1 KHAZAR UNIVERSITY INSTITUTIONAL REPOSITORY Tatyana Zaytseva February 18, 2011

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KHAZAR UNIVERSITY INSTITUTIONAL REPOSITORY

Tatyana Zaytseva

February 18, 2011

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Outline of Presentation

Introduction to Open Access and Institutional Repositories

Institutional Repositories

Development

DSpace development at Khazar University

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Definition of Open Access

In using the term 'open access‘, we mean the free availability of peer-reviewed literature on

the public internet, permitting any user to

Read,

Download,

Copy,

Distribute,

Print, Search, or Link to the full texts of the articles

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Driving Force Behind Open Access – Dissatisfaction at all

Levels Authors: their work is not seen by all their

peers – do not receive the recognition they desire

Readers: cannot view all research literature they need – less effective

Libraries: cannot satisfy information needs of their users

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The Open Access Movement BOAI, February 2002

Berlin Declaration, October 2003, May 2004 & February 2005

Welcome Trust, October 2003

Scottish Declaration on Open Access, 2004

European University Association (EUA)

unanimously adopted the recommendations

of its Working Group on Open Access, 2008

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Support of the Open Access by Countries

UK Parliamentary Inquiry: Science and Technology Committee, 2004

– all UK higher education institutions establish institutional repositories

U.S. Appropriations Committee, 2004– Proposal to mandate all research funded by National Institute of Health be made available through PubMed Central (OA) 6 months

after publication in peer-reviewed journal.

Canada, 2003 – CARL, the Canadian Association of Research Libraries, launched

an Institutional Repository Project in 2003. – SSHRC introduced compulsory self-archiving, 2004 Australia, 2004 – Australian Research Information Infrastructure Committee (ARIIC) Open

access Declaration, 2004

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Support of the Open Access by Countries

Italy – 31 Italian Universities and 1 research centre) gathered in Messina, Sicily, to sign the Berlin Declaration on Open Access to Knowledge in Sciences and Humanities, so called Messina Declaration, 2004

Germany – In October 2003 the (Deutsche Forschungsgemeinschaft -DFG signed the Berlin Declaration on Open Access in the Sciences and Humanities, an initiative that encourages the promotion of Open Access

Sweden – The Swedish Research Council signed the Berlin Declaration in 2005 and supports the fundamental principle that publicly funded research shall be open to all.

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Two Ways of the Open Access

• Budapest Open Access Initiative <http://www.soros.org/openaccess/index.shtml>

Recommends 2 Strategies:1. Open Access Journals ("gold"):

Publish your article in a suitable open-access journal whenever one exists.

2. Self-archiving in Open Electronic Archives ("green"):

Otherwise, publish your article in a suitable toll-access journal and also self-archive it.

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What is an Institutional Repository (IR)?

“A digital collection capturing and preserving the intellectual

output of a single or multi-university community.”

Raym Crow. <http://www.arl.org/sparc/IR/ir.html>

“A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.”

Clifford Lynch. Essential infrastructure for scholarship in the digital age ARL, no. 226 (February2003): 1-7.

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Institutional Repositories’ Contributions to Open Access Scholarly communication Supporting education through learning

materials Electronic publishing Managing digital collections of research

outputs on university networks Housing and preserving digital collections Enhancing university’s prestige by

collecting and making easily accessible it’s research output

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Benefits of Institutional Repositories to Various Stakeholders

For the researcher:

Increased visibility of research output and consequently the department and the institution

Potentially increased impact of publications as an author at the institution

Provides the possibility to standardize

institutional records e.g. academic's CVs and published papers

Allows the creation of personalized publications

lists

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Benefits of Institutional Repositories to Various Stakeholders

For the institution:

Increases visibility and prestige of an institution Repository content is readily searchable both locally and globally

A repository that contains high quality content

could be used as a 'shop window' or marketing tool to entice staff, students and funding

A repository can store other types of content that is not necessarily published, sometimes known as 'grey literature'

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Benefits of Institutional Repositories to Various Stakeholders

For the global community:

Assists research collaboration through facilitating free exchange of scholarly information (this is enabled through the use of metadata harvesters of OAI-compliant institutional repositories)

Aids in the public understanding of research

endeavours and activities.

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The Power of Open Access – Institutional Repositories

For 72% of papers published in the Astrophysical Journal free versions of the paper are available in repositories (mainly through ArXiv)

These 72% of papers are, on average,

cited twice as often as the remaining 28% that do not have free versions available in repositories.

Data «Greg Schwarz»

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Proportion of Repositories by the Former Soviet Union

Countries

3%3%3%3%5%

5%

5%

23%

50%

Azerbaijan

Georgia

Khazakhstan

Moldova

Estonia

Kyrgyzstan

Lithuania

Ukraine

Russia

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First Institutional Repository in Azerbaijan

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DIRECTORIES: VisibilityROARMAP

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Why have an IR at Khazar University?

To help the international Open Access efforts.

“The mission of disseminating knowledge is only half complete if it is not widely and readily available to society.”

(Adapted from the Berlin Declaration)<

http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html

To create a permanent record of the scholarly output of Khazar University

- No access to some scholarly works published by our own faculty

- Collections of working papers, technical reports, research reports flowing around

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Why Did We Choose DSpace?Background

KU LIC started IR software evaluation in late December 2007. Some products were evaluated: Eprints, Fedora and DSpace. Decided to use DSpace in mid-June 2008. DSpace was Implemented in October,2008.

Top Reasons to use DSpace

Largest community of users and developers worldwide DSpace was developed. It has a well defined data model:

Community + Collection + Item + Metadata + Bundle + Bitstream

Well organized web-interface Metadata in Dublin core format

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Where is DSpace available?

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Where is DSpace available?

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Khazar University Institutional Repository

http://dspace.khazar.org

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Communities and Collections Academic Support

• Academic Policy, Rules and Procedure Assembly of Science and Art Conference Items

Khazar University Catalog Research Publications

Khazar University PressBooks

Learning ObjectsPublications and Preprints

Library Information Center Instructional Materials Presentations

Periodicals Azerbaijan Archeology KhazarJournal of Humanities and Social Sciences Khazar Journal of Mathematics Khazar View

SchoolsArchitecture, Engineering and Applied Science Economics and Management Education Humanities and Social Sciences Medicine, Dentistry and Public Health “Dunya” School

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Collection Type and Size

Communities 6Collections 23

Books 28

Conference papers 26Journal articles 651Presentations 12

Thesis 18

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Browsing by Subject, Issue Data and Author

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Relation between IR and eCatalog

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Self-archiving

Self-archiving serves two main purposes:

Allows authors to disseminate their

research articles for free over the internet

Helps to ensure the preservation of those articles in a rapidly evolving electronic environment.

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To self-archive is to deposit a digital document in a publicly accessible website

Depositing involves a simple web interface

where the depositer copy/pastes in the “metadata” (date, author-name, title, journal-name, etc.) and then attaches the full-text document

Self-archiving takes only about 10 minutes

DSpace also allows for documents to be selfarchived in bulk, rather than just one by one

Many funding bodies mandate self-archiving

Self-archiving

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Self-archiving

Author writes manuscript

Submission to journal pre-print self-archiving Peer review Author revisions Submission of final version Article is published

post-print

Published version

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Self-archiving - DSpace

Register to: http://dspace.khazar.org

Choose a collection you want to submit to, e.g. Academic Support

Send us an email and ask for registration rights.

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Ranking Web of World RepositoriesJanuary, 2011

First in Azerbaijan according to this ranking the Khazar University Institutional Repository is the only repository repository in the Caucasus and Central Asia. KUIR moved up to 892 on the list of more than 1,100 repositories evaluated.

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Challenges Library continue to:

Provide support for university research self-archiving

Promote IR

Educate users and faculty about the IR

Showcase the IR

Find champions and partners among faculty

Seek institutional mandate and support Harvest documents

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Thank you for your attention!