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User manual for Inventory management:-
Gate Entry (JIEX_C) Capturing Incoming Excise Invoice.
Select the capture excise invoice & enter the P.O. No. all information will be captured automatically.
Note: - You enter the material with ref. to the following Document:-
i. Purchase order
ii. Stock Transport Order: - For Plant to Plant Transfer i.e.
iii. Scheduling Agreement.iv. Without Purchase order: - For FOC material & cash purchase .
Select only capture excise
invoice option; enter excise
invoice no. and date. Enter the
P.O. no. all information will
capture automatically from the
P.O, but you can change theQty. as per challan qty.
Enter the vendor excise / non
excisable invoice no. And select
the excise group as per LOV.
Enter the business area i.e.1022
for GGN HPDC
You can also view the purchasedocument and excise entry. Check
the document by clicking the check
button. Entry will be generated
automatically and Doc..NO. Will be
generated.
Enter the Date of
receipt in the
additional data
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Goods Receipt: - (MIGO)You enter the material with ref. to the following Document:-
i. Purchase order ii. Inbound delivery in case of Mtl. Receipt against Stock Transport order ( Plant to Plant transfer
i.e. Ggn to dhr)
iii. Scheduling Agreement.iv. Without Purchase order: - For FOC material & cash purchase.
Write the Purchase Order Number in the relevant column & press enter. All the items of PO appear in the itemoverview. Write vendor bill no. in Delivery Note, LR number in Bill of Lading & Gate Entry number in Header textfields. Check the quantities from the bill & physical verification correct the quantity if required, enter the storagelocations for each line item and put tick mark in the OK check box and select to continue.
Enter the P.O. no and all therecords will be capturedautomatically. Click the itemOK then go to Excise invoice& take the help of LOV.Onlycaptured invoice will bereflected and select thesame.
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Check & post the Goods Receipt. Goods Receipt Material Document number appears at the statusbar given at the bottom.
Enter the qty which is
received physically. It is also
mandatory to enter the
Challan Qty. System will not
enter more then the Gate In
Qty but can be accept less qty
as per physical receipt qty.
You can view the Purchasing
Doc. and excise detail also.
Pl. also enter Deliver
note & Bill lading no as
challan /bill no and Bill
of entry no. incase of
Import. You can also
write the special
remarks in the HeaderText.
Enter the Storage location where
you want to keep thematerial and
also can viewthe current stocks inthe plant.
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Post Excise Invoice: - J1IEX_PIt is mandatory to prepare the GR for posting of excise invoice.
Enter the vendor invoice no. all
the entries will be reflected
automatically as per GR.
Check the excise amount with
ref. to the supplier invoice. If
the excise amount if deferent
from the system amount pl.
change the same manually
(Excise & Ecess amount) in
change mode and post the same.
You can also check
the entry by clicking
simulate Cenvat. If itis Ok Post the same
and the excise
register will be
updated
automatically.
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Invoice Verification (MIRO)
1. Enter Invoice No in the Ref. field2. Enter Invoice date
3. Enter the currency INR here
before entering any other things.
4. Select P.O/Schedule
agreement /Service entry
Sheet
5. Enter P.O. No /
Service entry sheet no.
5. Select Planned delivery cost for import
other otherwise select goods/service item
+ planned delivery cost and press enter.
Enter Plant i.e.
1011, 1022
P.O. TIN No. to
be entered.
Pl. enter Diff.
amount here if
arising.
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1. Click the Calculate tax &
enter the amount as shown
in balance field.
2. Choose the
Simulate
1. After Simulation above
screen will appear which showyou the accounting entries.2. If the Entries
are Correct then
Post the IV
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IV material document no. will
be reflecting here.
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Return delivery (MIGO) i.e. Line Rejection, MRR Rejection & Stock Rejection.
It is mandatory to process the same though any material Doc. and all the data will be captured
including the vendor from the same.
2. Enter MVT type 122for return delivery.
3. Enter Storage Location
from where material to
be return.
1. Always select
Return Delivery
1. Enter item code in
material view & qty in
quantity view
2. View the P.O. No
and Document no. of
the material
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Excise Invoice Creation for Returned Delivery (J1IS)
1.Always select MATD
for Returned Delivery
2. Enter the doc.
Number & Year
3. Enter the series group &
Excise group as plant.
4. Enter vendor code &
Business Area then click
execute button then nextscreen will be appear
Check the Qty Value, BED &
ECess as per excise invoice
posted if O.K then click the save
Button.
Please note that Invoice is relatedonly for Excise Duty purpose & itwill not Debited vendor for fullrejected amount. For debiting thevendor you have to create the creditmemo.
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Credit Memo or Subsequent Credit for Return Delivery (MIRO)
1. Select the Credit
memo in case of any
rejection to be returned
to vendor
2. Enter
Doc. Date
3. Enter ref invoice no.
4. Select P.O/Schedule
agreement
5. Enter P.O. / Schedule
agreement no.
6. Enter Qty & Value as per Return
delivery & IV. Always Select Line item if
Multiple item in P.O.
7. Click Calculate Tax
1. Enter TIN No. Here
1. Enter Plant i.e. 1011, 1022
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Enter the Amount as
shown in balance field.
Choose the Simulate to
View the Accounting
entry.
After Simulation above screen willappear and you can see the
accounting entries.
2. If the entries areOK then post the
Credit Memo. It Will
Debit Vendor &
Credit to RICO.
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Note: - Credit Memo will open the Purchase Order for returned Qty. andSubsequent Credit Will not open P.O.
If Wants to close the P.O. Pl. make and Subsequent Credit if wants to material inagain in the same P.O. Pl. make Credit Memo only.
Credit Memo No. (Document No.)
Will be generated automatically.
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Create Reservation (MB21) MVT TYPE- 201(Consumption to cost center)
Enter the requirement date
as the baseline date,
movement type i.e. 201 for
issue to Cost center and the
relevant plant and press
Enter.
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Create Reservation (MB21) MVT TYPE- 311(For transfer posting storage location)
1. Enter Cost Center
2. Enter Goods Recipient
who is supposed to receivethe material.
3. If you want to prevent a goods
movement in respect of this reservation
item, you must deselect the field. If you
want to allow a goods movement in
respect of this reservation item, select the
field.
4. Enter material, quantity,
plant, storage location, etc. as
required and select to save
the reservation. System will
generate the Reservation
Number.
Enter the requirement date
as the baseline date,
movement type i.e. 311(for
transfer posting storage
location) and the relevant
plant and press Enter.
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For changing a reservation execute transaction MB22 and for displaying a reservation execute MB23 andproceed as required.
1. Enter the Store Code
where material has to be
transfer all others field
will remain same as
MB21 MVT type 201
2. Enter Goods Recipient
who is supposed to receive
the material.
2. Enter the valuation class if thematerial is subject to splitvaluation. Which you want towithdraw from stores.
Enter the valuation type.It is mandatory if If thematerial is subject tosplit valuation
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Goods Issue - MIGO (Against Reservation) to Cost Center
1. Select Goods Issue &Reservation
2. Enter Reservation No. All the
information related to issue will
reflect from the reservation only.
3. Always Select
201 if it is
consumption to cost
center
4. Enter Any Type
of detail here
5. You can change the qty asper physical issuances
6. Click the OK and save
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Transfer Posting (Storage location to Storage location with-in Plant) - MIGO (AgainstReservation)
A stock transfer from storage location to storage location takes place within a plant. It is usually posted without valuesince the transferred material is managed in the same plant and therefore has the same valuation data as before. Ifthe material is subject to split valuation, and the valuation type of the material changes due to the stock transfer, thesystem also creates an accounting document during the stock transfer.
This stock transfer procedure reduces the corresponding stock type at the issuing storage location and increases thesame stock type at the receiving storage location. At plant level, the stock level does not change, except that the stockis distributed differently among the storage locations in the plant. The system does not create an accounting
document for the material document.
Choose the relevant movement type to enter the transfer posting, for example, 311 (Transfer posting of unrestricteduse stocks from one storage location to another). Maintain the data as required and save the document.
Enter the issuing and receiving plants, storage locations in the sections From and Dest in theitem details in the Transfer tab.Enter Header text, check and Save. The system creates a material document without any FIdocument, as there is no change in valuation when transfer posting takes place between storagelocations to storage location within the same plant.
1. Select TransferPosting & Reservation
2. Enter Reservation No. All the
information related to transfer
of material will reflect from the
reservation only.
3. Always SelectMVT type 311 if it isTransfer of materialStorage location toStorage location
5. You can change the qty as
per physical transfer of mtl.
4. Enter Any Type
of detail here
Enter the valuation type inthe receiving location. Ifthe material is subject tosplit valuation
6. Click the OK and save
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Transfer Posting to Subcontractor MB1B with Ref. to Purchase Order.For transfer Posting of material to subcontracting run T-Code MBIB and fill up all the details. Postthe document with reference to Purchase order
Select MVT 541, Plant Code,Storage Location and pressTo Purchase Order
Pl. select theP.O. No. andclick the adoptdetails.
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Note: - No FI entry will be generated at the time of Transfer posting to Subcontractor.
Returnable Gate Pass ZRGP
Enter the Plant Code
Enter the Store loc.Code from whereyou want to send thematerial
Click save button. Thedocument no. will begenerated automatically &
will appear as blow
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All the detail with reference toMaterial Doc. i.e. vendor, materialand qty will reflect automatically.
Enter the Send through, Vehicle no,
Header Text .Select the line itemand click the save button to savethe RGP.
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Create subcontracting challan (57F4) J1IF01
1. Enter the
Material Doc. no.
1. Enter the Excisegroup, series group asdefined in the system(LOV) and Plant thenclick the execute
button.
1. Enter RGP NO. And allother entries will comesautomatically from transferposting.
2. You can view thematerial doc. byclicking here.
3. Click the save button.
The Document no. will
be generatedautomatically.
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GR preparation of subcontracting material( Item & Scrap Reconciliation) MIGO
Pl. deselects the base line item scrap in GR.
Pl. De-selects the Base lineitem scrap for reconciliation ofvendor generated scrap andsave the document.
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For Reconciliation of Scrap Generated at vendor end (MIGO)
For the reconciliation of the Scrap pl. prepare the subsequent adjustment for the samePurchase order for which you have already prepared the GR as above.
Select the line itemscrap and put the scrapqty which you arereceiving physically.
Enter the challan no. &also enter header Text.
Click the OK button & Post the
same. Document no. will be
generated automatically
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Updation of RG1 Register for scrap receipt from vendor(J1I5)
Enter Company,Plant Excise Group,Posting date
Always Enter RMA
Select RG and enter
Click the lineitem &
SimulateGreen Light willappear on thescreen
Click the Createbutton. The entrywill be created
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Subcontracting Challan Reconciliation (J1IFQ)
1. GR No. & Year
2. Excise Challan no & Year
3. Click to reconcile
1. Enter qty. as perreceipt GR qty.
2. Click thesave button
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After clicking save button the given
massage will appear
You can displaythe challan to seethe reconciliationBy T.Code J1IF02
See that 5000 pcs havebeen reconciled as per GRqty. & 5000 pcs isbalance.
Click to view the material
Document.
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You can view the material Document showing the Entry of Reconciliation.
You can see the Challan qty., Receiptqty as well as balance qty respectively.
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TRANSFER POSTING (PLANT TO PLANT WITHIN PERMESSIS)
TRANSCTION CODE MIGO MVT TYPY 303 ( Dispatch Plant)
1. Select Transferposting & others
2. Alwaysselect MVTType 303
3. Enter material, Plant& Storage location with
Qty.
4. Enter plant inDestination & Savethe same
View the document by SelectingDisplay & Enter the Materialdocument no.
You can also view theFI document byclicking the FIdocument button
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After clicking the FI document Button the given screen will appear which shows you the FI entry.
You can view the entry as
1022 debited & 1021 is
credited
You can also view the detail
document by clicking the same as
shown in next screen
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T.Code - MIGOM.Type - 501-MThe following activity should be done while receiving of RTP material from Supplier.
You can view the stocks after receiving the same in Plant
Stock of the
same is 50 pcsbefore GR ofRTP material
1. Select theothers at the timeof GR 2. Select MVT
type 501 M
3. Enter Item Code, Qty,Plant Code, StorageLocation and Vendor code
4. Click Ok thenPost the same.
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Stock of thesame is 60pcs beforeGR of RTPmaterial
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T.Code - MIGOM.Type - 502-M
1. Select theothers at the timeof GR
2. Select MVTtype 502 M
3. Enter Item Code, Qty,Plant Code, StorageLocation and Vendor code
4. Click Ok thenPost the same.
Returning 20 pcsto supplier which isgreater thenreceipt of 10 Pcs
from the vendor
System will not allowexcess dispatch to vendorIt will show the error
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Now stocks of the same is goes down by 10 pcs from the main stores and only 50 pcs is available in
stock.
Power Consumption (can be issued directly to cost center) (MIGO)
Now the
stocks is only
50 pcs
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1. Select Goods
Issue others
2. Enter MVTType 201P
3. Enter Material, Qty,Plant, Vendor name &Cost Center
4. Check thedocument IfOK then Postthe same.
Click the FIdocument to viewthe FI & CO. entry
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Click the documentwhich you want to view
View the
Accounting
Document.
Pipeline Credit& Power
ConsumptionDebit.
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Select Settle & Enter
You can view thecreated document.Click to View thedocument
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View the entry
created in FI asVendor credit &Pipeline debit.
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Creating a Physical Inventory Document MI31
Execute the transaction MI31 to create the physical Document
1. Select thematerial, Plantstorage location,material type &group etc. to becounted
2. Specify the maximum number ofitems that a physical inventory
document will contain. If you enter
a maximum number of items here,
the system creates a new documentfor the remaining items when this
number is reached, until all
material has been recorded in
physical inventory document.
3. Select the stock type
4. Click hereto execute
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The System creates a new session and the screen is displayed as under:
Click here to process the
session
1. Select the line itemthen Process theSession
2. Click here toprocess
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The Next Screen Will Appear as under:-
The Next Screen Will appear as under:-
1. Select the processing
mode. If large nos. of
items is to be counted it is
always advisable to
process in the
background. After
selecting the processing
mode, press processbutton. If not processed in
background, selectdisplay error only option
2. Select the Log
1. Select the line itemand press to display
Click here to Display
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The Following Screen appears with auto generated numbers of the Physical inventory:-
Physical
inventory
document No. is
generated.
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Print physical Inventory Doc. - MI21
The next Screen will appear as under:-
1. Enter Materialdocument no. Plant,Storage location &Count date
2. Click execute
1. Select Printer
2. If wants to view thedocument then ClickPreview & If wants totake print Click Print
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Enter Physical Count In the system as per Physical count
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Display the document of Physical count T.Code.MI06
Enter physical count in
the shown space. If it is
in store pl. enter the
quantity in the 1st
column & if it in QA
inspection enter in 2nd
column and if it is in
blocked stock pl. enter
in the 3rd column.
Also pl. click thebutton if the qty
is 0 in any case
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You can also change the Doc. T.code.MI05
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View the list of diff. T.code. MI20
You can change the
physical qty. if required.
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Post the differences Doc. No. 4900001476
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You can give the reason of
Diff by clicking above
column & select the reason.
And save thedocument
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