How to Plan and Design Effective PowerPoint Presentations

How to Plan and Design Effective PowerPoint Presentations

Mrs. CarolAnn Barr-GutkowskiBusiness Teacher

Fordson High SchoolDearborn, MI

Presentation Objectives:

Content Objectives:• The participant will be able to plan an

effective PowerPoint (PP) presentation.• The participant will be able to critique a PP

presentation based on the design elements presented.

Presentation Objectives cont’d

Language Objectives:• Working in small groups, the participant will

demonstrate proper planning of an effective PP presentation by completing (WRITING) a Thinking Map that will include the planning process and details.

• Select groups will be called upon to present their Thinking Map aloud (SPEAKING).

Language Objectives, cont’d

• Working in small groups and given a sample PP presentation, participants will read/view the PP, discuss it’s +/- design elements and fill out the +/- critique chart.– Read, discuss, write

Planning

• Location!• Location!• Location!

Real Estate Success

• Planning!• Planning!• Planning!

PowerPoint Success

Planning Questions:What?Why?Who?

Where?When?How?

WHAT?

• What is my objective?– What do I need to tell

them?– What do they need to

leave with?– What is my

measurement of success?

WHY?

• Why is my audience there?– Education– Entertainment– Buy a product/service– To be convinced

• Are they there voluntarily or do they have to be?

WHO?

• Who is my audience?– Relationship– Age– Gender– Education level– Prior knowledge on this

topic

WHERE?

• Where will I present?– Room size– Room arrangement– Microphone– Slide advancer– Acoustics– Equipment– PRACTICE

WHEN?

• When will I present?– Time of day– Day of week– Month/season– What comes

before/after me for my audience?

– How long do I have?

ACTIVITY ONE

• Create a Thinking Map for the information provided in slides 4 – 10 so far (see your handouts).

Form group

Choose roles

Brain-storm

Create map

Present Map

Design Elements

Use PowerPoint Successfully

• How do I use PowerPoint to best reach my goals and best reach my audience?

Attention-getting Understandabl

e

Readability

Brevity

Success

Attention-getting

• Colors• Fonts• Contrast• Use of Visuals• Animation

Understandable

• Don’t use trade jargon.• Build on what they

know.• Use analogies.• Use visuals, not long

explanations.

Readability• Simple fonts

• Sized for presentation space• Dark text on light background

• Don’t go “fancy”• Consistency

Brevity

• Visual aide, not script• Reviews main ideas• Stresses most important

points• NOT a report• Provide handouts of

slides and speaker notes

Review Content Objective:The participant will be able to critique a PP

presentation based on the design elements presented.

Review Language Objective:Working in small groups and given a sample PP

presentation, participants will read/view the PP, discuss it’s +/- design elements and fill out the +/- critique chart.– Read, discuss, write

Objective ReviewObjective 1: Participants

will learn how to plan a successful PP presentation.

Objective 2:• Participants will learn

the design elements of a good PP presentation and be able to critique a sample.

• Did I meet my objective?– Thumbs up for yes– Thumbs to the side for

somewhat but not completely

– Thumbs down for no

Thank you for your time.Contact information:

• CarolAnn Barr-Gutkowski•gutkowc@dearborn.k12.mi.us