BHL Program Managers' Report, Annual Meeting 2016

Program Manager’s

ReportCarolyn SheffieldApril 13 | BHL Open Partners’ Meeting 2016

Operations ProgramsOngoing, day-to-day • Financial

Management• Communications• Website & System

Maintenance

Suite of related projects • Workshops• Field Notes in BHL• Some technical

development

Two areas of management…

...that are not mutually exclusive

Operations ProgramsOngoing, day-to-day • Financial

Management• Communications• Website & System

Maintenance

Suite of related projects • Workshops• Field Notes in BHL• Some technical

development

Two areas of management…

...that are not mutually exclusive

BHL WorkshopsPrepare staff at participating

institutions to use BHL systems and follow BHL workflows for contributing digitized literature to the Biodiversity Heritage Library.

BHL Workshops

& EABL (Expanding Access to Biodiversity Literature)

BHL Africa Workshop 2015National Museums of Kenya, September 24-26, 2015

Workshop Planning

Workshop Content– Overview of BHL Consortium &

Collections– Scope – De-duplication– Copyright and Permissions– Scan Requests & Feedback– Imaging–Metadata– Ingest Workflows– Outreach

Topics RAM

Results• Output: 3 day package of content:– 17 presentations– 5 demos – 3 hands-on sessions– 10 one-page summaries for systems &

workflows• Outcome: Evaluations!

Lessons Learned

Overall positive

Not enough time

More hands-on training would be useful

Evaluations

Account setup and login delays

Build in longer hands-on sessions

Plus / Delta

BHL Mexico WorkshopCONABIO, Dec 2-4, 2015

Lessons Learned

Too much info at all at once, before ready for details

However, more detail on copyright issues was of interest

Evaluations

Too much time!

Collecting more information about audience ahead of time is helpful for tailoring

Plus / Delta

EABL WorkshopSmithsonian Libraries, Feb 4-5, 2016

Inspiring Discovery through Free Access to Biodiversity Knowledge

Vision

The Biodiversity Heritage Library improves research methodology by collaboratively making biodiversity literature openly available to the world as part of a global biodiversity community.

Mission

BHL & Field Notes

•BHL Field Notes Project•Smithsonian Field Book

Project•SIL FB Gift •Prior projects, e.g.,

Connecting Content

Field Notes in BHL

BHL Field Notes Project

BHL Field Notes Project• 460,000 pages of field

notes from the past 200 years

• Open access via • BHL • IA• DPLA

• Documentation of project workflows

Looking forward• Content for

crowdsourcing• Highlighting

collection gems• Improving

research efficiency

BHL recent grants receivedhttps://bhl.wikispaces.com/grants

BHL Tech Initiatives

BHL Tech Advisors • Martin Kalfatovic• Joel Richard• Mike Lichtenberg• Susan Lynch• Carolyn Sheffield• Trish Rose-Sandler

Operations ProgramsOngoing, day-to-day functions• Website & System

Maintenance

Suite of related projects • BHL Version 2.0

– Needs analysis– Wishlist– Functional and design

requirements– Iterative development

… not mutually exclusive!

BHL Tech Advisors

BHL Internal Communicatio

ns

• BHL Executive Committee

• BHL Members’ Council• BHL Membership

Committee• BHL Global Committee• BHL Staff• BHL Collections

Committee• BHL Technical Advisors

• Discovery Tools Working Group

• User Feedback Management Working Group

• Cataloging group

BHL Committees & Groups

Communication Methods• Delivered direct to you!– Listservs– Reports & Newsletters

• Come and get it!– Public Wiki– Private Wiki

• Let’s Talk!– Conference Calls– Annual Meetings–Workshops

@

BHL OrientationsWelcoming and onboarding

Members & Affiliates• Naturalis• BHL Mexico• Field Museum• BHL Singapore• California Academy

of Sciences• USGS• Library of Congress

• sheffieldc@si.edu• +1 (202) 633-1709• Skype: Carolyn.Sheffield

Reach me at:Carolyn Sheffield