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This slide deck illustrates how shared OneNote 2007 notebooks can provide idea team collaborative workspaces and how these can fit into a wider suite of enterprise document management tools
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OnePoint: Revolutionising team collaboration
Combining OneNote and SharePoint to deliver collaborative workspaces
Ben Gardner, Nuzrul Haque & Chris Barber
May 2008
Business Requirements
One place to aggregate information
A place to share & discuss ideas
Ease of use
No silo’s of information
Easy access and navigation
Cached local copy
Master copy in SharePoint
Local copy synchronises to master copy every few minutes in background
• User works from locally cached copy of notebook
• Automatic online/offline synchronisation
• Multiple user synchronised simultaneously
Multiple users synchronised to master copy in SharePoint
SharePoint 2007
What is OnePoint: How it works
OneNote View SharePoint ViewOneNote sections
SharePoint document library
Files in OneNote
Files in SharePoint
What is OnePoint: OneNote and SharePoint
Limitations
Significant conflict issues generated when multiple people are editing the same document. Put the document into a SharePoint Doc library and put a link to in in
your notebook
No support for embedded objects Especially chemical structures
No RSS/email alerting from OneNote RSS only from Library – no granularity Issue with file version handling with OneNote (file name suffix)
Limited ability to publish OneNote notebooks to the web
Need online presence equivalence with rest of Office suite 2007
Need drag ‘n drop from OneNote to Outlook (or anything else)…
What does OnePoint give the user?
A user friendly interface for the team’s SharePoint document library OnePoint
Cultural change Enhanced capacity to collaborate Engendered a culture of openness
Powerful and easy to use search Desktop search & FAST Search
Navigation is separated from location Document stored in one location and
linked to from many
Capturing the thoughts and decisions of the team Information never previously captured Human readable file share
Simplistic capture and sharing of information Files, screen clipping, web content, etc
On and Off line working Elimination of C-drive and email silo’s
Performance
Logically structured SharePoint collection
Adoption
Learning to work collaboratively
Realising the power and getting creative
Wow! Why haven’t I used OneNote before
Time
En
thu
siasm
DMS
EnterpriseWiki
OneNote &SharePoint
MS Office, BioBook, etcIndividual
Team
Corporate
Externalworld
Hierarchy of information (Team perspective)
• Idea capture• Unstructured• Transient
• Project team centric• Idea evaluation• Transient information
• Current progress• Structured format• Living document
• Historic record of key events• Static snapshots i.e. Stage gates• Validated documentation
OnePoint and the information hierarchy
SharePoint 2007
One click publication to Enterprise Wiki Provide online
views of all notebooks
Corporate Knowledge
Team Knowledge
Individual Knowledge
Publish documents to validated systems
Summary
OnePoint = OneNote 2007 + SharePoint 2007
Intuitive and user friendly interface for SharePoint document library
Synergies with current working practices to create a team’s collaboration space
Team Knowledge Management solution
Q: ‘What is the single most important thing that could be done to speed up drug discovery?’ – Research & Development Site Head to Research Project Leads
A: ‘Give us OnePoint’
User testimonials
“OnePoint has increased team engagement and cohesiveness”
“It’s liberating – my work is no longer dictated by the content of my inbox, but by scientific imperative!”
“Familiar Windows look and feel – it was so easy to learn”
“I love the flexibility of being able to work online or offline without needing to think about”
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