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Fire Risk Assessment (FRA)
Regulatory Reform (Fire Safety) Order 2005
1 Premises Particulars Premises Name:
Address:
Telephone Number:
Use of the premises
Owner/Employer/Persons in control
of day to day control. They will be the
“Responsible Person”
Date of Fire Risk Assessment (FRA) Date of Review (Annually OR change in management, operations or structure)
2 General Statement of Policy A statement of intent to ensure the safety of employees and customers e.g. with reference to fire safety, your company/business will
provide and maintain safe working conditions, equipment and systems for all, and to provide such information, training and supervision
as need for this purpose etc.
Statement:
3 Fire Responsibilities Provide commentary/outline who is responsible for which fire responsibilities/actions:
Fire Management Plan Person Responsible Position Deputy Name/Position if
applicable
Person with overall responsibility for fire
safety
Person responsible for FRA including
checking remote areas and looking after
those with special needs
Person responsible for FRA action plan,
maintenance and review
Person responsible for emergency action
plan including procedures to be followed
by employees in the event of fire
Person responsible for staff training
including action on discovering a fire,
raising the alarm, calling the fire brigade,
use of extinguishers and fire prevention
procedures
4 General Description of the Premises Occupancy
The number of persons (staff & customers) within the premises at any one time
Max Number:
Min Number:
Premises Size
Building footprint (metre x metre): m2
Number of floors (Inc. cellar):
Use of each floor (Inc. cellar):
Number of staircases:
5 Identify People at Risk Identify and specify the likely location of people at significant risk in case of fire, indicating why they are at risk and
what controls are, or need to be in place:
Do you have any domestic/sleeping accommodation?
If yes – Provide brief description
Do you have letting accommodation?
If yes – Provide brief description e.g. number rooms
6 Fire Safety Systems within the Premises (Inc. both commercial and domestic areas) Fire Warning System: (i.e. automatic fire detection, break-glass systems)
Do you have it? Yes / No
Does it work? Yes / No
Do you know how to test it? Yes / No
Commercial Yes / No Does it extend to the domestic areas? Yes / No Does it extend to the cellar? Yes / No
If action is required make notes in Section 14
Emergency Lighting:
Do you have it? Yes / No
Does it work? Yes / No
Do you know how to test it? Yes / No
Commercial Yes / No Does it extend to the domestic
areas?
Yes / No Does it extend to the cellar? Yes / No
If action is required make notes in Section 14
Fire Safety Signs & Notices:
Do you have appropriate & sufficient;
Yes
No
Directional signage for emergency evacuation
Dire Emergency Action Notices
Fire Door Notices
Assembly Points
Any other e.g. fire extinguisher notices
If action is required make notes in Section 14
Fire Fighting Equipment e.g. extinguishers, fire blankets etc.
Do you have it? Yes / No List equipment
Has it been inspected
recently?
Yes / No
Commercial Yes / No Does it extend to the domestic Yes / No Does it extend to the cellar? Yes / No
If action is required make notes in Section 14
Other: i.e. (Sprinkler system or any additional fire Safety)
7 Plan Drawing It may be beneficial to include a copy of a plan outlining details of fire safety measures on the premises. This plan
would be marked to show fire alarm system, fire fighting equipment, emergency lighting and fire exits. Layout plans
may be obtained from landlords
8 Identify Fire Hazards & Steps taken to Reduce Risks Sources of Ignition:
Yes No Action taken to Reduce Risk
Smoking material, matches, lighters etc.
Naked flames e.g. open fires, candles, hot work processes
Fixed or portable heaters
External heaters
Cooking equipment
Lighting equipment
White goods e.g. tumble dryer
Friction, sparks
Arson
Other
List any additional action to be taken to prevent fire risk in section 14
Sources of Fuel:
Yes Location No Action take to Reduce Risk
Flammable liquids, solvents, oils etc.
Chemicals
Chimneys
Wood, paper, cardboard etc.
Plastic, rubber, foam
Flammable gases
Textiles
POS, display materials
Waste materials
LPG
Other
List any additional actions to be taken to prevent fire risk in section 14
Structural features that could promote the spread of fire: e.g. servicing hatches, dummy waiters, holes through walls/ceilings
List where they are
List any additional planned action to be taken to prevent fire risk in section 14
9 Means of Escape Consider and comment on the following:-
• In the event of a fire can all persons safely evacuate from the premises?
Do all escape routes lead to a place of safety?
Door openings & door fastening – can doors be opened easily without the use of a key?
Do the doors, walls and partitions to the stairway/corridors need to be fire resisting? (i.e. could a fire spread to the staircase/corridors
before occupants have evacuated taking into account the fire hazards)
In case of a fire, is the domestic/sleeping accommodation adequately fire separated from the commercial operation?
Housekeeping – is there storage of combustibles? Are there obstructions in escape routes?
List any addition planned action taken to prevent fire risk in Section 14
10 Maintenance Management Checklist Is there maintenance/testing programme for the fire safety provisions in the premises? Yes / No
How is this carried out?
Are regular checks of fire resisting doors, walls and partitions carried out? Yes / No
How is this carried out?
Are regular checks of escape routes and exit doors carried out? Yes / No
How is this carried out?
Are regular checks of the fire safety signs carried out? Yes / No
How is this carried out?
Is there maintenance/testing regime for the fire warring system? Yes / No
Weekly: Yes / No Annually (Contractor): Yes / No
Is there maintenance/testing regime for the emergency lighting system? Yes / No
Monthly: Yes / No Annually (Contractor): Yes / No
Is there a maintenance and inspection of the fire fighting equipment? (By a competent person) Yes / No
Weekly: Yes / No Annually (Contactor): Yes / No
Are records kept in a log book? Yes / No
Copy of log book and certificates should be provided when requires by Regulators
11 Method for calling the Fire Service Establish and record the method by which the Fire Service would be called in the event of a fire and by whom? I.e.
From a place of safety, this person will need to….
12 Emergency Action Plan (EAP) The Responsible Person should produce an emergency action plan, which details procedures in the event of a fire in the
premises. The EAP should cover;
All foreseeable events; The action employees should take if they discover a fire; How people are warned; How
evacuation is carried out (action on hearing fire warning);To include the evacuation of visitors and people of
disabilities; Assembly points; procedures for checking the premises have been evacuated; Identify escape routes; Fire
fighting equipment: Duties and identities of persons with specific responsibilities in the event of a fire: Where
appropriate the isolating of machinery and processes: How the fire service are called and by who: Liaison with fire
service on arrival
Recommend A4 concise statement. Give this section a whole page
13 Training In the event of a fire, all persons are at risk and therefore it is important that you/your staff know what to do in the
event of a fire.
All employees should receive fire safety training including a full explanation of the EAP. Training should be appropriate
to the size of your premises. Training should be carried out at every induction and other regular periods (usually once
or twice a year). Give brief details of training programme. Training should be recorded in the log book with copies of
certificates/ staff acknowledgement of training given.
14 Action Plan
List of actions required to improve fire safety Priority (High,
Medium, Low) Personal responsible
Date to be
completed
Date
completed
Signed:
Print Name:
Position:
A copy of this Fire Risk Assessment should be kept away from the premises in case of a fire e.g. Landlord
Fire Risk Log Book
Regulatory Reform (Fire Safety) Order 2005
1 Emergency Lighting This logbook is for keeping the record at:
Address:
Responsible Person/s
Maintenance Company Details
Name:
Telephone:
Mobile:
No. Location NBCD No. Location NBCD No. Location NBCD
1 11 21
2 12 22
3 13 23
4 14 24
5 15 25
6 16 26
7 17 27
8 18 28
9 19 29
10 20 30
NBCD = Next Battery Change Due
1.1 Emergency Lighting Service Date Company Faults Found Action Taken Signature
1.2 Emergency Lighting Monthly Test
Date Checked By Faults Found Action Taken Signature
2 Fire Alarm System This logbook is for keeping the record at:
Address:
Responsible Person/s
Maintenance Company Details
Name:
Telephone:
Mobile:
Panel Manufacturer System Standard: BS5839 Pt1 1988 / Pt 1 2002 or BS5839 Pt 6
Certificates issued for a BS5839 PT1 2002 System System Type
Batteries By: Date: Certificate No:
Qty Volts Amps Last Changed Design
Installation
Commissioning
Acceptance
Verification
Modification
No. Detector or Call Point Type & Location Zone No. Detector or Call Point Type & Location Zone No. Detector or Call Point Type & Location Zone
1 11 21
2 12 22
3 13 23
4 14 24
5 15 25
6 16 26
7 17 27
8 18 28
9 19 29
10 20 30
2.1 Fire Alarm Service
Date Company Faults Found Action Taken Signature
2.2 Fire Alarm Activations/Tests
Date False or Genuine Alarm Zone/Location Action Required Signature
2.3 Fire Alarm Weekly Test
Date Checked By Faults Found Action Taken Signature
2.4 Register of Fire Doors
Door No. Location Res. Min SS/IS Single Double SC RM Glass
Codes SS = Smoke Seal IS = Intumescent Strip SC = Self Closing RM = Release Mechanism Res.Min = Resistance Minutes
2.5 Fire Door Inspection Record
Door No. Date Fault/Remedial Action Taken Signature
3 Fire Evacuation Drills Date of Drill: Assessment of Evacuation:
Type of Evacuations: Drill / Actual Alarm / False Alarm
No. of Persons Involved:
Evacuation Time: Remedial Action Required:
Time to Roll Call Completion:
Responsible Person
Name: Comments
Position:
Signature:
Date of Drill: Assessment of Evacuation:
Type of Evacuations: Drill / Actual Alarm / False Alarm
No. of Persons Involved:
Evacuation Time: Remedial Action Required:
Time to Roll Call Completion:
Responsible Person
Name: Comments
Position:
Signature:
It is recommended that Fire Evacuations drills are carried out every 6 months or when changes are introduced at the premises
3 Fire Evacuation Drills Date of Drill: Assessment of Evacuation:
Type of Evacuations: Drill / Actual Alarm / False Alarm
No. of Persons Involved:
Evacuation Time: Remedial Action Required:
Time to Roll Call Completion:
Responsible Person
Name: Comments
Position:
Signature:
Date of Drill: Assessment of Evacuation:
Type of Evacuations: Drill / Actual Alarm / False Alarm
No. of Persons Involved:
Evacuation Time: Remedial Action Required:
Time to Roll Call Completion:
Responsible Person
Name: Comments
Position:
Signature:
It is recommended that Fire Evacuations drills are carried out every 6 months or when changes are introduced at the premises
4 Portable Fire Extinguishers This logbook is for keeping the record at:
Address:
Responsible Person/s
Maintenance Company Details
Name:
Telephone:
Mobile:
No. Location NTD No. Location NTD No. Location NTD
1 11 21
2 12 22
3 13 23
4 14 24
5 15 25
6 16 26
7 17 27
8 18 28
9 19 29
10 20 30
NTD = Next Test Due
4.1 Portable Extinguisher Service
Date Company Faults Found Action Taken Signature
4.2 Portable Extinguisher Weekly Test
Date Checked By Faults Found Action Taken Signature
5 Fire Officer Visits
Date Comments and Recommendations Officer
6 Staff Training Record
Date Employee Type of Training Employee Signature Trainer Signature
Recommended