,734.50- Check# 1031479 CREDIT APPLIED TO THIS INVOICE

CASS CO COURTHOUSE

INSTALLATION- MATERIALS-ACCESS INSTALLATION - LABOR- ACCESS

218 WASHBURN AVE E BACKUS, MN 56435

SUBTOTAL:

Page 1 of 1

Subtotal Payment Applied

Balance Due

Tax Charge

0.00 $22,294.00 0.00 $5, 175.00

CREDIT

0 00 $27,469.00

$27,469.00 -$13,734.50

$13,734.50

Charge +Tax

$22,294.00 $5,175.00

-$13,734.50

$13,734.50

01/24/2022 96

11

Questions or Comments? 800-235-9511

ELECTRO WATCHMAN, INC. FIRE & SECURITY SYSTEMS • SINCE 1921

Customer#: 9303

01/24/2022 Invoice# 380137 Due Upon Receipt -

***Please include your customer# on your check

CASS COUNTY COURTHOUSE PO BOX 3000 WALKER, MN 56484

Remit To:

Electro Watchman, Inc One West Water St - Suite 110 St. Paul , MN 55107

Amount Paid: ______ _

Please remove this top pprtion and return with your payment

Invoice Date: 01 /24/2022 Invoice#: 380137

ELECTRO WATCHMAN, INC.

Please remit this Amount ---->

Customer#: 9303

Installation of Additional Door of Access to existing system - Land Dept Bldg.

Thank you for your business ' NOTE: Credit on account-result from Advance Deposit -$2,905.50- Check# 1031479 CREDIT APPLIED TO THIS INVOICE

CASS CO LAND DEPARTMENT Tax

Keep bottom portion for your records

Subtotal Payment Applied

Balance Due

Charge

$5,811 .00 -$2,905.50

$2,905.50

Charge+ Tax

INSTALLATION - MATERIALS- ACCESS 0.00 $4,431.00 $4,431.00 INSTALLATION- LABOR-ACCESS 0.00 $1 ,380.00 $1 ,380.00

218 WASHBURN AVE E BACKUS, MN 56435 CREDIT -$2,905.50

SUBTOTAL: 0.00 $5,811 .00 $2,905.50

Page 1 of 1 01/24/2022 97

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98

Project

2021 -087 Cass Cty Plumbing Upgrades

Bill To

Cass County Central Services Tom Buhl 303 Minnesota Ave W Walker, MN 56484

Description

Mechanical Engineering Design Services fee : $3 ,000

Now billing to I 00% - per Chad Hansen

Martin Mechanical Design, Inc.

1201 25th Ave. N. Fargo, ND 58102 Phone: 701-293-7957

667 DeMers Ave, Ste. 2001 Grand Forks, ND 58203 Phone: 701-757-3506

Ship To

Qty

Invoice Date Invoice#

1/5/2022 2021-087-1

P.O. No. Terms

Rate Amount

3,000.00 3,000.00

Total $3,000.00

Payments/Credits $0.00

Balance Due $3,000.00

99

100

RW Electric, Inc.4468 Agency Bay Rd NWWalker, Mn. 56484(218) 766-7744

INVOICE #1012

Date: 12-20-2021

Cass County Work completed 10-11-21 to date

10-11 3 hrs Door access courthouse10-12 2 hrs Look at compressor and water in electrical pipes in Backus10-12 1 hrs Replace photocell on recycling building in Pillager10-13 1 hrs Replace switch in election storage at highway dept.10-13 8 hrs Door access10-14 9 hrs Door access10-15 2 hrs Repair front door panic release in Backus10-26 2 hrs Courthouse heater10-26 2 hrs Longville cell booster10-29 4 hrs Longville cell booster11-8 2 hrs Courthouse heater11-8 3 hrs Boiler room sump pump receptacle rewiring11-8 4 hrs Door access11-9 4 hrs Door access11-17 6.5 hrs Door access11-18 7.5 hrs Door access11-23 8 hrs Door access11-24 8 hrs Door access11-29 8 hrs Door access11-30 9 hrs Door access12-1 8.5 hrs Door access12-2 9 hrs Door access12-3 2.5 hrs Door access12-3 1.5 hrs Repair disconnect for compressor in HHVS12-7 4 hrs Door access12-7 3 hrs Pine River transfer unit heater repair12-9 3 hrs Door access12-13 2 hrs Door access12-13 6 hrs LED Retrofit Auditor/Treasurer and hallways12-14 2 hrs Door access12-14 6.5 hrs LED retrofit Auditor/Treasurer12-15 5 hrs Door access12-15 4 hrs LED retrofit Auditor/Treasurer12-16 5.5 hrs Door access

101

12-17 5 hrs Door access12-20 4 hrs Troubleshoot defective co sensor in Longville sheriff's bay

Total Labor 165.5 hrs @ $65/hr $10,757

Materials $1,56210% markup $1561 Lift rental $100

Total $12,575

Thank you,

Russ Wood

RW Electric, Inc.

Door controls ARPA - $8553.00 01-112-6303 - $2255.0001-112-6605 - $1767.00

102

Border States Electric Supply

JUir~9,r S..ta,tss E!e.c.~ric - 8,),1

3405 Hanna Avenue NW Bemidji MN 56601-5637 Phone: 218-759-1 350

INVOICE BSE Invoice: 923086877 Cust Acct#: 158222

Date: 10/25/2021

P.O.#: CASS COUNTY BACKUS Sales Order#: 35928882

Sales Doc Type: Sales Order Packing Slip#: 8032365296

Payment Terms: 1.0 % 10th prox net 25th (25)

Please remit to: Border States Industries Inc NW7235 PO Box 1450

Page 1 of 1

RW Elec-Cass County Ma i n t enance Job- Cass County Mainte nance 4468 Agency Bay Rd NW Minneapolis MN 55485-1450

Wa l ker MN 564 8 4- 2 735 Ship to: 'i'l.'N 't:'ret!lT;rt; \Trt. 4468 Agency Bay Rd NW Walker MN 56484-2735

Gust Item BSE Item Material Order Qty Ship Qty Back Ordered Price Per UoM MFG - Description

000010 1596025 1 EA 1 PAS - L530-P LKGPLG L5-30P 30A 125V 2P3W B/W

000020 1596026 1 EA 1 PAS - L530-R LKGRCPT L5-30R 30A 125V 2P3W BLK Packing Slip No: 8032365297 Tracking No: 1Z5X50010398873888

Cash discount of 0.52 by 11/10/2021 Iota\ du~ h'1 "\"\l'l.~11~2:\ Mail at least 7 business days before due date.

Please return invoice with your remittance noting all adjustments.

Shipping and Handling $ 1-Y.'2>\'fu

State Tax$ County Tax $

Local Tax$ Other Tax1 $ Other Tax2 $ Other Tax3 $

Tax Subtotal $ Net Invoice Amount $

22.12 /1

30 .43 /1

0.000 % 0.000 % 0.000 % 0.000 % 0.000 % 0.000 %

EA

EA

0.00 0.00 0.00 000 0.00 0.00

A finance charge of 1.5% per month or the maximum allowable by law whichever is greater, will be assessed if payment is not received by invoice due date.

To access BSE's Terms and Conditions of Sale, please go to https://www.borderstateselectric.com

Sign up for Border States all - new e-commerce platform ! Pay b ill s online , easy ordering anytime from any devi ce

borderstates . com/ en r oll ORIGINAL

Total Value

22.12

30.43

23.56 l 'C ."\ 1,

0.00 76.11

103

Border States Electric Supply

Border ~ales Electric - BJ! 3405 Hanna Avenue NW Bemidji MN 56601-5637 Phone: 218-759-1350

INVOICE BSE Invoice: 923122700 Cust Acct#: 158222

P.O.#: CASS COUNTY Sales Order#: 35620996

Sales Doc Type: Sales Order Packing Slip#: 8032195965

Date: 10/29/2021

Payment Terms: 1.0 % 10th prox net 25th (25)

Please remit to: Border States Industries Inc NW 7235 PO Box 1450

Page 1 of 1

RW Elec-Cass County Maintenance Job-Cass County Ma intenance 4468 Agency Bay Rd NW Minneapolis MN 55485-1450

Walker MN 56484-2735 Ship to: RW E\ec\r\c \111:.

4468 Agency Bay Rd NW Walker MN 56484-2735

Cust Item BSE Item Material Order Qty Ship Qty Back Ordered Price Per UoM MFG - Description

000050 3550509 3 EA 3 OSRA- WALPAKN5B/080UNVD8SC2/BZ/P 61830 OSRA

000060 126357 1 EA CRH - SLB2 3/4 ENTR ELB AL SEC

Cash discount of 5.41 by 12/10/2021 Total due by 12/25/2021 Mail at least 7 business days before due date.

Please return invoice with your remittance noting all adjustments.

1 CRH

Shipping and Handling $ Total$

State Tax$ Ou\lr.t't \a'f.. $

Local Tax$ Other Tax1 $ Other Tax2 $ Other Tax3 $

Tax Subtotal $ Net Invoice Amount $

177.97 /1

668.00 /100

0.000 % G .~%

0.000 % 0.000 % 0.000 % 0.000 %

EA

EA

0.00 G.GG 0.00 0.00 0.00 000

A finance charge of 1.5% per month or the maximum allowable by law whichever is greater, will be assessed if payment is not received by invoice due date.

To access BSE's Terms and Conditions of Sale, please go to https://www.borderstateselectric.com

Sign up for Border States all-new e-commerce platform! Pay bills onl ine, eas y ordering anytime from any device

borderstates . com/enroll ORIGINAL

Total Value

533.91

6.68

0.00 540.59

0.00 540.59

104

(1=f1::11J BORDER STATES Supply Chain Solutions ..

Bordei States Electric Supply

Border Slates Electric - BJ! 3405 Hanna Avenue NW Bemidji MN 56601-5637 Phone: 218-759-1350

INVOICE BSE Invoice: 923149487 Cust Acct#: 158222

P.O.#: CASS Sales Order#: 35966928

Sales Doc Type: Sales Order Packing Slip#: 8032429289

Date: 11/03/2021

Payment Terms: 1.0 % 10th prox net 25th (25)

Please remit to: Border States Industries Inc NW 7235 PO Box 1450

Page 1 of 1

RW Elec-Cass County Maintenance Job-Cass County Maintenance 4468 Agency Bay Rd NW Minneapolis MN 55485-1450

Walker MN 564 84- 2735 Ship to: RW E\ec\r\c Inc 4468 Agency Bay Rd NW Walker MN 56484-2735

Cust Item BSE Item Material Order Qty Ship Qty Back Ordered Price Per UoM MFG - Description

000010 1773478 1 EA 1 CUTL - DG321 NRB SFTY-SW 3PST 240V 30A GD FS N3R

000020 125339 6 EA 6 L TF - FLNR030 FUSE CL-RK5 30A 250V TD

Cash discount of 1.78 by 12/10/2021 Total due by 12/25/2021 Mail at least 7 business days before due date.

Please return invoice with your remittance noting all adjustments .

Shipping and Handling $ Total $

State Tax$ County \ax $

Local Tax$ Other Tax1 $ Other Tax2 $ Other Tax3 $

Tax Subtotal $ Net Invoice Amount $

94.58 /1

13.75 /1

0.000 % G.OOG% 0.000 % 0.000 % 0.000 % 0.000 %

EA

EA

0.00 G.GG 0.00 0.00 0.00 0.00

A finance charge of 1.5% per month or the maximum allowable by law whichever is greater, will be assessed if payment is not received by invoice due date.

To access BSE's Terms and Conditions of Sale , please go to https://www.borderstateselectric.com

Sign up for Border States all-new e-commerce platform! Pay bills online , easy ordering anytime from any device

borderstates . com7enroll ORIGINAL

Total Value

94.58

82 .50

0.00 177.08

0.00 177.08

105

Border States Electric Supply

Border Slates Electric - BJI 3405 Hanna Avenue NW Bemidji MN 56601-5637 Phone: 218-759-1350

INVOICE BSE Invoice: 923295582 Date : 11/30/202 1 Cust Acct#: 158222

P.O.#: CASS COUNTY Sales Order#: 36069069

Sales Doc Type: Sales Order Packing Slip#: 8032608531

Tracking#: SP0022700340023980 Payment Terms: 1.0 % 10th prox net 25th (25)

Please remit to: Border States Industries Inc NW 7235 PO Box 1450

Page 1 of 1

RW Elec-Cass Count y Maintenance Job-Cass County Maintenance 4468 Agency Bay Rd NW Minneapolis MN 55485-1450

Walker MN 56484-2735 Ship to: RW Electric Inc 4468 Agency Bay Rd NW Walker MN 56484-2735

Cust Item BSE Item Material Order Qty Ship Qty Back Ordered Price Per UoM MFG - Description

000010 2038907 1,000 FT 1,000 FPL - 22/6C-STR-OASHLD-PLEN-CMP-NAT-1000BX

Cash discount of 2.20 by 01/10/2022 Total due by 01/25/2022 Mail at least 7 business days before due date.

Please return invoice with your remittance noting all adjustments.

Shipping and Handling $ Total$

State Tax$ County Tax$

Local Tax$ Other Tax1 $ Other Tax2 $ Other Tax3 $

Tax Subtotal $ Net Invoice Amount $

219.76 /1,000

0.000 % 0.000 % 0.000 % 0.000 % 0.000 % 0.000 %

FT

0.00 0.00 0.00 0.00 0.00 0.00

A finance charge of 1.5% per month or the maximum allowable by law whichever is greater, will be assessed if payment is not received by invoice due date.

To access BSE's Terms and Conditions of Sale, please go to https://www.borderstateselectric.com

Sign up for Border States all-new e-commerce platform! Pay bills online , easy ordering anytime from any device

borderstates . com/enroll ORIGINAL

Total Value

219.76

20.72 240.48

0.00 240.48

106

Border States Electric Supply

Border States Electric - BJ! 3405 Hanna Avenue NW Bemidji MN 56601-5637 Phone: 218-759-1350

INVOICE BSE Invoice: 923314104 Date: 12/02/2021 Cu st Acct#: 158222

P.O.#: CASS COUNTY Sales Order#: 36069069

Sales Doc Type: Sales Order Packing Slip#: 8032616378

Payment Terms: 1.0 % 10th prox net 25th (25)

Please remit to: Border States Industries Inc NW 7235 PO Box 1450

Page 1 of 1

RW Elec- Cas s County Maintenance Job- Cass County Ma intenance 44 68 Agency Bay Rd NW Minneapolis MN 55485-1450

Wa l ker MN 56 48 4-2735 Ship to: RW Electric Inc 4468 Agency Bay Rd NW Walker MN 56484-2735

Gust Item BSE Item Material Order Qty Ship Qty Back Ordered Price Per UoM MFG - Description

000020 166111 1,000 FPL - 18/4C-STR-OASHLD-PLEN-CMP-NAT-1000R Batch: R1000 1,000 Batch Total : 1,000 FT 1,000

Cash discount of 2.94 by 01/10/2022 Total due by 01/25/2022 Mail at least 7 business days before due date.

Please return invoice with your remittance noting all adjustments.

Shipping and Handling $ Total$

State Tax $ County Tax$

Local Tax $ Other Tax1 $ Other Tax2 $ Other Tax3 $

Tax Subtotal $ Net Invoice Amount $

293.67 /1,000

0.000 % 0.000 % 0.000 % 0.000 % 0.000 % 0.000 %

FT

0.00 0.00 0.00 0.00 0.00 0.00

A finance charge of 1.5% per month or the maximum allowable by law whichever is greater, will be assessed if payment is not received by invoice due date.

To access BSE"s Terms and Conditions of Sale, please go to https://www.borderstateselectric .com

Sign up for Border State s all-new e-comme r ce pla tfo r m! Pay bills online , easy o rdering a n ytime fr om a ny device

borderstates . com7enroll ORIGINAL

Total Value

293.67

0.00 293.67

0.00 293.67

107

Border States Bectric Supply

Border States Electric - BJJ 3405 Hanna Avenue NW Bemidji MN 56601-5637 Phone: 218-759-1350

INVOICE BSE Invoice: 923381997 Date: 12/14/2021 Gust Acct#: 158222

P.O.#: CASS Sales Order#: 36114989

Sales Doc Type: Sales Order Packing Slip#: 8032689718

Payment Terms: 1.0 % 10th prox net 25th (25)

Please remit to: Border States Industries Inc NW 7235 PO Box 1450

Page 1 of 1

lV

RW Elec-Cass County Maintenance Job-Cass County Maintenance 4468 Agency Bay Rd NW Minneapolis MN 55485-1450

Walker MN 56484-2735 Ship to: RW Electric Inc 4468 Agency Bay Rd NW Walker MN 56484-2735

Gust Item BSE Item Material Order Qty Ship Qty Back Ordered Price Per UoM MFG - Description

000010 1596025 1 EA 1 PAS - L530-P LKGPLG L5-30P 30A 125V 2P3W B/W

Cash discount of 0.22 by 01/10/2022 Total due by 01/25/2022 Mail at least 7 business days before due date.

Please return invoice with your remittance noting all adjustments.

Shipping and Handling $ Total$

State Tax$ County Tax$

Local Tax$ Other Tax1 $ Other Tax2 $ Other Tax3 $

Tax Subtotal $ Net Invoice Amount $

22 .12 /1

0.000 % 0.000 % 0.000 % 0.000 % 0.000 % 0.000 %

EA

0.00 0.00 000 0.00 0.00 0.00

A finance charge of 1.5% per month or the maximum allowable by law whichever is greater, will be assessed if payment is not received by invoice due date.

To access BSE's Terms and Conditions of Sale, please go to https://www.borderstateselectric.com

Sign up for Border States all-new e-commerce platform ! Pay bills online, easy ordering anytime from any device

borderstates . com/enroll ORIGINAL

Total Value

22.12

0.00 22.12

0.00 22.12

108

Border States Bectric Supply

Border States Electric - BJ/ 3405 Hanna Avenue NW Bemidji MN 56601-5637 Phone: 218-759-1350

INVOICE BSE Invoice: 923398859 Cust Acct#: 158222

P.O.#: RUSS Sales Order#: 36143842

Sales Doc Type: Sales Order Packing Slip#: 8032739817

Date : 1211612021

Payment Terms: 1.0 % 10th prox net 25th (25)

Please remit to: Border States Industries Inc NW 7235 PO Box 1450

Page 1 of 1

RW Elec-Cass County Maintenance Job-Cass County Maintenance 4468 Agency Bay Rd NW Minneapolis MN 55485-1450

Walker MN 564 8 4- 2 7 35 Ship to: RW Electric Inc 4468 Agency Bay Rd NW Walker MN 56484-2735

Gust Item BSE Item Material Order Qty Ship Qty Back Ordered Price Per UoM MFG - Description

000010 1942357 2 EA 2 CUTL - BAB2030 CKT-BKR 2P 240V 30A BL TON

Cash discount of 1.50 by 01/10/2022 Total due by 01/25/2022 Mail at least 7 business days before due date.

Please return invoice with your remittance noting all adjustments.

Shipping and Handling $ Total $

State Tax$ County Tax$

Local Tax$ Other Tax1 $ Other Tax2 $ Other Tax3 $

Tax Subtotal $ Net Invoice Amount $

74 .81 11

0.000 % 0.000 % 0.000 % 0.000 % 0.000 % 0.000 %

EA

0.00 0.00 0.00 0.00 0.00 0.00

A finance charge of 1.5% per month or the maximum allowable by law whichever is greater, will be assessed if payment is not received by invoice due date.

To access BSE's Terms and· Conditions of Sale, please go to https:llwww.borderstateselectric.com

Sign up for Border States all-new e - commerce platform! Pay bills online, easy ordering anytime from any device

borderstates . c om/e nroll ORIGINAL

Total Value

149.62

0.00 149.62

0.00 149.62

109

Wa l ker Building Supply , LLC Invoice No: 171801 wbc@arvig . net Date : 11 /30/21

P.O. Box 909 Walker , MN 56484 Page: 1

(218) 547 - 2540 (FAX) 547 - 2552

Sold To : RUSS WOOD Customer No : 1124 16387 LLC Phone No : 218 - 547 - 2689 4468 AGENCY BAY ROAD N.W . WALKER , MN 56484

Ship To: 4468 AGENCY BAY ROAD N. W. WALKER , MN 56484

Cust . Order # : Salesperson : #5 - Bob

Product Code Item Description Qty Unit Pr i ce

789 - 6533 SONICCRAFTER BLADE VARIETY 6 P 1 57 . 893

QUOTES GOOD FOR 5 DAYS FROM DATE OF QUOT DUE TO AVAILABILITY AND MARKET RATES LATE CHARGES 18 % PER YEAR OR 1.5% PER MO

Sub- Total :

Shipping : Tax [7 . 375):

Tota l: DUE BY THE lOTH:

Amount Paid : Amount Due :

Change :

Amount

57 . 89*

57.89

0 . 00 4.27 *

62 . 16 62.16

0 . 00 62 . 16

0 . 00

110

2022 AMERICAN RESCUE PLAN ACT (ARPA) GRANT APPLICATIONOTHER QUALIFIED USES

Approved ConsentThrough Agenda Total Grant

Requests 2/1/2022 2/15/2022 Award 2022 FundingOther Qualified Uses 100,000 - - 100,000

100,000 - - 100,000 ¥

ApplicantPine River Chamber of Commerce x 10,000 - Northern Empire LLC (Next Innovations) x 7,000 7,000 7,000

- - - - - - - - - - -

Total 17,000 - 7,000 7,000

83,000 93,000

remaining to encumber remaining to pay out

Grant Awards

For P

rofit

Non

-Pro

fit

21.027 ARPA Budget Tracking 2022.xlsx2022 Other

111

From: Arnold VolkerTo: Sandra NorikaneSubject: FW: Professional Computer Technologies Receipt #1Date: Wednesday, February 2, 2022 5:41:30 PMAttachments: Inv_1769_from_Professional_Computer_Technologies_LLC_12636.pdf

Sandra, Please let me know if you need anything additional for reimbursement.Thank you Next InnovationsPresidentArnold Volker7981 Town Hall Rd NWWalker MN 56484218-547-5948218-220-9891 mobilewww.nextinnovations.net

112

InvoiceDate

2/2/2022

Invoice #

1769

Bill To

Next InnovationsAccounts PayablePO BOX 999Walker, MN 56484

Ship To

Professional Computer Technologies LLCPO Box 157Bemidji, MN 56619

P.O. Number Terms

Due on receipt

Rep Ship

2/2/2022

Via F.O.B. Project

Phone #

218-209-2882

Web Site

www.procomt.com Balance Due

Sales Tax (0.0%)

Payments/Credits

Item Code DescriptionQuantity Price Each Amount

View Sonic Screen ViewSonic 86” Touch Screen - 3840p 4K Interactive Display,20-Point Touch, HDMI

1 6,350.00 6,350.00

HP Business Desktop HP ProDesk Mini Computer for Touch Screen setup1 250.00 250.00Monitor Mount Screen Mount, Webcam, Microphone, and Wireless

Keyboard/Mouse1 400.00 400.00

$0.00

$0.00

-$7,000.00

113

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Licenses - Tobacco, 3.2Beer, Liquor, Gambling, Etc.

Requested Board Date: February 15, 2022 Originating Department: Auditor-Treasurer

Presenter: Sandra Norikane Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Set-Up:Birch Ridge Resort - Frank Alianello - Otter Tail PeninsulaNorthland Lodge - Michael L. O'Reilley - UnorganizedOn & Off Sale 3.2 Beer:McArdle's - McArdle's Resort. Inc - UnorganizedTobacco:Moondance Events - Moondance Jam, Inc - Turtle Lake

114

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Auditor-TreasurerPersonnel Items

Requested Board Date: February 15, 2022 Originating Department: Auditor-Treasurer

Presenter: Pamela Smith Requested Time:

For Discussion: Consent Agenda Item

Returning Election Staff-required certification training is April 20-22. Regular hours begin in late May.

Suggested Action: Receive & file - Notice of appointment of Patricia Muscovitz, Temporary Election Staff - Specialized(Election Judge), Grade 12, Step 9, effective April 20, 2022.

115

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Attorney's Office PersonnelItems

Requested Board Date: February 15, 2022 Originating Department: Attorney

Presenter: Ben Lindstrom Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Receive & file - Notice of resignation of Alysia Vinkemeier, Legal Secretary, effective February 22, 2022,and notice of intent to advertise and fill with a budgeted Legal Secretary, Grade 20.

116

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Sheriff's Office PersonnelItems

Requested Board Date: February 15, 2022 Originating Department: Sheriff's Office

Presenter: Tom Burch Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Receive & file - Notice of resignation of Steven Grundmann, Jailer, effective February 12, 2022, andnotice of intent to advertise and fill with a budgeted Jailer, Grade 21. Receive & file - Notice of resignation of Andrew Rusch, Dispatcher, effective February 24, 2022, andnotice of intent to advertise and fill with a budgeted Jailer, Grade 21.

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Environmental ServicesPersonnel Items

Requested Board Date: February 15, 2022 Originating Department: EnvironmentalServices

Presenter: John Ringle Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Receive & file - Notice of appointment of Andrew Rusch, Resource Specialist, Grade 26, Step 2, effectiveFebruary 28, 2022.

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve HHVS Personnel Items

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Kim Minton Requested Time:

For Discussion: Consent Agenda Item

Suggested Action:

Receive & file - Notice of retirement of Wanda Reed, Financial Assistance Supervisor I, effective May 12,2022, and notice of intent to advertise and fill with a budgeted Financial Assistance Supervisor I, Grade31.

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Child & Teen CheckupsOutreach Contract - Northland Remer -

Longville Family Centers

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Renee Lukkason Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Families eligible for Child & Teen Checkups Program in the Remer -Longville Community area of Cass County located at the Remer Longville Area Family Center.2. Who is the contractor? Northland Family Resource Center of Remer - Longville Family Council3. What is the service? To provide Child & Teen Checkups Outreach to families in the Remer - Longvillecommunity area.4. How much will be spent? $5,3925. Term of the Contract? January 1, 2022 - June 30, 2022

Suggested Action: Approve- Contract with Remer - Longville Family Center to identify medical assistance eligible childrenwho may have health problems and to encourage parents and their children to use health care servicesavailable to them for the 1st half of 2022.

Supporting Documentation: Consent Agenda - Contract - C&TC Outreach - Northland Family Center.pdf

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Maternal, Infant and EarlyChildhood Home Visiting Program Grant

Amendment

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Renee Lukkason Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Children and Families in select at-risk communities2. Who is the contractor? MN Department of Health3. What is the service? To provide evidence based home visiting services to improve the health anddevelopmental outcome of children and families in the selected at-risk communities4. Term of the Contract? March 1, 2017 through December 21, 2022

Suggested Action: Approve – Maternal, Infant and Early Childhood Home Visiting Program Amendment #3 to Grant Contract#118488 and authorize Renee Lukkason, as CHS Administrator, to sign on behalf of the County Board.

Supporting Documentation: Consent Agenda - Grants - MIECHV_Amend3_agreement.pdf

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Amendment # 3 for Grant Project Agreement # 118488 Between the Minnesota Department of Health and Cass County Community HHVS

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Minnesota Department of Health Grant Project Agreement Amendment Cover Sheet

You have received a grant project agreement from the Minnesota Department of Health (MDH). Information about the grant project agreement, including funding details, are included below. Contact your MDH Grant Manager if you have questions about this cover sheet.

DATE: March 1, 2022 ATTACHMENT: Amendment CONTACT FOR MDH: Leah Hegg, 651-201-5695. leah.hegg@state.mn.us

Grantee SWIFT Information Grant Project Agreement Information

Funding Information

Name of MDH Grantee: Cass County Health, Human & Veterans Services

Grant /Project Agreement Number: 118488

Total Grant Funds (all funding sources): $488,936

Grantee SWIFT Vendor Number: 0000197283 SWIFT Vendor Location Code: 001

Period of Performance Start Date: 3/1/2017 Period of Performance End Date: 12/31/2022

Total Federal Grant Funds: $488,936

Notice to Grantee about Federal Funds This amendment pertains to your sub-award of federal financial assistance from MDH. Information about the award is being shared with you per 2 CFR § 200.332. Please keep a copy of this cover sheet with the amendment.

Grantee Data Universal Numbering System (DUNS) Name and Number/ Unique Entity Identifier (UEI) Name and Number

DUNS/UEI Name: County of Cass DUNS/UEI Number: 106710577

Grantee’s Approved Indirect Cost Rate for the Grant 10% Is the Award for Research and Development?

☐ Yes ☒ No

Project Description To provide high quality evidence-based home visiting services to improve health and developmental outcome for children and families in the selected at-risk communities

Name of Federal Awarding Agency HRSA

Assistance Listing Name and Number (Formerly Catalog of Federal Domestic Assistance, “CFDA”)

Assistance Listing Name: Social Security Act, Title V Section 511(42 U S C 7010) as amended by Section 2951 of the Patient Protection and Affordable Care Act of 2010 2951(Public Law 111-148) Assistance Listing Number: 93.870

Federal Award Identification Number (FAIN)/ Grantor’s Pass-through Number D89MC28263 X10MC29483 X10MC32199

Federal Award Date (Date MDH received federal grant) 6/8/2015 6/7/2016 9/15/2017 9/14/2018

Amount of funding from this federal award MDH is issuing to Grantee: $488,936

Total Amount of Federal Award Received by MDH 9,400,000 8,651,762 8,582,548 9,243,786

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Minnesota Department of Health Community Health Board Grant Project Agreement Amendment

Grant Project Agreement Start Date: 3/1/2017 Current Project Amendment Amount $79,247 Original Grant Project Agreement Expiration Date: 9/30/2019 Original Grant Project Agreement Amount: $209,370 Current Grant Project Agreement Expiration Date: 2/28/2022 Previous Project Amendment(s) Total: $200,319 Requested Grant Project Agreement Expiration Date: 12/31/2022

Requested Total Grant Project Agreement Amount: $488,936

This Grant Project Agreement Amendment is between the State of Minnesota, acting through its Commissioner of the Minnesota Department of Health (hereinafter “MDH”) and Cass County Health, Human & Veterans Services, PO Box 519, 400 Michigan Avenue West, Walker, MN 56484 (hereinafter “Grantee”).

Recitals

1. MDH has a grant project agreement with Grantee identified as 118488 (“Original Grant Project Agreement”) to provide support to community health boards implement or expand existing evidence based home visiting programs.

2. The grant is being amended to extend delivery and funding for support of home visiting services to families for one additional year during the COVID-19 pandemic.

3. MDH and Grantee are willing to amend the Original Grant Project Agreement as stated below.

Grant Project Agreement Amendment Amended or deleted grant project agreement terms will be struck out, and the added grant project agreement terms will be underlined. REVISION 1. Clause 2. “Term of Agreement” is amended as follows:

2. Term of Agreement. 2.1 Effective date. This grant project agreement shall be effective on March 1, 2017, or the date the STATE obtains all required signatures under Minnesota Statutes 16B.98. Subd. 5(a), whichever is later. The GRANTEE must not begin work until this contract is fully executed and the State’s Authorized Representative has notified the GRANTEE that work may commence. 2.2 Expiration date. September 30, 2019 February 28, 2022 December 31, 2022, or until all obligations have been fulfilled to the satisfaction of the STATE, whichever occurs first, except for the requirements specified in this grant project agreement with completion dates which extend beyond the termination date specified in this sentence.

REVISION 2. Clause 3. “Grantee’s Duties and Responsibilities” is amended as follows:

3. Grantee’s Duties and Responsibilities. The GRANTEE shall: complete the duties set forth in Exhibit A, and Revised Exhibit A and Exhibit D-Work Plan, which is are attached and when approved, incorporated into this grant project agreement. Any changes to the Work Plan require prior written approval from the

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STATE’S Authorized Representative. Approved changes to the Work Plan will be incorporated into this grant project agreement. An amendment to the grant project agreement will be required if the changes alter the fundamental GRANTEE’s duties and responsibilities.

3.1 Target. GRANTEE must notify the STATE in writing immediately if their caseload of family slots (see Work Plan) falls below eighty-five percent (85%). The written notification must include the reasons why the GRANTEE is not able to meet the caseload of family slots and a plan to achieve and maintain the caseload. 3.2 Billing Third Parties. GRANTEE must seek third party reimbursement for Maternal, Infant and Early Childhood Home Visiting (MIECHV) Program services provided to Medicaid-enrolled families. Earned program income generated by grant supported activities must go back into the GRANTEE’S MIECHV program, may be used for allowable costs only and must be reported to the STATE as required on Quarterly Reports.

3.3 Informed Consent for Release of Individual Level Data. GRANTEE must have a process that asks clients for written informed consent to provide the STATE with their identifiable individual data for the purpose of evaluating the MIECHV program. GRANTEE must inform the clients that a client’s decision not to grant consent will not in any way impact the client’s family’s access to services. The STATE agrees to protect individual level data, not public data as outlined in Exhibit B which is attached and incorporated into this agreement.

3.4 Evaluation. GRANTEE will participate in the STATE’S MIECHV program evaluation and reporting activities. GRANTEE must provide the STATE with data on clients and families served by the MIECHV program for evaluation purposes at a time and in a format required by the STATE. GRANTEE will provide the STATE with individual level data including personal identifiers in accordance with the level of informed consent given by the client. GRANTEE will provide the STATE with aggregate data on clients served by the grant program, including clients that do not grant informed consent to release any individual level data to the STATE.

REVISION 3. Clause 4. “Consideration and Payment” is amended as follows: 4. Consideration and Payment.

4.1 Consideration. The STATE will pay for all services performed by the GRANTEE under this grant project agreement as follows: (a) Compensation. The GRANTEE will be paid according to the breakdown of costs contained in Exhibit

C, and Revised Exhibit C and Exhibit E, which, when approved, is are attached and incorporated into this agreement.

(b) Total Obligation. The total obligation of the STATE for all compensation and reimbursements to the GRANTEE under this grant project agreement will not exceed ($209,370) $409,689 $488,936 as follows:

Budget Period Amount March 1, 2017 to September 30, 2017 $47,925.00 October 1, 2017 to September 30, 2018 $79,799.00 October 1, 2018 to September 30, 2019 $81,646.00 October 1, 2019 to September 30, 2020 $81,646 October 1, 2020 to September 30, 2021 $83,279 October 1, 2021 to February 28, 2022 $35,394 March 1, 2022 to December 31, 2022 $79,247

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Any carryforward from the above budget periods will be determined by the State’s Authorized Representative.

(c) Budget Modifications. Modifications greater than 10 percent of any budget line item in the most recently approved budget (listed in 4.1(a) or incorporated in Exhibit C, and Revised Exhibit C and Exhibit E) requires prior approval from the STATE and must be indicated on submitted reports. Failure to obtain prior approval for modifications greater than 10 percent of any budget line item may result in denial of modification request and/or loss of funds. Modifications equal to or less than 10 percent of any budget line item are permitted without prior approval from the STATE provided that such modification is indicated on submitted reports and that the total obligation of the STATE for all compensation and reimbursements to the GRANTEE shall not exceed the total obligation listed in 4.1(b). 4.2 Terms of Payment. (a) Invoices. The State will promptly pay the GRANTEE after the GRANTEE presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted in a timely fashion and according to the following schedule:

March 1, 2017 through March 31, 2017 due on April 20, 2017 April 1, 2017 through June 30, 2017 due on July 20, 2017 July 1, 2017 through September 30, 2017 due on October 20, 2017 October 1, 2017 through December 31, 2017 due on January 20, 2018 January 1, 2018 through March 31, 2018 due on April 20, 2018 April 1, 2018 through June 30, 2018 due on July 20, 2018 July 1, 2018 through September 30, 2018 due on October 20, 2018 October 1, 2018 through December 31, 2018 due on January 20, 2019 January 1, 2019 through March 31, 2019 due on April 20, 2019 April 1, 2019 through June 30, 2019 due on July 20, 2019 July 1, 2019 through September 30, 2019 due on October 20, 2019 October 1, 2019 through December 31, 2019 due on January 20, 2020 January 1, 2020 through March 31, 2020 due on April 20, 2020 April 1, 2020 through June 30, 2020 due on July 20, 2020 July 1, 2020 through September 30, 2020 due on October 20, 2020 October 1, 2020 through December 31, 2020 due on January 20, 2021 January 1, 2021 through March 31, 2021 due on April 20, 2021 April 1, 2021 through June 30, 2021 due on July 20, 2021 July 1, 2021 through September 30, 2021 due October 20, 2021 October 1, 2021 through December 31, 2021 due January 20, 2022 January 1, 2022 through February 28 March 31, 2022 due March April 20, 2022 April 1, 2022 through June 30, 2022 due July 1, 2022 July 1, 2022 through September 30, 2022 due October 20, 2022 October 1, 2022 through December 31, 2022 due January 20, 2023

(b) Federal Funds. Payments under this grant project agreement will be made from federal funds obtained by the STATE through Title V, Section 511 (42 U.S.C. §711 , CFDA number 93.870 of the Social Security Act as amended by Section 2951 of the Patient Protection and Affordable Care Act 2010,, including public law and all amendments. The Notice of Grant Award (NGA) number is D89MC28263 and X10MC29483. The GRANTEE is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. If at any time federal funds become unavailable, this agreement shall be terminated

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immediately upon written notice of by the STATE to the GRANTEE. In the event of such a termination, GRANTEE is entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 4.3 Incentives. Grantees may use grant funds to purchase incentive instruments in order to aid in meeting the goals and objectives of the grant agreement. Grantees using incentive instruments must have written effective policies and procedures on file before purchasing any incentive instruments. Grantees are required to monitor and track incentive instruments. MDH reserves the right to inspect and review incentive instruments purchased and distributed, and related documents, as part of its monitoring oversight.

REVISION 4. Clause 10. “Telecommunications Certification” is added as follows: By signing this agreement Grantee certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that uses “covered telecommunications equipment or services” (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Grantee will include this certification as a flow down clause in any contract related to this agreement. Except as amended herein, the terms and conditions of the Original Grant Project Agreement and all previous amendments remain in full force and effect. The Original Grant Project Agreement, and all previous amendments, are incorporated by reference into this amendment. [signatures on next page]

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APPROVED: 1. State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05.

Signature:

SWIFT Contract & Initial PO:

2. Grantee Grantee certifies that the appropriate persons(s) have executed the grant agreement on behalf of Grantee as required by applicable articles, bylaws, resolutions, or ordinances.

Signature:

Title:

Date:

Signature:

Title:

Date:

Signature:

Title:

Date:

Signature:

Title:

Date:

3. Minnesota Department of Health Grant agreement approval and certification that State funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05.

Signature: (with delegated authority)

Title:

Date:

Distribution: All parties on the DocuSign envelope will receive a copy of the fully executed grant agreement.

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Exhibit D – Work Plan

Maternal, Infant, and Early Childhood Home Visiting Formula Program Work Plan & Quarterly Report March 1, 2022 – December 31, 2022

Submit to Health.FHVGrants@state.mn.us (This work plan will be attached and incorporated into the agreement)

Community Health Board Name: Cass County Community Health Board Community Health Board Address: 400 Michigan Avenue West, Walker, MN 56484 Contact Name: Renee Lukkason Contact Email: Renee.Lukkason@co.cass.mn.us Contact Phone: 218-547-6825 Check One: [ x ] Original Work Plan; Date Submitted:

[ ] Revised Work Plan; Date Submitted:

A. General Information 1. Your MIECHV funded caseload of family slots: NFP[ ] HFA[ ] MECSH[ X ] Total[ 15 ]

[ ] March 1 – June 30 Date Submitted: *Current Caseload: Third party reimbursement: $ [ ] July 1– September 30 Date Submitted: *Current Caseload: Third party reimbursement: $ [ ] October 1– Dec 31 Date Submitted: *Current Caseload: Third party reimbursement: $

2. List names, titles, email addresses and phone numbers for key contacts for the following. Grantee is required to update contact information with MDH within 30 days of change in staff.

Key Contact Staff Email Phone Continuous Quality Improvement (CQI)

Renee Lukkason Merilee Payne Gina Zubke

Renee.lukkason@co.cass.mn.us Merilee.payne@co.cass.mn.us Gina.zubke@co.cass.mn.us

218-547-6825 218-547-6829 218-547-6847

Data Collection and Reporting Wendy Drews Wendy.drews@co.cass.mn.us 218-547-6922

Reflective Practice Supervision Open position

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3. Provide a detailed description of the Minnesota at-risk community to be served. This grant application will serve no less than nine but up to fifteen high-risk families including low-income parents under the age of 21 living within Cass County. The at-risk community also includes the Native American population in the outlying area of the Leech Lake Reservation near Walker, Minnesota, who are not otherwise enrolled in the Family Spirit Home Visiting Program. Specific MECSH referrals or MECSH transfers into the county will also be accepted when able. Cass County is a large (2,022 square miles) 100% rural county located in the central region of Minnesota. Cass County lacks a community hospital within its boundaries. Most pregnant women of Cass County drive 30 – 50 miles to receive prenatal care and to deliver their babies. The 2021 County Health Rankings placed Cass County at 86 out of 87 counties with the poorest health outcomes. Children living in poverty were 20% compared to the state at 11%. Uninsured children ranked 9% versus the state at 6%. The teen birth rate per 1,000 females ages 15 – 19 is 27.8 % in Cass County compared to an average of 10.1% statewide. The Minnesota County Health Tables in 2019, revealed great health disparity for birth outcomes to Cass County births for the 265 live births in 2019, of which 60.8% of mothers were unmarried and 30.6% reported smoking compared to the state’s 7.1%. Statistics also show consistently lower outcomes in areas of preterm babies, lower birth weights, lack of early prenatal care, and socio-demographic factors related to birth outcomes as compared to Minnesota data.

B. Work Plan – Duties

1. Enroll, maintain, and provide MIECHV Family Home Visiting services at 100% of the caseload of family slots. HRSA defines the caseload of family slots (associated with the maximum service capacity) as the highest number of families (or households) that could potentially be enrolled at any given time if the program were operating with a full complement of hired and trained home visitors. Family slots are those enrollment slots served by a trained home visitor implementing services with fidelity to the model for whom at least 25% of his/her personnel costs (salary/wages including benefits) are paid for with MIECHV funding. All members of one family or household represent a single caseload slot. The count of family slots should be distinguished from the cumulative number of enrolled families during the grant period.

2. Engage and collaborate with existing community prenatal, infant and early childhood programs (including education, social services and other health agencies).

3. Complete and maintain affiliation or accreditation as required by the national model developer/s and maintain fidelity to the model/s. Submit accreditation documentation to MDH by July 1, 2022.

4. Submit quarterly reports according to the schedule below. • March 1, 2022 – June 30, 2022 due July 20, 2022 • July 1, 2022 – September 30, 2022 due October 20, 2022 • October 1, 2022 – December 31, 2022 due January 20, 2023

Consider submitting family and local system success stories with quarterly reports. Stories are used to inform HRSA and other key stakeholders of the successes, challenges, and impact of family home visiting.

5. The MIECHV Program will enroll and provide Family Home Visiting services to eligible families that meet the targeted at-risk population (including activities related to meeting and maintaining the targeted enrollment number).

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6. The MIECHV Program will collect complete and accurate data on MIECHV performance measures, and report data to MDH at least quarterly and according to the schedule and processes provided by MDH.

7. The MIECHV Program will engage in continuous quality improvement (CQI) and learning activities that support the ongoing use of performance and implementation data to optimize program outcomes, identify and disseminate best practices, and test new approaches in home visiting that can increase efficiency and enhance effectiveness of programs.

8. Submit timely data to MDH according to the method and processes outlined in the current version of the Family Home Visiting Reporting Guidance document.

9. Sites who use MDH funding for incentives must ensure their incentive program abides by MDH guidance and follows local purchasing policies/procedures. Submit a copy of your incentive policy/procedure. Inventory audit records may be requested.

C. Measurable activities: In the chart below list at least three measurable activities the MIECHV Family Home Visiting program will engage to accomplish the objectives. Be sure measurable activities are specific to your MIECHV program’s identified target population, needs and implementation. If your program is experiencing challenges, list activities that will address the challenges and move the program toward success.

Activities to accomplish objectives Targeted Completion Date

Date Completed

NOTES:

Objective 1: Develop a referral network for incoming referrals to the program and resources that the program will refer families based on need.

1. Contact clinic/hospital systems that deliver prenatal care to Cass County women to make aware of the MECSH program and how to refer.

By June 30, 2022, and quarterly.

2. Contact WIC, Income Maintenance, Social Services, Family Safety Network, Leech Lake Public Health Services, Family Centers, Bi-CAP and school staff to make aware of MECSH program and referral recommendations.

September 30, 2022, and annually.

3. Send memo to above priority partners to outreach and inform them that MECSH clients may be referred to them for access to community resources.

September 30, 2022

4.

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Activities to accomplish objectives Targeted Completion Date

Date Completed

NOTES:

Objective 2: Identify members of a CQI team and begin participation in the MDH-led MIECHV CQI Learning Collaborative, or in a self-organized Learning Collaborative, Community of Practice, or Learning Community, as outlined in the MIECHV CQI Guidance document.

1.Identify members of Cass County CQI team for MECSH program by March 31, 2022.

March 31, 2022

2. Members of CQI team will participate in CQI learning collaborative or in Community of Practice as organized by MDH throughout grant cycle.

December 31, 2022

3.Cass MECSH program staff will identify and complete PDSA Cycles to make changes needed to meet CQI goals identified.

By December 31, 2022

4.Cass MECSH program staff will attend Community of Practice as organized by MDH on a quarterly basis throughout the grant cycle.

By December 31, 2022

Objective 3: Identify members and purpose of the community advisory board and implement utilization of the community advisory board to provide guidance for program implementation.

1. Identify Cass County HHVS Advisory Committee membership.

By June 30, 2022

2. Identify the role of the Cass County HHVS Community Advisory Board in relation to Public Health.

By June 30, 2022

3. Provide at least annual presentations on our MECSH program.

By December 31, 2022

4. Objective 4: Develop a plan to identify potential funding sources and next steps to provide program sustainability.

1. Team Lead for Children, Family and Youth team will meet with CCHHVS accounting staff to monitor reimbursement from MA sources, private insurances if available, and other county funding sources.

Quarterly throughout grant cycle December 31, 2022.

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Activities to accomplish objectives Targeted Completion Date

Date Completed

NOTES:

2. Seek and maximize Medicaid reimbursement for nurse home visiting services provided to eligible families.

Quarterly throughout grant cycle December 31, 2022.

3. Monitor use of TANF funds including TANF grant expenditures monthly.

Monthly throughout grant cycle December 31, 2022.

4. Objective 5: Develop and implement a plan for how reflective practice support will be provided for program supervisors and home visitors throughout the grant period.

1. Meet with Jessica Niemi, LCSW to develop a calendar for monthly team reflective practice meetings with Cass, Todd, Morrison, Wadena MECSH team of nurses.

By June 30, 2022.

2. A plan for monthly 1:1 reflective practice with MECSH supervisor will be developed for implementation after position is filled.

By April 1, 2022.

3. When MECSH supervisor position is open, peer to peer reflective supervision will occur at least 2x/month.

By April 1, 2022.

4. MECSH Reflective Supervisor will provide joint home visits with nurse home visitors per model expectation.

By December 31, 2022.

Objective 6: Develop policies as directed by MDH. Policies will include but not be limited to a policy assuring coordination of home visiting programs in the community, non-duplication of home visiting services.

1. Compile and list names and contact information for each home visiting program within Cass County.

March 31, 2022

2. Contact home visiting programs and meet to understand the specific population to be served and encourage referrals to the home visiting program that best fits the client’s needs and desires.

June 30, 2022

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Activities to accomplish objectives Targeted Completion Date

Date Completed

NOTES:

3. With agreement of home visiting programs, implement shared plan.

October 31, 2022

4. Collaborate on ways to assure non-duplication of services.

December 31, 2022

Objective 7: MIECHV sites achieve and maintain model approval, affiliation or accreditation and retain model fidelity through the grant period.

1. MECSH nurses will continue to participate in Cass, Morrison, Todd, Wadena team meetings/case conferences on a bi-monthly basis.

December 31, 2022

2. Nurse home visitors will meet with MECSH reflective supervisor weekly per requirements.

December 31, 2022

3. Complete joint home visits, professional development, including Community of Practice for MECSH quarterly and comply with all MECSH program requirements.

December 31, 2022

4. MECSH Reflective Supervisor, Children, Youth and Family (CYF) Team Lead or MECSH nurse will review fidelity or quality reports on a quarterly basis to identify opportunities for growth via ZOHO online platform.

Quarterly December 31, 2022

Objective 8: Build connections with community partners that integrates home visiting into the early childhood system in the community and implement the plan throughout the remainder of the grant period.

1. Cass County CYF Team leader will provide outreach and information sharing about our MECSH home visiting program at Bi-CAP Head Start Advisory Board, Early Childhood cooperatives within each school district in Cass County.

Annually by December 31, 2022.

2. The Director of Public Health Nursing or Children, Youth and Families Team Leader will attend the Cass County Children’s Initiative Service Delivery meetings.

By December 31, 2022

3. Cass County MIECHV program will continue to utilize “Help Me Grow”, for referrals. Will partner with regional ECSE program coordinators for enhanced service delivery.

Throughout grant cycle by December 31, 2022.

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Activities to accomplish objectives Targeted Completion Date

Date Completed

NOTES:

4. Objective 9: Achieve and maintain a full case load of families to be served and maintain the caseload at 85% during the grant period.

1. Outreach to area clinics and hospitals, ALC’s, school nurses and counselors, faith communities, WIC clinics, social service providers and other community partners will be conducted on a quarterly basis.

Quarterly By December 31, 2022.

2. MECSH reflective supervisor and Cass County MECSH staff will coordinate outreach plans and efforts on a quarterly basis with outreach materials placed in community locations.

Quarterly by December 31, 2022

3. Contacts will be made within 1 week of referral to MECSH program, and when clients miss visits-telephone calls and letters will be sent to reschedule visits.

Throughout grant cycle by December 31, 2022.

4. Confirmation telephone/text contacts will be made prior to visits. Flexible visit schedules and visit locations will be offered to clients.

Throughout grant cycle by December 31, 2022.

SUCCESS STORY/IES – CASS COUNTY Young, first-time mother with limited support system, high ACE’s score and poorly managed anxiety developed strong bond with unborn infant, wanting everything best for him including breastfeeding. She expressed this was one way she could provide him with the best and had high importance to mother; however, mother expressed some doubts in ability with uncertain statements like “I hope I can”. Prenatal breastfeeding education was a topic at every prenatal visit with use of videos, print materials, demonstrations, and discussions. After delivery, mother said infant wasn’t latching right away, the hospital encouraged her to give her infant a bottle of formula and mother felt she wasn’t supported in her wishes at this time. She said, “I remembered what you told me, I gave him skin to skin and time, he then latched on his own!” Mother contacted HV after delivery with questions about breastfeeding & infant care, breastfeeding success was affirmed during visits building confidence in her ability. Mother and infant have been successful with exclusive breastfeeding. Mother has also adapted healthy anxiety management strategies and reports she is feeling so much healthier, motivated, and able to care for her infant how she wants to!

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Exhibit E - Budget

FTE/ Year2022 Average Annual Salary

Total Year 4 03.2022-12.2022

Cass County PersonnelMECSH PHN Nurse Home Vistor (Merilee Payne) 0.25 109,839$ 22,883$ MECSH Program CYF Supervisor (Renee Lukkason) 0.07 120,063$ 7,004$ MECSH PHN Nurse Home Vistor (Gina Zubke) 0.25 102,613$ 21,378$

SALARY AND FRINGE TOTAL: 51,265$

Justification monthsLake County Associates--Reflective infant mental health services, consultation,travel to Staples for team meetings, per grant requirements.$150/hour and $90 travel (2 hours x $150 + $90)= $390 10 390.00$ 3,900$

Morrison County PHN--Will bill each of the 4 Counties (25%) - Average historical monthly hours 55. Salary $39.54 per hour & fringe 11.65 per hour. Annual $106,475 salary and fringe. (50.19 X 55 X 10 X 25%)=6901 6,901$ .

CONTRACTUAL TOTAL: 10,801$

In-State: - Cass County Miles Cost / Miles

Mileage: Twice monthly reflective practice in Staples round trip 134 miles x 2 x 10 months = 2680miles/ year @ $.17 = $455 1,695$

Local client travel for PHN Home Visitor for 15 clients based on 10 trips per month x 10 months x 30miles per trip= 3,000@ $.17 = $510

Cass County MIECHV Grant Management County Team Leader & MECSH Nurse to attend CQI in-person Trainings 400 miles per trip x 2 @ $.17 = $160, Hotel X2 $300, Mealsx 2 $57= $493

Community of Practice- Travel 350 miles @ $.17 = $60, Hotel $150, Meals $27= $237

In State Travel- Morrison County 1,175$ Morrison County Nurse Supervision Monthly One on One Reflective Supervision thru Vydeo or to Walker in Cass County 180 miles round trip x 10 months= 1800 miles @ $.56= $1,008Monthly Team Supervision meeting in Staples 70 miles round trip from Little Falls x 10 months is 700 @ $.56 at 25%shared cost (4 County Share)= $98Community of Practice for Morrison County Reflective Supervisor Travel 180 miles @ $.56 =$100, Hotel $150, Meals $27, with 25% shared cost= $69

TRAVEL TOTAL: 2,870$

JustificationPH-Doc Maintenance and Support fees to support data management and forms $32,981 for 2021 annual budget as an agency. MIECHV/MECSH portions of this is 7.85% for the year which is based on the agencys monthly public health distributiuon formula. ($32981 X 7.85% /12 months) X10=2158 2,158$

Telephone/internet monthly average $30X10 months 300$

Office Supplies, postage and po box, printing/copying and sm equip to help support the MIECHV/MECSH model, 3 staff X 30 X 10 months) 900$ Core curriculum/outreach/developmental and safety materials to benefit MIECHV/MECSH clients $125 x 15 families x =$1875 (education books, child safety items, diapers, wipes, infant/toddler feeding supplies, emergency formula.) 1,875$

SUPPLIES AND EXPENSE TOTAL: 5,233$

Justification

Incentives for MIECHV/MECSH clients 15 X $125 gift card(prorated for 10 months) 1,875$

OTHER TOTAL: 1,875$ SUBTOTAL: 72,043$

INDIRECT COST 10% 7,204$ MIECHV BUDGET CASS 79,247$

Caseload Target: 15Cost Per Family: 5,283.16$

OTHER

SUPPLIES AND EXPENSES

TRAVEL

MIECHV Budget Justification Form Cass BudgetBudget Period: March 1, 2022 to December 31, 2022

SALARY/ FRINGE

Contractual Services

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve HHVS Contract withLutheran Social Services of MN

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Kim Minton Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Children & Adults2. Who is the contractor? Lutheran Social Services of MN3. What is the service? Guardianship & Conservatorship4. How much will be spent? Not to exceed $55.00 per hour, per client, to be billed Quarterly.Reimbursement for services to any ward/conservatee shall not exceed ten hours before appointment and in the first 30 days after appointment and acceptance of appointmentas conservator/guardian; and sixty (60) hours per year annually for guardianship services and eighty-four (84) hours per year annually for individuals which receiveguardianship and conservatorship services. 5. Term of the Contract? January 1, 2022 - December 31, 2022

Suggested Action: Approve – Purchase of Service Agreement with Lutheran Social Services of MN

Supporting Documentation: Consent Agenda - Contracts - LSS Guardianship.pdf

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PURCHASE OF SERVICE AGREEMENT This Agreement, made and entered into by and between the County of Cass, through its local health and human service agency, Cass County Health, Human and Veterans Services, P.O. Box 519, Walker, MN 56484, referred to as the "County" and Lutheran Social Service of Minnesota, with state offices at 1605 Eustis Street, Suite 310, St. Paul, Minnesota 55108, hereafter referred to as the "Provider.”

WITNESSETH WHEREAS, Cass County Health, Human and Veterans Services has identified a need for Guardianship/Conservator services and related legal services for indigent persons who are impaired to the extent of lacking sufficient understanding or capacity to make or communicate responsible personal decisions, and who has demonstrated deficits in behavior which evidence an inability to meet personal needs for medical care, nutrition, clothing, shelter, or safety; or concerning the appointment concerning the person’s estate or financial affairs, has demonstrated deficits in behavior which evidence an inability to manage the estate or financial affairs effectively by reason of detention by a foreign power or disappearance. WHEREAS, this is a mandated service under Minnesota Statute 524.5-101 to 524.5-903 and 252A.01-252A.21; and WHEREAS, the County wishes to purchase such program services from the Provider; NOW THEREFORE, in consideration of the mutual understandings and agreements set forth, Cass County and Lutheran Social Service of Minnesota, Incorporated agree as follows: 1. TERM:

The term of this Agreement shall be from January 1, 2022 through December 31, 2022. Either party may cancel this Agreement, with or without cause, upon thirty (30) days written notice. Cancellation of this Agreement or expiration of the Agreement term shall not relieve County from paying for Provider’s services for wards and protected persons that the Provider is court-appointed to serve, and whom are still eligible for services under this Agreement, before cancellation or termination, so long as Provider remains the court-appointed Guardian and/or Conservator.

2. SERVICES:

a. Pursuant to MN Statutes 256M (Vulnerable Children and Adults Act) and as further detailed in Attachment A to this Agreement, the County agrees to purchase and the Provider agrees to furnish the following services:

Guardianship and Conservatorship Services

3. COST AND DELIVERY OF PURCHASED SERVICES:

a. The Provider may bill for service rendered at the following rate(s):

An authorized rate not to exceed $55.00 per hour, per client, to be billed

monthly.

In addition to payment outlined above, the Provider may charge the client a

Medical Assistance fee as allowed by rule and when applicable.

b. These rates are inclusive of all direct service and administrative costs billable pursuant to this contract, including but not limited to:

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1) All general administrative services, including all scheduling of court appearances needed to ensure the orderly and timely provision of the services herein;

2) Office facilities adequate to perform all services hereunder; 3) All necessary stationary, office supplies, and office equipment, including but not

limited to, dictating equipment, typewriters, telephones and duplicating equipment. Photocopies are the responsibility of the Provider, except those copies made at the Court Administrator’s office;

4) All transportation necessary for the provision of services hereunder; and 5) Such library and reference materials as Provider deems necessary. Except as may be set forth herein, the Provider shall not bill for any additional administrative or other costs associated with providing services purchased pursuant to this contract.

c. These rates are subject to change if rate increases or decreases are mandated by the

Minnesota Legislature. If within a contract period, the Minnesota Legislature mandates a rate increase or decrease for any service purchased pursuant to this contract or any extension thereof, service rates shall be adjusted to meet the mandated rate change and no addendum to this contract shall be required. Any interpretation pertaining to eligibility for a rate increase as well as the exact amount of rate increase granted shall be at the sole discretion of the County.

d. It is understood and agreed by the parties that the County and any County of Financial

Responsibility assume no responsibility or obligation to purchase from the Provider any minimum amount of services.

e. It is further understood and agreed by the parties that except with the express written

consent of the County, reimbursement for services to any ward/conservatee shall not exceed:

1) Ten (10) hours before appointment and in the first 30 days after appointment and acceptance of appointment as conservator/guardian; and

2) Sixty (60) hours per year annually for Guardianship services and eighty (84) hours per year annually for individuals which receive Guardianship and Conservatorship services.

f. Provider and County will meet on a quarterly basis to discuss client issues/needs and

client progress. If additional units of service are necessary, Provider will make a request to the County for the County’s approval of additional units of service. The County will then have 30 days to approve or deny the additional service units in writing.

g. If the ward/conservatee is on a public assistance program that has provisions allowing

the ward/conservatee to set aside a portion of income to pay for guardianship/conservatorship services, the guardian/conservator must deduct the allowable amount from the ward/conservatee’s income before billing the County. If the amount obtained from income exceeds the maximum reimbursable amounts noted in paragraph 3.a. above, there will be no payment by the County.

4. SERVICE DELIVERY AND PROVIDER OBLIGATIONS:

a. Location. The Provider shall provide all services at such location as designated in the client’s Individual Service Plan.

5. ELIGIBILITY FOR SERVICES:

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a. A client’s eligibility to receive services shall be determined by the County of Financial Responsibility based on eligibility criteria established by federal, state, and other lawful requirements.

b. Services shall not be provided to clients who are not determined eligible. c. Prior to rendering services, the Provider must obtain authorization to provide services

from the County of Financial Responsibility pursuant to procedures established by that County. If the County of Financial Responsibility is not Cass County, Cass County assumes no financial responsibility to the Provider for services purchased pursuant to this contract.

d. The Provider shall not render any service to a client prior to or after the dates authorized in the client’s Service Agreement(s).

6. INDIVIDUALIZATION: The amount, frequency and duration of purchased services shall be

provided in accordance with the client’s Individual Service Plan and Service Agreement, and shall be directed towards each client’s achievement of Service Plan goals.

7. PAYMENT FOR SERVICE:

a. Billing Procedures. (1) The Provider is not required to bill third parties for services rendered under the

terms of this Contract. The Provider may bill the County of Financial Responsibility for the services rendered to that client. If the County of Responsibility is not Cass County, the Provider shall not bill the County.

b. Billing the County. (1) Unless otherwise requested by the County, in cases where Cass County is the

County of Financial Responsibility, the Provider shall, within fifteen (15) working days following the last day of the calendar quarter, submit an invoice and request for payment on an invoice form acceptable to the Department.

(2) Each invoice shall certify expenditures and itemize (as applicable): the period of time covered by the invoice; the name(s) of the client(s) for whom the service(s) were rendered; a general description of the type of service(s) rendered; the number of hours of service rendered by type of service; and the date service(s) were rendered by type of service.

(3) The County shall make payment to the Provider within thirty (30) calendar days of the date on which the invoice is received.

(4) If the invoice is incorrect, defective, or otherwise improper, the County shall notify the Provider, and request a corrected invoice. Upon receiving the corrected invoice from the Provider, the County shall make payment within forty-five (45) calendar days.

c. Billing Other Counties. (1) In all cases where Cass County is not the County of Financial Responsibility, as

determined by Cass County pursuant to Minn. Stat. Ch. 256G, the Provider shall bill the County of Financial Responsibility directly, according to that County’s established procedures. In such cases, the County of Financial Responsibility shall make payment directly to the Contractor according to that County’s established procedures.

d. Payment Withheld. (1) Payment for any service may be withheld if either the County or Commissioner

determines the services was: a. performed in violation of federal, state, or local laws/ordinances, rules or

regulations; b. delivered in a manner that violated ethical standards, as determined by the

County.

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(2) If payment is withheld under this section and the Provider believes withholding payment in that circumstance is arbitrary, capricious, or otherwise unfair, and the matter has not been disposed of by negotiation and agreement, it shall be considered a dispute and shall be handled according to Section 15. a. of this Contract.

e. Time Limit for Billing. (1) The Provider agrees that invoices submitted more than 120 days following the

last day of the calendar month in which services were provided, may, at the County’s discretion, be rejected for payment.

8. RECORDS, REPORTS AND EVALUATIONS:

a. The Provider shall fully cooperate with the County with respect to the County’s monitoring and evaluating activities pertaining to services purchased pursuant to this contract. The County’s monitoring and evaluating activities include, but are not limited to: on-site visits to the Provider’s premises or job site, with or without prior notice; review of client/recipient files, review of the Provider’s financial, statistical and program records, and review of other reports, and data. The Provider shall allow personnel of the County access to the Provider’s records and premises.

b. The Provider shall, upon reasonable notice, meet with County personnel to assist the County in the evaluation of services.

c. The Providers shall maintain a bookkeeping system which sufficiently and properly reflects all revenue received and all direct and indirect costs incurred in the performance of this Contract.

d. The Provider shall maintain and furnish the County with all programs and fiscal records requested by the County. All records requested by the County shall be furnished to the County within fifteen (15) calendar days of the County’s request, unless otherwise directed by the County. These records may include, but are not necessarily limited to the following:

1) The names of clients served, and dates services were rendered to each client; 2) A description of the services provided; 3) Individualized program or habilitation plans, at least annually if not required

otherwise, for each client served, developed to help each client reach goals established in their Individual Service Plan;

4) A written program and statistical report in a form approved or provided by the County;

5) Quarterly or monthly line item expense and revenue reports; 6) Revenue and expense statements and balance sheets; 7) Annual certified audit and the auditor’s management letter within one hundred

twenty (120) calendar days of the end of any Provider’s fiscal year which covers all or a portion of the Contract term; and

8) Proof of insurance protections required pursuant to this contract. e. The Provider agrees to cooperate in evaluative and/or outcome efforts as required by

the County as indicated in Attachment A. 9. INDEPENDENT CONTRACTOR: a. The Provider represents that it has, or will secure at its own expense, all personnel

required in performing services under this Agreement. Any and all personnel of the Provider or other persons, while engaged in the performance of any work or services required by the Provider under this Agreement, shall have no contractual relationship with the county and shall not be considered employees of the County, and any and all claims that may or might arise under the Unemployment Compensation Act or the Workers' Compensation Act of the State of Minnesota on behalf of said personnel

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arising out of employment or alleged employment including, without limitation, claims of discrimination against the Provider, its officers, agents, contractors, or employees shall in no way be the responsibility of the County; and the Provider shall defend, indemnify, and hold the County, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the County, including without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Insurance, disability, severance pay and PERA.

b. It is agreed that nothing contained in the Agreement, including the payment provisions as specified above for the full term or any portion or extension of the contract period, is intended or should be construed as creating the relationship of co-partners, joint venturers, or an association with the County. And nor shall the Provider, it’s employees, agents, and representatives be considered employees, agents and representatives of the County.

10. PROVIDER STANDARDS AND LICENSES: a. The Provider shall furnish to the County a background resume to include the following:

professional and personal credentials for guardianship/conservatorship, a minimum of three personal/professional references, professional associations and/or accreditation of such, a current Minnesota driver’s license in good standing.

b. The Provider will annually authorize Cass County Health and Human Services to perform a background check under the Criminal Justice Information System for evidence of maltreatment of adults, vulnerable adults, and any criminal exploitation. The Provider will be required to consent to a background check (local and state) prior to a contract being issued.

c. Provider will comply with all court background check and background reporting requirements, including filling out forms annually and when any changes occur, if applicable.

d. When required, the Provider shall remain licensed by the State during the term of this Agreement. Cass County will only pay for Contract Management services provided pursuant to such licensing requirements.

e. When licensing is required, the revocation of the license shall be the cause for cancellation of this Agreement effective upon receipt of the cancellation notice, other provisions for cancellation of this Agreement notwithstanding.

f. The Provider shall comply with all applicable Federal and State statutes and regulations, as well as local ordinances and rules now in effect or hereafter adopted including Minnesota Statutes 524.5 et al.

g. Other provisions for cancellation of this Agreement notwithstanding, failure to meet the requirements of paragraphs a, b, c as stated above may be cause for cancellation of this Agreement effective as of receipt of notice of cancellation.

h. Trauma Informed. A service system with a trauma-informed perspective is one in which programs, agencies, and service providers: (1) routinely screen for trauma exposure and related symptoms; (2) use culturally-appropriate evidence-based assessment and treatment for traumatic stress and associated mental health symptoms; (3) make resources available to children, families, and providers on trauma exposure, its impact, and treatment; (4) engage in efforts to strengthen the resilience and protective factors of children and families impacted by and vulnerable to trauma; (5) address parent and caregiver trauma and its impact on the family system; (6) emphasize continuity of care and collaboration across child-service systems; and (7) maintain an environment of care for staff that addresses, minimizes, and treats

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secondary traumatic stress, and that increases staff resilience1. Provider’s Program and services shall be trauma-informed and accommodate the vulnerabilities of trauma survivors and allow services to be delivered in a way that will avoid inadvertently re-traumatizing people and will facilitate participation in services.

11. REPORTS OF DEATH, INJURY, DAMAGE OR ABUSE

a. If death, serious personal injury, or substantial property damage occur in connection with the performance of this Agreement, the Provider shall immediately give notice to the County. In addition, Provider shall promptly submit to County, a written report including: (1) the name and address of the injured/deceased person; (2) the time and location of the incident; (3) the names and addresses of the Provider’s employees or agents who were involved with the incident; (4) the names of County employees, if any, involved in the incident; and (5) a detailed description of the incident.

b. Providers who provide services to persons under the age of 18 must comply with the Maltreatment of Minors reporting requirements as defined in Minnesota Statutes, section 626.556.

c. All persons 18 years and older under this current contract categorically fall under the definition of Vulnerable Adults as defined in Minnesota Statutes, section 626.5572. Providers must follow all reporting requirements as defined in Minnesota Statutes, section 626.557.

12. SAFEGUARD OF CLIENT INFORMATION:

The use or disclosure by the Provider of information concerning an eligible client in violation of any rule of confidentiality provided for in Minnesota Statutes, Chapter 13, or for any purpose not directly connected with the administration of Cass County or Provider’s responsibility with respect to the Purchased Services hereunder is prohibited except upon written consent of such eligible client, the client's attorney or the client's responsible parent or guardian.

13. EQUAL EMPLOYMENT OPPORTUNITY AND CIVIL RIGHTS AND

NONDISCRIMINATION:

a. The Provider agrees to comply with the Civil Rights Act of 1964, Title VII, 42 U.S.C. 2000e, including Executive Order No. 11246, Title VI, 42 U.S.C. 2000d, 42 U.S.C. § 12101, et seq. (“ADA”), 28 C.F.R. § 35.101-35.190, Title IX of the Educational Amendments of 1982 as amended, Sections 503 and 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Action of 1990, Section 1557 of the Patient Protection and Affordable Care Act of 2010, and all other Federal regulations which prohibit discrimination in any program receiving federal financial assistance and the Minnesota Human Rights Act, Minnesota Statutes, 363A.01 et seq. The Provider also agrees to comply with the regulations to the effect that, no person in the United States shall, on the grounds of race, color, national origin, sex, age, disability, or religion, be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under U.S. Department of Health and Human Services programs.

b. It is Cass County's policy that all providers desiring to do business with the County adhere to the principles of Equal Employment Opportunity and Affirmative Action. This requires not only that providers do not unlawfully discriminate in any condition of employment on the basis of race, color, sex, religion, national origin, or age but that they also take affirmative action to insure positive progress in Equal Opportunity Employment. To the extent applicable, the Provider certifies that it has received a

1 www.NCTSN.org

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certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, section 363A.36. This section only applies if the Agreement is for more than $100,000.00 and the Provider has employed 40 or more employees within the State of Minnesota on a single working day during the previous 12 months.

14. CONFLICT OF INTEREST:

Provider agrees that it will neither contract for nor accept employment for the performance of any work or services with any individual, business, partnership, corporation, government, governmental unit, or any other organization that would create a conflict of interest in the performance of its obligations under this Agreement.

15. CONTRACT DISPUTES:

a. Except as otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement shall be subject to negotiation and agreement by the Director of Cass County Health and Human Services and Danielle Wadsworth, the Regional Contract Specialist. A written copy of the determination will be provided to the Provider and will be deemed final copy and conclusive unless, within thirty (30) days from the date of receipt of such copy, the Provider furnishes to Cass County Health and Human Services a written appeal. The decision of Cass County for the determination of such appeals, shall be through the Director of Cass County Health and Human Services and shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, so grossly erroneous as necessarily to imply bad faith or not supported by substantial evidence. In conjunction with any appeal proceeding under this clause, the Provider shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, the Provider shall proceed diligently with the performance of the Agreement.

b. This disputes clause does not preclude consideration of questions of law.

16. FAIR HEARING AND GRIEVANCE PROCEDURES: The Provider agrees to provide for a fair hearing and grievance procedure in conformance with and in conjunction with the Fair Hearing and Grievance Procedures established by administrative rules of the State Department of Human Services and Minnesota Statutes, Section 256.045, which are incorporated by reference into this Agreement.

17. INDEMNIFICATION:

a. The Provider does hereby agree that it will defend, indemnify, and hold harmless, the Department and the County against any and all liability, loss, damages, costs and expenses which the Department or County may hereafter sustain, incur, or be required to pay:

1) By reason of any applicant or eligible recipient suffering bodily or personal injury, death, or property loss or damage either while participating in or receiving the care and services to be furnished under this Agreement, or while on premises owned, leased, or operated by the Provider, or while being transported to or from said premises in any vehicle owned, operated, leased, chartered, or otherwise contracted for by the Provider or any officer, agent, or employee thereof; or

2) By reason of any applicant or eligible recipient causing injury to, or damage to, the property of another person, during any time when the Provider or any officer, agent, or employee thereof has undertaken or is furnishing the care and services called for under this Agreement; or

3) By reason of any negligent act or omission or intentional act of the Provider, its agents, officers, or employees which causes bodily injury, death, personal injury,

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property loss, or damage to another during the performance of purchased services under this Agreement.

b. This indemnity provision shall survive the termination or expiration of this Agreement. The County does not intend to waive any immunity it may have by statute or common law.

18. INSURANCE AND BONDING:

a. In order to protect itself and the County under the indemnity provisions set forth above, Provider shall, at the Provider’s expense, procure and maintain the following insurance coverage at all times during the term of the Agreement:

A general liability insurance policy in the amount of $1,500,000 for bodily injury or property damage to any one person and for total injuries or damages arising from any one incident. The County must be named an additional insured and shall be sent a certificate of insurance on an annual basis.

Worker’s compensation insurance per Minnesota Statute, section 176.181. Professional liability insurance policy for licensed professionals with a minimum

aggregate amount of $1,000,000. Fidelity Bond or insurance coverage for theft/dishonesty that covers theft of a client’s

funds or belongings with a minimum amount of $15,000; when the provider and/or provider employees handle clients’ funds or have direct access to clients’ belongings.

b. The Provider at all times is solely responsible to maintain in force the insurance coverage required under this Agreement and shall provide, without demand by County, annual certificates and/or pertinent documentation regarding insurance renewal or termination to Danielle Wadsworth, Regional Contract Specialist, Sourcewell, 202 12th St. N., P.O. Box 219, Staples, MN. If the certificate is not received by the expiration date, County shall notify Provider and Provider shall have five (5) calendar days to send in the certificate, evidencing no lapse in coverage during the interim.

c. Cass County or Danielle Wadsworth, the Regional Contract Specialist reserves the right to request and obtain all insurance information pertinent to this Agreement, directly from the Provider’s insurance agent(s).

d. Failure by the Provider to maintain insurance coverage as set forth in this Section 18 is a default of this Agreement, which entitles the County, at its sole discretion, to terminate this Agreement immediately.

19. SUBCONTRACTING: a. The Provider shall not enter into any subcontract for performance of the services

contemplated under this Agreement nor assign any interest in the Agreement without the prior written consent of the County. All subcontracts shall be in writing and shall comply with all County requirements, state requirements, and applicable law. At any time, the County may require a complete listing of all subcontractors and/or copies of subcontracts for the purpose of fulfilling its obligations under the terms of this Agreement. Provider shall be legally responsible for subcontractors’ compliance with the terms and conditions of this Agreement and with applicable law. In addition, Provider shall be legally responsible to County for the acts and omissions of any subcontractors and persons either directly or indirectly employed by them and ensure compliance to the subcontract and Minnesota Rules, part 9525.1870, subpart 3.

b. The Provider must ensure that any and all subcontracts to provide services under this contract must contain the following language: 1) “The subcontractor acknowledges and agrees that the Minnesota Department of

Human Services is a third-party beneficiary, and as a third-party beneficiary, is an affected party under this contract. The subcontractor specifically acknowledges

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and agrees that the Minnesota Department of Human Services has standing to and may take any appropriate relief in law or equity, including but not limited to recision, damages, or specific performance, of all or any part of the contract. Minnesota Department of Human Services is entitled to and may recover from the Provider reasonable attorney’s fees, costs, and disbursements associated with any action taken under this paragraph that is successfully maintained. This provision must not be construed to limit the rights of any party to the contract or any other third-party beneficiary, nor must it be construed as a waiver of immunity under the Eleventh Amendment to the United States Constitution or any other waiver or immunity.”

20. MODIFICATION OF AGREEMENT:

Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, duly signed, and attached to the original of this agreement.

21. DEFAULT:

a. Force Majeure: Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party’s reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include fire, flood, epidemic, strikes, acts of God, unusually severe weather, acts of civil or military authority, acts of terrorism, delays or defaults caused by public carriers, or natural disasters which cannot reasonably be forecast or provided against.

b. Inability to Perform: Provider shall make every reasonable effort to maintain staff, facilities, and equipment to deliver the services to be purchased by the County. The Provider shall immediately notify the County whenever it is unable to, or reasonably believes it is going to be unable to provide the agreed upon quality or quantity of Purchased Services. Upon such notification, Cass County and Provider shall determine whether such inability will require a suspension of referrals and/or modification/cancellation of the Agreement.

c. Changes in Policies or Staff: The County reserves the right to suspend or terminate this contract on ten (10) days written notice if the County, in its sole discretion, does not approve of significant proposed or actual changes in Provider’s policies or staff.

d. Default by Provider: Unless cured or excused by the Force Majeure provision in Section 22(a) or County default, each of the following shall constitute default on the part of the Provider: 1) Fails to provide services called for by this Agreement within the time specified

herein or any extension thereof; 2) Provider is in such financial condition so as to endanger the performance of this

Agreement; 3) Makes material misrepresentations either in the attached exhibits and

documents or in any other material provision or condition relied upon in the making of this Agreement;

4) Persistently disregards laws, ordinances, rules, regulations or orders of any public authority, including the County;

5) Failing to perform any other material provision of this Agreement. e. Default by County: Unless cured or excused by the Force Majeure provision in

Section 22(a) or Provider default, each of the following shall constitute default on the part of the County:

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1) Making material misrepresentations either in the Agreement or Attachments or in any other material provision or condition relied upon in the making of this Agreement

2) Failing to perform any other material provision of this Agreement. f. Written Notice of Default: Unless a different procedure and/or effective date is

provided within the specific article or paragraph of this Agreement under which default, failure or breach occurs, no event shall constitute a default giving rise to the right to terminate unless and until a written Notice of Default is provided to the defaulting party, via certified mail, specifying the particular event, series of events or failure constituting the default and cure period.

g. Cure Period: if the party in default fails to cure the specified circumstances as described by the Notice of Default within ten (10) days, or such additional time as may be authorized by the County, then the whole or any part of this Agreement may be terminated by Written Notice of Termination.

22. TERMINATION:

a. Termination without Cause: Either party may terminate this Agreement at any time without cause by providing thirty (30) days’ advance written notice to the other party via certified mail. The notice shall state the effective date of the termination. Written notice of terminate by the Provider shall be addressed to Danielle Wadsworth, Regional Contract Specialist, Sourcewell, 202 12th St. N., P.O. Box 219, Staples, MN.

b. Termination with Cause: The County may suspend and/or terminate this Agreement for good cause immediately upon written notice to the Provider. “Good cause” includes, but is not limited to, failure of the Provider to perform a material requirement of the Agreement.

c. Reduction and/or Termination of Government Funding: Notwithstanding any other provision of this Agreement, if the state or federal government terminates or reduces its funding to the County for services that are to be provided under this Agreement, then the County may, by amendment, reduce funding or terminate the Agreement as appropriate. The County will notify the Provider as soon as it receives confirmation of reduction from the funding source(s). Furthermore, the County shall not be assessed any penalty or damages if the Agreement is terminated due to lack of funding.

d. Written Notice of Termination: Notice of Termination shall be made by certified mail or personal delivery to the authorized agent of the party. Notice is deemed effective upon deposit of written notice in the United States Mail and addressed to the party authorized to receive notice.

e. Duties of Provider upon Termination: Upon delivery of the Notice of Termination, and where applicable, Provider shall:

1) Discontinue performance of this Agreement on the date and to the extent specified in the Notice of Termination;

2) Immediately notify all clients of the Notice of Termination who are receiving services pursuant to this Agreement;

3) Cancel all service agreements and subcontracts to the extent that they relate to the performances cancelled by the Notice of Termination;

4) Complete performance of such terms that have not been cancelled by the Notice of Termination;

5) Submit a final invoice for services provided prior to termination, within thirty (30) days of the date of termination.

f. Duties of County upon Termination: Upon delivery of the Notice of Termination, and except as otherwise provided, County:

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1) Shall make final payment within thirty (30) days for any services satisfactorily provided up through the date of termination in accordance with the terms of the Agreement.

2) Shall not be liable for any services provided after Notice of Termination, except as stated above or as authorized by the County in writing.

g. Survival of Obligations after Termination: Upon Termination of this Agreement, County will no longer refer clients to the Provider under this Agreement, and the rights and duties of the parties shall be terminated, except that the following obligations shall survive termination:

1) Provider shall, pursuant to the Notice of Termination and/or upon written approval of the Cass County Health and Human Services Director, continue services/care to clients receiving services/care from Provider until completion of services/care or continuation of services/care by another provider can be arranged by the County.

2) County shall arrange for such transfer of services/care no later than thirty (30) days after Agreement termination if the clients’ care is not by then completed.

3) County, any payer, and Provider will continue to remain obligated under this Agreement with regard to payment for services rendered prior to termination or required to be rendered after termination as provided above.

4) Provider will continue to remain obligated with respect to the confidentiality, auditing, client file maintenance, other requirement outlined in this Agreement, and transfer of the client’s files to the County or the client’s new provider of services.

23. CONTRACT RIGHTS, REMEDIES, AND WAIVER:

a. The rights and remedies of the County provided in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.

b. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be construed to be modification of the terms of this Agreement unless stated to be such in writing, signed by an authorized representative of the County, and attached to the original Agreement.

24. DAMAGES:

a. Duty to Mitigate: Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder.

b. Damages for Breach: Notwithstanding any other provision of this Agreement to the contrary, upon breach of this Agreement by the Provider, the County may withhold final payment due to Provider until such time as the exact amount of damages due is determined.

25. MERGER:

a. Entire Agreement: It is understood and agreed that the entire agreement of the parties is contained in Sections 1-25 and Attachment A. This Agreement supersedes all oral agreements and negotiations relating to this contract including any previous agreements pertinent to the services described in this contract. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement.

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IN WITNESS WHEREOF, the parties have executed this Agreement on the dates written below. COUNTY OF CASS, LUTHERAN SOCIAL SERVICES STATE OF MINNESOTA OF MINNESOTA BY: ___________________________________ BY: ______________________________

Chairperson, Cass County Board of Jeri Schoonover, Commissioners Chief Service Officer

DATE: _________________________________ DATE: ___________________________

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Attachment A Cass County’s Conservatorship and Guardianship Definition

A guardian or conservator:

Has only those powers necessary to provide for the demonstrated needs of the ward or protected person.

Is responsible for protecting the rights of ward or protected person.

Is the court-appointed decision maker for the ward or protected person.

Should involve the ward or protected person (and other interdisciplinary team members if applicable) in the decision making process, but is ultimately responsible for making decisions that promote the health, safety and personal well being of the ward or protected person.

Duties for Guardian/Conservators: On a monthly basis, have contact with the client and/or those in close contact with client, such as

staff or significant others. Visit client at least once per month or per service agreement (distance may affect means of communication). Guardians should have at least one (1) visit per year occur at the client’s home (unless the client expressly refuses to allow the home visit and/or service agreement specifies otherwise)

Sign consents and other necessary paperwork Complete financial applications as needed Complete any required correspondence Make court appearances on behalf of client as needed Attend Care Conference, annual meetings, ISP and IHP meetings on client’s behalf Communicate with interdisciplinary team members regarding decisions made Conservator: Pay monthly bills and service other financial responsibilities Establish and manage appropriate checking, savings and other accounts File annual accounting with the court(s). Guardian: Coordinate general living support services Coordinate housing upkeep and repair if needed Ensure general living and health needs are adequately met File annual well-being report to court(s) General: Remain current on trends and procedures of Conservatorship and Guardianship Submit quarterly bills and contact notes to Cass County Payment Rates: The reimbursement rate for services is: An authorized rate not to exceed $55.00 per hour, per client, to be billed quarterly. Reimbursement for services to any ward/conservatee shall not exceed:

Ten (10) hours before appointment and in the first 30 days after appointment and acceptance of appointment as conservator/guardian; and

Twenty (20) hours per four month service period thereafter.

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Date: ________________________

To: Purchase of Service Providers

From: Danielle Wadsworth, Regional Contract Specialist

Re: Insurance Coverage and Licensure

As a Provider contracted with Cass County, your contract(s) lists which insurance coverage you

need to have on file and at what limits. See “Insurance and Bonding” section of your contract(s).

____ Enclosed is proof of all required insurance coverage.

____ Consent is provided to Cass County to directly contact insurance company to verify

or inquire about insurance coverage.

As a Provider contracted with Cass County, your contract(s) states that all standards and license

are complied with and up to date. Provider shall supply copies of licenses, certifications and

registrations to County upon request. See “Standards and Licenses” section of your contract(s).

____ Provider certifies that any required licenses, certifications and registrations are valid

and up to date.

____ Enclosed is proof of license, certifications and/or registrations.

_______________________________ ________________________________

Signature Cass County

_______________________________ Received by: _______________________

Name

Date: ___________________________

_______________________________

Agency

______________________________

Date

Required documentation has been attached ___________ (Regional Contract Specialist Initials)

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Jeri Schoonover

X

X

Lutheran Social Service of MN

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Purchase of ServiceAgreement with Pat Cortese, Ph.D., MALP

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Kim Minton Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Vulnerable Adults & Children2. Who is the contractor? Pat Cortese Ph.D., MALP3. What is the service? Case management supervision/consultation4. How much will be spent? $125 per hour not to exceed $13,000 including mileage5. Term of the Contract? January 1, 2022- December 31, 2022

Suggested Action: Approve – Purchase of Service Agreement with Pat Cortese Ph.D., MALP

Supporting Documentation: Consent Agenda - Contracts - Pat Cortese.pdf

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RECEIVED DEC 21 2821

PURCHASE OF SERVICE AGREEMENT

This Agreement, made and entered into by and between Cass County Department of Health, Human & Veterans Services, P.O. Box 519, Walker, MN 56484-0519, hereafter referred to as the "County" and Pat Cortese, Ph.D., MALP, 53221 Lily Pond Trail, Big Fork, MN 56628 hereafter referred to as the "Provider."

WITNESSETH

WHEREAS, Minnesota Statutes, sections 245.461 to 245.486 and 245.487 to 245.4889 establishes the Comprehensive Adult Mental Health Act and the Children's Mental Health Act; and

WHEREAS, the Agency is required to provide Mental Health services in accordance with the Comprehensive Mental Health Act; and

WHEREAS, the Agency is required to provide case management supervision for County Children's Mental Health Case Managers; and

WHEREAS, the Provider is an autonomous mental health provider in private practice and is licensed, qualified and willing to perform such services;

NOW THEREFORE, in consideration of the mutual understanding and agreements set forth, the County and Provider agree as follows:

1. TERMThe term of this Agreement shall be from January 1, 2022 through December 31, 2022.Either party may cancel this Agreement upon thirty (30) days written notice.

2. SERVICESThe County agrees to purchase from the Provider and the Provider agrees to furnish theCounty with the following services:

.Case Management Supervision/Consultation- $125/hour Children's Services- 6 hours/month

Purchased services will be provided in Walker, MN.

3. PAYMENTa. The total amount to be paid by Agency for purchased services under this contract

shall not exceed $13,000 including mileage. Mileage will be paid at current IRSrate.

b. The Provider shall submit a separate invoice for services provided by thisagreement. Invoices shall be mailed to the Agency within five (5) working daysfollowing the last day of each calendar month

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c. Compensation to the Provider shall be conditioned on compliance by the Providerwith Minnesota Statutes, section 245.461 to 245.486, and all other applicable laws,rules and standards.

d. The Agency shall, within 30 days of the date of receipt of the invoice(s) andacceptance of services, make individual payments to the mental health provider(s).

4. STANDARDS:

a. Provider shall comply with all applicable State statutes and regulations as well aslocal ordinances and rules now in effect or hereafter adopted. Provider shall providecopies of all applicable licensures and certifications to Cass County.

b. Provider agrees to maintain a process where all employees and volunteers willreceive Fraud, Waste and Abuse training upon starting work with Provider and on anannual basis as outlined in 42 Code of Federal Regulations (CFR) Section422.503(b)(4)(vi)(C) and 42 CFR Section 423.504(b)(4)(vi)(C). Provider shall submitdocumentation of completed training upon request by the County.

c. The Provider shall comply with all applicable State and Federal statutes andregulations as well as local ordinances and rules now in effect or hereafteradopted. Provider shall keep such business records pursuant to this Agreement aswould be kept by a reasonably prudent practitioner of Provider's profession andfollow Cass County's policies with regard to completion and retention of client files.Cass County shall have the right to audit and review all such documents and recordsat any time during Provider's regular business hours or upon reasonablenotice. These records are subject to examination, duplication, transcription and auditby Cass County and either the Legislative or State Auditor of the State of Minnesotapursuant to MN Stat. 16C.05, Subd. 5.

d. Trauma Informed. A service system with a trauma-informed perspective is one inwhich programs, agencies, and service providers: (1) routinely screen for traumaexposure and related symptoms; (2) use culturally-appropriate evidence-basedassessment and treatment for traumatic stress and associated mental healthsymptoms; (3) make resources available to children, families, and providers ontrauma exposure, its impact, and treatment; (4) engage in efforts to strengthen theresilience and protective factors of children and families impacted by and vulnerableto trauma; (5) address parent and caregiver trauma and its impact on the familysystem; (6) emphasize continuity of care and collaboration across child-servicesystems; and (7) maintain an environment of care for staff that addresses,minimizes, and treats secondary traumatic stress, and that increases staffresilience 1. Provider's Program and services shall be trauma-informed andaccommodate the vulnerabilities of trauma survivors and allow services to bedelivered in a way that will avoid inadvertently re-traumatizing people and willfacilitate participation in services.

1 www.NCTSN.org

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5. PROVIDER NOT AN EMPLOYEEIt is agreed by the parties that at all times and for all purposes herein, the provider is anindependent provider and not an employee of Cass County. No statement contained inthis Agreement shall be construed so as to find the Provider an employee of CassCounty and the Provider shall be entitled to none of the rights, privileges, or benefits ofCass County employees except as otherwise stated herein. The Provider is solelyresponsible for any and all taxes (state, federal, local, social security), insurancepayments and any other similar type of payment associated with the performance of thePurchased Services listed above.

6. RELATIONSHIP OF THE PARTIESIt is understood that the County does not agree to use the Provider exclusively.Provider is free to contract for professional services to third parties for services notincluded in this Agreement or specifically excluded by agreement of both parties duringthe term of this Agreement, as long as Provider's work for third parties does not conflictwith the contracted work to be provided to the County.

7. DATA PRACTICESa. Cass County and the Provider must comply with the Minnesota Government Data

Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the Countyunder this agreement, and as it applies to all data created, collected, received,stored, used, maintained, or disseminated by the Provider under this agreement. Thecivil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in thisclause by either the Provider or Cass County. If the Provider receives a request torelease the data referred to in this Section, the Provider must immediately notifyCass County. Cass County will give the Provider instructions concerning the releaseof the data to the requesting party before the data is released.

b. The use or disclosure by any party of information concerning an eligible client inviolation of any rule of confidentiality provided for in Minnesota Statutes, Chapter 13,or for any purpose not directly connected with the administration of Cass County's orProvider's responsibility with respect to the Purchased Services hereunder isprohibited except on written consent of such eligible client, the client's attorney or theclient's responsible parent or guardian.

c. If applicable, Provider agrees to comply with the requirements of the HealthInsurance Portability and Accountability Act of 1996 and its implementing regulations(45 �.F.R. Part 160-164), collectively referred to as "HIPAA".), and has executed anaddendum to this Agreement for purposes of compliance with HIPAA, whichaddendum is incorporated herein by this reference.

8. INDEMNIFICATIONThe Provider agrees it will defend, indemnify and hold harmless the County, its officersand employees against any and all liability, Joss, costs, damages, and expenses whichthe County, its officers or employees may hereafter sustain, incur or be required to payarising out of the Provider's performance or failure to adequately perform its obligations

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pursuant to this contract including any legal fees or disbursements paid or incurred to enforce the provisions of this article of the Agreement.

9. INSURANCE:a. In order to protect itself and the County under the indemnity provisions set

forth above, Provider shall, at the Provider's expense, procure and maintainthe following insurance coverage at all times during the term of theAgreement:� A general liability insurance policy in the amount of $1,500,000 for bodily

injury or property damage to any one person and for total injuries or damages arising from any one incident. The County must be named an additional insured and shall be sent a certificate of insurance on an annual basis.

� Professional liability insurance policy for licensed professionals with a minimum aggregate amount of $1,000,000.

b. The Provider at all times is solely responsible to maintain in force theinsurance coverage required under this Agreement and shall provide, withoutdemand by County, annual certificates and/or pertinent documentationregarding insurance renewal or termination to Danielle Wadsworth, RegionalContract Specialist, Sourcewell, 202 12th St. N., P.O. Box 219, Staples, MN orvia e-mail to danielle.wadsworth@sourcewell-mn.gov. If the certificate is notreceived by the expiration date, County shall notify Provider and Provider shallhave five (5) calendar days to send in the certificate, evidencing no lapse incoverage during the interim.

c. Cass County or Danielle Wadsworth, the Regional Contract Specialistreserves the right to request and obtain all insurance information pertinent tothis Agreement, directly from the Provider's insurance agent(s).

d. Failure by the Provider to maintain insurance coverage as set forth in thisSection 9 is a default of this Agreement, which entitles the County, at its solediscretion, to terminate this Agreement immediately.

10. DEFAULT AND CANCELLATIONIf the Provider fails to perform any of the provisions of this Agreement or so fails toadminister the work as to endanger the performance of the Agreement, this shallconstitute default. Unless the Provider's default is excused, the County, through theHealth and Human Services Unit may, upon written notice e-mailed to Provider,immediately cancel this Agreement in its entirety.

It is understood and agreed that in the event the funding to Cass County from State,Federal or other funding sources is not obtained and continued at an aggregate levelsufficient to allow for the purchase of the indicated quantity of Purchased Services, theobligations of each party hereunder shall be terminated.

11. AMENDMENTS

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This Agre'ement may be supplemented, amended or revised only in writing by agreement of both parties.

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IN WITNESS WHEREOF, Cass County and the Provider have executed this Agreement as of the day and year first written above:

Provider, having signed this contract, and the Cass County Board of Commissioners having duly approved this contract, and pursuant to such approval and the proper County officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth.

COUNTY OF CASS STATE OF MINNESOTA

BY: -------------

Chairperson, Cass County Board

DATED: __________ _

BY:

TESE, PH.D., MALP

¼/)l}Alfzt Pat Cortese, Ph.D., MAL

/2-/3-:i.--/DATED: ______ / ___ _

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ATTACHMENT BAA

BUSINESS ASSOCIATE ADDENDUM

TO THE PURCHASE OF SERVICE AGREEMENT

This Business Associate Addendum ("Addendum") is effective upon execution, and amends and is made part of the Purchase of Service Agreement between Cass County ("County") and Pat Cortese, Ph.D., MALP ("Provider") for the period of January 1, 2022 through December 31, 2022.

The County and Provider mutually agree to modify Agreement to incorporate the terms of this Addendum to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations (45 C.F.R. Parts 160-64). A reference in this Agreement to a section in the HIPAA Rules means the section as in effect or as amended. The Parties agree to take such action as is necessary to amend this Agreement from time to time as is necessary for compliance with the requirements of the HIP AA Rules and any other applicable law. Any ambiguity in this Agreement shall be interpreted to permit compliance with the HIP AA Rules.

A. Definitions1. Catch-all deimition. The following terms used in this Addendum shall have the same meaning as

those terms in the HIP AA Rules: Breach, Data Aggregation, Designated Record Set, Disclosure,Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, ProtectedHealth Information, Required By Law, Secretary, Security Incident, Subcontractor, UnsecuredProtected Health Information, and Use.

2. Specific definitions.a) Business Associate. "Business Associate" shall generally have the same meaning as the term

''business associate" at 45 CFR 160.103, and in reference to the party to this agreement, shallmean Provider.

b) Chemical Health Records. "Chemical Health Records" as governed by 42 USC§ 290dd-2 and 42CFR § 2.1 to§ 2.67.

c) Confidential Data. "Confidential Data as defmed in Minnesota§ 13.02, subd. 3.d) Covered Entity. "Covered Entity" shall generally have the same meaning as the term "covered

entity" at45 CFR 160.103, and in reference to the party to this agreement, shall mean the County.e) Electronic Health Records. "Electronic Health Records" as governed by Health Information

Technology for Economic and Clinical Health Act (HITECH), 42 USC 201 note, 42 USC17921(5).

f) Health Records. "Health Records" as governed by the Minnesota Health Records Act, MinnesotaStatute§§ 144.291-144.298.

g) HIP AA Rules. "HIP AA Rules" shall mean the Privacy, Security, Breach Notification, andEnforcement Rules at 45 CFR Part 160 and Part 164.

h) Medical Data. "Medical Data as governed by Minnesota Statute § 13.384.i) Other Non-Public Data. "Other Non-Public Data" as governed by the Minnesota Government

Data Practices Act (MGDPA), Minnesota Statutes 13.02, Subd. 8a and 9.j) Privacy Incident. "Privacy incident" means violation of the Minnesota Government Data

Practices Act (MGDPA) and/or the HIP AA Privacy Rule (45 C.F.R. Part 164, Subpart E),including, but not limited to, improper and/or unauthorized use or disclosure of protectedinformation, and incidents in which the confidentiality of the information maintained by it hasbeen breached.

k) Private Data. "Private Data" as deimed in Minnesota Statues§ 13.02, subd. 12.I) Protected Health Information. The capitalized term "Protected Health Information" shall have the

same meaning as the term "protected health information" in 45 C.F.R. § 164.501, limited to theinformation created or received by Provider from or on behalf of County or another businessassociate of County.

m) Security Incident. "Security incident" means the attempted or successful unauthorized access, use,disclosure, modification, or destruction of information or interference with system operations in aninformation system.

n) Standard Transactions. The capitalized term "Standard Transactions" shall have the meaning setout in, 45 C.F.R. § 162.103.

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o) Welfare Data. "Welfare Data" as governed by Minnesota Statute§ 13.46.

B. Privacy of Protected Health Information.

ATTACHMENT BAA

I. Permitted Uses and Disclosnres. Provider is permitted or required to use or disclose Protected HealthInformation it creates or receives for or from County or to request Protected Health Information onCounty's behalf only as follows:a) Functions and Activities on County's Behalf. Except as otherwise limited in this Addendum,

Provider is permitted to request the minimum necessary protected health information on County'sbehalf, and to use and to disclose the minimum necessary Protected Health Information to performfunctions, activities, or services for or on behalf of County, as specified in Agreement. Thecollection, creation, use, maintenance, and disclosure of protected information shall be limited to"that necessary for the administration and management of programs specifically authorized by thelegislature or local governing body or mandated by the federal government." See, respectively, 45C.F.R. §§ 164.502(b) and 164.514(d), and Minn. Stat.§ 13.05 subd. 3.

b) Business Associate' s Operations. Provider may use the minimum necessary Protected HealthInformation for Provider's proper management and administration or to carry out Provider's legalresponsibilities. Provider must comply with the limited disclosure rules set forth in the HITECHAct, HIP AA, and the MGDPA. To the extent possible, disclosures should be in a limited data set,which is largely information with the patients' identifying information removed, "to the extentpracticable." Pertinent identifiers include, name and social security number; street address, e-mailaddress, telephone and fax numbers; certificate/license numbers; vehicle identifiers and serialnumbers; URLs and IP addresses; full face photos and any other comparable images; or medicalrecord numbers, health plan beneficiary numbers, and other account numbers. If a limited data setis not feasible, or does not meet the use or disclosure, minimum necessary should be applied.Provider may disclose the minimum necessary Protected Health Information for Provider's propermanagement and administration or to carry out Provider's legal responsibilities only if:i. The disclosure is required by law; orii. Provider obtains reasonable assurance, evidenced by written contract, from any person or

organization to which Provider will disclose Protected Health Information that the person ororganization will:a. Hold such Protected Health Information in confidence and use or further disclose it only

for the purpose for which Provider disclosed it to the person or organization or asrequired by law; and

b. Promptly notify Provider (who will in tum promptly notify County) of any instance ofwhich the person or organization becomes aware in which the confidentiality of suchProtected Health Information was breached.

2. Prohibition on Unanthorized Use or Disclosure. Provider will neither use nor disclose ProtectedHealth Information except as permitted or required by this Addendum, as otherwise permitted inwriting by County, or as required by law. This Addendum does not authorize Provider to use ordisclose Protected Health Information in a manner that would violate the requirements of the HealthInsurance Portability and Accountability Act of 1996 and its implementing regulations (45 C.F.R. Parts160-64) if done by County, except as set forth in Section C(l)(b).

3. Information Safeguards. Provider will develop, implement, maintain, and use appropriateadministrative, technical, and physical safeguards, in compliance with Social Security Act§ 1173(d)(42 U.S.C. § 1320d-2(d)), 45 Code of Federal Regulations§ 164.530(c) and any other implementingregulations issued by the U.S. Department of Health and Human Services. The safeguards will bedesigned to preserve the integrity and confidentiality of, and to prevent intentional or unintentionalnon-permitted or violating use or disclosure of, Protected Health Information. Provider will documentand keep these safeguards current. Provider is authorized to use protected health information to de­identify the information in accordance with 45 CFR 164.514(a)-(c). The parties also may wish tospecify the manner in which Provider will de-identify the information and the permitted uses anddisclosures by the Provider of the de-identified information.

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ATTACHMENT BAA

4. Security Regulations for Electronic Protected Health Information. Provider agrees to implementadministrative, physical and technical safeguards that reasonably and appropriately protect theconfidentiality, integrity, and availability of any electronic Protected Health Information that it creates,receives, maintains or transmits on behalf of the County as required by the Security Standards for theProtection of Electronic Protected Health Information, 45 CFR Part 164, Subpart C. Provider willdocument and keep these safeguards current. Provider will report to County any Security Incident ofwhich it becomes aware pursuant to the terms of paragraph D. I. of this Addendum. Provider shalldevelop and document policies and procedures to insure the security of Protected Health Information,train workforce members on and have sanctions for failure to comply with these policies andprocedures, and permit individuals to file complaints regarding these policies and procedures or afailure to comply with them.

5. Sub-Contractors, Agents, and Volunteers. Provider will require any of its subcontractors, agentsand volunteers, to which Provider is permitted by this Addendum or in writing by County to create,receive, maintain, transmit or disclose Protected Health Information, to provide reasonable assurance,evidenced by written contract, that such subcontractor, agent or volunteer will comply with the sameprivacy and security obligations as Provider with respect to such Protected Health Information.

C. Compliance with Standard Transactions.If Provider conducts in whole or part Standard Transactions for or on behalfof County, Provider willcomply, and will require any subcontractor, agent or volunteer involved with the conduct of such StandardTransactions to comply, with each applicable requirement of 45 Code of Federal Regulations Part 162.Provider will not enter into, or permit its subcontractors, agents or volunteers to enter into, any tradingpartner agreement in connection with the conduct of Standard Transactions for or on behalf of County that:I. Changes the defmition, data condition, or use of a data element or segment in a Standard Transaction;2. Adds any data element or segment to the maximum defined data set;3. Uses any code or data element that is marked "not used" in the Standard Transaction's implementation

specification or is not in the Standard Transaction's implementation specification; or4. Changes the meaning or intent of the Standard Transaction's implementation specification.

D. Obligations and Activities of Business Associate.As a business associate of the County, Provider agrees to:I. Make available protected health information in a designated record set to an individual or the

individual's designee as necessary to satisfy the County's obligations under 45 CFR 164.524;2. Make any arnendment(s) to protected health information in a designated record set as directed or

agreed to by the County pursuant to 45 CFR 164.526, or take other measures as necessary to satisfy theCounty's obligations under 45 CFR 164.526;

3. Maintain and make available the information required to provide an accounting of disclosures to theindividual as necessary to satisfy the County's obligations under 45 CFR 164.528;

4. To the extent the Provider is to carry out one or more of the County's obligation(s) under Subpart E of45 CFR Part 164, comply with the requirements of Subpart E that apply.to the County in theperformance of such obligation(s); and

5. Make its internal practices, books, and records available to the U.S. Secretary of Health and HumanServices for purposes of determining compliance with the HIP AA Rules subject to attorney-client andother applicable legal privileges.

E. Provisions for the County to Inform Provider of Privacy Practices and Restrictions.I. The County shall notify Provider of any limitation(s) in the notice of privacy practices of the County

under 45 CFR 164.520, to the extent that such limitation may affect Provider's nse or disclosure ofprotected health information.

2. The County shall notify Provider of any changes in, or revocation of, the permission by an individualto use or disclose his or her protected health information, to the extent that such changes may affectProvider's use or disclosure of protected health information.

3. The County shall notify Provider of any restriction on the use or disclosure of protected healthinformation that the County has agreed to or is required to abide by under 45 CFR 164.522, to theextent that such restriction may affect Provider's use or disclosure of protected health information.

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F.

ATTACHMENT BAA

Individual Rights. I. Access. Provider will, within IO days after County's request, make available to County or, at County's

direction, to the individual (or the individual's personal representative) for inspection and obtainingcopies any Protected Health Information about the individual that is in Provider's custody or control,so that County may meet its access obligations under 45 Code of Federal Regulations§ 164.524.

2. Amendment. Provider will, upon receipt of notice from County, promptly amend or permit Countyaccess to amend any portion of the Protected Health Information, so that County may meet itsamendment obligations under 45 Code of Federal Regulations § 164.526.

3. Disclosure Accounting. So that County may meet its disclosure accounting obligations under 45Code of Federal Regulations§ 164.528:a) Disclosure Tracking. Effective April 14, 2003, Provider will record information concerning each

disclosure of Protected Health Information, not excepted from disclosure tracking underAddendum Section C.3(b) below, that Provider makes to County or a third party. The informationProvider will record is (i) the disclosure date, (ii) tl1e name and (if known) address of the person orentity to whom Provider made the disclosure, (iii) a brief description of the Protected HealthInformation disclosed, and (iv) a brief statement of the purpose of the disclosure (items i-iv,collectively, the "disclosure information"). For repetitive disclosnres Provider makes to the sameperson or entity (including County) for a single purpose, Provider may provide (x) the disclosureinformation for the first of these repetitive disclosures, (y) the frequency, periodicity or number ofthese repetitive disclosures, and (z) the date of the last of these repetitive disclosures. Providerwill make this disclosure information available to County within 10 days after County's request.

b) Exceptions from Disclosure Tracking. Provider need not record disclosure information orotherwise account for disclosures of Protected Health Information that this Addendum or Countyin writing permits or requires (i) for purposes of treating the individual who is the subject of theProtected Health Information disclosed, payment for that treatment, or for the health careoperations of Provider; (ii) to the individual who is the subject of the Protected Health Informationdisclosed or to that individual's personal representative; (iii) pursuant to a valid authorization bythe person who is the subject of the Protected Health Information disclosed; (iv) to personsinvolved in that individual's health care or payment related to that individual's health care; (v) fornotification for disaster relief purposes, (vi) for national security or intelligence purposes; (vii) aspart of a limited data set; or (viii) to law enforcement officials or correctional institutionsregarding imnates or other persons in lawful custody.

c) Disclosure Tracking Time Periods. Provider must have available for the disclosure informationrequired by Addendum Section G.3(a) for the 6 years preceding County's request for thedisclosure information ( except Provider need have no disclosure information for disclosuresoccurring before April 14, 2003).

4. Restriction Requests; Confidential Commnnications. Provider will comply with any agreementsfor confidential communications of which it is aware and to which County agrees pursuant to 45C.F.R. § 164.522(b) by communicating with persons affected using agreed upon alternative means oralternative locations. Provider also agrees to provide in a secure manner upon request by an individuala copy of the individual's electronic medical record in electronic form. Provider also agrees tosecurely transmit a copy of Protected Health Information to another person designated by an individualupon request.

5. Inspection of Books and Records. Provider will make its internal practices, books, and records,relating to its use and disclosure of Protected Health Information, available to County, to theMinnesota Department of Human Services and to the U.S. Department of Health and Human Servicesto determine compliance with 45 Code of Federal Regulations Parts 160-64 or this Addendum.

G. Breach of Privacy Obligations.I. Breach. For purposes of this Section, any reference to "Provider" shall include any subcontractor,

agent or volunteer which Provider is permitted to use by this Addendum. Provider shall be deemed theauthorized agent of and legally responsible for the activities of any such subcontractor, agent or

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volunteer. Provider will report to County any use or disclosure of Protected Health Information not permitted by this Addendnm. An impermissible use or disclosure of protected health information is presnmed to be a ''breach" of privacy obligations unless the Provider, demonstrates to the satisfaction of the County that there is a low probability that the Protected Health Information has been compromised based on a risk assessment that considers at least the following factors: a. The nature and extent of the protected health information involved, including the types of

identifiers and the likelihood of re- identification;b. The unauthorized person who used the protected health information or to whom the disclosnre was

made.

2. Reporting.a. Provider will promptly mitigate to the extent practicable, any harmful effect that is known to

Provider of a use or disclosure in violation of this Addendnm. Provider will make the report inwriting to County's Legal Department not more than 5 days after Provider learns of such breach ornon-permitted use or disclosure. A breach is treated as discovered by the County as of the firstday on which such breach is known to the County or, by exercising reasonable diligence, wouldhave been known to the County. Provider shall be deemed to have knowledge of a breach if thebreach is known, or by exercising reasonable diligence would have been known, to any person,other than the person committing the breach, who is an employee, officer, or other agent of the

' Provider. i. Identify the nature of the non-permitted use or disclosure including the date of the breach

and the date of tl1e discovery of the breach, if known;ii. Identify the Protected Health Information used or disclosed snch as whether full name, social

security number, date of birth, home address, account number, diagnosis, disability code, orother types of information were involved

iii. Identify who made the non-permitted use or disclosure and who received the non-permittedor violating disclosure;

iv. Identify what corrective action Provider took or will take to investigate the breach andprevent further non-permitted uses or disclosures;

v. Identify what Provider did or will do to mitigate any deleterious effect of the non-permitteduse or disclosure including any steps individuals should take to protect themselves frompotential harm resulting from the breach; and

vi. Provide such other.information, including any written docnmentation, as County mayreasonably request.

b. County will then determine whether sufficient notice of the breach has been provided and maydetermine either;i. that Provider must take additional steps to fulfill the required HIP AA PHI Breach notice

requirements orii. assume responsibility for any additional required notification itself.

3. Termination of Agreement.a. Right to Terminate for Breach. County may terminate Agreement if it determines, in its sole

discretion, that Provider has breached any provision of this Addendnm. County may exercise thisright to terminate Agreement by providing Provider written notice of termination, stating thebreach of the Addendum that provides the basis for the termination. Any such termination will beeffective immediately or at such other date specified in County's notice of termination.

b. Obligations upon Termination.i. Return or Destruction. Upon termination, cancellation, expiration or other conclusion of

Agreement, Provider will if feasible return to County or destroy all Protected HealthInformation, including all Protected Health Information in whatever form or medium(including any electronic medinm) and all copies of and any data or compilations derivedfrom and allowing identific�tion of any individual who is a subject of Protected HealthInformation. Provider will complete such return or destruction as promptly as possible, butnot later than 30 days after the effective date of the termination, cancellation, expiration orother conclusion of Agreement. Provider will identify any Protected Health Information thatcannot feasibly be returned to County or destroyed. Provider will limit its further use or

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disclosure of that Protected Health Information to those purposes that make return or destruction of that Protected Health Information infeasible. Within 30 days after the effective date of the termination, cancellation, expiration or other conclusion of Agreement, Provider will (a) certify on oath in writing that such return or destruction has been completed, (b) deliver to County the identification of any Protected Health Information for which return or destruction is infeasible, and (c) certify that it will only use or disclose such Protected Health Information for those purposes that make return or destruction infeasible.

ii. Continuing Privacy Obligation. Provider's obligation to protect the privacy of the ProtectedHealth Information it created or received for or from County will be continuous and survivetermination, cancellation, expiration or other conclusion of Agreement.

iii. Other Obligations and Rights. Provider's other obligations and rights and County'sobligations and rights upon .termination, cancellation, expiration or other conclusion ofAgreement will be those set out in the Agreement.

4. Indemnity.Provider will indemnify and hold harmless County and any County affiliate, elected official, employeeor agent from and against any claim, cause of action, liability, damage, cost or expense, includingattorneys' fees and court or proceeding costs and penalties levied by HHS on County, arising out of orin connection with any non-permitted or violating use or disclosure of Protected Health Information orother breach of this Addendum by Provider or any subcontractor, agent, volunteer, person or entityunder Provider's control.a. Right to Tender or Undertake Defense. If County is named a party in any judicial, administrative

or other proceeding arising out of or in connection with any non-permitted or violating use ordisclosure of Protected Health Information or other breach of this Addendum by Provider or anysubcontractor, agent, person or entity under Provider's control, County will have the option at anytime either (i) to tender its defense to Provider, in which case Provider will provide qualifiedattorneys, consultants, and other appropriate professionals to represent County's interests atProvider's expense, or (ii) undertake its own defense, choosing the attorneys, consultants, andother appropriate professionals to represent its interests, in which case Provider will be responsiblefor and pay the reasonable fees and expenses of such attorneys, consultants, and otherprofessionals.

b. Right to Control Resolution. County will have the sole right and discretion to settle, compromiseor otherwise resolve any and all claims, causes of actions, liabilities or damages against it,notwithstanding that County may have tendered its defense to Provider. Any such resolution willnot relieve Provider of its obligation to indemnify County under this Addendum.

H. Sanctions.The parties ackoowledge that violation of the laws and protections described above could result inlimitations being placed on futnre access to protected information, in investigation and imposition ofsanctions by the U.S. Department of Health and Human Services, Office for Civil Rights, and/or in civiland criminal penalties.

I. Amendment to Agreement.Upon the effective date of any final regulation or amendment to final regulations promulgated by the U.S.Department of Health and Human Services with respect to Protected Health Information or StandardTransactions, this Addendum and the Agreement of which it is part will automatically amend such that theobligations they impose on Business Associate remain in compliance with these regulations.

J. Conflicts.The terms and conditions of this Addendum will override and control any conflicting term or condition ofAgreement unless the term or condition of Agreement establishes additional rights of the County oradditional duties for or restrictions on Provider with respect to Protected Health Information or StandardTransactions, in which case the term or condition of Agreement shall control. All non-conflicting termsand conditions of Agreement remain in full force and effect.

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IN WITNESS WHEREOF, County and Provider execute this Addendum to be effective on the last date written below.

County of Cass

By;--------------

Title; _______________ _

Date: _______________ _

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Date; /2- If-.;?/

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DocuSign Envelope ID: 5E8AFE20-2F4F-4ECC·B280-085FB38D063A

To: Purchase of Service ProvidersFrom: Danielle Wadsworth, Regional Contract SpecialistRe: Insurance Coverage and Licensure

As a Provider contracted with Cass County, your contract(s) lists which insurance coverage you need to have on file and at what limits. See "Insurance and Bonding" section of your contract(s).r Y Enclosed is proof of all required insurance coverage.

/consent is provided to Cass County to directly contact insurance company to verifyor inquire about insurance coverage.

As a Provider contracted with Cass County, your contract(s) states that all standards and licenseare complied with and up to date. Provider shall supply copies oflicenses, certifications and registrations to County upon request. See "Standards and Licenses" section of your contract(s).

L-----'1>rovider certifies that any required licenses, certifications and registrations are validand up to date.

� .,_,..--- Enclosed is proof of license, certifications and/or registrations.

�,/JJI.NSignature Cass County/J-t-, c,.� L Cv 'k.r�, f 1/J A/rZ-/, Received by: _________ _

NameDate:

------------

Agency

Date

Required documentation has been attached ____ (Regional Contract Specialist fuitials)

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Purchase of ServiceAgreement with Northern Pines Mental

Health Center

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Kim Minton Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Adults & Children2. Who is the contractor? Northern Pines Mental Health Center3. What is the service? Home-based mental health services/In-Home family counseling.4. How much will be spent? Not to exceed $15,000 per year.5. Term of the Contract? January 1, 2022 - December 31, 2022

Suggested Action: Approve – Purchase of Service Agreement with Northern Pines Mental Health Center.

Supporting Documentation: Consent Agenda - Contracts - Northern Pines MH Center.pdf

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Purchase of ServiceAgreement with Northland Counseling

Center

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Kim Minton Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Vulnerable Adults & Children2. Who is the contractor? Northland Counseling Center3. What is the service? Mental Health Services which may include individual, family and grouppsychotherapy, psychological testing and diagnostic services and medication management services.4. How much will be spent? Not to exceed $5,0005. Term of the Contract? January 1, 2022 - December 31, 2022

Suggested Action: Approve – Purchase of Service Agreement with Northland Counseling Center.

Supporting Documentation: Consent Agenda - Contracts - Northland Counseling Center.pdf

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Pine River/Backus EarlyChildhood Collaborative Agreement

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Renee Lukkason Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Children2. Who is the contractor? Pine River/Backus Family Center3. What is the service? State Early Learning Standards & Early Childhood Services4. How much will be spent? This is to revise the fee from $420 to $432 per service5. Term of the Contract? September 1, 2019 to August 31, 2024 The revised fee was approved at the December 21st Board meeting with the adoption of the 2022Fee Schedule.

Suggested Action: Approve - Pine River/Backus Childhood Collaborative Agreement

Supporting Documentation: Consent Agenda - Contracts - 2019-2024 PRB Agreement Revision.docx

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2019-2024 Pine River/Backus Early Childhood Collaborative Agreement 1

Pine River/BackusEarly Childhood Collaborative Agreement

This agreement made and effective on the date signed by each of the parties to this agreement: Cass County Health, Human and Veterans Services hereafter referred to as the "Agency", Pine River/Backus Public Schools, hereafter referred to as "PR/B District", Paul Bunyan Educational Co-operative, hereafter referred to as "Paul Bunyan Co-op", Pine River/Backus Family Resource Center, hereafter referred to as “PR/B Family Center” and Bi-County Community Action Programs, Inc., hereafter referred to as "BI-CAP", enter into this agreement for the period of September 1, 2019 to August 31, 2024.

I. WITNESSETH

WHEREAS, all parties listed above are committed to the vision and principles of the Cass County/Leech Lake Reservation Children's Initiative; and

WHEREAS, all parties listed above are committed to providing research-based Early Childhood curriculum aligned with State Early Learning Standards and other comprehensive Early Childhood Services for Cass County children ages 0-5 and their families; and

WHEREAS, all parties to this agreement are committed to improving school readiness services to children and their families through the sharing of information, elimination of duplication of services and coordination of efforts and resources; and

WHEREAS, Cass County school districts are required by law to provide an Early Childhood Screening Program and other early childhood services; and

WHEREAS, BI-CAP is required by Federal Head Start guidelines to enter into interagency agreements with the listed parties for the purpose of providing comprehensive services to enrolled Early Head Start and Head Start families; and

WHEREAS, Cass County Public Health Division is a provider of Child and Teen Checkups and other health services for young children; and

WHEREAS, Paul Bunyan Special Educational Co-operative is a facilitator of special education services to families, and

WHEREAS, Pine River/Backus Family Center is a provider of space and a facilitator of early childhood support services for children and families; and

WHEREAS, all parties participate on an Interagency Early Childhood Intervention Committee;

NOW, THEREFORE, in consideration of the mutual undertaking and agreements contained herein, the Agency, District, BI-CAP, Paul Bunyan Co-op and Pine River/Backus Family Center do hereby agree to the following:

II. EACH OF THE PARTIES AGREES:

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2019-2024 Pine River/Backus Early Childhood Collaborative Agreement 2

A. To participate on an Interagency Committee to help plan and coordinate necessary services for children with special needs and their families for the purposes of (but not limited to):1. Outreach, recruitment, and enrollment.2. Screening referral, assessment and diagnosis.3. On-going treatment and supportive services for families through training and social

support.4. Sharing information and consulting about specific services for the benefit of the

child and their families.5. Avoiding duplication of efforts, maintaining communication, sharing leadership

responsibility and utilizing resources in the most effective manner.6. Facilitating transition for the child and parent from current the program to future

placement.

B. Comply with all Minnesota state and federal laws that govern their own agency and clientele. In particular, each party to the collaborative must comply with the Minnesota Government Data Practices Act (MGDPA), Minnesota Statutes Chapter13, and the Family Educational Rights and Privacy Act (FERPA), as amended regarding data privacy and other applicable rules and procedures which relate to client names, records use, security, dissemination, and retention/destruction. Various records may be treated differently depending on the nature of records, and who obtained and proposed dissemination.

C. Obtain written informed consent and approval, where required, from clientele (parent or appropriate legal guardian) before sharing information each individual party holds with the collaborative. Each party retains the responsibility to obtain consent/approval before bringing private data into the collaborative setting.

D. To assign staff as appropriate to participate in local public outreach the delivery of Early Childhood services as needed.

E. To abide by all applicable laws and regulations pertaining to the work to be performed under the terms of this agreement.

F. In the event there is a change in the funding available for Early Childhood Programs through the state and federal funding sources, this Agreement may be canceled effective the same date as such appropriations become effective.

G. To utilize MDE approved Developmental Screener tool for all children attending screening clinics.

H. Any documents prepared at Early Childhood Screenings are the property of the District. The Agency shall retain for its records one copy of the Screening Summary form for each Medical Assistance or eligible child receiving a complete screening. BI-CAP shall retain for its records one copy of the Screening Summary form for each Head Start enrolled child

Ill. The PR/B District agrees to:

A. Provide the following during Early Childhood Screening1. Outreach, scheduling and registration

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2. Height and weight screening3. Hearing and vision screening4. Developmental screening5. Family Factors, unless deferred to Public Health6. Referrals for assessments to qualified health, education, and social service

providers including follow-up7. Summary exit interview for development8. Collection of information at registration on eligibility for Medical Assistance9. Payment to the Agency of $420 $432 /full day per nurse for the completion of the

health components and components identified by this Agreement, if district requests those identified.

10. Billing to the Minnesota Department of Education for the costs associated with thescreening requirements as defined by Minnesota law.

B. Provide the following support to Head Start programming:1. An invitation to the Head Start Staff to attend initial IEP, IFSP or IIIP meetings and

all periodic reviews on Head Start children.2. IEP/IIIP/IFSP meetings or reviews, scheduled at times when the Head Start

classroom staff can attend the meetings.3. A copy of the IEP, IFSP or IIIP, Referral Form, Assessment Summary, and

Developmental Screening Summary for each child who is diagnosed and enrolled in the Head Start program.

4. Completion within four weeks of the date received, of a Diagnostic Certification Form on each child who is diagnosed and other paperwork as needed by the Head Start program.

5. Aide/Para-Professional support during all hours of class to be in compliance with Head Start Program Performance Standards teacher/child ratio of 1:10, to assist one day with the beginning of the year preparations and one day at the end of the year with take down.

6. ECSE/Speech services and support as dictated by IEP, IFSP, or IIIP to all Head Start children who qualify.

7. Busing of Head Start children. (See Busing Contract)8. Bus drivers will ensure child safety by tracking child attendance when the child is

picked up and dropped off.9. Classroom space, office space, access to library, playground and gymnasium,

materials, supplies, available equipment and custodial services on the days the ECSE/Head Start collaboration classes are in session.

10. All snacks and meals to be served family style in the classroom or cafeteria.11. An invitation to Head Start staff to attend school sponsored training and technical

assistance sessions when mutually beneficial.12. A list of referrals, recommendations and/or census information for recruiting

purposes.13. An invitation to Head Start children and their families to special programs or events

available to the general student body.14. Elementary readers to come into the Head Start classrooms to read to children,

when possible.15. Planned and implemented joint family activities with other Early Childhood

programs.16. Referrals to the Head Start program.17. Shared screening information on children enrolled in the Head Start program with

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proper releases, throughout the year.18. An invitation to Head Start classroom to attend Kindergarten Round-up in the spring

to help foster early transitions into the next setting.19. Kindergarten Round-up and School Readiness schedules to the Head Start teacher

for children transitioning into the next setting.20. A transition meeting for the parent, Head Start staff and Kindergarten teacher to get

together to discuss the child’s transition into Kindergarten. The parent and Head Start teacher can share Teaching Strategies Gold (TS Gold), medical, any concerns, issues, child’s likes, etc. If the parent chooses not to be part of the transitional meeting, the Head Start teacher will obtain the proper releases before discussing the child.

IV. The Agency agrees to:

A. Provide, during Early Childhood Screening clinics, staff qualified to perform the following:1. Health history review2. Physical assessment3. Laboratory tests including Hemoglobin and Lead testing4. Immunizations5. Nutrition assessment6. Oral inspection7. Blood lead testing (available to families on a sliding fee basis if not enrolled in MA).The agency will subtract from the daily rate for nurses involved in the delivery of screeningservices all dollars earned through reimbursement of Medical Assistance, Minnesota Care, and private insurance.

B. Provide during Public Health clinics:1. Comprehensive Child and Teen Checkup Screening to Head Start children in the

district. C&TC includes physical assessment, immunizations, hemoglobin, health history, nutrition assessment, height, weight, hearing and vision, developmental, social/emotional health assessment, lead screening, dental varnishing andeducational materials to parent. The full screening is required for Head Start. The chart is the property of Cass County Public Health.

2. All screening information to BI-CAP and the District.3. Medical supplies and equipment necessary for the screening clinic.4. Supplies, typing, and bookkeeping services when billing the state regarding those

children who are eligible for medical assistance.5. Appropriate statistical information.6. Follow-up on children, who are screened by Public Health, and needing further

screening/assessment.

V. BI-CAP agrees to:

A. Support Early Childhood Screening clinics upon request of the Districts by providing qualified staff (one person) to perform the following, when available:1. Hearing and vision screening.2. Developmental screening.3. Family Factors interviewing.

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B. Provide to Public Health Division the following:1. Signed Release of Information Forms for each enrolled Head Start child receiving

services through Public Health clinics (i.e. health histories, nutrition assessment, hearing, vision, developments, etc.)

2. Reimbursement at the rate of $420 $432 child for Child and Teen CheckupsScreenings completed on children not eligible for Medical Assistance.

3. Reimbursement at the rate of $17 per child for Blood Lead testing completed on children not eligible for Medical Assistance.

4. Reimbursement at the rate of $420 $432 per nurse per full day for the completion of the health components and components identified by this Agreement, if BI-CAPHead Start requests those identified.

C. Provide to Pine River/Backus Family Center:1. Collaboration of staff and resources for families sharing services.2. Invitations to preschool enrollees to special Head Start sponsored events when

mutually beneficial.3. Invitations to Family Center staff to Head Start sponsored trainings, when mutually

beneficial.4. Materials and supplies when appropriate.5. A staff person to sit on the Family Council Boards if requested.6. Referrals to the Family Resource Center when appropriate.7. Joint training and technical assistance activities when mutually beneficial.8. Space for parent/child activities when appropriate. 9. Collaboration on special events and activities.

D. Provide to the PR/Backus District:1. Invitations to preschool staff to attend special Head Start sponsored activities,

trainings, and/or events when appropriate.2. Names of families with young children served by BI-CAP for the purpose of school

census, when requested and with parents’ consent.3. Names of Head Start families with consent of parents for the purpose of

coordinating services.4. Staff to work with other preschool programs on providing special events and

activities for all families who have children birth to 5 years of age.5. By November 1st of each year the number of children with diagnosed disabilities

who are enrolled in Early Head Start and Head Start programs and not being served by the school district. (Example: Head Start IEP)

6. An invitation to attend any Early Head Start or Head Start IEP, IFSP or IIIP initial meetings and all periodic reviews, which follow upon parents’ consent.

7. Signed Release of Information forms for each Early Head Start and Head Start enrolled child receiving services through the District.

8. Shared access to Head Start equipment, materials and supplies.9. One Head Start teacher for the ECSE/Head Start collaboration classroom on days

when Head Start is in session.10. Programming for children enrolled in Head Start who have special needs.11. A Head Start eligibility list for the school lunch program reimbursement.12. Reimbursement for extra milk for snacks for Head Start children, Head Start staff,

and parent volunteers.

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13. Meals will be paid by BI-CAP for assigned Head Start classroom staff and volunteers at a rate concurrent with school district adult meals. Meals for non-Head Start children and staff will be paid by parent or school district.

14. Shared cost of mutually agreed-upon events when dollars are available.15. Collaboration in applying for grants that may benefit collaboration efforts between

Head Start and other Early Childhood programs.16. Staff to meet with other Early Childhood programs periodically throughout the year

to discuss programming, special events, collaboration, etc.17. By September 1st a Head Start calendar and the following information with parent

consent, on enrolled students to facilitate transportation arrangements: parent and child’s name, birthday of child, telephone number, address and directions to residence from Pine River/Backus Schools.

18. Screening information on Head Start children upon request and with proper parent release.

19. Information to Head Start parents regarding Kindergarten Round-up and School Readiness dates, when appropriate.

20. A transition meeting for the parent, Head Start teacher and Kindergarten teacher to get together to discuss the child’s transition into Kindergarten. The parent and Head Start teacher can share Teaching Strategies Gold (TS Gold), medical, any concerns, issues, child’s likes, etc. If the parent chooses not to be part of the transitional meeting, the Head Start teacher will obtain the proper releases before discussing the child.

21. Child transportation attendance sheets and training to bus drivers.

VI. The PR/B Family Center agrees to:

A. Collaborate with their local school district, community businesses, agencies and groups, and individual people who are invested in serving the needs of the people who live in their school district.1. Provide and share resources, mutually agreed upon.2. Provide collaboration of staff and/or resources for families sharing support and

services, when mutually agreed upon.3. Share supplies, and materials, when mutually beneficial.4. Refer families with young children to Pre-school programs within their community

such as Early Head Start (if applicable), Head Start, ECFE, School Readiness, Day Care Centers, and ECSE.

5. Provide joint training and technical assistance activities when mutually beneficial.6. Invite school staff and Head Start staff to training when mutually beneficial. 7. Provide space for meetings, special events and activities when agreed upon.8. Work collaboratively on special events and activities for Early Childhood, School

age, etc. when appropriate.9. Share in costs of mutually agreed upon events for Early Childhood, School age, etc

when dollars are available.

VII. Paul Bunyan Co-op agrees to:

A. Collaborate and support services for children with disabilities.1. Convene Interagency meetings as needed.2. Provide staff development and trainings for Interagency Committee members and

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other Early Childhood staff when mutually beneficial.3. Make referral to appropriate programs.4. Serve as a resource to program staff and families.

VIII. INTERAGENCY DISPUTES:

In the event of a disagreement between the parties of this agreement, the disputing party shall first attempt to work out the disagreement through informal communication. If this does not resolve the issue, the grieving party shall notify the other parties in writing as to the nature of the dispute and shall request a meeting of the parties to resolve the issue.

If this step does not resolve the issue the parties shall collectively determine the next step in resolving the dispute.

IX. MODIFICATION OF AGREEMENT:

Modification of this agreement shall be made only by the consent of all parties. Such shall be made with the same formalities as were followed in this agreement and shall include a written document setting forth the modification, signed by all parties.

X. OTHER INTERAGENCY AGREEMENTS:

All parties acknowledge that this agreement does not preclude or preempt any of the parties from individually entering into an agreement with other parties outside of this agreement. Such agreements shall not nullify the force and effect of this agreement.

XI. TERMINATION

This Agreement may be terminated for any reason by any party by giving the other parties thirty (30) days written notice of its intent to terminate. Any party may terminate this agreement immediately by giving the other parties written notice in the event of the other's insolvency, fraud, willful misconduct or substantial breach of any of the terms and provisions of the Agreement.

XII. INDEMNIFICATION

The parties agree to hold each other harmless and defend and indemnify each other from and against all claims, losses, liabilities, judgments and settlements, including reasonable costs and attorney's fees, arising out of the relationship of the parties under the terms of this agreement caused by the acts, errors, or omissions of the other party of their agents or employees, except to the extent that the party indemnified has caused, contributed to, or compounded such act, error or omission.

At all times during the term of this Agreement, each collaborative member shall maintain the appropriate insurance coverage, as follows, with minimum limits as determined by each governing board or as required by State and Federal laws.

A. Auto hired and non-ownedB. Commercial General LiabilityC. Worker’s Compensation

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2019-2024 Pine River/Backus Early Childhood Collaborative Agreement 8

D. SubcontractorsE. Certificate of Insurance must be available upon request.

XIII. BACKGROUND STUDY

All parties are responsible to make sure their employees, who are delivering services to youth and their families, have completed and passed a State/Federal criminal Background Study. All Parties agree that this Agreement is contingent upon party’s warranty that party’s record is free and clear of any such charges and/or convictions.

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Pine River/BackusEarly Childhood Collaborative Agreement

XIV. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Pine River/Backus School District

Signature:

Its:

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2019-2024 Pine River/Backus Early Childhood Collaborative Agreement 10

Pine River/BackusEarly Childhood Collaborative Agreement

XIV. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Cass County Health, Human and Veterans Services

Signature:

Its:

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2019-2024 Pine River/Backus Early Childhood Collaborative Agreement 11

Pine River/BackusEarly Childhood Collaborative Agreement

XIV. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Bi-County Community Action Programs, Inc. (BI-CAP)

Signature: 02/08/2022

Its: Head Start Director

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2019-2024 Pine River/Backus Early Childhood Collaborative Agreement 12

Pine River/BackusEarly Childhood Collaborative Agreement

XIV. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Paul Bunyan Special Educational Co-operative

Signature:

Its:

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Pine River/BackusEarly Childhood Collaborative Agreement

XIV. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Pine River-Backus Family Resource Center

Signature:

Its:

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve WHA-PAWN EarlyChildhood Collaborative Agreement

Requested Board Date: February 15, 2022 Originating Department: Health, Human andVeterans Services

Presenter: Renee Lukkason Requested Time:

For Discussion: Consent Agenda Item

1. Who will the contract serve? Children2. Who is the contractor? Bi-Cap/WHA School3. What is the service? State Early Learning Standards & Early Childhood Services4. How much will be spent? Revised Fee of $420 to $432 per service5. Term of the Contract? September 1, 2019 to August 31, 2024 The revised fee was approved at the December 21st Board meeting with the adoption of the 2022Fee Schedule.

Suggested Action: Approve - WHA-PAWN Childhood Collaborative Agreement.

Supporting Documentation: Consent Agenda - Contracts - 2019-2024 BI CAP WHA-PAWN Agreement Revision.docx

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2019-2024 WHA EARLY CHILDHOOD COLLABORATIVE AGREEMENT 1

Walker/Hackensack/AkeleyEarly Childhood Collaborative Agreement

This agreement made and effective on the date signed by each of the parties to this agreement: Cass County Health, Human and Veterans Services hereafter referred to as the "Agency", WaIker/Hackensack/Akeley Public Schools, hereafter referred to as the "District", PAWN Special Education, hereafter referred to as "PAWN", and Bi-County Community Action Programs, Inc., hereafter referred to as "BI-CAP", enter into this agreement for the period of September 1, 2019 to June 30,2024.

I. WITNESSETH

WHEREAS, all parties listed above are committed to the vision and principles of the Cass County/Leech Lake Reservation Children's Initiative; and

WHEREAS, all parties listed above are committed to providing research-based Early Childhood curriculum aligned with State Early Learning Standards and other comprehensive Early Childhood Services for Cass County children ages 0-5 and their families; and

WHEREAS, all parties to this agreement are committed to improving school readiness services to children and their families through the sharing of information, elimination of duplication of services and coordination of efforts and resources; and

WHEREAS, Cass County school districts are required by law to provide an Early Childhood Screening Program and other early childhood services; and

WHEREAS, BI-CAP is required by Federal Head Start guidelines to enter into interagency agreements with the listed parties for the purpose of providing comprehensive services to enrolled Early Head Start and Head Start families; and

WHEREAS, Cass County Public Health Division is a provider of Child and Teen Checkups and other health services for young children; and

WHEREAS, PAWN Special Education is a facilitator of special education services to families, and

WHEREAS, all parties participate on an Interagency Early Childhood Intervention Committee;

NOW, THEREFORE, in consideration of the mutual undertaking and agreements contained herein, the Agency, District, BI-CAP, and PAWN do hereby agree to the following:

II. EACH OF THE PARTIES AGREES:

A. To participate on an Interagency Committee to help plan and coordinate necessary services for children with special needs and their families for the purposes of (but not limited to):1. Outreach, recruitment, and enrollment.2. Screening referral, assessment and diagnosis.

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3. On-going treatment and supportive services for families through training and social support.

4. Share information and consult about specific services for the benefit of the child and their families.

5. Avoiding duplication of efforts, maintaining communication, sharing leadershipresponsibility and utilizing resources in the most effective manner.

6. Facilitating transition of the child and parent from the current program to futureplacement.

B. Comply with all Minnesota state and federal laws that govern their own agency and clientele. In particular, each party to the collaborative must comply with the Minnesota Government Data Practices Act (MGDPA), Minnesota Statutes Chapter13, and the Family Educational Rights and Privacy Act (FERPA), as amended regarding data privacy and other applicable rules and procedures which relate to client names, records use, security, dissemination, and retention/destruction. Various records may be treated differently depending on the nature of records, and who obtained and proposed dissemination.

C. Obtain written informed consent and approval, where required, from clientele (parent or appropriate legal guardian) before sharing information each individual party holds with the collaborative. Each party retains the responsibility to obtain consent/approval before bringing private data into the collaborative setting.

D. To assign staff as appropriate to participate in local public outreach and the delivery of Early Childhood services as needed.

E. To abide by all applicable laws and regulations pertaining to the work to be performed under the terms of this agreement.

F. In the event there is a change in the funding available for Early Childhood Programs through the state and federal funding sources, this Agreement may be canceled effective the same date as such appropriations become effective.

G. To utilize MDE approved Developmental Screener tool for all children attending screeningclinics.

H. Any documents prepared at Early Childhood Screenings are the property of the District. The Agency shall retain for its records one copy of the Screening Summary form for each Medical Assistance or eligible child receiving a complete screening. BI-CAP shall retain for its records one copy of the Screening Summary form for each Head Start enrolled child.

Ill. The District agrees to:

A. Provide the following during Early Childhood Screening1. Outreach, scheduling and registration2. Height and weight screening3. Hearing and vision screening4. Developmental screening5. Family factors, unless deferred to Public Health6. Referrals for assessments to qualified health, education, and social service

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providers including follow-up.7. Summary exit interview for development.8. Collect information at registration on eligibility for Medical Assistance.9. Payment to the Agency of $420 $432 full day per nurse for the completion of the

health components and components identified by this Agreement, if district requests those identified.

10. Bill the Minnesota Department of Education for the costs associated with thescreening requirements as defined by Minnesota law.

B. Provide the following support to Head Start programming:1. Please refer to current Lease Agreement Classroom space, office space, access to

playground, library and gymnasium, materials, supplies, available equipment and custodial services on the days Head Start classes are in session

2. Please refer to current Lease Agreement Custodial services for cleaning and mopping the bathrooms and vacuuming the floors for all pre-school classrooms each day for health and sanitation purposes. The classroom will be mopped at least every other day.

3. Busing to all school district Head Start children which is to be used as Non-Federal Share (In-Kind). Fees for the Non-Federal Share/In-Kind of transportation services as provided herein shall be current rate $2.81 per mile for the provision of daily transportation services to and from the Head Start center.

4. Bus Drivers will ensure child safety by tracking, initialing and signing child attendance records when the child is picked up and dropped off, as per Federal Head Start regulations.

5. All snacks and meals to be served family style in the classroom or cafeteria.6. An invitation to the Head Start Staff to attend initial IEP, IFSP or IIIP meetings and

all periodic reviews on Head Start children. 7. A copy of the IEP, IFSP or IIIP, Referral Form, Evaluation Report and

Developmental Screening for each child evaluated and found eligible who is enrolled in the Head Start program.

8. Completion of Special Education evaluations and IEP per State statute. This is shared with the Head Start program as required by Head Start Program Performance Standards (HSPPS).

9. Special Needs Aides (Paraprofessionals) will work in the Head Start classrooms as indicated by the IEP.

10. An invitation to Head Start children and their families to special programs or events available to the general student body as applicable.

11. Coordinate and offer trainings and special events to Head Start staff and Head Start families, when mutually beneficial.

12. Invitation to planned and implemented joint family activities with other Early Childhood programs.

13. A list of referrals, recommendations and/or census information for recruiting purposes.

14. Referrals to the Head Start program. 15. Hearing and vision re-screenings through the school nurse, as time permits. 16. Staff to apply for grants that help facilitate and enhance our collaboration.17. Shared screening information on children enrolled in the Head Start program with

proper releases, throughout the year.18. An invitation to the Head Start classroom to visit the kindergarten classroom, in the

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Spring, to help foster easy transition into the next setting.19. Kindergarten Round-up schedules will be shared with the Head Start program for

families who will be transitioning children into the next setting.20. A time when the Head Start teacher and Kindergarten teacher can get together to

discuss the child's transition into Kindergarten. The Head Start teacher can share Teaching Strategies Gold (TS Gold), medical, any concerns, issues, child's likes, etc. The Head Start teacher will obtain the proper releases before discussing the child.

IV. The Agency agrees to:

A. Provide, during Early Childhood Screening clinics, staff qualified to perform the following:1. Health history review2. Physical assessment3. Laboratory, including Hemoglobin and Lead testing4. Immunizations5. Nutrition assessment6. Oral inspection7. Make blood lead testing available to families on a sliding fee if not enrolled in MA.The agency will subtract from the daily rate for nurses involved in the delivery of screeningservices all dollars earned through reimbursement of Medical Assistance, Minnesota Care, and private insurance.

B. Provide during Public Health clinics:1. Comprehensive Child and Teen Checkups Screening to Head Start children in the

district. C&TC includes physical assessment, immunizations, hemoglobin, health history, nutrition assessment, height, weight, hearing and vision, developmental, social/emotional health assessment, lead screening, dental varnishing andeducational materials to parent. The full screening is required for Head Start. The chart is the property of Cass County Public Health.

2. All screening information to BI-CAP and District.3. Medical supplies and equipment necessary for the screening clinic.4. Supplies, typing, and bookkeeping services when billing the state regarding those

children who are eligible for medical assistance.5. Appropriate statistical information.6. Follow-up on children, who are screened by Public Health, and needing further

screening/assessment.

V. BI-CAP agrees to:

A. Provide Administrative Overhead for Head Start Programming on District property as follows, when available:1. Liability insurance for BI-CAP services provided on District properties.2. Pay for extraordinary damages or breakage as a result of Head Start's use of the

facility. Normal wear and tear exempt.

B. Support Early Childhood Screening clinics upon request of the District by providing

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qualified staff (one person) to perform the following, when available:1. Hearing and vision screening.2. Developmental screening.3. Family Factors interviewing.

C. Provide to Public Health Division the following:1. Signed Release of Information Forms for each enrolled Head Start child receiving

services through Public Health clinics (i.e. health histories, nutrition assessment, hearing, vision, developments, etc.)

2. Reimbursement at the rate of $420 $432/ per child for Child and Teen CheckupsScreenings completed on children not eligible for Medical Assistance.

3. Reimbursement at the rate of $17 per child for Blood Lead testing completed on children not eligible for Medical Assistance.

4. Reimbursement at the rate of $420 $432per nurse per full day for the completion of the health components and components identified by this Agreement, if BI-CAPHead Start requests those identified.

D. Provide to the District:1. By November 1st of each year the number of children with found to have a disability

who are enrolled in the Head Start Program and not being served by the school district. (example: Head Start IEP)

2. An invitation to attend any Head Start IEP initial meetings and all periodic reviews, which follow upon parents’ consent.

3. Signed Release of Information Forms for each Head Start enrolled child receiving services through the District.

4. Programming for children enrolled in Head Start who have special needs.5. One classroom teacher and one aide for the Head Start classroom.6. Meals will be paid by BI-CAP for assigned Head Start classroom staff and

volunteers, at a rate concurrent with school district adult meals.7. A Head Start eligibility list for the school lunch program reimbursement.8. Reimbursement for extra milk for snacks for Head Start children, staff and parent

volunteers. 9. Invitations to ECSE/ECFE/School Readiness enrollees and staff to Head Start

sponsored trainings and technical assistance activities, when mutually beneficial.10. Names of families who have children served by BI-CAP, for the purpose of school

census, when requested and with parents’ consent.11. Name of Head Start enrolled families, with consent of parents to coordinate

services.12. Staff to work with other pre-school programs in providing special events and

activities for all families who have children of pre-school age.13. Paperwork required by the school to be kept in the Health office; ie: shot record,

developmental, emergency information, etc.14. Share in the cost of mutually agreed upon events when dollars are available. 15. Screening information on Head Start children upon request and with proper parent

release. 16. Kindergarten Round-up schedules will be shared with the Head Start program for

families who will be transitioning children into the next setting.17. A time when the Head Start teacher and Kindergarten teacher can get together to

discuss the child's transition into Kindergarten. The Head Start teacher can share

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Teaching Strategies Gold (TS Gold), medical, any concerns, issues, child's likes, etc. The Head Start teacher will obtain the proper releases before discussing the child.

18. Child transportation Attendance Sheets and required training per Head Start Performance Standards for bus drivers.

VI. PAWN agrees to:

A. Collaborate and support services for children with disabilities.1. Convene Interagency meetings as needed.2. Provide staff development and trainings for Interagency Committee members and

other Early Childhood staff when mutually beneficial.3. Make referral to appropriate programs.4. Serve as a resource to program staff and families.5. Share in costs of mutually agreed upon events and activities for parents and

children when resources are available. (The target populations are children at risk and children who have a diagnosed disability)

6. Provide support for parents and staff to attend training's when resources areavailable.

VII. INTERAGENCY DISPUTES:

In the event of a disagreement between the parties of this agreement, the disputing party shall first attempt to work out the disagreement through informal communication. If this does not resolve the issue, the grieving party shall notify the other parties in writing as to the nature of the dispute and shall request a meeting of the parties to resolve the issue.

If this step does not resolve the issue the parties shall collectively determine the next step in resolving the dispute.

VIII. MODIFICATION OF AGREEMENT:

Modification of this agreement shall be made only by the consent of all parties. Such shall be made with the same formalities as were followed in this agreement and shall include a written document setting forth the modification, signed by all parties.

IX. OTHER INTERAGENCY AGREEMENTS:

All parties acknowledge that this agreement does not preclude or preempt any of the parties from individually entering into an agreement with other parties outside of this agreement. Such agreements shall not nullify the force and effect of this agreement.

X. TERMINATION

This Agreement may be terminated for any reason by any party by giving the other parties thirty (30) days written notice of its intent to terminate. Any party may terminate this agreement immediately by giving the other parties written notice in the event of the other's insolvency, fraud, willful misconduct or substantial breach of any of the terms and provisions of the Agreement.

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2019-2024 WHA EARLY CHILDHOOD COLLABORATIVE AGREEMENT 7

XI. INDEMNIFICATION

The parties agree to hold each other harmless and defend and indemnify each other from and against all claims, losses, liabilities, judgments and settlements, including reasonable costs and attorney's fees, arising out of the relationship of the parties under the terms of this agreement caused by the acts, errors, or omissions of the other party of their agents or employees, except to the extent that the party indemnified has caused, contributed to, or compounded such act, error or omission.

At all times during the term of this Agreement, each collaborative member shall maintain the appropriate insurance coverage, as follows, with minimum limits at determined by eachgoverning board or as required by State and Federal laws.

A. Auto, hired and non-ownedB. Commercial General LiabilityC. Worker’s CompensationD. SubcontractorsE. Certificate of Insurance must be available upon request.

XII. BACKGROUND STUDY

All parties are responsible to make sure their employees, who are delivering services to youth and their families, have completed and passed a State/Federal Criminal Background Study as required by their entity. All Parties agree that this Agreement is contingent upon party’s warranty that party’s record is free and clear of any such charges and/or convictions.MN Statue Background.

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2019-2024 WHA EARLY CHILDHOOD COLLABORATIVE AGREEMENT 8

Walker/Hackensack/AkeleyEarly Childhood Collaborative Agreement

BI-CAP will hold the original document, which is signed by an interagency representative

XIII. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Walker/Hackensack/Akeley School District

By: Date:

Its:

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2019-2024 WHA EARLY CHILDHOOD COLLABORATIVE AGREEMENT 9

Walker/Hackensack/AkeleyEarly Childhood Collaborative Agreement

BI-CAP will hold the original document, which is signed by an interagency representative

XIV. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Cass County Health, Human and Veterans Services

By: Date:

Its:

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2019-2024 WHA EARLY CHILDHOOD COLLABORATIVE AGREEMENT 10

Walker/Hackensack/AkeleyEarly Childhood Collaborative Agreement

BI-CAP will hold the original document, which is signed by an interagency representative

XV. SIGNATURES OF PARTIES TO THIS AGREEMENT:

Bi-County Community Action Programs, Inc. (BI-CAP)

By: Date: 2/8/2022

Its: Head Start Director

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2019-2024 WHA EARLY CHILDHOOD COLLABORATIVE AGREEMENT 11

Walker/Hackensack/AkeleyEarly Childhood Collaborative Agreement

BI-CAP will hold the original document, which is signed by an interagency representative

XVI. SIGNATURES OF PARTIES TO THIS AGREEMENT:

PAWN Special Education

By: Date:

Its:

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Town Road ApportionmentPayment

Requested Board Date: February 15, 2022 Originating Department: HighwayDepartment

Presenter: Darrick Anderson Requested Time:

For Discussion: Consent Agenda Item

The 2022 Town Road Allotment is $826,785.00 and comes from the State Aid Road Allotment. The TownRoad Allotment for 2022 increased by $273,229.00 over the 2021 allotment.

Suggested Action: Approve - Payment of the 2022 Town Road Apportionment to Townships.

Supporting Documentation: 2022 TwpApp.pdf

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TOWN ROAD ALLOTMENT

Yr 2022 Allotment = $826,785.00

TOWNSHIP Apportionment

ANSEL $6,345.33

BARCLAY $11,643.95

BECKER $22,034.91

BEULAH $3,819.41

BIRCH LAKE $26,089.79

BLIND LAKE $2,203.04

BOY LAKE $7,025.92

BOY RIVER $2,960.90

BULL MOOSE $4,563.50

BUNGO $8,287.95

BYRON $13,077.80

CROOKED LAKE $30,725.16

DEERFIELD $3,495.58

FAIRVIEW $30,831.82

GOULD $5,459.02

HIRAM $23,419.99

HOMEBROOK $11,394.58

INGUADONA $11,354.42

KEGO $18,750.22

LEECH LAKE $10,415.80

LOON LAKE $18,915.85

MAPLE $20,185.03

MAY $32,264.46

MCKINLEY $13,175.86

MEADOWBROOK $10,779.48

MOOSE LAKE $8,211.66

OTTERTAIL PN $5,305.89

PIKE BAY $28,018.42

PINE LAKE $11,984.70

PINE RIVER $33,010.26

PONTO LAKE $21,530.67

POPLAR $10,974.84

POWERS $28,918.62

REMER $4,652.59

ROGERS $6,444.15

SHINGOBEE $50,891.77

SLATER $5,951.10

SMOKEY HOLLOW $2,824.10

SYLVAN $64,545.41

THUNDER LAKE $17,569.51

TORREY $4,219.95

TRELIPE $6,982.85

TURTLE LAKE $27,190.72

WABEDO $23,880.94

WALDEN $19,195.49

WILKINSON $9,461.17

WILSON $15,475.34

WOODROW $37,495.38

UNORGANIZED $32,829.70

Total $826,785.00

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Assessor's OfficeAbatements

Requested Board Date: February 15, 2022 Originating Department: Assessor

Presenter: Mark Peterson Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Approve - Assessor's Office Abatements

Supporting Documentation: JOHNSON Abatements.docx

246

Office of the County Assessor Mark Peterson PO Box 3000 Phone: (218) 547-7298 303 Minnesota Avenue W Fax: (218) 547-7272 Walker, MN 56484-3000

1

AbatementsFebruary 15, 2022

Tax YearName Parcel ID Action Current Proposed Tax $ Change

2021Gregory Johnson 02-006-1100 $180.00 $276.00 $96.00

02-006-1201 2,618.00 2,652.00 34.0002-006-1302 290.00 448.00 158.0002-006-2300 1,018.00 1,566.00 548.0002-006-2203 108.00 164.00 56.00

Barclay Reclass Rural Vacant Land

2022Gregory Johnson 02-006-2103+ Reclass Rural Pay 2022 To Be Determined

Barclay Vacant Land

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Direct Sale To the City ofCass Lake

Requested Board Date: February 15, 2022 Originating Department: Land Department

Presenter: Kirk Titus Requested Time:

For Discussion: Consent Agenda Item

The City of Cass Lake has requested to purchase the following tax forfeit parcels:

PIN # 85-337-0430 Total Appraised Value - $1,600

Cass Lake City

Lots 6 & 7, Block 4, Original Plat of Cass Lake (0.13 acres)

Proceeds from the sale of this parcel will be credited to Fund 71-650 for distribution per state statute.

Tax Forfeit Assurance Fee (3% ofPurchase Price) $1,600 0.03 $ 48.00

State Deed Fee = $25.00 $ 25.00State Deed Tax ($1.65 for sales $3,000and under) 1.65 $ 1.65

Recording Fee = $46.00 $ 46.00Total Fees $ 120.65Purchase Price $ 1,600Total $ 1,720.65

PIN #85-341-1010 Total Appraised Value - $5,800.00

Cass Lake City

Lots 1,2 & 3, Block 10, Original Plat of Cass Lake (0.17 acres)

Proceeds from the sale of this parcel will be credited to Fund 71-650 for distribution per state statute.

Tax Forfeit Assurance Fee (3% ofPurchase Price) $ 5,800 0.03 $ 174.00

State Deed Fee = $25.00 $ 25.00State Deed Tax (.33% of the sale price) $ 5,800 0.0033 $ 19.14

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Recording Fee = $46.00 $ 46.00

Total Fees $ 264.14Purchase Price $ 5,800Total $ 6,064.14

PIN # 85-341-0710 Total Appraised Value - $3,500.00

Cass Lake City

Lots 3 & 4, Block 7, Original Plat of Cass Lake (0.16 acres)

Proceeds from the sale of this parcel will be credited to Fund 71-650 for distribution per state statute.

Tax Forfeit Assurance Fee (3% ofPurchase Price) $ 3,500 0.03 $105.00

State Deed Fee = $25.00 $ 25.00State Deed Tax (.33% of the sale price) $ 3,500 0.0033 $ 11.55Recording Fee = $46.00 $ 46.00Total Fees $ 187.55Purchase Price $ 3,500Total $ 3,687.55

Proceeds from the sale of these parcels will be credited to Fund 71-650 for distribution per state statute.

Suggested Action:

Approve - Classification of parcels 85-377-0430, 85-341-1010 and 85-341-0710 as non-conservation andauthorize direct sale to the City of Cass Lake pursuant to MS 282.01 Subd7a. at the appraised value of$10,900 plus associated fees for a total amount of $11,472.34.

Supporting Documentation: MAPS City of Cass Lake Direct Sale.pdf

249

City of Cass Lake 85-337-0430

2/3/2022

These data are provided on an "AS-IS" basis, without warranty of any type, expressed or implied, including but not limited to any warranty as to their performance, merchantability, or fitness for any particular purpose.

This map is not a substitute for accurate field surveys or for locating actual property lines and any adjacent features.®Cass County, Minnesota

0 300 600150 ft250

City of Cass Lake 85-341-0710

2/3/2022

These data are provided on an "AS-IS" basis, without warranty of any type, expressed or implied, including but not limited to any warranty as to their performance, merchantability, or fitness for any particular purpose.

This map is not a substitute for accurate field surveys or for locating actual property lines and any adjacent features.®Cass County, Minnesota

0 300 600150 ft251

City of Cass Lake 85-341-1010

2/3/2022

These data are provided on an "AS-IS" basis, without warranty of any type, expressed or implied, including but not limited to any warranty as to their performance, merchantability, or fitness for any particular purpose.

This map is not a substitute for accurate field surveys or for locating actual property lines and any adjacent features.®Cass County, Minnesota

0 260 520130 ft252

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Trail Improvement Grant

Requested Board Date: February 15, 2022 Originating Department: Land Department

Presenter: Kirk Titus Requested Time:

For Discussion: Consent Agenda Item

Prior Board Action

August 6, 2019. Dedicated $75,000 from the recreation trail account as matching funds to the FederalRecreation Trails Program (FRTP) grant to be reviewed on an annual basis with all grant applicationssubject to County Board approval.

January 18, 2022. Expanded the use of these grant funds to include trail rehabilitation, reroutes, groomingequipment, bridges and other trail related improvement projects.

The Ponto Knight Riders is requesting a Trail Improvement Grant from the County Recreation Trails Fundin the amount of $20,100 to purchase a new snowmobile trail groomer (drag). The current drag is 20years old and does not do a good job of cutting the moguls and packing them down smoothly. This newdrag will provide a more consistent smooth and safer ride, especially on heavy use trails like the PaulBunyan Trail .

The Club has secured the 25% matching funds with delivery yet this season.

Suggested Action:

Approve - Ponto Knight Riders Trail Improvement Grant application in the amount of $20,100 from therecreation trails fund.

Supporting Documentation: Ponto Knight Riders Trail Improvement Grant 020222.pdf

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Courtroom Remodel

Requested Board Date: February 15, 2022 Originating Department: Central Services

Presenter: Tom Buhl Requested Time:

For Discussion: Consent Agenda Item

When the Covid pandemic first hit, the third floor courtroom configuration was modified to accommodatesocial distancing requirements. This included removing a railing between the audience and the rest of thecourtroom and moving the jury box to that area.

As business continues to return to a new sense of normal, the need to reconfigure this space has come tolight.

As part of the courtroom remodel, we plan to install a half-wall between the audience and the rest of thecourtroom. This will ensure proper distancing from those in the audience and those working in thecourtroom.

We will also remove the step in the witness and jury box in order to comply with the ADA. This will requirethe removal and reconstruction of both the witness and jury box.

We plan to complete construction during the elevator upgrade, 2/22/22-3/11/22. It is difficult to obtainbids for a job this size during a specific time frame. However, we were able to obtain a labor only bid andcommitment from Action Contracting for $6,400. Cass County will provide materials, Staining, permit anddumpster.

Action Contracting $6,400

Glen Construction no bid

Project cost projection

Action Contracting $6,400.00Leech Lake Lumber $4,451.20Staining Allowance $2,000.00Building Permit $230.50Dumpster $450.00Additional material cost, if needed $1,468.30Total $15,000.00

264

Funding for the project will come from ARPA funds

Suggested Action:

Approve– Courtroom Remodel Project for $15,000.

Supporting Documentation: CourtroomRemodelMaterialLabor.pdf

265

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EstimateAction Contracting, Inc.PO Box 81

Walker, MN 56484218-224-2203

Name / Address

Cass County Administration

Date Estimate #

2t3t2022 14464

Project

Description Cost Total

REMODEL OF COTIRTROOM 2 ON 3RD FLOOR

INCLUDES:

- TAKE OUT DOUBLE PLATFORM OF JTIRY BOX

- FRAME KNEE WALLS FROM JURYBOX TO ADJACENT WITH 3'

OPENING

. INSTALL OAK PANELS OVER WALL

- INSTALL BASE TRIMAND COVING ON FRONTFACE OF WALL

-TRIMASNEEDED

- CLTT DOWN PLATFORM ON WITNESS STAND

- cu-t WALL DowN TOlmIGrrt

- REMOVE FORMICA COMPUTER LEDGE

. CUT OPENINGTO 3'

.TRIMASNEEDED

MATERIAL, STAINING AND FLOORING NOT INCLUDED

6,400.00 6,400.00

Total $6,400.00

268

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Attorney's Office Remodel

Requested Board Date: February 15, 2022 Originating Department: Central Services

Presenter: Tom Buhl Requested Time:

For Discussion: Consent Agenda Item

The Attorney’s office would like to add a wall and pocket door in an office to create a more efficient workspace for their paralegals.

Per Minn. Stat. §169a.63 Subd. 10(b)(2) and 609.5315 Subd. 5(2), this wall would be paid for from ourforfeiture fund balance. These statutes specifically require that we use those funds for prosecutorialpurposes including “capital expenses.”

We intend to complete this project during the courtroom remodel, start date 3/1/22, as this is a smallproject and contractor resources are hard to come by. We were able to get a quote and commitment fromone contractor, Action Contracting for the labor portion and Cass County will provide the materials.

Action Contracting $1,500

Glen Construction no bid

Project cost projection

Action Contracting $1,500.00Leech Lake Lumber $1,178.60Additional material cost, if needed $321.40Total $3,000.00

Suggested Action:

Approve– Attorney’s Office remodel for $3,000

Supporting Documentation: AttorneyWallRemodelFeb72022Labor.pdf AttorneyRemodelMaterial.pdf

269

EstimateDate

2/7/2022

Estimate #

14465

Name / Address

Cass County Attorney's OfficeWalker, MN 56484

Action Contracting, Inc.PO Box 81Walker, MN 56484218-224-2203

Project

Total

Description Cost Total

ATTORNEY'S OFFICE 4TH FLOOR

- FRAME STUD WALL

- INSTALL POCKET DOOR

- SHEETROCK WALL

- TRIM

MATERIALS OR STAINING NOT INCLUDED- TO BE DONE AT SAMETIME AS COURTROOM 2

1,500.00 1,500.00

$1,500.00

270

PIilE PRODT'CIS

MIDWEST LUMBERP.O. BOX 8OO . STILLWATER, MN 55082

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271

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Citizen CommitteeAppointment and Update

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Josh Stevenson Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Approve - Scott Bruns on the Kitchigami Library Board and Neal Gaalswyk as the alternate consistentwith State law and terms served. Approve - Appointment of Michael Fairchild to the Pine River Area Sanitary District, representing BarclayTownship.

Supporting Documentation: 2022 Committee List 02.15.22.pdf

272

Board of Commissioners Appointments Dated: February 15, 2022

. Page 1 of 4

AMC VOTING DELEGATES Term: 1 year

All County Board Members (5)

County Administrator Chief Financial Officer

County Engineer

AMC FUTURES TASK FORCE Term: 1year

Neal Gaalswyk

AMC BOARD OF DIRECTORS Term: As elected

Neal Gaalswyk

AMC EXECUTIVE COMMITTEE OF THE BOARD Term: As elected

Neal Gaalswyk

BI-COUNTY CAP Board Member Term: 1 year

Scott Bruns

05/05/2020 – 05/05/2022

Citizen Term: 3 year Colleen Moravek OPEN

01/01/2018 – 12/31/2023

BUDGET COMMITTEE Board Member Term: 1 year

Rick Haaland, Jeff Peterson

Citizen Term: 3 year District 1 – OPEN District 2 - Chris Hanneken 01/01/2012 - 12/31/2024 District 3 – OPEN District 4 – David Laursen 01/01/2017 - 12/31/2022 District 5 – Kevin Krueger 01/01/2017 - 12/31/2022

Staff advisors non-voting: County Administrator, Chief Financial Officer, Assessor

CASS COUNTY/LEECH LAKE WELLNESS COURT STEERING COMMITTEE Board Member Term: 1 Year Rick Haaland

CENTRAL MN COUNCIL ON AGING Board Member Term: 3 Year

Jeff Peterson

01/01/2009 - 12/31/2024

Advisory Committee Term: 3 Year Mary Anderson 01/01/2019 - 12/31/2024

CENTRAL MN EMS JOINT POWERS BOARD Board Member Term: 1 Year

Neal Gaalswyk

Citizen Term: 3 Year Kevin Lee (Advisory) 01/01/2020 - 12/31/2022 OPEN (Alternate)

CIVIL SERVICE COMMISSION Citizen Term: 3 Year

Steven Johnson

07/17/2007 - 12/31/2024

OPEN Dick Downham 01/01/2021 – 12/31/2023

COUNTY EXTENSION COMMITTEE

Board Member Term: 1 Year Jeff Peterson, Bob Kangas Citizen Term: 3 Year Nate Converse (replaces A-T as Committee Recorder)

At Large - Carol Lovro 01/01/2013 - 12/31/2024 District 1 - Greg Booth 01/01/2012 - 12/31/2024 District 2 - Sue Harrison 01/01/2013 - 12/31/2023 District 3 – Rebecca Peterson 02/02/2021 – 12/31/2023 District 4 - Samantha Croatt 07/03/2012 - 12/31/2024 District 5 – Bruce Schear 01/02/2018 – 12/31/2023

ECONOMIC DEVELOPMENT CORPORATION Board Member Term: 1 Year Bob Kangas, Scott Bruns, Ex-Officio County Administrator

273

Board of Commissioners Appointments Dated: February 15, 2022

. Page 2 of 4

FAMILY CENTER HOME VISITOR COMMITTEE Term: 1 Year Neal Gaalswyk, Renee Lukkason

FAMILY SERVICE COLLABORATIVE BOARD Board Member Term: 1 Year Neal Gaalswyk, Bob Kangas (alternate), Renee Lukkason

HEALTH, HUMAN, & VETERAN SERVICES ADVISORY COMMITTEE Board Member Term: 1 Year Scott Bruns

Citizen Term: 3 Year District 1 – OPEN

District 2 – Sherry Fitch 01/06/2018 – 12/31/2023 District 3 - Joan Kumpula 01/01/2006 - 12/31/2024 District 4 - Judy Berg 01/01/2006 - 12/31/2024 District 5 - Peggy Schluter 01/01/2006 - 12/31/2024

Service Provider Term: 3 Year School Admin. - OPEN

Physician - Dr. Steven Fisker 01/01/2019 - 12/31/2024 Leech Lake Reservation - OPEN Registered Nurse – Judy Kadlec-Fuller 01/01/2020 - 12/31/2022 Emergency Services – Dawn Peterson 06/04/2019 - 12/31/2024 Rural MN CEP - Stephen Frawley 01/01/2017 - 12/31/2022

Representing Recipients Term: 3 Year Veteran - Lee Turney 01/01/2018 - 12/31/2023

Veteran - John Warren 01/01/2006 - 12/31/2024 Low Income - Kathy Wagner 01/01/2018 - 12/31/2023 Family Centers – Betty Doss

MI, DD, Elderly – Margie Richardson 01/01/2021 - 12/31/2023 04/16/2019 – 12/31/2024

Families/Children – Michele Andringa 11/2/2021 – 12/31/2024 Senior Transport - OPEN

HOUSING & REDEVELOPMENT AUTHORITY Citizen Term: 5 Years District 1 – Jill Hering 01/01/2017 - 12/31/2026

District 2 – Bill Fitch District 3 - Michael Nethercutt (1yr)

01/01/2019 - 12/31/2023 01/01/1979 - 12/31/2022

District 4 – Charly Henry 01/01/2018 – 12/31/2022 District 5 - Paul Ritter 01/01/2013 - 12/31/2022

INSURANCE COMMITTEE Board Member Term: 1 Year Jeff Peterson, Scott Bruns

JUDICIAL WORK GROUP Board Member Term: 1 Year Neal Gaalswyk, Bob Kangas KITCHIGAMI LIBRARY Board Member Term: 1 Year Scott Bruns, Neal Gaalswyk (alternate)

LAW LIBRARY Board Member Term: 1 Year Jeff Peterson, County Administrator (alternate)

LEECH LAKE BAND LIAISON COMMITTEE Board Member Term: 1 Year Rick Haaland, Scott Bruns

MEDICAL CONSULTANT CONTRACT

Term: 1 Year Dr. Steven Fisker 11/01/2021-06/30/2022

MEDICAL EXAMINER Term: 1 Year Dr. Kelly Mills 01/01/2021 - 12/31/2022

274

Board of Commissioners Appointments Dated: February 15, 2022

. Page 3 of 4

MISSISSIPPI HEADWATERS BOARD Term: 1 Year Scott Bruns, Neal Gaalswyk (alternate) 01/01/2018 - 12/31/2022 Citizen William Brown 01/01/2013 - 12/31/2022 Technical Representative John Ringle 01/01/2010 - 12/31/2022

MINNESOTA COUNTIES COMPUTER COOPERATIVE Term: 1 Year Thomas Buhl, Dianne Poncelet (alternate)

MINNESOTA COUNTIES INFORMATION SYSTEM (MCIS) Term: 1 Year Sandra Norikane

Thomas Buhl, Mark Peterson (alternate)

MINNESOTA HUMAN SERVICES LEADERSHIP FORUM Term: 1 Year Neal Gaalswyk, Michele Piprude (alternate)

SOURCEWELL Board Member Term: 1 Year Scott Bruns, Neal Gaalswyk

NATURAL RESOURCE ADVISORY COMMITTEE SWCD Board Term: 1 Year District 1 - Thomas Kuschel

District 2 - Kenneth LaPorte District 3 - James Ballenthin District 4 – Dave Peterson District 5 – Will Pehling

NW MN HOUSEHOLD HAZARDOUS WASTE MANAGEMENT BOARD Board Member Term: 1 Year Scott Bruns, Rick Haaland

NW JUVENILE TRAINING CENTER Term: 4 Year

Jim Schneider

01/01/2007 - 12/31/2022

Tom Burch 01/01/2021 - 12/31/2025 PERSONNEL COMMITTEE OF THE BOARD

Board Member Term: 1 Year Jeff Peterson, Neal Gaalswyk, Scott Bruns (alternate)

PLANNING COMMISSION Board Member Term: 1 Year Jeff Peterson (non-voting, ex officio), Bob Kangas (alternate) Citizen Term: 3 Year District 1 - Tim Moore

District 2 - Bill Fitch 01/01/2010 – 12/31/2024 01/01/2010 – 12/31/2023

District 3 - Mike Froehlig District 4 – Retta Freeman

01/01/2013 – 12/31/2024 01/01/2019 – 12/31/2024

District 5 -Jeff Holten 01/01/2018 – 12/31/2023 At Large – David Tanner 09/01/2019 – 12/31/2022 SWCD - Ken LaPorte 01/01/2013 – 12/31/2022

NE MN Emergency Communications Board (NEECB) & NE Regional Advisory Committee (RAC)(Previous ARMER Board) Board Member Term: 1 Year Scott Bruns, Chad Emery (alternate), Brad Rittgers (alternate)

REGION 5 DEVELOPMENT COMMISSION Board Member Term: 1 Year Bob Kangas

Regional Transportation Coordinating Council Neal Gaalswyk

RURAL FIRE ASSOCIATION JOINT POWERS (UNORGANIZED TOWNSHIP) Board Member Term: 1 Year Rick Haaland

275

Board of Commissioners Appointments Dated: February 15, 2022

. Page 4 of 4

PINE RIVER SANITARY DISTRICT Citizen Term: Four Year (1 year after 2 four-year terms) City of Pine River: Michael Lupella 12/21/2021 – 12/31/2025

City of Chickamaw Beach:

Mike Hansen Suzanne Henk

02/01/2017 – 02/01/2025 01/01/2022 – 12/31/2025

Barclay Township: Michael Fairchild 02/15/22-12/31/2025 Wilson Township: Alan Johnson 01/07/2003 - 12/31/2022

STATE COMMUNITY HEALTH SERVICES ADVISORY COMMITTEE Board Member Term: 1 Year Michele Piprude, Renee Lukkason (alternate)

SWCD - LIAISON COMMITTEE Board Member Term: 1 year Jeff Peterson, Neal Gaalswyk

SWCD Supervisors Chair and Vice-Chair

Water Plan Policy Committees Board Representative Term: 1 Year Neal Gaalswyk - Leech Lake River

Jeff Peterson - Pine River Scott Bruns - Mississippi River

CASS COUNTY 2022 COMMISSIONERS

Commissioner Dist.# 1 Neal Gaalswyk 11745 Maplewood Drive East Gull Lake, MN 56401 (218) 839-1841 neal.gaalswyk@co.cass.mn.us Term: 2011–2022

Commissioner Dist.# 2 Bob Kangas 3921 40th Avenue SW Pine River, MN 56474 (218) 587-4453 bob.kangas@co.cass.mn.us Term: 2003-2024

Commissioner Dist.# 3 Jeff Peterson 2858 32nd Avenue NW Hackensack, MN 56452 (218) 675-6086 jeff.peterson@co.cass.mn.us Term: 2005-2024

Commissioner Dist.# 4 Commissioner Dist.# 5 Scott Bruns Rick Haaland PO Box 1059 PO Box 781 Walker, MN 56484 Cass Lake, MN 56633 (218) 820-6545 (218) 760-6618 scott.bruns@co.cass.mn.us rick.haaland@co.cass.mn.us Term: 2015-2022 Term: 2021-2024

276

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Adopt Resolution approving theMemorandum of Agreement, work plan, and

budget for the Mississippi RiverHeadwaters Comprehensive Watershed

Management Plan.

Requested Board Date: February 15, 2022 Originating Department: EnvironmentalServices

Presenter: John Ringle Requested Time:

For Discussion: Consent Agenda Item

The MN Board of Water and Soil Resources gave final approval to the Mississippi River HeadwatersComprehensive Water Management Plan. Cass County, along with Cass SWCD were partners in theplan development stage. We are now at a stage where Clean Water Funding is available to the Planpartners for implementing. The partnership members must first approve an MOA for a process toimplement the plan and then a resolution adopting the proposed workplan and grant application.Currently, there is $861,581 in funding allocated and available to this 5 County (10 LGU's includingSWCD's) watershed plan through the Clean Water Fund, administered by BWSR.

Suggested Action: Adopt - Resolution 11-22 approving the of the Memorandum of Agreement, work plan, and budget for theMississippi River Headwaters Comprehensive Watershed Management Plan as presented.

Supporting Documentation: 11-22 MHB Watershed One, Watershed Plan Project.docx MOA for MRHCWMP.pdf Workplan-Budget.pdf

277

CERTIFIED COPY OF RESOLUTION COUNTY BOARD OF CASS COUNTY

RESOLUTION NO. 11-22 ADOPTED: February 15, 2022

Commissioner offered Resolution No. 11-22 and moved its adoption, Commissioner seconded:

Resolution to support the implementation of Mississippi River Headwaters Watershed One Watershed, One Plan project.

WHEREAS, the Minnesota Board of Soil and Water Resources has developed policies for coordination, development, and implementation of comprehensive watershed management plans, also known as One Watershed, One Plan, consistent with Minnesota Statutes, Chapter 103B.801, Comprehensive Watershed Management Planning Program; and

WHEREAS, the Counties and Soil and Water Conservation Districts within the Mississippi River Headwaters Watershed have developed and adopted an approved Watershed Plan in accordance with Minnesota Statutes, Chapter 103B.301, and 103C.331, subdivision 11; and

WHEREAS, the Policy Committee, made up of representatives from the Counties and Soil and Water Conservation Districts within the Mississippi River Headwaters Watershed, have developed and recommend approval at each partner’s individual Board level a Memorandum of Agreement to implement the Watershed Plan; and

WHEREAS, the Policy Committee, made up of representatives from the Counties and Soil and Water Conservation Districts within the Mississippi River Headwaters Watershed, have developed a working budget inclusive of the anticipated Clean Water Legacy Grant Funds to implement the Watershed Plan; and

NOW, THEREFORE, BE IT RESOLVED, that Cass County recognizes and supports watershed-scale planning efforts consistent with Minnesota Statutes, Chapter 103B.801, also known as One Watershed, One Plan and welcomes the opportunity to collaborate with the Soil and Water Conservation Districts and the Counties within the Mississippi River Headwaters Watershed for watershed-scale implementation efforts; and

BE IT FURTHER RESOLVED that Cass County approves the Memorandum of Agreement – Mississippi River Headwaters Watershed Comprehensive Plan recommended for approval by the Policy Committee of the Mississippi River Headwaters One Watershed One Plan; and

BE IT FURTHER RESOLVED that Cass County supports the implementation of the Mississippi River Headwaters One Watershed One Plan and approves the Watershed Based Implementation Funding Budget and Workplan as recommended by the Policy Committee of the Mississippi River Headwaters One Watershed One Plan including Clean Water Legacy Grant Funds.

Resolution No. 11-22 was adopted by majority vote: Ayes: Nays:

278

STATE OF MINNESOTA }County of Cass } ss.Office of County Administrator }

I, Joshua D. Stevenson, Administrator of the County of Cass, do hereby certify that I have compared the foregoing with the original resolution filed in my office on the 15th day of February A. D. 2022, and the same is a true and correct copy of the whole thereof.

WITNESS MY HAND AND SEAL OF MY OFFICEat Walker, Minnesota, this 15th day of February , A. D. 2022.

_________________________

Joshua D. StevensonCass County Administrator

279

280

281

282

283

284

285

286

121,233$ Forest Stewardship134,576$ Lake Stewardship289,517$ Agriculture Stewardship113,388$ Urban Stewardship

32,330$ Environmentally Sensitive Lands10,010$ Subsurface Sewage Treatment System Management46,050$ Water Course Stewardship10,500$ Drinking Water Stewardship

900$ Invasive Species Management43,077$ Administration60,000$ Technical and Engineering Assistance

861,581$ Total

2022 - 2023 Watershed Based Implementation Funding Budget and Workplan Projects may be completed 2022 - 2024

The Mississippi River Headwaters Watershed Comprehensive Plan partners will primarily focus on projects related to Forest Stewardship, Lake Stewardship, Agricultural Stewardship, and Urban Stewardship.

Watershed Based Implementation Fund Budget:

287

Forest Stewardship 121,233.00$

1. Integrate a watershed forest model and database.2. Increase protected forestlands by 30,500 acres across priority lake watersheds.

1. Increase protection by 8,356 acres2. Implement 41 forest BMPs3. Complete forest modeling4. Coordinate local forest technical team

Completion of a forest model

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

Assist Cass Lake Implementation Region private landowners on 15 forestry BMPsAssist Pokegama Implementation Region private landowners on 12 forestry BMPs

Assist Headwaters Implementation Region private landowners on 11 forestry BMPs

Lead 4 local forestry technical teams

Assist Pokegama Implementation Region private landowners on 11 forestry BMPs

Assist Cass Lake Implementation Region private landowners on 15 forestry BMPs

Targeted Locations: RAQ scores over 7 in higher priority minor watersheds. Plan Goals:

Plan Progress 2022-2023 Outcomes:

Priority Resources: Lake Plantagenet, Lake Bemidji, Turtle Lake, Gull Lake, Deer Lake, Cass Lake, Pokegama Lake

Lead 3 local forestry technical teams

Enroll 1,009 forest stewardship acres into a protection program within the Pokegama Implementation Region

2022 Milestones AccomplishmentsEnroll 1,580 forest stewardship acres into a protection program within the Headwaters Implementation RegionEnroll 1,838 forest stewardship acres into a protection program within the Cass Lake Implementation Region

Develop a watershed forestry database and tracking system

Enroll 1,580 forest stewardship acres into a protection program within the Headwaters Implementation RegionEnroll 1,838 forest stewardship acres into a protection program within the Cass Lake Implementation RegionEnroll 1,009 forest stewardship acres into a protection program within the Pokegama Implementation RegionAssist Headwaters Implementation Region private landowners on 12 forestry BMPs

2023 Milestones Accomplishments

288

Lake Stewardship 134,576.00$

2. Reduce phosphorus by 5% of the total load reduction needed for each of the Tier 1 Lake

1. 8 stormwater BMPs2. 2,290 linear feet of buffer installation3. 741 linear feet of shoreline restoration4. Shoreline impervious surface analysis

Priority Resources: Lake Plantagenet, Lake Bemidji, Turtle Lake, Gull Lake, Deer Lake, Cass Lake, Pokegama LakeLocations: MN DNR Score the ShorePlan Goals:

2022-2023 Outcomes:

2022 Milestones AccomplishmentsComplete 2 stormwater BMPs on priority lakesComplete 572 linear feet of buffer installationComplete 185 linear feet of shoreline restorationQuantify near-shore impervious surfaces

2023 Milestones AccomplishmentsComplete 6 stormwater BMPs on priority lakesComplete 1,717 linear feet of buffer installationComplete 555 linear feet of shoreline restoration

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

1. Improve two miles of lakeshore habitat on Tier 1 and Total Maximum Daily Load (TMDL) lakes, and one mile on Tier 2 Lakes

289

Agriculture Stewardship 289,517.00$

2. In priority lake watersheds, Increase agriculture stewardship practices on 16,486 acres3. Increase pasture management and access control on 30 farms in priority lake watersheds

1. Soil testing and farm planning on 64 fields2. Soil health BMPs over 1,600 acres3. Pasture BMPs on 7 farms4. Increase Agricultural Water Quality Certification participation5. Increase nutrient management program participation6. Provide access to a No-till drill

Priority Resources: Grace Lake, Little Turtle Lake, Lake Bemidji, Lake Irving, Turtle River Lake, Gull Lake, Lake Pokegama, Lake Plantagenet, and Big LakeLocations: SSS (Soils, Slope, Stream Proximity) ranking over 7Plan Goals:

2022-2023 Outcomes:

Implement 800 acres of soil health BMPsImplement pasture BMPs on 1 farmsEnroll 1 landowner into the Ag. Water Quality Certification ProgramEnroll 1 landowner into the nutrient management programObtain a no-till drill for soil health program

Implement pasture BMPs on 5 farmsEnroll 1 landowner into the Ag. Water Quality Certification ProgramEnroll 1 landowner into the nutrient management program

2023 Milestones AccomplishmentsInitiate soil testing and farm planning over 32 fieldsImplement 800 acres of soil health BMPs

2022 Milestones AccomplishmentsInitiate soil testing and farm planning over 32 fields

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

1. Optimize fertilizer and manure rates based on soil testing and farm planning on 331 farms in priority lake watersheds

290

Urban Stewardship 113,388.00$

1. Develop a stormwater retrofit analysis identifying stormwater projects for implementation

1. Stormwater retrofit analysis for each of the four cities2. Install four stormwater BMPs

Locations: TBDPlan Goals:

2022-2023 Outcomes:

Priority Cities: Bemidji, Cass Lake, Deer River, and Cohasset

Inventory, inspection, and identification of private pipes within the City of BemidjiBrine equipment for road management in Cass CountyConduct 2 MPCA Salt Workshops for County, City, and private contractor staff

2022 Milestones AccomplishmentsComplete retrofit analysis for each of the four cities within the WatershedInstall 1 stormwater BMP

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

2023 Milestones AccomplishmentsInstall 3 stormwater BMPs

2. Municipalities develop local low-impact designs and layouts that reduce generated runoff and pollutants by preserving natural areas, disconnecting and distributing runoff, and reducing overall impervious cover3. Develop winter maintenance plans and provide tools for chloride management certification for private contractors, cities, townships, and counties

291

Environmentally Sensitive Lands 32,330.00$

1. Protect 4,000 acres of habitat2. Update wild rice inventory3. Explore options to protect local School Trust Lands4. Restore 20 acres of habitat

1. Three easements2. Update wild rice inventory3. Restore 2 acres of habitat

Priority Resources: Wild rice lakes and Mississippi River corridorLocations: Priority wild rice lakes and MHB parcel scoringPlan Goals:

2022-2023 Outcomes:

2022 Milestones AccomplishmentsRe-evaluate wild rice lake priority lists

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

2023 Milestones AccomplishmentsThree easementsRestore 2 acres of habitat

292

Subsurface Sewage Treatment System Management 10,010.00$

1. Modernize local databases2. Implement zero-interest loan program

2022 Milestones AccomplishmentsBuild SSTS database in Beltrami County

Plan Goals:

2022-2023 Outcomes:

Priority Resources: Lake Plantagenet, Lake Bemidji, Turtle Lake, Gull Lake, Deer Lake, Cass Lake, Pokegama Lake

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

2023 Milestones Accomplishments

1. Work with County Environmental Service Department directors identifying opportunities for modernizing local databases for program delivery

2. Through voluntary assessments, inspect sewage treatment systems on Tier 1 lakes and high-potential areas for well pollution3. Expand opportunities for financial assistance programs for subsurface sewage treatment system upgrades

293

Water Course Stewardship 46,050.00$

2. Coordinate dam management or replacement3. Coordinate culvert inventories with local road authorities and replace as needed

1. Culvert replacement2. Pokegama ditch checks3. Watershed-wide culvert inventory4. Federal forest roads review5. Determine non-contributing areas

Locations: To be determined after inventoryPlan Goals:

2022-2023 Outcomes:

Priority Resources: Bear Creek and Lake Pokegama

2022 Milestones Accomplishments

Install ditch checks along Pokegama causeway

Initiate culvert inventory and build databasePartner with USFS in reviewing minimal-use forest roads

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

Mississippi High Banks campsite bluff restoration

4. Maintain the Mississippi River Headwaters Watershed mean annual discharge of 2,579-2,777 acre/feet per day

1. Increase aquatic connectivity through forest road closure recommendations in the Chippewa National Forest

2023 Milestones AccomplishmentsSurvey and design 1 culvert replacementCreation of hydrologically corrected Digital Elevation Model

294

Drinking Water Stewardship 10,500.00$

1. Geologic atlas2. Development of public health risk information3. Survey of wells within the floodplain4. Request flooded well test kits5. Well sealing6. Develop template for private well protection plans

Seal 10 wellsDevelopment of private well head protection information for local planning

2023 Milestones Accomplishments

2022 Milestones Accomplishments

Priority Resources: High nitrate and arsenic wells and DWSMAsLocations:Plan Goals:

2022-2023 Outcomes:

1. Improve protection practices and programs through inventories, databases, and creation of groundwater information resources2. Work with the Minnesota Department of Health (MDH) to inform public of potential health risks and sealing of wells within the Special Well and Boring Construction Areas

Develop outreach materials for potential health risks in groundwater Request flooded well test kits from MDH

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

Complete staff training with MN Geological Survey to locate wells using in-office toolsConduct survey of wells within the floodplain zoneSeal 10 wells

3. Locate and seal 10 wells per year or flood=prone private wells per year to prevent groundwater contamination4. Monitor and provide technical assistance to 10% of the existing private wells in the Mississippi River Headwaters Watershed, focusing on areas that are prone to flooding or have high nitrate (above 5.0 mg/L) or arsenic concentrations (above 5.0 ug/L)

295

Invasive Species Management 900.00$

3. Restore 25 acres of native plant communities through an ecosystem approach

1. Coordination of AIS meetings2. Creation of cooperative weed management area

2022 Milestones AccomplishmentsCoordinate an annual AIS meeting for local staff

2. Facilitate integrated pest management based on impact to the resource and to the invasive

2022-2023 Outcomes:

Priority Resources: Locations:Plan Goals:

1. Enhanced coordination of local aquatic invasive species (AIS_ plan implementation by organizing a multi-county collaborative program that includes training, staffing, and financial resources

2023 Milestones AccomplishmentsCoordinate an annual AIS meeting for local staffInitiate a Cooperative Weed Management Area

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

296

Administration 43,077.00$ 2022 Milestones AccomplishmentsFinalize adoption of MOA and bylaws for plan implementationCreate tracking mechanisms for grant reporting and fiscal managementComplete annual financial and audit requirementsWork on policy development for funding implementationEnter into sub-agreements for distribution of funds

Provide quarterly grant reports to the Policy CommitteeConduct 4 Policy Committee meetingsConduct 6 Advisory Committee meetings

2023 Milestones AccomplishmentsMaintain tracking mechanisms for grant reporting and fiscal managementComplete annual financial and audit requirementsProvide quarterly grant reports to the Policy CommitteeComplete payments for work accomplishedComplete BWSR grant reportingConduct 4 Policy Committee meetingsConduct 6 Advisory Committee meetings

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

Complete payments for work accomplished

Begin outline of work plan for next watershed based funding request

297

Engineering and Technical Assistance 60,000.00$

2022 Milestones AccomplishmentsComplete survey and design one stormwater BMPStormwater feasibility study

2023 Milestones AccomplishmentsComplete survey and design three stomrwater BMPsSurvey and design 1 culvert replacement

2024 Milestones - Goal is to have 95% of all workload completed by December 30, 2023 Accomplishments

298

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Authorize 4th Quarter Payment toLASSD

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Josh Stevenson Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Authorize - 4th quarter Longville Ambulance Subordinate Service District payment in the amount of$122,750.00.

Supporting Documentation: 4th Quarter Longville Ambulance Subsidy.pdf

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Authorize 2022 Budget Support forInitiative Foundation

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Josh Stevenson Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Authorize - Payment of budgeted support for FY2022 to Initiative Foundation in the amount of$17,500.00.

Supporting Documentation: Initiative Foundation Invoice 2022.pdf

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302

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Receive and File Probation Out-of-Home Placement Updates

Requested Board Date: February 15, 2022 Originating Department: Probation

Presenter: James Schneider Requested Time:

For Discussion: Consent Agenda Item

Total Juveniles Screened - 1

Relative Foster care = 0

Nonrelative Foster care = 0

Correctional Residential Care = 1

Residential Group Home = 0

Suggested Action: Receive & file - Probation Screening Updates

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Receive and File January 2022Interest Report

Requested Board Date: February 15, 2022 Originating Department: Auditor-Treasurer

Presenter: Karen Flier Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Receive & file - January 2022 Interest Report

Supporting Documentation: JANUARY 2022 INTEREST REPORT.pdf

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JANUARY 2022 INTEREST REPORT Percent of Year: 8%

FUND INTEREST INTEREST YTD ACTUAL YTD ACTUAL YTD 2022 ACTUAL

Jan-21 Jan-22 JAN-DEC 2021 JAN-DEC 2022 % BUDGET 2021 FYE

REVENUE $59,731.85 $46,459.49 $59,731.85 $46,459.49 6% $750,000.00 $678,677.13

SELF INSURANCE $2,250.00 $1,250.00 $2,250.00 $1,250.00 $14,922.83

E911 $12.85 $14.88 $12.85 $14.88 $170.34

TRUST ACCT $201.15 $356.92 $201.15 $356.92 $22,020.47

SISWD $6.64 $7.18 $6.64 $7.18 $80.98

TOTALS $62,202.49 $48,088.47 $62,202.49 $48,088.47 $715,871.75

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Outstanding Investments ReportCass County Investments

Accrual Date 01/31/2022

Financial Institution

Principal Percent of

Total PortfolioCurrent

PrincipalInstitution Collateral

Principal Percent of

Collateral

$500,000.00BREMER-Bremer Bank $550,000.000.58% 90.91%

$15,004,420.69FNBN-First National Bank North $23,068,158.1917.43% 65.04%

$6,930,883.07MAGIC-MAGIC $99,999,999.008.05% 6.93%

$14,391,302.23MBS-Multi-Bank Securities, Inc. $99,999,999.0016.72% 14.39%

$11,491.67PINE-Pine River State Bank $751,000.000.01% 1.53%

$8,761,270.00RAY JAMES-Raymond James $99,999,999.0010.18% 8.76%

$40,479,090.91WFA-Wells Fargo Advisors $99,999,999.0047.03% 40.48%

Total Current Portfolio $86,078,458.57

Tuesday, February 1, 2022 Page 1 of 1 306

$0.00

$20,000,000.00

$40,000,000.00

$60,000,000.00

$80,000,000.00

$100,000,000.00

$120,000,000.00

JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC

MONTH END CASH BALANCES

2018 2019 2020 2021 2022

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CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Receive and File Timber AuctionResults

Requested Board Date: February 15, 2022 Originating Department: Land Department

Presenter: Kirk Titus Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Receive & file – January 27, 2022 Timber Auction results 19,592 cords totaling $585,618.

Supporting Documentation: Timber Auction Results 012722.pdf

308

ASPEN 9135.00 $316,763.52 $34.68BIRCH 1114.00 $19,300.20 $17.33MAPLE 988.00 $14,941.44 $15.12ASH 1186.00 $13,963.00 $11.77BALSAM FIR 32.00 $128.00 $4.00BASSWOOD 1451.00 $20,530.34 $14.15JACKPINE 28.00 $460.00 $16.43JACK PINE PULP 801.00 $14,019.00 $17.50R.PINE BOLTS & PULP 1197.00 $47,354.00 $39.56RED OAK 3328.00 $131,204.50 $39.42WHITE SPRUCE 76.00 $2,236.00 $29.42BUR OAK 256.00 $4,718.60 $18.43

19,592.00 $585,618.60Cords

ProductAmount

Sold Value $Average

Price

TIMBER AUCTION PRODUCT SUMMARYThursday, January 27, 2022

Grand Totals: $585,618.60

21 out of 21 Tracts Sold

Thursday, January 27, 2022 Page 1 of 1TSM Timber Sold -Grand Total

309

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Receive and File Report Back fromthe Land Commissioner Search Committee

of the Board

Requested Board Date: February 15, 2022 Originating Department: Administration

Presenter: Josh Stevenson Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Receive and File

Supporting Documentation: 02012022 Land Commissioner Committee Mtg. Notes.pdf

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Meeting Notes Our mission is to deliver quality public services to the citizens in an effective, professional and efficient manner. PO Box 3000, 303 Minnesota Avenue, Walker, MN 56484-3000 Phone: 218-547-7204 Facsimile: 218-547-7455 TDD: 218-547-1424 E-Mail: josh.stevenson@co.cass.mn.us Web site: www.co.cass.mn.us Of: Land Commissioner Search Committee of the Board Commissioner Jeff Peterson Commissioner Bob Kangas Others: Joshua Stevenson, Kelsey Schwartz Date: Tuesday, February 1, 2022 Time: 11:45 AM (Following Regular County Board Meeting) Place: Commissioners Board Room – Courthouse Annex - Walker MN

1. The Committee discussed the recruitment process for the Land Commissioner position with a notice of retirement received from the current Land Commissioner effective August 17, 2022 with the last day in the office planned for May 13, 2022. The Committee discussed updates to the Land Commissioner Job Description, Application Ranking system, and the Interview Questions. The Committee agreed to post the open Land Commissioner position from February 14, 2022, through March 4, 2022, with interviews planned for March 16th and 17th. The Committee noted that a representative from the Cass County Highway Department on the interview panel would add value to the process. The Committee also agreed that bringing a recommendation to the full Board regarding a Land Commissioner appointment is a goal for the April 5, 2022 regular meeting. No recommendations were made to the full Board at this time.

2. The Committee Adjourned at 12:40 PM.

CC: County Board Posting copy

311

CASS COUNTYREQUEST FOR BOARD ACTION

ITEM: Approve Transfer of UnorganizedRoad Costs

Requested Board Date: February 15, 2022 Originating Department: HighwayDepartment

Presenter: Darrick Anderson Requested Time:

For Discussion: Consent Agenda Item

Suggested Action: Approve - Transfer of Unorganized Township road costs from August through December 2021 from theUnorganized Township account to Road & Bridge in the amount of $62,682.12.

Supporting Documentation: Unorg_Twp_Final_Maint_Costs_2021.pdf

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