Defining Global Fund Partnerships

Middle East and Northern Africa Regional Meeting21- 23 April 2009

Building Partnership

Key principle of the Framework Document– Global Fund operates as a financial instrument, not as an

implementing entity, and countries rely on partners for implementation

The Global Fund Vision of Partnership,GF/B7/7, 2004– The Global Fund is essentially is a public/private partnership that

cannot exist and function otherwise

Technical Evaluation Reference Group for the 5 YE– Study Area 1: recommends that the Global Fund needs to more

explicitly define its expectations for entities and GF partnership arrangements, clarifying roles and responsibilities with various country partners

– Study Area 2: recommends the Partnerships Cluster lead a thorough examination of all aspects of partnerships related to TA and grant implementation

Background: Five-Year Evaluation The Global Fund's 2003 Board-approved M&E Strategy called for:

“…a first major evaluation of the Global Fund’s overall performance against its goals and principles after at least one full grant funding cycle has been

completed (five years)”

– The Five-Year Evaluation is a major effort to review the functioning and performance of the Global Fund as an institution and a partnership

• Learning: identify strengths and weaknesses• Internal: Strengthen structural organization and efficiency of

day-to-day operations• External: Work with partners to identify priorities and actions

to improve partnership and thereby impact– This external evaluation is being conducted under the oversight of

the Technical Evaluation Reference Group (TERG), an independent body reporting directly to the Board of the Global Fund

Study Area 2 evaluates the Global Fund partner environment at global and country levels and in relation to grant performance and health systems effects.

Primary Questions

1. How effective and efficient is the Global Fund’s partnership system in supporting HIV, TB and malaria programs at the global, regional and country level?

1. What are the wider effects of the Global Fund partnership on country systems?

Background: Study Area 2

Summary Findings – Study Area 2

• Global Fund achievement marks a major advancement of a partnership approach to development aid and a new model for global public-private partnership for health

• Global Fund is a key component of a complex development architecture which is changing the paradigm of development assistance

from one based on programs largely defined by donor priorities to one that is demand driven and country led

through a performance-based funding model, promoting accountability and transparency

The model of the Global Fund is a work in progress….

• The Global Fund Partnership presents a mixed picture

• Better delineations of an international division of labor is required, which cannot be accomplished by the Global Fund alone

• More integrated institutional approaches be established, with systematic institutional guidance (e.g., TA, HSS, grant oversight, global partnership, development architecture)

Summary Findings – Study Area 2

Strategy, Performance &

Evaluation Cluster

Strategy, Performance &

Evaluation Cluster

External Relations & Partnerships ClusterExternal Relations & Partnerships Cluster

Finance & Pharmaceutical

Procurement Cluster

Finance & Pharmaceutical

Procurement Cluster

Country Programs Cluster

Country Programs Cluster

Corporate Services Cluster

Corporate Services Cluster

Office of the Executive Director

Office of the Executive Director

PARTNERSHIPS UNITPARTNERSHIPS UNITCivil society and private

sector officers

Strengthening Partnerships: GF Secretariat

Defining Partnership: SecretariatPartnerships Unit

Civil Society and Private

Sector Partnerships

Team

Southern Constituencies

Team

Bilateral and Multilateral

Partnerships Team

Board Relations

Team

CSO & PSOfficers

FPMs

Partnership Unit Work Streams

• Partnership Agreements: preparation, negotiation, signing and operationalization

• Coordination of global level TA (e.g. GIST, RBM, Stop TB, CSAT)

• Civil Society: ensuring sustainability of partnerships beyond duration of Global Fund grants

• Southern Constituencies: enhance relations with implementing countries; build advocacy platform; and stronger involvement in Global Fund governance

• Consolidate partnerships within key ministries of ‘emerging economy’ countries; south-south collaboration and trilateral cooperation

1. Development of Global Fund Partnership Strategy (Board approval - November 2009)

2. Management of all bilateral and multilateral partnership agreements

3. Operationalization of partnership agreements (Collaboration Agreements, MOUs)

4. Coordination of global level Technical Assistance

5. Examination of all aspects of partnerships related to technical assistance and grant implementation support

Bilateral and Multilateral Team Work Stream

Agreements with Partners

Letters of Agreement

Memoranda of Understanding

Collaboration Agreement

UNDP

UNICEF

ILO

UNAIDS

Stop TB

RBM

IDB

OIC

World Bank

AfDB

WHO

Revised/Signed 2008

Revised/Signed 2009

Revised, pending PSC Review

Signed 2009

Pending Board approval

2003

2004

2003

UnderDevelopment

Initial dialogue

Initial dialogue

Defining Partnership: GlobalPartnership Unit negotiates global level agreements with partners

with input from all clusters in Secretariat

GF Secretariat puts in place operational plan for agreements, including monitoring/accountability framework for measuring

implementation of agreements with partners

Countries develop operational plans specific to country context and within CCM structure for country-level implementation

Global Level

Country Level

1. Two guiding principles for partnerships:

• country-focused • performance-based

2. Options for monitoring: Standard guidelines & indicators• Indicators following standard service delivery

areas with• Agreement specific indicators

Global Framework for Partnerships

Operational Partnership MechanismStep 1:

Setting-up MoUs or Partnership Agreements

Step 2:Implementing and

Reporting

Step 3:Evaluation and

Revision

Global Fund’s goals & inputs**

Partner inputgoals + inputs**

Performance Framework

Partnership Agreement

ImplementMeasure and

ReportEvaluate

Revise agreement?

Continue

Targets Met

• Review achievements against the indicators of the Global Partnership Performance Framework on a periodic basis and adjust as required.

• Partners report achievements on the agreed-upon indicators based on performance framework for agreement implementation

• Sign Partner Agreements and jointly develop global/regional/country level frameworks (based on country request for collaboration)

•** inputs could include: funding, information, coordination & advocacy

Yes

No

• Based on existing reporting format

MOUs and Partnership Frameworks

Memorandumof

Understanding(MoU)

Global

Regional

CountryGrant Agreement

Performance Framework

MoUs or

Partnership Agreements

Partnership Frameworks

Global Fund Grant Agreement

Global Partnership

Accountability Framework

RegionalPartnership Framework

In-Country Operational

Partnership Plan

Indicators

• No. of MOUs operationalized

Eg. Country requests

for collaboration Integration of Indicators

• Consolidated Country Results

• No. of Countries achieving targets

• M&E Strengthening

• Efficiency gains

• Quality of TA

(Examples)

Partner Involvement in Grant lifecycle

Proposal Development

Grant Signing

Phase 1 Phase 2

Global Fund Grant Lifecycle

Partner Involvement

Activity:Support Proposal Development

Indicator:Proposal Success Rate

Partner A

Partner B

Partner C

Partner D

Activity:Support Grant Signing Process

Indicator:Grant Signed < 8 months

Activity:Strengthen M& E System

Indicator:M&E Budget = 7-10%

Activity:Support Procurement Plan

Indicator:Timeliness of Approved Procurement Plan

Indicator:Data Quality IndexTimely Reporting

Indicator:Data Quality IndexTimely Reporting

Indicator:Efficiency Gains

Indicator:Efficiency gains

Common SDAs across current agreements:

1.- Strategic analysis and policy advice 2.- Provision of technical support 3.- Capacity building/capacity development4. - Joint resource mobilization5. - Governance 6. - Aid Effectiveness 7. - Health Systems Strengthening8. - Communication and Advocacy9. - Monitoring and Evaluation

Core Activity Areas in MOUs

Service Delivery Area (SDA)**

Activities in SDA

Stage of Global Fund Grant CycleIndicator level

G - globalR - regionalC - country

Indicator

Baseline (if applicable)

Value Year SourceProposal development

Grant signin

g

Grant implementation(Phase 1 & 2)

Grant closure

Capacity Building/ Capacity Development

Training and Material Design X X

R, C

Conduct trainings X X R, C

M&E of trainings X X R, C

Joint Resource Mobilization

Joint advocacy and coordination to mobilize resources2,3

X X X X G,R

Meetings with potential donors X X X X G, R

Governance

Support relevant decisions of the Global Fund Board 3

X X X X G

Support multi-stakeholder representation on CCM2,3

X X X X R, C

Support CCMs in oversight and general management 1,2,3

X X X X R, C

Aid Effectiveness

Harmonization of data collection1,2,3 X X X X R, C

Coordination of disease response and HSS1 X X X X R, C

Efficiency Gains

Advocacy X X X X G,R,C

Health Systems Strengthening X X X X C

• Process began in Maputo meeting with 7 East & Southern Africa cosponsors

• Current HQ level MOU Working Group with co-sponsors

• Operational Plan discussions between UNAIDS RST Bangkok and Global Fund (Asia Unit)

• Regional Management Meeting (18 March 09) for discussion with UCCs to define priorities and process

Operationalizing MOUs: UNAIDS

Next Steps

• Development of Performance Framework for Partnership including defining indicators for measuring partnership effectiveness

• Communication strategy for in-country partners on partnership operationalization process and plan

THANK YOU

SHOUKRAN