SFPUC Wastewater Enterprise Datasplice Implementation

Using Mobile Devices for Maximo Inventory and Tool Managementat the San Francisco PUC

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2WASTEWATER ENTERPRISE

Over 800,000 customersOver 1000 miles of sewer pipelines (combined system)4 treatment plants21 pump stationsOver 300,000 assets

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SFPUC Geography

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Asset Management Goals

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Asset Management GoalsQuickly identify the spare parts needed for critical Assets:

Establish accurate levels of inventory to ensure supporting spare parts are available at all times for critical assets

By having accurate on hand quantities and parts available on site for the Maintenance Crews, we hope to:

Decrease excessive or unplanned downtime by 5-7%

Increase crew wrench time by 12-15%

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Asset Management Priorities

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Minimize Asset Lifecycle Costs reducing unplanned critical asset down time with a Solid Warehouse Inventory Spare Parts Program

Key components to minimizing lifecycle costs utilizing Mobile:

Optimize Warehouse and Inventory programEasy access to available partsReveal accurate counts to support PM and CM work in the fieldIncreased staff confidence of accurate inventory levelsOptimize Planning and Scheduling of CM and Critical WorkEasily identify Spare Parts during an Emergency Response situation

Asset Management Priorities

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MOBILE FUNCTIONALITY

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Warehouse Functions Inventory Search

Issues and ReturnsTransfer Material

Cycle Count

Discrepancy Report

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Tool Room Functions Inventory Search

Issues and ReturnsTransfer Material

Cycle Count

Discrepancy Report

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Basic Challenges before Launching Mobile SolutionsUpdating Technology

Process Improvements

End User Adoption

Departmental Collaboration

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Reliable WIFI Access

Network Security: working with IT

Solid requirements gathering

Mapping out a clear Business Process

Have an SOP that supports your Business ProcessDeveloping a Mobile Framework

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Old School

Pencil & Paper Process

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Benefits of MobilityIncreased ProductivityBusiness Process ImprovementIncreased Data AccuracyStreamlined OperationsMaximized Value of Maximo

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SFPUC to Utilize Enterprise Approach to MobilityEasy to install, configure and administrate Uniform User Interface Integrate with multiple databases

Flexible Licensing named vs. concurrent

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5 Phases of the Mobile Project Life Cycle

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Ease of use: wireless scanning makes it easy to input information

Reduces Time: mobile vs. walking back and forth to desk top

Diminishes errors: scanning allows for more accuracy

Monthly Cost Savings End User Feedback

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ESTIMATED MONTHLY COST SAVINGS

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NEW TOOL ROOM PROGRAM OVERVIEW

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BENEFITS OF TRACKING TOOL ROOM ITEMSKnowing where the tools are at all times and knowing when they are due back. Better planning of CMs and PMs requiring specific tools (Example: calibration and safety equipment)Ensuring critical tools are available to schedule critical workBeneficial to planning and scheduling. Tool Usage Reporting supports procurement of additional tools needed

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Tool Room Issuing Video

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Warranty TrackingIdentifying warrantied Tools for free replacement

Damaged Tool Replacement Tracking and Replacement PolicyTracking cost of damaged toolsCreating a virtual Warehouse for damaged itemsSafetyReplacing damaged tools critical to safety of employees

Tool Room Best Practices

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Returning Tool Video

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Overdue Tool Report Benefits

Tools on report reveal tools that are overdue

You can set return date to any date desired or select to default dateSet default return dates in DataSpliceSPUC requires 2 weeks to return tools

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OVERDUE TOOL REPORT

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MOBILE FUNCTIONALITY (Warehouse)

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Mobile Benefits (Warehouse)Tracking cost of consumables is more accurate

Saves Time (Manual vs. Mobile)

Easier to find parts: using mobile to search by description which reveals Bin numbers

Expedites Emergency Management Situations

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Issuing Item from Warehouse

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Issuing Item from Warehouse

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Streamline process for receiving Purchase Orders via Mobile DeviceAbility to move around use mobile to receive items outside of Warehouse

Inspection can be completed at the receiving point one stop shop can do everything all in one transaction with mobile device

Ability to easily scan PO#s versus entering manually

Today, I will be showing just the Tool module.Search tools, issue & return tools, issued tool report, overdue tool report.30

Receiving Item

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CYCLE COUNTS

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Why CYCLE COUNTS?Ensure accuracy of inventoryTrack usage of inventory to ensure availabilityTrack usage of critical items needed for critical workValidate on-hand availability of critical spare parts Cycle count ensures accurate on-hand quantities reducing a NEVER OUT situation

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Conducting a Cycle Count

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Causes of Inventory Discrepancies (Manual Process)Inventory Practices not enforced (parts leave Warehouse without real time transaction)Tools and Test Equipment not part of inventory processItems not labeled or mislabeledStorage area not designated in MaximoMistakes issuing out and or receiving items

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Fixing CYCLE COUNT DISCREPANCIES

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Fixing Cycle Count Discrepancies

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Discrepancy Correction Screen

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CYCLE COUNT REPORTEasy to identify critical spares Ensuring critical spare QOH is accurateHelp serve as a report to review when items are running low provided the report is accurate and there are no discrepanciesAllows you to search by BIN# versus walking out to Bin to see what you haveCycle count ensures accurate on-hand quantities reducing a NEVER OUT situation of critical parts

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CYCLE COUNT REPORT

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Hardware Decisions

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Mobile Challenges after Implementation End User feedback to further develop improvementsStrong reliable Wi-Fi capabilitiesWillingness to change current Business ProcessesAdopting Best Practices to take Mobile to the next level Having a mobile Administrator (Tech Support)Device Management Application (Maas 360)

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QUESTIONS??

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CONTACT INFORMATION

Christine Spencer (SFPUC)CSpencer@sfwater.org(415) 554-3276

Paul Bonitz (SFPUC)PBonitz@sfwater.org(415) 554-3461

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Job Optimization Systems

More than just Mobile. scott.schilling@datasplice.com Direct & Text (530) 919-4631

Building the Foundation

DataSplice is actually a complete mobile toolkit. DataSplice provides a comprehensive mobile system for IBM Maximo, which offers the easiest administration, the quickest implementation, the most flexible integration,the most compatible system, and the most cutting edge mobile platform for Maximo Enterprise Asset Management.

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Sheet1SFPUC-WWEINVENTORY TRANSACTION TOTALSCOST COMPARISON: MANUAL VS. MOBILE Labor cost is calculated at $25 per hourMONTHLY MANUAL COST FOR COMMON TRANSACTIONSTransaction Type Est. # Daily Transactions Time in MinTotal TimeCost per TransactionX20 daysWarehouse Issuing407280.00$2.87$803.60Tool Room Issues and Returns2510250.00$4.10$1,025.00Receiving Items 1010100.00$4.10$410.00Conducting Cycle CountsN/A6060.00$36.90$2,214.00Correcting DiscrepanciesN/A1010.00$6.15$61.50Total COST$4,514.10

MONTHLY MOBILE COST FOR COMMON TRANSACTIONSTransaction Type Est. # Daily Transactions TimeTotal TimeCost per TransactionX20 daysWarehouse Issuing405200.00$2.87$574.00Tool Room Issues and Returns255125.00$4.10$512.50Receiving Items 10550.00$4.10$205.00Conducting Cycle CountsN/A3030.00$36.90$1,107.00Correcting DiscrepanciesN/A55.00$6.15$30.75Total COST$2,429.25

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