Sharing Session on ENG Standards

• Why this sharing?

• What are Standards?

• CL’s Standards Collection

• Workflow and guidelines for AM staff in:1. Ordering stage

2. Receiving stage

3. Cataloging stage

• Q&A and examples

Why this sharing?

Problem with location, duplicate copies, different call nos assigned, etc.

Why this sharing?Hope to address the above issues through:• Ordering stage - reduce duplication at ordering

stage & assign correct location at the first place (Ref10)

• Receiving stage - check the location again for standard (Ref10)

• Cataloging stage – • assign the correct call no. (local practice)• make sure that all bib records of standards have

“Standards” as subject.• make sure item gets sent to the right place (Ref 10)

What is Standard?

Standard

formal prescribed process

Consultation with relevant bodies

Standards are written guidelines which help us to do or make things, more efficiently and/or safely

Technical standard

trade unions, and trade associations

Standards organizations often have more diverse input and

usually develop voluntary standards

if adopted by a government,

business contract, etc

Might become Mandatory

can also be developed by

Singapore Standards Committees

Types of standards

Specification Test method Code of practice Guide

explicit set of requirements for an item, material, component, system or service

a definitive procedure which produces a test result, or protocol specification

gives a set of instructions for performing operations or functions

general information or options which do not require a specific course of action

Geographic levels

National standard

Regional standard

International standard

For example,Singapore Standards (SS) for Singapore

British Standards (BSI) for U.KAmerican National Standards Institute (ANSI) for U.S

For example, Comité Européen de Normalisation CEN standards

For example, ISO

American Society for Testing and Materials ASTM International

CL Standards CollectionWhatThe Standards Collection in the NUS Central Library consists of: • Singapore Standards and International Standards such as ASTM, IEEE, ACI, ANSI,

ASME, API, ISO, IEC and BS for multi-disciplines including Engineering, Building, Medicine and Science.

WhereThere are 3 types of standards formats:1. Print format : can be found in Ref 10, Reference & Information Services Dept ( cannot

be loaned out). Therefore patrons should use the standards inside Reference only.2. CD-ROMs / E-version : can be only used in the PC which is located in the Infocomm.

(CD-R1 )3. Online subscription: available online through library portal.

HowProcessing of standards involves:1. Purchasing & cataloguing of standards, like any other resources, are processed

centrally in AM; and physical processing by L&M2. Once available, the standards will be sent to Information Services Dept (IS) staff for

shelving in Ref 10. Before the shelving, IS staff would also be responsible for informing the requestor about the availability of the standards and keep for them for 5 days.

Types of materials that can be found in Ref 10• Standards• Standard catalogs• Code books

Categories which are not eligible to be shelved in Ref 10• Handbooks• Manuals• Commentaries

CL Standards Collection

Ordering stage

Start

Clbfrm01 receives Requests

MAs / professional staff check LINC

Library has?Inform requestor that library has the material

End

Standards?

Forward to Karen Yap and cc Suei Nee

To buy?

Reply to the requestor

Forward to AM MAs and indicate the location

Asset Management (Acquisitions) normal procedures

End

End

Y

N

Y

N

Y

N

Follow checklist

Workflow for processing purchase requests

Alternative way to get the standard in our library

List of Standards

List of StandardsSee List of standards in SharePoint

Example 1

How to locate standards in LINC/Millennium?

Search in LINC/Millennium:

1. Using the Standard number Do a keyword search using the standard number E.g. ISO 9001, BS EN ISO 9001 (must have space between

number & each set of acronym(s))

2 Using the Standard title Do a keyword search using the standard title

you will be able to find ACI standards, specification and commentaries in "ACI manual of

concrete practice”

Inform requestor that Library has this title

Available in LINC

Example 2

http://www.singaporestandardseshop.sg/Product/Home.aspx

Singapore standards

ISO Standard may be found in SS Catalogue

ISO may be found in BS Online

Example 3

Special Publication

Special publicationis not a Standard

Receiving stage

Things to know

Cataloging stage

Things to know

There are 3 types of standards in CL :

1. Library's Standards subscriptions (e.g. BSO, IEC and SS)

2. Annual updates (e.g. ACI manual of concrete practice)

3. Purchase when requested (most of the standards

in Ref 10)

See List of standards in SharePoint

List of Standards

Things to know…

Q&A and examples

Q1: How to locate standards in LINC/Millennium?

ISO 15392:2008 : Sustainability in building construction -- General principles

Answer:

Ref 10

Q 2 : What is the location for this record?

Q3: How to locate standards in LINC/Millennium?

Answer:

Q4: How to locate standards in LINC/Millennium?

ISO/TR 14032:1999(E) Environmental Management - Examples of Environmental Performance Evaluation (EPE)

Result from Internet:

Ref 10

Answer:

Q5: How to locate standards in LINC/Millennium?

Answer:

Q6:

Is the location correct?

Ref 10