Site Visits – Preparing For The Site Visit

Site Visit Preparation and Schedule

Preparation Prior to the Visit

Team meeting before the Site Visit

The Site Visit Schedule

Preparation Prior to the Site Visit Review of Program Materials

Proposal and supporting documentation Curriculum templates/matrices For continuing programs, the site visit reports,

program final reports and reflections of the Program Director

Team Meeting prior to the visit Breakfast meeting Assignments Questions for the Program Director Modifications to schedule

The Schedule 9:00 – 9:30: Meeting with Program Director;

review program syllabi, course materials 9:30 – noon: Class observations Noon – 2:00: Lunch and interviews with at

students, instructors, and/or staff 2:00 – 2:40: Site Visit Team meets to debrief 2:45 – 3:30: Team meets with Program

Director

Things to remember Every program is different When programs have more than one

language, but only one Program Director, you may submit one report, but differentiate between the languages in the report.

Where programs have both student and teacher programs, they should be reported on separately.

Follow-up Site Visits, if necessary The team may determine that a follow-up visit

is necessary. Discuss a future date with the Program

Director and offer any consultations that may be necessary.

Follow-up visits are made only to ensure the success of the program and to increase potential for future funding.

Reporting

Preparing the draft report Soliciting feedback from other team members Finalizing and submitting the report

Report Outline Brief Overview General Observations Specific Observations

Curriculum & Materials Instruction & Delivery Program Environment and Administration

Interviews Recommendations Closing

Preparing and Submitting the Report Notes from team debriefing Notes from meeting with Program Director Using template, the team leader prepares the

first draft Solicit input from team members Finalize report Submit to STARTALK Central and Program

Director within two weeks of the site visit