Presenting Effectively Part 1 Effective Slides

Presenting EffectivelyPart 1

Effective Slides

TERENA NETWORKING CONFERENCEPrague, Czech Republic2 February 2007

Carol de Groot

Conference & PR Officer

degroot@terena.org

www.terena.org

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Outline

› Structure› Templates› Fonts› Content› Colours› Language› Animation› Sequence› Summary

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Structure

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› Start with an outline of your presentation› Make you points logically and clearly› Summarise your main points› Come to a definite conclusion› Invite questions

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› Use a professionally designed template› Available in your slide software› Search for free resources, for example: http://www.poweredtemplates.com/free-ppt-powerpoint-templates.html

› Select a clear, simple template

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joanne@terena.orgSlide 5

with enough flexibility to display different types of data

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effectively!

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Fonts

This is Verdana 12 point

This is Verdana 18 pt

This is Verdana 24 pt

This is Verdana 30 pt

This is Verdana 36 pt

This is Verdana 44 pt

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Step back about 2 m. from your screen to check your font size.

12 point is too small

18 point is also very small

24 point is good for text

30 point is recommended

44 point is ‘in your face’

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› CAPITALISE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ› Don’t use a complicated font› Serif fonts can look busy – be careful!›Sans serif fonts like Arial or Verdana are clear, sharp and legible

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› Italics are difficult to read on screen›Normal or bold fonts are clearer

› Underlines may signify hyperlinks

› Instead, use colours for emphasis

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Content

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› 1 slide for every minute or two › 4 or 5 bullet points per slide› 4 to 5 keywords per point› Don’t read your slides› Use keywords to support your talk

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Colour

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› Using a font colour that does not contrast with the background colour is hard to read

› Using colour for decoration is distracting and annoying

› Using a different colour for each point is unnecessary

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Trying to be too creative can also be a mistake

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Over 12% of men of European originare colour blind.

Avoid using red and green

together in your illustrations.

Many in the audience will see this:

Avoid using red and greentogether in your illustrations.

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Avoid using dark red shades and black in text and illustrations.

Some in your audience will see this:

so they won’t know what you aretalking about!

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Language

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Set the language for your talk -

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and remember to run a check.

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Animation

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Excessive animation

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A simple fade attracts

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Sequence

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Use a numbered list only for points witha logical sequence:

How to put an elephant in the refrigerator?

1. Open the door2. Put the elephant in3. Close the door

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Use bullets for lists of information

› elephants are large› you need a big fridge› elephants don’t require refrigeration

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Summary

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› Start with an outline› Use a professionally designed template› Make your points logically and clearly› 18 point should be the smallest font you use› Try a sans serif font like Arial or Verdana

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› 1 slide for every minute or two › 4 or 5 points per slide› 4 to 5 keywords per point› Use contrasting colours – dark on light › Set the language and run a spelling and grammar check

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› Keep animation simple› Use a numbered list only for points with a logical sequence› Use bullets for lists of information

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Conclusion

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› Come to a definite ending › Thank them for their attention› Invite questions