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Project Management - Presentation delivered to MBA final year students at Gandhi Institute of Technology and Management.
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PROJECT MANAGEMENT
Ravi GantiTeleComm Projects Div. Manager
TRIFOIL GROUPMUSCAT - OMAN
PERFECT (MIS)COMMUNICATION
PROJECT LANDSCAPE
PROJECT MANAGEMENT• A temporary yet an earnest endeavor
undertaken to create a unique product or service…….. PROJECT
• The application of knowledge, skills, tools, and techniques to meet project objectives i.e. successful and timely conclusion – PROJECT MANAGEMENT
KEY ASPECTS
• Project Planning • Project
Scheduling• Project Execution• Quality Control• Risk
Management
ROLE PLAY A project manager heads a core group of personell
assigned from two or more functional units of the organization.
Project Team is usually cross-functional in nature and is expected to accomplish assigned tasks.
PROJECT ELEMENTS• Scope• Schedules• Resources• Personnel• Risk and problem analysis• Organization Culture
GITAM CORPORATION GITAM CORPORATION
Human Resources
Human Resources
MarketingMarketing EngineeringEngineering ProcurementProcurementManufacturingManufacturing
Finance &Administration
Finance &Administration
Project Manager
Project Team
MA1MA1 MA2MA2 MA3MA3 EN1EN1 EN2EN2 EN3EN3 MF1MF1 MF2MF2 MF3MF3 PR1PR1 PR2PR2
PROJECT ORGANIZATION CHART
WBS & RAM
• Organizational Breakdown Structure (OBS)– A chart that shows which organizational units
are responsible for work items
• Work Breakdown Structure (WBS) -Breaks a project into components,
subcomponents, activities, and tasks
• Responsibility Assignment Matrix (RAM)– Shows who is responsible for which task in a
project
TASK INTERDEPENDENCY SCENARIO
• Finish-to-Start (FS)– B cannot start till A finishes
• Start-to-Start (SS)– B cannot start till A starts
• Finish-to-Finish (FF)– B cannot finish till A finishes
• Start-to-Finish (SF)– B cannot finish till A starts (rare)
PROJECT SCHEDULING• Split project into tasks and estimate time and
resources required to complete each task.
• Organize tasks concurrently to make optimal Use of workforce.
• Minimize task dependencies to avoid delays caused by one task waiting for another to complete.
• Dependent on project managers experience & intuition.
GANTT CHART
| | | | |Activity
Design house and obtain financing
Lay foundation
Order and receive materials
Build house
Select paint
Select carpet
Finish work
0 2 4 6 8 10Month
Month1 3 5 7 9
GANTT CHART• Graph or bar chart • Bars represent the time for each task• Bars also indicate status of tasks• Provides visual display of project
schedule
• Slack– Amount of time an activity can be
delayed without delaying the project
PERT (Program Evaluation & Review Technique)
• Estimation of a task duration
GENERAL MANAGEMENT SKILLS
• Planning• Finance and Accounting• Technology• Delegation• Team Building• Conflict Management• Solving Problems
LEADERSHIP SKILLS• Vision and Strategy• Establishing Direction• Aligning People• Communicating• Negotiating• Motivating and Inspiring• Overcoming Barriers
COMMUNICATION SKILLS• Writing• Listening• Speaking• Presenting• Meeting Management
RISK MANAGEMENT • Risk management is concerned with
identifying risks and drawing up plans to minimise their effect on a project.
• A risk is a probability that some adverse circumstance will occur – Project risks affect schedule or
resources;– Product risks affect the quality or
performance
THE RISK MANAGEMENT PROCESS
• Risk identification– Identify project, product and business
risks;• Risk analysis
– Assess the likelihood and consequences of these risks;
• Risk planning– Draw up plans to avoid or minimise the
effects of the risk;• Risk monitoring
– Monitor the risks throughout the project;
QUALITY MANAGEMENT
• Quality Planning• Quality Assurance• Quality Control • SIX SIGMA BENCHMARK
SUMMARY – KEY POINTS• Good project management is essential for
project success.
• Managers have diverse roles but their most significant activities are planning, estimating and scheduling.
• Planning and estimating are iterative processes which continue throughout the course of a project.
• A project milestone is a predictable state where a formal report of progress is presented to management.
• Project scheduling involves preparing various graphical representations showing project activities, their durations and staffing.
• Risk management is concerned with identifying risks which may affect the project and planning to ensure that these risks do not develop into major threats.
SUMMARY – KEY POINTS
USEFUL FURTHER LITERATURE
ALL QUESTIONS AREVALID
GOD BLESS ALL OF YOU
HAVE A GREAT CHUNK OF GOOD LUCK – FINAL
EXAMS
THANK YOU!!! Ravi.Ganti777@Gmail.com
+(968)95174004
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