Lessons learned from the Politics WebLearn migration

LESSONS LEARNED FROM THE POLITICS WEBLEARN MIGRATION

Weblearn User Group Presentation – July 7 2011

POLITICS DEPARTMENT 400 Graduate Students 80 Academics 23 Members of Administration Staff

THE POLITICS WEBSITE REDESIGN PROJECT

THE ORIGINAL SITE Contained Information for Current Students

(Reading Lists, Notes of Guidance etc) Only University IP Address Could Access Information for Staff – Password Protected Area Custom Made Class Booking System Move onto Weblearn www.politics.ox.ac.uk = External Information https://weblearn.ox.ac.uk = Internal

Information

EXISTING DEPARTMENTAL WEBLEARN USAGE

Liz Frazer and Scot Peterson – Weblearn Award

DESIGN PROCESS Meetings with Politics Staff to Plan

Structure

SITE SETUP & CONTENT MIGRATION Spread Out Over 2 – 3 Months Bursary Student Finished Couple of Weeks Before Term

THE FINISHED PRODUCT

WWW.POLITICS.OX.AC.UK

THE PRESENT DAY Only Resource for Most of Information 1,200+ People Using The System Ticking Along Quite Nicely Dropbox Exams Class Sign Up Survey Announcements Search Site Stats Schedule

POSITIVES Everything There Single Sign On Weblearn Team Very Helpful Used Many of The Tools WYSIWYG Editing System Is Familiar to

Our Users Control of Design Ease of Use

CHALLENGES

Permissions Created By Problem Staff Handbook – Could Do With Specific

URL’s Can Be Clunky Page Height Control of Design My Active Sites Next Academic Year

EVALUATION Great Success Certain Amount of Resistance from

Some Academics Some Teething Problems Seems to Be Working Well Moving onto Other Departments

CONCLUSIONThank you For Listening