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8/6/2019 Stonegate Annual Meeting 2011 WEB
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2011 ANNUAL MEETINMARCH 9, 2011CALDWELL PUBLIC LIBRA
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Board Update 2011 Budget
Improvements done in 2010
Improvements planned for 2011
Interest in Board Service Code Enforcement
Upcoming HOA Events
Questions, Comments, Suggestions?
Door Prizes!!!
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Board of Directors Brent Orton
Amanda Gigray
Sharon Porter
Karla Baker
Joanna Bartrop
Special Thanks to Jim Porter (Pres. 20
Board meets quarterly All are welcomed to attend!
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Income: Budget 10 Actual 10
Dues + Interest $12,229.42 $9102.99
2010 Remaining Past Dues: $4,488 Interest is being charged on these account
To avoid enforcement such as certified mon your home, and further litigation:
Please set up a payment planWe want to work with you and your family
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Expense: Budget 10 Actual 10
Administrative $2,119.00 $1,233.06
Postage: We purchased extra in 2009 to
2010 Post Office Box: 2 year renewal
Tax Preparation was done for free
Community Events: $450 = increased to i
more fun for our Subdivision in 2011
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Expense: Budget 10 Actual 10
Contracts: $ 4,575 $ 4,193.75
We are renewing contract with JayDubLawnmowing They provide year-round maintenance at a
Thanks for the great job at mowing, fertilizmaintenance, and landscape maintenance!
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Expense: Budget 10 Actual 10 B
Common Area: $ 7,500 $ 7,727.86
Landscape Upgrade: In 2010 We are adding several trees
Thanks to all who helped at Spring Clean Up Da
Sprinklers were Repaired
Fence was Painted and looks great!
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Expense: Budget 10 Actual 10 Budget 11Enforcement: $ 1500 $ 1500 $ 1500
Thanks to all home owners who are making payments andues! We are slowly recovering past dues.
We are willing to work with you and your family b
It is your responsibility to contact the board! Email: stonegatesubdivisionhoa@gmail.com Mail: P.O.Box 1516, Caldwell, ID 83606
If dues are not paid or you do not keep your paymearrangements :1st : 12% Interest is charged on Past Due amounts
2nd: Certified Mailing is sent3rd : Lien placed on home for the amount outstandi4th: Further litigation as needed to seek collection o
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Expense: Budget 10 Actual 10 BudgMiscellaneous: $ 350 $ 257.33 $ 90
Increasing our Dues Incent
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Planned Improvements
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Interested in Servin
We need new Board Members!!!
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Neighborhood Watch Committee
Parks Committee
Newsletter Committee
Activities Committee
Please sign-up!
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Code Enforcemen
Self Checklist!
Complaint-based Enforcement?
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April 2nd Annual Subdivision SprinUp Day and Potluck Lunch, 10am-1
Meet at front entrance on Ustick.
Get to know your neighbors
We need MAN- POWER! Yard Sale
Summer BBQ
National Night Out
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Events HOA Membership would like
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Stonegate Homeowner's Association
2011 Budget Proposal
201120102010
BudgetActualBudgetIncome
9,000.006,598.309,000.00Annual Dues
4,488.002,423.693,229.42Past Due Accounts
0.0081.000.00Incidental Income (int, transfer fees, etc.)
13,488.009,102.9912,229.42Total Income
Expense
Administrative
115.0013.7680.00Annual Meeting
1,050.001,032.771,050.00Insurance
15.005.0015.00Bank Fees
150.000.00250.00Postage
44.0086.0044.00Post Office Bos Rental
200.0095.53200.00Printing and Office Supplies
0.000.000.00Tax Preparation450.000.00450.00Community Events
30.000.0030.00State Tax
2,054.001,233.062,119.00Total Administrative
Common Area
4,575.004,193.754,575.00Landscape Contract
250.00243.69225.00Power
1,500.001,856.911,500.00Common Area Repair
435.00435.00100.00Sprinkler Repair
2,000.00680.84750.00Landscape Upgrade
300.00317.67350.00Irrigation
9,060.007,727.867,500.00Total Common Area
Enforcement
500.000.00500.00CCR Enforcement / Attorney
750.000.00750.00Collections / Small Claims
150.000.00150.00Certified Mailing
100.000.00100.00Liens
1,500.000.001,500.00Total Enforcement
Miscellaneous
300.00257.33150.00Neighborhood Good Will
600.000.00200.00Dues Incentives0.000.000.00Uncategorized Expense
900.00257.33350.00Total Miscellaneous
13,514.009,218.2511,469.00Total Expenses
(26.00)$(115.26)$760.42$Net Change
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Stonegate HOA Meeting Notes 1 of 1
Stonegate Annual MeetingMarch 9th, 2011
6:30 PMCaldwell Public Library
1. Openinga. 6:17pm Roll Call
i. Board members present: Brent Orton (new President), Sharon Porter (newTreasurer), Amanda Gigray, Karla Baker, Joanna Bartrop
ii. Homeowners present: Amy Lopez, Jim Porter, Brad Bartrop, Tonya Orton2. Introductions
a. Mr. Orton handed out agenda and financial.b. Mr. Orton introduced the Board members past and present.c. Power point slidesd. Mr. Orton thanked Mr. Porter for his service during the last year.
3. Financial Report
a. Ms. Porter presented the Budget information
b. Past due is higher at the end of 2010 than 2009c. Line item for annual meeting increasedd. Postage reducede. Trying to keep line items as close to real as possiblef. Landscaping JDub will continue this year at the same priceg. Sprinkler repair we spent more on repairs last year, some due to vandalismh. Landscape upgrade will be discussed in meeting lateri. Increase in misc for neighborhood good will, dues incentives, attempts to make it more
fun and convenient to be part of the neighborhood.j. Sprinkler blow outs were paid for those who were current, volume discount from JDubk. Deficit of $26 plan is to make these up
4. Landscaping
a. Mr. Orton mentioned the comment in the newsletter for need manpower forneighborhood cleanup day, next on this year on April 2nd 9th
b. Dead trees the nursery will replace trees that die within one yearc. Improvements planned for this year to replace dead or missing treesd. Last year - JDub - fixed the pressure irrigation valve that was leaking on Ross.e. Options for future replacement of front and playground- perm bark, rock, sand, pea
gravel, expense and issues such as cats5. Storm Pond
a. Mr. Orton has had discussions with Pioneerb. They have agreed to pack the canal with Bentonitec. Pond and drywell still need to clean outd. Mr. Orton gave an explanation of the pond and why there is a problem.
6. Enforcementa. Didnt actively enforce CCNRsb. Sent out self checklist seemed effectivec. Board wants to know if owners want us to be more stick on enforcement. Mr. Orton
asked for input on thisd. Mr. Orton asked Ms. Lopez if she had any thoughts on enforcement, she encouraged
handling issues between neighbors, trying to resolve before approaching boarde. Mr. Orton felt that in large members keeping areas cleanf. Currently responding to complaints
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7. Incentives
a. Board hopes that the free sprinkler blow out incentive will encourage more people to payon time this year
8. Service
a. Board service - looking for more to serve!9. Annual Cleanup Day discussion
a. Trees - replace two more trees at storm basinb. Trees add two shade tree in playground - fast growing and not litteringc. Tree new front (one free)d. Ms. Gigray will get treats for cleanup daye. Ms. Baker will reserve the auger, Mr. Bartrop and Mr. Porter will pick it upf. Need more quotes on bark replacement options
10. Prizes
a. Mr. Orton and the Board thanked Mr. Porter for his excellent service to the Board asPresident. Mr. Porter was presented with a $25 Cabelas gift card.
b. Door prizes Ms. Lopez won the $25 Albertsons gift card and a door prize for attendingthe meeting.
11. Close
a. 6:55 P.M. Motion: Ms. Bartrop motioned to adjourn the meeting. Second: Ms. Gigray.Vote: Unanimously approved.
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