Appointments & Promotions Climbing the Academic Ladder Christina M. Surawicz, MD Professor of...

Appointments & Promotions Climbing the Academic Ladder

Christina M. Surawicz, MDProfessor of Medicine

Assistant Dean for Faculty Development

(206) 744-7070Box 359773

e-mail: surawicz@u.washington.edu

111804 New Faculty Chris S[2]

Do I Want to Climb the Ladder?

Honest appraisal of your strengths and weaknesses

Know what you like to do and what you dislike

Be flexible – life is always full of surprises

Academic medicine needs people with different talents –

Research, teaching, patient care, administration

111804 New Faculty Chris S[3]

111804 New Faculty Chris S[4]

Next – Find a MentorOr better yet several mentors

Program director, division chiefShould not be your “boss”

Be proactive – we’re here to help

Fellows are often best source for new faculty

111804 New Faculty Chris S[5]

Academic Medicine

A marathon not a sprint

Short term goals

Long term goals (if possible)

111804 New Faculty Chris S[6]

111804 New Faculty Chris S[7]

Promotion

Titles

Tracks & criteria

ProcessClock Hierarchy

111804 New Faculty Chris S[8]

Faculty Titles

Regular - clock startsAssistant Professor 6 years to

promotion(Assoc Prof)

Acting Titles - clock not runningInstructor 4 yr maxAsst Professor 4 yr. Max

BUT 6 yr max in combination

111804 New Faculty Chris S[9]

Other Titles

Senior FellowSenior Fellow TraineeLecturerSenior LecturerVisiting ScientistVisiting Asst, Assoc or Professor

111804 New Faculty Chris S[10]

Acting Appointments

Clock not running No search needed No promise of faculty appointment Time to jump start career-

Grants/papersEstablish clinical programs

111804 New Faculty Chris S[11]

ACTING TITLES

ADVANTAGES Does not require national search Thus can be done quickly, i.e. months

DISADVANTAGES Temporary, i.e. holding Confusion about the title No guarantee of a job

111804 New Faculty Chris S[12]

Acting Faculty

Currently 257 Acting faculty in school

Excluding combination titles of acting instructor/senior fellow or senior fellow trainee

111804 New Faculty Chris S[13]

ACADEMIC TRACKS

Regular Faculty Tracks Assistant professor (tenure or WOT) Associate Professor (tenure or WOT) Professor (tenure or WOT)

Research Faculty Tracks As above (Research Asst Professor, etc.)

111804 New Faculty Chris S[14]

Pathways

CLINICAL DEPARTMENTS Physician scientist Clinician teacher

FULL TIME CLINICAL FACULTY Not a pathway Year to year appointment

111804 New Faculty Chris S[15]

Promotion Criteria

DEPEND ON

Track

Dept Criteria

111804 New Faculty Chris S[16]

111804 New Faculty Chris S[17]

Assistant Professor

Assistant Professor requires a national search (faculty code)

Department chair approves positionSearch committee appointedAds in national journalsInterviewsOften a 1 year process(or longer)

111804 New Faculty Chris S[18]

Assistant ProfessorFaculty Code requires searchAnnual review Duration of initial appointment - 3 years

Reappointment to 2d. 3 yr term spring of 2d year

Mandatory Review at 5 yr for promotionPrepare at 5 yearSubmit fall of 6th year“Up or out” after 6 years but may be able to

get extension

111804 New Faculty Chris S[19]

Extending the Clock

Illness/Child bearingAdopted infants; extended care for

parents/ childrenSpecial circumstances

Lab space not readyAnimals die

Requires approval of Department/Dean’s office/Provost

111804 New Faculty Chris S[20]

What if I Work Part Time? Is the Academic Clock the Same?

The first three-year appointment as Assistant Professor is the same

The second three-year appointment is modified as follows:

90% time - 3 years70 – 89% time - 4 years60 – 79% time - 5 years50 – 59% time - 6 years

111804 New Faculty Chris S[21]

Physician Scientist

Scholarship of discoveryPeer reviewed papers & grantsIndependence

Chapters/reviews-considered but …ClinicalTeachingAdministration

111804 New Faculty Chris S[22]

Clinician Teacher- 198980% clinical/teaching

Peer evaluationTeaching portfolios

20% scholarlyPapers, chapters, videos, web syllabi

Administration may be part, but role in promotion may be unclear

111804 New Faculty Chris S[23]

Clinician Teacher PathwayChanges as of 7/03

Associate and Full Professors can change to this pathway Assoc Profs after 3 yrs 1 year to petition exception, ended

July 2004. Many made the change Recognizes the changes in faculty

careers/interests

111804 New Faculty Chris S[24]

Clinician Teacher PathwayChanges as of 7/03

Flexibility in time spent 1989- 80% clinical and 20% scholarly 2003- Flexible; each dept. to

reevaluate Ongoing evaluation of how to

evaluate clinical work & teaching Likely to see changes this fall

111804 New Faculty Chris S[25]

Basic Science Depts.

Scholarship, papers, grants

Original Independent work

Teaching

Administration

111804 New Faculty Chris S[26]

Full Time Clinical Faculty

Not in all depts. Annual appointment/ no mandatory

promotion review Clinical skill Support mission of school

Enhance clinical services by improved patient access/ practice management/ teaching and training

111804 New Faculty Chris S[27]

Full Time Clinical Faculty

• 1998• Expectation: Clinical excellence and

Productivity• Allows others to do research and

teaching• Does have promotion criteria and

faculty have been promoted to Associate Professor on this track

111804 New Faculty Chris S[28]

Full Time Clinical Faculty

• Currently 130 in School of Medicine

• Most in departments of Medicine, and Pediatrics; also Psychiatry, Anesth and Rehab

• Promotion does happen

111804 New Faculty Chris S[29]

Process of Promotion (Associate Professor)

Chair review annually > 3 yrs

Division - yearlyConcurrence criteria are metPreparation of package

111804 New Faculty Chris S[30]

Process of Promotion (Associate Professor) – cont’d

Preparation of packageYour written self assessmentRegional/National reputationTeaching evaluationsPeer evaluationsUpdated CV (School of Medicine format)Letters or recommendation (5)

- Internal- External (2)

Relationship to you

111804 New Faculty Chris S[31]

Process of Promotion (cont’d)

Departmental A & P CommitteeWritten summary sent to youYou can respond w/in 7 working

days

Faculty voteSame as above

Chair support letters

111804 New Faculty Chris S[32]

Process (cont’d)

School A & P committeeMSEC/DeanProvostBoard of Regents Do notPresident’s letter vote

111804 New Faculty Chris S[33]

Appointments & Promotions Council

Advises Dean and MSEC on faculty appointment and promotions

10 members elected 10 Clinical 5 Basic Science 1 Research

Chair, Wylie Burke

111804 New Faculty Chris S[34]

2006 – 2007 School of Medicine

Promotions to: APPROVED DENIED POSTPONED

Associate Professor (mandatory) 31 0 2Associate Professor (non-mandatory) 20 1* 0Research Associate Professor (mandatory) 6 0 2Research Associate Professor (non-mandatory) 4 0 0_____________________________________________________________________

__TOTAL: 61 1 4

* Approved by the School’s Appointments and Promotions Council but denied by the Provost’s office.

111804 New Faculty Chris S[35]

Additional Points

Secrecy not intentional

Process selective but at point of hire

Most people get promotedno pyramid

Criteria imprecise to permit flexibility

111804 New Faculty Chris S[36]

What School is Working On

How to better evaluate Clinical workTeachingStandardized teaching portfolios

How to Reward Administration

Professionalism will also be a criterion for promotion

111804 New Faculty Chris S[37]

General Advice

Learn the culture of your department - UnwrittenReview mission statementAsk for advice and feedbackNotice when others succeed or failRegular meetings with your chief (may

not be chair in large departments)

111804 New Faculty Chris S[38]

Your File – What to Keep

All invitations, assignments, acceptances, reviews

Awards and special recognitionsOld CVs and resumesAugmented CVsTeaching evaluations, letters from

patients or othersIN SHORT, KEEP EVERYTHING

111804 New Faculty Chris S[39]

Your CV

School has a standard formatAugmented CV yearly also has a

format Teaching, CME Papers in preparation Community service

111804 New Faculty Chris S[40]

Personal Statement

Use to expand, i.e. Significance of researchImpact of clinical workQuality of teachingImportance of administrative

work

111804 New Faculty Chris S[41]

Documenting Research Credentials

Papers & ScholarshipGrants - Federal

National peer reviewed foundation/grants

PharmaceuticalPresentations

Invited national, local, Grand RoundsStudy sectionsEditorial boards and ad hoc reviews

111804 New Faculty Chris S[42]

Documentation - Teaching and Clinical Activities

More challengingTeaching PortfoliosPeer evaluationRevenues?Patient referrals?Other?

111804 New Faculty Chris S[43]

Bottom Line

Most faculty succeed

Make sure job description is what you really want to do

Be flexible – science and medicine are still the greatest careers imaginable

111804 New Faculty Chris S[44]

Strategies for Success

Know the ProcessHave clear goals

- Teaching- Research - Papers- Make a niche if possible

Know one thing well?- Be flexible - Life changes

111804 New Faculty Chris S[45]

The best careers advice given to the young is “Find out what you like doing best and get someone to pay you for doing it.”

Katherine Whitehorn, In Observer 1975

111804 New Faculty Chris S[46]

111804 New Faculty Chris S[47]

Thanks -

QUESTIONS?