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Maine ASTD Board Meeting - Minutes
August 29, 2011
Contech, Scarborough, ME 4-6PM
Present: Katie Vallaincort, Adele LeBorgne, Shirlie Broomfield, Patti Foden, Tricia Richardson, Mike
DiRobbio, Melissa Suey, Sally Wilson, Pam Davis
Absent: none
1. Board Member Expectations & Benefits Katie
a. Katie went over handout and encouraged participation, reaching out if have any questions, and
advised she will make more of an effort to ensure we know what Chapter benefits are available
b. Patti requested if can’t attend a monthly meeting, please let her know who the replacement is, and
keep in mind it doesn’t have to be a Board Member
2. Job Descriptions & Tasks Katie
a. Each member went through their job description, stated where they felt they were with the
groups of tasks, what they need more clarity on or what items they felt didn’t belong as part of
their description
3. Financial Review Sally
a. Transitioning operating budget to calendar year (previously was reporting on event year)
b. In summary, at end of year, we were under expenses by approx. $3000
c. Great opportunities for income through sponsorships and CHIP purchases
Maine ASTD Board Meeting - Minutes
August 29, 2011
4. Revised Membership Rates Katie
a. Portland Country Club has raised their rates to 14.75 plus tax and gratuity (which equals
$18.94/pp)
b. After researching other meeting locations, other New England ASTD chapter fees, as well as
other Maine Professional organizations, it was recommended by Tricia, Sally, Patti and Katie
that the membership fees be revised as follows:
ASTD Membership Structure / Rates – Current & Proposed
Type
Current
Membership
Fee
Current
Breakfast
Fee
Proposed Fee
2011-2012
Proposed
Breakfast
Fee 2011-
2012
Full $125 n/a $150 n/a
Individual $50 $15 $50 $20
Student $25 $15 $25 $20
Corporate $175 $15 $175 $20
Non-Member
– Program
Attendee
n/a $25 $30
c. It was moved by Tricia, seconded by Melissa to approve the above recommendation. Katie,
Mike, Shirlie, Pam and Patti in favor, Adele abstained from vote
5. Goals and focus from last year
a. The board worked on a revised SWOT analysis
6. Brainstorming
a. See attached
7. SMART Goals
a. Each Board Member asked to identify 2-3 SMART goals for their position and bring to
September Board Meeting
Maine ASTD Board Meeting - Minutes
August 29, 2011
b. Consider:
i. Whether there is a coast, or a financial opportunity
ii. What other positions does this impact/involve?
iii. Do you need committee or volunteers?
8. Tricia motioned to move date to December 13, Katie seconded, -- in favor except Shirlie
9. Committees Katie
a. Dates/times – as much advance as possible
b. Copy president on correspondence/minutes
c. Post meeting dates on website
d. The current committees are:
i. Programs committee
ii. Sponsorship committee
iii. Nominating committee
iv. Membership committee
10. What are we called? Katie
a. Come with ides to monthly meeting with ideas as to what we want to call our monthly event,
program, meeting, etc.
11. Board and National Membership Katie
a. Each Board member needs to get with Tricia by 9/9/11 to let her know who will be paying your
membership fee (in an effort to save money, Katie encouraged us to solicit our organizations if
we think they will happily pay for our membership.)
12. September Board Meeting
a. Katie requested we read updates in advance of attending meeting
b. Please send updates at least one week prior so Board members have an opportunity to review
Adjourned 6:10pm
Maine ASTD Board Meeting - Minutes
August 29, 2011
Maine ASTD Board Meeting - Minutes
August 29, 2011
Maine ASTD Board Meeting - Minutes
August 29, 2011
Maine ASTD Board Meeting - Minutes
August 29, 2011
Maine ASTD Board Meeting - Minutes
August 29, 2011
Media Contacts
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bmoran@keepmecurrent.com Current Publishing
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ccoultas@mainebiz.biz MaineBiz
cgray@phx.com The Portland Phoenix
communitynews@pressherald.com Portland Press Herald
communitynews@sunjournal.com Sun Journal
cpepin@seacoastonline.com Seacoast Online
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editor@capecourier.com Cape Courier
editor@inthecourier.com
editor@inthesentry.com South Portland-CE Sentry
editor@scarboroughleader.com Scarborough Leader
editor@thebollard.com Editor
editor@theforecaster.net Forecaster, The
gtimes@maine.rr.com Gorham Times
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jrolfe@pressherald.com Portland Press Herald
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kmorgan@seacoastonline.com York County Coast Star
lhersey@southportlander.com South Portlander
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mfavreau@mainebiz.biz MaineBiz
miah@gwi.net Mainely Media LLC
Maine ASTD Board Meeting - Minutes
August 29, 2011
mike.sambrook@citcomm.com
mmehlsak@theforecaster.net The Forecaster
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submit@phx.com Portland Phoenix
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tvmail@wgme.com
wmtw@wmtw.com
yorkweekly@seacoastonline.com York Weekly
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