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Improving your Productivity using Microsoft Flow and PowerApps in Office 365
By
Vignesh Ganesan | MCP, MCITP,MCTS & ITIL V3Technical Manager - SharePoint & Office 365
&Jayanthi P | MCTS SharePoint & Office 365 Developer
Who are we?
• Vignesh Ganesan
• Technical Manager- SharePoint & Office 365
• C Sharp Corner MVP
• Active Blogger on C Sharp corner , Collab 365 community , European SP Community & HubFly Blog site
• www.vigneshsharepointthoughts.com
• Jayanthi P
• SharePoint & Office 365 Developer
• Specialized on SQL Server, Asp. Net, SharePoint, Office 365, Dynamics CRM & Power BI
Targeted Audiences
IT Admins Office 365 Admin & Dev
Architects and Decision Makers
Folks who are new to Office 365
Today Agenda
We’ll look at two new offerings for Office 365:
• PowerApps – Custom apps for business needs
• Flow – Automated workflows between apps and services
Review these products and walk through creating SharePoint focused example.
The larger landscape
Big Picture – Business PlatformPower your apps with all your data- All in oneplace
Business Application Platform Innovation
• Power BI
• Power Apps
• Microsoft Flow
• https://businessplatform.microsoft.com
Business Application Platform Innovation
• Lets talk PowerApps and Flow
• Power users build “no code” solutions
• Connect to services and data already in your organization
• Cloud/ On-Prem developing
Power BI – pretty Important but some other day
Microsoft FlowAutomate your Business Processes + Tasks
Microsoft Flow helps non-developers work smarter by
automating workflows across apps and services
Get notifications Copy files Collect data Automate approvals
What makes up a Flow?
Example: Notification Flow
Connect to cloud and on-premises data
Templates help users to get started
Connections
17
Modern Approvals in Flow• Streamline business processes for data in SharePoint,
Dynamics 365, Forms, SQL, etc. • View sent and received requests in a unified approvals
center • Do approvals on the go - from your phone or directly from
your inbox• Customize to fit your business process:
Sequential or hierarchical approvals
Parallel approvalsAll Assigned Must Approve
Managing Flows
• Web Interface http://flow.microsoft.com
• Flow Mobile App
Microsoft Flow roadmap - highlights
H2 Calendar 2017 Calendar 2018
o Export/import app packages across envs
o SPO – “In-the-box” review flows
o SPO – use flow for Content Publishing approvals
o SPO – people, choice, attachment and multi-values
o In-context in Dynamics 365
o Embedded Power BI analytics
o Office 365 audit logs
o Support for GDPR compliance
o UK deployment
o HTML rich text editor
o Guides for debugging actions and conditions
o Government and sovereign clouds deployment
o ALM – Sandbox environments
o ALM – Move or copy across environments
o Leverage device signals (e.g. Location)
o AppSource integration
o Azure functions integration
https://flow.microsoft.com/en-us/blog/
Microsoft Flow Roadmap
Microsoft PowerAppsBuild custom business mobile apps
Build Mobile No-code apps for your business
What are PowerApps?
• Stand-alone apps
• Targeted at mobile platforms: Phones and tablets
• Works hand in hand with Microsoft Flow to automate business processes
• Cloud-based tool which allows you to create online forms and mobile apps that interact with your data across platforms with little or no code.
Notes:
• Solid Integration with SharePoint and several other O365 offerings
• Might be like InfoPath but for mobile platforms
PowerApps takes you
From This To This
PowerApps Web Portal
PUBLISH TO RANGE OF DEVICES
• iOS Version 9.3 and above
• Android 5 and above
• Windows 10 Mobile
How Does it work?
Share with anyone on your AD tenant
Need own credentials for SPO
SQL as long as you are able to access data
DropBox/Box access – need own credentials
Explicit consent every time can be specified
More…
PowerApps Native in SharePoint
Common Datasource to use
36
• SharePoint Online
• The CDM
• Sql Server database
• Salesforce
• Dynamics 365
• Excel workbook
Sharing
• NOT public-facing
• Can be shared and accessed across the organization
• Can be shared with all, or specific users
PowerApp Vs InfoPath
• Form Layout like InfoPath does not exist in PowerApp yet… but Microsoft Ignite 2017 said it will be there in next release.
• Cannot share PowerApp with external users, it can only be used byusers in Office 365 environment
• PowerApps is currently only offered as software as a service (SaaS). As of now, there have not been any announcement about offering an On-Premise version.
• PowerApp doesn’t handle printing ... Yet.
Microsoft Flow roadmap - highlights
https://powerapps.microsoft.com/en-us/blog/
Microsoft PowerApps Roadmap
PricingPowerApps & Flow
Microsoft Flow Pricing
PowerApps Pricing
Conclusion:
“Going forward , it’s a mobile first , cloud first world “
Digital Transformation
