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The Intelligent File and Inventory Tracking (iFIT) Platform for Healthcare Logistics Management presented in partnership with Dakota Integrated Solutions. iFIT empowers staff with modern logistics management technology which enables them to track and manage records and physical assets using RFID tagging. RFID readers on door frames, wards and treatment areas detect and record interactions.
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Intelligent File and Inventory Tracking (iFIT) Platform for Healthcare Logistics ManagementIn Partnership with Dakota Integrated Solutions
04 JUNE 2014Ron Burdis/Steve Wightman
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IFIT: MULTI-PURPOSE PLATFORM APPROACH
• Step Approach: Infrastructure underpinned through iFIT
for Health Records Incremental Rollout of other Applications:
Asset Tracking and Management Supplies and Batch Management Pathology Process and Tracking
Management Patients at Risk Tracking and Management Workforce Management Clinical Mobile Workers Internal/External Communications
deficiencies Multi-Use approach leveraging maximum
benefits Transition Management tool going forward
with EDRM and Scanning
iFIT for Health Records
Solution Review:
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KEY DRIVERS FOR CHANGE
Drivers:• Improve Information Governance
Full Audit Trail of Records Activity Streamline Audit Activity Improved Statutory Reporting Support Level 3 Rating
• Going to 24X7 Operation• Improve Service to Clinical Community.• Reduce Admin Overhead• Secure and Audit Library Access• Replace an antiquated CNT Application.• Prepare for EDRM
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IFIT: ADVANCED RECORDS PROCESS FUNCTIONALITY • Intelligent Barcode Management (IBM):
Un-Tethered Tracking
Location Base Filing
Bulk Loading and Delivery
Containerisation
• RFID Passive Tracking Technology
Auto Check in/out of the libraries
Streamline Record Searches
Streamline Audits of files in circulation
• Process Management: Automated:
Picking, Re-Filing, Reminder lists Alerts and Call Backs
Retention management
• Third Party Offsite Storage Integration Auto generation and electronic delivery of Picking
List
Tracking of agreed SLAs
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IFIT: FORMS MANAGEMENT
Enhanced Functions:• Clinical Prep Forms Production
Automates Clinic Prep Form Production Assures Current Patient Details Eliminates out of date stock label use
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IFIT: REPORT MANAGEMENT
Health Records KPI Reporting• Number per month Of:
Temporary Notes Missing files Records in the libraries Records outside of the libraries i.e.: in Circulation Records in circulation by location Records at offsite Records Management Stores Total number of records in existence Length of time /average records are retained by areas Records due for culling re-retention periods Identification of records that require merging Number of records pulled for clinics Movements in and out of health record libraries
Enhanced Functions:• Flexible User Configurable Pulling Lists• Daily Data Quality Reports• Pre-defined reports (Statutory/KPIs).• An ad hoc reporting facility.• Full auditing and report facilities• Supports NHSLA/CQC• Executive Dashboard
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IFIT: IRECORDS FUNCTIONAL OVERVIEW
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TRUST RECORDS SERVICES ESTABLISHMENT
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IFIT: TYPICAL RETURN ON INVESTMENT
iFIT: User Interface Examples
Meeting Simplicity and Mobility Needs
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IFIT: SIMPLIFIED DESKTOP
De-Cluttered and Simplified:• Reduced User Training
Extremely Intuitive Built-In Help Videos by Function Designed to fit iMobility
Supported Devices
136pm Holdings plc.
IFIT: LOG ON SCREEN
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IFIT: TRACKING SCREEN
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IFIT: BARCODE SEARCH
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IFIT: SEARCH BY DETAILS
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IFIT: RESULTS OUTLINE
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IFIT: COMPLETED COMMENTS SCREEN
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IFIT: CONFIRMATION SCREEN
iFIT: iMobility Out and About
June 2012
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IFIT: SMARTBADGE MULTI-FUNCTION MOBILE COMPUTING
• Features: Ultra Portable Device. 1 and 2D Barcode Capture and Processing Communications (VOIP) features:
Text Messaging Group Broadcasting Push to Talk GPS Locator
Workforce Management Capabilities: Task Management Workflow Processes Efficiency Management and Reporting
Clerical SmartBadge GPS Locate, VOIP and Text, 1 and
2D Barcode ScannerOptional Push to Talk
Clinical SmartBadge GPS Locate, VOIP and Text, 1 and
2D Barcode ScannerBuilt –in Push to Talk Feature
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IFIT: IMOBILITY PLATFORM
• Android Enhanced Mobile Line: Feature Rich Multi-Function
Mobile Management Fully Web Enabled
Mobile Desktop
Enhanced Search and Notify Pairing Capability
RFID Tagging
Patient Wrist Band Matching
Remote Label Printing Zebra Portable Printer interface
Location Barcode Labels
RFID tagging at point of need
iMobility Software Specific per Departmental Application
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IMOBILITY: SECURE USER LOG-IN
7” Android SmartPhoneFull Web Enabled, 4G, GPS Locate,
VOIP and Text, 1 and 2D Barcode and RFID Scanner
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IMOBILITY: FULL DESKTOP
7” AndroidRFID & Barcode
Management
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IMOBILITY: LOCATION TRACKING
9” Ruggedised AndroidRFID & Barcode Management
Chip & Pin
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IMOBILITY: TRACKING RESULTS
6” Android with RFID & Barcode Management
IFIT: IMOBILITY PLATFORM
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Enhanced Mobility Functionality:• Mobility:
SmartBadge: 1 and 2D Barcode Scanner and Task/Communications Manager
6 or 7" Mini: Android Mobile Desktop 9" Android Mobile tablet 11" Android/Windows Mobile tablet All Mobile Desktop devices include:
1 and 2D Barcode Scanner UHF RFID Portable Tracking capability Smart Chip & Pin read/write. Ruggedised IP54 Rated
• Intelligent Barcode Item Management: Un-Tethered Tracking Bulk Loading and Delivery Containerisation Tag assignment at point of need
• RFID Tracking and Audits Passive Tracking Technology Streamline asset Searches Streamline Audits of assets per room/area
• iFIT Process Management: Health Records Medical Devices Supplies Pharmacy Pathology Plus more
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IFIT: COMMERCIAL CONSIDERATIONS
• Cost effective Expansion: New Android based Mobiles 33% less than
single function guns. Full range of “Bluetooth” enabled RFID
Wands. Supports BYOD (subject to device and cost
review). Wider Range of iTracking Products
IRM Corporate Framework for EDM and Scanning
June 2012
A SINGLE VIEW OF A PATIENT RECORD
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EDM iFIT
Integrated Records Management
ONE SINGLE VIEW OF THE RECORD
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ONE SINGLE VIEW OF THE RECORD
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ONE SINGLE VIEW OF THE RECORD
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iFIT: Multi-Purpose Investment
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IFIT: FIXED RFID COMMON TRACKING NETWORK
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IFIT: RFID TAGGING
The iFIT RFID platform can cater to a variety of physical asset tracking and management requirements: Any physical item can be tagged and uniquely tracked. A variety of in-expensive asset Passive RFID tags are available
including autoclave use. Inexpensive tagging and tracking of Pathology Samples. Wards/Clinics/Rooms assets can be containerised and held
within certain geographical boundaries. iFIT RFID Network in conjunction with SmartMobile devices
track and find any tagged item (Assets/People/Records etc.). Trusts who have implemented 6PMs’ iFIT for Health Records
are now extending the solution for physical asset tracking. Active Tag (RTLS) solutions can be added and/or integrated
into iFIT
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IFIT: IPHARMACY EXAMPLESRESUSCITATION CASE TRACKING AND DRUG MANAGEMENT
Previous Issues: Paper oriented logging process Relies on Clinical Staff Returning Cases to Emergency
Cupboard Sell by Date Management all manually performed Batch recall all manually performed Paper based process subject to errors Patient Risk exposure Staff Overhead
iFIT Resolution All Resus Cases are RFID tagged Content loading electronically logged: Batch and Sell by
date. Generates the First Line Cardiac Arrest Box Log. Streamline search for Cases in circulation Automates Case Refresh Routines: Sell by Date Automates and Tracks Batch Recalls
Automates Manual Logs
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Issues: Paying rental fees for many more cylinders than those on the on-site inventory Poor tracking and management of inventory Paying rental fees on empty cylinders with poor processes to manage efficient
refills from BOC Poor management of cylinders permanently leaving the Trust on patient transport
and to Community Extensive manual Trust-Wide inventory collection effort by the Porter staff is being
expended to assure Gas Cylinders are always available for clinical use
iFIT: Resolution Auto Tracking and electronically logging movement of Gas Cylinders across the
Trust sites Provide inventory control processes to eliminate over payment of Cylinder rental
fees Track and manage by Gas Type and Cylinder Size to improve ordering processes Auto detect Cylinders leaving the Trust premises via Patient Transport Automate Inventory collection, stock rotation and Search capabilities across the
Trust Reduce Porter Services effort in the manual managing of the Cylinder Inventory
IFIT: IPHARMACY EXAMPLESGAS CYLINDER TRACKING AND MANAGEMENT
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IFIT ISUPPLIES EXAMPLE:PROSTHETIC PARTS TRACKING AND INVENTORY RECONCILIATION Issues:
Labour Intensive Manual Inventory Management. Trays/Loose Parts and Boxed Inventory Management
Consigned/Owned Needed No Tracking of Trays/Parts from CSSD/Theatre Matching procedure to Parts used needed
iFIT Resolution: Managed both loose parts and Pre-Boxed Kit Tray contents loading details electronically logged: Batch
and Sell by date, Consigned, Owned parts. Trays are RFID Tagged suitable for 3 years Autoclave Tray/Box Tracked through RFID passive Network. iFIT picks up Autoclave assigned barcode Tray/Box is associated to Patient, Theatre, Apt. iFIT auto processes through wash up and return. iFIT Auto Inventory Reconciliation by Tray/Box Stock take automated using SmartMobiles.
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IFIT: IASSET TRACKING AND MANAGEMENT APPLICATIONS
iFIT Asset and Supply Management: Medical Devices Bed Frames and Pads IT Assets Patient at Risk i.e.: New-borns, the
elderly Containerise Assets to Rooms/Areas Track any Physical Asset Maintenance and Cost Management
Capabilities.
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IFIT: IPATHOLOGY TRACKING AND PROCESS MANAGEMENT
iFIT Diagnostics Process: Multi-Discipline Pathology Solution Manage from Referral through Results. Specimen RFID Tracked from Theatre to Medical Photography
for process (Digital ImageStore). Track Samples to other Trust Hospital/Labs or outside firms Pair Patient to Specimen and Time Manage Sample Blocked and Stored in main Lab for audit purposes
(Retention meeting NHS, HTA). Full Audit trail of each movement including user involvement.
Clinical Chemistry Microbiology Haematology Immunology Histology Cytology
iFIT: Surrey and Sussex NHS Healthcare Videos
iPharmacy Video - https://www.youtube.com/watch?v=zl9GsfmmuYw
iFIT: iWorkforce
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IFIT: IWORKFORCE OVERVIEW
• Group Pager Replacement
• Bed Board Management
• Improved Porter Management
• Interface to Time & Attendance Systems
• Fully integrate with iFIT RFID Network.
• Improves Trust internal/external communications
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IFIT: IWORKFORCE DESKTOP
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IFIT: IWORKFORCE DESKTOP MESSAGING
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IFIT; IWORKFORCE DESKTOP TWO-WAY RESPONSE
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IFIT: ICOMMUNICATIONS
Extend Existing Network capabilities: Network Audit Services Utilise and Enhance Current
Infrastructure Enable and Secure BYOD Eliminate Costly Bleep/Pager systems Provide Two-Way Communication WiFi Enable Smartphones Track and Pair Staff to Assets to Need
iFIT: CloudLink On-Premise cloud computing security
solution. Provides file share and synchronisation
features commonly found in commercial cloud services.
All data kept secure on your site.
iFIT: Surrey and Sussex NHS Healthcare Videos
iRecords Video:
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IFIT: MULTI-PURPOSE PLATFORM
www.6pmsolutions.com
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