Stonegate Annual Meeting 2011 WEB

8/6/2019 Stonegate Annual Meeting 2011 WEB

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2011 ANNUAL MEETINMARCH 9, 2011CALDWELL PUBLIC LIBRA


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Board Update 2011 Budget

Improvements done in 2010

Improvements planned for 2011

Interest in Board Service Code Enforcement

Upcoming HOA Events

Questions, Comments, Suggestions?

Door Prizes!!!


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Board of Directors Brent Orton

Amanda Gigray

Sharon Porter

Karla Baker

Joanna Bartrop

Special Thanks to Jim Porter (Pres. 20

Board meets quarterly All are welcomed to attend!


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Income: Budget 10 Actual 10

Dues + Interest $12,229.42 $9102.99

2010 Remaining Past Dues: $4,488 Interest is being charged on these account

To avoid enforcement such as certified mon your home, and further litigation:

Please set up a payment planWe want to work with you and your family


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Expense: Budget 10 Actual 10

Administrative $2,119.00 $1,233.06

Postage: We purchased extra in 2009 to

2010 Post Office Box: 2 year renewal

Tax Preparation was done for free

Community Events: $450 = increased to i

more fun for our Subdivision in 2011


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Expense: Budget 10 Actual 10

Contracts: $ 4,575 $ 4,193.75

We are renewing contract with JayDubLawnmowing They provide year-round maintenance at a

Thanks for the great job at mowing, fertilizmaintenance, and landscape maintenance!


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Expense: Budget 10 Actual 10 B

Common Area: $ 7,500 $ 7,727.86

Landscape Upgrade: In 2010 We are adding several trees

Thanks to all who helped at Spring Clean Up Da

Sprinklers were Repaired

Fence was Painted and looks great!


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Expense: Budget 10 Actual 10 Budget 11Enforcement: $ 1500 $ 1500 $ 1500

Thanks to all home owners who are making payments andues! We are slowly recovering past dues.

We are willing to work with you and your family b

It is your responsibility to contact the board! Email: [email protected] Mail: P.O.Box 1516, Caldwell, ID 83606

If dues are not paid or you do not keep your paymearrangements :1st : 12% Interest is charged on Past Due amounts

2nd: Certified Mailing is sent3rd : Lien placed on home for the amount outstandi4th: Further litigation as needed to seek collection o


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Expense: Budget 10 Actual 10 BudgMiscellaneous: $ 350 $ 257.33 $ 90

Increasing our Dues Incent


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Planned Improvements


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Interested in Servin

We need new Board Members!!!


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Neighborhood Watch Committee

Parks Committee

Newsletter Committee

Activities Committee

Please sign-up!


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Code Enforcemen

Self Checklist!

Complaint-based Enforcement?


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April 2nd Annual Subdivision SprinUp Day and Potluck Lunch, 10am-1

Meet at front entrance on Ustick.

Get to know your neighbors

We need MAN- POWER! Yard Sale

Summer BBQ

National Night Out


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Events HOA Membership would like


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Stonegate Homeowner's Association

2011 Budget Proposal

201120102010

BudgetActualBudgetIncome

9,000.006,598.309,000.00Annual Dues

4,488.002,423.693,229.42Past Due Accounts

0.0081.000.00Incidental Income (int, transfer fees, etc.)

13,488.009,102.9912,229.42Total Income

Expense

Administrative

115.0013.7680.00Annual Meeting

1,050.001,032.771,050.00Insurance

15.005.0015.00Bank Fees

150.000.00250.00Postage

44.0086.0044.00Post Office Bos Rental

200.0095.53200.00Printing and Office Supplies

0.000.000.00Tax Preparation450.000.00450.00Community Events

30.000.0030.00State Tax

2,054.001,233.062,119.00Total Administrative

Common Area

4,575.004,193.754,575.00Landscape Contract

250.00243.69225.00Power

1,500.001,856.911,500.00Common Area Repair

435.00435.00100.00Sprinkler Repair

2,000.00680.84750.00Landscape Upgrade

300.00317.67350.00Irrigation

9,060.007,727.867,500.00Total Common Area

Enforcement

500.000.00500.00CCR Enforcement / Attorney

750.000.00750.00Collections / Small Claims

150.000.00150.00Certified Mailing

100.000.00100.00Liens

1,500.000.001,500.00Total Enforcement

Miscellaneous

300.00257.33150.00Neighborhood Good Will

600.000.00200.00Dues Incentives0.000.000.00Uncategorized Expense

900.00257.33350.00Total Miscellaneous

13,514.009,218.2511,469.00Total Expenses

(26.00)$(115.26)$760.42$Net Change


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Stonegate HOA Meeting Notes 1 of 1

Stonegate Annual MeetingMarch 9th, 2011

6:30 PMCaldwell Public Library

1. Openinga. 6:17pm Roll Call

i. Board members present: Brent Orton (new President), Sharon Porter (newTreasurer), Amanda Gigray, Karla Baker, Joanna Bartrop

ii. Homeowners present: Amy Lopez, Jim Porter, Brad Bartrop, Tonya Orton2. Introductions

a. Mr. Orton handed out agenda and financial.b. Mr. Orton introduced the Board members past and present.c. Power point slidesd. Mr. Orton thanked Mr. Porter for his service during the last year.

3. Financial Report

a. Ms. Porter presented the Budget information

b. Past due is higher at the end of 2010 than 2009c. Line item for annual meeting increasedd. Postage reducede. Trying to keep line items as close to real as possiblef. Landscaping JDub will continue this year at the same priceg. Sprinkler repair we spent more on repairs last year, some due to vandalismh. Landscape upgrade will be discussed in meeting lateri. Increase in misc for neighborhood good will, dues incentives, attempts to make it more

fun and convenient to be part of the neighborhood.j. Sprinkler blow outs were paid for those who were current, volume discount from JDubk. Deficit of $26 plan is to make these up

4. Landscaping

a. Mr. Orton mentioned the comment in the newsletter for need manpower forneighborhood cleanup day, next on this year on April 2nd 9th

b. Dead trees the nursery will replace trees that die within one yearc. Improvements planned for this year to replace dead or missing treesd. Last year - JDub - fixed the pressure irrigation valve that was leaking on Ross.e. Options for future replacement of front and playground- perm bark, rock, sand, pea

gravel, expense and issues such as cats5. Storm Pond

a. Mr. Orton has had discussions with Pioneerb. They have agreed to pack the canal with Bentonitec. Pond and drywell still need to clean outd. Mr. Orton gave an explanation of the pond and why there is a problem.

6. Enforcementa. Didnt actively enforce CCNRsb. Sent out self checklist seemed effectivec. Board wants to know if owners want us to be more stick on enforcement. Mr. Orton

asked for input on thisd. Mr. Orton asked Ms. Lopez if she had any thoughts on enforcement, she encouraged

handling issues between neighbors, trying to resolve before approaching boarde. Mr. Orton felt that in large members keeping areas cleanf. Currently responding to complaints


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7. Incentives

a. Board hopes that the free sprinkler blow out incentive will encourage more people to payon time this year

8. Service

a. Board service - looking for more to serve!9. Annual Cleanup Day discussion

a. Trees - replace two more trees at storm basinb. Trees add two shade tree in playground - fast growing and not litteringc. Tree new front (one free)d. Ms. Gigray will get treats for cleanup daye. Ms. Baker will reserve the auger, Mr. Bartrop and Mr. Porter will pick it upf. Need more quotes on bark replacement options

10. Prizes

a. Mr. Orton and the Board thanked Mr. Porter for his excellent service to the Board asPresident. Mr. Porter was presented with a $25 Cabelas gift card.

b. Door prizes Ms. Lopez won the $25 Albertsons gift card and a door prize for attendingthe meeting.

11. Close

a. 6:55 P.M. Motion: Ms. Bartrop motioned to adjourn the meeting. Second: Ms. Gigray.Vote: Unanimously approved.

Documents

Stonegate Annual Meeting 2011 WEB