Permission Control - Google Apps

Google Apps Exchange Users

Are They Better Together ?

Google Apps Exchange Users

How can Exchange users use Google Apps features?

Exchange users might want to use Google Apps collaborative features: Docs (word processing docs, spreadsheets,

presentations, drawings) Surveys/forms (part of Google Docs - spreadsheets) Talk/Chat (with Video – requires Gmail) Sites

Two possible solutions: Two Addresses: Temple Exchange & Consumer (private)

Gmail account One Address: Temple Exchange & Temple Google Apps

account

Temple Google Apps users’ current experience

Exchange users’ current experience

Proposed Exchange user’s experience:Shared document link

Proposed Exchange user’s experience:Google Apps Login

TUportal link:

Note: You will not receive email in this account, it will be sent to your Exchange account instead. However, you may need to use this to configure video chat.

If they click on Google email link

FEATURES

Talk/Chat: Temple OnlyTemple + Consumer

Text/Audio/Video Chat a a

Text chat while editing docs a a

Invite Consumer Gmail users to chat a a

Sites:

Access to all Temple Google Apps Sites a

Ability to create your own site a a

Restrict access to your site to just Temple users

a

Docs:

Can open/create private docs restricted to just Temple users?

a

Can open private docs sent by any Gmail user (TU Gmail or consumer) to an Exchange account?

a

FEATURES (CONT.)

Note: Mail can be sent from the TU Gmail account, but it will not receive mail

Email/Contacts: Temple OnlyTemple + Consumer

# email address 1 2

Users can lookup anyone’s Google Apps address in Cherry & White

a

Calendar:

Calendar can be turned off a

Security:

Account can be disabled a

OIS can audit the content a

SUMMARY

Consumer Gmail: Can’t click on document to access it in Google Apps No one can look up their classmate/instructor’s consumer Gmail

address in Cherry and White OIS cannot control account User has to setup their own account Two email addresses and two inboxes to manage (Exchange -

@temple.edu and Gmail - @gmail.com) Temple Google Apps:

Can access resources (Sites/Docs) restricted to just Temple University OIS has control over the account One email address (@temple.edu) One Inbox (mail will not be sent to the @temple.edu Gmail inbox)

Recommendation: Continue to use consumer Gmail but continue to explore permission

control option

Fin