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BostonCollegeOfficeofGraduateStudentLife
NewGraduateStudentOrganizationPacket
DearProspectiveNewGraduateStudentOrganization,
ThankyouforyourinterestinstartinganewgraduatestudentorganizationatBostonCollege!Graduatestudent
organizationsplayacriticalroleinhelpingmeettheacademic,social,cultural,spiritual,andpersonalneedsofstudents
enrolledinBCgraduateandprofessionalschools.Graduatestudentorganizationscontributetothecreationofavibrant
andinclusivecommunitythatenhancestheoverallgraduatestudentexperience.
TheOfficeofGraduateStudentLife(OGSL)willguideyouthroughthenewgraduatestudentorganizationregistration
processfrombeginningtoend.Pleasekeepinmindthatitisveryimportanttoadheretothepolicies,procedures,and
deadlinesasoutlinedwithinthisdocument.Theactualregistrationprocessincludesholdinginterestmeetings,compiling
arosterofregisteredBCgraduatestudents,meetingwiththeOfficeofGraduateStudentLife,securingafulltimeBC
faculty/stafftoserveasadvisor,creatingaconstitution,andreceivingapprovalfromtheGraduateStudentAssociation
(GSA)andOfficeofGraduateStudentLife.
Weareheretoansweranyquestionsyoumayhavealongtheway.Wewishyoutheverybestinthisendeavor,andwe
lookforwardtoworkingwithyouthisyear.
BestRegards,
TheOfficeofGraduateStudentLife
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TableofContents
RegisteredGraduateStudentOrganizations
WhatisaRegisteredGraduateStudentOrganization?---------------------------------------------------------------Page3
BenefitsofBeingaRegisteredGraduateStudentOrganization----------------------------------------------------Page4
FundingforNewRegisteredGraduateStudentOrganizations-----------------------------------------------------Page5
RegisteredGraduateStudentOrganizationAdvisorRole------------------------------------------------------------Page5
DevelopingaGoodRelationshipwithyourAdvisor---------------------------------------------------------------Page5-6
UsingBostonCollegeInsignia-------------------------------------------------------------------------------------------Page7-8
BostonCollegePostingPolicy-----------------------------------------------------------------------------------------Page9-11
NewRegisteredGraduateStudentOrganizationApplication----------------------------------------------Page12–15
ApplicationChecklist---------------------------------------------------------------------------------------------------------Page16
Overview:RegisteredGraduateStudentOrganizations------------------------------------------------------------Page17
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WhatisaRegisteredGraduateStudentOrganization?
ARegisteredGraduateStudentOrganizationisagroupofgraduatestudentsthatarecommittedtoenrichingthe
learningenvironmentthroughextracurricularprogramsandactivitiesfortheentireBostonCollegegraduatestudent
community.RegisteredGraduateStudentOrganizationsareopentoallcurrentlyenrolledBostonCollegegraduate
students.Noorganizationwillbeallowedtoinstituteorexercisediscriminatorypractices.
SixoftheeightBCgraduateschoolshaverepresentativegovernmentsthatareregisteredwiththeOfficeofGraduate
StudentLife(OGSL)andarefundedbytheGraduateStudentAssociation(GSA)accordingtotheannualheadcount
withinthatparticularschool(thelawschoolandtheWoodsschoolarenotincludedinthisprocess).Someofthese
governmentshavesubgroupsthatexistunderneaththemandarefundedatthediscretionoftheschoolgovernment
organization.Thesesubgroupsusuallyfocusonaspecificprogramorpopulationofstudentswithinthatschool.For
example,theGraduateTechnologyClubisasubgroupoftheGraduateManagementAssociation,thegovernmentfor
graduatestudentsintheCarrollSchoolofManagement.Organizationsthatareconsideredsubgroupsofanyschool
governmentarenoteligibletoregisterasindependentorganizationswithOGSL.
InordertobeconsideredforregistrationthroughOGSLasanewgraduatestudentorganization,thegroupshouldnot
betiedtoanyparticularacademicschoolorprogram,andmustbeopentoallBCgraduatestudentsregardlessoftheir
programofstudy(ex.TheGraduateDanceOrganization).Also,pleasekeepinmindthatnewgraduatestudent
organizationsarenotguaranteedtoreceivefundingfromtheGSA.
Allorganizationsareresponsibleforabidingbytherulesandregulations(academic,financial,etc.)thatgovernGraduate
StudentOrganizations.Registrationofanorganizationisinnowayanimplicitapprovaloftheactivity,views,orstances
thatmaybetakenbyGraduateStudentOrganizationsortheirmembers.ThemembershipandleadershipofStudent
Organizationsaresolelyresponsiblefortheviews,stances,andactivityoftheorganization.Anorganizationmust
acknowledgethatitsprograms,events,views,andactivities,ortheviews,opinions,ideas,oractionsofthosewhomits
membersinvitetotheUniversity,donotimplysupportoracceptancebyBostonCollege.
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WhatarethebenefitsofbeingaRegisteredGraduateStudentOrganization?
RegisteredGraduateStudentOrganizationsworkwiththeOfficeofGraduateStudentLifetoattendtotheintellectual
andsocialgrowthanddevelopmentofmembersoftheBostonCollegecommunity.Giventheuniquerole,purpose,and
functionoftheseorganizations,RegisteredGraduateStudentOrganizationsenjoycertainprivileges.
Afewoftheseprivilegesare:
• PossiblefundingeligibilityfromtheGraduateStudentAssociation
• AbilitytoreserveUniversityfacilitiesformeetings,programs,andevents
• SupportfromtheBureauofConferences(BOC)andBostonCollegePoliceDepartment
• Abilitytoadvertisemeetings,programs,andeventsoncampus
• Accesstogeneralorganizationadvisingandprogrammaticsupport
• Leadershipandorganizationaleffectivenesstraining
• InclusionintheNewGraduateandProfessionalStudentOrientationResourceFair
• UseofUniversitynameandtaxstatus
• Solicitationofmembershiponcampus
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FundingforNewRegisteredGraduateStudentOrganizations:
Organizationsthatarespecificallycreatedbyandforgraduateorprofessionalstudentswillhavetheopportunityto
requestfundingfromtheGraduateStudentAssociation.PleasenotethatfundingbytheGSAisNOTguaranteed.We
encourageallGraduateStudentOrganizationstoco-sponsorwiththeGraduateStudentAssociationorother
organizationstoreceiveadditionalfunding.
RegisteredGraduateStudentOrganizationAdvisorRole
AllRegisteredGraduateStudentOrganizationsmusthaveanadvisorwhoisafull-timefacultyorstaffmemberofBoston
College.Theadvisorisintegraltotheeducationalprocessofthestudentleaderandthedevelopmentofstudent
organizations.Advisorsareresponsibleformodelingethicalandappropriatebehaviorformembersofstudent
organizations.Theirroleistoassistwithandfacilitatestudentlearning.Theadvisorofastudentorganizationwillhavea
significantinfluenceupontheorganization.Theadvisorhelpstomoldandshapetheclubbyprovidingcontinuityyear
afteryear,motivatingandstimulatingtheorganization,andinterjectingnewideasandperspectives.Towardthisend,
theadvisorshouldconsultwiththeOfficeofGraduateStudentLiferegularly.Inmanyways,theadvisorservesasan
extensionoftheOfficeofGraduateStudentLife,whileassistingthemembersoftheorganizationtodevelopconfidence,
character,andcompetence.
DevelopingaGoodRelationshipWithYourAdvisor
AllstudentorganizationsarerequiredtohaveafulltimefacultyorstaffadvisoremployedbyBostonCollege.Ifyou
currentlyhaveanadvisor,butwouldliketoswitchadvisors,werecommendthatyoufirstinformyourcurrentadvisorof
yourdesireforanewadvisor;onceanewadvisorhasbeenidentified,pleasenotifytheOfficeofGraduateStudentLife.
Thefaculty/staffmemberofastudentorganizationisoftenconfrontedbythequestionofwhatsortofrolehe/she
shouldplay.Thereisnoclearcutanswertothisquestion.Herearesomebasicconceptsthatmayhelp:
AdvisorResponsibilities:
• Provideguidance,whilehonoringtheautonomyoftheorganization
• Meetwithstudentleadersatleasttwiceasemesterandbeup-to-dateontheplansofthestudentorganization
• Assiststudentorganizationsinmeetingtheirmission
• Sethighexpectationsforthemselvesandthestudentswithwhichtheywork
• Advocatefortheorganizationtheyadvise
• CommunicatewiththeOGSLatleasttwiceeachsemesterregardingtheactivityofthestudentorganizations
theyadvise
• Actasarolemodel
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Thenatureofthefaculty/staffadvisorinteractionwiththegroupwillbedeterminedbytheneedsofthatgroup.For
example,ifthegroupisnewandhasinexperiencedleadership,theadvisormayinstituteamoredirectapproach.This
roleisalsodeterminedbythepersonalityoftheadvisorandtheexpectationsofthegroup.Insomecases,anadvisor
hasaverydominantpersonalityandwhenworkingwithagroup,itmaybedifficultforthemtoplayamorepassiverole.
Ontheotherhand,thegroupmayexpecttheadvisortoplayamoreactiverolefortheorganization.Ineithercase,
extremecarewillhavetobetakentominimizeanypotentialconflictbetweentheadvisorandthestudents.
Beforecommittingtoanadvisor,haveaprospectivefacultyadvisormeetwithyourgrouponseveraloccasions.The
studentscangettoknowthefaulty/staffmemberandhe/shecanmakeobservationsabouttheappropriatestyleof
advisementthatshouldbeused.Afterseveralmeetings,theadvisorandthestudentorganization’sleadershipcanmeet
todiscusstheobservationsoftheadvisorandtheexpectationsofthegroupfortheiradvisor.
TipsforMaintainingaGoodRelationshipwithYourAdvisor:
• Behonestandupfrontwithyouradvisor.
• Keeptheadvisorinformedofmeetingsandactivities.
• Meetwithyouradvisortotalkaboutproposedactivitiesandprograms.Lethim/herknowwhathe/shecanhelp
youwith.
• Respectyouradvisor’stimebycommunicatingwithhim/herinatimelymatter
• Donotexpectyouradvisortobeabletodropeverythingtohelpyouwithalastminuterequest.Donotaskthe
advisortodoworkthatyoushoulddoforyourself.
• Keepinmindthatyouradvisorvolunteeredforthispositionbecausehe/shewantedtosupportyouandyour
organization.Advisorsdonotgetpaidfortheirtime.Bothpartiesshouldstrivetomaintainapositiveworking
relationship.
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UseoftheBostonCollegeInsignia
PurposeToregulatetheuseofBostonCollege'slogoinordertoprotecttheproprietaryinterestsoftheUniversity,and
tomaintaingraphicstandardsandavisualidentitythatreinforcethemissionandvaluesofBostonCollege.
Definitions
• Forpurposesofthispolicy,logoisdefinedasregisteredandunregisteredUniversitytrademarksandlogos.
• Externalcommercialuseconstitutesthelicensedmanufactureandsale,bythird-partiestothegeneralpublic,of
goodsimprintedwithanyoftheBostonCollegeindicia.
• InternalcommercialuseconstitutestheuseofBostonCollegeindiciabyindividuals,studentorganizations,
Universitydepartments,andotherunitsoftheUniversityinordertopromoteorsponsorUniversity-sanctioned
activitiesthroughthesaleofshirts,watches,andsimilarmerchandiseimprintedwithanyoftheUniversity's
indicia.
• Internalofficial,ornoncommercialuseconstitutestheuseofBostonCollegeindiciainoronmanufactured
goods,includingsignage,publications,andbannersthatarenotsubjecttotheUniversity'sGraphicIdentity
System;awards;uniforms;athleticparaphernalia;andotherdevicesoftheUniversitythatarenotsoldandare
usedintheordinarycourseofconductingthebusinessandaffairsoftheUniversity.
• (Pleaseseepolicy1-135-100oftheBCpolicyguide,OfficeofMarketingCommunications--Marketing
Communications,forinformationregardingtheUniversity'sGraphicIdentitySystem.)
Policy
• TheOfficeoftheGeneralCounselregisterstheUniversity'sinsigniawiththeappropriateagenciesofthe
CommonwealthofMassachusettsandthefederalgovernment.TheregisteredindiciaofBostonCollegeare:
"BostonCollege,""BostonCollegeAJesuitUniversity,""B.C.,""BostonCollegeEagles,""B.C.Eagles,""The
Heights,""AHANA,""GaelicRoots,""ChiefExecutive'sClubofBoston,""BlueChips,"theBlueChipsseal,theseal
oftheGraduateSchoolofManagement,andthesealoftheUniversity.IncludedamongtheindiciaofBoston
Collegearevariousregisteredandunregisteredgraphiclogos.Additionalinformationregardingthesegraphic
logosisavailablefromtheBostonCollegeAssociateAthleticDirector,ExternalOperations,whoservesasthe
University'sCampusLicensingCoordinator.
• TheindiciaoftheUniversityarethepropertyofBostonCollege.ToprotecttheproprietaryinterestsofBoston
College,individualsandbusinessesunrelatedtotheUniversitythatproposetousetheindiciaofBostonCollege
forcommercialpurposesmustobtainalicensetodoso.Allsuchexternalrequestsforcommercialuseofthe
BostonCollegeindiciaaremanagedbyalicensingagentretainedbytheUniversity.Inquiriesregardingthe
externalcommercialuseoftheindiciaofBostonCollegearetobedirectedtotheUniversity'sCampusLicensing
Coordinator.
• ToprotecttheUniversity'sindiciafrominappropriateuse,andtomaintainestablishedgraphicstandards,itis
essentialthatallinternaluseoftheUniversity'sindiciabemonitored.Thoseindividuals,studentorganizations,
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Universitydepartments,andotherunitsoftheUniversitythatproposetousetheUniversity'sindiciafor
commercialorofficialpurposes,mustobtainthefollowingpermissionstodoso:
o AllrequeststousetheindiciaofBostonCollegeforinternalcommercialpurposesmustbeapprovedby
theUniversity'sCampusLicensingCoordinator,inconsultationwiththeOfficeofMarketing
Communications.StudentOrganizations,moreover,mustfirstsecureapprovalfromtheOfficeof
GraduateStudentLife.
o AllrequeststousetheindiciaofBostonCollegeforinternalofficialpurposesmustbeapprovedbythe
University'sCampusLicensingCoordinator,inconsultationwiththeOfficeofMarketing
Communications.
ExclusiveUseofIndicia
• CertainusesoftheBostonCollegeindiciaareidentifiedwithandreservedfortheexclusiveuseofspecified
organizationalunits.PleaseconsulttheUniversity'sCampusLicensingCoordinatorforadditionalinformation.
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POSTINGPOLICY
Allstudentclub/organizationpostingsontheBostonCollegeCampusmustbeapprovedandstamped.Postingsmust
containallinformationthatisrelevanttotheevent.Thepurposeofthispolicyistomanagethephysicalpostingof
materialoncampusinawaythatensurestheappropriateuseofavailablespace,preventsthedefacingofUniversity
propertyandreducesunnecessaryexpendituresofUniversityresourcesusedtorepairand/orreplaceUniversity
property.PostingsmustbeconsistentwiththeprinciplesandvaluesespousedbyBostonCollege.Inaddition,the
contentofthepostingsmustavoiddemeaningordiscriminatoryportrayalsofindividualsorgroups,cannotbelibelous,
violatecopyrightlaw,orcontainanymaterialthatisinconsistentwiththecommunitystandardsofBostonCollege,
includinganyreferencestoalcohol,drugs,orsexualinnuendos.TheOfficeofGraduateStudentLifereservestherightto
makedecisionsregardingtheapprovalofwhatistobeposted.Violationsorabuseofthispolicymayresultinafine,the
lossofalladvertisinganddistributionprivilegesforadefiniteperiodoftime,orboth.
FLYERS/POSTINGSREQUIREMENTS
• PertaintoandbesponsoredbyaBoston
CollegeStudentOrganization
• Normalsizeis8½"x11"orsmaller
• Limitedlargerpostingsarepermitted;
pleaseseenextpageformoredetails.
• Ablank2"x2"spaceinthebottomright
cornerfortheapprovalstamp(quarter
sheetsexempt)
• BostonCollegecontactnameandeithera
phonenumber,emailaddress,orwebsite
address
APPROVALPROCEDURE
1.Anoriginalcopyofthepostingmustbebroughtto
MurrayHouseforapprovalBEFOREmakingcopies.
Postingsareapprovedfrom12pm-5pm,Sundaythrough
Friday.
2.Oncethepostingsareapprovedandthecopieshave
beenmade,returntoMurrayHousetostampthecopied
flyers.
3.Thereisamaximumof200postingsperevent(quarter
sheetsmustbeapprovedbutdonothavetobestamped).
Postingswillbestampedforuptotwoweeks.
PLEASENOTE:PhotocopiedstampsARENOTacceptable
proofofapprovalandviolatethePostingPolicy.Anyflyer
orbannerthathasaphotocopiedstampwillbetaken
downandtheclub/organizationmayloseprivilegesto
post.
PostingFAQs:
WhatCanIPostWith?Scotchtapeandregularmaskingtapearetheonlytypesoftapeand/oradhesivethatmaybe
used.NEVERusestickers,ducttape,packingtape,or“funtack”typematerials.Iftheapprovedpostingareaisasurface
wheretacks,staples,etc.maybeused(suchasbulletinboards),thoseareappropriatewaystopostflyers.
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HowLongCanMyPostingStayUp?Flyerspostedinapprovedlocationswillbepermittedtoremainuntiltheday
followingtheevent.Thesponsoringgroupshouldremoveallflyersinapprovedlocationswithin24hoursaftertheevent
hastakenplace.Recyclingisencouraged!
WhereCanIPost?
• O’NeillStairwell:Thereisamaximumlimitof10postingspereventintheO’NeillStairwell.Postings
areallowedonthetwosidewallsbutareNOTALLOWEDontheoverhangwalloronthestairsand
railings.
• McElroyStairwell“ThisWeekatBC”:Therearedesignatedareastopostoneflyerpereventforevents
occurringduringthatweek.OtherareasinMcElroythatareapprovedforpostingarethemainlobbyin
additiontotheATMandmailboxareas.Tobefairtoallclubsandorganizations,weaskthateachgroup
limitthemselvestoamaximumof10postingspereventinMcElroy.
• FlatScreens:ClubscanhavetheireventsadvertisedontheflatscreenTV’saroundcampus.
• AcademicBuildingsThereisoneWhat’sUpbulletinboardineachacademicbuilding.Thebulletinboard
locationsare:Carney1stfloor,Cushing1stfloor,Devlinbasement,Fulton2ndand3rdfloors,Gasson1st
floor,Higgins3rdfloor,Lyonsbasement,Merkert1stfloor,andMcGuinn1stfloor.
• DiningHalls:Postingsmustbeapprovedbythemanagerofeachparticulardininghall.
• Plex:SeethesupervisorofthePlexforpermissiontopost.
• RobshamTheater:PostingsmustbeapprovedbytheRobshamTheater.Maximumof6postingsper
event.
• Outside:Thedesignatedtwo-sidedandthree-sidedkiosksthroughoutcampus.
WhereCanINotPost?
• Busstopsoremergencycallboxes
• Glass,brick,orpaintedsurfaces
• Sidewalks,stairs,orrailings
• Bathrooms
• ConteForum,O’NeillLibrary,orBapstLibrary
• CommonwealthAvenueorBeaconStreetGarages
MayIDisplayPostingsLargerthen8½”x11”?
• Nomorethan20legal(8½”x14”)ortabloid(11”x17”)sizedpostingsarepermitted.
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• Thereisamaximumlimitof2largepostingspereventintheO’Neillstairwelland1largepostingper
eventinMcElroy.
• Largepostingsshouldnotbehungonkiosksaroundcampus.
HowWillViolationsBeHandled?FacilitiesServicesmonitorspostingsoncampus.Postingsorbannersthatdonot
adheretoanypartofthepostingpolicywillberemovedandtheorganizationwillbecontacted.Repeatviolationsmay
resultinrevokingprivilegestopostflyers/bannersinthefuture.Fines:AnypostingsonbusstopsorEmergencyCall
Boxesmayresultina$100finefortheoffendingclub.
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NewRegisteredGraduateStudentOrganizationApplication:
GraduatestudentorganizationswishingtoreceiveofficialrecognitionfromtheOGSLmustcompletethefollowingregistrationprocess.
• MustmakeanappointmenttomeetwiththeOfficeofGraduateStudentLifetolearnabouttheapprovalprocess.
• Makesureyourclubhasaminimumoften(10)BCgraduatestudentmembers.Thesestudentsmustsignastatementverifyingtheircommitmentandparticipationintheclub.Studentsmustincludetheirnames,schoolsanddepartments,andEagleIdnumbersonthestatement.(Pleaseseeattachedapplicationform.)
• Designateaclubtreasurerwhowillmanageallfinancialprocessesforyourclubandagree,inwriting,toabidebyallGSAandBCfinancialpoliciesandprocedures.(Pleaseseeattachedapplicationform.)ThispersonmustcompleteGSATreasurerTrainingeachyearinorderforyourclubtoretainitsstatusasanofficiallyregisteredgraduatestudentorganization.
• Createaconstitution.ThisconstitutionwillbekeptonfilewiththerestofyourGSAclubregistrationmaterials.• Completeanewgraduatestudentorganizationapplicationandsubmititalongwithyourconstitutiontothe
OGSLbeforetheendofthefallsemester.• Onceyouhavesubmittedyourapplicationmaterials…
o TheGSASenatewillvoteonwhetherornottorecommendapprovalforyourgraduatestudentorganization.IfrecommendedbytheGSAforapproval,theDirectorofGraduateStudentLifewillreviewandapproveordenytheapplication.
o Ifapproved,youwillbegivenachecklistoffollow-upitemsthatneedtobeachievedinordertocompletetheregistrationprocess.
• Attheendofthespringsemesterorduringthesummer,yourclubrecognitionstatusmustberenewedthroughtheOfficeofGraduateStudentLifeforthefollowingacademicyear.Inordertorenewyourstatus,youmustcompletetheonlinere-registrationform.
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NewRegisteredGraduateStudentOrganizationApplication
NameofRegisteredGraduateStudentOrganization:_______________________________________________________
AcademicYear:________________________________________________________________
PurposeofOrganization:HowdoesthissupporttheBostonCollegeMission?(Pleaseattachaseparatesheetwiththisinformation.)
Examplesoftentativeorganizationeventsanddates:(Pleaseattachaseparatesheetwiththisinformation.)
Examplesoffundingsourcesandtentativebudget:(Pleaseattachaseparatesheetwiththisinformation.)
ListofOfficers:
Youmusthaveatreasurer.Bysigningbelow,thetreasureragreestoparticipateintreasurertrainingfacilitatedbytheGraduateStudentAssociationFinancialDirector.Bysigningbelowallofficers:1)agreetoabidebyallBCpoliciesandprocedures;2)agreetoattendaprogramplanningworkshopfacilitatedbytheOfficeofGraduateStudentLife;and3)acknowledgethatthisclubisopentoallBCgraduateandprofessionalstudents.
Name Positioninorganization
EagleID School/Department
Signature/Date
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NewRegisteredGraduateStudentOrganizationApplication
OrganizationMembershipRoster
NameofRegisteredGraduateStudentOrganization:______________________________________________________
AcademicYear:__________________________________________
PleaselistallorganizationmemberswhoarecurrentlyenrolledinagraduateprogramofstudyatBostonCollege.Youmusthaveaminimumoften(10)BCgraduatestudentmembers.Eachofthesemembersmustsignhis/hernamenexttohis/herinformation.Bysigningyourname,youareverifyingthatyouareacommittedandactivememberoftheclublistedabove.
Name EagleID School/Department Signature/Date
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NewRegisteredGraduateStudentOrganizationAdvisorAgreementForm
AcademicYear:____________________RegisteredGraduateStudentOrganizationName:_________________________________________________Advisor’sName:_________________________________________________BCAddress:_____________________________________________________PhoneNumber:______________________CampusE-mail:_________________________________________________AllGraduateStudentOrganizationsmusthaveanadvisorwhoisafull-timefacultyorstaffmemberofBostonCollege.
Theadvisorisintegraltotheeducationalprocessofthestudentleaderandthedevelopmentofstudentorganizations.
Advisorsareresponsibleformodelingethicalandappropriatebehaviorformembersofstudentorganizations.Theirrole
istoassistwithandfacilitatestudentlearning.Theadvisorofastudentorganizationwillhaveasignificantinfluence
upontheorganization.Theadvisorhelpstomoldandshapetheclubbyprovidingcontinuityyearafteryear,motivating
andstimulatingtheorganization,andinterjectingnewideasandperspectives.Towardthisend,theadvisorshould
consultwiththeOfficeofGraduateStudentLiferegularly.Inmanyways,theadvisorservesasanextensionoftheOffice
ofGraduateStudentLife,whileassistingthemembersoftheorganizationtodevelopconfidence,character,and
competence.
Asanorganizationadvisor,Iunderstandmyresponsibilitiesandobligations._________________________________________________________________Advisor’ssignature Date
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NewRegisteredGraduateStudentOrganizationApplicationCheckList:
PleasereadandfollowtheinstructionsCAREFULLY.Thestudentorganizationformationprocessdoestaketime,sowe
askforyourpatience.
OnlyenrolledBostonCollegegraduatestudentsmayrequestthattheOfficeofGraduateStudentLife(OGSL)approvea
newstudentorganization.OGSLwillreceiveandreviewrequestsonarollingbasisduringthefallsemester.Requestswill
bereviewedbytheGraduateStudentAssociation(GSA)andfinaldecisionsregardingregistrationwillbemadebythe
OGSL.Receiptofarequestforregistrationdoesnotconstituteapprovalorregistration.
1. MeetwithastaffmemberattheOfficeofGraduateStudentLifelocatedintheMurrayHouse,292Hammond
Street,toreviewtheNewGraduateStudentOrganizationPacket,processinformation,andhelpfultips.Please
2. Prepareproperrequiredmaterials:
a. Listofatleast10currentlyenrolledgraduatestudentsisrequired
b. IdentifyOfficersandAdvisor
i. Pleasenotethatyouwillhavetohaveatreasurerasoneofyourofficers
c. DevelopConstitution
d. Signaturesofallofyourmembers.Signaturesofatleast10registeredBostonCollegegraduatestudents
withtheirnames,schools,departmentsandEagleIDnumbersisrequiredonthestatement
e. Developtentativebudget(ifneeded)andscheduleofproposedevents
3. SubmitNewRegisteredGraduateStudentOrganizationPacketwiththefollowinginformation:
a. StudentOrganizationConstitution
b. Officer/AdvisorRegistrationForm
c. TentativeScheduleofEvents
d. Signaturesofallofyourmembers
e. TentativeBudgetfortheacademicyear(ifbudgetisneeded)
f. MassachusettsAnti-HazingLawformsignedbytwomembers(usuallypresidentandtreasurer)
4. Onceyouhavesubmittedyourpacket,theGSASenatewilldeterminewhethertorecommendornotto
recommendyournewgraduatestudentorganizationattheirnextmonthlymeeting.Ifnotrecommendedby
theGSASenateyouwillbenotifiedandgivenanexplanationastowhyyournewgraduatestudentorganization
wasnotrecommended.
5. IfrecommendedbytheGSAforapproval,theDirectorofGraduateStudentLifewillreviewandapproveor
denytheapplication.
6. Ifapproved,youwillbegivenachecklistoffollow-upitemsthatneedtobeachievedinordertocompletethe
registrationprocess.
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Overview:RegisteredGraduateStudentOrganizations
RESPONSIBILITIES
Mustnotbetiedtoaparticularschooloracademicprogram
Mustbeopentoallgraduatestudents
Mustgeneratealistoften(10)signaturesfromprospectivemembers
MustconfirmcompliancewithMAanti-hazinglaw
Officersmustbeidentified
MustmeetwithOfficeofGraduateStudentLifetodiscussgroup
Developgoalsandmissionstatement
Mustidentifyatreasurerandattendtreasurertraining
Mustsubmitaprospectivebudget
DevelopaConstitution
Mustsecureanorganizationadvisor
BENEFITS
Abilitytoadvertisemeetings,programsthroughtheGSAnewsletterandrelatedpublications.(PendingGSAapproval)
Accesstogeneralorganizationadvisingandprogrammaticsupport
InclusioninNewGraduateandProfessionalStudentOrientationResourceFair
SolicitationofMembershiponCampus
AbilitytoreservespaceattheMurrayHouseGraduateStudentCenter
Abilitytoadvertisemeetings,programs,andeventsoncampus
UseofUniversityname,taxstatus,andinsignia
AbilitytorequestfundingfromtheGSA,thoughfundingisNOTguaranteed
Abilitytoreserveuniversityfacilities
SupportformBureauofConferences(DiningServices)andBCPD
UseoftheSABSCfinancialande-marketservices
UseofOrgsyncplatformformembership,advertising,budgeting,andevents
AbilitytoadvertiseintheOfficeofGraduateStudentLifeNewsletter(PendingOGSLapproval).
