Community Partner On-boarding

Community PartnerOn-boarding

FALL, 2012 SESSION

www. SprocketsSaintPaul.org

Database and Quality• 22 organizations• Cityspan, managed by Wilder• Tracks participation and demographic info• Aggregate school data for organizations• Foundational Skills workshops• Youth Program Quality Assessment• Quality Coaching• After-school cohort

Gayle J. Smaller, Special Projects Coordinator gayle.smaller@spps.org

Office of Family EngagementAnd Community Partnerships

A mutually beneficial relationship between Saint Paul Public Schools and an external entity with the primary goal of improving learner success.

What is a partnership?

Why are partnerships important?

Partnerships are essential to learner success:They provide additional extracurricular activities for our

students They help the community participate in the education of our

studentsThey provide students to culturally rich learning opportunities

schools are unable to provide because of a lack of resources

DAT RecommendationsRecommendation 1 Recommendation 2

Superintendent as partnership champion:

A cultural shift creating accountability for partnerships, making them strategic and coordinated.

Commitment of financial resources

Establish a community advisory team

District-wide infrastructure that includes:

Staffing support Infrastructure for organizing

partnerships Resources or toolkit to manage

partnerships

Infrastructure Includes: Single point of entry for partnership IntakeNew partner routing processOn-boarding process for all partners and internal stakeholders Single district-wide partnership database (including online

portfolios) Registration process for ALL community partners

Infrastructure Objectives

• New Partner routing process• On-boarding process for all partners and relevant internal staff • Single point of entry for partnership Intake• Single district-wide partnership database (including

online portfolios) • Registration process for ALL community partners • Align Partners with Strong Schools, Strong Communities

Partnerships should: • Align with SPPS goals• Assist with providing a more holistic education to

our students • Support principals, teachers and families with

student development

Becoming a partnerFill out online registration formSchedule informational interview with partnership teamReview and sign partnership agreement Partnership team submits PA for superintendent approval Partnership letter is sent to partnering organization leadershipOrganization receives authorization letter within 10 days

Communications, Marketing& Development

Julie Schultz Brown, DirectorJulieschultz.brown@spps.org

• Grant development• Letters of support• Routing of MOU’s

Our Role:

Letters of Support

• Key Consideration for Letters of Support: TIME - Please notify us at least 10 business days before due

To process a request for a letter of support, you will need to submit:• A draft of the letter of support• A Request for Proposal (the application package for

the grant you're applying for)• A draft of the grant• A draft of the budget

Our Department Will:• Review and revise as necessary• Determine the signatures necessary and route paperwork• Return original signed letter according to your directions• Please contact julieschultz.brown@spps.org for help with

these requests.

Community EducationLynn Gallandat, Director

lynn.gallandat@spps.org

Our Approach

When we partner we think about: • The needs and wants of schools, families, students,

teachers and community members • Assets and gaps in a community or attendance area• How an organization could enrich and extend

programs/services• Specific program, license or grant requirements

Community Education Programs in St. Paul

Early learning and parent support programming• Early Childhood and Family Education (ECFE) for parents and

their children ages birth to five.Youth development programming• School age childcare—Discovery Club• Service Learning (bringing classroom and community learning together)• 21st Century Community Learning Centers and Youth Enrichment (out-of-school time

and summer programs)Adult Learning programming• Adult Basic Education (Adult Academics, ELL, Workforce preparation and GED

testing)• Adults with Disabilities (SEED, CLEAR and Culture Club)• Adult Enrichment (educational, recreational and cultural activities/classes) and

classes for senior citizens

Community Ed. Contacts• Adult Basic Education

Karen Gerdinkaren.gerdin@spps.org

• Adults with DisabilitiesFaye Nortonfaye.norton@spps.org

• Adult EnrichmentKristin Kellerkristin.keller@spps.org

• Discovery ClubPenny Nielsenpenny.nielsen@spps.org

• Early Childhood and Family EducationDonald Sysyn donald.sysyn@spps.org

• 21st Century Learning CentersDeb Campobassodeb.campobasso@spps.org

• Youth EnrichmentShaun Walshshaun.walsh@spps.org

Closing Remarks