2008RaceOrganizerGuide.pdf - Alberta Bicycle Association

Acknowledgements This guide was made possible through the efforts of many dedicated staff and volunteers. This guide has existed in varying forms for many years and has been adapted from many different sources and then applied to Alberta’s specific needs. It has been created with and augmented by, material from the Ontario Cycling Association, Bicycle Nova Scotia, Cycling BC, Canadian Cycling Association and Union Cyclist Internationale texts. The ABA is grateful to these organizations for their help in producing this guide. Special Thanks to:

• Brys Francis for his help with MTB Category review and allowing us to use his race flyer for the appendix.

• Jim Yeske, Mike Cavaliere, Reid Cummings and Peter Heppleston for their contributions to the Experienced Race Promoters Sections, We hope to be able to add more of this ‘sage’ advice in the future.

• Gracie at the Percy Page print shop for printing this guide on a very short time frame. • Kathryn Jamieson-Lega for her work on the cover page. For all your Graphic Design

needs, please contact, JamiesonLega Graphic Design; PO Box 4558, Edmonton,AB, T6E 5G4, 780.884.8880, www.jamiesonlega.ca

• Ontario Cycling Association • Bicycle Nova Scotia • Cycling British Columbia • Canadian Cycling Association

References:

• UCI Safety Guide for Organizers • UCI Practical Guide for Organizing Mountain Bike Events • CCA Companion Guide • Bicycle Nova Scotia Mountain Bike Organizers Guide • Ontario Race Organizers Guide

Feel free to copy and use this document as long as reference is made to the source.

11759 Groat Road Edmonton, Alberta

T5M 3K6 Tel. 780.427.6352 Fax 780.427.6438 1.877.646.BIKE(2453)

Copyright, 2008, Alberta Bicycle Association

Race Organizers Guide 2008

Copyright 2008 Alberta Bicycle Association

1.0 Forward .............................................................................................................................. 3 2.0 Background Information ..................................................................................................... 4

2.1 Alberta Bicycle Association (ABA) .................................................................................. 4 2.2 The Structure of Cycling ................................................................................................. 4 2.3 Racing Committee .......................................................................................................... 5 2.4 CCA Cycling Regulations ............................................................................................... 5 2.5 ABA Technical Delegate ................................................................................................. 5

Technical Delegate – Duties ......................................................................................................... 5 Assist Organizer with sign-on ....................................................................................................... 6

2.6 Race Commissaires ....................................................................................................... 6 3.0 Ready, Set, Go! .................................................................................................................. 7

3.1 Obtaining Permission ..................................................................................................... 7 3.2 Race Dates ................................................................................................................... 10 3.3 Insurance ...................................................................................................................... 10 3.4 Rider Licensing / Unlicensed Rider Participation .......................................................... 12 3.5 Sanctions ...................................................................................................................... 12 3.6 Obtaining a Provincial Sanction .................................................................................... 13 3.7 Advertising and Communication ................................................................................... 16 3.8 First Aid and the Emergency Action Plan ..................................................................... 17 3.9 The Technical Guide .................................................................................................... 19 3.10 Budgeting and Expenses .......................................................................................... 19 3.11 Race Registration and Sign-On ................................................................................ 20 3.12 Timing and Results ................................................................................................... 23

4.0 Knowing Your Role .......................................................................................................... 24 4.1 The Race Organizer ..................................................................................................... 24 4.2 The Event Chief Commissaire ...................................................................................... 26 4.3 Volunteers .................................................................................................................... 26

5.0 Particular Aspects of Road Races ................................................................................... 27 5.1 Feed Zones .................................................................................................................. 27 5.2 The Race Caravan ....................................................................................................... 28 5.3 Communication ............................................................................................................. 29

6.0 Particular Aspects of Mountain Bike Races ..................................................................... 29 6.1 Guidelines for Combining Categories ........................................................................... 29 6.2 Race Start Order .......................................................................................................... 30 6.3 Timing and Results ....................................................................................................... 31 6.4 Course Requirements ................................................................................................... 32 6.5 Track Races ................................................................................................................. 39 6.6 Cyclocross Races ......................................................................................................... 40

7.0 Appendix 1: Current Event Fees & Commissaire Expenses ............................................ 42 7.1 Commissaire Expenses ................................................................................................ 42 7.2 Event Application Fees by Discipline ............................................................................ 42 7.3 Miscellaneous Fees and Rider Levies .......................................................................... 42 7.4 Insurance Fees ............................................................................................................. 42 7.5 Mountain Bike Categories ............................................................................................ 43 7.6 Road Categories ........................................................................................................... 44 7.7 Cyclo-cross Categories ................................................................................................ 46 7.8 Track Categories .......................................................................................................... 46



1.0 Forward Welcome to our race organizers manual. I hope you find the information here relevant and useful. The mission of the ABA is “To facilitate introduction to organized cycling and develop a strong competitive cycling program while protecting and advocating the rights of cyclists” and relying on volunteers like you to help us deliver a strong racing program. The publication of this manual is significant for us as it provides a valuable tool and guide for all race organizers. Please keep in mind that this guide is by no means the final word on organizing a race. It should be used in conjunction with the most recent edition of the Canadian Cycling Association’s Regulations. If you have any questions about organizing a race please get in touch with one of our Sport Coordinators. I look forward to attending your event this coming season and hope it is a safe and rewarding one for both you and your participants. Kipp Kaufmann Executive Director



2.0 Background Information

2.1 Alberta Bicycle Association (ABA) The ABA is the provincial branch of the Canadian Cycling Association. The mission of the ABA is to act as the organizing body promoting all aspects of cycling in Alberta. The ABA is a not-for-profit association run by volunteers and five staff. Membership fees, fund-raising and provincial government support provide the financial basis for ABA activities. The ABA publishes an annual handbook, sent to all members. The Handbook contains a listing of the Board of Directors, affiliated clubs, licensing information, as well as racing information and event calendars. The association also publishes a Newsletter, distributed to ABA members and bike shops. The “Spin” features a variety of articles, race information and results, and advertisements. The ABA maintains a website www.albertabicycle.ab.ca containing race information and results, forms, advertisements, and information on the various sectors of the association. The ABA also communicates electronically with its membership through email updates. These semi-weekly updates provide timely information on races and other events, in addition to other news items.

2.2 The Structure of Cycling

UCI

Canadian Cycling Association

Alberta Bicycle Association



2.3 Racing Committee The Racing Committee (RC) deals with all racing concerns other than BMX. Issues considered by the Committee include event sanctioning, provincial team program, and racing policy. ABA members elect three people (for a two-year term) at each ABA Annual General Meeting. The seven-person committee (which also includes the Chief Commissaire for the province) in turn elects a Chairperson (VP Racing) from among the elected members. The RC meets approximately four times a year to deal with a variety of objectives and tasks.

2.4 CCA Cycling Regulations The ABA is obliged to abide by rules set out in the CCA Cycling Regulations, adapted from the UCI Regulations. The Regulations include licensing guidelines, event descriptions, equipment requirements, and competition formats for the disciplines of road, track, mountain bike, and cyclocross racing. ABA members may purchase a copy of the Regulations for a small fee through the ABA office, or view the Regulations on the Internet. It is the responsibility of both riders and organizers to be familiar with the rules. The regulations are published on the CCA’s web site. http://www.canadian-cycling.com The original regulations are available from the UCI. http://www.uci.ch The UCI and CCA regulations are available for download on the ABA web site, Race Organizers are encouraged to familiarize themselves with these regulations. It is important for organizers to know and understand the rules and requirements of racing, and it is recommended that organizers take an officiating course before organizing an event. In addition, organizers must be, at least, general members of the Alberta Bicycle Association and hold an Organizer’s license. The fee for basic membership, including the Organizer’s license, is $35.

2.5 ABA Technical Delegate The ABA assigns one staff person to each sanctioned race to serve as Technical Delegate. Responsibilities of the Technical Delegate include:

Technical Delegate – Duties Sell Single Event Licenses (SEL) ($10)

• collect waivers • categorize riders, assign appropriate number • issue number(s), collect $5 deposit • collect number(s) post-race, return $5 deposits



• collect signed Novice Rider Form from SEL purchasers at Track Events and

• mass-start Road Races (including Criteriums) only. Post relevant section of the Regulations for both licensed riders and riders purchasing SEL’s to read; remind them they are responsible for knowing and abiding by these Regulations. Assist Organizer with sign-on

• confirm riders w/o licenses are on list • fine riders w/o license $10 • issue number(s), assign appropriate number, collect $10 deposit • collect number(s) post-race, return $10 deposits

Post current Alberta Road Cup/Alberta Mountain Bike Cup/Journal Cup/Cyclo-cross Cup standings, as well as relevant Provincial Team Selection standings. Assist Organizer or Commissaires as needed with event. Ensure results get to

• ABA- [email protected] • Canadian Cyclist- [email protected] • Pedal Magazine- [email protected] • Cyclingnews- [email protected]

Race Organizers can expect to be contacted by their Technical Delegate approximately four weeks prior to their event. Expenses of the Technical Delegate are covered by the ABA.

2.6 Race Commissaires Officials in the sport of cycling are referred to as Commissaires. The ABA assigns officials to provincially sanctioned events and pays the daily honorarium of each assigned Commissaire. Organizers of sanctioned events must pay the expenses of all Commissaires officiating at their event. It is the responsibility of the Commissaires to enforce the Regulations and ensure a fair event for the competitors. Commissaire assignments are confirmed with each Event Organizer approximately four weeks prior to the event. The ABA in conjunction with the Provincial Chief Commissaire assigns officials to races, and determines the number of commissaires required for an event. One Commissaire will be designated the Event Chief. Once the organizer has submitted the sanctioning forms, the Event Chief Commissaire will review the forms to ensure all aspects relative to a provincial sanction have been met. The Event Chief Commissaire, in addition to the ABA Technical Delegate, will also be available to the organizer to answer any technical questions that may arise.



On the day of the event, the Event Chief Commissaire will arrive prior to the commencement of the sign-on. Prior to race day, the Technical Delegate, Event Chief Commissaire, and Organizer should have resolved the following issues:

• How to organize the registration table • How to coordinate results compilation and posting • Number of volunteers required by the Commissaires

Race Commissaires will be responsible for starting each race and giving specific pre-race instructions to each category, such as how many laps they will complete, location of the feed-zone, etc. The costs of procuring race officials for an event are contained in the appendix. Keep in mind that often more than one commissaire is needed at your event. To help reduce costs, organizers may choose to billet the Commissaire(s) and/or provide him/her with food. The Provincial Chief Commissaire will make every effort to assign officials who reside as close as possible to the event site to reduce transportation and accommodation costs. Commissaires must be paid at the event for expenses. Any questions regarding Commissaire assignments should be directed to Alberta’s Chief Commissaire through the ABA office.

3.0 Ready, Set, Go!

3.1 Obtaining Permission It is mandatory that organizers obtain written permission from the “authorities having jurisdiction”. These authorities may include landowners, property managers, Municipal Districts, or other Government agencies managing the land and/or roadways upon which an event is planned. Obtaining permission to use facilities and roadways may require a fair amount of time and effort. Permission must be presented with the sanction form to the ABA office at least four weeks prior to the event. The sanction form is found in the ‘Forms’ Appendix

Sage Advice from an Experienced Race Organizer To expand on the most challenging thing I see, it's the legal and community involvement. Can't be understated, most races get called off or cancelled in this city because of permit denials or silly Alberta Road Act rules (which I think is the reason why we have to cap our road races). We find for our CX permits, bare minimum is 6 weeks, but preference is a good 3 months before the races start. For the ABA CX races, the organizers have to be even more diligent than us as we accept land restrictions over use and have fewer racers (~ 30-40 in a night, whereas ABA races are at least double and longer time). For our Crits it’s not as bad, but preference is still early because you don't race without the permit. -Reid Cummings, Midweek Mayhem



Image and Responsibility The ABA is working to promote and preserve trail cycling. Adopted from the Bicycle Nova Scotia handbook and based on an article by Jim Hasenauer of IMBA. On the starting line of a fun ride, I once heard a spectator ask “is this a race?” Someone in the pack replied, “Are there more than two bikes?” Anyone who has struggled to pass a friend on a ride knows the distinctions between racing and riding are sometimes ambiguous. Often, non-bicyclists do not make these distinctions at all. The mountain bike community needs to be aware that while racing has provided the incentive and proving ground for the rapid evolution of bicycle technology, it has also created some of our thorniest public relations problems. Opponents of mountain trail bikes often point to race photos, statistics of racing speeds and the names of products aimed at a racing market to substantiate their claims that bicyclists are only interested in what the Sierra Club once called “a violent speed experience”. In our work to secure mountain bike access and promote responsible trail use, ABA and other groups such as IMBA must often combat the negative images associated with mountain bike racing. We love racing, festivals and other events and we point out that most races are held on closed courses, often on private land under supervised conditions. We argue that most off-road bicyclists rarely ride at racing speeds. Yet, negative racing images prevail in the minds of our adversaries. Despite the fact that the number of trails in Alberta available for Mountain Biking is growing, an ongoing coordinated effort to combat these negative images, by all members of the mountain biking community, is necessary. We have asked manufacturers to take a second look at advertising and marketing materials and we have asked racers to train responsibly. ABA Clubs and Race Organizers can help assure a bright future for mountain biking in a number of ways: 1. Be legal Secure proper permits. Don’t trespass. These warnings belabour the obvious to most responsible ABA clubs and race organizers, but they are worth mentioning because there are, on occasion, a few illegal events publicized only by word-of-mouth. Some of these are training rides that have grown out of control. Others are vestiges of earlier mountain biking days when pickup-races were the norm. There is no place for rebellious behaviour, it just makes it that much harder for us to convince the authorities that we will respect appropriate bicycle regulations. Something that all organizers and clubs should continuously do, is ask their members to always know who owns the land on which they are riding, and to ask permission first if it is private property.



2. Ensure that the race advertising is responsible Language that conjures the images of destruction such as ‘trashing’ the land, ‘carving’ turns, ‘flattening’ hills, ‘pounding’ the ground et cetera, is metaphorical to us, but to the general public it creates the impression that mountain bikes destroy. We must be especially careful because the public still sometimes confuses us with off-road motorcycles or ‘dirt bikes’. Adjectives describing racing speeds still sometimes come back to haunt us in the headlines, such as the October 18, 1989 Wall Street Journal, “A New Menace Lurks in the Woods: Supersonic Cyclists”. 3. Give due warning to other users Many recreational conflict issues can be avoided if non-bicyclists do not feel put out or excluded from recreational opportunities. Stumbling into the middle of a race can be a terrifying experience guaranteed to make non-bicyclists feel threatened. Posting an area and giving local media and local recreationalists pre-event information should pre-empt many problems. 4. Choose an environmentally responsible course Trail cycling opponents are usually other backcountry users. They will notice damage when it happens. In choosing the race course, make sure that you are not endangering native plant and animal life. Consult with local experts. Be aware of seasonal conditions. 5. Provide adequate marshalling, aid stations and first aid These requirements are usually seen as an essential for racers and audience, but they are also necessary to guarantee that spectators do not wander on to the course and that any safety problems are dealt with swiftly and professionally. Accidents happen and a lack of adequate support could turn a small accident into a negative, highly publicized incident that threatens future mountain bike access. Land use agreements Adopted from the Ontario Cycling Handbook.

• could be landowners, counties, municipalities, etc • depending on type of event these agreements can be extremely hard to obtain • MTB and Cyclocross organizers usually approach conservation area or parks

and recreation departments • Track organizers must approach the Argyll Velodrome in Edmonton or the Oval

in Calgary. • Trials organizers usually approach the owner of a parking lot • Road races, including criteriums, hill climbs and time trials are the hardest events

to attain agreements. This is often the case where the local authorities have had



limited exposure to cycling. To solve this problem the organizer can educate the community about the sport, paying particular attention to the safety-related matters and prepare a well-organized presentation which will demonstrate to the community the organizers’ organizing capabilities. Local roads are the jurisdiction of the village, city or town. Regional and County roads are the jurisdiction of the municipality or county. Provincial highways are jurisdiction of the province, specifically the regional office of the Ministry of Transport and Communication.

• organizer should have the following information before approaching landowners: o date, time and length of event o security precautions including EAP o proposed course map/outline o basic insurance knowledge o Insurance certificate o Schedule of events o Directions to event o Course Outline o includes where the best access areas are for vehicles to get close to

accident scenes o make sure these access areas do not interfere with racing in progress

Course Safety The organizer and the ABA should have two reasons for insisting on the safest race possible; they want to protect the riders and they want to protect themselves. If a serious accident occurs, and there is evidence that the course was unsafe, the organizer will almost certainly be taken to court. In all probability, the landowner will refuse to give permission for any cycling event in the future.

3.2 Race Dates At the beginning of the year, the ABA organizes and hosts a seminar for race organizers. The Seminar provides organizers an opportunity to meet and share advice on improving events. Organizers are encouraged to attend as important issues are raised and discussed This is an opportunity to review standard procedures for organizing events, deal with issues brought forward by organizers from the previous season, and discuss the calendar for the upcoming season. Organizers, and members of the association who have not previously organized a sanctioned event, are invited to attend.

3.3 Insurance Event participants, in addition to other organizations such as the Police, Facility Managers, and Road Managers, need to be aware that a race is sanctioned and insured by the ABA, demonstrated by including the Association's logo on the race flyers,



registration and advertising. Completed sanction applications must be received by the ABA office six weeks prior to the event. Member/Individual insurance: Insurance is part of each individual membership to an ABA affiliated club. Membership includes sport accident (extra medical/dental) and third party liability insurance. Current details of insurance are found in the appendix and on the ABA website. Insurance is valid from the time a club affiliates, and provides a membership list, until December 31 of the same year. Each club is responsible for paying a premium to the ABA for every club member. Riders who purchase Independent licenses are required to pay the premium when applying for a license or general membership. Club insurance: All clubs wishing to insure members (licensed or unlicensed) must affiliate with the ABA. This insurance coverage enables clubs to offer rides and races (club and licensed), social and educational activities, and meetings from the time they register to December 31 of the same year. Sporting activities other than cycling are not covered under ABA insurance. Races sanctioned by the Alberta Bicycle Association may be divided into two categories: Club Races, and Licensed Races. Club races are intended to provide new riders with an introduction to the sport of cycling, and training opportunities for experienced riders. These races are often contested on weekday evenings, and are open to all members of ABA-affiliated clubs, and UCI license-holders. Licensed races are generally open only to holders of UCI licenses, although some exceptions may apply. Club Races:

• Require the submission of an ABA Sanction Form, and compliance with the conditions set forth under terms of the sanction

• Require that all participating riders be members of an ABA affiliated club, or holders of a UCI license.

• Will not have a Technical Delegate or Commissaire(s) assigned. Organizers, however, are strongly encouraged to provide an ABA Commissaire for their events.

• Organizers must adhere to CCA/UCI Regulations at club races. Licensed Races:

• Require the submission of an ABA Race Application Form, including cash deposit, and an ABA Sanction Form.

• Must comply with the conditions set forth under terms of the sanction



• Require that all participating riders be holders of a UCI racing license; certain exceptions are made for races offering Two-Event Licenses.

• Offer participating racers opportunities to compete for Alberta Cup, Best All Round, and upgrading points, in addition to selection to Alberta Provincial Teams, and opportunities to compete for Provincial Championships.

• Will have assigned to them an ABA Technical Delegate, and ABA Commissaires. ABA Clubs organizing events requesting insurance certificates will be charged a small fee, noted in appendix. As well, Commercial entities organizing events and requiring an insurance certificate must pay a fee described in the appendix as well.

3.4 Rider Licensing / Unlicensed Rider Participation In general, any participant in a bicycle race must possess a valid, accurate race license. Occasionally, there are exceptions made for unlicensed riders. On occasion the ABA offers opportunities for an unlicensed rider to purchase a “Two Event License”, entitling such riders to compete with holders of UCI licenses at specified time trials, mountain bike, and cyclocross events. All sanctioned event standards and regulations apply. The Board of Directors reviews Single Event License policy annually. The following policy describes Two Event Licenses: Riders may purchase a Two Event License for only two events. These are valid for any event other than a provincial championship.

3.5 Sanctions A sanction is the official permission given to an organizer to hold an event by the Racing Committee. The sanction recognizes the organizer and protects them under the ABA insurance policy. All organizers must be members of the ABA, and carry an organizer’s license. The ABA will attempt to avoid conflicts with other sanctioned events of a similar nature on the provincial calendar. An ABA sanction will allow CCA license holders to register for that event. Licensed riders from outside Canada may require permission of the Federation issuing the license, and/or the CCA, to compete in an Alberta event. Some exceptions to this rule apply, and in the case of foreign riders organizers should consult the Technical Delegate or Chief Event Commissaire. A sanction can be withdrawn or modified if, in the opinion of the Racing Committee, the sanction-holder does not respect the conditions under which it is granted or does not respect the responsibilities and agreements of terms of the sanction, or takes actions which are felt to be contrary to the interests of the development of cycling in Alberta or Canada.



National: National sanctions are granted by the CCA with approval from the provincial association. All national events must be insured through the provincial association in which they are held. Information about bidding for a nationally sanctioned event may be obtained from the ABA office. Provincial: Provincial sanctions are granted by the Racing Committee of the Alberta Bicycle Association. The RC endeavours to build a calendar of events spread around the province, while minimizing conflict with prominent events in neighbouring provinces.

3.6 Obtaining a Provincial Sanction To obtain an ABA sanction for your event, please review the following and complete each of the points in order: 1. Contact the ABA office and ask for a race application form, or use the copy provided in the appendix. The deadline for organizers interested in receiving first choice in dates is in mid-November for races running in the following year. Applications received after this date will be reviewed in the order received. A race may be applied for, however, at any time of the year. 2. Return the forms indicating the first, second, and third choices for your race dates, plus the indicated deposit payable to the Alberta Bicycle Association (no post-dated cheques, please). This bond secures your race date and is used to cover the current ‘per racer’ fee and the current ‘per racer’ trail access levy (mtb), which will be charged after the race has taken place. The levy is charged on all licensed racers. Races that are cancelled forfeit their complete race deposit. The current amount of these tariffs are defined in the ‘Fees’ Appendix. 3. The Racing Committee will review applications and confirm initial dates. Approved races receive a conditional sanction. 4. Complete the cycling event sanction form and send to the ABA office six weeks prior to the event. If the paperwork is not complete and is not sent in on time, your event could risk loss of insurance coverage, loss of sanction, and forfeit of your race deposit. Note: The event sanction cannot be finally approved until, on race day, the Chief Commissaire is satisfied that all items are covered properly as per your sanction form. The ABA Website contains the forms you’ll need to prepare for your event: Race Application Form – The form used to initially declare your intention to hold a race Cycling Event Sanction Application Form - A check-list of everything that must be completed in advance of the event



Emergency Action Plan (EAP) Form – A form used to describe emergency and first aid preparations for the event Generic Mountain Bike Entry Form - race organizers can take advantage of this form and use it to receive entries for their mountain bike event Generic Road Event Entry Form - race organizers can take advantage of this form and use it to receive entries for all non-mountain bike events Incident Report Form - should be filled out for every injury at your event. The ABA should be notified on the next working day about these injuries in order to process the insurance claims Event Results Sheet - For organizers that are not using computer generated results, these sheets are used to record the results of the event. Please type or neatly print results onto these sheets. These results must be forwarded to the ABA within 48 hours of your event. These results are used to award upgrading, provincial team selection, and Alberta Road Cup points, and to calculate the amount to be deducted from your race deposit Event Preparation Checklist – A handy form to guide you through the process of organizing your race The following additional materials will be sent to organizers of sanctioned events as they become available: Membership Application Form, Annual Handbook, and CCA Regulations. Upon receipt of complete Event Results, Race Summary Sheet, and Injury Report Forms, either a cheque or invoice will be sent to the organizer reflecting the deposit less the sanction fee and insurance fee (if applicable). Note: Organizers of Alberta Provincial Championships must include a summary of the medals to be produced, and the official results indicating medal recipients. Race organizers are responsible for the cost of the medals and engraving (approximately $5/each).

Sage Advice from an Experienced Race Organizer I have helped behind the scenes with EMCC sanctioned race promotions, most recently helping Jim Yeske with our TT events. We tried hard to show how to organize and run a good TT, with so very little effort on the part of the organizer, especially in these days of the internet etc. Having spent the first part of my racing career largely trapped in the British time trial rut I have a very clear idea of how brutally simple it is to organize and run a TT. The major salient points are: pre-enter AND pre-pay on-line, close entries at least three working days before the event, so as to allow the organizer to post a properly seeded start list well BEFORE anyone is likely to be travelling to the event. I would also apply pre-enter and pre-pay as a requirement for all sanctioned events. -Peter Heppleston, EMCC



BUILDING UP FOR THE EVENT Activites Initiated Confirmed One Year or More Before the Event Seek City and Community Approval Seek support of local cycling Build a small organizing committee Seek site approval and landowner approval Seek potential courses/ preliminary design Seek potential sponsors Prepare your bid Check bid approval date Send bid to the ABA by deadline July to January Finalize the organizing committee composition Officially approach sponsors Prepare media sponsorship Chairlift availability approval Confirm timing company Confirm race headquarters location, official hotel and other areas January to six weeks prior Commissaries are appointed to event Contact Chief Commissaire Finalize sponsorship agreement Inform hospital, police, fire department, etc Develop first aid plan Seek volunteers, first aid, etc Seek Food (burgers, hot dogs, veggie burgers, pop, juice, water, fruit) Seek announcer and sound system Finalize the courses Produce registration form, poster Regular meeting with the organizing committee members Six weeks before Confirm Commissaires travel/accommodation arrangements Send out registration forms to ABA, clubs, riders others Obtain credentials Produce maps Confirm all Equipment Notify neighbours (especially a road race) of the date and time of event All Sanctioning forms and EAP due to the ABA Three weeks prior Local press conference One week prior Deadline for pre-registration Confirm entries with timing company Prepare riders packages Three Days before the cross country event Mark the courses Day before the cross-country Set up areas Cross-country & Downhill courses open for practice Confirmation of emergency action plan



Briefing Chief Commissaire and organizer and other key people Install banners Send out press releases Race Day Final course check Bike check Commissaries Arrive Post Race Awards presentation Take down course markings, banners and advertising Extensive cleanup of area Press release results and injuries report to ABA Pay Commissaires Awards presentation Send Organizers Commissaries evaluation Send levies to ABA

3.7 Advertising and Communication The Event Organizer, or other assigned person, is responsible for arranging promotion of the event. Events that are sanctioned and insured by the ABA must print the Alberta Bicycle Association logo with the words "Sanctioned by the Alberta Bicycle Association" on their race posters and in all advertising. This is an important feature of the advertising, as it indicates that race will be fair, safe and competitive. Sample logos are available electronically from the ABA office. Proper race promotion should include:

• Race Organizer’s contact information • Name of the race • Date and location • Pre-registration deadline and final registration deadline • Entry fees and mode of payment • Schedule of event (categories) and distances • Registration hours of operation and location • Types of events • List of sponsors and supporters • Race profiles and/or maps (optional but encouraged) • Prize breakdown • General information: accommodations, direction, banquets, souvenirs (optional)

Event organizers must send a draft copy of the registration form to the ABA office for approval before printing. This will ensure the information is correct and satisfies ABA waiver and sanction requirements. Failing to do so may jeopardize your event. Reasonable rates are available for advertising in the ABA newsletter.



Newsletter deadlines will be made public well in advance and Race Organizers receive a discount on all published rates. Photos and articles for the newsletter about your race are strongly encouraged. Participation at an event will be enhanced by concise and timely race information. Advertise early and often. Inform the local media of the event, and assign a member of the organizing committee to handle media questions and requests. A list of local and provincial media contacts, addresses, phone and fax numbers (print, radio, TV) is included in the appendix and available from the ABA office. Many media outlets have public service announcements and community calendar listings that are available free of charge to heighten awareness of your event. All Press Releases should contain a contact person, the information (most important to least important), and should have "For Immediate Release" at the top. All events insured and/or sanctioned by the ABA will also be included in the annual ABA handbook.

3.8 First Aid and the Emergency Action Plan Proper first aid and an Emergency Action Plan are essential parts of putting on an event. Accidents, both minor and serious, are an inevitable part of bicycle racing. As an organizer, you must be properly prepared for a medical emergency. The provision of proper medical care is mandatory for competitive cycling events. Proper medical coverage requires time and effort to organize. For a sanction to be granted, the Emergency Action Plan (EAP) must be filled out and sent in with the Sanction Form (both found in the appendix) due six weeks prior to the event. The safety of the competitors, spectators and volunteers should be one of the prime considerations when putting on a race. Organizers must have a plan in place should the unfortunate occur. This plan is called the Emergency Action Plan (EAP). Preparation for emergencies is the responsibility of the EAP coordinator. The EAP form must be completed and returned to the ABA at least six weeks prior to the event to ensure sanction approval. EAP Coordinator: On the EAP form, an EAP Coordinator must be named. It is this person's responsibility to oversee all medical personnel. First Aid provisions must be available at the start/finish line area during the event. This person should not be the chief organizer of the event. Planning: You will need to have a map of the course, including the best access areas for vehicles to get close to accident scenes. Make sure these points do not interfere with racing in progress.



If you are further than 5 km away from a medical facility (ambulance dispatch) you must have an ambulance on site for the duration of the event. Otherwise, inform the local hospital and the ambulance service of the race, and present them with a map of the course, including access points, and the person that they should contact. Communication: The first aid team should have one communication liaison. This person need not be the EAP Coordinator and should be at the start/finish area to be able to communicate with other medical services and event organizer. Radios and or cellular phones should be assigned to each team. Training: The medical personnel at the race should be trained to the provincial standards of first responder as a minimum. If this is not possible at least one person above a standard first aid level per team. Medical volunteers can come from the following: local ambulance services, fire services, ski patrols, search and rescue, first aid teams, etc. Personnel: The teams on the race day should consist of two to three person groups with the appropriate training and equipment. Depending on the event size and the response time, more teams can be added. Equipment: First aid kits should be in packs (if available) and each team should split the weight of the gear evenly. The start/finish area should be a shelter with a water source and cot with a minimum of oxygen and minor wound management and major trauma management plus a self-serve ice source. The high point medical response team should have a basket stretcher, hard collars, straps, head support, oxygen and minor/major trauma management equipment. The roving medical teams should have minor/major management packs. If there are paramedics or doctors on the race scene they should supply their own advanced life support equipment. Teams: The start/finish area team should consist of the communication liaison, first aid personnel and any other medical services that are available at the race. The high point medical team should be the most experienced group and have equipment helpers who don't need first aid training to move equipment and carrying a patient. Transportation: It is best to have the local ambulance on standby at the event. If this is not possible, the service must be notified of the event in progress, in order to expedite any ambulance transportation that may be required. (If the event takes place further then 5 kilometers from a local hospital then an ambulance is mandatory) Reporting: Please fill out the incident report form at the end of the event to improve the level of care at future road and track events.



3.9 The Technical Guide In addition to the Race Application Form and Sanction Form, event organizers are obliged to provide a Technical Guide for their event. The purpose of this guide is to provide officials, racers, and team staff detailed information on the event. The Technical Guide is due at the ABA office six weeks prior to the event. The technical guide should include:

• location of course • a detailed course map, with start/finish/prime and feed zone locations, and

accurate distances • information on accessing the feed zone • information on primes • preliminary prize information (cash/merchandise, breakdown by category) • sign-on information, race start times, entry fee, categories offered • contact information

It is the role of the Technical Delegate and Event Chief Commissaire to check over the Technical Guide, and recommend any necessary alterations.

3.10 Budgeting and Expenses It is important to plan a budget for your event to ensure financial goals are met. Listed below are some items to include in a typical race budget:

• Promotion (advertising, printing, mailing costs, phone bills) • Barricades • Sound system • Communication system • Food and Water (both racers and volunteers) (Mandatory) • Swag (T-shirts, socks, coffee mugs etc) for both racers & volunteers. • Rider levy (sanction fee) • Police and traffic control • Road closure permits, road access fees • Insurance certificate • Prizes • Expenses for officials • Facility and toilet rental • Fuel for generators or vehicles • Commissaire and Photo-Finish Expenses

Many of these costs can be offset by obtaining sponsorship, either in the form of merchandise (such as prizes), equipment rental (such as radios), or cash.



The race deposit is due with the race application. Once levies have been assessed after your event, any outstanding fees are due 30 days after the date of the invoice. All events will be invoiced directly after results have been forwarded to the ABA office. Any outstanding debts with the association must be paid before a race date is secured for the following year. Under CCA regulations, organizers are obliged to post a prize list prior to the event for all racers to view. This should avoid confusion and questions at the conclusion of the event. The entry fee and prizes will largely be determined by contributions from sponsors, and resources available from the host club. When looking for a sponsor you must ask early. Send a thank-you note and a few photos after the event to demonstrate appreciation for the contributions, and encourage support for future events. For a great budget template see pg.24 of the UCI’s Practical Guide for Organizing Mountain Bike Events. This document can be downloaded at www.uci.ch

3.11 Race Registration and Sign-On Adopted from the Bicycle Nova Scotia Handbook Before the race can begin however, one further detail awaits: Race Registration and Sign-In. If possible, it’s a good idea to allow racers to register before race-day. The fewer people that need to register on race-day, the easier your job will be. In fact, larger races like Canada Cups do not allow race-day registration at all; the only registration function permitted on race-day is sign-in. Depending upon the nature of your race, you may want to limit the event to pre-registration only. However you choose to handle registration, know this: Registration is the single most vital organizational function of the race. If registration is poorly organized, the race will not start on time. Further, the results will be full of errors. A good race outcome depends on good race registration. The more thought and effort you put into your registration process, the better things will be. Here’s a sample race-day registration procedure that has been proven to work: Suggested Registration Procedure The following is a suggested system for registration at a mountain bike event. It has been tested and proven to work in the past and is capable of handling an attendance count of 60 – 150 people. This is by no means the be-all and end-all of race registration. If you have a preferred, proven system that meets your needs, by all means use it. However, this system does work, so feel free to adopt it as your own.



Personnel Required

• A minimum of 4 people to work the registration desk, with access to the Chief Commissaire or Assistant Commissaire

• A Commissaire to observe and answer questions / assist in set-up and to Check Licenses

Materials Required

• 2 tables, 6 feet in length or some other surface that can accommodate registration

• 4 chairs • 10 pens, 6 pencils • A minimum of 3 clipboards • ABA Registration and Waiver forms • ABA Two-Event License Forms • If a building is not available for registration, then a large tent or some other cover

must be provided • Number plates, zip ties

Registration Table Set-Up Registration Procedure The tables are set up in such a way (see diagram above) as to allow a steady stream of traffic for the registrants. This will be explained step-by-step below. It makes more sense when you are actually doing registration than when you are sitting down reading about it, but it does work.

Line Up Here, Commissaire License Check

Volunteer #1 Two Event Membership Sales

Volunteers #3 & #4 Novice/Sport/Expert/Elite Registration

Volunteer #2 Number Plate Sales



Arrows or signage directing traffic from table to table as racers approach will help to move things along smoothly and answer many questions that racers might have. If you’re expecting many racers, you may distribute a registration rule sheet concerning which documents racers must produce and which categories they’re eligible for at the entrance to the registration area, so they have something to read while standing in line. Step One The racer approaches the Commissaire at the license check table. If the racer does not have a license, he/she goes to the one event license table. If he does, he / she picks up his plate and then registers or simply proceeds to registration if he / she already has their plate. In all cases the Commissaire writes the category in which the person is to be registered and their club name on a piece of paper or post-it note and gives it to them to show to the registration staff. See the next section for more information on Race Licenses. Step Two The racer moves to his / her right and Purchases a two-event license, if needed. These are sold for $10. Day license racers are also charged as additional $10 for a race plate which is to be reimbursed when the plate is returned. A person cannot register in the Expert or Elite categories with a Two-event license without showing proof of participation in that category. Last year’s licence or race results must be shown and approved by the ABA technical delegate. Give the completed Two-event license form to the racer for delivery to the category registrars at the final station. Step Three The racer approaches the left side of the registration desk. He / She does not have a license or number plate. If the racer forgets their race plate, a replacement with their original number is to be purchased for a non-refundable fee of $10. A sheet inside the number plate box will indicate which plates are given to what category. At this point, a map of the course and a list of start times should be present. This will prevent racers continually asking at what time their start is and allow the organizers attention to be spent on moving other competitors through the registration process in an expedient manner. Step Four The racer moves to the right to the final station and hands his category post-it note or completed one-event license form to the registrar responsible for his / her category. From the information found on the ABA License, the volunteer can fill out all of the applicable information (Name,Club, License #). The volunteer must ask the racer what his or her plate number is at this point. You may also ask for a photo id to verify that the



person presenting the license is indeed the license holder. For people racing on Two-event licenses, enter ‘T.D’ in the license number column. The racer must provide their signature in the Sign-On column. It is not necessary to ‘Sign-Off’ at a mountain bike event. Ideally, a registration form and waiver form should be kept at each category station. This will make it easier for keeping track of racers if you are running a category (e.g. Novice) while registration for other categories is still going on. You may want to have 3 volunteers for this station, as it will have the longest lines. From here, the racers move away to the right to receive any free swag you may have provided for them. At this station, all racers pay the organizer’s fees, if any. Race Timing Setup At some point the people who are doing race timing will need to enter the participant data into the timing system. In order for them to be ready to time the race, this is best done as Registration progresses. As such, the timing people should be present at the registration area in order to get their data entry done. Some Additional Notes This isn’t as complicated as it looks, providing that you have all mentioned materials and that you’ve taken some time to train your registration volunteers in this procedure. If you intend to use registration volunteers as course marshals, obviously, registration must be complete before any races begin. Experience has shown that the two-event membership station has the slowest moving line. You may wish to have additional license application forms and pens available at the registration area entrance. Select registration volunteers that have legible hand-writing. This is the most important piece of advice that we can possibly give, as the race scoring lists are made from the results of the registration documents. Confusion caused by lousy hand-writing will definitely come back to haunt you when trying to figure out who won. Be sure to have at least 4 volunteers for registration; nothing slows the process down like having too few volunteers. Preparation is the key; have all the materials mentioned above in place and your volunteers trained and things will go surprisingly smoothly.

3.12 Timing and Results Accurate timing and placing of riders is an essential component of a well-run race. Results can be sophisticated or simple depending on the size of the race. Results should contain the following information: (A sample of a complete computer results sheet is located in Appendix).



Information about the race: • Name of the Race • Date • Location/Event • Signature of the Chief Commissaire

Information about the Riders:

• Category • Placing or other status (DNS or DNF) • Race Number • First and Last Name • City/Province/Country • Club or Team • Time • Time difference from the winner (optional) • UCI Code

The ABA must receive official results within 48 hours of the event. Organizers must present a separate set of results for all categories, even if categories were combined during the event. The best method to handle registration/results is to start by creating one sheet per category for use in race starts and results compilations. Duplicate registration lists should be made (use carbon paper if non-computerized). One copy goes to the commissaire for race starts. The other copy goes to the results volunteers after registration has been closed. Race licenses no longer need to be retained at the registration table unless you require that the race numbers are returned. The best way to calculate total time is to record the finish time and later subtract the start time. Organizers should include names or logos of race sponsors on the official results. Legibility and accuracy of the results reflect positively on the organizer.

4.0 Knowing Your Role

4.1 The Race Organizer The key role of the Race Organizer is to provide leadership to those working with him/her. Areas of knowledge and duties for the Race Organizer include:

• Understanding CCA Regulations • Applying for and secure a provincial sanction and insurance • Promoting the event • Securing written permission from local authorities • Course preparation and safety • Providing qualified medical personnel and supervise first-aid stations, fulfill all

criteria on the Emergency Action Plan form before race day and submit the



completed form to the ABA office • Supplying all marshals and staff • Working with Chief Event Commissaire to help him/her fulfill their mandate and

paying commissaire expenses as agreed • Coordinating registration which includes but is not limited to processing entries

and designating and supplying all racers with race numbers. • Briefing the Event Chief Commissaire regarding:

o Course hazards o Location of feed zone o Location of first aid-location of radios and marshals o Race schedule for the day

• Posting accurate results • Providing a printed copy of the results to the Technical Delegate • Course clean-up after the event • Providing paperwork to the ABA office within 48 hours of the event • Purchasing medals from the ABA if hosting an ABA Championship event

Sage Advice from an Experienced Race Organizer 1. Attention to detail. Don’t go halfway when you are a race organizer. Put yourself in the shoes of the participants and make their race as safe and enjoyable as you would hope to have for yourself. Don’t leave the organizing of an event to the last minute and have to either cancel or otherwise deviate from a previously published race scenario.

2. Learn from your mistakes; don’t allow those things that bit you last time to occur next time. Make notes for future events. 3. Begin volunteer sign-up early. The EMCC puts ABA events on our club volunteer list and publicize these events throughout the year. 4. Contact the proper highway authorities to obtain permission for use of the road and to request information on potential construction issues. 5. Try to choose a course location that is convenient for as many participants as possible. 6. Inspect course 1 week before the race for safety concerns. 7. Inspect course on race day. Even a small amount of course maintenance can be the difference between a safe and unsafe course. 8. Don’t post results using unreadable fonts. Make the sheets readable, use large fonts!! 9. Avoid delays after the race. Nothing annoys participants more than waiting around for results/awards presentations. 10. Give short concise pre-race instructions to the participants. i.e. Give the starter a list of instructions for ITT’s. Regards, -Jim Yeske, EMCC



4.2 The Event Chief Commissaire Enforces CCA regulations for all aspects of the event, and oversees other commissaires and their particular areas of responsibility. The Chief Event Commissaire communicates with the race organizer to achieve this goal and must be informed about course facilities, first aid and emergency procedures, course signage, registration, marshalling, start and finish, timing, results and any other pertinent race information. The Chief Event Commissaire also deals exclusively with racer protests or regulation infractions and can verify any changes in results. The goal of race organization is to create a safe, fair and enjoyable event for the participants. The participants include not only the actual riders, but the officials and organizational team as well. If any of the three parties are unhappy with the event, future races are jeopardized. A safe, fair, and enjoyable event requires officials and the organizational team to work together in a spirit of cooperation.

4.3 Volunteers Volunteers are a key to the success of an event, therefore it is important to recruit enough individuals to fill all positions. Refer to the First Aid section for medical volunteer guidelines.

4.3.1 Recruiting Volunteers Recruiting volunteers should be done well in advance of the event. Clubs, schools, and youth groups (e.g. scouts, cadets) can be potential sources of volunteers. Talk face to face with club members, friends, co-workers, these may be potential new club members. Personal contact can be very effective, but does require follow-up with a specific assignment. Phone blitz, This is an opportunity to delegate and assign portions of the phone list to several persons. Be prepared, and be ready to designate specific assignments in order to extract specific commitments. Announcements in radio or newspaper community calendars can bring attention to an event, and potential volunteers. Finally, remember the main reason people volunteer: “I was asked.”

4.3.2 Managing Volunteers Specific tasks should be assigned to each volunteer so that they can have a sense of purpose. Make sure they know exactly what they should look for if they are course marshals. Tell them the race rules and emergency procedures. Let them know well in advance what they are supposed to bring to the race (clothing, bug repellent, whistle, pen and paper etc.)



Volunteers with specific skills, such as radio, medical or professional timing experience often come with their own organization. Deal with them chief-to-chief and let their chief do much of the soliciting and assigning. Establish hierarchy and specific assignments on the day.

4.3.3 Volunteer Recognition Volunteer recognition, via a t-shirt, draw prize, or round of applause is important to the success of the event. Ensure that each volunteer receives food and drinks, regardless of where they are on the course or what their position may entail. It is a good idea to ask what they want before you serve as some may be vegetarian or have allergies. Organizers should also provide obvious support to their volunteers, especially far-flung marshals or those engaged in a strenuous task, such as holding riders at a time trial. Ensure these people have access to cold drinks, and recognize toilet requirements. Making a round of the course to service volunteers is a particularly good idea. Thank you letters to workers are a particularly nice touch, particularly in the case of specific organizations (medical, radio, community for instance) that have assisted in the event. It may go without saying, but, the better an organizer treats volunteers, the better the chance that those volunteers will return the next year to help again.

5.0 Particular Aspects of Road Races

5.1 Feed Zones When planning the location of a feed zone, it is best to first consult the CCA Regulations for the current rules regarding race feeding. Feeding, or the handing up of bottles and food, is done from the right side of the road in provincial races. Some things to keep in mind when locating a feed zone include:

• adequate sight lines • speed of riders (false-flat sections are best) • available parking for team staff • easy access for team staff; preferably they can access the feed zone with limited

amount of driving on course • adequate space for numerous feeders • tactical/strategic aspects (e.g. a prime hill is a bad location)



The location(s) of the feed zone(s) shall be identified in the race Technical Guide, along with instructions for team personnel on accessing the zone. The zone itself should be identified by signs indicating "feed zone start" and "feed zone end". Sprints, feed zones and KOM/QOMs Adopted from the UCI guide The organizer sets up areas such as feed zones on the course in strategic places. These are vulnerable areas in terms of safety, because the riders sprint or get their lunch bags in the presence of a larger number of people. Riders are very concentrated during sprints or, by contrast, relaxed while taking refreshments. These areas should be protected by barriers, posts or ropes before and after the line. It is advisable that marshals or volunteers are present in these places. The organiser must pay attention to the choice of the refreshment area, and should preferably locate it outside a populated area. The event and race administration will ensure that traffic moves in single-file in this area, depending on the width of the road. The organiser should also after inspected the course should also provide barriers in the areas that are likely to see a large concentration of spectators: crossings of populated areas, the top of hills and unusual stretches. Ultimately, the Event Chief Commissaire will approve the location of the feed zone(s).

5.2 The Race Caravan Most road events in Alberta feature pared down versions of full caravans. Typically, a race caravan would be comprised of the following vehicles: Ahead of the riders: Lead vehicle (optional) Behind the riders: Commissaire vehicle and a neutral service vehicle It is the organizer’s responsibility to provide the commissaire and support vehicle(s). Motorcycles may also be employed. As a bare minimum, there must at least be a commissaire/follow vehicle. During the race, vehicles in the caravan must be identifiable. Signs identifying the vehicle to the riders and other members of the caravan must be placed on each of the vehicles. Drivers in the caravan should be instructed as follows:

• Keep close to the riders or the vehicle in front. • Keep a constant watch for riders making their way back to the bunch. They may

come on either side, depending on the wind direction. Be considerate of all riders.

• It is not permitted, not to mention extremely dangerous, to tow a dropped rider



back to the bunch or to allow a rider to gain an advantage though drafting. • Official vehicles must stay to the right and all wheel changes or service for riders

must take place on the right. Riders on the left side of the road must not be serviced there.

All caravan vehicles must be approved by the Event Chief Commissaire. For more information, consult the CCA Regulations.

5.3 Communication A well run race demands a good, reliable communication system. All vehicles in the race caravan should be able to communicate with each other. The commissaires in the race should also be able to communicate with the start/finish area, in order to inform the finish line judge and the spectators of the progress of the race. Medical support must be able to contact emergency ambulance services. Areas of radio dead space on the course should be identified prior to the race start and indicated on the course map.

6.0 Particular Aspects of Mountain Bike Races

6.1 Guidelines for Combining Categories • Less than five riders in a category: If there are less than five riders in a specific

category, they may be combined with another category. The results of these riders should be listed separately but prizes can be combined with another category or categories.

• If more than five riders and less than ten: are registered for the race, the organizer (on the advice or at the direction of the official) may combine these riders with another category. Each should receive separate results and separate prizes.

Sage Advice from an Experienced Race Organizer Make a course bike enthusiasts will love, some pain and a lot of pleasure, Take care of your volunteers, Be prompt with results. -Mike Cavaliere, Rundle Mountain CC



• Ten or more riders in a category: When ten or more riders show up at a start line that are in a specific category, they will be recognized as being in that category and must be listed separately in the results. These riders will receive separate prizes and cannot be combined with another category, but categories with fewer than ten riders may combine with it.

• When combining categories, combine with same number of laps and same Optimum Winning Time.

• Ideally there should be at least 20 riders minimum in each group. A recommended start order is listed on the following page. Remember that each heat should not interfere with another or cause congestion on the course.

6.2 Race Start Order

Category Corresponding CCA category Optimum Winning Time* Men Novice Youth All new U13, 15, and U17 racers 0h45m Sport Youth U13 Sport and Expert, U15 Sport and Expert, U17 Sport 1h00m Novice Senior Novice, Master Novice, Master 40+ Novice 1h00m Sport U17 Expert , Junior Sport, Senior Sport, Master Sport, Master 40+ Sport 1h30m Expert Junior Expert, Senior Expert, Master Expert, Master 40+ Expert 1h45m Elite Elite 2h15m Women Novice Youth All new U13, 15, and U17 racers 0h45m Sport Youth U17 Sport and experienced U13 and U15 racers 0h45m Novice Junior Novice, Senior Novice, Master Novice, Master 40+ Novice 1h00m Sport U17 Expert, Junior Sport, Senior Sport, Master Sport, Master 40+ Sport 1h00m Expert Junior Expert, Senior Expert, Master Expert, Master 40+ Expert 1h30m Elite Elite 2h15m

Suggested Race Order

6.2.1 First Start 930am (Possibility for Shortened Lap) Sport Men 1h30m Novice Men 1h00m Sport Women 1h00m Novice Women 1h00m

6.2.2 Second Start (YOUTH) 1130am (Shortened Lap) Sport Youth Men 1h00m Novice Youth Men 0h45m Sport Youth Women 1h00m Novice Youth Women 0h45m



6.2.3 Third Start 1pm Elite Men 2h15m Expert Men 1h45m Elite Women 2h15m Expert Women 1h30m *If numbers are not sufficient, the three starts can be combined into two. When ever possible, organizers should limit the number of riders on course to 100 for an averaged size lap (30 minutes). Mountain Bike Provincials must be run in accordance with National (CCA) categories.

6.3 Timing and Results The timing of an event is what racing is all about. It seems to be instinct for a racer to cross the finish line and want their time and accurate placing within the time it takes to catch their breath. The sooner you can present this to the commissaire and competitors, the better everyone feels. About five to fifteen volunteers or staff comprises the timing crew. Their tasks vary from lap counting and recording at key points on the course to data input and timing. It is recommended that you hire a professional company to do your timing if you do not have the expertise to complete this task. Timing can be sophisticated or simple depending on the size of the race. As long as you can provide quick and accurate results, it does not matter what system you use, although electronic timing is suggested. Visual displays are nice but not necessary if accurate results are posted quickly. All cross-country results should have hour:min:sec while Downhill should have min:sec:100:1000 sec. The results themselves should ideally have the following information: (A sample of a complete computer results sheet is located in Appendix)

Info on the race:

• Name of the Race • Date • Location- Event • Signature of the Chief Commissaire

Info on the Riders:

• Category • Race Number • First and Last Name



• City- Province • Club and/or Team (max 2) • Time • Time difference from the winner (optional) • Placing or other status (DNS, DNF and DSQ) The ABA must receive official results within 48 hours of the event. Organizers must present a separate set of results for all categories, even if they were combined during the event. The best way to calculate total time is to record the finish time and later subtract the start time. It’s in the best interest of the organizer to include names or logos of race sponsors on the official results. Legibility and accuracy of the results reflect positively on the organizer.

6.4 Course Requirements

6.4.1 Cross Country This section is intended only as a resource when setting out your cross-country course. A loop course is much more common and easier to work with than a point-to-point course. If your race is likely to include some large categories, it is important to have a large starting area. Also, it is best if there is at least one significant climb before tricky single-track or downhill sections. Most racers agree that single-track is an essential part of mountain bike courses, especially downhill single-track. Spots wide enough for passing, or passing lanes, are important in longer single-track sections. It is good to include or have at least one significant climb on the loop. The climb should be challenging, but not too steep that it forces racers to walk too far. Also, if rain is likely, it should be mostly ride-able when wet. Rocky or gravelly surfaces tend to stay more ride-able when wet. The course will partly determine the way a race is setup. For example, if the race start is narrow it may be advisable to split up the larger categories. For circuit races, the finishes shouldn’t be on the circuit. Having a separate finish area makes it easier to identify actual finishers from those continuing with extra laps, and it makes results quicker to compile. Any wooden bridges or ramps must be covered with non-slip surface (carpet or special anti-slip paint) or roofing tiles. The use of chicken wire is prohibited! Courses should be clearly marked so that under the pressure of race conditions riders do not have any trouble determining where to go. Not all racers will be able to check out the course before the race so ensure that your course is properly marked. This will make them aware of tricky spots that could make them crash if encountered for the first time at racing speeds. If there are any particularly difficult sections be sure to mark them even more than usual and warn the racers at a pre-race meeting or on the start line. Remember that the commissaire must approve the course before the race. Post



marshals at intersections or at regular intervals, particularly if the finish breaks off of the circuit. Marshals should be equipped with communication devices in case of accidents, hazards, wildlife, or other unexpected circumstances. Courses should be ridden by both elite and beginner level racers to determine location of signs. All signs should be placed at a level lower than eye level for racers looking down while riding the course. Signs should be made of choroplast and can be placed on trees with an electronic screw gun so that they can be removed later without damage to the tree. Flagging tape can be moved easily and the course can be re-marked by the wrong people, so beware! Provide a map to all racers, officials and marshals so that everyone understands where to go (Appendix C, D). Remember that courses should be designed for the riders attending the race - not every course needs to be designed for a World Cup! Course Design Adopted from the Ontario Race Organizers Guide

• Define the course in a manner to avoid external interference • Ensure that riders can easily navigate the intended course • Think from the rider’s point-of-view • height or clearance requirements for a mounted rider • likely line of sight while riding • relative speed of the competitor reaction time required in adjusting to a

change in direction or terrain

Snow Fences • defining the course dimensions in open areas • excellent for spectator control in high traffic areas such as the Start/Finish

area and the feed zone • excellent for the protection of riders along steep embankments and other

similar hazards (Fine mesh fencing is recommended for best safety)

Barricades • Excellent for defining the course dimensions in open areas • Excellent for spectator control in high traffic areas such as the Start Finish

area and the feed zone • Easily moved to accommodate the movement of vehicles • Can be used to close off open trails and access roads • Can be used to attach directional arrows in open areas or where posts

cannot be driven into the ground to support signs • Should not be used in areas where competitors are likely to go off course

Course Marking

• Alert competitors to any potential hazards on the course • Be consistent in your approach marking



Directional arrows • Should be placed a regular intervals to define the course route • Should be placed approximately every 250 - 300 metres to confirm that

competitors have not strayed from the correct course • As a rule of thumb, 5 to 6 directional arrows are required for every

kilometre of course. This will vary from course to course • should positioned 1 to 2 metres off the ground for easy visibility (Arrows

should not be attached to fallen logs, rocks, or hay bales) • are generally placed to the right side of the course or to the outside of any

marked turns • Arrows indicating a change in direction must be place in a manner to

alert the competitor in advance of the turn • Technical Section Arrows • Used to alert competitors to challenging sections of course • Used with consistence to communicate the difficulty of a section with rider • Inverted arrows indicate that a rider is approaching technical section • Double inverted arrow indicates greater challenge • Single inverted arrow indicates minor technical section • Triple inverted arrow indicates greatest technical challenge • As a rule, 4 to 6 double arrows and 1 to 3 triple arrows is a good number

on a typical course

Marking Hazards • Any potential hazard that may not be readily seen by a rider must be

marked to improve visibility. Rocks, roots and tree stumps are most common examples while low branches, fallen trees, broke limb stubs, water crossings, wire property fencing and barb wire are other examples

• Orange or pink biodegradable spray paint is best method for marking hazards on ground while security tape is best method for marking hazards above the ground

• Graphic signs other that directional arrows are commonly used to indicate specific hazards; for example: WATER CROSSINGS, BRIDGES, WRONG DIRECTION, etc

• Where possible, hazards should be eliminated from the course as marking may not be sufficient to adequately reduce risk

• In some cases it is necessary to place protective padding or bales of hay over hazards that are either on, or very close to the racing line. Again this is for the protection of competitors and to reduce risk of injury

Information Signage • Information sign are necessary to communicate specific instructions to the

competitors • Signs should be clear and communicate a specific message in few words



• Graphic signs are often best understood or when use in conjunction with 1or 2 key words

• Examples of information signs are: START, FINISH, CAUTION, FEED ZONE, 1 KM, FIRSTAID, ETC.

• All marshal and first aid stations should be clearly marked on the course for, easy visual reference; for example: M1, M2, M3, etc and FA l, FA2, FA3, etc. This is an important aspect of risk management strategy at an event

Security tape • Perhaps the more versatile resource when marking a course, 1 "to 3"

width is acceptable • Can easily be threaded from tree to tree to define the course • Can be threaded from installed posts or stakes in open areas • Must be installed to maintain a consistent height of the ground (Usually

50cm to lm) Avoid threading tape around rocks, logs, etc. • Tape must be installed in a manner so as not to impede riders or encroach

on the course line • Must be supported at regular intervals to avoid the possibility distortion; for

example: a strong wind can distort security tape and push it into the path of the course

• Is a reasonable means of controlling spectators • Is ideal in areas where riders are likely to ride off the course Tape is ideal

for eliminating cheat lines where sections of the course could potentially be cut short by taking a more direct line

Environmental Considerations • Try to limit the environmental impact as a result of course marking

methods • Minimize the damage to trees. Fresh limb cuts, removal of protective bark,

and nail holes leave trees more susceptible to disease and / or infestation by insects

• Some of the regulated parklands do not permit nailing or screwing into trees. In this case wire of zip ties must be used to secure course markings

• Always use paint that is rated as biodegradable • Remnants of old course marking tape should be removed and disposed of

as well as any other waste material found near the trail Feed zones must be at least 25m away from the start/finish line and must be marked appropriately. Racers can receive food/water/eye glasses in this area only. The area should be on a slight incline to slow racers down while receiving the materials outlined above. The area must be easily accessible by coaches, managers and volunteers.



Organizers must have permission to use trails for races. The area must be cleaned after the event. Races cannot be run through sensitive areas unless given explicit prior approval. Respect other trail users. Warn entrants to control their speed carefully when training on race courses. Hiker complaints of speeding mountain bikers can lead to future denial of requests for permission to run a race. There are essentials that should be provided at races; Washrooms are one of these. Often there will be washrooms available at the race site; if not, arrange to have portable washrooms delivered. Provide cover in case of rain for the sign-on, prizes, and if possible, for racers. Provide food and water for racers, volunteers, and commissaires. It is very helpful to have an announcement system to call racers to the line, announce finishers, etc. Providing Food and Beverages is a must for any race where it is not readily available within a short distance. Arrange for several first-aid workers or EMT’s to help-out at the race. St. John’s Ambulance provides a well-recognized and useful first-aid service. Considerations for Marathon / Endurance Races Adopted from the Bicycle Nova Scotia Mountain Bike Organizers Guide This type of Cross Country race is gaining greatly in popularity. The format is a single lap of a long course that is a minimum of 60 KM in length. Specific Requirements

• Several supervised Feed Zones; 1 feed zone every 20 to 30 is a good rule of thumb. -The course should be 100% rideable by a racer of average skill in most weather conditions.

• The course map must be accurately prepared; each competitor should receive a copy. It should contain the locations of all feed zones, marshal stations and first aid stations.

• The course should include distance marking signs. • The course need not be marked to the same standard as an Olympic format

cross country race, but it should be signed well enough that competitors can easily find their way. Blocking off and or signing incorrect routes is vitally important.

• The minimum completion time for an elite level racer should be about 4 hours. Considerations for Short Track Races Just as the Marathon type of race is increasing in popularity, so is Short Track. The format is multiple laps of a course that is a maximum of 6 KM in length, with a mass start. Specific Requirements

• No Feed Zones -Similar to an Olympic Format Cross Country Race otherwise; completion times for elite level riders tend to be in the 15-30 minute range.



Organizers are encouraged to work with an elite rider when designing a course. If assistance is needed in finding a rider to volunteer his/her time please contact the ABA office.

6.4.2 Downhill A downhill is an individual timed event, taking place between a starting line and a finish line, which is located at a lower altitude, with a minimum of 90% downhill riding. The course must be 100% rideable regardless of the terrain and weather condition. The course must be free of all obstacles that have not been planned and/or notified to the riders. The design of the course should allow the riders to maintain a fair speed without having to pedal excessively. It should be designed such that there is passing allowed most, if not all the way down. Should extended single-track sections not be avoided, 20 metres passing lanes should be offered every 200 metres. Any jumps must be carefully considered and above all, they must be safe. The width of the start and finish lane must be a minimum of 2 metres for 30 metres. The start area should be comprised of a corridor of 7.5 metres wide that it is long enough to hold a minimum of 10 riders in line. A starting podium, shelter, water and toilet facilities are strongly recommended. On the course, the inside line should be taped to avoid any short cuts. Tape may also be used to provide visual references to the riders. Electronic timing is strongly recommended for all sanctioned downhill events. The finish must be fenced and provide a run off of at least 30 metres. The finish line must be clearly marked. The appropriate race time for an event should not be under 3 minutes or in excess of 10 minutes. If a cross-country event is occurring on the same weekend, the downhill course CAN NOT overlap/interfere with the cross-country course. The day of a downhill event, a chairlift should be in operation to bring the riders and their bikes to the top of the mountain. If there is no chairlift, transportation must be provided to the riders. Course maps must be posted on the posting board 24 hours prior to the race or as soon as the official training runs begin. All locations considered hazardous by the chief commissaire must be indicated on the maps. The course must be marked and open for supervised training (medical services and marshalls on site throughout training) at least 24 hours prior to the start of the event. All competitors must pre-ride the course at least twice.



A sample start order is provided below. There should be a one-minute interval separating each rider. A two-minute interval may separate all elite riders. A one or two minute gap will be used to separate each category to allow the previous category to clear the course.

U17 Women Master Women 40+ Senior Beginner Women Master Sport Women 30-39 Senior Sport Women Master Expert Women 30-39 Junior Women Senior Expert Women 5 minute break U17 Sport Men Junior Sport Men Master Beginner Men 30-39 Senior Beginner Men Master Sport Men 40+ Senior Sport Men U17 Expert Men Master Expert Men 40+ Master Expert Men 30-39 Senior Expert Men Junior Expert Men 5 minute break Senior Elite Women Senior Elite Men A growing segment of the racing population trains and prepares seriously for downhill races and is eager to race them. If you do run a downhill, make sure that the course is open for pre-rides before race day and, if possible, ask for a downhill specialist, or someone who has experience racing downhill events, to help design the course. Don’t forget - safety first. Organizers should encourage all racers to cover up with body-armor – not currently required but highly recommended.



6.4.3 Dual Slalom and 4-Cross Events Dual Slalom and 4-Cross events have become very popular over the past few years and it is easy to see why. They are fast and allow racers to attempt several runs during the same day while a crowd can gather to watch the whole event. Dual is an event where two competitors race head to head down a course, while 4-cross involves 4 riders in a similar setting. In the case of a Dual Slalom race, two competitors race head-to-head. As such, the course should have two distinct lanes for most of its length, as well as ski-style gates that racers must successfully pass. It is inevitable that one of the 2 lanes will take slightly longer to run than the other; however, neither lane should be more than 5% slower than the other. The start area should consist of a platform with a steeply angled start ramp. The finish area should be about 6 metres wide and should include a run-out corral. Both the start and finish area should be covered; the outside boundaries of the course should be marked with traffic pylons or with marking tape In the case of a 4-Cross race, 4 competitors race head-to-head. As such, the course will have 4 distinct lanes for the length of the start ramp (about 10 metres passed the start line). After that, the course should be wide enough to accommodate 4 racers riding side to side for its full length. There are no distinct lanes past the end of the start ramp. The course will also include ski-style gates that racers must successfully pass. The start area should consist of a platform with a steeply angled start ramp. The finish area should be about 6 metres wide and should include a run-out corral. Both the start and finish area should be covered; the outside boundaries of the course should be marked with traffic pylons or with marking tape. For more information on Dual Slalom and 4-Cross races, consult the current CCA Mountain Bike Regulations.

6.5 Track Races Provincially sanctioned track events fall into two categories: omnium events, and championship events. Organizers may choose which style event of event they wish to host, with the exception of the Open Provincial Track Championships, which must be run by ABA Racing Committee age/gender categories and contain the events listed below. In addition, the Masters’ Provincial Track Championships is recognized to be an omnium-style event with a varied program. Track Categories and prize policy are found in the Appendix.



Championship Events • Olympic program events • prizes/medals for each event • UCI/CCA age gender categories employed • Omnium events • program at discretion of organizer • provincial track categories used • prizes given to omnium winners in each category

Omnium ties at all Provincial Track Championships shall be broken by the following formula:

1. number of first place finishes, if still tied; 2. number of second place finishes, if still tied; 3. number of third place finishes, if still tied; 4. number of fourth place finishes, if still tied; 5. number of fifth place finishes, if still tied; 6. result versus tied opponent in the final event in which both riders competed

6.6 Cyclocross Races The particulars of hosting a Cyclocross race are covered very well by the Regulations; organizers of such events are advised to familiarize themselves with the appropriate section of that document. Provincially sanctioned Cyclocross events fall under the auspices of the racing committee, and are subject to the following policies.

6.6.1 Categories The Current Cyclocross categories are found in the Appendix.

6.6.2 Race Length The optimal winning time in the Open Men’s category is one hour and in other categories, 45 minutes.

6.6.3 Category Combinations Categories may be combined at the discretion of the organizer, keeping in mind the time requirement for each group. A maximum of three races may be held in one day on a course.

6.6.4 Equipment Mountain bikes may be used in provincially-sanctioned events for some categories, provided they meet the specifications detailed in the regulations for mountain bikes. The Open Men’s, Open women’s and Master Men’s category requires the use of a specialized cyclocross bike.



6.6.5 Provincial Championships Provincial Championship medals shall be awarded to the top three finishers in each of categories, regardless of the number of entries in a specific category.



7.0 Appendix 1: Current Event Fees & Commissaire Expenses

7.1 Commissaire Expenses Transportation: $.40 per KM Meals: $36 per day ($8 breakfast, $10 lunch, $18 dinner), or organizer may provide meals Accommodation: Organizer responsible for arranging accommodation for traveling Commissaires Honorarium: The ABA pays all Commissaire honoraria.

7.2 Event Application Fees by Discipline In order to be considered for the Race Calendar, Event Application fees are due at the time that the Race Application is submitted. Mountain Bike Event Deposit (includes XC, DH and 4-Cross events): $300 Road Race Deposit (includes Criterium and Time Trial events): $300 Track Event Deposit: $100 Cyclo-cross Deposit: $100

7.3 Miscellaneous Fees and Rider Levies Provincial Championship Medal Fee (All Disciplines): $5 / medal awarded 1-Day Race Rider Levy: $3 / rider Stage Race Rider Levy: $5 / rider Mountain Bike Event Trail Access Levy: $3 / rider

7.4 Insurance Fees Request for Insurance Certificate Naming Additional Insured: $25 Request for a Commercial Event Insurance Certificate: $250



Appendix 2: Current Race Categories by Discipline

7.5 Mountain Bike Categories . Mountain Bike Categories: Alberta Cup categories and Optimum Winning Times

Category Corresponding CCA category Optimum Winning Time* Men Novice Youth All new U13, 15, and U17 racers 0h45m Sport Youth U13 Sport and Expert, U15 Sport and Expert, U17 Sport 1h00m Novice Senior Novice, Master Novice, Master 40+ Novice 1h00m Sport U17 Expert , Junior Sport, Senior Sport, Master Sport, Master 40+ Sport 1h30m Expert Junior Expert, Senior Expert, Master Expert, Master 40+ Expert 1h45m Elite Elite 2h15m Women Novice Youth All new U13, 15, and U17 racers 0h45m Sport Youth U17 Sport and experienced U13 and U15 racers 0h45m Novice Junior Novice, Senior Novice, Master Novice, Master 40+ Novice 1h00m Sport U17 Expert, Junior Sport, Senior Sport, Master Sport, Master 40+ Sport 1h00m Expert Junior Expert, Senior Expert, Master Expert, Master 40+ Expert 1h30m Elite Elite 2h15m

• Optimum Winning Times – deviations plus or minus 15 minutes are

allowed • Each rider’s license will reflect one of the 24 National XC categories.



7.6 Road Categories

• Espoir Men not an ABA-recognized category • Distances for age-group categories are set according to CCA regulations,

exceptions designated by italics Ability categories

a) Upon licensing, riders will be placed in a provincial road category referred to as the Ability Category.

b) Provincial Ability Categories include Categories 1/2, 3, 4, 5, Women A, and Women B.

Category Entry Level Ability Category

Maximum RR Distance

Maximum ITT Distance

Ability Category 1-2 180 km 80 km Category 3 140 km 40 km Category 4 120 km 40 km Category 5 80 km 40 km Women A 120 km 40 km Women B 120 km 40 km Age-Group U17 Women Women B 60 km 15 km Junior Women Women B 80 km 15 km U17 Men Category 5 60 km 15 km Junior Men Category 5 140 km 30 km Espoir* Men Category 5 180 km 40 km Elite Men Category 5 200 km 80 km Elite Women Category 5 140 km 40 km Master Men A Category 5 150 km 40 km Master Men B Category 5 120 km 40 km Master Men C Category 5 80 km 40 km Master Men D Category 5 50 km 40 km Master Men E Category 5 50 km 40 km Master Men F Category 5 50 km 40 km Master Women A Women B 120 km 40 km Master Women B Women B 120 km 40 km Master Women C Women B 80 km 40 km Master Women D Women B 50 km 40 km Master Women E Women B 50 km 40 km Master Women F Women B 50 km 40 km



c) Entry-level categories, or the category a rider will be placed in upon first-time purchase of a racing license are as follows: All Men Category 5 All Women Women B/Category 5 (All women will be given the National category designation of Category 1.)

d) The ABA category “Open Women” shall be divided into Women “A” and Women “B”. Races, however, may be contested in a single group. In cases where the “A” and “B” categories are combined, prizes will be awarded to riders in both categories as per the ABA prize policy; Alberta Road Cup points, however, will be awarded only to the top-placing riders, without regard to ability-designation.

e) Acceptable Ability category combinations: Category 1/2 and Category 3 Category 3 and Category 4 Women A and Women B Category 5 may not be combined with another category. When categories are combined, the distance requirement of the lower category shall be observed.

f) Should Ability categories be combined, Alberta Road Cup points and prizes shall be awarded without regard to a rider’s Ability category, with the exception of Women “A” and “B”. In the case of Women “A” and “B”, ARC points will be awarded without regard for ability category designation, however, prizes shall be awarded to riders in both categories.

g) Organizers wishing to combine Ability categories with Age-Group categories must receive permission from the Racing Committee.

h) Categories may not be combined in a Points Race format Criterium.

Time Trial Categories

Series points and prizes will be awarded to riders in the following categories: U17 Men U17 Women Junior Men Junior Women Women A Women B Category 1/2 Category 3 Category 4 Category 5 Paralympic Women Paralympic Men Master Women A, B, C, D, E, F Master Men A, B, C, D, E, F



7.7 Cyclo-cross Categories

1.1.1 Provincial Events – non-Championship The following categories will be recognized at all Alberta Cup events with the exclusion of the Provincial Cyclo-cross Championship: Category Corresponding Road/MTB category Expert Category 3/Expert Sport Category 4 and 5, Novice and Sport Open Women not applicable Open Men Category 1/2, Elite Riders begin competing, without regard to Open categories, in the Cyclo-cross category corresponding to their respective Road or Mountain Bike category, whichever is higher. Cyclo-cross bicycles must be used in the Expert and Open Men’s categories. The use of mountain bikes is permitted in the other categories.

7.8 Track Categories Organizers of provincial track events, other than the Provincial Championships (Regular and Masters), may host the following categories*:

• Novice: Road Categories 4 and 5 • Open Men: Categories 1-2 and 3 • Open Women: All women • Master Men: Master men who do not choose the Novice or Open categories

*The intention is not to enforce these categories strictly, except under exceptional circumstances such as provincial team selection. Rather, a rider may exercise discretion in the category he or she selects. Track Provincial Championship Categories

• Junior Male • Junior Female • Open Male • Open Female



Maximum Entry Fees Organizers may not exceed the following entry fees for events:

Stand-Alone Cross-country*, Downhill, 4-Cross, Road Race, Criterium, Individual Time Trial, Cyclocross $35 Marathon XC Event $75 Team Time Trial $25 per rider Stage Race $25 per stage, or $35 per day Track Meet $35 per day *Cross-country, Junior and younger categories - $25

A “late fee”, not to exceed $10, may be levied for any late entry. A late entry is defined as an entry which is received later than 4 days prior to an event.

Organizers wishing to exceed entry fees as outlined above must receive prior written consent of the Racing Committee.

Organizers are strongly urged to offer reduced entry fees to riders of Junior-age and younger.

Prize policy

While it is recognized cash and merchandise available for prizes will depend on a number of factors, organizers are required to adhere to the following policies: Prize distribution

Number of racers Depth of prize-giving

4 or fewer* (at least) 2 places*

5 – 15 (at least) 3 places,

16 – 25 (at least) 3 places, recommended to 8

26 – 50 (at least) 3 places, recommended to 8

50+ (at least) 3 places, recommended to 10

*Provincial Championships excluded; medals awarded to first three finishers regardless of number of entries.



Prize Equity Prizes awarded to male and female riders in congruent categories should be of equal value for equal placing. The depth of prize giving, however, should reflect the table above. Elite Category Prizes Race organizers may present medals, or similar symbolic prizes, to racers in all categories other than Elite or Open. Prizes awarded to Elite or Open riders must be cash; in some circumstances merchandise prizes may be awarded at the discretion of the Racing Committee. This policy applies to the following categories: Mountain Bike: Elite Men, Elite Women Road: Open Women or Women “A”, Open Men or Category 1-2 Track: Open Women or Women “A”, Open Men or Category 1-2 Cyclocross: Open Men, Open Women Provincial Championship events are excluded from this policy Provincial Championship Policy Provincial Championship events fall into three categories: Open (open to all license-holders); Master (open to holders of Masters’ licenses); and Youth (open to holders of youth-category licenses). Open Provincial Championship Events must be contested according to either Ability categories, Age-group categories, or a combination thereof (refers to ability-based events offering Open Men’s and Open Women’s categories). In several instances Open and Age-group events are held concurrently, and at the same venue. Provincial Championship Medals

a) Gold, silver, and bronze medals will be awarded in all Provincial

Championship Categories regardless of the number of entrants. b) Organizers are obliged to purchase medals from the Alberta Bicycle

Association.



Provincial Championship Jerseys

a) Alberta Provincial Champion jerseys will be awarded to the top-placed rider holding an ABA license at the following events, in the following categories:

Open Provincial Championship Road Race: Women A-B/Open Women Category 1/2/Open Men Open Provincial Championship MTB Cross Country: Elite Women Elite Men

Open Provincial Track Championships: Elite Women – Sprint Elite Men – Sprint Elite Women – Endurance Elite Women – Endurance Open Provincial Cyclo-cross Championships: Open Women Open Men

b) The jersey may be worn only in the discipline and category in which it

was earned up to, but not including, the next Provincial Championship event.

Eligibility

a) Out-of-province riders may contest Provincial Championship events, but are not eligible to receive medals; nor may out-of-province riders claim the title of “Provincial Champion”, or any medal, trophy, or jersey associated with such title. Out-of-province riders may receive cash or other prizes.

b) A rider may contest, and be eligible for prizes and records, only one category at the following Provincial Championship events, in which Master and Open events may be held concurrently:

Mountain Bike Cross-Country Mountain Bike Downhill Individual Time Trial Hill Climb Cyclo-cross Track



Provincial Mountain Bike Championships

a) Medals will be awarded in the following events at the Provincial Mountain Bike Championships: Cross-Country, and Downhill.

b) Medals will be awarded in accordance with National (CCA) categories at the Provincial MTB XC Championship.

Provincial Cyclo-cross Championships

a) Medals will be awarded in the following National categories at the Provincial Championship Cyclo-cross:

U17 Men U17 Women Junior Men Junior Women Open Men Open Women Master Men 30-39 Master Women 30-39 Master Men 40-49 Master Women 40+ Master Men 50+

Note: CCA categories and UCI Regulations for Cyclo-cross place riders in their respective category for the following year, as the international Cyclo-cross calendar comprises two calendar years. Cyclo-cross bicycles must be used in the Open Men and Master Men categories. The use of mountain bikes is permitted in other categories.

Provincial Championship Road and Track Events – Open and Master Open Provincial Championship Road Race

a) Organizers are required to host the following medal categories at the Open Provincial Championship Road Race:

Open Women/Women A Women B Open Men/Category 1/2 Category 3 Category 4 Category 5



Masters’ Provincial Championship Road Race, Individual Time Trial

a) Organizers are required to host the following medal categories at the Masters’ Provincial Championship Road Race and Individual Time Trial:

Master Men 30-39 Master Women 30-39 Master Men 40-49 Master Women 40-49 Master Men 50-59 Master Women 50-59 Master Men 60-69 Master Women 60-69 Master Men 70-79 Master Women 70-79 Master Men 80+ Master Women 80+

Categories may be combined for racing purposes. Medals, however, will be awarded to riders in each of the above categories where applicable.

Youth Provincial Championship Road Race, Criterium, Individual Time Trial, Track Meet

a) Organizers are required to host the following medal categories at the Youth Provincial Championship Road Race, Criterium, Individual Time Trial and Track Meet:

U15 Men U15 Women U17 Men U17 Women Junior Men Junior Women

Categories may be combined for racing purposes. Medals, however, will be awarded to riders in each of the above categories where applicable.

Open Provincial Championship Criterium

a) Organizers are required to host the following medal categories at the Open Provincial Championship Criterium:

Women A Women B Category 1/2 Category 3 Category 4 Category 5



Open Provincial Championship Hill Climb

a) Organizers are required to host the following medal categories at the Open Provincial Championship Hill Climb:

U17 Women U17 Men Junior Women Junior Men Open Men/Category 1/2 Category 3 Category 4 Category 5 Paralympic Women Paralympic Men Open Women/Women A Women B Master Men 30-39 Master Women 30-39 Master Men 40-49 Master Women 40-49 Master Men 50-59 Master Women 50-59 Master Men 60-69 Master Women 60-69 Master Men 70-79 Master Women 70-79 Master Men 80+ Master Women 80+

Open Provincial Track Championships

a) Organizers are required to host the following medal categories at the Open Provincial Track Championships: Elite Women – Sprint Elite Women – Endurance Elite Men – Sprint Elite Men – Endurance Master Men 30-39 Master Men 40+ Master Women

b) Sprint events will include: Match Sprint, 500m/Kilometer Time

Trial, Keirin; Endurance events will include: Individual Pursuit, Scratch Race, Points Race.

c) Medals shall be awarded according to Omnium placings only in the above categories, and not to top-3 finishers in individual events.

d) Omnium points shall be awarded to 6th position: 15, 12, 10, 8, 6. 4.

e) Omnium ties shall be broken in the following manner:

1) Number of first place finishes. If still tied; 2) Number of second place finishes. If still tied; 3) Number of third place finishes. If still tied; 4) Number of fourth place finishes. If still tied; 5) Number of fifth place finishes. If still tied; 6) Result versus tied opponent in the final event in which

both riders competed.

2008 Alberta Bicycle Association Membership Application

R I D E R I N F O Last Name: First Name: Date of Birth: DD / MM / YY Mailing Address: Age: (as of Dec. 31, 2008)

Male Female

City: Province: Postal Code: Email: Phone (h): Phone (w): Phone (c):

C L U B I N F O Name of Club/Home Track: Independent *Independent members, see other fees* Signature of Club/Track President: (mandatory for club/track members)

Please Note: Your license will not be processed until the above named club has affiliated and submitted a rider list for 2008

M U L T I – D I S C I P L I N E L I C E N S E – R O A D , T R A C K , C R O S S , M T B , D H / 4 X $125 Senior Riders born in or before 1989 $85 Junior Riders born 1990-1997 $75 55+ Riders born in or before 1953 $50 DH/4X ONLY Riders born in or before 1992 $75 Paralympic License $35 General Membership (non racing) $0 Commissaire: Road/Track/Cross MTB/DH/4X BMX

I will be competing in the following: (check all that apply) Road Track Cross MTB DH/4X *Racers over 30 years of age: Would you like to over-ride your default age category in order to be licensed as Elite? (Elite refers to your age category not your ability category) No, I will be racing as a Master for the entire season Yes, I will be racing as an Elite for the entire season

The following may be added to a Racing License or General Membership: Manager: Road/Track/Cross MTB/DH/4X BMX *must have completed a commissaire course Organizer: Road/Track/Cross MTB/DH/4X BMX Coach: Road/Track/Cross MTB/DH/4X BMX NCCP Certification #: ____________

B M X L I C E N S E – B M X R A C I N G $70 Riders born 1990-2003 $85 Riders born in or before 1989

*If you would like to add a BMX license to a Multi-discipline license, please select your BMX ability category and see “other fees”.

Please indicate your BMX ability category: 20” Championship: Junior Elite 20” Challenge: Novice Intermediate Expert Cruiser: Cruiser Junior Cruiser Elite Cruiser

*Women aged 17/18 must license as Juniors; Women aged 19-29 must licence as Elites O T H E R F E E S

Independent Fee $50 Must be paid by all non-club members – includes affiliation and insurance BMX + Multi Discipline $25 Add BMX Code to Multi-Discipline License – select ability under BMX License Pedal Magazine $12 6 Issues! Rush Processing $25 Ensures application will be processed in 2 business days (within Canada)

L I C E N S E I N F O R M A T I O N I have previously held an Alberta Bicycle Association License I have previously held another CCA or UCI License – please provide a copy (mandatory) I have not previously held a cycling license – please provide copy of birth certificate/passport for proof of citizenship (mandatory)

*If you have been refused a license in the past three years, please submit a letter indicating the suspending authority, start & end date and any pertinent details. P A Y M E N T I N F O R M A T I O N

Cheque payable to Alberta Bicycle Association Cash VISA (Payment by other credit cards available through online registration only. No debit accepted.)

License Fee: $ Other Fees: $

Total: $ Name on card: Expiry: Office use only: VISA Number: Signature:

Alberta Bicycle Association, 11759 Groat Road, Edmonton, AB, T5M 3K6, Phone 780 427 6352, Fax 780 427 6438, email [email protected]

2008 WAIVER & DECLARATION

Original copy must be received before your Membership/License will be processed – faxed copies will not be accepted.

WAIVER, RELEASE & INDEMNITY (All applicants must sign, including those under 18 years of age)

I understand and agree that my participation in events, programs, races, or activities organized, operated, conducted and/or sanctioned by the Canadian Cycling

Association and/or Provincial Associations and Various CCA Clubs and Members registered with CCA is conditional upon my execution of this document.

1. I am aware that cycling, and in particular competitive cycling, endurance and BMX racing, involves the possibility of injury or death.

2. I accept these risks, and all others arising from these events and programs, even if arising from the negligence, gross negligence or negligent rescue by those

associated in any way with the Canadian Cycling Association events and programs I may be involved in, the venues at which these events and programs takes place

or by those organizing, officiating, or participating in these events and programs throughout the year, including their respective officers, directors, employees,

agents, servants, volunteers and representatives (the “Releasees”).

3. I understand that all applicable rules for participation must be followed and that SOLE RESPONSIBILITY FOR MY PERSONAL SAFETY REMAINS WITH ME, including

my physical and emotional preparation and fitness to participate in all events and programs throughout the year.

4. I undertake and agree to remove myself from participation if I sense or observe any unusual hazard or unsafe condition, or if, at any time, at any event or program,

I feel unable or unfit to safety continue for any reason.

5. I give, a FULL RELEASE AND WAIVER OF LIABILITY AND ALL CLAIMS that I have, or may have in the future, against Canadian Cycling Association, and all other

Releasees from all liability for any loss damage, injury or expense that I may suffer as a result of my participation in any part or parts of the events or programs or

my presence at any venue at which they may take place, due to any cause whatsoever including the forms of negligence set forth in paragraph 2 above or from any

breach of contract or statutory duty or other duty of care including any duty of care owed under the relevant Occupier’s Liability Act, on the part of the Releasees.

6. I AGREE NOT TO SUE and I further agree TO INDEMNIFY AND SAVE HARMLESS the Releasees from all expenses, fees, liability or damage award or cost of any type

whatsoever arising from my participation in these events or programs.

I HAVE READ AND UNDERSTOOD THIS WAIVER, RELEASE AND INDEMNITY. I am aware that by signing this agreement I am waiving substantial legal rights (on my

behalf and on behalf of my heirs, executors, administrators and next of kin), including the giving up of my right to sue.

RIDER NAME: (please print)________________________________________________________________________________________________________________

RIDER SIGNATURE: _______________________________________________________________________ DATE: _________________________________________

DECLARATION

1. I hereby declare that I am aware of no reason why I should not be issued with the license requested

2. I declare that I have not applied for a license for the same year to the UCI or to any other National Federation.

3. I assume exclusive liability for this application and for the use that the UCI shall make of the license

4. I hereby undertake to respect the Constitution and Regulations of the International Cycling Union, its Continental Confederations and its National Federations.

5. I shall participate in cycling competitions or events in a fair and sporting manner. I shall submit to disciplinary measures taken against me and shall take any

appeals and litigation before the authorities provided for in The Regulations. With that reservation, I shall submit any litigation with the UCI exclusively to the

tribunals at UCI headquarters.

6. Should I participate in a cycling race where a drug test is conducted under the UCI Drug-Test Regulations and the CCES regulations, I agree to submit to a drug test.

7. I agree that the results of the analysis may be made public and communicated in detail to my club/team/trade team or to my paramedical assistant or doctor.

8. I undertake to submit any protests concerning drug abuse to the “Court of Arbitration for Sport” (CAS), whose decision I shall accept as final.

9. I accept that all urine samples taken shall become property of the UCI which may have them analyzed, especially for the purposes of health protection research and

information.

10. I agree that my doctor or the doctor of my club, team or trade team may, on request from the UCI or the CCES, communicate to them a list of any medicines I

took and treatment I underwent before any given competition.

11. I accept the conditions regarding blood testing and accept to undergo blood tests.

RIDER SIGNATURE: _____________________________________________________________________ DATE: ____________________________________________

PARENTAL CONSENT FOR MINOR PARTICIPANT and INDEMNITY AGREEMENT (Must be signed by a Parent/Guardian for all Applicants under 18 years)

I have read and understood the above waiver, release and indemnity, and have discussed the same with the minor person signing above. I am satisfied the said minor

understands the waiver and release and his/her obligations as set out. In consideration of the participation of my minor child/ward I too agree to waive, release and

indemnify the Releasees in the terms set out above.

I am aware that by signing this agreement I am waiving substantial legal rights, which my minor child/ward and I, our respective heirs, executors, administrators and

next of kin may have against the Releasees.

PARENT/GUARDIAN SIGNATURE: _________________________________________________________________DATE: _____________________________________

ABA MEMBERSHIP BENEFITS

Camps – Each season, a number of different camps are offered, including a Junior Development Camp, Women’s camp, Road camp, and Mountain Bike camp. Camps

are offered to members at very affordable rates.

Canadian Cycling Association – ABA membership includes affiliation and membership in the national Canadian Cycling Association, and the international Union

Cycliste Internationale. An ABA license is the only cycling license a racer needs.

Clubs – The ABA has approximately 70 affiliated clubs located throughout Alberta. Club membership offers incentive for reduced license fees.

Coaching Development – National Coaching Certification Program (NCCP) courses are offered to those individuals interested in developing their coaching skills.

Insurance – Licensed members of the ABA and affiliated clubs receive insurance coverage for club and ABA activities, including general liability and sport accident

insurance.

Provincial Team Program – Each year, the ABA selects teams of cyclists to represent Alberta at National Championship events, and other high-caliber events.

Video Library /Resource Materials – The Edmonton office has an extensive video library and an extensive resource library available for members.

Voting – Only ABA members have the privilege of voting at the Annual General Meeting.

2008 Club Application Form

Information for ABA Website Club Name: Contact Name: Contact Email: Contact Phone: Club Website:

Main Club Sponsors: Club Jersey Colors: Jersey Design: Please enclose a photograph or sketch of your team jersey if your club is affiliating for the first time

Please Check All That Apply: Road Track MTB Cyclo-cross DH/4H BMX Touring Trail Access

Club President Name: Home Phone: Address: Alternate Phone: City: Email: Postal Code: Fax:

Club Treasurer or Track Operator Name: Home Phone: Address: Alternate Phone: City: Email: Postal Code: Fax:

Declaration On Acceptance as a club of both the provincial cycling association and Canadian Cycling Association, the applicant agrees to abide by

the rules, regulations and procedures of the Alberta Bicycle Association and Canadian Cycling Association. I agree to submit all names of members of the club and have each member sign the ABA insurance waiver. I agree to pay the insurance for each of these

members. Club President Signature:_________________________________ Date:_________________

In order to register your club for 2008 you will need to pay the following: Club Affiliation Fee: Commissaire Recruitment Bond: Outstanding 2006 Invoice: Total Owing: *Insurance Fee $25/Member (excludes BMX) *Please send a current electronic copy of the club member list to [email protected]

Payment Method of Payment: Visa Cheque Cash (in office) *Cheques made Payable to Alberta Bicycle Association *Payment using other credit cards available on our website using Karelo online registration

VISA Number: _______________________________________ Expiry Date: _________________ Name on card: _______________________ Card Holder’s Signature: _______________________

Alberta Bicycle Association, 11759 Groat Road, Edmonton, AB, T5M 3K6, Phone 780 427 6352, Fax 780 427 6438

ALBERTA BICYCLE ASSOCIATION CYCLING EVENT SANCTION APPLICATION FORM

To be submitted to the Alberta Bicycle Association six weeks prior to the event. Failure to do so will result in a revocation of event sanction and liability insurance.

*Before filling in this application form, it is imperative that you read and understand the Race Organizer’s Guide for Alberta as it applies to your event. All organizers must obtain an ABA Organizer’s license in order to organize ABA sanctioned events.

No exceptions.* Name of Event: __________________________________________________________________

Type of Event: ___________________________________________________________________

Description of Event: _____________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

Event Location(s): ________________________________________________________________

_______________________________________________________________________________

Event Date(s): ___________________________________________________________________

_______________________________________________________________________________ Host Club: ______________________________________________________________________ Representative: __________________________________________________________________

Address: ________________________________________________________________________

Phone: (H) ___________________ (W) _______________________ (C) _____________________

Email: __________________________________ Website: ________________________________

AUTHORITIES: (Contact for all parties that will be affected by your event)

Police: Contact Person: __________________________________________________________________

Address: ________________________________________________________________________

Phone Number: ______________________ Email: ______________________________________

Municipal or Regional Government: Contact Person: __________________________________________________________________

Address: ________________________________________________________________________

Phone Number: ______________________ Email: ______________________________________ Land Ownder/Manager: Contact Person: __________________________________________________________________

Address: ________________________________________________________________________

Phone Number: ______________________ Email: ______________________________________ EMERGENCY ACTION PLAN: Contact Person: __________________________________________________________________

Medical Officer: __________________________________________________________________ Number of Radios and Cellular phones assigned for EAP: _________________________________

Number of personnel and level of training: ____________________________________________

Is your race venue serviced by 911 response? _____________ If not, please answer the following:

Hospital contact name and phone: ___________________________________________________

Ambulance contact name and phone: ________________________________________________ Comments: _____________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________ I, the event organizer, certify that all measures have been taken to: � Satisfy the terms of this sanction � Offer a fair event � Offer an event in which risk to participants has been minimized to a reasonable extent.

I understand that failure to observe ABA standards may result in the revocation of the right to host future sanctioned events in Alberta. I recognize the right of the Alberta Bicycle Association to cancel the event if either the ABA standards or CCA regulations have not been met. Host Club President’s Name (Print): __________________________________________________

Signature: ________________________________________ Date: _________________________

2008 REQUEST FOR CERTIFICATE OF INSURANCE

RequestCertificate 2008

Please fill out one form for each event: (If commercial event, please see separate application)

� Registered Club Activities � Club Series (ie. Tuesday night rides, practice rides) � Other Club Activities

Recreational Club $2Million � YES � NO Name of Event: Location of Event: Name of Club & Province: Date(s) of Event: From: To: # of Members: Description of Non-Cycling Activities, if any: Will there be temporary stages, tents, lighting (if “Yes”, complete supplemental application): YES � NO � Is Liquor served at event (if “Yes”, complete Liquor application): YES � NO � Has event been held in the past: YES � NO � Are road closures required for event (if “Yes”, provide map of course & roads involved): YES � NO � Age Category: Event Discipline: List of Additional Insured Required for Event: It is understood and agreed that the following entities are added to the policy as Additional Insureds, but only with respect to the operation of the Named Insured above. The certificate applies to the members and authorized personnel of the Insured while operating within the scope of their duties.

Name: Full Address: Please indicate the Additional Insured’s interest, responsibilities and duties in event.

(Attach list if more Additional Insureds are required)

Note: - Insurance Company Waivers must be signed for event. - Membership Application must be signed and dated. - Membership list must be kept up to date.

Road and Track Race Application Form

1. Please follow all instructions 2. Keep a copy for your records and bring a copy to the event 3. ABA sanctioned races receive the following benefits:

� Listing on the ABA calendar � Elegibility for liability insurance � Assigned commissaries � Association approval for the participation of licensed riders

Name of Race: __________________________________________________________________

Host Club: __________________________________________________________________ Name of Race Organizer: __________________________________________________________

Address: ________________________________________________________________________

Phone Number: (H)____________________ (W)___________________ (C)__________________ Contact Information for the ABA Handbook

Phone Number(s): ________________________________________________________________

Email Address: ___________________________________________________________________

Website Address: _________________________________________________________________

Legal Address and Location of Race: __________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________ (Please be specific – give exact locations of sign-on, parking, and race route. Maps appreciated)

Date(s) Requested: _____________________ _____________________ ___________________ 1st Choice 2nd Choice 3rd Choice Type of Race: (please circle) Individual Time Trial Team Time Trial Criterium

Stage Race Track Meet Road Race

Check Categories to be Hosted and Mark Distances for Each: � Category Distance � Category Distance � Category Distance � Category Distance Cat 1/2 Women

A/B Master A

Men Master A

Women

Cat 3 Junior Women

Master B Men

Master B Women

Cat 4 Junior Men Master C

Men Master C

Women

Cat 5 U17 Men Master D-F Men

Master D-F Women

Stage Races: (please indicate all events and distances for each category) Date Type of Race Course Length Distance Per Category

Entry Details Pre-Registration: Yes No

Deadline: _______________

On the Line: Yes No

Entry Fee: $______________

What to include with your application and cheque: � Names and phone numbers of organizing team members (at least two names for ITT’s and Criteriums and at

least four names for Road Races and Stage Races). � List of volunteers that will work at your event. � A map of the course including distances and the number of laps per category, start/finish areas, sign-on location,

and start times for each category. � Interested in hosting a Provincial Championship Event? Please enclose a letter of intent for review by the Racing

Committee. � Race applications for the upcoming year, are due at the Race Organizer’s conference held each fall. Race Deposits *The race deposit secures your date on the ABA racing calendar and is held against the ABA sanctioning fee of $2 per rider, and other costs including proof of insurance certificate (if required) and/or championship medals

Road, Stage and Provincial Championship events: $300.00 All other Track events: $100.00 Cash Cheque/Money Order Visa Card Number___________________________________________ Exp____________

Name as it appears on card _______________________________________________

*Articles and photos of your event would be appreciated for the Alberta Spin Newsletter. Please submit materials to the ABA office.*

Mountain Bike Race Application Form



Name of Race: __________________________________________________________________


Address: ________________________________________________________________________


Phone Number(s): ________________________________________________________________

Email Address: ___________________________________________________________________

Website Address: _________________________________________________________________


_______________________________________________________________________________


Date(s) Requested: _____________________ _____________________ ___________________ 1st Choice 2nd Choice 3rd Choice Type of Race: (please circle) X-Country (traditional) X-Country (enduro) Downhill

Entry Details

Pre-Registration Start Date: _______________

Deadline: _______________

Entry Fee: $______________

What to include with your application and cheque: � Names and phone numbers of organizing team members. � List of volunteers that will work at your event. � A map of the course including distances and the number of laps per category, start/finish areas, sign-on location,


Committee. � Race applications for the upcoming year, are due at the Race Organizer’s conference held each fall. Downhill Course Information

Length of the course: ________meters Total vertical: ________meters

Estimated time for a sr. elite male racer: __________ (min:sec)

Chairlift in operation during the event: Yes No Profile of the course included

Map of the course included Design of the Start/Finish areas included

Race Deposits *The race deposit secures your date on the ABA racing calendar and is held against the ABA sanctioning fee of $2 per rider, and other costs including proof of insurance certificate (if required) and/or championship medals.

Cross Country Events: $300.00 Downhill Events: $100.00

Cash Cheque/Money Order Visa Card Number___________________________________________ Exp____________

Name as it appears on card _______________________________________________ Signature of Organizer: _____________________________________ Date: ________________


Cyclo-cross Race Application Form



Name of Race: __________________________________________________________________


Address: ________________________________________________________________________


Phone Number(s): ________________________________________________________________

Email Address: ___________________________________________________________________

Website Address: _________________________________________________________________


_______________________________________________________________________________


Date(s) Requested: _____________________ _____________________ ___________________ 1st Choice 2nd Choice 3rd Choice Length of circuit: _________________________________________________________________

Entry Details Pre-Registration: Yes No

Deadline: _______________

On the Line: Yes No

Entry Fee: $______________

What to include with your application and cheque: � Names and phone numbers of organizing team members (at least two names). � List of volunteers that will work at your event. � A map of the course including distances and the number of laps per category, start/finish areas, sign-on location,


Committee. � Race applications for the upcoming year, are due at the Race Organizer’s conference held each fall. Race Deposits *The race deposit secures your date on the ABA racing calendar and is held against the ABA sanctioning fee of $2 per rider, and other costs including proof of insurance certificate (if required) and/or championship medals

Deposit for Cross Events: $100.00 Cash

Cheque/Money Order

Visa Card Number___________________________________________ Exp____________

Name as it appears on card _______________________________________________ Signature of Organizer: _____________________________________ Date: _________________


CCA - Liquor Liability Application - 1 -

LIQUOR LIABILITY APPLICATION

1. Name of Applicant: 2. Mailing Address: 3. Risk Address: 4. Additional Insureds and relationship to Applicant: Name Business Relationship Certificate Required? 5. Number of years in operation: With current owner: With current management: 6. Loss history for past five years: 7. Current Insurer: Expiry Date: 8. Has insurance ever been cancelled? Yes � No � If yes, please provide details: 9. Does the Applicant hold a Liquor Service License? Yes � No � If “Yes”: a. Are all Liquor Service Staff 19 years of age or older? Yes � No �


b. Are all Liquor Service Staff certified by one of the approved programs? Yes � No � “Smart Serve” Yes � No � “Serving It Right” Yes � No � “It’s Good Business” Yes � No � Other c. Who is Certified? General Manager Yes � No � Bar Manager/Supervisor Yes � No � Bartenders Yes � No � Servers Yes � No � Other Staff d. Do you check ID for all patrons who appear to be under the age of 25 years? Yes � No � e. Do you have a WRITTEN Liquor Service Policy Statement? Yes � No � Is it Prominently Posted? Yes � No � f. Do you have WRITTEN Liquor Consumption Rules and Regulations? Yes � No � Are the Rules of Service Prominently Posted? Yes � No � g. Are Staff/Employees given the clear authority and duty to impose and enforce these rules Without Exception? Yes � No � Does it include procedures to: Deny entry to patrons who appear impaired or are underage Yes � No � Handle a new arrival already impaired Yes � No � Handle abusive or disruptive patrons Yes � No � Handle violent or fighting patrons Yes � No � Handle intoxicated patrons wishing to leave alone or drive Yes � No � h. Are all staff aware of their Legal Obligations to: Not encourage intoxication Yes � No � Not supply liquor which causes intoxication Yes � No � Monitor and supervise patrons’ consumption of alcohol Yes � No � Control patrons’ consumption of alcohol Yes � No � Recognize and notice intoxication in patrons Yes � No � Cease to serve intoxicated patrons Yes � No �


Take appropriate steps to prevent intoxicated patrons from leaving the premises Unaccompanied and/or driving Yes � No � i. Are all staff aware of their Legal Obligations to “Care For” intoxicated patrons: Yes � No � j. Are any of the following anti-impairment programs in place: Designated Driver Program Yes � No � Free Taxis Yes � No � Staff Valet Service for Vehicles Home Yes � No � Other How are patrons made aware of these services?

k. Are all staff required to file written Incident Reports (If “Yes”, provide a sample): Yes � No � l. Do you prohibit the consumption of privately supplied alcoholic purchases? Yes � No � m. Does security maintain the Right of Search and Seizure with respect to items brought onto the premises? Yes � No � If “Yes”, how are patrons notified of this? n. Is there more than one room or area where patrons are served alcohol? Yes � No � If “Yes”, describe all liquor-serving facilities, and explain how to handle the “Transfer of Control” from the staff of the various areas?

o. Do you hold any activities that encourage drinking (e.g. Happy Hour, Ladies Night)? Yes � No � If “Yes”, provide details: p. Do you prevent patrons who appear intoxicated from taking part in any activities, which could cause harm? If “Yes”, provide details: 10. Previous year receipts from: Food: Parking: Beer/Liquor:


Other (describe): 11. Number of staff who serve alcohol: 12. Do you Employ Door/Control Bouncers? Yes � No � If “Yes”, are all Door Control/Bouncers Bondable? Yes � No � Please describe training for Door Control/Bouncer Personnel:

13. Have you ever had your Liquor License suspended or cancelled or been cited for violations by your Provincial Authority? Yes � No � If “Yes”, provide details:

PLEASE ATTACH COPIES OF THE FOLLOWING 1. Your Liquor Service Policy Statement 2. Your Liquor Service Rules and Regulations 3. Your Staff/Employee Procedures and Authorities Statement 4. Your Incident Report Form 5. Any Event/Sponsor Agreements (if applicable)

THIS APPLICATION IS SUBMITTED WITH THE FOLLOWING SPECIFIC UNDERSTANDING: a) Applicant warrants and represents that the above answers and statements are all in respects true and material to the issuance of

an Insurance Policy and that Applicant has not omitted, suppressed or misstated any facts. b) The signing and filing of this application does not bind the Applicant or the Company and no Insurance shall be deemed effective

unless and until a written binder or Policy of Insurance is issued by the Company in response thereto. c) All exclusions in the Policy apply regardless of any answers or statements in this Application. d) If any of the above questions have been answered fraudulently, or in such a way as to conceal or misrepresent any material fact

or circumstance concerning this Insurance or the subject thereof, the entire Policy shall be void. Applicant’s Signature ___________________________________________________________ Date: ___________________________________________________________

COMMERCIAL EVENT APPLICATION (includes non-member participation) (includes for-profit promoted events)

(*Please note Supplemental Application may be required)

Commercial Event 2007-2008

Please fill out one form for each event: Name of Commercial Event: Location of Commercial Event: Name of promoter, if other than CCA: Address of Promoter: Promoter Telephone: Fax: E-mail: Website: Date(s) of Event: From: To: # of Members: # of Non-Members: Description of Non-Cycling Activities: Estimated Spectator Attendance: Bleachers/grandstand (if “Yes”, complete Supplemental Application) YES � NO � Will there be temporary stages, tents, lighting (if “Yes”, complete supplemental application): YES � NO � Is Liquor served at event (if “Yes”, complete Liquor application): YES � NO � Are road closures required for event (if “Yes”, provide map of course & roads involved): YES � NO � Has event been held in the past: YES � NO � Provide Loss History, if any: Is event open to International Competitors? YES � NO � Age Category: Event Discipline: List of Additional Insured Required for Event: It is understood and agreed that the following entities are added to the policy as Additional Insureds, but only with respect to the operation of the Named Insured above. The certificate applies to the members and authorized personnel of the Insured while operating within the scope of their duties.

Name: Full Address: Please indicate the Additional Insured’s interest, responsibilities and duties in event.

(Attach list if more Additional Insureds are required)

Note: Insurance Company Waivers must be signed for event. Incomplete applications cannot be processed within 24 hours.

2008 Generic Race Entry Form

Race: ________________________________ Date: ________________________________

Advance Race Entry: Use this form to enter any ABA event. Fill in your personal information, add the race details and send a signed copy (with the appropriate entry fee) to each race organizer or bring it to the race. Do not photocopy a signed form. Before You Enter: You must have a racing license. Confirm these important details: � Entry fee � Deadline � Address � To Whom entry cheques should be made payable � Date and exact location of event � Sign-on and start times � Ability or age/gender categories � Field Limits and distances � Prize list � Any additional costs (ie: a t-shirt or banquet)

Deadlines, Late Penalties: Organizers may set their own deadlines, penalize or even refuse late entries. Entry fees are non-refundable! For Race Information: Check www.albertabicycle.ab.ca. Phone the ABA if you have trouble contacting the organizer.

Name: __________________________________ Phone: ( )_________ License #: ___________ Street Address: _______________________________________________ City:___________________ Province: _____________ Postal Code: ____________ Club: _______________________________ Race Category Entered: _______________________ Race Number: ________________

Entry Fee Enclosed: $ _______________

Chief Commissaire’s Report

** Please complete and return to the Alberta Bicycle Association as soon as possible **

Chief: _________________________________________________________________________ Event: ________________________________________________________________________ Date: _________________________________________________________________________ Location: ______________________________________________________________________

Poor Fair Good Excellent Venue Suitability:

Organizer: Cooperative Course Markings

Marshalls: Adequate Number Competance First Aid Personnel Police Presence/Assist (if applicable)

Sign-on Suitability Parking Suitablility Prize List Displayed Prize Presentation Food/Drink Provided

General Organization

Racers: Standard/Behavior of Riders

Weather

General Remarks: ____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

Commissaire College

Yes No Adequate Number of Officials:

*If you were working with a Technical Assistant doing one of their first two races, please provide

the following information: Name: ______________________________________________ First / Second Race (circle one)

Poor Fair Good Excellent Competance:

Suggestions for improvement: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ If you have any concerns about members of the college, please elaborate below: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

**Thank you for filling out this form. Pleas return with accident report forms. Forms may be submitted to the TD of the event or mailed/faxed to the ABA office**

EVENT RESULTS SHEET

Event:_______________________________________ Stage:________________ Date:__________________ Category:________________ Distance:__________ Place Name Plate # Club Time

SIGN-ON SHEET Event: _________________________________________

Category: _______________________________________

Plate # Name Club UCI Cat. Signature

K a r e l o e - S e r v i c e s I n c . Contact us: [email protected] Tel. 604-608 2774 Fax 604-648 9188

Online Registrations made easy! Karelo e-Services offers the best solution to not-for-profit organizations to manage registrations for Races, Clinics, Membership Renewals and other activities over the Internet at affordable prices! Setting up events online is easy and event participants can register for events 24/7 with just a few clicks!

How it works The event organizer provides Karelo.com with the registration form to make the initial online set-up.

Once the set-up is ready, your webmaster integrates a link to Karelo.com into your website … and registrations can start!

For the racers

Racers register for your event by going directly to Karelo.com, or by browsing your website and following the link to your online registration form on Karelo.com. Once the registration and payment have been accepted, the racer receives an immediate email confirmation.

For the organizers Karelo.com provides you with an ‘Admin.’ login, which enables you to: View and download the registrations list (Excel file) at any time Access your event statistics 24/7 (e.g. number of t-shirts ordered per size, age distribution, etc) Schedule increase in fees (e.g. late fees) and define the registration deadline Review your invoices Communicate with the registered racers using our email functionality Make changes to your event and contact information

The Benefits

For the racers For the organizers

Karelo.com enables you to offer an efficient and convenient way to registering for events, while significantly reducing the event’s organizer’s workload. Fast and hassle-free registrations with immediate email confirmation! Family, teams and friends register with a single transaction! Secure real-time payment available with Visa, MasterCard and American Express

Improved customer service Access to Online Credit Card processing at very low cost (no merchant account needed) No technical expertise required Free, targeted advertising: your event will be included in our emails to users of Karelo.com

Demo

Visit our website for a Demo! http://www.karelo.com/register.php?&BID=25 Manager Functionality User Functionality Login: cycling Login: bcbiking Password: online Password: racer

Special Offer

Our SPECIAL OFFER for the Cycling BC and Alberta Bicycle Association affiliated Clubs

Online Registration and Payment Service

- Reduced set-up fee of $49.00 (instead of $99.00)

- Monthly fee of $15.00 per registration month

- Online credit card transactions: 5% of the registration fee (minimum $1/ registration) (includes charges of credit card organizations and all bank charges)

New Customers: please allow 2-3 business days for the set-up of your account and registration form(s).

http://www.karelo.com/enter_res.php?&BID=25


KARELO E-SERVICES INC. PRICING STRUCTURE

DESCRIPTION Price

One-time Set-up Fee $ 49.00

Monthly Fee $15.00

Online Registrations with Credit Card Processing 5%

Online Registrations without Credit Card Processing $ 1.00

DETAILED DESCRIPTION One-time Set-up Fee $ 49.00 This fee includes the set-up of online forms and information about your organization in our Online Registration System. This is the initial step required to give you access to the “manager” functionality of the system (access to and download of registration data, online statistics, group and individual email functionality, etc). Monthly Fee $ 15.00

- Only charged during the registration period of the event(s) (e.g. January through April) - Only charged once, independent of how many events use the Karelo.com’s registration service - Based on monthly transfer of collected registration fees

Online Registrations with Credit Card Processing 5%

- The credit cards accepted are Visa, MasterCard and American Express. - The per transaction fee already includes all credit card discount fees and bank charges. - No merchant account is required. - The per transaction fee depends on the total registration fee paid by the registrant. The minimum fee is $1.00. - The minimum fee of $1.00 applies to online registrations without credit card payment

Refunds & Cancellations $2.50 If required, the Karelo.com staff can process refunds in case of cancellations. Refunds have an admin. fee of $2.50. The per transaction fee of 5% does not apply to refunds. Co-branding feature (optional) $40.00 Your registration pages can have the ‘look and feel’ of your website (your banner with your logo, custom background colour or picture, custom navigation bar & hyperlinks colours).

All prices listed are in Canadian Dollars. Goods and Services Tax (GST) will be added. Prices valid until December 31, 2007


KARELO’S COMPETITIVE ADVANTAGE

FEATURE USE

Review & download your event registrations 24/7! Your registration list is always available online. You can download the data in Excel format, as often as you need it. The list is always up-to-date.

Send an email to all registered participants You can use the system functionality to send an email to all the event participants, e.g. a week before the event to keep them informed.

Enter registrations into the system on behalf of your customers

e.g. mailed-in or faxed registrations

Is your race a popular, sold-out event? Use our Registration Meter to speed up your registrations!

The Registration Meter shows the percentage of race spots already taken, this way participants know how many spaces are left.

Check the online statistics of your event (s) 24/7 Know who your customers are (e.g. female/male ratio) See number of t-shirts or other merchandise ordered

Add relevant event information to the confirmation email sent to the registrants

e.g. directions to the event, detailed race information, list of things to bring, etc.

Communicate with the registered participants using our email functionality

Sending and email to all participants to keep them informed about your events is just a few clicks away! Notify your event participants of changes in schedule, things to bring, parking options, etc. You can also send an email to individual participants to answer their questions, or to resend their confirmation email.

Define maximum number of participants Online registration closes automatically when the max. number

of participants is reached

Schedule increase in fees e.g. late fees, early bird

… and Karelo.com offers excellent customer service, by email and phone (local and toll free number)! Read what our customers have to say about us.

http://www.karelo.com/lt.php?&T=Testimonials&LtID=120

Contact Numbers Appendix.

Edmonton.

City of Edmonton Road Closure Permits Edmonton Police 421‐3305 City of Edmonton Transit Confirmations ETS 496‐8914 Special Events Liaison ‐Danae Kortmann‐Watts

Civic Events Office Danae.kortman‐[email protected] 496‐4871

Straw Bales Dusseault Farms 921‐2102 Barricades and boundary tape Alta Traffic Supply 438‐5019 Medical Kits (2 week rental $50)

Alberta Medical Supplies

415‐0812

Lead Motorcycles Alberta Safety Council

462‐7300

Argyll Velodrome [email protected] 490‐5979

Red Deer

Lacombe Road Closure Permits ‐Shelly Black

Lacombe County Public Works

[email protected] 782‐6601

Clearwater Road Closure Permits ‐Marshall Morton

Clearwater County Public Works

845‐4444

Alberta Transportation Road Closure Permits ‐Chris Peterson

Alberta Transportation

[email protected]

Signs/Flaggers ‐Dale Martin

Alberta Highway Maintenance

356‐1429

Ambulance/EMS St. Johns Ambulance

[email protected] 342‐7744 (3104)

Enforcement Alberta Highway Sheriff’s Dept.

775‐1424 775‐1422

Rainy Creek Community Hall 748‐2413

Calgary

Facilities Booking City of Calgary Recreation

268‐3800(select 2)

Road Permits Traffic Engineering, Roads Dept

268‐2489

First Aid RAIMS; Remote Access Industrial Medical Service

1‐866‐946‐4003

First Aid Canadian Ski Patrol www.cspscalgary.ca

Category Published days Contact Dept/Company City Phone Fax Number E-mail Website

daily Keith Bradford

Calgary Herald CALGARY 403-235-7578

(403) 235-7379 [email protected]

www.canada.com/calgaryherald/news/sports

daily Ty Pilson (Editor) Calgary Sun CALGARY (403) 250-4140 (403) 250-4180 [email protected]

http://www.calgarysun.com/Sports/home.html

daily Craig Ellingson (asst)

Calgary Sun CALGARY (403) 250-4125 (403) 250-4180 [email protected]


daily Ian Busby Calgary Sun CALGARY (403) 250-4142 (403) 250-4180 [email protected]


daily Scott Fisher Calgary Sun CALGARY (403) 250-4140 (403) 250-4180 [email protected]


daily Eric Francis Calgary Sun CALGARY (403) 250-4144 (403) 250-4180 [email protected]


daily Steve MacFarlane Calgary Sun CALGARY (403) 250-4140 (403) 250-4180 [email protected]


daily Randy Sportk Calgary Sun CALGARY (403) 250-4143 (403) 250-4180 [email protected]


daily Todd Saelhoff Calgary Sun CALGARY (403) 250-4144 (403) 250-4180 [email protected]


daily Bob Boehm (Editor)

The Edmonton Journal EDMONTON (780) 429-5372 (780) 429-5130 [email protected]

www.canada.com/edmontonjournal/news/sports

daily Mario Annicchiarico (Assistant Editor)

The Edmonton Journal EDMONTON (780) 429-5335 (780) 429-5130

[email protected]


daily Curtis Stock

The Edmonton Journal EDMONTON (780) 429-5344



daily Cam Tait

The Edmonton Journal EDMONTON (780) 429-5381



daily

The Edmonton Sun EDMONTON (780) 468-0100 (780) 468-0139

http://www.edmontonsun.com/Sports/home.html

daily Doyle MacKinnon (editor)

Fort McMurray Today FORT MCMURRAY

(780) 743-8186 (780) 715-3820 [email protected]

http://www.fortmcmurraytoday.com/

daily Fred Rinne (Editor) Daily Herald Tribune GRANDE PRAIRIE (780) 532-1110 (780) 532-2120 [email protected]

http://www.dailyheraldtribune.com/

daily Trevor Kenney (editor)

Lethbridge Herald LETHBRIDGE (403) 328-4419 (403) 329-9355 [email protected]

http://www.lethbridgeherald.com

daily Dylan Purcell

Lethbridge Herald LETHBRIDGE (403) 328-4419 (403) 329-9355 [email protected]

http://www.lethbridgeherald.com

daily Sean Rooney (editor)

Medicine Hat News MEDICINE HAT (403) 527-1101 (403) 527-1244 [email protected]

http://www.medicinehatnews.com/

daily Darren Steinke



daily Collin Gallant



daily Joe McLaughlin Red Deer Advocate RED DEER (403) 343-2400 (403) 341-6560 [email protected]

http://www.reddeeradvocate.com/

weekly Fri Nathan Anderson Cityview - Airdrie AIRDRIE (403)948-1885 (403)948-2554 [email protected]

www.airdriecityview.com

weekly Wed Anne Beaty Airdrie Echo AIRDRIE (403) 948-7280 (403) 912-2341 [email protected]

www.airdrieecho.com

weekly Tues Athabasca Advocate ATHABASCA (780) 675-9222 (780) 675-3143 [email protected] www.greatwest.ca

weekly Tues Larissa Barlow Banff Crag and Canyon BANFF (403) 762-2453 (403) 762-5274 [email protected]

www.banffcragandcanyon.com

weekly Tues Adam Malik Barrhead Leader BARRHEAD (780) 674-3823 (780) 674-6337 [email protected]

www.barrheadleader.com

weekly Tues Susan White Bashaw Star BASHAW (780) 372-3608 (780) 372-4445 [email protected]

weekly Fri George Brown Beaumont Nouvelles (News) BEAUMONT (780) 929-6632 (780) 929-6634 [email protected]

weekly Wed Trevor Harris Beaverlodge & District Advertiser

BEAVERLODGE (780) 354-2460 (780) 354-2460 [email protected]

weekly Tues Trevor Slapak Crowsnest Pass Herald BLAIRMORE (403) 562-2248 (403) 562-8379 [email protected] www.passherald.net

weekly Fri Kathy Taylor Crowsnest Pass Promoter BLAIRMORE (403) 562-8884 (403) 562-2242 [email protected]

www.crowsnestpasspromoter.com

weekly Tues Nicole Garner Bonnyville Nouvelles BONNYVILLE (780) 826-3876 (780) 826-7062 [email protected]

www.bonnyvillenouvelle.ca

weekly Tues Delynda Pilon Bow Island 40 Mile County Commentator

BOW ISLAND (403) 545-2258 (403) 545-6886 [email protected]

www.bowislandcommentator.com

weekly Tues Jamie Nesbitt Brooks Bulletin BROOKS (403) 362-5571 (403) 362-5080 [email protected]

www.brooksbulletin.com

weekly Thurs Jamie Nesbitt Brroks Weekender BROOKS (403) 362-5571 (403) 362-5080 [email protected]

weekly Sun Joan Brees The Brooks & County Chronicle

BROOKS (403) 793-2252 (403) 793-2288 [email protected] www.brooksinthenews.com

weekly Thurs Ian Doig Calgary Fast Forward Weekly CALGARY (403) 244-2235 (403) 244-1431 [email protected]

www.ffwdweekly.com

weekly Sun Murray Green Camrose Canadian CAMROSE (780) 672-4421 (780) 672-5323 [email protected]

www.camrosecanadian.com

weekly Wed Larissa Barlow Canmore Leader CANMORE (403) 678-2365 (403) 678-2996 [email protected] www.canmoreleader.com

weekly Thurs Carol Picard Rocky Mountain Outlook Canmore/Banff (403) 609-0220 (403) 609-0221 [email protected]

www.rmoutlook.com

weekly Tues Lea Smaldon Carstairs Courier CARSTAIRS (403) 337-2806 (403) 337-3160 [email protected]

www.carstairscourier.ca

weekly Thurs Susan White Castor Advance CASTOR (403) 882-4044 (403) 882-2010 [email protected]

weekly Wed Robert Vogt Claresholm Local Press CLARESHOLM (403) 625-4474 (403) 625-2828 [email protected] www.claresholmlocalpress.ca

weekly Tues Garrett Simmons Coaldale Sunny South News COALDALE (403) 345-3081 (403) 345-5408 [email protected]

www.sunnysouthnews.com

weekly Wed Darryl Mills Cochrane Times COCHRANE (403) 932-3500 (403) 932-3935 [email protected]

www.cochranetimes.com

weekly Tues Chris Miller Cold Lake Sun COLD LAKE (780) 594-5881 (780) 594-2120 [email protected]

www.coldlakesun.com

weekly Wed David Bruhla Consort Enterprise CONSORT (403) 577-3337 (403) 577-3611 [email protected] http://consortenterprise.awna.com/

weekly Fri Joyce Webster Coronation Review CORONATION (403) 578-4111 (403) 578-2088 [email protected]

www.coronationreview.com

weekly Fri George Brown Devon Dispatch DEVON (780) 987-3488 (780) 987-4431 [email protected] www.dispatchnews.ca

weekly Tues Josh Skapin Didsbury Review DIDSBURY (403) 335-3301 (403) 335-8143 [email protected] www.didsburyreview.ca

weekly Tues Graham Long Drayton Valley Western Review

DRAYTON VALLEY

(780) 542-5380 (780) 542-9200 [email protected]

www.draytonvalleywesternreview.com

weekly Wed B. Sheddy Drumheller Mail DRUMHELLER (403) 823-2580 (403) 823-3864 [email protected] www.drumhellermail.com

weekly Tues Isabell Redding The Valley Times DRUMHELLER (403) 823-6397 (403) 823-6813 [email protected]

www.valleytimes.ca

weekly Wed Barry Hanson Edmonton Examiner EDMONTON (780) 453 9001 (780) 447-7333 [email protected]

www.edmontonexaminer.com

weekly Thurs Kevin Wilson See Magazine EDMONTON (780) 430-9003 (780) 432-1102 [email protected]

www.seemagazine.com

weekly Mon Victoria Caranghan Edson Leader EDSON (780) 723-3301 (780) 723-5171 [email protected]

www.edsonleader.com

weekly Tues Vicky Brooker Elk Point Review ELK POINT (780) 724-4087 (780) 645-2346 [email protected]

www.greatwest.ca

weekly Tues Chris Zwick Fairview Post FAIRVIEW (780) 835-4925 (780) 835-4227 [email protected]

www.fairviewpost.com

weekly Wed Kevin Laliberte Falher Smoky River Express FALHER (780) 837-2585 (780) 837-2102 [email protected] www.smokyriverexpress.com

weekly Wed Betty Kobe

Fox Creek Times FOX CREEK (780) 622-5071 (780) 622-5072 [email protected]

weekly Wed Frank McTighe MacLeod Gazette FT. MACLEOD (403) 553-3391 (403) 553-2961 [email protected] www.fortmacleodgazette.com

weekly Tues Conal MacMillan Fort Saskatchewan Record FT. SASK. (780) 998-7070 (780) 998-5515 [email protected]

www.fortsaskatchewanrecord.com

weekly Tues Arthur Veitch Grande Cache Mountaineer GRANDE CACHE (780) 827-3539 (780) 827-3530 [email protected] www.grandecachenews.awna.com

weekly Tues Jackie Gold Hanna Herald HANNA (403) 854-3366 (403) 854-3256 [email protected]

www.hannaherald.com

weekly Wed Chris Clegg High Prairie South Peace News

HIGH PRAIRIE (780) 523-4484 (780) 523-3039 [email protected]

www.southpeacenews.com

weekly Tues/Fri John MacNeil High River Times HIGH RIVER (403) 652-2034 (403) 652-3962 [email protected] www.highrivertimes.com

weekly Mon Jessiaca Kerr Hinton Parklander HINTON (780) 865-3115 (780) 865-1252 [email protected]

www.hintonparklander.com

weekly Tues Jennifer Wilson Innisfail Province INNISFAIL (403) 227-3477 (403) 227-3330 [email protected]

www.innisfailprovince.ca

weekly Tues Paul Rockley Rocky View Weekly IRRICANA (403) 935-4221


www.rockyviewweekly.awna.com

weekly Wed Jeff Korenko Jasper Booster JASPER (780) 852-3620 (780) 852-3384 [email protected] www.jasperbooster.com

weekly Tues Krista Siefken Lac La Biche Post LAC LA BICHE (780) 623-4221 (780) 623-4230 [email protected]

www.laclabichepost.com

weekly Tues Lisa joy Lacombe Globe LACOMBE (403) 782-3498 (403) 782-5850 [email protected]

www.lacombeglobe.com

weekly Sun Ed Cowley Lamont Farm 'n' Friends LAMONT (780) 421-9715 (780) 942-2515 [email protected]

weekly Fri Michelle Minnoch Leduc Representative LEDUC (780) 986-2271 (780) 986-6397 [email protected]

www.leducrep.com

weekly Wed Doyle MacKinnon Lethbridge Sun Times LETHBRIDGE 403-328-4410 (403) 329-8089 [email protected]

www.lethbridgeherald.com

weekly Mon/Wed/Fri Dana Smith

Lloydminster Meridian Booster LLOYDMINSTER (780) 875-3362 (780) 875-3423 [email protected]

www.meridianbooster.com

weekly Thurs Carma Thomson Magrath-Raymond Westwind Weekly News

RAYMOND 403-758-6911 403-758-3661 [email protected]

weekly Wed Melissa Hamelin Mayerthorpe Freelancer MAYERTHORPE (780) 786-2602 (780) 786-2663 [email protected] www.mayerthorpefreelancer.com

weekly Thurs Ted Okkerse Millet Pipestone Flyer MILLET (780) 387-5797 (780) 387-4397 [email protected]

www.pipestoneflyer.com

weekly Tues Gina MacArthur Morinville Mirror MORINVILLE (780) 939-2133 (780) 939-2425 [email protected]

www.morinvillemirror.com

weekly Wed Ed Cowley Morinville Free Press MORINVILLE (780) 939-3309 (780) 939-3093 [email protected]

weekly Wed Aaron Carr Nanton News NANTON (403) 646-2023 (403) 646-2848 [email protected]

www.nantonnews.com

weekly Wed John Barlow Okotoks Western Wheel OKOTOKS (403) 938-6397 (403) 938-2518 [email protected] www.westernwheel.com

weekly Tues Lea Smaldon Olds Albertan OLDS (403) 556-7510 (403) 556-7515 [email protected] www.oldsalbertan.ca

weekly Tues Diana Walker Oyen Echo OYEN (403) 664-3622 (403) 664-3622 [email protected] www.oyenecho.ca

weekly Tues Kristy Lesh Peace River Record Gazette PEACE RIVER (780) 624-2591 (780) 624-8600 [email protected]

www.peaceriverrecordgazette.com

weekly Fri Kathy Taylor Pincher Creek Echo PINCHER CREEK (403) 627-3252 (403) 627-3949 [email protected] www.pinchercreekecho.com

weekly Wed Tiffany Williams Ponoka News PONOKA (403) 783-3311 (403) 783-6300 [email protected] www.ponokanews.com

weekly Wed Richard Holmes Provost News PROVOST (780) 753-2564 (780) 753-6117 [email protected]

www.provostnews.ca

weekly Wed Sean McCann Red Deer Express RED DEER (403) 346-3356 (403) 347-6620 [email protected]

www.reddeerexpress.com

weekly Tues Wanda Cowley Redwater Review REDWATER (780) 942-2023 (780) 942-2515 [email protected]

weekly Wed Gina MacArthur Redwater Tribune REDWATER 780-460-8868 780-939-2425 [email protected] www.redwatertribune.com

weekly Tues James Taylor Rimbey Review RIMBEY (403) 843-4909 (403) 843-4907 [email protected]

www.rimbeyreview.com

weekly Tues Stu Salkeld Rocky Mountain House Mountaineer

ROCKY MTN HOUSE

(403) 845-3334 (403) 845-5570 [email protected] http://rmh-mountaineer.awna.com

weekly Tues Danny Zahara Central Peace Signal RYCROFT (780) 765-3604 (780) 765-2188 [email protected]

www.centralpeacesignal.com

weekly Tues Val Vincett Sedgewick Community Press SEDGEWICK (780) 384-3641 (780) 384-2244 [email protected]

www.thecommunitypress.com

weekly Tues/Fri David Clark Sherwood Park News SHERWOOD PARK

(780) 464-0033 (780) 464-8512 [email protected]

www.sherwoodparknews.com

weekly Wed Joe McWilliams Slave Lake Lakeside Leader SLAVE LAKE (780) 849-4380 (780) 849-3903 [email protected]

www.lakesideleader.com

weekly Sat Bruce Thomas Slave Lake Scope SLAVE LAKE (780) 849-4350 (780) 849-2433 [email protected]

weekly Wed Nathan Taylor Smoky Lake Signal SMOKY LAKE (780) 656-4114 (780) 656-4361 [email protected] www.smokylake.com

weekly Fri James Miller The Spruce Grove Examiner SPRUCE GROVE (780) 962-4257 (780) 962-0658 [email protected]

www.sprucegroveexaminer.com

weekly Wed/Sat Sue Gawlak St. Albert Gazette ST. ALBERT 780) 460-5500 (780) 460-8220 [email protected]

www.stalbertgazette.com/start/intro.htm

weekly Fri Olav Rokne Saint City News ST. ALBERT (780) 460-8000 (780) 460-2437 [email protected]

www.saintcitynews.com

weekly Tues Janani Whitfield St. Paul Journal ST. PAUL (780) 645-3342 (780) 645-2346 [email protected]

www.spjournal.com/start/intro.htm

weekly Wed Susan White Stettler Independent STETTLER (403) 742-2395 (403) 742-8050 [email protected] www.stettlerindependent.com

weekly Fri James Miller Stony Plain Reporter STONY PLAIN (780) 962-4257 (780) 962-0658 [email protected]

www.stonyplainreporter.com

weekly Wed Kristi Patton Strathmore Standard STRATHMORE (403) 934-3021 (403) 934-5011 [email protected] www.strathmorestandard.com

weekly Tues Dan Singleton Sundre Round-Up SUNDRE (403) 638-3577 (403) 638-3077 [email protected]

www.sundreroundup.ca

weekly Tues Carol Webster Swan Hills Grizzly Gazette SWAN HILLS (780) 333-2100 (780) 333-2111 [email protected]

weekly Fri Steve Dills Eckville Echo SYLVAN LAKE 403-887-2331 403-887-2081 [email protected]

www.eckvilleecho.com

weekly Fri Steve Dills Sylvan Lake News SYLVAN LAKE (403) 887-2331 (403) 887-2081 [email protected]

www.sylvanlakenews.com

weekly Wed Garrett Simmons Taber Times TABER (403) 223-2266 (403) 223-1408 [email protected] www.tabertimes.com

weekly Wed Tim Shearlaw Three Hills Capital THREE HILLS (403) 443-5133 (403) 443-7331 [email protected]

weekly Tues Nicole Glasson Tofield Mercury TOFIELD (780) 662-4046 (780) 662-3735 [email protected]

www.tofieldmerc.com

weekly Tues Sonny Rajco Two Hills & County Chronicle TWO HILLS (780) 657-2524 (780) 657-2534 [email protected]

weekly Wed Joan Plaxton Valleyview Valley Views VALLEYVIEW (780) 524-3490 (780) 524-4545 [email protected]

weekly Thurs Garrett Simmons Vauxhall Advance VAUXHALL (403) 654-2122 (403) 654-4184 [email protected] www.vauxhalladvance.com

weekly Wed Dan Beaudette Vegreville Observer VEGREVILLE (780) 632-2353 (780) 632-3235 [email protected]

www.vegobserver.com

weekly Tues Susan Hedges Vermilion Standard VERMILION (780) 853-5344 (780) 853-5203 [email protected]

www.vermilionstandard.com

weekly Tues Patricia Harcourt Weekly Review VIKING (780) 336-3422 (780) 336-3223 [email protected]

www.weeklyreview.ca

weekly Wed Stephen Tipper Vulcan Advocate VULCAN (403) 485-2036 (403) 485-6938 [email protected]

www.vulcanadvocate.com

weekly Fri Derek Kilbourn

Wainwright Edge WAINWRIGHT (780) 842-4465 (780) 842-2760 [email protected]

www.starnews.ca

weekly Wed Kelly Clemmer Wainwright Review WAINWRIGHT (780) 842-4465 (780) 842-2760 [email protected]

www.starnews.ca

weekly Mon Derek Kilbourn

Wainwright Star Chronicle WAINWRIGHT (780) 842-4465 (780) 842-2760 [email protected]

www.starnews.ca

weekly Mon Kevin berger Westlock News WESTLOCK (780) 349-3033 (780) 349-3677 [email protected]

www.westlocknews.com

weekly Mon Rosemary Waters Wetaskiwin Times Advertiser WETASKIWIN (780) 352-2231 (780) 352-4333 [email protected]

www.wetaskiwintimes.com

weekly Wed Chandra Lye Whitecourt Star WHITECOURT (780) 778-3977 (780) 778-6459 [email protected]

www.whitecourtstar.com

Bike Stores and Repair Shops in Alberta

NAME ADDRESS CITY P_CODE PHONE FAX CONTACT E_MAIL

Cranked* 104-2002 Luxstone Blvd Sw Airdrie T4B 3K8 948-2628 Nick Lynem [email protected]

East Side Sports 805 East Lake Blvd NE Airdrie T4A 2G4 912-3012 912-3015 Jenette Akhurst

Mountain Magic Equipment 224 Bear St Banff T1L 1B7 762-2591 762-4672 Dean [email protected] www.mountainmagic.com

Spoke 'N Word 5008 54 Av Bashaw T0B 0H0 372-2028 372-2024 Gordon Watt [email protected]

Recycle-A-Bike Repairs 5305 44 St Beaumont T4X 1J1 929-9000 Ian Kirkpatrick

Bentley Cycle & Trading Post 4932 50 Av Bentley T0C 0J0 748-3176 Lynn or Matthew [email protected] http://www.freewebs.com/bentleycycle/

B & P Cycle and Sports 1717 - 52 ST SE Calgary T2A 1V1 272-7141 248-5774 Bill Fasick [email protected] www.bpcycle.com

Bent Knee Bike Repair 335 Brookmere Road SW Calgary T2W 2P4 818-4738 Richard Klassen [email protected]

Bow Cycle & Sports* 6501 Bowness RD NW Calgary T3B 0E8 288-5422 288-5728 Bob Grunewald [email protected] www.bowcycle.com

Cactus Bike & Ski Bay B 9827 Horton RD SW Calgary T2V 2X5 255-2886 Nick or Steven

Calgary Cycle* 1414 Centre St N Calgary T2E 2R9 277-3430 277-4289 Derek Lee [email protected] www.calgarycycle.com

Campione Cycles 908 12th Ave SW Calgary T2R 1K7 228-0022 228-3113 James Purdy [email protected] www.campionecycles.com

Cycle Path 9176 MacLeod TR S Calgary T2J 0P5 253-7717 253-7827 Pat and Irene [email protected] www.thecyclepath.ca

Eurotech Cycle & Sports* 789 Northmount DR NW Calgary T2L 0A1 289-3063 249-0541 Leaha Cottam [email protected] www.eurotechcycle.com

Lifesport 1110 Gladstone Road NW Calgary T2N 3E7 270-4501 283-3338 Norman Person [email protected] www.lifesport-calgary.com

Mission BMX 616 17 Ave SW Calgary T2S 0B4 270-7669 228-3598 Devin Roll [email protected] http://www.missionsnowandskate.com

Mountain Bike City 2707- 17 Ave SW Calgary T3E 0A6 686-2453 686-0604 Tyler Downes [email protected] www.mountainbikecity.com

Outlaw Sports 903 Heritage Drive SW Calgary T2V 2W8 769-1087 252-3387 James Beck [email protected] http://www.rapidrent.ca

Pedalhead Bicycle Works* 202-12100 Macleod Trail SE Calgary T2J 7G9 225-9621 Allan McKelvie [email protected] www.pedalhead.ca

Ridley's Cycle* 223- 10 ST NW Calgary T2N 1V5 283-1421 270-7745 Ron or Kirstin [email protected] www.ridleys.com

Single Track Cycle* 1503- 15 AVE SW Calgary T3C 0Y1 244-2464 244-2984 Stewart Louis [email protected] www.singletrackcycle.com

Speed Theory* 130-5403 Crowchild Trail NW Calgary T3B 4Z1 202-1030 202-1689 Dale Firth [email protected] www.speedtheory.ca

The Bike Shop* 801-11 Ave SW Calgary T2R 0E6 264-0735 265-1226 Kevan MacNaughton [email protected] www.thebikeshop.com

Tuxedo Source for Sports 2520 Centre ST NE Calgary T2E 2V2 277-2872 277-6312 Patrick Gauvreau [email protected] www.tuxedosfs.com

Vita Sport Cycles 3007 Centre ST N Calgary T2E 2X2 276-5115 Ed Novotni

Westside Mountain Shop Ltd. 1428 17th Ave SW Calgary T2T 0C3 225-3153 255-5308 Gordon Clarke [email protected]

Bicycle Café* 102-630 Main St. Canmore T1W 2B5 678-3021 678-3968 Brian or Jay [email protected] www.bicyclecafe.com

Couloir Ski and Bike* 105-712 Bowvalley Trail Canmore T1W 2H4 678-0088 678-0011 Brendan Billings [email protected] www.couloirskiandbike.com

Rebound Cycle* 902 Main St Canmore T1W 2B8 678-3668 Ryan Draper [email protected] www.reboundcycle.com

Bike Bros 6 122 4 Ave W Box 896 Cochrane T4C 1a9 932-7010 Graham Pye [email protected] www.bikebros.ca

Coggs Framework 7 Bow Ridge Crescent Cochrane T0L 0W5 932-0055 same Jeff Shugg [email protected]

The Tuck Shop 7445 18 Ave Colemen T0K 0MO 563-3111 563-3545 Gord Tuck [email protected]

Belvedere Cycle & Sports 13016 82 ST Edmonton T5E 2T5 478-1838 478-9121 Dwayne Sawchuk [email protected] www.belvederesports.com

Cycle Logic* 7805 - 109 ST Edmonton T6G 1C6 433-1046 432-1035 Rich Schafenacker [email protected]

Element Cycling and Multisport 11152 142nd St Edmonton T5M 4G5 757-0418 757-4081 Cam McKenzie [email protected] www.elementsport.ca

Hardcore Mountain Bike Store* 10008 - 82 AVE Edmonton T6E 1Z3 439-4599 Mark Rumsey [email protected] www.hardcorebikes.ca

International Cycle 4015 - 118 AVE Edmonton T5W 1A2 477-5605 Bernie Gollner

Klondike Cycle & Sport 9440 - 149 ST Edmonton T5R 1C6 484-3307 489-1534 Dave Lillycrop [email protected] www.klondikesports.com

Millwoods Sports & Cycle 6119 28 Ave Edmonton T6L 6N5 462-1642 463-3361 Don Chase

Pedalhead Bicycle Works* 9635 82 Ave Edmonton T6C 0Z9 433-2085 433-2090 Chris Check [email protected] www.pedalheadedm.com

Pedalhead Road Works* 10108A-124 Street Edmonton T5N 1P5 433-0393 433-1795 Guri Randhawa [email protected] www.pedalheadroadworks.com

Redbike* 10918 - 88 AVE Edmonton T6G 0Z1 435-2674 Cliff Vallentgoed [email protected] www.redbike.ca

Revolution Cycle 15103 Stony Plain RD Edmonton T5P 3Y2 486-3634 481-9121 Dennis Aronyk [email protected] www.revolutioncycle.com

River Valley Cycle* 6716 50th St Edmonton T6B 3M9 465-3863 463-9207 Mark Chambers [email protected] www.rvcns.com

Sports Shack 6116 - 90 AVE Edmonton T6B 0P2 469-3554 406-1948 Tony Gallace [email protected]

Transition BMX 7723 85th St Edmonton T6C 3B4 469-3559 469-3828 Nathan Lasovich [email protected] www.bmxtranstion.com

United Cycle* 10323 - 78 AVE Edmonton T6E 1N8 433-1181 433-2058 Bruce Penner [email protected] www.unitedcycle.com

Velocity Cycle* 7208 - 101 AVE Edmonton T6A 0J1 466-8133 465-7457 Calvin Berube [email protected] www.velocity-cycle.com

Way Past Fast 10310 61st Ave Edmonton T6H 2H8 448-0570 448-0574 Tom Duchnych [email protected] www.waypastfast.com

Western Cycle 10429 - 124 ST Edmonton T5N 1R7 482-5636 482-2491 Bill Pahal [email protected] www.westerncycle.com

Ron's Outdoor Source for Sports 5014 4th Ave Edson T7E 1T9 723-4284 723-4492 Troy Hunter [email protected] www.ronsoutdoor.ca

Sports Wise Source for Sports 10019 MacDonald Ave Fort McMurray T9H 1S9 743-8888 790-9443 Burton Geikie [email protected]

4 Word 10001 100 Ave Suite 101 Grande Prairie T8V 0V2 513-4386 513-1242 Clint Brading [email protected] www.4word.ca

Ernie's Sports Experts 11500 - 100 ST Grande Prairie T8V 4C2 539-6262 539-3724 Darrell Radbourne [email protected]

FreeWheel Cycle 618 Patricia St Jasper T0E 1E0 852-3898 Wendy Peel [email protected] www.freewheelcycle.com

Vicious Cycle 630 Connaught Drive Jasper T0E 1E0 852-1111 [email protected]

Wilson Mountain Sports Ltd. Building A Samson Mall Lake Louise T0L 1E0 522-3636 522-2178 Bill Keeling [email protected] www.lakelouisewilsons.com

Alpenland Ski & Sports* 1202 - 3 AVE S Lethbridge T1J 0J9 329-6099 329-6957 Jim Lawson [email protected] www.alpenland.ca

Ascent Cycle* 330 18 ST S Lethbridge T1J 4Y6 320-2453 381-2526 Lon MacKenzie www.ascentcycle.com

Bert & Mac's Sports* 1108 1 AVE S Lethbridge T1J 0B2 327-3221 328-6757 John McFadden [email protected] www.bmcyclery.com

Go Bike Ltd 10019 100 Ave Morinville T8R 1P7 939-6100 939-6180 Wyatt Waters [email protected] www.gobike.ca

CyclePath 1667 Dunmore Road SE Medicine Hat T1A 1Z8 526-2274 526-1639 Greg Watson [email protected] www.cyclepathmedhat.ca

Gravity Sports Inc* 702 Kingsway Ave SE Medicine Hat T1A 2X4 504-1515 526-2328 Ben Rosco [email protected]

Fun Times Hobby & Cycle 5026 50 St Olds T4H 1P5 556-3771 Gord Sylvester [email protected] www.funtimeshobbyandcycle.com

Classic Source for Sports 321-201 Southridge Drive Okotoks T1S 2E1 938-5772 938-5746 Marty Madsen [email protected]

All Sports Replay 5237 54 Avenue Red Deer T4N 5K5 346-0700 341-3118 Kent Olsen [email protected] www.allsportsreddeer.com

Peter Leaney's Bike Repair 6-5579 47 Street Red Deer T4N 1S1 346-2939 Randy Baker

Millenium Sports 5032 50 St Rocky Mtn. House T4T 1B4 845-9696 845-9681 Jim Smith [email protected]

Rocky Mountain Bike 'N Board* 5023 50th St. Rocky Mtn. House T4T 1B3 845-2204 845-7272 Loyal Ma [email protected] www.rmbnb.ca

Conrad's Video & Bicycle Doctor 4806 47th Street Sedgewick T0B 4C0 384-3537 Karen or Bob

Cast Away Sports 5030 50 ST Bay 15 Slyvan Lake T4S 1R5 887-3292 887-4660 Blair Morris

Cal's Cycle RR1 Swalwell T0M 1Y0 546-4007 546-4017 Calvin Toews [email protected]

Bike 'N' Board Co Ltd 101-977 Fir Street Sherwood Park T8A 4N5 467-4848 Brent Lawlor [email protected] www.bnbco.com

Mud Sweat and Gears Cycle Ltd* 133 Main Boulevard Sherwood Park T8A 3P3 449-2453 416-5475 Paul Burgess [email protected] www.mudsweatandgears.ca

Sin Bin Sports 2008A Sherwood Drive Sherwood Park T8A 0Z1 417-7462 417-0923 Gavin Armstrong [email protected]

Cranky's Bike Shop* 20-24 Perron St St. Albert T8N 1E7 458-9181 458-9169 Andrew Phelps [email protected] www.crankys.ca

St.Albert Sports 10580 St. Albert Rd St. Albert T8N 6M9 458-0000 460-2601 Tracy Shear [email protected] www.stalbertsourceforsports.com

Reed's Cycle & Sports 4908 50 Street Wetaskawin T9A 1J8 352-3788 Jim Reed http://www.shop-alberta.com/wetaskiwin/reed-cycle.htm

Documents

2008RaceOrganizerGuide.pdf - Alberta Bicycle Association