agenda - Quartzsite AZ

REGULAR MEETING OF THE

TOWN OF QUARTZSITE

COMMON COUNCIL

TUESDAY, AUGUST 25, 2020

AGENDA

Norm Simpson, Mayor Loretta Warner, Vice Mayor

Starr BearCat Lynda Goldberg

Beverly Cunningham

Town of Quartzsite

Arizona

Steve Schue Karey Amon

Regular Meeting

7:00 p.m.

This meeting will be conducted via the Internet and will require a telephone or computer connection. There will be no physical meeting at Town Hall.

To join the Zoom Meeting by Internet, select the address below.

https://us02web.zoom. us/j/8279825597 5

To join the Zoom Meeting by phone, dial the number below. + 1 346 248 7799 US (Houston) or+ 1 669 900 6833 US (San Jose)

Meeting ID# 827 9825 5975

If you experience technical difficulties, email [email protected]

Members of the Quartzsite Common Council will attend by telephone or Internet conferencing.

SPEAKING TO THE COUNCIL

Any person wishing to ask a question or participate in public discussion may submit the request to speak via email, or in person, to the Town Clerk by noon of the day of the Internet meeting. The email address/or the Town Clerk is townc/erk(iiguartzsitea;.org.

Each individual will be limited to three (3) minutes for their remarks.

While the meeting is undenvay, everyone other than Council Members will be limited to comments typed into the chat function.

All persons participating in the Council Internet Meeting, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person inte,fering with the meeting in any way or acting rudely

will have their meeting participation ended by the meeting host.

EXECUTIVE SESSION An Executive Session may be called during the public meeting on any item on this agenda pursuant to A.R.S. § 38-431.03(A}(3) for the purpose of

receiving legal advice.

Items may be discussed earlier or in a different sequence.

AGENDA ITEM COUNCIL

ACTION

CALL TO ORDER OF REGULAR MEETING

INVOCATION AND PLEDGE OF ALLEGIANCE

The invocation may be offered by a person of any religion, faith, belief or non-belief Interested persons should contact the Clerk for further information.

Page 1 of5 082520 Town Council Regular Meeting Agenda

1.

2.

3.

I ROLL CALL

CALL TO THE PUBLIC, ANNOUNCEMENTS AND

COMMUNICATIONS FROM CITIZENS - At this time, members of the public may only comment in the chat section of the Zoom meeting site on matters within the jurisdiction of the Town and matters designated for no public comment. Comments on matters on the agenda designated for public comment are to be made at the time the Council considers the item. For the official record, individuals must state their name in the chat section of the Zoom meeting site. The Council's response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be placed on a future agenda if the matter is not already on the agenda.

PUBLIC HEARING

Comments will be heard from those in support of or in opposition to an item.

Comments on matters on the agenda designated for public comment are to be made at the time the Council considers the item. For the official record, individuals must state their name in the chat section of the Zoom meeting site.

There is a 3-minute limit for each speaker.

Once the hearing is closed, there will be no further public comment unless requested by a member of the Council.

PUBLIC HEARING ON ADOPTION OF FINAL BUDGET

FY 2020-2021 - Conduct Public Hearing regarding the Town of Quartzsite Final Budget and Expenditure Limitation for Fiscal Year 2020-2021.

I BUSINESS

Public Hearing

MINUTES - Consider approval of the minutes of the Town • Council discussionCouncil Regular Meeting of August 11, 2020. • Council action or direction


4.

5.

6.

7.

8.

LEDGER OF ACCOUNTS AND PAYROLL PAID - • Council discussionConsider for approval the following series: - • Council action or direction

• Accounts Payable Operating Account - Check Series#47319-47329, #47341-47372 totaling $84,996.71

• Payroll Check Series - #47317-47318, 47330-47340totaling $86,895.64

GRAND TOTAL $171,892.35

CANVASS OF 2020 PRIMARY ELECTION VOTES -Canvass of Votes of the August 4, 2020 Primary Election and possible adoption of Resolution No. 20-07 Declaring and Adopting the Results of the Primary Election held on August 4, 2020.

YUMA REGIONAL COMMUNICATIONS SYSTEM

ANNUAL SERVICE AND MAINTENANCE FEE - Consider approval for the Quartzsite Police Department to pay the Yuma Regional Communications System Annual Service and Maintenance Fee in the amount of $13,526.08 for Department radios.

ZONING CODE AMENDMENTS - Consideration of Ordinance No.20-09 amending the Town Code of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning by amending Zoning Articles III RULES OF CONSTRUCTION AND DEFINITIONS, SECTION 2 DEFINITIONS to add a definition of"TEMPORARY DWELLING UNIT"; amending ARTICLE V USES PERMITTED IN EACH ZONING DISTRICT,

'

SECTION 1 USES PERMITTED IN EACH ZONING DISTRICT BY AMENDING THE MATRIX RELATED TO TEMPORARY DWELLING USES, ACCESSORY USES AND OUTDOOR STORAGE AND BY AMENDING SECTION 2 PARAGRAPHS 8 AND 9 RELATED TO TEMPORARY DWELLING UNITS IN ALL DISTRICTS; amending ARTICLE VII GENERAL PROVISIONS, by repealing SECTION 21 STORING A RECREATION TRAILER.

HOLT GROUP ZONING MAP UPDATE - Consideration of Agreement for Services with The Holt Group to provide Zoning Map update services over a three-year period at an annual fee not to exceed $5,500.

Page 3 of 5

• Introduction of item

• Council discussion

• Invitation for public comment

• Final Council discussion

• Council action or direction
















082520 Town Council Regular Meeting Agenda

9.

10.

11.

12.

13.

14.

15.

PRE-DEVELOPMENT PLANNING GRANT (PPG) Consider approval of an agreement with Pace Engineering to conduct a Pre-Development Planning Grant in an amount not to exceed $34,000.

OFF-HIGHWAY VEHICLE STAGING AREA -Authorization to issue a Notice of Request for Bids for the OffHighway Vehicle (OHV) Staging Area.

AWARD OF PROPOSAL FOR RECODIFICATION SERVICES - Possible action to approve the award of proposaland authorization to enter contract negotiations with the selected firm to provide Recodification Services.

I COMMUNICATIONS

Reports from the MAYOR on current events.

Reports from the COUNCIL on current events.

Reports from the TOWN MANAGER on current events.

• Update on the business owner summit

FUTURE AGENDA ITEMS

Set Date, Time & Location for Five Council Work Sessions

A. Restructure Parks & Recreation CommitteeB. Advisory Board Appointment ProcessC. Magistrate Court BuildingD. Develop Community Outreach Funding Program

Requirements and TimelinesE. Procurement Process Update

Page 4 of5
















082520 Town Council Regular Meeting Agenda

ADJOURN

PERSONS WITH A DISABILITY MAY REQUEST A REASONABLE ACCOMMODATION BY CONTACTING THE TOWN CLERK'S OFFICE AT

928-927-4333. REQUESTS SHOULD BE MADE 24 HOURS IN ADVANCE PLEASE, OR AS EARLY AS POSSIBLE TO ALLOW TIME TOARRANGE ACCOMMODATION.

COUNCIL MAY NOT ACT ON ITEMS NOT ON THE AGENDA

Certification of Posting

The undersigned hereby certifies that a copy of the attached notice was duly posted at the following locations: Quartzsite Town Hall, 465 N. Plymouth Ave, Quartzsite, AZ, U.S. Post Office, 80 W. Main Street, Quartzsite, AZ and The Senior Center, 40 Moon Mountain Ave, Quartzsite, AZ, on the _ ___ day of ______ _ _ _ __ 2020, at ____ _ a.m./p.m. in accordance with the statement filed by the Town of Quartzsite with the Town Clerk, Town of Quartzsite.

By: __ _____ _ _ _ _ _ ________ , Town Clerk's Office


MINUTES TOWN OF QUARTZSITE

REGULAR MEETING

and

PUBLIC HEARING

ofthe

PLANNING AND ZONING COMMISSION 465 NORTH PLYMOUTH AVENUE

TUESDAY, FEBRUARY 18, 2020 at 3:00 P.M.

C'.::;ALL TQ ORDER: 3:02 p.m.

Vice Chairperson Gallup called the Regular Meeting and Public Hearing to order at 3 :02 p;m.

INVOCATION: Council Member Amon spoke for the invocation.

PLEDGE OF ALLEGIANCE: Vice Chairperson Gallup led the Pledge of Allegiance.

ROLL CALL:

Chairperson David Collier, absent Vice Chairperson Skip Gallup, present Commissioner Dennis Kuehl, absent Commissioner Dan Heaton, present Commissioner Nancy Nichols, present Commissioner Eileen Minke, attended by phone Vacant

Staff Present: Cliff O'Neill, Assistant Town Manager; Tracey Hess, Community Development; Gabriel Marcurio, Code Compliance Officer; Tina Abriani, Town Clerk; Tina Marie Harvey, Deputy Town Clerk

1. CALL TO THE PUBLIC, ANNOUNCEMENTS AND COMMUNICATIONS FROMCITIZENS

None.

PUBLIC HEARING

2. The Public Hearing will consist of the following items:

1. CU-#8526-19 Location: 76 S. Emelia Avenue, Quartzsite, AZ 85346. APN Number:

306-67-018 Applicant: Quartzsite Church of Christ. Request: Conditional UsePermit to install a 4th RV Hookup for temporary use.

Planning and Zoning Commission

Regular Meeting and Public Hearing Page 1 of 7 February 18, 2020

2. CU-8541-19 Location: 627 W. Camel St, Quartzsite. AZ. APN No: 306-13-036.Applicant: Sarah Boss Taylor. Request: Conditional Use Pennit for two horses on aone-acre lot.

Sarah Boss stated that she was the owner of the property located at 627 W. Camel Street and apologized for not being present at the last meeting due to a prior commitment. She stated she understood the concerns of her neighbors and wanted to address each of their concerns. She stated that regarding the flies and smell, the horse corral is cleaned of all manure twice per day. A bed of pea gravel has been placed in the corral and a layer of wood pellets treated with a product specifically to neutralize urine is laid. She also explained that, although common, her mule and horse make very little noise, and if a problem does arise, she will immediately take care of it.

Allan Boss, the spouse of Sarah Boss, stated that his two closest neighbo� were in the audience, and happy to speak in support of the requested Conditional Use Permit. Mr. Boss also stated that the permit is for two horses, not three.

Harry Woodruff stated his concern of the number of people in the future wanting the same pennit, and he did not want to live next to horses.

Frank Oulman stated that he has experienced living near a property with 4-H animals present and the odor carried on the wind was offensive. He feels granting this Conditional Use Permit would be "opening up a can of worms". He fears other residents would asswne it is allowed and bring their animals in without a conditional use pennit. Mr. Oulman stated he believes the proposed space provided for the hors.es is cruel and not the environment needed for them.

Art Martinez stated he lives in Quartzsite as well as owning a ranch in Idaho. He stated he has never seen a cleaner corral or better kept mules or horses, and stated they are doing a fantastic job of cleaning up and keeping their animals in check.

Larry Snider stated he did not receive a letter, but he feels it will drop the property values in the neighborhood, so he is strongly against it.

Mr. Naler stated he lives catty comer from the subject property. He submitted a letter containing his concerns. He stated his concerns would also be odor, flies, dust and the precedent it may set for the entire Town. He referred to the zoning of this property as Suburban Ranch and referred to Article V, C6, stating IO acres are needed for a horse.

Dave Fisset stated he has lived in Quartzsite since August. He does not mind the horses or the potential dust they may create any more so than he minds the dust produced by ATVs on BLM land across the street.

David McMaster stated he lives across the street from the subject property and asked who would enforce the agreement, and the cost associated with same.

Sheila Adams stated she lives next door to the property and has never heard or smell&d them. She stated she would hate to see them go.


Regular Meeting and Public Hearing Page 2 of7 February 18, 2020

Don Moore, the owner of the property where the horses are now, stated that the horses have been there on and off for years and they have always kept the corral very clean and stated he would hate to see anything change.

David Freesy stated he probably lives the closest to the property and believes that permits would begin to be requested elsewhere in Town and he does not think it should.

Sarah Boss stated that they have been working for this Conditional Use Permit for three years and in that time, she has never received a complaint regarding the horses, but if any future complaints are voiced, they would take care of it immediately.

Public hearing closed.

BUSINESS

3. MINUTES - Consider approval of the minutes of the Planning and Zoning CommissionSpecial Meeting and Public Hearing of January 14, 2020.

Commissioner Heaton moved to accept the minutes for the Planning and Zoning Commission meeting of January 14, 2020, as presented.

Commissioner Nichols seconded the motion.

Vote: MOTION CARRIED unanimously (summary: Yes = 4, Absent = 2). Yes: Commissioner Gallup, Commissioner Heaton, Commissioner Nichols, Commissioner Minke Absent: Chairperson Collier and Commissioner Kuehl

4. CU-#8526-19 Location: 76 S. Emelia Avenue, Quartzsite, AZ 85346. APN Number: 306-67-018. Applicant: Quartzsite Church of Christ. Request: Conditional Use Pennit to install a4th RV Hookup for temporary use.

Assistant Town Manager O'Neill explained that due to a missed deadline� by one day, and a complaint having been filed, the Town Attorney suggested that the Town start over.

Commissioner Heaton voiced his concerns regarding the location of the 4th RV space; temporary dwelling water/sewer requirement; a permanent dwelling; grandfather clause of the three existing RV spaces; the relocation of the existing three RV spaces; the work provided by the temporary residents of the RV spaces; as well as the 1500 square foot fire code requirement.

Commissioner Minke asked what the use was of the second trailer on the lot.

Church representative, Gerald Molzahn, explained that the double-wide trailer is for meeting to worship when many people are present generally during the winter months, and the single-wide trailer has air conditioning and does not hold many people and used generally in the summer. He stated both buildings will be removed, and the RVs will be moved to along the back wall. The RVs are not there year-round, and it will be a rare occasion when they have a fourth RV.



Commissioner Nancy Nichols moved to approve Conditional Use Permit #8526-19 - for 76 S. Emelia Avenue, Quartzsite, Arizona.

Vice Chairperson Gallup seconded the motion.

Commissioner Heaton stated his concerns with people talcing advantage of the number of RV hookups allowed, therefore, would have to vote against Conditional Use Permit #8526-19.

There was discussion regarding the repercussions for the Church improvements if Conditional Use Permit #8526-19 was not granted.

Vote: MOTION CARRIED (summary: Yes = 3, No = 1, Absent = 2). Yes: Vice Chairperson Gallup, Commissioner Nichols, Commissioner Minke No: Commissioner Heaton Absent: Chairperson Collier and Commissioner Kuehl

5. CU-#8541-19 Location: 627 W. Camel Street, Quartzsite, AZ 85346. APN Number: 306-13-036. Applicant: Sarah Louise Boss - Request: Conditional Use Permit for up to threehorses on a one-acre lot.

The discussion of several matters included the following: potential wash and run-off water contamination; recommended square footage for horses; the size of the shelter from weather; the amount of area required for proper exercise; the distinction between farm animals and eques1rian; the definition of a stable; the definition of equestrian use; allowable uses on SR zoned property; and, how the Town of Quartzsite Zoning Code currently reads.

Frank Oulman stated he had nothing against the owners, but it seemed very sad that they do not have very much room.

Karey Amon, stated there were six people in attendance of the hearing against allowing the Conditional Use Permit and four people in attendance of the meeting in favor of the Conditional Use Permit. She also stated that the animals would only be present in Quartzsite for a period of five months during the year. Ms. Amon stated the animals were well cared for and she recommended approval.

Regina McMaster stated that the majority of the letters from residents near the property were against allowing the Conditional Use Pennit. Ms. McMaster also stated her concern for run-off water and proper amounts of exercise for the animals.

Art Martinez , a rancher and a farmer, stated the general rule of an acre to an acre and a half per animal is incorporating the land needed for pasture feeding. This situation is different because they are bringing feed daily to the animals and pasture is not needed. He stated that he has never seen a better maintained corral and the animals have everything they could possible need.

Al Boss confirmed that the horses will be in Town for five months per year. He stated he has done research regarding the space needed for dry feeding a horse. He stated the horses are exercised twice per week and both horses can roll at the same time in the space they are in now. He suggested that if the Town would prefer a larger space for the horses, he would extend the area to 1200 square feet.



Mr. Boss proposed issuing the Conditional Use Permit for a one-year period and have the situation revisited after one year in order to renew it.

Tracey Hess, Community Development, said the Commission can add the year timeframe as a stipulation to the Conditional Use Permit.

Assistant Town Manager O'Neill clarified that the General Plan current definition and in the Zoning Code lists equestrian use in Suburban Ranch and no General Plan minor or major amendment would be needed.

There was a discussion of the Zoning Code and the definition of stables.

Commissioner Heaton moved to not recommend the Conditional Use Pennit.

Commissioner Minke seconded the motion and upon further discussion, withdrew her second.

The motion died due to the lack of a second.

Commissioner Nichols stated that the Town needed more answers regarding the definition of fann animals and equestrian use, the ten-acre stable requirement, the possibility of stipulations to the Conditional Use Permit, and the Zoning Code.

Tracey Hess, Community Development, suggested the Commission have a workshop to clarify some of these concerns. She stated she could contact the University of Arizona extension office or other agricultural agencies to speak with the Commission.

Commissioner Nichols moved to have a workshop and to postpone this to a later date to get more information.

Vice Chairperson Gallup seconded the motion.

The Commission scheduled a workshop to give answers and clarity about horses and the Town Zoning Codes, to be held at Town Han on Wednesday, February 26, 2020 at 1 :00 p.m.

Vote: MOTION CARRIED (summary: Yes = 3, No = 1, Absent = 2). Yes: Vice Chairperson Gallup, Commissioner Nichols, Commissioner Minke No: Commissioner Heaton Absent: Chairperson Collier and Commissioner Kuehl

6. Minor General Plan Amendment: Amending the General Plan to add Multi-family housingwithin the General Commercial (C2) land use under certain conditions

Assistant Town Manager O'Neill stated.the Commission had asked that this item be moved forward from the previous agenda.

Commissioner Heaton moved to table this item to the next meeting or forever.

There was a discussion of why this was listed for an agenda in the first place.



The motion failed for a lack of a second.

There was discussion to clarify the new language and to define 30% contained in the language.

Assistant Town Manager O'Neill clarified that the new language of 30% represented the area to be rezoned.

Commissioner Heaton moved to table discussion on this item.

Commissioner Minke seconded the motion.

Commissioner Nichols said she wants it on the agenda because it is Something the Town will have to deal with in the future

Discussion of addressing this matter for projects that are currently in the planning stage, future projects; defining spot-zoning, adjacent, transitional zoning; and, multiple family zoning.

Vote: MOTION TIED (summary: Yes = 2, No = 2, Absent = 2). Yes: Commissioner Heaton, Commissioner Minke No: Vice Chairperson Gallup, Commissioner. Nichols Absent: Chairperson Collier and Commissioner Kuehl

Additional discussion of zones, putting residences in C2 and/or Cl zoned property, conditions that could be applied, and high-density residential areas.

Vice Chairperson Gallup called for a workshop on this item after the upcoming workshop.

Commissioner Nichols moved to table this to a work session.

Commissioner Minke seconded the motion.

Vote: MOTION CARRIED unanimously (summary: Yes = 4, Absent= 2). Yes: Commissioner Gallup, Commissioner H�aton, Commissioner Nichols, Commissioner Minke Absent: Chairperson Collier and Commissioner Kuehl

COMMUNICATIONS:

7. Reports from the Chairperson on current events.

None.

8. Reports from the Commissioners on current events.

None.



9. FUTURE AGENDA ITEMS - Direction to staff regarding future agenda items.

The two upcoming workshops or work sessions.

ADJOURNMENT: 5:17p.m.

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the February 18, 2020 meeting of the Planning and Zoning Commission of the Town of Quartzsite, Arizona, held on February 18, 2020.

I further certify that the meeting was duly called and held and that a quorum was present.

I 1/J DATEDthis_fo_dayof 1/uGr.tsC 2020.

vfrn .'-fd /2JMAf. /;)--Tina Marie Harvey, Deputy Town Clerk

On behalf of the Commission,


Regular Meeting and Public Hearing Page 7of7 February 18, 2020

TOWN OF QUARTZSITE

REGULAR COUNCIL MEETING

Tuesday, August 25, 2020

Agenda Item:

Summary:

Impact on Budget:

Responsible Person:

Attachments:

Action Requested:

PUBLIC HEARING - FINAL BUDGET FY 2020-2021 - Conduct Public Hearing

regarding the Town of Quartzsite Final Budget for Fiscal Year 2021.

On July 28, 2020, the Council adopted a Tentative Budget and set the maximum

limits for expenditure for Fiscal Year 2020-2021. State Law requires that once

Tentative Budget has been adopted, the expenditures may not be increased

beyond the maximum limits for expenditure for final adoption; however, the

expenditures may be decreased.

The Proposed Final Budget includes no changes from the Tentative Budget.

n/a

Kiki Tunnell, Finance Manager

Town of Quartzsite Proposed Final Annual Budget FY 2020-2021

Public Hearing Only

TOWN OF QUARTZSITE

Adoption of

Final Approved

Annual Budget

Fiscal Year 2020-2021

August 25, 2020

Information contained within is tentative and subject to change until final adoption

Finance Worksheet - Account Revenues and Expenditures

Overview

Proposed Final Adopted Received Estimated Adoption for Budget as of Year End Budget

2019-2020 2/29/2020 2019-20 2020-2021

GENERAL FUND

GENERAL FUND Revenue Total: $ 3,614,639.00 $ 1,972,170.00 $ 3,411,598.00 $ 3,861,860.00

GENERAL FUND Expenditure Total: $ 3,614,639.00 $ 1,708,210.00 $ 2,811,643.00 $ 3,861,860.00

Net Total GENERAL FUND: $ $ 263,960.00 $ 599,955.00 $

HIGHWAY USER REVENUE FUND *includes HURF Reserve Funds from PRIOR YEARS

HIGHWAY USER FUND Revenue Total: $ 3,591,272.00 $ 1,269,091.00 $ 1,885,946.00 $ 2,115,449.00

HIGHWAY USER FUND Expenditure Total: $ 3,591,272.00 $ 808,784.00 $ 1,874,871.00 $ 2,115,449.00

Net Total HIGHWAY USER FUND: $ $ 460,307.00 $ 11,075.00 $

WASTEWATER

WASTEWATER Revenue Total: $ 1,234,583.00 $ 756,002.00 $ 1,132,324.00 $ 1,611,882.00

WASTEWATER Expenditure Total: $ 1,066,439.00 $ 481,235.00 $ 864,570.00 $ 1,266,612.00

Net Total WASTEWATER: $ 168,144.00 $ 274,767.00 $ 267,754.00 $ 345,270.00

WATER

WATER Revenue Total: $ 1,368,560.00 $ 772,532.00 $ 1,154,614.00 $ 1,520,746.00

WATER Expenditure Total: $ 1,368,560.00 $ 429,617.00 $ 768,452.00 $ 1,195,980.00

Net Total WATER: $ $ 342,915.00 $ 386,162.00 $ 324,766.00

Grants Grant Revenues Total: $ 6,147,122.00 $ 127,623.00 $ 216,703.00 $ 51,178,959.00

Grant Expenditures Total: $ 6,147,122.00 $ 38,082.00 $ 216,703.00 $ 51,178,959.00

Net Total Grants: $ $ 89,541.00 $ $

Capital Projects Capital Project Revenues Total: $ 12,870,473.00 $ 7,714,223.00 $ 8,514,122.00 $ 4,195,519.00

Capital Project Expenditures Total: $ 12,870,473.00 $ 6,993,643.00 $ 8,514,122.00 $ 4,195,519.00

Net Total Capital Projects: $ $ 720,580.00 $ $

Total Budget Revenues: $ 28,826,649.00 $ 12,611,641.00 $ 16,315,307.00 $ 64,484,415.00

Total Budget Expenditures: $ 28,658,505.00 $ 10,459,571.00 $ 15,050,361.00 $ 63,814,379.00

Quartzsite 2020-2021 Fiscal Year

Town of Quartzsite Revenue

Revenue Budget FY 2020-2021 Proposed Final

Adopted Received Audited Adopted Received Estimated Adoption for

18-19 Budget as of 2/28/2019 18-19 Budget 19-20 Budget as of 2/29/2020 Year End 20-21 Budget

Local Taxes

01-000-4100 City Sales Tax $ 1,450,000.00 $ 734,330.00 $ 1,481,886.00 $ 1,500,000.00 $ 796,519.00 $ 1,500,000.00 $ 1,275,000.00

Licenses and Permits

01-000-4210 Building Permits $ 75,000.00 $ 19,368.00 $ 25,548.00 $ 80,000.00 $ 47,394.00 $ 71,091.00 $ 80,000.00 01-000-4220 Permanent Business Licenses/Late $ 30,000.00 $ 17,853.00 $ 18,866.00 $ 30,000.00 $ 25,300.00 $ 27,600.00 $ 30,000.00 01-000-4230 Vendor Business Licenses $ 55,000.00 $ 53,240.00 $ 53,190.00 $ 55,000.00 $ 54,680.00 $ 54,680.00 $ 55,000.00 01-000-4120 Franchise Fees (APS) $ 83,000.00 $ 41,915.00 $ 83,424.00 $ 85,000.00 $ 40,599.00 $ 83,000.00 $ 80,000.00

Intergovernmental

01-000-4310 State Sales Tax $ 368,287.00 $ 230,881.00 $ 372,173.00 $ 387,973.00 $ 251,386.00 $ 377,079.00 $ 341,122.00 01-000-4320 Urban Revenue (Inc. Tax) $ 447,328.00 $ 298,228.00 $ 447,343.00 $ 486,998.00 $ 324,666.00 $ 486,999.00 $ 537,785.00 01-000-4330 Vehicle Licenses $ 390,243.00 $ 247,211.00 $ 402,136.00 $ 421,199.00 $ 264,090.00 $ 418,936.00 $ 439,726.00

Miscellaneous Revenue

01-000-4410 Municipal Court Fines $ 50,000.00 $ 58,085.00 $ 91,493.00 $ 80,000.00 $ 52,531.00 $ 78,796.50 $ 80,000.00 01-000-4105 Public Safety Recovery Fee $ 6,000.00 $ 117.00 $ 117.00 $ 500.00 $ $ $ 250.00

21-000-4420 JCEF Revenue $ 1,800.00 $ 1,122.00 $ 1,764.00 $ 1,800.00 $ 1,276.00 $ 1,914.00 $ 1,800.00

01-000-4421 FARE Revenue $ 200.00 $ 259.00 $ 259.00 $ 300.00 $ $ $ 200.00 25-000-4913 Fill the Gap $ 650.00 $ 223.00 $ 546.00 $ 400.00 $ 439.00 $ 658.50 s 500.00 39-000-4027 Law Enforcement Revenue $ 2,000.00 $ 1,383.00 $ 1,940.00 $ 2,000.00 $ 928.00 $ 1,392.00 $ 1,500.00 42-000-4044 Court Enhancement $ 3,500.00 $ 6,087.00 $ 9,548.00 s 9,000.00 $ 5,197.00 $ 7,795.50 $ 8,000.00 30-000-4010 Police Forfeitures $ 15,000.00 $ 11,033.00 $ 11,041.00 $ 20,000.00 $ 31.00 $ 32.00 $ 20,000.00 01-000-4018 Police Impound Fees $ 10,000.00 $ 2,199.00 $ 2,437.00 $ 25,000.00 $ 2,520.00 $ 3,780.00 $ 10,000.00 01-000-4032 USPS Land Lease $ 13,200.00 $ 9,900.00 $ 13,200.00 $ 13,200.00 $ 8,800.00 $ 13,200.00 s 13,200.00 01-000-4014 Ed Option Lease s 6,000.00 $ $ 6,000.00 $ 6,000.00 $ 12,000.00 $ 12,000.00 $ 01-000-4033 Eve's Place $ 9,600.00 $ 6,400.00 $ 9,600.00 $ 9,600.00 $ 7,200.00 $ 9,600.00 $ 9,600.00 01-000-4910 Misc. Revenue $ 10,000.00 $ 2,769.00 $ 5,292.00 $ 5,000.00 $ 6,824.00 $ 9,098.67 $ 10,000.00 01-000-4916 Misc. Reimbursements $ 12,000.00 $ 9,416.00 $ 11,611.00 $ 12,000.00 $ 14,183.00 $ 17,019.60 $ 12,000.00 01-000-4035 Special Donations Revenue $ $ $ $ $ 9,500.00 $ 9,500.00 $ 6,300.00 01-000-4019 General Fund Auction Revenue $ 10,000.00 $ $ $ 5,000.00 $ 4,195.00 $ 4,195.00 $ 5,000.00 01-000-4530 Transit Van Donation/Revenue $ 8,000.00 $ 3,300.00 $ 5,243.00 $ 10,000.00 $ 3,223.00 $ 4,834.50 $ 5,000.00 01-000-4904 Park Fees $ $ $ 10.00 $ 100.00 $ $ 10.00 $ 100.00 01-000-4905 Park Donations $ $ $ $ 250.00 $ $ $ 250.00 01-000-4906 Community Ctr. Donations $ 1,500.00 $ 500.00 $ 1,200.00 $ 2,500.00 $ $ 200.00 $ 1,500.00 01-000-4050 Community Ctr. Fees $ 4,000.00 $ 1,582.00 $ 2,012.00 $ 2,500.00 $ 1,938.00 $ 2,371.00 $ 2,500.00 01-000-4907 Library Donations $ 500.00 $ $ 35.00 $ 250.00 $ $ $ 200.00 01-000-4909 Library Fees $ 600.00 $ 417.00 $ 789.00 $ 800.00 $ 542.00 $ 700.00 $ 800.00

nr.r-r::::. I "I

Town of Quartzsite Revenue

01-000-4028 Cemetery Fees $ 5,500.00 $ 250.00 $ 250.00 $ 2,500.00 $ 1,900.00 $ 600.00 $ 1,000.00

01-000-4034 Cemetery Donations $ 400.00 $ $ $ 250.00 $ $ $ 250.00

01-000-4029 Police Donations $ 1,000.00 $ $ 40.00 $ 3,000.00 $ $ $ 2,000.00

01-000-4510 Interest Checking $ 10,000.00 $ 24,034.00 $ 36,983.00 $ 35,000.00 $ 24,464.00 $ 32,761.00 $ 30,000.00

01-000-4520 Interest LGIP $ 6,000.00 $ 11,532.00 $ 17,802.00 $ 20,000.00 $ 9,842.00 $ 14,763.00 $ 15,000.00

13-000-4036 AZCares Act Fund Revenue $ $ $ $ $ $ $ 432,018.00

62-000-4008 Erate Grant $ 15,552.00 $ 243.00 $ 243.00 $ $ $ $ 39-000-4027 law Enforcement Rev(Fund Bal) $ 11,000.00 $ 11,000.00 $ 11,000.00 $ $ $ $ 21-000-4420 JCEF Court Funds (Fund Balance) $ $ $ $ $ $ $ 21,000.00

25-000-4913 Fill the Gap (Fund Bal) $ $ $ $ $ $ $ 3,200.00

42-000-4044 Court Enhancement(Fund Balance) $ $ $ $ $ $ $ 41,000.00

01-000-4016 Transfer In (Transit Grant) $ 113,300.00 $ $ 101,169.00 $ 151,519.00 $ $ 97,317.00 $ 289,059.00

01-000-4016 lnterfund Transfer In $ 145,216.00 $ $ 120,529.00 $ 150,000.00 $ $ 117,449.00 $ $ 3,371,376.00 $ 3,346,719.00 $ 3,614,639.00 $ 1,972,167.00 $ 3,459,372.27 $ 3,861,860.00

D �r-c: I 'l

5008

Town of Quartzsite

Budget Worksheet FY 20-21

General Fund Bond Repayment 01-100

Adopted

Budget

GF Bond Repayment: FY 19-20

Bond Re a ment $ 141,505.00

$

GF Bond Repayment Total $ 141,505.00

Series 2014 Excise Tax Rev Refunding Obligation

Final Payment July 2019

Expensed Estimated

as of

2/29/2020 Year End

$ $ 141,505.00

$

$ $ 141,505.00

Proposed Final

Adoption for

FY 20-21

$

$

$

DJ\�CIJI

5010

5011

5012

5014

5015

5016

5017

5018

5022

5024

5025

5033

5035

5036

5040

5042

5043

5048

5051

5060

5061

***

Town of Quartzsite


Mayor & Council Department 01-110

Proposed Final

Mayor & Council:

Council Compensation $

Salaries & Wages $

FICA Employer's Share $

Overtime $ Workman's Comp Insurance $ Health Insurance $ Employee Retirement $ Unemployment Insurance $

Subtotal: $

General Supplies & Equipment $ Gas &Oil $

Vehicle Maintenance $ Printing & Advertising $ Other Services $

OSP-IT Services $ Equipment Repair $ Postage $

Travel/Meetings/Training $ Utilities $ Dues & Subscriptions/Licenses $ Small Tools & Equipment $ Capital Outlay $

Subtotal: $

M ayor ouncI o a: & C "IT t I $

FY 19-20 Notes

Council allocations 50% Mayor & Council 20% HURF 15% Wastewater 15% Water

Adopted

Budget

FY 19-20

28,950.00 $ - $

2,215.00 $ - $

826.00 $ - $- $- $

31,991.00 $

1,400.00 $ - $- $

800.00 $ - $- $- $- $

11,600.00 $ - $

6,792.00 $

500.00 $ - $

21,092.00 $

53 083 00 $ '

Expensed Estimated

as of

2/29/2020 Year End

18,093.00 $ 28,950.00 $ - $ -

1,384.00 $ 2,215.00 $ - $ -

412.00 $ 826.00 $ - $ -

- $ -

- $ -

19,889.00 $ 31,991.00 $

964.00 $ 1,401.00 $ - $ -

- $ -

96.00 $ 100.00 $ - $ -

- $ -

- $ -

- $ -

8,387.00 $ 8,387.00 $ - $ - $

7,652.00 $ 7,801.00 $ - $ 500.00 $ - $ -

17,099.00 $

36 988 00 $ '

18,189.00 $

50 180 00 $ '

FY 20-21 Notes

Council allocations 50% Mayor & Council 20% HURF 15% Wastewater 15% Water

Adoption for

Budget

FY 20-21

28,950.00

2,215.00

826.00

31,991.00

1,400.00

500.00

4,000.00

138.00

5,999.00

500.00

12,537.00

44 528 00 '

5022 Name Plates (10) 5043 Travel includes Newly Elected Training 5036 Moved to Facility Maintenance League cancelled FY21 5043 Travel includes Newly Elected Training 5048 Verizon Sim cards (allocated) 5051 League Annual Dues 5051 League Annual Dues $5,416

JCG Technologies (meeting recorder) JCG Technologies (meeting recorder) Zoom Annual Fee $83 (allocated)

***Changes made at May 19, 2020 Budget Workshop

5043 - Decreased $8,000 to $4,000 5051 - Decreased from $6,954 to $5,999

Legal:

5071 General Counsel Services $

5072 Special Counsel Services $

5073 OSP - Prosecutor $

Town of Quartzsite

Budget Worksheet FY20-21

Legal Department 01-120

Adopted

Budget

FY 19-20

88,125.00

11,875.00 -

$

$

$

Expensed

as of

2/29/2020

30,332.50

1,312.50 -

$

$

$

Estimated

Year End

66,409.00

1,312.50 -

Proposed Final

Adoption for

Budget

FY 20-21

$ 80,000.00

$ 10,000.00

$ 54,000.00 Legal Total $ 100,000.00 $ 31,645.00 $ 67,721.50 $ 144,000.00

FY 20-21 Notes 5073 Moved from Ma istrate Court


5072 Increased from $5,000 to $10,000

OJ\�c:,a

Town Manager:

5011 Salaries & Wages $

5012 FICA Employer's Share $

5015 Workman's Comp Insurance $

5016 Health Insurance $

5017 Employee Retirement $

5018 Unemployment Insurance $ Subtotal: $

5019 Uniform $

5022 Other Supplies $

5024 Gas &Oil $

5032 OSP - Outside Service Provider $

5036 OSP - IT Services $

5040 Equipment Repair/Maintenance $

5043 Travel/Meetings/Training $

5044 Special Events $

Town Promotion $

Non-Profit Sharing $

5051 Dues & Subscriptions/Licenses $

5060 Small Tools/Equipment $

5070 Furniture/Fixtures $

5084 Drug & Alcohol Screening $ Subtotal: $

Town Manager Total: $

** FY19-20 Notes

Allocations

15% Town Manager

25% HURF

30% Wastewater

30% Water lncudes Assistant Town Manager

5036 Moved to Facility Maintenance 5040 Moved to Facility Maintenance 5044 Added Events from Comm Ctr.

Added Town Promotion from Eco. Added Non Profit from Eco.

5048 Moved to Facility Maintenance 5051 Internal City Management Assoc.

AZ City Management Assoc. x 2 5060 Computers x2 (asst & vista) 5070 Desks & Chairs

Town of Quartzsite Budget Worksheet FY 20-21

Town Manager 01-125

Adopted Budget

FY 19-20

33,000.00

2,524.00

942.00

2,753.00

720.00

95.00

$

$

$

$

$

$

Expensed as of

2/29/2020

21,973.00

1,578.00

479.00

1,173.00 -

19.00

$

$

$

$

$

$

Proposed Final Estimated Adoption for

Budget Year End FY 20-21

33,000.00 $ 34,089.00

2,524.00 $ 2,608.00

942.00 $ 973.00

2,753.00 $ 2,257.00 - $ -

95.00 $ 20.00 40,034.00 $ 25,222.00 $ 39,314.00 $ 39,947.00

350.00 $ - $ - $ -

1,000.00 $ 84.00 $ 84.00 $ 200.00

1,000.00 $ 19.00 $ 700.00 $ 1,500.00 - $ - $ -

- $ - $ -

- $ - $ -

6,000.00 $ 1,934.00 $ 3,000.00 $ 2,000.00

10,000.00 $ 9,000.00 $ 9,779.00 $ 10,000.00

10,000.00 $ 1,835.00 $ 2,152.00 $ 5,000.00

11,000.00 $ 3,000.00 $ 9,000.00 $ 16,000.00

1,600.00 $ 1,591.00 $ 1,591.00 $ 1,800.00

3,000.00 $ 1,010.00 $ 1,010.00 $ 500.00

4,000.00 $ - $ 5,020.00 $ -

150.00 $ - $ - $ 50.00

48,100.00 $ 18,473.00 $ 32,336.00 $ 37,050.00 88,134.00 $ 43,695.00 $ 71,650.00 $ 76,997.00

.----------------"--------"------,

FY 20-21 Notes

Allocations

15% Town Manager

25% HURF

30% Wastewater

30% Water lncudes Assistant Town Manager

5051 AZ City Management Assoc. x 1 $300 AZ Assoc. for Economic Dev x1 $300 ICMA $1200


5044 Town Promotion decreased from $10,000 to $5,000 Non-Profit Sharing - increased from $11,000 to $16,000 5051 - decreased from $1,800 to $600 ***Changes made at June 17, 2020 Budget Workshop

5051 - increase from $600 to $1,800

Town Clerk

5011 Salaries & Waaes $ 5012 FICA Emolover's Share $ 5014 Overtime $ 5015 Workman's Comp Insurance $ 5016 Health Insurance $ 5017 Emolovee Retirement $ 5018 Unemployment Insurance $

Subtotal $ 5019 Uniform Allowance $ 5022 Other Supplies $ 5024 Gas &Oil $ 5025 Vehicle Maintenance $ 5032 OSP - Audit/Professional $ 5033 Printino & Advertisina $ 5035 Other Services $ 5038 Lease/Rental Aareements $ 5042 Postaae $ 5043 Travel/Meetinas/Trainina $ 5051 Dues & Subscriptions/Licenses $ 5060 Small Tools/Eauipment $ 5070 Furniture/Fixtures $ 5081 Election Fees $ 5084 Druo & Alcohol Screenina $

Subtotal $ Town Clerk Total: $

FY20-21 Notes

5031 Allocation - Town & Deputy Clerk 55% Town Clerk 15% Public Works 15% Wastewater 15% Water

5032 Recodificalion 5043 AMCA Summer Conf (TC Only)

IIMC Institute (DC) - Cancelled IIMC Academy (TC) - Cancelled

5051 AZ. Municipal Clerks' Assoc x1 $90 Intl. Inst of Mun. Clerks x1 $195 Laserfiche - $1,400

5060 Fuiitsu Scanner

*""Changes made at May 19, 2020 Budget Workshop

5033 - Increased from $200 to $400 *""Changes made at June 17, 2020 Budget Workshop

5032- increased Recodification from $15,000 to $30,000 ***Changes made July 21, 2020


Town Clerk Department 01-155

Adopted Budget

FY 19-20

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$

Expensed as of

2/29/2020

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

5032 - decreased from $30,000 to $15,000 verified off quotes received

Estimated

Year End

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

Proposed Final Adoption for

Budget FY20-21

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

51,099.00 3,909.00

.

1,458.00 10,378.00

3,066.00 73.00

69,983.00 -

1,500.00 300.00

-

15,000.00 400.00 200.00

-

250.00 2,000.00 1,685.00

450.00 -

7,000.00 50.00

28,835.00

98,818.00

5011

5012

5014

5015

5016

5017

5018

5019

5022

5024

5030

5033

5034

5035

5036

5038

5040

5046

5048

5051

5060

5061

5069

5070

Facility Maintenance:

Salaries & Wages

FICA Employer's Share

Overtime

Workman's Comp Insurance

Health Insurance

Employee Retirement

Unemployment Insurance

$

$

$

$

$

$

$ Subtotal: $

Uniform Allowance $

Other Supplies $

Gas & Oil $

Bldg. Repair / Maintenance $

Printing & Advertising $

Janitorial Supplies $

Other Services $

OSP-IT Services $

Lease/Rental Agreements $

Equipment Repair/Maintenance $

Insurance $

Utilities $

Dues & Subscriptions/Licenses $

Small Tools/Equipment $

Capital Outlay $

Building Improvements $

Furniture/Fixtures $

ac1 icy am enance o a: F Tt M . t

Subtotal: $ T t I $

FY 19-20 Notes

5036 IT Services 5038 estimated lease copy machine (RFP) 5046 to include roadside assistance

Reflects Dividend Credit 5060 upgrade/update server rooms

Town of Quartzsite Budget Worksheet FY 20-21 Facility Maintenance 01-127

Adopted Budget

FY 19-20

22,121.00

1,692.00 -

1,306.00

13,602.00

1,327.00

236.00

$

$

$

$

$

$

$ 40,284.00 $

400.00 $

400.00 $

200.00 $

10,000.00 $ - $

2,500.00 $

9,000.00 $

38,000.00 $

2,500.00 $

6,000.00 $

111,125.00 $

92,120.00 $ - $

15,210.00 $ - $

50,000.00 $

9,500.00 $

346,955.00 $ 387 239 00 $ l

Expensed as of

2/29/2020

14,464.00

947.00 -

651.00

4,657.00

868.00

40.00

$

$

$

$

$

$

$ 21,627.00 $

- $

909.00 $

229.00 $ 6,244.00 $

- $

2,909.00 $

4,559.00 $

20,407.00 $

777.00 $

296.00 $

15,899.00 $

57,187.32 $ - $

15,164.00 $ - $- $

2,758.00 $

127,338.32 $ 148 965 32 $ l



22,121.00 $ 22,792.00

1,692.00 $ 1,744.00 - $ -

1,306.00 $ 1,345.00

13,602.00 $ 11,161.00

1,327.00 $ 1,367.00

236.00 $ 50.00 40,284.00 $ 38,459.00

- $

1,090.80 $ 343.50 $

9,366.00 $ - $

4,363.50 $ 7,815.43 $

51,000.00 $

2,500.00 $

3,000.00 $ 102,258.00 $

85,780.98 $ - $

15,500.00 $ - $

2,780.00 $

5,000.00 $ 290,798.21 $ 331 082 21 $ '

FY 20-21 Notes

-

2,500.00

250.00

5,000.00 -

4,500.00

8,000.00

40,000.00 -

1,000.00

94,193.00

85,000.00 -

5,500.00 -

1,000.00

1,000.00

247,943.00 286 402 00 l

5030 A/C Maintenance included 5036 IT Services (allocated between funds) 5038 Moved to Adm in (allocated) 5060 IT small tools/equip budgeted $5000

Vacuum switches & Wi-Fi access points $14,710 5069 Townhall restroom repairs

5069 Town Facility Improvements 5070 Office furniture, Storage Shelving flooring for community ctr drainage & landscape town hall ***Changes made at May 19, 2020 Budget Workshop

5070 Seating for audience $4,000 (council) 5022 - increased from $1,000 to $2,500 Tables(10)w/Carts & Chairs (100) Com Ctr 5034 - increased from $3,500 to $4,500

5060 - increased from $500 to $5,000

Administration:

5011 Salaries & Waaes $ 5012 FICA Employer's Share $ 5014 Overtime $ 5015 Workman's Comp Insurance $ 5016 Health Insurance $

5017 Emolovee Retirement $

5018 Unemployment Insurance $ Subtotal $

5019 Uniform Allowance $ 5022 Other Supplies $ 5024 Gas &Oil $ 5025 Vehicle Maintenance $

5032 OSP - Professional Services $

5033 Printina & Advertisina $ 5035 Other Services $ 5038 Lease/Rental Aareements $

5042 Postaoe $ 5043 Travel/Meelings/Trainina $


5057 Capital Lease - Interest $

5058 Caoital Lease - Principal $

5060 Small Tools/Eou,oment $ 5061 Capital Outlay $ 5070 Furniture/Fixtures $ 5081 Election Fees $

5082 Polvoraoh & Medical $

5084 Druo & Alcohol Screenina $

Subtotal $

Administration Total: $

FY 19-20 Notes

5022 Includes various supplies &

vendor packet supplies 5032 Recodification 5035 merchant fees & other services 5036 Moved to Facility Maintenance 5038 Storage & Postage Meter (quarterly) 5051 AZ. Municipal Clerks' Assoc.

International Institute of Mun. Clerks Adobe, Caselle, Granicus & Laserfiche

5057 Moved to Facility Maintenance 5058 Moved to Facility Maintenance

5060 Voice Recorders, Printer/Copier 5070 Chair & Filing Cabinet

Town of Quartzsite


Administration Department 01-130

Adopted

Budget

FY 19-20

78,960.00 6,041.00 1,000.00 1,493.00

17,676.00 3,411.00 1,191.00

$ $ $ $

$

$

$

Expensed

as of

2/29/2020

44,379.00 3,376.00

427.00 661.00

4 409.00 1,574.00

141.00

$ $ $ $

$

$ $

Estimated

Year End

66,568.50 $ 5,064.00 $

640.50 $

991.50 $

6,613.50 $ 2 361.00 $

211.50 $

Proposed Final

Adoption for

Budget

FY 20-21

32,451.00 2,484.00 1,000.00

127.00 6,662.00

607.00 178.00

109 772 00 $ ' 54,967.00 $ 82,450.50 $ 43,509 00

500.00 $ 213.00 $ 212.00 $ 250.00 8,000.00 $ 3,587.00 $ 6,149.14 $ 6,500.00

935.00 $ 76.00 $ 130.29 $ 600.00 500.00 $ 367.00 $ 500.00 $ 500.00

10,000.00 $ - $ - $ 17,500.00 3 000.00 $ 2,019.00 $ 4,000.00 $ 6,000.00 3,000.00 $ 2,031.00 $ 3,046.50 $ 4,765.00 3,350.00 $ 1,876.00 $ 3,065.00 $ 2,340.00 2,000.00 $ 748.00 $ 1,795.20 $ 2,000.00 4,400.00 $ 423.00 $ 634.50 $ -

9,600.00 $ 9,073.00 $ 9,645.00 $ 7,800.00 - $ - $ - $ -

- $ - $ - $ -

1,700.00 $ 840.00 $ 1,000.00 $ 1,450.00 - $ - $ - $ -

1,200.00 $ 726.00 $ 726.00 $ -

2,000.00 $ - $ - $ -

- $ - $ . $ -

100.00 $ . $ - $ 100.00 50,285.00 $

160,057.00 $

21,979.00 $

76,946.00 $

30,903.63 $

113,354.13 $

49,805.00

93,314.00

FY 20-21 Notes

5022 Includes various supplies &

vendor packet supplies 5032 Web Design 5035 merchant fees & other services

Konica metered copies (allocated) 5036 Moved to Facility Maintenance 5038 Postage Meter (quarterly) & Repairs

Konica Printer (all allocated)

5051 Acrobat - $222 Caselle $6,000 Amazon $60 (all allocated) GoDaddy/Domains Renewals TextMyGov (Two Yr Paid for FY20) 1894

5081 Moved to Town Clerk

.. *Changes made at May 19, 2020 Budget Workshop

5019 - Increased $250

5033 - Increased from $4000 to $6000 (publications) ***Changes made at June 17, 2020 Budget Workshop

5011-5018 Vendor Clerk position (re-add) 5032 - increased to $17,500

DJ\�C I -tn

Finance

5011 Salaries & WaQes $ 5012 FICA Employer's Share $ 5014 Overtime $ 5015 Workman's C omp Insurance $ 5016 Health Insurance $ 5017 Emolovee Retirement $ 5018 Unemployment Insurance $

Subtotal $ 5019 Uniform Allowance $ 5022 Other Supplies $ 5024 Gas&Oil $ 5025 Vehicle Maintenance $ 5031 OSP -Accountinq & Auditinq $ 5032 OSP - Audit/Professional $ 5033 PrintinQ & Advertisino $ 5035 Other Services $ 5038 Lease/Rental Aqreements $ 5042 Postage $ 5043 Travel/Meetings!Traininq $ 5051 Dues & Subscriptions/Licenses $ 5060 Small Tools/Eauipment $ 5070 Furniture/Fixtures $ 5082 Polyqraph & Medical $ 5084 DruQ & Alcohol Screenino $

Subtotal $ Finance Total: $

FY19-20 Notes

**FTfTEMP Clerk for 14 weeks 5031 Consultant & AZ Dept of Rev $9894 5032Audit

Wage Analysis (estimated $30,000) 5036 Moved to Facility Maintenance 5043 Heinfeld Meech training & GFOAZ seminars 5048 Moved to Facility Maintenance 5051 Adobe subscription, GFOAZ & SHRM 5060 Monitor 5070 Printer Stand

Town of Quartzsite Budget Worksheet FY 20-21 Finance Department 01-135

Adopted Budget

FY 19-20

52,955.00 4,051.00

-

207.00 14,894.00 2,697.00

693.00 75,497.00

250.00 1,500.00

220.00 -

25,400.00 53,500.00

150.00 1,000.00

-

.

2,100.00 600.00 500.00 400.00

-

50.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$

Expensed as of

2/29/2020

29,539.00 2,259.00

205.00 107.00

3,853.00 1,416.00

65.00 37,444.00

-

1,197.00 -

-

21,192.00 14,500.00

526.00 111.00

-

193.00 2,082.00

235.00 127.00

-

-

-

$ $ $ $ $ $ $ $

$ $ $ $ $

$ $ $ $ $ $ $ $

$ $

$

Estimated

Year End

44,308.50 3,388.50

205.00 160.50

5,779.50 2,124.00

97.50 56,063.50

-

1,500.00 -

-

22,397.00 29,450.00

526.00 200.00

.

289.50 2,082.00

511.00 1,581.00

-

-

50.00


Budget FY 20-21

$ 46,735.00 $ 3,575.00 $ 500.00

$ 183.00 $ 13,476.00 $ 2,085.00 $ 80.00 $ 66,634.00 $ -

$ 500.00 $ 220.00 $ -

$ 25,400.00 $ 46,950.00 $ 600.00 $ 200.00 $ -

$ 400.00 $ 750.00 $ 330.00 $ -

$ .

$ -

$ 50.00 85,670.00 $

161,167.00 $ 40,163.00 $ 58,586.50 $ 77,607.00 $ 114,650.00 $

75,400.00 142,034.00

FY 20-21 Notes

**FTfTEMP Clerk for 14 weeks - not funded 5031 Consultant & AZ Dept of Rev $9856 5032 Audit $26,950 & Wage Analysis $20,000 5043 Heinfeld Meech training & GFOAZ seminars 5051 GFOAZ & SHRM

••• Changes made at June 17, 2020 Budget Workshop 5032 - increased from $26,950 to $46,950 added wage analysis

..

**

Police:

5011 Salaries & Wages $ 5012 FICA Employer's Share $ 5013 Police Retirement $ 5014 Overtime $ 5015 Workman's Comp Insurance $ 5016 Health insurance $ 5017 Employee Retirement $ 5018 Unemployment Insurance $

Town of Quartzsite Budget Worksheet FY 20-21 Police Department 01-140

Adopted Budget

FY 19-20

815,379.00 20,097.00

166,217.00 44,142.00 52,850.00

190,779.00 7,388.00 4,977.00

$ $ $ $ $ $ $ $

Expensed as of

2/29/2020

443,481.00 14,653.00 82,384.00 35,523.00 21,838.00 75,809.00

3,266.00 1,524.00

$ $ $ $ $ $ $ $

Estimated

Year End

697,098.00 21,537.00

127,939.00 56,233.00 32,757.00

128,188.00 4,899.00 1,151.00


Budget FY 20-21

$ 802,006.00 $ 24,395.00 $ 187,832.00 $ 95,245.00 $ 56,111.00 $ 164,029.00 $ 11,018.00 $ 1,031.00

Subtotal $ 1,301,829.00 $ 678,478.00 $ 1,069,802.00 $ 1,341,667.00

5019 Uniform Allowance $ 5022 Other Supplies $ 5024 Gas & Oil $ 5025 Vehicle Maintenance $ 5026 Weapons Purchase/Repair/Ammo $ 5027 Radio Maintenance $ 5033 Printino & Advertisino $ 5035 Other Services $ 5038 Lease/Rental Agreements $ 5040 Equipment Reoair/Maintenance $ 5042 Postage $ 5043 T ravel/Meetings/T raininq $ 5051 Dues & Subscriptions/Licenses $ 5052 Lab Equipment & Supplies $ 5060 Small Tools/Equipment $ 5061 Capital Outlay $ 5070 Furniture/Fixtures $ 5080 K-9 Expense $ 5082 Polygraph & Medical $ 5084 Druq & Alcohol Screening $ 5089 Citizens on Patrol/Reserves $ 5092 Emergency Services $

Subtotal $ Pollce Total: $

FY19-20 Notes

Salaries include FT CSO from PT Officer Position Unfunded unable to fill

5027 City of Yuma (radio maint) 18 portable & 18 mobile

5036 Moved to Facility Maintenance 5038 Axon -$7978 annual (body cameras)

Axon -$4809 annual (lasers) Konica -$2,400 License Plate Reader -$1,845 Selex -$3,998 (hardware & admin fee)

5043 To include Police online academy 5048 Moved to Facility Maintenance

16,150.00 $ 6,500.00 $

33,000.00 $ 20,000.00 $

5,100.00 $ 15,217.00 $

2,000.00 $ 7,000.00 $

21,030.00 $ - $

700.00 $ 18,000.00 $ 4,023.00 $ 4,500.00 $ 2,900.00 $

60,000.00 $ - $

5,000.00 $ 1,750.00 $

300.00 $ 1,750.00 $ - $

224,920.00 $1,526,749.00 $

••

5051 Walea AACOP IACP FBI Town of Payson iWorQ lntelliChoice

5061 Vehicles

IACP - International Assoc. Chief of Police AACOP - AZ Assoc. Chief of Police

15,217.00 $ 18,000.00 $ 16,150.00 1,743.00 $ 2,614.50 $ 6,500.00

24,991.00 $ 33,000.00 $ 33,000.00 20,939.00 $ 27,520.00 $ 30,000.00

950.00 $ 1,628.57 $ 4,000.00 12,258.00 $ 12,258.00 $ 15,000.00

1,967.00 $ 1,967.00 $ 2,000.00 2,328.00 $ 3,492.00 $ 7,000.00

14,756.00 $ 15,624.00 $ 53,677.00 - $ - $ -

149.00 $ 223.50 $ 400.00 14,626.00 $ 16,926.00 $ 20,000.00 3,485.00 $ 13,475.00 $ 11,310.00

996.00 $ 1,494.00 $ 3,000.00 534.00 $ 801.00 $ 2,000.00

51,973.00 $ 56,336.00 $ 16,744.00 1,072.00 $ 1,072.00 $ 1,500.00

814.00 $ 1,033.00 $ 3,000.00 1,319.00 $ 4,626.00 $ 1,750.00 - $ - $ 300.00 - $ - $ 1,000.00 - $ - $ -

170,117.00 $ 848,595.00 $

212,090.57 $ 1,281,892.57 $

228,331.00 1,569,998.00

FY 20-21 Notes

Officer Position unfunded 5027 City of Yuma (radio maint)

18 portable & 18 mobile 5038 Axon -$7978 annual (body cameras)

Axon -$4809 annual (lasers) Konica -$2,400 License Plate Reader -$1,845 Selex -$3,998 (hardware & admin fee) Motorola - In Car Computer Sys FY21 $32,647 - FY22 $32,647+Annual To increase FY22 for Air Cards

5051 Motorola - License Software $7000 Walea $500 (Paid FY20)- AACOP $350 IACP $190 FBl$185 Town of Payson $250 lntelliChoice $1305 IWorQ $1400 Evidence Collection Kit $306 Lexipol -$7800 (paid FY20) eCivis (allocated) $324

5061 vehicle for code compliance officer 5070 Office Chairs

***Changes made at May 19, 2020 Budget Workshop 5038 - increased from $21,030 to $53,677

***Changes made at June 17, 2020 Budget Workshop 5043 - increased from $15,000 to $20,000 5061 - increased to $16,743 - vehicle code compliance officer

5019

5022

5024

5025

5026

5027

5033

5035

5036

5038

5040

5042

5043

5044

5046

5048

5051

5052

5053

5056

5057

5058

5060

5061

5070

5080

5082

5084

5085

Police Impound Fees:

Uniform Allowance

Other Suoolies

Gas &Oil

Vehicle Maintenance

Weapons Purchase/Repair/Ammo

Radio Maintenance

PrintinQ & Advertising

Other Services

OSP - IT Services

Lease/Rental Agreements

Equipment Repair/Maintenance

Postage

T ravel/Meetings/Train inq

Promotion of Town

Insurance

Utilities

Dues & Subscriptions/Licenses

Lab Equipment & Suoolies

Miscellaneous

Grant Match

Capital Lease - Interest

Capital Lease - Principal

Small Tools/Equipment

Capital Outlay

Furniture / Fixtures

K-9 Expense

Polyqraph & Medical

Drug & Alcohol Screeninq

MVD Fees


3511 Police Impound Fees 01-141

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Adopted Budget

FY 19-20

..

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

10,000.00

15,000.00 -

-

-

-

-

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Expensed as of

2/29/2020

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

Subtotal $ Police Impound Fees Total: $

25,000.00 $ 25,000.00 $

FY19-20 Notes

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$ $

Estimated

Year End

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

5,386.00 -

-

-

-

-

-


Budget FY 20-21

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ 10,000.00

$ -

$ -

$ -

$ -

$ -

$ -

5,386.00 $ 5,386.00 $

10,000.00 10,000.00

FY20-21 Notes

5061 General im rovements to e ui ment 5061 General im rovements to e ui ment

5019

5022

5024

5025

5026

5027

5033

5035

5036

5038

5040

5042

5043

5044

5046

5048

5051

5052

5053

5056

5057

5058

5060

5061

5070

5080

5082

5084

5089

Police Forfeitures:

Uniform Allowance $

Other Supplies $

Gas &Oil $

Vehicle Maintenance $

Weapons Purchase/Repair/Ammo $

Radio Maintenance $

Printing & Advertising $

Other Services $

OSP - IT Services $

Lease/Rental Agreements $

Equipment Repair/Maintenance $

Postage $

Travel/Meetings/Training $

Promotion of Town $

Insurance $

Utilities $

Dues & Subscriptions/Licenses $

Lab Equipment & Supplies $

Miscellaneous $

Grant Match $

Capital Lease - Interest $

Capital Lease - Principal $

Small Tools/Equipment $

Capital Outlay $

Furniture / Fixtures $

K-9 Expense $

Polygraph & Medical $

Druq & Alcohol Screeninq $

Citizens on Patrol/Reserves $ Subtotal $

Police Forfeiture Total: $

FY19-20 Notes 5061 General im rovements to e ui ment


Police Forfeitures 30-209

Adopted Budget

FY 19-20

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

20,000.00 -

-

-

-

-

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Expensed as of

2/29/2020

-

-

-

-

-

-

-

10.00 -

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$ 20,000.00 $ 20,000.00 $

10.00 $ 10.00 $

Estimated

Year End

-

-

-

-

-

-

-

10.00 -

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-


Budget FY 20-21

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ 20,000.00

$ -

$ -

$ -

$ -

$ -

10.00 $ 10.00 $

20,000.00 20,000.00

FY20-21 Notes

5061 General im rovements to e ui ment


Economic Development Department 01-145

Economic Development:

5032 OSP- Outside Service Provider

5033 Printing & Advertising

5043 Travel/Meeting/Training

5044 Town Promotion

5045 Passport Tourism Program

5051 Dues & Subscription/Licenses

5113 QUEST Business Development

5114 QUEST Marketing 5115 Vista

$

$

$

$

$

$

$ $

Adopted Budget

FY 19-20

20,000.00 -

8,000.00

3,020.00

2,500.00

6,000.00

25,000.00 -

$

$

$

$

$

$

$ $

Expensed as of

2/29/2020

-

-

3,482.00

5,753.00

2,500.00

4,536.00

863.00 -

$

$

$

$

$

$

$ $



9,000.00 $ 10,000.00

69.00 $ 300.00

3,482.00 $ 4,000.00

6,011.00 $ 16,300.00

2,500.00 $ -

5,235.00 $ 300.00

$ 15,000.00

7,251.00 $ 20,000.00 - $ 500.00

Economic Development Total: $ 64,520.00 $ 17,134.00 $ 33,548.00 $ 66,400.00

FY19-20 Notes 5032 Vista & CSP/Consultants 5044 Vendor promo items $3,020

pens & pins for packets * Moved $10,000 of Promotion of

Town to Town Manager's Budget* Moved Non-profits to Town

Manager's Budget $11,0005051 AZ Assoc. for Economic Dev x2

eCivis Annual

FY 20-21 Notes 5032 CSP/Consultants 5044 Vendor promo items $2,500

pens & pins for packets 5051 AZ Assoc. for Economic Dev x1

eCivis Annual moved to TM Budget 5114 B-10 RV Park Billboard $10,000

-changes made at May 19, 2020 Budget Workshop

5044 - increased from $2,500 to $10,000 5045 - Hold off FY21 5114 - increased from $5,000 to $10,000

-changes made at June 17, 2020 Budget Workshop

5114 - increased from $10,000 to 20,000


Magistrate Court Department 01-150

M . t t ag1s ra e:

5011 Salaries & Wages $ 5012 FICA Employer's Share $ 5014 Overtime $ 5015 Workman's Comp Insurance $ 5016 Health Insurance $ 5017 Employee Retirement $ 5018 Unemployment Insurance $

Subtotal: $

5019 Uniform Allowance $ 5022 Other Supplies $ 5024 Gas & Oil $ 5031 Accounting & Auditing $ 5032 Outside Services Provider $ 5033 Printing & Advertising $ 5035 Other Services $ 5036 OSP - IT Services $ 5038 Lease/Rental Agreements $ 5040 Equipment Repair/Maintenance $ 5042 Postage $ 5043 Travel/Meetings/Training $ 5051 Dues & Subscriptions/Licenses $ 5060 Small Tools/Equipment $ 5061 Capital Outlay $ 5062 Capital Improvements $ 5070 Furniture/Fixtures $ 5073 OSP - Prosecutor 5074 OSP - Public Defender $ 5084 Drug & Alcohol ScreeninQ $

Subtotal: $ Magistrate Total: $

FY19-20 Notes

5051 AZ Rules Yuma City Radio

5061 Emergency Exit Door Court Security Enhancements

**5043 includes Simons consulting for forensic audit-split between court & finance

Additional Notes for FY21

Adopted Budget

FY 19 20-

97,545.00 7,462.00 -

350.00 26,988.00

5,853.00 945.00

$ $ $ $ $ $ $

139,143.00 $

- $2,500.00 $

275.00 $ 2,600.00 $ 3,000.00 $ - $

500.00 $ - $

5,000.00 $ - $

300.00 $ 5,000.00 $

700.00 $ - $

2,800.00 $ - $- $

40,000.00 $ 25,000.00 $

50.00 $ 87,725.00 $

226,868.00 $

Requested a $60,000 Grant for Court Enhancements JCEF Grant request for Bench - $20,000 Fill the Gap request for office furniture

New Building Discussion/if approved loan debt svc amount

Expensed as of

2/29/2020

65,455.00 4,997.00

75.00 193.00

12,158.00 3,932.00

176.00

$ $ $ $ $ $ $

Estimated

ear n Y Ed

97,545.00 7,462.00

75.00 289.50

26,988.00 5,853.00

264.00

$ $ $ $ $ $ $


Budget FY 20 21 -

104,948.00 8,029.00 -

377.00 28,005.00

6,297.00 200.00

86,986.00 $ 138,476.50 $ 147,856.00

- $ - $ 100.00 1,560.00 $ 1,905.00 $ 2,500.00 - $ - $ 200.00 - $ 2,600.00 $ -

118.00 $ 339.00 $ 3,000.00 - $ - $ 100.00

364.00 $ 450.00 $ 500.00 - $ - $ 1,000.00

2,268.00 $ 4,665.00 $ 4,685.00 - $ - $ 500.00

115.00 $ 172.50 $ 300.00 4,185.00 $ 4,185.00 $ 3,100.00 1,172.00 $ 1,389.00 $ 1,824.00

17.00 $ 17.00 $ 50.00 - $ 2,800.00 $ 2,800.00 - $ - $ -

130.00 $ 130.00 $ -

23,200.00 $ 43,200.00 $ -

8,795.00 $ 25,000.00 $ 27,000.00 - $ - $ 50.00

41,924.00 $ 128,910.00 $

86,852.50 $ 225,329.00 $

47,709.00 195,565.00

5032 5036 5038

5043

5051

5073

FY 20-21 Notes

Conflict Attorney(s) and/or Interpreter Court IT Sacs (annual) Az Supreme Court-Computer/Printer USPS-Post Office Box Rental Judicial Conf (mandatory) Magistrate Conf JP Conf DUI Conference Required Clerk Credits AZ Criminal Law & Traffic Manuals AZ Rules - $220 Yuma City Radio - $430 For the Record - Digital Recording $700 AZ Magistrate Assoc. - $50

eCivis (allocated) $324 Moved to Legal Expenditures

5011

5012

5014

5017

5020

5021

5022

5032

5033

5035

5040

5043

5051

5060

5061

5069

JCEF:

Salaries


Overtime

Employee Retirement

Special Grant Expense

Office Supplies

Other Supplies

Consultants

Printing & Advertising

Other Services

Town of Quartzsite Budget Worksheets FY 20-21 JCEF Restricted Fund 21-206

$

$

$

$

$

$

$

$

$

Proposed Budget

FY 19-20

-

-

-

-

-

-

-

-

-

$

$

$

$

$

$

$

$

$

$

Equipment Repair/Maintenance $ - $

Travel/Meetings/Training $ - $

Dues & Subscriptions/Licenses $ - $

Small Tools/Equipment $ - $

Capital Outlay $ - $

Building Improvements $ - $

$ $

5061 Bench

Expensed as of

2/29/2020

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$

$


Budget FY 20-21

21,000.00

21,000.00


Fill the Gap Restricted Fund 25-204

Fill the Gap:

5011 Salaries

5012 FICA Employer Share

5015 Workmen's Comp Ins.

5016 Health Insurance

5017 Employee Retirement

5018 Unemployment Ins.

5020 Special Grant Expense

5021 Office Supplies

5022 Other Supplies

5032 Consultants

5033 Printing & Advertising

5035 Other Services

5040 Equipment Repair/Maintenance

5043 Travel/Meetings/Training

5051 Dues & Subscriptions/Licenses

5060 Small Tools/Equipment

5061 Capital Outlay

5070 Furniture/Fixtures

5070 Office Furniture

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Total: $

Adopted Budget

FY 19-20

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Expensed as of

2/29/2020

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

- $

$


Budget FY20-21

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

3,200.00 3,200.00

□/\�Cl-10

5021

5022

5033

5035

5040

5051

5060

5061

5070

Court Enhancement:

Office Supplies

Other Supplies

Printing & Advertising

Other Services


Court Enhancement Fund 42-124

$

$

$

$

Adopted Budget

FY 19-20

- $

- $

- $

- $

Equipment Repair/Maintenance $ - $

Dues & Subscriptions/Licenses $ - $

Small Tools/Equipment $ - $

Capital Outlay $ - $

Furniture/Fixtures $ - $

$ $

Expensed as of

2/29/2020

-

-

-

-

-

-

-

-

-

$

$

$

$

$

$

$

$

$

$


Budget FY 20-21

-

-

-

-

-

-

-

41,000.00

-

41,000.00

D�r.:i:: I 10


Community Development 01-160

Community Development

5011 Salaries & Wages 5012 FICA Employer's Share 5014 Overtime 5015 Workman's Comp Insurance 5016 Health Insurance 5017 Employee Retirement 5018 Unemployment Insurance

$ $ $ $ $ $ $

Adopted Budget

FY 19-20

27,067.00 2,092.00

275.00 107.00

7,711.00 1,641.00

173.00

$ $ $ $ $ $ $

Subtotal: $ 39,066.00 $

5019 Uniform Allowance $ 250.00 $ 5022 Other Supplies $ 700.00 $ 5024 Gas & Oil $ 700.00 $ 5025 Vehicle Maintenance $ 500.00 $ 5032 OSP - Consultants $ 12,000.00 $ 5033 Printing & Advertising $ 1,000.00 $ 5035 Other Services $ 2,000.00 $ 5036 Outside Services Provider - IT $ - $5042 Postage $ 500.00 $ 5043 Travel/Meetings/Training $ 4,500.00 $ 5051 Dues & Subscriptions/Licenses $ 3,700.00 $ 5060 Small Tools/Equipment $ 300.00 $ 5061 Capital Outlay $ - $

5084 Drug & Alcohol Screening $ 50.00 $ Subtotal: $

Community Development Total: $ 26,200.00 $ 65,266.00 $

FY 19-20 Notes

Allocations 55% Community Development 15% HURF 15% Wastewater 15% Water

5043 iWorQ Summit Residential certification Commercial certification

5051 iWorQ (permit tracking) addtl module for online permits ICC - International Code Council Flood Plan Management


5019 - increased from $150 to $250 5025 - increased to $300 5035 - increased from $1,000 to $1,500 portion allocated for Town Wide Clean Up 5051 - increased from $3,000 to $3,61 O 5032 - increases from $12,000 to $15,000 ***Changes made at June 17, 2020 Budget Workshop

5032 - increased from $15,000 to $60,000 5061 - increased to $16,744

Expensed as of

2/29/2020

17,832.00 1,273.00 -

53.00 5,498.00 1,070.00

36.00

$ $ $ $ $ $ $

Estimated

Year End

27,067.00 2,092.00 -

107.00 7,711.00 1,641.00

108.00

$ $ $ $ $ $ $


Budget FY 20-21

28,391.00 2,193.00

275.00 113.00

8,153.00 1,720.00

37.00 25,762.00 $ 38,726.00 $ 40,882.00

- $ 153.00 $ 250.00 388.00 $ 582.00 $ 700.00 260.00 $ 390.00 $ 500.00 - $ 120.00 $ 300.00

5,615.00 $ 8,422.50 $ 60,000.00 1,795.00 $ 2,154.00 $ 1,500.00

75.00 $ 1,537.00 $ 1,500.00 - $ - $ -

72.00 $ 108.00 $ 400.00 - $ - $ 2,000.00

3,506.00 $ 3,506.00 $ 3,610.00 - $ - $ 200.00 - $ - $ 16,744.00 - $ - $ 50.00

11,711.00 $ 37,473.00 $

16,972.50 $ 55,698.50 $

87,754.00 128,636.00

FY 20-21 Notes

Allocations 55% Community Development 15% HURF 15% Wastewater 15% Water

5032 Wildan & La Paz Cty Inspections Update Zoning Code $30,000

5033 Citizens Review & other advertising 5043 iWorQ Summit (hold off)

Residential certification Commercial certification (hold off) AZBO fall & spring Conference GE's

5051 iWorQ (permit tracking) $1200 addtl module for online permits $2200 ICC - International Code Council $135 AZBO - AZ Building Official $25 Flood Plan Management $50

5061 Vehicle

Library:

5011 Salaries & Wages $


5014 Overtime $






5024 Gas & Oil $

5033 Printing & Advertising $

5035 Other Services $


5038 Lease/Rental Agreements $

5040 Equipment Repair/Maintenanci $

5042 Postage $


5045 Book Supplies $

5046 Insurance $

5048 Utilities $




5084 Drug & Alcohol Screening $

Subtotal: $

Library Total: $

FY19-20 Notes

5036 Moved to Facility Maintenance 5038 McNaughton Book Service 5040 Moved to Facility Maintenance 5051 OCLC-lnter Library Catalog

Town of Quartzsite Budget Worksheet FY 20-21 Library Department 01-170

Adopted Budget

FY 19-20

76,816.00

5,876.00 -

301.00

9,212.00

4,609.00

945.00

$

$

$

$

$

$

$

Expensed as of

2/29/2020

50,032.00

3,827.00 -

136.00

1,434.00

1,652.00

222.00

$

$

$

$

$

$

$



75,048.00 $78,539.00

5,740.50 $6,009.00 - $0.00

204.00 $308.00

4,458.00 $9,564.00

2,832.00 $4,713.00

333.00 $200.00 97,759.00 $ 57,303.00 $ 88,615.50 $ 99,333.00

1,000.00 $ - $- $

3,400.00 $ - $

4,500.00 $

- $

200.00 $ - $- $- $

- $

200.00 $

200.00 $ - $

100.00 $

9,600.00 $

107,359.00 $

15.00 $ 22.50 $ 250.00 - $ - $ -

140.00 $ 140.00 $ 100.00

2,054.00 $ 3,081.00 $ 3,400.00 - $ - $ -

4,380.00 $ 4,380.00 $ 4,500.00 - $ - $ -

24.00 $ 50.00 $ 100.00

119.00 $ 119.00 $ -

- $ - $ -

- $ - $ -

- $ - $ -

132.00 $ 132.00 $ 524.00 - $ - $ 100.00 - $ - $ -

- $ - $ 50.00

6,864.00 $ 7,924.50 $ 9,024.00 64,167.00 $ 96,540.00 $ 108,357.00

FY 20-21 Notes

5035 Yavapai Cty - Erate Consulting Faronics - Deep Freeze other fees

5038 Brodart/McNaughton Book Service 5051 OCLC-lnter Library Catalog

eCivis (allocated) $324


Park Department 01-180

5011 5012 5014 5015 5016 5017 5018

5019 5022

5024 5025 5032 5033

5034 5035

5040 5043 5044 5051 5060

5061

5062

5084 5086

Park:

Salaries & Wages $ FICA Employer's Share $ Overtime $ Workman's Comp Insurance $ Health Insurance $ Employee Retirement $ Unemployment Insurance $

Subtotal: $

Uniform Allowance $ Other Supplies $ Gas & Oil $ Vehicle Maintenance $

Outside Service Provider $

Printing & Advertising $ Janitorial Supplies $ Olller Services $ Equipment Repair/Maintenance $ Travel/Meetings/Training $ Promotion of Town - Fireworks $ Dues & Subscriptions/Licenses $ Small Tools/Equipment $

Capital Outlay $ Capital Improvements $ Drug & Alcohol Screening $ Grounds Maintenance $

Subtotal: $

Park Total: $

FY19-20 Notes

**Maintenance Worker I GF 10% HURF 90% 5043 Lawn Care

Arbor Certification Master Gardner

5061 Shade Structure Dog Park Pickle Ball Court Dog Park Fencing $8,000

5086 Improvements for upkeep

Adopted

Budget FY 19-20

30,847.00 2,402.00 1,550.00 1,587.00

12,184.00 1,884.00

346.00

$ $ $ $

$

$ $

50,800.00 $

800.00 $

2,500.00 $ 5,000.00 $ 3,000.00 $ - $

250.00 $ 300.00 $

5,000.00 $ 2,000.00 $ 1,500.00 $

10,000.00 $ 500.00 $

4,000.00 $ 23,000.00 $

- $100.00 $

25,500.00 $ 83,450.00 $

134,250.00 $


5044 - Hold off Fireworks FY21 5061 - move amount to 5062 ***Changes made at June 17, 2020 Budget Workshop

Merged Cemetery with Park Department 5032 - increased $5,000 5044 - increased $10,000 5061 - increased to $12,000

Expensed as of

2/29/2020

16,333.00 1,295.00

762.00 631.00

3,265.00 692.00

86.00

$ $ $ $ $ $ $


Budget

Year End FY 20-21

22,736.00 $32,859.00 2,402.00 $2,556.00

842.00 $1,550.00 1,587.00 $1,688.00 4,897.50 $16,426.00

764.00 $2,005.00 346.00 $73.00

23,064.00 $ 33,574.50 $57,157.00

354.00 $ 531.00 $ 800.00 1,393.00 $ 2,089.50 $ 2,750.00 4,126.00 $ 5,501.33 $ 6,000.00

514.00 $ 1,600.00 $ 2,000.00 - $ - $ 5,000.00

117.00 $ 117.00 $ 250.00 1,416.00 $ 2,124.00 $ 2,500.00 2,365.00 $ 3,547.50 $ 5,000.00

478.00 $ 717.00 $ 2,000.00 616.00 $ 616.00 $ 1,500.00

5,000.00 $ 5,000.00 $ 10,000.00 180.00 $ 180.00 $ 824.00 499.00 $ 508.00 $ 3,250.00 - $ - $ 12,000.00 - $ - $ 20,000.00 - $ - $ 200.00

15,427.00 $ 23,140.50 $ 26,000.00 32,485.00 $

55,549.00 $

45,671.83 $ 100,074.00

79,246.33 $ 157,231.00

FY20-21 Notes

5032 Land Survey-property acquisition Moon Mtn./Main

5043 Lawn Care Arbor Certification Master Gardner

5051 iWorQ - Fleet Management (altoc) eCivis (allocated) $324

5061 CIMS software (Cemetery) 5062 Lighting Basketball & Skate Park Area 5086 Improvements for upkeep

Cemetery:

5019 Uniform Allowance $


5024 Gas & Oil $

5025 Vehicle Maintenance $



5038 Lease/Rental Agreement $



5046 Insurance $

5048 Utilities $


5053 Miscellaneous $


5061 Capital Outlay $

5062 Capital Improvements $


Subtotal: $ Cemetery Total: $

FY19-20 Notes

5036 Moved to Facility Maintenance 5043 Training for new software 5061 Lights & kiosks

CIMS software hold off 1 year


Cemetery Department 01-181

Adopted Budget

FY 19-20

-

250.00

220.00

-

-

-

-

-

-

-

-

-

-

250.00 -

-

-

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

720.00 $ 720.00 $

Expensed as of

2/29/2020

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$ $

Estimated

Year End

-

74.00 -

-

-

-

-

-

-

-

-

-

-

-

-

-

-


Budget FY 20-21

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

74.00 $ 74.00 $

FY20-21 Notes

""'*Changes made at June 17, 2020 Budget Workshop

Merged with Park Department


Community Center Services Department 01-185

5011

5012

5014

5015

5016

5017

5018

Community Center Services:

Salaries & Wages


Overtime

Workman's Comp Insurance

Health Insurance

Employee Retirement

Unemployment Insurance

$

$

$

$

$

$

$ Subtotal: $



5023 Summer Rec Program $

5024 Gas & Oil $



5038 Lease/Rental Agreements $


5042 Postage $






5095 Snacks $

5096 Games/Learning Tools/Crafts $

Subtotal: $ Community Center Services Total: $

FY19-20 Notes ** Full time Comm Ctr. Svcs Asst. 5036 Move to Facility Maintenance 5043 After School Program Training 5044 Moved to Town Manager Budget 5060 Portable Audio System, Elliptical

Laptop & printer 5070 Moved to Facility Maintenance

Adopted Budget

FY 19-20

53,144.00

4,066.00

1,000.00

1,186.00

32,156.00

3,189.00

630.00

$

$

$

$

$

$

$ 95,371.00 $

400.00 $

1,000.00 $

4,500.00 $

150.00 $

150.00 $

- $- $

1,200.00 $ - $

600.00 $

- $

3,200.00 $

- $

100.00 $

3,000.00 $

500.00 $ 14,800.00 $

110,171.00 $

Expensed as of

2/29/2020

35,255.00

2,614.00

1,513.00

613.00

8,109.00

1,559.00

106.00

$

$

$

$

$

$

$ 49,769.00 $

196.00 $

607.00 $

46.00 $

139.00 $

449.00 $ - $-

945.00 $

30.00 $

641.00 $ - $

1,560.00 $

- $42.00 $

672.00 $

50.00 $ 5,377.00 $

55,146.00 $

Estimated

Year End

53,144.00

4,066.00

1,513.00

1,186.00

17,504.00

3,189.00

159.00 80,761.00

196.00

700.00

46.00

139.00

449.00 -

1,595.00

30.00

641.00 -

1,749.00

333.00

21.00

672.00

50.00

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$ 6,621.00 $

87,382.00 $

FY 20-21 Notes


Budget FY 20-21

$58,531.00

$4,478.00

$1,500.00

$1,307.00

$24,463.00

$2,547.00

$133.00 $92,959.00

200.00

750.00

3,000.00

150.00

100.00 -

-

1,200.00 -

-

-

-

-

100.00

1,500.00

500.00 7,500.00

100,459.00

5040 Replace Monitors & annual maint Preventative maintenance

5043 After School Program Conference Hold off FY21

** Possible Proposed Part Time Comm Ctr Aide FY22

Dl\�C: I '),t

5011 5012 5014 5015 5016 5017 5018

5019 5021 5022 5024 5025 5032 5033 5034 5035 5036 5038 5040 5042 5043 5046 5048 5051 5060 5061 5070 5082 5084

Transit:

Salaries & Wages $ FICA Employer's Share $ Overtime $ Workman's Comp Insurance $ Health Insurance $ Emplovee Retirement $ Unemployment Insurance $

Subtotal $ Uniform Allowance $ Office Supplies $ Other Supplies $ Gas & Oil $ Vehicle Maintenance $ Outside Services Provider $ Printina & Advertisino $ Janitorial Supplies $ Other Services $ OSP - IT Services $ Lease/Rental Agreements $ Eauipment Repair/Maintenance $ Postage $ Travel/Meetini:is/Traininq $ Insurance $ Ul.ilities $ Dues & Subscriptions/Licenses $ Small Tools/Eauioment $ Capital Outlay $ Furniture/Fixtures $ Polvaraoh & Medical $ Drug & Alcohol Screeninq $

Subtotal $ Transit Total: $

Town of Quartzsite Budget Worksheet FY 20-21 Transit Department 01-230

Adopted Budget

FY 19-20

107,303.00 6,923.00

300.00 5,068.00

16,567.00 3,654.00 1,278.00

$ $ $ $ $ $ $

Expensed as of

212912020

51,925.00 4,025.00

768.00 1,877.00 6,482.00 1,946.00

286.00

$ $ $ $ $ $ $

Estimated Year End

82,876.00 6,389.00

768.00 2,815.50

12,604.00 3,210.00

429.00

$ $ $ $ $ $

$ 141,093.00 $ 67,309.00 $ 109,091.50 $

- $ 2,000.00 $

14,660.00 $ 18,861.00 $ 15,000.00 $

1,294.00 $ 8,450.00 $

- $ - $ - $ - $ - $

31.00 $ 2,855.00 $ 6,210.00 $ 1,343.00 $

825.00 $ - $

10,000.00 $ - $ - $

500.00 $ 82,029.00 $

223,122.00 $

- $ - $ . $ - $

792.00 $ 817.00 $ 5,517.00 $ 9,200.00 $ 1,685.00 $ 2,527.50 $

761.00 $ 761.00 $ 5,013.00 $ 5,092.00 $

- $ - $ 177.00 $ 177.00 $

- $ - $ - $ - $ - $ - $

15.00 $ 15.00 $ 248.00 $ 372.00 $

1,341.00 $ 7,370.00 $ 704.00 $ 1,056.00 $ - $ 325.00 $

(414.00 $ (414.00) $ 8,991.00 $ 8,991.00 $

- $ - $ - $ - $

55.00 $ 110.00 $ 24,885.00 $ 36,399.50 $ 92,194.00 $ 145,491.00 $

Tentative Budget FY 20-21

105,759.00 8,113.00

300.00 4,768.00

19,516.00 3,825.00

333.00


Budget FY 21-22

$ 106,100.00

$ 7,890.00

$ -

$ 4,535.00

$ 22,173.00

$ 3,850.00

$ 350.00 142,614.00 $ 144,898.00

242.00 $ 5,200.00 $

63,631.00 $ 12,080.00 $ 14,612.00 $ 10,626.00 $ 11,700.00 $

-

.

-

-

-

35.00 $ 19,773.00 $

7,000.00 $ 1,008.00 $

- $ - $ - $ - $ - $

400.00 $ 146,307.00 $ 288,921.00 $

242.00 200.00

1,500.00 11,000.00 17,708.00

1,250.00 4 500.00

35.00 3,373.00 7,000.00 1,008.00

-

-

131,662.00 -

-

400.00 179,878.00 324,776.00

a &IJfJnd/ture Source FV1t-.2D Operations &pendlture Source FY20-21 Tentative FY 21-22 General Fund $ 65,500.00 General Fund $ 95,511.00 General Fund $ 58,319.00 FTA Grant $ 124,500.00 FTA Grant $ 178,798.00 FTA Grant $ 117,087.00

Operational Total $ 190,000.00 Operational Total $ 274,309.00 $ 175,406.00

Fare Revenues $ 10,000.00 WACOG Fare Revenues $ 15,900.00 WACOG Revenue $ 15,900.00 Transit Fare Box Revenues $ 5,000.00 Transit Revenue $ 5,000.00

Capital Expenditure Source Capital Expenditure Source Capital General Fund $ 3,000.00 General Fund $ 2,922.00 General Fund $ 20,603.00 FTAGrant $ 12,000.00 FTA Grant $ 11,690.00 FTA Grant $ 128,767.00

Capital Total $ 15,000.00 Capital Total $ 14,612.00 Total $ 149,370.00

Total Expenditures $ 205,000.00 Total Expenditures $ 288,921.00 Total Expense $ 324,776.00 TOTAL GENERAL FUND $ 68,500.00 TOTAL GENERAL FUND $ 77,533.00 TOTAL GEN FUND $ 58,022.00 5061 - Purchase of cameras for 3 buses 5061 - New Transit Bus

General Fund Contingency:

5053 Miscellaneous


General Fund Contingency 01-231

$

Adopted Budget

FY 19-20

19,429.00 $

Expensed as of

2/29/2020

-

General Fund Contingency Total: $ 19,429.00 $

$

$

Estimated

Year End

-


Budget FY 20-21

$ 265,000.00

$ 265,000.00

HURF Revenue Budget FY 2020-2021

Proposed Final

Adopted Audited Adopted Received Estimated Adoption for

18-19 Budget 18-19 Budget 19-20 Budget as of 2/29/2020 Year End 2020-2021 Budget

Highway User Revenue Fund

03-000-4200 HURF Revenue $ 1,497,388.00 $ 1,610,304.00 $ 1,527,510.00 $ 1,261,956.00 $ 1,669,474.00 $ 1,740,860.00

One Time HURF $ 53,856.00 $ 53,856.00 $ 197,802.00 $ $ 197,802.00 $

HURF Reserve Funds $ 1,822,860.00 $ 1,865,960.00 $ 324,278.00 $ 371,589.00

03-000-4019 Auction Revenue $ $ $ 3,935.00 $ 3,935.00 $

03-000-4910 Mis. Revenue $ $ $ $ $ 1,146.00 $

03-000-4916 Misc. Reimbursements $ $ 37,294.00 $ $ 3,200.00 $ 3,200.00 $ 3,000.00

$ 3,374,104.00 $ 1,701,454.00 $ 3,591,272.00 $ 1,269,091.00 $ 2,199,835.00 $ 2,115,449.00

Par-i::::: I ?7

Public Works (HURF):

5010 Compensation $ 5011 Salaries & Wages $ 5012 FICA Employer's Share $ 5014 Overtime $

5015 Workman's Comp Insurance $ 5016 Health Insurance $ 5017 Employee Retirement $ 5018 Unemployment Insurance $

Subtotal: $

5019 Uniform Allowance $ 5022 Other Supplies $ 5024 Gas & Oil $ 5025 Vehicle Maintenance $ 5028 Traffic Control $ 5029 Street Repairs & Maintenance $ 5030 Bldg. Repair/Maintenance $ 5032 Outside Services Provider $ 5033 Printing & Advertising $ 5034 Janitorial Supplies $ 5035 Other Services $

5036 OSP - IT Services $ 5037 Engineering Fees $ 5038 Lease/Rental Agreement $ 5040 Equipment Repair/Maintenance $ 5042 Postage $ 5043 Travel/Meetings/Training $ 5046 Insurance $ 5047 Mechanic Supplies & Services $

5048 Utilities $ 5049 Street Lights $ 5051 Dues & Subscriptions/Licenses $ 5056 Grant Match $ 5059 Right of Way Costs $ 5060 Small T oats/Equipment $ 5061 Capital Outlay $ 5062 Capital Improvements $ 5068 Landscape $ 5070 Furniture/Fixtures $


Public Works 03-220

Adopted Budget

FY 19-20

11,580.00

397,000.00

31,538.00

4,924.00

35,778.00

116,785.00

21,941.00

2,905.00

$

$

$

$

$

$

$

$

Expensed as of

2/29/2020

7,238.00

239,904.00

18,696.00

4,015.00

16,008.00

43,947.00

11,985.00

509.00

$

$

$

$

$

$

$

$ 622,451.00 $ 342,302.00 $

2,400.00 $ 954.00 $ 5,000.00 $ 4,401.00 $

26,000.00 $ 16,647.00 $ 10,000.00 $ 9,347.00 $ 5,000.00 $ 5,209.00 $

158,549.00 $ 23,883.00 $ 3,500.00 $ - $2,500.00 $ 750.00 $ 2,500.00 $ 3,691.00 $ 1,000.00 $ 15.00 $

10,000.00 $ 4,230.00 $ 4,000.00 $ 1,623.00 $ 3,000.00 $ - $- $ - $

35,000.00 $ 8,950.00 $ 500.00 $ 164.00 $

4,000.00 $ 2,556.00 $ 26,372.00 $ 3,568.00 $ 5,000.00 $ 2,334.00 $

45,000.00 $ 30,186.00 $ 43,000.00 $ 19,935.00 $ 6,500.00 $ 3,679.00 $

30,000.00 $ - $80,000.00 $ - $6,000.00 $ 5,110.00 $

60,000.00 $ 62,564.00 $ - $ - $

10,000.00 $ - $1,500.00 $ 467.00 $



11,580.00 $ 11,580.00

370,110.00 $ 428,149.00

28,044.00 $ 33,937.00

6,022.50 $ 5,135.00

32,094.00 $ 38,260.00

74,755.00 $ 122,119.00

17,977.50 $ 21,675.00

763.50 $ 619.00

541,346.50 $ 661,474.00

1,431.00 $ 2,400.00

5,158.00 $ 5,000.00

24,970.50 $ 24,000.00

12,462.67 $ 12,000.00

7,813.50 $ 7,000.00

177,526.00 $ 200,000.00

- $ 3,500.00

750.00 $ 2,500.00

3,691.00 $ 4,500.00

300.00 $ 1,000.00

6,345.00 $ 7,500.00

4,000.00 $ 4,000.00

- $ 3,000.00

- $ 700.00

16,500.00 $ 20,000.00

246.00 $ 500.00

3,067.20 $ 4,000.00

25,500.00 $ 25,375.00

4,001.14 $ 5,000.00

45,279.00 $ 46,000.00

34,174.29 $ 43,000.00

6,000.00 $ 7,000.00

- $ -

- $ 80,000.00

5,589.00 $ 7,500.00

62,564.00 $ 270,000.00

- $ 200,000.00

- $ 10,000.00

467.00 $ 1,000.00

D/\r-c= I ')Q

5084

5092

5093

5101

5103

5105

5111

5112

Drug & Alcohol Screening $ Emergency Services $ Rental Equipment $ Project RiQht of Way $ Project Engineering $ Project Construction $ Land Purchase $ Cleanup Fees $

Subtotal: $

Public Works Total: $

FY19-20 Notes

500.00 $

2,000.00 $ 5,000.00 $ - $

55,000.00 $ 2,000,000.00 $

200,000.00 $

120,000.00 $ 2,968,821.00 $

3,591,272.00 $

372.00 $ - $ - $- $

34,708.00 $ 33,859.00 $

201,214.00 $

6,988.00 $ 487,404.00 $ 829,706.00 $

372.00 $ - $- $- $

52,062.00 $ 950,000.00 $ 201,214.00 $

7,006.00 $ 1,658,489.30 $

2,199,835.80 $

FY 20-21 Notes

500.00

2,000.00

5,000.00 -

50,000.00

300,000.00 -

100,000.00 1,453,975.00

2,115,449.00

**Maintenance Worker I GF 10% & HURF 90% 5035 Konica metered copies (allocated) 5061 2 vehicles 5038 Konica (printer) 5103 Design Pitney Bowes (postage meter rental)

Washington allocated between accounts W Cowell 5048 Verizon sim cards Council laptops $40 Oregon Ave 5051 Amazon $30 Sunset Acrobat $66

5105 Construction of Landscape Main St. Caselle $1775 95 to Plymouth (distance for landscaping) eCivis $385 Main Street crack sealing/fog seal/stripping Zoom $22.50 Dome Rock Rd Challa Rd Property Clean up Fees $85,000

iWorQ (pavement, fleet & software mgmt.) (all allocated above)

5060 IT small tools/equip budgeted $1500 5061 2 new trucks

Plan & Sign Building 5062 W. Main St Improvement

Fog seal Moon mtn 5105 Quail Trail wash crossing


5029- increased from $108,144 to $200,000 5112 - increased from $50,000 to $100,000

***Changes made at June 17, 2020 Budget Workshop

5061 - increased from $70,000 to $270,000

Dd�i:: I ?O

Enterprise Fund Revenue Budget FY 2020-2021

Proposed Final

Adopted Audited Adopted Received Estimated Adoption for

18-19 Budget 18-19 Budget 19-20 Budget as of 2/29/2020 Year End 2020-2021 Budget

Wastewater Revenue

15-000-4019 Auction Revenue $ $ $ $ 1,677.00 $ 1,677.00 $ 20,000.00 15-000-4041 Lease Payments $ 8,785.00 $ 8,785.00 $ 8,785.00 $ 6,435.00 $ 9,656.00 $ 9,663.00 15-000-4105 Sewer Cap Fee Payment $ 4,500.00 $ $ 4,500.00 $ $ $ 1,600.00 15-000-4315 Sales $ 1,180,215.00 $ 1,054,291.00 $ 1,219,798.00 $ 747,408.00 $ 1,059,542.00 $ 1,241,766.00 15-000-4316 Sewer Tap Fee Payment $ 1,500.00 $ 503.00 $ 1,500.00 $ 500.00 $ 500.00 $ 4,200.00 15-000-4910 Miscellaneous Revenue $ 5,000.00 $ 26.00 $ $ $ 7.00 $ 15-000-4916 Misc. Reimbursements $ $ $ $ $ 3,255.00 $ 334,653.00

Total Wastewater Revenue $ 1,200,000.00 $ 1,063,605.00 $ 1,234,583.00 $ 756,020.00 $ 1,074,637.00 $ 1,611,882.00

Water Revenue

16-000-4019 Auction Revenue $ $ $ $ $ $ 16-000-4102 Project Revenue-CAP New Well Dev $ 40,000.00 $ $ $ $ $ 16-000-4105 Water Cap Fee Payment $ 3,000.00 $ 963.00 $ 3,000.00 $ 1,500.00 $ 1,500.00 $ 3,000.00 16-000-4314 Construction Water $ $ 21,483.00 $ 23,700.00 $ 3,622.00 $ 5,124.00 $ 9,000.00 16-000-4315 Sales $ 1,324,718.00 $ 1,152,969.00 $ 1,336,860.00 $ 765,538.00 $ 1,167,779.00 $ 1,339,703.00 16-000-4316 Water Tap Fee Payment $ 5,000.00 $ 1,404.00 $ 5,000.00 $ 1,698.00 $ 1,698.00 $ 5,000.00 16-000-4910 Miscellaneous Revenue $ 9,000.00 $ $ $ 175.00 $ 320.00 $ 16-000-4916 Misc. Reimbursements $ $ $ $ $ $ 164,043.00

Total Water Revenue $ 1,381,718.00 $ 1,176,819.00 $ 1,368,560.00 $ 772,533.00 $ 1,176,421.00 $ 1,520,746.00

Total Enterprise Revenue $ 2,581,718.00 $ 2,240,424.00 $ 2,603,143.00 $ 1,528,553.00 $ 2,251,058.00 $ 3,132,628.00

PA�I= I 1.f\

Wastewater:

5010 Compensation $

5011 Salaries & W aqes $


5014 Overtime $







5024 Gas &Oil $

5025 Vehicle Maintenance $

5030 Bldg. Repair/Maintenance $

5032 Outside Services Provider $


5034 Janitorial Supplies $



5037 Engineering Fees $

5038 Lease/Rental Agreement $

5039 Lab Services $


5042 Postage $


5046 Insurance $

5048 Utilities $

5050 Plant Operations $


5052 Lab Equipment & Supplies $


5061 Capital Outlay $

5062 Capital Improvements $

5063 Long Term Debt $

5066 Infrastructure $

5067 Bad Debt Expense $


5084 Druq & Alcohol Screeninq $

Town of Quartzsite

Budget Worksheet FY 20-21 Wastewater 15-500

Adopted

Budget

FY 19-20

8,685.00

160,228.00

12,977.00

1,972.00

3,886.00

36,031.00

6,883.00

1,122.00

$

$

$

$

$

$

$

$

Expensed as of

2/29/2020

5,429.00

99,630.00

7,775.00

726.00

2,064.00

13,480.00

2,740.00

188.00

$

$

$

$

$

$

$

$ 231,784.00 $ 132,032.00 $

400.00 $ 76.00 $

3,000.00 $ 979.00 $

7,000.00 $ 3,947.00 $

4,000.00 $ 885.00 $

500.00 $ - $

135,000.00 $ 83,840.00 $

2,500.00 $ 482.00 $

500.00 $ - $

18,000.00 $ 12,293.00 $

2,000.00 $ 580.00 $

5,000.00 $ - $

2,000.00 $ - $

20,000.00 $ 9,430.00 $

2,500.00 $ 1,859.00 $

2,500.00 $ 2,340.00 $

3,000.00 $ 449.00 $

18,720.00 $ 1,135.00 $

85,000.00 $ 38,800.00 $

15,000.00 $ 24,643.00 $

12,000.00 $ 7,446.00 $

9,000.00 $ 2,687.00 $

6,000.00 $ 705.00 $

- $ - $- $ - $

325,430.00 $ 124,653.00 $

- $ - $

10,000.00 $ 30,340.00 $

2,000.00 $ 112.00 $

200.00 $ - $

Estimated

Year End

8,685.00

153,932.00

11,662.00

1,089.00

4,037.00

23,560.00

4,110.00

282.00 207,357.00

114.00

1,468.00

5,920.00

950.00

626.00

125,760.00

1,000.00

-

16,390.00

2,900.00

-

-

14,145.00

1,860.00

3,200.00

449.00

14,595.00

64,000.00

36,965.00

11,169.00

6,373.00

2,400.00

-

-

337,182.00

-

33,650.00

112.00

-


Budget FY 20-21

$8,685.00

$166,756.00

$13,470.00

$1,881.00

$3,803.00

$34,974.00

$5,691.00

$336.00 $235,596.00

$ 500.00

$ 2,000.00

$ 6,000.00

$ 2,000.00

$ 500.00

$ 130,000.00

$ 1,000.00

$ 500.00

$ 18,000.00

$ 2,000.00

$ 5,000.00

$ 1,700.00

$ 20,000.00

$ 2,500.00

$ 3,000.00

$ 2,000.00

$ 18,886.00

$ 75,000.00

$ 45,000.00

$ 13,620.00

$ 9,000.00

$ 3,500.00

$ -

$ -

$ 503,110.00

$ -

$ 15,000.00

$ 2,000.00

$ 200.00

5091 System Maintenance $ 71,405.00 $ 1,482.00 $ 2,223.00 $ 50,000.00

5093 Rental Equipment $ 2,000.00 $ - $ - $ 2,000.00

5097 New Utility Installation $ 5,000.00 $ 41.00 $ 132.00 $ 2,000.00

5100 Project Admin & Legal $ - $ - $ - $ -

5103 Project EnqineerinQ $ 65,000.00 $ - $ 9,400.00 $ 65,000.00

5105 Project Construction $ - $ - $ - $ 30,000.00 Subtotal: $

Wastewater Total: $ 834,655.00 $

1,066,439.00 $ 349,204.00 $ 481,236.00 $

692,983.00 $ 900,340.00 $

1,031,016.00

1,266,612.00

FY19-20 Notes

5032 River Septic 5103 Northwest Quadrant

FY 20-21 Notes

5032 River Septic 3% increase 5035 Konica metered copies (allocated) 5036 Executech IT Svcs 5038 Konica (printer)

Pitney Bowes (postage meter rental) allocated between accounts

5048 Verizon sim cards Council laptops $40

5051 Amazon $30

Acrobat $156 Caselle $4195 eCivis $910 Zoom $22.50 iWorQ {fleet & software mgmt.) $780 (all allocated above) AZ Dept of Health Svcs $1,829 AZ Blue Stake (annul assessment)$100 WIN911 call out software $500 Team Viewer $1200 AZ Dept Of Environment Fees $3000

5060 IT small tools/equip budgeted $500 5091 Manhole rehab

Vac Truck Collection Sys Maintenance

5103 PER Report NW Quadrant 5105 Camera WW System

***Changes made at May 18, 2020 Budget Workshop 5019 - increased from $400 to $500 5051 - Amounts by dues 5067 - Increased from $10,000 to $15,000

Water:

5010 Compensation $ 5011 Salaries & Wages $ 5012 FICA Employer's Share $ 5014 Overtime $ 5015 Workman's Comp Insurance $ 5016 Health Insurance $ 5017 Employee Retirement $ 5018 Unemployment Insurance $

Subtotal: $


5022 Other Supplies $ 5024 Gas & Oil $ 5025 Vehicle Maintenance $ 5030 Bldg. Repair/Maintenance $ 5032 Outside Services Provider $

5033 Printing & Advertising ' $

5034 Janitorial Supplies $ 5035 Other Services $ 5036 OSP - IT Services $ 5037 Engineering Fees $ 5038 Lease/Rental Agreement $ 5039 Lab Services $ 5040 Equipment Repair/Maintenance $ 5042 Postage $ 5043 Travel/Meetings/Training $ 5046 Insurance $ 5048 Utilities $ 5050 Plant Operations $ 5051 Dues & Subscriptions/Licenses $

5052 Lab Equipment & Supplies $ 5060 Small Tools/Equipment $ 5061 Capital Outlay $ 5062 Capital Improvements $ 5063 LonQ Term Debt $ 5066 Infrastructure $ 5067 Bad Debt Expense $ 5070 Furniture/Fixtures $ 5084 Drug & Alcohol Screening $

Town of Quartzsite


Water 16-550

Adopted

Budget

FY 19-20

8,685.00 173,439.00

14,030.00 2,522.00 4,680.00

41,884.00 7,709.00 1,279.00

$

$ $

$

$ $

$ $

254,228.00 $

400.00 $ 2,500.00 $

5,500.00 $

3,000.00 $

2,000.00 $

50,000.00 $ 1,500.00 $

500.00 $ 15,000.00 $

2,000.00 $

7,500.00 $ - $

3,000.00 $

2,000.00 $ 3,000.00 $

4,000.00 $ 19,147.00 $ 85,000.00 $ 10,000.00 $ 22,000.00 $

3,000.00 $ 5,000.00 $

506,620.00 $ 17,000.00 $

301,365.00 $ - $

20,000.00 $ 1,000.00 $

300.00 $

Expensed Estimated

as of

2/29/2020 Year End

5,429.00 $ 8,685.00 108,257.00 $ 166,628.00

8,456.00 $ 13,130.00 1,305.00 $ 1,957.50 2,171.00 $ 4,404.00

16,519.00 $ 28,820.00 3,290.00 $ 4,935.00

219.00 $ 328.50 145,646.00 $ 228,888.00

556.00 $ 556.00 2,403.00 $ 3,250.00 4,070.00 $ 5,426.00 1,600.00 $ 2,400.00 - $ 78.00 - $ 50,000.00

276.00 $ 700.00 - $ -

5,950.00 $ 8,925.00 580.00 $ 1,730.00 - $ -

- $ -

978.00 $ 1,365.00 2,039.00 $ 2,039.00 1,937.00 $ 3,086.00 3,549.00 $ 3,700.00

800.00 $ 13,495.00 54,930.00 $ 82,395.00

4,382.00 $ 6,573.00 14,689.00 $ 19,585.00

118.00 $ 177.00 6,792.00 $ 9,200.00 - $ 30,000.00 - $ 10,500.00

152,968.00 $ 301,365.00 - $ -

15,469.00 $ 26,100.00 - $ -

- $ -

Proposed Final

Adoption for

Budget FY 20-21

$8,685.00

$197,430.00

$15,893.00

$2,881.00

$5,603.00

$45,857.00

$7,591.00

$293.00 $284,233.00

$ 500.00

$ 3,000.00

$ 5,500.00

$ 3,000.00

$ 2,000.00

$ -

$ 1,500.00

$ 500.00

$ 11,170.00

$ 2,000.00

$ 5,000.00

$ 1,700.00

$ 3,000.00

$ 4,000.00

$ 3,000.00

$ 4,000.00

$ 19,844.00

$ 85,000.00

$ 10,000.00

$ 23,120.00

$ 1,500.00

$ 8,000.00

$ -

$ -

$ 380,113.00

$ -

$ 20,000.00

$ 1,000.00

$ 300.00

5091

5092

5093

5097

5100

5103

5105

System Maintenance $

Water Meter Replacement $

Rental Equipment $

New Utility Installation $

Project Adm in & Legal

Project Engineering $

Project Construction $ Subtotal: $

Water Total: $

FY19-20 Notes

5032 Hydrologist 5061 Water Filtration 5062 Chlorine Room (requirement for OSHA)

- $

17,000.00 $ - $

5,000.00 $

$ - $- $

1,114,332.00 $

1,368,560.00 $

7,914.00 $ - $- $

1,971.00 $ - $- $- $

283,971.00 $ 429,617.00 $

13,566.00 $

1,220.00 $ - $

1,971.00 $ - $

5,812.00 $ - $

605,213.99 $

834,101.99 $

FY20-21 Notes

35,000.00

10,000.00

3,000.00

5,000.00 -

60,000.00

200,000.00 911,747.00

1,195,980.00

5035 Konica metered copies (allocated) 5036 Executech IT Svcs 5038 Konica (printer)

Pitney Bowes (postage meter rental) allocated between accounts

5039 Legend 5048 Verizon sim cards Council laptops $40 5051 Amazon $30

Acrobat $156 Caselle $4195

eCivis $910

Zoom $22.50 iWorQ (fleet & software mgmt.) $780 (all allocated above) BLM - Right of Way(s) $4930 AZ Blue Stake (annul assessment)$100 AZ Water Assoc. - R. Bennet (annual) Rural Water Assoc. $330 AZ Dept of Environmental fees $2953 Bureau Reclamation $500 Flowpoint $795

5060 IT small tools/equip budgeted $500 5103 Design booster station South side 5105 Drilling well and lining it


5019 - increased from $400 to $500 5051 - amounts by dues 5067 - increased from $15,000 to $20,000

Town of Quartzsite 2020-2021 Grants

Revenues Account Name Adopted Received Estimated

FY 2019-2020 as of 2/29/2020 Year End Library

10-000-4002 State Grants In Aid Librarv Grant $ 4 400.00 $ 8,614.00 $ 8,614.00 11-000-4915 AZ. Communitv Foundation $ 4,600.00 $ 4,000.00 $ 8,100.00

Police Grants 29-000-4008 Misc. Police Grants $ 700,000.00 $ 42,394.00 $ 75,206.00 27-000-4007 GOHS $ 45 000.00 $ 7 606.00 $ 22,531.00 31-000-4007 Operation Stoneoarden $ 80,000.00 $ 13,861.00 $ 19,632.00

USDA Grant 55-000-4037 USDA RDA Grant (Wastewater) $ . $ . $ .

Miscellaneous General Fund Grants 57-000-4037 Various Grants $ 5,000,000.00 $ . $ 42 791.00

Transit Grant 53-000-4060 Transit Grants $ 223,122.00 $ 51,147.00 $ 97,317.00 12-000-4005 WACOG $ 90,000.00 $ . $ . TOT AL Grants Revenue $ 6,147,122.00 $ 127,622.00 $274,191.00

Expenditures Account Name Adopted Exoensed Estimated

FY 2019-2020 as of 2/29/2020 Year End State Grants In Aid Library Grant

10-102-5061 State Grants In Aid CaPital Outlav $ 4,400.00 $ . $ 8,614.00

AZ. Communitv Foundation 11-202-5060 Small Tools/Eauipment $ 4,600.00 $ . $ 8,100.00 11-202-5070 Furniture/Fixtures $ . $ . $ .

Misc. Police Grants 29-200-5053 Misc. Expense $ . $ . $ . 29-200-5060 Small Tools/EauiPment $ . $ . $ . 29-200-5061 Capital Outlay $ 700,000.00 $ . $ 75,206.00

GOHSGrant 27-205-5014 Salaries & Waoes $ 25,000.00 $ 11,881.00 $ 14,257.00 27-205-5060 Small Tools/EauiPment $ - $ 8 274.00 $ 8 274.00 27-205-5061 Capital Outlay $ 20 000.00 $ - $ .

Ooeratlon Stoneaarden 31-112-5014 Salaries & Waoes $ 30 000.00 $ 13,088.00 $ 19 632.00 31-112-5060 Small Tools/EauiPment $ 50 000.00 $ . $ .

USDA Grant 55-216-5103 Proiect Enoineerina $ . $ . $ .

Miscellaneous General Fund Grants 57-218-5032 Outside Services Provider $ - $ - $ 22 500.00 57-218-5033 Other Services $ - $ - $ 291.00 57-218-5060 Small Tools/Eauipment $ - $ . $ . 57-218-5061 Capital Outlay $ 5 000 000.00 $ 4,840.00 $ 20,000.00

Transit Grants 53-104-5053 ADOT Transit Grant $ 223 122.00 $ . $ 97 317.00 12-101-5053 WACOG $ 90,000.00 $ . $ .

TOTAL Grants Expense $ 6,147,122.00 $ 38,083.00 $ 274,191.00

*Note Misc. Police Grants: COPS, Bulletproof Vest, AZ. State Parks Grant, Tribal Entity Grants and other grants *Note Misc. General Fund Grants: CDBG, Supreme Court, and various other grants .. CDBG 188,893 USDA RDA Grant - Preliminary Engineering Report for improvements for WW (NW Quadrant) Collection System

•-changes made at May 18, 2020 Budget Workshop Misc. General Fund Grants - increased from $5,000,000 to $50,000,000

-•changes made at June 17, 2020 Budget Workshop Added USDA Grant revenue and expenditures

Proposed Final FY 2020-2021

$ 4,400.00 $ 4,600.00

$ 700,000.00 $ 45 000.00 $ 80 000.00

$ 40,000.00

$ 50,000,000.00

$ 289,059.00 $ 15,900.00 $ 51,178,959.00

Proposed Final FY2020-2021

$ 4 400.00

$ 4,600.00

$ 700,000.00

$ 25,000.00 $ 20,000.00

$ 30 000.00 $ 50,000.00

$ 40 000.00

$ -

$ -

$ . $ 50 000,000.00

$ 289 059.00 $ 15,900.00 $ 51,178,959.00

Town of Quartzsite 2020-2021 Capital Projects

REVENUES Account Name Adopted Received

FY 2019-2020 as of 2/29/2020

52-000-4037 AZ WIFA LOAN (WWTP Project) $ 455,144.00 $ 294,311.00

54-000-4037 USDA RDA LOAN (WWTP Project) $ 4,138,846.00 $ 4,138,846.00

55-000-4037 USDA RDA Grant (WWTP Project) $ 4,276,483.00 $ 3,281,067.00

63-000-4037 Connections Grant (WWTP) $ 2,000,000.00 $ -

64-000-4037 Collections System (WWTP) $ 2,000,000.00 $ -

Total Capital Project Revenues $ 12,870,473.00 $ 7,714,224.00

Expenditures Fund/ Account Name Adopted Expensed

FY 2019-2020 as of 2/29/2020 AZ WIFA LOAN (WWTP Project)

52-216-5103 Project Engineering $ 143,301.00 $ 12,136.00

52-216-5105 Project Construction $ 311,843.00 $ 272,815.00

USDA RDA LOAN (WWTP Project) 54-216-5100 Project Admin & Legal $ - $ -

54-216-5105 Project Construction $ 4,138,846.00 $ 3,864,641.00

USDA RDA Grant (WWTP Project) 55-216-5103 Project Engineering $ - $ 117,960.00

55-216-5105 Project Construction $ 4,276,483.00 $ 2,726,092.00

Connections Grant (WWTP) 63-224-5105 Project Construction $ 2,000,000.00 $ -

Collections System (WWTP) 64-225-5105 Project Construction $ 2,000,000.00 $ -

Total Capital Projects Expenses $ 12,870,473.00 $ 6,993,644.00

FY20-21 Notes

USDA Design of Collection System

Estimated Proposed Final Year End FY 2020-2021

$ 294,311.00

$ 4,138,846.00

$ 4,080,965.00 $ 195,519.00

$ - $ 2,000,000.00

$ - $ 2,000,000.00

$ 8,514,122.00 $ 4,195,519.00

Estimated Proposed Final Year End FY2020-2021

$ 21,496.00

$ 272,815.00

$ 270,000.00

$ 3,868,846.00

$ 173,551.00

$ 3,907,414.00 $ 195,519.00

$ - $ 2,000,000.00

$ - $ 2,000,000.00

$ 8,514,122.00 $ 4,195,519.00

Officia I

Budget Forms

4/19 Arizona Auditor General's Office

OFFICIAL BUDGET FORMS

TOWN OF QUARTZSITE

Fiscal Year 2021

Official City/Town Budget Forms

TOWN OF QUARTZSITE

TABLE OF CONTENTS

Fiscal Year 2021

Resolution for the Adoption of the Budget

Schedule A-Summary Schedule of Estimated Revenues and Expenditures/Expenses

Schedule 8-Tax Levy and Tax Rate Information

Schedule C-Revenues Other Than Property Taxes

Schedule D-Other Financing Sources/(Uses) and lnterfund Transfers

Schedule E-Expenditures/Expenses by Fund

Schedule F-Expenditures/Expenses by Department (as applicable)

Schedule G-Full-Time Employees and Personnel Compensation

4/19 Arizona Auditor General's Office Official City/Town Budget Forms

s

Fiscal h Year

2020 Adopted/Adjusted Budgeted Expenditures/Expenses• E

2020 Actual Expenditures/Expenses- E

2021 Fund Balance/Net Position at July 1-

2021 Primary Property Tax Levy B

2021 Secondary Property Tax Levy B

2021 Estimated Revenues Other than Property Taxes C

2021 Other Financing Sources D

2021 Other Financing (Uses) D

2021 lnterfund Transfers In D

2021 lnterfund Transfers (Out) D

2021 Reduction for Amounts Not Available:

LESS: Amounts for Future Debt Retirement:

Future Capital Protects

Maintained Fund Balance for Financial Stabilitv

2021 Total Financial Resources Available

2021 Budgeted Expenditures/Expenses E

TOWN OF QUARTZSITE Summary Schedule of Estimated Revenues and Expenditures/Expenses

Fiscal Year 2021

FUNDS

Special Revenue Capital Projects General Fund Fund Debt Service Fund Fund Permanent Fund

1 3,569,639 9,783,394 0 12,870,473 0

2 2,753,837 2,479,422 0 8,514,122 0 3

4 0 5

6 3,045,583 53,781,626 0 4,235,519 0 7 0 0 0 0 0 8 0 0 0 0 0

9 289,059 0 0 0 0

10 0 289,059 0 0 0 11

12 3,334,642 53,492,567 0 4,235,519 0

13 3,766,660 53,349 608 0 4 235,519 0

EXPENDITURE LIMITATION COMPARISON

r.,, .. , �-"�---2 Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4 Less: estimated exclusions 5lAmount subject to the expenditure limitation 6.J EEC expenditure limitation

Enterprise Funds Available

2,434,999

1,734,442

3,132,628

0

0

0

0

3,132 628

2,462,592

2020 $ 28,658,505

28,658,505 23,579,317

$ 5,079,188 $ 5,570,309

c::]The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted.

Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year.

Internal Service Funds Total All Funds

0 28,658,505

0 15,481,823

0

0

0

0 64,195,356

0 0

0 0

0 289,059

0 289,059

0

0

0

0

0

0 64,195,356

0 63,814,379

2021 $ 63,814,379

63,814,379 58,980,068

$ 4,834,311 $ 5,713,731

Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and Inventories) or legally or contractually required to be maintained Intact (e.g., principal of a permanent fund).

4/19 Arizona Auditor General's Office SCHEDULE A Official CityfTown Budget Forms

TOWN OF QUARTZSITE Tax Levy and Tax Rate Information

Fiscal Year 2021

1. Maximum allowable primary property tax levy.A.R.S. §42-17051(A)

:2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy.

2020

$======

A.R.S. §42-17102(A)(18) $======

2021

$=======

3. J=>roperty tax levy amounts,A. Primary property taxes $ _____ $ ____ _; B. Secondary property taxes,c .. Total property tax levy amounts

4. Property taxes collected*A Primary property taxes-

( 1) Current year's levy(2) Prior years' levies(3) Total primary property taxes

B. Secondary property taxes(1) Current year's levy(2) Prior years' levies(3) Total secondary property taxes

re. Total property taxes collected

5. Property tax ratesA. City/Town tax rate

( 1) Primary property tax rate(2) Secondary property tax rate(3) Total city/town tax rate

fB. Special assessment district tax rates

$ $

$

$

$

$

======= =======

-------

-------

-------

$-------

Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating ______ special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town.

* Includes actual property taxes collected as of the date the proposed budget was prepared, plusestimated property tax collections for the remainder of the fiscal year.

4/19 Arizona Auditor General's Office SCHEDULE B Official City/Town Budget Forms

TOWN OF QUARTZSITE Revenues Other Than Property Taxes

Fiscal Year 2021

GENERAL FUND

Local taxes _C_ity.._S_a-'le""'"s _T""'"a_x ________ ___ $

Licenses and permits Building Permits Business License Fees Vendor Sales Permit Fees Utilitz: Franchise Fees

Intergovernmental State Sales Tax Urban Revenue (Inc. Tax) Vehicle License

Charges for services Transit Services

Fines and forfeits Court Fines Court fines - Restricted

Interest on investments Interest Earnings

In-lieu property taxes

Contributions Voluntary contributions Donations and Fees - Restricted

Miscellaneous Land Lease Rentals Miscellaneous Auction Revenue

Total General Fund $

ESTIMATED REVENUES -·-2020- -

1,500,000 $

80,000 30,000 55,000 85,000

387,973 486,998 421,199

10,000

80,000 14,000

55,000

12,150

28,800 17,000

5,000

3,268,120 $

ACTUAL REVENUES* -- 2020 ---

ESTfMATED REVENUES --2021

1,500,000 $ __ ----'1-"',2;;.;..7.c.,.5,.;;;..00:;..;:0_

71,091 80,000 27,600 30,000 54,680 55,000 83,000 80,000

377,079 341,122 486,998 537,785 418,936 439,726

4,834 5,000

78,796 80,000 11,760 12,250

47 524 45 000

13 381 14 900

34,800 22 800 26,118 22,000

4,195 5,000

3,240,792 $ ____ 3�0 _45�,_58_3_

* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget wasprepared, plus estimated revenues for the remainder of the fiscal year.

4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms


SOURCE OF REVENUES -- ---·- ----�-.

SPECIAL REVENUE FUNDS

Highwa:i User Revenue Funds One Time HURF HURF Fund Balance HURF Auction Revenue HURF Miscellaneous

Various Police Grants Police Forfeiture Funds Police lm8ound Funds

JCEF Court Funds (Fund Balance) Fill the Gae (Fund Balance) Court Enhancement (Fund Balance}

Transit Grants Librar:i Grants

Miscellaneous General Fund Grants AZCares Act Fund Revenue

Fiscal Year 2021

$

$

$

$

$

$

$

$

$

$

$

ESTIMATED REVENUES

2020-·

1,527,510 197,802

1,865,960

3,591,272

825,000 20,000 25,000

870,000

313 122 9,000

322,122

5,000,000

5,000,000

$

$

$

$

$

$

$

$

$

$

$

ACTUAL ESTIMATED REVENUES* REVENUES

2020 - -202f'"

1,669,474 $ 1,740,860 197,802 324,278 371,589

3,935 4,346 3,000

2,199,835 $ 2,115,449

117,369 $ 825,000 32 20,000

3,780 10,000

121,181 $ 855,000

$ 21,000 3,200

41,000

$ 65,200

97,317 $ 304,959 16,714 9,000

114,031 $ 313,959

42,791 $ 50,000,000 432,018

42,791 $ 50,432,018

$

$ _______ $ _____ __ $ ______ _

________________ $ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

Total Special Revenue Funds $ 9,783,394 $ 2,477,838 $ ___ 5_3�,7 _8�1,�62_6 _



DEBT SERVICE FUNDS


Fiscal Year 2021

ESTIMATED REVENUES

2020

ACTUAL REVENUES*

2020--

ESTIMATED REVENUES

--2021 -

________________ $ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

---------------- $ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

________________ $ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

________________ $ _______ $ _______ $ ______ _

$ $ $

Total Debt Service Funds $ $ $

CAPITAL PROJECTS FUNDS

USDA Loan $ 4,138,846 $ 4 138,846 $USDA Grant 4,276,483 4,080,965 235,519 WIFALoan 455,144 294,311 Connections Grant - WW Project 2,000,000 2,000,000 Collections Grant - WW Project 2,000,000 2,000,000

$ 12,870,473 $ 8,514,122 $ 4,235,519

$ $ $

$ _____ __ $ _______ $ ______ _

________________ $ _____ __ $ _______ $ ______ _

$ _______ $ _______ $ ___ ___ _

________________ $ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

Total Capital Projects Funds $ 121870,473 $ 8,514,122 $ ____ 4�,2 _35�,_51_9 _



PERMANENT FUNDS


Fiscal Year 2021

ESTIMATED REVENUES ---·2020-

ACTUAL REVENUES*

2020

ESTIMATED REVENUES

2021

________________ $ _______ $ _______ $ ______ _

$ _______

$ _______

$ ______ _

--- ------------- $ _______ $ _______ $ ______ _

$ _______ $ ______ _ $ ______ _

_ __ _ _ ___________ $ _______ $ _______ $ ______ _

$ _______ $ _______ $ ______ _

_ __ _____________ $ _______ $ _______ $ ______ _

$ $ $

Total Permanent Funds $ $ $

ENTERPRISE FUNDS

Water Utili� Sales $ 1,336,860 $ 1 167,779 $ 1,339,703 Water CaQ Fees 3,000 1,500 3,000 Water TaQ Fees 5,000 1,698 5 000 Miscellaneous 320 164,043 Construction Water 23,700 5 124 9,000

$ 1,368,560 $ 1 176 421 $ 1,520,746

Sewer Utilitz: Sales $ 1,219,798 $ 1,059,542 $ 1,241,766 Sewer CaQ Fees 4 500 1 600 Sewer Tae Fees 1,500 500 4,200 Auction Revenue 1 677 20,000 Miscellaneous 3,262 334 653 Lease Paz:ment 8,785 9 656 9,663

$ 1,234,583 $ 1,074,637 $ 1,611 882

$ $ $

$ _______ $ _______ $ ______ _

________________ $

_______ $

_______ $

______ _

$ _______ $ _______ $ ______ _

Total Enterprise Funds $ 2,603,143 $ 2,251,058 $ __ ----'3'-'-,1'--'3=2=,6 =28c....


4119 Arizona Auditor General's Office SCHEDULE C Official CityfTown Budget Forms


Fiscal Year 2021

SOURCE OF REVENUES ESTIMATED

REVENUES 2020

ACTUAL

REVENUES* 2020~

ESTJMATEb

REVENUES 2021-

INTERNAL SERVICE FUNDS

________________ $ ______ _ $

______ $

_____ _

$ ______

$ ______

$ ___ _ _ _

________________ $

_______ $

______ _ $ ______ _

$ _______

$ _______

$ ______ _

________________ $ ______ _ $

___ ___ $

_____ _

$ _ __ _ _ __

$ _______

$ ______ _

______ _ _ _ _____ __ $ ______ _ $

_____ $

____ _

$ _______

$ ______ _ $

- -- - - --

Total Internal Service Funds $

_______ $ $

______ _

TOTAL ALL FUNDS $ 28,525,130 $ 16.483.810 $ ===6..,,4.,,,,, 1=9=5"'=,3=56==



TOWN OF QUARTZSITE

Other Financing Sources/(Uses) and lnterfund Transfers

Fiscal Year 2021

OTHER FINANCING 2021

INTERFUND TRANSFERS 2021

FUND SOURCES (USES) GENERAL FUND Transit Service Grant $ $ $------------- ----- -----

Total General Fund $ $ $ SPEC I AL REVENUE FUNDS

----- -----

IN

289,059 $

289,059 $

{OUTI

-----

-----

Transit Service Grant $ $ $ $ 289 059 ____ .....;..;._;;__;;__;.....______ ----- ------ ------ _

__ .;;..;..:,•

.;;..;..;_

Total Special Revenue Funds $ _____ $ _____ $ _____ $ __ .;;;;;;2.;;..89;..:.,.;;_05;;..;9�DEBT SERVICE FUNDS

_____________ $ _____ $ _____ $ _____ $ ____ _

Total Debt Service Funds $ $ $ $ CAPITAL PROJECTS FUNDS

----- ----- ----- -----

_____________ $ _____ $ _____ $ _____ $ ____ _

Total Capital Projects Funds $ _____ $ _____ $ _____ $ ____ _ PERMANENT FUNDS

_____________ $ _____ $ _____ $ _____ $ ____ _

Total Permanent Funds $ _____ $ _____ $ _____ $ ____ _ ENTERPRISE FUNDS _____________ $ _____ $ _____ $ _____ $ ____ _

Total Enterprise Funds $ $ $ $----- ----- ----- -----

1 NT ERNA L SERVICE FUNDS _____________ $ _____ $ _____ $ _____ $ ____ _

Total Internal Service Funds $ $ $ $----- ------ ------ ------

TOTAL ALL FUNDS $ $ $ 289,059 $ 289,059

4/19 Arizona Auditor General's Office

===== =====

SCHEDULE D Official City/Town Budget Forms

TOWN OF QUARTZSITE Expenditures/Expenses by Fund

Fiscal Year 2021

ADOPTED EXPENDITURE/ BUDGETED EXPENSE

EXPENDITURES/ ADJUSTMENTS EXPENSES APPROVED

FUND/DEPARTMENT 2020·- .. 2020 . -

GENERAL FUND Town Council $ 53,083 $ $ Legal Services 100,000 Town Manager 88,134 Town Clerk Facilih'. Mainatenace 387,239 Administrative Services 160,057 Finance Services 161,167 Public Safeh'. (Police) Services 1,526,749 Economic Develoement 64,520 Magistrate Court Services 226,868 Communi� Develoement Svcs 65,266 Libra!)'. Services 107,359 Park Services 134,250 Cemete!:}' 720 Communi� Center Services 110,171 Transit Services 223,122 Long Term Debt Reeai'.ment 141,505 Contingen� 19.429

Total General Fund $ 3,569,639 $ $

SPECIAL REVENUE FUNDS HURF $ 3,591,272 $ $ Various Public Safel:i:'. {Police) 825,000 Police Forfeiture 20,000 Police lmeound 25,000 JCEF Fill the Gae Court Enhancement Libra!)'. Grants 9,000 Transit Grants 313 122 Miscellaneous Grants/Donations 5,000,000

Total Special Revenue Funds $ 9 783,394 $ $

DEBT SERVICE FUNDS $ $ $

Total Debt Service Funds $ $ $

CAPITAL PROJECTS FUNDS WWTP Exeansion/Rehab $ 8,870 473 $ $ Connections Grant - WW 2,000.000 Collections S�s Loan - WW 2.000,000

Total Capital Projects Funds $ 12,870,473 $ $

PERMANENT FUNDS $ $ $

Total Permanent Funds $ $ $

ENTERPRISE FUNDS Water Utilities $ 1,368,560 $ $ Wastewater Utilities 1,066,439 Water/WW Contingenc:i:'.

Total Enterprise Funds $ 2 434 999 $ $

INTERNAL SERVICE FUNDS $ $ $

Total Internal Service Funds $ $ $

TOTAL ALL FUNDS $ 28,658,505 $ $

ACTUAL EXPENDITURES/

EXPENSES* .. ·2020 -

50,180 $ 67,721 71,650

331,082 113,354 114,650

1,281,892 33,548

225,329 55,698 96 540 79 246

74 87,382

145,491

2,753,837 $

2,199,835 $ 117,369

10 5,386

16,714 97 317 42 791

2,479,422 $

$

$

8,514 122 $

8 514 122 $

$

$

834 102 $ 900,340

1,734 442 $

$

$ 15,481,823 $

BUDGETED EXPENDITURES/

EXPENSES -2021

44,528 144,000

76,997 98,818

286,402 93,314

142,034 1,569,998

66,400 195,565 128,636 108,357 157,231

100,459 288,921

265,000 3,766 660

2,115,449 825,000

20,000 10,000 21 000

3 200 41 000

9 000 304 959

50,000,000 53,349,608

235,519 2,000,000 2,000,000

4,235,519

1,195 980 1,266,612

2,462,592

63,814,379

• Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budgetwas prepared, plus estimated expenditures/expenses for the remainder of the fiscal year.

4/19 Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms

DEPARTMENT/FUND

City Clerk: General Fund List other funds

$

TOWN OF QUARTZSITE Expenditures/Expenses by Department

Fiscal Year 2021

ADOPTED EXPENDITURE/

BUDGETED EXPENSE ACTUAL

EXPENDITURES/ ADJUSTMENTS EXPENDITURES/

EXPENSES APPROVED EXPENSES*

2020 2020 2020

$ $

BUDGETED

EXPENDITURES/

EXPENSES

2021

$

DepartmentTotal $======= $=======

List Department:

$======

$======

_G_e_n_e _ra_l_F _u _nd ______ $ _______ $ _______ $ _______ $ ______ _ List other funds

Department Total $======= $======= $======= $=======

List Department:

_G_e_n_e _ra_l_F_u _nd ______ $ _______ $ _______ $ _______ $ ______ _ List other funds

DepartmentTotal $======= $======= $======= $=======

* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date theproposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year.

4/19 Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms

TOWN OF QUARTZSITE Full-Time Employees and Personnel Compensation

Fiscal Year 2021

Total Estimated Full-Time Employee Salaries Other Benefit Personnel

Equivalent !FTEJ and Hourly Costs Retirement Costs Healthcare Costs Costs Compensation

FUND I 2021 2021 2021 2021 2021 2021 I

GENERAL FUND 35 $ 1,527,560 $ 227,107 $ 316,747 $ 143,861 $ 2,215,275

SPECIAL REVENUE FUNDS HURF 11 $ 444,864. $ 21,675 $ 122,119 $ 72,816 $ 661,474

Total Special Revenue Funds 11 $ 444,864 $ 21,675 $ 122,119 $ 72,816 $ 661,474

DEBT SERVICE FUNDS $ $ $ $ $

Total Debt Service Funds $ $ $ $ $

CAPITAL PROJECTS FUNDS $ $ $ $ $

Total Capital Projects Funds $ $ $ $ $

PERMANENT FUNDS $ $ $ $ $

Total Permanent Funds $ $ $ $ $

ENTERPRISE FUNDS Water 5 $ 208,996 $ 7,591 $ 45,857 $ 21,789 $ 284,233 Wastewater 4 177,322 5,691 34,974 17,609 235,596

Total Enterprise Funds 9 $ 386,318 $ 13,282 $ 80,831 $ 39,398 $ 519,829

INTERNAL SERVICE FUND

$ $ $ $ $

Total Internal Service Fund $ $ $ $ $

TOTAL ALL FUNDS 55 $ 2,358,742 $ 262,064 $ 519,697 $ 256,075 $ 3,396,578

4/19 Arizona Auditor General's Office SCHEDULE G Official City/Towns Budget Forms

TOWN OF QUARTZSITE



Agenda Item: MINUTES - Consider approval of the minutes of the Town

Council Regular Meeting of August 11, 2020.

Summary: The Town Clerk shall keep the minutes of all meetings of the

Common Council. Upon approval by the Council, the Clerk shall

enter the approved minutes in a book constituting the official

record of the Council.

Responsible Person: Tina Abriani, Town Clerk

Attachments: DRAFT Minutes of the Town Council Regular Meeting of

August 11, 2020.

Action Requested: Motion to approve the minutes of the Town Council Regular

Meeting of August 11, 2020.

MINUTES TOWN OF QUARTZSITE

REGULAR MEETING OF THE COMMON COUNCIL TUESDAY, AUGUST 11, 2020, 7:00 PM

CALL TO ORDER: 7:00 p.m.

Mayor Simpson called the meeting to order at 7:00 p.m. through technological means (Zoom meeting).

INVOCATION: Council Member Schue gave the invocation.

PLEDGE OF ALLEGIANCE: Council Member Amon led the Pledge of Allegiance.

ROLL CALL:

Present: Mayor Simpson, Council Member Amon

Virtually Present: Vice Mayor Warner, Council Member BearCat, Council Member Schue, Council Member Goldberg, C.ouncil Member Cunningham

Staff Present: Cliff O'Neill, Assistant Town M�nager; Tina Abriani, Town Clerk

Virtually Present: Jim Ferguson, Town Manager; Susan Goodwin, Town Attorney; Emmett Brinkerhoff, Public Works Director

1. CALL TO THE PUBLIC, ANNOUNCEMENTS AND COMMUNICATIONS FROMCITIZENS:

None.

PRESENTATIONS: PROCLAMATIONS: REPORTS:

2. UPDATE ON NEW SCHOOL YEAR FROM SUPERINTENDENT RAQUELBURTON

Superintendent Raquel Burton reported that distance learning will begin August 12th until October 21st; Chromebooks have been purchased for all their students.

There was a discussion of the lists of supplies for the children, Nicci Collier has some of the lists which will be posted on Facebook. Supplies can be dropped off at Quartzsite Elementary or Ehrenberg Elementary. Superintendent Burton noted breakfasts and lunches will be delivered at bus stops for those enrolled.

3. PRESENTATION OF OVERVIEW OF THE PARKS DEPARTMENTRESPONSIBILITIES AND DUTIES

Page 1 ofll 081120 Quartzsite Town Council Regular Meeting Minutes

Emmett Brinkerhoff, Public Works Director, gave an overview of the responsibilities and duties of the Parks Department. He noted that an employee should be attending a Master Gardener class in January. He reviewed some of the maintenance schedules.

There was a discussion of dividers in the restrooms at the Park.

PUBLIC HEARING:

4. PUBLIC HEARING ON AN ARIZONA DEPARTMENT OF LIQUOR LICENSES

AND CONTROL APPLICATION-Conduct hearing onthe Arizona Department ofLiquor Licenses and Control Application for a: ,series 12 Liquor License(Restaurant) for the Horney Toad Saloon & Grille located c;1t 55 East Kuehn Street,Quartzsite, Arizona 85346.

There were no comments from the public.

BUSINESS:

5. LIQUOR LICENSE APPLICATION - Consideration and possible action torecommend approval of the Arizona Department of Liquor Licenses and ControlApplication for a Series 12 Liquor License (Restaurant) for the Horney ToadSaloon & Grille located at 55 East Kuehn Street, Quartzsite, Arizona 85346.

Town Manager Ferguson commented that we have reviewed this Liquor License Application, as staff, to make sure that it meets all of the criteria we normally look at regarding zoning a11p distances from churches and schools. He said that the only one thing that was pointed out to him is that perhaps the address is not specific enough because 55 E. Kuehn Street is the e.ntire development, so we do need to get some clarity on that as to what that space is. He said we are aware that there are several businesses at that address so, we do need to get that clarified.

There was discussion of the location of 55 E. Kuehn Street.

Mayor Simpson asked who would do the inspection of that facility, verify the location.

Town Manager Ferguson replied that is something, he thinks, we would go ahead and do at this point in time because the description with the address we got is not sufficient; but as far as inspections beyond that, they go through the normal inspections that any business goes through.

There was a discussion of which existing building at 55 E. Kuehn is listed in the application.

Town Manager Ferguson said at this point in time, he thinks, that this should be tabled.

Council Member Goldberg said she concurs. Page 2 ofll

081120 Quartzsite Town Council Regular Meeting Minutes

Jarod Repinski, agent for the owner of Horney Toad Bar & Grille as listed on the application, asked if it would be a problem if he answered these questions.

Mayor Simpson asked if anyone had questions for Mr. Repinski.

Mayor Simpson asked if Mr. Repinski could identify which building or location it would be at 55 E. Kuehn; if he had a better description of the property.

Mr. Repinski replied yes, Spaces 19, 20 and 21. He said he will be happy to amend that with the Department of Liquor and will send them an email tomorrow and update it to your office {Town Hall).

Mr. Repinski explained that the building is going to be like a repurposed trailer of a semi; it will include a walk-in cooler, a bar area, tables, nhairs; it will be ADA compliant, there will be a ramp leading up to it with railings. He rioted that was included in the diagram as part of the Liquor License Application.

Mr. Repinski said there is no building there now; it is a dirt lot; there will be an outdoor area, and all will be enclosed with a fence. He said the bathrooms are outside the actual premises, which means there will be signs posted that th�re will be no alcohol allowed beyond this point because people will not be able to go to the bathroom with their alcohol.

Mr. Repinski answered all questions regarding trailer size, signage regarding their COVID-19 Mitigation Plan: the awning that will come out from the structure, the width of the ramp to accommoaate two people, the fact there will be no music and the three tents for outdoor dining, He said the owner's name is Loretta Ertl and explained she was having problems being heard d,uring the Z.oom meeting.

Mr. Repinski spoke of the owner's other, .restaurants in California. He explained that employees will monitor the liq-uoi- license premises; they will call local law enforcement if necessary. He explained the two diffefont drawings, one of which was an amendment. He pointed out the emergency exit door that is to be used mainly for deliveries.

Town Manager Ferguson said that once it is set-up, it will be subject to other kinds of inspections, but that has nothing to do with the license itself.

Mayor Simpson asked about the premises itself and the spaces having to be checked for fire hydrants and other items. He said that without having prior knowledge of where that is, we could not do an inspection prior to this application.

Town Manager Ferguson responded, that is correct, Mayor, but it does not have anything to do with the Liquor License per se; it is additional criteria that they must meet in order to have a proper clearance for occupancy; but, the Liquor License itself can be judged by the State based upon this information they presented.


Council Member Goldberg moved to recommend approval of a Liquor License Application for the Horney Toad Saloon & Grille at 55 East Kuehn Street, Spaces 19, 20 and 21 only, Quartzsite, Arizona to the Arizona Department of Liquor Licenses and Control.

Council Member BearCat seconded the motion.

Vote: MOTION CARRIED unanimously (summary: Yes= 7). Yes: Council Member Amon, Council Member BearCat, Council Member Cunningham, Council Member Goldberg, Council Member Schue, Mayor Simpson,. Vice Mayor Warner.

6. MINUTES - Consider approval of the minutes of the Town Council RegularMeeting of July 28, 2020.

Council Member Amon moved to approve the minutes of the Town Council Regular Meeting of July 28, 2020 as presented.

Council Member Cunningham seconded the motion.

Vote: MOTION CARRIED unanimously (summary: Yes = 7). Yes: Council Member Amon, Council Member BearCat, Council Member Cunningham, Council Member Goldberg, Council Member Schue, Mayor Simpson, Vice Mayor Warner.

7. LEDGER OF ACCOUNTS AND PAYROLL PAID - Consider for approval thefollowing series: -

• Accounts Payable Operating Account - Check Series -#47261-47284,#47297-47316 VOID #47168 totaling $74,028.17

• Payrol! Check Series - #47285-47296 totaling $82,777.70

GRAND TOTAL $156,805.87

Council Member Cunningham moved to approve the Ledger of Accounts and Payroll Paid, chec� number series47261 through 47316, voided number 47168 for a grand total of $156,805.87.

Council Member Gol�l>erg seconded the motion.

Vote: MOTION CARRIED unanimously (summary: Yes= 7). Yes: Council Member Amon, Council Member BearCat, Council Member Cunningham, Council Member Goldberg, Council Member Schue, Mayor Simpson, Vice Mayor Warner.

8. FEES FOR WIRED FACILITIES IN PUBLIC HIGHWAYS - Consideration ofadopting Resolution No. 20-06 establishing and adopting fees for Wired Facilitiesin the Public Highways pursuant to A.RS. 9-499.15.


Town Manager Ferguson noted that in January, the Council passed an ordinance related to this, and we have put together a fee structure to support the already adopted ordinance.

Town Attorney Goodwin commented to clarify that the $2.10 is for a provider, or a facility that is providing intrastate commerce, state law provides that you can only charge transaction privilege tax for facilities that operate intrastate.

Council Member Amon moved to adopt Resolution Number 20-06 establishing and adopting fees for Wired Facilities in the Public Highways pursuant to A.R.S. 9-499.15.

Council Member Schue seconded the motion.

Vote: MOTION CARRIED unanimously (summary: Yes = 7). Yes: Council Member Amon, Council Member BearCat, Council Member Cunningham, Council Member Goldberg, Council Member Schue, Mayor Simpson, Vine Mayor Warner.

9. 2020 LEAGUE RESOLUTIONS COMMITTEE RESOLUTIONS - ConsiderResolutions to be considered at the 2020 League Resolutions Committee Meetingand possible action or direction for each reso.lution's approval or disapproval bythe Quartzsite Town Council Member who serves on the Committee.

Town Manager Ferguson gave an overview of the League of Arizona Cities and Towns Resolutions Committee.

Council Member Goldberg, asked by Mayor Simpson to continue as its Council Member representative on this committee, commented on the League's various committees.

Resolution BFED 1 - Support legislation requiring cities and towns to accept consular ID cards as a valid form of identification.,

Resolution GAHRE 1 - Support legislation that allows ordinances imposing a penalty, fine, forfeiture or other punishment to be posted on the municipality's website and published in a paper of local circulation instead of posted in three or more public places.

Resolution GAHRE 2 - Allow governing bodies to use any newspaper printed and published in their county for public notices required by state law if the newspaper has circulation within the city or town.

Resolution NSQL 1 - Establish a state affordable housing tax credit.

Council Member Goldberg gave information on these resolutions.

Council Member BearCat commented that she objects to this resolution for foreign nationals because they can potentially vote and get the benefits and privileges of citizens, but the others, she can support.


Town Manager Ferguson noted that, as a policy matter, the Town is neutral on this one; on the second and third resolutions, they would be beneficial to us; and for the fourth, it would make it more attractive for developers to do housing projects in Quartzsite.

There was a discussion of what forms of ID foreign nationals could use.

Mayor Simpson said he sees this as a form of identification, not to grant any driving privileges or voting privileges. He called on each Council Member for their support or opposition.

Council Member Amon deferred her support or opposition due to lack of information.

Vice Mayor Warner abstained due to lack of information.

Council Member BearCat stated she is opposed.

Council Member Goldberg abstained.

Council Member Schue responded nay.

Council Member Cunningham responded nay.

Mayor Simpson said that portion is not supported. He said we will move on to GAHRE 1.

Resolution GAHRE 1 - Support legislation that allows ordinances imposing a penalty, fine, forfeiture or other punishmentto be posted on the municipality's website and published in a paper of local circulation instead of posted in three or more public places.

The Council discussed thi.s resolution.

Mayor Simpson listened to the Council comments and said we have a majority vote on this item.

Resolution GAHRE 2 - Allow governing bodies to use any newspaper printed and published in their county for public notices required by state law if the newspaper has circulation within the city or town.

Council Members commented on this item.

Mayor Simpson said we had the majority on that item.

Resolution NSQL 1 - Establish a state affordable housing tax credit.

Council Member Amon commented that she likes the idea that the tax credit can be used also for remodeling and refurbishing homes that exist.

Council Members were all in favor.


Vice Mayor Warner moved to authorize Council Member Goldberg to affirm the resolution numbers 2, 3 and 4 and deny resolution 1.

Council Member Cunningham seconded the motion.


10. 2020 LEAGUE CHARTER AMENDMENTS- Consider and approve or disapprovetwo Charter Amendments to be considered at the- September 1, 2020 LeagueAnnual Business Meeting.

Mayor Simpson summarized Amendment Number 1 to amend the League's Charter by changing the terms of League Officers from a two-year term to a one-year term beginning in 2024.

It was made clear that Council Member Goldberg would be attending the League's Annual Business Meeting of September 1, 2020 on the Town Council's behalf.

There was a discussion of possible reasons for this proposed amendment.

Mayor Simpson summarized Amendment Number 2 to create a standing committee to review proposed amendments to the Charter of the League of Arizona Cities and Towns.

Town Manager Ferguson noted these amendments would add efficiency to the process.

Council Member Schue moved to approve the two Charter Amendments to be considered at the September 1, 2020 League Annual Business Meeting.

Vice/Mayor Warner seconded the motion.


11. DISCUSSION AND POSSIBLE DIRECTION TO STAFF CONCERNING THEPURCHASE AND USE OF TOWN CELL PHONES FOR THE COUNCIL.

Town Manager Ferguson said the reason we put this on the agenda for discussion is that the Council is required to do a significant amount of Town business throughout the week on their personal phones. He said that the concern we have, and we have it even for our own staff, is that there needs to be a separation of personal communication tools versus public communication tools. He said if there should ever be a request for those communications that you have, it is a process whereby if somebody wants to gather that information, they could subpoena your phone. He noted that he keeps two phones to


keep business separate, so they will only receive Town information. He spoke of using personal versus public equipment, so the Council could keep their personal and Town business separate. He said that in order to keep them separate, they really need a Town phone assigned to them.

Town Manager Ferguson said we recommend that you, as a Council, have Town phones assigned to you; he said you should do all your Town business on your Town phone. He said we just think it is a wise thing to do.

Council Member Schue asked if this is budgeted.

Town Manager Ferguson replied that we can cover it in our current budget.

There was a discussion of what the Town phones should be able to do.

Town Attorney Goodwin explained that it is recommended that you keep your personal business on your personal cell phone and your public buslness on a different cell phone. She spoke of a situation she had once noting it was a huge effort to go through the personal emails of this particular council member in arecords request; all of his stuff had been on a public phone.

Council Member Schue asked Town Attorney Goodwin if she was recommending a separate computer as well.

Town Manager Ferguson replied that we have made available to the Council separate computers and we would suggest that they be used for that purpose.

Town Attorney Goodwin said itlsthe same issue.

Council Member BearCat asked if the phone and computer would be counted as added income.

Town Attorney Goodwin responded that it is her understanding that if it is not for personal use it is not counted as income.

Vice Mayor Warner asked if they are going to get some kind of carry case to put the computer and cell phone in.

Town Manager Ferguson said we have already ordered the carriers for your computers and we would do something similar for the phones.

Town Manager Ferguson said if there is no one opposed, then he is fine to proceed.

Council Member BearCat said the computers are minimal and she would like a phone that is better than minimal.

Vice Mayor Warner concurred. Page 8 ofll

081120 Quartzsite Town Council Regular Meeting Minutes

Town Manager Ferguson noted that the Town will provide the service the Town uses now, Verizon.

Council Member BearCat asked if they could use the phones for hotspots.

Town Manager Ferguson replied that they can use the phones as hotspots, and he wants to look into the cost of that.

Council Member Goldberg said we were just given a hotspot for our laptops.

Council Member BearCat said that if the phone has a hotspot, we do not need a separate hot spot, and that is, another piece they do not have to carry.

Town Manager Ferguson said he would want to look into the logistics on that.

COMMUNICATIONS:

12. Reports from the MAYOR on current events.

Mayor Simpson said he attended a funeral for a homeless Veteran named Brent McChristian; we had more than 70 people turn out for the services.

13. Reports from the COUNCIL on current events.

Council Member Amon 'commented that the Senior Center was open over the weekend again as a cooling center; she is very thankful.

Council Member Goldberg said we did another Census outreach on Sunday at the apartments. She named all the staff that sat on the Town bus ready to assist; there was not a big turnout. She said they will keep working on getting the word out on the importance of everyone's participation,

Council Member BearCat spoke of the Veteran's funeral and the expectation of a large eviction event soon.

14. Reports from the TOWN MANAGER to the Council.

• Suggestion received for a Meet the Candidates event

Town Manager Ferguson said, on the Census, we are still just barely over 18% compared to the State at over 60%; we will continue to do everything we can to support that Census effort.

Town Manager Ferguson noted that we have received a request concerning the Town perhaps considering opening up a Meet the Candidates night. He explained that we have taken the position that the Town itself holding a Meet the Candidates night can oftentimes


be troublesome with appearances of support for a candidate. He said he has heard that the Chamber of Commerce is desirous of doing one; there is no venue or date yet.

Town Manager Ferguson said the canvass of the vote will be coming up on a future agenda.

Town Manager Ferguson announced that the election for mayor is over and Mayor Simpson was reelected, and the canvassing for that will take place hopefully, at our next meeting.

Town Manager Ferguson announced there were two 4-YearCouncil Seats available and two candidates received a sufficient number of votes, those would be our incumbents, Council Member Cunningham and Council Member BearCat.

Town Manager Ferguson announced that for the 2-Year Council Seat, two individuals rose to the top and will have a run-off in the General Election and that is our current Council Member Karey Amon and Mr. Dennis Vosper. He said there is always the possibility that someone could still be a Write-in in the General Election if they meet all the criteria.


• Set date and time for Work Session on Advisory Board Appointment Process

Council Member BearCat said she would like to have a summit of the business owners and the primary stakeholders to discuss with members of our staff and possibly a couple three members of Council about how we are going to open our town, what procedures we need to have in place because we are going to' have an influx of people bringing what they bring, and we need to have things in place that the business community can get behind anq do. She said she thinks it is very important that they are a participant in this. She asked if anyone was interested in doing that very soon.

Council Member Amon said she would concur with that.

Council Member BearCat ,asked for the canvass of the vote to be on either the next Council Meeting or have the summit and the canvass of the vote in a special meeting in like a week.

Town Manager Ferguson concurred that we do need an agenda item to talk about the steps that need to be taken to ensure that our vendors and others are prepared to open up in a safe manner.

Council Member Goldberg concurred.

Council Member Goldberg commented on the work session for the advisory board appointments.


Council Member BearCat pointed out that the urgency is for the Parks Board which does not have a quorum.

Council Member Goldberg said she would like to add a future agenda item to talk about restructuring the Parks Board and to identify the responsibilities of the Parks Board.

Vice Mayor Warner concurred.

Town Manager Ferguson said we will proceed with putting something on the next agenda for that purpose.

The Council agreed to do meetings via Zoom.

Mayor Simpson adjourned the meeting at 8:58 p.m.

ADJOURNMENT: 8:58 p.m.

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of August 11, 2020 of the Town Council of Quartzsite, Arizona.


DATED this 25th day of August 2020.

On behalf of the Common Council

Approved:

Norm Simpson, Mayor

Tina M. Abriani, Town Clerk


19:06:27 From

Zoom Chat for August 11, 2020 Quartzsite Town Council Meeting - Page 1 of 2

Dan : Are some of the classrooms condemend(sp)

19:10:45 From Dan to Cliff ONeill(Privately) Well I guess my ? to the

superindendent did not 19:11:23 From 19:11:41

reaquest?

From

get asked. Cliff ONeill to Dan(Privately)

Dan to Cliff ONeill(Privately)

Its up to the Mayor Could he see the

19:11:48 From Monica Timberlake : Dan - None of the classrooms are condemned. Some of the buildings are considered to be in fair to poor condition, due to the age of the structures. The district is working with school facilities board

to try to get the buildings completely replaced. If you would like more info you can

reach out to me or call the district at 928-923-7900 and speak with Superintendent Burton 19:14:58 From Dan : Thank you Monica! I just thought it would be good time to hear from the super about the situation, but evidently I do not know the proper

procedure

19:29:25 From Bela : Sorry I'm late for the theatre of local democracy. 19:30:42 From Bela : Ooh, question. What is the council's policy about a council member threatening someone more than once on FB?

19:32:10 From Bela : How about a candidate having his friends try to harass a crime victim on his behalf online? 19:33:05 From Cliff ONeill : Bela Chat is for comments on Agenda items

only please 19:33:40 From Bela : Clown car noise summarizes the council precisely. 19:33:51 From Dan : Is there going to be music played and will it be

indoor, outdoor, or both? 19:35:14 From Bela : Who is on the ethics committee? 19:38:20 From Bela : Tip for interacting with local government. Plan on

moral compromise (lots of that) and possibly having to join a church to use them as

henchmen/puppets 19:39:28 From Dan : I believe that the location of the lots 19,20,21 is

pertinant to the request. 19:40:42 From Bela : So talk about that. I'm not interfering in that.

holding other toes to fire. I

won't stop 19:41:29 19:46:46

From Bela From Bela :

Far from good. She should be under an ethics probe. Do they include chat comments?

19:56:59

19:59:38

maintained

From From

Bela : Barnes ... interesting Dan The requirement for posting in 3 places should be

20:01:48 From Dan We need to inprove public notification for conditions that involve the whole community. 20:12:53 From Dan : If that card can be used to get an AZ drivers liscense then I believe Starr is correct 20:17:32 From Bela : Voter suppression. 20:24:27 From Bela : I knew a Barnes once. He ended up under ethics investigation by the state bar. 20:25:55 From Bela : Question for Susan. Was the clown music to mock a

voter engaged in political speech? 20:26:29 From Bela : I think a pattern is emerging at these meetings.

20:26:37 From Cliff ONeill : Bela You are again using the Chat for non-agenda items. Please stop or you will be removed from the meeting.

20:26:53

20:27:59

From From

Zoom Chat for August 11, 2020 Quartzsite Town Council Meeting - Page 2 of 2

Bela Bela

I'll wait for a snarky email.

avoidance of my concerns as

20:29:41 From Bela

I already know you'll kick me out. It's persistent

a voter.

You hid my questions properly submitted two meetings

ago from the public.

20:30:25 From

20:33:16 From

years ago. wasn,t the 20:45:33 From

20:46:01 From

Bela I'm still waiting for public answers.

Dan : I thought each member received an I phone aboout 2

purpose of that fpr town business

Bela Ask Bev for her insight.

Bela : She likes making people homeless and then playing

victim. 20:46:27

Good night

From Cliff ONeill : Bela This is your third and final warning.

TOWN OF QUARTZSITE


Tuesday,August25,2020

Agenda Item:

Summary:

LEDGER OF ACCOUNTS AND PAYROLL PAID - Consider for

approval the following check series:

• Accounts Payable Operating .A.ccount - Check Series -

#47319-47329, #47341-47372 totaling $84,996.71

• Payroll Check Series - #47317-47318, 47330-47340

totaling $86,895.64.

• GRAND TOTAL $171,892.35.

The Quartzsite Town Council Procedure Policy states that at least

once each month the Council shall review a list of all the bills paid

and may ask for clarification at any time.

The Procedure Policy also states the Council should designate the

check numbers being approved.

Impact on budget: Budgeted

Responsible Person: Jim Ferguson, Town Manager

Attachments:

Action Requested:

Accounts Payable Operating Account - Check Series

#47319,47329, #47341-47372 totaling $84,996.71.

Motion to approve the Ledger of Accounts and Payroll paid:

Check number series #47317-47372 for a GRAND TOTAL of

$171,892.35.

Quartzsite Town Council Meeting of

August 25, 2020

Expenditure-Revenue Overview

Horizon Community Bank -

**Check Series: 47319-47329, 47341-47372 47317-47318, 47330-47340

Balances on all cash accounts as of July 31, 2020

1 Operating Checking Account

,USDA Wastewater Checking Account

!Police Forfeiture Checking Account

3511 Police Impound Checking Account

iLocal Government Investment Pool (LGIP) Account1 Debt Reserve Account

**Current Accounts Payable and Payroll Amounts

,Accounts Payable Total Dollar Amount

,Payroll Total Dollar Amount 1 cycle(s) -- - -~ - .

YTD Revenue Totals

'YTD Total Revenue Dollar Amount as of July 31, 2020

YTD Total Sewer and Water Revenue

'YTD Total Sewer Cap Revenue as of July 31, 2020 1YTD Total Sewer Sales Revenue as of July 31, 20201YTD Total Water Cap Revenue as of July 31, 2020:vTD Total Water Sales Revenue as of July 31, 2020

Prepared By: K.Tunnell S.Barnes 6.25.20

{Accounts Payable)

(Payroll)

$ $ $ $ $ $

$ $

$

$ $ $ $

8,468,426 228,539

777 2,186

745,504 115,824

84,996.71 86,895.64

730,554

0.00 91,274

0 100,715

rown of Quartzsite Check Register - Consent Agenda Page: 1

Check Issue Dates: 8/1/2020 - 8/14/2020 Aug 12, 2020 04:06PM

�eport Criteria:

Report type: Gldetail

Check.Check Number= 47319-47329, 47341-47372

Check Check Invoice Description Invoice GL Account Amount Bank Number

ssue Date Number Payee Amount

47319

08/05/20 47319 Alsco - Steiner Corp 306.55 Uniform Cleaning Services 03-220-5035 306.55 141

08/05/20 47319 Alsco - Steiner Corp 488.54 Mat Cleaning Services - Facilities 01-127-5035 488.54 141

08/05/20 47319 Alsco - Steiner Corp 183.70 Mat Cleaning Services - WWTP 15-500-5035 183.70 141

Total 47319: 978.79

47320

08/05/20 47320 Circle H Veterinary Hospita 12.00 Edgar 3yr Rabies/Check up 01-140-5080 12.00 141

Total 47320: 12.00

47321

08/05/20 47321 Empire Southwest 161.45 Equip# 2205 Hose Assembly 03-220-5040 161.45 141

Total 47321: 161.45

47322

08/05/20 47322 Home Depot Credit Service 3,081.70 John Deere Mower E180 54 26HP 01-180-5086 3,081.70 141

08/05/20 47322 Home Depot Credit Service 127.46 Air Fliers (14"x14" Case of 12) 15-500-5030 127.46 141

08/05/20 47322 Home Depot Credit Service 82.49 (2) Hola Hoe, (2) Steel Rakes 01-1 80-5060 82.49 141

08/05/20 47322 Home Depot Credit Service 22.73 Straight Claw Hammer (16 Oz) 03-220-5060 22.73 141

Total 47322: 3,314.38

47323

08/05/20 47323 Jack Pots Portables, Inc. 150.64 Porta Potties for Parks 01-180-5035 150.64 141

Total 47323: 150.64

47324

08/05/20 47324 Purchase Power 76.45 Postage Refill- Admin 01-130-5042 76.45 141

08/05/20 47324 Purchase Power 22.33 Postage Refill- Police 01-140-5042 22.33 141

08/05/20 47324 Purchase Power 7.00 Postage Refill- Library 01-170-5042 7.00 141

08/05/20 47324 Purchase Power 3.72 Postage Refill- Court 01-150-5042 3.72 141

08/05/20 47324 Purchase Power 125.22 Postage Refill- WWTP 15-500-5042 125.22 141

08/05/20 47324 Purchase Power 125.22 Postage Refill- Water 16-550-5042 125.22 141

08/05/20 47324 Purchase Power 32.06 Postage Refill- Finance 01-135-5042 32.06 141

08/05/20 47324 Purchase Power 8.00 Postage Refill- HURF 03-220-5042 8.00 141

Total 47324: 400.00

47325

08/05/20 47325 River Septic LLC 10,794.40 Plant Operations & Main! August 2020 15-500-5032 1·0,794.40 141

Total 47325: 10,794.40

47326

08/05/20 47326 Road Runner Sanitary Sup 26.66 Janitorial Supplies - Facilities 01-127-5034 26.66 141

08/05/20 47326 Road Runner Sanitary Sup 172.16 Facemasks 01-127-5022 172.16 141

08/05/20 47326 Road Runner Sanitary Sup 137.73 Facemasks 01-127-5022 137.73 141

08/05/20 47326 Road Runner Sanitary Sup 88.53 Janitorial Supplies - Facilities 01-127-5034 88.53 141

Total 47326: 425.08

VI = Manual Check, V = Void Check





47327

08/05/20 47327 Sam's Club/GEMB 87.85 (4) Disposable Facemasks (50pk) 01-140-5022 87.85 141

Total 47327: 87.85

47328

08/05/20 47328 Stericycle, Inc. 25.00 Controlled Substance Waste Fee: Aug 01-140-5035 25.00 141

Total 47328: 25.00

47329

08/05/20 47329 Verizon Wireless 109.90 Cell phone services-Transit 01-230-5048 109.90 141

08/05/20 47329 Verizon Wireless 335.62 Cell Phone Services - Fae Maintenance 01-127-5048 335.62 141

08/05/20 47329 Verizon Wireless 215.83 Cell Phone Services- HURF 03-220-5048 215.83 141

08/05/20 47329 Verizon Wireless 91.25 Cell Phone Services- WWTP 15-500-5048 91.25 141

08/05/20 47329 Verizon Wireless 211.28 Cell Phone Services- Water 16-550-5048 211.28 141

08/05/20 47329 Verizon Wireless 90.16 Cell Phone Services- M/C 01-11 0-5048 90.16 141

Total 47329: 1,054.04

47341

08/12/20 47341 Amazon 537.99 Fellows Powershred 125Ci Paper Shredder 01-150-5060 537.99 141

08/12/20 47341 Amazon 12.61 4" Poly Cut Trimmer Blades (24pk} 01-180-5060 12.61 141

08/12/20 47341 Amazon 145.33 (2) Large Plastic Evidence Bag (1 OOpk) 01-140-5022 145.33 141

08/12/20 47341 Amazon 114.50 (2) Meduim Plastic Evidence Bag (1 OOpk) 01-140-5022 114.50 141

08/12/20 47341 Amazon 96.89 (2) Small Plastic Evidence Bag (100pk) 01-140-5022 96.89 141

08/12/20 47341 Amazon 63.84 (4) Sylvania Medium Lamp Mp150/U 15-500-5030 63.84 141

08/12/20 47341 Amazon 19.81 Multi GasNapor Cartridge (Pack of 2) 16-550-5022 19.81 141

08/12/20 47341 Amazon 429.98 Decorating Contest Awards: Nabi, Chromebook 01-125-5044 429.98 141

08/12/20 47341 Amazon 354.71 Decorating Contest Awards: Tablet & Echo Dots 01-125-5044 354.71 141

Total 47341: 1,775.66

47342

08/12/20 47342 Arizona Correctional Indus! 1,299.75 (40) 25 page citation books 01-140-5022 1,299.75 141

Total 47342: 1,299.75

47343

08/12/20 47343 Arizona State Treasurer 9,695.53 Fees Collected- July 2020 01-000-2212 9,695.53 141

Total 47343: 9,695.53

47344

08/12/20 47344 C&D Disposal 236.16 4Yd Commercial Bin Fee - Parks 01-180-5035 236.16 141

08/12/20 47344 C&D Disposal 236.16 4Yd Commercial Bin Fee - 1/V\NTP 15-500-5035 236.16 141

Total 47344: 472.32

47345

08/12/20 47345 Centerline Supply West 336.66 Sheeting Red/White 6" (8"x150' Left) 03-220-5029 336.66 141

08/12/20 47345 Centerline Supply West 336.66 Sheeting Red/White 6" (8"x1 50' Right) 03-220-5029 336.66 141

Total 47345: 673.32

47346

08/12/20 47346 Challa Pavement Maintena 1,111.25 Paint Temp Wht 03-220-5029 1,111.25 141

08/12/20 47346 Challa Pavement Maintena 2,446.40 Paint Temp Ylw ·03-220-5029 2,446.40 141

08/12/20 47346 Challa Pavement Maintena 525.00 Paint Temp Symbols 03-220-5029 525.00 141



Check Issue Dates: 8/1/2020 - 8/14/2020 Aug 12, 2020 D4:06PM



08/12/20 47346 Cholla Pavement Maintena 1,500.00 Thermo Sym & Legends 03-220-5029 1,500.00 141

08/12/20 47346 Cholla Pavement Maintena 13,329.35 Change Order #2 -Addtl T hermo 03-220-5029 13,329.35 141

Total 47346: 18,912.00

t7347

08/12/20 47347 City of Yuma 422.69 YRCS Radio & Upgrade Fee 01-150-5051 422.69 141

Total 47347: 422.69

47348

08/12120 47348 Colorado River Sand & Ro 558.15 (26.38) Tons ABC Base 16-550-5091 558.15 141

08/12120 47348 Colorado River Sand & Ro 376.88 Pond Slit 01-180-5086 376.88 141

Total 47348: 935.03

47349

08/12120 47349 Crexendo, Inc. 18.59 Phone Services- Transit 01-230-5048 18.59 141

08/12/20 47349 Crexendo, Inc. 55.77 Phone Services- HURF 03-220-5048 55.77 141

08/12120 47349 Crexendo, Inc. 37.18 Phone Services- VWt/TP 15-500-5048 37.18 141

08/12120 47349 Crexendo, Inc. 37.18 Phone Services- Water 16-550-5048 37.18 141

08/12/20 47349 Crexendo, Inc. 594.69 Phone Services- Fae Main! 01-127-5048 594.69 141

Total 47349: 743.41

47350

08/12/20 47350 D And L Auto Parts 9.01 Veh #1901: Fuel Filter 01-130-5025 9.01 141

08/12120 47350 D And L Auto Parts 128.13 Veh#1502:Battery, Veh#1809:Core Returm 01-140-5025 128.13 141

Total 47350: 137.14

47351

08/12/20 47351 Davis Building Supply 85.47 (2) Liquid Fence Concentrate (Qt) 01-180-5086 85.47 141

Total 47351: 85.47

47352

08/12120 47352 Empire Southwest 85.47 Equip#2203 Speed Sensor 03-220-5040 85.47 141

Total 47352: 85.47

47353

08/12/20 47353 Encore Services, Inc. 1,729.15 Fleet Roadside Assistance-Fae Maint 01-127-5035 1,729.15 141

08/12/20 47353 Encore Services, Inc. 259.90 Fleet Roadside Assistance-Water 16-550-5035 259.90 141

08/12/20 47353 Encore Services, Inc. 949.60 Fleet Roadside Assistance-PW 03-220-5035 949.60 141

Total 47353: 2,938.65

47354

08/12120 47354 Executech, LLC 2,460.55 IT Services- Facility Maintenance 01-127-5036 2,460.55 141

08/12/20 47354 Executech, LLC 69.90 IT Services- VWI/TP 15-500-5036 69.90 141

08112/20 47354 Executech, LLC 69.90 IT Services- Water 16-550-5036 69.90 141

08/12/20 47354 Executech, LLC 195.73 IT Services- HURF 03-220-5036 195.73 141

08/12/20 47354 Executech, LLC 1,483.90 IT Services- Fae Main! 01-127-5036 1,483.90 141


08/12/20 47354 Executech, LLC 42.16 IT Services- Water 16-550-5036 42.16 141

08/12/20 47354 Executech, LLC 118.03 IT Services- HUR F 03-220-5036 118.03 141

08/12/20 47354 Executech, LLC 2,821.97 IT Services-Fae Main! 01-127-5036 2,821.97 141


111 = Manual Check, V = Void Check

fawn of Quartzsite Check Register - Consent Agenda Page: 4


Check Check Invoice Description Invoice GLAccount Amount Bank Number

ssue Date Number Payee Amount -----

08/12/20 47354 Executech, LLC 80.17 IT Services- Water 16-550-5036 80.17 141

08/12/20 47354 Executech, LLC 224.47 IT Services- HURF 03-220-5036 224.47 141

Total 47354: 7,689.11

47355

08/12/20 47355 International Code Council 145.00 Annual Membership Dues - T. Hess 01-160-5051 145.00 141

Total 47355: 145.00

'7356

08/12/20 47356 Konica Minolta Premier Fin 187.50 BHC458 Maintenance Police 01-140-5038 187.50 141

Total 47356: 187.50

47357

08/12/20 47357 La Paz County Treasurer 48.06 Fees Collected-July 2020 01-000-2212 48.06 141

Total 47357: 48.06

47358

08/12/20 47358 Larry Green Auto Center 339.23 Veh#1403: Camshaft Engine 01-140-5025 339.23 141

08/12/20 47358 Larry Green Auto Center 832.03 Veh #1403: (4}Tappett Hydraulic 01-140-5025 832.03 141

08/12/20 47358 Larry Green Auto Center 114.46 Veh #1403: (6) Seal-Slime Line 01-140-5025 114.46 141

Total 47358: 1,285.72

47359

08/12/20 47359 Newport Group 30.87 401 K Plan Fees 01-130-5035 30.87 141

08/12/20 47359 Newport Group 30.87 401K Plan Fees 01-140-5035 30.87 141






08/12/20 47359 Newport Group 198.59 457 Plan Fees 01-130-5035 198.59 141

08/12/20 47359 Newport Group 198.59 457 Plan Fees 01-140-5035 198.59 141

Total 47359: 665.62

47360

08/12/20 47360 Open Range Pest Control 185.00 Pest Control- Facility Maintenance 01-127-5035 185.00 141

Total 47360: 185.00

'7361

08/12/20 47361 Paveco, Inc. 7,038.00 Change Order #1-Dome Rock/Cholla Road 03-220-5029 7,038.00 141

Total 47361: 7,038.00

47362

08/12/20 47362 Public Safety Personnel Re 550.00 2020-21 QPD Cancer lns-PSPRS Officers 01-140-5035 550.00 141

Total 47362: 550.00

47363

08/12/20 47363 Purchase Power 1.00 Postage Refill- Admin 01-130-5042 1.00 141

08/12/20 47363 Purchase Power 1.00 Postage Refill- Court 01-150-5042 1.00 141

08/12/20 47363 Purchase Power 197.50 Postage Refill- WWTP 15-500-5042 197.50 141

1/1 = Manual Check, V = Void Check



Check Check Invoice Description Invoice GLAccount Amount Bank Number


08/12/20 47363 Purchase Power 197.50 Postage Refill- Water 16-550-5042 197.50 141

08/12/20 47363 Purchase Power 3.00 Postage Refill- Finance 01-135-5042 3.00 141

Total 47363: 400.00

47364

08/12/20 47364 Quill Corporation 143.91 (2)Tab Folders, Finger Moistener(3pk) 01-150-5022 143.91 141

08/12/20 47364 Quill Corporation 92.47 Canon 128 Toner Cartridge (Black) 01-150-5022 92.47 141

08/12/20 47364 Quill Corporation 50.35 Storage Boxes (12/ct), Pens (4/Pk) 01-135-5022 50.35 141

Total 47364: 286.73

47365

08/12/20 47365 Rick Engineering 230.00 110 Improvements 03-220-5103 230.00 141

Total 47365: 230.00

47366

08/12/20 47366 SHRM 219.00 Membership Renewal-FY21 :K.Tunnell 01-135-5051 219.00 141

Total 47366: 219.00

47367

08/12/20 47367 TDS Telecom 1,241.63 Telephone Service - Facility Maintenance 01-127-5048 1,241.63 141

08/12/20 47367 TDS Telecom 37.38 Telephone Service - 1/1/WTP 15-500-5048 37.38 141

08/12/20 47367 TDS Telecom 36.37 Telephone Service - Water 16-550-5048 36.37 141

Total 47367: 1,315.38

47368

08/12/20 47368 TerraForm Solar XVIII, LLC 2,681.30 Solar Energy Charges- WINTP 15-500-5048 2,681.30 141

08/12/20 47368 TerraForm Solar XVIII, LLC 1,309.73 Solar Energy Charges- Town Hall 01-127-5048 1,309.73 141

Total 47368: 3,991.03

47369

08/12/20 47369 United Rotary Brush Corpo 331.68 (2) Gutter Broom (4 Segment) 03-220-5040 331.68 141

Total 47369: 331.68

47370

08/12/20 47370 Usa Blue Book 123.81 (2) SwifTest Dispenser Refill (250 Tests) 16-550-5052 123.81 141

Total 47370: 123.81

47371

08/12/20 47371 Variety Paint & Body, Inc 225.00 Veh#2359-Reupholster Drivers Cushion 01-230-5025 225.00 141

Total 47371: 225.00

47372

08/12/20 47372 Vederman Law Office, PLL 4,500.00 Prosecuting Attorney-Month of July 2020 01-120-5073 4,500.00 141

Total 47372: 4,500.00

Grand Totals: 84,996.71


Town of Quartzsite

�eport Criteria:

Report type: GL detail

Check.Check Number= 47319-47329, 47341-47372


Check Register - Consent Agenda

Check Issue Dates: 8/1/2020 - 8/14/2020

Page: 6

Aug 12, 2020 04:06PM

TOWN OF QUARTZSITE



Agenda Item:

Summary:

CANVASS OF 2020 PRIMARY ELECTION VOTES - Canvass of Votes of

the August 4, 2020 Primary Election and possible adoption of

Resolution No. 20-07 Declaring and Adopting the Results of the

Primary Election held on August 4, 2020.

On August 4, 2020, the Primary Election was held.

Official final voting results were provided by the La Paz County

Elections Department on August 12, 2020.

Responsible Person: Jim Ferguson, Town Manager

Attachment: • Resolution No. 20-07

Action Requested:

• La Paz County Elections Department Town of Quartzsite Canvass

of Vote for the Primary Election held August 4, 2020

Motion to adopt Resolution No. 20-07 Declaring and Adopting the

Results of the Primary Election Held on August 4, 2020.

TOWN OF QUARTZSITE

RESOLUTION NO. 20-07

A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF QUARTZSITE, LA PAZ COUNTY, DECLARING AND ADOPTING THE RESULTS OF THE PRIMARY ELECTION HELD ON AUGUST 4, 2020.

WHEREAS, the Town of Quartzsite, La Paz County, Arizona did hold a primary election on the 4th day of August 2020 for the nomination of Mayor and three Council Members, and;

WHEREAS, the election returns have been presented to and have been canvassed by the Town Council;

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Town of Quartzsite, La Paz County, Arizona as follows:

SECTION 1. That the total number of ballots cast at said primary election, as shown by the poll lists, was 601.

SECTION 2. That the total number of ballots rejected at said primary election was 0.

SECTION 3. That the votes cast for the candidates for 4-Year Term of Mayor were as follows:

Norman Simpson 419 Amber Myers (write-in) 104

SECTION 4. That the votes cast for the 4-Year Term Council Members (2 Offices) were as follows:

Starr BearCat 203 Beverly Cunningham 355 Don Day (write-in) 157

SECTION 5. That the votes cast for the candidates for 2-Year Term Council Member were as follows:

Karey Amon 128 Randy Smith 67 Monica Timberlake 113 Dennis Vosper 191

SECTION 6. That it is hereby found, determined and declared of record, that the following one (1) candidate received more than one-half of the total number of valid votes cast for the 4-Year Term of Mayor and is hereby issued a certificate of election:

Norman Simpson

Page 1 of 2

SECTION 7. That it is hereby found, determined and declared of record, that the following two (2) candidates received a majority of the valid votes cast for the two (2) 4-Year Terms and are hereby issued certificates of election:

Starr BearCat & Beverly Cunningham

SECTION 8. That it is hereby found, determined and declared of record, that the following two (2) candidates received the highest number of valid votes cast for the one ( 1) 2-Year Term and will be placed on the November 3, 2020 General Election Ballot.

Karey Amon & Dennis Vosper

SECTION 9. This resolution shall be in full force and effect immediately upon its adoption.

PASSED, ADOPTED AND APPROVED by the Town of Quartzsite, La Paz County, Arizona, Common Council on this 25th day of August 2020.

ATTEST:

Tina Abriani, Town Clerk

APPROVED AS TO FORM:

Susan Goodwin, Town Attorney Gust Rosenfeld, P.L.C.

Town of Quartzsite, Resolution Number 20-07

Norm Simpson, Mayor

Page 2 of 2

RECEIVED

AUG 1 7 2020

TOWN OF QIJARlZSITE

La Paz County Elections Department 1108 Joshua Avenue, Parker, Arizona 85344

(928) 669-6149 TDD (928) 669-8400 Fax (928) 669-9709

CANVASS OF VOTE Town of Quartzsite Primary Election

August 4, 2020

Number of Registered Voters in 58.1 & 64.1

Number of Ballots Cast for Town Council

1,613

601

Percentage of Turnout 37.26%

Polling Place: Quartzsite Senior Center, 40 N. Moon Mountain Avenue, Quartzsite, AZ 85346

Candidate

Candidates

Candidate

Town Mayor 4 Year Term

Simpson, Norman Myers, Amber (write in)

Town Council

BearCat, Starr Cunningham, Beverly Day, Don ( write in)

Town Council

Amon,Karey Smith, Randy Timberlake, Monica Vosper, Dennis

4 Year Term

2YearTerm

PREPARED BY:

Kevin Scholl, Elections Director

Total Votes

419 104

Total Votes

203 355 157

Total Votes

128 67 113 191

La Paz County Board of Supervisors

La Paz County

Primary Election

August 4, 2020

Town of Quartzsite Mayor Vote For 1

TOTAL VOTE%

SIMPSON, NORMAN

Write-In Totals

Write-In: Myers A111ber

Not Assigned

Total Votes �a.sJ

419

119

104

15

538

Town of Quartzsite Council Member Vote For 1

77.88%

22.12%

19.33%

2.79%

100.00%

TOTAL VOTE%

,AMON, KAREY 128

S�IIH, RANDY 67

.TIMBERLAKE., MONICA 113

VOSPER, DENNIS 191

Write-In Totals 24

Write- In: Day pon 9

.Not Assigne� 15

Total Votes Cast 523

Town of Quartzsite Council Member Vote For 2

BE_IIR�IIT,�IARR ...

CUNNINGHAN, BEVE.RL Y

Write-In Totals

..... Write-In: Don Day

Not Assi_gned

Total Votes Cast . ' . .

Town of Quartzsite -08/12/2020 2 :20 PM

TOTAL 203

355

225

157

68

783

24.47%

12.81%

21.61%

36.52%

4.59%

1.72%

2.87%

100.00%

VOTE% 25.93%

45.34%

28.74%

20.05%

8.68%

100.00%

Report generated with Electionware Copyright© 2007 -2019

OFFICIAL RESULTS AS CANVASSED

AUGUST 12, 2020

TOWN OF QUARTZSITE REPORT

AUG 1 7 2020

TOWN OF QUARTZSITE

2 of 2

La Paz County

Primary Election

August4,2020

Statistics TOTAL

Registered Voters-Total 1,613

Ballots Cast - Total 601

Voter Turnout -Total 37.26%

OFFICIAL RESULTS AS CANVASSED

AUGUST 12, 2020

TOWN OF QUARTZSITE REPORT

Town of Quartzsite-08/12/2020 2:20 PM 1 of 2

Report generated with Electionware Copyright © 2007-2019

8/19/2020 9-821.01 - Declaration of statewide concern; nonpartisan city and town elections; districts; procedure

9-82l01. Declaration of ide concern; nonP.art wn €lections; istricts;,Rrocedurn

A. Arizona courts have recognized that the Constitution of Arizona requires the legislature's involvement inissues relating to elections conducted by charter cities, including initiative and referendum elections, the methodof elections other than by ballot, laws relating to primary elections, voter registration laws to prevent abuse andfraud and campaign finance laws. The legislature finds that the conduct of elections described in this section is amatter of statewide concern.

B. Notwithstanding any other law, a city or town shall not hold any election on candidates for which there is anyindication on the ballot of the source of the candidacy or of the support of the candidate.

C. Notwithstanding any other law, for any city or town that provides for election of city or town councilmembers by district, ward, precinct or other geographical designation, only those voters who are qualifiedelectors of the district, ward, precinct or other geographic designation are eligible to vote for that councilmember candidate in the city or town's primary, general, runoff or other election.

D. Notwithstanding any other law or any charter provision, a city or town may by ordinance provide that at theprimary election any candidate for the office of mayor or city council who receives a majority of all votes cast atthat election for that office is declared elected to the office for which the person is a candidate, effective as of thedate of the general election, and a further election may not be held as to such candidate. For the purposes of thissubsection, the majority of votes cast is determined by:

1 . Calculating the total number of actual votes cast for all candidates for an office whose names were lawfully on the ballot for that office.

2. Dividing the sum reached pursuant to paragraph 1 of this subsection by the number of seats to be filled for theoffice.

3. Dividing the number reached pursuant to paragraph 2 of this subsection by two and rounding that number tothe highest whole number.

E. If more candidates receive a majority of votes cast than there are seats to be filled for the office pursuant tosubsection D of this section, from among those candidates who receive a majority of votes cast, the candidateswho receive the highest number of votes equal to the number of seats to be filled for the office is declaredelected to that office.

F. If at the primary election no candidate receives the majority of the votes cast or the number of seats to befilled for the office is more than the number of candidates who receive a majority of votes cast, of the candidateswho did not receive a majority of votes cast, the number of candidates who advance to the general or runoffelection is equal in number to twice the number of seats to be filled for the office and the candidates whoreceived the highest number of votes for the office are the only candidates at the general or runoff election. Ifmore than one candidate received an equal number of votes and that number was the highest number of votes forthe office, then all candidates receiving the equal number of votes are candidates at the general or runoffelection. The candidates equal in number to the seats to be filled for the office who receive the highest numberof votes at the general or runoff election is declared elected to that office. If two or more candidates receive anequal number of votes cast for the same office, and a higher number than any other candidate, the candidate whoshall be declared elected is determined by lot in the presence of the candidates. A write-in candidate may notadvance to the general or runoff election if the write-in candidate did not receive a number of votes equivalent toat least the same number of signatures required by section 16-322 for nominating petitions for the same office.

G. In addition to subsection D of this section, any town with a population of five thousand persons or less mayby majority vote of the qualified electors of the town voting on the question provide that at the primary electionthose candidates receiving the highest number of votes for the offices to be filled are declared elected to theoffice, and a further election may not be held if at least three-fifths of the seats are filled by persons receiving amajority of the votes cast as provided in subsection D of this section.

https://www.azleg.gov/ars/9/00821-01.htm 1/1

ORDINANCE NO. 16-04

AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF QUARTZSITE, ARIZONA, AMENDING THE CODE OF QUARTZSITE, ARIZONA, CHAPTER 2 MAYOR AND COUNCIL. ARTICLE 2-3 COUNCIL ELECTION, BY AMENDING SECTION 2-3-1 PRIMARY ELECTION RELATED TO CALCULATING THE MAJORITY OF VOTES CAST; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY.

WHEREAS, in 2015, the Arizona legislature amended Arizona Revised Statutes Section 9-821.01 regarding the method to be used to calculate the majority of votes cast; and

WHEREAS, the Code of Quartzsite does not currently provide a method of calculating the majority of votes cast and the Town Council desires to clarify that State law shall determine the method of calculation,

NOW THEREFORE, BE IT ORDAINED by the Common Council of the Town of Quartzsite, Arizona, as follows:

Section I. In General.

The Code of the Town of Quartzsite, Arizona, Chapter 2 Mayor and Council, Article 2-3 Council Election is hereby amended by amending Section 2-3-1 Primary Election to read as follows (additions in ALL CAPS; deletions in sfifikeoot)·

Section 2-3-1 Primary Election

Any candidate who sltall-receives at the primary election a majority of all the votes cast AT THAT ELECTION FOR THAT OFFICE shall be declared te-be--elected to the office for which heTHA T PERSON is a candidate, effective as of the date of the general election, and no further election shall be held as to said candidate; provided that if more candidates receive a majority OF VOTES CAST than there are effieesSEAIS to be filled FOR THAT OFFICE then those CANDIDATES WHO RECEIVE equal--itrfltilM)er·to • the affiees-m-1:le--fiHea-reeeiviHg the highest number of votes EQUAL TO THE NUMBER OF SEATS TO BE FILL�D FOR THE OFFICE shall be declared elected TO THAT OFFICE. THE MAJORITY OF VOTES CAST SHALL BE DETERMINED PURSUANT TO ARIZONA STATE LAW.

Section II. Providing for R�eal of Conflicting Ordinances.

All ordinances and parts of ordinances in conflict with the provisions of this Ordinance or any part of the Code adopted herein by reference, are hereby repealed.

PLS:pls 2628287.l 3/11/2016

1

Section III. Providing for Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or any part of the Code adopted herein by reference, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASS ED AND ADOPTED by the Common Council of the Town of Quartzsite, Arizona, this /;.7Ji day of /tPl!Jt.... , 2016, by the following vote:

( '1' AYES: MAYIJflFl)!fE,.J!!!i 3t{f.1PfJJ CfJ � tH fo'� lf[tJlt.&�f'/ 11:iIJ/tVl IJS�tJ/H. sr.��Ai111NAYES:__________ ABSENT· __________ _ EXCUSED:________ ABSTAINED: _______ _ APPROVED this /3,.1H day of A PR f L __ __. 2016.

ATTEST: \

Tina Abrian[.Town Clerk APPROVED AS TO FORM: < -s 0 �../��)

Susan D. Goodwin, Town Attorney

��-Ed_F_o-ster, Mayor 1

I, TINA ABRIANI, TOWN CLERK, DO HEREBY CERTIFY THAT A TRUE AND CORRECT COPY OF THE ORDINANCE NO. - flh'-114 ADOPTED BY THE COMMON COUNCIL OF THE TOWN OF QUARTZSITE ON�:: DAY OF frPf<IL , 20i;t, WAS POSTED IN THREE PLACES ON THE _..w;;.. __ DAY OF Af&,tL . 20 .

I

Q;t;;.,fft�Tina Abriani, Town Clerk

PI.S:pls 2628287.l 3/11/2016

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Elections Without Political Parties and Election At Primary

Cities and towns may provide for the election of candidates at the primary election using two optional procedures.18 Using the first option, enacted to address the impact of consolidated elections, cities and towns may,by ordinance, provide for the election of candidates at the primary election by a majority of votes cast. Charter cities may adopt the procedure by ordinance or maintain their current method for calculating a majority of votes cast.

The method calls for adding the total number of votes cast for all candidates for an office; dividing that sum by the number of seats to be filled at the election and then dividing the result of that calculation by two and rounding the number to the highest whole number. If you have a directly elected mayor, you will calculate the office of mayor separately from the office of councilmember to determine who wins at the primary. If you have district elections, you will calculate each district separately.

More Candidates Received a Majority of Votes Cast than Seats to be Filled If more candidates receive a majority than there are offices to be filled, the candidates receiving the highest number of votes equal to the number of seats to be filled shall be declared elected.19 For example, if seven people are running for three council seats and four candidates receive a majority of votes cast, the three candidates with the highest number of votes are declared elected and no runoff is required.

No Candidate Receives a Majority of Votes Cast A.RS.§ 9-821.01 (F) states that candidates who did not receive a majority of votes cast advance to the general orrunoff election. In order to determine which candidates move forward, the clerk must identify the candidates whoreceived the highest number of votes for the office and allow the number of candidates equal to twice the numberof seats to be filled. If more than one candidate received an equal number of the highest votes for the office, thenall candidates receiving the equal number of votes advance to the general or runoff election. If there were sevencandidates for three seats and none of the candidates received a majority of votes cast, six of the candidates withthe highest number of votes would proceed to the runoff.

An Insufficient Number of Candidates Receive a Majority of Votes Cast The law also requires a runoff if an insufficient number of candidates receive a majority of votes cast. In order to determine who moves forward from the remaining candidates who did not receive a majority, the clerk must identify who received the highest number of votes and the number of candidates who advance to the runoff must be equal in number to twice the number of seats to be filled. For example if there were five candidates for three council seats but only two candidates received a majority of votes, only these two candidates would be declared elected. Since one seat remains open, two of the remaining three candidates must proceed to the runoff determined by the highest number of votes received in the primary election. If more than one candidate received an equal number of the highest votes for the office, then all candidates receiving the equal number of votes advance to the general or runoff election.

At the runoff election, the candidate who receives the highest number of votes is declared elected. If two or more candidates receive the equal number of votes that is higher than any other candidate, the candidate elected is determined by lot. A write-in candidate may not advance to the general or runoff election if the write-in candidate did not receive a number of votes equivalent to at least the same number of signatures required by law for nominating petitions for the same office. 20

Optional Procedure The second optional procedure provided in A.R. S. § 9-821.01 may only be used by towns with a population of less than 5,000. Using this option, some of the council may be elected at the primary by a plurality of the votes cast. Before such an option may be implemented, the citizens of the town must vote to approve such an election procedure. In addition, this option does not become effective unless at least 3/5 of the seats open on the council are filled by persons receiving a majority of the votes cast.21 The remaining seats on the council may then be filled by persons elected by less than a majority, that is a plurality, at the primary election. By using these optional procedures, a city or town may eliminate the expense of a general election. In using these options, candidates are declared elected to office effective the date of the general election.

18 A.RS. § 9-821.01.1'' A.RS. s 9-821. I E'.20 A.RS.§� 9-821.0l(FJ. 16-322.21 A.R.S. � 9-821.01 (G}.

5 I 2019-2020 Municipal Election Manual

TOWN OF QUARTZSITE


Tuesday,August25,2020

Agenda Item: Yearly service and maintenance fee for Police Department Radio communication

system through Yuma Regional Communications System in the sum of

$13,526.08.

Summary: The Quartzsite Police Department operated off the Yuma Regional Communication

System. This is our yearly fee for service and maintenance. Yuma Communication is the sole source

provider for communications in La Paz and Yuma County.

Budgeted? Yes/ this is a yearly reoccurring fee based off the total number of radios we have in service

Impact on Budget: $13,526.08

Responsible Person: Chief William Ponce

Attachments: Invoice, Sole source letter.

Action Requested: Approval of yearly service and maintenance agreement fees with Yuma

Regional Communication System in the amount of $13,526.08.

QUARTZSITE POLICE DEPARTMENT Post Office Box 28121305 North Plymouth Avenue

Quartzsite, Arizona 85346 - 2812 Phone (928) 927-4644 I Fax (928) 927-5252

[email protected] Chief of Police William Ponce

Date: August 11, 2020

To: Jim Ferguson, Town Manager

Subject: Sole Source Request (YRCS)

I am submitting this memorandum as a formal request for the approval and payment of annual maintenance fees. The fees are required for use and services provided by the Yuma Regional Communications System (YRCS). This is a regional system that enables radio communications throughout the western region of the State. This system is the only communications platform afforded in this region for public safety use. I am requesting the approval and authorization to expend a total of$13,526.08, for the department's annual maintenance cost for use of this system. Thank you for your time and attention regarding this request.

"Our Community . . . . Our Commitment"

City of Yuma Invoice Accounting Division

One City Plaza

Yuma, AZ 85364

Billing Questions Please Call YRCS

928-373-5000 ext 1505

Invoice#:

Date:

Due Date:

Payment Due:

Total Due:

2021-14

07/21/20

08/27/20

Net 30 Days

$13 526.08

Quartzsite Police Department Attn: William Ponce

Customer #: 1720

P.O. Box 2812

Quartsite, AZ 85346 wponce@q ua rtzsiteaz.org [email protected]

Description: Due from Local Governments

Charge Type: YRCS Radio Fees

YRCS PS Radio Fees

YRCS PS Per Radio Upgrade Fees

Remit Payment to:

City of Yuma Attn: Accounting Department One City Plaza Yuma, AZ 85364

Unit of Work Order Qty Measure

Sales Tax Recovery

32 32

Annual

Annual

COY Rate

Please Cut And Return The Stub Below With Payment

Price Per Unit

$325.00

$97.69

8.412%

Invoice Total

Char e Amount

$10,400.00 $3,126.08

$13,526.08

Please put Invoice Number on your check.

Make Checks Payable to: City of Yuma Inv: 2021-14

Customer: 1720

Quartzsite Police Department Attn: William Ponce P.O. Box 2812 Quartsite, AZ 85346 [email protected] [email protected]

Customer#

Invoice Total

Amount

Enclosed:

1720

$13,526.08

TOWN OF QUARTZSITE



Agenda Item: Consideration of Ordinance No. 20-09 amending the Town Code of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning by amending Zoning Articles Ill RULES OF CONSTRUCTION AND DEFINITIONS, SECTION 2 DEFINITIONS to add a definition of "TEMPORARY DWELLING UNIT"; amending ARTICLE V, USES PERMITTED IN EACH ZONING DISTRICT, SECTION 1 USES PERMITTED IN EACH ZONING DISTRICT BY AMENDING THE MATRIX RELATED TO TEMPORARY DWELLING USES, ACCESSORY USES AND OUTDOOR STORAGE AND BY AMENDING SECTION 2 PARAGRAPHS 8 AND 9 RELATED TO TEMPORARY DWELLING UNITS IN ALL DISTRICTS; amending ARTICLE VII GENERAL PROVISIONS, by repealing SECTION 21 STORING A RECREATION TRAILER.

Summary: The proposed Zoning Code changes have been initiated by staff. This Ordinance is intended to address code language inconsistencies and to clarify regularly encountered issues faced by staff that makes enforcement almost impossible to achieve.

The Ordinance proposes the following changes to the Zoning Code:

1) Create a new ·definition of Temporary Dwelling that encompasses traveltrailers and recreational vehicles under one term.

2) Deletes the time limits for having a Temporary Dwelling on a parcel or lot.3} Removes the requirement of a Conditional Use Permit for installing RV

hookups on SR and Rl zoned property within the Town.4) Deletes references to recreational vehicles and replaces them with new

definition.5) Adds Temporary Dwelling Units as a permitted use in SR43, SR and Rl

districts with restrictions.6) Adds Accessory Uses as a permitted use in MHS districts with restrictions.

7) Adds Outdoor Storage as a permitted use in SR districts with restrictions.

The Town of Quartzsite has solicited and received public comment through

a Citizen Review Meeting held July 20, 2020 for the proposed Zoning Articles

amendments.

The Planning & Zoning Commission held a Public Hearing and did vote on July

18, 2020 to recommend adoption of the proposed Zoning Article amendments.

Budgeted? N/ A

Impact on Budget: N/ A

Responsible Person: Cliff O'Neill, Assistant Town Manager

Attachments: Citizens Review Report from June 18, 2020

Draft P&Z Commission meeting minutes of July 21, 2020

Action Requested: MOTION TO APPROVE Ordinance No. 20-09 amending the Town

Code of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning by

amending Zoning Articles Ill RULES OF CONSTRUCTION AND

DEFINITIONS, SECTION 2 DEFINITIONS; amending ARTICLE V, USES

PERMITTED IN EACH ZONING DISTRICT, SECTION 1 USES PERMITTED

IN EACH ZONING DISTRICT BY AMENDING THE MATRIX RELATED TO

TEMPORARY DWELLING USES, ACCESSORY USES AND OUTDOOR

STORAGE AND BY AMENDING SECTION 2 PARAGRAPHS 8 AND 9; and

amending ARTICLE VII GENERAL PROVISIONS, by repealing SECTION 21

STORING A RECREATION TRAILER.

TOWN OF QUARTZSITE

ORDINANCE NO. 20-09

AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF

QUARTZSITE, ARIZONA, AMENDING THE TOWN CODE OF QUARTZSITE,

ARIZONA, CHAPTER 15 ZONING, ARTICLE 5-2 ZONING BY AMENDING THE

ZONING ARTICLES, ARTICLE Ill RULES OF CONSTRUCTION AND

DEFINITIONS, SECTION 2 DEFINITIONS TO ADD A DEFINITION OF

"TEMPORARY DWELLING UNIT"; AMENDING ARTICLE V, USES PERMITTED

IN EACH ZONING DISTRICT AND ADDITIONAL REQUIREMENTS AND

CLARIFICATIONS FOR USES PERMITTED IN EACH ZONING DISTRICT,

SECTION 1 USES PERMITTED IN EACH ZONING DISTRICT BY AMENDING THE

MATRIX AND BY AMENDING PARAGRAPHS 8 AND 9 RELATED TO

TEMPORARY DWELLING UNITS IN ALL DISTRICTS; AMENDING ARTICLE VII

GENERAL PROVISIONS, BY REPEALING SECTION 21 STORING A

RECREATION TRAILER; PROVIDING FOR REPEAL OF CONFLICTING

ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR

PENALTIES.

WHEREAS, the Town of Quartzsite desires to update the Town Zoning Articles and provide effective regulations to conserve and promote the public health, safety and general welfare of the community; and

WHEREAS, the Town of Quartzsite has solicited and received public comment through a Citizen Review Meeting held July 20, 2020 for the proposed Zoning Articles amendments as required by Arizona Revised Statutes§ 9-462.03; and

WHEREAS, the Common Council of the Town of Quartzsite has received a recommendation from the Planning & Zoning Commission to adopt the proposed Zoning Articles amendments; and

WHEREAS, all required public notice was provided and all required public meetings and hearings were held in accordance with applicable state and local laws.

NOW THEREFORE, BE IT ORDAINED by the Common Council of the Town of Quartzsite, Arizona, as follows:

Section I. In General.

The Code of the Town of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning, is hereby amended by amending the Zoning Articles, Article Ill Rules of Construction and Definitions, Section 2 Definitions by amending Paragraph 30 to add new Subparagraph E to read as follows (additions in ALL CAPS; deletions in strikeout):

E. TEMPORARY DWELLING IS A RECREATIONAL VEHICLE, TRAVEL TRAILER, ORAN ERECTED STRUCTURE WHICH IS READILY MOVEABLE.

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The Code of the Town of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning, is hereby amended by amending the Zoning Articles, Article V Uses Permitted in Each Zoning District and Additional Requirements and Clarifications for Uses Permitted in Each Zoning District, Section 1 by amending the matrix by deleting "Recreational Vehicles" and inserting the following:

I RAS I SR43 I SR j MHS j R1 I R2MR j R3 I C1 I C2 1u I HI

Temporary X9 I X9 I I XS I XSDwelling

Accessory Uses X7 X7 I x11 X7 I X?I X7 X7 I x101 x10[ x10[ x101

Outdoor Storage X9 X9 X9 XS XS XS I X25I X25[ X25[

The Code of the Town of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning, is hereby amended by amending the Zoning Articles, Article V Uses Permitted in Each Zoning District and Additional Requirements and Clarifications for Uses Permitted in Each Zoning District, Section 2 by amending Paragraph 8 to read as follows (additions in ALL CAPS; deletions in strikeout):

Paragraph 8 All Items listed in paragraph 7 plus one (1) additional recreational •�<ehicle TEMPORARY DWELLING UNIT by conditional use permit provided the following standards are met:

A. Maximum number of permanent principal uses per parcel or lot cannot exceed one (1 ).

B. Minimum lot area per dwelling unit including permanent and temporary must meet orexceed 6,000 square feet.

C. All lots or parc�ls must front on a public dedicated road or other dedication whichprovides legal access for occupants, visitors and emergency personnel.

D. Sewer, water, electricity, trash collection and telephone shall be provided for thepermanent principal use. Any sewer, water or electrical hookup shall be approved by theTown and/or other required agencies. In addition, each dwelling unit AND TEMPORARYDWELLING UNITS must meet SHALL COMPLY WITH installation requirements of theTown.

E. All dwelling units that are not permanent principal uses 'Nill be temporary uses and willbe allo·Ned berNeen September 1 and May 31 only, each year. All temporary dwellingunits shall be removed from the site betv,een June 1 and August 31 each year, not toexceed three (3) ONE TEMPORARY DWELLING UNIT MAY BE STORED ON SITE ASLONG AS THE UNIT IS UNOCCUPIED AND WATER AND SEWER UTILITIES AREDISCONNECTED.

F. All driveways, parking areas and access ways on the site shall be clearly marked and.maintained.

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2

G. All temporary dwelling units INCLUDING STORED UNITS, shall be set back FROMALL PROPERTY LINES ACCORDING TO THE DENSITY SCHEDULE IDENTIFIEDUNDER THE APPROPRIATE ZONING DISTRICT LISTED IN ARTICLE VI, SECTION 1OF THE ZONING CODE a minimum of twenty five (25) feet from all streets and FIFTEEN(15) FEET from all REAR AND SIDE YARD property lines.

H. All permanent or temporary dwelling units shall be located no closer than fourteen (14)feet to any other dwelling unit on or adjacent to the site.

I. All dwelling units AND TEMPORARY DWELLING UNITS shall confine all noise to theinterior of the dwelling unit between the hours of 10:00 pm and 6:00 am.

J. All electrical hook ups shall meet the requirements of the Town and temporaryhookups shall only be allowed between September 1 and May 31, each year.

K. Each dwelling unit shall have its own individual outlet of electricity to be used. Noextension cords for the purpose of sharing outlet boxes is allowed.

L. Sewer and water hook ups for temporary dwelling units are Rat allowed. The source ofwater and sewage disposal methods shall be noted and approved by the Town.

The Code of the Town of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning, is hereby amended by amending the Zoning Articles, Article V Uses Permitted in Each Zoning District and Additional Requirements and Clarifications for Uses Permitted in Each Zoning District, Section 2 by amending Paragraph 9 to read as follows (additions in ALL CAPS; deletions in strikeout):

Paragraph 9 All Items listed in paragraph 7 plus two (2) additional single family dwelling lffiits--TEMPORARY DWELLING UNITS of any type are allmved. Additional d1.velling units are allo1Ned by conditional use permit provided the following standards are met:

A. Maximum number of permanent principal uses IS one (1 ). aREJ IN ADDITION, two (2)TEMPORARY DWELLING UNITS ARE PERMITTED �per parcel or lot. THE TOTALNUMBER cannot exceed three (3).

B. Minimum lot area per permanent principal use must meet or exceed one-third (1/3)acre (14,520 square feet).

C. All primary lots or parcels must front on a public dedicated road or other dedicationwhich provides legal access for occupants, visitors and emergency personnel.

D. Sewer, water, electricity, trash collection and telephone shall be provided for eachpermanent principal use. Any sewer, water or electrical hookup shall be approved by theTown and/or other required agencies. In addition, eaoh Dwelling unit AND TEMPORARYDWELLING UNITS must meet SHALL COMPLY WITH installation requirements of theTown.

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E. All dwelling units that are not permanent principal uses will be temporary uses and willbe allmved between September 1 and May 31 only, each year. All temporary dwellingunits shall be removed from the site between Juno 1 and August 31 each year, not toexceed three (3) ONE TEMPORARY DWELLING UNIT MAY BE STORED ON SITE ASLONG AS THE UNIT IS UNOCCUPIED AND WATER AND SEWER UTILITIES AREDISCONNECTED.

F. All driveways, parking areas and access ways on the site shall be clearly marked andmaintained.

G. All temporary dwelling units, INCLUDING STORED UNITS, shall be set back FROMALL PROPERTY LINES ACCORDING TO THE DENSITY SCHEDULE IDENTIFIEDUNDER THE APPROPRIATE ZONING DISTRICT LISTED IN ARTICLE VI, SECTION 1OF THE ZONING CODE. a minimum of t\•.ienty five (25) feet from all streets andFIFTEEN (15) FEET from all property lines.

H. All permanent or temporary dwelling units shall be located no closer than fourteen (14)feet to any other dwelling unit on or adjacent to the site.

I. All dwelling units AND TEMPORARY DWELLING UNITS shall confine all noise to theinterior of the dwelling unit between the hours of 10:00 pm and 6:00 am.

J. All electrical hook ups shall meet the requirements of the Town and temporaryhookups shall only be allowed bet\•.ieen September 1 and May 31, each year. Eachdwelling unit shall have its own individual outlet of electricity to be used. No extensioncords for the purpose of sharing outlet boxes is allowed.

K. Sewer and water hook ups for temporary dwelling units are ROt allowed. The source ofwater and sewage disposal methods shall be noted and approved by the Town.

L. There shall be a minimum lot area per TEMPORARY dwelling unit includingpermanent and temporary units of no less than one thousand (1,000) FIFTEENHUNDRED (1,500) square feet.

M. A conditional use permit must be issued by the Zoning Administrator and is required.The conditional use permit may be issued if the property owner delivers a signedstatement to the Zoning Administrator that these standards have been reviewed and willbe complied with and enforced by the property m•mer. The owner agrees, if any formalwritten complaints are received by the Town concerning the site, all violations(s) shall be· corrected by the owner of the site within t\1.ionty four hours of notification. Failure tocorrect all violations in this manner 1Nill be cause for tho cancellation of tho conditionaluse permit provided the owner is notified in writing no less than f.ive (5) 1.vorking days prior to expiration or termination. The owner may appeal the termination to the Board of Adjustment within five (5) 1.tJOrking days of notice of expiration or termination.

The Code of the Town of Quartzsite, Arizona, Chapter 15 Zoning, Article 5-2 Zoning. is hereby amended by amending Zoning Article VII GENERAL PROVISIONS, by repealing Section

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21 Paragraph 1 in its entirety: A resreation trailer may be stored in a rear yard or side yard provided the required side yard remains open.

Section II. Providing for Repeal of Conflicting Ordinances.

All ordinances and parts of ordinances in conflict with the provisions of this Ordinance or any part of the Code adopted herein by reference, are hereby repealed.

Section Ill. Providing for Severability.

If any section, subsection, sentence, clause, phrase or portion of this Ordinance or any part of the Code adopted herein by reference, is for any reason h�ld to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof.

Section IV. Providing for Penalties.

Any person found guilty of violating any provision of this Ordinance shall be guilty of a class one misdemeanor, and upon conviction thereof shall be punishable by a fine not to exceed Two Thousand Five Hundred Dollars ($2,500) or by imprisonment for a period not to exceed six (6) months, or both such fine and imprisonment. Each day that a violation continues shall be aseparate offense punishable as herein described.

PASSED AND ADOPTED by the Common Council of the Town of Quartzsite, Arizona, this ___ day of _____ _ _ _ __ 2020, by the following vote:

AYES: _________________________ _

NA YES: ABSENT: --------- - - ---

--------------

EXCUSED: ABSTAINED: ------------ - ----------- -

APPROVED this _ __ day of ________ 2020.

ATTEST:



Gust Rosenfeld, P.L.C. Town Attorneys By: Susan D. Goodwin

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Norman Simpson, Mayor

5

I, TINA ABRIANI, TOWN CLERK, DO HEREBY CERTIFY THAT A TRUE AND CORRECT COPY

OF ORDINANCE NO. 20-09 ADOPTED BY THE COMMON COUNCIL OF THE TOWN OF

QUARTZSITE ON THE ___ DAY OF _______ 2020, WAS POSTED IN

THREE PLACES ON THE _ __ DAY OF _ ______ 2020.


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6

CITIZEN REVIEW MEETING REPORT

The following report is for the Citizen Review meeting that took place at the Quartzsite

Community Center on June 18, 2020 to present a Minor General Plan Amendment and Proposed

Article V Zoning Code Revisions:

I. How the applicant reached out to involve the public: example (mail, phone, email,

personal invitation).

The Community Development Department published a Citizens Review Meeting Notice

in the Parker Pioneer on June 10, 2020. The Meeting Notice was simultaneously

posted on the Town website and at five locations around the Town.

2. Dates and locations of all meetings where citizens were invited to discuss the applicant's

proposal.

Citizens were invited on June 9, 2020 at the Qtz. Community Center during the

announcements section of the regular Town Council meeting.

3. Copies of letters, meeting notices, newsletters, and other communications sent, dates

mailed, and numbers of mailings or other means of communication.

A copy of the published Citizens Review Meeting Notice is attached to this report.

4. Location ofresidents, property owners, and interested parties who received notices or

other communications.

Quartzsite residents.

5. Number of people that participated in the process.

Thirty citizens attended the Review meeting at the Community Center. The meeting was

also streamed live on the Town's Facebook page. Their written comments are attached

to this report.

6. Names and addresses of all those in attendance for tracking purposes.

See attached sign-in sheet for the Citizen's Review Meeting.

7. A summary of concerns, issues and problems expressed during the process, that includes

how the applicant addressed or plans to address each concern expressed.

A. Minor General Plan Amendment:

General expressions of support as long as mitigation of hazards and safety issues are

adequately addressed.

B. Article V Paragraph 8 and 9 code changes:

Citizens expressed concerns with the current code language not reflecting the

commonly accepted practices in town, and unrealistic time restrictions put on

Temporary Dwellings.

Majority expressed support/or the proposed code changes and would like to see

elimination of the time limits. They appreciated the presentation.

PARKER PIONEER

OBITUARIES

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; c.Jltwnh, Arlmna, Nwr Vert ind Mi&:saur_ feln luwd her (&mlly uncondlllo,wly.

Her bl� and must m:ent ftW:Qt WM aw:hrl(. tng her 100th btrtbd1J ln Pnrtr.r, AnL "'1th many ft:111ncllandfi11nlly, Shcwas flJrlted tn have IM!d In M l00year,olduOadalwa,s sllld ih• wrmld �arh this

=�=.;��t and very llmh«I aleohftl. (,pecW ocamns only).

kin wm be mbscd, IC!lvl"C • 1a,p ¥Oki fn Ill ..,u...,

Allotu,l¥ftob,m,, her Wft9 blnud ta bave Jui� her tnd we wW mlu Mr bNudful cmlJt., ha- laW'II peacmallty, her

�=�� &Wll 1ud fried anyone &»Uirlf!M# .. rur.

..... ,..,. ......

New coronavirus rules for CR.IT Tribal Courts PARICEII PIONEER

The Tribal Courts ot d10 coiondo ruvor Jnl1lan Tdbel hlvt llSued new ,nandakd cuuN procdUru (u.1 to the curumvlru1 p,nckmlr.. ThBJ ■ffl nant11111Md In Adn�nlllr.altfe Ord&!: No. 1IMI04. whl� wu taa,id Juae l and ... o<d byChl&( )Udc,, ........ m,o .....

lbe tel1 or Oit ordff k �HFuilc,ws

•A11 pernni who ;am SkkdlaUnota>melDthe court. Any pcnon who Is

:.�d.r1t

0

(!t�!1:.! 'Yl'QPIOlll5 shall be deruud muyforlhatday.•

.. All pcr,on1 utwt wmr 1 muk or rice COYerlng ro cnrerille courl ficOlty and ll aD unw.c when lnlld•. Anyp:nonwllu.Nf&nalu 1":"V111D111"k11r'-'=-r.t1YV• \n&wlllbedcl\led tntryCor 1h11da1:

"'All pe,101.t1 enter-

�:e�=u�U:�:!l°! will have their tllm£Hln.· cure 1aken, Any penon 1'11h 1111 tamj'Nnture of I 00.t d e,reu or higher wdl b• dealtd en1ry for lharday.•

"All pwt<JM \'Au, have h�tin ardentd In •�r In court ta penon but wlm � tnwara far.fi. mukorcc,fflffiJ«ahlh-lt ccwk!.1, 1,-mptoms, includlnc harin& • WII• ptf'lfV(j: o! 100.4 dcgn:a ot hlgh11r, fflall be ieJWd wur, a Judld•I order to app•ur at du: JaU u.r on anulh.-T daht, I! yon Fl.It 11'1 IIN'JMr a.a dbP.rJed, the court v.111 Im.le a warrant (nryrrur11m-.st•

Th11: Tribal Cuurt, are loc1tod In U:le Tribal

�� s!!mdt��:: (A1;"-11Cf J\twwlj. Th•. ph<ine nwnberlln&-Glll·IS6&.

We encourage you to place your

ad nnline at h�vasunews.com

unrler the ads tall, 11JCn click

place your classified.

Call 11S at 928·453·423lx246

or email

classifie d@ha11asLrn ews. com

NEWS Wednesday, June 1 o, 2020 - S

Gingerbread House reports a case of coronavirus; closed for two weeks Ip JDHN C.I/IUUNST PAR"ER PIONEER

dt,llon,: Df die La Paz. Cou:,ty Hnll Deputmant., L�dJilrt;,m l"w:J 11twoci-

n1c Glngcrhrcad Uowa, 100, =•1:i= J!1r°51� d:!;s�e �t� tnusL ;abu bl!in q,111:nmlme.

lldw.dll�rm-lh1¥prttvdhaw:ba;ta ruchldukd. Hooper Hid CI\Nf camp wtll H Mid Jun• 21-211. teao Cl.mpwlU'oehi!:ld rN>ta Jun• 2S 1o Jul)· 1. P'ul1Joabt11C■mplrom l111J&10July 10, and Ciymnulfa Camp fn:itn July 13 Co July 17, ltw Qlaeffl)roed llolllll b I d�A11-l11d aftn 111:bool tadlil)'. 1'ho amll builclnsallo h,l'ttNM; MlB Mull Stadl'\ �e }'l,IUOI paopla IH.n, htlou1:alhlr.tk:11ndfM'rlbt111:btf w.i.w..

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The �r of lhe Cad.UIJ, Bunt HnopH, Mid lti.� ,...., rb,,i t'Pfflfflffif!II·

aw. 1n 1ti.oJ11r.Jy hartbmMn 1h11 wi, b11w 1U rt'ldl!!duW all mfflJII 1nd cl01e dt2 facility," Hoorw Nfd Ill It pt'hlll n:insl=, "Bu:l rn� IIRUtcd 11.-.wl.lJ....,,,IUaltjgec.backtoG\lrlun tel[UW'df!dlllcl'"

Sewn.I camp.- tbe1 lad been

Chemehuevi Tribe unveils phased plan for Havasu Landing Casino's eventual reopening 8V DAISY NB.SON PAIUIER Pl°"!ER

HA.VASI.I LAICl. CID! -Wbfte llt,re sdll lml'l Ml Nt. dab rDr Hnuu Landin& l'.Mlnn• .. l'Nlpt'ninl, • plM has been fft onc:o tbelr d11nn1 Gut -1r:nmlnJ( cu• r:ontl!ll'!Qlln,

Toll! P"JC'll1 11nrl CM!n1J dosedo1:1Mm:tl2Dbecl.11at of the airona\1ntf paa• dfl!ttk;. ond Chtm�lw.1'!¥1 TTI1MI UdcntiJp nld this tftd.lhallh11.:..dttuW11Uld nmatn cloled un111. llnhtt a�$1E�l"l'IWIMII� JID afflclllb ant pr.paring lotl>wtlay�can l'WftWan, rmpen c,,e d>t'• bJ,-. plk>wtiilildmrt.

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11w plAai lJ hmltPn Into pJlua,. Jnoch IUce ch• ft!lm'• ""'l"flinR P,tK"fllJ. l!oper nl.d iUa11 .rhould Jg,,.,.,. n� 11nd ranush eny.

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llw 8:t��t�n=•deep cliN.nhlf. • Pfoo:n wv. ■1Tlppw and n:cu"" find n lJl4I ifflCI Gf May. andlllaJolmachlaftl,�

PHASE1

�Hl!J wtD b-= mel&teirltd in lhe culno, bu and Jour1p. TJw HIii. ■twp 'di ranatn dalert. and� � wtll 1111 � Only One pllyeni 11411 be allowd11tftchrllll:i�paw,. and: Mdl JUl!ll Will blwe lbclr lcmpmll!.R IUal at rru! «ntnn� and b&ilM bo1nilng the FC'fry. Soda( d!sranctngwW. be requlNd. ■nd cnffllnD'..-d ck:anlqand dlslllfecdng wftl �rttlrluo, Pl� Mn1cl'l l\11J JIIWI be IMtalled rhroushout Iha .,,.,..,.

Dwinl Ilk ftra Dhue PHASE 2 of rwpcnin.a, balC af ltLe Ill Phao 2, the catno ta11n0·1 llot macbln.M WJJ wlO � � f'Mnl be down, ud 50 percettl 015" whOe mt.ll"8infnl

Hpa-.toa:upMq!,.FK'I cowrtllJ',I 1™1 sodal dll-1:MdnJ wll MIii N'- l'Mlffl• fflffldld, bUI IIGt reqabd. lmtt\tna -.4 tlCI """""" in lhllbulldJr11am1ph\and rhnblA Anrl IIW•hdna WUla,nUm.la.Fourpllrtn wll be llllcnffd alnetl ghlli ....._ and ?S pl!ff"8\I r,Jlhe &Jo■wfJbe llfl'and n11mtn1-PHASE 1

Jbe cuinu will JWly reopen, Wllh 1ll dtput• m�nll up11n, Ill $1tJ'Vkd -�� lftd 100 ptttflll

�i�v=!:fi:a":, t!nue to ltlY l• place, but Phldglalbanimma�•come ·-

cmZEN llEVIEW MEETING NOTICE

TOWN OF QUARTZSJl1! COMMUNITYDE\IELOPMENT DllPAJlTMENT

THIJl!.SDAY, TUNE 11, 1020 AT 3:00 PM. QUAirrZSITE COMMUNITY a.NTER

295 l!. CHANDLER STaEET

IN ACCORDANCI! WITH SECTION 2-4-3 OF nm TOWN CODE OP QUART7SJTEAND SECTION 38-431.02, AAIZONA RE.V!Slil> STATUTES, NOTICli IS HEIIEJIY GIVEN THAT nm COMMUNITY DllVELOPMENr DEPARTMENT WILL HOLD A cmZEN IIE.VIEW MEETING ON nIIJRSDAY, JVNB 18, 20;!0 A:r ,:oo P.M.

The Citizen l\n1<w Mullog will comlst of the followlng Items,

I. Minor <,a,.,.al Pbm A111codmau: A.mending lhe G<neral Pim to provid, that H.leb Dauity lwldemial uses may be approvtd within the General Commo.n:ial land Wt dHl[:n•llan In «min rnlUd .,. projKU.

l. � AlmCLB s.2 � Article v YKa Pcrmlttc4 io Each Zonlnr Dlrtrh;t aad Addmeoel BcQYJrcmcntJ and Clclfiqtfop1 for Uu::a; Pm:nllkd lo it4 7.onUW: Dlltrtct hngnph 12 would br amcudcd to add a. new permitted use uuder certain 00nditiom u follows !additions In ALL CAPS; d,l,Uom In strlkrout):

HIGH DENSITY Rl!SIDEm'IAL Z01'11NG MAY BE PEllMllTED AS PART OP A MIXED-USE PROJECT WHERE TilE HIGH DENSITY RESID£NTIAI. USE JS ADJACENT TO COMPATIBLE GENEllALCOMMl!llCIAL VSB Oil VSES IN tl!E PROJECT. THE TOTAL LAND AREA l'OR HIGH DENSITY RBSIDF.NTIAL MAY NOT EXCEED 31)!1; OP THl! MIXED USE PARCEL. THE. DITllMJNATION OF COMPATIBILITY SHALL !IE IIASED ON COm>ITIONS suca AS PROXIMn'Y TO MAIOR OR MINOR COLLECTOR ROADWAYS, SUFFICmNTDISTANC6 FROM HAZARDOUS PACILmES, DISI'ANCE FROMHl!.AVY oa UGIITINDUSTRIAL USES, ADIACl!NCY TO HIGH NOISE ACTIVTI1ES, AND PROVJSION OP SUFFICIENT SPACE FOR TENANT PARl<JNG.

3. ZONING ARTICLE Ill, SECTION 2, DEPlNWQNS Paragn,pb 30 ])w,JJJng would be amonded by adding• n,w Item E. Tl!MPOP.AllY DWELLING IS A RECREATIONAL VEHICLE. TRAVEL Tlu\JLllR. OR AN ERECTED S'l'l\UCTURE WHICH IS IIF.ADILY MOVEABLE AND ONLY TO RI! OCCUPIED PORA P!ilUOD ill!l'WEEN SEPTEMBER I AND MAY 31 ONTIIE. SAMEPl\&MISES.

4. ZONING All.TICLE V: S6CTJON 2, THE FOU,QWING ARE ADDWQNAL REOJilRBMP,NTS AND/OR Q,A1tlPICATJQNS POR YMS FRBMJIIBP IN BACH ZONJNG DJSIBICT Parapphs 8 u,d 9 would b• ilDlended byaddlni th< new ddioition TEMPORARY DW!iLUNG, by adding allowmce or IIOring one lm,poruy dwdling Olllit<, and by lldellnj th, r,ohlbltlon of sewer and water boolcups. md th, requfttrnent of• Condtttonal Use Permit.

S. ZONINGAI\TICLEVIII.GilN'ERAJ l':B())(mONS SEcnQNll,.Slll&ING..A. BfCBfiA'JJON TRAUER woaldboantendedbydeletlrcSECTIONll In ;u enlirety:l<:eocatic.: bail.a •=t f e,te:cdlna tcu jasd or side 7ard proridaltM:equhad ..ttlc Jad rematmepca..

6. ZONING ARTICLE V. S8CTION I. USES PBRMJTTlID IN EACH ZoNiNG Q['ITB[C't would be •=d•d by ddellDg R•=•�on,I Vehicle and repla<lng II wlth TEMl'ORARY DWaUNG 11J1d rmm11 the v,,. m11,1x accordingly.

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CITIZEN REVIEW MEETING

SIGN-IN SHEET

THURSDAY, JUNE 18, 2020 AT 3:00 P.M.

295 CHANDLER S1REET, QUARTZSITE, AZ

ADDRESS

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NAME


SIGN-IN SHEET

THURSDAY, JUNE 18, 2020 AT 3:00 P.M.

295 CHANDLER STREET, QUARTZSITE, AZ

ADDRESS

Comments:


THURSDAY, JUNE 18, 2020 AT 3:00 P .M. QUARTZSITE COMMUNITY CENTER

295 CHANDLER STREET

1. Minor General Plan Amendment

2. ZONING ARTICLE 5-2 Zoning. Article V Uses Permitted in Each Zoning

District and Additional Requirements and Clarifications for Uses Permitted in

Each Zonine District Paragraph 12 would be amended to add a new permitted

use under certain conditions.

3. ZONING ARTICLE ill, SECTION 2, DEFINITIONS, Paragraph 30 Dwelling

would be amended by adding a new item E. TEMPORARY DWELLING IS A

RECREATIONAL VEHICLE, TRAVEL TRAlLER, OR AN ERECTED

STRUCTURE WHICH IS READILY MOVEABLE AND ONLY TO BE

OCCUPIED FOR A PERIOD BETWEEN SEPTEMBER 1 AND MAY 31 ON

THE SAME PREMISES.

D) --tc,q,31/\ tJD\\v±1l'lh. � ��c::>� � '<� - YY��\A;?(-c·ie__��-� . � \7� � , �\\.ch'V\-fLS

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f\'('N,__... R---� CY', � \ � � 61 e,� � r� Lr� uv---�

4. ZONING ARTICLE V, SECTION 2, THE FOLLOWING ARE ADDITIONAL

REQUIREMENTS AND/OR CLARIFICATIONS FOR USES PERMITTED

IN EACH ZONING DISTRICT, Paragraphs 8 and 9 would be amended by

adding the new definition TEMPORARY DWELLING, by adding allowance

of storing one temporary dwelling onsite, and by deleting the prohibition of

sewer and water hookups, and the requirement of a Conditional Use Permit.

5. ZONING ARTICLE VIII, GENERAL PROVISIONS, SECTION 21,

STORING A RECREATION TRAILER, would be amended by deleting

SECTION 21 in its entirety: A recreation trailer may be stored in a rear yard or

side yard provided the required side yard remains open.

6. ZONING ARTICLE V, SECTION 1, USES PERMITIED IN EACH ZONING

DISTRICT, would be amended by deleting Recreational Vehicle and replacing

it with TEMPORARY DWELLING and revising the Uses matrix accordingly.

t\2 � C/'JL_ � .\?v �- � ..

=-��-�� - ��{ ��- � � \2__ CJJ-Qj__.Lla ... kt_�-_) �{)r �

lc..t , JAP.. . r • ,.. a_____.

Tracey Hess

From:

Sent

To:

Subject:

Article 5 Sec2 Paragraph 9

Item E.. My lot is 30,000 sq ft.

Bob Klinger <[email protected]> Friday, June 19, 2020 2:46 PM

Tracey Hess Zoning

Removal of temporary dwellings shall be moved between June 1 and August 31. There is 2 temporary units on my site that are used by my family through out the year, including those dates. These are on private property. Moving them is unfeasible Those dates NEED to be deleted.

Item I Noise ordinance for RV's is discriminatory. Ordinance needs to be a Town Code for all

Thank you, Bob

1

�ltrl/4At> l)weNS 5utv$Ef

2 '-f" W e$r CITIZEN REVIEW MEETING

THURSDAY, JUNE 18, 2020 AT 3:00 P .M.

RECEIVED

JUN 22 2020

QUARTZSITE COMMUNITY CENTER

295 CHANDLER STREET

Comments:

TOWN OF QUARfflJTE $2!-

1. Minor General Plan Amendment ;t:/(.e �

�� "'� . �- -,.'! .�/ � � p-'L � � • <-v4- �

.,t,,O��,t;h.� 6)�� ➔

2. ZONING ARTICLE 5-2 Zoning. Article V Uses Permitted in Each Zoning

District and Additional Requirements and Clarifications for Uses Permitted in

Each Zoning District Paragraph 12 would be amended to add a new permitted

use under certain conditions.

3. ZONING ARTICLE Ill, SECTION 2, DEFINITIONS, Paragraph 30 Dwelling

would be amended by adding a new item E. TEMPORARY DWELLING IS A

RECREATIONAL VEIDCLE, TRAVEL TRAILER, OR AN ERECTED

STRUCTURE WHICH IS READILY MOVEABLE AND ONLY TO BE

OCCUPIED FOR A PERIOD BETWEEN SEPTEMBER 1 AND MAY 31 ON

THE SAME PREMISES.

--r k � � � �d,de,a� q��.,t... � AA 4 � �- �


REQUIREMENTS AND/OR CLARIFICATIONS FOR USES PERMITTED

IN EACH ZONING DISTRICT, Paragraphs 8 and 9 would be amended by

adding the new definition TEMPORARY DWELLING, by adding allowance

of storing one temporary dwelling onsite, and by deleting the prohibition of

sewer and water hookups, and the requirement of a Conditional Use Permit.

·(r�8�Cf E

�Jlu:o � E � k. �. T� � ft. �� t>f � pJ_f_ � �-

5. ZONING ARTICLE VIII, GENERAL PROVISIONS, SECTION 21,

STORING A RECREATION TRAILER, would be amended by deleting

SECTION 21 m· its entirety: A recreation trailer may be stored in a rear yard or

side yard provided the required side yard remains open.'

6. ZONING ARTICLE V, SECTION 1, USES PERMITTED IN EACH ZONING

DISTRICT, would be amended by deleting Recreational Vehicle and replacing

it with TEMPORARY DWELLING and revising the Uses matrix accordingly.

To: Town of Quartzsite Planning Zoning Department, Town Manager, Town Assistant Manager, Town Mayor and Town Council 465 Plymouth Rd. Quartzsite, Arizona 85346 AECt:IVED

JUN 2 2 20?0 From: Reginald L. & Judy L. Goforth 135 North Washington Ave. Quartzsite Arizona 85346 10WN OF QUARTZSITE

Phone 509-248-1983 Email Goforthrl [email protected]

Re: Comments to Proposed Zoning Article Changes Temporary Dwelling Suburban Ranch and Article 5-2 Zoning Article V Article V / Section 2 / Paragraph 9

I attended the meeting June 18, 2020 at the Community Center regarding proposed changes. As I listened I was encouraged that the Town realizes that the Zoning and.Codes are in need of repair.

I spoke with Nancy Nichols after the meeting. I asked her if she was the Town Planning person she replied yes. I stated that, "You have a pretty good understanding of what the people want". She replied. "Yes ..

I agree with the people that were there and spoke to this issue.

My Acre is Zoned SR-Suburban Ranch.

My concerns: 4. Article V, Section 2, I Disagree with� Temporary Dwelling on.site!!! I agree with No Conditional Use Permit.

I should be able to keep on my property any and all of my "Temporary Dwellings". (ID's)

I should not be limited by «Calendar Time" and should have my TD's for the complete year and every year. So I can have on my property, Cargo Trailers, Boats & Trailers, Ski-doos & Trailers, Utility Trailers, Box Vans, Trucks, Pickups, Cars, etc in multiples but only ONE "Temporary Dwelling" is allowed to be stored?

Zoning Article III Section 2, DEFINITIONS .... AND ONLY TO BE OCCUPIED FOR A PERIOD BETWEEN SEPTEMBER 1 AND MAY 31 ON THE SAME PREMISIS. Is a CONDIDON not a DEFINITIONof a TEMPORARY DWELLING.

--

I disagree with Article V, Section 2, Paragraph 9, A, D, E and G.

A Maximum number of TD•s. Per parcel or lot. I disagree with this maximum number of TWO 1D's per Parcel or Lot. Not to exceed (3)

I. If I have family and friends come to my place and they all have TD' s then theyneed to be allowed to come on my property and not have to locate their m•ssomewhere else.

2. My wife and I have planned to have a few of our own personal TD's. A largertravel trailer for one purpose, a motor home, and a pickup and camper or maybe asmall travel trailer. So it's possible that we might have 3 or more TD's of ourown. So if they are here and we decide to go on a vacation during the summer andnot use any of the TD's, I should not have to take them off the property. As longas I am not creating Life, Health, Fire or Safety issues, and disconnected fromTown Utilities, then I should be allowed to have these TD's on my property yearround every year.

3. I should be able to use these TD's year round. Our daughter came to visit andstayed for two months and plans to return frequently for visits and her plans are tovisit in the middle ofsummer(s) and winter (s).

4. We were told by the town manager that the number ofID's was a La Paz Countyjurisdiction. Leave it there if a person is renting and a need to be Commercial thenit is up to the individual and the County, is what we were told. Having multiplesof3 or greater TD's on a property does not automatically make it a business.

D. Article V, Section 2, Paragraph 9, D1. The Town is offered free garbage disposal by taking waste products of almost all

types to the transfer station. Requiring new construction to apply for and pay for garbage service is wrong. If a person does not wish to have curb service Trash Collection then they are responsible to acquire the service

2. Most homes do not use vintage phone landlines. Making it a requirement is notright. If a home owner is in need of the service then they are responsible to acquire that service.

E. Article V, Section 2, Paragraph 9, E. Needs a lot of help.Still has the language that is referred to in Article V, Section 2, Paragraph 9, J, JuneJuly August. This should not even be mentioned take it all out.

Article V, Section 2, Paragraph 9, E should only have the language:

E. Town Utilities TD's to be disconnected from water and sewer when stored.

I would not want my TD's hooked up to Town utilities when not in use. AND: I should not have to pay a hook-up fee for extras sewer connections. Ifl have Family and Friends and they use water I am creating extra revenue for the town through my increased water usage charges.

G. I disagree with G. It is lumped in with OUT DOOR STORAGE on the matrix.Suburban Ranch is the only category affected until the C2-Commercial; LI-LightIndustrial and HI-Heavy Industrial categories are reached ..... Why? The categories of MRS, Rl, R2MR. R3, all have smaller lots or parcels than Suburban Ranch. This is highly unfair!! I And should be just X not X9. The current matrix is blank.

I believe that the 10 feet is not in line with smaller lots or parcels that only have shorter side yard setbacks. MHS has a 7 foot setback. R2MR only has a 5 foot setback. Smaller lots also have Rear Yard measurements that are less than the Suburban Ranch for Principle use.

The same discrepancies are found for Front Yard "Street" setbacks. Suburban Ranch 25 Feet, MHS 10 Feet, RI 20Feet M2MR10Feet I believe this matrix needs a lot of work and is currently unfair!

I have attached a drawing of my lot and neighboring KOFA Mountain RV Park. They don't meet the 15 feet from neighboring fences they measure in at 9.5 feet from fence and 8 feet from the shrubbery border to their south fence between theirs and ours in their newly created portion, and fall even shorter with the 25 feet from a street. 16 feet from street to the shrubbery border, no matter which of the two streets, North Washington Ave. or West Sunset Street, is considered their address which most likely is on 95. The park was created during July of 2019. On their older portion of the RV Park there are Park Models 6 Feet from the fence that

separates theirs from our East their. West. The current 10 feet from a fence line I believe is sufficient. Even 10 feet from property line at the street does not effect line of sight most yards have 5-6 feet of gravel between paved street and fences.

The other Concern Zoning Article 5-2 Article V. Please reconsider where on the main "Business Strips" that Multiple High Density Dwellings can be placed.

I do not believe that the down town area needs to be set up with apartment complexes. This town is trying to promote Town of Quartzsite Business and has nearly completed the purchase of a Billboard to advertise the Town and its attributes.

Allowing pennanent housing whether it is Multiplex High Density or Low Cost Housing in the business districts never is a good thing. There are other places and properties that would be better places.

I agree with Mr. Jim Ferguson that there are a lot of places that need to be addressed in the Zoning Codes. There are many contradictions in just the few things I have been involved in with this issue and the item #7 that the Mayor and Town Council tossed out on May 6th, 2020.

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..

Tracey Hess

From:

Sent:

To:

Subject

Good afternoon,

Nina Kington <[email protected]> Thursday, June 25, 2020 4:43 PM Tracey Hess; [email protected] Response to Thursday June 18, 2020 meeting

In response to the meeting documents and discussions in the above referenced meeting, please see the below comments:

Item #3/Paragraph 8: Section D: Most people only have cellular service. Why does a Town require permanent principal use to have a telephone and trash collection provided for the permanent principal use? Phone and trash collection should be the option of the property owner, as long as there is not any build-up of trash, etc., on the property. If there Is too much build-up of trash, this can be dealt with through a Nuisance order, instead of affecting all property owners.

Section E: Depending on interpretation, the Quartzsite residence may not be our "permanent principal uses" as we have another property in Las Vegas, therefore as per Section E, we are not allowed to be here at this time as it states: "all dwelling units that are not permanent principal uses will be temporary uses and will be allowed between September 1 and May 31 only, each year''. Our home that we are staying In is affixed and therefore is considered re.al property and still as per this Section, we can't be here at this time of year, again depending on interpretation. Is this even legal? We purchased our property to use as it was disclosed to us by the real estate agent. Unfortunately, most people, especially buying and/or owning real estate in Quartzsite, doesn't even think that there is a time in which you are not allowed to stay on your own property. We have an affixed manufactured home and we have my Mother-in-Laws RV on our property (as she comes and stays here sometimes a few days and sometimes weeks). We do have 2 RV hookups on the property that has been here before we purchased it. Furthermore, we have our 5th wheel on the property (sometimes my son and/or grandsons come to visit). Allowing a temporary dwelling to not be allowed to be used between June pt

and August 31st is taking our rights as property owners (which has already been taken without most people's knowledge). Is the town going to compensate the owner's by not charging sewer and water charges during these month's? This as we pay taxes, year round on our property, why are we not allowed to stay in a ''Temporary Dwelling" and/or store more than one unit and it has to be disconnected from all utilities? Quartzsite has many property owner's that help take care of other family members, etc., and you have taken a lot of the ability for some families to help other family members or others.

Paragraph 9:

Section A: Sometimes my son leaves his toy hauler on our property. This is not hooked up, however, this would put us· at 3 temporary dwelling units plus our affixed manufactured home. We have over an acre and there is plenty of room.

Section D: Same comments as per above. Section E: Same comments as per above.

Paragraph 30: Section E: Same comments as per above.

Thank you for taking the time for us to provide comments,

Nina and Byron Crawford

544 Camel Street

Quartzsite, AZ 85346 1

MINUTES

REGULAR MEETING AND PUBLIC HEARING

PLANNING AND ZONING COMMISSION

295 E. CHANDLER STREET

TUESDAY, JULY 21, 2020 at 3:00 P.M.

CALL TO ORDER: 3:00 P.M.

Chairperson Collier called the Meeting to order at 3:00 p.m.

INVOCATION: None

PLEDGE OF ALLEGIANCE:

ROLL CALL:

Chairperson David Collier, Vice-Chair John "Skip" Gallup, Commissioner Dennis Kuehl, Commissioner Eileen Minke, Commissioner Dan Heaton, Commissioner Nancy Nichols, Commissioner Vacant

Chairperson Collier led the Pledge of Allegiance.

present present present present present present

Staff Present: Cliff O'Neill, Assistant Town Manager; Tracey Hess, Community Development

1. CALL TO THE PUBLIC, ANNOUNCEMENTS AND COMMUNICATIONS FROM

CITIZENS

None

2. PUBLIC HEARING

The Public Hearing will consist of the following items:

1. Minor General Plan Amendment: Amending the General Plan to provide that HighDensity Residential uses may be approved within the General Commercial land usedesignation in certain mixed-use projects.

2. ZONING ARTICLE 5-2 Zoning. Article V Uses Permitted in Each Zonine: District andAdditional Requirements and Clarifications for Uses Permitted in Each Zoning DistrictParagraph 12 would be amended to add a new permitted High-Density Residential usewithin the General Commercial zone under certain conditions.

3. ZONING ARTICLE III, SECTION 2, DEFINITIONS, Paragraph 30 Dwelling would beamended by adding a new item E. TEMPORARY DWELLING IS A RECREATIONALVEHICLE, TRAVEL TRAILER, OR AN ERECTED STRUCTURE WHICH ISREADILY MOVEABLE AND ONLY TO BE OCCUPIED FOR A PERIODBETWEEN SEPTEMBER 1 AND MAY 31 ON THE SAME PREMISES.

Page 1 of 10

July 21, 2020 Planning and Zoning Commission Regular Meeting


REQUIREMENTS AND/OR CLARIFICATIONS FOR USES PERMITTED IN EACH

ZONING DISTRICT, Paragraphs 8 and 9 would be amended by adding the new

definition TEMPORARY DWELLING, by adding allowance of storing one temporary

dwelling onsite, and by deleting the prohibition of sewer and water hookups, and the

requirement of a Conditional Use Permit.

5. ZONING ARTICLE VII, GENERAL PROVISIONS, SECTION 21, STORING A

RECREATION TRAILER, would be amended by deleting SECTION 21 in its entirety:

A reereation trailer may be stored i-H a rear yard or side yard J3FO'lided the re(}t1ired side

yard remains open.


DISTRICT, would be amended by deleting Recreational Vehicle and replacing it with

TEMPORARY DWELLING and revising the Uses matrix accordingly.

Chairman Collier opened the Public Hearing and read each of the items by title.

Reginald Goforth - Addressing the Minor Plan Amendment, Mr. Goforth expressed that the

Town should not mix residential with commercial.

Commissioner Nichols asked the Chairman to clarify the Public Hearing is for discussion only.

Chairman Collier stated the hearing is for citizen comments only that there would be an

opportunity for discussion of each item later in the agenda.

Bob Klinger-Addressing Item #3, Mr. Klinger is opposed to having to remove his RV's during

the summer since his family members come to visit on a regular basis. He already has two RV

hookups on his property.

Pam Casky-Addressing Item #3, has a family member caretaker stay in a fifth wheel on the

property year-round. They pay their property taxes and should be allowed to continue to do this.

Ralph Casky - Addressing Item #3, Asked why this topic is being discussed now in the summer

while a majority of property owners are out of town.

Dennis Vosper - Addressing Item #3, Stated this seems like an issue of power over the property

owners. Town should not infringe on private property rights by imposing a time frame on

residents. Should delete this section.

Reginald Goforth -Addressing Item #3, Should have the ability to use their property at any time

they see fit. The time limit imposes an unfair burden on property owners.

Janet Morriss -Stated Ordinances need to have legitimate reason and purpose. Should remove

restrictions from property owners to develop and use their property.

Page 2 of 10


Russ Wilson -Addressing Item #3, He agrees with previous speakers that the Town should not

restrict property owners on the use of their property. We pay taxes for the entire year, not a part

of the year. Asked what is the reason for this old rule? Why are we still talking about this?

Nancy Falconer-Asked why are we talking about this and restricting RV's to only six months

out of the year?

Chairman Collier reminded the audience that this is still the Public Hearing portion of the

meeting and that the Commissioners will respond to people's questions as the items are

discussed under the Business section of the agenda.

Bob Klinger - Doesn't understand why the Code limits RV's during three months of the year. Shouldn't get in the way of people visiting the Town and spending their money during the summer.

Pam Casky -The Town should have publicized the meeting more. There would be a lot more people attending if the Town had done this. It's not right the meeting was not advertised more.

Dennis Vosper - Addressing Item #4, Great that the Town is recommending deletion of the water & sewer prohibition along with the conditional use permit requirement. Stated as a property owner he should be able to put as many RV's as he wants. Opposes the Town imposing any restrictions on his property rights.

Reginald Goforth - Addressing Item #4, The town should not regulate how many travel trailers he can store on his property.

Addressing Item #5 - Mr. O'Neill explained the staff's reasoning for deleting Article VII section 21 here and adding similar language back into Article V, Section 2.

Dennis Vosper-Addressing Item #5, Asked for clarification on why some of these items are even in the zoning code.

Addressing Item #6 - Mr. O'Neill explained the purpose of the Uses Matrix and the changes that would be needed in order to have the matrix conform to the proposed code changes.

Reginald Goforth - Addressing Item #6, he pointed out the setback requirements are not consistent between the matrix and the proposed changes. Some items were addressed at the previous meeting that were not changed prior to this meeting on the matrix.

Russ Wilson -Addressing Item #4, Questioned the proposed definition of TEMPORARY DWELLINGS not being realistic for RV's or Travel Trailers that people live in year-round.

Chairman Collier closed the Public Hearing.

BUSINESS:

Page 3 of 10


3. MINUTES - Consider approval of the minutes of the Planning and Zoning CommissionWork Session of February 26, 2020.

Chairman Collier asked for a motion on the work session minutes of February 26, 2020.

Commissioner Gallup moved for approval. Commissioner Nichols seconded the motion.

Vote: MOTION CARRIED unanimously (summary: Yes= 5, Abstention= 1). Yes: Chairperson Collier, Commissioner Gallup, Commissioner Heaton, Commissioner Nichols, Commissioner Minke Abstention: Commissioner Kuehl

4. Minor General Plan Amendment: Amending the General Plan to provide that HighDensity Residential uses may be approved within the General Commercial land usedesignation in certain mixed-use projects.

Commissioner Heaton requested Item #4 & 5 to be heard after Item 9 due to the number of residents who expressed interest during the Public Hearing concerning the proposed zoning code changes.

Commissioner Heaton moved to move Items 4 & 5 to the end of the meeting. Commissioner Kuehl seconded the motion.

Vote: MOTION CARRIED Summary (5 For, 1 Against). Yes: Chairperson Collier, Commissioner Heaton, Commissioner Nichols, Commissioner Minke, Commissioner Kuehl No: Commissioner Gallup

Chairman Collier moved these items to be heard after item 9 to accommodate the request.

Mr. O'Neill explained the history of this item and how the Commission had requested this item to be tabled and brought back at a later date. The limited conditions were explained.

Commissioner Nichols stated that it should be heard due to the possibility that at some time in the future the Town may receive a request for this type of project.

Commissioner Heaton expressed that calling this a Minor General Plan amendment is fallacious according to the Town General Plan. A Major Amendment requires a more extensive public review process.

Commissioner Gallup agreed with this assessment and stated further that there would be a negative impact on surrounding landowners with their ability to develop their properties as they see fit. Many commercial businesses would not want to be adjacent to residential apartments.

Page 4 of 10


Commissioner Nichols asked that we consider for the general development of Quartzsite a way to compromise and identify high density residential areas since there is a lot of commercial lands that have been sitting undeveloped for twenty years.

Commissioner Heaton suggested look at starting the General Plan update process sooner than 2024. Coordinate the General Plan through this type of examination.

Commissioner Nichols recommended that the Commission hold work sessions to review and identify high density residential areas. We should work on this matter and come up with solutions.

Commissioner Gallup mentioned there is a way for residential developers to go through the zoning process that does not have loopholes such as what are listed in the plan amendment. The Town should not spot zone property.

Commissioner Heaton stated that by approving this amendment the town would open up over 145 acres of C2 zoned lands to High Density Residential uses. This could also result in apartments being constructed upon lands in between B-10 and 1-10 that is an area hardly friendly to kids and families.

Commissioner Heaton read Article IV Paragraph 7; High Density Residential land uses since it wasn't included in the packet.

Reginald Goforth - Appreciates being proactive in finding solutions but the uses have to be compatible.

Commissioner Kuehl stated that spot zoning can work sometimes but not always. There are 60 acres by Mockingbird Street already designated for commercial. Recommends we table it and discuss further to find more high density residential in the community.

Commissioner Nichols asked if work sessions could be held to identify potential sites for rezoning for apartments. Can we start the process?

Mr. O'Neill informed the Commission that Council has budgeted funds to conduct a Zoning Map update that could be used to facilitate this process.

Commissioner Nichols moved to table this topic to a later date at a work session. Commissioner Gallup seconded the motion.

Vote: MOTION CARRIED Summary (6 For, 0 Against). Yes: Chairperson Collier, Commissioner Gallup, Commissioner Heaton, Commissioner Nichols, Commissioner Minke, Commissioner Kuehl No:

5. ZONING ARTICLE 5-2 Zoning, Article V Uses Permitted in Each Zoninsr District andAdditional Requirements and Clarifications for Uses Permitted in Each Zoning District

Page 5 of 10


Paragraph 12 would be amended to add a new permitted High-Density Residential use within the General Commercial zone under certain conditions.

No action necessary since Item #4 was tabled.

Commissioner _ __ __ moved ______ _

Commissioner _____ seconded the motion.

Vote: MOTION CARRIED Summary(_ For, __ Against). Yes:

No:

6. ZONING ARTICLE III, SECTION 2, DEFINITIONS, Paragraph 30 Dwelling would beamended by adding a new item E. TEMPORARY DWELLING IS A RECREATIONALVEHICLE, TRAVEL TRAILER, OR AN ERECTED STRUCTURE WHICH ISREADILY MOVEABLE AND ONLY TO BE OCCUPIED FOR A PERIODBETWEEN SEPTEMBER 1 AND MAY 31 ON THE SAME PREMISES.

Mr. O'Neill explained to the Commissioners the Citizens Review Meeting information in their packets. All of the agenda items being discussed today were reviewed and discussed by the participants in the Citizens Review meeting and the written citizen comments are included in the packet. As we explained then, no decisions were made at the meeting. Staff compiled all the written comments and staff reports as submitted into the packet before the Commission today. Mr. O'Neill explained further that the new definition of Temporary Dwelling is more convenient and understandable for both the staff and the public to have a common definition rather than the confused language of Paragraphs 8 & 9. Commissioner Heaton clarified with Mr. O'Neill that the Commission is actually able to change and amend the staff recommended language within the context of the agenda item stated in the public notices. Mrs. Hess clarified for the Chairman that the proposed changes only pertain to residential uses and not commercial vendors. Commissioners discussed back and forth the uncertain history of the date restrictions and why they were adopted into the code.

Commissioner Kuehl moved for approval of the definition and to strike out the date period from between September 1 and May 31 on the same premises. Commissioner Gallup seconded the motion.

Dennis Vosper requested the names of the staff who have been working on the proposed language from Mr. O'Neill. Mr. O'Neill stated it was a team effort and several staff worked on the details over several months.

Reginald Goforth thanked everybody for listening and striking those dates and approves of the definition of Temporary Dwelling.

Page 6 of 10


Commissioner Minke speculated that maybe the rea�on for the date restrictions was to direct RV's to the Trailer Parks.



REQUIREMENTS AND/OR CLARIFICATIONS FOR USES PERMITTED IN EACH

ZONING DISTRICT, Paragraphs 8 and 9 would be amended by adding the new

definition TEMPORARY DWELLING, by adding allowance of storing one temporary

dwelling onsite, and by deleting the prohibition of sewer and water hookups, and the

requirement of a Conditional Use Permit.

Mr. O'Neill explained the staff's reasoning for recommending the deletions of the prohibition of sewer and water hookups and requirement of a Conditional Use Permit. We were unable to find that the Town ever actively enforced the prohibition of hookups. There is no benefit to the Town other than generating revenue for requiring a CUP due to the fact a resident has always needed to apply for a Town building permit and have the work inspected.

Mr. O'Neill explained the reasoning for moving the storage of a Temporary Dwelling onsite to this section. No dwellings are allowed within a setback.

Mrs. Hess explained the setback requirements that are shown on the Density Schedule and that there are different setback requirements for different zones. The setbacks are different in an Rl zone versus an SR zone. This becomes a self-limiting factor on how many dwellings can be put or stored on an Rl parcel.

Commissioner Gallup requested we deal with paragraph 8 and 9 separately in order to reduce the confusion due the different setback requirements between an Rl and SR zoned property.

Commissioner Nichols pointed out that the proposed dimensions listed in Paragraphs 8 and 9 are different from what is shown in the Density Schedule.

Chairman Collier stated the primary purpose of the setbacks are for fire safety.

Commissioners went back and forth discussing alternatives on how best to incorporate the different setback requirements for Paragraph 8 since the proposed setback numbers do not conform to the Density Schedule for an Rl zone.

A motion was made and withdrawn to table the setback numbers change to be discussed by staff at a later date.

Mrs. Hess suggested we incorporate a reference to the Density Schedule in Paragraphs 8 and 9 to be consistent throughout the code when referencing setback requirements.

Page 7 of 10


Commissioner Kuehl moved to reconsider and having the staff identify the proper setback requirements and incorporate these into Paragraphs 8 and 9. He withdrew his motion after further discussion.

Commissioner Heaton questioned why the proposed setback numbers were different than the Density Schedule.

Commissioner Gallup moved for approval of the recommended changes to Article V Section 2 as written. Commissioner Nichols seconded the motion.


8. ZONING ARTICLE VII, GENERAL PROVISIONS, SECTION 21, STORING A

RECREATION TRAILER, would be amended by deleting SECTION 21 in its entirety:

A rem=eation trailer may be stored in a rear yard or side yard provided the re(}uired side

yard remains open.

Chairman Collier asked about what the proper setbacks would be for a stored trailer.

Mrs. Hess responded that the setback dimensions are spelled out in the Density Schedule for

each zoning district.

Pam Cassidy asked about what happens when someone does not follow the setback

requirements. There is a dangerous situation on the comer of North Lorna Vista and

Mountain Quail where a small shed is too close to the comer blocking the view of traffic.

Mr. O'Neill stated staff would investigate this situation further.

Reginald Goforth - What happens in an SR zone now that the Commission has adopted these

changes. Is he limited to two additional RV spaces in an SR Zone?

Commissioner Heaton questioned that all of the changes proposed in red have not been

addressed on the agenda.

Mr. O'Neill responded that all of the Commissions concerns that all of items in red have

been addressed by Commission action. The item relating to electrical connections is

addressed through the building code and this change brings the reference into conformance.

Page 8 of 10

July 2 I, 2020 Planning and Zoning Commission Regular Meeting

Commissioner Nichols moved for approval of recommended changes to Article VII Section

21.

Commissioner Gallup seconded the motion.

Vote: MOTION CARRIED Summary (6 For, 0 Against).

Yes: Chairperson Collier, Commissioner Gallup, Commissioner Heaton, Commissioner

Nichols, Commissioner Minke, Commissioner Kuehl

No:


DISTRICT, would be amended by deleting Recreational Vehicle and replacing it with

TEMPORARY DWELLING and revising the Uses matrix accordingly.

Mr. O'Neill explained the changes in red and another one under SR 43 that was missed. The matrix will be changed according to the Commission actions today.

Commissioner Gallup moved for approval as submitted. Commissioner Nichols seconded the motion.

Vote: MOTION CARRIED Summary (6 For, 0 Against). Yes: Chairperson Collier, Commissioner Gallup, Commissioner Heaton, Commissioner Nichols, Commissioner Minke, Commissioner Kuehl No: Commissioner Gallup requested for staff to put a cross reference on the definition of Recreation Vehicle to refer to Temporary Dwelling.

COMMUNICATIONS:

10. Reports from the CHAIRPERSON on current events. Nothing by Mr. Collier.

11. Reports from the COMMISSIONERS on current events.

Commissioner Heaton asked Mr. Goforth if he would be interested in coming on theCommission.


Commissioner Gallup requested the Commission schedule a work session one week priorto a regular meeting to review and discuss items in more detail before they meet with thepublic. Would also like a work session on Animals.

Chairman Collier agreed with the request for a week prior work session.

Commissioner Kuehl suggested we meet earlier in the day such as 2:00 PM.

Page 9 of 10


ADJOURNMENT 6:01 P.M.

CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the

minutes of the July 21, 2020 regular meeting of the Planning and Zoning Commission of the Town of Quartzsite, Arizona.


DATED this day of 2020.

On behalf of the Commission,

Approved:

Chairperson David Collier

Cliff O'Neill, Assistant Town Manager

Page 10 of 10


TOWN OF QUARTZSITE



Agenda Item:

Summary:

Budgeted?

Consideration of Agreement for Services with The Holt Group to

provide Zoning Map update services over a three-year period at an

annual fee not to exceed $5,500.

The Town has not updated the Town Zoning Map for several years.

This makes it difficult to assist resident and realtor requests for

information on the zoning classification of individual parcels within

Town Limits. As time has gone on, it also makes it difficult for staff to

verify current zoning for business license and building permit

applications with a high level of certainty.

Staff contacted the Holt Group to see if they had a digital copy of the

zoning map since they acted as Town Engineer several years ago. The

Town does not have a CAD file of the Zoning Map only a PDF copy.

Town Council approved $30,000 to update the Zoning Code in

FY 20-21.

Impact on Budget:There are sufficient funds to cover the cost of the Zoning Map

Update.


Attachments: AGREEMENT FOR SERVICES

Action Requested: Authorization to enter into an Agreement for Services with The Holt

Group to provide Zoning Map update services over a three-year

period at an annual fee not to exceed $5,500.

AGREEMENT FOR SERVICES

Contract No. 01-20

THIS Agreement is entered into as of this __ day of _______ , 2020, by and between the Town of Quartzsite, Arizona, a municipal corporation, hereinafter referred to as the "Town" and The Holt Group. hereinafter referred to as the "Contractor."

FOR THE PURPOSE of providing Zoning Map Services for the Town of Quartzsite, Quartzsite and Contractor do hereby mutually agree to the following:

1. SERVICES AND RESPONSIBILITIES

1.1 Retention of the Contractor. In consideration of the mutual promises contained in this Agreement, Quartzsite engages the Contractor to render services set forth herein, in accordance with all the terms and conditions contained in this Agreement.

1.2 Scope of Services. The Contractor shall do, perform and carry out in a satisfactory and proper manner, as determined by Quartzsite, the services set forth in this Agreement, including all exhibits ("Services"). The specific scope of work is set forth in Exhibit A.

1.3 Responsibility of the Contractor.

1.3 .1 Contractor shall procure and maintain during the course of this Agreement insurance coverage required by Paragraph 4 of this Agreement.

1.3 .2 Contractor's subcontracts shall require .the written consent of Quartzsite.

1.3 .3 Contractor shall obtain its own legal, insurance and financial advice regarding Contractor's legal, insurance and financial obligations under this Agreement.

1.3.4 Contractor shall coordinate its activities with Quartzsite's representative and submit its reports to Quartzsite's representative.

1.3 .5 Contractor shall provide, pay for and insure under the requisite laws and regulations all labor, materials, equipment, and transportation, and other facilities and services necessary for the proper execution and completion of the Services. Contractor shall provide and pay for and insure for all equipment necessary for the Services.

1.3.6 Contractor shall obtain and pay for all business registrations, licenses, permits, governmental inspections and governmental fees necessary and customarily required for the proper execution and completion of Services. Contractor shall pay all applicable taxes. Contractor shall give all notices and comply with all laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the performance of the Services.

1.4 Responsibility of Quartzsite.

Form No. G-3.4 Services Contract Revised August 12, 2020

1 .4.1 Quartzsite shall cooperate with the Contractor by placing at their disposal all available information concerning the Services.

1.4.2 Quartzsite designates Cliff O'Neill as its Quartzsite Representative. All communications to Quartzsite shall be through its Quartzsite Representative.

1.5 Contract Term: Renewal.

Contract Term: Renewal. The Contract commences upon execution of the Contract. Services shall not commence until issuance of a Notice to Proceed or Purchase Order by Quartzsite. All services shall be reviewed annually for a three-year period ending September 1, 2023.

1.6

2.

Schedule of Services. The Schedule of Services is set forth in Exhibit C.

COMPENSATION AND METHOD OF PAYMENT

2.1 Compensation. All compensation for complete and satisfactory completion of annual services rendered by Contractor, including its subcontractor(s), shall be set forth in Exhibit D and shall not exceed $5,500.00.

2.2 Method of Payment. Method of payment shall be set forth in Exhibit D. All invoices shall be for services completed.

2.3 Invoices. Quartzsite reserves the right to deduct up to ten percent (10%) from the invoiced amount for any invoice submitted more than sixty ( 60) days after the Services are completed.

2.4 The Contractor shall provide to Quartzsite its completed W-9 Form prior to receipt of any Compensation.

2.5 Taxes. Contractor will be responsible for and shall pay all sales, consumer, use, and other taxes. When equipment, materials or services generally taxable to the Contractor are eligible for a tax exemption, credit or deduction due to the nature of the item, at Contractor's request, Quartzsite will assist Contractor in applying for and obtaining the same.

3. CHANGES TO THE SCOPE OF SERVICES

3 .1 Change Orders. Quartzsite may, at any time, and by written change order, make changes in the services to be performed under this Agreement. A form of change order is attached hereto as Exhibit E. If such changes cause an increase or decrease in the Contractor's cost or time required for performance of any services under this Agreement, an equitable adjustment shall be made and the Agreement shall be modified in writing accordingly. Any claim of the Contractor for adjustment under this clause must be submitted in writing within thirty (30) days from the date of receipt by the Contractor of the notification of change. It is distinctly understood and agreed by the parties that no claim for extra services provided or materials furnished by Contractor will be allowed by Quartzsite except as provided herein nor


shall Contractor provide any services or furnish any materials not covered by this Agreement unless Quartzsite first approves in writing.

4. INSURANCE REPRESENTATIONS AND REQUIREMENTS

4.1 General. Contractor agrees to comply with all Quartzsite ordinances and state and federal laws and regulations. Without limiting any obligations or liabilities of Contractor, Contractor shall purchase and maintain, at its own expense, hereinafter stipulated minimum insurance with insurance companies duly licensed by the State of Arizona (admitted insurer) with an AM Best, Inc. rating of A-7 or above or an equivalent qualified unlicensed insurer by the State of Arizona (non-admitted insurer) with policies and forms satisfactory to Quartzsite. Failure to maintain insurance as specified may result in termination of this Agreement at Quartzsite's option.

4.2 No Representation of Coverage Adequacy. By requiring insurance herein, Quartzsite does not represent that coverage and limits will be adequate to protect Contractor. Quartzsite reserves the right to review any and all of the insurance policies and/or endorsements cited in this Agreement but has no obligation to do so. Failure to demand such evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Contractor from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement.

4.3 Additional Insured. All insurance coverage and self-insured retention or deductible portions, except Workers Compensation insurance and Professional Liability insurance if applicable, shall name, to the fullest extent permitted by law for claims arising out of the performance of this Agreement, Quartzsite, its agents, representatives, officers, directors, officials and employees as Additional Insured as specified under the respective coverage sections of this Agreement.

4.4 Coverage Term. All insurance required herein shall be maintained in full force and effect until all Services required to be performed under the terms of this Agreement is satisfactorily performed, completed and formally accepted by Quartzsite, unless specified otherwise in this Agreement.

4.5 Primary Insurance. Contractor's insurance shall be primary insurance as respects performance of subject contract and in the protection of Quartzsite as an Additional Insured.

4.6 Claims Made. In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend, either by keeping coverage in force or purchasing an extended reporting option, for three (3) years past completion and acceptance of the Services evidenced by submission of annual Certificates of Insurance citing applicable coverage is in force and contains the provisions as required herein for the three year period.

4.7 Waiver. All policies, including Workers' Compensation Insurance, shall contain a waiver of rights ofrecovery (subrogation) against Quartzsite, its agents, representative, officials, directors, officers, and employees for any claims arising out of the Services of


Contractor. Contractor shall arrange to have such subrogation waivers incorporated into each policy via formal written endorsement thereto.

4.8 Policy Deductibles and or Self-Insured Retentions. The policies set forth in these requirements may provide coverage, which contain deductibles or self-insured retention amounts. Such deductibles or self-insured retention shall not be applicable with respect to the policy limits provided to Quartzsite. Contractor shall be solely responsible for any such deductible or self-insured retention amount. Quartzsite, at its option, may require Contractor to secure payment of such deductible or self-insured retentioq. by a surety bond or irrevocable and unconditional Letter of Credit.

4.9 Use of Subcontractors. If any Services under this Agreement are subcontracted in any way, Contractor shall execute written agreement with Subcontractor containing the same Indemnification Clause and Insurance Requirements set forth herein protecting Quartzsite and Contractor. Contractor shall be responsible for executing the agreement with Subcontractor and obtaining Certificates of Insurance verifying the insurance requirements.

4.10 Evidence of Insurance. Prior to commencing any Services under this Agreement, Contractor shall furnish Quartzsite with Certificate(s) ofinsurance, or formal endorsements as required by this Agreement, issued by Contractor's Insurer(s) as evidence that policies are placed with acceptable insurers as specified herein and provide the required coverage's, conditions, and limits of coverage specified in this Agreement and that such coverage and provisions are in full force and effect. Acceptance and reliance by Quartzsite on a Certificate of Insurance shall not waive or alter in any way the insurance requirements or obligations of this Agreement. Such Certificate(s) shall identify the Agreement and be sent to Quartzsite Risk Manager. If any of the above cited policies expire during the life of this Agreement, it shall be Contractor's responsibility to forward renewal Certificates within ten (10) days after the renewal date containing all the aforementioned insurance provisions. Certificates shall specifically cite the following provisions:

4.10.1 Quartzsite, its agents, representatives, officers, directors, officials and employees is an Additional Insured as follows:

a. Commercial General Liability-Under ISO Form CG 20 10 11 85 orequivalent.

b. Auto Liability-Under ISO Form CA 20 48 or equivalent.

c. Excess Liability-Follow Form to underlying insurance.

4.10.2 Contractor's insurance shall be primary insurance as respects performance of this Agreement.

4.10.3 All policies, including Workers' Compensation, waive rights of recovery (subrogation) against Quartzsite, its agents, representatives, officers, directors, officials and


employees for any claims arising out of Services performed by Contractor under this Agreement.

4.10.4 Certificate shall cite a thirty (30) day advance notice cancellation provision. If ACORD Certificate of Insurance form is used, the phrases in the cancellation provision "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" shall be deleted. Certificate forms other than ACORD form shall have similar restrictive language deleted.

4.11 Required Coverage:

4.11.1 Commercial General Liability: Contractor shall maintain "occurrence" from Commercial Liability Insurance with an unimpaired limit of not less than $1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual Aggregate, and a $2,000,000 General Aggregate Limit. The policy shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury. Coverage under the policy will be at least as broad as Insurance Services Office, Inc. policy form CG 00 010 93 or equivalent thereof, including but not limited to, separation of insured clause. To the fullest extent allowed by law, for claims arising out of the performance of this Agreement, Quartzsite, its agents, representative, officers, directors, officials and employees shall be cited as an Additional Insured Endorsement form CG 20 10 11 85 or equivalent, which shall read "Who is an Insured (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you". If any Excess insurance is utilized to fulfill the requirements of this paragraph, such Excess insurance shall be "follow form" equal or broader in coverage scope than underlying insurance.

4.11.2 Professional Liability: Contractor shall maintain Professional Liability insurance covering errors and omissions arising out of the Services performed by Contractor, or anyone employed by Contractor, or anyone for whose acts, mistakes, errors and omissions Contractor is legally liable, with an unimpaired liability insurance limit of $1,000,000 each claims and $2,000,000 all claims. Professional Liability coverage specifically shall contain contractual liability insurance covering the contractual obligations of this Agreement. In the event the Professional Liability insurance policy is written on a "claims made" basis, coverage shall extend for three (3) years past completion and acceptance of the Services, and Contractor shall be required to submit Certificates of Insurance evidencing proper coverage is in effect as required above.

4.11.3 Vehicle Liability: Contractor shall maintain Business Automobile Liability Insurance with a limit of $1,000,000 each occurrence on Contractor's owned, hired, and nonowned vehicles assigned to or used in the performance of the Contractor's Services under this Agreement. Coverage will be at least as broad as Insurance Services Office, Inc., coverage code "1" any auto policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent allowed by law, for claims arising out of performance of this Agreement, Quartzsite, its agents, representative, officers, directors, officials and employees shall be cited as an Additional Insured under the Insurance Service Offices, Inc. Business Auto Policy Designated Insured Endorsement


form CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of this paragraph, such Excess insurance shall be "follow form" equal or broader in coverage scope than underlying insurance.

4.11.4 Workers' Compensation Insurance: Contractor shall maintain Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance Services under this Agreement and shall also maintain Employer Liability Insurance of not less than $500,000 for each accident, $500,000 disease for each employee and $1,000,000 disease policy limit.

5. INDEMNIFICATION

5.1 To the fullest extent permitted by law, the Contractor, its successors, assigns and guarantors, shall pay, defend, indemnify and hold harmless Quartzsite, its agents, officers, officials and employees from and against all demands, claims, proceedings, suits, damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), and all claim adjustment and handling expenses, relating to, arising out of, or alleged to have resulted from acts, errors, mistakes, omissions, Services caused by the Contractor, its agents, employees or any tier of Contractor's subcontractors related to the Services in the performance of this Agreement. Contractor's duty to defend, hold harmless and indemnify Quartzsite, its agents, officers, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use of resulting therefrom, caused by Contractor's acts, errors, mistakes, omissions, Services in the performance of this Agreement including any employee of the Contractor, any tier of Contractor's subcontractor or any other person for whose acts, errors, mistakes, omissions, Services the Contractor may be legally liable including Quartzsite. Such indemnity does not extend to Quartzsite's negligence.

5.2 Insurance provisions set forth in this Agreement are separate and independent from the indemnity provisions of this paragraph and shall not be construed in any way to limit the scope and magnitude of the indemnity provisions. The indemnity provisions of this paragraph shall not be construed in any way to limit the scope and magnitude and applicability of the insurance provisions.

6. TERMINATION OF THIS AGREEMENT

6.1 Termination. Quartzsite may, by written notice to the Contractor, terminate this Agreement in whole or in part with seven (7) days' notice, either for Quartzsite's convenience or because of the failure of the Contractor to fulfill his contract obligations. Upon receipt of such notice, the Contractor shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to Quartzsite copies of all data, drawings, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Contractor in performing this Agreement, whether completed or in process. This Agreement may be terminated in whole or in part by the Contractor in the event of substantial failure by Quartzsite to fulfill its obligations.


6.2 Pavment to Contractor Upon Tennination. If the Agreement is terminated, Quartzsite shall pay the Contractor for the services rendered prior thereto in accordance with percent completion at the time work is suspended minus previous payments.

7. ASSURANCES

7.1 Solicitations for Subcontractors, Including Procurements of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the Contractor for Services to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this Agreement and any Regulations relative to nondiscrimination on the grounds of race, color or national origin.

7.2 Examination of Records. The Contractor agrees that duly authorized representatives of Quartzsite shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Contractor involving transactions related to this Agreement.

7 .3 Ownership of Document and Other Data. Original documents and other data prepared or obtained under the terms of this Agreement or any change order are and will remain the property of Quartzsite unless otherwise agreed to by both parties. Quartzsite may use such documents for other purposes without further compensation to the Contractor; however, any reuse without written verification or adaptation by Contractor for the specific purpose intended will be at Quartzsite's sole risk and without liability or legal exposure to Contractor. Any verification or adaptation of the documents by Contractor for other purposes than contemplated herein will entitle Contractor to further compensation as agreed upon between the parties.

7.4 Litigation. Should litigation be necessary to enforce any term or provision of this Agreement, or to collect any damages claimed or portion of the amount payable under this Agreement, that all litigation and collection expenses, witness fees, court costs, and reasonable attorneys' fees incurred shall be paid to the prevailing party.

7.5 Independent Contractor. This Contract does not create an employee/employer relationship between the parties. It is the parties' intention that the Contractor will be an independent contractor and not Quartzsite's employee for all purposes, including, but not limited to, the application of the Fair Labor Standards Act, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Internal Revenue Code, the Immigration and Naturalization Act, Arizona revenue and taxation laws, Arizona Workers' Compensation Law, and Arizona Unemployment Insurance Law. The Contractor agrees that it is a separate and independent enterprise from Quartzsite, that it has a full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Contract shall not be construed as creating any joint employment relationship between the Contractor and Quartzsite, and Quartzsite will not be liable for any obligation incurred by the Contractor, including but not limited to unpaid minimum wages and/or overtime premiums. [FOR SOLE PROPRIETORS ONLY: The Contractor shall

Form No. G-3.4

Services Contract Revised August 12, 2020

execute the Sole Proprietor's Waiver of Workers' Compensation Benefits attached hereto and incorporated by reference.]

7.6 Immigration Law Compliance Warranty. As required by A.RS.§ 41-4401, Contractor hereby warrants its compliance with all federal immigration laws and regulations that relate to its employees and A.RS. § 23-214(A). Contractor further warrants that after hiring an employee, Contractor verifies the employment eligibility of the employee through the E-V erify program. If Contractor uses any subcontractors in performance of the Contract, subcontractors shall warrant their compliance with all federal immigration laws and regulations that relate to its employees and A.RS.§ 23-214(A), and subcontractors shall further warrant that after hiring an employee, such subcontractor verifies the employment eligibility of the employee through the EVerify program. A breach of this warranty shall be deemed a material breach of the Contract that is subject to penalties up to and including termination of the Contract. Contractor is subject to a penalty of $100 per day for the first violation, $500 per day for the second violation, and $1,000 per day for the third violation. Quartzsite at its option may terminate the Contract after the third violation. Contractor shall not be deemed in material breach of this Contract if the Contractor and/or subcontractors establish compliance with the employment verification provisions of Sections 274A and 274B of the federal Immigration and Nationality Act and the EVerify requirements contained in A.RS. § 23-214(A). Quartzsite retains the legal right to inspect the papers of any Contractor or subcontractor employee who works on the Contract to ensure that the Contractor or subcontractor is complying with the warranty. Any inspection will be conducted after reasonable notice and at reasonable times. If state law is amended, the parties may modify this paragraph consistent with state law.

7.8 Exclusive Use of Services - Confidentiality. The services agreed to be provided by Contractor within this Agreement are for the exclusive use of Quartzsite and Contractor shall not engage in conflict of interest nor appropriate Quartzsite work product or information for the benefit of any third parties without Quartzsite consent.

7.10 Sole Agreement. There are no understandings or agreements except as herein expressly stated.

7 .11 Notices. Any notice to be given under this Agreement shall be in writing, shall be deemed to have been given when personally served or when mailed by certified or registered mail, addressed as follows:

QUARTZSITE:

Town Manager Town_ of Quartzsite 465 N. Plymouth Ave. Quartzsite, Arizona 85346


CONTRACTOR:

The Holt Group 36951 Cook Street, Ste. 103 Palm Desert, CA 92211 Tel: 760.427.8533 Email: [email protected]

The address may be changed from time to time by either party by serving notices as provided above.

7.12 Arizona.

8.

Controlling Law. This Agreement is to be governed by the laws of the State of

SUSPENSION OF WORK

8.1 Order to Suspend. Quartzsite may order the Contractor, in writing, to suspend all or any part of the Services for such period of time as he may determine to be appropriate for the convenience of Quartzsite.

8.2 Adjustment to Contract Fee. If the performance of all or any part of the Services is, for any unreasonable period of time, suspended or delayed by an act of Quartzsite in the administration of this Agreement, or by its failure to act within the time specified in this Agreement ( or if no time is specified, within a reasonable time), an adjustment shall be made for any increase in cost of performance of this Agreement necessarily caused by such unreasonable suspension or modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension or delay to the extent (1) that performance was suspended or delayed for any other cause, including the fault or negligence of the Contractor, or (2) for which an equitable adjustment is provided for or excluded under any other provision of this Agreement.

9. INTERESTS AND BENEFITS

9.1 Interest of Contractor. The Contractor covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed.

9.2 Interest of Town Members and Others. No officer, member or employee of Quartzsite and no member of its governing body, who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the services to be performed • under this Agreement, shall participate in any decision relating to this Agreement which affects his personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the process thereof.

9.3 Notice Regarding A.R.S. § 38-511. This Contract is subject to cancellation under Section 38-511, Arizona Revised Statutes.

10. ASSIGNABILITY

The Contractor shall not assign any interest in this Agreement and shall nottransfer any interest in the same without the prior written consent of Quartzsite thereto.


IN WITNESS WHEREOF, Quartzsite and the Contractor have executed this Agreement as of the date first written.

ATTEST:

By: Tina Abriani, Town Clerk


By: Gust Rosenfeld, P.L.C. Town Attorneys

Susan D. Goodwin


TOWN OF QUARTZSITE

By: Norm Simpson, Mayor

CONTRACTOR The Holt Group

By:

Its:

EXHIBIT A

SCOPE OF WORK

Update the Town of Quartzsite Zoning Map starting from 2004 to present.

Continue making changes to the Zoning Map during the three-year period as they are approved.

Provide an electronic map copy that can be uploaded to the Town website.

Provide 2 24" x 36" hard copies.

Fonn No. G-3.4 Services Contract Revised August 12, 2020

A. Compensation

EXHIBITD

PAYMENT SCHEDULE

1. The consideration of payment to Contractor, as provided herein shall be in fullcompensation for all of Contractor's work incurred in the performance hereof,including offices, travel, per diem or any other direct or indirect expenses incidentto providing the services.

2. Attached hereto as Exhibit D-1 is the Contractor's hours and fee estimate for theProject. Contractor's fee shall not exceed the amounts:

Description

CAD Tech 111 services

Annual Hourly Fees not to exceed

B. Method of Payment

Amount

$85/hour

$5,500.00

Invoices shall be on a form and in the format provided by Quartzsite and are to be submitted to Quartzsite via Quartzsite's authorized representative.

Distribution: QUARTZSITE

PROJECT:

CONTRACTOR OTHER

EXHIBITE

CHANGE ORDER

CHANGE ORDER NO. ---

[ ]

[ ]

[ ]

DATE: --------

0 WN ER: Town of Quartzsite CONTRACTOR: AGREEMENT DATED:

CHANGES: The Agreement is changed as follows:

Not valid until signed by both Quartzsite and Contractor. Signature of Contractor indicates acceptance.

The original compensation was _ _________ __ _ _____ _

Net change by previously authorized Change Orders __________ _

The compensation prior to this Change Order was _ __ _ _ _ ___ _

The compensation will be increased by this Change Order in the amount of

The new compensation under the Agreement including this Change Order will be

The Contract Time will increase by __________ ______ _

ACCEPTANCE STATUS:

Contractor By ____ __ _

Date ------

Forni No. G-3.4

Services Contract Revised August 12, 2020

Town of Quartzsite By ______ _

Date

TOWN OF QUARTZSITE


August 25, 2020

Agenda Item:

Summary:

Budgeted

Impact on Budget:

Responsible Person:

Attachments:

Action Requested:

Authorization to execute an Agreement with PACE Engineering to conduct a Pre-Development Planning Grant (PPG) for an amount not to exceed $34,000.

The Town of Quartzsite (Town) is expanding the capacity of its existing wastewater treatment plant to accommodate additional flows'from areas that are currently using decentralized onsite treatment systems. The objective of this Phase 2 project is to provide planning for an expansion to its sewer collection system to add a residential area named Northwest Quadrant. This area is located in the northwestern part of town and is approximately 200 acres. The Town will be pursuing funding United States Department of Agriculture - Rural Development (USDA-RD) for the financing of this project.

Yes

None

Cliff O'Neill, Assistant Town Manager

Agreement between Owner and Engineer for Professional Services

Motion to authorize the Mayor to sign an Agreement with PACE Engineering to conduct a Pre-Development Planning Grant (PPG) for an amount not to exceed $34,000.

USDA iiiiiiii United States Department of Agriculture

August 14, 2020

Town of Quartzsite Municipal Property CorporationMr. Mark Goldberg P.O.Box 2a12Quartzsite, AZ 85346

Rei Request for Obligation. of FundsPPG Grant: $30','0fflr

Dear Mr. Goldberg:

Funds have been obligated for your grant request and a copy of Form RD 1940-1, Request ForObligation of Funds, is enclosed. This letter serves as notification that the grant has been approved.

If you have any questions or need additional information, please call Vanessa Garcia at (602)280:-8745.

Sincerely,

JEFFREY A. HAYS� Community Programs Director

USDA RURAL DEVELOPMENT Arizona State Office

230 N. First Avenue, Suite 206 Phoenix, AZ. 85003

Voice {602) 280°8745 I Fax {855) 699·8035 I TDD {602) 280-8705 USDA is an equal opportunity provider, employer, and lender.

·usoAFonn RD 11M0-1 (Rev.W-08>

PP6 6v�nf - Vvosf-e Oh� REQUEST FOR OBLIGATION OF FUNDS

JNSTRUCTIONS-TVPE IN CAPITALIZED ELITE TYPE IN SPACES MARKED ( ) Compfete 1tems 1 tt,rough 29 and applicable Items 30 through 34 .. See FMt

i. CASE NUMBER LOAN NUMBER FISCAL YEAR ST co BORROWi:R ID.

0 �-Oct ft, -- 0 � '/- X ·}l 't_1I I 0 oo�-;)l./ �Q;)_ 02. BORROWER NAME 3. NUMBER NAME FIELDS

Town of Quartzsite Municipal Property C 3 I (l, ], or! from lter;r I)

465 N Plymouth

Quartzite, AZ 85346

6. RACEJ&THNICCLASSIFICATION

1 -WHITE 4-HISPANIC

1

2,eLACK_ 5aAIPf 3-AJIAN

4. STATE NAMEArizona

5. COUNTY NAME La Paz

GENERAL BORROWER/LOAN INFORMATION 7. TYPE OF S · ASSOC. O F FARMERS

APPLICANT 6- ORO. OF FARMeRB

7-NONPROFtT-sec:UlAR I - INDIVIDUAL UIONPROFIT-Fl>ITH

1

2 • 1'ARTHERSHIP. , BASED

4 ::��"! 9-0THER

8. COLLATERAL CODE ·1. REA1 ESTATE" 4 -MACHINERY OM. Y SECURED 5- UVESTOCK ON1. Y 2-REALESTATE 6-CROPSONLY l ANO CHATTEi. . 7 -SECURED &Y 3-NOTEONLYOR IIONOS

CHATTEL ONLY

9.EMPLOYEEREL-" TIONSHIP CODE

I -EMPLOYEE 2 _.MEMeER OF FAMILY

I ·3 -CLOSE'REIATIIIE 4-ASSOC.

10. SEX.CODE t�=-�ovmeo. 6 11 - MALE 5 • ORGAN FEMALE Oll'oNEO 111. MARITAL STATUS I 12. VETERAN CODE

I 1 - MARRIED 3. UNMAARIEO �NCLUDES J ' .-n;s · 113. CREDIT REPORT11-vss

2 -FEMALE 6 • PUBUC 800V

14. DIRECT PAYMENT

l (SfilfJFMI)

17. COMMUNITY SIZE l ·, 1- IOOOOO R LESS (FOR SFHAND

2 • OVER 10,000 HPG ONI. YI

2 • SEPARATED 'MDO\'\EDIOIVORCEDJ 2 ·NO

15. TYPE OF PAYMENT 16. FEE INSPECTION1 • MONTHLY 3 • SEMI-ANNUALLY l 2 -ANNUALLY � • QUARTERI. Y .

I-YES IHIO 18;

rE OF FUNDS CODE

(SeeFMI)

COMPLETE FOR OBLIGATION OF FUNDS

2-NO

19. TYPE OF 20. PURPOSE CODE 21. SOURCE OF FUNDS 22. TYPE OF ACTION ASSISTANCE I -OBLIGATION ONLY

373 I (See FM/) I l l 2 • OBLIGATION/CHECK REOUEST l 3- CORRECTION OF OBLIGATION

23. TYPE OF SUBMISSION 24. AMOUNT OF LOAN 25. AMOUNT OF GRANT1-INITIAL l 2-6UBSEQUENT

:t $30,000.00

26. AMOUNT OF 27. DATE OF 28. INTEREST RATE 29. REPAYMENT TERMS IMMEDIATE ADVANCE APPROVAL

M'?? DAY YR o ►J oCt,/�v�o %

COMPLETE FOR COMMUNITY PROGRAM AND CERTAIN MULTIPLE-FAMILY HOUSING LOANS 30. PROFIT TYPE 2, LIMITED PROFIT I 1 - FULL PROFIT 3 -NONPROflT

COMPLETE FOR EM LOANS ONLY COMPLETE FOR CREDIT SALE-ASSUMPTION 31. DISASTER DESIGNATION NUMBER

.. , . . (Seo FMf)

FINANCE'OFFICE USE ONLY 33. OBLIGATION DATEMO ,_j YR

/4

. Dti. O(,., �C8b

32. TYPE OF SALEI 2-ASSl™PTIQNONLY

. 1-cREllrTl;Al.l!ONLY 3-CREDITSAI.EVIITHSUBSEQUEHTI.OAN

COMPLETE FOR FP LOANS ONLY 34. BEGINNING FARMER/RANCHER

I (SseFMI)

4 ""88UMPl10N WITH 8UBSEOUENT LOAN

If 11,e declsio" conloined above ill 1/11, form result• ill denial. r,ducJiim orconcellation of USDA assf Slance, )'<JU may appeal thi• dec,,ion a11d have a keari11g or you may request a review in lieu of a lrearing. Pleas, u.,e the form we have lncf11dedfor th/.r purpose.

Position 2

ORIGINAL - Borrower"s Case Folder COPY 1 • Finance Office COPY 2 - Applicant/Lender COPY 3 • State Office

CERTIFICATION APPROVAL

For All Fanners Programs EM, OL, FO, -and SW LoansThis Joan is approved subject to the availability of funds. ff this Joan does not close for any reason within 90 .days from thedate of approval on this document, the approval official will request updated eligibility information. The undersigned loan applicant agrees that the approval official wiH have 14 working days to review any updated information prior to submittingthis document for obligation of funds. ff there have been significant changes that may affect eligibility, a decision as toelig.ibil ity and feasibility wilJ be made wiihin 30 days from the time the applicant provides the necessary info1mation.If this is a loan approval for which a lien and/or title search is necessary, the undersigned applicant agrees that the15�working-day loan c.losing requirement may be exceeded for the purposes of the applicant's legal representativecompleting title work and completing loan closing.

35. COMMENTS AND REQUIREMENTS OF CERTIFYING OFFICIAL Grant will be funded subject to the availability of funds. Grant will be closed in accordance with 7 CFR. 178-0 . . Grant wii 1 be t1osed subject to the conditions ,mdrequirements of the Letter of Conditions.

36. .I HEREBY CERTIFY that I am unable to obtain sufficient credit elsewhere to finance my actual needs at reasonable ratesand terms, taking .into consideration prevajfing private and cooperative rates and terms in or near my community for loansfor similar purposes and periods of time. r agree to use the. sum specified herein, subject to and in accordance with regulations. applicable to the type of assistance indicated above, and request payment of such sum. I agree to report to USDA any material adverse changes, financial or otherwise, that occur prior to loan closing. r ce11ify that no pa11 of the sumspecified herein has been received. J liave reviewed the loan approval requirements and comments associated with this loan-request and agree to comply with these provisions.(For FP loans at eligibletenns only) If this loan is approved, I elect the interest rate to be charged on my loan to be the lower of the interest rate in effect at the time of loan approval or loan closing. JfI check "NO", 1he interest rale charged on my loan will be.the rate specified in Item 28 of this fonn.

___ YES NO

WARNING: Whoever, In. any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme, or device a material. fact, or makes any false, fictitious or fraudulent statements or representations, or makes or uses any false writing or document knowing the same to contain any se, fictitious or fraudulent statement or entry, shall be fined under this title or imprison ot more than five years, or both."

Date ___________ , 20 __ � (Signature of Applicant)

Date ___________ , 20--

37.

(Signature of Co>Applicant)

IHEREBY CERTIFY that all of the committee and administrative determinations and certifications required by regulations prerequisite to providing assistance of the type indic;tted above have been made and that evidence thereof is in the docket, andthat all requirements of pertinent regulations have been complied with. J hereby approve the above-described assistance in theamount set forth above, and by this document, subject to the availability of funds, the Government agrees to advance such am?unt to the applica1it for the purpose of and subject to tlu:.,�ia.12i�ty ,12�JtieJIAb��•tJifJ�"f s�f,P��fUM�fass.1slance. LJt.ljKA:::, I t.WJ KI Date:2020.os:0610:32:16-07'00' ..

(Signature of Approving Ojjicial)

Typed or Printed Name:_J_e_f_f_r_e..._y....c..._A_._H_a�y,__s ____________ _

Date Approved: 08 / (),:, �()a..:i) Title: Community Programs Director38. TO THE APPUCANT: As of this date D '& h 4 / d- O;J...O , this is notice ·that your application for financial assistancefrom the USDA has been approved, as indicated above, subject to the availability of funds and other conditions required by

the USDA. If you have any questions contact the appropriate USDA Servicing Office.

AGREEMENT BETWEEN OWNER & ENGINEER

FOR

TOWN OF QUARTZSITE

QUARTZSITE WASTEWATER TREATMENT

PLANT EXPANSION

PHASE 2

Prepared for:

Town of Quartzsite

465 North Plymouth Avenue

P.O. Box 2812

Quartzsite, AZ 85346

Pre pa red By:

PACE A.dvantzd WaRr lngfnrerin9

8723 E Via de Commercio #B-102

Scottsdale, AZ 85258

JUNE 2020

Agreement Between Quartzsite & PACE

Quartzsite Wastewater Treatment Plant Expansion - Phase 2

2 of 48

INDEX

AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICE ............................................... .. 3

EXHIBIT A Engineer's Services ................................................................................................................................. .. 25

Exhibit B Owner's Responsibilities .......................................................................................................................... . 32

Exhibit C Compensation (Basic Services) ................................................................................................................ . 36

Exhibit C Compensation (Appendix 1 Reimbursable Expenses Schedule) .............................................. 37 Exhibit C Compensation (Appendix 2 Standard Hourly Rates Schedule) ............................................ 38 Exhibit C Compensation (Appendix 3 Engineering Services Labor Breakdown) ..................................... 39

Exhibit E NOTICE OF ACCEPTABILITY OF WORK ............................. ................................................................... 40

Exhibit G lnsurance ..................................................................................................................................................... 42

Exhibit H Dispute Resolution ........................................................................................................................... . 43

Exhibit K AMENDMENT TO OWNER-ENGINEER AGREEMENT .................................... _ .......................................... 45

RUS CERTIFICATION PAGE ......................................................................................................................................... 47



3 of 48

AGREEMENT

BETWEEN OWNER AND ENGINEER

FOR PROFESSIONAL SERVICES

Prepared by

EJCDC. -

ENGINEERS JOINT CONTRACT

DOCUMENTS COMMITTEE

Issued and Published Jointly by

ACEC AME.RICAN COUNCIL OF ENGINEERING COMPANlllS

ASCE. AMERICAN SOCIElY OF CML ENGINEERS

A National Society of'll/li1ProlessionalEngine•rs®

EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services.

Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies,

and American Society of Civil Engineers. All rights reserved.



4 of 48

Copyright © 2014:

National Society of Professional Engineers

1420 King Street, Alexandria, VA 22314-2794

(703) 684-2882

www.nspe.org

American Council of Engineering Companies

1015 15th Street N.W., Washington, DC 20005

(202) 347-7474

www.acec.org

American Society of Civil Engineers

1801 Alexander Bell Drive, Reston, VA 20191-4400

(800) 548-2723

www.asce.org

The copyright for this EJCDC document is owned jointly by the three sponsoring organizations listed

above. The National Society of Professional Engineers is the Copyright Administrator for the EJCDC

documents; please direct all inquiries regarding EJCDC copyrights to NSPE.

NOTE: EJCDC publications may be purchased at www.ejcdc.org, or from any of the sponsoring

organizations above.



5 of 48

TABLE OF CONTENTS

ARTICLE 1- SERVICES OF ENGINEER .................................................................................................................. 6

1.01 Scope ............................................................................................................................................. 6

ARTICLE 2 - OWNER'S RESPONSIBILITIES ........................................................................................................... 6

2.01 General .......................................................................................................................................... 6

ARTICLE 3-SCHEDULE FOR RENDERING SERVICES ........................................................................................... 7

3.01 Commencement ........................................................................................................................... 7

3.02 Time for Completion ..................................................................................................................... 7

ARTICLE 4- INVOICES AND PAYMENTS ............................................................................................................. 7

4.01 Invoices .......................................................................................................................................... 7

4.02 Payments ....................................................................................................................................... 7

ARTICLE 5 -OPINIONS OF COST ......................................................................................................................... 8

5.01 Opinions of Probable Construction Cost ...................................................................................... 8

5.02 Designing to Construction Cost Limit ............................................................................................ 8

5.03 Opinions of Total Project Costs ..................................................................................................... 8

ARTICLE 6- GENERAL CONSIDERATIONS ...................................................................... :··· .. ····· .. ········ ................ 9

6.01 Standards of Performance ............................................................................................................ 9

6.02 Design Without Construction Phase Services ............................................................................. 10

6.03 Use of Documents ....................................................................................................................... 11

6.04 Electronic Transmittals ............................................................................................................... 12

6.05 lnsurance ..................................................................................................................................... 12

6.06 Suspension and Termination ...................................................................................................... 13

6.07 Controlling Law ........................................................................................................................... 14

6.08 Successors, Assigns, and Beneficiaries .................................................................. , .................... 14

6.09 Dispute Resolution ...................................................................................................................... 15

6.10 Environmental Condition of Site ................................................................................................. 15

6.11 Indemnification and Mutual Waiver ........................................................................................... 16

6.12 Records Retention ....................................................................................................................... 17

6.13 Miscellaneous Provisions ............................................................................................................ 17

ARTICLE 7 - DEFINITIONS ................................................................................................................................. 18

7.01 Defined Terms ............................................................................................................................. 18

ARTICLE 8 -EXHIBITS AND SPECIAL PROVISIONS ............................................................................................ 22

8.01 Exhibits Included: ........................................................................................................................ 22

8.02 Total Agreement: ........................................................................................................................ 22

8.03 Designated Representatives: ...................................................................................................... 23

8.04 Engineer's Certifications: ............................................................................................................ 23






6 of 48

AGREEMENT

BETWEEN OWNER AND ENGINEER

FOR PROFESSIONAL SERVICES

THIS IS AN AGREEMENT effective as of October 101 2019 ("Effective Date") between Town of Quartzsite ("Owner") and Pacific Advanced Civil Engineering, Inc. dba PACE ("Engineer''). Owner's Project, of which

Engineer's services under this Agreement are a part, is generally identified as follows: Quartzsite WWTP Expansion Phase 2 ("Project").

Other terms used in this Agreement are defined in Article 7.

Engineer's services under this Agreement are generally identified as follows:

The Town of Quartzsite (Town) is expanding the capacity of its existing wastewater treatment plant to accommodate additional flows from areas that are currently using decentralized onsite treatment systems. The objective of this Phase 2 project is to provide planning for an expansion to its sewer collection system to add a residential area named Northwest Quadrant. This area is located in the northwestern part of town and is approximately 200 acres. The Town will be pursuing funding United States Department of Agriculture - Rural Development (USDA-RD) for the financing of this project.

Owner and Engineer further agree as follows:

AR:J"ICLE 1 - SERVICES OF ENGINEER

1.01 Scope

A. Engineer shall provide, or cause to be provided, the services set forth herein and in

Exhibit A.

ARTICLE 2 - OWNER'S RESPONSIBILITIES

2.01 General

A. Owner shall have the responsibilities set forth herein and in Exhibit 8.

8. Owner shall pay Engineer as set forth in Article 4 and Exhibit C.

C. Owner shall be responsible for all requirements and instructions that it furnishes to

Engineer pursuant to this Agreement, and for the accuracy and completeness of all

programs, reports, data, and other information furnished by Owner to Engineer pursuant

to this Agreement. Engineer may use and rely upon such requirements, programs,

instructions, reports, data, and information in performing or furnishing services under this

Agreement, subject to any express limitations or reservations applicable to the furnished

items.

D. Owner shall give prompt written notice to Engineer whenever Owner observes or

otherwise becomes aware of:






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1. any development that affects the scope or time of performance of Engineer's services;

2. the presence at the Site of any Constituent of Concern; or

3. any relevant, material defect or nonconformance in: (a) Engineer's services, (b) the

Work, (c) the performance of any Constructor, or (d) Owner's performance of its

responsibilities under this Agreement.

ARTICLE 3 - SCHEDULE FOR RENDERING SERVICES

3.01 Commencement

A. Engineer is authorized to begin rendering services as of the Effective Date.

3.02 Time for Completion

A. Engineer shall complete its obligations within a reasonable time. Specific periods of time

for rendering services, or specific dates by which services are to be completed, are

provided in Exhibit A, and are hereby agreed to be reasonable.

B. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly

and continuous progress of Engineer's services is impaired, or Engineer's services are

delayed or suspended, then the time for completion of Engineer's services, and the rates

and amounts of Engineer's compensation, shall be adjusted equitably.

C. If Owner authorizes changes in the scope, extent, or character of the Project or Engineer's

services, then the time for completion of Engineer's services, and the rates and amounts

of Engineer's compensation, shall be adjusted equitably.

D. Owner shall make decisions and carry out its other responsibilities in a timely manner so

as not to delay the Engineer's performance of its services.

E. If Engineer fails, through its own fault, to complete the performance required in this

Agreement within the time set forth, as duly adjusted, then Owner shall be entitled, as its

sole remedy, to the recovery of direct damages, if any, resulting from such failure.

ARTICLE 4- INVOICES AND PAYMENTS

4.01 Invoices

A. Preparation and Submittal of Invoices: Engineer shall prepare invoices in accordance with

its standard invoicing practices and the terms of Exhibit C. Invoices must include a

breakdown of services provided. Engineer shall submit its invoices to Owner on a monthly

basis. Invoices are due and payable within 30 days of receipt.

4.02 Payments

A. App lication to Interest and Principal: Payment will be credited first to any interest owed to

Engineer and then to principal.






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B. Failure to Pay: If Owner fails to make any payment due Engineer for services and

expenses within 30 days after receipt of Engineer's invoice, then:

1. amounts due Engineer will be increased at the rate of 1.0% per month (or the maximum

rate of interest permitted by law, if less) from said thirtieth day; and

2. Engineer may, after giving seven days written notice to Owner, suspend services under

this Agreement until Owner has paid in full all amounts due for services, expenses, and

other related charges. Owner waives any and all claims against Engineer for any such

suspension.

C. Disputed Invoices: If Owner disputes an invoice, either as to amount or entitlement, then

Owner shall promptly advise Engineer in writing of the specific basis for doing so, may

withhold only that portion so disputed, and must pay the undisputed portion subject to

the terms of Paragraph 4.01.

D. Sales or Use Taxes: If after the Effective Date any governmental entity takes a legislative

action that imposes additional sales or use taxes on Engineer's services or compensation

under this Agreement, then Engineer may invoice such additional sales or use taxes for

reimbursement by Owner. Owner shall reimburse Engineer for the cost of such invoiced

additional sales or use taxes; such reimbursement shall be in addition to the

compensation to which Engineer is entitled under the terins of Exhibit C.

ARTICLE 5 - OPINIONS OF COST

5.01 Opinions of Probable Construction Cost

A. Engineer's opinions (if any) of probable Construction Cost are to be made on the basis of

Engineer's experience, qualifications, and general familiarity with the construction

industry. However, because Engineer has no control over the cost of labor, materials,

equipment, or services furnished by others, or over contractors' methods of determining

prices, or over competitive bidding or market conditions, Engineer cannot and does not

guarantee that proposals, bids, or actual Construction Cost will not vary from opinions of

probable Construction Cost prepared by Engineer. If Owner requires greater assurance as

to probable Construction Cost, then Owne-r agrees to obtain an independent cost

estimate.

5.02 Designing to Construction Cost Limit

A. If a Construction Cost limit is established between Owner and Engineer, such Construction

Cost limit and a statement of Engineer's rights and responsibilities with respect thereto

will be specifically set forth in Exhibit F to this Agreement.

5.03 Opinions of Total Project Costs

A. The services, if any, of Engineer with respect to Total Project Costs shall be limited to

assisting the Owner in tabulating the various categories that comprise Total Project Costs.

Engineer assumes no responsibility for the accuracy of any opinions of Total Project Costs.

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ARTICLE 6 - GENERAL CONSIDERATIONS

6.01 Standards of Performance

A. Standard of Care: The standard of care for all professional engineering and related

services performed or furnished by Engineer under this Agreement will be the care and

skill ordinarily used by members of the subject profession practicing under similar

circumstances at the same time and in the same locality. Engineer makes no warranties,

express or implied, under this Agreement or otherwise, in connection with any services

performed or furnished by Engineer.

B. Technical Accuracy: Owner shall not be responsible for discovering deficiencies in the

technical accuracy of Engineer's services. Engineer shall correct deficiencies in technical

accuracy without additional compensation, unless such corrective action is directly

attributable to deficiencies in Owner-furnished information.

C. Consultants: Engineer may retain such Consultants as Engineer deems necessary to assist

in the performance or furnishing of the services, subject to reasonable, timely, and

substantive objections by Owner.

D. Reliance on Others: Subject to the standard of care set forth in Paragraph 6.01.A, Engineer

and its Consultants may use or rely upon design elements and information ordinarily or

customarily furnished by others, including, but not limited to, specialty contractors,

manufacturers, suppliers, and the publishers of technical standards.

E. Compliance with Laws and Regulations, and Policies and Procedures:

1. Engineer and Owner shall comply with applicable Laws and Regulations.

2. Engineer shall comply with any and all policies, procedures, and instructions of Owner

that are applicable to Engineer's performance of services under this Agreement and that

Owner provides to Engineer in writing, subject to the standard of care set forth in

Paragraph 6.01.A, and to the extent compliance is not inconsistent with professional

practice requirements.

3. This Agreement is based on Laws and Regulations and Owner-provided written policies

and procedures as of the Effective Date. The following may be the basis for

modifications to Owner's responsibilities or to Engineer's scope of services, times of

performance, or compensation:

a. changes after the Effective Date to Laws and Regulations;

b. the receipt by Engineer after the Effective Date of Owner-provided written policies

and procedures;

c. changes after the Effective Date to Owner-provided written policies or procedures.

F. Engineer shall not be required to sign any document, no matter by whom requested, that

would result in the Engineer having to certify, guarantee, or warrant the existence of

EJCDC® E-S00, Agreement Between Owner and Engineer for Professional Services.



Agreement Between Quartzsite & PACE Quartzsite Wastewater Treatment Plant Expansion - Phase 2 10 of 48

conditions whose existence the Engineer cannot ascertain. Owner agrees not to make resolution of any dispute with the Engineer or payment of any amount due to the Engineer in any way contingent upon the Engineer signing any such document.

G. The general conditions for any construction contract documents prepared hereunder areto be EJCDC® C-700 "Standard General Conditions of the Construction Contract" (2013Edition), prepared by the Engineers Joint Contract Documents Committee, unlessexpressly indicated otherwise in Exhibit J or elsewhere in this Agreement.

H. Engineer shall not at any time supervise, direct, control, or have authority over anyConstructor's work, nor shall Engineer have authority over or be responsible for themeans, methods, techniques, sequences, or procedures of construction selected or usedby any Constructor, or the safety precautions and programs incident thereto, for securityor safety at the Site, nor for any failure of a Constructor to comply with Laws andRegulations applicable to that Constructor's furnishing and performing of its work.Engineer shall not be responsible for the acts or omissions of any Constructor.

I. Engineer neither guarantees the performance of any Constructor nor assumesresponsibility for any Constructor's, failure to furnish and perform the Work in accordancewith the Construction Contract Documents.

J. Engineer shall not be responsible for any decision made regarding the ConstructionContract Documents, or any application, interpretation, clarification, or modification ofthe Construction Contract Documents, other than those made by Engineer or itsConsultants.

K. Engineer is not required to provide and does not have any responsibility for suretybonding or insurance-related advice, recommendations, counseling, or research, orenforcement of construction insurance or surety bonding requirements.

L. Engineer's services do not include providing legal advice or representation.

M. Engineer's services do not include (1) serving as a "municipal advisor'' for purposes of theregistration requirements of Section 975 of the Dodd-Frank Wall Street Reform andConsumer Protection Act (2010) or the municipal advisor registration rules issued by theSecurities and Exchange Commission, or (2) advising Owner, or any municipal entity orother person or entity, regarding municipal financial products or the issuance ofmunicipal securities, including advice with respect to the structure, timing, terms, orother similar matters concerning such products or issuances.

N. While at the Site, Engineer, its Consultants, and their employees and representatives shallcomply with the applicable requirements of Contractor's and Owner's safety programs ofwhich Engineer has been informed in writing.

6.02 Design Without Construction Phase Services

A. Engineer shall be responsible only for those Construction Phase services expresslyrequired of Engineer in Exhibit A, Paragraph Al.OS. With the exception of such expressly





Quartzsite Wastewater Treatment Plant Expansion- Phase 2

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required services, Engineer shall have no design, Shop Drawing review, or other

obligations during construction, and Owner assumes all responsibility for the application

and interpretation of the Construction Contract Documents, review and response to

Contractor claims, Construction Contract administration, processing of Change Orders and

submittals, revisions to the Construction Contract Documents during construction,

construction observation and review, review of Contractor's payment applications, and all

other necessary Construction Phase administrative, engineering, and professional services.

Owner waives all claims against the Engineer that may be connected in any way to

Construction Phase administrative, engineering, or professional services except for those

services that are expressly required of Engineer in Exhibit A.

6.03 Use of Documents

A. All Documents are instruments of service, and Engineer shall retain an ownership and

property interest therein (including the copyright and the right of reuse at the discretion

of the Engineer) whether or not the Project is completed.

B. If Engineer is required to prepare or furnish Drawings or Specifications under this

Agreement, Engineer shall deliver to Owner at least one original printed record version of

such Drawings and Specifications, signed and sealed according to applicable Laws and

Regulations.

C. Owner may make and retain copies of Documents for information and reference in

connection with the use of the Documents on the Project. Engineer grants Owner a

limited license to use the Documents on the Project, extensions of the Project, and for

related uses of the Owner, subject to receipt by Engineer of full payment due and owing

for all services relating to preparation of the Documents, and subject to the following

limitations: (1) Owner acknowledges that such Documents are not intended or

represented to be suitable for use on the Project unless completed by Engineer, or for use

or reuse by Owner or others on extensions of the Project, on any other project, or for any

other use or purpose, without written verification or adaptation by Engineer; (2) any such

use or reuse, or any modification of the Documents, without written verification,

completion, or adaptation by Engineer, as appropriate for the specific purpose intended,

will be at Owner's sole risk and without liability or legal exposure to Engineer or to its

officers, directors, members, partners, agents, employees, and Consultants; (3) Owner

shall indemnify and hold harmless Engineer and its officers, directors, members, partners,

agents, employees, and Consultants from all claims, damages, losses, and expenses,

including attorneys' fees, arising out of or resulting from any use, reuse, or modification of

the Documents without written verification, completion, or adaptation by Engineer; and

(4) such limited license to Owner shall not create any rights in third parties.

D. If Engineer at Owner's request verifies the suitability of the Documents, completes them,

or adapts them for extensions of the Project or for any other purpose, then Owner shall

compensate Engineer at rates or in an amount to be agreed upon by Owner and Engineer.

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6.04 Electronic Transmittals

A. Owner and Engineer may transmit, and shall accept, Project-related correspondence,

Documents, text, data, drawings, information, and graphics, in electronic media or digital

format, either directly, or through access to a secure Project website, in accordance with a

mutually agreeable protocol.

B. If this Agreement does not establish protocols for electronic or digital transmittals, then

Owner and Engineer may jointly develop such protocols.

C. When transmitting items in electronic media or digital format, the transmitting party

makes no representations as to long term compatibility, usability, or readability of the

items resulting from the recipient's use of software application packages, operating

systems, or computer hardware differing from those used in the drafting or transmittal of

the items, or from those established in applicable transmittal protocols.

6.05 Insurance

A. Engineer shall procure and maintain insurance as set forth in Exhibit G. Engineer shall

cause Owner to be listed as an additional insured on any applicable general liability

insurance policy carried by Engineer.

B. Owner shall procure and maintain insurance as set forth in Exhibit G. Owner shall cause

Engineer and its Consultants to be listed as additional insureds on any general liability

policies carried by Owner, which are applicable to the Project.

C. Owner shall require Contractor to purchase and maintain policies of insurance covering

workers' compensation, general liability, motor vehicle damage and injuries, and other

insurance necessary to protect Owner's and Engineer's interests in the Project. Owner

shall require Contractor to cause Engineer and its Consultants to be listed as additional

insureds with respect to such liability insurance purchased and maintained by Contractor

for the Project.

D. Owner and Engineer shall each deliver to the other certificates of insurance evidencing the

coverages indicated in Exhibit G. Such certificates shall be furnished prior to

commencement of Engineer's services and at renewals thereafter during the life of the

Agreement.

E. All policies of property insurance relating to the Project, including but not limited to any

builder's risk policy, shall allow for waiver of subrogation rights and contain provisions to

the effect that in the event of payment of any loss or damage the insurers will have no

rights of recovery against any insured thereunder or against Engineer or its Consultants.

Owner and Engineer waive all rights against each other, Contractor, the Consultants, and

the respective officers, directors, members, partners, employees, agents, consultants, and

subcontractors of each and any of them, for all losses and damages caused by, arising out

of, or resulting from any of the perils or causes of loss covered by any builder's risk policy

and any other property insurance relating to the Project. Owner and Engineer shall take






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appropriate measures in other Project-related contracts to secure waivers of rights

consistent with those set forth in this paragraph.

F. All policies of insurance shall contain a provision or endorsement that the coverage

afforded will not be canceled or reduced in limits by endorsement, and that renewal will

not be refused, until at least 10 days prior written notice has been given to the primary

insured. Upon receipt of such notice, the receiving party shall promptly forward a copy of

the notice to the other party to this Agreement.

G. At any time, Owner may request that Engineer or its Consultants, at Owner's sole expense,

provide additional insurance coverage, increased limits, or revised deductibles that are

more protective than those specified in Exhibit G. If so requested by Owner, and if

commercially available, Engineer shall obtain and shall require its Consultants to obtain

such additional insurance coverage, different limits, or revised deductibles for such

periods of time as requested by Owner, and Exhibit G will be supplemented to incorporate

these requirements.

6.06 Suspension and Termination

A. Suspension:

1. By Owner: Owner may suspend the Project for up to 90 days upon seven days written

notice to Engineer.

2. By Engineer: Engineer may, after giving seven days written notice to Owner, suspend

services under this Agreement if Owner has failed to pay Engineer for invoiced services

and expenses, as set forth in Paragraph 4.02.B, or in response to the presence of

Constituents of Concern at the Site, as set forth in Paragraph 6.10.D.

B. Termination: The obligation to provide further services under this Agreement may be

terminated:

1. For cause,

a. by either party upon 30 days written notice in the event of substantial failure by the

other party to perform in accordance with the terms hereof through no fault of the

terminating party.

b. by Engineer:

1) upon seven days written notice if Owner demands that Engineer furnish or

perform services contrary to Engineer's responsibilities as a licensed

professional; or

2) upon seven days written notice if the Engineer's services for the Project are

delayed or suspended for more than 90 days for reasons beyond Engineer's

control, or as the result of the presence at the Site of undisclosed Constituents

of Concern, as set forth in Paragraph 6.10.D.

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3) Engineer shall have no liability to Owner on account of such termination.

c. Notwithstanding the foregoing, this Agreement will not terminate under

Paragraph 6.06.B.1.a if the party receiving such notice begins, within seven days of

receipt of such notice, to correct its substantial failure to perform and proceeds

diligently to cure such failure within no more than 30 days of receipt thereof;

provided, however, that if and to the extent such substantial failure cannot be

reasonably cured within such 30 day period, and if such party has diligently

attempted to cure the same and thereafter continues diligently to cure the same,

then the cure period provided for herein shall extend up to, but in no case more

than, 60 days after the date of receipt of the notice.

2. For convenience, by Owner effective upon Engineer's receipt of notice from Owner.

C. Effective Date of Termination: The terminating party under Paragraph 6.06.B may set the

effective date of termination at a time up to 30 days later than otherwise provided to

allow Engineer to demobilize personnel and equipment from the Site, to complete tasks

whose value would otherwise be lost, to prepare notes as to the status of completed and

uncompleted tasks, and to assemble Project materials in orderly files.

D. Payments Upon Termination:

1. In the event of any termination under Paragraph 6.06, Engineer will be entitled to

invoice Owner and to receive full payment for all services performed or furnished in

accordance with this Agreement and all Reimbursable Expenses incurred through the

effective date of termination. Upon making such payment, Owner shall have the limited

right to the use of Documents, at Owner's sole risk, subject to the provisions of

Paragraph 6.03.

2. In the event of termination by Owner for convenience or by Engineer for cause, Engineer

shall be entitled, in addition to invoicing for those items identified in Paragraph 6.06.D.1,

to invoice Owner and receive payment of a reasonable amount for services and

expenses directly attributable to termination, both before and after the effective date of

termination, such as reassignment of personnel, costs of terminating contracts with

Engineer's Consultants, and other related close-out costs, using methods and rates for

Additional Services as set forth in Exhibit C.

6.07 Controlling Law

A. This Agreement is to be governed by the Laws and Regulations of the state in which the

Project is located.

6.08 Successors, Assigns, and Beneficiaries

A. Owner and Engineer are hereby bound and the successors, executors, administrators, and

legal representatives of Owner and Engineer (and to the extent permitted by Paragraph

6.08.B the assigns of Owner and Engineer) are hereby bound to the other party to this

Agreement and to the successors, executors, administrators and legal representatives






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(and said assigns) of such other party, in respect of all covenants, agreements, and

obligations of this Agreement.

B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest

(including, but without limitation, money that is due or may become due) in this

Agreement without the written consent of the other party, except to the extent that any

assignment, subletting, or transfer is mandated by law. Unless specifically stated to the

contrary in any written consent to an assignment, no assignment will release or discharge

the assignor from any duty or responsibility under this Agreement.

C. Unless expressly provided otherwise in this Agreement:

l. Nothing in this Agreement shall be construed to create, impose, or give rise to any duty

owed by Owner or Engineer to any Constructor, other third-party individual or entity, or

to any surety for or employee of any of them.

2. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole

and exclusive benefit of Owner and Engineer and not for the benefit of any other party.

3. Owner agrees that the substance of the provisions of this Paragraph 6.08.C shall appear

in the Construction Contract Documents.

6.09 Dispute Resolution

A. Owner and Engineer agree to negotiate all disputes between them in good faith for a

period of 30 days from the date of notice prior to invoking the procedures of Exhibit H or

other provisions of this Agreement, or exercising their rights at law.

B. If the parties fail to resolve a dispute through negotiation under Paragraph 6.09.A, then

either or both may invoke the procedures of Exhibit H. If Exhibit H is not included, or if no

dispute resolution method is specified in Exhibit H, then the parties may exercise their

rights at law.

6.10 Environmental Condition of Site

A. Owner represents to Engineer that as of the Effective Date to the best of Owner's

knowledge no Constituents of Concern, other than those disclosed in writing to Engineer,

exist at or adjacent to the Site.

B. If Engineer encounters or learns of an undisclosed Constituent of Concern at the Site, then

Engineer shall notify (1) Owner and (2) appropriate governmental officials if Engineer

reasonably concludes that doing so is required by applicable Laws or Regulations.

C. It is acknowledged by both parties that Engineer's scope of services does not include any

services related to unknown or undisclosed Constituents of Concern. lf Engineer or any

other party encounters, uncovers, or reveals an undisclosed Constituent of Concern, then

Owner shall promptly determine whether to retain a qualified expert to evaluate such

condition or take any necessary corrective action.






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D. If investigative or remedial action, or other professional services, are necessary with

respect to undisclosed Constituents of Concern, or if investigative or remedial action

beyond that reasonably contemplated is needed to address a disclosed or known

Constituent of Concern, then Engineer may, at its option and without liability for

consequential or any other damages, suspend performance of services on the portion of

the Project affected thereby until such portion of the Project is no longer affected.

E. If the presence at the Site of undisclosed Constituents of Concern adversely affects the

performance of Engineer's services under this Agreement, then the Engineer shall have

the option of (1) accepting an equitable adjustment in its compensation or in the time of

completion, or both; or (2) terminating this Agreement for cause on seven days notice.

F. Owner acknowledges that Engineer is performing professional services for Owner and that

Engineer is not and shall not be required to become an "owner," "arranger," "operator,"

"generator," or "transporter'' of hazardous substances, as defined in the Comprehensive

Environmental Response, Compensation, and Liability Act (CERCLA), as amended, which

are or may be encountered at or near the Site in connection with Engineer's activities

under this Agreement.

6.11 Indemnification and Mutual Waiver

A. Indemnification by Engineer: To the fullest extent permitted by Laws and Regulations,

Engineer shall indemnify and hold harmless Owner, and Owner's officers, directors,

members, partners, agents, consult�nts, and employees, from losses, damages, and

judgments (including reasonable consultants' and attorneys' fees and expenses) arising

from third-party claims or actions relating to the Project, provided that any such claim,

action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or

death, or to injury to or destruction of tangible property (other than the Work itself),

including the loss of use resulting therefrom, but only to the extent caused by any

negligent act or omission of Engineer or Engineer's officers, directors, members, partners,

agents, employees, or Consultants. This indemnification provision is subject to and

limited by the provisions, if any, agreed to by Owner and Engineer in Exhibit I,

"Limitations of Liability."

B. Indemnification by Owner: Owner shall indemnify and hold harmless Engineer and its

officers, directors, members, partners, agents, employees, and Consultants as required by

Laws and Regulations and to the extent (if any) required in Exhibit I, "Limitations of

Liability."

C. Environmental Indemnification: To the fullest extent permitted by Laws and Regulations,

Owner shall indemnify and hold harmless Engineer and its officers, directors, members,

partners, agents, employees, and Consultants from all claims, costs, losses, damages,

actions, and judgments (including reasonable consultants' and attorneys fees and

expenses) caused by, arising out of, relating to, or resulting from a Constituent of Concern

at, on, or under the Site, provided that (1) any such claim, cost, loss, damages, action, or

judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or

destruction of tangible property (other than the Work itself), including the loss of use

resulting therefrom, and (2) nothing in this paragraph shall obligate Owner to indemnify

EJCDC"' E-500, Agreement Between Owner and Engineer for Professional Services.




any individual or entity from and against the consequences of that individual's or entity's own negligence or willful misconduct.

D. No Defense Obligation: The indemnification commitments in this Agreement do notinclude a defense obligation by the indemnitor unless such obligation is expressly stated.

E. Percentage Share of Negligence: To the fullest extent permitted by Laws and Regulations,a party's total liability to the other party and anyone claiming by, through, or under theother party for any cost, loss, or damages caused in part by the negligence of the partyand in part by the negligence of the other party or any other negligent entity or individual,shall not exceed the percentage share that the party's negligence bears to the totalnegligence of Owner, Engineer, and all other negligent entities and individuals.

F. Mutual Waiver: To the fullest extent permitted by Laws and Regulations, Owner andEngineer waive against each other, and the other's employees, officers, directors,members, agents, insurers, partners, and consultants, any and all claims for or entitlementto special, incidental, indirect, or consequential damages arising out of, resulting from, orin any way related to this Agreement or the Project, from any cause or causes.

6.12 Records Retention

A. Engineer shall maintain on file in legible form, for a period of five years followingcompletion or termination of its services, all Documents, records (including cost records),and design calculations related to Engineer's services or pertinent to Engineer'sperformance under this Agreement. Upon Owner's request, Engineer shall provide a copyof any such item to Owner at cost.

6.13 Miscellaneous Provisions

A. Notices: Any notice required under this Agreement will be in writing, addressed to theappropriate party at its address on the signature page and given personally, by registeredor certified mail postage prepaid, or by a commercial courier service. All notices shall beeffective upon the date of receipt.

B. Survival: All express representations, waivers, indemnifications, and limitations of liabilityincluded in this Agreement will survive its completion or termination for any reason.

C. Severability: Any provision or part of the Agreement held to be void or unenforceableunder any Laws or Regulations shall be deemed stricken, and all remaining provisions shallcontinue to be valid and binding upon Owner and Engineer, which agree that theAgreement shall be' reformed to replace such stricken provision or part thereof with avalid and enforceable provision that comes as close as possible to expressing the intentionof the stricken provision.

D. Waiver: A party's non-enforcement of any provision shall not constitute a waiver of thatprovision, nor shall it affect the enforceability of that provision or of the remainder of thisAgreement.





E. Accrual of Claims: To the fullest extent permitted by Laws and Regulations, all causes ofaction arising under this Agreement shall be deemed to have accrued, and all statutoryperiods of limitation shall commence, no later than the date of Substantial Completion.

ARTICLE 7 - DEFINITIONS

7.01 Defined Terms

A. Wherever used in this Agreement (including the Exhibits hereto) terms (including thesingular and plural forms) printed with initial capital letters have the meanings indicated inthe text above, in the exhibits, or in the following definitions:

1. Addenda-Written or graphic instruments issued prior to the opening of bids whichclarify, correct, or change the bidding requirements or the proposed ConstructionContract Documents.

2. Additional Services-The services to be performed for or furnished to Owner by Engineerin accordance with Part 2 of Exhibit A of this Agreement.

3. Agreement-This written contract for professional services between Owner andEngineer, including all exhibits identified in Paragraph 8.01 and any duly executedamendments.

4. Application for Payment-The form acceptable to Engineer which is to be used byContractor during the course of the Work in requesting progress or final payments andwhich is to be accompanied by such supporting documentation as is required by theConstruction Contract.

5. Basic Services-The services to be performed for or furnished to Owner by Engineer inaccordance with Part 1 of Exhibit A of this Agreement.

6. Change Order-A document which is signed by Contractor and Owner and authorizes anaddition, deletion, or revision in the Work or an adjustment in the Construction ContractPrice or the Construction Contract Times, or other revision to the Construction Contract,issued on or after the effective date of the Construction Contract.

7. Change Proposal-A written request by Contractor, duly submitted in compliance withthe procedural requirements set forth in the Construction Contract, seeking anadjustment in Construction Contract Price or Construction Contract Times, or both;contesting an initial decision by Engineer concerning the requirements of theConstruction Contract Documents or the acceptability of Work under the ConstructionContract Documents; challenging a set-off against payments due; or seeking other reliefwith respect to the terms of the Construction Contract.

8. Constituent of Concern-Asbestos, petroleum, radioactive material, polychlorinatedbiphenyls (PCBs), hazardous waste, and any substance, product, waste, or other materialof any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to(a) the Comprehensive Environmental Response, Compensation and Liability Act, 42






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U.S.C. §§9601 et seq. ("CERCLA"); (b) the Hazardous Materials Transportation Act, 49

U.S.C. §§5501 et seq.; (c) the Resource Conservation and Recovery Act, 42 U.S.C. §§6901

et seq. ("RCRA"); (d) the Toxic Substances Control Act, 15 U.S.C. §§2601 et seq.; (e) the

Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the Clean Air Act, 42 U.S.C. §§7401 et seq.;

or (g) any other federal, State, or local statute, law, rule, regulation, ordinance,

resolution, code, order, or decree regulating, relating to, or imposing liability or

standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance,

or material.

9. Construction Contract-The entire and integrated written contract between the Owner

and Contractor concerning the Work.

10. Construction Contract Documents-Those items designated as "Contract Documents" in

the Construction Contract, and which together comprise the Construction Contract.

11. Construction Contract Price-The money that Owner has agreed to pay Contractor for

completion of the Work in accordance with the Construction Contract Documents.

12. Construction Contract Times-The number of days or the dates by which Contractor

shall: (a) achieve milestones, if any, in the Construction Contract; (b) achieve Substantial

Completion; and (c) complete the Work.

13. Construction Cost-The cost to Owner of the construction of those portions of the entire

Project designed or specified by or for Engineer under this Agreement, including

construction labor, services, materials, equipment, insurance, and bonding costs, and

allowances for contingencies. Construction Cost does not include costs of services of

Engineer or other design professionals and consultants; cost of land or rights-of-way, or

compensation for damages to property; Owner's costs for legal, accounting, insurance

counseling, or auditing services; interest or financing charges incurred in connection

with the Project; or the cost of other services to be provided by others to Owner.

Construction Cost is one of the items comprising Total Project Costs.

14. Constructor-Any person or entity (not including the Engineer, its employees, agents,

representatives, and Consultants), performing or supporting construction activities

relating to the Project, including but not limited to Contractors, Subcontractors,

Suppliers, Owner's work forces, utility companies, other contractors, construction

managers, testing firms, shippers, and truckers, and the employees, agents, and

representatives of any or all of them.

15. Consultants-Individuals or entities having a contract with Engineer to furnish services

with respect to this Project as Engineer's independent professional associates and

consultants; subcontractors; or vendors.

16. Contractor-The entity or individual with which Owner enters into a Construction

Contract.

17. Documents-Data, reports, Drawings, Specifications, Record Drawings, building

information models, civil integrated management models, and other deliverables,






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whether in printed or electronic format, provided or furnished in appropriate phases by

Engineer to Owner pursuant to this Agreement.

18. Drawings-That part of the Construction Contract Documents that graphically shows the

scope, extent, and character of the Work to be performed by Contractor.

19. Effective Date-The date indicated in this Agreement on which it becomes effective, but

if no such date is indicated, the date on which this Agreement is signed and delivered by

the last of the parties to sign and deliver.

20. Engineer-The individual or entity named as such in this Agreement.

21. Field Order-A written order issued by Engineer which requires minor changes in the

Work but does not change the Construction Contract Price or the Construction Contract

Times.

22. laws and Regulations; laws or Regulations-Any and all applicable laws, statutes, rules,

regulations, ordinances, codes, and orders of any and all governmental bodies, agencies,

authorities, and courts having jurisdiction.

23. Owner-The individual or entity named as such in this Agreement and for which

Engineer's services are to be performed. Unless indicated otherwise, this is the same

individual or entity that will enter into any Construction Contracts concerning the

Project.

24. Project-The total undertaking to be accomplished for Owner by engineers, contractors,

and others, including planning, study, design, construction, testing, commissioning, and

start-up, and of which the services to be performed or furnished by Engineer under this

Agreement are a part.

25. Record Drawings-Drawings depicting the completed Project, or a specific portion of the

completed Project, prepared by Engineer as aA AdditioAal Serviee and based on

Contractor's record copy of all Drawings, Specifications, Addenda, Change Orders, Work

Change Directives, Field Orders, and written interpretations and clarifications, as

delivered to Engineer and annotated by Contractor to show changes made during

construction.

26. Reimbursable Expenses-The expenses incurred directly by Engineer in connection with

the performing or furnishing of Basic Services and Additional Services for the Project.

27. Resident Project Representative-The authorized representative of Engineer assigned to

assist Engineer at the Site during the Construction Phase. As used herein, the term

Resident Project Representative or "RPR" includes any assistants or field staff of

Resident Project Representative. The duties and responsibilities of the Resident Project

Representative, if any, are as set forth in Exhibit D.





28. Samples-Physical examples of materials, equipment, or workmanship that arerepresentative of some portion of the Work and that establish the standards by whichsuch portion of the Work will be judged.

29. Shop Drawings-All drawings, diagrams, illustrations, schedules, and other data orinformation that are specifically prepared or assembled by or for Contractor andsubmitted by Contractor to illustrate some portion of the Work. Shop Drawings, whetherapproved or not, are not Drawings and are not Construction Contract Documents.

30. Site-Lands or areas to be indicated in the Construction Contract Documents as beingfurnished by Owner upon which the Work is to be performed, including rights-of-wayand easements, and such other lands furnished by Owner which are designated for theuse of Contractor.

31. Specifications-The part of the Construction Contract Documents that consists ofwritten requirements for materials, equipment, systems, standards, and workmanshipas applied to the Work, and certain administrative requirements and procedural mattersapplicable to the Work.

32. Subcontractor-An individual or entity having a direct contract with Contractor or withany other Subcontractor for the performance of a part of the Work.

33. Substantial Completion-The time at which the Work (or a specified part thereof) hasprogressed to the point where, in the opinion of Engineer, the Work (or a specified partthereof) is sufficiently complete, in accordance with the Construction ContractDocuments, so that the Work (or a specified part thereof) can be utilized for thepurposes for which it is intended. T_he terms "substantially complete" and "substantiallycompleted" as applied to all or part of the Work refer to Substantial Completion thereof.

34. Supplier-A manufacturer, fabricator, supplier, distributor, materialman, or vendorhaving a direct contract with Contractor or with any Subcontractor to furnish materialsor equipment to be incorporated in the Work by Contractor or a Subcontractor.

35. Total Project Costs-The total cost of planning, studying, designing, constructing, testing,commissioning, and start-up of the Project, including Construction Cost and all otherProject labor, services, materials, equipment, insurance, and bonding costs, allowancesfor contingencies, and the total costs of services of Engineer or other designprofessionals and consultants, together with such other Project-related costs that Ownerfurnishes for inclusion, including but not limited to cost of land, rights-of-way,compensation for damages to properties, Owner's costs for legal, accounting, insurancecounseling, and auditing services, interest and financing charges incurred in connectionwith the Project, and the cost of other services to be provided by others to Owner.

36. Work-The entire construction or the various separately identifiable parts thereofrequired to be provided under the Construction Contract Documents. Work includesand is the result of performing or providing all labor, services, and documentationnecessary to produce such construction; furnishing, installing, and incorporating allmaterials and equipment into such construction; and may include related services such





as testing, start-up, and commissioning, all as required by the Construction Contract Documents.

37. Work Change Directive-A written directive to Contractor issued on or after the effectivedate of the Construction Contract, signed by Owner and recommended by Engineer,ordering an addition, deletion, or revision in the Work.

38. Agency-The Rural Utilities Service or any designated representative of Rural Utilities

Service, including USDA, Rural Development.

B. Day:

1. The word "day" means a calendar day of 24 hours measured from midnight to the nextmidnight.

ARTICLE 8 - EXHIBITS AND SPECIAL PROVISIONS

8.01 Exhibits Included:

A. Exhibit A, Engineer's Services.

B. Exhibit B, Owner's Responsibilities.

C. Exhibit C, Payments to Engineer for Services and Reimbursable Expenses.

D. Exhibit D, Duties, Responsibilities and Limitations of Authority of Resident ProjectRepresentative. Not used.

E. Exhibit E, Notice of Acceptability of Work.

F. Exhibit F, Construction Cost Limit. Not used.

G. Exhibit G, Insurance.

H. Exhibit H, Dispute Resolution.

I. Exhibit I, Limitations of Liability. Not used.

J. Exhibit J, Special Provisions. Not used.

K. Exhibit K, Amendment to Owner-Engineer Agreement.

8.02 Total Agreement

A. This Agreement, (together with the exhibits included above) constitutes the entireagreement between Owner and Engineer and supersedes all prior written or oralunderstandings. This Agreement may only be amended, supplemented, modified, or






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canceled by a written instrument duly executed by both parties. Amendments should be

based whenever possible on the format of Exhibit K to this Agreement.

8.03 Designated Representatives

A. With the execution of this Agreement, Engineer and Owner shall designate specific

individuals to act as Engineer's and Owner's representatives with respect to the services to

be performed or furnished by Engineer and responsibilities of Owner under this

Agreement. Such an individual shall have authority to transmit instructions, receive

information, and render decisions relative to this Agreement on behalf of the respective

party whom the individual represents.

8.04 Engineer's Certifications

A. Engineer certifies that it has not engaged in corrupt, fraudulent, or coercive practices in

competing for or in executing the Agreement. For the purposes of this Paragraph 8.04:

1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value

likely to influence the action of a public official in the selection process or in the

Agreement execution;

2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to

influence the selection process or the execution of the Agreement to the detriment of

Owner, or (b) to deprive Owner of the benefits of free and open competition;

3. "coercive practice" means harming or threatening to harm, directly or indirectly, persons

or their property to influence their participation in the selection process or affect the

execution of the Agreement.

8.05 Federal Requirements

A. Agency Concurrence. Signature of a duly authorized representative of the Agency in the

space provided on the signature page of EJCDC form E-500 (2014) hereof does not

constitute a commitment to provide financial assistance or payments hereunder but

does signify that this Agreement conforms to Agency's applicable requirements. This

Agreement shall not be effective unless the Funding Agency's designated representative

concurs. No amendment to this Agreement shall be effective unless the Funding

Agency's designated representative concurs.

B. Audit and Access to Records. Owner, Agency, the Comptroller General of the United

States, or any of their duly authorized representatives, shall have access to any books,

documents, papers, and records of the Engineer which are pertinent to the Agreement,

for the purpose of making audits, examinations, excerpts, and transcriptions. Engineer

shall maintain all required records for three years after final payment is made and all

other pending matters are closed.

C. Restrictions on Lobbying. Engineer and each Consultant shall comply with "Byrd anti

lobbying amendment (31 U.S.C. 1352)" if they are recipients of engineering services

contracts and subcontracts that exceed $100,000 at any tier. If applicable, Engineer





must complete a certification form on lobbying activities related to a specific Federal

loan or grant that is a funding source for this Agreement. Each tier certifies to the tier

above that it will not and has not used Federal appropriated funds to pay any person or

organization for influencing or attempting to influence an officer or employee of any

agency, a member of Congress, or an employee of a member of Congress in connection

with obtaining any Federal contract, grant, or any other applicable award. Each tier

shall disclose any lobbying with non-Federal funds that takes place in connection with

obtaining any Federal award. Certifications and disclosures are forwarded from tier to

tier up to the Owner. Necessary certification and disclosure forms shall be provided by

Owner.

D. Suspension and Debarment. Engineer certifies, by signing this Agreement, that neither it

nor its principals are presently debarred, suspended, proposed for debarment, declared

ineligible or voluntarily excluded from participation in this transaction by any Federal

department or agency. Engineer will not contract with any Consultant for this project if

it or its principals is presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntarily excluded from participation in this transaction by any Federal

department or agency. Necessary certification forms shall be provided by the Owner.

The Engineer will complete and submit a form AD-1048, "Certification Regarding

Debarment, Suspension, Ineligibility and Voluntary Exclusion - lower tier transactions,"

to the Owner who will forward it the USDA, Rural Development processing office.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is

indicated on page 1.

Owner

By: Print name: Jim Ferguson Title: Town Manager

Date Signed:

Address for Owner's receipt of notices: 465 North Plymouth Avenue P.O. Box 2812

Quartzsite, AZ 85346

Designated Representative (Paragraph 8.03.A): Jim Ferguson Title: Town Manager

Phone Number:

E-Mail Address:

Engineer: PACE

By:

Print name: Michael G. Krebs Title: Vice President of Environmental Water Division Date Signed:

Engineer License or Firm's Certificate No.: 10084-0

State of: Arizona

Address for Engineer's receipt of notices:

8723 E Via de Commercio #B-102

Scottsdale, Arizona 85258

Designated Representative (Paragraph 8.03.A): Michael G. Krebs Title: Vice President of Environmental Water Division Phone Number: (602) 741-2115

---------------------

E-Mail Address: mike k re b s@ pace water.com

EJCDCII> E-500, Agreement Between Owner and Engineer for Professional Services.





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Engineer's Services

This is EXHIBIT A, consisting of 7 pages, referred

to in and part of the Agreement between

Owner and Engineer for Professional Services

dated October 10, 2019.

Article 1 of the Agreement is supplemented to include the following agreement of the parties.

Engineer shall provide Basic and Additional Services as set forth below.

PART 1- BASIC SERVICES

Al.01 Study and Report Phase

A. Engineer shall:

1. Consult with Owner to define and clarify Owner's requirements for the Project, including

design objectives and constraints, space, capacity and performance requirements,

flexibility, and expandability, and any budgetary limitations, and identify available data,

information, reports, facilities plans, and site evaluations.

a. If Owner has already identified one or more potential solutions to meet its Project

requirements, then proceed with the study and evaluation of such potential

solutions.

b. In addition, Engineer must identify, study, and evaluate multiple potential

alternative solutions potentially available to Owner, unless Owner and Engineer

mutually agree with Agency concurrence that only one feasible solution exists.

The number of alternative solutions should be appropriate to the specific project

as concurred in by the Agency.

2. Identify potential solution(s) to meet Owner's Project requirements; as needed.

3. Study and evaluate the potential solution(s) to meet Owner's Project requirements.

4. Visit the Site, or potential Project sites, to review existing conditions and facilities, unless

such visits are not necessary or applicable to meeting the objectives of the Study and

Report Phase.

5. Advise Owner of any need for Owner to obtain, furnish, or otherwise make available to

Engineer additional Project-related data and information, for Engineer's use in the study

and evaluation of potential solution(s) to Owner's Project requirements, and preparation

of a related report.

6. After consultation with Owner, recommend to Owner the solution(s) which in Engineer's

judgment meet Owner's requirements for the Project.

Exhibit A - Engineer's Services





7. Identify, consult with, and analyze requirements of governmental authorities havingjurisdiction to approve the portions of the Project to be designed or specified byEngineer, including but not limited to mitigating measures identified in an environmentalassessment for the Project.

8. Prepare a report (the "Report") which will, as appropriate, contain schematic layouts,sketches, and conceptual design criteria with appropriate exhibits to indicate theagreed-to requirements, considerations involved, and Engineer's recommendedsolution(s). For each recommended solution EnginEler will provide the following, whichwill be separately itemized: opinion of probable Construction Cost; proposedallowances for contingencies; the estimated total costs of design, professional, andrelated services to be provided by Engineer and its Consultants; and, on the basis ofinformation furnished by Owner, a tabulation of other items and services includedwithin the definition of Total Project Costs. The Report mentioned in paragraph

1.01.A.8 of Exhibit A to the Agreement is the Preliminary Engineering Report as

defined in RUS Bulletin 1780-2. This document must meet customary professional

standards as required by 7 CFR 1780.55. The Report must be concurred in by the

Agency.

9. Advise Owner of any need for Owner to provide data or services of the types describedin Exhibit B, for use in Project design, or in preparation for Contractor selection andconstruction.

10. When mutually agreed, and approved by the Agency, assist Owner in evaluating thepossible use of building information modeling; civil integrated management;geotechnical baselining of subsurface site conditions; innovative design, contracting, orprocurement strategies; or other strategies, technologies, or techniques for assisting inthe design, construction, and operation of Owner's facilities. The subject matter of thisparagraph shall be referred to in Exhibit A and B as "Project Strategies, Technologies,and Techniques."

11. If requested to do so by Owner, assist Owner in identifying opportunities for enhancingthe sustainability of the Project, and pursuant to Owner's instructions plan for theinclusion of sustainable features in the design.

12. Use ASCE 38, "Standard Guideline for the Collection and Depiction of Existing SubsurfaceUtility Data" as a means to advise the Owner on a recommended scope of work andprocedure for the identification and mapping of existing utilities.

13. Develop a scope of work and survey limits for any topographic and other surveysnecessary for design.

14. Perform or provide the following other Study and Report Phase tasks or deliverables:

a. USDA-RD Preliminary Engineering Report (PER)

1) Alternative Development & Preliminary Evaluation.

2) Data Gathering & Research.






3) Engineer shall attend meetings and provide coordination in the efforts ofgathering necessary information for the following areas:a) Lift Station(s) Location(s)b} Railroad Parcel Investigationc) Parcel Rights-of-Way Status (ROWs)

4) PER Development & Comment Modifications.

b. USDA-RD Environmental Categorical Exclusion

a) Engineer shall coordinate with the Town and USDA to determine if thisproject will be considered a categorical exclusion and to provide anynecessary documentation.

c. Council Meeting (if needed)

a) If required, Engineer shall attend a Town Council meeting to convey thePER proposed findings and recommendations. Engineer shall prepareany related exhibits and PowerPoint presentations

15. Furnish eight (8) review copies (eight (8) hard copies and one (1) electronic copy) of theReport and any other Study and Report Phase deliverables to Owner within sixty (60)

days of the Effective Date and review it with Owner. Within thirty (30) days of receipt,Owner shall submit to Engineer any comments regarding the furnished items.

16. Revise the Report and any other Study and Report Phase deliverables in response toOwner's and Agency's comments, as appropriate, and furnish three [3] written copiesand one [1] electronic copy of the revised Report and any other Study and ReportPhase deliverables to the Owner within (14) days of receipt of Owner's and Agency'scomments.

B. Engineer's services under the Study and Report Phase will be considered complete on thedate when Engineer has delivered to Owner the revised Report and any other Study andReport Phase deliverables.

PART 2 - ADDITIONAL SERVICES

A2.0l Additional Services Requiring Owner's Written Authorization

A. If authorized in writing by Owner, Engineer shall provide Additional Services of the typeslisted below. These services are not included as part of Basic Services and will be paid for byOwner as indicated in Exhibit C.

1. Preparation of applications and supporting documents (in addition to those furnishedunder Basic Services) for private or governmental grants, loans, or advances inconnection with the Project; preparation or review of environmental assessments andimpact statements, not including preparation of the Environmental Report defined

Exhibit A - Engineer's Services EJCDC"' E-500, Agreement Between Owner and Engineer for Professional Services.


and American Society ·of Civil Engineers. Ali rights reserved.



28 of 48

under Basic Services; review and evaluation of the effects on the design requirements

for the Project of any such statements and documents prepared by others; and

assistance in obtaining approvals of authorities having jurisdiction over the anticipated

environmental impact of the Project.

2. Services to make measured drawings of existing conditions or facilities, to conduct tests

or investigations of existing conditions or facilities, or to verify the accuracy of drawings

or other information furnished by Owner or others.

3. Services resulting from significant changes in the scope, extent, or character of the

portions of the Project designed or specified by Engineer, or the Project's design

requirements, including, but not limited to, changes in size, complexity, Owner's

schedule, character of construction, or method of financing; and revising previously

accepted studies, reports, Drawings, Specifications, or Construction Contract Documents

when such revisions are required by changes in Laws and Regulations enacted

subsequent to the Effective Date or are due to any other causes beyond Engineer's

control.

4. Services resulting from Owner's request to evaluate additional Study and Report Phase

alternative solutions beyond those agreed to in Paragraph Al.01.A.1 and 2, but only if

the Owner's request is made after completion of the Study and Report Phase.

5. Services required as a result of Owner's providing incomplete or incorrect Project

information to Engineer.

6. Providing renderings or models for Owner's use, including services in support of building

information modeling or civil integrated management.

7. Undertaking investigations and studies including, but not limited to:

a. detailed consideration of operations, maintenance, and overhead expenses;

b. the preparation of feasibility studies (such as those that include projections of

output capacity, utility project rates, project market demand, or project revenues)

and cash flow analyses, provided that such services are based on the engineering

and technical aspects of the Project, and do not include rendering advice regarding

municipal financial products or the issuance of municipal securities;

c. preparation of appraisals;

d. evaluating processes available for licensing, and assisting Owner in obtaining

process licensing;

e. detailed quantity surveys of materials, equipment, and labor; and

f. audits or inventories required in connection with construction performed or

furnished by Owner.

8. Furnishing services of Consultants for other than Basic Services.







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9. Providing data or services of the types described in Exhibit B, when Owner retains

Engineer to provide such data or services instead of Owner furnishing the same.

10. Providing the following services:

a. Services attributable to more prime construction contracts than specified in

Paragraph Al.03.D.

b. Services to arrange for performance of construction services for Owner by

contractors other than the principal prime Contractor, and administering Owner's

contract for such services.

11. Services during out-of-town travel required of Engineer, other than for visits to the Site

or Owner's office as required in Basic Services (Part 1 of Exhibit A).

12. Preparing for, coordinating with, participating in and responding to structured

independent review processes, including, but not limited to, construction management,

cost estimating, project peer review, value engineering, and constructibility review

requested by Owner; and performing or furnishing services required to revise studies,

reports, Drawings, Specifications, or other documents as a result of such review

processes.

13. Preparing additional bidding-related documents (or requests for proposals or other

construction procurement documents) or Construction Contract Documents for

alternate bids or cost estimates requested by Owner for the Work or a portion thereof.

14. Assistance in connection with bid protests, rebidding, or renegotiating contracts for

construction, materials, equipment, or services, except when such assistance is required

to complete services required by Paragraph 5.02.A and Exhibit F.

15. Preparing conformed Construction Contract Documents that incorporate and integrate

the content of all Addenda and any amendments negotiated by Owner and Contractor.

16. Providing Construction Phase services beyond the original date for completion and

readiness for final payment of Contractor, but only if such services increase the total

quantity of services to be performed in the Construction Phase, rather than merely

shifting performance of such services to a later date.

17. [Deleted].

18. Supplementing Record Drawings with information regarding the completed Project, Site,

and immediately adjacent areas obtained from field observations, Owner, utility

companies, and other reliable sources.

19. Conducting surveys, investigations, and field measurements to verify the accuracy of

Record Drawing content obtained from Contractor, Owner, utility companies, and other

sources; revise and supplement Record Drawings as needed.

20. Preparation of operation, maintenance, and staffing manuals.







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21. Protracted or extensive assistance in refining and adjusting of Project equipment and

systems (such as initial startup, testing, and balancing}.

22. Assistance to Owner in training Owner's staff to operate and maintain Project

equipment and systems.

23. Assistance to Owner in developing systems and procedures for (a} control of the

operation and maintenance of Project equipment and systems, and (b} related

record keeping.

24. Preparing to serve or serving as a consultant or witness for Owner in any litigation,

arbitration, lien or bond claim, or other legal or administrative proceeding involving the

Project.

25. Overtime work requiring higher than regular rates.

26. Providing construction surveys and staking to enable Contractor to perform its work

other than as required under Paragraph Al.05.A.8; any type of property surveys or

related engineering services needed for the transfer of interests in real property; and

providing other special field surveys.

27. Providing more extensive services required to enable Engineer to issue notices or

certifications requested by Owner.

28. Extensive services required during any correction period, or with respect to monitoring

Contractor's compliance with warranties and guarantees called for in the Construction

Contract (except as agreed to under Basic Services).

29. Other additional services performed or furnished by Engineer not otherwise provided for

in this Agreement.

A2.02 Additional Services Not Requiring Owner's Written Authorization

A. Engineer shall advise Owner that Engineer is commencing to perform or furnish the

Additional Services of the types listed below. For such Additional Services, Engineer need not

request or obtain specific advance written authorization from Owner. Engineer shall cease

performing or furnishing such Additional Services upon receipt of written notice to cease

from Owner.

1. Services in connection with Work Change Directives and Change Orders to reflect

changes requested by Owner.

2. Services in making revisions to Drawings and Specifications occasioned by the

acceptance of substitute materials or equipment other than "or equal" items;

evaluation and determination of an excessive number of proposed "or equals" or

substitutions, whether proposed before or after award of the Construction Contract.

3. Services resulting from significant delays, changes, or price increases occurring as a

direct or indirect result of materials, equipment, or energy shortages.







31 of 48

4. Additional or extended services arising from (a) the presence at the Site of any

Constituent of Concern or items of historical or cultural significance, (b) emergencies or

acts of God endangering the Work, (c) damage to the Work by fire or other causes

during construction, (d) a significant amount of defective, neglected, or delayed Work,

(e) acceleration of the progress schedule involving services beyond normal working

hours, or (f) default by Contractor.

5. Services (other than Basic Services during the Post-Construction Phase) in connection

with any partial utilization of the Work by Owner prior to Substantial Completion.

6. Evaluating unreasonable or frivolous requests for interpretation or information (RFls),

Change Proposals, or other demands from Contractor or others in connection with the

Work, or an excessive number of RFls, Change Proposals, or demands.

7. Reviewing a Shop Drawing or other Contractor submittal more than three times, as a

result of repeated inadequate submissions by Contractor.

8. While at the Site, compliance by Engineer and its staff with those terms of Owner's or

Contractor's safety program provided to Engineer subsequent to the Effective Date that

exceed those normally required of engineering personnel by federal, State, or local

safety authorities for similar construction sites.

Exhibit A- Engineer's Services






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Owner's Responsibilities

This is EXHIBIT B, consisting of 4 pages, referred




Article 2 of the Agreement is supplemented to include the following agreement of the parties.

B2.01 In addition to other responsibilities of Owner as set forth in this Agreement, Owner shall at its

expense:

A. Provide Engineer with all criteria and full information as to Owner's requirements for the

Project, including design objectives and constraints, space, capacity and performance

requirements, flexibility, and expandability, and any budgetary limitations.

B. Give instructions to Engineer regarding Owner's procurement of construction services

(including instructions regarding advertisements for bids, instructions to bidders, and

requests for proposals, as applicable), Owner's construction contract practices and

requirements, insurance and bonding requirements, electronic transmittals during

construction, and other information necessary for the finalization of Owner's bidding-related

documents (or requests for proposals or other construction procurement documents), and

Construction Contract Documents. Furnish copies (or give specific directions requesting

Engineer to use copies already in Engineer's possession) of all design and construction

standards, Owner's standard forms, general conditions (if other than EJCDC® C-700, Standard

General Conditiol)s of the Construction Contract, 2013 Edition), supplementary conditions,

text, and related documents and content for Engineer to include in the draft bidding-related

documents (or requests for proposals or other construction procurement documents), and

draft Construction Contract Documents, when applicable. Owner shall have responsibility for

the final content of (1) such bidding-related documents (or requests for proposals or other

construction procurement documents), and (2) those portions of any Construction Contract

other than the design (as set forth in the Drawings, Specifications, or otherwise), and other

engineering or technical matters; and Owner shall seek the advice of Owner's legal counsel,

risk managers, and insurance advisors with respect to the drafting and content of such

documents.

C. Furnish to Engineer any other available information pertinent to the Project including reports

and data relative to previous designs, construction, or investigation at or adjacent to the Site.

D. Following Engineer's assessment of initially-available Project information and data and upon

Engineer's request, obtain, furnish, or otherwise make available (if necessary through title

searches, or retention of specialists or consultants) such additional Project-related

information and data as is reasonably required to enable Engineer to complete its Basic and

Additional Services. Such additional information or data would generally include the

following:

1. Property descriptions.

Exhibit B - Owner's Responsibilities

EJCDcs E-500, Agreement Between Owner and Engineer for Professional Services.





33 of 48

2. Zoning, deed, and other land use restrictions.

3. Utility and topographic mapping and surveys.

4. Property, boundary, easement, right-of-way, and other special surveys or data, includingestablishing relevant reference points.

5. Explorations and tests of subsurface conditions at or adjacent to the Site; geotechnicalreports and investigations; drawings of physical conditions relating to existing surface orsubsurface structures at the Site; hydrographic surveys, laboratory tests and inspections

of samples, materials, and equipment; with appropriate professional interpretation of

such information or data.

6. Environmental assessments, audits, investigations, and impact statements, and other

relevant environmental, historical, or cultural studies relevant to the Project, the Site,and adjacent areas.

7. Data or consultations as required for the Project but not otherwise identified in thisAgreement.

E. Arrange for safe access to and make all provisions for Engineer to enter upon public andprivate property as required for Engineer to perform services under the Agreement.

F. Recognizing and acknowledging that Engineer's services and expertise do not include thefollowing services, provide, as required for the Project:

1. Accounting, bond and financial advisory (including, if applicable, "municipal advisor''services as described in Section 975 of the Dodd-Frank Wall Street Reform and

Consumer Protection Act (2010) and the municipal advisor registration rules issued bythe Securities and Exchange Commission), independent cost estimating, and insurance

counseling services.

2. Legal services with regard to issues pertaining to the Project as Owner requires,

Contractor raises, or Engineer reasonably requests.

3. Such auditing services as Owner requires to ascertain how or for what purposeContractor has used the money paid.

G. Provide the services of an independent testing laboratory to perform all inspections, tests,

and approvals of samples, materials, and equipment required by the Construction ContractDocuments (other than those required to be furnished or arranged by Contractor), or toevaluate the performance of materials, equipment, and facilities of Owner, prior to theirincorporation into the Work with appropriate professional interpretation thereof. ProvideEngineer with the findings and reports generated by testing laboratories, including findingsand reports obtained from or through Contractor.

H. Provide reviews, approvals, and permits from all governmental authorities having jurisdictionto approve all phases of the Project designed or specified by Engineer and such reviews,






approvals, and consents from others as may be necessary for completion of each phase of the Project.

I. Advise Engineer of the identity and scope of services of any independent consultantsemployed by Owner to perform or furnish services in regard to the Project, including, but notlimited to, cost estimating, project peer review, value engineering, and constructibilityreview.

J. If Owner designates a construction manager or an individual or entity other than, or inaddition to, Engineer to represent Owner at the Site, define and set forth as an attachment tothis Exhibit B the duties, responsibilities, and limitations of authority of such other party andthe relation thereof to the duties, responsibilities, and authority of Engineer.

K. If more than one prime contract is to be awarded for the Work designed or specified byEngineer, then designate a person or entity to have authority and responsibility forcoordinating the activities among the various prime Contractors, and define and set forth theduties, responsibilities, and limitations of authority of such individual or entity and therelation thereof to the duties, responsibilities, and authority of Engineer as an attachment tothis Exhibit B that is to be mutually agreed upon and made a part of this Agreement beforesuch services begin.

L. Inform Engineer in writing of any specific requirements of safety or security programs thatare applicable to Engineer, as a visitor to the Site.

M. Examine all alternative solutions, studies, reports, sketches, Drawings, Specifications,proposals, and other documents presented by Engineer (including obtaining advice of anattorney, risk manager, insurance counselor, financial/municipal advisor, and other advisorsor consultants as Owner deems appropriate with respect to such examination) and render inwriting timely decisions pertaining thereto.

N. Inform Engineer regarding any need for assistance in evaluating the possible use of ProjectStrategies, Technologies, and Techniques, as defined in Exhibit A.

0. Advise Engineer as to whether Engineer's assistance is requested in identifying opportunitiesfor enhancing the sustainability of the Project.

P. Place and pay for advertisement for Bids in appropriate publications.

Q. Furnish to Engineer data as to Owner's anticipated costs for services to be provided by others(including, but not limited to, accounting, bond and financial, independent cost estimating,insurance counseling, and legal advice) for Owner so that Engineer may assist Owner incollating the various cost categories which comprise Total Project Costs.

R. Attend and participate in the pre-bid conference, bid opening, pre-construction conferences,construction progress and other job related meetings, and Site visits to determine SubstantialCompletion and readiness of the completed Work for final payment.







35 of 48

S. Authorize Engineer to provide Additional Services as set forth in Part 2 of Exhibit A of the

Agreement, as required.

T. Perform or provide the following: None.


EJCDC,. E-500, Agreement Between Owner and Engineer for Professional Services.





36 of 48

This is EXHIBIT C, consisting of 1 page, referred

to in and part of the Agreement between Owner and Engineer for Professional Services


Payments to Engineer for Services and Reimbursable Expenses

COMPENSATION PACKET BC-1: Basic Services - Lump Sum

Article 2 of the Agreement is supplemented to include the following agreement of the parties:

ARTICLE 2 - OWNER'S RESPONSIBILITIES

C2.01 Compensation for Basic Services (other than Resident Project Representative) - Lump Sum Method

of Payment

A. Owner shall pay Engineer for Basic Services set forth in Exhibit A, except for services of

Engineer's Resident Project Representative, if any, as follows:

1. A Lump Sum amount of $33,810.00 based on the following estimated distribution of

compensation and detailed in Appendix 3 of this Exhibit C.

a. Study and Report Phase $33,810.00

2. Engineer may alter the distribution of compensation between individual phases noted

herein to be consistent with services actually rendered, but shall not exceed the total

Lump Sum amount unless approved in writing by the Owner and Agency.

3. The Lump Sum includes compensation for Engineer's services and services of Engineer's

Consultants, if any. Appropriate amounts have been incorporated in the Lump Sum to

account for labor costs, overhead, profit, expenses (other than any expressly allowed

Reimbursable Expenses), and Consultant charges.

4. In addition to the Lump Sum, Engineer is also entitled to reimbursement from Owner for

the following Reimbursable Expenses (see Appendix 1 for rates or charges) and included

Engineer Labor Breakdown.

5. The portion of the Lump Sum amount billed for Engineer's services will be based upon

Engineer's estimate of the percentage of the total services actually completed during the

billing period. If any Reimbursable Expenses are expressly allowed, Engineer may also bill

for any such Reimbursable Expenses incurred during the billing period.

B. Period of Service: The compensation amount stipulated in Compensation Packet BC-1 is

conditioned on a period of service not exceeding twenty-four (24) months. If such period of

service is extended, the compensation amount for Engineer's services shall be appropriately

adjusted with concurrence of the Owner and Agency.

Exhibit C-Compensation Packet BC-1: Basic Services (other than RPR) - Lump Sum Method of Payment EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services.

Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.



37 of 48

This is Appendix 1 to EXHIBIT C, consisting of 1 page,

referred to in and part of the Agreement between Owner and Engineer for Professional Services dated

October 10, 2019.

Reimbursable Expenses Schedule

Reimbursable Expenses are subject to review and adjustment per Exhibit C. Rates and charges for Reimbursable Expenses as of the date of the Agreement are:

Units Cost Travel

Mileage (Per Mile) Mile $0.58 Airfare, Auto Rental, Hotel At Cost

Misc. Travel (Parking, tax, tolls, meals, etc.) At Cost

Per Diem (Contract Rate) DAY Contract Rate

Outside Reproduction At Cost

Shipping ,FedEx1

UPS1

Courier, etc.) At Cost

Misc. (Review Fees1 Specific Charges} At Cost

Reproduction Un'-House}

Sheet Bond - B/W Prints and Copies -All sizes SF $0.16 (8 ½ x 11 to 12 x18)

Sheet - Color Prints and Copies -All sizes SF $1.20

Sheet - Glossy Color Print/Photo -All sizes SF $2.60

Roll - Plots and Copies (Roll Paper)

• Bond (B/W) SF $0.88 - Bond (Color) SF $1.56

Roll - Vellum or Mylar Plots SF $2.60

Roll - Glossy Color Plot Exhibits (Roll Paper) SF $3.12

Report 3-Ring Binders

� 1.5" EA $10.40 1.5" to 3" EA $15.60 >3" EA $26.00

Coil or GBC Punch Binding EA $1.04

*Note: All reimbursable expenses will be invoiced at the above rates+ 10%

Exhibit C -Appendix 1: Reimbursable Expenses Schedule.






38 of 48

This is Appendix 2 to EXHIBIT C, consisting of 1 page,

referred to in and part of the Agreement between

Owner and Engineer for Professional Services dated

October 10, 2019.

Standard Hourly Rates Schedule

C. Standard Hourly Rates:

1. Standard Hourly Rates are set forth in this Appendix 2 to this Exhibit C and includesalaries and wages paid to personnel in each billing class plus the cost of customary and

statutory benefits, general and administrative overhead, non-project operating costs,

and operating margin or profit.

2. The Standard Hourly Rates apply only as specified in Article C2.

D. Schedule:

Hourly rates for services performed on or after the date of the Agreement are:

Principal

Sr. Project Manager/ Sr. Consulting Engineer

Sr. Electrical Engineer/ Sr. GIS Analyst

Project Manager/ Consulting Engineer/ Sr. Hydrologist

Sr. Project Engineer/ Sr. Design Engineer

Instrumentation & Controls Specialist

Project Engineer/ Design Engineer II

Sr. CAD Designer

Design Engineer

Graphic Designer

CAD Designer / GIS Analyst

Project Coordinator/ Administrative Support

Assistant Designer

G.P.S. Survey Unit.(w/ Operator)

Expert Witness / Legal Consultation

Exhibit C -Appendix 2: Standard Hourly Rates Schedule.

$245

$215

$200

$195

$175

$150

$150

$120

$130

$100

$100

$80

$80

$240

$350+ Exp.

EJCDC® E·S00, Agreement Between Owner and Engineer for Professional Services.

Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

m

� CT�n I >

"0 "0 fl> :I a. ic' � Iii' CT 0 ...

llll ... fl> Ill [0

== :I

w .,, < ::c �-. ti: 0 ·1:1:. W·

a:

Oil

-�·-. i:!.,,

USDA-RP Prellminarv Engineering Report(PERI 10.1 Alternative Develooment & Preliminarv Evaluation 10.2 Data Gatherina & Research 10.3 PER Development & Comment Modifications 10.4 Meetinos (4/-2 PER Town Review & 2 -USDA-RD Reviev.

Tota/Hours USDA-RD Environmental Categorical Excl11sion 11.1 USDA-RD Environmental Cateqorical Exclusion

Counctil Pre$entat.ion {ifnl!eded} 12.1 Council Presentations(l Town Council)

TotQ/Hours Relmbursabie Expenses 00.1 Reimbursable Exoenses

Tota/Hours

LABOR BREAKDOWN

$245 $215 $200

$ 9.310 $1no $ 8,400

2 2 4 8

16 8 24 16 8 38 8 42

$ 980 s - s BOO. 4 4 4 D 4

$200 $120 $100 $100 $80

$ 800 $ 960 $ 1600 $ 400 $4 320 $ 2,7 510

2 $ 1 050

8 $ 3 220

4 8 16 4 40 $ 17,400 4 $ 5 840

4 8 16 4 54 174 ALLOWANCE CT&E) $ 1500

ALLOWANCE (T&E) $ 1500 ALLOWANCEfT&E) $ - s . $ - $ zoo $ 310 $ 2300

2 4 $ 2,300

Q 0 0 2 4 14 ALLOWANCE CT&EI $ 2 500

ALLOWANCE (T&E} $ 2 500 ALLOWANCE(T&E)

PRELIMINARY STIJDI ES SUBTOTAl $ 33 810

PROJJ:CT ENGINEERIN� COST SUM MARY STUDY & REPORT PHASE _Ll__33,810

GRAND TOTAL I $ 33,810

VI C" "O -I ID ID w ::r

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-0 DJ :, (/) o·:, I

-0:::, DJ (/) 11) N



40 of 48

This is EXHIBIT E, consisting of 2 pages, referred




ENGINEERS JOINT CONTRACT

DOCUMENTS COMMITiEE

NOTICE OF ACCEPTABILITY OF WORK

PROJECT: Town of Quartzsite Wastewater Treatment Plant Expansion Phase 2

OWNER: City of Quartzsite

CONTRACTOR:

OWNER'S CONSTRUCTION CONTRACT IDENTIFICATION:

EFFECTIVE DATE OF THE CONSTRUCTION CONTRACT:

ENGINEER: Pacific Advanced Civil Engineering, Inc. (PACE)

NOTICE DATE:

To:

Owner

And To:

Contractor

From:

Engineer

The Engineer hereby gives notice to the above Owner and Contractor that Engineer has recommended

final payment of Contractor, and that the Work furnished and performed by Contractor under the above

Construction Contract is acceptable, expressly subject to the provisions of the related Contract

Documents, the Agreement between Owner and Engineer for Professional Services dated July 10, 2019,

and the following terms and conditions of this Notice:

Exhibit E - Notice of Acceptability of Work.






41 of 48

CONDITIONS OF NOTICE OF ACCEPTABILITY OF WORK

The Notice of Acceptability of Work ("Notice") is expressly made subject to the following terms

and conditions to which all those who receive said Notice and rely thereon agree:

By:

Title:

Dated:

1. This Notice is given with the skill and care ordinarily used by members of the engineering

profession practicing under similar conditions at the same time and in the same locality.

2. This Notice reflects and is an expression of the Engineer's professional opinion.

3. This Notice is given as to the best of Engineer's knowledge, information, and belief as of

the Notice Date.

4. This Notice is based entirely on and expressly limited by the scope of services Engineer

has been employed by Owner to perform or furnish during construction of the Project

(including observation of the Contractor's work) under Engineer's Agreement with

Owner, and applies only to facts that are within Engineer's knowledge or could

reasonably have been ascertained by Engineer as a result of carrying out the

responsibilities specifically assigned to Engineer under such Agreement.

5. This Notice is not a guarantee or warranty of Contractor's performance under the

Construction Contract, an acceptance of Work that is not in accordance with the related

Contract Documents, including but not limited to defective Work discovered after final

inspection, nor an assumption of responsibility for any failure of Contractor to furnish

and perform the Work thereunder in accordance with the Construction Contract

Documents, or to otherwise comply with the Construction Contract Documents or the

terms of any special guarantees specified therein.

6. This Notice does not relieve Contractor of any survrvmg obligations under the

Construction Contract, and is subject to Owner's reservations of rights with respect to

completion and final payment.

Exhibit E - Notice of Acceptability of Work.

EJCDC® E-500, Agreement Between Owner and Engineer for Professional Seivices.




Quartzsite Wastewater Treatment Plant Expansion- Phase 2

42 of 48

Insurance

This is EXHIBIT G, consisting of 1 page, referred




Paragraph 6.05 of the Agreement is supplemented to include the following agreement of the parties:

G6.05 Insurance

A. The limits of liability for the insurance required by Paragraph 6.05.A and 6.05.B of the

Agreement are as follows:

1. By Engineer: Insurance Certificate provided under separate cover.

2. By Owner: Insurance Certificate provided under separate cover.

B. Additional Insureds:

1. The following individuals or entities are to be listed on Owner's general liability policies

of insurance as additional insureds:

a. Pacific Advanced Civil Engineering, Inc. dba PACE

Engineer

2. During the term of this Agreement the Engineer shall notify Owner of any other

Consultant to .be listed as an additional insured on Owner's general liability policies of

insurance.

3. The Owner shall be listed on Engineer's general liability policy as provided in

Paragraph 6.05.A.

Exhibit G - Insurance.






43 of 48

Dispute Resolution

This is EXHIBIT H, consisting of 2 pages, referred to

in and part of the Agreement between Owner and

Engineer for Professional Services dated October

10, 2019.

Paragraph 6.09 of the Agreement is supplemented to include the following agreement of the parties:

H6.08 Dispute Resolution

C. Arbitration: All Disputes between Owner and Engineer shall be settled by arbitration in

accordance with the American Arbitration Association rules effective at the Effective Date,

subject to the conditions stated below. This agreement to arbitrate and any other agreement or

consent to arbitrate entered into in accordance with this Paragraph H6.09.A will be specifically

enforceable under prevailing law of any court having jurisdiction.

1. Notice of the demand for arbitration must be filed in writing with the other party to the

Agreement and with the American Arbitration Association. The demand must be made

within a reasonable time after the Dispute has arisen. In no event may the demand for

arbitration be made after the date when institution of legal or equitable proceedings based

on such Dispute would be barred by the applicable statute of limitations.

2. All demands for arbitration and all answering statements thereto which include any

monetary claims must contain a statement that the total sum or value in controversy as

alleged by the party making such demand or answering statement is not more than

$200,000 (exclusive of interest and costs). The arbitrators will not have jurisdiction, power,

or authority to consider, or make findings (except in denial of their own jurisdiction)

concerning any Dispute if the amount in controversy in such Dispute is more than $200,000

(exclusive of interest and costs), or to render a monetary award in response thereto against

any party which totals more than $200,000 (exclusive of interest and costs). Disputes that

are not subject to arbitration under this paragraph may be resolved in any court of

competent jurisdiction.

3. The rules of any arbitration shall be supplemented to include the following: The award

rendered by the arbitrators shall be in writing, and shall include (a) a precise breakdown of

the award, and (b) a written explanation of the award specifically citing the Agreement

provisions deemed applicable and relied on in making the award.

4. The award rendered by the arbitrators will be consistent with the Agreement of the parties

and final, and judgment may be entered upon it in any court having jurisdiction thereof, and

will not be subject to appeal or modification.

5. If a Dispute in question between Owner and Engineer involves the work of a Contractor,

Subcontractor, or consultants to the Owner or Engineer (each a "Joinable Party"), and such

Joinable Party has agreed -contractually or otherwise to participate in a consolidated

arbitration concerning this Project, then either Owner or Engineer may join such Joinable

Exhibit H - Dispute Resolution.


Copyright© 2014 National Society of Professional Engineers, American Council of Engineering Companies,




44 of 48

Party as a party to the arbitration between Owner and Engineer hereunder. Nothing in this

Paragraph H6.09.A.5 nor in the provision of such contract consenting to joinder shall create

any claim, right, or cause of action in favor of the Joinable Party and against Owner or

Engineer that does not otherwise exist.

Exhibit H - Dispute Resolution.





This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between



AMENDMENT TO OWNER-ENGINEER AGREEMENT

Amendment No.

The Effective Date of this Amendment is: __ _

Background Data

Effective Date of Owner-Engineer Agreement:

Owner:

Engineer: PACE

Project:

Nature of Amendment: [Check those that are applicable and delete those that are inapplicable.]

Additional Services to be performed by Engineer

Modifications to services of Engineer

Modifications to responsibilities of Owner

Modifications of payment to Engineer

Modifications to time(s) for rendering services

Modifications to other terms and conditions of the Agreement

Description of Modifications:

Here describe the modifications, in as much specificity and detail as needed. Use an

attachment if necessary.

Agreement Summary:

Original agreement amount: $ ___ _ Net change for prior amendments: $ _ __ _ This amendment amount: $ ____ _ Adjusted Agreement amount: $ ____ _

Change in time for services (days or date, as applicable): __ _

Exhibit K -Amendment to Owner-Engineer Agreement.






46 of 48

The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement,

including those set forth in Exhibit C.

Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this

Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in

effect.

OWNER: ENGINEER:

By: By:

Print Print

name: name:

Title: Title:

Date Signed: Date Signed:

Exhibit K-Amendment to Owner-Engineer Agreement.






47 of 48

RVS CERTIFICATION PAGE

PROJECT NAME� Town of Quartzsite Wastewater Treatment Plant Expansion Phase 2 -- - _ _ ,, ?-

The Engine-er and Owner hereby concur in the .Funding Agency required revi.si.ons to E-'500 (2014). In addition, Engineer ce.rtifies to the fol1owing:

All modifications required by RUS Bulletin l 780-26 have been made .in accordance wi"h the terms: of the Hcense agreement; which states in pan that the Engineer '�must plainly show all changes to the Standard EJCDC Text, using 'Track Changes' (redline/strikeout), h1ghlighting, or other means of clearly indicating additiom and de]etions." Such other means may include attachments indicating changes (e.g. Supplementary Conditions modifying the General Condition().

SUMMARY OF ENGINEERING FEES

Note that the fees indicated on tl1is table are ollly a summary and iftbere is a conflict with any provision of Exhibit C! the provisions there overrule the values on this table. Fees shown in will not be exceeded without tbe concurrence of the Agency.

Basic Services

Re-sident Project Observation

Additional Servkes

TOTAL:

$ 33,810.00

$ 0.00

$ 0.00

$ 33,810.00



48 of 48

Any adjustments to engineering fees or changes to maximum estimated values must be approved by the Agency .and must include a table of what specific category or categories of fees are being changed, what fees were before and after the change� and the, resulting total fee.

Engineer Date

Michael G. Krebs, PE, Vice President of Environmental Water Division, PACE

Name and Title

Owner Date

Jim Ferguson, Town Manager-Town of Quartzsite

Name and Title

Agency Concurrence:

As lender or insurer of funds to defray the costs oflhis Contract, and without liability for any payments thereunder,. the Agency hereby concurs in the. fonn. content, and execut1on of trus Agreement.

Agency Representative Date,

Name and l'itle

TOWN OF QUARTZSITE



Agenda Item:

Summary:

Authorization to issue the Off-Highway Vehicle (OHV) Staging

Area bid documents

The Town was awarded $463,269 in December 2019 to develop

a 1.6-acre OHV public staging area for the Arizona Peace Trail

and BLM La Posa Travel Management Plan. The site will be utilized for parking and off-loading OHV's for use on existing

adjacent trail systems. This will be the first OHV staging area in

Quartzsite.

The funds will be utilized for engineering costs, grading and

improvements. The Town will contribute the installation of:

Sanitary sewer; potable water line; Water meter, meter box,

and water valves; Trash Receptacles, Picnic Benches, and, Host yard and irrigation improvements.

Town Engineer, Dale Miller, has prepared the final design documents in addition to the bid documents and technical

specifications in compliance with AZ State Park guidelines.

Impact on budget: None.

The engineer's construction cost estimate is $480,000.

The Town's match contribution is estimated to be $49,200.


Attachments: Portion of the 80-page bid/contract documents &

Technical Specifications

Action Requested: Motion to authorize the advertisement the Off-Highway

Vehicle (OHV) Staging Area bid documents

TOWN OF QUARTZSITE

OFF-HIGHWAY VEHICLE

STAGING AREA PROJECT

BID/CONTRACT DOCUMENTS

&

TECHNICAL SPECIFICATIONS

14 JULY 2020

[Jcplra 12/31/2020

TABLE OF CONTENTS

OFF-HIGHWAY VEHICLE STAGING AREA PROJECT

TABLE OF CONTENTS ....................................................................................................................... 2

REFERENCED DOCUMENTS ............................................................................................................. 4

NOTICE & INVITATION TO SUBMIT BIDS ......................................................................................... 5

INFORMATION FOR BIDDERS .......................................................................................................... 6

BID FORM ...................................................................................................................................... 11

BID SCHEDULE ............................................................................................................................... 13

BID BOND ...................................................................................................................................... 17

SCHEDULE OF MAJOR SUBCONTRACTORS ................................................................................... 19

CONSTRUCTION CONTRACT & GENERAL CONDITIONS ................................................................ 20

CONSTRUCTION CONTRACT AND GENERAL CONDITIONS ........................................................... 21

1.0 PROJECT DESCRr'PTION ...................................................................................................... 21

2.0 PERFORMANCE STANDARD .............................................................................................. 21

3.0 CONTRACT TIME ............................................................................................................... 21

4.0 SUBCONTRACTORS ........................................................................................................... 22

5.0 INDEPENDENT CONTRACTOR .............................•............................................................. 22

6.0 LABOR AND MATERIALS .................................................................................................... 22

7.0 TAXES ................................................................................................................................ 22

8.0 PERMITS AND FEES ..................................................... , ..................................................... 22

9.0 BONDS ............................................................................................................................... 23

10.0 ·SUPERINTENDENT ............................................................................................................. 23

11.0 PROGRESS SCHEDULE ....................................................................................................... 23

12.0 DRAWINGS AND SAMPLES ................................................................................................ 24

13.0 ERRORS IN THE PLANS ...................................................................................................... 24

14.0 QUARTZSITE'S RIGHT TO STOP, CARRY OUT OR CORRECT THE WORK ............................ 24

15.0 WARRANTY ........................................................................................................................ 25

16.0 INDEMNIFICATION ............................................................................................................ 25

17.0 INSURANCE ....................................................................................................................... 25

TOWN OF QUARTZSITE- OFF-HIGHWAY VEHICLE STAGING AREA PROJECT PAGE 2

18.0 CHANGE ORDERS .............................................................................................................. 29

19.0 DISPUTED WORK ............................................................................................................... 30

20.0 CONTRACT SUM; PAYMENTS AND COMPLETION ............................................................. 30

21.0 PROTECTION OF PERSONS AND PROPERTY ...................................................................... 31

22.0 GOVERNING LAW .............................................................................................................. 32

23.0 SUCCESSORS AND ASSIGNS .............................................................................................. 32

24.0 SERVICE OF NOTICE ........................................................................................................... 33

25.0 CLAIMS FOR DAMAGES ..................................................................................................... 33

26.0 RIGHTS AND REMEDIES ..................................................................................................... 33

27.0 TIME IS OF THE ESSENCE ................................................................................................... 34

28.0 TERMINATION BY QUARTZSITE ......................................................................................... 34

29.0 CONFLICT OF INTEREST ..................................................................................................... 35

30.0 LITIGATION ........................................................................................................................ 35

31.0 IMMIGRATION LAW COMPLIANCE WARRANTY ............................................................... 35

32.0 IS RAEL BOYCOTT ............................................................................................................... 36

PERFORMANCE BOND .................................................................................................................. 37

LABOR AND MATERIALS BOND ..................................................................................................... 39

CHANGE ORDER NO. .. .............................................................................................................. 41

CONTRACTOR'S AFFIDAVIT ........................................................................................................... 42

NOTICE TO PROCEED .................................................................................................................... 43

ACCEPTANCE OF NOTICE TO PROCEED ......................................................................................... 44

TECHNICAL SPECIFICATIONS ......................................................................................................... 45

TOWN OF QUARTZSITE - OFF-HIGHWAY VEHICLE STAGING AREA PROJECT PAGE 3

REFERENCED DOCUMENTS

STANDARD SPECIFICATIONS (Separate documents from these bid/contract documents)

• Uniform Standard Specifications and Details for Public Works Construction

2020 Edition, Maricopa Association of Governments (MAG)

• La Paz County Public Works Standards, Volume I, Construction Standards

• La Paz County Public Works Standards, Volume 11, Specifications

• La Paz County Public Works Standards, Volume Ill, Storm Drainage Facilities (adopted

March 04, 2002)

• Arizona Department of Transportation, Standard Specifications for Road and Bridge

Construction, 2008 Edition, latest revision

• Manual on Uniform Traffic Control Devices, latest revision

• Arizona Supplement to the MUTCD, latest revision

CONSTRUCTION DRAWINGS (Separate document from these bid/contract documents)

• Plans entitled "OFF-HIGHWAY VEHICLE STAGING AREA PROJECT" and dated 07/14/2020

RICK ENGINEERING COMPANY PROJECT NO. 5298


NOTICE & INVITATION TO SUBMIT BIDS


Services: Site Civil Improvements

Bid Opening: October 15, 2020 at 1:00 pm

Location: Town Hall, 465 N Plymouth Ave, Quartzsite, AZ 85346

Quartzsite Contact: Cliff O'Neill, Assistant Town Manager, Town of Quartzsite PO Box 2812, 465 N Plymouth Ave, Quartzsite, AZ 85346 (928) 927-4333 I [email protected]

Obtain Documents: Tina Abriani, Town Clerk, Town of Quartzsite PO Box 2812, 465 N Plymouth Ave, Quartzsite, AZ 85346 (928) 927-4333 I [email protected]

Date and Location for Submittal of Sealed Bids:

Sealed bids will be received at the Quartzsite Town Clerk's Office, Town Hall, 465 North Plymouth Avenue, Quartzsite, AZ 85346, until 1:00 PM, September 24, 2020, for the above services. Bids must be submitted in a sealed envelope clearly marked on the outside with the name of the project and the bid date. Any bid received after the time specified will be returned unopened. It is the bidder's responsibility to assure bids are received at the above location on or before the specified time. Bids will be opened as set forth above, and the names of proposers and their bid prices publicly read aloud immediately after the time for receiving bids.

Work Summary:

The project work includes site removals, grading, asphalt and concrete paving, curbs, curb ramp, sidewalk, chain link fence, prefabricated restroom building, shade structure, area lighting, sewer and water service, electric service, landscaping and irrigation, and site furniture installation. The work shall conform to the plans and the Maricopa Association of Governments Standard Specifications. The term of the contract will commence upon issuance of a Notice to Proceed and be completed within 90 calendar days.

Bid Requirements:

Each bid will be in accordance with the bid requirements set forth in the Bid/Contract Documents, which may be obtained by contacting Tina Abriani, Town Clerk, and Cliff O'Neill, Assistant Town Manager, as set forth above. Any bid that does not conform in all material aspects to the requirements for bids set forth in the Bid/Contract documents will be considered nonresponsive.

Right to Reject Bids:

The Town of Quartzsite reserves the right to reject any or all bids, waive any informality in a bid, and/or to withhold the award for any reason that the Town of Quartzsite deems appropriate.

Equal Opportunity:

The Town of Quartzsite is an equal opportunity employer. Minority and women business enterprises are encouraged to submit bids on this solicitation.


INFORMATION FOR BIDDERS


Sealed Bids will be received, opened, and read aloud publicly by the Town of Quartzsite (herein called the "Owner"), at 1:00 p.m. (Arizona Time) on October 15, 2020. Bids must be mailed, or hand delivered to Town of Quartzsite Town Clerk at PO Box 2812, 465 N Plymouth Ave,

Quartzsite, Arizona 85346. Late bids will not be considered.

Each bidder, before submitting their bid, shall become fully informed as to the extent and character of work required. All questions relating to the bid must be submitted in writing to Cliff O'Neill, Assistant Town Manager, (928) 927-4333, [email protected], with a copy to Tina Abriani, Town Clerk, (928) 927-4333, [email protected]; both at PO Box 2812, 580 East Quail Trail, Quartzsite, AZ 85346, referencing this IFB prior to the October 8, 2020, bidder

questions deadline indicated on the Bidding Procedure Timetable. The contractor shall bear all risks associated with delays in the US mail or delivery service. Any requests received after the stated deadline may not be considered. All requests received prior to the deadline will be responded to in writing by the Town in the form of an addendum addressed and sent to all registered plan holders.

If any addenda are issued, the contractor must acknowledge receipt of any and all addenda on

the bid form in order to submit a qualifying bid.

Each Bid Form must be submitted in a sealed envelope addressed to Town of Quartzsite Town Clerk. Each sealed envelope containing a Bid Form must be plainly marked on the outside with the name of the project:


The envelope should also bear on the outside the:

• Project Name

• Name and address of the Bidder

• Bid opening date and time

All Bids must be made on the required Bid Form and Bid Schedule. All blank spaces for bid prices must be filled in, in ink or typewritten, and the Bid Form and Bid Schedule must be fully completed, and the Bid Form executed, when submitted. Two (2) copies of the Bid Form and

Bid Schedule are required. Any improperly completed bids will not be accepted.

Bid Security in the amount of not less than ten percent (10%) of the total Bid must accompany each Bid Form in the type and form specified in these Bid/Contract Documents.

The Owner reserves the right to reject any and all Bids, to waive any informalities and minor irregularities in bids, and to accept the Bid deemed in the opinion of the Town of Quartzsite to be in the best interest of the Town. A conditional or qualified Bid may be cause for rejection.


Any Bid may be withdrawn prior to the above scheduled date and time for the opening of Bids or

authorized postponement thereof. Any Bid received after the time and date specified shall not

be considered and will be returned unopened. No Bidder may withdraw a Bid within ninety (90)

calendar days after the actual date of the opening thereof. Should there be reasons why the

Contract cannot be awarded within the specified period of time, the time may be extended by

mutual agreement between the Owner and the Bidder.

Bidders and other interested parties are hereby notified that a Pre-Bid Conference will not be

held for this project. The deadline for submittal of Questions by Bidders for formal response by

the Town of Quartzsite is close of business on October 8, 2020.

Bidders must satisfy themselves as to the extent and accuracy of the estimated quantities in the

Bid Schedule by examination of the project site and review of these bid/contract documents and

the technical specifications, including any issued Addenda. After Bids have been submitted, the

Bidder shall not assert that there was a misunderstanding concerning the approximate quantities

of the work or the nature of the work to be done and satisfactorily completed.

Each Bidder shall demonstrate their experience in civil sitework, hardscape, and landscape

construction and other related improvements as detailed herein, and under local site conditions.

The Bidder shall provide to the Town of Quartzsite alo_ng with their Bid a list of at least three

(3) successfully completed projects of a similar nature to this project. The Bidder shall include

the size range in construction cost for the similar projects constructed and a general description

and conditions of each, for the three or more referenced projects. The Bidder shall also provide

at least one reference for each completed project with current and correct contact information

(name, phone number, and email address) for each reference.

Each Bid must include:

■ proposed project schedule,

■ completed Schedule of Major Subcontractors to be assisting in the project, and a

■ list of at least three (3) recent relevant completed projects of a similar nature with

reference contact information.

The Bid/Contract Documents, and any Addenda issued, contain the provisions required for the

construction of the Project. Information otherwise obtained from an officer, agent, or employee

of the Owner, or any other person, shall not affect the risks or obligations assumed by the

Contractor or relieve them from fulfilling any of the conditions of the contract.

The Party to whom the Contract is awarded will be required to execute the construction

Agreement within fourteen (14) calendar days from the date when Notice of Award is delivered

to the Bidder. The Notice of Award shall be accompanied by the necessary Agreement, Bond

Forms, and any additional requirements or needed forms. --In case the Bidder fails to execute the

Agreement, the Owner reserves the right to exercise its option to consider the Bidder in default

and the Bid Security forfeited, in which case, another Bidder may be awarded the project.


A Performance Bond and a Labor and Materials Bond, each in the amount of 100 percent (100%) of the Contract Price, with a corporate surety approved by the Contracting Agency, will be required for the faithful performance of the Contract. Attorneys-in-Fact who sign Bid Bonds or Performance Bonds or Labor and Material Payment Bonds must file with each Bond a certified and effective dated copy of their Power of Attorney.

Within fourteen (14) calendar days of receipt of acceptable proof of insurance, W-9 form, Performance Bond, Labor and Materials Bond, any other required documents, and an Agreement signed by the party to whom the Agreement was awarded, the Owner shall sign the Agreement and return to such party a fully executed duplicate of the Agreement. Should the Owner not execute the Agreement within such period, the Bidder may, by Written Notice, withdraw the signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the Owner.

The Owner shall issue the Notice to Proceed for the project within fourteen (14) calendar days of the execution of the Agreement. Should there be reasons why the Notice to Proceed cannot be issued within such period of time, the time may be extended by mutual agreement between the Owner and Contractor. If the Notice to Proceed has not been issued within the fourteen {14) calendar day period, or within the period mutually agreed upon, the Contractor may terminate the Agreement without further liability on the part of either party.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Project, shall apply to the Contract throughout the term of the Contract.

Bidders shall be qualified firms registered with the Arizona Registrar of Contractors and a

licensed and bonded contractor in the State of Arizona.

The Selected Contractor shall, in all hiring or employment made possible or resulting from this project, take affirmative action to ensure that there shall be no unlawful discrimination against any employee or applicant for employment because of sex, race, age, color, creed, national origin, marital status, sexual orientation, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment, advertising, layoff, termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeships.

No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this project on the grounds of sex, race, color, creed, national origin, age (except minimum age and retirement provisions), marital status, sexual orientation, or the presence of any sensory, mental or physical handicap. In addition, the Town of Quartzsite will ensure that disadvantaged business enterprises (DBEs) will be afforded full opportunity to submit bids and proposals to all invitations.


This project is being bid in accordance with the Town of Quartzsite policies. Protest Procedure:

bid protests shall be submitted in writing to:


Town of Quartzsite

PO Box 2812, 465 N Plymouth Ave, Quartzsite, Arizona 85346

Phone: (928) 927-4333 I [email protected]

Bid protests must be received within 72 hours of the notification of award. Protests must contain,

at a minimum, the following:

■ the name, address and telephone number of the protester

■ the signature of the protester or its representative and evidence of authority to sign

■ a detailed statement of the legal and factual grounds of the protest including copes of

relevant data

■ the form of relief requested

Within 5 business days of receipt, and after consultation with legal counsel or others, the Town

will respond in writing to the protest.

The Town of Quartzsite reserves the right to reject any or all bids; to waive irregularities of

information in any bid; to re-advertise the bid; and/or take any steps determined prudent in

order to resolve the protest.

End of Information for Bidders

TOWN OF QUARTZSITE - OFF-HIGHWAY VEHICLE STAGING AREA PROJECT PAGE9

BIDDING PROCEDURE TIMETABLE


Project Publication:

Parker Pioneer newspaper SEPTEMBER 9, 2020 (WEDNESDAY)

& the Yuma Sun newspaper

Pre-Bid Conference NO PRE-BID CONFERENCE

WILL BE HELD FOR THIS PROJECT

Deadline for Bidder's Questions OCTOBER 8, 2020 (THURSDAY)

Final Addendum Issued (if necessary) OCTOBER 9, 2020 (FRIDAY)

1:00 PM

Bid Deadline / Bid Opening OCTOBER 15, 2020 (THURSDAY)

TOWN HALL, CITY CLERK'S OFFICE, PO BOX 2812,

465 N PLYMOUTH AVE, QUARTZSITE, AZ 85346

Town Council Approval of Award OCTOBER 27, 2020 (TUESDAY)

Notice of Award OCTOBER 28, 2020 (WEDNESDAY)

Notice to Proceed & NOVEMBER 9, 2020 (MONDAY)

Start of Construction (estimated)

Number of Construction Days 90 CALENDAR DAYS

Project Completion (estimated) FEBRUARY 15, 2020 (MONDAY)

Notes: A preconstruction conference with the contractor will be scheduled and conducted

prior to the commencement of construction.

TOWN OF QUARTZSITE-OFF-HIGHWAY VEHICLE STAGING AREA PROJECT PAGE 10

TOWN OF QUARTZSITE



Agenda Item:

Summary:

AWARD OF PROPOSAL FOR RECODIFICATION SERVICES - Possible action to approve the award of proposal and authorization to enter contract negotiations

with the selected firm to provide Recodification Services.

The Town of Quartzsite advertised for a qualified service provider to prepare an

updated town code, providing supplementation and website hosting services to the Town. The goal is to bring the Town Code up to the present by incorporating current adopted ordinances and then posting the updated Code on the Town

website in an easily accessible format. The successful proposer will enable a

process that engages staff to produce an inclusive document in a timely manner.

The Town received proposals on June 25, 2020 from three qualified firms. A team

of four individuals conducted independent reviews and evaluations of the

proposals. The team members consisted of the Town Manager, Vice-Mayor, Assistant Town Manager, and Town Clerk. The Team utilized the evaluation

criteria listed in the RFP as their basis for coming up with a recommended firm. The Team reached consensus that American Legal Publishing was the best choice to negotiate a services contract with. They have over 45 municipal clients in

Arizona which was much higher than either of the other two firms.

Budgeted? Yes, in the Town Clerk Budget, there is $15,000 for this service.

Impact on Budget: The contract amount is not to exceed $15,000.

Responsible Person: Town Manager, Jim Ferguson

Attachments: Notice of Request for Proposals Addendum #1 & #2

Action Requested: Award of Proposal to American Legal Publishing Corp. and authorize

the Town Manager to enter into contract negotiations for

recodification services in an amount not to exceed $15,000.

NOTICE & REQUEST FOR PROPOSALS

TOWN OF QUARTZSITE

Project: Proposal Deadline for Submittal: Bid Opening: Location: Quartzsite Contact/Telephone Number: RFP Documents available at:

Quartzsite Recodification Services June 25, 2020 June 25, 2020 465 N. Plymouth Ave., Quartzsite, AZ 85346 Cliff O'Neill, 928-927-4333 ext. 306 465 N. Plymouth Ave., Quartzsite, AZ 85346

Date and Location for Submittal of Proposals: Proposals will be received at the Quartzsite Town Clerk's Office, Town Hall, 465 N. Plymouth Ave., Quartzsite, AZ 85346 until June 25, 2020 at 4:00 pm MST. Proposals may be submitted by email to tabrianira1quartzsiteaz.org clearly identified with "Quartzsite Recodification Services". Any proposal received after the time specified will not be considered. It is the proposer's responsibility to assure proposals are received at the above location on or before the specified time. Proposals will be opened at 4:00 p.m. in the Town Clerk's Office, and the name of each proposer shall be publicly read aloudimmediately after the time for receiving proposals.

Proposal Documents can be downloaded https://www.ci.guartzsite.az.us/index.php/downloads . Copies of the proposal package and proposal requirements are available at the office of the Town Clerk, 465 N. Plymouth Ave, Quartzsite, AZ 85346.

Purpose: The Quartzsite Recodification Services project is to prepare an updated town code, providing supplementation and website hosting services to the Town.

Proposal Requirements: Each proposal will be in accordance with the proposal requirements, set forth in the Request for Proposals. Any proposal which does not conform in all material respects to the Request for Proposals will be considered non-responsive.

Right to Reject Proposals: Quartzsite reserves the right to reject any or all proposals, waive any informality in a proposal or to withhold the Award for any reason Quartzsite determines.

DATED: - --------

Publications Date June 3. 2020

TOWN OF QUARTZSITE, ARIZONA


REQUEST FOR PROPOSALS FOR QUARTZSITE RECODIFICATION SERVICES

FOR THE TOWN OF QUARTZSITE, ARIZONA

The Town of Quartzsite is seeking a service provider to prepare an updated town code, providing supplementation and website hosting services to the Town. The goal is to bring the Town Code up to the present by incorporating current adopted ordinances and then posting the updated Code on the Town website in an easily accessible format. The successful proposer will enable a process that engages staff in order to produce an inclusive document in a timely manner.

I. REQUIREMENTS FOR PROPOSERS.

1. 1 Proposal Opening Date and Location: Proposals will be received in the office of theQuartzsite Town Clerk, 465 N. Plymouth Ave., Quartzsite, AZ 85346, up until 4:00 pm MST,June 25, 2020 at which time the proposals will be opened, and the name of the proposer will bepublicly read. Late proposals will not be considered.

1.2 Proposal Documents Available: The Proposal Documents consist of four parts:

I. Requirements for ProposersII. General ConditionsIII. SpecificationsII. Proposer's Offer

1.3 Incorporation of Proposal Documents: All of the Proposal Documents apply to and become a part of the terms and conditions of the Proposal. ANY EXCEPTIONS, DEVIATIONS, OR MODIFJCA TJONS MUST BE IN WRITING and attached to the Proposal.

1.4 Proposal Offer Form: Proposals shall be submitted only on the Proposal Offer form in Part IV. Proposals may be submitted electronically in pdf format to tabrianifa•quartzsiteaz.on! and clearly marked "Quartzsite Recodification Services project".

1.5 Quartzsite's Right to Reject Proposals: Quartzsite reserves the right to reject any and all Proposals and to waive technicalities.

1.6 Late Proposals: Late submittals and/or unsigned Proposals will not be considered under any circumstances. Envelopes containing Proposals with insufficient postage will not be accepted by Quartzsite. It is the sole responsibility of the Proposer to see that its Proposal is delivered and received by the proper time and at the proper place.

1.7 Proposal Amendment or Withdrawal: A Proposal may be withdrawn anytime before the Proposal due date and time. A Proposal may not be amended or withdrawn after the Proposal due date and time except as otherwise provided by applicable law.

1.8 Public Record: All Proposals submitted in response to this solicitation and all evaluation related records shall become property of Quartzsite and shall become a matter of public record for review, subsequent to proposal opening. Request for nondisclosure of data such as trade secrets and other proprietary data, must be made known in writing to Quartzsite in Proposals submitted, and the information sought to be protected clearly marked as proprietary. Quartzsite will not ensure confidentiality of any portion of the Proposal that are submitted in the event that a public record request is made. Quartzsite will provide 48 hours notice before releasing materials identified by the Proposal as confidential or proprietary in order for the proposer to apply for a court order blocking the release of the information.

1.9 Proposal Acceptance Period: All Proposals shall remain open for sixty (60) days after the day of the opening of Proposals, but Quartzsite may, at its sole discretion, release any Proposal. No Proposer may withdraw his Proposal during this period without written permission from Quartzsite.

1.10 Addendum: This Request for Proposals may only be modified by a written Addendum. All addenda will be posted on the Town of Quartzsite website at https://www.ci.guartzsite.az. us/index.php/downloads .

1.11 Clarifications. Quartzsite reserves the right to obtain Proposer clarifications where necessary to arrive at full and complete understanding of Proposer's product, service, and/or solicitation response. Clarification means a communication with a Proposer for the sole purpose of eliminating ambiguities in the Proposal and does not give Proposer an opportunity to revise or modify its proposal.

1.12 Waiver and Rejection Rights. The Town of Quartzsite reserves the right to reject any or all Proposals or to cancel the solicitation altogether, to waive any informality or irregularity in any Proposal received, and to be the sole judge of the merits of the respective Proposals received.

1.13 Proposal Preparation:

1.13.1 Format. Proposers shall submit their Proposal on the forms provided in this Request for Proposals. Proposals may be submitted electronically, but not by facsimile. The proposal shall be signed in ink prior to scanning.

1.13.2 Addendum Acknowledgement. Each Addendum shall be acknowledged in the Proposal Offer section, which shall be submitted together with the Proposal on the Proposal due date and time. Failure to note a Solicitation Addendum may result in rejection of the Proposal.

1.13.3 Non-Collusion. By signing and submitting the Proposal, the Proposer certifies that the Proposer did not engage in collusion or other anti-competitive practices in connection with the preparation or submission of its Proposal.

1.14 Inquiries

1.14.1 Duty to Examine. It is the responsibility of each Proposer to examine the entire Solicitation, seek clarification (inquiries), and examine its Proposal for accuracy before submitting the Proposal. Lack of care in preparing a Proposal shall not be grounds for modifying or withdrawing the Proposal after the Proposal due date and time, nor shall it give rise to any Contract claim.

1.14.2 Contact Person. Any inquiry shall be submitted in writing to Cliff O'Neill, Assistant Town Manager, at PO Box 2812 Quartzsite, AZ 85346 or at coneilirnmuartzsiteaz.org . A Proposer shall not rely on verbal responses to inquiries. A verbal reply to an inquiry does not

constitute a modification of the Solicitation.

1.14.3 Timeliness. Any inquiry or exception to the solicitation shall be submitted as soon as possible and should be submitted at least eight (8) calendar days before the Proposal due date and time for review and determination by Quartzsite. Failure to do so may result in the inquiry not being considered for a Solicitation Addendum.

1.15 Selection Process

1.15 .1 Evaluation Criteria: The evaluation criteria for selecting and determining which firm is the best qualified for the project, within the stated page limitations, is the following:

A. Overall Firm Experience and Capability (two pages) B. Expertise of Firm's Key Staff (three pages) C. Experience with towns less than 20,000 population (two pages)D. Cost Proposal & Schedule of Tasks (three pages) E. Description of Services to be performed ( six pages)

IL GENERAL CONDITIONS

2.1 General Requirements: The Proposal Documents are intended to provide Quartzsite with quality services connected with our community development department, appointed officials, elected officials, and the interested general public.

2.2 Invoice and Payment: All invoices for services delivered shall be submitted within sixty (60) days from delivery. Payment for services provided shall be made by Quartzsite within thirty(30) days after delivery and acceptance of the work.

Ill. SPECJFICA TIONS:

3.1 Scope of Work. Quartzsite requires that the Recodification Project implemented by the proposer will involve staff, appointed and elected officials throughout the project time period. Not all meetings will require the proposer to physically be in Quartzsite. Meetings can be done telephonically or via Zoom. Quartzsite expects at a minimum, the proposer to hold three

meetings: the initial meeting, the midway meeting to the Town Council, and the final presentation to the Town Council meeting.

3.2

3.3

IV.

4.1

Proposer must post the new Code online in a fully searchable database.

Quartzsite will consider a proposal to update the online Code as often as the Town desires - including weekly or as legislation is adopted and provided. The online supplement will provide the amendment history and adoption date.

PROPOSER'S OFFER FORM

Proposal Price: ________ _ _ __ _ __

Variable Costs: ---------------

Supplement Service: ________ _ _ __ __

4.2 Services: Please describe in detail the level ofrecodification services to be performed:

A. Examination of the Towns prior code of ordinances and all ordinance or resolutionsprovided by the Town.

B. Preparation of a written report to the Town Attorney of all materials to be codified.

C. Classification of all ordinances and resolutions into titles, chapters, and sectionsaccording to subject matter.

D. Posting the Code online in a fully indexed searchable database.

E. Providing online supplements to update the Code with a history and adoption date.

4.3 Contract Acceptance: Proposer proposes and agrees that if this Proposal is accepted, he or she will enter into a contract with the Town of Quartzsite within thirty (30) days after Quartzsite's acceptance of this proposal at the listed scheduled price and for the services described in this RFP.

Authorized Representative

Title

QUARTZSITE RECODIFICATlON PROJECT

ADDENDUM NUMBER 01 TO THE RFP DOCUMENTS

To all proposers of record on the RFP:

Addendum Date: June 9, 2020

Quartzsite Recodification Project

Town of Quartzsite, AZ

A. This addendum shall be considered part of the bid documents for the above-mentionedproject as though it had been issued at the same time and shall be incorporated integrallytherewith. Where provisions of the following supplementary data differ from those ofthe original bid documents, this Addendum shall govern and take precedence.

B. Bidders are hereby notified that they shall make any necessary adjustments in theirestimates as a result of this Addendum. It will be construed that each bidder's proposalis submitted with full knowledge of all modifications and supplemental data specifiedherein.

The RFP documents are modified and clarified, as follows:

Proposer's Questions and Answers:

Item #1

Question: How many pages are in the current Town Code?

Answer: There are about 167 double-sided pages in the code.

Item #2

Question: Is your code a single column or dual column?

Answer: The code is a single column.

Item #3

Question: When was the last time an update was done to your current code?

Answer: The Town Clerk updated the code in 2014.

Item #4

Question: Is the 5-page RFP document that was emailed and posted on the Quartzsite website the only document provided for this project?

Answer: Yes.

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QUARTZSITE RECODJFICATlON PROJECT

Item #5

Question: Am I correct to assume that the eight-day cutoff for inquiries is eight working days? Which would make the cutoff for inquiries to be June 12?

Answer: Yes. We will extend the date to accept inquiries up to June 17, 2020.

Item #6

Question: Will you be sharing all inquiries and the answers with all companies that have been provided with the RFP document regardless of who asked the question?

Answer: Yes.

Item #7

Question: The town code does not appear to be accessible at the Town's website. Is there any way we could review the entire town code?

Answer: Yes. We have scanned the code and posted it on the Town website under Downloads - Town Council at

https:/lwww.ci.quartzyite.az.us/index.phpldownloads

The Town Clerk has most of the town code files in Word.

Cliff O'Neill Assistant Town Manager Phone: 928-927-4333 E-mail: coneillw guartzsiteaz.orn:

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QUARTZSITE RECODIFICATION PROJECT

ADDENDUM NUMBER 02 TO THE RFP DOCUMENTS

To all proposers of record on the RFP:

Quartzsite Recodification Project

Town of Quartzsite, AZ

Addendum Date: June 10, 2020

A. This addendum shall be considered part of the bid documents for the above-mentionedproject as though it had been issued at the same time and shall be incorporated integrallytherewith. Where provisions of the following supplementary data differ from those ofthe original bid documents, this Addendum shall govern and take precedence.

B. Bidders are hereby notified that they shall make any necessary adjustments in theirestimates as a result of this Addendum. It will be construed that each bidder's proposalis submitted with full knowledge of all modifications and supplemental data specifiedherein.

The RFP documents are modified- and clarified, as follows:

Proposer's Questions and Answers:

Item #1

Question: Can the Town advise whether the Zoning regulations posted on your website are to be included in the recodification project (either as a Chapter within the Code or as an Appendix to the Code)? Alternately, does the Town wish to exclude the Zoning regulations from the recodification project?

Answer: The Town is not including the Zoning Regulations in the recodi.fication project.

Item #2

Question: Taking into consideration the uncodified ordinances from 2014 through 2020 and additional pages such as indexing, does the Town wish for all codifiers to base their quotes on 500 single column Code pages for consistency in quotations?

Answer: The desires all codifiers to base their quotes on 500 single column Code pages.

Item #3

Question: Under the Evaluation Criteria, page limits are listed for various parts of the proposal. Please advise whether these page limits are guidelines or firm requirements.

Answer: The page limits are firm guidelines.

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QUARTZSlTE RECODJFICATION PROJECT

Item #4

1. Question: Can the Town advise whether there have been any major zoning revisions

adopted since the Code was last updated in 2014?

Answer: The Zoning Regulations have only had minor revisions since 2014 and arenot to be considered in the recodification project.

Item #5

Question: Can the Town confirm that the scope of services includes a full legal review of the current Code to identify any internal conflicts and inconsistencies and to ensure conformity with State Law?

Answer: Yes. The Town confirms that the scope of services includes a full legal review of the current Code to identify any internal conflicts and inconsistencies and to ensure conformity with Arizona State Law?

Item #6

1. Question: How many printed copies of the new Code, housed in 3-post leatherette

binders, does the Town wish to receive?

Answer: The Town needs fifteen printed copied housed in a 3-post binder.

Cliff O'Neill Assistant Town Manager Phone: 928-927-4333 E-mail: coneillm•guartzsiteaz.ore.

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