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Suzanne Johnson, Nurse Educator – PDRPSuzanne.Johnson@cdhb.health.nz
The CDHB e-Portfolio’s experience: A Hop, Skip
and a Jump into the Future
Professional Development Recognition Programme (PDRP) Portfolio
• Professional Development Recognition Programme (PDRP) Portfolio has been around for 10 - 20 years in various guises
– Based on the Nursing Council New Zealand RN & EN competencies
– 3 levels of practice: Competent, Proficient & Expert level
Background Information e-Portfolio
• e-Portfolio project started by Ngā Manukura o Āpōpō July 2012 initially for Maori nurses
– Key people involved Liz Manning, Taima Campbell, Pam Doole as well as various representatives from CDHB, ADHB, TDHB, CMDHB, NZNO
– Discussion about what platform should be used and form a project group to assist with the development of e-Portfolio
Criterion for Nga Manakura e-Portfolio
• Free open source e-Portfolio system
• Access from anywhere
• Customised to meet Nursing Council continuing competence requirements – Processes and tools needed to align with regulatory requirements
• Widely accepted by the profession/sector – Having key people involved in the project team
• Reduces barriers for Māori nurses– Access to professional development resources
– Assistance with professional and geographical isolation
Ngā Manukura o Āpōpō e-Portfolio
• Pilot launch in July 12 – small pilot group• Response to the site has been positive• Target of 20 Māori nurses has been
surpassed with 44 nurses registered, 2 of whom are Nurse Practitioners
• Interest from a wide range of nursing areas, from individuals to large organisations such as DHBs
• Wanted to trial larger group – CDHB’s involvement with 60 New Graduate Nurses
CDHB Trial Group
• 60 NetP nurses– NETP nurses are applying for competent level
PDRP
– Large cohesive group with same evidential requirements - feedback
• 60 Preceptors
• 5-10 CNM’s
• 10-15 Assessors
The Roll Out of Ngā Manukura o Āpōpō E-portfolio
Plan 1. Learn about the E-portfolio
2. NetP Nurses
3. Preceptors
4. Charge Nurse Managers
5. Assessors/Resource people
Need to acknowledge the assistance of my colleagues
Own Knowledge of the NMoA e-Portfolio
• Familiarise self with the E-portfolio– Use instructions on the site (podcasts) & written
information– Mahara manual– Administrator rights– Assistance from Taima Campbell & Kristina Hoeppner– Create instruction guidelines for NetP nurses &
assessors– Decisions about how to share E-portfolio’s with
assessors
NetP Nurses• Provided x2 sessions as part of the New Graduate
programme– X1 Introductory to E-portfolio’s & evidence required for
Competent PDRP
– X1 Revision session on E-portfolio’s
– Interesting response around technology
• X2 drop in sessions (optional)
• Encouraged the NetP nurses to discuss the e-Portfolio with their preceptor & encourage to sign up
• Emailed out instructions for E-portfolio trial– Including information on what evidence needed to be in
the E-portfolio & how to share with assessors
Preceptors
• Offered x2-3 sessions on how to provide evidence (assessment against the competencies) and use of e-Portfolio
• Sent out information to preceptors via the CNM’s– Information wasn’t successful in filtering
through to the preceptors (lesson learned)
• Preceptors had access to various resource people
Charge Nurse Managers
• X2-3 sessions for the CNM group
• Let CNM’s decide how involved in the e-Portfolio process they wanted to be (performance appraisals)– Created an e-Portfolio – Viewed either the NetP nurse or preceptors e-
Portfolio
• NetP still had to do a modified performance appraisal (not against the competencies) with their CNM
Assessors/Resource Person
• X2 sessions for assessor group
• Emailed instructions for e-Portfolio trial– Including information on what evidence
needed to be in the E-portfolio from assessment perspective
– Assessors could see the instructions that were given to the NetP nurses
• Assessors had access to resource people
Assessment of e-Portfolio’s• Logistics around sharing e-Portfolio’s
– Which assessor is doing what e-Portfolio
– Assessor that got too busy, one that left the CDHB
– Rejigging of assessor required
• Mixed results from the assessors– Most enjoyed assessing the e-Portfolio
– Some feedback about the attachments and the clumsiness of e-Portfolio
• NetP nurses took photos of their annual practicing certificate but it was difficult to read
• NetP nurses encourage to put all extra evidence in competency 1.1 – didn’t enjoy backwards and forwards to find evidence
Observations• The NetP nurses were adaptable
– bugs in the system – copy collections
– updates after teaching sessions– difficulty logging on
• It appeared some NetP nurses struggled more than expected– surprised given their access to technology in
their undergraduate education e.g moodle, blackboard etc.
– Lack of transferable skills – social media
– Acknowledge fatigue nurses from EQ 2011
Observations
• Preceptors struggled immensely– Least amount of exposure to the e-
Portfolio’s – Digital literacy for some preceptors were
an issue– Not as familiar with portfolios and
providing evidence
Hiccups• Initially around logins & copying
collections (Competencies)• Didn’t receive notifications of NetP’s
wanting to establish their E-portfolio once given administration rights – easily corrected
• Change of Screen with CDHB logo on• A couple of competencies were
wrong – there had been a mix up between 2 competencies
Learning's from Trialling e-Portfolio’s
• Not everyone will follow instructions no matter how many education sessions or what information is sent out
• Assessment timing difficult over xmas period– Assessors on leave at various times
• Need to engage the preceptors in a different way– Not rely on the NetP nurse or CNM to
disseminate information• thought process was that CNM needed to release
the preceptor for training • NetP nurse was changing clinical areas
Evaluation – NetP Nurses• Slightly confusing but do-able
• Easy but preceptor had difficulty
• Issues with the changing to CDHB site
• A bit painful
• Website wasn’t very user friendly
• Easy enough but the preceptor feedback section was confusing
• Not easy
• Tricky at first, however once you had been in a few times it became easier to negotiate
• Extremely difficult. The site had many bugs, which created a lot of setbacks
• Horrible and caused stress
• Very user unfriendly!
Evaluation – Preceptors• Not easy at all. Since the training on the site, things had
changed when I came to use it, steps to access pages no longer worked
• Very easy
• e-portfolio is moderately easy to use. it took a while for my log-in to be approved but otherwise no problems. the design is a bit bland. I prefer to see the comments to be side by side rather than one after the other but again this is a personal preference :)
• Very HARD! Unable to log in efficiently. Took a long time to be accepted for registration then the system would lock me out of competencies and report unknown errors
• Fairly easy
• Great
Any Thoughts, Comments or
Questions ?
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