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A Low Cost, Cloud Based, Solution Centered around Basecamp Classic
Scott C. Radtke
Director of Project Management
“ Do the Right Projects Right”
PM & PPM Tools
Today’s Objectives
Davenport University’s PMO
High level view of DU’s solution for PM and
PPM Tools
• Three Components
• Google Drive
• Basecamp Classic
• Roadmap
• Integration into one system
Introduction to Basecamp Classic
Basecamp Tips and Tricks
Davenport University’s PMO
Formally Established April 2009
Under ITS Department
Cross-functional Project Teams
Completed 56 projects including
Client Focused Services Migration
Virtual In-Seat Learning (VISL)
Advanced Image Management (AIM)
WellConnect Student Assistance Program
Admissions Standards
Currently 13 Active Projects
3 full time Project Managers
Project Manager Internship
Tools we selected
Document Templates
Microsoft Google Drive
Project Management Information System
(PMIS)
Basecamp Classic
Project Portfolio Management
PPM Roadmap
Document Templates – Google Drive
Design
Conversion
Save as Template
Delivery
Google Drive – From Template
PMO Web Page with Links to Template
Maintenance
The Template is your “Master”
Real-time collaboration
Version Control
PMIS – Basecamp Classic
Classic vs. New
Scalable Subscription
For managing the Project
Greatest Strength - Collaboration
All project materials in one place
Link to Google Drive project files
Project and Activity (To-Do) List Templates
Archive of past projects
Free Trial Available at: https://signup.37signals.com/basecamp/Free/
PPM Tool - Roadmap
Manage the project portfolio
Integrated with Basecamp Automatically syncs data
Scalable Subscription
Manage “Proposals” (future projects)
Resource Management
User Generated Project Attributes
Reports Auto generated Status Reporting
30-Day Trial Available: http://www.ppmroadmap.com/plans-pricing
Overview Summary
Templates and Delivery via Google Drive
Project Management via Basecamp/Google
Docs integration
Project Portfolio Management via
Roadmap/Basecamp integration
Total cost for unlimited projects level
$224/month or $2688/year
Overview Questions?
Basecamp Classic Demo and Tips
The Dashboard Tab
Project View
Collaboration using Basecamp Messages
The Calendar tab
The Files Tab
To do Lists
Time Tracking
People Management
Set Standards
Limit Admin Users and train in standards
Vendors
User names and Passwords
Trick: Empty “Dummy” Companies
Placeholders for Programs or Grouping of projects
Tip: Add users within the project not at the Dashboard level
Tip: Uncheck “add to all projects” for new users
Basecamp Project View Tip: Project Settings and Overview option
Tip: Subscribe to email Project updates
Trick: Links to Google Docs or Web based
sites
Tip: Make links to the root folder of the project
Basecamp Messages
Initiation of Message thread
People are subscribed Basecamp handles
the distribution
Can reply using regular email
No lost parallel conversations
What “Private” means
Tip: Keep on Topic
Tip: Plan ahead if you need to use private
feature
Calendar Tab
Events
Milestones
Task-Lists can point to a Milestone
48 hour notification feature
Tip: Make use of iCalendar option
The Files Tab
A place to store project documents
Can be used for version control
Message attachments are placed here automatically
Tip: Create and use meaningful File Categories
Tip: Large video and/or audio files should be handled using a link only
To Do (Activity) Lists / Time Tracking
WBS to To-Do Lists
Create and Use Templates
Assign Tasks and set due dates
Tip: Project Management Tasks Template
Tip: Resource Allocation Template
Tip: Do time tracking using Resource
Allocation List
Basecamp Summary
Very Flexible
Strength or Weakness
Requires established standards
Messaging tool very strong once you get
buy in
Key tips:
Group by placeholder “companies”
Using HTML in Project Settings Overview
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