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PROJECT A-SURE
User Training Manual
MATERIAL MANAGEMENT STOCK TRANSPORT ORDER (PO STO)
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan
Name Signature Date
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Document Number
Document Number Document Date
MM-INV-003.02 PO STO.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November, 2007 NA NA
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TABLE OF CONTENTS
1. LEGEND ..................................................................................................................... 6
2. TRANSACTION MENU PATH ................................................................................... 7
2.1. REQUIRED USER INPUT ......................................................................................................... 7 2.2. SAP SCREEN SNAP .............................................................................................................. 7 2.3. DESCRIPTION ........................................................................................................................ 7
3. SELECT DOCUMENT TYPE ..................................................................................... 8
3.1. REQUIRED USER INPUT ......................................................................................................... 8 3.2. SAP SCREEN SNAP .............................................................................................................. 8 3.3. DESCRIPTION ........................................................................................................................ 8
4. DOCUMENT OVERVIEW WINDOW .......................................................................... 9
4.1. REQUIRED USER INPUT ......................................................................................................... 9 4.2. SAP SCREEN SNAP .............................................................................................................. 9 4.3. DESCRIPTION ........................................................................................................................ 9
5. SELECTION VARIANT - PURCHASE REQUISITION ............................................ 10
5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ...................................................................................................................... 10
6. PURCHASE REQUISITION SEARCH SCREEN ..................................................... 11
6.1. REQUIRED USER INPUT ....................................................................................................... 11 6.2. SAP SCREEN SNAP ............................................................................................................ 11 6.3. DESCRIPTION ...................................................................................................................... 11
7. ITEM CATEGORY 7 FOR STOCK TRANSFER ...................................................... 12
7.1. REQUIRED USER INPUT ....................................................................................................... 12 7.2. SAP SCREEN SNAP ............................................................................................................ 12 7.3. DESCRIPTION ...................................................................................................................... 12
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8. SEARCH RESULT - LIST OF PR ............................................................................ 13
8.1. REQUIRED USER INPUT ....................................................................................................... 13 8.2. SAP SCREEN SNAP ............................................................................................................ 13 8.3. DESCRIPTION ...................................................................................................................... 13
9. DOCUMENT OVERVIEW OFF ................................................................................ 14
9.1. REQUIRED USER INPUT ....................................................................................................... 14 9.2. SAP SCREEN SNAP ............................................................................................................ 14 9.3. DESCRIPTION ...................................................................................................................... 14
10. PURCHASING GROUP.......................................................................................... 15
10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION .................................................................................................................... 15
11. CHECK ................................................................................................................... 16
11.1. REQUIRED USER INPUT ..................................................................................................... 16 11.2. SAP SCREEN SNAP .......................................................................................................... 16 11.3. DESCRIPTION .................................................................................................................... 16
12. REVIEW MESSAGES ............................................................................................ 17
12.1. REQUIRED USER INPUT ..................................................................................................... 17 12.2. SAP SCREEN SNAP .......................................................................................................... 17 12.3. DESCRIPTION .................................................................................................................... 17
13. SAVE ...................................................................................................................... 18
13.1. REQUIRED USER INPUT ..................................................................................................... 18 13.2. SAP SCREEN SNAP .......................................................................................................... 18 13.3. DESCRIPTION .................................................................................................................... 18
14. SAVE / EDIT / CANCEL ......................................................................................... 19
14.1. REQUIRED USER INPUT ..................................................................................................... 19 14.2. SAP SCREEN SNAP .......................................................................................................... 19 14.3. DESCRIPTION .................................................................................................................... 19
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15. DOCUMET NUMBER ............................................................................................. 20
15.1. REQUIRED USER INPUT ..................................................................................................... 20 15.2. SAP SCREEN SNAP .......................................................................................................... 20 15.3. DESCRIPTION .................................................................................................................... 20
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1. Legend
ICONS EXPLANATION
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)
EXAMPLES EXPLANATION
The field is mandatory - it must be filled in order to proceed
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2. Transaction Menu Path
2.1. Required User Input Double click on Transaction ME21N - Vendor/Supplying Plant Known
2.2. SAP Screen Snap
2.3. Description The PO STO is created from the same screen which is used for the creation of Vendor PO. To access the transaction screen you can use the following path: Logistics --> Materials Management --> Purchasing --> Purcase Order --> Create --> ME21N - Vendor/Supplying Plant Known Alternatively, you can type in the transaction code ME21N directly in the command field.
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3. Select Document Type
3.1. Required User Input Select document type ZP00 from drop down.
3.2. SAP Screen Snap
3.3. Description There is a special document type for the Stock Transport Order. Please select ZP00 from the drop down list of document types and press enter.
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4. Document Overview Window
4.1. Required User Input Click on "Button".
4.2. SAP Screen Snap
4.3. Description To search for your reference document i.e. Purchase requisition in this case, you can take help of the Document Overview Window. Click on Document Overview On button to open it.
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5. Selection Variant - Purchase Requisition
5.1. Required User Input Choose Purchase Requisition from selection variant list
5.2. SAP Screen Snap
5.3. Description You can take help of the selection variant to specify that what type of document you are searching for. There are a number of options avialable in Selection Variant list. Click on Selection variant button to display the list.
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6. Purchase Requisition Search Screen
6.1. Required User Input Call item category drop down list.
6.2. SAP Screen Snap
6.3. Description This will take you to a search screen from where you can easily search your Purchase requisition by providing some key parameters. In this case you will use the Item category field. Select Item category for Stock Transfers from the drop down list.
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7. Item Category 7 for Stock Transfer
7.1. Required User Input Select item category 7 - Stock Transfer Execute the search
7.2. SAP Screen Snap
7.3. Description Select Item category 7 for stock transfers and execut by pressing F8 key or clicking on Execute button. (clock symbol)
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8. Search Result - List of PR
8.1. Required User Input Select document Click on Adopt button
8.2. SAP Screen Snap
8.3. Description The search will result by providing the list of all valid purchase requisition that satisfy the search criteria. Select the document and click on adopt button to copy the contents of PR into PO screen.
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9. Document Overview Off
9.1. Required User Input Click on 'Document Overview Off' button to close.
9.2. SAP Screen Snap
9.3. Description As you adopt your purchase requisition, it will copy all the contents into PO. Now you can close the document overview window by clicking on Document Overview Off switch.
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10. Purchasing Group
10.1. Required User Input Enter Purchasing group by selecting from drop down list.
10.2. SAP Screen Snap
10.3. Description Enter the purchasing group which is responsible for the stock transport activity
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11. Check
11.1. Required User Input Click on "Check" button
11.2. SAP Screen Snap
11.3. Description Check the completeness of your document and verification of data provided in fields by using the standard Check button in the application toolbar.
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12. Review Messages
12.1. Required User Input Review generated messages
12.2. SAP Screen Snap
12.3. Description Certain warning messages are generated as a result of check. You should carefully read each message to ensure that correct data has been provided in the fields.You can continue by pressing enter. However, in case of error, you can not proceed without rectifying the error in document.
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13. Save
13.1. Required User Input Save the document.
13.2. SAP Screen Snap
13.3. Description Save your document by clicking on save button in SAP toolbar. While saving, system will generate a 10 digit numric docment number by which document shall be identified in all furture transactions.
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14. Save / Edit / Cancel
14.1. Required User Input Select Save
14.2. SAP Screen Snap
14.3. Description System asks once before saving the document whether to Save, Edit or Cancel.
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15. Documet Number
15.1. Required User Input Click where shown.
15.2. SAP Screen Snap
15.3. Description Document Number is generated as the document is saved
