BCOGSL New Graduate Student Organization …...learning environment through extracurricular programs...

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BostonCollegeOfficeofGraduateStudentLife

NewGraduateStudentOrganizationPacket

DearProspectiveNewGraduateStudentOrganization,

ThankyouforyourinterestinstartinganewgraduatestudentorganizationatBostonCollege!Graduatestudent

organizationsplayacriticalroleinhelpingmeettheacademic,social,cultural,spiritual,andpersonalneedsofstudents

enrolledinBCgraduateandprofessionalschools.Graduatestudentorganizationscontributetothecreationofavibrant

andinclusivecommunitythatenhancestheoverallgraduatestudentexperience.

TheOfficeofGraduateStudentLife(OGSL)willguideyouthroughthenewgraduatestudentorganizationregistration

processfrombeginningtoend.Pleasekeepinmindthatitisveryimportanttoadheretothepolicies,procedures,and

deadlinesasoutlinedwithinthisdocument.Theactualregistrationprocessincludesholdinginterestmeetings,compiling

arosterofregisteredBCgraduatestudents,meetingwiththeOfficeofGraduateStudentLife,securingafulltimeBC

faculty/stafftoserveasadvisor,creatingaconstitution,andreceivingapprovalfromtheGraduateStudentAssociation

(GSA)andOfficeofGraduateStudentLife.

Weareheretoansweranyquestionsyoumayhavealongtheway.Wewishyoutheverybestinthisendeavor,andwe

lookforwardtoworkingwithyouthisyear.

BestRegards,

TheOfficeofGraduateStudentLife

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TableofContents

RegisteredGraduateStudentOrganizations

WhatisaRegisteredGraduateStudentOrganization?---------------------------------------------------------------Page3

BenefitsofBeingaRegisteredGraduateStudentOrganization----------------------------------------------------Page4

FundingforNewRegisteredGraduateStudentOrganizations-----------------------------------------------------Page5

RegisteredGraduateStudentOrganizationAdvisorRole------------------------------------------------------------Page5

DevelopingaGoodRelationshipwithyourAdvisor---------------------------------------------------------------Page5-6

UsingBostonCollegeInsignia-------------------------------------------------------------------------------------------Page7-8

BostonCollegePostingPolicy-----------------------------------------------------------------------------------------Page9-11

NewRegisteredGraduateStudentOrganizationApplication----------------------------------------------Page12–15

ApplicationChecklist---------------------------------------------------------------------------------------------------------Page16

Overview:RegisteredGraduateStudentOrganizations------------------------------------------------------------Page17

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WhatisaRegisteredGraduateStudentOrganization?

ARegisteredGraduateStudentOrganizationisagroupofgraduatestudentsthatarecommittedtoenrichingthe

learningenvironmentthroughextracurricularprogramsandactivitiesfortheentireBostonCollegegraduatestudent

community.RegisteredGraduateStudentOrganizationsareopentoallcurrentlyenrolledBostonCollegegraduate

students.Noorganizationwillbeallowedtoinstituteorexercisediscriminatorypractices.

SixoftheeightBCgraduateschoolshaverepresentativegovernmentsthatareregisteredwiththeOfficeofGraduate

StudentLife(OGSL)andarefundedbytheGraduateStudentAssociation(GSA)accordingtotheannualheadcount

withinthatparticularschool(thelawschoolandtheWoodsschoolarenotincludedinthisprocess).Someofthese

governmentshavesubgroupsthatexistunderneaththemandarefundedatthediscretionoftheschoolgovernment

organization.Thesesubgroupsusuallyfocusonaspecificprogramorpopulationofstudentswithinthatschool.For

example,theGraduateTechnologyClubisasubgroupoftheGraduateManagementAssociation,thegovernmentfor

graduatestudentsintheCarrollSchoolofManagement.Organizationsthatareconsideredsubgroupsofanyschool

governmentarenoteligibletoregisterasindependentorganizationswithOGSL.

InordertobeconsideredforregistrationthroughOGSLasanewgraduatestudentorganization,thegroupshouldnot

betiedtoanyparticularacademicschoolorprogram,andmustbeopentoallBCgraduatestudentsregardlessoftheir

programofstudy(ex.TheGraduateDanceOrganization).Also,pleasekeepinmindthatnewgraduatestudent

organizationsarenotguaranteedtoreceivefundingfromtheGSA.

Allorganizationsareresponsibleforabidingbytherulesandregulations(academic,financial,etc.)thatgovernGraduate

StudentOrganizations.Registrationofanorganizationisinnowayanimplicitapprovaloftheactivity,views,orstances

thatmaybetakenbyGraduateStudentOrganizationsortheirmembers.ThemembershipandleadershipofStudent

Organizationsaresolelyresponsiblefortheviews,stances,andactivityoftheorganization.Anorganizationmust

acknowledgethatitsprograms,events,views,andactivities,ortheviews,opinions,ideas,oractionsofthosewhomits

membersinvitetotheUniversity,donotimplysupportoracceptancebyBostonCollege.

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WhatarethebenefitsofbeingaRegisteredGraduateStudentOrganization?

RegisteredGraduateStudentOrganizationsworkwiththeOfficeofGraduateStudentLifetoattendtotheintellectual

andsocialgrowthanddevelopmentofmembersoftheBostonCollegecommunity.Giventheuniquerole,purpose,and

functionoftheseorganizations,RegisteredGraduateStudentOrganizationsenjoycertainprivileges.

Afewoftheseprivilegesare:

• PossiblefundingeligibilityfromtheGraduateStudentAssociation

• AbilitytoreserveUniversityfacilitiesformeetings,programs,andevents

• SupportfromtheBureauofConferences(BOC)andBostonCollegePoliceDepartment

• Abilitytoadvertisemeetings,programs,andeventsoncampus

• Accesstogeneralorganizationadvisingandprogrammaticsupport

• Leadershipandorganizationaleffectivenesstraining

• InclusionintheNewGraduateandProfessionalStudentOrientationResourceFair

• UseofUniversitynameandtaxstatus

• Solicitationofmembershiponcampus

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FundingforNewRegisteredGraduateStudentOrganizations:

Organizationsthatarespecificallycreatedbyandforgraduateorprofessionalstudentswillhavetheopportunityto

requestfundingfromtheGraduateStudentAssociation.PleasenotethatfundingbytheGSAisNOTguaranteed.We

encourageallGraduateStudentOrganizationstoco-sponsorwiththeGraduateStudentAssociationorother

organizationstoreceiveadditionalfunding.

RegisteredGraduateStudentOrganizationAdvisorRole

AllRegisteredGraduateStudentOrganizationsmusthaveanadvisorwhoisafull-timefacultyorstaffmemberofBoston

College.Theadvisorisintegraltotheeducationalprocessofthestudentleaderandthedevelopmentofstudent

organizations.Advisorsareresponsibleformodelingethicalandappropriatebehaviorformembersofstudent

organizations.Theirroleistoassistwithandfacilitatestudentlearning.Theadvisorofastudentorganizationwillhavea

significantinfluenceupontheorganization.Theadvisorhelpstomoldandshapetheclubbyprovidingcontinuityyear

afteryear,motivatingandstimulatingtheorganization,andinterjectingnewideasandperspectives.Towardthisend,

theadvisorshouldconsultwiththeOfficeofGraduateStudentLiferegularly.Inmanyways,theadvisorservesasan

extensionoftheOfficeofGraduateStudentLife,whileassistingthemembersoftheorganizationtodevelopconfidence,

character,andcompetence.

DevelopingaGoodRelationshipWithYourAdvisor

AllstudentorganizationsarerequiredtohaveafulltimefacultyorstaffadvisoremployedbyBostonCollege.Ifyou

currentlyhaveanadvisor,butwouldliketoswitchadvisors,werecommendthatyoufirstinformyourcurrentadvisorof

yourdesireforanewadvisor;onceanewadvisorhasbeenidentified,pleasenotifytheOfficeofGraduateStudentLife.

Thefaculty/staffmemberofastudentorganizationisoftenconfrontedbythequestionofwhatsortofrolehe/she

shouldplay.Thereisnoclearcutanswertothisquestion.Herearesomebasicconceptsthatmayhelp:

AdvisorResponsibilities:

• Provideguidance,whilehonoringtheautonomyoftheorganization

• Meetwithstudentleadersatleasttwiceasemesterandbeup-to-dateontheplansofthestudentorganization

• Assiststudentorganizationsinmeetingtheirmission

• Sethighexpectationsforthemselvesandthestudentswithwhichtheywork

• Advocatefortheorganizationtheyadvise

• CommunicatewiththeOGSLatleasttwiceeachsemesterregardingtheactivityofthestudentorganizations

theyadvise

• Actasarolemodel

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Thenatureofthefaculty/staffadvisorinteractionwiththegroupwillbedeterminedbytheneedsofthatgroup.For

example,ifthegroupisnewandhasinexperiencedleadership,theadvisormayinstituteamoredirectapproach.This

roleisalsodeterminedbythepersonalityoftheadvisorandtheexpectationsofthegroup.Insomecases,anadvisor

hasaverydominantpersonalityandwhenworkingwithagroup,itmaybedifficultforthemtoplayamorepassiverole.

Ontheotherhand,thegroupmayexpecttheadvisortoplayamoreactiverolefortheorganization.Ineithercase,

extremecarewillhavetobetakentominimizeanypotentialconflictbetweentheadvisorandthestudents.

Beforecommittingtoanadvisor,haveaprospectivefacultyadvisormeetwithyourgrouponseveraloccasions.The

studentscangettoknowthefaulty/staffmemberandhe/shecanmakeobservationsabouttheappropriatestyleof

advisementthatshouldbeused.Afterseveralmeetings,theadvisorandthestudentorganization’sleadershipcanmeet

todiscusstheobservationsoftheadvisorandtheexpectationsofthegroupfortheiradvisor.

TipsforMaintainingaGoodRelationshipwithYourAdvisor:

• Behonestandupfrontwithyouradvisor.

• Keeptheadvisorinformedofmeetingsandactivities.

• Meetwithyouradvisortotalkaboutproposedactivitiesandprograms.Lethim/herknowwhathe/shecanhelp

youwith.

• Respectyouradvisor’stimebycommunicatingwithhim/herinatimelymatter

• Donotexpectyouradvisortobeabletodropeverythingtohelpyouwithalastminuterequest.Donotaskthe

advisortodoworkthatyoushoulddoforyourself.

• Keepinmindthatyouradvisorvolunteeredforthispositionbecausehe/shewantedtosupportyouandyour

organization.Advisorsdonotgetpaidfortheirtime.Bothpartiesshouldstrivetomaintainapositiveworking

relationship.

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UseoftheBostonCollegeInsignia

PurposeToregulatetheuseofBostonCollege'slogoinordertoprotecttheproprietaryinterestsoftheUniversity,and

tomaintaingraphicstandardsandavisualidentitythatreinforcethemissionandvaluesofBostonCollege.

Definitions

• Forpurposesofthispolicy,logoisdefinedasregisteredandunregisteredUniversitytrademarksandlogos.

• Externalcommercialuseconstitutesthelicensedmanufactureandsale,bythird-partiestothegeneralpublic,of

goodsimprintedwithanyoftheBostonCollegeindicia.

• InternalcommercialuseconstitutestheuseofBostonCollegeindiciabyindividuals,studentorganizations,

Universitydepartments,andotherunitsoftheUniversityinordertopromoteorsponsorUniversity-sanctioned

activitiesthroughthesaleofshirts,watches,andsimilarmerchandiseimprintedwithanyoftheUniversity's

indicia.

• Internalofficial,ornoncommercialuseconstitutestheuseofBostonCollegeindiciainoronmanufactured

goods,includingsignage,publications,andbannersthatarenotsubjecttotheUniversity'sGraphicIdentity

System;awards;uniforms;athleticparaphernalia;andotherdevicesoftheUniversitythatarenotsoldandare

usedintheordinarycourseofconductingthebusinessandaffairsoftheUniversity.

• (Pleaseseepolicy1-135-100oftheBCpolicyguide,OfficeofMarketingCommunications--Marketing

Communications,forinformationregardingtheUniversity'sGraphicIdentitySystem.)

Policy

• TheOfficeoftheGeneralCounselregisterstheUniversity'sinsigniawiththeappropriateagenciesofthe

CommonwealthofMassachusettsandthefederalgovernment.TheregisteredindiciaofBostonCollegeare:

"BostonCollege,""BostonCollegeAJesuitUniversity,""B.C.,""BostonCollegeEagles,""B.C.Eagles,""The

Heights,""AHANA,""GaelicRoots,""ChiefExecutive'sClubofBoston,""BlueChips,"theBlueChipsseal,theseal

oftheGraduateSchoolofManagement,andthesealoftheUniversity.IncludedamongtheindiciaofBoston

Collegearevariousregisteredandunregisteredgraphiclogos.Additionalinformationregardingthesegraphic

logosisavailablefromtheBostonCollegeAssociateAthleticDirector,ExternalOperations,whoservesasthe

University'sCampusLicensingCoordinator.

• TheindiciaoftheUniversityarethepropertyofBostonCollege.ToprotecttheproprietaryinterestsofBoston

College,individualsandbusinessesunrelatedtotheUniversitythatproposetousetheindiciaofBostonCollege

forcommercialpurposesmustobtainalicensetodoso.Allsuchexternalrequestsforcommercialuseofthe

BostonCollegeindiciaaremanagedbyalicensingagentretainedbytheUniversity.Inquiriesregardingthe

externalcommercialuseoftheindiciaofBostonCollegearetobedirectedtotheUniversity'sCampusLicensing

Coordinator.

• ToprotecttheUniversity'sindiciafrominappropriateuse,andtomaintainestablishedgraphicstandards,itis

essentialthatallinternaluseoftheUniversity'sindiciabemonitored.Thoseindividuals,studentorganizations,

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Universitydepartments,andotherunitsoftheUniversitythatproposetousetheUniversity'sindiciafor

commercialorofficialpurposes,mustobtainthefollowingpermissionstodoso:

o AllrequeststousetheindiciaofBostonCollegeforinternalcommercialpurposesmustbeapprovedby

theUniversity'sCampusLicensingCoordinator,inconsultationwiththeOfficeofMarketing

Communications.StudentOrganizations,moreover,mustfirstsecureapprovalfromtheOfficeof

GraduateStudentLife.

o AllrequeststousetheindiciaofBostonCollegeforinternalofficialpurposesmustbeapprovedbythe

University'sCampusLicensingCoordinator,inconsultationwiththeOfficeofMarketing

Communications.

ExclusiveUseofIndicia

• CertainusesoftheBostonCollegeindiciaareidentifiedwithandreservedfortheexclusiveuseofspecified

organizationalunits.PleaseconsulttheUniversity'sCampusLicensingCoordinatorforadditionalinformation.

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POSTINGPOLICY

Allstudentclub/organizationpostingsontheBostonCollegeCampusmustbeapprovedandstamped.Postingsmust

containallinformationthatisrelevanttotheevent.Thepurposeofthispolicyistomanagethephysicalpostingof

materialoncampusinawaythatensurestheappropriateuseofavailablespace,preventsthedefacingofUniversity

propertyandreducesunnecessaryexpendituresofUniversityresourcesusedtorepairand/orreplaceUniversity

property.PostingsmustbeconsistentwiththeprinciplesandvaluesespousedbyBostonCollege.Inaddition,the

contentofthepostingsmustavoiddemeaningordiscriminatoryportrayalsofindividualsorgroups,cannotbelibelous,

violatecopyrightlaw,orcontainanymaterialthatisinconsistentwiththecommunitystandardsofBostonCollege,

includinganyreferencestoalcohol,drugs,orsexualinnuendos.TheOfficeofGraduateStudentLifereservestherightto

makedecisionsregardingtheapprovalofwhatistobeposted.Violationsorabuseofthispolicymayresultinafine,the

lossofalladvertisinganddistributionprivilegesforadefiniteperiodoftime,orboth.

FLYERS/POSTINGSREQUIREMENTS

• PertaintoandbesponsoredbyaBoston

CollegeStudentOrganization

• Normalsizeis8½"x11"orsmaller

• Limitedlargerpostingsarepermitted;

pleaseseenextpageformoredetails.

• Ablank2"x2"spaceinthebottomright

cornerfortheapprovalstamp(quarter

sheetsexempt)

• BostonCollegecontactnameandeithera

phonenumber,emailaddress,orwebsite

address

APPROVALPROCEDURE

1.Anoriginalcopyofthepostingmustbebroughtto

MurrayHouseforapprovalBEFOREmakingcopies.

Postingsareapprovedfrom12pm-5pm,Sundaythrough

Friday.

2.Oncethepostingsareapprovedandthecopieshave

beenmade,returntoMurrayHousetostampthecopied

flyers.

3.Thereisamaximumof200postingsperevent(quarter

sheetsmustbeapprovedbutdonothavetobestamped).

Postingswillbestampedforuptotwoweeks.

PLEASENOTE:PhotocopiedstampsARENOTacceptable

proofofapprovalandviolatethePostingPolicy.Anyflyer

orbannerthathasaphotocopiedstampwillbetaken

downandtheclub/organizationmayloseprivilegesto

post.

PostingFAQs:

WhatCanIPostWith?Scotchtapeandregularmaskingtapearetheonlytypesoftapeand/oradhesivethatmaybe

used.NEVERusestickers,ducttape,packingtape,or“funtack”typematerials.Iftheapprovedpostingareaisasurface

wheretacks,staples,etc.maybeused(suchasbulletinboards),thoseareappropriatewaystopostflyers.

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HowLongCanMyPostingStayUp?Flyerspostedinapprovedlocationswillbepermittedtoremainuntiltheday

followingtheevent.Thesponsoringgroupshouldremoveallflyersinapprovedlocationswithin24hoursaftertheevent

hastakenplace.Recyclingisencouraged!

WhereCanIPost?

• O’NeillStairwell:Thereisamaximumlimitof10postingspereventintheO’NeillStairwell.Postings

areallowedonthetwosidewallsbutareNOTALLOWEDontheoverhangwalloronthestairsand

railings.

• McElroyStairwell“ThisWeekatBC”:Therearedesignatedareastopostoneflyerpereventforevents

occurringduringthatweek.OtherareasinMcElroythatareapprovedforpostingarethemainlobbyin

additiontotheATMandmailboxareas.Tobefairtoallclubsandorganizations,weaskthateachgroup

limitthemselvestoamaximumof10postingspereventinMcElroy.

• FlatScreens:ClubscanhavetheireventsadvertisedontheflatscreenTV’saroundcampus.

• AcademicBuildingsThereisoneWhat’sUpbulletinboardineachacademicbuilding.Thebulletinboard

locationsare:Carney1stfloor,Cushing1stfloor,Devlinbasement,Fulton2ndand3rdfloors,Gasson1st

floor,Higgins3rdfloor,Lyonsbasement,Merkert1stfloor,andMcGuinn1stfloor.

• DiningHalls:Postingsmustbeapprovedbythemanagerofeachparticulardininghall.

• Plex:SeethesupervisorofthePlexforpermissiontopost.

• RobshamTheater:PostingsmustbeapprovedbytheRobshamTheater.Maximumof6postingsper

event.

• Outside:Thedesignatedtwo-sidedandthree-sidedkiosksthroughoutcampus.

WhereCanINotPost?

• Busstopsoremergencycallboxes

• Glass,brick,orpaintedsurfaces

• Sidewalks,stairs,orrailings

• Bathrooms

• ConteForum,O’NeillLibrary,orBapstLibrary

• CommonwealthAvenueorBeaconStreetGarages

MayIDisplayPostingsLargerthen8½”x11”?

• Nomorethan20legal(8½”x14”)ortabloid(11”x17”)sizedpostingsarepermitted.

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• Thereisamaximumlimitof2largepostingspereventintheO’Neillstairwelland1largepostingper

eventinMcElroy.

• Largepostingsshouldnotbehungonkiosksaroundcampus.

HowWillViolationsBeHandled?FacilitiesServicesmonitorspostingsoncampus.Postingsorbannersthatdonot

adheretoanypartofthepostingpolicywillberemovedandtheorganizationwillbecontacted.Repeatviolationsmay

resultinrevokingprivilegestopostflyers/bannersinthefuture.Fines:AnypostingsonbusstopsorEmergencyCall

Boxesmayresultina$100finefortheoffendingclub.

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NewRegisteredGraduateStudentOrganizationApplication:

GraduatestudentorganizationswishingtoreceiveofficialrecognitionfromtheOGSLmustcompletethefollowingregistrationprocess.

• MustmakeanappointmenttomeetwiththeOfficeofGraduateStudentLifetolearnabouttheapprovalprocess.

• Makesureyourclubhasaminimumoften(10)BCgraduatestudentmembers.Thesestudentsmustsignastatementverifyingtheircommitmentandparticipationintheclub.Studentsmustincludetheirnames,schoolsanddepartments,andEagleIdnumbersonthestatement.(Pleaseseeattachedapplicationform.)

• Designateaclubtreasurerwhowillmanageallfinancialprocessesforyourclubandagree,inwriting,toabidebyallGSAandBCfinancialpoliciesandprocedures.(Pleaseseeattachedapplicationform.)ThispersonmustcompleteGSATreasurerTrainingeachyearinorderforyourclubtoretainitsstatusasanofficiallyregisteredgraduatestudentorganization.

• Createaconstitution.ThisconstitutionwillbekeptonfilewiththerestofyourGSAclubregistrationmaterials.• Completeanewgraduatestudentorganizationapplicationandsubmititalongwithyourconstitutiontothe

OGSLbeforetheendofthefallsemester.• Onceyouhavesubmittedyourapplicationmaterials…

o TheGSASenatewillvoteonwhetherornottorecommendapprovalforyourgraduatestudentorganization.IfrecommendedbytheGSAforapproval,theDirectorofGraduateStudentLifewillreviewandapproveordenytheapplication.

o Ifapproved,youwillbegivenachecklistoffollow-upitemsthatneedtobeachievedinordertocompletetheregistrationprocess.

• Attheendofthespringsemesterorduringthesummer,yourclubrecognitionstatusmustberenewedthroughtheOfficeofGraduateStudentLifeforthefollowingacademicyear.Inordertorenewyourstatus,youmustcompletetheonlinere-registrationform.

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NewRegisteredGraduateStudentOrganizationApplication

NameofRegisteredGraduateStudentOrganization:_______________________________________________________

AcademicYear:________________________________________________________________

PurposeofOrganization:HowdoesthissupporttheBostonCollegeMission?(Pleaseattachaseparatesheetwiththisinformation.)

Examplesoftentativeorganizationeventsanddates:(Pleaseattachaseparatesheetwiththisinformation.)

Examplesoffundingsourcesandtentativebudget:(Pleaseattachaseparatesheetwiththisinformation.)

ListofOfficers:

Youmusthaveatreasurer.Bysigningbelow,thetreasureragreestoparticipateintreasurertrainingfacilitatedbytheGraduateStudentAssociationFinancialDirector.Bysigningbelowallofficers:1)agreetoabidebyallBCpoliciesandprocedures;2)agreetoattendaprogramplanningworkshopfacilitatedbytheOfficeofGraduateStudentLife;and3)acknowledgethatthisclubisopentoallBCgraduateandprofessionalstudents.

Name Positioninorganization

EagleID School/Department

Signature/Date

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NewRegisteredGraduateStudentOrganizationApplication

OrganizationMembershipRoster

NameofRegisteredGraduateStudentOrganization:______________________________________________________

AcademicYear:__________________________________________

PleaselistallorganizationmemberswhoarecurrentlyenrolledinagraduateprogramofstudyatBostonCollege.Youmusthaveaminimumoften(10)BCgraduatestudentmembers.Eachofthesemembersmustsignhis/hernamenexttohis/herinformation.Bysigningyourname,youareverifyingthatyouareacommittedandactivememberoftheclublistedabove.

Name EagleID School/Department Signature/Date

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NewRegisteredGraduateStudentOrganizationAdvisorAgreementForm

AcademicYear:____________________RegisteredGraduateStudentOrganizationName:_________________________________________________Advisor’sName:_________________________________________________BCAddress:_____________________________________________________PhoneNumber:______________________CampusE-mail:_________________________________________________AllGraduateStudentOrganizationsmusthaveanadvisorwhoisafull-timefacultyorstaffmemberofBostonCollege.

Theadvisorisintegraltotheeducationalprocessofthestudentleaderandthedevelopmentofstudentorganizations.

Advisorsareresponsibleformodelingethicalandappropriatebehaviorformembersofstudentorganizations.Theirrole

istoassistwithandfacilitatestudentlearning.Theadvisorofastudentorganizationwillhaveasignificantinfluence

upontheorganization.Theadvisorhelpstomoldandshapetheclubbyprovidingcontinuityyearafteryear,motivating

andstimulatingtheorganization,andinterjectingnewideasandperspectives.Towardthisend,theadvisorshould

consultwiththeOfficeofGraduateStudentLiferegularly.Inmanyways,theadvisorservesasanextensionoftheOffice

ofGraduateStudentLife,whileassistingthemembersoftheorganizationtodevelopconfidence,character,and

competence.

Asanorganizationadvisor,Iunderstandmyresponsibilitiesandobligations._________________________________________________________________Advisor’ssignature Date

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NewRegisteredGraduateStudentOrganizationApplicationCheckList:

PleasereadandfollowtheinstructionsCAREFULLY.Thestudentorganizationformationprocessdoestaketime,sowe

askforyourpatience.

OnlyenrolledBostonCollegegraduatestudentsmayrequestthattheOfficeofGraduateStudentLife(OGSL)approvea

newstudentorganization.OGSLwillreceiveandreviewrequestsonarollingbasisduringthefallsemester.Requestswill

bereviewedbytheGraduateStudentAssociation(GSA)andfinaldecisionsregardingregistrationwillbemadebythe

OGSL.Receiptofarequestforregistrationdoesnotconstituteapprovalorregistration.

1. MeetwithastaffmemberattheOfficeofGraduateStudentLifelocatedintheMurrayHouse,292Hammond

Street,toreviewtheNewGraduateStudentOrganizationPacket,processinformation,andhelpfultips.Please

contactgsc@bc.edutoscheduleameetingwithsomeone.

2. Prepareproperrequiredmaterials:

a. Listofatleast10currentlyenrolledgraduatestudentsisrequired

b. IdentifyOfficersandAdvisor

i. Pleasenotethatyouwillhavetohaveatreasurerasoneofyourofficers

c. DevelopConstitution

d. Signaturesofallofyourmembers.Signaturesofatleast10registeredBostonCollegegraduatestudents

withtheirnames,schools,departmentsandEagleIDnumbersisrequiredonthestatement

e. Developtentativebudget(ifneeded)andscheduleofproposedevents

3. SubmitNewRegisteredGraduateStudentOrganizationPacketwiththefollowinginformation:

a. StudentOrganizationConstitution

b. Officer/AdvisorRegistrationForm

c. TentativeScheduleofEvents

d. Signaturesofallofyourmembers

e. TentativeBudgetfortheacademicyear(ifbudgetisneeded)

f. MassachusettsAnti-HazingLawformsignedbytwomembers(usuallypresidentandtreasurer)

4. Onceyouhavesubmittedyourpacket,theGSASenatewilldeterminewhethertorecommendornotto

recommendyournewgraduatestudentorganizationattheirnextmonthlymeeting.Ifnotrecommendedby

theGSASenateyouwillbenotifiedandgivenanexplanationastowhyyournewgraduatestudentorganization

wasnotrecommended.

5. IfrecommendedbytheGSAforapproval,theDirectorofGraduateStudentLifewillreviewandapproveor

denytheapplication.

6. Ifapproved,youwillbegivenachecklistoffollow-upitemsthatneedtobeachievedinordertocompletethe

registrationprocess.

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Overview:RegisteredGraduateStudentOrganizations

RESPONSIBILITIES

Mustnotbetiedtoaparticularschooloracademicprogram

Mustbeopentoallgraduatestudents

Mustgeneratealistoften(10)signaturesfromprospectivemembers

MustconfirmcompliancewithMAanti-hazinglaw

Officersmustbeidentified

MustmeetwithOfficeofGraduateStudentLifetodiscussgroup

Developgoalsandmissionstatement

Mustidentifyatreasurerandattendtreasurertraining

Mustsubmitaprospectivebudget

DevelopaConstitution

Mustsecureanorganizationadvisor

BENEFITS

Abilitytoadvertisemeetings,programsthroughtheGSAnewsletterandrelatedpublications.(PendingGSAapproval)

Accesstogeneralorganizationadvisingandprogrammaticsupport

InclusioninNewGraduateandProfessionalStudentOrientationResourceFair

SolicitationofMembershiponCampus

AbilitytoreservespaceattheMurrayHouseGraduateStudentCenter

Abilitytoadvertisemeetings,programs,andeventsoncampus

UseofUniversityname,taxstatus,andinsignia

AbilitytorequestfundingfromtheGSA,thoughfundingisNOTguaranteed

Abilitytoreserveuniversityfacilities

SupportformBureauofConferences(DiningServices)andBCPD

UseoftheSABSCfinancialande-marketservices

UseofOrgsyncplatformformembership,advertising,budgeting,andevents

AbilitytoadvertiseintheOfficeofGraduateStudentLifeNewsletter(PendingOGSLapproval).