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Electronic System for
Public Procurement (e - licitatie)
- ROMANIA -
Electronic System for
Public Procurement (e - licitatie)
- ROMANIA -
The General Inspectorate for Communications and ITThe General Inspectorate for Communications and IT
Who are we?Who are we?
The The General Inspectorate for Communications and General Inspectorate for Communications and InformationInformation Technology (ITechnology (I..GG..CC..TT..II..))
is an autonomous public institution, subordinated to the Romanian Government, with attributions in the IT&C field
In the IT sector:
IGCTI is the operator of the national eGovernment services: www.e-guvernare.ro - The National Electronic System www.e-licitatie.ro – The Electronic System for Public Procurement
In the telecommunication sector (main responsibilities): The non-governmental radio frequency spectrum management and monitoring The surveillance and control in the non-governmental radio communications
field The surveillance and control in the audio-visual field The technical assessments and measurements in the audio-visual field.
ePublic Procurement in RomaniaePublic Procurement in Romania
Institutional Framework:Institutional Framework:
The General Inspectorate for Communications and IT
is the operator of the Electronic System for Public Procurement
is mandated to assure the technical support for the electronic public procurement
procedures
The National Authority for Regulating and Monitoring Public
Procurement (A.N.R.M.A.P.)
Regulatory authority in public procurement field
Monitoring and supervision body of public procurement system
ePublic Procurement in RomaniaePublic Procurement in Romania
The Electronic System for Public Procurement (SEAP)The Electronic System for Public Procurement (SEAP) is the
information system used for public procurement contract award procedures by
electronic means.
Electronic System for Public ProcurementElectronic System for Public Procurement (www.e-licitatie.ro):
2002 - e-Licitatie (pilot project)
2006 – e-Licitatie extended version, in compliance with the new legal
provisions on public procurement field, which have transposed the
Directives 2004/17/EC and 2004/18/EC.
Electronic System for Public ProcurementElectronic System for Public Procurement
IInternational recognitionnternational recognition::
good practice title at the European level (European Conference for
e-Government, Como, 2003) and international level (International
Conference for eGP, World Bank, Manila, 2004)
the International Golden Link 2005 prize of the Association for the
Communications and Electronics of the Military Forces, USA for
“The most innovative solution”, at the International Defense or
Civil Government section
finalist at eEurope Awards 2005, Manchester, UK
e-Licitatie pilot projecte-Licitatie pilot project
Operating since March, 2002
Set-up cost: 100 000 Euro
Award procedure: reverse auction (standard and restricted)
Stakeholders: Contracting Authorities Suppliers System’s administrator The general public
e-Licitatie pilot project in numberse-Licitatie pilot project in numbers
1171 suppliers, 1 000 contracting authorities
146 categories of products, thousands of goods
Over 650 000 reverse auctions
20 000 visitors per month
580 suppliers at least 1 contract awarded
330 at least 10 contracts, 35 at least 500 contracts
e-Licitatie pilot projecte-Licitatie pilot project
Auctions per sector: 2002 – 30.06.2006
961,19873%
288,03522%
37,5833%
19,5391%
10,9381%
The sector of medical products The sector of office supplies
The sector of cleaning products The sector of alimentary products
The industrial sector
Electronic System for Public ProcurementElectronic System for Public Procurement
www.e-licitatie.ro 20022002
Closed bids – 35,300
Public authorities – 159
Private companies - 95
Category of products - 7
www.e-licitatie.ro 30.06.2006 2006
Closed bids – 234,000
Public authorities – 1,000
Private companies – 1,171
Category of products - 146
e-Licitatie extended versione-Licitatie extended version
Operating since: October 2006
Set-up cost: 3.5 mil Euro
Designed to handle 100 000 auctions per day
Stakeholders: Contracting Authorities Suppliers System’s administrator National Authority for Regulating and Monitoring Public
Procurement The general public
e-Licitatie extended versione-Licitatie extended version
Notices:Notices: Prior information notice Contract notice Contract award notice Invitation to tender (request for
quotation) Periodic indicative notice – Utilities Contract notice – Utilities Contract award notice – Utilities Qualification system – Utilities
Notice on a buyer profile
Simplified contract notice on a dynamic purchasing system
Public works concession
Contract notice - Contracts to be awarded by a concessionaire who is not a contracting authority
Design contest notice
Results of design contest
OJS eSenderOJS eSender Starting with 1st of January 2007 – SEAP will be the national single point
of the transmission of the notices to the EU Official Journal.
e-Licitatie extended versione-Licitatie extended version
Contract awarding procedures: Request for quotation - award criteria:
the lowest price the most economically advantageous tender
Open auction - award criteria: the lowest price the most economically advantageous tender
Restricted auction - award criteria: the lowest price the most economically advantageous tender
Direct acquisition based on eCatalogue
Electronic auction
e-Licitatie extended versione-Licitatie extended version
Request for quotationRequest for quotation (criterion: the lowest price) Invitation to tender and contract documents in SEAP
Questions and answers
The submission of tenders
The evaluation of the technical specifications
The decryption of the financial offer
The publication of the EO’s classification
The winner designation and publication in SEAP
e-Licitatie extended versione-Licitatie extended version
Open auctionOpen auction (criterion: the lowest price) Prior information notice Contract notice – filling in SEAP and contract documents uploading A.N.R.M.A.P. - validation of notices The publication of the contract notice in SEAP / OJEU and SEAP Starting the auction procedure by electronic means The submission of tenders The evaluation of tenders The publication of the EO’s classification (SEAP) The winner designation and publication in SEAP (Contracting Authority) Contract award notice
e-Licitatie extended versione-Licitatie extended version
Features:Features: Mechanism for the standardization of the tender dossier
Mechanisms for institutional monitoring and control (role-based)
Scoring cards for complex acquisitions
Mechanisms for the dissemination of good practices
Flexible data collection, reporting and statistics module
Web services
Externalizable cryptosystem
Wizard/Help
e-Licitatie extended versione-Licitatie extended version
Technical sheetTechnical sheet:: Web-based system
Architected by IGCTI
Developed by a private consortium
A mix of proprietary and open source technology
Security based on digital certificates, user name and password (over SSL), various encryption schemes, anti-robot mechanisms protection, digital signatures
Extended use of XML & Web Services
Electronic System for Public ProcurementElectronic System for Public Procurement
e-Licitatie (pilot project)e-Licitatie (pilot project)
Tenderers:
- 15 EUR/year (digital certificate for
authentication)
- 0.25 EUR/auction
Contracting Authorities:
- 0.25 - 0.50% from contracted value
Revenue model:Revenue model:
e-Licitatie (extended version)e-Licitatie (extended version) Tenderers:
>> the registration procedure in SEAP is free of charge
>> flat fee for participation / e-public procurement procedure
- a limited number of participations in e-public procurement procedures is free of charge
>> flat fee / eCatalogue position
- the publication of the first 50 positions of the eCatalogue is free of charge
Contracting Authorities:
- flat fee / e-public procurement procedure
Electronic System for Public ProcurementElectronic System for Public Procurement
Benefits:Benefits: Assures the transparency and efficiency of public procurement procedures
Simplifies the public contracts awarding procedure
Offers more efficient and standardized work ways for suppliers
Gives public information about public procurement processes
Creates auditing mechanisms for the public acquisition process
Contributes to public money saving
Facilitates the participation of SMEs in the public contracts awarding procedures
Reduces bureaucracy, diminishes corruption
Encourages the electronic commerce development in Romania
Critical pointsCritical points
The quality of public procurement file
IT infrastructure, internet connection & digital literacy
Lack of business intelligence analyses
Back office procedures
Interoperability
Projects startedProjects started
Industry market studies (pharmaceuticals, stationery, etc) In-depth industry studies targeting new products to be introduced in the
system
EU impact market study Knowing better the consequences of EU adhesion on e-procurement
Classic vs. electronic procurement costs (study) We want to find out the total procurement costs on each procurement type
IT infrastructure to enable PKI interoperability (project) Enables corporations and public administration units to communicate with
one another on a secure and authentic basis
Next stepNext step
Dynamic Purchase Systems
Increasing e-accessibility
Green procurement Increase the ratio of green procurement in total e-procurement
Thank you for your attention!Thank you for your attention!
The General Inspectorate for Communications and The General Inspectorate for Communications and Information TechnologyInformation Technology
RomaniaRomania
www.igcti.ro
www.e-licitatie.ro
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