Amended Agenda - St. Clair Shores, MI

Amended AgendaSt Clair Shores City Council MeetingMonday January pm

City Hall Jefferson Circle Drive St Clair Shores MI wwwscsminet

Call to Order Roll Call and Pledge of AllegianceProclamations PresentationsAudience Participation on agenda items minute time limit

Submit form to City Clerk prior to start of meetingRequest from the St Clair Shores Memorial Day Parade Committee to hold the ndAnnual Memorial Day Parade on Harper MayPlanning Commission Cases represented by Harper LLCa PPCRequest for Rezoning Elizabeth from RA Single Family Residential

to P Parking on the south side of Elizabeth for use by Harper as a parking lotrepresented by Harper LLC

b PPCRequest for Site Plan Approval Harper Avenue request for SitePlan Approval for additional parking and accessory structure represented byHarper LLC

Update on City options for Animal Services Cats TNR PolicyBidsContractsPurchaseOrdersa Manufacture and Install new custom bar for the St Clair Shores Golf Clubhouse Bids

openedb St Clair Shores Golf Club House carpeting Bids openedc Request approval of Gasoline and Diesel MITN Cooperative Contract Extensiond Request approval of DPW Emergency Equipment Repairse Request approval of DPW Equipment Purchasesf Request approval to accept offer for tax foreclosed condo Jefferson Unit

g Request to approve sale of tax foreclosed property Violet

Request for Amendment to Ordinance Section c Compensation Commissionto meet in odd years to be in compliance with the Home Rules City Act ofConsent Agenda Items shall be considered without debate by motion and vote of Council unless a member

of Council specifically requests action taken separately on said item

a Billsb Fees

c Progress Paymentsd Approval of Minutese Receive File Boards Commissions Committee Minutes

f Denial of the claim of Service Station Installation Building Car Wash Equipment Incv St Clair Shores et al and refer this matter to the City Attorney for the Citys response

Updates and followups from Council MeetingComments by Individual CouncilpersonsCity ManagersReportAudience Participation minute time limitMayors Comments

Individuals with disabilities or impairments who plan to attend this meeting need to contact the City Clerksoffice at or

via Michigan Relay Center at from TTY if auxiliary aides or services are needed A request for service form is

available at all City departments Ten business days advance notice is required

Anyone requesting items to be placed on the agenda must submit the request in writing to the City Clerk days prior to the

meeting Please note that only items requiring official Council action will be placed on the Council agenda Other matters will beconsidered under the audience participation portion of the meeting Note At the end of each Audience Participation time the cameras

are returned to the Council

Broadcasts of regular Council meetings are shown via Comcast Cable Channel WideOpenWest Cable Channel and ATT

Channel Sunday Saturday at am Monday Tuesday Thursday at pm

COUNCIL COMMUNICATION CC

From Phillip A Ludos City ManagerSubject Special Event St Clair Shores Memorial Day Parade May on

Harper Avenue

Prepared bv Mary A Kotowski MMC City Clerk

Manaoers Recommendation recommend approval of the St Clair Shores Memorial DayParade May at pm on Harper Avenue starting at Harper and Little Mack and

proceeding to the Grand Stand at Eleven Mife Road Permission is conditioned as in past yearsthat the Committee meets with the Police DPW and the City Manager towork through the costand logistics of this event

Justification

This item is brought before Mayor and City Council as the event rotates each year fromJefferson to Harper Avenue and provides residents with the information far in advance of thenumerous street closures during the Parade

The Committee has been informed that Little Mack is scheduled to be reconstructed from

Harper to Ten Mile in and this could impact their relocation of their staging area thisproject is not scheduled to start until June

The Committee is aware of the conditions and requirements in the Parade Ordinance

Administration has done their preliminary reviews recommends approval and will continue towork with the Parade Committee

Council Action

Moved by Council Member seconded by Council Memberthe recommendation of the City Manager be approved

that

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and also shall be named on applicantsauto policies if any vehicles will be usedThe applicant agrees to comply with all City and County ordinances and regulationsin connection with the event and to pay the City of its direct costs in connection with

staging this event if assessed

Applicants Signature

DATES ROUTED TO DEPARTM NTS FOR INSPECTIONS

The foregoing information is provided for your information andor approval Please

acknowledge and return to the City Clerks office

Department Approved Signature Date

Community Development Rayes the earliest start date forLittle Mack reconstruction wontbe

until June

City Clerk Kotowski OK

Fire Bodnar The Fire Prevention

Route Bureau has no objections at thistime There shall be no blocking offire hydrants or fire and life safetye ui ment streetalle access

Required Items City Committee

Insurance Participant Waivers HoldHarmless

POIICe Lambert Police Dept has no

objections however the largenumber of exhibits last year causedshift carryoverpast pm We

would require the same amount of

manpower as in previous years to

adequately handle crowds and

traffic control

Department Of Public Works Babcock As normal the DPWwill

Route Road Closures have overtime costs associated withthe traffic control work for this

event Also the committee will

need to coordinate prior to the event

with the DPW and the Police Deptto discuss traffic control and

barricade locations The committee

should also note that Little Mack is

scheduled to be reconstructed from

Harper to Mile during this yearIfconstruction starts before the

parade date it could affect their

sta in area

Parks Recreation Esler OK

This permit as requested is hereby approved subject to the following conditions

APPROVED DENIED DATE

City Manager City Clerk

NOTE This permit does not relieve applicant from meeting any applicable requirementsof law or other public bodies or agencies

COUNCIL COMMUNICATION CCa

From Phillip A Ludos City ManagerSubect Request for Rezoning Elizabeth from RA Single Family

Residential to P Parking PPC

Prepared bv Caryl Phillips for Liz Koto City Planner

CDI

ManagersRecommendation

I recommend the approval of the request for rezoning of Elizabeth from RASingle Family Residential to P Parking on the south side of Elizabeth for use by

Harper as a parking lot

Justification

The Planning Commission recommended rezoning of Elizabeth as requestedThe Planning Commission and City Council understand that your presence here

tonight constitutes that you are a legal representative of the petitioner for Planning CasePPC Each statement of intent promise andor pledge made by you thepetitioner or agent either orally or in writing if permitted by Ordinance shall be bindingupon the petitioner and shall be a condition of said rezoning and site plan approval

Property Survey

Council Action

Moved by Council Member seconded by CouncilMember that the recommendation of the City Manager be approved

JanuaryPage of

TOPOGRAPHIC SURVEY

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COUNCIL COMMUNICATION CCb

From Phillip A Ludos City ManagerSubject Request for Site Plan Approval For additional parking and accessory

structure at Harper PPC

Prepared bv Caryl Phillips for Liz Koto City Planner

CDI

ManactersRecommendation

I recommend the approval of the request for the site plan for additional parking andaccessory structure at Harper PPC

Justification

The Planning Commission recommended site plan approval subject to the conditions ofthe City Plannersreport including The petitioner must obtain a variance from the ZBA toallow an accessory structure in a P zone The petitioner must obtain a variance from theZBA for square footage and additional wall and building height Engineering drawingsshowing paving drainage and concrete curbs shall be provided for building permit review A

landscape plan including underground irrigation must be provided for building permit reviewLandscaping will stop at the back ofadjacent neighbors house and be irrigated and wall willcontinue from point of landscaping The petitioner to work with the city on what landscapingis allowable The petitioner to combine parking lot with commercial lot as one parcel Noleft turn sign on to Elizabeth The Planning Commission and City Council understandthat your presence here tonight constitutes that you are a legal representative of the

petitioner for Planning Case PPC Each statement of intent promise andor

pledge made by you the petitioner or agent either orally or in writing if permitted byOrdinance shall be binding upon the petitioner and shall be a condition of said rezoningand site plan approval

Parking Lot LayoutAccessory Building Elevations and Cross SectionDraft Planning Commission Meeting Minutes of January

Council Action

Moved byMember

Council Member seconded by Councilthat the recommendation of the City Manager be approved

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PLANNING COMMISSIONMEETING

A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSIONHELD ON TUESDAY JANUARY AT PM

IN CITY HALL in the COUNCIL CHAMBERSJEFFERSON AVENUE ST CLAIR SHORES MICHIGAN

PRESENTMichael Descamps Vice ChairmanPaul Doppke Chairman

Kathryn HansonRobert Hison

Edward JonesNicole Mangis AlternateJeff Mazzenga AlternateDavid ScheloskyRichard Swanquist

Liz Koto City Planner

Caryl Phillips Recording Secretary

ABSENT

Mary Ugorowski Excused

Dave Einkorn Excused

CALL TO ORDER

Chairman Doppke called the meeting to order at pm and all stood for the pledge of

allegiance Commissioner Hanson called roll Nine Commissioners were present Chairman

Doppke advised it would take a vote of five to approve or deny any requests before theCommission this evening

SITE PLAN REVIEW ALL DISTRICTSThese site plan review procedures and standards are instituted to provide consistent and uniform

method ofsite plan review by the Planning Commission and the Community Development Departmentto ensure full compliance with the standards contained in this ordinance and other applicable local

ordinances and state and federal laws and to provide an opportunity for consultation and cooperationbetween the applicant the Community Development Department the Planning Commission and the

City Council Furthermore it is the intent of these procedures and standards toachieve maximum

utilization of land with minimum adverse effects on adjoining areas

As a Planning Commissioner your role is to ensure that the proposedsite plan meets the intent of the citys Zoning Ordinance by

PLANNING COMMISSION MEETING OF JANUARY Page

satisfactorily complying with the topics listed in section

The topics within this plan review are intended to reveal

whether a proposal meets the intent of the citysZoning OrdinanceMaster Plan and relevant state statutes Any additional subjects or

topics will be reviewed and studied by other applicable departmentsonce the petitioner has applied for a building permit

CASE NO PPC REQUEST FOR REZONING Elizabeth from RA SingleFamily Residential toP Parking on the south side of

Elizabeth for use by Harper as a parking lotrepresented by Harper LLC

The applicant is requesting to rezone Elizabeth from RA Single Family Residential to P

Parking to be permanently acquired and used by Harper Avenue as an extension to the

existing parking lot and for the placement of an accessory structure

BACKGROUND

The property owner of Harper Avenue has acquired the property on Elizabeth in an effortto expand the available parking for the existing business and to build an accessory structure on

the site Since the building was constructed a few years ago there has been a shortage of

parking at that location during the summer months and the business owner has acquired a

second catering vehicle similar to the one stored within the main commercial building Byrezoning this property to P Parking the property owner is significantly increasing the offstreet parking available at this location

Parcel Location South side of Elizabeth west of Harper Avenue

Rezoning Reauest Parcel Location and Description

Elizabeth

Legal Description METRY WOODS SUBDIVISION LOT INCL VACATED

ALLEY LIBER PAGELocation Northwest corner of Elizabeth and Harper feet from HarperRezoning Request From RASingle Family Residential To P Vehicular ParkingDistrict

Requested by Harper LLC

The applicant has submitted a site plan proposing to create a total of approximately new

spaces in the parking lot as well as the placement of an accessory structure in place of the

existing home

Planning Department CommentsStaff recommends that the parcel be rezoned to P Parking District because this will alleviate

some of the parking difficulties that this location experiences The proposed parking area does


not encroach any farther into the neighboring residential area than the commercial properties to

the south

Chairman Doppke reviewed the four stages of a public hearing

Matthew and Eliza Ahearn owners Harper were present

Chairman Doppke read the following The Planning Commission and City Council understandthat your presence here tonight constitutes that you are a legal representative of the petitionerfor Planning Case PPC Each statement of intent promise andor pledge made by you

the petitioner or agent either orally or in writing if permitted by Ordinance shall be bindingupon the petitioner and shall be a condition of said rezoning and site plan approval

Mr Ahearn indicated he agreed to same He explained that this rezoning is to make it possibleto expand the parking lot and provide more elbow room during their busy season

Denise Weilke Normandy Eastpointe was present representing her mother BeverlyWielke Elizabeth She stated that her family has concerns and questions regarding this

rezoning including What tax reductions are available As the proposal will have a negativeeffect on her mothersproperty value What security measures will be taken As her mother will

be next to a parking lot and not a neighbor Will this rezoning fit within the master plan of thearea What recourse will property owners have to voice concerns Where will the dumpster be

placed How high will the proposed wall be Regarding the wall in particular Ms Wielke

inquired as to whether it would be built on the property line which would prohibit her motherfrom using her driveway She questioned whether her mother would be displaced during the

construction of the wall and inquired as to recourse as far as damage to her mothers fencegate and possible damage to her driveway

Susan DLuge Elizabeth was present and stated she bought the property before the

market crash and she already lives across from a parking lot She indicated that she thought it

was supposed to be incredibly difficult to rezone residential property and inquired as to whethershe will get a tax break She stated she is against this proposal

The Public Hearing Was Closed

Commissioner Hanson explained the Planning Commission is not ignoring the concerns voicedhowever these items cannot be addressed with the rezoning She indicated the commissioners

have all made notations and will address these items during the site plan review

Commissioner Hison inquired as to whether the petitioner has purchased the property at

Elizabeth or if the purchase is contingent upon approval Mr Ahearn advised the property has

been purchased Commissioner Hison explained that many years ago Harper was paved and

parking was eliminated As a result parking has continued to be a concern to businesses and

residents Commissioner Hison noted that the subject property is already equal to where the

property south of that is currently zoned parking as well as the property across on Maxine He

explained that when there is not sufficient parking people end up parking on the street causingcongestion Commissioner Hison stated that the Master Plan has already addressed the

parking problems for businesses and the situation makes it difficult to satisfy everyone He

indicated that it is important to keep promoting business within the city When there is lack of

parking businesses may move somewhere else but the residents concerns are also important


Commissioner Hison explained that the Planning Commission is a recommending body onlyand the request will go to City Council He stated that in this particular case he sees the need

for additional parking

Commissioner Hison made a motion supported by Commissioner Hanson to

recommend approval of the rezoning of Elizabeth from RA Single FamilyResidential to P Parking as presented

AYES All

PPC REQUEST FOR SITE PLAN APPROVAL Harper Avenue request for

Site Plan Approval for additional parking and accessory structurerepresented by Harper LLC

The request is reviewed as follows

The applicant is requesting Site Plan Approval for additional parking and an accessory structure

to store a second catering vehicle for Wallys Frozen Custard

The request is reviewed as follows

Zoning The zoning of the parcel is P Zoning is adequate for a parking lot howeveraccessory structures are not an allowable use within the P district

A variance to allow an accessory structure within a P zone will be required from the

Zoning Board ofAppeals

Adequacy ofInformation Section aThe information provided is adequate forthe review

Site Design Characteristics Section b The site plan indicates that the parkinglot will be accessed by a new drive approach on Elizabeth There are proposed to be new

parking spaces created and a square foot garage is proposed to hold a second cateringvehicle for the business The garage is proposed to be constructed of the same brick materialas the main building have two overhead doors a total height of feet and a wall height offeet The garage is proposed to face Harper Avenue

Preservation of Natural Areas Section c There are no natural areas to

preserve

Privacy Section d The site plan indicates that the existing foot concrete wall

will be removed and a new wall will be placed on the west side of the Elizabeth lot

Emergency Vehicle Access Section e Emergency vehicle access will be

sufficient


Ingress and Egress Section f Ingress and egress to the site will remain with the

existing curb cuts and an expanded curb cut onto Elizabeth will be used to access the new

parking area

Pedestrian Circulation Section g Pedestrian circulation will be from the new

parking lot past the drivethru area to the front of the building

Vehicular and Pedestrian Circulation Layout Section h The circulation layoutis adequate for this review

Drainage Section i The site plan proposes a paved parking lot

Engineering drawings showing paving drainage and concrete curbs shall be providedfor building permit review

Exterior Lighting Section j Exterior lighting will not change

Public Services Section k Public services will not be affected by the proposeduse

Landscaping Fences and Walls Section I The site plan does not indicateany landscaping

Staff recommends the submittal of a landscaping plan as part of the building permitreview The landscape plan shall include underground irrigation

Exterior Building Treatment Section m The site plan indicates that the

proposed garage will be constructed of the same material as the existing storage

Waste Storage Section n The dumpster location will not change

Mechanical Equipment Section o No new mechanical equipment is proposed

Parking Section a The proposed site plan will increase the parking by at least

spaces

Setbacks Section The site plan indicates that the garage will have a footsetback on the west side of the property and an foot setback on the south side of the

property These proposed setbacks are larger than what is typically required for an accessorystructure

Building Height Section The site plan indicates that the garage will havefoot walls with a foot total height

Maximum height for accessory structures is total feet with foot walls A variance from the

ZBA will be required for additional height

Transformer Pad No new transformers are proposed

Screening Wall See number


Si ns No new signs are proposed

Loading Section The catering vehicle will load and unload from the existingbusiness parking lot

Other

ITEMS OF CONCERNStaff recommends approval of this proposal based on attention to the items listed

above

Matthew and Eliza Ahearn owners Harper were present

Chairman Doppke read the following The Planning Commission and City Council understandthat your presence here tonight constitutes that you are a legal representative of the petitionerfor Planning Case Each statement of intent promise andor pledge made by you thepetitioner or agent either orally or in writing if permitted by Ordinance shall be binding uponthe petitioner and shall be a condition of said site plan approval

Mr Ahearn indicated he agreed to same

Mr Ahearn stated he would like to remove the existing new wall and build a smaller accessory

structure in back to house an additional catering truck He indicated that the building is to be

constructed much like their current building not avinylsided garage but a nice brick building to

match the one currently on their property

Commissioner Hison stated the ordinance does not allow an accessory structure in a P

zoning He indicated also that the sq ft as well as the building and wall height exceed

the maximum allowed under the accessory building ordinance Mr Ahearn explained their

vehicle is not small they need wide doors to get it into the structure Health codes require the

vehicle to be inside not outside and city code requires commercial vehicles be kept indoors

Mr Ahearn stated that they want the structure to fit the neighborhood so it does not exceed the

maximum building allowances fora story home He indicated there are no residential homes

behind them and they propose to keep the structure behind their neighbors garage

Commissioner Hison inquired as to whether the petitioner has purchased the second vehicleMr Ahearn indicated they have one which will remain where it is and they also have a deliverytrailer He indicated they need the space Commissioner Hison advised this proposal will have

to be reviewed by council as well as ZBA He indicated that if the proposal is recommended to

be approved there should be additional parking spots

Commissioner Hison suggested there should beano left turn on to Elizabeth sign as this planshows a curb cut both ways Commissioner Ahearn stated that is a great idea on paper which

does not work well It is dangerous when customers turn left anyway He indicated they haveto go with the additional approach Commissioner Hison stated he would recommend traffic will

not go down Elizabeth Mr Ahearn stated most of the problems are the result of people thatdrive down Elizabeth and turn right into their parking lot He indicated they have receivedcomplaints from the neighbors on Maxine Mr Ahearn advised the parking lot is designed to

flow south The exit from the property is on to the south drive and of their traffic follows

that flow on to Harper Commissioner Hison stated the no left turn is just something to protectthe neighborhood He indicated enforcement will be up to the police department


Commissioner Hanson noted the dumpster is not being moved

A question was raised as to how the wall will be installed Ms Koto advised that looking at the

boundary survey if the petitioner is willing the wall can be placed so that the gate and fencewill remain She indicated it will bring in the wall to one foot Mr Ahearn stated theirneighbors are their customers and they cantafford to make neighbors angry He explained that

what he doesntlike is that that will result in a wall and a fence with a dead man zone of

garbage in between He indicated he wanted to bring up the possibility at Zoning as well to

stop the wall at the back of the house and landscape from the back of the house

Commissioner Doppke inquired as to whether that proposal could be addressed in the PlanningCommission motion Ms Koto advised it could

Commissioner Hanson advised the Planning Commission has nothing to do with the taxes andcould not aid the petitioner or the residents with that issue

Commissioner Jones inquired as to whether there was any new lighting proposed Mr Ahearnadvised the party store lights light up the area He stated that if it is necessary they may add a

small wall pack over the door of the garage

Commissioner Hanson advised engineering drawings showing paving drainage and concrete

curbs will be required as well as landscaping plans which include what the petitioner agrees to

and which include underground irrigation

Commissioner Descamps noted that in regard to taxes there is an appeal board here andtaxpayers can follow up in Lansing

Commissioner Swanquist noted this proposal will eliminate parking on Elizabeth

Commissioner Mangis noted that with the additional vehicle and foot traffic that may result the

petitioner should make sure views are not obstructed by the proposed landscaping Mr Ahearn

indicated there are city requirements regarding landscaping and he will adhere to them

Commissioner Hanson made a motion to recommend site plan approval subject to the

conditions of the City Planners report including The petitioner must obtain a

variance from the ZBA toallow an accessory structure in a P zone The petitionermust obtain a variance from the ZBA for square footage and additional wall and buildingheight Engineering drawings showing paving drainage and concrete curbs shall be

provided for building permit review A landscape plan including undergroundirrigation must be provided for building permit review Landscaping will stop at the

back ofadjacent neighbors house and be irrigated and wall will continue from point of

landscaping

Commissioner Doppke asked that the motion include a recommendation that The petitionerto work with the city on what landscaping is allowable The petitioner to combine

parking lot with commercial lot as one parcel

Commissioner Hison stated he would support amended motion with the addition of No leftturn sign on to Elizabeth


Commissioner Hanson agreed to amendments

AYES All

Chairman Doppke advised the petitioner has done a real nice job and agreed there are no

perfect situations when businesses are adjacent to residents

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF DECEMBER

Commissioner Hanson made a motion supported by Commissioner Hison to approvethe Planning Commission meeting minutes of December as corrected

AYES All

REPRESENTATIVESREPORT OF CITY COUNCIL MEETING OF JANUARY

Commissioner Hanson advised council passed Gilbertssite plan request unanimously

Last night the City Council had a study session to talk about how CDBG grant money or a loan

may be used to update the Senior Center Commissioner Hanson inquired of Ms Koto if shecould obtain the following answers in writing from city administration or elected officials Will a

grant or loan be used Will the Planning Commission be allowed to review the funding requestsbefore the City Council just like they do for other funding requests for CDBG Will the SeniorCenter plans come before the Planning Commission for Site Plan Approval Will the SeniorCenter Plans be held to the same site plan approval standards that private commercialbusinesses are held to when they come before Planning Commission and City Council

Commissioner Hanson added that up to years of funding for CDBG qualifying streets wouldhave to be put on hold if the grant were to be used and about a year would beearmarked to pay back a loan Commissioner Hanson indicated that several years ago the citystopped paving some roads for a period of time and they began to fall into severe disrepair Ithas taken more than a decade to catch up to those repairs that were not done and she is

worried that this would happen again She also asked if the grant were to be used where would

the additional money come from to pay for the rest of the building She calculated that about

would come from the grant and the architect quoted almost for the

construction only More money would be needed to furnish the building

Commissioner Hanson inquired if a professional courtesy would be given to allow the PlanningCommission to review the funding request as well as the site plan in advance of them beingpresented to the City Council She felt that the city should have the same rules and standardsfor public facility improvements as private commercial improvements

Ms Koto indicated that improvements to cityowned buildings and facilities have traditionally not

been reviewed by the Planning Commission because they are located on singlefamilyresidentially zoned land which does not require planning commission review or approval The

Senior Center is zoned singlefamily residential


Ms Koto also indicated that she believes that city buildings are held to the same standards as

private commercial buildings when a site plan review is undertaken For instance city facilitieswill be required to pave and drain parking lots install landscaping and screen mechanical

equipment just like a private commercial building does

Commissioner Hanson inquired whether if the City Council approves the type of funding at a

future council meeting before the Planning Commission has had a chance to hold the publichearing for the public service organizations would the Planning Commission have the authorityto recommend denial of the CDBG funds If that were the case would the proposed budget stillproceed to the City Council for review

Ms Koto indicated that the budget would still go before the City Council even if the PlanningCommission recommends denial

Finally Commissioner Hanson found it offensive that some members of the senior center went

on to complain that the proposed improvements did not include a cover for the bocce ball

courts

Commissioner Hison indicated that many city projects did not come to this board He also

clarified Commissioner Hansons point by explaining that within the CDBG budget there is a line

item for streets and the street must qualify in a certain district for repairs CDBG funds are notused for all the streets in the city Many residents do not know what CDBG funding is

Commissioner Hison questioned why the resources available arentutilized in the form of

having the Senior Center budget proposal reviewed by the Planning Commission

Commissioner Hison then inquired as to whether improvements to the Senior Center were in the

Master Plan Ms Koto indicated that it is in the Parks and Rec Master Plan

Commissioner Hison reiterated the mayor should use the Planning Commission as a resource

for reviewing the proposed improvements to the Senior Center Commissioner Hison thenadded that CDBG funding has been reduced consistently over the past several years and there

is noindication that funding levels will increase again

Commissioner Hanson made a motion supported by Commissioner Hison to requestfromthemayor and Ms Koto in writing answers to the questions she raised earlier

regarding whether the grant or loan will be used what other types of funding will

supplement the CDBG funding whether the plans will be reviewed by the PlanningCommission and if the Senior Center and Civic Arena will be required to make upgradesto the buildings and grounds that are typically required by site plan review

AYES All

Commissioner Jones noted that the Planning Commission takes great pains to review andrecommend distribution of funding to different groups and this proposal would make that more

difficult

Commissioner Mazzenga asked how far behind the court project is Ms Koto indicated that the

project is nearly months behind schedule

Commissioner Mazzenga asked why the court did not go before the Planning Commission Ms

Koto indicated that the court is on asinglefamily residentially zoned parcel


Commissioner Mazzenga inquired as to whether there will be fines to the general contractor forthe delay in completion Ms Koto indicated that there have been discussions about that

Commissioner Hanson also asked if contractors are required to pull the same permits for citybuildings as contractors are for commercial buildings Ms Koto answered that the same

permits are required and the contractor is required to pay for them

Commissioner Hison noted that the original senior center did not get built in one year andCDBG funds were earmarked for many years to pay off the building

Commissioner Hanson indicated that the extra money that needs to come from the general fundcould have been used to purchase new and more efficient equipment for DPW or for overtime

for Police and Fire or for raises for the employees after they took cuts

Ms Koto indicated CDBG grants cannot pay for furnishings but the city can fund raise forconstruction costs

Commissioner Hanson inquired as to how she can look a petitioner straight in the eye and

require an expensive concrete wall when the city wonthave to do something similar to bufferthe residents

Commissioner Hison indicated that when it is government property it is a different category

Commissioner Schelosky also indicated that there have been a lot of problems with building the

court across the street and he thinks organized labor and not low bid should be considered forthe Senior Center

CITY PLANNER LIZ KOTOSSTAFF REPORT

Ms Koto advised that there is nothing new right now She has received the plans for Biggbyand they are going through plan review to obtain their permits

AUDIENCE PARTICIPATION

There was no audience participation

ADJOURNMENT

Commissioner Hanson made a motion supported by Commissioner Jones to adjournthe meeting

AYES All

Meeting adjourned at pm


ORDINANCE OThe amendment to the ordinance would address the issue with the Macomb County AnimalShelter TNR trap neuter release by amending the Citys Restraint of Animals Ordinance

Moved by Council Member seconded by Council Member thatthe Amendment to the Restraint of Animals Ordinance be taken up and enacted entitled

and reading as follows

ORDINANCE

The CITY OF ST CLAIR SHORES AMENDMENT TO Ordinance Restraint of Animals

which reads as follows

Restraint of animals

Sec

a All dogs and cats shall be kept under restraint and shall not be permitted to be at largeRemote or underground fencing is not considered a method of physical control

b No owner shall permit a dog or cat to leave the owners premises unless such animal is

wearing a leash and is under the positive control of a person of suitable age anddiscretion The leash shall not exceed six feet in length and shall be of sufficient

strength to restrain the particular animal

c While restrained by a leash no animal shall be permitted to enter upon private propertyother than the animal ownerswithout the permission of the private property owner

d An owner shall exercise proper care control and restraint of his animals to prevent themfrom becoming a public nuisance

e A vicious animal shall be confined by the owner within a building or secure enclosureand shall be securely muzzled or caged whenever off the premises of its owner

f Every female dog or cat in heat shall be confined in a building or secure enclosure in a

manner that such female dog or cat cannot come into contact with another animal

except for planned breeding

chap eff Nov amend eff Aug

Shall be amended to read as follows

Restraint of animals

Sec

a All dogs aidcatsshall be kept under restraint and shall not be permitted to be at largeRemote or underground fencing is not considered a method of physical control

b No owner shall permit a dog erg to leave the owners premises unless such animal is

wearing a leash and is under the positive control of a person of suitable age and

JanuaryPage of

ORDINANCE Odiscretion The leash shall not exceed six feet in length and shall be of sufficient

strength to restrain the particular animal

c While restrained by a leash no animal shall be permitted to enter upon private propertyother than the animal ownerswithout the permission of the private property owner

d An owner shall exercise proper care control and restraint of his animals to prevent them

from becoming a public nuisance

e A vicious animal shall be confined by the owner within a building or secure enclosureand shall be securely muzzled or caged whenever off the premises of its owner

f Every female dog srsat in heat shall be confined in abuilding or secure enclosure in a

manner that such female dog esat cannot come into contact with another animal

except for planned breeding

chap eff Nov amend eff Aug amend eff Jan

Any ordinance or parts of any ordinance in conflict with any provisions of this Ordinance are

hereby repealed

This Ordinance shall become effective upon publication by the City Clerk

This Ordinance shall be published by posting the same in three public places within the city ofSt Clair Shores and the Clerk is hereby ordered to post the same upon the bulletin board in

the Police Station Jefferson Avenue the Fire Hall Harper Avenue and the CityHall Jefferson Avenue

ORDINANCE DECLARED ADOPTED

STATE OF MICHIGAN

ss

COUNTY OF MACOMB

We hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by the

City Council on the th day of January and that the necessary Charter provisions havebeen observed

KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK

I Mary A Kotowski Clerk of the City of St Clair Shores hereby certify that the foregoingordinance was published by posting true copies of the same in each of the following placesPolice Station Jefferson Avenue Fire Hall Harper Avenue and City HallJefferson Circle Drive on the day of January which is the effective date of thisordinance

MARY A KOTOWSKI CITY CLERK

JanuaryPage of

IHRIE QBRIENATTORNEYS AND COUNBELORS

A PARTNERSNIP INCLUDNA PROR@NALGORPORAri

JEFPERSON AVENUE BVITE

ROBERT DIHRIE TCLAIR HORE MICHICbAN xDEBORAH fORlEN

RICHARD S ALBRIGHT

CALVIN C BROWN TELEPHONE

HAROLD A PERAKIS FACSIMILE B WLLiAM W KILLEBREWDAWN M PROKOPEC EMAILIHREOBRENCHOTMAILCOM RETIRED

January

Mayor and City Council

City of St Clair Shores

Jefferson Circle Drive

St Clair Shores MI

Re Proposed Restraint ofAnimals Ordinance

Dear Mayor and Council

Please find enciosed LR and my response thereto

As youare aware the question ofwhatto do with stray lost andorferal cats hasarisen TheMacomb CountyAnimal Shelter will not receive such cats from any city that does not allow whatis called TNR trap neuter release

As such our ordinance which requires dogs and cats to be kept under restraint

precludes Macomb County from releasing such cats back into the City since todo so will be inviolation ofour restraint ordinance I have revised the ordinance to require restraints for dogs onlyand removed the portion ofthe ordinance that requires cats to be restrained Itshould be noted thatthe ordinance requiring cats to be restrained Ibelieve waspassed in Priorthereto there was

no ordinance requiring cats to be leashed or restrained Ido not recall prior to the ordinance thatunleashed cats were causing any particular problem However there were some that felt that all

animals including cats should be restrained

CityCouncil hastwochoices Itcaneither pass the ordinance as amended which wouldallowcatsto be unrestrained thus allowing Macomb County to release cats into the City after having beenneutered Or Council can consider amoratorium ofsome reasonable length on the enforcement ofthe existing ordnance in order to allow the City toexplore other options with respect to the handling

I H R I E OB R I E N

ATTORNEYS AND COUNSELORS

JanuaryPage of

of stray lost andor feral cats If the moratorium option is used I would recommend that the

moratorium last no more than months

It ismy understandingthat thismatter will be brought forth an the January Council

agenda Iwill be present to answer any questions that may arise

Thank you for your consideration

Yours very truly

Robert D Ihrie

City Attorney

RDUIed

Enclosure

COUNCIL COMMUNICATION CCa

From Phillip Atudos City ManagerSubject Manufacture and Install New Bar for the Golf Course Restaurant

Preaared bv Tim DornerGolfCourse


I recommend the approval of awarding a contract to Regal Construction for building and

installing a new bar for the golf course restaurant Funding will be available in the GolfCapital Projects Fund contingent upon Council approving that receipts of rents and

utility reimbursements from March June estimated in the amount ofbe designated to the Golf Capital Projects Fund

Justification

As part of the restaurant RFP process we agreed to make improvements to theclubhouse before opening for the season One of agreed upon improvements was a

new bar for the restaurant The old bar was beyond repair and had been in place sincethe building was built in the late s Replacing the bar was long overdue In lateNovember we met with a local expert that did bar design and manufacturing Afterseveral meetings a design and specifications were done

The project was put out for bids on December th The project was advertised in the

local newspapers and on MITN companies were notified via MITN companiesaccessed the documents In addition Tim Dorner notified four companies in our local

area that did this type of work to make sure they were aware of the project and howthey could access the documents Bids were opened on December th Two bids were

received

The low bidder was Regal Construction located in Fraser MI The low bid amount was

There is in the budget for clubhouse improvements The additionalcan be taken from the Golf Course Capital account

Council Action

Moved byMember


JanuaryPage of

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PROPOSAL GUIDELINES

The intent is to install a new bar back bar and service stand The cocktail station andback bar super structure will be optional based on budget and pricing When submittingyour proposal please include three copies Each proposal must be signed by an

official who is authorized to do so The proposal should be broken down by the itemslisted below with pricing for each and a total price for the entire project

Item

Wood Veneer Bar per specifications Price pO

Item

Back Bar per specifications Price o

Item

LShaped Service Stand per specifications Price

Total Total ydm

Alternate

Cocktail Station per specifications Price o

Alternate

Roughly Back Bar Super Structure

per Specifications Price

PROPSAL MUST BE SIGNED TO BE ACCEPTED

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Marine CityHwyIraTWP MIPhone

Fine Furniture Cabinetry Fixtures

City ofSt Clair Shores

Jefferson Circle Drive

St Clair Shores MI

a

AV

Attention Mary Kotowski

Project Name St Clair Shores Golf Club New Bar

We are pleased to submit our proposal to supply and OpenShop installation of the followingmillwork per drawings dated

Price to include as follows

Item Wood Veneer Bar Face CountertopIncludes of prefinished maple veneer front panel with black laminate on interior face prefinished woodveneer countertop with stainless steel drink rail and stainless steel footrest with associated hardware

Item Back Bar iIncludes of plastic laminate countertop and prefinished maple veneer base cabinets columns with

maple crown soffit

Item LShaped Service Stand

Includes of plastic laminate countertop with plastic laminate base cabinets plastic laminate shelving on

IV standardsbrackets and SF of plastic laminate wall paneling at wall enclosure framed wall by others

For the total sum of rIncludes Delivery shop drawings OpenShop installation and taxes

Excludes Overtime electricallighting Alternate Super Structure not shown plastic laminate diningtables not one of the listed items to quote x framing for bar front paneling

Alternate Includes of Cocktail Station consisting ofaprefinished maple veneer base unit withstainless steel dropin ice bin and plastic laminate shelving Add

We thank you for the opportunity to quote and hope we may be of service to you in the futurefuture

Thank you Acceptance of Proposal

Thomas BergerEstimator

Mod Interiors Inc This proposal may be withdrawn by us if not accepted within

days

For more information please visit our website atwwwmodinteriorscom

CITY OF ST CLAIR SHORESJEFFERSON CIRCLE DRIVE

ST CLAIR SHORES MI

Websitescsminet

ADVERTISEMENT OF INVITATIONSTO BID RFP

The City of St Clair Shores is seeking a qualified contractor to manufacture and install a

new bar for the St Clair Shores Golf Club

Proposals will be received at the office of the City Clerk Jefferson Circle DriveSt Clair Shores Michigan until pm on December at which timeand place the proposals will be opened and read All proposals must be sealed and

clearly marked on the outside of the envelope ST CLAIR SHORES GOLF CLUB BAR

Proposals can also be faxed to the City Clerksoffice at or emailed to

City Clerk Mary Kotowski atmaryscsminetDocumentsmay be viewed at the Officeof the City Clerksoffice during regular business hours

Specifications may be obtained at wwwmitninfoAll proposals must be submitted inaccordance with the proposal specifications A public viewing copy is available at theOffice of the City Clerk Bid openings are held at the Office of the City Clerk address as

noted above The City of St Clair Shores reserves the right to accept or reject any or all

proposals either in part or in whole to waive any formalities and to accept the proposalwhich it believes to be in the best interest of the City

Questions regarding this proposal will be received until pm Friday Decembercontact Tim Dorner Golf Course Superintendent by email atdornertascsminet

The City reserves the right to reject any or all proposals waive informalities or acceptany proposal it deems best Proposals may be considered individually or as a packageproposal at the sole discretion of the City

PROPOSAL GUIDELINES

The intent is to install a new bar back bar and service stand The cocktail station andback bar super structure will be optional based on budget and pricing When submittingyour proposal please include three copies Each proposal must be signed by an

official who is authorized to do so The proposal should be broken down by the itemslisted below with pricing for each and a total price for the entire project

Item

Wood Veneer Bar per specifications Price

Item

Back Bar per specifications Price

Item

LShaped Service Stand per specifications Price

Total Total

Alternate

Cocktail Station per specifications Price

Alternate

Roughly Back Bar Super Structureper Specifications Price

PROPSAL MUST BE SIGNED TO BE ACCEPTED

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COUNCIL COMMUNICATION CCb

In From Phillip R Ludos City ManagerSubiect Supply and Install New Carpet for the Golf Course Clubhouse

Prepared by Tim DornerGolfCourse


I recommend the approval of awarding a contract to Service Floor Covering for the

purchase and installation of new carpet for the clubhouse Funding will be available in

the Golf Capital Projects Fund contingent upon Council approving that receipts of rentsand utility reimbursements from March June estimated in the amount of

be designated to the Golf Capital Projects Fund

Justification

As part of the restaurant RFP process we agreed to make improvements to the

clubhouse before opening for the season One of agreed upon improvements was new

carpet throughout the building This project was put out for bids on January thTheproject was advertised in the local newspapers and on MITN Sixty companies were

notified via MITN companies accessed the documents In addition two carpet storeslocated in St Clair Shores were notified by Tim Dorner to make sure they were aware ofthe project and how they could access the documents Bids were opened on Januaryth Five bids were received

The low bidder was Service Floor Covering in St Clair Shores The low bid amount was

We recommend that this project is paid for with funds from the golf course

capital account Since this purchase will deplete the current balance of golf course

capital account we would also recommend that all rent and utility share dollars receivedin be deposited in the golf course capital fund to offset some of the buildingimprovements

We will receive in rent for the calendar year MarchDecember Basedon past utility bills we should receive approximately in for utility share

Council Action

Moved byMember


JanuaryPage of

BID for Golf Course New Carpet

Date pm

Vendor Amount of Bid Bid Bond Signed

loorCverings International NC

Service Floor Covering r O

Supreme Floor Covering y S S

Value Carpet j fir ys Q

Venice Contracting D s p U

y

AS READ AT BID OPENING

CITY OF ST CLAIR SHORES

JEFFERSON CIRCLE DRIVEST CLAIR SHORES MI

Websitescsminet

ADVERTISEMENT OF INVITATIONSTO BID RFP

The City of St Clair Shores is seeking a qualified vendor to supply and install new carpetfor the St Clair Shores Golf Club

Proposals will be received at the office of the City Clerk Jefferson Circle DriveSt Clair Shores Michigan until pm on January at which time andplace the proposals will be opened and read All proposals must be sealed and clearlymarked on the outside of the envelope ST CLAIR SHORES GOLF CLUB CARPET

Proposals can also be faxed to the City Clerksoffice at or emailed to

City Clerk Mary Kotowski atmaryscsminetDocuments may be viewed at the Officeof the City Clerksoffice during regular business hours

Specifications may be obtained at wwwmitninfoAll proposals must be submitted in

accordance with the proposal specifications A public viewing copy is available at theOffice of the City Clerk Bid openings are held at the Office of the City Clerk address as

noted above The City of St Clair Shores reserves the right to accept or reject any or all

proposals either in part or in whole to waive any formalities and to accept the proposalwhich it believes to be in the best interest of the City

Questions regarding this proposal will be received until pm Monday Januarycontact Tim Dorner Golf Course Superintendent by email at dornertCascsminet

The City reserves the right to reject any or all proposals waive informalities or acceptany proposal it deems best Proposals may be considered individually or as a packageproposal at the sole discretion of the City

PROPOSAL GUIDELINES

CITY OF ST CLAIR SHORESST CLAIR SHORES GOLF CLUB CARPET

The City of St Clair Shores is seeking a qualified vendor to supply and install new

carpet for the clubhouse at the St Clair Shores Golf Club

SITE INFORMATION

St Clair Shores Golf Club is located at Masonic Boulevard St Clair Shores MI

The proposed project will include the removal and disposal of existing carpetand provide install new carpet in the dining room banquet area and hallway stairwayTotal amount of carpet required will be approximately square yards Vendor willalso supply and install approximately square feet of Adura vinyl flooring in the

dining room Vendor is responsible to obtain an accurate measurement

PRODUCT INFORMATION

KRAUS STYLE COLORADO CLASSIC or Approved EqualMANNINGTON ADURA SUMMIT HICKORY or Approved Equal

INSTALLATION

Products must be installed according to the manufacturersrecommendations

PROPOSAL

When submitting your proposal please include three copies Each proposal must be

signed by an official who is authorized to do so Proposals will be received at the office

of the City Clerk Jefferson Circle Drive St Clair Shores Michigan until

pm on January at which time and place the proposals will be opened andread All proposals must be sealed and clearly marked on the outside of the envelopeST CLAIR SHORES GOLF CLUB CARPET Proposals can also be faxed to the CityClerks office at or emailed to City Clerk Mary Kotowski at

marscsminet All proposals must be submitted in accordance with the proposalspecifications The City reserves the right to reject any or all proposals waive

informalities or accept any proposal it deems best

MANNINGTON MILLS INCPO Box

Salem NJ USA

To Whom It May Concern

Adura has been tested for specification compliance to ASTM F and meets the requirementslisted for residential and light commercial applications Further information is listed below

Product Construction

Overall Thickness inches Nominal

Sizes Available Tile pcsctnPlank pcsctn

Recommended UseResidential

Light CommercialCommercial

ASTM F Specification Rating

ASTM ECritical Radiant FluxFlame Spread CRFwsgcm

ASTM ENBS Smoke ChamberTest Smoke Value or less

Static Load Limit psi

Coefficient of Friction

Recommended Grade Level

Recommended Adhesive Type

Recommended Spread

Luxury Vinyl Tile Urethane Finish

mm

xmxmx m x m

YesYesNo

Class III Type B

Passes as Class

Yes

Meets or Exceeds ADA Guidelines

Above On and Below Grade

MT

Full

WARNINGDo not sand dry sweep dry scrape drill saw beadblast or mechanically chip or pulverize existingresilient flooring backing lining felt or asphaltic cutbackadhesives These products may containeither asbestos fibers or crystalline silica Avoid creating dust Inhalation of such dust is a cancer

and respiratory tract hazard Smoking by individuals exposed to asbestos fibers greatly increases therisk of serious bodily harm Unless positively certain that the product is nonasbestos containingmaterial you must presume it contains asbestos Regulations may require that the material be testedto determine asbestos content The RFCIs Recommended Work Practices for Removal of ResilientFloor Coverings or ManningtonsProfessional Installation Handbook contain a defined set

of instructions which should be followed if you must remove existing resilient floor covering structures

s Colorado ClassicBCF PerpetualT Contract

Stain Proof No ExceptionsTMSpills wontbond with Perpetual carpet fiber so they can always be removed

PerpetualTM carpet is covered by our lifetime Stain Proof No ExceptionsTM warrantyThis means your carpet is going to stay beautiful in spite of lifes little mishaps liquidspills bead up so that you can remove them easily Most spots can be completelyremoved by simply blotting the spill So the beautiful color of your carpet will go on in

perpetuity

Engineered with a higher dpfSolution dyed for rich color and easy to clean

Durable resilient and strongTwisted and heatset for lasting beauty

Scoured ExtractedTM to Stay Clean LongerThis solution dyed carpet is Scoured ExtractedTM to remove the processing oils thatattract soil Scouring makes the carpet easier to clean and helps prevent accelerated

soiling known as Rapid Resoil

BioFreshTM AntimicrobialThis carpet incorporates BioFreshMantimicrobial treatment to inhibit the growth of

bacteria fungi and mildew ensuring lasting hygienic freshness Carpets with BioFreshTM

hare ideal for areas where spills and soil could promote bacterial growth

Lifetime WarrantiesCommercial wear

Stain Proof No ExceptionsTMAccuPatternTMColorfastAntishock

See full text for details

SyleO Galvanized

Mai Tai

Red Coral

Woodcliff

PassageBlue Reef

Ob Cinderblock

Wicker Mat

Taproom

Beach Gold

Aspen SkyNight Rider

KRAUShviCS ltt ttittu

Style Colorado ClassicManufacturer Kraus

CONSTRUCTION

Fiber system BCF Perpetua TM ContractConstruction Textured cutloop patternStandard backing system Dual bonded woven syntheticPile weight ozy mzPile height mm mm

Gauge rows cm

Stitches spi stitches cm

Density kilotexcmz

PROTECTION

Co oration So ution yeStain resistance IAATCC minimumSoil protection Scoured ExtractedT

PermaSealT protectedAntimicrobial protection BioFreshT present in backing laminate

SUSTAINABILITY

CRI CCI air q ua ity test Green la e P us

Environmental awareness Eligible for any recycling program

PERFORMANCE

Static generation V or ess IAATCCFlammability CGSB GP

CAN S generic per NBC supplementRadiant Panel ASTM E Class I

Antimicrobial performance Contact inhibition of fungal and bacterial growth tested accordingto AATCC methods

Colorfastness to light IAATCC

INSTALLATIONFormat wide m

Approximate pattern repeat w x I x z cm x cm

Recommended adhesive Kraus I Premium AdhesiveT KPAInstallation method Suitable for direct glue or cushion installationsChair protectors Mandatory for cushion installation

WARRANTIESLi etime Warranties Commercia wear

Isee full text for details Stain Proof No ExceptionsTAccuPatternTColorfastAntishock

Follow manufacturers installation recommendations Correct seam sealing is necessary to pprevent seam breakdowns Due to dye lot

variations actual material may vary slightly from samples Shading is a characteristic of a cut pile carpet and not a manufacturing defect Forbest results all seams must be rowcut and the carpet must be dry laid to optimize pattern match The manufacturer reserves the right to modifythe specifications to improve the product without notice and without prelIudice Percentages of recycled content are accurate at date ofprinting The availability of these inputs could fluctuate over time See krausflooringcom for latest specificationsFRCIF

KRAUS

COUNCIL COMMUNICATION CCc

From Phillip A Ludos City ManagerSubject Request Approval of Gasoline and Diesel MITN Cooperative Contract

Extension

Prepared bv Bryan Babcock PE Director of Public Works Water


I recommend the City continue to purchase gasoline and diesel uel rom the MichiganIntergovernmental Trade Network MITN cooperative bid from Februarythrough January

Justification

In the City of St Clair Shores approved joining the MITN cooperative bid withmember municipalities in Macomb Oakland and Wayne County Sterling Heights isthe lead agency on this project and their City Council approved the year extension attheir December meeting Cumulatively approximately million gallons of

gasoline and million gallons of diesel are purchased annually through this bid Thebid is structured so that the MITN members pay for the fuel based on the per gallonwholesale rack average as published daily by the Oil Price Information Service OPTSplus a delivery fee bid determining factor per gallon

Gasoline and diesel fuel are purchased and delivered by truck transport for quantities offuel greater than gallons DPW Motor Pool and by tank wagon for quantities lessthan gallons Golf Course Maintenance Building Currently the bid is split for

Petroleum Traders Corporation to deliver truck transport unleaded fuel RKA Petroleum

Companies Inc to deliver truck transport diesel fuel and Atlas Oil Company for tank

wagon deliveries

The City of St Clair Shores currently budgets for unleaded fuel andfor diesel fuel in the Motor Pool Operating Supplies budget no and

for unleaded and diesel fuel in the Golf Course Operating Supplies budget no

The City of St Clair Shores has a gallon unleaded fuel tank and a gallondiesel fuel tank Fuel is used by the Citysautomobiles trucks and equipment Fuel is

also sold with an added administrative fee to the Southeast Macomb Sanitary DisposalAuthority the Housing Commission and the South Lake School District

JanuaryPage of

COUNCIL COMMUNICATION CCc

I approve the February through January contract extension of the

purchase of truck transported unleaded fuel from Petroleum Traders CorporationPointe Ivemess Way Fort Wayne IN truck transported diesel fuel from RKA

Petroleum Companies Inc Wick Road Romulus MI and tank wagonunleaded and diesel fuel from Atlas Oil Companies Ecorse Road Taylor MI

Council Action

Moved byMember


JanuaryPage of

Babcock Bryan

From Jim Buhlinger juhiinger@sterlingheightsnetSent Wednesday December PMTo cityweb@cibirminghammiuscunderwood@cibirminghammiusAltimus Randy

Michael Lesley Debbie Mathews Slater Michael Misczak Amysmorianti@cityofnoviorgGuzzy Scott farrisj@rochesterhillsorgjudyw@ciroyaloakmiusClaeson Larry Babcock Bryan mlumpkin@cityofsouthfieldcomMaryBethMurzebachelor@troymigov ctreppa@cityofwarrenorg Cito Dawn

cvictor@wbtwpcomSubject MITN Cooperative extension of gasoline and diesel fuel award

Attachments MITN Cooperative Doc Pkgpdf

Good afternoon

The current award for the purchase of gasoline and diesel fuel via truck transport and tank wagonexpires on January Survey results from those MITN members currently participating in this

cooperative award indicated a vast majority were interested extending the award provided for in theoriginal bid specification All threevendors are mutually agreeable to the extension

The Sterling Heights City Council approved the twoyear extension to the existing award for gasolineand diesel fuel purchases attheir meeting last night This twoyear extension runs from February

through January

I have scanned and attached a document that includes the entire agenda package presented to the

Sterling Heights City Council as well as multiple correspondence between my office and the threevendors involved with this extension Atlas Oil Company Petroleum Traders Corporation and RKA

Petroleum Companies Inc

Please contact me at your convenience if you have any questions or require additional information foryour own internal extension approvals

If you know other CVTsthat may be interested in participating with this cooperative that have notbeen included in this distribution please have them contact Sterling Heights Purchasing

Thank you

Jim

James Buhlinger ManagerCity of Sterling Heights Purchasing

Utica Road Sterling Heights MIPhFax

K twhli er sterli hei htsnet

f CITYFSTERLING HEIGHTS IFind us at facexxrtwGtofSiencieights

city of

STERLING Business of the City CouncilCity ClerksUse

IG Sterling weightsliichigan ItemNo

Meeting

AGENDA STATEMENTOMBAS Rev

item Title To extend abid award for the purchase of gasoline and diesel fuel for atwoyear period at unit

prices bid Annual estimated cost of

Submitted Rv Office ofPurchasing

Contact PertnnTl phone James Buhlinger Purchasing Manager

Administration initial acanlicahlel Attachments

City Clerk Resolution Minutes

Finance Budget Director Ordinance T PlanJvap

City Attorney as to legal form Contract Other

City Manager

Check box if this agenda item requiresbillingrevenue collection fees etc by Treasury Office

The City of Sterling Heights purchases approximately gallons of gasoline and gallonsdiesel fuel annually to power the Citys fleet of automobiles trucks equipment and generators This

commodity is currently being purchased via a Michigan Intergovernmental Trade Network MITNcooperative bid that includes member municipalities situated in Macomb Oakland and Wayne CountySterling Heights is the host community for this MTTN cooperative bid Cumulatively approximately threemillion gallons of gasoline and one million gallons of diesel are purchased annually through this MITN

cooperative bid Bid Factor pricing available through the MITN cooperative bid will expire on February

The bid is structured so that MITN members pay for fuel based on the per gallon wholesale rack average as

published daily by the Oil Price Information Service OPIS plus a delivery fee Bid Factor per gallonGasoline and diesel fuel are purchased and delivered by truck transport for quantities of fuel greater than

gallons and by tank wagon for quantities less than gallons

In December City Council split the award of the bid for gasoline and diesel fuel between PetroleumTraders Corporation and RKA Petroleum Companies Inc for truck transport greater than gallonsdeliveries and Atlas Oil Companies for tank wagon less than gallons deliveries

The original bid award included an option to extend the contract upon mutual consent for the purchase of

gasoline and diesel fuel for atwoyear period at the bid factors competitively bid At this timerecommendation is being made to extend the bid award through January for the following reasons

Upon review of the current State ofMichigan MiDeal bid August to August the MITN

cooperative bid hosted by Sterling Heights offers a lower overall price for both gasoline and diesel fuel andwill produce a yearly savings for Sterling Heights ofapproximately

The consensus ofthe MITN cooperative members is to extend the award of the bid

Attached are signed contract extensions pursuant to which current vendors Petroleum Traders CorporationRKA Petroleum Companies and Atlas Oil Companies have agreed to honor the terms and conditions of theMITN cooperative bid for an additional twoyearperiod All three vendors have performed very well over

the last two years

Suggested Action

MOVED BY SECONDED BY

RESOLVED to extend the bid award to

Petroleum Traders Corporation Pointe Inverness Way Fort Wayne N and RKA Petroleum

Companies Inc Wick Rd Romulus MI for truck transport deliveries and

Atlas Oil Companies Ecorse Rd Taylor MI for tank wagon deliveries

for the purchase ofgasoline and diesel fuel at the respective unit prices bid through January

CITYOr STERLING HEIGHTS

STAFF REPORT

December

Prepared By James Buhlinger Purchasing Manager Ext No

GENERAL INFORMATION

The City of Sterling Heights purchases approximately gallons of gasoline and

gallons diesel fuel per year to power the Citys fleet of automobiles trucks equipment and

generators

The City is the host coimnunity for a Michigan Intergovernmental Trade Network MITNcooperative gasoline and diesel fuel bid that includes corninunities situated in MacombOakland and Wayne County As a cooperative approximately three million gallons of gasoline andone million gallons ofdiesel are purchased annually

On November bids were received in response to aMITN cooperative bid solicitation forthe delivery of gasoline and diesel fuel On December City Council awarded the

cooperative bid as follows

Petroleum Traders Corporation Pointe Inverness Way Fort Wayne IN for truck

transport deliveries greater than gallons at bid factor pricing of

Unleaded Regular gal ULS Diesel galUnleaded MidGrade gal Biodiesel B galUnleaded Preiniuin gal Biodiesel B galULS Diesel gal Biodiesel B galULS Premium Diesel gal E Ethanol gal

RKA Petroleum Companies Inc Wick Road Romulus MI for truck transportdeliveries greater than gallons at bid factor pricing o

Unleaded Regular gal Unleaded Premium galUnleaded MidGrade gal Biodiesel B galULS Premium Diesel gal Biodiesel B galULS Diesel gal Biodiesel B galULS Diesel gal E Ethanol NB

Atlas Oil Companies Ecorse Rd Taylor MI for tank wagon deliveries less than

gallons at bid factor pricing of

Unleaded Regular gal ULS Diesel DyedgalUnleaded MidGrade gal Biodiesel B gal

ULS Premium Diesel gal Biodiesel B galULS Diesel gal Biodiesel B galULS Dyed Diesel gal E Ethanol NB

Funds for the purchase of gasoline and diesel fuels are budgeted in Account FleetMaintenance Fuels and Lubricants It is estimated that the City of Sterling Heightswill expend approximately annually for truck transport and tank wagon deliveries of

gasoline and diesel fuel

STAFF ANALYSIS AND FINDINGS

In the original bid there was an option to extend the award of the bid for an additional two years

upon mutual agreement All three vendors have agreed to extend the award of the bid upon thesame teens and conditions for an additional two years see attached

At this tune recommendation is being made to extend the bid award with each current vendor

through January for the following reasons

Review of the current State of Michigan MiDeal bid August to Augustindicates the MITN cooperative bid hosted by Sterling Heights is lower in overall price forboth gasoline and diesel fuel and will produce a yearly savings for Sterling Heights of

approximately

Members ofthe MITN cooperative were surveyed and the consensus is to extend the awardof the bid for the additional twoyearperiod

Contract extensions have been signed pursuant to which current vendors Petroleuun Traders

Corporation RIA Petroleum Companies an Atlas Oil Companies have agreed to honor the

teens and conditions of the cooperative bid for an additional twoyear period All threevendors have performed very well over the last two years

STAFF RECOMMENDATION

Please see the suggested action on the Agenda Statement

MITN Fuel CoooperativeContract Rnaiis

Unit Unit

Price Bid Price Bid

MITN MiDeal

Truck TransportGasoline

Unleaded

Mid Grade

Premium

Truck TransportDiesel

ULS

ULS

ULS Premium

Tank WagonGasoline

Unleaded

Mid Grade

Premium

Tank WagonDiesel

ULS

ULS

ULS Premium

Sterling Hts

Projected Annual SavingsPer Gallon Volume for Stl Hts

Differential in Gallons MITN vs MiDeal

MITN unit price bid per gallon delivered is the OPTS Detroit Rack Average on day of delivery plus or minus theper unit price bid

MiDeal unit price bid per gallon delivered is the OPTS Detroit Rack Average on Monday for the same week of deliverySunday thru Saturday plus or minus the per unit price bid

MiDeal Tank Wagon contract allows vendor to charge additional delivery fees for deliveries of less than gallons

city of

SEGHEIGHTS

Administration Building

IrECGGCITY Fnx

Utica Rd POBox cityhallsterlingheighrsnetwtuusterlingheightsnetSterling Heights MI ruurvfacebookcomcityofsterlingheights ruwrutwittercomsterlinpYhts

November

Ms Sandra Schoenrade Inside Sale ManagerAtlas Oil Company

Ecorse Road

Romulus MI

Via Email sandras@atlasoilcom

Re TwoYear Contract Extension

Dear Ms Schoenrade

ctcovrtcn

zynrMayor Pra Tern

CounrilwomanCauncilrnan

CavncUmoman

Councilman

Couruilrunrnmt

Richard J Notte

Michael C TaylorDeanna Koski

Joseph V Romano

Maria G Schmidt

Paul Smith

Barbara A Ziarko

Cnv MwraacaI Mark D Vanderpool

The City of Sterling Heights is the lead agency for the cooperative purchase of gasoline and

diesel fuel under ITBSHAtlas Oil Company was awarded a contract for tank wagon

deliveries per unit prices in your bid dated November for atwoyear period The bid

specifications included an option to extend for two additional years through mutual consent

under the same terms and conditions

I have surveyed the members and the overwhelming consensus is to extend the contract an

additional two years from February through January

Based on our phone conversation on October and followup voice message the

following Monday you were in agreement with this extension If that remains the case pleasesign the enclosed form which indicates your acknowledgement and consent to extend the

Cooperativespurchase of tank wagon deliveries of gasoline and diesel fuel from Atlas Oil

Company for an additional twoyear period honoring all terms and conditions of the presentcontract effective upon Sterling Heights City Council approval and cooperative member

approval when applicable

Please email the completed form to me at jbuhlinaer@sterlingheightsnet

If you have any questions Ican be reached at

Sincerelyj

James BuhlingerPurchasing Manager

Enclosure

city of

SERLITGHEIGIITS


IFLCIY Far

Utica Rd IOBox ciryhallsterlingheightsnetuauwsterlingheightsnetSterling Heights MI wrurufacebookcomcityofsterlingheights ruauurwitrercomsterlinghes

December

Vs Sandra Schoenrade Inside Sale ManagerAtlas Oil Company

Ecorse Road

Romulus MI

Via Email sandras@atlasoilcom

Re TwoYearContract Extension

Dear Ms Schoenrade

rtCouvc

Muyor Richard J Notte

Muyor Pro rra Michael LTaylorCounciluannare Deanna Koski

Councilman Joseph V omano

CaunczGvornan Maria G Schmidt

Couruilrnun Doug SkrzyniarzCoaarcilevomun BarbaraAiarko

ClfYMustcrn I Mark D Vanderpool

Atlas Oil Company was awarded the contract for tank wagon deliveries of gasoline and diesel

fuel per unit prices in a bid dated November for atwoyear period Februarythrough January The bid specifications included an option to extend for two

additional years through mutual consent under the same terms and conditions On behalf of the

Atlas Oil Company you agreed to the twoyear contract extension subject to approval of the

Sterling Heights City Council

On December the City of Sterling Heights City Council approved the twoyearextension of the cooperative purchase of gasoline and diesel fuel under bid ITBSH

February through January

On behalf of the cooperative Ihave signed and attached the twoyear contract extension I fullyexpect all cooperative members to individually seek and receive approval from their respectiveentities when applicable

We look forward to purchasing fuel from your company during this contract extension period If

you have any questions Ican be reached at

Sincerely


Enclosure

TANK WAGON DELIVERIES OE GASOLINE AND DIESEL FUEL

TWOYEAREXTENSION OF CONTRtCTAT UNIT PRICES BID

IlBSHIP

The signature below serves as confirmation that Atlas Oil Company is in receipt of a letter from

the City of Sterling Heights lead agency in the fuel purchasing cooperative dated November

from Purchasing Manager James Buhlinger Atlas Oil Company Ecorse Road

Taylor MI acknowledges the Citys Cooperativesrequest and mutually agrees to

extend the contract for the purchase of tank wagon deliveries of gasoline and diesel fuel for an

additional twoyear period through January at unit prices slated in the bid of

November all other terms and conditions remain the same This extension shall be

binding upon final review and approval by the City of Sterling Heights City Council and

approval by the respective cooperative members when applicable

REVIEWED AND ACCEPTED BY

Atlas OiI Companyf

t Sandra Schoe rade aside Sales anage Dated

APPROVED BY

On behalf ofthe CooperativeJailes Buhlinger Purchasing ManagerCity ofSterling Heights

zjDated

n

y

REVISEDBlD FORM

The undersigned hereby declares that the instructions and specifications have been

carefully examined and that TRUCK TRANSPORT AND TANK WAGON DELIVERIES

OF LEADED AND UNLEADED GASOLINE AND DIESEL FUEL will be furnished for the

prices set forth in this bid It is understood and agreed that all bids are FOB

DESTINATION and shall remain in effect for at least ninety days from the date of the

bid opening to allow for award of bid Unit prices and factors prevail and the cooperativewill correct extension errors

Bid prices shall remain firm through the twoyear contract beginning on Februaryand any extension options that may be carried out

Enclose the written policy you have in place for tires of disaster or declared emergenciesciF jai nrzcl

List emergency contact and number iiliut

Indicate split order charges if any

Indicate if payment by a Purchasing Card is acceptable l

List Cards Accepted

How did you receive notification of this bid TIf h

How did you obtain the bid specifications If bid documents were downloaded from a

website please list NnfW cov C UY

COMPANY

ADDRESS I l aY

CITYSTATEZIPI jjREPRESENTATIVETITLE oh rrvv s

PHONEFAX I L W CU

REALISTIC DELIVERY TIME IN HOURS iJr

TERMS vlz tEMAIL ADDRENVEBSITEiVrrGfl C urn

SIGNATUREr DATE t

Official bid specifications are available only at wwwmitninfoor call the Office of Revised Bid Form

Purchasing at Page

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IrccCITY l rar

Uxica Rd PO Box ciryhall@sterlingheightsnetwauausterlingheightsnetSrerling Heights MI wruwfacebookcomcityofsterlingheights unuwtwittercomsterlinhts

November

Ms KellyAnold Bids SpecialistPetroleum Traders Corporation

Pointe Inverness WayFort Wayne IN

Via Email karnold@PetroleumTraderscom


Dear Ms Arnold

CITY CouNttt

Mayor Richard J Notre

Mayor Pro Terra Michael C TaylorCouncilwoman Deanna Koski

Carncilman Joseph V Romano

Couucilruonau Maria G Schmidt

Councidraan Paul Smith

CounriGuaman BarbaraA Ziarko

CYMANAGER Mark D Vanderpool


diesel fuel under ITBSHPetroleum Traders Corporation was awarded a contract for

truck transport deliveries per unit prices in your bid dated November for atwoyear

period The bid specifications included an option to extend for two additional years throughmutual consent under the same terms and conditions



Based on our phone conversation on October and followup email to my attention the

following day you were in agreement with this extension If that remains the case please have

Gayle Newton sign the enclosed foam which indicates your acknowledgement and consent to

extend the Cooperativespurchase of truck transport deliveries of gasoline and diesel fuel from

Petroleum Traders Corporation for an additional twoyear period honoring all terms and

conditions of the present contract effective upon Sterling Heights City Council approval and

cooperative member approval when applicable

Please email the completed form to me at jbuhlinaer@sterlingheiahtsnet


Sincerely


Enclosure

Clty Of

STERLINGHEIGHTS

Administration Building f retGGCIY Fat

Utica Rd POBox I cityhallusterlingheightsnet unuusterlingheightsnetSterling Heights MI wzuwfacebookcomcityofsredingheights rcuwrwitteccomserlinghts

December

Ms Kelly Arnold Bids SpecialistPetroleum Traders Corporation

Pointe Inverness WayFort Wayne IN

Via Email karnold@PetroleumTraderscom


Dear Ms Arnold

CrrvCorctt

hzyorllryar Pro Terra

Cauncefuunxtira

CauncilrnarCaaacncilwvmczn

GaacncilrnaraCurzcileaarnara

Gcv MntvcFe

Richard J Notre

Michael C TaylorDeanna Koski

Joseph V Romano

Maria G Schmidt

Doug SkrzyniarZBarbara AIiarko

Mark D Vanderpool

Petroleum Traders Corporation was awarded the contract for truck transport deliveries of

gasoline and diesel fuel per unit prices in a bid dated November for atwoyear periodFebruary through January The bid specifications included an option to extend

for two additional years through mutual consent under the same terms and conditions On

behalf of Petroleum Traders Corporation Gaylc Newton agreed to the twoyear contract

extension subject to approval of the Sterling Heights City Council

On December the City of Sterling Heights City Council approved the twoyearextension of the cooperative purchase of gasoline and diesel fuel under bid ITBSHl


On behalf of the cooperative I have signed and attached the twoyear contract extension I fullyexpect all cooperative members to individually seek and receive approval from their respectiveentities when applicable



Sincerely


Enclosure

TlUCii TRANSPORT DELIEIZIES OP GASOLINE AND DIESEL FUEL

VYEAREYTENSION OF CONTRACT AT UN PRICES D

ITISHII

The signature below serves as confirmation that Petroleum Traders Corporation is in receipt of a

letter from the City of Sterling heights Qead agency in the fuel purchasing cooperative dated

November from Purchasing Manager Games Iluhlinger Petroletun Traders CorporationPointe Inverness Way Fort Wayne IN acknowledges the Citys Cooperatives

request and mutually agrees to extend the contract for the purchase of truck transport deliveries

of gasoline and diesel fuel for an additional twoyear period through January at unit

prices stated in the bid of November all other terms and conditions remain the same

This extension shall be binding upon final review and approval by the City of Sterling Heights

City Council and approval by the respective cooperative members when applicable

REVILWED AND ACCEPTED BY

Petroleum Traders Inc

m l g

Gayle ewton ontract Sales Manager Dated

APPROVED BY

On behalf of the

CooperativeJarn s Buhlinger Purchas ng ManagerCity of Sterling Heights

ZJDated

BDFORM


carefully examined and that TRUCK TRANSPORT AND TANK WAGON DELIVERIES OF

LEADED AND UNLEADED GASOLINE AND DIESEL FUEL will be furnished for the





Enclose fhe written policy you have in place for times of disaster or declared

emergencies

List emergency contact and number Dispatch Department option

Indicate split order charges ifany

Indicate if payment by a Purchasing Card is acceptab

List Cards ACCepted Master Card and Visa all invoices

How did you receive notification of this bid MITN


website please list MITNs website

COMPANY Petroleum Traders Corporation

ADDRESS Pointe Inverness Way

CITYSTATEZIPFort Wayne IN

REPRESENTATIVETITLE Gayle Newton Contract Sales Manager

PHONEFAXPxF

REALISTIC DELIVERY TIME IN HOURS hours

TERMS Net No discount Net gallon discount

EMAIL ADDRESSWEBSITE gnewton@petroleumtraderscomwwwpetroleumtraderscom

SIGNATURE cI DATE

Yes

via credit card will be asses a processing fee

Gayle Newton Contract Sales ManagerOfficiai bid specifications are available only of vwwmitninfo or call tle Office of Bid Form

Purchasing at Page

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city Ol

rrS IiiiCITY COUNCIL

Mayor Richard J Notre

u T r Mayor Pro Tern Michael C TaylorlEtT S CauucilrummnDeanna Koski

Cnuncilmm Joseph V Romano

Cnunciluonran Maria G Schmidt

Concilman Paul Slnith

Adminisvation Building rEtCITY l Ftx Caurrriuoman BarbaraA Ziarko

IUtica Rd PO Box cityhallsterlingheightsner ruuwsterlingheightsnetSrerling Heights MI mrurufacebookcomciryofsterlingheights wunurwitreccomsterlinghrs Crrr MnNnctsa Mark D Vanderpool

November

VIs Nicole Canty Government Sales Contract SpecialistRKA Petroleum Companies Inc

Wick Rd

Romulus MI

ViaErnail ncantyCikapetroleumcom


Dear Ms Canty


diesel fuel under ITBSH RKA Petroleum Companies Inc was awarded a contract for

truck transport deliveries per unit prices in your bid dated November for atwoyearperiod The bid specifications included an option to extend for two additional years throughmutual consent under the same teams and conditions



Based on our phone conversation on October you were in agreement with this

extension If that remains the case please have Kari Elliott sign the enclosed form which

indicates acknowledgement and consent to extend the Cooperativespurchase of thick transportdeliveries of gasoline and diesel fuel from RKA Petroleum Companies Inc for an additional

twoyear period honoring all terms and conditions of the present contract effective upon

Sterling Heights City Council approval and cooperative member approval when applicable

Please email the completed form to me at jbuhliner@sterlingheihtgsnet


Sincerely


Enclosure

city ofrY

cYcivIL

Muynraynr rn lim

Richard J Notte

Michael C Taylor

H GHCouncilwonzrzn Deanna Koski

LLV Cuncilnaare Joseph V Romano

Courttilunmrrzra Maria G Schmidt

CburuilmrDoug SkrzyniarzAdministration uttding TELCITY FAx Cnuncilwnmcrn Barbara A Ziarko

Utica Rd POBox cityhallCsterlingheightsnet l wruursterlingheightsnerSterling Heighrs MI auwwFacebookcomlcityofsterlingheights uuwtwitteccornsterlinghrs CrMtNncFkMark D Vanderpool

December

Ms Nicole Canty Government Sales Contract SpecialistRKA Petroleum Companies Inc

Wick Rd

Romulus MI

Via Email ncanty@Ikapetroleumcom


Dear Ms Canty

RKA Petroleum Companies Inc was awarded the contract for truck transport deliveries of

gasoline and diesel fuel per unit prices in a bid dated November for atwoyear periodFebruary through January The bid specifications included an option to extend

for two additional years through mutual consent under the same terms and conditions On

behalf ofRKA Petroleum Companies Inc Kari Elliot agreed to the twoyear contract extension

subject to approval of the Sterling Heights City Council

On December the City of Sterling Heights City Council approved the twoyearextension of the cooperative purchase of gasoline and diesel fuel under bid ITBSH


On behalf of the cooperative I have signed and attached the twoyear contract extension I fullyexpect all cooperative members to individually seek and receive approval from their respectiveentities when applicable



Sincerelyr


Enclosure

TRUCK TRANSPORT DELIVERIES OT GASOLINE AND DIESEL FUEL

TIVOFEAREXTENSION OF CONTRACT AUNIT PRICES BID

ITBSHII

The signature below serves as confirmation that RIBA Petroleum Companies Inc is in receipt of

a letter from the City ofSterling Heights lead agency in the fuel purchasing cooperative dated

November from Purchasing Manager James Buhlinger RIBA Petroleum Companies Inc

Wiclc Rd Romulus MI aclrnowledges the Citys Cooperatives request and

mutually agrees to extend the conhact for the purchase of truck transport deliveries of gasolineand diesel fuel for an additional twoyearperiod through January at unit prices stated

in the bid of November all other terms and conditions remain the same This extension

shall be binding upon final review and approval by the City of Sterling Heights City Counciland approval by the respective cooperative members when applicable

REVIEWED AND ACCEPTED BY

RKA Petroleum Companies Tlc

Karl Elliott CEO

jirliDated

APPROVED BY

On behalf of the Cooperative

a

Jain s Buhlinger Purchasing ManagerCity of Sterling Heights

Dated

REVISEDBD FORM


carefully examined and that TRUCK TRANSPORT AND TANK WAGON DELIVERIESOF LEADED AND UNLEADED GASOLINE AND DIESEL FUEL will be furnished for the





Enclose the written policy you have in place for times of disaster or declared emergencies

List emergency contact and number l C l

Indicate split order charges if any

Indicate if payment by a Purchasing Card is acceptablea tl lUnCltList Cards Accepted Rt ctILIZCtFvCsi ricrr

How did you receive notification of this bid Itl


website please list NllI

COMPANY ettiQiCt IrC

ADDRESS G ti r lam I rx

CITYSTATEZIP CifLtcam

shGt firE t

REPRESENTATIVETITLE c Y

PHONEFCtttI

REALISTIC DELIVERY TIME IN HOURS

TERMS V C tYOfrt t rit a

EMAIL ADDRES WEB ITE iCS cx u t rar

SIGNATURE DATE lt i

Official bid specifications are available only at wwwmitninfoor call the Office of Revised Bid Form

Purchasing at Page

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COUNCIL COMMUNICATION CCd

From Phillip A Ludos City ManagerSubiect Request Approval of DPW Emergency Equipment RepairsPrepared bv Bryan Babcock PE Director of Public Works Water


I recommend the City approve and increase the Motor Pool Department budget for the

emergency repair work on two backhoe machines and one large dumpplow truckin the total amount of

Justification

The DPW currently has four backhoes in our fleet Two backhoes are in theWater Dept and two are in the Sewer Department Each department uses two

backhoes The first is the main excavating machine and the second is used for

breaking concrete miscellaneous cleanup around the job site and the yard and also as

the backup excavating machine during maintenance and repairs of the main machine I

should also note that the backup machine has always been historically very old and

beyond its useful life Using the backup machine for an extended period can be

dangerous during excavations as they are not reliable with compromised hydraulics and

worn pins hinges and valves

During the month of December the Water Department started to experience a highnumber of water main breaks due to how quick the temperatures were dropping for this

time of year as well as pressure fluctuations from the DWSD There were a coupleweeks that the Department was experiencing as many as seven breaks a day and

were working two shifts to keep up with these breaks During this time we had our

two main backhoes break down

Sewer Dept Backhoe No Hours Broken Pinion Shaft from

RearAxle

Water Dept Backhoe No Hours Complete Hydraulic Pumpand System Failure

When the Water Dept started to use the backup machines those too broke down by a

tire coming loose and the other had an ignition starting problem Seeing that the Water

Dept could not stop making the repairs we borrowed a backhoe from the City of

Eastpointe until we were able to start renting a machine Therefore I immediatelyauthorized the repair of no and it is now repaired and is being used by both Sewer

and Water

JanuaryPage of


On Friday January th while salting we had the hydraulic system fail on a large plowtruck The truck is a Chevy large dumpunderbelly plow truck no with

miles The truck could not be moved and the dump body could not be lifted Wetherefore had to empty the salt from the truck using a backhoe and had to have the

truck towed to a heavy equipment repair shop

All Type Truck and Trailer Repair Sherwood Warren MI does the

majority of our heavy equipment repairs as they have the lifts and equipment to handle

repairs on a vehicle of this size Due to the age of the truck the company is not able to

get stock parts and is therefore waiting for costs from various parts distributors to be

able to compile a detailed cost estimate In addition they will also have to take the

dump body off of the truck in order to properly assess the repair needed We are

estimating the repairs based on similar repair costs on prior trucks will cost underIf I am able to get a more accurate cost proposal before the City Council

meeting I will distribute it to the members of City Council

The Motor Pool Repairs Maintenance budget account no will need to be

increased to cover the emergency cost of these repairs Therefore the

budget will need to be amended to decrease the Motor Pool fund balance account no

by

Budget AmendmentFund Account Account Amount Increased DecreaseDept Name

RepairsMaint

Fund

Balance

I approve the cost to repair the two backhoe machines by AIS Construction

Equipment Corporation Gratiot Avenue Lenox MI in the amount of

I also approve the cost to repair the large dumpunderbelly plow truck by All Type Truckand Trailer Repair Sherwood Warren MI in the amount not to exceed

JanuaryPage of


Council Action


JanuaryPage of

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COUNCIL COMMUNICATION CCe

From Phillip A Ludos City ManagerSubiect Request to Approve DPW Equipment Purchases

Preaared bv Bryan Babcock PE Director of Public Works Water


I recommend the City purchase two single axle dump trucks in the amount ofThe chassis purchase will be awarded to Wolverine FreightlinerEastside

South Groesbeck Hwy Mount Clemens MI in the amount of andthe buildup of said chassis from Truck and Trailer Specialties Hanna LakeDutton MI in the amount of as both offering the best value to the City

I also recommend the City purchase one JCB backhoe excavator from ContinentalEquipment Corporation N Grand River Avenue Lansing MI in theamount of

Justification

DumpPlowTruck

In May the City of St Clair Shores joined a purchasing cooperative with the City ofAubum Hills City of Farmington Hills City of Madison Heights City of Midland City ofRochester Hills City of Troy and the City of Warren The City of Rochester Hills actedas the lead agency The cooperative jointly issued a Request for Proposal for thepurchase of SingleTandem Axle Dump Trucks parts and related services The

proposal was developed with the intent of procuring SingleTandem Axle Dump Trucksfor Snow and Ice Removal Services and Sewer and Water Excavation Work meeting all

of the entities specifications and to create a contract that would offer a comprehensivelist of chassis truck equipment parts and related services for SingleTandem Axle

Dump Trucks The intent of the RFP was to create a comprehensive cooperativecontract for entities of the MITN purchasing cooperative group to utilize and aggregatevolumes of the agencies an initial purchase of twentyfive trucks is anticipated to

generate best value offers from SingleTandem Axle Chassis Vendors and TruckEquipment Vendors Request for Proposals were solicited using the MITN system andfive responses were received

The proposal process consisted of three stages proposal review interviews and sitevisits Proposals were evaluated by the City of Rochester Hills lead agency fleet

personnel and purchasing staff as well as representatives from participatingcommunities From the proposal review process the evaluation committee shortlisted

JanuaryPage of


and subsequently requested interviews and site visits from the shortlisted proposersScoring for each phase was conducted

Wolverine FreightlinerEastside and Truck and Trailer Specialties were selected andunanimously supported by the entities as providing the best value a quality productability to delivery timely exceptional services ongoing training program and offeringmost comprehensive options to meet all of the entities needs The selection was

supported by several positive references received from other communities utilizingthese companies for the purchase of their equipment The City of Rochester Hills leadagency awarded the joint bid at their October City Council Meeting

The Citys intent is to purchase two single axle dump trucks with ft radius dumpspreader bodies front plow underbody scraper wing plow and tailgate spreader Bypartnering with multiple entities the City received the most competitive pricing availablein the market As part of this contract the City was able to secure pricing that includesdiscounted chassis equipment parts pricing for multiple years and a completeselection of chassis and engine offerings for the vehicle to ensure this cooperativecontract would be beneficial and provide a solution to meet agencies needs across the

MITN cooperative group

Truck and Trailer Specialties represents the Monroe line of snow and ice removalequipment and of their business is related to the building of large snow and iceremoval truck equipment for municipal agencies within the State of Michigan

The two new trucks will replace a Chevrolet Dump Truck No withmiles and a Chevrolet Dump Truck No with miles Both trucks have

extensive rust and body damage hydraulic leaks and cracks in the plow and frameNo and will be disposed of through public surplus auction

The DPW has been awarded a Congestion Mitigation Air Quality CMAQ grant toreduce vehicle related emissions by replacing agency fleet vehicles CMAQ funding isdistributed by the federal government and is administered by the Southeast MichiganCouncil of Governments SEMCOG The SEMCOG Executive Committee awarded the

DPW a grant with an local match requirement to replace two dieseldump trucks with newer less polluting dump trucks The State of Michigan is currentlydrafting the contract for this purchase

I approve the purchase of two single axle chassis from Wolverine FreightlinerEastside South Groesbeck Hwy Mount Clemens MI in the amount of

and the buildup of said chassis from Truck and Trailer SpecialtiesHanna Lake Dutton MI in the amount of Total purchase amount is

Funds for this purchase have been budgeted in the Fiscal Year Motor Pool

Budget Account No in the amount of

JanuaryPage of


Backhoe Excavator

The DPWWater Department also requests to purchase a backhoe excavator using theState of Michigan MIDEAL purchasing program which allows municipalities to use statecontracts to purchase equipment The excavator is a wheel drive rubber tire loaderbackhoe with yard front bucket and foot extendable rear excavator Weanticipate days for delivery The excavator will include a full machine yearwarranty and hour preventative maintenance value

The new backhoe excavator will replace the Water Department backup machine Thecurrent backup machine is a JCB backhoe with hours The machine is

currently not being used as it has a hydraulic tank leak the hydraulic stabilizing arms donot work and it is in need of new tires Continental Equipment Corporation has offereda tradein value of for the machine

The current main excavating machine is a JCB backhoe with hours Thismachine will be moved to the backup machine for the Water Department to be used for

breaking concrete miscellaneous cleanup around the job site and the yard and also as

the backup during regular maintenance and repairs on the new machine

I approve the purchase of a new backhoe excavator from Continental EquipmentCorporation N Grand River Avenue Lansing MI in the amount of

The tradein value on the old machine is Therefore the total

purchase cost is

Funds for this purchase have been budgeted in the Fiscal Year Motor PoolBudget Account No in the amount of

Council Action


JanuaryPage of

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File Number

Rochester Hills DrRochester Hills MI

Home Pagewwwrochestefiillsorg

Enactment Number RES

Request for Purchase Authorization DPSFLEET Purchase of four tandem axle truck chassis inthe amount of and four prewet tandem axle dump body systems in the amount of

for acombined total of four complete tandem axle dump trucks in thenottoexceedamount of Wolverine FreightlinerEastside Inc Mount Clemens MI Truck and TrailerSpecialties Dutton MI

Resolved that the RochesterHills City Council hereby authorizes the purchase of four tandem axle truckchassis from Wolverine FreightlinerEastside Inc Mount Clemens Michigan in the amount of and four

prewet tandem axle dump body systems from Truck and Trailer Specialties Dutton Michigan in the amount of

far a combined total offour complete tandem axle dump trucks in thenottoexceed amount of

I Tina Barton City Clerk certify that this is a true copy of RES passed at theRochester Hills City Council Regular Meeting held on by the following vote

Moved by Ravi Yalamanchi Seconded by Nathan Klomp

Aye Hooper Klomp Kochenderfer Tisdet Webber and Yalamanchi

Absent Rosen

Tina arton City Clerk

Rochester Hills

Certified CopyPurchase RES

October

Date Certified

RochesterHills Page PNntedon

City of Rochester HillsRochester Hills Dr

AGENDA SUMMARYRochester Hills MI

FINANCIAL ITEMSwwwrochesterhillsor

Legislative File No

T Mayor and City Council Members

FROM Allan Schneck Director of Department of Public Services

DATE October

SUBJECT Four Tandem Axle Dump Trucks

RE UEST

City Council is requested to authorize the purchase of four tandem axle truck chassis to WolverineFreightlinerEastside Inc Mount Clemens Michigan for a nottoexceed amount of and thepurchase of four prewet tandem axle dump body system to Truck and Trailer Specialties DuttonMichigan foranottoexceedamount of The combined purchase of the four truckchassis and the four prewet tandem axle dump body systems will provide four complete tandemaxle dump body systems for a total nottoexceedamount of

REASON FOR PURCHASEThe City acting as the Lead Agency on behalf of themselves City of Auburn Hills City of Farmington HillsCity of Madison Heights City of Midland City of St Clair Shores City ofTroy and the City of Warren issueda Request for Proposal for the purchase ofSingleTandem Axle Dump Trucks parts and related servicesThe proposal was developed with the intent of procuringSingleTandem Axle Dump Trucks for Snow andIce Removal Services meeting all of the entities specifications and to create a contract that would offer a

comprehensive list of chassis truck equipment parts and related services for SingleTandem Axle DumpTrucks The intent of the RFP was to create a comprehensive cooperative contract for entities of the MITNpurchasing cooperative group to utilize and aggregate volumes of the agencies an initial purchase oftwentyfive trucks is anticipated to generate best value offers from SingleTandem Axle ChassisVendors and Truck Equipment Vendors Request for Proposals were solicited using the MITN system andfive responses were received

The proposal process consisted of three stages proposal review interviews and site visits Proposalswere evaluated by the City of Rochester Hills Fleet personnel and purchasing staff as well as

representatives from participating communities From the proposal review process the evaluationcommittee shortlisted and subsequently requested interviews and site visits from the shortlistedproposers Scoring for each phase was conducted Truck and Trailer Specialties was selected andunanimously supported by the entities as providing the best value a quality product ability to deliverytimely exceptional services ongoing training program and offering most comprehensive options to meetafl ofthe entities needs The selection was supported by several positive references received from othercommunities utilizing these companies for the purchase of their equipment It is recommended the Cityaward to Wolverine FreightlinerEastside Mount Clemens Michigan and Truck and TrailerSpecialties Dutton Michigan as offering the best value to the City

The Citys intent is to purchase four tandem axle dump trucks with tailgate spreaders for their use Bypartnering with multiple entities the City received the most competitive pricing available in the market Aspart of this contract the City was able to secure pricing that includes discounted chassis equipment partspricing for multiple years and a complete selection of chassis and engine offerings for the vehicle toensure this cooperative contract would be beneficial and provide a solution to meet agencies needsacross the MITN cooperative group

Truck and Trailer Specialties represents the Monroe line of snow and ice removal equipment and oftheir business is related to the building of large snow and ice removal truck equipment for municipalagencies within the State of Michigan

The costs for the replacement trucks identified below are over the budgeted amount The reasonsfor the increased costs are mainly due to the technical upgrades to the hydraulic components and theselection of an upgraded tailgate spreader component The upgraded tailgate spreader component allowsfor the prewet tank to be built integrally into the tailgate instead of being mounted on top of the tailgateThe prewet tank that is built into the tailgate also increases the capacity for the liquid storage capacity bydouble of that of a normal tailgate mounted prewet system This system will allow for increasedproductivity during winter storm events

Tandem axle dumpsalt trucks are used on a daily basis by the DPS Roads Division for snow plowing anddeicing major and local roads road fill and grading road repairs ditch cleaning and by the water andsewer divisions for water and sewer main breaks and repairs

The four new trucks will replace All four trucks are fully depreciatedand due for replacement Operating costs have begun to increase and negatively affect fleets operatingbudget It is recommended that they be replaced before any additional significant repair costs andunavailability due to down time occur will be disposed of through publicsurplus auction

PROCESS

Vendor Narne and AddressWolverine FreightlinerEastside

South Groesbeck HwyMt Clemens MI

Truck and Trailer SpecialtiesHanna Lake

Dutton MI

Reason for SelectionBest Value

Method of Purchase

Purchase Order

BUDGET

Final receipt of these vehicles is not scheduled until FY If approved by City Council Fiscal shallbring forth appropriate Quarter Budget Amendments

Fund NameDepartmentAccount No

Account No

DescriptionBudgetAmount Cost

RemainingBudget

Fleet Capital Vehicles

RECOMMENDATIONIt is recommended that City Council authorize the purchase of four tandem axle dump truck chassis toWolverine FreightlinerEastside Mt Clemens Michigan for an amountnottoexceed and thepurchase of four tandem axle tailgate spreader dump body systems to Truck and Trailer SpecialtiesDutton Michigan for anottoexceed amount of The combined purchase of the fourtruck chassis and the four pieces of dump body systems will provide four complete tandem axledump salt trucks for a total nottoexceed amount of

APPROVALS SIGNATURE DATE

Department Review

Department Director

Budget Content

Finance Director

Purchasing Process

Supervisor of Procurement

Mayor

City Council Liaison

Li Imor

lA R C

S Groesbeck Mt Clemens MI FAX

City ofRochester HillsRE RFPRH

RFP SUBMISSION

After reviewing all data pertaining to the RFP Wolverine has decided to submit our

proposal as astand alone for the chassis only

With the RFPs complexity and various potential Equipment installers we thought thisbest to help the Cities understand their true cost Also to realize what is chassis andwhat would be related to the equipment installer

This does not mean that we would not extend every effort to work closely with theselected equipment installer Once the equipment installer is selected Wolverine will as

we always have work to insure that the completed unit meets all criteria and performs as

expected

All Equipment Installers who have chosen to participate have supplied WolverineQuotes Specs and Data Wolverine has supplied these items in our package

h

z

Ken MalkowskiGovernment Sales Manager

Medium Heavy Trucks

ri

S Groesbeck Mt Clemens MI FAX

City of Rochester HillsRE RFPRH

PRICING CONDITIONS

Quoted Pricing will be subject to the following conditions

Pricing is good thru December All orders must be placed by that dateDelivery ofthe chassis must be requested by September

To summarize Any and all orders must be placed with Wolverine by Theordering agency can request delivery aminimum days after order is placed and nolater than the date Once chassis is available for delivery normal payment termswould apply This would allow ayear for the agency to prepare their budgetsaccordingly

We regret we cannot offer additional pricing options

Ken wski

Government Sales Manager

Medium Heavy Trucks

JS Groesbeck Mt Clemens MI FAX

City ofRochester HillsRERFPRH

DEVIATIONS OPTIONS NOTES

P Section F Item

To achieve the requested RBM adouble channel frame must be suppliedA single version is available but would require stepping up from the SD model to theSD model This would add cost some weight as well as length to the unit Ifdesiredwe offer as an optionOPTION SD in lieu ofSDADD per unit

Pg Section K ItemSection K Item

Battery disconnect will be wired to outer marker lights Can be seen from either sideofthe truck Requested item could violate DOT regulations

P Section L Item

Pg Section L ItemTurnTailwill be LED Stop to be incandescent

Pg Section E Item

Pg Section E ItemDust Shields are supplied Stainless Steel versions are not available

Medium Heavy Trucks

Pa Section A

We offer the diagnostics as an optionCummins Engine Diagnostic Software Yearly SubscriptionAllison Transmission Diagnostic SoftwareMeritor ABS Brake Diagnostic SoftwareCables Communicator for any ofabove

Training will be provided by the appropriate vendor as time and location permits

Pg Section BWe offer certain manuals as an optionChassis Shop Parts Manuals PaperChassis Shop Parts Manuals CD

Some Chassis Info is available online at NCEngine RepairParts are available online at NC

Requires registration with Cummins

Ken MalkowskiGovernment Sales Manager

r

REVISED COST PROPOSAL

City of Rochester Hills

Request for ProposalsSingle and Tandem Axle Dump TrucksParts and Related EquipmentServices

RFPRH

Addendum

a

The following section replaces panes COST PROPOSAL This cost proposal form should be completedand submitted with the proposers response


CHASSIS PRICING Est Qty Initial Purchase Unit Cost

TANDEM AXLE CHASSIS

SINGLE AXLE CHASSIS s Gy G

Chassis Quantity Discount

The initial purchase from the contract is anticipated to be approximately twentyfive trucks within the first

months ofthe contract term Please identify the quantity discount for each truck that is purchased

Quantity Discount rLaper truck

E UIPMENT PRICING Unit Cost

Body Lighting Sin le and Tandem Axle Chassis ytCom lete Load Sense H draulic S stem

Dum Body and T Tandem Axle Chassis

Dump Body and Tarp Single Axle Chassis

All specifications for the single axle dump body are in accordance with the

tandem axle dump body specification identified on pages oftherevised specifications with the following exceptions

AThe dump body should have yard capacity minimum side

height should beAThe dump body should be approximately in length by in

width inside measurements

Radius Dum S reader Bod for v

Radius Dum S reader Bod for l svSnow Plow HitchFront Bum er iSnow Plow z i

Underbod Scraper jSlideInGranular And Li uid AntiIce S stem l tGround S eed Closed Loo Below Tail ate Material S reader with Prewet i ijWin Plow for Tandem Axle Chassis

Win Plow for Sin le Axle Chassis r

Hook Li ft S stem for Tandem Axle Chassis e o


Request far ProposalsSingle and Tandem Axle Dump Trucks

Parts and Related EquipmentServicesRFPRH

Addendum

Hook Lift S stem for Sin le Axle Chassis VicAntiIceBod S stem for Hook Lift S stem Tandem Axle Chassis

AntiIceBod System for Hook Lift S stem Sin le Axle Chassis

VBodies with Prewet S stems for Hook Lift S stem Tandem Axle Chassis

VBodies with Prewet S stems for Hook Lift System Sin le Axle Chassis

Forestr Bod for Hook Lift S stem for Tandem Axle Chassis

Forest Bod for Hook Lift S stem for Sin le Axle Chassis

Flatbed for Hook Lift System Tandem Axle ChassisFlatbed for Hook Lift S stem Sin le Axle Chassis

Paint and Pre aration

Automatic Lubrication E ui ment K

Dia nostic E ui ment FeLSi

Manuals SvdeScciG

ADDITIONALOPTIONAL EQUIPMENT

Provide unit pricing for the additionaloptional equipment for the Cities consideration and to allow each entityto build acom lete unit accordin to their needs outside ofthe General S ecifications

Descri tion Unit Cost

Tandem Axle Chassis

Deduct Air Conditioning Gt

Add S are tires and rims for the front and rear axles

Add od rovisions for AMFM Radro S L

Sin le Axle Chassis

Deduct Air Conditionin F GAdd S are tires and rims for the front and rear axles Lcl

Add I od rovisions for AMFM Radio L

Load Sense H draulic S stem

Add Air controls stem for h draulic valve

Dum Bod and Tar

Deduct Manual tar in lieu ofelectric to

Radius Dum S reader Bod

Deduct Radius Dump BodyRemove augers and associated equipment providing for a radius dump in lie ofa

radius dump spreader body Tailgate Spreader to be provided per the core

specifications identified on page ofthe revised specifications under the

section entitled Ground Speed Closed Loop Below Tailgate Material Spreader and

Prewet

Deduct Radius Dump BodyRemove augers and associated equipment providing for a radius dump in lie ofa


s ecifications identified on age ofthe revised s ecifications under the section

sta



RFPRH

Addendum l

entitled Ground S eed Closed Loo Below Tail ate Material S reader and PrewetSnow Piow Hitch Front Bum er

AddDeduct circle one Hustin r Plow Hitch in lieu ofquick hitch

AddDeduct circle one Hustin Plow Hitch in lieu of uick hitch

Snow Plow

Add Umade to a standard moldboard shield to an into ral curved moldboardUnderbod Scra er

Add BoltOn Underbodv Extension rice as cost for each ysAdd lMoldboard Underbod Scra er in Nett ofSlideInGranular and Li uidAntiiIce S stemDeduct Deduct for Single Axle Slidelnunit antiicing feature The City ofMadisonHei hts unit should be for SlideInUnit with PrewetONLY

Win Plow

Add Upgrade to Engine Option for trucks equipped with wing plow HPIbftfor ue rDeduct Downgrade to Engine Option to HP lbfttorque for single axlechassis

V Bodies with PreWet S stem for Hook Lift S stemAdd Optional Direction Spinner with an additional hydraulic valve and in cabcontrol with a rearcameras stem to monitor spread attern vPaint and Pre arationAdd Painted stainless steel dum bod

Add Paint

Woodland Green WA Tandem Axle Chassis

Woodland Green WA Single Axle ChassisFederal School Bus Yellow Tandem Axle ChassisFederal School Bus Yellow Single Axle ChassisOmaha Orange Tandem Axle Chassis

Omaha Orange Single Axle Chassis

ti C

C oLnLL

Miscellaneous

Add BackuCamera Unit with rear wash system Must include wash timer j

Add Pintle hitch

Add Rear Pol Fenders for Tandem Axle Chassis jAdd Rear Poly Fenders for Sin le Axle Chassis

Equipment Quantity Discount

The initial purchase from the contract is anticipated to be approximately twentyfive trucks within the firstmonths ofthe contract term Please identify the quantit discount for each truck that is purchased

Quantity Discount jC t per truck

City ofRochester Hills


RFPRH

Addendum

PARTS AND ACCESSORY PRICING Ifproposer is submitting discounts for parts please list here or

attach additional sheets if needed

Proposer should include a complete Price List including items available andtheir List Price in theirproposal

Product Cate or and or Manufacturer Discount from List Price

Additional Services Ifthere are other supplemental services the proposer may want to offer please list

here or attach additional sheets if neededFinancing and Leasing options available

r L f iL iJ E C J filLiry Jer L iA

d mJ

rI CLC tLr efs iCiYlLvaoDo you accept tradeins

Warranty indicate components covered and lengthOCfsrvw

Extended Warranties available

Llv v TZ v y SSG r JG z yy

d sfuf ccataLciiovlei ScJ irr

Delivery ChargesTv Li i r hSSsGJa dJiw LiJd G i G soli sGd

Discounts for other ordering methods electronic ordering pCard etcMfr

Discounts for large individualpurchases identify thresholds and discounts

RtCNESTEiR

City ofRochester Hills


RFPRH

Addendum t

Additional Services please identify and explain



Request for ProposalsSingle and Tandem Axle Dump Trucks

Parts and Related EqupmentSetiicesRFPRH

Addendum

tGK c fiRAILERCectalteSrIJC

iianna Lake Rd SE PhjDutton MIwwwvttspeccom

The following section replaces panes COST PROPOSAL This cost proposal form should be completedand submitted with the proposersresponse


CHASSIS PRICING Est Qty Initial Purchase Unit Cost

TANDEM AXLE CHASSIS

SINGLE AXLE CHASSIS

Chassis Quantity Discount

The initial purchase from the contract is anticipated to be approximately twentyfivetrucks within the firstmonths of the contract term Please identify the quantity discount for each truck that is purchased

Quantity Discount per truck

E UIPMENT PRICING Unit Cost

Body Li htin Sin le and Tandem Axle Chassis L tCom fete Load Sense H draulic S stem C

Dum Bod and Tar Tandem Axle Chassis C Ctc

Dump Body and Tarp Single Axle Chassis Y CCtAll specifications for the single axle dump body are in accordance with the

i

tandem axle dump body specification identified on pages of the

revised specifications with the following exceptionsAThe dump body should have yard capacity minimum side

height should be

AThe dump body should be approximately in length by inwidth inside measurements

Radius Dum S reader Bod for ct

Radius Dum S reader Bod for CrSnow Plow HitchFront Bum er

Snow Plow a y C

Underbodv Scra er a r c c E i

SlideTn Granular And Li uid AntiIce System r a C C CGround S eed Closed Loo Below Tailgate Material rea erith Prewet ti EWinn Plow for Tandem Axle Chassis w V ct

Wing Plow for Sin le Axle Chassis Etir C Ct

Hook Lift S stem for Tandem Axle Chassis Ct

G

tCHESTERn is

City of Rochester Hills TDAiLRequest for Proposals rCCJeaSLiltriSingle and Tandem Axle Dump Trucks xJg yJCParts and Related EquipmentServicesB Hanna take Rd SE Ph

RFPRH DuttonN wvvwttspeccom

Addendum

Hook Lift S stem for Sin e Axle Chassis Lie Y i et

AntiIceBod S stem for Hook Lift S stem Tandem Axle Chassis c

AntiIce Bod S stem for Hook Lift S stem Single Axle Chassis fiVBodies with Prewet S stems for Hook Lift S stem Tandem Axle Chassis cVBodies with Prewet S stems for Hook Lift S stem Sin le Axle Chassis JForest Bod for Nook Lift S stem for Tandem Axle Chassis i c

Forest Bod for Hook Lift S stem for Sin le Axle ChassisFlatbed for Hook Lift S stem Tandem Axle Chassis ic

Flatbed for Hook Lift System Single Axle Chassis it

Paint and Pre aration d d Aea r G i cszAutomatic Lubrication E ui ment j S i tcccg

Dia ostic E ui rnent

Manuals is

ADDITIONALOPTIONAL EQUIPMENTProvide unit pricing for the additionaloptional equipment for the Cities consideration and to allow each entityto build a com lete unit accordinv to their needs outside ofthe General S ecificationsDescri tion Unit Cost

Tandem Axle Chassis

Deduct Air Conditionin

Add S are tires and rims for the front and rearaxles

Add I od rovisions for AMFM Radio

Sin le Axle Chassis

Deduct Air Conditioning

Add S are tires and rims for the front and rear axlesAdd I od rovisions for AMFM Radio

Load Seuse H draulic S stem

Add Air controls stem for h draulic valve t t CDum Bod and Tar

Deduct Manual tar in lieu ofelectric tar

Radius Dum S reader BodyRadius Dump Body da c rroytc

Remove augers and associated equipment providing for a radius dump in lie ofa


specifications identified on page of the revised specifications under the

section entitled Ground Speed Closed Loop Below Tailgate Material Spreader and

rPrewetxts

BedTcf Radius Dump Body e ttcRemove augers and associated equipment providing for a radius dump in lie ofa


s ecifications identified on aQe ofthe revised s ecifications under the section

Cite of Rochester HillsVLp TRAILERRequest for Proposals ecalSingle and Tandem Aale Dump Trucks C

Parts and Related EquipmentService Hanna Lake RdSE PhcggRFPRH

ttpn MIwnvwttspQCcom

Addendum

entitled Ground S eed Closed Loo Below Tail ate Material S reader and Prewet

Snow Plow Hitch Front Bum er

AddlDeduct circle one HustinQ Plow Hitch in lieu of nick hitch etaAddDeduct circleone Hustina Plow Hitch in lieu of uick hitch t rzcSnow Plow

Add U rade to a standard moldboard shield to an inte ral curved moldboard yi E

Underbody Scra er

Add BoltOn Underbody Extension rice as cost for each C

Add Moldboard Underbod Scra er in lieu of t t

SlideInGranular and Li uid AntiIceS stem

for Single Axle SlideInunit antiicing feature The City ofVladisonHeights unit should be for SlideInUnit with PrewetONLY r

Win Plow

Add Upgrade to Engine Option for trucks equipped with wing plow HPIbftfor ue

Deduct Downgrade to Engine Option to HPbfttorque for single axle

chassisV Bodies with PreWet System for Hook Lift SystemAdd Optional Direction Spinner with an additional hydraulic valve and in cab

control with a rear cameras stem to monitors read attern a c

Paint and Pre aration

Add Painted stainless steel dum bod i ft G F

Add Paint

Woodland Green WAlTandem Axle Chassis

Woodland Green WASingle Axle Chassis

Federal School Bus Yellow Tandem Axle Chassis

Federal School Bus Yellow Single Axle Chassis

Omaha Orange Tandem Axle Chassis

Omaha Orange Single Axle Chassis

srt

fti

Jt

ti

Miscellaneous

Add Backu Camera Unit with rear wash s stem Must include wash timer l c

Add Pintle hitch tG

Add Rear Pol Fenders for Tandem Axle Chassis G G

Add Rear Pol Fenders for Sin le Axle Chassis f

Equipment Quantih Discount

The initial purchase from the contract is anticipated to be approximately twentyfive trucks within the firstmonths ofthe contract term Please identify the quantity discount for each truck that is purchased

Quantity Discount teiuusyjSCilwasvuiiCt er truck

w

fCCHr STAR


Request for Proposals tESingle and Tandem Agile Dump Trucks alYfarts and Related EquiproentlServices JC

RFPRH Hanna Lake RdSE PhDutton M

wwwttseccomAddendum P

PARTS AND ACCESSORY PRICING xIf proposer is submitting discounts for parts please List here or

attach additional sheets if needed dvrrj S S

Proposer should include a complete Price List including items available and their List Price in theirproposal

Product Cate o and or Manufacturer Discount from List Price

SfcrlerriCosoc kSiSCtzl C der i iC E

Additional Services XIfthere are other supplemental services the proposer may want to offer please list

here or attach additional sheets if neededFinancing and Leasing options available

Do you accepttradeins rs

Warranty indicate components covered and length yr d dttfcrr

Extended Warranties available s c itrrr wt f y ff

Delivery Charges froCirc r tc Ef

Discounts for other ordering methods electronic ordering pCard etcr

Discounts for large individual purchases identify thresholds and discountsi

Gi


UV ARequest for Proposals A TRSingle and Tandem Axle Dump Trucks JCafteSCParts and Related EquipmentServicesB Hanna lake Rd PhRFPRH mqnM

Addendum I WPeccom

Additional Servicesplease identify and epxplainrtL c Si crrrirY fc i iitNrj

G

City ofJtester TiJ

Iequst for ProposalsSingle ttnd Tandem e Dump TrucksParts and belated pqulpmencServices

RPRHC

CfliIIIAiCEIIESIiiSEITICEiEIIQUIIEIETSThis section provides specific general requirements necessary to assist interested proposers in understanding thescope oftlcprcject and thus provide a thorough response to thisdoctunent Proposers must show in detail theirability uprovide equipment which meets andorexceeds the listed criteria All specifications and requirementslisted must be furnished at the tinge ofdelivery by iesuccessful proposer

ATEIiTIVES TC SPECIFICTINSAll proposers will provide on a separate page titled LTERATIVESfSPECIICATIOIISany exceptionsto specifications they propose frn the Citysapproval These alternatives will be clearly worded and supportedby sufficient literattue engineerring Baia photos and other reference infazYrlation as required far the Citys fitllreview ofalternative requested All altennatives will identify the paragzap and page number of thesespecifications that these said alternatives pertains

Alternatives to the specifications will be allowed if they are equal to or superior to that specified and providedthey are listed and fully explained an a separate page entitledAITEPIATIVESTSIlCIFICATIOISAlternatives list will refer to specification page number and paragraph Proposals takinaexception will bereviewed gild evaluated based on the best interest ofthe city Failure to list any alternative means the proposeris complyinglUtto the specifications

EiIRItAiJiICTIIISAll firms interested uI participating in the selection process mustmeet or exceed when applicable the followingrequirements anal provide verification andior validity ofcompliance in the proposal response The City reserves

tilc right to require any verification deemed appropriate to ensureteproposersqualifications to deliver the

required single andor tandem axle dump trucks as described llcmin

rapasals vionly be cartsidered frvtn companiestltich have all established reputation itefield ofsingle and tatldernaledtlrn tilCC CaflstrUCtian and have ee lil bLIScSfag a IlIlillnlLXiI ofteifnears

foes your proposal comply Yes ilia

trim S iiLithilve sUpclled iCduCtS Gr OyerSltlleiltai ciltitieOr warnnlerClsll CLIStOlllerS of StilillrIZ

arl olnpletas escridin

noes votr prolosal comply s rlo

SILviw vto SLttiiiraffltiTIalileorJiipc tJSYtlttl i J V lilwf SiiiJ

al itrnCit rr ac lf

y xiii L t l is C i Uc hr

r

liry o Rochester Hills

Regist fair ProposalsSinale andTandetn e Dump rucs

Parts and RotatedEnuipmentSrvicesRFP i

Firmsmust have the ability to providerarrarzry on all componerlisrthetrucks proposed and

warranty plans commensurate with the manufacturezs specifcatiorlsDoes your proposal ccmply es l

Firmsmust be able to provide service parts and electrical manuals for all models procuredDoes your proposal comply Yes No

Finnsmusi to protect the community in the event of litigationvhich might arise from an equipmentfailure induced incident supply with their proposal proof that the manufacturer of the proposecivelaicleshas valid product liability insurance coverage with a minimum limit ofQDoes your proposal conpft les No

fiJafJCIiIS

t fIlSThe products to be included in this sclicitatiozt are as tollos

a izgl analTaaztleaneznapis A compute andcorzprellensve dingle and Tandemxle Dump rucl to be equipped as each entity requires to fit their operations

b Relatedtltiptnen arts rcomplete and comprehensive lineofOriginal EquipmentiVlanufacturer OlTijRepair and Iaintenarlce farts exclrding OEllparts for the cab andchassis

c Related upporraies complete range oservices slrch as but not linittdd to warrantySelbCCntstraln itlutCttaldteclrCa veitS

Ur Tjarirnx nNaiiDli

afid SdilioE

ThiiSpeClCatllin CovciStic filrllSinivdelvein aiGeriiCrlstatroitOfiiteeiillrccurrentolrltandem z leC zrd dump trilcls equzppea vvrti front

Snoi plcR indctoCi S aperiuj St lu p criitutrial aGCarleIC C ii iC C J L t tri iU SH f rCrtltilitfP

A F i L E si Tai

peeieatiorshet

City of Rochester Tills

Request for ProposalsSinsle and Tandem Axle DualpTrucksParts and RelatedEquiprnentServices cGdJCRFPRH

AddendumHanna Lake RdSE PhbttenlVl

vavwttspeccotn

IEVISEDItiCJUCIECCfFICAiICl

This section replaces Section paTes of the heading entitledProduct Specificatiorts This specificationfcxmmust be comtaleted told submitted itlryour iarolaosal response

REVISED SPECIFICATIONS

j Item Description SpeciftcationMetYESNU

GEiERLSPECIFICATIUiTS

A This specification codersthe firrnishin delivering and demonstration ofSixteen

new current model tandem agile yrard dump trucks equipped aith front

snow plow underbody scraper roll up style Oarp under tailgate naateriaC spreaderandvbox spreader and preret system and nine neu current model singleaxle yard dump trucks equipped with contguratians as specified Trucks will

benimarily used for Munici al snow and ice control and roadway maintenance

I F Vehicles shall be delivered with all specified equipment installed new and fullyfunctional

rr

C Provide the followin information on units bcin ro nosed

Year ofTruckse err

Vlanufacturer ofTrucks

Model ofTrucks rIlanufacturer and model ofcnine IIlanufacttuer of darn bed

Model ofdam body

Manulicturerof front snow aloes

Iocle of franc snow lrny

lanufacturerof underbod scra er

QIodel ofunderbod scra aer tManuficturerof tar

Model of tarn

Manufacturer of under tailgate s areader

lModel ofunder tailgate s areader

I Ianufacturer of rewet s stem

G Model of arewetsstern I

hruck L uipment installer

D Vendor shall submit with proposal tlae latest printed specifications and adercisinVliterature art thetrtrck cab and chassis dump body from snow plav underbodysera aer tar a tnlder tailate s reader hydraulic controls and nexet s stem

yt

F Vendor shall submit vrittcn germs and conditions of all standard and any i fS a

Listrw

S


Recuest for ProposalsSingle anc Tandem Axle Dump TrucksParts and Relatccl EquipiitentServicestHanna Lake RdsE PhRFlRIIU DuforfitItU wwwtsPeccornAddendum rrt

aailatleo rtiotal extended warranty coverae

F At tune ofdelivery vehicles shall conform to all applicable USDepartment of

Trans ortation andOSILA regulationsG Truck cab and snow plow blade shall be tighway Omaha orange or equal

Dum body and tailgate s reader shall be bright mill finishH Interior color should be moray

I Freight ofKnits atad al associated items spare tires manuals etc shall beFOB

City ofRochesterIbills

Fleet Services Garagel fasttuburn Road

Rochester Hills MI

Ciiv ofAuburn llilis

Department ofPublic Worlcs

Grown Road

Auburn Hills MI

City ofIarmington Hills

DeparttYteni ofPublic orkst

Ilalsted

FarmingtonlIillsMIa

City ofMadisonIleightsDepartmentofPublic oaks

Ajax Drive

MadisonIleilttsMI

City of Midland

Municipal Service Center

N Saginaw Rd

aMidland MC

City ofTroyDepartment of Public orls

Rochester road

Troy MIf


Pleasant Street

St Clair Shares Yll

b

City of Rochester tills

Reiuest for Proposals LSingle and ardent Axle Dump Trucks rcrlParts and RelatedEZuipntentServices Lake RdSERtPIttctttrnl

Addend urn wwwttspccram

ftity ofanela bll

StephenstarrenlI

l Pxebuildmeeting After delivery ofchassiscab to bodyvendor and duringvarious stages ofassembly vendorarees to allow each Citys leetianager and

other City personnel to consult with vendorsshop supervisor or equivalentregaldnlg exact placement ofvarious colxtponents such as control console lighting i

body ste s underbod sera er rewet tanc and um etc

K Positioltin ofall controls joysticks switches lights and accessories shaJbe ydetermined by the City s Fleet Manazea Burin s roduction

L Alf switches joysticks controls indicator iglats and hydraulic valve solenoidsshall be ermanentl and clearly labeled with ro er function

M The city will provide photographs ota request ofspeciic components and

systems on dump trucks currently in service to assist the successful vetador in rthe ro er fabrication lacenaent and installation of said items

CAB AND CHASSISTAITDEIAXLEItem Description Specification

iVlet

YESNA cihtRatinsSus ension and Axles

l minimum gross vehicleweihtrating itfront sus ension setback front axle t

hewheelbase sltalallow adequate clearance for the body and components butmaintain the minilnun wheelbase

Front shock absorbers heavy duty double actins telesco ic flti Oil lubricated front wheel bearings witla sight Glass love check filled with

V trsvnthetic oil

C Hendriclson Primaax PAXC vocational air ride rear suspension r

with dual levelinvahes

Dash mounted airsuspension srvitclvalve shall allorrT rearsuspension air

aressure to be releasedrued at the driver s discretion

Single speed rearaxles with gear ratio configured to maximize enyinctorque from a stop and allor the vehicle a top road speed of MPH at

overned engine IxPM

INDICATE GEAR RATI

Rear axles sha have lobe tmr and svrtthctic axle lubricant

Driver controlled main differential lockup on both axlesrith dash mountedJlihtIndlGttllldlIerentlalS locked r

B vehiclecolipcxaeatssuch as sprins bralcesaxles etc shall meet car exceedljrequirencnts of ross vehiclerreiQht ratin

City of Rochestzr fills pgy

Request for Proposal jjsSingle and anden Axle Dumplrucks GICIjarts and Related EquipinentSettiriCe Like ltdSE PhtibRFPRIla iJutYcsrtNAA wwwtspeccornAdclcndum l

C Diesel Lnine

l Electronicalv controlled rith cmboard engine tnanaementcomputerdianastic data connector

IIVDICATEiIAKE AND ItiTODELi

Common rail hish ressure fuel injection system flU horse owes UU Ibftfor ue minimum ratingRadiator steal be maximum available coolinxca achy tVtVAll coolatihoses should be silicone camps shall be constant tension or

PermaShrinkI

fiCooling fan clutchonofftype with dashmounted chiver controlled switchwith on indicator light to turn fan on at driversdiscretion

j U detree F minianutn extended lieantifrceie protectianS Airfilter restriction indicator

indicate method used to confom to UFPAXemission standardVICTHUD

D Transmission andDriveline

Allison RDS series automatic transmission o

a

Dash mounted push button dear selector with made switch Selector shall bentaunted as close to the draulic joystick control as practical

r

Factarv tilled s nthetic transmission oil

Transmissian overheat li ht

S volt smart backu alarm Ecca model SA U or aRprovzdetcual ycfaltroundtVleritor T universal joints Ja

L SCam Air Brakes

cubic toatitninute minimum com ressor ratinleritor system saver UO heated airdiJeruounted sa cactride is easiserviceable

Rockwell Q PlusSCambrake shoes on rear axles jfOutboard mounted brake drums

adeg automatic slack adjusters front anti rear ARear brake chambers shall be Haldex Anclaariol LiteSeal J

IPulcord style drain valves on all air tanks ith pull cords accessible fromside ofvehicle Iftanks are partitioned there shall be a drain in allaltitltlanS

rT Brake dust shields on all axles should he stainless steelAScontrol madrtle should be mounted inside cab r

Frame

I Sinle channel frame steal be a minimum a U OOOpsi yield streuthIinimum UUCUU inch ound RBM resistin bendinu mamentrating

s

CitctRochzster Hills

Request forPtoposalss Sinele andtandem axle Dump Trucks iGj

Parts and Related EcluipmentSetviceHanna Lake Rd ph slslsRFPRF tutton AA wrvwttspeccomrddencunttI

HuclcbaltcTassis fasteners

Intelrat not bolted or buck fastened reinforced conTplete ftont frame

extension of sufficient lentlTfor show plov quick hitch and hydraulic pompnOUtltm fIvvo tow hooks front two towhooks rear ccsr

I i Teels aTd I eS

WlTeels shall be hole OUO heavy duty steel hub piloted disc with whiteowcler coat Fnish

All tires shall betubeless radial wRear tires Good ear iVISDIRlRH or ap roved alternate

Front tires Gooclyear GISS RLWL or a roved alternate

IISteerin

Steal be integral hydraulic power assist with a filter and oil cooler to

revert the Iluid from overheatinga

Steeritt column shall be tilt adustable from drivers ositiotT APSteering hydraulic tnn shall be Zear driven na belts

l All linlcaae tom onents shall have grease fittingsExhaust System

VVettical exhaust with stainless steel guard should be located tTear right rear

corner ofcab Eakiaustsstem sktakl not be mounted to cabV qqft

A exhaust components should be mounted at least above road surfaceto allow ade irate roonT for underbody sera er installatiotT

I Allexhaust corn onents should be ofstainless steel construction

Exhaust shall termitrate with a U derree betTd and ithout a rain ca

Ulatntal DPFreeneration inhibitsitchdash mounted

J Fuel System

I Fuel tatTlc should be rectatTgular aluminum frame mounted location TIwith ade irate clearance Ior underbodv scraper

fstsfYivtininTttm fuel ca acity should be fifty allons ctzrr

Fuel tank shall have a fuel drain tt f c rI Fuel system shall be equipped with a ITeated fitelhvater separator with

integral primer pompPlease state make atad model numbes t

It Electrical SvstemTIvotnegative round system

I Soid state circuitxotection with circuit breakers

Grcaup batteries with threaded studs minimum CCA rating per

battery mounted in nonmetallic battery box ith steel base Please state

battery box material composition Zemote jump start stud vith tctlTeredinsulated ccner Baiterlcables slTall be attached directly to the enginestarter The round cable mounted to the fiame is not acne stable

K

Cit of Rochester Hills

Request for ProposalsSingle and Tandem Axle Duailp Trucks jLParts and Related EquipmentServicesSHanna Lake RdSE PhjRRIt aruttanX vawwuvttspeccamAddendum

Factory installed battery disconnectsitcll mounted left side ofdrivers

position Switch shall be installed to tetaizl alI necessaz memory and

diagnostic functions to engine transmission etc when the switch is in the

joff position Include red LED light on cab roof indicating switch on must

be visible to user from outside of truck

Iviinimum atop output alternator

State riotgat m eiaae

CLiahtin

l Chassis stoptumtail lights should beIED mounted to the truckfianle below the

body visible fiozll behind truck when material s reader is attached

actorv osition dash mounted headliIltsnow lov light selector switch jM CablHaod

Power remote control eft and right west coast style stainless steel heated

i rear view mirrors each nleasurina not less than h

eftand right side stainless steel convexminots measuring not less than

inches in diameternlolntin locationIBDi Intermittent electric windshield wi ers with electricall o gated vaslers

Electric vindshield defroster grid low anvndshield wherevipets rest shallPrevent ice builduGrid shall activate hen defroster is on

Fully adjustable cloth air suspension driversseat with high visibility seat

belt fluorescent oraneoi lreenjC Pixed osition cloth assenger seat

Quick access hood o mina for fluid cool onealt checks

Stationac rille if grille interferes with snow plowplow hitch when hood is

tiltedfarvard

Positive cushioned hood stops to prevent damage to hood and cotltact withsnow low hitch bum er or other cons onents trcfHinein locks or ro a rods to lock hood in o en osition lcclzFull size niud flaps both sides located heliitld front tires Nn advertising on

I arvmuci flapDeluxe sound suppression insulation c premium interior package noex used sheet metalHiphout guthetcldefroster with cabin air filter

Factors installed indash air conditioning

Dual air horns roof mounted with snow shields IFactozl installed AnFm radio

ill cab slass tinted with o enin Tinavent windows in doors iAll hardare such as steps rab handles etc necessary to aloDoT

rca roved method ofentrv and exit of both doors

Three full setsatvehicle kevs jcul

raparound style ing dasl lllstlLetpanel sall CIlJde analog Style

jspeedonlcter tachometer

Citti of itochester Hills sit dy i

Request for Proposals i L i

Single andlandem AxleDunp CruGs jlCctEGPaPts gild RelatedEgtlipmentServicesygHenna Lake Rd E PflRPHOC CuYanPd avvwttspeccoiAddendum

eninecoolant temperature enitteoil pressure fuel level voltnetelrinarvand secondary airnessure Mauves Overhead console with storae Jtdl

l Dash mounted volt hour meter jvllaSllIted VOIt aCGeSooSiertr fiSus vended brake and accelerator edals No floor mounted edaisGround speed sensor wire shall be provided for grotmd speed spreadel controllerin ut

JLtr

Minimun two gallon windshield washer reservoirnoutedtinder hood tfi lb AFC Fire extinguisher mounted in cab Location TBD durin build

Three emergelGyreflectivetriangles in a plastic box mounted incab LocationISD durinzbuild tfit

CAB ANll CHASSIS SINULE AXLE IAleithtRatings Suspension and Axles

i

l minimum gross vehicle weihtratin

front sus ension setback fiontaxle

The wheelbase shall allow adequate clearance For the body and components butmaintain the minilurrwheelbase

Front shoe absorbers heavy duty double actintelescc icOil ubricated fralt wheel bealingsvith sight glass level check filled withsynthetic oil

C llenciricksoll Priinaas PAXl vocational air ride rear sus ensiollDash mounted air suspension switchvalvcshall allow rear suspension airJressure to be releasedtilled at the driversdiscreaion j

Sinlespeed rearaxle with gear ratio configured to maximize enginetorque from a stop and allow the vehicle a top road speed offig MPH at

governed engine RPM

INDICATEGEAR IZATIO

Rear axle shall have synthetic axle luUricant JS All vehicle components such as springs brakes axles etc shall eet or exceed

re uirements of ross vehicle weight rating jC Diesel Engine

l lectronically controlled ithonboard engine management computer zdiagnostic data connector Indicate Make llodel tCommon rail high ressuleFuel injection system fjj

horseover C lbft for ue utillilnun ratirl JRadiator shall be maximum available cooling capacityAll GOOlalltoSSSltollld be JGOllI GaSSaIl bGnstalll teS

PernaShrink j

C Cooling tan clutch onofftpe ith dashmounted driver GontrcIled switchwith on indicator Hht to turn fan on at driversdiscretion

q I

City of Rochesterltills

Reuest for ProposalsSingle and fande Axle DumpTrucksPats and Relatedquipnenirfiervices

RFPRIIIUt

Addendum t

a

Hanna Dike Rd SE Ph Jtuttoat Not wtrvwttspeecnnt

G deree Fninimum extended life antifreeze arotectiolAir filter restriction indicator

Indicate method used to cozlform to EPA NOX emission staldard

D Transmission and Driveline

Allison RDS series automatic transmission

Dash mounted push button wear selector with mode switch Selector shall bemounted as close to the hvdratillic jo stick control as ractical LFactory felled synthetic transmission oit

Transmission overheat lihtvolt smart baclu alarm Ecco model SA or a roved ec ual

Half round Meritor Tuniversal jointsE SCam Air Brakes

a l cubic footnlanute minimum con ressor rating flrI Rleritor system saver heated air dryer mounted so cartridge is easily

selviceable

Rockwell Q PlusSCan brake shoes on rearaxle uOutboard mounted brake drus

Halclex automatic slacl adjusters front and rear

Rear brake chambers shall be Haldex Anclarlok LifeSealPut cord style drain valves on all airtanks viih pull cords accessible fromsideoivehicle iftanks are patitianed there shall be adai in all

artititions

Brake dust shields ail wheels should be stainless steel

BS control module should be mounted inside cabF Frame

SinJlechannel frame shall be minilnuof si yield strengthVlinilnum inch oiuld RBM resistir belding moment ratill

Nuckbolt chassis fasteners

Integral not bolted or hock fastened reinforced compete frolit frameextension ofsufficient length for snow plow quick hitch and hydraulic pumpUIt

Tvvo tole hooks front two toy hooks rear tG heels and Tires

jj

heels shall be heavy duty b hole steel huLi piloted disc ith whiteovcler coat finish

All tires shall be tuUeless radial rRear ties Goodyear G l l l load raneellor tl roved alternate JFront tires Goodyear G I SOR load range a ar a roved

ity of RoaterHills

Etequcst for ProposalsSinle and Tandem ArleDump TrucksParts andIelatedEquipmentiServices

izrpRlot

Addendum

BY Fianna Lake Rd SFmuFon MtF

nctilsssszwwwttspeccvm

alternate

H Steerina

I Shall be irateralhydraulic power assist with a filter and oil cooler tolrevem the fluid from overlteatin l

Steerin columnsabe tilt adjustable from driversposition

Steerin hydraulic um shall be dear driven no belts jAll linkaeconaonents shall have grease fittings

I Exhaust System

Vertical exhaust with stainless steel guard should be located near right reary

corner ofcab Ealiaust systen sliali not be mounted to cab

All exhaust components should bemounted at least above road surface

to allo ade irate room for underbodv sera er installation

i All exhaust com onenis should be ofstainlcss steel construction

Exhaust shall terminate ith a deree bend and without a rain ca

IIanualDPFreeneration inhibit switch dash mounted tFuel System

i Fuel tank should be rectangalar aluminum frame nrounted location TBIith ade irate clearance for underbodv sera er fGtMilimum fuel ca acity should be fifty Callons

Fuel tank shall have a fuel drain Iu c

Fuel system shall be equipped with a heated fuelwater separator with

integral primer pumpy

Please state make and InodeI ntlnber

K Electrical S stcm

voltneativc around s sternr

Solid state circuitIotectio with Circuit breakes

Group batteries ith thteaded studs minimum CCA rating pebattery mounted in nonmetallic battery box with steel base Please state

batter box material composition Remote jump start stud with tetlaired jinsulated cover Battery cables shall be attached directly to the enginestarter The round cable mounted to the frame is not acce tatle jFactory IIlstalled batterydISCOntCSltch InOUnted left Side ofdrvers

position Switch shall be installed to retain all necessary memory and l

diagnostic functions to ealgine transmission etc when thesitchis in the

otfposition Include red LED light on top ofcab indicating swltcl on must

be clisible to user from oEttside of truck

j ilinimum l C amp output alterlatorF

State output amperage

e

Cit of RochesterHillsa

Request for Proposal Jr i

Sinle and Tandem AlaDturlp Trucks jCParts and Related GquipmeniServicesgYg HanceIace Ph figs sssRFPRIQC tuttons wxwtQspecrora

Addendum

LLiphtin

l Chassis stopturntai lights should he LED haunted to the truckftame belavv the

body visible from behind truck hen material s reader is attached

Factory position dash mounted headliphtsnovlolight selectorsitc AtMCabHood

l Power remote control left and right west coast style stainless steel heated

rearview mirrors each measuring not less than X I C CLett and right side stainless steel convex mirrors measuring not less than Q

inches in diameter nlountin location TIDIniernlittent electricvindshield Lyi ers with electrically o crated washers

Electric windshield defroster grid low on windshield tyhere wipers rest shall

Prevent ice buildu Grid shall activate yvllen defroster is on

Fully adjustable cloth air sus ensign driversseat

I C Fixed osition cloth assenCerseat FQuick access hood a enin far fluid eons orient checks

S Stationary grille if grille interferes with snowpoplow lritcll wheal hood istilted forkard

h

Positive cushicmed hood stops to prevent damage to hood and contact with

snow low hitcllbum er als other com onellts

Iinre yin locks or pro rods to lack hand in o en ositian

l Full size mud flaps both sides located behind front tires rho advertising on

any mud flatt

WitGttDeluxe sound suppression insulation premium interior package noex osed sheet metalIIish out ut heaterdefroster with cabin air filter

l Factory irastaledindash air conditioningDull air horns roof mounted with snow shields flrFactor installed AmFm radio

All cab glass tinted with a enin wingvent windows in doors fAllhardware such as steps grab handles etc necessary to allowDOT

a coved method ofentry and exit of both doors c t

Three full sets ofvehicle keys itytraparound style wimp dash instrument panel shall include analog stylespeedatnetEr tachanleter engine coolant temperature engine oil pressure fuel

level oltmetel primary cznd secondary air pressure gauges verlead earlsole ithstorage

Dada maullted lvolt hour meters

Dash mounted volt accessory over llup

SuSelded btal alld accelerator pedals Na floor motivated MedalsGround spud eusor vire shall be provided for ground speed spreaderCGntlallel Ul Ut Li

City oftorhester Hils

Request for ProposalsSingle and Tandem Axle Dump rucks ctESParts and RelatedLquipmentiServices Hanna Lake Rd SE Ph sjssa

RFPRHiiutEfln Vii wmutspercntn

Addendum

tinimum gallon windshield washer reservoir mounted under holdSlb ABC fire extivaltisher motutedin cab Location TD during build r

rtnerencyreflective triangles in a plastic box mounted incab Location f w

BD dztrin build ttEQLIIPiIENT

BODY LIGIYTIGAPPLICABLE FOIL TANllEIIANDIOR SINGLE AXLC CHASSISAll electrical connections except those inside the cab shall he weather Lacktype and meetNEMAlstecifications All nonfactory connections fshould maintain the same wire color ov both sides of tha convection J

All wires sllalbe protected from abrasion by a protective Dorn or cable Allirin passin through steel shall be protected by a grommet Wires routedto cab shield areaIED li hts tat motor shall be enclosed iii rieid conduitControl pedestal mountedsitch panel with dual intensity swi ches shaIl be

provided to house all accessory switches aatd indicator lights Switchfunction label shall be backlit low intensity with switch off high ntensihJwith switch ot clytno tape decals adhesive are not acceptable Lackswitch shall have a separate magnetic circuit breaker Master circuit breakerand ignition relay shall be provided

Indicate manufacturer ofsrvitcl panel at

Switches shall include

a Amber flashing LED lightsb Snow plow lights ifrznt szrhplied fi chczssis rnanafczclzzrerc lnderbody scraper lightsd Tailgate spreader lightse Tan clutch onoffinolczetortecrrippecf by chassis zzfnrj

i Body vibrator

g Snow plow balance valve

Red Lowhydraulic oil level

AmberDump body up

ue Prewet tanl level low ifnot on s reader control dis Ia

Eattery cable minimum type ground cable between chassis and dump bodyatbody hinearea

Any add on body Company wirin for lights and auxiliary ecluiprnent slal be ran

into cab and terminated or functioned in a back of cab wall junction boxfunctionboa to have clear cover attached with screwslor ease ofmechanic access Separateterminal strips to be providedlot power and gtound circuits A fuse block with all L lfuses labeled shall be provided as well as a continuous duty solenoid wired to the

accessory circuit on the tzuckignition

Mounting location of all electrical components such as solenoids relays junctionI boxes irinconvectors mss controlslihtint com onents actuators eic shall

City ot Rochester lills

Request for PaoposalsSinle and Tandem Axle umpTruclsParts and Related EquiptnentServices

RFPRHUQ

Addendum

ficaxes

Narna Lake RdsE PhDutton Mf WMVtSpeECtlt

minimizecx osure to snow and ice control chemicals and roads ray jAll body lighting shall be manufactured by SoundOff Signal fhelenEngineering

j Caa zany or eldex Cor oration Inc

All dump bodstopturn tail lights reverse lights marker lights spreader lightsunderbody scraper lights and amber warning lighting should be LED light emitting

diode tv e All amberwarnin lights shall be linear stle su per LED ty ae

Dump body stopturntaillights and rear facing amberfaslaing lights shall be

mounted in an angled four light stainless steelptotective enclosure to outside of

rear of corner posts exact location shall be detennined brl the Citys Fleet Manager

duriazglroduction Four amber waniin lights two each side motuted topand bottom positions inlihthead enclosure Enclosure shall completely cover all jFight and wiring connections wo oblong reverse lights sha be mounted

belor STT light in the enclosure Photos of a City dznnp truck withlroperlyconfigured lighting are available upon request Iylateaial spreader external sails

shieldssu ort arms shall not interfere with liahtin T visibility from behizld vehicle

Two flashin oval amber warning lights with rubber rommet mounts shall be

mounted oneleach side to the foawvard Lacing outside corners of the cab

protectorIro IJashing oval amber warning lights with rubber grotametmounts shall be mounted one each side to the forward corner ofthe cab

rotector facin the lift and right sides ofthe truck

All exposed rriring shall be protected bra rigid conduit Fotu atnbel LED

varnin lights two each side mounted vertical fiabove road surface in

fottivard and rear body corner osts facia T to side oftrtacl

Aamber cyaraing lights sha be controlled h onelsingle switch

Two VVeldcx modelVDWLIRVPIQLED work lights oneleach sideshall illuminate road surface below s reader mountin T locataonlID a

Scraper shall be illuminated by two Vleldex model WDWIRWLED

work lights one each side mounted above scrapet underneath inside oftaaik

frame Lightsslall not rotrude beyond side ofvelzicle

Cities Fleet Manaer or designateci representative will determine EYACT location

ofall lirhtinrr during aoduction

LOAll SENSiC HYDIALJLICSYSTCnI

j The intent ofthese hydraulic system specifications a s to describe a complete central hydraulic system and control for

atitunicipal snore and ice truck The components described herein have been elosen for their ability to provideoptimum functionality long term durability and ease oftiaintenance Bidders may bid alternates but it rrillbe

Rochester HillsFlees Services Dlvisiousdecision on whether the are considered e uai

A System shall provide hydraulic oil operation ofdump body with double actinghoist material spreader snow plor rtith power angling unclerbody scraper with

oweranlin and nevetsystem

System shall allow above items to be operated simultaneously or individually t

ryithout interfering yith the efficiency of each other

C Box cycle time should not exceed seconds CcIe time Be inningrith a fully

City of RochecerIills

Request for Proposal n e

Single and Tandem Axle urnplrucks LIcrlfaits and elated EgciipnlentServicesl ph fsls ssrsRFPRII tattsnJi

Addendum waNwtkspeccom

loaded box raise box raise box to end of lift cylinder travel loerbox to its fullylowered ositian

D lvdraulic unl

Sha be a load sensing variable dispIacernent and pressure compensatedpiston pump driven via the engine crankshaft Compensator shall be boltonfor easeofmainteriance Side facing SAS portin Cast Iron housing withSAEC bolt mouratin flane

I Dis lacemettshall be cc er revolutionnrainlum bkacltPump shall be front rllourlted betreen the truck frame rails to a suucturalchannel cross member which shall be bolted not welded to the truck frame

extension for serviceability

Arrnlp shall be direct drive from the engine cranlcsllaft via a Spicerseries automotivetpe tubular driveline and Spicer gibe for Life universal

joints and greasable slip yoke Flaneyoke at the engine crankshaft and a

i flange oke and companion flange far ease ofrernova at the pumpDriveshaft shall not ass throehthe radiator

System should incorporate low oil shut down feature with intank low oil

sensor which sflall automaticallydestroke pumpvllen tans oil level is lov

Circuit should have a rnomcntarv shut dorynoverriciesvvitclisuction line with a micron suction strainer No other restrictions

betveen tans anal um

Hydraulic control valve and pump assemblies should be ofthe same

manufacturer to ensure compatibility and efficient performance Valve

shall include momentary and maintained overrides for all sections Spoolshifting shall be via a pilot rletvorlValve solrloids should be one pieceassemblies

Unclerbod scraper dovnpressure circuit shall lave an adjustable valve

nloLUlted parr relief arith adjustment assembly easily accessible and a

scale hydraulic pressure gauge with quick connect fittings for

user while settirl relief ressure

Dump body section down port shall incorporate areliefanti cavitations valve softgto protect cylinder f

Underbody scraper anle right left circuits shall incorporate a cross portrelief assembly mounted as close to c Minders as practical aAbydrauicfittings be standard COClllg type Barb type with

radiator hose tve clans s clot acre table

I Al rigid pressure hydraulic lines shall berlgid stainless steel rineortlc

No black iron alvanizedpipe or mild steel pipirlwill be accepted ajollclraulie hoses shall be routed irlsicle cab

ldraulic lines under dump body to and from material spreader auger and

I sinner shall be stainless steel Tube identical to existin city duns trucks

Iunlerous pipe tees and nipples used for a sstem return manifold will not S

City of ltochecter Wills

Pequcst for ProposalsSingle and Tandem Agile Dump TrucksParts and Related EquipmentrServices

RrPRlo

Addendum

fi LEPGdr JC

Nanny Lake Rd SE PhDution iVf wwwttspeccon

be aece ted

I Use ofheflon tape type sealing materials shall not be permittedI anywhere in theIvdraulic system S

hoses cables and wires shall be protected with rubber gromrrretswherever they pass throwhshatpedges or areas ofpossible abrasion jand shall be secureltastetled with rubber coated steel clam seven

The entire hydraulic system shall be flushed with an external filtrations stem riot totunninJthe hvdraulic um

r

E Combination hvdraulic oil tarikvalve enclosure

Valve should be mounted in a stainless steel combination valve enclosureoiltank ifs ace ermits

Tanlc should be gallons ail capacity additional tank cappacity shall allowfor thermal expansion Tank shall be completely cleaned and free ofanyforeign material such as welding slag grinding dust dirt or sunilar

contaminants at time of installation

Tank shall be balfedto ronaote oil coolinv and prevent oilaerationTank shall be equipped with a breather filter to minimize ingestion ofcontaminants

iflydraulic hoses letding into and out ofthe enclosure should utilize bulkheadconnectorslinesinside the enclosure leadine froal the bulkhead fittings to

and from the valve sections shall be schedale sinirtCess steel tubingG Pum suction line shall have an easi removable intank suction strainer

ALL hydraulic return lines except pump case drain and pressure spikerelief shaIrtm thmuha micron intank filter S

I Tank shall be et ui red t ith an easil accessible drain lu tolank shall have a visible oil level and oil rem erature indicators

Switch ane mounted lo hydraulic oil indicator liTht if not on controller tl Vaheenclosure shall have a protective cover removable without tools

Vaheshall be easily accessible for cleaning service Cover should bey

easilreuovable with body donAll enclosure fasteners atzd hardware shall be stainless steel S

I Controls

CmpuSpread CS or CetCified PoerFreedom Series ACS or approvedalternate shall control all hydraulic functions tailgate materialspreader and eireet system

System should be fully proportional CAN controller area network BUS

manaPed electric over hydraulic vithonboard real time diagnostics R erFent

and data offinz I

SintTle proportionalmultifunctionjoystickwith aminimum of integralfunction buttons

f Indicatete manufacturer and Enodel ofostick t

m

CityofRochester Hills r p

Request for Proosals d at

Sittleand TandemfxleDump Tracks eCItCParts and Related lquipmentServices Hanna LakeRd Phsz

RFPRIi tutonIld svww@tspecccrn

Addendut l

Controls shall be mounted on a fully adustableaeclostal with integral arrn

rest andadustahle accessory bracket for mokilezadlo rr

indicate make rnodel ofpedestal etL rcc C

Positioningolcontrol pedestal and associated equipment shall be

determined Ly the Cities Fleet Manager or desinated representative duringthe re build meeting

DUMPIQDY AND TARP

A Dtnn Bod

ards ca achy Mininuin sideheiTht should beA roxifnately in length by in width inside measurements

Entire dump body and tailgate shall be formed from aueIStainlessSteel SUnderstructure shall be restern tye na crossrnembersfongitudinal should be steelIbeatat itach naximwn height if fornedai

trapezoidal longsills are used they must be stainless steely

tIndicate type material anti height uw eYe

x

kCi CtN L eaiilSC SiwGNirYCliSrNg ls Yip iGYtLy G i i v e

Body shall have llorizontal side bracesna vertical side braces

Boked top rail horizontal side brace and bottom rub rail shall be seamless

and slo eel outward to shed mateial

S Floor stall be gne piece iARsteel with floor to side radius with a

minunum inches of flat floor betrveett left rifhtfloor to side radius

cab protector notched right side to allow vertical exhaust clearance if

rec u fired

All bod welds shall he continuous ski veldin unacce stable

l All brackets steps gussets conduit efc attached ot wielded to body shall

be the exactsame grade of steel as the body itself SS compatiblerire or rod shall be used when veldm on staitiless steel

components lTo mild steel welding rod or wire shall be used ou

stainless steel All welds after shall bezeuoved

lDump body shall be equipped with a leavy duty electric vibrator centrally

mounted an heavy duty stainless sYcel C channel under body float Lsafety chain shall prevent the vibrator loss in the event ofmounting failure

i Indicate vibrator inalce and mode

Dump body shall be equipped rith a Roll Rite fully automatic tarp systemwith aluminitmhardware scaled direct drive electtic ball bearing gear motor jand one iece enclosed spoil assembly Ll ltll bUllttvdind deflector

Premium c uality aolyro olzneomesh tarn material

t

Cite ofRochester I ills rat r g

Request for Proposals s l ie

Single and Tandeua axle Dtmprucks rCfarts aucl Related EquipmentServicesssHanna Lake RdSE Ph

RFlR auEtrsrttS wvrnrttspecrrnAddendGnu

Tarp switch shall include indicator liht solenoid and switch location shall

be deterinilled by Cities Fleet Manager at designatedrelresentativediill radUCtt

i

I

Ei Karp hardware whe opening or closing shall not interfere with bodyaccess ladder or ste s

iroperated tailgate latecs shat lock tailgate Tailgate shall remainlacked closed if system air jressitre is lostMud claps hl front of and behind rear axletires NOADYLRTISINGONANYUD FLAI

lOSHA appraved body access ladder and grab handles located near lefttiont corner ofdtnnp body Steps shall also be provided inside the bodyA staillless steel grip strut walkway should be incorporated with top cabstep far access to dump bady ladder exact location of steps handles

and walkvavshall be determined duringllOCittctlOn

f

Two x oak sideboards one eael side tJllandtool racks shall secure Ifatshovel pointed shovel and bow

rake to bodti Desimand location shall be determined during buildB Tailgate Lrirchic Wl zrrYertrs E ix

Should be same heht as sides double acting ttict SclShall be formed frotxa gaveU STAINLESS STEEL

Fully boxed and reinforced all horizontal edges slo red outward

Stainless stccl litachdialeteruer tailate ins t

Upper tailgate pivot points hinges shall have stainless steel or compositebushierswith cease fittings tS c

ilIL c et

N

Stainless steelIinch latch t e IoTer tailate gins

failate chains with ositive antium locks

Stainless steel gate latch linkage bushings vth rease zerkslatc jawbuslinvs shall also have Ccease fittinxs tl

Fodylfoist

jl tIailhot CS series front trunnion mounted single telescopic cylinder with

larest staffeor the bottom noninverted lCylinder shall be double actittGower doLvn cC Minder steal utilizeucu tv e seals No adjustable ackin nuts

buslains pins end pivotlaiuts on dump body hoist cylinders and

tailate shall be re laceable and Dave an accessible tcase zerlc tscOS LA a proved body ra s and warnin labes

C Hoist frame and related cam orients shall be aimed black

i Dump body hoist and tailgate loci cylinder shall be covered under

manufactutcars arranty for a period ol years wk w rr xiIZADItiS DLtIP SPREADIRBODY

A Ium Body J


Request far ProposalsSinleand Tandem Axle Dump TrucksParts and Related BquipnieatServices

RPRI

AddeldumI

Hanna lake RdSE PhAuttnn ttX wwwttspeccc

l Body is shell constructed of stainless steel

Badv longitudinal are stainless steel

cab shield constructed oft e stainless steel cAir o etatedtailate c

stainless steel rearbolt an dual auger cover panel

Bolt inIstainless steel farmed auger troughThe auer should be steel ste llithted iar pj

I Tandem fender kit t tl kIvlailhot ty e double actin lift cylinderTwin auger year boxes

IIGrease extension kit

A lication rate sensor in the motor gaMud flays installed in front of anal behind tires

B Rear S innealtausinl Formed alv s inner disc with seal saver motor with grease zerk Cr

S inner is mounted rvitlt reese tyetuLaaidittsRear spinnerIoiswillinclude a directional bafietoizsaHuse it to be included

C Combination antiiceirewetsystem

Three lane noiatiered closed loo anti ice wbina kit tTwin Callan olv tanks with stainless steel brackets

em closed loo rewetsystemI Three lane stainless steel wet booms rI Bulk fill kit filusli kit revetdazzles mounted in augertrauhD Tarp System

I Electric tar s stem cAluminum tai and tension bos j t

Side mounted s rings for tai arms

gsteel corn anents to be aimed metallic ray or black rAluminum wind deflector

SUYLOHITCHFRONT BUMPER

A Hitch

Shal be a quick hitch pin loop type Product reference lfanroe pinloop quick hitchIannell Industries X loty profile State Make model of

truck side AND plow side

flitch shall be boltcdto truck frame and include extra heavy duty bracinzPlovlift cylinder should be lx double actin tSPlojshall have a minimum clearance beteencuttin edteahd roadsurface in its fuliv raised ositian

S

In raised position plow cutting edeshtremain parallel to raacl surface

rearciless of reversin anwle Indicate nethad are ui mertt to kee low I

CityoftochesierHills pRequest for Proposals Jy

Single and andem Agile Dump Trucks GCItfl aParts and Related lquipmentScrviccs Hanna Lake pI

RFPREl Cutton lIwwwttspeceana

ldclendum

love dtnin rotation

B Bum er

Open area between grillebumper should be covered with open gcid hpestainless steel

lonslip stainless steel steps mounted below bumper shall be provided for

access to to ofbumper one l each sideOR PLnW

A Shall be wide minianum hih standard shield moldboardL vloldboard sheet thiclaessshall be minimum

C Moldboard shall be continuously welded Ski welds not acce table AS

D Moldboard shall be su orted by a minimum ofsix inch vertical ribs

E Plow shall be full tri oldboard

F xx l sinle piece cutting edge to ed e unshed f jG Plow shall have a compression spring trip assembly Extension trip springs not

acce table

Il Com ressian tri s ring force shall be adjustableI Plow shall have adjustment for cutting edge attack tule

J Plow shall have laydraulic reversible overanlin with cuslaioii valve gReversinn cylinders two shall be rcbuildable with iston diameter

L low shall have a minimum oilbetween road surface and cutting edee i n

fully raised osition

IvI Full width heavy duri pushfiarne extending to outelmost ribstfmoldboard

N Push frame shall have additional steel angle bracing extending to each end of

ush frame both sides I

O Plow lilt hydraulic circuit shall include a fully adjustable plow balance valve lidesigned to limit weight on the cutting edge and running gear System shall be

uytfull loadsense type with l volt activation via switch panel mounted switch and

shall notafect normal flow o eration when turnned on JP tivo linter e uipmcnt company GurbRunner rap round carbide curb

bum ers fYlcrrtQ Moldboard shall have a rubber snow dcflLtor with reinforcing strip bolted

across to a ofmoldboard

R Plow should havetoVdinter PNICTPNI cable core corner markeasone each esside mounted as close to the front corners oPmoldboard as practical fycvcjtt tv

S Snowplow headlights shall be mounted on bond Exact location ofsnoriplosv t

lights shall be determined by the Cities FleetAanager or designatedI re resentative befoteinstallation jT lactory instal led tyiring and dash mounted switch for plow lights shall be

ovldCdL Plotiv hydraulic hoses shall be equipped with SafeaySSCt stainless

steel quick connect fittings A manual release valve located on plo side ttinrs

shall lie provided to allow venting of tra ed linenessurethen connectin or

i

M cl

City oftchesteu ils

Rechest for ProposalsSingle and Tandem Axle Dump Trucfs C rParts and RelatedIquipmentServices

RFPRHszs Hanna bake Ftri SE Phsessszsttiistton AX

Addendum rr snwvfspecaon

dISCOJIlectJll low Ulcl COIIneCt flttll t

UNDFRBODY SCRAPERA Seraermoldboard shall be by by leaf treated carbon Steel wtth trrztsra Wit

ie laceab lz elid sectlonv unched for SAEstandrdcuttinedJe bolt holes ESl Circle shall be minimum thickness es

C Hamer board shall have hardened re laceable center in laushin

D Hinge shaft shall be rreaceable and have greaseable thrust bearings at eachy

encl IAMoldboard should be activated up dawn by two minimum double actingcvlinders

F Moldboard shall be cushicmed by twa leavyduty compression spring shclcabsorber assemblies

G Sera er shall be capable of rotating in each direction

ll Sera er shall have infinite plowing rotation ositions

I Scraper should rotate by means aftwo minitllumreversing cylinders with cross

over relief valve Sl Sera er shall have the ability to rotate in the clownlosition while plovnK Scraper shall be c apabe ofbeing hydraulically rotated to anonoperating Ate itirs

f osition with no art ofthe blade extending tae and oclter edge of rear tires ldL All sera er hydraulic c Minders shall be rcbuildable

M Reversing and actuating hydraulic circuits shall have replaceable adjustablerelief valves

Mounting height shall provide far cutting edge to be completely worn out

from mold hoard vvitllJxlolclboard cvlinders filll extended bod cm tvO Cutting edTe wear shall be even and crnlsistent real Bless of tlndcrbodv

rotation anletXv tk riirrP Undelbodv should be set a to use cutting edges

Q Down ressure relief valve shall be set at si

LIDETNGRANULAR AND LIQLDANTIICESYSTEl

It is the intent of these specifications to describe a combination granularprevvettiJlgliquidantiicing applicationsystem capable of transporting and spreading a granularmaterial liquidprewetting the granular material and

applying a liquid antiicing product individually ot all three simultaneously he application system shallconsist of a stainless steelvbox spreader tvith liquid storage in tanks mounted in the void area between the v

box spreaclel aJld the duJlpbody sides a chuteispinner assembly and aprevetliquid spray distribution systemj he unit steal I have anonbaatdcontrol system that will accurately and automatically control the spread of

ranular material and or snow ice control liquids no matter vhat the vehiclesspeed or application rates are

tiIaterial shall automatically stop spreading when the vehicle comes to a stop and automatically staltspreadinghen the vehicle heins to move The unit shall easily slide into and out of a standard foot long tandem axle

dump trucl dump body contain hardare to secare the utlitwhile in use and have an integral stainless steel

selfstoraestand for hcnthe unit is enl tv and not nlountecl on the truck

Tmire spreader subfiame and all hardare should be O l stainiess steelf

j construction

rc

sc

CONTINENTALEQUIPMENT

Division of AIS EquipmentNorth Grand RiverAvenue

Lansing MI

Telephone

January


Pleasant

St Clair Shores MI

Attn Bryan Babcock

Formal Proposal

One New JCB CX SUPER CX WDHPPSHIFT EASYCONTROL with

HP diesel engine wPS transmission

Cab enclosed with heater

x Ex R Industrial Tires

Heavy Lift Ram set for Extending dipperGeneral Purpose Bucket

Operator Manual

JCB Smooth Ride Loader SuspensionHammer Pipework for ExtraDig dipperStabilizer Cylinder Guards

MirrorsL R Exterior Rear View

year full machine warranty

Driving Lights Mid level

Lifting Point on backhoe bucket link

Flip Feet on Stabilizers

BoltonCutting Edge for Loader Bucket

Biodegradable Hydraulic Oil

Wain Roy CouplerWain Roy Bucket

Strobe LightSlow Moving Vehicle Emblem

Includes all preventative maintenance for

hours

Includes satellite monitoring system @ nc

ListPriceLess MiDeal contract discount

Factory freightPre Delivery PrepInstallation Labor

DeliveryPurchase Price

Less JCB Loyalty Discount

Net Purchase PriceLess tradeinofJCB

Net price after trade

Does not include any applicable sales tax

Since ely

Greg DoyalSale Manage CEC GroupPhone

Email gdoyal@aisequipcom

J

L MICHIGANGOV

MichigansOfiKialWebite

Searrh

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Local governments benefit directly from thereduced cost of goods and services and indirectly by eliminating the time needed toprocess bids There are over contracts available to MiDEAL membersContracts by Cateaorv

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To become a meatier send an email to MiDEALCctmichiaanaov Anominal annual

membership fee appliesmembershio fee schedule

The MiDEAL program is authorized by Michigan legislation and has been in existence since

MchigangrnFbrre WiDEAI Fbme State Web Sites

Accessibity ray LmkPblcy SecurNy PbGcy Rrvacy Pblcy Mchig News bichigangovSurvey

Copyright State of Michigan

wwwmichigangodlocalgodOOhtrrfIprint

Mi DEAL MiDFJLExtended Purchasing Program

Form No DMB vAtAUTHORITY Ad of

COMPLETION RegWredPENALTY CoMndwill rwt be exawledunkas form isftled

STATE OF MICHIGANDEPARTMENT OF TECHNOLOGY MANAGEMENT AND BUDGET

PURCHASING OPERATIONSPO BOX LANSING MI

ORW ALLEGAN LANSING MI

CONTRACT NO B

betweenTHE STATE OF MICHIGAN

andNAME ADDRESS OF CONTRACTOR TELEPHONE

Gre Do alAIS Construction Equipment CONTRACTOR NUMBERMAIL CODE

N Grand River

Lansing MI BUYERCA

IrenePena Buyer SpecialistContract Compliance Inspector Irene Pena

Earth Movin E ui ment Rental and Purchase StatewideCONTRACT PERIOD yrs oneyearoptions From October To Se temberTERMS SHIPMENT

Net NAFOB SHIPPED FROM

Delivered NIAMINIMUM DELIVERY REQUIREMENTS

NoneMISCELLANEOUS INFORMATION

THIS CONTRACT IS EXTENDED TO LOCAL UNITS OF GOVERNMENT

The terms and conditions of this Contract are those of ITB this ContractAgreement and the vendorsquote dated In the event of any conflicts between the

specifications and terms and conditions indicated by the State and those indicated by thevendor those of the State take precedence

Estimated Contract Value

THIS IS NOT AN ORDER This Contract Agreement is awarded on the basis ofour inquirybearing the ITB No Orders for delivery will be issued directly by various StateDepartments through the issuance ofa Purchase Order Form

All terms and conditions ofthe invitation to bid are made a part hereof

FOR THE CONTRACTOR FOR THE STATE

AIS Cortttlucidn Eauipmentme

Authorized A ent Signature

egAuthorized Agent Print or Type

e

SignatureIrene Pena BuyerSpeciaist

NamelfitleCommodities Division Purchasing

OperationsDivision

Date Date

Forth No DMB RevUAUTHORITY Ad ofCOMPLETION RequiredPENALTY Contract what be executed uMess Toren isfiled

STATE OF MICHIGANDEPARTMENT OF TECHNOLOGY MANAGEMENT AND BUDGET December

PURCHASING OPERATIONSPOBOX LANSING MI

ORWALLEGAN LANSING MI

NOTICEOF

CONTRACT NObetween

THE STATE OF MICHIGANand

NAME ADDRESS OF CONTRACTOR TELEPHONE

Gre Do alAIS Construction Equipment CONTRACTOR NUMBERMAIL CODE

N Grand River gdoyal@aisequipcomLansing MI BUYERCA

Sue Cieciwa Buyer SpecialistContractCompliance Inspector Irene Pena

Earth Movin E ui ment Rental and Purchase StatewideCONTRACT PERIOD yrs oneyearoptions From October To Se temberTERMS SHIPMENT


Delivered NIAMINIMUM DELIVERY REQUIREMENTS

NoneMISCELLANEOUS INFORMATION


The terms and conditions ofthis Contract are those of ITB this ContractAgreement and the vendors quote dated In the event ofany conflicts between the

specifications and terms and conditions indicated by the State and those indicated by the

vendor those of the State take precedence

Estimated Contract Value

Please Note The buyer for this Contract is Sue Cieciwa

Fonn No DMBARevAUTNORITY Ad of

COMPLETION RequiredPENALTY Failure to deliver inaoeordaewkh Contractterms and condkionaand this noUca maybe comkbred

In defauk of CorRrad

STATE OF MICHIGANDEPARTMENT OF TECHNOLOGY MANAGEMENT AND BUDGET February

PROCUREMENTPOBOX LANSING MI

ORW ALLEGAN LANSING MI

CHANGE NOTICENTO

CONTRACT NO Bbetween



AIS Construction Equipment CONTRACTOR NUMBERMAIL CODE

N Grand River

Lansing MI BUYERCA

Klatra PickettContract Compliance Inspector Sue Cieciwa

Earth Moving Street Sweeping and Sewer Cleaning EquipmentRental and Purchase Statewide NASPO and MiDeal

CONTRACT PERIOD yrs oneyearoptions From October To Se temberTERMS SHIPMENT


Delivered NAMINIMUM DELIVERY REQUIREMENTS

NoneTHIS CONTRACT IS EXTENDED TO LOCAL UNITS OF GOVERNMENT

NATURE OF CHANGE S

Equipment immediately the buyer is hereby CHANGED to Klatra Pickett Allother terms conditions specifications and pricing remain unchanged

ATHORITYREASON

Per DTMB Procurement

TOTAL ESTIMATED CONTRACT VALUE REMAINS

Form No DMBARevAUTHORITY Ad of

COMPLETION RequiredPENALTY Failure to deliver In acwrdance with CaMraet

terms and condWons and this noticemay be considered

in defauRof Cortrect

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY MANAGEMENT AND BUDGET JanuaryPURCHASING OPERATIONS

POBOX LANSINGMOR

W ALLEGAN LANSINGM

CHANGE NOTICE NOTO

CONTRACT NObetween



AIS Construction Equipment CONTRACTOR NUMBERMAILCODE

N Grand River

Lansing MI BUYERCA

Sue CieciwaContract Compliance Inspector Sue Cieciwa

Earth Moving Street Sweeping and Sewer Cleaning EquipmentRental and Purchase Statewide NASPO and MiDeal

CONTRACT PERIOD yrs oneyearDPtDns From October To Se temberTERMS SHIPMENT

Net NA

FOB SHIPPED FROM

Delivered NIA

MINIMUM DELIVERY REQUIREMENTS

None


NATURE OF CHANGE S

Equipment descriptions are hereby ADDED to AIS Construction Eauipment EarthMoving Eauipment Catalog Pricing Revised Attachment A Pricing is attached

All other terms conditions specifications and pricing remain unchanged

ATHORITYIREASON

Per DTMB Purchasing Operations request and vendor email dated

December

TOTAL ESTIMATED CONTRACT VALUE REMAINS

Contract No

Change Notice No

PageAIS Construction Equipment

Earth Moving Equipment Catalog Pricing Continued

Make Model

PurchaseDiscount

Rental

Discount Descri tionKomatsu DEX DozerKomatsu DPX DozerKomatsu DEX DozerKomatsu DPX DozerKomatsu DEX DozerKomatsu DPX DozerKomatsu DEX DozerKomatsu DPX DozerKomatsu DEX DozerKomatsu DPX DozerKomatsu DEX DozerKomatsu DPX Dozer

JCB SkidsteerJCB Skidsteer

JCB SkidsteerJCB T SkidsteerJCB T SkidsteerJCB CX BackhoeJCB CXU BackhoeJCB CXL BackhoeJCB C Backhoe

JCB CX BackhoeJCB CX BackhoeJCB CX BackhoeJCB CX BackhoeJCB CX BackhoeJCB TelehandlerJCB TelehandlerJCB TelehandlerJCB TelehandlerJCB Telehandler

Allianz Street Swee er

Johnston Street Swee er

Allianz MX Street Swee er

Johnston MSMT Street Swee er

Allianz RT Street Swee er

Johnston VT Street Swee r

Allianz VT Street Swee er

Johnston Street Swee er

COUNCIL COMMUNICATION CCf

From Phillip A Ludos City ManagerSubiect Request approval for the sale of Jefferson Unit of Shoreline

Manor North Condominiums

Prepared bv Caryl Phillips for Christopher R RayesCDI


I recommend the approval of the sale of Jefferson Unit of Shoreline Manor

North Condominiums in the amount of

Justification

This property was acquired in from the Macomb County TreasurersOffice as

part of the tax foreclosure program The property was listed by Keller Williams RealtyGreat Lakes Center

Purchase AgreementCondominium ClausesLetter from Shoreline Manor North Condominium Association Board of Directors

Disclosure Regarding Real Estate Agency RelationshipsLead Based Paint Sellers Disclosure Form

Listing Ticket

Expenditure Sheet

Council Action

Moved by CouncilMember seconded by CouncilMember that the recommendation of the City Manager be approved

JanuaryPage of

KEtiFRWILLiAMSR F A L T Y

LAKESIDEUARCECENTER

Village BlvdShelby Twp MI

j I

LISTING tilitTIftKeller Williams Realty Great L SELLING RROKFRKeller Williams Realty Lakeside

LtSTNGAGENT Jacob Hewitt

AGENT Itb OFFICE

SELLING AGENT David Schultes

AGENTiD OFFiCEiD

PHONE PHONE B

PROPERTY DESCRIPTION The undersigned Buyer hereby offers and agrees to purchase property located in Michigan

CityTownshipNlllage of St Clair Shores County of Macomb Tax If iT

Legal descriptionhoreline Manor North Condoatinitimtacomb county Condominitua Plan No Liber

Also commonly known as Jefferson ZjpStreetAddreee

Property described above shall include all available sub surtace and mineral rights all fixtures improvements and appurtenances nowin or on property including all builtinappliancesequipment shelving cabinets all fighting fixtures ceiling fans attached carpeting all

window treatments and hardware attached mirrors telephone system and instruments designed for system television antennaesatellite dishes if owned and complete rotor equipment storm doors storm windows screens awnings garage door openersand transmitters water softeners and security systems ifowned mailboxes fences fireplace inserts doors screens gas logs gratesgas attachments and equipment attached humidifiers all landscaping fuel in tanks central vacuum and attachments and

as per listng agreement

Seller shall provide a bill of sale for all including personal property at closing Exclusions speafied in listing contract that are NOTspecifically excluded herein shall be included in this salPpene

PRICE Buyer agrees to pay the sum of FortyTro Thousand Dollars

Doo oo in consideration for which Seller will provide a warranty deed subject to existing building and use restrictions and

Easements and rights of way of record

yIETHOD OF PAYMENT All money must be paid in USfunds by cashiers or a licensed title company check acceptable to dosingagent Sale shall be completed by the following method Mark only the box that applies

A CASH SALE

CASH SALE WITH NEW MORTGAGE Agreement contingent upon Buyer securing a mortgage not contingent

upon sale or dosing of other assets in the amount of and paying down plus

mortgage costs prepaid items adjustments and flood insurance if required by lender Buyer agrees to apply for such mortgage

within calendar days from final acceptance of this Agreement at Buyersown expense ffa mortgagecommitment conditioned only upon marketable title and satisfactory survey rf required is not dekvered to Listing Broker

within calendar days from date of Agreement Listing Broker shall be notified immediately and Seller maydeclare Agreement void Buyer further agrees that in connection with said application to ender Buyer will promptly complywith lenders request for true and accurate information required to process loan application

C SALE TO EXISTING FINANGNG LAND CONTRACT OR PURCHASE MONEY MORTGAGE See appropriate finance

addendum attached and made a part hereof

EARNEST MONEY Buyer is tendering with offer rn the form of a check An additional

shah be deposited within calendar days of final acceptance making total eamest monies on depositAll monies shall be deposited by Brokerlescxow agent in accordance with rules and regulations of the State of Michigan and applied to

purchase price at dosing Earnest monies shaft be disbursed ONLY in accordancewith eitherathe terms hereof ba fullyexecuted mutual release orcupon order of appropriate authority li offer made isnot accepted by Seller eamest monies shall be

returned to Buyer

Page of

o

ACKNOWLEDuMENT OF EARNEST MOREEY DEPOSITPeceived by t iemsIaizse Narket Centerpan Flm

David Schultes

Agnn Signature

CLOSING Subject to all conditions herein closing shall take place on or before

at Listing Office or otherwise mutually agreed location

POSSESSION Seller shall deliver possession to Buyeafatclosing or owlthln o days after closing closing to apply If no choice is madeIfpossession is not delivered at closing from and including day of closing through date of vacating property SELLER SFIALL PAY the sum

of E per day Designated escrow agent shall retain from amount due Seller the sum of times daily fee timestotal daysfor said occupancy Designated escrowagent shall disburse occupancy fee due Buyer every days upon written request from BuyerSeller shall be entitled to any unused portion of occupancyfee as determined by date property is vacated and keys surrenderedto a BuyeroListing BrokerfSelling Broker Seller is legally obligated to deliver possession as specified herein If Seller FAILS to deliver possession as

spedfied herein Seller shall pay TWICE the daily occupancyfeeper day and may e liable for cost of eviction actual attorney fees damagesand other costs incured by Buyer in obtaining possession and collecting any amount due Brokers have no obligation implied or otherwiseas to condition of premises arfor seeing that premises are vacated on date specified

e AVAILABILITY OF HOME PROTECTION PLANS Buyer and Seller acknowledge having been advised of availability of homeprotection plans

SEWER AND WATER CHARGES Seller agrees to pay for all sewer and water charges to date of CLOSING O POSSESSION

possession will apply if no choice has been made Designated escrow agent shall retain from amount due Seller at closingor more ff needed for final water and sewer charges After water and sewer bills are verified paid any unused portion

shall be returned to SellerTITLE EVIDENCEAND SURVEY Seller shall provide at their expenses to the Purchaser an Owners Title Insurance Policy inthe

amount of the purchase price bearing a date later than the acceptance of this Agreement Purchaser to obtain and pay for a survey bya registered land surveyor If for any reason Purchaser does not obtain a survey the Policy of Title Insurance will be issued with

standard exceptions and Purchaser agrees to hold Broker harmless Per the Real Estate Settlement Procedures Act RESPA Sellercannot contractually bind the Purchaser to use a particular Title Company for placement of mortgage title insurance Purchaser intendson using First Premier Title Agency to secure the mortgage title insurance Purchaser retains the right to change the settlement providerat their discretion If different title agencies are issuing the owners and mortgage title policies Seller Agrees to pay any and ail fees to

the agency issuing the owners policy except for the actual cosi of recording the deed and up to for recording handling Purchaser

agrees to pay any and all fees to the title agency issuing the mortgage policy

TITLE OBJECTIONS If objection to title is made based upon written notice that title is not in marketable condition requiredfor performance hereunder Seller shall have calendar days from date noted in writing of particular defects claimed to

either aremedy title or bobtain title insurance satisfactory to Buyer Buyer agrees to complete sale within D calendar daysof written notification or by date specified if later If Seller is unable or unwilling to remedy title within time specified Buyerwifl waive requirement in writing within calendar days of written notification thereof or Agreement may become null andvoid at Buyersoption

ROPERTY TAXES All property taxes due and payable on or before date of dosing shall be paid by Seller Current taxes shallbe prorated end adjusted as of date of closing in accordance with due date of municipality or taxing unitsin which property is located

Buyer acknowledges that property taxes are subject to change If taxes are not paid in advance see addendum made a part hereef

ASSESSMENTS Seller shall discharge in full all public authority charges confirmed by said municipality or taxing unitsspecialassessments water sewer paving charges etc which are currently due and payable Buyer is responsible for other

assessments inducting but not limited to capital and lateral chargesassessed butvalue not yet determined which are

confirmed and become due and payable after closing

CONDOMINIUMIHOMEOWNERS ASSOCIATION ASSESSMENTS Current dues shall be prorated to date of closing Anydelinquent condominium homeowner associationduesassessmentstliens shall be paid by Seer at dosing Anyand all dueslassessmentslliens confirmed and becoming due and payable after closing will be paid by Buyer See CondominiumAddendum made a part hereof if applicable

MAINTENANCE OF PROPERTY Seller is responsible to keep property in substantially thesame condition as of date of AgreementSeller is responsible to maintain grounds and keep all systems in working order until property is vacated and keys are surrendered bySeller except for conditions disclosed in SellersDisclosure Statement or conditions discovered by Buyer as part of inspections In theevent property has been winterized It shall be the obligation and expense of Seller to dewinterize property prior to closing Seller

agrees to leave property broomclean and free of debris and persona property

RISK OF LOSS If loss or damage to property occurs before dosing for any reason including but not limited to fire vandalismor acts of God risk of loss shall be on Seller If property is destroyed or substanalfydamaged before closing at Buyersoption this

Agreement may become null and void orBuyer may accept property and take assignment of insurance proceeds as available

Page of

DISCLAIMER OF BROKERfSI Brokersand Salespersonsspecifically disclaim responsibility for condition of propertyandorfor performance of Agreement by the parties Parties acknowledge that they are not retying on any representation or warrantiesthat mey have been made other than those in writing

FINALWALKTHROUGH PRIOR TO CLOSING Buyer reserves right to walk through property within hours prior to closing to

determine whether terms of Agreement have been met

ENTIRE AGREEMENT This Agreement constitutes the entire agreement between Buyer and Seller No agreement shall be

binding except those in writing and signed by alt parties involved Prior negotiations and verbal agreements wiB not be binding

SUCCESSORS AND ASSIGNS This Agreement shall bind executors administrators successors and assigns of the parties

FACSIMILEELECTRONICAUTHORITY Parties agree that this offer any counteroffer or acceptance may be delivered by use

of facsimileleledronic authority with signatures and that initials and modifications shall be deemed valid and binding upon the

parties as if origins signatures

TIME IS OF THE ESSENCE Buyer and Seller understand that no extensions of time limits contained herein are expected or

agreed to unless specified in writing and signed by both Buyer and Seller Time is of the essence

SELLERS DISCLOSURE STATEMENT Initial only one

r s InltfalsA With Disclosure Buyer has prior to writing this offer received Sellers Disdosure Statement

Without Disclosure Alf Parties understand that SellersDisclosure Statement was not available at time thisoffer was written Seller shall provide Buyer with a SellersDisdosure Statement with Sellers acceptance of this offer pursuantto Public Act of

DEFAULTA BUYER In the event Buyer fails to fulfill obligations set forth herein or fails to dose this transaction by time and manner provided

Seller may elect to enforce terms herein dedare sale void retain deposit per Paragraph andor seek available legal or

equitable remedies

B SELLER in the event Seller fails to fulfill obligations set forth herein or faits to dose this transaction by time and manner providedBuyer may elect to enforce terms herein dedare sale void be entitled to refund of deposit per Paragraph andorseek available

Legal or equitable remedies

FEES Buyer agrees to pay dosing fees charged by tender andortitle company and a compliancetransaction fee of

n payable to Selling Broker at dosing Seller shall pay transfer fees and other costs required to convey title

TIME LIMIT Buyer is making this offer valid until i AM PM onv

or until withdrawn in writing

COUNTEROFFER In the event Seller makes any written changes to terms and conditions herein such changes if initialed and

Seller Acceptance executed shall constitute a counteroffer by Sellerto Buyer which shall remain valid until AM PMon Acceptance of counteroffer by Buyer occurs when Buyer initials each change signs BuyerAcknowledgement of Acceptance bottom line and delivers notice to Seller by time stipulated above

ADDITIONAL DOCUMENTS ATTACHED The Sellers Disdosure Statement Lead Based Paint Disdosure AgencyRelationship Disclosure plus the totiowing chedked items are also attached hereto and made a part hereof

D FHANA Addendum

Private Road Addendum

D Vacant Land Addendum

For Your Protection Get An Inspection

D Financing Addendum

Swimming Pool Addendum

Wefl Septic Addendum

Contingency Sales Agreement

Additional General Conditions

Unplatted Land Addendum

Condominium Addendum

WELLAND SEPTIC SYSaEM INSPEGTIOiISee attached addendum made a part hereof if applicable

qPage of

i v

INSPECTION CONTINGENCY Brokersrecommend that Buyer conduct independent private inspectionsof property at

Buyersexpense Due diligence may include but is not limited to any inspectionsor research deemed necessary by Buyerincluding structural integrity condition of mechanical systems environmental status health or safety conditions surveys or

infestation To ensure intended use of premises it is recommended that Buyer research square footage building and use

restrictions easements ordinances regulations school district andor property tax status If Buyer GOES NOT notify Seller in

writing within calendar days from date of final acceptance of Agreement that Buyer is dissatisfied with results of due

diligence Agreement shall be binding without regard to said inspectionsIf Buyer notifies Seller in writing and withih specifiedtime that in Buyerssole judgment Buyer is dissatisfied with results of due diligence Buyer shall do one or a combination of the

following within the contingency period stated above

A Present to Seller an amendment for mutual agreement that cites a list of repairs endlor conditions to be remedied

B Present to Seller an amendment for mutual agreement with a credit to be applied against the purchase price andor a pricereduction in full satisfaction of inspection contingency

C Present to Seller a Notice of Dissatisfaction with due diligence which shall render Agreement Wulf and void in which case

Selleragrees to authorize Broker to return all earnest monies to BuyerD In the event Seller and Buyer are unable to reach an Agreement to Buyersproposals made under A ar B Buyer shall either

elect to proceed with transaction by waiving this contingency inwriting or declare Agreement void by electron of C wrthrn

ao aterdad dfSanersNrfttet eaa

aysafeoept tesponseoiorb

Buyer Does C Does Not desire to have property Inspection

MUNICIPAL INSPECTIONS Unoccupied rental and vacant properties are among those that may require local code inspections priorto a sale Each municipality has its own rules requiring presalecode compliance inspection The Seller and Buyer agree to be jointlyresponsible for determining the exact rules in effect that are relevant to this propertyThe assistance of theirseparate legalcounsel may be required If a municipal inspection endlor certification of premises are required by local ordinance state or federal law

or Buyersfending institution Seller agrees to pay for said inspections Seller agrees to complete any and all repairs required by

the governing municipality to obtain code compliance prior to closing not exceed Buyer agrees to be responsible for

the balance If no amount is indicated in the space above Buyer has the option to declare this Agreement void at any time prior to closing

LEAsBASE PAINTtfSCLpStiREfNSPECTiON For residential housing built prior to

A Buyer acknrawtedresFiat trrirr fear sigrirrg tfisAgreement Buyer has received and reviewed a copy of the Lead

Based Paint Sellers Form completed by the Seller on the terms of which are incorporated herein by reference

B Buyer shall have a day opportunity after date of Agreement to conduct an inspection of property for presence of

leadbased paint endlor leadbased hazards Federal regulations require a day or other mutually agreed upon period of timeIf Buyer is not satisfied with results of this inspection upon notice of Buyer to Seller within this period Agreementshall be terminated and deposit shall be refunded to Buyer

kC Buyer hereby waives an opportunity to conduct a risk assessment or inspection for presence of leadbased paintendlor leadbased paint hazards

LIABLITY OF BUYER FOR DAMAGE Buyer shall be solely responsible for any and all damage to property as a result of anyand aIinspectionsof property authorized by or conducted by Buyer Buyer shall pay for any and all necessary repairs to restore

properly to its condition prior to inspectionsor shall reimburse Seller for actual cost of such restoration

BUYER ACCEPTANCE OF CONDITION If Buyer elects to close regardless of conditions disclosed in due diligence period Buyershall be deemed to have accepted property in its ASIS condition Buyer hereby knowingly waives releases and relinquishes anyand an claims or causes of action against Brokers theirofficers directors employees endlor their agents for condition of property

SHOWINGS Seller agrees not to allow property to be shown after inspection contingency is removed or has expired

FOREIGN INVESTMENT IN REAL PROPERTY TAX ACT FIRPTAI If sale price of residence exceeds parties to

Agreement will be bound by FIRPTA requirements and must complete addendum for FIRPTA

LEGAL COUNSEL RECOMMENDATION BROKERSRECOMMENDSTHAT ALL PARTIES TO THIS AGREEMENT RETAIN

AN ATTORNEY TO PROTECT THEiR INTERESTS

Pageofrr tll

THERTEnSN NatTIClSoitliP CiCcEc

BUYER SIGtdATURE tJD ACKNCWLGL ENT fFRECEIPTBuyer hereby makes iF offer wi terms nc nditirans contained herein

i

WITNESS EUYERrav W Les

mwasamiefraWbnxntismr

SELLER SIGNATdRE Seller hereby agrees to terms and conditions contained her in eller acknowledg rec t of a copy of

Agmstrv r

WITtdrit SELLER

Natalie L Turner P illi A Ludos

DATE Jan SELLER

BUYER ACKNOWLEDGMENT OF ACCEPTANCE Buyer by signing below acknowledges receipt of Sellers signed acceptanceof Agreement or shall constitute a final acceptance of Sellers counteroffer

WtTNESB BUYERDavid W chultes Kathryn A Crooe

UYER

NN

Page of

ILLIVSI SELLERSCASH PROCEEDS WORKSHEET

NAME

PROPERTY ADDRESS Z q Cp D cl CSGIV

PREPARED BY

SELLING PRICE

CURRENT MORTGAGE BALANCE INTEREST

PREPAYMENT PENALTY if any

COMMISSION circle oneOWNERSTITLE POLICY

TRANSACTION FEE

MICHIGAN TRANSFER TAX PER

HOME IMPROVEMENTEQUITY LOAN

DISCHARGE OF MORTGAGE DISCOUNT POINTS

TERMITE INSPECTION

CITY CERTIFICATIONS

APPROXIMATE MORTGAGE DISCOUNT POINTS

HOME WARRANTY

MISCELLANEOUS EXPENSES

TOTAL SELLING EXPENSES

APPROXIMATE CASH PROCEEDS TO SELLER a C SCE

USE AND QCCUPANCY ESCROW

TAX ESCROW REBATEThe above figures are approximate and are to be used as a guide only The Sellers may have an

insurance andor tax credit due Final statements are prepared prior to closing This document will signifythat I the Sellershave seen the approximate cash proceeds on the sale of my home

Sales Associate

iJOd

SG

t

T

Z O

Seller

Date Seller

Keller Williams Realty Great Lakes Center

Mile Road St Clair Shores MIPhone Fax

iI

R F A I T Y

Lakeside Market Center

Village Blvd Shelby Twp Ml

Phone Fax

CONDOMINIUM CLAUSES

RE PROPERTY LOCATED ATJefferson

St Clair Shores MI

PURCHASE AGREEMENT DATE lzlzo PRICE sooo

Above captioned Purchase Agreement is hereby amended or added to as follows

Association Approval If the condominium documents require that Purchaser apply and be

approved for membership in the Condominium Association Purchaser agrees to so apply within threecalendar days after receiving the necessary application forms If for any reason the Association refuses io

approve Purchaser for membership or withholds approval beyond the date of the scheduled AssociationBoard of Directors meeting or scheduled meeting after Purchasers application has been submitted this

agreement shall be cancelled and all earnest money deposited shall be retained to Purchaser

Inspection ofMastet Deed This offet in contingent upon Purchasers inspection and approval ofthe Master deedBylaws Amendments and mostrecentFinancial Statements of the CondominiumAssociation Such inspection and approval shall be made within calendar days after delivery ofsaid documents uPurchaser Delivery shall be in care of Selling Broker within calendar daysafter date of Purchasers receiptwriting in care of Selling Broker wt rn a nom er o ayss rpu ate o Purc aser s dissafisfacton wits

the provisions contained in these dtxuments this contingency shall be deemed to have been waived and

this transaction shall proceed to consummation as specifies herein Upon proper notification invitingof

Purchasers dissatisfaction this agreement shall be cancelled and all earnest money deposited shall be

returned to Purchaser

eaT V

Vlorktnn Canttal It ismutuall a eed thatw

y gr Condominium Association funds variously described

as working capital deposit initial operating capital deposit reserve account capital expendihtrereserveSellers equity in Condotmnium Association Funds insurance reserve fund or prepaid insurance or anyfunds other than monthly Association dues fees shall be included within the purchase price ant assigned to

Purchaser excepting only where the Condominium documents of the Condominium being purchasedltccifical caH forrtinhursem of such funds to Seller Monthly Association dues fees shall be

prorated l acuttdaicewith t prettion of current taxes as provided in the agreement Q on

W Schultes

Z ZoiDate

Witness N lie L Turner

Jan

Date

Purchaser

Pu hasbr

flSeller phil ip A Ludos

Seller

PURCHS ER

UNIT

ADDRESS

IWe have received a copy of the Master Deed Bylaws and

tmendmentsf IW have read and agree to comply to all

the provisions of these documents

Si attires Datel

JeffersonSt Clair ShoresMichiganJanuary

Mr Philip Ludos City ManagerJefferson Circle Drive

St Clair Shores MI

Dear MrLudos

Upon receipt ofthe document stating the purchaser has received and agrees to abide by the BylawsAmendments and Master Deed The Shoreline Manor North Condominium AssociationsBoard of

Directors approves the sale ofUnit at Jefferson to Pursuant to ArticleXISection of the Bylaws the Association will not exercise its option to purchase the Unit for

We look forward to working with the new owner Note Article I Section ofthe ByLaws regardingtransfer of membership inthe Shoreline Manor North Condominium Association

Yours truly

LorettaLorenzo

PresidentShoreline Manor North

Condominium Association

R E A L T Y orroRrNOUwirr

Lakeside Ivfarket Center

IisclostitreRegarding Real Estate Agency Relationships

iseinr yrrrisclorrronticfenlinl iniormntiarr oreal estate licensee regarding a real estate transaction you should understand what type ofnrIcncyrlnlinrrhiu volt tu rtlh tf rrl Ire rane Areal estate transaction is a transaction involving the sale or lease of any legal orequitableinivsrrslmrryl tlatc crrnwstinLarfnxt Ics ihran I or more ikon residential dwelling units orconsisting of a building site for aresidential unit on

either a lot o tietirrvd in section l iizuLrrriDivision Aci PA MCL or o condominium unit as defined in section of theCondominium Act PA MCL

Anryrrl crrnvrdrrrysruiirurdrany service provision agreement owes at minimum theFollowing dutres to the clienta Ih ercise al rosorrlter nre and skill in representing the client and carrying out the responsibilities of the agency relationshipb flieperfrrfaorce of the tetras of the serviceprovision agreementcJIrsvy iothPirtrrrftrrltheeiient

d Compliance with the laws rules and regulations of this state and any applicable federal statutes or regulationseJ Referralof thecBent to other licensed professionals for expert advice related iomaterial matters that arenot within the expertise of

the licensed agentitilpraperiyrTieeeavblHsagrtiVFiichtfietNetitFiiirietef

g ConfidentiaCrty of all information obtained within the course of the agency relationship unless disclosed with theclientspermission or

as provided by law including the duty notto disclose confidential information to any licensee who is not art agent of the client

Areal estate broker or teat estate salesperson acting pursuant to aservice provisiarr agreement shall provide thefollowing services to his

or her client

a When thereal estate broker or real estate salesperson is representing aseller or lessor themarketing of theclientsproperty in the

manner agreed upon in the service provision agreementb Acceptance of delivery and presentation of offers and counteroffers to buy sell or lease the clientsproperty or the property the client

seeks to purchase or lease

c Assistance in developing communicating negotiating and presenting offers counteroffers and related documents or notices until a

purchase or lease agreement is executed by all parties and contingencies are satisfied orwaived

d Affer execution of a purchase agreement by all parties assistance as necessary to complete the transaction underthe terms specifiedin the purchase agreement

e For o broker orassociate broker who is involved at the closing of a real estateor business opportunity transaction famishing or

causing to be furnished to the buyer and seNer acomplete and detailed closing statementsigned by the broker orassociate broker

showing each party all receipts and disbursem

Micirgan law requves real estate licensees who ore acting as agents of sellers orbuyers of real property to advise the potential sellersor buyers with whom they work of the nature of their agency relationship

SELLERS AGENTS

A sellersagent under a listing agreement with the seller acts solely on behalf of theseller A seller eon authorize d sellersagent to work with

subagents buyers agents andor transaction coordinators A subagent of the seller is one who has agreed to work with the listing agentand who like the listing agent acts solely on behalf of the seller SeNersagents and their subagents will disclose to the seller known

information about the buyer which may be used to the benefit of theseNer

individual services may be waived by the seNer through execution of a limited service agreement Only those services set forth in paragraphbc and dabove may be waived by the execution of a limited service agreement

BUYERS AGENTS

Abuyer s agen underabuyer s agency agreemeh wfhftiebuyer dctssolelyonbeFiaH of thebuyer A subagent of the buyer is one whohas agreed to work with the buyers agent wish who tike thebuyers agent acts solely on behalf of the buyer Buyers agents and their

subagents will disclose to the buyer known information about the seller which may be used to benefit the buyer A buyers agent does not

act es an aftomey fox advisor surveyor appraiser environmental expert or shvctuaior mechonlcal engineer and professionals should be

contacted on those mailers

Individual services may be waived by the buyer through execution of alimited service agreement Only those services set forth in paragraphbc and d above my be waived by the execution of d limited service agreement

DUAL AGENTS

A real estate licensee can be the agent of bath thesetter and the buyer in o iransdction but only with the knowledge and informed consent

in writing or both the setter and the buyer In such a dual agency situation the licensee will not be able to disclose all known information to

either the seller or the buyer As adual agent the licensee wNl not be able to provide the full range of fiduciary duties to the seller or the

buyer The obligations of o dual agent aresubect to any specific provisions set forth in any agreement between the dual agent the seller

and thebuyer

TRANSACTION COORDINATOR

A transaction coordinator is a licensee who is not acting as an agent of etcher the seller or the buyer yet is providing services to complete areal estate transaction The transaction coordinate is not an agent for either party and therefore owes no fiduciary duty to either party

DESIGNATED AGENCY

A buyer or seller with o designated agency agreement is represented only by agents specificagy Homed in the agreement Any agents ofthe firm not named in The agreement do not represent the buyer orseller The designated agent acts solely on behalf of his or her clientand may only share confidential information about the client with the agents supervisory broker who is also named in the agreement Otheragents in the firm have no duties to the buyer orseller and may act solely on behalfof another party in fhe transaction

LICENSEE DISCLOSURE Check one

hereby disclose that the agency status of thelicensee named below Is

el

I SelmaaQent

Nersagentlimited service agreement

Buyersagent

Buyersagentlimited service agreement

Dual agent

Transaction coordinator A licensee who iz rtot acting as an agentof either theseller or the buyer

taone of the above

AFFILIATED LICENSEE DISCLOSURE Check one

In as a designated agentOnyjjgtaseesbcokerndoamedsupervisor broker have the some agency

red tuns p as f e licensee named below If theother party in a transaction is represented by an affiliated licensee then the

licensees broker and all named supervisory brokers shall be considered disclosed consensual dual agents

Check tre is not cie brsa as arsigtuftcdagent All aftiliafed licensees have thesome agency relationship as the licensee namedbelow t

Further this form w c ti the uy r s er before disclosure of any confidential informaton

Licensee ryl Seh tns Date

Licensee Dote

ACKNOWLEDGMENT

YgSretiesaclccAedgeihattheyhavereeeivedandadtheinformotiominThisagencydisclosurestatementand

acknowledge that this form was provided to them before the disclosure of any confidential information THIS IS NOT A CONTRACT

The undersigned goes X Does not have an agency relationship with any other real estate licensee

If any agency relationship exists the undersigned is represented as a Seller Buyer

Potent ryer D Seller circle one Date

r

fitO Potential d Bu e tter Icclcne DotePhiA dos

Sellers Disclosure StatementEALTQSProperty Address F e Iti oZ l IIi tuICHfGaN

Treet City Ilaoeorfavmssia

Purpose of Statement This statement is adisclosure of Uerondltion of the property in compliance with the Setter Disclosure Acl This statement Is edisclosure of the conriltinri rntt inlormatirm concerning the property known by lhs SrIler Unless otherwise advised ttre trller does rtu possess anyexrttsp in consniction arehllachrre anflneerfnq or arty otnar speGfrc arsa rotated to trio ccrnstrucllon ar condition of the Imprrlvements on tle propertyor thr land Also unless otherwise advistd the Setter has net cottduciod any inspection of generally Inaccesslblo aroas such as the foundation or roofThis statonront is not a varranty of any Kind by the Seller o by any Agent representing the Seller in this transeconand is not a substiiufion for anyinspections or warranties tttrBuyer may wish to obtain

SellersDisclosure The Seller discloses the fofldwing tntarmaonwith the knowledge that eventliough ttrs is not a warranty the Seller epecftcallymakes theinlEawitg represenialions baser nn Che SohrtrSknefwlerkJzS at the stgntnq nfthlsdocunenL Ipon recatVlnq this statemcanl tram file SeNer thenattersAyorrt is required to prnvidu a copy to the Buyer or tho Agent aIha fiuyer The Setter autrtorizes its Agents to provide a copy of this statement tonny proaperfivc Buyer In connortionvilttanyactuateor srnticlpatrxJ sate of prnporty The fnttowing are representrrtians made sololy by the SrJIorand annot the representations of tiro eilersAgons If any THIS INFORMATION CS A DISCLOSURE NLY ANb t NfST NTENDEb E A PART tFANY CONTRACT BETWEEN BUYER AND SELLER

instructions to the Setter Answer ALL questions Report known conditlons affecting theproperty Attach arkfifiortai pages wVhyaue sitlnalureIf additional space is required Cnrnplete this form yourself Ifsome Items do not apply to your property cheok NOT AVAILAtLffybu drs trotkwwthe facts check NKN WIV FAt ftgVIDE PURCHASER WH lSIGNED DISCLOSURE STATEMENTWILLEWAEAPURCiAERTG

RCHASI AGfEEMENT

AppliancesSystemsServicesThe Items below arein working order Ttte trams listed below are included fn thesale of theproperty only if the purchaseagreement so provides

Yes No Unknoum Not

RangelovenAvailable

DishwasherRefrigerator

Hoodlfan

DisposalTV antenna TV rotor

J

controls

Electric SystemGarage door opener

remote control

MWAlarm system

IntercomCentral vacuum

Attic fan

Pool heater wall liner

equipmentMicrowaveTrash compactor

Yes No Unknown NotAvailable

Lawn sprin systemWater hPlumtai systerrr

W softenerrnnditicarrrrreH pump

Septic tank drain

paidSump pump

City water systemCity sewer system

Central air wnditioningContra healing systemWall furnace

HumidifierElectronic air fliterSolar heating system

Ceilln fanFireplace chimney

g Wood twining systemSaunaAiot tub DryerWasher

Explanations attach additional sheets ifnessary

UNLESS OTHERWISE AGREED ALL HOUSEHOLD APPLIANCES ARE SOLD IN WORKING ORDER EXCEPT AS NOTED WITHOUT WARRANTYDATEOFCCTNG

Property conditions improvements additional infonnatfonBasementiCrawispace Has there been evidence of water yes no

li yes please axtfainInsulation Describe nown

Urea Formaldehyde Foam lnulakion UFF is hrstalied unknown yes no

Roof Leaks yes no

Approximate age If knownWelh Type of well delrgrdiameter age and repair tiristory If knownHas thewater been tested yes no

If yes date of last reporUresults

PAGE OF BUYERSINITIALS

FORM H JUNSELLERSIMTIALS

Kelia Williams Great LakesE Mile Rd St Clair Shores MJefersoNhonc Faz Jacob Hewitt

Produced with zipFOrrrr by ztpLogix tH Fifteen MAe Road Fraser Michigan www zioLOgxcam

SfatiarsDisclosure tatrarnentr r pProperty Address L U G MlCNlOAN

CRy Vutag or ioanfrtiipSeptic tanksltlrain fields Condilian Itknown

Hosting system Tyoofaparosmats argePlcrmbing eyatam ype Copper as varnzed otherAny known problemsElectrical system Any known larrabtpmsHistory of Infestation if any tormitea carpenter ants etcEnvironmental problems Are you aware of any scrbstancAs materials ar prodtrCts that may bA an pnvironmpntal hazard such as but rmot limitedto asGrslus rrmclun gas frxmaldulmydc leadGasdpant trrel or chrrnicaf storage tanks and contaminated soil on property

unknown yes noIf yes please explainFlood Insurance Do you have flood insurence on the propetty unknown yes noMineral Rlghta Do you own tlme mineral rights unknown yes no

Othor ltpms Arr ynu avrarn of any of them followirrgt Featcnns of the praporty shared in common with thr adjoining landowrarssuch as walls fences roads and drivpwavs orother features whose use

or responaiGNity far maintonanecmtyhave an affect nn tlwp propsrty unknwrl yes noAny encroachmonts easements zoning violations or nonconforming uses unlcncrnrm yes no

J Any common area acitIltas tike flouts tennis courts walkways nr other areas coowned with othersj nr a homeowners assooiailorr the as anyMull Irrrlty over tlae property Lrnkrmown yps no

Stnrrhiramndificatinns Niteratkmras orrmpalrs made wilhexrtnecessary taennits or licensed eonUaelorsunknomvn yes no

rdlrafrsarttfedlrtlsroblemssvfaaEunknown yes w r r

S a damage t theproperty from fire wind floods or landslides unknown yes no

Any underground storage tanks unknown yes noS Forrn orfarm opcuation in the vidnity orproximity to a IandFNl alrpoR shooting range etc

unknown yes na

Any outstanding utility assessments or fees induding any natural gas main extension surchargeunknown yes na

Any outstanding municipal assessments orfees unknown yes no

Any pending litigation that could affect the properly or the Sellersright to conveythe propertyunknown yes no

If the answer Yo any of these questions is yes please explain Attach additional sheets it necessary W W

TrrnitstmaIlvendtrItmercrldpnceoathrprrpertyfrom tchCStctyu rfThe Sellerhas owned the property since CdkajThe Seller has indfcatad above the condltlonc of alt Cher flame baseck on kntnrmalion known to tkmoLptlpr Ir anychncles occur to the struowraVmeehanrcalr

appliance systems of this property from the date of this form to the date of dosing Sellerwillanmediateiy disdose thechanges to Buyer In no event shallthe parties hold the Broker liable for any representations not directly made by the Broker or BrokersAgent

Seller certlfiea that the information in thisstatement Istrue and correct to the best of Sellersknowledge as of the date of Sellerssignakure

BUYER SHOULD OBTAIN PROFESSIONAL ADVICE AND INSPECTIONSOFTHE PROPERTY TO MORE FULLY DETERMINE THE CONDITION OF

THE PROPERTY THESE INSPECTIONS SHOULD TAKE INDOOR AIR AND WATER QUALITY INTO ACCOUNT AS WELL AS ANY EVIDENCE OFUNUSUALLY HIGH LEVELS OF POTENTIALALLERGENS INCLUDING BUT NOT LIMfTED THOUSEHOLD MOLD MILDEW AND BACTERIA

BUYERS ARE ADVISED THAT CERTAIN INFORMATION COMPILED PURSUANT TO THE SEX OFFENDERS REGISTRATION ACT PAMCL TO IS AVAILABLE TO THE PUBLIC BUYERS SEEKING SUCH INFORMATION SHOULD CONTACT THE APPROPRIATE LOCAL

LAW ENFORCEMENT AGENCY OR SHERIFFSDEPARTMENT DIRECTLY

BUYER k D THAT THE STATE EOLiALIEDVALUE OF THE PROPERTY PRINCIPAL RESIDENCE EXEMPTION INFORMATION ANDOTHEt Ci PR RInRTY TAX INFROMFlO fW VAILApI FROM THE APPROPRIATE LOCAL ASSESSORSOFFICE BUYER SHOULD NOTASS E T AT B ER FUT C T tAI TYtE PROPERTY WILL BE THE SAME AS TIfE SELLERSPRESENT TAX BILLS UNDERMICHt iV Vtf C F EI IGAZ NS CAN CHANGE SIGNIFICANTLY WHEN PROPERTY IS tTREANSFERRED F

V Seller xJ Date ixI

Seller Date

Buyer has ad and acknowledges receipt of this statement

Buyer Data r Time

Buyer Date Time

P

Disclaimer This form is provided as a service of the Michigan Association of REALTORS Please review both the form and details of the particulartransaction to ensure that each section is appropriate for the transaction The Michigan Assoaation of REALTORSf is not responsible for use or misuseof form for misrepresentation or for warranties made in connection with the form

PAGE OF

FORM H JUN

Produced with zlpForrrrQri by zlpLnglx Fifteen MAe Road Fraser Michigan www zioLoaix cam Jefferso

aLEADBASEDPAINT SELLERS DISCLOSURE FORM aY

Property Address JeffersonStreet

fit Clair Shares MICHIGAN BQrCiCtr Vlrlmtr ClTwrrhen

Lead arninfStatement

Fvtaty purchaser of tny interest ittreidttttial real property an vrhich ttrtsidcntiztl clwilinft tvrrx built prior to i notifiedthat such prcptrly zany present exptzurc tzt letati trnrzz cadbttsed paint that may trlace yrctnng children at rislt of developinglead paisoninl Lead paisnng in yonnt childeczt rosy rrodttec perznarztsnt ntaurrriogiral dzzntaeinciurirzg icanrirtgttaablitiCS CCCUCGd ntClligCriCC uallont hClaVlarttl rabCrtand tltlpatCed tncntary cadtICttIalso poses ii

pattictriar risk to pregnant wanton Thr seller of any tntrteati residentittl real praperty ixrrciuirett to prrwidr ht htrytr with

any inforrnaficrr on leadbased attint hazards fnttn rts tttisevantent err znspecttons in the sellerspcsitestan and ttatity rite

tttycr o any krurcvn icedbased paint hazards A risk assessment or inspcctiora for possihltr icedbased paint itrrzrrrds isrccamntcfrdntl prior tc purchase

w crtt isclosure lultlaui rescnce of lwdbased pnirzi andorleadbased paint hazards cheek one below

Kneywn leadbeset paint andor leadbased paint hazards are present in the housing explain

Q Sellerhas no knowledge of leadbased paint andorleadbased paint hazards in the housingkbRecords and reports available to the seller check one below

Q Seller has provided the purchaser with all available records and reports pertaining to leadbased paint andorleadbasedpaint hazards in the housing list documents below

Seller has no reports or records pertaining to leadbased paint andor leadbased paint hazards in the housing

Seller certifies that to the best ofhisherknowledge the Sellers vtntrmcnt ttb ve ar ruand accurate

ate Jt

W

Date

RentrckrtrracrlgmtlnitlalAgrrrt tta tttczrrntrti the seller of the sellers obligations under USCdand is awareof hisher responsibility to

rcrurcccrzrtpiirtncc

Agent certifies that to the best ofhisherknowledge the Agentsstatement above is true and accurate

Date

II urch ers Acttnowlcdlnrenl ittitiatapPtrrttascrhas rereivetltopitvs of all iniirrmatitrtttsTC tzvc

G fbfttruiiasar has rcrcielf the tcrlcraily approved p ltlidttPrnleclYour Family From Lead In YourHome

Lctrtlcbaser ha eltectantiFaoiciwLrccivcd ntdzzy oppesltunit lar eztltcr mutually agreed upon period to conduct a risk assessment or

irzspticWerttheprernce ni ieatltased paint or leadbased paint hazards or

Waived the riJpcyrtwtit trr cctttduct a risk assessment or inspection for the presence of leadbased paintnadlcsr leadbttscdpaint hazards

Purchaser certifies to the best ofhisherknowledge the Purchasers statements above are true and accurate

w

PurchasersDate a

Date

l

FORML Michigan Association of REALTORS

Keller Williams Great Lakes E Mile Rd St CiairShares MIPhone Fax Jacob Hewitt Jefferso

Produced with zfpPOrrr byzipLoglx Fifteen Mlie RoadFraser Michigan xnuwzoLoxcom

acob Hewitt Address JeffersonMunicipality St Clair Shores

fake@kwcom Mail City Saint Clair Shores

ZipKeller Williams Realty Great L Asking PriceEE MILE RD Sold Price

ST CLAIR SHORES MI SaleRent For SaleMain MLS

Type CondominiumStatus Pending

Public Remarks bedroom condo withbasement and car garage Living room has ftdoorwall Master Bedroom has half bath and two closets Basement with

xlockable storage area and washerdryerhook up and wash tub Newer furnace and hot water tank Covered porch with lake view Condo is across from ChampinePark Dishwasher incl

Agent Remarks bedroom condo with basement and car garage Living roomhas ft doorvvall Master Bedroom has half bath and two closets Basement with

xlockable storage area and washerdryerhook up and wash tub Newer furnace and hotwater tank Covered porch with lake view Condo is across from ChampinePark Dishwasher incl

Map Top Alpha L

Map Side NumericLOCATION INFORMATION

County Macomb MLS Area StClair Shores Lake Name

Legal Shoreline Manor North Condominium Macomb County Condominium Plan No Liber Pages Building B Unit No

Directions

Acres Cross Str Jefferson Mile

School Dist Lakeshore Public Schools StClair Shores Subdivision Shoreline Manor North

Property ID Total Tax Yr Summer TaxYr Winter TaxlYr

Lot Size Frontage Associated Documents Principal Residence Exemption No

PROPERTY INFORMATION

Rooms Bed Rms Bath F H Yr Built

Structure Style CondoRanch stFlr Garage Sq Ft

Built On Basement Exterior Finish Full Masonry Site Condo No Manufactured No

Water Public Water at Street

FVFI

Sewer Public At Street Certified Inspection No Inspection Date

FVFI ROOM DIMENSIONS I FVFIROOM DIMENSIONS

Bedroom x Entry

ROOM DIMENSIONS

Living Room x Entry Breakfast Nook x

Bedroom x Entry Dining Room x Entry Family Room x

Bedroom x Kitchen x Entry Great Room x

Bedroom x SunFlorida x LibraryDen x

Bedroom x Laundry Room x Other Room x

LISTING INFORMATION

List Date Exp Date LFrmPhone Main

LAgt Jacob Hewi tt LFrm Keller Williams Realty Great L LAgt Phone

CoListAgt CoListFrm CoListPhone

Showing Instructions CLB Originating MLS MI Real Source

Lease YlN No Comp SA Y Percent Contract Exclusive Right to Sell

Signed Disc Yes Comp BA Y Percent DOM

List Excptn Yes Comp NA Y Percent Occup Days @ day

Ownership Government Owned Subj Short Sale No Association Fee YN Yes Fee Amount Fee Schedule Monthly

Additional Documents No Doc Type Doc Type Document Amt

Full Service Listing YN Yes Incmg Inquiries No Show Appt Contact Offer Presntn Contact

Listing Broker Sign YlN No Other Sign on Prpty YIN SeeAll Fields Detail Report for Complete Broker Services

SOLD INFORMATION

SAgt Nm SFrm Nm SFrm Phone

Pending Date Closed Date How Sold Concessions Concession Amt

FEATURES

APPLIANCES Dishwasher GARAGE TYPE Detached Garage SEWER SEPTIC Public At Street

BATH DESCRIPTIONS First Flr Bath LavHalf FINANCIAL TERMS Cash Conventional WATER Public Water at Street

DININGKITCHEN Dining L ROADS Paved Street

EXTERIOR CONSTRUCTION Brick

EXTERIOR FEATURES Porch

FOUNDATION TYPE Basement

MLS This information is deemed reliable but not guaranteed Page of

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NQ Q UI UnUnU anU CUcUAU UUUUU

COUNCIL COMMUNICATION

From Phillip A Ludos City Manager

CC

Subject Request approval for the sale of vacant parcel Violet

Prepared by Caryl Phillips for Christopher R RayesCDI


I recommend the approval of the sale of the vacant property at Violet in the

amount of

Justification

This property was acquired from the Macomb County TreasurersOffice as part of the

tax foreclosure program An existing house was demolished and several trees

were removed from the property after acquisition Council denied a request to sell the

property with the purchaser proposing to build two houses each on a ft lot within

one year The new bid is in the amount of and a proposal to build a singlehouse The new buyer is willing to increase the price to in the event the citywill allow a property split and the building of two single family residences The houseswill meet all building requirements

Purchase AgreementAddendum

Notice of Buyer Agency Disclosure Regarding Real Estate Agency RelationshipsAerial PhotographListing Ticket

Expenditure Report

Council Action

Moved by Council Member seconded by Council

Member that the recommendation of the City Manager be approved

JanuaryPage of

DocuSign Envelope IDFFAABEDFCCEBDB

t

i

The CITYOP ST CLAIM SHORES aMichigatt municipal corporation hereafter referred to as the Sellerand R eiv easr ofllfttlNcktigan hereaterxafexrecitoas the Buyer enter into flan Purchase Agreement far the transfer ofreal property located iuSt Clair ShoranYvlichigan avacttctt lot located atX and legally described asTYLf afAtLdrIrirsr d fiZGrf

os

Parcel Id No lyrtpD LrgitEiyniy a

On the jLth dayofvG UI The parties agrecr on the following carditions

Furclaase Price lhe puxchase price for tlxe premises shall be payable bycertrfied cleckat the closing Said purchase pxice shall be less deposit submitted byBuyer

AditionalConsfdernionWithin moxtts boyar agreesto begin impsvingtlXa parcel with a

single family laame and garage meeting the fallowing xequirernentsMinmurrt square footageAllbrick constriction xanch style homeor all brick first door colonial styleBasementDafached or attaclZed garage requiredArchtectttral desga shall ba subject to review and appxovul ofthe Cty ofStClair Shores

Project completion withinone year from issuance ofperrnlt

Deeditsstrtetian As acondition of sate the seller will ragxtire the following langpage beixzciuded itthe deed

Crantorreserves aughtafrevcrteiifgrantee does not commence consiroction ofasingle familyxasidence on fhe land within months ofdain ofthis deed orfconstructionof asingle familyresidoicean the land is net completed within t months ofthedate ofthis deed

Tuxes and assessments The Seller shall pay all special assessments that are assessed on theproperty onor before the elate ofthe closing The Buyer shall pay all assosstnerzts that ariseapexthe dateof the closing The real estate taxes on the property shall beprorated to rho data oftheclosing accrnding to due dates undertheassumptions that takes are paid in advance and thatwvnter and sununel tames are due latsuary and uly irospactively

As s Tie sale of the above described property is as is and seller accepts no rosponsibilityandor liability with izspeotto removing any debris or contaminated soil that maybo found onsite

SellersaHsclasttre The Seller shall comply with the provisions oftheSeller Disclosure Ac bycompleting aSellersDisnlastue Statement in the form niandaedby the act The informationprovided b the Sellerptusuant to this act shall bo leased on thebestiititormation avatable andluaown toteSenor at flee time ofsignatuxo Tke Sellerand sabers agent are not liable for Qyerror inaccuracy or onrissians inthe disclosure statementifrhe error inseouxaoy or oniissiotrswas noi within the personal kixosrledge of the Sellar or was Uased entirely on informationprovided by publicaencies or provided by licensed professionals e SellersIJsclosure

i

f

Doculgn Envelope IDFFAABEDBFCCEBDB

Statement is net awarranty and is not a substitute for any mspecfians or warranties the BuyerWlSeS tQ iYfAr i

GosirgThe closing shall he held onor before The closing shall bz held at atimeandsplace that flie parties agree on Iftheparties donot agreeanatime and aplace tine closingshall beheld at the St Clair Shoros office ofChinaTitle Company

iQostngdactmerats Atthe closing the Seliez shall sign and escrow to tho uyex a warrantydeed foreproperty The Sellershall pay the xeal estatetransfer taxes heBuyer shalt pay therecordingiees and prepare and iite all recording and transfer affiidavlts Lackparty shall sign aclosingsatemant meznarialfzing thetxansacon

j

Leadbaserpuintrisk assessrrtertfwaiuer AIA

Q Possession The Sailer shall deliver ossession afthep property to theltrysr at alosing i f

Votices All notices xeclttired by this Purchase Agreement shall be sent to the other party ittwriting The notiaes shall be delivered either personally or byfirstclassmail

t Surcessorsartdassigns Ties urahase Agreement shall bind and benefittheparties and theirsuccessors hears sissigss executors administrators and personal repxesentatives

l mefs ofthe essersce Time is ofthe essence in thepexformance ofthis PutehASe Agreement

i mertdrneni This Purchase tigreemeut may not be amended except in writing by the pexsonagainst whom enforcement ofany waiver change or discharge is sought

Entire agreement ThisPurchase Agreement cvnsisfingoftlrree typewrritenagescontainsall the reprecelttatians by eachparty to theother and es theentireuzderstaexpress ndirrgbetveenthe parties withttspect to the contemplated fransactian Allprior cnmmtuucations concenilngthe aubjeckmatter are przerged in ar replaced by tins agceeznerrt

Irer Terms itians S rtercyyrvr

Seller Dated J

P ip AIu City onagerCity ofSt Clair Shares

Doculgned byi

Buyer Dated Pre PT

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DocuSign Envelope IDFFAABBEaBFCCEBDB

ADDENDUM AMENDirENT A

This Addendum is part of a Purchase Agreement dated Jarzuarr betweenCTTY OF ST CLAIR SHORES A MTGfIIGAN MVIZCIPAL CORD as Sellersand

as Buyers for propertycommonly known es zzz vzoLx BT crIR BiSOREB MI eathe Purchase AgreementFor and in canideration of the mutuat covenants conditions agreements and representations herein set forth the partiesagree to amend the Purchase Agreement as followsCSiERYILL AQR TO INCREASE THE PVRCHA PRIG TO fi TN THE EVENT TEiE CTY OF BTCLxR SHORES ATtT ALLON A TAC SPLIT OIP THE PROPPRTY AND ALTtOW THT SIIILDING OF Tti SINpLEFAMILY kioxs

HIIYER SHALL HAVE DAYB DIIE DTLIOETTCE BROM THE DtiE Ob ACCExANCE TO INPECT LAND ANDFEASIBTLITX OF PtOPED USli

i

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Except as set forth in this Addendum the Purchase Agreement shall remain in full force and effect in all respects as ioriginaly en the event of any inconsistencies or conflicts between the terms of this Addendum and the PurchaseAgree e t f Addendum shall govom Docusgned v

PM PT

Wi ss Date q

Witness B r i Date

Witness Se er CTY iF CZ sxotRS Date

Witness SellerA BTCHOCAMUNxCTPAr GORP bate

REO UA rrv Real Esiate Ono InckeelFetttteOne itro NorISwtaraHwy SaithOoldMIS PttoneSSb Pez RAYMONDack produeetlwlthLipFortrt by zipLoOix oFleenMoe Rogi Fraser MtcMgan wwvzlntilfllxSZ I

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DocuSign Envelope IDFFAABEDFCCEBB

NOTICE F BUYER AGEhICY

TTHE SELLER OR SELLERSAGENT

Please note that my company and I are representing the Buyers identified below as the Buyersexclusive agents pursuant to a written agency contract and with respect to the potential purchase ofthe property described below

As the agent far the Buyers our allegiance extends to the Buyers and not to the SeersBecause we will be attempting to act in the best interest of our Buyerswe are rejecting your offer of

subagency if any and requesting that you net disclose any information to us that you do not wantus to convey to our Buyers

We also x are accepting are not acceptingthe compensation offered to caooperating brokers

of RTiAT ETAT oNE ar of the purchase price of the property

VZOYET

Property Address Buyer Signature bate

Broker

ACKNCWLEDGMENTRND ACCEPTANCE

Print Nameousa

PM PT

ileljfure Date

Print Name

IWe eby acknowledge that i we were presented with this Notice on

and riot o entering i ito n otiations for the sale of the above mentioned propertyi

rSel rSignatur Da a Sellers Agent Date

ERIC COOSENI CITY OF ST CLBR SNORES for

Print Name

REAL ESTATE orr

Seller Signature Date Listing Broker

A LCTIGN UNICxPA CORD

Print Name

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ISCLSUREREGARDIPIG REAL ESTATEAGENCY RELATIONSHIPS

Before you disclose confldenfial information to a rest estate licensee regarding a real estate transaction youshould understand what type of agency retationshlp you have with that licenseeA real estate transaction is a transactien Involving the safe or lease of any legal or equitable interest in real estate

consisting of net less than or not more than residential dwelling units or consisting of a building site for a residendaiunit on either a lot as defined in section of the Land Division Act PA MCL or a candomfnium unitas defined In section of the Condominium Act PA MCL

An agent providing services under any service provision agreement owes at a minimum the following duties to fheclient

a The exercise of reasonable care and skill in representing the client and carrying out the responsibilities of the

agency relationshipb The performance of the terms of the service provision agreementc Loyally to the interest of the client

d Compliance with the laws rules and regulations of this state and any applicable federal statutes or regulationseieferral of the client to other licensed professionals for expert advice related to material matters that are not within the

expertise ofthe licensed agentf An accounting in a timely mannerof all money and property received by the agent in which the client has ormay havean Interest

g Confidentiality of all information obkained within the course of the agency relationship unless disclosed with theclients permission ar as provided by law including the duty not to disclose confidential infomation to any licensee who isnot an agent ofthe client

Areal estate broker or real estate salesperson acting pursuant to a service provision agreement shall provide the

following services to his or her client

a When the real estate broker or real estate salesperson is representing a seller or lessor the marketing of the clients

property in the manner agreed upon in the service provision agreementb Acceptance of delivery and presentation of offers and counteroffers to buy sail or lease theeientsproperty or the

properly the client seeks to purchase ar lease

c Assistance in developing communlcating negotiating and presenting offers counteroffers and related documents or

notices until a purchase or lease agreement is executed by all parties and ell contingencies are satisfied orwaived

d After execution of a purchase agreement by aIparties assistance as necessary to complete the transaction underthe terms specified in the purchase agreemente For a broker or associate broker who is involved at the closing of a real estate or business opportunity transaction

furnishing or causing to be furnished to the buyer and seller a complete and detailed closing statement signed by the

broker ar associate broker showing each party all receipts and disbursements affecting that party

Michigan law requires real estate licensees who are acting as agents of sellers or buyers of real property to advise the

potential sellers arbryers with whom they work of the nature oftheir agency relationshipA seliehs agent under a listing agreement with the seller acts solely on behalf of the seller A sailer can authorize a

sellersagent to work with subagents buyersagents andor transaction coordinators A subagent is one who has agreedto work with the fisting agent and who like the listing agent acts solely on behalf of the seller Sellersagents and their

subagents wiQ disclose to the seller known information about the buyer which may be used to the benefit of the seller

Indlvtdual services may be waived by the seller through execution of a limited service agreement Only those services set

forth in paragraph b c and d above may be waived by the execution of a limited service agreement

A buyersagent under a buyers agency agreement with the buyer acts solely on behalf of the buyer A subagent ofthe

buyer is one who has agreed to work with fhe buyers agent who Ilke the boyarsagent acts solely on behalf of the buyerBuyersagents and their subagents will disclose to the buyer known information about the seller which may be used tobenefit fhe buyer

Initials Sellor I IntBals B er f

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Individual services may be waived by the buyer through executicn of a limited service agreement Only those services setforth In paragraph b c and d above may be waived by the execution of a limited service agreementA real estafe licensee can be the agent of both the seller and the buyer in a transaction but only with the knowledge andinformed consent in wrlffng ofboth the seller and the buyern such a dual agency situation the licensee will not be able to disclose all known Information to either the seller or thebuyer As a dual agent the licensee will not be able to provide the full range of fiduciary duties to the seller or the buyerThs obligations of a dual agent are subject to any specific provisions set forth in any agreement between the dual agentthe seller and the buyerA buyer or sailer with a designated agency agreement fs represented only by agents specifically named In the agreementAny agents of the firm not Warned in the agreement do not represent the buyer or seller The named designated agentacts solely on behalf of his or her client and may only share confidential information about the client with the agentssupervisory brokerwho is also named in the agreement Other agents in the firm have na duties to the buyer ar seller andmay act solely on behalf ofanother party in the transaction

Only the licenseesbroker and the named supervisory brokers have the same agency relationship as the licensee namedbelow If the other party in a transaction Is represented by a salesperson licensed with Real Estate One Inc ar any of theother Real Estate Onefamity of Companies then the licenseesbroker and all named supervisory brokers shall beconsidered disclosed consensual dual agentsLicensee Disclosure Check Qne

SellersAgent

x BuyetsAgent requires a signed BUysrsAgency Agreernant

Dual Agenk applicable only when both buyer and seller have sfgned Llsting and Buyer AgencyAgreements with the designated agentsjnamed below and have signed a bual Agency AgreementNone of the Above

This forrrt v a buyer or seller before disclosure of any confidential information

Z a ao

Lic ee racx sot Date

Licensee Dots

RCEIPT AND ACKNOWLEDiEMENT

By signing below the parfes acknowlge that they have received and rea Information in this agency disclosurestatement and acknowledge that this farm was provided to them beforeth die losure of a c nfrdential informationiStNOT A GQNTRACT

o

Signature g I D PM PTuSi natureBuyer iiarsfcOne Date uyer Seller eck One Date

Print Narne Print Name

Business Phone Home Phone

Cell Phone Email Address

Property Address if any

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Eric Loosen Address Violet

Offc i Muniapality St Clair Shores

goosentealty@aolcom Maii City Saint Clair Shores

htipJwwwgoosenreaitycom ZipReal Estate One rlc SCS Asking Price

Harper H Sold PrigST CLAIRSHORES MI SaleJRent For Sale

Mairt MLS

Type Vacant Land DodcominiumStatus Acute

Public Remarks Preference will be given to buyer choosing to devebp one houseon footoared

Agent Remarks

LOCATION INFORMATION

County Macomb MLS Area StClair Shwas Lake Name

Legal

Twp Directioro Soum of Mile Rd West of Jefferson

Acres Cross Sb south of west ofJefferson

School Dist Lake Shoe Public Schools otafTax Yr Summer TaxYr Winter TaxlYr

PropertyID SubdivLsion

Section Surrey on Flle No SharedFomrs

Lot Size x Froge

PROPERTY INFORMATIONStyle VapM Land Water Sewer

Certifiedlrtspection No InspeconDate

LISTING INFORMATION

List Date A Exp Date LFrm Phone Main

LAgtNm Eric Loosen LFnnNm Real Estate One nc SCS Agent Ph Ofc

Showing InstruGbns appt Originating MLS MI Real Source

LeaseYN No Comp BA Yes Percent Contract ExGusive Right to Sell

Signed Disc No Comp SA Yes Percent DOM

List Excptn No Comp NA No Ownership GovernmentOwned

Addl Dan pa

SOLDINFORMATION

SAgtNm SFrtn Nm SFrm Phone

Pending Date Closed Date How Sotd

MORTGAGE INFORMATION

LC Dwn Pmt LC Int LC Tenn p LC Inel TxIINs LC MO Pmt

FEATURES

FINANCIALTERNS Cash Conventional SEINER SEPTIC PubBC SanitaryWATER PublicWater

nv In

IjL

MLS This informationis demned reliable batnot guaranteed Page i of

ORDINANCE OFrom Phillip A Ludos City Manager

Subject Ordinance Amendment Compensation Commission

Preaared bv Mary A Kotowski MMC City Clerk

Manaoers Recommendation

I recommend the approval of adoption of the Ordinance Amendment to Compensation Commission

Ordinance Sec c be taken up and enacted for compliance with the Home Rule City Act

of for Local Officials Compensation

Justification

In preparation for the Compensation Commission Meeting we noticed that our ordinance differs

from the Home Rule City Act The change to every odd yearn puts us in compliance with this Act

Council Action

Moved by Council Member seconded by Council Member that this requestfor adoption of the Ordinance Amendment to Compensation Commission Ordinance Sec

c be taken up and enacted entitled and reading as follows

Ordinance O

Compensation Commission Ordinance Section

The City of St Clair Shores Ordains

Compensation commissionSec There is hereby created a compensation commission to consist of seven registeredelectors of St Clair Shores appointed by the mayor with the consent of the city council Their terms of

office meetings and duties shall be in addition to provisions contained in any other applicable ordinance

or charter provision as follows

c MEETINGS QUORUM TIME OF DETERMINATION COMPENSATION OF MEMBERS

The commission shall meet for no more than fifteen days in and every year thereafter

and shall make its determinations within fortyfive days of its first meeting A majority of the

members of the commission constitute a quorum for conducting the business of the commission

Only a meeting with a quorum will be considered one of the days The commission shall take

no action or make determinations without a concurrence of a majority of the members appointedand serving on the commission The commission shall elect achairman from among its members

The members of the commission shall receive no compensation but shall be entitled to their

actual and necessary expenses incurred in the performance of their duties

originally chap eff Feb amend eff Feb

SHALL BE AMENDED TO READ AS FOLLOWS

Compensation commissionSec There is hereby created a compensation commission to consist of seven registeredelectors of St Clair Shores appointed by the mayor with the consent of the city council Their terms of

office meetings and duties shall be in addition to provisions contained in any other applicable ordinance

or charter provision as follows

c MEETINGS QUORUM TIME OF DETERMINATION COMPENSATION OF MEMBERS

The commission shall meet for no more than fifteen days in and every odd yearthereafter and shall make its determinations within fortyfive days of its first meeting

JanuaryPage of

ORDINANCE o sA majority of the members of the commission constitute a quorum for conducting the

business of the commission Only a meeting with a quorum will be considered one of the

days The commission shall take no action or make determinations without a

concurrence of a majority of the members appointed and serving on the commission The

commission shall elect a chairman from among its members The members of the

commission shall receive no compensation but shall be entitled to their actual and

necessary expenses incurred in the pertormance of their duties originally chap eff

Feb amend eff Feb amended date

Any ordinance or parts of any ordinance in conflict with any provision of this ordinance are herebyrepealed

The ordinance shall become effective upon publication by the City Clerk

This ordinance shall be published by posting the same in three public places within the City of St Clair

Shores and the Clerk is hereby ordered to post the same upon the bulletin boards in the Police StationJefferson Avenue the Fire Hall Harper Avenue and the City Hall Jefferson Circle

Drive

AyesNaysAbsentAbstain

ORDINANCE DECLARED ADOPTED

STATE OF MICHIGAN

COUNTY OF MACOMBss

We hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by the

City Council on the day of January and that the necessary Charter provisions have been

observed


I Mary A Kotowski Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was

published by posting true copies of the same in each of the following places Police StationJefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive on the

day of January

Amendment effective

MARY A KOTOWSKI CITY CLERK

JanuaryPage of

THE HOME RULE CITY ACT PUBLIC ACT OF

cLocal officers compensation commission creation purpose appointmentqualifications and terms of members vacancies determination of salaries expenses

meetings quorum concurrence of majority required election of chairpersoncompensation of members conducting business at public meeting notice of meetingavailability of certain writings to public resolution changing procedure petition for

referendum

Sec c In place of a charter provision existing on December establishing the salaries

or the procedure for determining salaries of elected officials the governing body may establish

by ordinance the procedure described in this section in which case the restriction contained in

a charter provision with respect to changing salaries during term shall be inapplicable The

ordinance shall provide the following

a A local officers compensation commission is created which shall determine the salaries of

each local elected official The commission shall consist of members in a city of

population or less and members in a city of over population The members shall be

registered electors of the city appointed by the mayor subject to confirmation by a majority of

the members elected and serving in the legislative body In the case of a member

commission the terms of office shall be years except that of the members first appointedeach shall be appointed for terms of and years In the case of a member

commission the terms of office shall be years except that of the members first appointedeach shall be appointed for terms of and years The first members shall

be appointed within days after the effective date of the ordinance Members other than the

first members shall be appointed before October of the year of appointment Vacancies

shall be filled for the remainder of the unexpired term A member or employee of the

legislative judicial or executive branch of government or a member of the immediate familyof a member or employee of the legislative judicial or executive branch of government shall

not be a member of the commission

b The commission shall determine the salary of each local elected official The determination

shall be the salary unless the legislative body by resolution adopted by of the members

elected to and serving on the legislative body rejects it The determination of the commission

shall be effective days following its filing with the city clerk unless rejected by the

legislative body If the determination is rejected the existing salary shall prevail The

expense allowance or reimbursement paid to elected officials in addition tosalary shall be for

expenses incurred in the course of city business and accounted for to the city

c The commission shall meet for not morethan session davs in eachodd numbered

year and shall make its determination within calendar davs after its firstmeeting A

majority of the members of the commission constitutes a quorum for conducting the business

of the commission The commission shall not take action or make a determination without a

concurrence of a majority of the members appointed and serving on the commission The

commission shall elect a chairperson from among its members As used in this sectionsession day means a calendar day on which the commission meets and a quorum is

present The members of the commission shall not receive compensation but shall be

entitled to actual and necessary expenses incurred in the performance of official duties

d The business which the commission may perform shall be conducted at a public meeting of

the commission held in compliance with Act No of the Public Acts of beingsections to of the Michigan Compiled Laws Public notice of the time dateand place of the meeting of the commission shall be given in the manner required by Act No

of the Public Acts of

e A writing prepared owned used in the possession of or retained by the commission in the

performance of an official function shall be made available to the public in compliance with

Act No of the Public Acts of being sections to of the MichiganCompiled Laws

fThe governing body shall implement this section by resolution After year following the date

the ordinance goes into effect the procedure for establishing the compensation of elected

officials may be changed by charter amendment or revision

g Not more than days after the effective date of the ordinance a petition for a referendum

on the ordinance may be filed pursuant to the procedure provided in the charter or otherwise

by filing a petition with the city clerk containing the signatures of at least of the registeredelectors of the city on the effective date of the ordinance The election shall be conducted in

the same manner as an election on a charter amendment If a petition for referendum is fleda determination of the commission shall not be effective until the ordinance has been

approved by the electors

History Add Act Imd Eff Feb Am Act Imd Eff NovAm Act Imd Eff



Subject Consent Agenda



I recommend the approval of the consent agenda items as presented

Items Presented

a Billsb Fees

c Progress Paymentsd Approval of Minutes

e Receive File Boards Commissions Committee Minutes

f Denial of the claim of Service Station Installation BuildingCar Wash Equipment Inc v St Clair Shores et al and referthis matter to the City Attorney for the Citys response

Items shall be considered without debate by motion and vote of Council unless amember of Council

specifically requests action taken separately on said item

COUNCIL ACTION

Moved by seconded by

be approved at presented and recommended by the City Manager with the exception of

the following item numbers

were removed and considered separately

that the Consent Agenda items

that

JanuaryPage of

p

COUNCIL COMMUNICATION

From Phillip A Ludos City ManagerSubject Item a

Check Approval List

Prepared bv Natalie Turner City ManagersOffice


CC

I recommend the approval of the release of checks in the amount of for

services rendered of the report that is pages in length and of the grand total amount

of went to other taxing authorities

Council Action

Moved byMember


January

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From Phillip A Ludos City ManagerSubject Item b

Fees

Prepared bv Natalie Turner City ManagersOffice


I recommend the approval of the following Attorney Payments subject to audit

Kirk Huth Lange Badalamenti PLC

Ihrie OBrien

Council Action

Moved byMember


January


From Phillip A Ludos City ManagerSubject Item c

Progress PaymentsPrepared bv Natalie Turner City ManagersOffice


I recommend the approval of the following bills

CL Enterprizes Inc

CL Enterprizes Inc

CL Enterprizes Inc

Florence Cement Company Inc

Italia Construction Inc

V Pizzo Electric LLC

Council Action

Moved byMember


January

o ANDERSON ECKSTEIN AND WESTRICK INCIQ Schoenhen Road Shelb Township Michi anIo y g

Civil Engineers Surveyors Architects

January

Christopher Rayes RA

Community Services DirectorCity of St Clair Shores

Jefferson Circle DriveSt Clair Shores MI

Reference Concrete Pavement Replacement ProgramDivisions B C and EAEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectFor work performed through December we recommend issuing payment forthe Net Earnings this Period see Page in the amount of to C LEnterprizes Inc Lisa Lane Shelby Township Michigan

Estimate No Category breakdown

Division B C and E

General Funding

If you have any questions or require additional information please contact our office

Sincerely

Frank D Varicalli

Project Manager

cc C L Enterprizes Inc

OUettersEstdoc

pcFaxSRfiRR EnaineRrina StmnnCnmmunities

Construction Pay Estimate Reportr

Anderson Ecksteinand WestridcFieldManagera

Contract Concrete Pavement Repair Program Divisions B C and E

Estimate Estimate Entered Estimate ManagingNo Date By Type Office

Carly J Lenz SemiMonthly Anderson Eckstein and Westrick Inc

All Contract Construction Prime Contractor

Work Completed Started Date C L Enterprizes Ina

Lisa Lane

Shelby Twp MI

Comments

Contract amount

Percent complete

Time ChargesSite Site Description Site Method Days Charged Liq Damages

SITE NUMBERS SHOULD BE CODED Completion Date

Total Liquidated Damages

PreVoucherSummaryStockpile

Project Voucher No Item Payment Adjustment DolarAmount

B Concrete Pavement Repair Program DivisionB

C Concrete Pavement Repair Program DivisionC

E Concrete Pavement Repair Program Division

E

Voucher Total

SummaryCurrent WucherTotal

Current Retainage

Current Liquidated Damages

CurrentAdjustments

Total Estimated Payment

Eamings to date

Retainage to date

Liquidated Damages to date

Adjustments to date

Net Eamings to date

Payments to date

Net Eamings this period

ContractID Estimate Page of

Construction Pay Estimate ReportFr tnnoazz aroi

Mderson Eckstein and WestridcFieldManagera

Estimate Certification

I certify the items included on this report constitute my estimate of work completed and due thecontractor as of the date of this document

Prepared by ANDERSON EC STEIN AND WESTRICK INC

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Phillips Ca

From John Chown jchownCaaewinccomSent Thursday January PM

To Phillips CarylCc Frank Varicalli Carly J Leitz

Subject Division BCE Patching Pay Est No

Caryl

The breakdown for this estimate is

Division Earned RetainageB

C

E

Total

Total Retainage Remaining

The amount ofthe retainage was ofthe original contract amount We just reduced them to the remaining lumpsums

Thanks John

John R Chown PE

Senior Project Engineer

Anderson Eckstein and Westrick IncSchoenherr Road Shelby Twp MI

Phone Fax No

Email ichown aewinccom

Engneering Strong Communtles

Please consider the environment before printing this email

ANDERSON ECKSTEIN AND WESTRICK INCj Schoenherr Road Shelby Township Michigan


January


Community Services Director

City of St Clair ShoresJefferson Circle Drive

St Clair Shores MI

Reference Concrete Pavement Replacement ProgramDivisions A and D

AEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectFor work performed through December we recommend issuing payment forthe Net Earnings this Period see Page in the amount of to C L

Enterprizes Inc Lisa Lane Shelby Township Michigan

If you have any questions or require additional information please contact ouroffice

Sincerely

Frank D Varicalli

Project Manager


OUettersEstdocd OYP

cSYSn Fnirinocrinn Ctmnn nmmnnifiac

Construction Pay Estimate Report

lAMAnderson Eckstein and Westridc Inc

FieldManagera

Contract Concrete Pavement Repair Program Divisions A and D

Estimate Estimate Entered Estimate Electronic All Contract ConstructionDate No By Type File Created Work Completed Started Date

Carly J Leitz SemiMonthly No

Prime Contractor Managing Office

C L Enterprizes Inc Anderson Eckstein and Westrick Inc

Comments

Contract amount

Percent com lete

Item Usage SummaryProp Project kem Mod

Item Description Item Code Line Project Category Line No Type No Quantity DolarAmount

Traffic Maintenance and Control A

Traffic Maintenance and Control D

Total Estimated Item Payment

Time Charges

SRe Site Description Site Method Days Charged Liq Damages





A Concrete Pavement Repair ProgramDivisions A

D Concrete Pavement Repair Program DivisionD

Voucher Total


Current Retainage


CunentAdjustments


Eamings to date

Retainage to date


Adjustments to date

Net Eamings to date

Payments to date



yAnderson Eckstein and Wesbidc Inc


innoatssAM

FieldMarrageraa



Prepared by ANDERSON TEIN

ANDiWESTRICK INC

GGzcGDate

Reviewed

Phillip y

OF ST CLAIR SHORES

Commtity Services Director

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Phillips Caryl

From John Chown jchown@aewinccomSent Thursday January PM

To Phillips CarylCc Frank Varicalli Carly J Leitr

Subject Divisions A D

Caryl

The amounts for this estimate are as follows

Division Earned RetainageA

Total Retainage Remaining

p

Total

Thanks John

John R Chown PE


Anderson Eckstein and Westrick Inc

Schoenherr Road Shelby Twp MI

Phone Fax No

Email jchown aewinccom

EngfneeNng Strong Communities


ANDERSON ECKSTEIN AND WESTRICK INCI Schoenherr Road Shelby Township Michigan


January


Community Services Director

City of St Clair ShoresJefferson Circle Drive

St Clair Shores MI

Reference Concrete Pavement Replacement ProgramDivisions B C and EAEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the project referenced above

For work completed through December we recommend issuing paymentfor the Net Earnings this Period see Page in the amount of to

C L Enterprizes Inc Lisa Lane Shelby Township Michigan

If you require additional information please feel free to contact our office

Sincerely

Frank D Varicalli

Project Manager


OlettersEstdoc

avcQQun Fnninaarinn tmnnCnmmiinifiac


AMAnderson Eckstein and Westridc Inc

FIdManagera

Contract Concrete Pavement Repair Program Divisions B C and E


Carly J Leitr SemiMonthly AEW

All Contract Construction Prime ContractorWorkCompleted Started Date C L Enterprizes Inc

Lisa Lane

Shelby Township MI

Comments

Contract amount

Percent complete

Item Usage SummaryProject DivB Concrete Pavement Repair Program Divisions B

Category

Prop Project Item Mod

ttem Description Unit ttem Code Ln Line No Type No Quantity ttem Price DolarAmount

Traffic Maintenance and Control LS

Subtotal for Category

Subtotal for Project DivB

Project DivCConcrete Pavement Repair Program Divisions C

Category


Item Description Unit Item CodeLn Line No Type No Quantity Item Price DolarAmount



Subtotal forProject DivC

Project DivE Concrete Pavement Repair Program Divisions E

Category

Prop Project ttem Mod

Item Description Unit Item Code Ln Line No Type No Quantity Item Price DollarAmount



Subtotal for Project DivE

Total Estimated ItemPayment

Time Charges

Site Site Description Site Method Days Charged Liq Damages




Construction Pay Estimate ReportI

lAMAnderson Eckstein and Westriok Inc

FleldManagera

PreVoucher Summary

ProjectStockpile

Voucher No Item Payment Adjustment DollarAmount

DivBConcrete Pavement Repair Program Divisions B

DivC Concrete Pavement Repair Program Divisions C

DivE Concrete Pavement Repair Program Divisions E

Voucher Total


Current Retainage

Current Liquidated DamagesCunentAdjustments


Estimate Certitfication

Eamings to date

Retainage to date

Liquidated Damages to date p

Adjustments to date

Net Eamings to date

Payments to date


I certify the items included on this report constitute my estimate of work completed and due thecontractoras of the date of this document

Prepared by ANDERSON ECKSTEIN AND WESTRICK INC

Date

Reviewed b OF ST CLAIR SHORES Vendor Number

We fiereby certify that sufficientfunds are in

Date I Account tdumberC ay P Co munity Services Director and that the amount due is budgeted

Date

for such purpose

fC D te t NPhillip Ludos ity Manager

a

Larry Claeson Acting Finance Direcoj

iZGqoGo y SDaal

CXDlIdOrfGa

stgoaG sContractiD Estimate Page of

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From John Chown jchownCaaewinccomSent Thursday January PM

To Phillips CarylCc Frank Varicalli Carly J Leitz

Subject Divisions BCE

Caryl

Following is the breakdown of Pay Estimate No for the referenced project

Division Retainage Retainage remainingB

C

E

Total

Thanks John

John R Chown PE


Anderson Eckstein and Westrick IncSchoenherr Road Shelby Twp MI

Phone Fax No

Email jchownCaaewinccom

Engneering Strong Communities


o ANDERSON ECKSTEIN AND WESTRICK INCoI Schoenherr Road Shelby Township Michigan


January

Chris Rayes RA AICP

Community Development and Inspection Director

City ofSt Clair ShoresJefferson Circle Drive

St Clair Shores Michigan

Reference Concrete Pavement Reconstruction ProjectBayview Maxine and KiplingCity ofSt Clair ShoresAEW Project No and

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectFor work performed through December we recommend issuing payment for the

Net Earnings this Period see Page in the amount of to Florence Cement

Company Inc Mile Road Shelby Township MI

If you have any questions or require additional information please contact ouroffice

Sincerely

cc

R Chown PE

Florence Cement Company Inc

OLettersEstdoc

al ioit

FnirinccrinrCtmnn nmmiinitiRc


Anderson Ecksteinand Westrick

FieldManagera

Contract Concrete Pavement Reconstruction Project


Carly J Leitr SemiMonthly Anderson Eckstein and Westrick

All Contract Construction Prime ContractorWorkCompleted Started Date Florence Cement Company

Mile Rd

Shelby Township MI

Comments

Contractamount

Percent complete

Item Usage SummaryProject Concrete Pavement Reconstruction Project

Category


Item Description Unit Item Code Ln Line No Type No Quantity Item Price DolarAmount

Irrigation Pipe Ft

Sprinkler Head Ea

Sodding Syd

Topsoil Surtace Fum inch Syd


Subtotal forProject

Project Concrete Pavement Reconstruction Project

Category


Item Description Unit ItemCode Line No Type No Quantity Item Price DollarAmount

Irrigation Pipe Ft

Sprinkler Head Ea

Sodding Syd

Topsoil Surface Fum inch Syd


Subtotal for Project

Project Concrete Pavement Reconstruction ProjectCategory


Item Description Unit Item Code Ln Line No Type No Quantity Item Price DolarAmount

Irrigation Pipe Ft

Sprinkler Head Ea

Sodding Syd



AMAnderson Eckstein and Westridc

FieldManagera

Item Usage SummaryProject Concrete Pavement Reconstruction Project

Category


Item Description UnR Item CodeLn Line No Type No Quanf Item Price DolarAmount

Topsoil Surface Fum inch Syd


Subtotal forProject

Total Estimated ItemPayment

Time Charges

Site Site Description Site Method Days Charged Liq Damages





Cldl Concrete Pavement Reconstruction

Project

yVjE Concrete Pavement Reconstruction

Project

jjf Concrete Pavement Reconstruction

Project

Voucher Total

Summary

Current WucherTotal

Current Retainage


CurrentAdjustments


Eamings to date

Retainage to date


Adjustments to date

Net Eamings to date

Payments to date




rzotattosAMAnderson Eclrstein and Westrick

FieldManager a



ANDERSON KSTEIN AND WESTRICK INC

i

Da

vd by CI OF ST CLAIR SHORES Vendor Number

We hereby certify th t suffi rat funds are in

Date J AuntNumber UAay s AI Co pity Services Director and that the amount due is budgeted

for such purpose

Date C JrOJHa Date yLudos Manager Larry Claeson Acting Finance Director

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January

ANDERSON ECKSTEIN AND WESTRICK INCSchoenherr Road Shelby Township Michigan


Christopher Rayes RACommunity Services DirectorCity of St Clair Shores

Jefferson Circle DriveSt Clair Shores MI

Reference Miscellaneous Sidewalk and DriveApproach Repair ProgramAEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the project referencedabove We recommend issuing payment for the in the amount ofto Italia Construction Inc Deer Creek Ct Washington Twp Michigan

For work completed through December the contract is complete

If you require additional information please feel free to contact ouroffice

truly yours

R Chown PE

cc Italia Construction Inc

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ANDERSON ECKSTEIN WESTRICKSCHOENHERR ROAD

SHELBY TOWNSHIP MICHIGAN

CONSTRUCTION PAY ESTIMATE

CONTRACTOR Italia Construction Ina

Address DeerCreek Ct Washington Twp MI

OWNER CITY OF ST CLAIR SHORESAddress Jefferson Circle Drive SCS MI

ITEM OF WORK

ALTERNATE BID A SIDEWALK REPAIR PROGRAMBonds Insurance and Initial SetupExpense Max of Total BidRemove Ony Existing Concrete Walk Various ThicknessRemove and Replace Concrete Walk

Remove and Replace Concrete WalkDriveRemove and Replace Concrete WalkDriveRemove and Replace Concrete Handicap RampRemove and Replace Concrete Miscellaneous Locations Out of

District

Remove and Replace eConcrete Miscellaneous Locations Out of

DistrictRemove and Replace Concrete Miscellaneous Locations Out of

District

Remove and Replace Concrete Handicap Ramp MiscellaneousLocations Out of District

ADA Detectable Warning Surface

Remove and Replace Concrete Curband Gutter

Remove and Replace Concxete Curband Gutter MiscellaneousLocations Out of District

Subgrade UndercuttingStnxauure Cover Adjust MH CB WGStructure Reconstruct MH CB WGDrainage Structure orGate Well Covers

External Stricture WrapMaintenance Aggregate AA

Cement Type A

Surface Restoration SoddingSurface Restoration SeedingTrafficMaintenance and Control

AEW PROJECT NO DATE

Name and Location Miscellaneous Sidewalk and Drive

Approach Repair Program

CONTRACT DATE

Request No WORK COMPLETED FROM to

CONTRACT AMOUNT REVISED TO

I I Original I Quantities I Quantkies I II Unit I Estimated I Last I Completed Unit I Amount

I Used II I

Quantities II

Period II

to Date II

Price II

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REMARKS I Total Amount Earned II Less RETAINED I

Retained of ContractAmount I NetAmount Earned II Less Previous Estimate II Amount Due I

P ANDERSON KST AND WESTRICK INC

DateI J

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OF ST CLAIR SHORES

DirectorDate

Vendor Number IBWe hereby certify th suffi nt nds are in

AocouM Number

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Material Safety Data SheetTranelec Conventions Transformer Oil

Cooper overSystems Emergency TelephoneEast North Street Product Information wwwcooperpoweroomWaukesha Wisconsin USA

Hazardous IngredientsldentitjInformationExposure Limits OSHA PEL ACGtH TLV STELTWA mgm exposure iimti for total product as oil mist aerosolIngredients CAS Component Concentralton

petroleum middle distiNates severely hydrotreedpetroleum light naphthenic distillates hydrotreatedbutylated hydroxy toluenealso know as ditertiarybutylparecresol orOBPC

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PhysicaUChemical CharacteristicsBoiling Point C SpecificCravity Hz tVapor Pressure mm Hg C Pour Point C

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Fire and Explosion Hazard DataFlash Point ASTM D C typical Flamnrabiiity Limits not availableExtinguishing Media Cdry chemical foam and water spray fogSpecial Fire Fighting Procedures Use MSHANIOSH approved selfcontained breathing apps wtih full facemask and full protective equipment in corrflned areas Use water to keepfireexposed containen cool VtsrsPreY Ybe used to Bush spills away from sources of ignition Application ofwater to flaming oil can causespreadingUnusual Fire and Explosion Hazards Slight whenexposed to flame can reactwth oxidizing materials

Reactivity ataStability Tranelec transfomter oil is stable under normal conditions of use

incompatibility materials to avoid Avoid contact with strong oxidizing agentsHazardous Decomposition orByProducts Thermal decomposition products are highly dependent on thecombustion conditions A complexmixture of airborne solid liquid particulates and gases w euchre when thismaterial undergoes pyrolysis or combustion Carbon monoxide and otherunidentified organic compounds may beformed upon combustion

Hazardous Polymerization will not occur

Bulletin

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Carrier RequirementsCarrier to notify hours before deliveryVINCENZO

Shipping Department Requirements

SHIP OPEN TOP TRUCK

COOPER RESERVES THE RIGHT TO SHIP THE ORDER UP TO SEVEN DAYS PRIOR TO THE SCHEpULED SHIP DATEWITHOUT NOTICE

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From Phillip A Ludos City ManagerSubject City Council Minutes



recommend the approval of the following City Council Minutes as presented

Meeting Date DateEMailed

City Council Study Session December JanuaryCity Council December January

Justification

These proposed minutes were submitted to the City Council for action

Council Action


JanuaryPage of

PROPOSED MINUTESST CLAIR SHORES CITY COUNCIL STUDY SESSION MEETING

December

Study Session Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St ClairShores Michigan

Present Mayor Kip Walby Council Members John Caron Ronald Frederick Peter Rubino Candice RusieAnthony Tiseo and Chris Vitale

Also Present City Manager Phillip Ludos Assistant City Manager Michael Smith Director Christopher Rayes CityPlanner Liz Koto City Clerk Mary Kotowski and City Attorney Robert Ihrie

CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE

Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called the roll and a quorum was presentThe Pledge of Allegiance was said by all

AUDIENCE PARTICIATION ON AGENDA ITEMS MINUTE TIME LIMIT

Erin Stahl St Clair Shores resident Agenda Item stated she believes the City needs to have to develop a good plan toattack the rodent problem In her opinion they need to know how much the City has paid out to Landscape Services Incand how many houses have been baited the location of each house what the results are the effectiveness andthe return on investments She said that once they have this information they can then develop a plan

RODENT PROGRAM

Mr Ludos mentioned Staff is giving an overview of the Rodent Program so they can get a sense of what direction CityCouncil wants to go in

Mr Smith said that over the last year many ideas have been discussed and it was decided to take a targeted approach and

identify a manageable size area to identify the issues contributing to where rodents are where harborages are where thereare water and food sources and then work to clean up the areas and bait to eliminate the rodents The data was reviewedand they identified an area to target their efforts On October d the City sent out a letter telling residents in homes

they would be coming in to do a house by house inspection of their backyards looking for rodents and issues related torodents The homes were chosen because of the number of bait boxes the City has and the number of complaints ofrodent activity and felt it was the area of the highest concentration where they could be the most effective

Mr Smith said only two individuals were not interested in participating The remaining addresses were inspected duringthe week of November h and as a result they found rodent activity at addresses but did not necessarily have violationsRodent activity includes droppings holes trails etc About of the houses had evidence of rodent activity in the areaWhen they went out they left aCodeVdocument at each address whether they found something or not If there was an

issue it was clearly marked on the document They had homes with issues and went to those homes one week later andall but two had rectified the situation that was found Some of the issues included food on the ground animal feces watersources weedsovergrowth etc

Many residents talked to inspectors and when it was explained to the residents what the findings were they found that peoplehad no idea for example that fruit on the ground was the issue it was In some cases whole yards of fruit were found and inone case the residents moved it into their garden thinking it was compost The City baited all addresses and this has beendone for about five weeks They are going back to check the bait situation and see what bait is gone The first days ofdata is not something that can be relied on since the rodents sense this is a new place to eat When they go back to thosehomes they will still be looking for evidence of rodent activity They will still be looking for residents who have not picked upapples or dog feces At this point they are seeing a positive outcome and not seeing a return to those issues Once the Cityhas days of data on bait consumption and evidence of continued rodent activity they can then determine the level ofsuccess this approach has had If successful they would then move into the next areas in Spring They are waiting forthe Spring of because when they do their inspections the issues they are looking for may be covered by snow beforethen

Mr Smith stated that the answer to Ms Stahls question was that the cost for the houses canvassed was forthe inspection and baiting An average inspection takes about minutes If a resident comes out and asks questionsit may take approximately minutes For the two residents who did not wish to participate they had no major issueson their property as noted by looking into them from another yard

MrTiseo asked how long the City baits a yard after it is cleaned up Mr Smith said they bait until there is no more bait being

City Council Study Session Meeting December Page of

Agenda Item contd

taken out for days If the food source is taken away the bait box will get more activity because that now becomes the foodsource

Mr Caron asked if each time an inspector went out if the cost was covered under the original contract that was bid out Mr

Smith stated yes but because they are doing this inspection they are not doing something else He said they cantdo this

City wide with just the inspectors they have

Mr Caron said that bait boxreinspections are taking a large chunk of the money being spent right now and not targeting new

areas He asked if the City has done a sense check with Landscape Services Inc on that issue Mr Smith said the problemwith the areas not inside the target area is that they are not sure what other issues they may have due to residents havingprivacy fences up etc Without knowing that in other areas as long as the bait is being taken we dontknow where they are

coming from and to take that bait away when the issue is not addressed may not be a good idea

Mr Vitale said that for a few years now a resident had to give their consent to enter their property He said the City hasswitched from that to now an opt out program He asked if the letters were sent out in a timely manner and how far inadvance they were sent out Mr Smith said the first batch was sent out on October and the final batch was sent out on

October th and inspectors went out the week of November

Mr Vitale asked if the letters could be sent out days in advance Mr Smith stated that they have tried that in the past butsome of the seniors forgot that the letter was sent to them and they were surprised to see inspectors at their door

Mr Vitale asked if they can put signs at the entrance of neighborhoods out in advance similar to the street sweeping signs to

notify residents of rodent inspections Mr Ludos said there is a problem with that as they want to protect the residents If

they for example have their house up for sale they may not want a sign up indicating the City is inspecting for rodents Theywant to do this as confidentially and discreetly as possible

Mr Smith said that residents are a small sample size and asked if anyone on City Council received any complaints that

inspectors were in this neighborhood Mr Smith said they sent a lot of communication to the people and the push back

has been negligible

Mr Vitale said part of his property has a privacy fence and does not have any outside latches The only way to get into his

backyard is to go through the house He asked what do inspectors do in that case Mr Smith said he inspectors will leave a

notice stating they were unable to inspect

Mr Smith said they are not there to intrude on a residents privacy and when they went to the backyards they did not citethem for anything gutters windows etc other than what their intensions were

Ms Rusie said she had previously voiced her concerns of going into residents property upon their failure to return an anti

permission slip and said she would like an optin program rather than an optout program She said she thought the last

time they looked at this issue it was tabled and it would come back to City Council for discussion with input and she did notknow that the program had already begun Mr Smith indicated that Mr Ludos reviewed the program and approved it to move

forward

Mr Vitale said he was under the same impression as Ms Rusie He said he is however inclined at this point because ofwhat he heard from residents and what seems to be successful to go forward with the program

Ms Rusie asked if someone had returned their letter on October S a day past the deadline would it still be accepted MrSmith stated it would and they almost always put a time period between when they send out a notice and the deadline He

said some people procrastinate so they try to build in a lag period

Ms Rusie stated that people work during the day and asked if they can put theirantipermission slip in the white mail box

outside City Hall or send it via email Mr Smith said they can Ms Rusie said that this information is not listed as an optionand suggested it be added to the letter i

Ms Rusie asked that before baiting happens what type of City oversight is there so that inspectors dontput out excessive

bait boxes and charge for them Mr Smith said there are very strict state standards of what they are doing with the bait andwhere they are putting it They have that information as to where they are putting it how much they bought how much theyput out etc

Ms Rusie asked if there is a dog in the yard and an inspector came in how is that issue handled Mr Smith said it is on a

case by case basis Mr Smith stated that the inspectors are just entering the yard if there is no dog as they are trying to getthe job done as quickly as possible and they are trying to be resident friendly and cost effective


Aaenda Item contd

Mr Rubino asked if the people inspecting properties are specifically looking for rodent issues only Mr Smith stated yes He

said he has been told by CodeV to not have a bait box on your property if you donthave an infestation as you are onlyinviting them to your property He said this is a waste of money and you are only inviting a problem into youryard

Mr Ludos said he thinks that if you bait property with no visual signs leading into the property or on the property and the

consumption rate is or lower then we may want to look at it at that time Mr Smith said we are talking about two

programs the one talked about tonight and a more individualized approach He said they will get with CodeVto see if theycan make improvements on that part of the program

Mr Frederick said the way this program was handled seemed to work but CodeVhad discussed two or three different waysof doing it Going forward are we going to try testing in different ways Mr Smith said assuming there will be positive results

in the end the goal is to move on to other areas in the City In conjunction with that they will branch out from where they are

and open up that circle up a little MrSmith said their goal is to get several circles going

Mr Smith stated they will review the data in days

Mr Vitale said if there is a dog in the yard he doesntthink we should be entering the property He said if the inspectorsknock and there is no answer they should not go in He also stated that the City should have an electronic optout programand wants to see an email address on the website where residents can go to opt out

Mr Vitale asked if we are tracking the vacant homes in the City and just baiting them Mr Rayes said the are tracking vacant

homes but dontautomatically bait them if there is no cause to If there is evidence of rodent activity then they bait the

home

Ms Rusie asked what identification do inspectors have on them Mr Smith said they wear a coat with the word CodeV on it

and have a City of St Clair Shores issued ID card with theirpicture on it

Ms Rusie mentioned that the letter states that Landscape Services Inc and inspectors will be in the area but residents maynot be looking for the CodeV inspectors Mr Smith said they will have the letter changed

Mr Vitale asked if City Council can get a written summary of the things that are going to change as a result of tonightsdiscussion Mr Smith stated he gets an assignment list from the Managers Office which will have this information

MORATORIUM ON COMMERCIAL WALLS

Mr Rayes stated they have properties on the moratorium list Eightyseven percent have concrete walls on HarperGreater Mack Little Mack and Nine Mile and do not as they have chain link PBC or no fence at all Over miles of

concrete walls are within the City Of the remaining feet are on the moratorium list right now which total

properties

Mr Rayes stated that the earliest date that the City gave a moratorium on the list is

Mr Rayes said it is a new occupant and not the sale of a building that triggers a wall or if the wall becomes in disrepair at

of the value of the fence Mayor Walby asked if a business wants to modernize does this trigger a wall MrRayes said

it depends on the amount of work to be done If they remodel the entire site it would trigger a wall but not an interior

remodeling and updating signs does not trigger a wall

Mr Rayes said he looked into the material Mr Vitale mentioned at a previous meeting He said he has received some

engineering information which would require both a horizontal on top and bottom to brace the specific design loads He said

the commercial fences are about per linear foot to install where a concrete wall costs about per linear foot The

material Mr Vitale mentioned would last forever but when talking to Toms Fence Company they said they would not

recommend them for this application because of snow and cars bumping into them The other challenge is allowing certain

businesses to use plastic walls and some to use concrete in that the City has a graduating ordinance which allows multipleuses within a district

Mr Ludos said we have had an ordinance going back to and there has been a concern on Council that people could not

afford the wall so a moratorium was put in place giving them adequate time to put one in Then they extend it again but theyare not seeing the kind of movement that needs to be done His concern is that as businesses transition over do we want to

see patch work of material used on the walls He said the goal initially was that the concrete walls create a permanent barrier

between commercial and residential properties and it they provide a safety factor for the businesses abutting againstresidential properties He said his goal is to get the businesses into compliance One option is that the remaining feet


Agenda Item contd

left on the businesses that moratoriums were issued to Council could consider a no interest loan and give them one year toconstruct a wall and pay back the loan

Mr Rubino said he is not sure on a no interest loan as hedoesntknow what effect it would have He said he has no problemwith cement walls except for a few situations The remodeling issue makes no sense and should not affect the wall and a

wall makes sense only if a majority of the property turns over He stated that in the case of a hair salon the building is

one business and the hair salon He said we were going to require of wall and of traditional fence and thatmakes no sense to him If the majority of the property turns over then the wall makes sense Piecing it together at

a time does not make any sense He also gave an example of a gym on Greater Mack that changed hands and the peoplebehind the gym put up an expensive fence and then had to tear it down He believes if a resident had that type of

expenditure within a number of years and its all their property line the City should give them the option to leave it up a certain

amount of time

Mr Rayes stated that there are a few but not a whole lot of places where sections of the wall are half concrete and half

chain link fence

Mr Caron mentioned a couple of residents prefer not to have a wall in regards to aesthetics He asked if we can we have an

opt out requirement as long as that person owns the property but the business owner understands that as soon as it changeshands it could change in the future Mr Ihrie said we already have a provision in the Zoning Ordinance that indicates that ifthe commercial property owners wishes not to have a wall because he wants to honor the wish of the residential propertyowner they can go to the ZBA Zoning Board of Appeals and see if they will honor the request

Mr Tiseo mentioned that when someone is willing to put money into their property it is hard to slap them with a wall He

would like to see this gone all together He said he understands that the moratorium has to come to an end but someone

who is willing to put money into their business can be given a little more time He stated that there will be places where the

snow load will not impact a fence made of materials suggested by Mr Vitale so this may beanother special area

Mr Tiseo asked how long the moratorium is or if we are lifting it or giving it a final date Mr Rayes said the current

moratorium expires April

MrVitale said there are a few strawman scenarios that are set upwith the idea that when a wall falls apart the ownerwants

to replace it with composite He believes that once you have a cement wall you replace it with a cement wall He asked if

this has to go before zoning or can it be done on a case by case basis Mr Ihrie said it must go by the Zoning Board of

Appeals

Mr Vitale said we should move toward the goal of more cement but not cement as there may be situations that maynot work for example the dentist situation he brought up There will not be more than one business at that address it is built

to look residential and it doesnthave an alley behind it

MrVitale said in regards to the financing idea he would like to know the potential financial effect to the City and what the

term would be Mr Ludos said we could give them between months on a repay Mr Rayes said the largest parcelon the moratorium list is and the smallest is MrWalby asked Mr Ihrie to look into this issue to see if we can do that

MrVitale said if we can we need to place it into the budget

Ms Rusie stated that an exterior improvement is a silly trigger for putting up a wall She asked where it is in the ordinance if

that is a trigger Mr Rayes said if you are going to the Planning Commission it is under the portion that defines PlanningCommission requirements If a small addition is put in on the property you would have to go to Planning Commission

because it is a commercial property and all additions to commercial property require Planning and falls under that trigger

Ms Rusie asked if there is a way to exempt this issue from putting a wall up Mr Rayes said we can write whatever we wantbut he does not know if it is legal He referred the question to Mr Ihrie Ms Rusie said she wants to make sure we have that

authority to put that in the ordinance because she would like to see that removed Mayor Walby indicated there is a

consensus of Council on this issue

Mayor Walby mentioned we need to look at the scenario of the business who owns the whole building but only a small

portion of it is changing He said Mr Rubino brings up a good point for the one specific case where an entire building is

owned by an individual and the small business which is only of the building should be put on a waiver until the largerchanges

Mr Frederick said he thinks the moratorium should come off as soon as possible He asked as far as the theoretical loans

are concerned is it just for the people on the list or will it be available for new businesses as well He also asked about

administrative costs associated with this he said if a no interest loan becomes a low interest loan would be a little better He


Aaenda Item tcontd

also mentioned a situation when a wall abuts a driveway and it is a single driveway wide there is no way to get out of the

car when you pull the car into the driveway He asked if a greenbelt between the wall and lot line can be created so peoplecan get out of their car Mr Rayes said it depends If you move the wall to create a greenbelt for the neighbor it would putthe property innonconformance for parking He said they have negotiated with residents and commercial property owners

where the land does exist to modify that but it is good in theory but not in practice Mr Frederick asked how can we make

sure that topic gets discussed between the resident and the business Mr Rayes stated that most neighbors know thatahead of time and know what is happening

Mayor Walby asked Mr Ihrie to work on some of the changes which include adding ownership remodeling and the

percentage of ownership and bring it back to Council

Ms Rusie stated this includes ordinance changes as well which needs to come back to Council

Mr Rayes recommended that if the moratorium is gointq to be lifted we go through November If the City sends the letter

now stating the moratorium is being removed April they have to put walls up by November or the first week in

November This will give them time to get their permits go through the construction season etc

Mayor Walby asked Mr Ihrie to check into the legality of the nointerest or lowinterest loan bring the changes back toCouncil and lift the moratorium at the same time

DISCUSSION OF OUTSIDE STORAGE MATERIAL FOR BUSINESSES

Mayor Walby stated that notice of violations were sent to a number of businesses due to outdoor ice chest violations

Ms Koto said she asked Code Enforcement Inspectors to conduct a sweep of two specific parts of codes and

ordinances which were the sign ordinance and the outdoor storage and display ordinance This was based on the litter

that accrues outside the building which advertises the business In the sweep an abundance of ice chests seventeen of

them were noted Letters to businesses were sent out stating Ghat according to the ordinance you cannot have anythingoutside the building and they cannot display or sell outside of the building Some members of Council were under the

impression that when the propane tank ordinance went into effect there was an aspect of this that would also apply to

ice chests The difference between the propane tank and the ice chest is that propane cannot be sold indoors whichwould indicate that no propane could be sold in St Clair Shores since the City was not allowing it to be stored outdoors

She said you can sell ice indoors but the ice chests are large so many times businesses have them outside

Mayor Walby asked if we want to allow ice chests outside of businesses do we need to change the ordinance Ms Koto

stated yes and the zoning ordinance would have to be amended If that is what Council wants to do she recommends

doing it in a similar way to the propane tank language that is written which limits the size of the propane tank Another

thing she suggests is that nothing but the word ice should be on the ice chest which would exclude other advertisingShe would also take into consideration where on the property ice chests would be allowed for example only at the sidedoor or at the rear of the building

Mr Ihrie said he is cautioning Council that as soon as we go to one product that we say is lawful to sell outdoors we

may open the flood gates of people who say others can sell ice why cantI can my product If this is the case we mayhave to explain to a court of why we are letting one business sell their product but not allow another business sell their

product

Ms Koto said that seasonal businesses go before the ZBA to obtain approval to sell their horticultural products She

said the reason we have that in place is due to a lawsuit from KMart from years ago and the court ruled from

that point forward that each business that wanted to sell seasonal or horticultural products needs approval from the ZBAfor a certain window of time each year

Mr Caron asked if there is a distinction between sales and storage Ms Koto said in some circumstances some of the

gas stations with a smaller convenience store footprint used to store some of their extra merchandise in their dumpsterenclosures and lock them claiming it was an enclosed structure

Mr Caron said that from a fireworks standpoint the material has to be inside of a building today He asked if there is a

difference between sales and storage specific to fireworks Mr Ihrie said there is a logical distinction but if it is just the

storage a tent could be put up and it could be stored under the tent He said everything needs to be stored inside a

brick type building except for a few exceptions such as propane tanks and horticultural products

Ms Rusie asked if newspaper boxes are allowed Mr Ihrie stated they are through federal issues of dissemination of

information


Agenda Item Icontd

Ms Rusie asked how long have we had ice chests at businesses without giving them notices of violations or tickets Ms

Koto stated some of the businesses told her they have had them there for years

Mr Rubino asked about ACO Hardware and the dirt and items they sell outside Ms Koto said ACO received specialland use approval and variance from the ZBA forever

Mr Frederick asked about Coke and pop machines Ms Koto stated that technically they are not allowed

Mr Frederick said we need to figure out a way to have businesses keep their ice machines He mentioned that bait andtackle businesses have ice for a different purpose and some ice machines are not owned by the business but by a dparty The only recourse is storage versus sales and he would hate to go back to businesses that have had an ice

machine even five years to now having to get rid of it

Mayor Walby asked Mr Ihrie to research this issue and get backto Council

REVIEW OF HOME BASED BUSINESS ORDINANCE

Mr Rubino said he thinks this ordinance is antiquated He stated that maybe three or four people sitting on Council has done

business at home and he has had a business registered to his home He said the case nowadays is that people can conduct

business at home with computers and cell phones If they are not bothering the neighbors not building something outsidemaking noise or have equipment why shouldntpeople be able to run a business out of their home

Ms Koto said the current ordinance states a resident cannot run a business out of their home The way CDI has looked at itis if they dontsee it dontsee people coming in and out of your house or if they receive no complaints they are not going to

do anything about it The intent is that they are currently investigating one person where they received a complain that

someone was running a business out of their home On a regular basis there was construction debris at the curb to the pointwhere it was becoming questionable She said that if someone has six employees who come to the house every day it maybe questionable If however an accountant works out of their home and they have clients come to their home for businesslets leave well enough alone

Mr Rayes said some people have theirbusiness registered to their home but they store equipment off site He said there is

also an ordinance that controls commercial vehicles in which they need to be parked in the garage If there is a pest controlbusiness and it is manned by one person and he puts his van in the garage the City would not define that as homeoccupation unless he had deliveries to his home

Mr Rubino asked if someone has a very large lot and puts a small delivery truck into an area where no one sees it what

does the City do Ms Koto said the ordinance does talk about commercial vehicles and weight and size If no one sees it or

complains about it the City would never seek it out

Ms Rusie asked about an accountant operating out of their home and has a competitor in the City who is renting a business

property and rats his competitor out what would the City do in that case Ms Koto asked whats our proof

Ms Rusie stated he has his letterhead business card an ad in the Sentinel and contact information Ms Koto said the Cityhas contractors who have all their letterhead and their invoices to their home address but they dontoperate their business

out of their home address

Ms Rusie said currently the City has a very broad ordinance and suggested it be more tailored

Mr Caron asked in regards to the pest control company when CDI was made aware of the issue did they send an email

asking the City Attorney to look at them operating a business out of their home Ms Ludos said he turned it over for the CityAttorney

Mr Caron mentioned he thinks the City should consider putting something in place as new types of occupations are comingabout and it saves those businesses from renting a business address and it makes it easier for residents to have those typesof occupations

Mr Ludos said his caution is that the City has to be careful We are facing ordinance reviews and we need to take a look at

the entire ordinance book from the perspective that many of the ordinances were written at a time that are no longer in placetoday

MrVitale said that the reason Mr Ihrie became involved in this issue is that the company promoted itself in having received


Agenda Item Icontd

an award from the City A resident made a complaint to ask if the City actually endorsed the company as he had used them

and was not satisfied with the work He said this business brought this on himself and he doesntwant to go any further on

this issue as there is no value in changing the ordinance

Mayor Walby said businesses live in fear of getting noticed and some changes need to be made to fall in line with what

people do in todayssociety

Mr Frederick gave examples of ordinances from around the country He said when someone gets mad at a business we

have to be able to say its okay and not against the law He thinks the City should update the ordinance and clean up the

language

Mayor Walby said he will have the City Manager City Attorney and Administration propose an ordinance to protect the

integrity of the neighborhood and understand what is going on in the world and in homes today regarding homebased

businesses and get back with Council

AUDIENCE PARTICIPATION minute time limit

Marianne Courey St Clair Shores resident addressed Council regarding information being provided to pet owners in areas

being baited

Duane Michno St Clair Shores resident addressed Council on operating businesses from residential homes

ADJOURNMENT

Motion by Caron seconded by Rusie to adjourn at pm

Ayes All


THE PRECEEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT AVERBATIM RECORD

ity Council Study Session Meeting December Page of

PROPOSED MINUTESST CLAIR SHORES CITY COUNCIL MEETING

December

Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St ClairShores Michigan

Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo and Vitale

Also Present City Manager Ludos City Clerk Kotowski Director DHerde and City Attorney Ihrie

CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE

Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called roll with a quorum presentThe Pledge of Allegiance was recited by those in attendance

PROCLAMATIONS PRESENTATIONS

There were none

AUDIENCE PARTICIPATION ON AGENDA ITEMS MINUTE TIME LIMIT

There were none

PRESENTATION OF AUDIT REPORT

Mayor Walby explained that this item was removed from the agenda It will be moved to the JanuaryCouncil Meeting He added that there has been some strain on the Finance Department without a Director and

they are a little behind Mr Ludos stated that a new Finance Director will start on January They havebeen able to file Act by the deadline with Acting Finance Director Larry Claeson working and makingmodifications to get it completed

REQUEST FROM TRAFFIC LT TO AMEND THE TRAFFIC CONTROL ORDINANCE SECSTOPPING STANDING PARKING RESTRICTIONS ON CERTAIN STREETS SCHEDULE TO PLACE

ADDITIONAL NO PARKING STOPPING STANDING SCHOOL DAYS AMSIGNS TO THETRAFFIC ORDINANCE ON ELMDALE EAST SIDE AT TO ACROSS FROM GREENWOODELEMENTARY SCHOOL

Lt Lambert explained that this was a request from numerous residents who live across from Greenwood School

who advised that parents were parking on the east side of Elmdale allowing children to cross the street to get toschool The schools main entrance is on Joan however the entrance on Elmdale is being used more frequentlycausing driveways of residents to be blocked which results in unsafe conditions for children Lt Lambert reviewed

the situation and his recommendation is to amend the ordinance and to place No parking stopping standingsigns at certain locations

Moved by Council Member Frederick seconded by Council Member Rusie that temporary signs have been

posted at these locations for days prior to this request for adoption of the ordinance amendment totraffic control ordinance secbbe taken up and enacted entitled and reading as follows

O sectionb

THE CITY OF ST CLAIR SHORES ORDAINS THAT CHAPTER SECTION ENTITLED

STOPPING STANDING PARKING RESTRICTIONS ON CERTAIN STREETS SCHEDULE SHALL BEAMENDED BY THE ADDITION OF THE FOLLOWING

ELMDALE east side No Stopping Standing or Parking on school days am pmin

front of and Elmdale and at the North Property Line of

Elmdale across from Greenwood Elementary School No Stopping Standing or Parking on school daysam pmbeyond this sign Ordinance effective

Any ordinance or parts of any ordinance in conflict with any provision of this ordinance are herebyrepealed

City Council Meeting December Page of

Agenda Item contdl

The ordinance shall become effective upon publication by the City Clerk

This ordinance shall be published by posting the same in three public places within the City of St ClairShores and the Clerk is hereby ordered to post the same upon the bulletin boards in the Police Station

Jefferson Avenue the Fire Hall Harper Avenue and the City Hall Jefferson CircleDrive

STATE OF MICHIGAN

ss

COUNTY OF MACOMB

We hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by the CityCouncil on the

n

day of December and that the necessary Charter provisions have been observed


I Mary A Kotowski Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was

published by posting true copies of the same in each of the following places Police StationJefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive on the th

day of December

MARY A KOTOWSKI CITY CLERKOrdinance declared adopted

Ayes All

REQUEST FOR BUDGET AMENDMENTT DISTRICT COURT OPERATING FUNDS

This item was removed and rescheduled to January

BIDSCONTRACTSPURCHASE ORDERS FtEPEST ADDDnArc nnrnur

This item was removed from the agenda

CONSENT AGENDA All items listed on the consent agenda are considered to be routine and will be

enacted by one motion and approved by a vote of City Council There will be no separate discussion of the items

unless the Mayor andor a Council Member so requests in which event the item will be removed from the generalorder of business and considered under the last item of the Consent Agenda

Moved by Caron seconded by Rubino to approve the Consent Agenda items a b c d and e which

include the following

a Bills

December

b Fees

Kirk Huth Lange Badalamenti PLCIhrieOBrien

c Progress Payments

C L Enterprizes IncFlorence Cement CompanyC P Construction Company IncC P Construction Company IncC L Enterprizes IncItalia Construction IncT R Pieprzak


Agenda Item fcontd

d Approval of Minutes Meeting Date

City Council Meeting November

City Council Meeting December

e Receive File Boards Commissions Committee Minutes

To receive and file the following minutes

Minutes Meeting Date

Council SubCommittee on Boards Committees Commissions OctoberParks Recreation Commission OctoberPolice Fire Civil Service NovemberWaterfront Environmental Committee November

Zoning Board of Appeals November

Ayes All

UPDATES AND FOLLOWUPSFROM COUNCIL MEETING

First Snow Storm Mayor Walby offered kudos to the Department of Public Works for a terrific job in snow

removal It was a huge task to get done Mayor Walby explained a snow event is removing the snow off the

sidewalks when there is a substantial snowfall In this instance the City will combine what we have alreadyreceived in addition to whatwe are supposed to get tomorrow

Animal Shelter Agreement Mayor Walby stated the City is in discussion with the County regarding the

Macomb County Animal Shelter for next year Mr Ludos will have an update at the January meeting A

plan has to be put in place He has received an email regarding meetings and will update Council via email

tomorrow

Dog shooting Mr Ludos stated there has been much discussion regarding the unfortunate incident of the

shooting of a pit bull dog He has been talking with the Chief and Deputy Chief of Police regarding theincident Neither could recall another incident where a dog was shot unless it was hit by a car or somethingsimilar The officers tried to resolve the incident first This was an unlicensed dog with aggressive behaviorThe officers certainly regret having to take that sort of action

COMMENTS BY INDIVIDUAL COUNCILPERSONS

Council Member Caron thanked Mrs Tiseo for the Christmas cookies He congratulated the St Clair Shores

Sports Bruins Mr Caron wished everyone a Merry Christmas

Council Member Rusie stated the St Clair Shores Monopoly Game is a good present for Christmas The cost is

and can be purchased at the Village Market Senior Center and First State Bank You can call for

questions Ms Rusie stated she heard from a business owner that the City was clamping down on neon signsagain Mr Ludos replied he will investigate and respond at the next meeting

Ms Rusie stated there is a large crowd in attendance regarding the dog shooting and the expectation is that no

one cares She stated for residents to be assured that the City is open to hearing about training and different

ideas She wished everyone a Merry Christmas

Council Member Rubino asked when the Little Mack reconstruction was finished Mayor Walby replied it has

been about two years ago Mr Rubino stated he received an email from a resident that it is falling apart It is

cracked and crumbling He asked how the contractors are held responsible for their work and if there is a warrantyHe asked for a report at the next meeting It was also reported the road is bad between and Mile Roads

Mayor Walby stated that Little Mack should be done again in if not in

Mr Rubino stated that the dog incident is a culmination of unfortunate circumstances and nothing will get resolvedwith comments He added that last year a dog was loose on his street and it took officers two days to catch it He

remembers another time when a police officer crawled on ice to save a dog Mr Rubino wished everyone a MerryChristmas


Agenda Item Icontd

Council Member Tiseo stated that the pavement at Frazho and Little Mack also needs repair He wished

everyone a Merry Christmas

Council Member Frederick wished everyone a Merry Xmas

Mr Frederick stated that you can now go to the Library and enjoy Zineo There are full titles that can bedownloaded for free The Holiday hours at the Library are Decemberd from am to pm They are

closed on December h and

Mr Frederick thanked the Optimist Club for hosting the Poinsettia Ball

Mr Frederick thanked the Goodfellows for doing a great job at collecting money for the needy Also Cops for Kidsdid a great job in helping needy families for Christmas He also hopes cool heads will prevail with regard to the

dog shooting

Council Member Vitale stated there is a problem with Rizzo giving out duplicate recycling bins There are

currently locations where there are duplicates and triplicates of the bins He stated they need to meet with a

representative from Rizzo Mr Vitale added that they use a paper and pencil operation not Excel which makes itharder to track He asked residents to call if there is a problem

Mr Vitale stated he has read through the Police Report regarding the dog shooting He explained that the officerson scene did what they could to return the dog home He stated he has no quarrel with the way it was carried outMr Vitale would like to know the time period from when the dog was shot the d time and the arrival of the Animal

Control Officer A bullet is considered euthanasia in the field Also why did we drag the dog into the AnimalControl Vehicle and not euthanized in the field

Mr Vitale wished everyone a Merry Christmas

CITY MANAGERSREPORT

Mr Ludos stated he was impressed with the DPW with regard to snow removal during the snowstorm He reminded

residents that the City cannot go into the local streets immediately He was also disappointed over a voicemail left on

his assistantsvoicemail on Sunday morning wanting to know why his street wasntplowed Mr Ludos stated this is theworst case of leaving vehicles parked in the roadway after a snowstorm The plows had to stop plowing and use horns

to get people to come out to move vehicles The ordinance is clear on a Snow Emergency and snow events MrLudos asked Police Chief Walleman and DPW Director to enforce the snow ordinance and issue tickets

AUDIENCE PARTICIPATION MINUTE TIME LIMITI

Lynn Zoff St Clair Shores resident addressed Council on the shooting of a dog on Princeton and requested a third

party investigation

Mary Ann Courey St Clair Shores resident addressed Council on the shooting of a dog on Princeton and requestedmandatory training for officers

Diana Rascano St Clair Shores resident addressed Council on the shooting of a dog on Princeton and the RPF on

feral cats

John Kozarek St Clair Shores resident addressed Council on the shooting of a dog on Princeton and maintaining the

quality of residential life along the lake

Dr Matthew Bruzek member of Vet for Paws for the Cause Casco Twp addressed Council on the feral cat issue

Sherry Sirey Chesterfield Twp addressed Council on the shooting of a dog on Princeton

Erin Stahl St Clair Shores resident addressed Council on her vision for Blossom Heath Park Brunch with Santa the I

cleanup the Ethics Policy and the shooting of a dog on Princeton

Nicole Bammel St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Keith Bammel St Clair Shores resident addressed Council on the shooting of a dog on PrincetonAaenda Item Icontdl


Jamie Victory St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Nicholas Wolfe St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Michelle Hayza Mt Clemens from the Rejoice Animal Rescue addressed Council on the shooting of a dog on

Princeton

Todd Ponigan Madison Heights addressed Council on the shooting of a dog on Princeton

William Lawson St Clair Shores resident addressed Council on a need to schedule a Study Session on walls andfences moratorium

Amber Wolfe St Clair Shores resident addressed Council on the shooting of a dog on Princeton

James Volgen St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Chris Stahler St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Robin Johnston St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Heather Wear St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Mike Bodner St Clair Shores resident addressed Council on the shooting of a dog on Princeton

Mary Clarkston addressed Council on the shooting of a dog on Princeton

Chuck Hall St Clair Shores resident addressed Council on the shooting of a dog on Princeton

MAYORSCOMMENTS

Mayor Walby wished everyone a Merry Christmas

He stated he doesntthink this incident will go away The request for a third party investigation came up more thanonce in comments this evening and he will direct staff to look into it as well as training to assist officers

Mayor Walby continued that we always try to correct issues and will try to make it better This issue will beevaluated and will not be brushed under the carpet The City cares about St Clair Shores and its animals Therewill be more talk about this at the next meeting

ADJOURNMENT

Moved by Council Member Frederick seconded by Council Member Rusie to adjourn at pm

Ayes All


THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT AVERBATIM RECORD


BOARDS COMMISSIONS COMMITTEES

From Phillip A Ludos City ManagerSubject Boards Commissions and Committee Minutes



To Receive and File Boards Commissions and Committees Minutes

Meeting Date

Aqua Freeze CommitteeCool City CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteeMemorial Day Parade CommitteePlanning Commission MeetingWater Resources Advisory Board

Waterfront Environmental Committee

Zoning Board of Appeals

Justification

December

JanuaryMayMayMayJune

AugustSeptemberOctoberNovember

December

JanuaryDecemberNovember

DecemberDecember

BC e

DateEMailed

JanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuaryJanuary

These minutes are submitted to the City Council for information review of actions bythese City Boards Commissions and Committees

Council Action



JanuaryPage of

December

Meeting minutes from December held at am at Civic Arena

Committee Members PresentGeri Hofmann Linda Bologna Chuck Hall Joe Wielgot Barb Scavone Shawn

NicholsonMembers absent Blair Gilbert Carol Augustyn Kip WalbyOthers present Stephanie Korotko Leisure Manor Chris Reyes

Linda Bologna opened the meeting with the minutes from Nov It was approved by Geri Hofmann and

seconded by toe Wielgot

Sponsors Corporate HABA TIFA Buffalo Wild Wings in discussion with Linda Bologna wil get back to us

regarding what they want to do interest in participating Joe Wielgot is meeting with Petipren to finalize

sponsorship will meet with them Jannd Geri Hofmann made several contacts with local restaurants with no

commitments yet Wallys wilt bring his truck with hot chocolate and coffee Steves Backroom will also

participate not sure how they will participate She will again follow up with her contacts Food Vendors will be

investigated by Geri Hofmann We did create a commitment letter to give the vendorsparticipants for the event

Food vendors will need a permit issued by the city at no cost to them We would like to see a contest amongst the

local restaurants with votes for each at the Aqua Freeze Gift Certificate will be issued to one voting on the

specialty drink G Willies wanted t o do specialty drinks in the beer tent not allowed to use their liquor license off

their premises They will consider still serving food in the beer tent Clinton Township Kiwanis will apply for the

Beerwine license for the weekend waiting for the bond to send in the application to the Police Dept Rep and the

state Beer will be sold after noon on both Sat Sun

Sponsors Local Business Groups Nautical Mile is donating Ihrie OBrien is donating in Jan

TIFA is donating with notice that we give them a report with details Leisure Manor will have a warmingcenter give tours of their facility at an open house that weekend between the hours of They may have a

bake sale and would like ice sculptures there if possible Stephanie Korotka is our contact person Gifts Afloat

wilt be a warming center

Linda Bologna will contact Ron Frederik about two X tents for skaters to change their skatesshoes Possible

to add a couple of picnic tables for seating He has offered two tents with one propane need one other for the

second tent for the polar plunge area

We will have use of the basement area at Blossom Heath Inn for storage and warming if needed

A new banner to be used across Jefferson Ave is We will not alter the present banner for the Pond HockeyWe may use them with date changes if the pond hockey is scheduled

Brian Mazey will contact local businesses to get sign sponsorships will collect all monies and split with the Lac St

Clair Kiwanis and AF Huskies with Heart and the local high schools honor society may be able to help with the

activities like face painting and magicians

Sponsors Media C G papers will give us artices in all of their papers Linda Bologna and Geri Hofmann will

meet with them for specifics Dave Rubello will handle all Media contacts radioTV etc

Tent rentals Wahls and Anthony Party Rentals are bidding for the heated tent Rentals will include all

tables chairs bar stage floor and propane heatloe Wielgot is getting the bids Tents would be delivered around

the h of Feb

Boy scouts confirmed their participation with the pancake breakfast Linda Bologna will be in contact with them

They will use the griddle from the VFW electric is needed Update with electrical in the park will include this

request

Torch run will be scheduled and run by Barb Scavone using six people to relay the torch from Harper to

Jefferson to Blossom Heath entrance using blocked off lanes of traffic Linda Bologna is working with the mayor

and police dept with specifics on the safest route Police scout car will be ahead and behind the lone runner

Working on the relay torch to find one suitable The whole trip is miles Application for approval is beinghandled by Linda Bologna

Commitment from the city about using the shuttle service for parking has been confirmed along with the cost of

the electrical work done in the pavilion Cost of the electric upgrade is being paid by TIFA cost is estimated at

Blair Gilbert is handling the electrical upgrade

Shawn Nicholson has confirmed the small ice ponds will be used for ice skating and two on two hockey Skaters will

follow a schedule for odd and even hours between the hockey and figure skating Open skating will be available

after PM No pond hockey will be attempted this year Note after this meeting was held Shawn Nicholsan

has reconsidered Pond Hockey will be sponsored by GTJ More details to follow St loan cub scouts may be

available for clean up in the park Mike Gavosos is the contact per Shawn Nicholson We may need some type of

ramp to access the ponds for skating

Pasta dinner on Saturday by Oak Management Oak Management They will offer a pasta dinner for per person

Pop and coffee is included All beer and wine will be in the heated tent only The Optimist club must use the tent

for the chili dog meal on Saturday afternoon

Clothing sales have begun on the website per Linda Bologna and Geri Hofmann They will be available at

Embroidery Much More Gilberts Hardware and through the website Sales are through the Harper Avenue

Business Association

Ice carving is being scheduled by Jeff Wolf of Finesse Ice Carving Competition money needed is approximatelyfor both ice and prizes The nine blocks needed for the Olympic Rings will cost Jeff Wolf may use the

bridge in Wahby park for the torch A nine block torch will run about It will include a propane heatingelement and will only be on during the hours the event is open The torch is approximately thick Propane is

available from Van Dyke Gas with a lock to prevent tampering

Students at a local school in SL district would consider running the bowling Waiting for the Principal to approve

Security needs to be contacted for the event May caIGary Soffe about the opportunity

Blair Gilbert is working with the Parks Rec Joe Wielgot about the power in Blossom Heath Park and what will

be needed to be able to be used safely for the ice carvers and public Light will be needed for evening hours

Service upgrade and new plugs are being discussed with the SCS Maintenance Dept Blair Gilbert has updated the

plans with lights and power receptacles Tents will be on the back parking lot near the fencing of the park Any

repairs to the parking lot will be the responsibility of the tent company

The collegiate competition is on schedule per Jeff Wolf They should have four colleges with three carvers each

competing Prize money is included in our cost of for ice

Most of the carved ice will be done before the event for the sculptures throughout the park One carving will be

done on Sunday and raffled off to one personbusiness That sculpture will be moved to their location after the

event

Our budget target is is already secured Begging begins for more sponsorshipimmediately Target any business in the area if you can

Meeting was adjourned

Our next meeting will be held on Thursday night January at PMheld at the Civic Arena in the

conference room

emm@gmailcomLinda Bologna

Embroidery Much More

Cool City Committee Meeting Minutes January

I Attendance

Present Margi Armstrong Bob Fetter Tim Devine Chris Koehler Melissa Boitos

Absent Goran Misic Joe Fresard Chris Vitale Jenny McAdams

Motion was made to excuse Goran Misic Joe Fresard Jenny McAdams Motion

passed

II Approval of the Minutes Motion was made to approve Octobers meetinglast official meeting minutes by Bob Fetter second Chris Koehler Motion

passed

III Public Participation None

IV Approval of Agenda Motion was made to approve the agenda by Tim Devinesecond Bob Fetter Motion passed

V Elections Bob Fetter nominated Tim Devine for Secretary Margi secondedTim accepted No other nominations Tim elected as Secretary Bob Fetter

nominated Goran Misic for Treasurer Tim seconded No other nominations

Goran was not present but if he accepts he has been elected in his absence

Margi nominated Chris Koehler forViceChairpersonBob seconded Chris K

accepted No other nominations Chris elected asViceChairperson Bob

nominated Margi Armstrong as Chairperson Tim seconded Margi accepted No

other nominations Margi nominated as Chairperson

VI Updates A Dragon Boat Races Chris Koehler and Margi Armstrongpresented initiative with city leadership City Manager Assistant City Managerand City Liaison in November Leadership supportive Need to present and get

approval from City Council Presentation is being prepared to present to Council

Targeting to present to Council first meeting in February Committee will meet in

advance of Council review to finalize details Presentation materials will also be

used to advertise to prospective corporations teams etc This will be a fundraiser

event sponsoring potential targeted charities include Van Elslander Cancer

Center Wahby Macomb Cancer organization etc

VII TreasurersReport Due to Goransabsence no report this month

Cool City Committee Meeting Minutes January

VIII New Business Welcomed Melissa as new committee member

IX Old Business Bob reported out that there was an additional donated for

the Pub Crawl

Bob reported out that the South Lake High School lighthouse base broke in

transit While repaired the owners requested a portion of their silent auction

donation returned The charitable group Waterfront Environmental Committeeis taking under advisement

X Adjournment A motion was made to adjourn the meeting by Bob second

Chris K Meeting adjourned atpm


Memorial Day Parade Committee Meeting Minutes

May

Chairman B Montgomery called meeting to order pmMay Z Pledge of

Allegiance was said by all in attendance

Secretary Ellen called roll

Present

Chairman Bob Montgomery Vice Chair Dave Rubello Ellen MontgomeryTreasurer Chuck Hall Cheryl Furdos Sue Nesbitt Kathe Travis Allan

Neuwirth Dennis Krasnicki Betsy Castro Jaime Victory Chad MillerCandace Rusie Nate Kaczmarek John Caron Vince Carr

Guests Robert DeLong George Recor Mrs Carr Baby Emma Travis Cassandra

Rusie

Absent Maria Mayer

Chuck motions to excuse Maria Dennis seconds

o Motion carried

Chairmans ReportLooking at the account numbers very happy and were sitting very good but dont

lose sight coming down to crunch time everything is running fairly smooth eye on

the prize

Bills and CommunicationsFinancial Report

o Were better offnow than we were this time last year thanks to booklet sales

and Club

o is where we stand

Allan motions to approve Ellen secondsMotion carried

o Dave everyone should be proud that weve done all this

and raised this much when we had very little before

Approval of Minutes

Dennis motions to approve minutes as corrected Cheryl seconds

o Motion carried

Chair ReportsAdvertisementMarketing Cheryl

o Should we have a special on shirts

for this years and for last years



May

Chuck motions to make the shirts the weekend of

the parade and the shirts Nate supportso Motion carried

o Lijeks Luterman Barrisey need shirts

Nate motions to give shirts to these four VIPs Ellen secondsMotion carried

o Joel McTaggart will share pictures for the Connection

o Sara Rose will come early and stay until

o Looked into the lanyards for which is cheaper than using the shirts

Chuck we might need to hold offbecause we might need to run within

security parametersPossibly send an attachment in the welcome email

Those can be printed up as many as they want thoughPossibly mark the entry badges etc

We need to order the lanyards by tomorrow for committee pressvolunteers

Sue motions to let Cheryl order the lanyards Dennis seconds

o Motion passes Chuck nayo There is an issue with the pins and they are not easily mailable due to shape

and weightSue volunteers to deliver them

Cassie

o Book is coming alongo Twelve pages to sell Dave calledwith two more if all outstanding ads come

through we should be at seven pages left

o Going through the listof potential other advertisement

o Needs to have everything in by May tH

Sailing Through the Shores k Katheo The run is going good

participants and countingTrophies Vince

o All goodLineup and Logistics Chad

o Working on the welcome packetWill cover everything from things to put on cars to what is

appropriate musicStatement from the police from security meeting will be in the packetand the entire thing will be strict

o Will call Meijers and Krogers tomorrow May about the water

o Ribbons shipped today May so they should get here soon

individuals will not send out ribbons to everyoneo All the signs are up need to talk to DPW about flagso Got the megaphones and we need to get the batteries



May

o Dave the LiveStream Dude

They want to stream the parade for free on livedetroitty

Will vote for approval at next meetingSpecial Event Coordinator Betsy

o EaglesNets is all set

o Put the trucks starting in the parking indent

o Everything is all plotted out

Fundraising Daveo We have alineup It is final

Volunteers Denniso Mayor Officer Lambert are going to be at the next meetingo Has an extra photographer lined up inwait

Old Business

Task Matrixo Novelties to be sold in thetshirt tentandoralong the route before the

paradeo Everything else is eitherinprocess already covered or complete

Fundraising budgeto Dave had aprojection and we seemingly never approved the extension

Sue motions to increase Daves budget by to cover the

difference Betsy seconds

Motion carried

New Business

Premium storageo Should we draft a letter to send off to their corporate

Candace volunteers to draft

Audience ParticipationGeorge

o Putting parade books on chairs and in the areas where people sit

Talk to the police about it to make sure there is no issue

Motion by Nate to adjourn this meeting at pmsecond by BetsyMotion carried

Respectively submitted

Ellen MontgomeryRecording Secretary



May

Chairman B Montgomery called meeting to order pmMay Pledge of



PresentChairman Bob Montgomery Vice Chair Dave Rubello Ellen MontgomeryTreasurer Chuck Hall Cheryl Furdos Kathe Travis Allan Neuwirth Dennis

Krasnicki Betsy Castro Jaime Victory Chad Miller Candace Rusie JohnCaron

Guest Robert Knight David Arnold Hank Russel Mayor Kip Walby Henry CastroScott Castro City Manager Mike Smith Cassandra Rusie Sue McCain Steve Semrau

Absent Sue Nesbitt Nate Kaczmarek

Cheryl motions to excuse Sue and Nate Dennis seconds

o Motion carried

Chairmans ReportWe have ten days to go main thing we have to do is keep up the communication We

all need to be vigilant this year concerning bags but be conscious not to cause panicThis will be the biggest and best parade weve ever had and lets keep it on track

Bills and CommunicationsChuck were keeping abrisk pace although the Club is the real bread winner

at the moment

o is where we stand

this is the biggest number wevehit to dateKathe motions to approve Allan seconds

o Motion carried

Approval of Minutes

Cheryl motions to accept minutes Chad seconds

o Motion carried

Chair ReportsAdvertising and Marketing Cheryl

o Finished putting together the lanyards all of us will have one and all

photographers and staff

o SundayLijeks will be onFox at

Rich Luterman is going to interview Mayor Walby at

Lineup and Logistics Chad



May

o Info packets has been sent out will send out followup emails tomorrow

and call next weeko Five participants have dropped we have now

o On water Meijer wonthave an answer until next week Meijer didntanswer

atall will call Meijer on Monday but thats okay because its already in the

budgeto DPW is getting the flags ready for Jefferson and will be up for the parade

John Rizzo will betaking care of the garbage along the route

Special Event Coordinator Betsyo Nothing new to report

Sailing Through the Shores kKatheo The run is going fabulous

registered runners

Easily will be at

o Registration at and race atnoon

o Turnaround point is roughly at Blackburn

o First scholarship awarded to a South Lake studentParade Book Cassandra

o We have a book

Fresh off the press todayRest will be done by next Thursday

o Printer recommended to have them deliver to city hall directly however this

might be apotential problem due to lack ofcommittee control on their

whereabouts after they arrive

o Doesnthave payment for a couple ads and just needs to do a little bit of

follow up on themo Stablebinding and interior covers are in color compared to black and white

in previous yearso Chuck since the parade book is technically a fundraiser it will end up going

under Daves division

Fundraisers Daveo We donthave anything going on right now and he is going to pursue disc golf

and mock rock for the fall

o May Elvis to the Max Joe Contreras will give us a donation out ofprofitsthat he makes at the event

Allan

o Nothing new to reportVince

o Chose some judgesDue to the lack ofguidelines needs to know what should be done as

far as judging criteria

The group is free to come upwith the criteria as long as the

award topics are taken into consideration



May

o Amvets havingapostparade open house is anogoo Found flags for

Motion made by Dave to allow him to proceed Betsy seconds

Motion carried

o Abstainers Kathedoesntlike presentation Cheryldoesntthink we have the people to do it Ellen says its

agood idea but it seems like its adding too much

Corresponding Secretary Mariao Nothing major to report

Volunteers Denniso A little shortstaffed but thats okay because he should be getting emails

soon

o Has volunteers by email and whoever shows up on the day ofthe paradeSunday fpm at Memorial Park to sign in

Old Business

Task Matrix

o We will need an extension cord for Sam

o Dave put ads in abunch ofthe CG papers for the parade and will do it for

two weeks in arow

o We need two people to carry our banner

Young vets ROTC students

o We will have enough people for one tent fortshirt and Cheryl is going to

make sure to ask people again in order to staff asecond tent

o Everything else has either been covered or isinprocess or there is no

urgency

New Business

Security measures

o Mayor WalbyWe are going to have more police presence this year and the city will

absorb that because its not fair to the committee to front the sudden

and unforeseen cost

Side note TIFA is donating to Parade Committee

o Mike Smith

Police will be walking the crowds significant increase in patrolmenwe are bringing inbombsniffingdogs border control will be helpingto acapacitySide note we are going to get fifteen picnic tables for the front lawn

possibly tables and chairs because easier will work with Betsy on

thato Bob

We are only going to close the road for the food trucks up to chamber

doors back parking lot for handicapped parking the boat launch will



May

be open will give a list ofparticipants for the police to use as well as

send the participants a form to fill out to make things easier

Livestream David Arnoldo Using the Internet from the Detroit Regional Yacht Association across from

Nautical Deli there is this tree with the most ideal angle for streaming the

line will be superhigh as to not disrupt the foot traffic set up on Saturdaywill be in the office during the stream itself

Chad motions to approve the Livestream Betsy supports

Cheryl we want people to come out to the parade not watch at

home and had to tell the connection no to streaming on their

site for that reason

o Chad amends that approval should be pending with

Mary Janes approvalMotion carried

Letter for storage unit

o Candace will send the letter to the committee and she will send it along if we

like it

Audience ParticipationDennis Are the school bands getting paid

o Mr LaHood will pickup Lake Shore and South Lake and Mr Lucido pickupLakeview

o They were told to provide their own signsBob Knight has anyone heard anything about Mr Heller

o Dave he has had some sort ofoperation and feels good and expects to be in

the paradeo Sue McCain has a nice MercedesBenzfor them to ride in

Steve and Hank Are the security credentials the same for hams Yes Lanyards Theyneed so far and will let Cheryl know if the need for more arise

Motion by Kathe to adjourn this meeting at pm second by JaimieMotion carried





May

Chairman B Montgomery called meeting to order pmMay Pledge of



Present

Chairman Bob Montgomery Vice Chair Dave Rubello Ellen MontgomeryTreasurer Chuck Hall Cheryl Furdos Sue Nesbitt Kathe Travis Allan

Neuwirth Dennis Krasnicki Betsy Castro Jaime Victory Maria Mayer Chad

Miller Candace Rusie Nate Kaczmarek John Caron

Guest Robert Knight Mr Schaefer Hank Russell Steve Semrau Tom and Linda Carr

Absent none

Chairmans ReportWe got three days were on the homeward stretch real proud blah blah blah blahsenjoy the fruits of our labor this year call me beep me if you wanna reach me

Bills and Communications

Kathe the flags for Vince are paid for because Sailing Through the Shores will

sponsor them there should be enough to cover part of next yearsas well

Cheryl donations and profit from hot rod show donation from Bubbles and Barks

Cassandra bill for parade book

Chuck increase ofbottom lineo Kathe motions to approve Sue seconds

Motion carried

Approval of Minutes

Chuck motions to approve Allan seconds

o Motion carried

Chair and Member ReportsAdvertising and Marketing Cheryl

o Hot Rods and Hot Cakes this past Sundayo Been putting our information on all possible websites and wereall set with

the television spotsGoing to do an early taping with the mayor due to the fact the station

lineup changed Luterman is going to leave and come back and parkatMasonic Lodge and we towhim down in a golfcart

o VFW hall all prepped Olivias car is good and shes bringing a friend

Lineup and Logistics Chad

o Grand stand bleacher locations put on the cement if possiblemile bottle water location

Selling water for by the EaglesNest



May

o Sat Chapoton staging area setupFundraising Dave

o Lakeshore YMCA will host mock rock free of chargeSpecial Event Coordinator Betsy

tables and chairs are coming for the EaglesNest

o Got the two checks from City Hall so shes goodParade Book Cassandra

o Picked up the books on Tuesday gave them to Sue and has already given the

bill to Chuck

Corresponding Secretary Maria

o Gave Chad one more applicationScript Sue McCain

o Has magnetic signs for her car

Purchase will be voted on next meetingSailing Through the Shores k Kathe

o Going good knock on wood

registeredVolunteers Dennis

o Were ready to go on our staff not including Hanks

o We might be shy on badges so we might need to come up with somethingelse

ofHanks crew have shirts so we can make up the difference with the

badgesEllen will get the remaining volunteer badges from Cheryl Saturdaynight at the Lijeks for Sunday morning Dennis will get the collection

jugs at the same time from Dave

o Wear sunscreen and hats

o We need control in the staging area

o Lakeshore Presbyterian ChurchFishbones for the shuttleso Dave has a field secretary named Don

Old Business

Task matrix

o Putting Sam with the banner

Everything is eitherinprocess nonurgent or negligible

New Business

Dave makes a motion to approve a stipend to assist the VFW Bruce Post

in hosting the Lijeks Cheryl seconds

o Motion carried

One meeting on June nothing in July monthly meetings starting Augusto Kathe will not be here for June th meeting as awards night athigh school



May

Audience ParticipationChuck vendor badges are complete will send apicture to committee if possibleCarrs we dontknow what were doing but Vinces got it so its cool

Dave we will have a helicopter flyover Taps at Loco Joe will be doing his

thing up by the grandstand again this yearSteve Twitter for the parade Ca SCSMDP SCSMDP

Motion by Betsy to adjourn this meeting at pmsecond by CherylMotion carried





June

Chairman B Montgomery called meeting to order pmJune Pledge of



Present

Chairman Bob Montgomery Vice Chair Dave Rubello Ellen MontgomeryTreasurer Chuck Hall Cheryl Furdos Sue Nesbitt Allan Neuwirth BetsyCastro Jaime Victory Maria Mayer Chad Miller Nate Kaczmarek John Caron

Guest Vince Carr Mary Beth Okray Steve Semrau

Absent Kathe Travis Dennis Krasnicki Candace Rusie Maria Mayer

Betsy motions to excuse Kathe and Dennis Chuck secondso Motion carried

Chairmans ReportVery nice job whole parade came out beautiful you all deserve a pat on the back for

all you did looking at the Royal Oak parade was sobering when it came to our

efforts


Vince has his PayPal bill for the flags Chuck will process it with ks donation funds

Cheryl we need to look out for a check from Vivianos

Chuck current total is everything is paid but police and fire and not

including city stipendo Sue motions to approve Allan seconds

Motion carried

Annroval ofMinutes

Cheryl moves to approve Sue secondso Motion carried

Chair ReportsCheryl

tshirts left atheadquartersOthers are out there

Were just about ateven without looking at numbers

We have permission to do Concert at the Park

We still have shirts wants to donate to special needs kids

Will contact Greg Esler for the donation

Tshirt guy recommends a small run oftshirts next year with a reorder

Possibly hats tote bags coziso Has CDs with photos with more on the way



June

Chad

Ellen volunteers to look through photos

o Doesntreally have anythingBetsy

o Doesntreally have anything either Food Truck Joe is coming to next meetingDave

o Went out and did the Elvis to the Max fundraiser

o Coming up secured location for the Mock Rock at Lakshore YMCA

Old Business

Reset on the task matrix

Trophieso One ofthe judges decision was acommercial float so not to knock either the

judges or the entrantbut it is not the image the committee wishes to play upThe Parade Company one contracted by the Shorewood Kiwanis gotbest patriotic so there needs to be anooffensemade revision

Vince will get the markups together and find something else for best

patrioticChairmansChoice

Membership status

o some people miss meetings and thats okay but we need aprotocol for those

who are habitually absent andor late

o Eleonore is officially offas oftodayo Chad is stepping down effective August nd

New Business

Parade Inputo Too long not enough bands the military groups werentspaced out enough

If the parade starts atone send those who take a long time like the

Shriners at

No one had a problem with the motorcycles because they were

veterans

We should possibly get together as a committee and watch the paradeSue McCains carmagnets for the Benz she carried vets in

o Cheryl motions to approve Chad seconds

Motion carried

Sue Nesbitt opposeso Cheryl should we buy signs for military guests and those we invite like the

LijeksConsensus says yes

Ellen motions to table k coordination until next meeting Sue seconds

o Motion carried

Item Fo Lijeks took the receipt when Bob took them out to eat



June

Dave makes a motion to reimburse Bob with the assumption he will

show the bank statementbill Chuck seconds

Audience ParticipationSteve it wouldvehelped if rows in staging area were straight but that couldntbe

helped got to see the livestream version and it was about two and a half hours

Motion by Ellen to adjourn this meeting at pmsecond by CherylMotion carried





August

Chairman B Montgomery called meeting to order pmAugust Pledge of



Present

Chairman Bob Montgomery Vice Chair Dave Rubello Ellen MontgomeryTreasurer Chuck Hall Cheryl Furdos Allan Neuwirth Betsy Castro JohnCaron Dennis Krasnicki Candace Rusie Jaime Victory

Guest Mary Beth Okray

Absent Kathe Travis Nate Kaczmarek Chad Miller Vince Carr Sue Nesbitt Maria

Mayer

Dennis motions to not excuse those whonoshowed and excuse the people who

called in Allan seconds

o Motion carried

Chairmans ReportHe has heard nothing bad about parade overall the only real complaint was that it

was long Third year in arow success so proud of all who worked together to make

it happen Thanks from the bottom ofmy heart


Cheryl bill for photos to put in the display caseupcoming archive fortshirts

from parkFinancial Report

o Bills paid except all mentioned Shriners etcCheryl motions to approve Betsy seconds

Motion carried

Approval of Minutes

Dennis motions to approve as amended Allan seconds

o Motion carried

Chair ReportsCheryl

o Nothing much to report other than shirt sales are abysmalNeeds a count ofwhats left

We broke even but not much of aprofitDontwant to drop the logo contest because its a good thingWe didnthave the options to sell like we did last year

Betsyo Food Truck Joe says he doesntknow how much everyone made



August O

Dave

o Nothing as of now

Dennis

o Same

Old Business

Task matrix

o Storage stuff will have an answer about corporate signoff on Mondayo Cassandra asanonmember volunteers to do things

k business

o motion to table by Betsy second by Dennis

motion carried

New Business

Bob turns the meeting over to Candace to run the meeting for nominations

o Dennis nominates Cheryl for Chair Dave seconds

Cheryl acceptso Dennis nominates Vince for vice chair Dennis seconds

Vince not here so not accepted as ofyetDave tables the vote Allan seconds

o Chuck nominate Dave for vice chair Bob seconds

Dave declines

o Bob nominates Ellen as recording secretary Cheryl seconds

Ellen acceptso Bob nominates Betsy for corresponding secretary Dennis seconds

Betsy acceptso Dave nominates Chuck for Treasurer Dennis seconds

Chuck acceptso Motion to approve those who are unopposed with an unanimous vote

Motion made by Bob seconded by Chuck

Motion carried

o Will revisit the vicechair position later

Turing things over to Cheryl our first chairladyparade route

o Dave recommends that the chair liaisons and the mayor meet upo Put route on agenda for next meeting

Bob makes amotion to table Dave supportsMotion carried

Food Truck Joe was unable to attend

o He has a few suggestions that all revolve around turning this into a parishpicnic

Betsy wants to stretch out the food between the health

departmentWheat if we have the parade down miles



August

Put on agendaOffsite meeting to watch parade

o August rd potluck Daves house

Subject to changeo Brainstorm ideas for potential merchandise for next year

CleanupBathroomsWater Placement

o The garbage was kind ofmessed up the bathrooms at the staging area were

not enough and the water did not sell at the tents

Parade book wrapupo Covered

Mock Rock

o YMCA

o October maybe twothree weekends charge entry fee and chargeadmission

Pig Roast

o Welsh Park Mack and Marter in aneighborhoodo possibly more to get in some dude brings apig he roasts it

o Septembero No VFW because Dave wants to keep it simple

Street vendor

o One guy paid for six vendors for his ice cream truckscarts and one paid for

one vendor cart but abunch ofbuttons John Caron needs to look into the cityordinance when it comes to leeway and exact regulation

Audience ParticipationMary Beth needs clarification on the signage issue

Dennis might have to move Dwill he still be eligible until the end of his term in

Candace will look into it

Motion by Bob to adjourn this meeting at pmsecond by BetsyMotion carried





September

Chairwoman C Furdos called meeting to order pmSeptember Pledge of



Present

Chairwoman Cheryl Furdos Vince Carr Treasurer Chuck Hall Ellen

Montgomery Sue Nesbitt Allan Neuwirth Betsy Castro Jaime Victory Nate

Kaczmarek John Caron Kathe Travis Dennis Krasnicki

Guest Mary Beth Okray Duane Michno Randy Pullin

Absent Maria Mayer Dave Rubello Candace Rusie

Sue motions to approve Marias absence Chuck seconds

o Motion carried

Dennis motions to not excuse Dave Sue seconds

o Motion carried

Chairwomans ReportA gift ofofficial notebooks and pens

We need to pick aday to all check our emails at least once aweek

We have a lot to do with less people to do it

Keep in mind things that need to come together for the parade because not

everything quite makes it to the matrix

Bills and CommunicationsChuck Never got a Shrinersbill

o Cheryl checking with Chad to get contact info from applications and go from

there

Finance Reporto Allan motions to approve Betsy seconds

Motion carried

Approval of Minutes

Vince motions to approve Nate seconds

o Motion carried

Chair ReportsCheryl

o nothing to report as nothing has been happening in that regardBetsy

o has nothing crickets from the food truck guyDiscussion of food truck contractremittance to committee



September

Dennis

o Nada unless Daves got something

Old Business

Completion of the elections

o Turning things over to JohnVince accepts position ofvicechair

Vince is approvedTask Matrix

o A free table atBarrister Gardens Womens Expo Sept na

k race coordination

We need to plan things with the parade and race butting so close

together better

route

This is a very involved process that would include the county and the

police and do we really want to do it

Betsy motions to leave parade route as is Kathe seconds

o Chuck if we cant change the route to our advantagethen theres no reason to change it

Motion carried

o Ellen motions to table the watching thing Betsy seconds

Motion carried

o Food trucks

still in two places Wheat and Health DepartmentLet them know at Coyote Station that were doing check with

the HD and Wheat about electres plug ins

New Business

Parade theme

o The veterans committee has been consulted over the theme

This years suggestion Honor Freedom FamilyIts not just the soldier but the peopleshe leaves behind as

well

Grand Marshal

o Two candidates

Tim Litz

Robert Montgomeryo Vince motions to ask Bob to be the marshal Dennis seconds

Kathe we should wait on the vote to think it over

o Sue motions to table Vince seconds

Motion carried

Audience Participation



September

Randy Pullin

o Hes still getting letters and postcards from wellwishers

o He found the Grand Marshal sign and brought it back

Motion by Kathe to adjourn this meeting at pmsecond by Vince

Motion carried

Respectively submittedEllen MontgomeryRecording Secretary



October

Chairwoman C Furdos called meeting to order pmOctober Pledge of



Present

Chairwoman Cheryl Furdos Vice Chair Vince Carr Ellen MontgomeryTreasurer Chuck Hall Sue Nesbitt Allan Neuwirth Betsy Castro JaimeVictory John Caron Candace Rusie Dave Rubello Mary Beth Okray

Guest Leslie LaVardiere Brad and Chad Miller

Absent Kathe Travis Dennis Krasnicki

Sue motions to excuse Kathe as she sent notice Chuck seconds

o Motion carried

Dave motions to not excuse Dennis Betsy seconds

o Motion carried Dave doubleayes

Chairmans ReportWelcome Mary Beth as an almostmemberThanks to the volunteers who helped at the Womens Expo and the Kiwanis Funfest

at the least meeting hours until the paradeOctober th is the Buffalo Wild Wings opener possibly we could go down as a

group to welcome themDetroit Veterans Parade November th downtown on Woodward possibly go down

there to show our support

Bills and CommunicationsCheck for stickers for

Financial Reporto Didntdo a wholelotminimal amounts at the Expo and Funfest

Betsy motions to approve Vince seconds

o Motion carried

Approval of Minutes

Vince needs his withdraw taken out in order to align with RobertsRules abit more

firmlyo Vince motions to approve pending change Betsy seconds

Motion carried

Chair ReportsAdvertising and Marketing Cheryl



October X

o Did arelease on the theme last week is already in all the things PatchSentinel Connection

Wants to release things slowly each thing be a different aspect of the

paradeo Called Grand Hotel about spaghetti dinner focal point for fundraiser raffle

because we need a thing bigger than a microwave

Contacted PIP about ticket quotesishBubbles and Barks will sponsor tickets

March th

c for the raffle

o Chad updated the website and it looks spiffySpecial Events Betsy

o Once we decide vendor rules and fees she will begin to look into food trucks

o Food Truck Joe has said nothing and were not inviting him back PierogTruck Lady might come back

Dave

o Shall present some fundraiser things at the next meeting he will need helpand needs to judge the feedback

o Put on agenda subitem for officer names

Allan will workon it leave the names blank until next meeting

Old BusinessTask Matrix

Parade Watchingo Dave took notes on things that can be worked on concerning the parade since

he did a watch himself without us

o Its on the city website

Its edited so be careful

Grand Marshal voting thingo Dave would like aWWIIeradude because theyredying rapidly and that the

younger guys can last abit longer barring any catastropheo Chuck motions to pursue per Mary Beths suggestion the option of putting

the word out there for a vet for nomination submitted via emailsnailmail

by Dec St

Motion passesEllen nays because it could generate too much response for too

few people to process and be more trouble than we can

Old shirtsmanage

o Donate to special needs kids

o Archiving the shirts

o Put some of the old ones into raffle baskets



October

o Have the logo winner come to spaghetti dinner to sign shirts

subchair positions E

o So far we have volunteers lineup and logisticsadvmarketing fundraisingparade book vendors and special events

Sue motions to table it until next meeting Betsy seconds

Motion carried

parade banner

x

o was a quote from a few years agoEllen motions to look into pricing Jaimie seconds

Motion carried

Leslie wMacomb County Mounted Divisiono Doing a reverseraffle on Oct th to help with costs ofhorses and

upkeep and thingso Side note They loved the Horse Pie Bingo and were disappointed that it

wasntthere this year

lotion by Ellen to adjourn this meeting at pmsecond by BetsyMotion carried

actively submitted

Montgomeryding Secretary



November

airwoman C Furdos called meeting to order pmNovember Pledge of

egiance was said by all in attendance

ecretary Ellen called roll

Present

Chairwoman Cheryl Furdos Vice Chair Vince Carr Ellen MontgomeryTreasurer Chuck Hall Sue Nesbitt Allan Neuwirth Kathe Travis JaimeVictory Dennis Krasnicki Dave Rubello Mary Beth Okray

Guest Duane Michno

Absent Betsy Castro John Caron Candace Rusie

Kathe motions to excuse absentees who notified Betsy Vince secondso Motion carried

Welcome to Mary Beth officiallyMaria Mayer is no longer with the committee

VeteransParade on Saturday

Financial Report Kathe motions to approve Sue seconds

o The amount is lower than last year due to problem with vendors and CDI

Motion carried

Made a wording and date changeo Vince motions to approve as amended Sue seconds

Motion carried

Cheryl AdvertisingMarketingo Contacted Officer Kim about Cops for Kids tickets and the quoting for that

Tried to talk to Tony Marchiori about the price of the dinnerthat is being worked on

We will probably leave it as a ticket

o Not much else in terms offundraisingo New banner

Quotes from placesGetting a quote from Bill Lince

Maybe anew signo Logo contest letters have gone out and results should be in by Nov



November

Dennis Volunteerso We currently have two people on tap for parade day

Task Matrix

o Dennis is getting a CD ofthe fulllengthparade from Sue McCain

subchair positionso Currently in place Volunteers AdvertisingMarketing Special Events

LogisticsLineup Parade Book Fundraising Vendors k Run

o New ones Parade Entries seeker confirmer and contactor of entriesParkingTransportation coordinating parking and busesshuttles and

mapso With approval there would be ten in total

Chuck motions to establish the new subchairs discussed by the

committee Dennis seconds

Motion carried

Subchairs are as follows

o Parade books Suek Kathe

o Parade Entries Dave

o AdvertisingMarketing Alan

o Special Events Betsyo Fundraising Mary Beth

o Vendors Chuck

o ParkingTransportation Alan

o LogisticsLineup Vince

o Volunteers Dennis

Payment to Sue McCain for car signso Both parties paid and we need to reimburse Party McCain due to the slipup

C

o Way too big of a project for ourcommittee in the opinion of CherylWe need to talk to Ihrie before anything further is conducted

o Dave moves to table until further talks and information goes through Chuck

seconds

Motion carried

Applicantspayment anyone who needs payment to participate needs to be up

front

o Detroit Pipe Band

approval of payment oftheir fee

Vince Kathe moves to approveo Motion carried



November

Aquafreezeo A winter festival type in February north side of rearparking lot ofBlossom

Heatho Only know of two days may be a third but we may have the opportunity to

choose which dayswe participateEssentially workan outdoor tent

Beer and wine under the Shorewood Kiwanissliquor licenseDave makes amotion to approve contending further informationKathe seconds

Motion carried

December meeting is still a go

Mary Beth talked to Kevin at G Willies about a fundraiser where we are the

waitstaff on aMondayTuesday night and we get of the food profits they mightprovide the waitstaff and we could just have our staff around to be quirky would

have to be after December we would be responsible for promotionViraltypemarketing campaign for the parade is apossibility

otion by Ellen to adjourn this meeting at pmsecond by Dennis

Motion carried

spectively submitted

len Montgomerycording Secretary



December

airwoman C Furdos called meeting to order pmDecember Pledge of


pry Ellen called rollPresent

Chairwoman Cheryl Furdos Vice Chair Vince Carr Ellen MontgomeryTreasurer Chuck Hall Allan Neuwirth Betsy Castro Jaime Victory Candace

Rusie Dave Rubello

G pest none

Asent Sue Nesbitt John Caron Kathe Travis Dennis Krasnicki Mary Beth Okray

Chuck motions to excuse Kathe Dennis Mary Beth and Sue Betsy seconds

o Motion carried

Thanks to everyone who participated in the VeteransParade

Everyone got the information on the subchairsPermission to suspend task matrix for the next meeting

o subchairs and those involved talk after first meeting and report at the second

Jan meetingPermission granted

Grand Marshal Situation

o Three candidateso Will vote once we get more information

Logo contest

o due the na

entries

o Judges are reviewing and hopefully will be back thfor th announcement

check

We had minor activity as reportedo Fife and Drum payment went out

o Sue McCain reimbursement went out

o Shriners went out

is current total for financial total

o Betsy motions to approve Dave seconds

Seeking approval with changeo Vince motions to approve second from Allan



December

Motion carried

Betsyo Began contacting food trucks and responses are trickling in

o Is going to contact the face painter againo Debating alternative food truck locations placing something in the staging

area in the morningDave

o Wants to get the whole thing sponsored or as sponsored as possibleo Will start going after the Club and whatnot after the New Year

o Wants to look for potential parade sponsorpresentersVince as resident veteran shall ask around to check feelings as we do

not wish to step on toes

o Trying to sell more SCS stickers in the futureAlan

o Banner

Began roughing in designsLogo of the year get a little more prominence smaller eagle

Might look to the graphic design class at Lakeview

Pockets on the front possible to switch out logos and year numbers

o Scouted parking space areas

Needs a better estimate ofamount ofspaces needed as there are

many but we should guesstimate a number soon Need Civic Arena

parking as well

Uniform signs for parkingShuttle buses and routes need to be planned

Betsy Needs really good communication with the drivers

Cheryl Needs bus parking for schools and thingsVince

o Spoke with Ed from American SanitationWants to know locations and numberofportajohns

o Cheryl Rizzo and trash Cleanup crewAsk the churches and high schools aboutpostparade cleanup

Chuck

o Were real close on formalizing the ordinance language for the EaglesNest

Aquafreezeo Things did not go as planned no more opportunity unless we come up with

a fundraiser we do ourselves



December

Task Matrix

Storageo Candace spoke to the lady atPremium Storage who has put in the word at

her corporate office

Ihrie is looking overanonprofit group for us so we can pursue it

Karaoke is starting from square one because Sabbyskaraoke program has been

changedEverything else is either in stasis or has been covered

None

otion by Chuck to adjourn this meeting at pmsecond byVinceMotion carried


en Montgomerycording Secretary



January

airwoman C Furdos called meeting to order pmJanuary Pledge of


secretary Ellen called roll

Present

Chairwoman Cheryl Furdos Vice Chair Vince Carr Ellen Montgomery Sue

Nesbitt Allan Neuwirth Betsy Castro Jaime Victory John Caron Kathe

Travis Dennis Krasnicki Dave Rubello Mary Beth Okray

Guest Duane Michno

Absent Chuck Hall Candace Rusie

Kathe motion to excuse Chuck Allan seconds

o Motion carried

Happy fourth anniversary to the original groupo First anniversary of Betsy and Allan

Filed permit request with city for paradeSpaghetti dinner

o met with Marchiori and were being charged per person againCash bar and gluten free again

o Once we select the logo we can get tickets printedBarrister gardens

o Checked with them for the parking lotwe need to send letters to other

businesses in the plazaPick the logo tonight

o Librarian called last week and wevegot the month of April to display the

logo entries

Kathe motions to approve Chucks financial report Sue secondso Motion carried

Allan motions to approve Betsy seconds

o Motion carried

Mary Beth Fundraisingo Talked to Kevin at G Willies about the fundraiser dinner

The only day we cannot take is Super Bowl and we get firstdibs on

anyother SundayTuesday and they will put it on their Facebook page



January

Wellshoot for the thof FebruaryAllan AdvertisingMarketing

o Is almost setup with communicationso Needs to get a quote for the banner

Ideas for an Aquafreeze fundraiser to be discussed at the next meeting

Grand marshal selection

o Runners up shall be recognized as well in adifferentwayo Dave nominates Tim Mary Beth seconds

Motion carried

Logo selection

None

otion by Ellen to adjourn this meeting at pmsecond by Vince

Motion carried


en Montgomerycording Secretary

PLANNING COMMISSIONMEETING

A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSIONHELD ON TUESDAY DECEMBER AT PM

IN CITY HALL in the COUNCIL CHAMBERSJEFFERSON AVENUE ST CLAIR SHORES MICHIGAN

P ESENTM chael Descamps Vice ChairmanP ul Doppke ChairmanK thryn HansonR bert Hison

E ward JonesN cote Mangis Alternate

J ff Mazzenga AlternateD vid ScheloskyR chard SwanquistM ry Ugorowski Secretary

Koto City Planner

yl Phillips Recording Secretary

ASENTD ve Einkorn Excused

CALL TO ORDER

irman Doppke called the meeting to order at pm and all stood for the pledge of

fiance Secretary Ugorowski called roll Nine Commissioners were present Chairman

pke advised it would take a vote of five to approve or deny any requests before the

emission this evening

SITE PLAN REVIEW ALL DISTRICTSiese site plan review procedures and standards are instituted to provide consistent and uniform

thod of site plan review by the Planning Commission and the Community Development Department

ensure full compliance with the standards contained in this ordinance and other applicable local

finances and state and federal laws and to provide an opportunity for consultation and cooperationtween the applicant the Community Development Department the Planning Commission and the

y Council Furthermore it is the intent of these procedures and standards to achieve maximum

lization of land with minimum adverse effects on adjoining areas

s a Planning Commissioner your role is to ensure that the proposedto plan meets the intent of the citysZoning Ordinance by

ING COMMISSION MEETING OF DECEMBER Page

satisfactorily complying with the topics listed in section

The topics within this plan review are intended to reveal

hether a proposal meets the intent of the citysZoning Ordinanceaster Plan and relevant state statutes Any additional subjects or

t pics will be reviewed and studied by other applicable departmentsnce the petitioner has applied for a building permit

PPC REQUEST FOR SITE PLAN APPROVAL For sq ft addition to

existing restaurant Gilberts Lodge at Harper

e request is reviewed as follows

e applicant is requesting Site Plan Approval fora square foot addition to the west rearthe property for additional storage for the existing restaurant Gilberts Lodge at

irper Avenue The plans indicate that the addition will be constructed of concrete block andinted to match the remainder of the building

the time of this review Gilberts Lodge is currently closed because of a fire within thetaurant that damaged the building significantly

request is reviewed as follows

Zoninp The zoning of the parcel is B Local Business District A restaurant is an allowable

u e within this district

Adepuacy of Information Section a The information provided is adequate foris review

Site Design Characteristics Section b The site plan indicates a squaref of addition to the rear of the building for storage The plans are unclear as to whether thea dition will be accessible from the interior of the building or only from an exterior door

recommends confirming that there is interior access to the storage area

Preservation of Natural Areas Section c There are no natural areas to

p eserve

Privacy Section d Anew section of concrete wall is proposed adjacent to the

s orage addition

Emergency Vehicle Access Section e Emergency vehicle access will not

c ange

Ingress and Egress Section f Ingress and egress to the site will remain the

s me

Pedestrian Circulation Section g Pedestrian circulation will not be affected

NING COMMISSION MEETING OF DECEMBER Page

Vehicular and Pedestrian Circulation Layout Section h The circulation layouti adequate for this review

Drainage Section i No changes have been proposed

Exterior Lighting Section j Exterior lighting will not be affected

Public Services Section k Public services will not be affected by the proposed

Landscaping Fences and Walls Section I A section of foot concrete wallh s been proposed west of the storage addition

Exterior Building Treatment Section m The site plan indicates the additionill be constructed of concrete block

ncrete block is prohibited as a finished building material The addition must be

nstructed of brick or stone to match the remainder of the building with the exceptionthe south wall which may be constructed of block to match the remainder of the rear

the building

Waste Storage Section n Anew dumpster enclosure has been proposed

recommends enlarging the dumpster enclosure to include the grease dumpster as

Mechanical Equipment Section o A transformer is being proposed in theuthwest corner of the property

echanical equipment whether placed at grade or on the roof of the structure must be

reened on all visible sides

Parking Section a The square footage of the existing building is squaref et An addition of square feet will result in a total square feet The parkingr quirement is space per gross square feet for service at a table resulting in parkings aces being required on site There are parking spaces available within the attached and

a jacent lot Parking is adequate for this review

Setbacks Section There are no side yard setback requirements in the B districtand the rear yard setback requirement is feet for this district The proposed setback is

Building Height Section The addition is proposed to be feet inches tallhe B district allows for a single story building up to feet tall

Transformer Pad A new transformer is being proposed on the southwest side of the

erty Please see number Mechanical Equipment for requirements

Screening Wall Anew screenwall is being proposed on the south side of the property

NNING COMMISSION MEETING OF DECEMBER Page

Signs Any new signage that is proposed shall be reviewed separately

Loading Section The loading area will not be affected

Other

IEMS OF CONCERN

recommends approval of this proposal based on attention to the items listed above

Bricolas owner was present

hairman Doppke read the following The Planning Commission and City Council understandt at your presence here tonight constitutes that you are a legal representative of the petitionerf r Planning Case PPC Each statement of intent promise andor pledge made by yout e petitioner or agent either orally or in writing if permitted by Ordinance shall be bindingu on the petitioner and shall be a condition of said site plan approval Mr Bricolas indicated he

a reed to same

r Bricolas advised that previous to the fire at this location there was a wood shed for

y ars He indicated that that side of the fence was wood and the structure for the dumpstere closure was wood Mr Bricolas stated he has wanted to make these improvements for some

ti e He proposes to eliminate the wood structure and install the proper fencing He noted thebock is exactly the same as the block extension Mr Bricolas advised the addition will be usedt house the grease storage and hot water and Ctanks which were all in back He indicatedt at all mechanical equipment will now be away from the food prep area and staff Anew

a p electrical service will be in this area which will be much safer and the addition will squareo the back of the building Mr Bricolas stated that previously when you entered the buildingt ere was a ft ramp to get to the floor area now there will be a gradual slant which will makeit safer for deliveries etc

hairman Doppke asked that the record reflect that the company he and his partner ownL ndscape Services Inc has done work for Mr Bricolas Chairman Doppke noted it has been

h s experience that Mr Bricolas does a phenomenal job

ommissioner Hison inquired as to the plans not reflecting a door from the interior Mr Bricolas

dicated there is no interior door The restaurant kitchen will open up to the addition and he

oposes a door from the outside He noted the new area is for lockers for employees Mr

ricolas advised the addition will be heated and air conditioned like the restaurant

ommissioner Hanson inquired as to the dumpster area being large enough to hold the greased mpster Mr Bricolas advised they will not use those dumpsters grease storage will be inside

t e addition and grease will be pumped there

ommissioner Hanson advised all mechanical equipment must be enclosed Mr Bricolas

reed to same

missioner Hanson inquired as to the concrete wall Mr Bricolas stated that where this

ture ends and the dumpster wall begins will be poured concrete brick embossed He


dicated the enclosure on the one side will be the same as the existing building and the otherde of the enclosure will be cinder block

ommissioner Hanson made a motion supported by Commissioner Jones to

commend site plan approval subject to the conditions of the City Planners report

hairman Doppke requested the motion be amended to eliminate the condition to enlarge the

ampster enclosure as the existing grease dumpsters will not be used Commissioner Hanson

greed to the amendment

ommissioner Hanson advised site plan approval will be subject tothe followingnditions The addition must be constructed ofbrick or stone to match the buildingith the exception of the south wall which may be constructed of block to match the

mainder of the rear of the building All mechanical equipment must be properlygreened

AYES All

NSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF OCTOBER

ommissioner Hanson made a motion supported by Commissioner Swanquist to

prove the Planning Commission meeting minutes of October as corrected

AYES All

EPRESENTATIVESREPORT OF CITYCOUNCIL MEETING OF DECEMBER

mmissioner Hanson advised there was nothing on the December council agendataining to the Planning Commission

missioner Hanson noted that at the meeting held on the th of November the requests to

to public road right of ways adjacent to Avon and Couchez and on Masonic were approved

nmissioner Hanson advised the gas station was also approved with the additional parkingces

ITY PLANNER LIZ KOTOSSTAFF REPORT

s Koto advised there is an RFP for an update to the year master plan over haul of the

ordinances and an Analysis of the Impediments to Fair Housing Choice a report required byUD in order to maintain CDBG funding She indicated the RFP is for all three items and is

due in January Ms Koto advised there is a limited number of firms capable of writing all oft ese and she expects to see action by March

UDIENCE PARTICIPATION


was no audience participation

airman Doppke welcomed the new Planning Commissioner Nicole Mangis Ms Mangisvised she has a background in urban and regional planning and is the Assistant Director of

ibs related to the University of Michigan Ms Mangis stated she has a passion for localonomic development which led her to work with iLabs The Ecities Program is also part ofgat she does and that program gathers information on cities and determines their economic

velopment health She often contacts Ms Koto in the summer to update their data on

ilding permits new development and tax info She stated she is a resident of St Clair Shoresd feels it is a great community to be in

mmissioner Hison requested the ordinance for knee walls Ms Koto advised she will

earch as it may be under the Harper Overlay zone or may just be a recommendation

mmissioner Jones inquired as to whether Biggby Coffee is going to happen Ms Kotovised the petitioner wants to get going on the renovations and open in March followed byrk on Subway

nmissioner Jones inquired as to Shores Auto Wash Ms Koto noted nothing has beenmiffed It was agreed that the actual worth of the land may be an issue as well as the

sibility of contamination problems

OURNMENT

nmissioner Hanson made a motion supported by Commissioner Jones to adjournmeeting

AYES All

adjourned at pm

PANNING COMMISSION MEETING OF DECEMBER Page

MINUTES

WATER RESOURCES ADVISORY BOARD

meeting of the Water Resources Advisory Board held on Tuesday November at pmin

Geer Conference Room at City Hall Jefferson Circle Drive St Clair Shores Michigan

rman Joe Claycomb

issioners Warren Danford

Ronald Dest

Robert KrompaticMichael Monaghan Alternate

Joe St John

Fincham Excusedvin Stripling Excused

LSO PRESENT

lenn Sexton Building Official

Ala Klein Recording Secretary

ail Bastien Atlake Marine

arty Boudreaux BC Marine

ALL TO ORDER

b called the meeting to order at pm

CALL

I call was taken and a quorum waspresent

aghan made a motion supported by Krompatic to excuse Fincham and Stripling from the

AYES AllABSENT Fincham Stripling

OF ALLEGIANCE

e Pledge of Allegiance was recited by those in attendance

AL OF OCTOBER MEETING MINUTES

aghan made a motion supported by Danford to approve the October meeting minutes as

RESOURCES AND ADVISORY BOARD MEETING OF NOVEMBER

Page

AYES All

ABSENT Fincham Stripling

anal Case B C Marine on behalf of Mary Richard Shoemaker Alexander Install

lineal foot seawall in front of existing seawallabled from October meeting

aycomb said this case was tabled from the October meeting He mentioned getting pictures after

e project is completed A hold harmless agreement would need to be signed for the height

ompatic said he is concerned that the applicant signature is not present on the application He would urgee contractor to make sure the application is completed before submission in the future

aycomb asked Mr Sexton if we can get the applicantssignature when they come in to sign the hold

armless agreement

sxton replied that it can be included as a condition in the motion

r Boudreaux agreed that the property owner could sign the application at the same time they come in to

n the hold harmless agreement

onaghan made a motion supported by Dest to approve Canal Case Alexander

stall lineal foot seawall in front of existing seawall Tabled from October meeting with

e conditions that the application be signed by both the applicant and the contractor and the hold

armless agreement be signed by the property owner


onaghan made a motion supported by Dest to amend the previous motion adding that the wifes

fthe property owner signature is also required

AYES All


anal Case Atlake Marine on behalf of Dan Reske Jefferson Install approximatew steel seawall dredge approximate cubic yards of material and place upland also back fill with cubic

Ards of material from commercial source Remove existing boat house and foundation and dispose of

aaycomb asked if the board members had the chance to go to the site He said this site is in dire need of

new seawall He asked Mr Bastien Atlake Marine if there is a difference in the height of the seawall

r Bastien replied that he wasntsure because there are bushes there that block the view The homeowner

ants to have the height at and will sign a hold harmless agreement

aycomb said he would think that there is work that needs to be done to repair the existing seawall

r Bastien said the existing seawall needs to be repaired and tied back altogether He explained that the

all is bowed a little but its not too bad The property owner has the house up for sale so he needs to do

R RESOURCES AND ADVISORY BOARD MEETING OF NOVEMBER

Page

aycomb thanked Mr Bastien for submitting the pictures and he asked that Mr Bastien submit picturesthe project after it is completed

K ompatic made a motion supported by Monaghan to approve Canal Case

J fferson Install approximate new steel seawall dredge approximate cubic yards ofmaterial

a d place upland also back fill with cubic yards of material from commercial source remove

e fisting boat house and foundation and dispose of as written with the addition of the hold harmlessa reement for the height


K ompatic asked Mr Bastien how long he typically dredges until and Mr Bastien replied he will dredgeu til if freezes usually by December th because it becomes too difficult once the water freezes

OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD

d mentioned that the application asks for the length and applicants think that we are looking for the

of the wall and not the steel sheets The length ofthe wall is noted on the St page of the applicationd mentioned changing the application to be more specific

said if the application is not complete than it shouldntbe put on the agenda

John asked if it is the responsibility of the person at the counter to make sure that the application is

on replied that he isntsure if they would know enough about the process to make sure that it is

pleted

aghan stated that if the process is broken it needs to be fixed

patic mentioned that there are some contractors that submit completed applications and paperworktime

on asked the board what the contractors usually do not fill out on the application

board said usually the signatures plans and sheet length instead of length overall is missing

comb mentioned that in a way we are trying to protect the homeowner

ord agreed that it is protecting the homeowner because there is a record of the work

T ere wasconcern about the contractors not explaining to the property owner what the hold harmless

a reement is It was discussed that the property owner has to come in and sign the hold harmless

a reement and it is up to them to read the agreement and know what they are signing The adjacentp operty owner information is missing at times from the application but whether or not the contractor puts it

o the application the City still notifies the adjacent property owners It wasmentioned about having a

c ecklist that the person at the counter would look over to make sure the application is complete and how

s me contractors are neglectful about submitting pictures so it should be included on the check fist

comb asked the City to allow us access to use the wireless internet during our meetings He found out

the City doesntwant to give access to the wireless internet

TER RESOURCES AND ADVISORY BOARD MEETING OF NOVEMBER

Page

asked if the conflict was resolved from last monthscase

xton said he talked to the contractor and he instructed him that he would not be allowed to put the seawall

front ofthe existing seawall He would have to remove the existing seawall

mb asked Sexton about the DEQ approval regarding putting seawalls in front of existing seawalls and

check the site

replied that he is not sure what the stipulations are and if they check the site but we could report that

for to the DEQ if needed

comb said he and St John suggest the board members have identification badges for when they go to

sites They went to the City Clerk with a request for badges for the board

DIENCE PARTICIPATION None

RNMENT

made a motion supported by Dest to adjourn the meeting

AYES All


eeting adjourned at pm

HE PRECEDING MINUTES ARE A SYNOPSIS OF A WATER RESOURCES ADVISORY BOARD

FETING AND DO NOT REPRESENT A VERBATIM RECORD

TER RESOURCES AND ADVISORY BOARD MEETING OF NOVEMBER

Page

ST CLAIR SHORES WATERFRONT ENVIRONMENTAL COMMITTEE

DECEMBER DINNER MEETING MINUTES

Members Pi

MembersGuest S

The mee

attendance

Z The min

pointed

TUESDAY DECEMBER PM AT STEVESBACKROOM RESTAURANT

Joe St John Dave Rubello Peter McInnes Erin Stahl Kathy NixonPeter Rubino Mark Hodorek and Steve KilukBenDAngelo Mark Balon Christian deRon Erich Eggert and Kevin Hertel

Doug Martz Former Chairperson of the Macomb County Water Quality Board

g was called to order at pm The pledge of allegiance led by Dave Rubello was recited by those in

dinner thanksgiving prayer was led by Steve Kiluk and Joe read the committeesmission statement

from the November meeting werepreviously approved by email with some changes Joe

the changes Motion was made by Mark H to approve changed minutes motion carried

I Entra ceExit Ramp Cleanup report ErinThe ecember thI Cleanup was cancelled due to of snow on the ground Erin reported that the totals

fort e year amounted to volunteers that picked up bags ofroad debris

Student Scholarship Program update Joe

Mar Lin was the only application received Representative Roberts will present the scholarship award

and om Cleaver will present avery good laptop computer to the scholarship winner

Annual Meeting agenda discussion Joe

Davewent over the Annual Meeting agenda line by line Joe will email the draft annual meeting power pointprese tation to the committee members when it is complete early in January

Other C

a Mark H

b Erin pasPeter M

Johns mar

J Mark H

Cleanup infi

Our guessewer overfl

site politicscommittee i

Valley Doi

Next

nments Updates New Items or Ideas

assed out the Committees Financial Report to be included in the Annual Reportd out some storm drain stenciling door hanger mock ups to be discussed at the February meetingassed out information about the marsh restoration project at the Lake St Clair Metropark and the St

area Significant changes weremade to the Metropark parking lot and anew boardwalk over marsh area

ated that abanner across Jefferson for the Nautical Coast cleanup would cost between from

com would take about weeks to put up Mark also suggested that we email the Nautical Coast

to the Nautical Mile Merchants Association for their website and also for their flier which are both free

speaker Doug Martz was introduced and the floor was opened up to questions for Doug Topics included

ws PCBs in St Clair Shores water quality monitoring system proposed Canadian nuclear waste disposalind what he has been doing since the Macomb Water Quality Board and other topics were discussed The

interested in taking a tour ofthe Canadian Native American reservation located in the middle ofChemical

will put us in touch with the Medjugorje tribe people for asummer tour ofthe reservation

Meeting Tuesday January at pm at the St Clair Shores library

Dinner Meeting Adjourned at pm

MINUTES OF THE

CITY OF ST CLAIR SHORES

ZONING BOARD OF APPEALS

Thursday December

C

esent

airman Stellas Chairman

illiam Lince

omas McKenneypane Michno

ndy Pullin Secretaryeve Scavone

minic Calcaterra Alternate

o Bertolo

ark Foster

D

Absent

Also Present

Calvin Brown City AttorneyChris Rayes Community Services Director

Shantelle Hubbard Recording Secretary

C airman Stellas called the meeting to order at pmroll was called and a quorum was present The

Pledge of Allegiance was said by all Chairman Stellas instructed the petitioner that it is understood by the

Z Wing Board of Appeals that their presence here tonight constitutes that they are a legal representative ofthe

p titioner and that each statement of intent promise andor pledge made by the petitioner or agent either

o ally or in writing shall be a condition of approval

Kenneth P Porter

HEFFNER FLEMMINGSGLENHURSTSUBDIVISION LOTS

THEW FT LOT LIBER PAGE

ion East of Harper and South of Nine Mile Road

R QUEST Petition to request atwofootheight variance on an accessory buildingZoning Ordinance Sec Schedule of regulations limitingheight bulk density and area by Zoning districts

rKenneth Porter at California we moved from a house that had a full size basement with car garage

a d we had a lot of items that we stored The house that we currently live in does not have a basement and

n t enough storage space When building the shed I was thinking about extra storage spaces to store things so

t ings are not all cluttered in backyard or in my garage

Participation None

rrespondence S In the packet

mmissioner McKenney are you Kenneth Porter and replied I am and Daniel Kelly is the contractor Daniel

Ily is the one who coordinated the work and he works forJohnsLumber they supplied the materials

Zoning Board of AppealsDecember

Page of

immissioner McKenney who did the frame work a licensed contractor do you know the ordinance in City of

Clair Shores Commissioner Scavone for in the future is this legal They are support the contract

emselves Commissioner Scavone I am licensed builder and it is wrong for what they did if you are hiring the

ntractor and you are not registering with our city as the contractor you will have to mention it to Johns

tuber Overall height is it is the wall exceeds the foot height Mr Porter was told by Communityvelopment that the shed could not be more than sq feet and no more than feet height Not sure if

ey mentioned the foot height Measured the shed and it was a feet wall height Johnslumber said theycould buy the material and extend it two feet They were not aware of the foot height restriction and we

easured the wall and it was Commissioner Scavone drove by and it does not create a problem I think

should look into it and JohnsLumber should give you the back and John lumber should know our

dinances You have a wider than average size yard Commissioner McKenney asked Chris Rayes what we

uld do to stop this Legal question this is a law and we could issue a ticket to JohnsLumber We have had

at happen and we send back that they are not a liable party Commissioner Michno I agree with both

mmissioners Again we get this all the time Commissioner McKenney and Chris Rayes we need to get this

ken careof Commissioner Michno I agree with Commissioner Scavone this is a problem This case you are

mpliance with side yard and the height ofthe shed

Itwas moved by Commissioner McKenney supported by Commissioner Lince to approve the request atwo

f of height variance on an accessory building at California

es

yes

otion carried

Michigan NeurologvAssociation

HEFFNER FLEMMING SUBDIVISIONLOTS INCL THE S

OF VAC NESBITT AVENUE LIBER PAGE

on North of Eight Mile Road and West ofI

EST Petition to request a variance to allow for the temporary use ofa mobile MRI

unit within a designated location

Zoning Ordinance Sec viJ Hearing on appeal VIJ

rSinishtaj Chief Operating Officer at Harper purpose of the variance would allow for a temporaryof a mobile MRI as per the application

C mmissioner McKenney stated the pictures are ten years old Commissioner Michno how long have you been

a representative for Michigan Neurology Association Peter Sinishtaj for approximately three years

C mmissioner Michno I was there on Tuesday the electrical boxes are located on the outside the handle on

t e volt box is there on the lot and the lock is not operational anyone coming by can pull the lever The

amp box and the volt box has no lock on those at all so there is no protection from anyone coming up

t pull the levers on the boxes The electrical boxes are for the mobile MRI truck and they were still unlock

C airman Sinishtaj the lock should be locking the handle on the box should pull down Commissioner Michno I

p Iled the handle down and there was power Please check those boxes again Peter Sinishtaj will talk to the

d fivers and have a new lock put on all of the electrical boxes Commissioner Michno stated he does not have a

Zoning Board ofAppealsDecember

Page of

blem with the mobile MRI truck it is the safety issue I have a problem with You must monitor those

rself Chairman Stellas they are responsible to set them up

idience Participation James Goodfellow Lakeland this has been going on year after year there are no

mplaints wondering why they can do this every other year instead of charging them every year He has

mplied with everything and in regards to the electrical boxes nothing was maliciously done intentlycretary Pullin because of the seriousness of the electrical boxes we would like to keep track of it you have to

ep an eye on it because what Commissioner Michno found out that type of situation needs monitoringairman Stellas it will be is clearly noted Commissioner Michno again Mr Goodfellow there is an ordinance

ying we have to do this Jim Goodfellow this has to be looked at that is all I am saying Commissioner

ichno the cost is associated with advertising and the paperworkmmissioner Michno with the boxes perhaps we should have a follow up with this Commissioner Michno is

at my responsibility per Chris Rayes we will look into that

Secretary Pullin read one correspondence that is in the packet

Itwas moved by Commissioner McKenney supported by Secretary Pullin to approve the variance to allow for

t e temporary use of a mobile MRI unit within a designated location based on the upgrades

s All

otion carried

was moved by Secretary Pullin supported by Chairman Stellas to approve the revised minutes of the

vember meeting as amended or presented

All

otion carried

None

was moved by Commissioner lee Bertolo supported by Commissioner Calcaterra to adjourn the meeting

pm

on carried

All

B II Lince nominated Commissioner McKinney he declined Bill Lince then nominated MrScavone he acceptedC airman Stellas is Vice Chairman and Secretary Pullin for Secretary

Zoning Board ofAppealsDecember

Page of

COUNCIL COMMUNICATION CCf


Subject Claim

Preaared bv Mary A Kotowski MMC City Clerk


I recommend the denial of the claim of Service Station Installation Building Car Wash

Equipment Inc v St Clair Shores et al and refer this matter to the City Attorney for the

Citys response

Justification

City was served with a Summons Complaint and Jury Demand documents

Council Action



JanuaryPage of

epprovcd SCAO Original Court b nd copy Plaintiff

stcopy Defendant rd copy Return

STATE OF MICHIGAN CASE NOth JUDICIAL DISTRICT CK

JUDICIAL CIRCUIT SUMMONS AND COMPLAINT

COUNTY PROBATE o J

Court address Court telephone no

N Main Street Mt Clemens MI

Plaintiffs namesaddressesandtelephone nos Defendantsnamesaddresses and telephone nosService Station Installation Building Caz Wash v City of Saint Clair Shores

Equipment Inc JeffersonCircle Drive

Haggerty Street St Clair Shores MIDeazborn MI CITY OF ST CLAIR SHORES

Plaintiffs attorney bar no address and telephone no

atthew MPeck PSCHFRFRANKLIN FORD

Griswold Street Ste

troit MI

JaN

OFFICE OF CITY CLfRK

SUMMONS NOTICE TO THE DEFENDANT In the name of the people of the State of Michigan you are notified

You are being sued

YOU HAVE DAYS after receiving thissummons to file a written answer with thecourt and serve a copy on the otherpartyortakeotherlawful actionwith the court days ifyou wereserved by mailoryou were served outsidethisstate MCRclIfyou do not answer or take other action within the time allowed judgment may beentered against you for the relief demandedin the complaint

Issuedf

This summons expires Court clerk

JAPd G X APRuua aurniivuaw uivauu unross sCwCU un uruwrens expirauon uaie

This document must be sealed by the seal of the court

COMPLAINT Instruction The following is informationthatisrequiredtobeinthecaptionofeverycomplaintandistobecompletedby theplaintiff Actual allegations and the claim for relief must bestated onadditionalcomplaint pages and attached fo this form

Family Division Cases

There is nootherpending or resolved action within the jurisdiction of thefamily division ofcircuit court involving thefamily orfamilymembers ofthe partiesAn action within the jurisdiction ofthe family division of the circuit court involving the family or family members ofthe parties hasbeen previouslyfiled in Court

The action remains is no longer pending The docket number and the judge assigned to the action are

Docket no Judge Bar no

General Civil Cases

There is noother pending or resolved civil action arising out ofthe same transaction or occurrenceas alleged in the complaintA civil action between these parties or other parties arising out ofthe transaction or occurrence alleged in the complaint has

been previously filed in CourtThe action remains is no longer pending The docket numberand the judge assigned to the action are

Docket no Judge Bar no

VENUE

Plaintiffsresidence include city township or village Defendantsresidence include aty township or villageWayne County MI Macomb County MI

Place where action arose orbusiness conductedMacomb County MI

Date Sign ure o a orneylp

If you require special accommodations to use the court because of a disability or ifyou require aforeign language interpreterto helpyou fully participate in court proceedings please contact the court immediately to make arrangementsMC io SUMMONS AND COMPLAINT MCR MCR MCR MCR MCRCabMCRA

SUMMONS AND COMPLAINT

PROOF OF SERVICE Case No

TO PROCESS SERVER You are to serve the summons and complaint not later than days from the date of filing or the date

ofexpirationontheorderforsecondsummons Youmustmakeandfileyourretumwiththecourtclerk Ifyouareunabletocompleteservice you must return this original and all copies to the court clerk

CERTIFICATE AFFIDAVIT OF SERVICE NONSERVICE

OFFICER CERTIFICATE OR AFFIDAVIT OF PROCESS SERVER

I certify that I am asheriff deputy sheriff bailiff appointed Being first duly sworn I state that I am a legally competentcourt officer orattomeyforapartyMCRAJand adultwhoisnotapartyoranofficerofacorporatepartyandthat notarization not required that notarization required

I served personally a copy ofthe summons and complaintI served by registered or certified mail copy of return receipt attached acopy ofthe summons and complainttogetherwith

List all documents served with the Summons and Complaint

on the defendants

Defendants name Complete addressesof service

Signature

I have personally attempted to serve thesummons andcomplaint togetherwith any attachments on the following defendantsand have been unable to complete service

Defendantsname Complete addressesof service

Name type or print

I declare that the statements above are true to the best of my information knowledge and belief

Service fee Miles traveled Mileage fee Total fee

Subscribed and sworn to before me on

My commission expires

Date

Date

Notary public State of Michigan County of

Signature

Day date time

Day date time

County Michigan

Deputy court clerkNotarypublic

ACKNOWLEDGMENT OF SERVICE

I acknowledge that I have received service ofthe summons and complaint together withAttachments

on

Day date time

on behalf ofSignature

STATE OF MICHIGANCITYOF ST CLAIR SHORES

IN THE CIRCUIT COURT FOR THE COUNTY OF MACOMB

AN i

SERVICE STATION INSTALLATIONBUILDING CAR WASH EQUIPMENTINC aMichigan corporation

Plaintiff OOgaCase No

v

AHPROPERTY HOLDINGS LLCaMichigan limited liability company

HARPER PROPERTY LLCa Michigan limited liability companyMARIAMSMINIMART INCaMichigan corporation BAZCOENTERPRISES INC a Michigancorporation HUSSEIN BAZZI individuallyNAIM MOHAMAD MAKKIindividually BASMA BAYDOUNindividually SHAWKI ZAGHERindividually and CITY OF SAINT CLAIRSHORES

Defendants

HON

OFFICE OF CITtt CLERt

w

CK

COMPLAINT

RECIElVEDJAN

CARNiELLA SABAUGHypCOMB COUNTY CLERK

Troy C Otto PMatthew M PeckPFISCHER FRANIIIN FORDAttorneys for Plaintiff

Griswold Street SuiteDetroit Michigan

There is no other pending or resolved action arisingout of the transaction or occurrence alleged in the

complaint

Attorney for Plaintiff

COMPLAINT

Now Comes Plaintiff SERVICE STATION INSTALLATION BUILDING Bit CAR WASH

EQUIPMENT INC by and through its attorneys FISCHER FItANxLnv FORD and for its

Complaint states as follows

PARTIES JURISDICTION AND VENUE

This cause of action arose in Macomb County Michigan

Plaintiff SERVICE STATION INSTALLATION BUILDING CAR WASH EQUIPMENT

INC Plaintiff is a Michigan corporation with its principal place of business in the City of

Dearborn Wayne County Michigan

Upon information and belief Defendant AH PROPERTY HOLDINGS LLC

DefendantAHis a Michigan limited liability company that is located in the City of St Clair

Shores County of Macomb State of Michigan

Upon information and belief Defendant Hussein Bazzi is a resident of the City of

Dearborn County ofWayne State of Michigan

This matter involves the foreclosure on the real property located in the City of St

Clair Shores County ofMacomb State of Michigan which is legally and commonly described as

The South feet of Lot all of Lots and Lake View

Gardens Subdivision as recorded in Liber Page of Plats Macomb

County Records

Commonly known as Harper Ave St Clair Shores MI

Tax LD No

hereinafter referred toas the Property

Pursuant toMCL et seq the following Defendantsarenamed because

upon information and belief each claims an interest in the real property at dispute in this matter

a AHPROPERTY HOLDINGS LLC

b HussEINBAZZI

C SHAWKI ZAGREB

d NAIIvIMoxAivrnD Maxxl

e BASMA BAYDOUN

f HARPER PROPERTY LLC

g BAZCO ENTERPRISES INC

h RIAivIsMINIMART INC and

i CITY OF SAINTCLARSHORES

Jurisdiction and venue are appropriate in the County of Macomb State of

Michigan pursuant to MCL and MCL along with having an amount in

controversy in excess of

GENERAL ALLEGATIONS

Plaintiff incorporates by reference the allegations contained in paragraphs

through as though fully set forth herein

On December Plaintiff entered into an Agreement with Defendants

AHand Hussein Bazzi to perform construction work on the Property ExIT A

Upon information and belief between December and October

Plaintiff performed construction work as set forth in Exhibit A along with extra work requested

by DefendantsAHand Hussein Bazzi Exhibit A

l The construction work described in Exhibit A and the extra workie extras was

done at the request of DefendantsAHand Hussein Bazzi Exhibit A

The last day materials and labor were provided by Plaintiff to the Property was

October

The total contract amount for the construction work excluding extras performed

by Plaintiff was Two Hundred Twenty Four Thousand Two Hundred Fifty Three Dollars and

Thirty Three Cents Exhibit A

Together with extras the price of the construction work performed on the

Property by Plaintiff totaled Three Hundred Sixteen Thousand Six Hundred Thirty Three Dollars

and Ten Cents

Upon information and belief DefendantsAHand Hussein Bazzi have only paid

Two Hundred Thirty Three Thousand and Five Cents for the construction work

provided by Plaintiff

Plaintiff filed a Claim ofLienonthe Property on January within ninety

days ofthe last date that Plaintiff furnished labor and materials ExISITB

The Claim of Lien pursuant to the Michigan Construction Lien Act was recorded

against the Property with the Macomb County Register of Deeds on January Exhibit

B

Upon information and belief Plaintiff provided a Sworn Statement to all

necessary parties detailing the amounts paid to each subcontractor that performed labor and

materials on the Property ExIIiBIT C

Within days of the Claim of Lien being filed the Claim of Lien and Sworn

Statement were served on all necessary parties on January ExIIIBTT D

Defendants AHand Hussein Bazzi have refused andor failed to pay the sum

stated in PlaintiffsClaim ofLien as well as the balance due on their contract with Plaintiff

COUNT I BREACH OF CONTRACT



On December Plaintiff and Defendants AHand Hussein Bazzi entered

into an agreement in which Defendants AHand Hussein Bazzi agreed to pay Plaintiff Two

Hundred Twenty Four Thousand Two Hundred Fifty Three Dollars and Thirty Three Cents

for the construction services to be provided at the Property Exhibit A


Property by Plaintiff totaled Three Hundred Sixteen Thousand Six Hundred Thirty Three Dollars

and Ten Cents

Plaintiff provided Three Hundred Sixteen Thousand Six Hundred Thirty Three

Dollars and Ten Cents in labor and services to Defendants AHand Hussein

Bazzi

Upon information and belief Defendants AHand Hussein Bazzi have only

provided payments to Plaintiff in the amount of Two Hundred Thirty Three Thousand and Five

Cents

Plaintiff has fully performed its obligations under its agreement with Defendants

AHand Hussein Bazzi

DefendantsAzH and Hussein Bazzi have materially breached their contract with

Plaintiff by failing topay Plaintiff Eighty Three Thousand Six Hundred Thirty Three Dollars and

Five Cents

Plaintiff has suffered damages in the amount of Eighty Three Thousand Six

Hundred Thirty Three Dollars and Five Cents plus accrued interest pursuant to

MCL costs and attorneys fees

The Agreement between Plaintiff and Defendants AH and Hussein Bazzi

required Defendants AHand Hussein Bazzi to indemnify Plaintiff

WFORE Plaintiff requests that this Honorable Court enter judgment in its favor

against Defendants AHProperty Holdings LLC and Hussein Bazzi jointly and severally in

the amount of Eighty Three Thousand Six Hundred Thirty Three Dollars and Five Cents

plus accrued interest pursuant to MCL together with statutory interest

from the date of filing this Complaint costs and attorney fees

COUNTII QUANTUMMERUIT



Plaintiff provided valuable labor and materials for the improvement of the

Property which has benefited the Property and the Defendants

The reasonable value of the labor and materials furnished by Plaintiff for the

improvement of the Property totals Three Hundred Sixteen Thousand Six Hundred Thirty Three

Dollars and Ten Cents

Upon information and belief Plaintiff has been compensated for the labor and

materials it provided in the amount of Two Hundred Thirty Three Thousand Dollars and Five

Cents leaving a balance due and owing in the amount of Eighty Three Thousand

Six Hundred Thirty Three Dollars and Five Cents

B

It would be unjust to permit the Defendants to be enriched by retaining the benefit

of labor and materials furnished by Plaintiff for the improvement of the Property without full

payment toPlaintiff based upon the doctrine of quantum meruit

Defendants are indebted to Plaintiff in the amount of Eighty Three Thousand Six


MCL

WHErtEFORE Plaintiff requests that this Honorable Court enter judgment in its favor

against Defendants jointly and severally in the amount of Eighty Three Thousand Six Hundred

Thirty Three Dollars and Five Cents plus accrued interest pursuant to MCL

together with statutory interest from the date of filing this Complaint costs and attorney

fees

COUNTIII UNJUST ENRICHMENT



Plaintiff provided valuable labor and materials for the improvement of the

Property which has benefited the Property

Defendants have been unjustly enriched by the receipt of the labor and materials

furnished by Plaintiff for the improvement of the Property and it would be inequitable for

Defendants to be able to retain said benefit without fully compensating Plaintiff based upon the

doctrine of unjust enrichment

Defendants have been unjustly enriched by the receipt of the labor and materials

furnished by Plaintiff for the improvement of the Property and it would be inequitable for

E

Defendants to be able to retain said benefit without fully compensating Plaintiff based upon the

doctrine of unjust enrichment

Defendants are indebted to Plaintiff in the amount of Eighty Three Thousand Six


MCL

WxFFORE Plaintiff requests that this Honorable Court enter judgment in its favor

against Defendants jointly and severally in the amount of Eighty Three Thousand Six Hundred


together with statutory interest from the date of filing this Complaint costs and attorney

fees

COUNT IVACCOUNT STATED

Plaintiff incorporates by reference the allegations contained in pazagraphs


Plaintiff provided materials and labor to DefendantsAHand Hussein Bazzi on

an open account and upon the Defendants promise topay for said materials and labor

Plaintiff sent statements of the account to Defendants AHand Hussein Bazz

which DefendantsAHand Hussein Bazzi received and retained without objection

Defendants AHand Hussein Bazzi have not paid the balance owing on the

account despite Plaintiffsdemand for payment

Defendants AHand Hussein Bazzi are now justly indebted to Plaintiff in the

amount of Eighty Three Thousand Six Hundred Thirty Three Dollars and Five Cents

plus accrued interest pursuant to MCL over and above all legal setoffs

and counterclaims for outstanding invoices representing construction work provided by Plaintiff

to the Property

An affidavit verifying the balance due on the account is attached as EXIIIBri E

and a copy ofthe account is attached as ExIaITF

WxEREFOxE Plaintiff requests that this Honorable Court enter judgment in its favor


the amount of Eighty Three Thousand Six Hundred Thirty Three Dollazs and Five Cents

plus accrued interest pursuant to VICL together with statutory interest

from the date of filing this Complaint costs and attorney fees

COUNT VPROMISSORY ESTOPPEL



Defendants AH and Hussein Bazzi instructed Plaintiff to furnish materials and

laborfor certain improvements to the Property

Defendants AHand Hussein Bazzi promised to pay Plaintiff the reasonable

value ofthe materials and labor Plaintiff furnished to the Property

Defendants AH and Hussein Bazzi reasonably expected that Plaintiff would

furnish the materials and labor to the Property based upon Defendants AHs and Hussein

Bazzis promises to pay

Plaintiff relied on DefendantsAHsand Hussein Bazzispromises topaywhen

Plaintiff furnished materials and labor to the Property

Injustice to Plaintiff can only be avoided if Defendants AHs and Hussein

Bazzis promises to pay for the materials and labor furnished to the Property are enforced

The balance due to Plaintiff from Defendants AHand Hussein Bazzi is Eighty

Three Thousand Six Hundred Thirty Three Dollars and Five Cents plus accrued

interest pursuant to MCL

Although requested to do so Defendants AHand Hussein Bazzi have refused

and neglected to pay the amounts due and owing to Plaintiff

WHExEFORE Plaintiff requests that this Honorable Court enter judgment in its favor


the amount of Eighty Three Thousand Six Hundred Thirty Three Dollars and Five Cents

plus accrued interest pursuant to MCL together with statutory interest

from the dateof filing this Complaint costs and attorney fees

COUNTVI FORECLOSURE OF CONSTRUCTION LIEN



The Property subject to dispute in this action is situated in the County of

Macomb State of Michigan

Plaintiff is entitled to foreclose on its Claim of Lien on the Property pursuant to

MCL et seq

On December Plaintiff entered into an agreement with Defendants AH

and Hussein Bazzi to perform construction work on the Property

On or about December Plaintiff began performance on its contract and

furnished the first of its services labor and materials to the Property

On or about October Plaintiff furnished the last of its labor and materials

to the Property


Property by Plaintifftotaled Three Hundred Sixteen Thousand Six Hundred Thirty Three Dollars

and Ten Cents

Upon information and belief Defendants AHand Hussein Bazzi have only paid

Two Hundred Thirty Three Thousand and Five Cents for the construction work

provided by Plaintiff

On January Plaintiff properly recorded a Claim of Lien in the office of

the Register ofDeeds for the County ofMacomb which sets forth the amount due to Plaintiff for

supplying the materials and labor to the Property Exhibit B

Upon information and belief Plaintiff provided a Sworn Statement to all

necessary parties detailing the amounts paid to each subcontractor that performed labor and

materials on the Property Exhibit C

Plaintiff served the Claim of Lien and Sworn Statement on all necessary partieson January Exhibit D

Plaintiff performed all of its obligations under its agreement with Defendants

AH and Hussein Bazzi and is due and owed the sum of Eighty Three Thousand Six Hundred


and the cost to collect the amounts owed for the labor and materials furnished to the

Property

Plaintiff has a valid Claim of Lien against the above referenced property in the

amount of Eighty Three Thousand Six Hundred Thirty Three Dollars and Five Cents

plus accrued interest pursuant to MCL and the costs to collect the

amounts owed including but not limited to Plaintiffs attorney fees pursuant to MCL

Upon information and belief HUSSEntBAimay have an interest in the Property

which maybe affected by the construction lien foreclosure

Upon information and belief SxAwHI ZAGREB may have an interest in the

Property which maybe affected by the construction lien foreclosure

Upon information and belief NatM MoxaMaDMAKxi has recorded a

Memorandum of Land Contract on the Property and may have a land contract vendor property

interest which maybe affected by the construction lien foreclosure

Upon information and belief BASIVIA BAYDOUN has recorded a Memorandum of

Land Contract on the Property and may have a land contract vendor property interest andor a

dower interest which maybe affected by the construction lien foreclosure

Upon information and belief AHPROPERTY HOLDINGS LLC has recorded a

Memorandums of Land Contract on the Property and may have a land contract vendee andor

land contract vendor property interest which may be affected by the construction lien

foreclosure

Upon information and belief HARPER PROPERTY LLC has recorded a

Memorandum of Land Contract on the Property and may have a land contract vendee property


Upon information and belief BAZCO ENTERPRISES INC has recorded a UCC

Financing Statement on the Property and may have a property interest which maybe affected by

the construction lien foreclosure

Upon information and belief MARIAIMSMIVIMART INC may have a property


Upon information and belief the CITY of SAIlV CLAIR SHORES has recorded

several liens on the Property and may have property interests which may be affected by the

construction lien foreclosure

A Notice of Lis Pendens against the Property will be filed concurrently with the

filing of this Complaint

WHEREFORE Plaintiff requests that this Honorable Court enter judgment in its favor

against Defendants finding

A That Plaintiff be declared to have a good valid construction lien upon theProperty and that such lien be declared prior to all other claims on the Property

B That the amount of said lien be adjudged and in default ofpayment thereof ordera sale ofthe premises pursuant to the applicable State of Michigan statute

C That from the proceeds of such sale this Court order payments to Plaintiff of thesums found due together with statutory interest from the date of filing thisComplaint plus costs and attorney fees as provided by the applicable Michiganstatute

D Alternatively that this Court appoint a receiver of the Property for the purpose ofcollecting the rents if any and profits thereof and apply such rents and profits tothe satisfaction ofPlaintiffslien

E That Plaintiff be awarded its costs and attorney fees so wrongfully sustainedherein pursuant to the applicable Michigan statute and

F That this Honorable Court award Plaintiff such other and further relief it deemsjust and equitable

COUNT VII CLAIM AND DELIVERY



A civil action may be brought to recover possession of any goods or chattels

which have been unlawfully taken or unlawfully detained and to recover damages sustained by

the unlawful taking or unlawful detention MCL MCR

Pursuant to Defendants AHsand Hussein BazzisAgreement with Plaintiff

they granted Plaintiff a security interest upon all of the equipment and related material delivered

and installed pursuant to the Agreement

The equipment and related material delivered and installed pursuant to the

Agreement is listed in the Agreement attached as Exhibit A the Collateral

Defendants AH and Hussein Bazzi granted Plaintiff a security interest in the

Collateral in order to secure payment of the work Plaintiff performed on the Property

Despite Plaintiffs demand for payment Defendants AH and Hussein Bazzi

have failed to pay Plaintiff Eighty Three Thousand Six Hundred Thirty Three Dollars and Five

Cents plus accrued interest pursuant to MCL for the work it completed at

the Property

Plaintiff is entitled to possession of the Collateral

Defendants are in possession of the Collateral which is a portion of divisible

property having a value of approximately Three Hundred Sixteen Thousand Six Hundred Thirty

Three Dollars and Ten Cents

WxtEFOxE Plaintiff requests that this Honorable Court enter judgment awarding

immediate possession of the Collateral toPlaintiff or judgment for the value oi the Collateral and

award the Plaintiff such other relief as deemed just and equitable by this Court

DATED January

Respectfully submitted

Ma ew M PeckPTroy C OttoPFISCHER FRANKLIN FORDAttorneys for Plaintiff

Griswold SuiteDetroit MI

mmpeck @fischerfranklincom

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Terms CtatiitiarCantrat

The endorsement of this propasl by b

SSiFGrepresentative txanstitates a bebegin the parties and as saat shallantitxnditioris

to the event that soiltxritamiaaation is

Service Stations lnstailatittInatfanythe NlIQ immediately of and suspect

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trders for equipmentor related rr

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cleint ant Service Statitan Installation Suidling and Gar wash quiprtent lnt

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Page

v

Service Stations Installation PEBuilding Carwasfi EquipmentHaggerty Street Dearborn Mi v T

Phone Fax Emai Quotehhoumani@servicestationscomw AAAQ

Sold To A H Property Holding LLC Ship To A H Property Holding LLCHussein Bazzi Husseiniazzi

Harper AveHarper AveSt Clair Shores MI

St Clair Shores MI

PhoneFax

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submotor

leak detector

probe

manhole

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Down upon delivery and starting job duringequipment installation and upon final inspection

a

SubTotal i

Shipping

Tota

Page

Harper AveAAAQ pE

St Claw Shores MI

Terms Conditions of Contract

The endorsement of this propasl by both Cleint and Service Station Installation Buidling and Car wash Equipment IncSSIBC representative constitutes a benefit contract between said parties and will constitute the entire agreementbetween the parties and as such shall bind anything to the contrary notwithstanding This said proposal is subject to termsand conditionsIn the event that soil contamination is discovered at the site location the owners of said property hereby indemnifiesService Stations Installation Inc of any and all subsequent responsibility The ownersis also required by law to informthe M DEQ immediately of any suspected leak which could result in soil contamination by calling the hot line telephoneA submersible system requires a four inch opening In the such event no such opening exists there will be an extracharge

Orders for equipmen or related material placed by Service Station installation Building and Car wash Equipment lnconbehalf of the client are not subject to cancellation without a written notice from the client delivered either in person or byregistered returnreceipt mail Furthermore any lost deposits resulting from such cancellation will be paid within TENDAYS of the receipt ofsaid written notification If no such payment of said deposit and an additional Twenty fivepercent charge and any legal fees resulting from the collection ofsaid cancellation The client shall also be responsible forcancellation fees if same are assessed against Service Station Installation IncAll equipment and related materials will be ordered and manufactured acxording to clientsspecifications and needsCleint will accept and underandoverrunon each individual item not to exceed ten percent of the quantity orderedand should this result client will accept the billing statement to reflect suchService Station Installation Building and Car Wash Equipment Inc will use diligence and care to complete the job and toeffect delivery however it shall not be held responsible for any delays on deliveries caused by unavailability or backorderofequipment and related material or by work stoppage fire or any otherevent or circumstance beyond the control ofService Stations Installation Inc Furthermore Service Stations Installation shall not be held responsible for any loss ordamage to equipment and related material while in transmit to any carried not owned by Service Stations Installation Anysubsequent claim or lawsuit for such loss or damage shall be made through the sole actionIn the event it becomes necessary to install ail new XP Pipe State approved pipe do to the distance from tank to islandmust be under or less which is acode requirement client agrees to an additional charge based on time and materialCleint recognizes that the use ofany items equipment or related materials not listed on the official bid will result in anappropriate extra charge which will be billed extra for time and material

Service Station Installation Building and Car Wash Equipment Inc shall not be held responsible for any negativeconsequence resulting from any ground marking error pertormed by any company otherthan Service Stations Installationor government agency as they relate to underground utility pipingAll appropriate permits shall be obtained by Service Stations Installation the client will be held responsible for allexpenses resulting from any permitapplications from appropriate government agencies Furthermore client will beresponsible for all expenses resulting from government required soil testing and any subsequent additional expensesin the event that tanks are to be removed tanks are presumed empty If said tanks are found to contain sand fuelconcrete water or any other material which dictates removal and proper disposal of client agrees to pay additionalconsequent expenses NEW TANKS ARE WARRANTED ON A THIRTY YEAR LIMITED WARRANTY BY THEMANUFACTURER ACCORDING TO THEIR GUIDELINES AND SPECIFICATIONS

Page

Harper AveAAAQ PEI

St Clair Shores Mf

Service Station Installation Building and Car Wash Equipment Incdoes not guarantee in any way or form the conditionof the underground soil In the event soil contamination is discovered the job may be halted by the M DEQ andoranyother government agency Consequently there will be an extra charge depending on the extent of the contamination KeepWARRANTY ON DISPENSERS ARE YEARS ON LABOR AND MATERIAL CARD READERS ARE YEAR ANDDAYS ON PRINTER BY THE MANUFACTURER BASED UPON THEIR GUIDELINES AND SPECIFICATIONSIn the eventthat concrete is being used during the cold season Service Stations Installation Inc is notresponsible for the ultimate conditions of the concrete and strongly advises client to refrain from placing salt onthe new concrete also hair crack do happen fn summer orwinter and no warranty on it alt flat concrete work are

Through the endorsement of the document client grants asecurity interest in all equipement and related materialdelivered and installed hereunder which shall remain in full force and effect until full payment has been recieved by ServiceStation Installation Inc The client agrees to endorse al necessary legal documents to perfect a lien said securityinterests prior or ordering or delivering any equipement as related materials The client recognizes that said lien can beattached to or placed in the ground by the owner prior to the attachment or burial of such equipment or elated materialThe clientsfailure to endorse all requested documents to fully effect said security interest shall give Service StationsInstallation Inc as it option the right to cancel agreements without further obligation to the customer As a result anyrequested deposit recieved by Service Stations Installatio Inc Shall be returned to the client less Twenty FivePercent processing fee unless such deposit isapplicable undersection three as stated above

All provisions here ofany resulting order to be governed and constructed according to the laws of the State ofMichiganIf any term or condition thereof is held invalid the remaining terms and conditions shall in noway be affectedCustomer agree to indemnifies SSIBC Inc Officers Agents and Employees Harmless from any IegaC dispute

Customer does understand it is hisher responsibility to hire an environmental company to supervise and to make all reportService Station Installation Building and Car Wash Equipment Inc and the Client hereby agree to submit any andall disputes arising underthis agreement or the performance ofthisagreement to binding arbitration includingnoncontractual claims including but not limited to tort actions The arbitration will be conducted beforea panel ofthree arbitrators and the conduct of any arbitration proceeding shall be pursuant to the rules of the AmericanArbitration Association Any controversy whether an issue is arbitrable will be determined by the arbitrators Thearbitrators will give effect to the statue of limitations of the State of Michigan Judgment on the arbitration award may beentered in any court having jurisdiction The institution and maintenance for judicial relief or pursuit of a provisional orancillary remedy will not constitute awaiver of the right of any party including the plaintiff to submit the controversy or

CuaoterNa

t

Customer Signatureindividual Duly Authorized Agent

Date i t Z

V

Company Approval

Hassan Houmani President

Page

C

Svice Staio lnstallatiora HaggertyStreet

Dearborn MiPhone FaxEMail sales@servicestationscom

A H Properly Holding LLCHarper Ave

St Clair Shores MI

Work Fax

QUTs

A H Property Holding LLC

Harper AveSt Clair Shores MI

EXHIBIT B

jrtcJiysrytsjc tjnjStM I y Mi i

improvament to A H yPro HotdiQQa tiptm ofi P oltoy

itt PANEtThe ownerttesseej of ut party is

ttJtD The tast dayofvidEigelabs

CttdTRAtOFSStBOACTtJRifiRtCOTIIat nt ire

atldtlteaire tiS a

The fin CtatrnanYS houtyiat

gymfarCated Jantcay tforn

CfitFUENichi eonslr Acttfi Febuaty D SEtuice Station

Phase tQ Harper Sttft atf Shol

tinitwtfls

PFtQPERTY HQIDINCS LLC ttAAKICthiatwas theCcfiobet

eras istiUThe lien ctf tlri ups thIdt@

knefits andwihidirgssaooapon the abovet

tnstaaation Bing Carwash

HoumOni Presidett

SCR

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A

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tit

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aitation Buildng CanashEtjurnZU fist prod fi or maw

to Gsunty Mt

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tas reeved txytnnt ttsteor m fatofwnnnnr

Prcect A ii P

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kegaiErripsienPAfE

ExhibitA Propertyiescrrt

LG MAitKi NAiNiZHAiZPERHperAtr irrt Ciair Shares

ptian to tlae bestoatcknviedge

SlipiVlSiiNS QiLCT LLtTit iiR

o

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Exhbd

tnmer A HPEOP FItlJProject AS N Pope Hoidirj

The foiliowwing isa a ust

supped or wlli he su pNed byeFeaEborrl Mi Phi

Suiiyand instli StationCanoislandsi ct tltesetardc Monitor aft PtydrarorltFtauCo minafeclSxtra Wruic adEt nd for

Stlo

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mpiete DeacripBCm Oi Mewtar R r SuppliedliC MIFKKt NAiM tPER faint Clair SharesliflQ

Hareer AveSaint Glair Shares Ill intheaunty ofallacab

hest ofour knowledge of ail or labor which agrmenteStation InstaNation Buliding hEqupnentIrictiHaggerty

faxj

epeaEStane electtYCalfuel to

d ack fiilnew AAtsef and newpruct lines

Compute DesqiptiottiThe Terrns

wring epufpnrantmltaorand Q

I

EXHIBIT C

S

aerfanJ

OUtyof Lrt

The folbwttrg is astaent ea

duebutunfsad thmowner tar Ise andt n

nares

NameAdds type

a

ExsatdinC

Detto M

Mood tDeha t

C Yantc GoitanyIaMrrcrrivE

Mi

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solnecoismay nat eafk

i

i

c

TTEMENf

saes fhefaowsng

fCiliprCCfTInC it Hagerty S tearlOtlif Phoneu ntractor fnr an improvemen to the ing real property In Macbmti Coifntyg LC pQ liarpet Aue faint Clajr Shor M QAPNff

acfar suppiietatfatmr for whom p ent ofwrages or tarc wisubcorrtraetorhastrntracsutaFot fforerotntatce unter thecrrfia

arsons as of the dafe of Phis state tareyan fy settodk opp

T Arrutrt Bafnee trs Anamtsrf AmxusAtready y e alaWages tingsPte Peid opai Dua a

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Thetraar des no fit nateriimprodenntattier than the se to

i Cnalte this Sfaterrnetlt NABtntractotar lessee of fhe prapertyd yr herliens a asspYset fart iri i

Section ptai tip Consruatio Lien AaWARNtEG tWlM OR LESSEiSTArTEMtfiTQ AYlTH GLAiMFURNtHtNC QR A lA WNOLIEN AGTtiFA MCtaQtRHAS SEA

THIS SYVQRtsE STMT S tNTHE OWNER tittFSEE R HEIRtTtNO R BY RPKQYIDEDANO FtCE ELF F NHlIWtip OR tOtIfiQ ECtR UtCQN

WARNING TQ DEPETOtINAL PEMALT

arsxvntraGted anypersan ottt rarfhe forth and awes riR

rfraotarj as at the Corpna the arsubcantactar is replthat theprpertY is ree trap Maims of nstrncirn limns or ttepassibitstnen and except far claims atHans dens laborers that may klaA MailQ

OWNER QR LESSECs F THE PR PERTY MAY NCtREtI titBCONtRACTOk SUPPLIER OR ORtR WHO HAS PROVtJtlflVlttA NOTICE OF FURNtSHNG QER SEGTtON tf FTHE CtHEtSNEEORfi THE QWNER R LESSEE tF THttStGNF

ths

tinder

tF

D A RESiOEttIlAtSTRUCTURE N RECttPy OF THISSNORt STA EMlRStR LIESSEEStESIGNEE MU GIVE NOTICE OP PIS RECEtPtE ER iiiNALLY TO EACHtBCONTRAC OR SUPifER AMC tAtORE WH HASiR SECTION OR tF A NOTICE FURNiING EXGUSEt UNFSR INdR StpPtIER AND LABORER W THE SWORN STdTElENT IF APROVIDED A NOTICE F FURNt NG OR WHET tSi NAMED EN THE tRptIARLEEt OR DtStGNEE VltFIAL FROVIIJE fitdE REQUESTERA COPY THEAYS AFTERRCEIYGTHE REQli Vii

GEES A FAtSESWORNECTtON OF TKE CON

WFTti INTENT fi DEERAtlC tSLIEN ACTtPA MCt

a

U

EXHIBIT D

i

Friday aja QttxtPmerty caner

HEar ve

SClusiThee undue Clai t ceStarIntallatt Buildn Carwash Ecifillalaclam ofi PtatDesciited as A operty HolrlinFAvg flair sMiin the conLXafM mb APIIImo txea is top n dto prate ttrr interest on this p aPrtcrnciuentcmey owed tai nIntatlaon Buildin Carom

I IassHiPresz t fServiceSatian instalatitntiditigCaTwaspernalr byU fed mail ou aXofElaYm of ea and asvPlYoffer A o iinldingLLCdNairn

fxcd Ib XXOQI

PresidentServiceStaon n ldingtCarwashtpaFiEpnxeet

I

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lridayatuar tttrt Prosy

H ve

St irlaix i Q

The and Clalrtfetl a c of lienWiperA tClairThis lien is to am uamoneyocvdtervice

I lassan iPres

Personaly by lS

propertyoner iIiertifil at

Hassan HPresidentSeirvice won Zak

viceStation Instaitatiott Btui CarvashpropertyDscrtbed as A H roprtyHallx in county of mb APN lto protect airiniiestonthis p opesry far nc

Insfallation Building Carw Euiliett

ricetaou Installation Bu dingy z Camfimail outa copy ofMaim o Bertand asw

y Haldiu LLCAnd Nairn M

Q i QQE

Carwash lea

gent of

and AdocageIl f

i if RestrlGted Detlvery is deseii X etyaur name and address on tkte reverse Addtess

that wecan return tfiathis card dthe b fi

E Recehred by Printed C D ery

the fron if Qz

Q delivery differesit iroirt Vas

Jetdressed tYES enter delivery addressbovt

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vMall D AAA

CRtered eF Recpt fordiseC nsurea Ntai D aoD

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ttD CECrrNrer@BTa b

Nrrl mayf iomestic RettnReceipt i tysaa

e hems arm oeosnpeteibarn dDglitiery is desiredPttyour nacre adson verse ddresaeso that vw cart the card to yomlAttach this s the back of e

by Uamef G ery

Ceflron ttre frsdelivery address dHferentpntrtt

YES ii lm der crver e be

z r

tsossere

rsQIrctrESrfMai DCA

ResddCteyyrt Q Yss

C ECti qSFrrrQtd RehdiReGQt

l

EXHIBIT E

D

aS

c

STATE OF MICHIGAN

IN THE CIRCUIT COURT FORTHE COUNTY OF MACOMB

SERVICE STATION INSTALLATIONBUILDING CAR WASH EQUIPMENTINC aMichigan corporation

PlaintiffCaseNo CK

v


HARPER PROPERTY LLCaMichigan limited liability companyMARIAMSMINI MART INCaMichigancorporation BAZCOENTERPRISESINCaMchigancorporation HUSSEIN BAZIindividuallyNAIM MOHAMAD MAKKIindividually BASMA BAYDOUNindividually SHAWHI ZAGHERindividually and CITY OF SAINT GLAIRSHORES

Defendants

HON

AFFIDAVIT OF ACCOUNT

Troy C Otto PMatthew M Peck PFISCHER FRANKLIN FORD

Attorneys for PlaintiffGriswold Street Suite

Detroit Michigan

AFFIDAVIT OF ACCOUNT

STATE OF MICHIGANSS

COUNTY OF WAYNE

Hassan Houmani being sworn states

y

r

r

I am the President of Service Station Installation Building Car Wash

Equipment Inc and am authorized to make this Affidavit on its behalf

I have personal knowledge ofthe facts in this case

If sworn as awitness I can testify competently to the facts stated here

AH Property Holdings LLC and Hussein Bazzi are justly indebted to Service

Station Installation Building Car Wash Equipment Inc for Eighty Three Thousand Six

Hundred Thirty Three Dollars and Five Centsxplus interest over and above alI

legal setoffs and counterclaims

The statement ofaccount attached to the Complaint is true and correct

Further affiant sayeth not

Subscribed and sworn to before me onz Il

m Notary PublicState ofMichigan County of klMy commission expiresActing in the County of w

TROYOT

My CommissionEpiros XActlng inthe County

s

EXHIBIT F

s awe Service Station Installation Building Car Wash Egluipmentzsr Customer Balance Detail

All Transactions

Type Date Num Account Class Amount BalanceA H Property Holding LLG

Harper concreteInvoice Accounts R ServiceTotal Harper concrete

Harper cont soiUwaterPayment Accounts RInvoice Accounts R ServicePayment Accounts RInvoice Accounts R ServiceInvoice Accounts R ServiceInvoice Accounts R ServiceInvoice Accounts R ServiceInvoice Accounts R ServiceInvoice Accounts R ServiceInvoice Accounts R ServiceTotal Harper contsoilwater

Harper light upgradeInvoice Accounts R ServiceTotal Harper light upgrade

Harper Nozzles and hosesInvoice Accounts R Service

Total Harper Nozzles and hoses

Harper Tank JobPayment Accounts RPayment Accounts RPayment Accounts RInvoice Accounts R ServicePayment Accounts RPayment Accounts RInvoice Accounts R ServicePayment Accounts RInvoice Accounts R ServiceCredit Memo Accounts RPayment Accounts RInvoice Accounts R ServicePayment Accounts RPayment Accounts RPayment AccountsRInvoice Accounts R ServiceInvoice Accounts R ServiceTotal Harper Tank Job

Tank Change order

Invoice Accounts R ServicePayment Accounts RPayment Accounts RInvoice Accounts R ServicePayment Accounts RInvoice Accounts R ServiceTotal Tank Change order

A H Property Holding LLC OtherPayment Accounts RInvoice Accounts R ServiceInvoice Accounts R ServiceInvoice Accounts R ServiceTotal A H Property Holding LLC Other

Total A H Property Holding LLC

TOTAL

Page

CiiigJ s

IEAGtlfl GQUhTY tiT ERsAFILLAStiUGIREutBTE QF

NOTICE OF LIS PENDENS

STATE OF MICHIGAN

IN THE CIRCUIT COURT FOR THE COUNTY OF MACOMB

SERVICE STATION INSTALLATIONBUILDING CAR WASH EQUIPMENTINC a Michigan corporation d

Plaintiff

v


HARPER PROPERTY LLCa Michigan limited liability companyMARIAMSMINI MART INCaMichigan corporation BAZCOENTERPRISES INC aMichigancorporation AUSSEIN BAZZI individuallyNAIM MOHAMAD MAKIindividually BASMA BAYDOUNindividually SHAWKI ZAGHERindividually and CITY OF SAINT GLAIRSHORES

Defendants

Case No CK

HON F

CITY OFS GLAIR E

Jt

Y

Troy C Otto PMatthew M PeckPFISCIiER FRANKLIN FORD

Attorneys for PlaintiffGriswold Street Suite

Detroit Michigan

NOTICE OF LIS PENDENS

Notice is hereby given that a suit has been commenced in the Macomb County Circuit

Court and that Service Station Installation Building Car Wash Equipment Inc has filed its

Complaint to Foreclose their Construction Lien fornonpayment ofamounts owed on the subject

construction project The premises described in said Construction Lien are set forth in Exhibit A

attached hereto

DATED January

STATE OF MICHIGAN

COUNTY OF WAYNE

ss

Matthew M Peck PFISCHER FRANKLIN FORD

Attorneys for Plaintiff

Griswold Street Suite

Detroit MI

mmpeckcifischerfranklincom

On this rd day of January before me personally appeared Matthew M Peck as

attorney for Service Station Installation Building Car Wash Equipment Inc known to me to

be the person who did personally appear before me and executed the foregoing Notice ofLisPendens as his free act and deed

a

Diane M MacArthur Notary Public

State of Michigan County ofWayneMy commission expiresActing in the County ofWayne

Drafted by and when recorded return to

Matthew M Peck

Griswold Street Suite

Detroit MI

EXHIBIT A

Land situated in the City of St Clair Shores County of Macomb State of Michigan

which is legally and commonly described as

The South feet ofLot all of Lots and Lake View

Gardens Subdivision as recorded in Liber Page ofPlats Macomb

County Records

Commonly known as Harper Ave St Clair Shores MITax LD No