Electronic System for Public Procurement (e - licitatie) - ROMANIA - Electronic System for Public Procurement (e - licitatie) - ROMANIA - The General Inspectorate

Electronic System for

Public Procurement (e - licitatie)

- ROMANIA -

Electronic System for

Public Procurement (e - licitatie)

- ROMANIA -

The General Inspectorate for Communications and ITThe General Inspectorate for Communications and IT

Who are we?Who are we?

The The General Inspectorate for Communications and General Inspectorate for Communications and InformationInformation Technology (ITechnology (I..GG..CC..TT..II..))

is an autonomous public institution, subordinated to the Romanian Government, with attributions in the IT&C field

In the IT sector:

IGCTI is the operator of the national eGovernment services: www.e-guvernare.ro - The National Electronic System www.e-licitatie.ro – The Electronic System for Public Procurement

In the telecommunication sector (main responsibilities): The non-governmental radio frequency spectrum management and monitoring The surveillance and control in the non-governmental radio communications

field The surveillance and control in the audio-visual field The technical assessments and measurements in the audio-visual field.

http://www.e-guvernare.ro/

http://www.e-licitatie.ro/

ePublic Procurement in RomaniaePublic Procurement in Romania

Institutional Framework:Institutional Framework:

The General Inspectorate for Communications and IT

is the operator of the Electronic System for Public Procurement

is mandated to assure the technical support for the electronic public procurement

procedures

The National Authority for Regulating and Monitoring Public

Procurement (A.N.R.M.A.P.)

Regulatory authority in public procurement field

Monitoring and supervision body of public procurement system

ePublic Procurement in RomaniaePublic Procurement in Romania

The Electronic System for Public Procurement (SEAP)The Electronic System for Public Procurement (SEAP) is the

information system used for public procurement contract award procedures by

electronic means.

Electronic System for Public ProcurementElectronic System for Public Procurement (www.e-licitatie.ro):

2002 - e-Licitatie (pilot project)

2006 – e-Licitatie extended version, in compliance with the new legal

provisions on public procurement field, which have transposed the

Directives 2004/17/EC and 2004/18/EC.


Electronic System for Public ProcurementElectronic System for Public Procurement

IInternational recognitionnternational recognition::

good practice title at the European level (European Conference for

e-Government, Como, 2003) and international level (International

Conference for eGP, World Bank, Manila, 2004)

the International Golden Link 2005 prize of the Association for the

Communications and Electronics of the Military Forces, USA for

“The most innovative solution”, at the International Defense or

Civil Government section

finalist at eEurope Awards 2005, Manchester, UK

e-Licitatie pilot projecte-Licitatie pilot project

Operating since March, 2002

Set-up cost: 100 000 Euro

Award procedure: reverse auction (standard and restricted)

Stakeholders: Contracting Authorities Suppliers System’s administrator The general public

e-Licitatie pilot project in numberse-Licitatie pilot project in numbers

1171 suppliers, 1 000 contracting authorities

146 categories of products, thousands of goods

Over 650 000 reverse auctions

20 000 visitors per month

580 suppliers at least 1 contract awarded

330 at least 10 contracts, 35 at least 500 contracts

e-Licitatie pilot projecte-Licitatie pilot project

Auctions per sector: 2002 – 30.06.2006

961,19873%

288,03522%

37,5833%

19,5391%

10,9381%

The sector of medical products The sector of office supplies

The sector of cleaning products The sector of alimentary products

The industrial sector


www.e-licitatie.ro 20022002

Closed bids – 35,300

Public authorities – 159

Private companies - 95

Category of products - 7

www.e-licitatie.ro 30.06.2006 2006

Closed bids – 234,000

Public authorities – 1,000

Private companies – 1,171

Category of products - 146



e-Licitatie extended versione-Licitatie extended version

Operating since: October 2006

Set-up cost: 3.5 mil Euro

Designed to handle 100 000 auctions per day

Stakeholders: Contracting Authorities Suppliers System’s administrator National Authority for Regulating and Monitoring Public

Procurement The general public


Notices:Notices: Prior information notice Contract notice Contract award notice Invitation to tender (request for

quotation) Periodic indicative notice – Utilities Contract notice – Utilities Contract award notice – Utilities Qualification system – Utilities

Notice on a buyer profile

Simplified contract notice on a dynamic purchasing system

Public works concession

Contract notice - Contracts to be awarded by a concessionaire who is not a contracting authority

Design contest notice

Results of design contest

OJS eSenderOJS eSender Starting with 1st of January 2007 – SEAP will be the national single point

of the transmission of the notices to the EU Official Journal.


Contract awarding procedures: Request for quotation - award criteria:

the lowest price the most economically advantageous tender

Open auction - award criteria: the lowest price the most economically advantageous tender

Restricted auction - award criteria: the lowest price the most economically advantageous tender

Direct acquisition based on eCatalogue

Electronic auction


Request for quotationRequest for quotation (criterion: the lowest price) Invitation to tender and contract documents in SEAP

Questions and answers

The submission of tenders

The evaluation of the technical specifications

The decryption of the financial offer

The publication of the EO’s classification

The winner designation and publication in SEAP


Open auctionOpen auction (criterion: the lowest price) Prior information notice Contract notice – filling in SEAP and contract documents uploading A.N.R.M.A.P. - validation of notices The publication of the contract notice in SEAP / OJEU and SEAP Starting the auction procedure by electronic means The submission of tenders The evaluation of tenders The publication of the EO’s classification (SEAP) The winner designation and publication in SEAP (Contracting Authority) Contract award notice


Features:Features: Mechanism for the standardization of the tender dossier

Mechanisms for institutional monitoring and control (role-based)

Scoring cards for complex acquisitions

Mechanisms for the dissemination of good practices

Flexible data collection, reporting and statistics module

Web services

Externalizable cryptosystem

Wizard/Help


Technical sheetTechnical sheet:: Web-based system

Architected by IGCTI

Developed by a private consortium

A mix of proprietary and open source technology

Security based on digital certificates, user name and password (over SSL), various encryption schemes, anti-robot mechanisms protection, digital signatures

Extended use of XML & Web Services


e-Licitatie (pilot project)e-Licitatie (pilot project)

Tenderers:

- 15 EUR/year (digital certificate for

authentication)

- 0.25 EUR/auction

Contracting Authorities:

- 0.25 - 0.50% from contracted value

Revenue model:Revenue model:

e-Licitatie (extended version)e-Licitatie (extended version) Tenderers:

>> the registration procedure in SEAP is free of charge

>> flat fee for participation / e-public procurement procedure

- a limited number of participations in e-public procurement procedures is free of charge

>> flat fee / eCatalogue position

- the publication of the first 50 positions of the eCatalogue is free of charge

Contracting Authorities:

- flat fee / e-public procurement procedure


Benefits:Benefits: Assures the transparency and efficiency of public procurement procedures

Simplifies the public contracts awarding procedure

Offers more efficient and standardized work ways for suppliers

Gives public information about public procurement processes

Creates auditing mechanisms for the public acquisition process

Contributes to public money saving

Facilitates the participation of SMEs in the public contracts awarding procedures

Reduces bureaucracy, diminishes corruption

Encourages the electronic commerce development in Romania

Critical pointsCritical points

The quality of public procurement file

IT infrastructure, internet connection & digital literacy

Lack of business intelligence analyses

Back office procedures

Interoperability

Projects startedProjects started

Industry market studies (pharmaceuticals, stationery, etc) In-depth industry studies targeting new products to be introduced in the

system

EU impact market study Knowing better the consequences of EU adhesion on e-procurement

Classic vs. electronic procurement costs (study) We want to find out the total procurement costs on each procurement type

IT infrastructure to enable PKI interoperability (project) Enables corporations and public administration units to communicate with

one another on a secure and authentic basis

Next stepNext step

Dynamic Purchase Systems

Increasing e-accessibility

Green procurement Increase the ratio of green procurement in total e-procurement

Thank you for your attention!Thank you for your attention!

The General Inspectorate for Communications and The General Inspectorate for Communications and Information TechnologyInformation Technology

RomaniaRomania

www.igcti.ro

www.e-licitatie.ro

http://www.igcti.ro/

Documents

Electronic System for Public Procurement (e - licitatie) - ROMANIA - Electronic System for Public Procurement (e - licitatie) - ROMANIA - The General Inspectorate