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Kommbox is the next generation communication system for organizations. It fosters productivity, accountabiiity and collaboration. Organizations can derive a great competitive advantage by using a better communication system. This presentation explains how.
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KommboxMailbox is for individuals,
Kommbox is for organizations!
Ashish [email protected]
CEO & MDAcism Software Private Limited, Pune
(020) 2538 0588
Common Problem - 1Common Problem - 1
Employee leaving (or getting transferred out)
You lose the tacit knowledge.
Even if you retain his mailbox, it is hardly of any use.
Common Problem - 2Common Problem - 2
Employee joining
- Emails forwarded to give her context.
- Everyone is instructed to put her in cc.
Both are inefficient, error prone processes.
Business loses months before the new person is considered productive.
The SolutionThe Solution
Instead of using
mailboxesuse
kommboxesto store your business
communication.
Individual centric.Individually owned
and managed,
Context centric.Organization owned.
Shared.
How It WorksHow It Works
Create different kommboxes for different contexts,and assign them the people who work on those contexts.Let them communicate within those kommboxes.
When someone leaves, cut him out from the kommbox.When someone joins, add her to the kommbox.
People may come and go; the knowledge stays.
Kommbox over MailboxKommbox over Mailbox
Better organized – into Discussions and Tasks.Better organized – into Discussions and Tasks. Discussions and Messages use Discussions and Messages use
RedRed//YellowYellow//GreenGreen signal colors to visually signal colors to visually show sender's mood – show sender's mood – UpsetUpset//ConcernedConcerned//HappyHappy
Automatically organized – When someone Automatically organized – When someone comments, the comment stays with the comments, the comment stays with the Discussion or Task. Everyone does not have to Discussion or Task. Everyone does not have to spend time in organizing the communication.spend time in organizing the communication.
Easier to backup and secure – as the Easier to backup and secure – as the information is located in one central place, and information is located in one central place, and it's smaller in size (in the email world, the same it's smaller in size (in the email world, the same email would get duplicated across mailboxes).email would get duplicated across mailboxes).
Kommbox Improves ProductivityKommbox Improves Productivity
Email causes stress. Messages from all over pour into your Inbox. When you open your Inbox, your brain gets tired by being tossed from one context to another. Moreover, it needs to keep track of all the contexts, as after 20 emails, there may be another one that relates to the original context.
As a result, your brain get exhausted. Employees who get 100+ emails per day feel tired even without doing any real work.
Isn't it a terrible waste of your productive workforce?
In a kommbox, one sees all related communication together.
The result is a less stressed-out, more productive workforce!
Kommbox Integrates with EmailKommbox Integrates with Email
But we all are habituated to email – are we not?
No worries – Kommbox sends out email notifications, so you will stay up to date within your inbox – without having to log into Kommbox.
These notifications may be deleted – your communication is safe in Kommbox anyways.
Many notifications contain action icons, which let you interact with Kommbox by sending email – right from your mailbox.
Bonus: You control which notifications you receive. Through your profile settings, you can switch on or off the instant notifications, daily digests and weekly digests.
In other words, now you are in charge of your email traffic.
Interacting with External WorldInteracting with External World
Externalpeople
Are they a partof your team?
Assign them toyour kommbox. Give them email ids
where Kommbox canlisten in.
Your team caninteract with the
external parties fromwithin kommbox.“Mail linked kommbox” feature.
Also called “communication firewall”
Useful ReportsUseful Reports
Dashboard
How many tasks arewaiting on me across
kommboxes?What are the latest
happenings?
My Tasks
Which tasks are pending on me?Which tasks are pending on
others that I assigned?How are they doing?
My Komboxes
What is the health ofcommunication in my
kommboxes?
Communication Report
What work happened duringa time window?
Who did what in that time?
Since all communication is in one place, Kommbox pulls out some really useful information that eases work – no matter what your job title is.
Kommbox vs OthersKommbox vs Others
There are many enterprise tools. Each one of them addresses a specific area of communication.
Enterprise Collaboration
Document Management Task Management
Project Management
Product Management
Knowledge Management
As an organization, how many such tools can you use?It's not only about cost – will they integrate with one another?
Email is flexible, and hence is used for variety of purposes.Kommbox is as flexible – others are not.
Kommbox PlansKommbox Plans
Shared instance(pre-hosted)
Private instance(will be installed for you)
Free(no charges,
limited space,5 users)
Basic(optional SSL,
250 ₹per user per mo)
Enterprise-PAYG(Setup fee: 6000,₹
Ongoing 600 ₹per user per mo)
For saving 1 hour per employee per day, our charges are very reasonable.
Enterprise-OT(One time 6000₹
per user)
Sign up online and start using.You automatically get startedwith the free plan.Upgrade when you want.
We set up a dedicated Kommbox instancefor you. You have full access to your data.It can even be hosted on your infrastructure(Enterprise-OT only).
Most Important TipMost Important Tip
“No communicationwill be consideredofficial unless it is
in Kommbox.”
To reap the benefits, you have to drive the adoption.
Left to themselves, the employees will not do it.
It's the organization that suffers when they leave and their knowledge is not captured – they do not.
