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How Cavalier uses SAP PPM in order to manage their projects Cavalier is introducing SAP PPM as primary tool for managing projects. Both the R&D and Marketing departments are now fully taking advantage of it to monitor progress, delivery and costs on their internal projects. By using standard project templates, new projects can be created rapidly with all the relevant information predefined. SAPience User Day, March 21, 2013
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SAPience.be User Day ’13March 21, 2013
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How Cavalier uses SAP PPM in order to manage their projects
Felix VerdegemCEO, Cavalier
Jeroen De RoeckPLM Competence Lead ,Expertum
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Agenda
Introduction
Business Challenges in Managing Projects
Solution Overview
User Experience
System Landscape
Fast Start implementation approach
Key Benefits
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Introduction Cavalier
Company Presentation Cavalier
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- Felix Verdegem, CEO
- Since 1996, no sugars added chocolate- Inspired by sweeteners from Stevia- Created a range of Stevia chocolate products since 2007
- 2011 implementation of SAP and launch of “Stevia-chocolates” - 2012: 55% growth with award winning products… and SAP.
- Project management: - Getting the right things done, - Correctly - Within the dedicated time schedule and budget.
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Introduction Expertum
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Facts• Founded in April 2006 by 2 ex-SAP Belux employees• Team of 50+ SAP Experts and Project Managers• Partnerships
Mission• Exceed client expectations by providing top-quality expertise• Provide our people a safe environment for personal and professional growth
Strength• Highly skilled & experienced SAP consultants in all SAP areas, combined with a wide industry knowledge in several domains• First (and still only) IT services provider on the Belgian market to receive coveted SAP certificate for quality management (AQM)
Gold
Knowledge Management
-Product &
Service Development
Project Management
(PM)Supply Chain Management
(SCM)
Product Lifecycle
Management (PLM)
Application Lifecycle
Management (SolMan
+NW)
Governance, Risk, and
Compliance (GRC)
Business Intelligence
(BI: BW + BO)
Finance & Controlling
(FI/CO)
Expertum Competence Areas
Focus PLM team
• Portfolio and Project Management (PPM)
• Enterprise Asset Management (EAM)
• Product Lifecycle Management (PLM)
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Business Challenges in Managing Projects
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PM and PPM in a wider Quality management perspective:
Process layout e.g.
Running business PM Maintenance and Troubleshooting
PPMProjects
Asset management Work Instructions for normal use of equipment
- Maintanance (planned)- Repair (unplanned)
- New equipment;- New methods;
Human resources Normal time sheets, order processing,…
- Periodic evaluations; - Incident, accident.
- Recruitment;- Training;
R&D & QM Testing of incomming and outgoing products
- Periodic tests, int. audits;- Complaint.
- New product;- Developments;- External audits;
Sales Account management;Order management; Customer contact;
- Quarterly reports;- (Possible) Loss of Customer, listing,…
- Marketing activities; - Exhibitions;
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Solution Overview PPM
Formerly two Solutions• cProjects
• RPM (Resource and Portfolio Management)
Since 2011 SAP PPM 5.0• Consolidated to ‘one
product’ with UI alignment
• All screens in Webdynpro
• NWBC or Portal Integration
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Solution Overview
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• Manage investment opportunities • Govern execution of projects • Monitor portfolio performance
• Execute projects in time, budget, and scope
• Detailed project planning
• Staff projects• Manage project resources
and utilization• Align demand and supply
• Collect and rate ideas• Assess feasibility• Turn into product/project proposals
• Exchange project information• Connect to 3rd party tools• Assure data consistency
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Processes in scope
Currently used: Project Management and Resource Management
Goal is to plan, implement, and control different projects running in the Cavalier organization
First focus on • R&D projects
• Marketing project
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Resources
Time
Human Resources
Financial data
Financials/ Controlling
Project Accounting
SAP ERP
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Project Management in PPM
High level process flow
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Proj
ect M
anag
erPr
ojec
t mem
bers
Project Initiation
Project planning
Execute Tasks
Reso
urce
Man
ager
Assignment of project members
Deliver Checklist Items.
Time Registration
FOLLOW UPMaintain Issue List
Project Start
Project End
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Project Management in PPM
Process Step:
Project Initiation: • Project creation from
template
• Adapt template
• Prelimenary Project planning
Benefits:
Low entry step to create new projects for project managers
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Project creation in just 1 minute
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Project Management in PPM
Process Step:
Resource allocation:• Assign people to roles in
accordance to availability
Benefits:Quick overview of possible resource constraints early in the planning phase
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Project Management in PPM
Process Step:
Project Start/Scheduling:• Determine Start and end dates of
tasks/phases.
• Final project planning before start.
• Create Version/Snapshot (Baseline)
Benefits:Visualization of phases, tasks,dependencies, critical path,….
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Project Management in PPM
Process Step:
Execute Tasks/Deliver Checklist Items:• Assigned tasks are visible in the
“My tasks” list for project members
• Employees can upload documents with the deliverables to the PPM system
Benefits:Transparent overview on activities for both project manager and team members
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Project Management in PPM
Process Step:
Time registration via CATS:• PPM task appear in CATS
timesheet
Benefits:Fully integrated time the company time recording process
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Project Management in PPM
• Project Dashboard
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Project Management in PPM
Actuals from projects are booked on internal orders structured in groups to reflect the different project types
Clear view on Budget/Planned/Actual
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User experience
User friendly NWBC screens with role based navigation
Organized via PFCG back-end roles
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Project Manager Project Member
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System Landscape: SAP PPM applied as add-on on ECC
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Portfolio Management
Project Management
Portfolio Monitoring
Inte
grat
e
Resources
Time
Human Resources
Financial data
Financials/ Controlling
Project Accounting
Aggregate
SAP ERP
SAP Portfolio and Project Management 5.0 SP9
SAP ECC 6.0 EhP6
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Fast Start Implementation Approach
Project Kick-off with a fully functional DEV system
Configuration based on Expertum Project Management Best Practices
All standard SAP, no development
Customer specific configuration: Project dashboards and alerts
Business Preparation of project templates directly in the Production system
Project Delivery to Go-Live in 32 days
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Key Benefits
Fully integrated in the existing SAP landscape• In most cases no further 3rd party tools required
Single source of truth for project information• Improvement in way of working can be valorized for re-use via
templates
Scalable solution, low entry start and grow further
User friendly UI, fully integrated in NWBC• Very little training efforts
Full ERP backend integration for the Financials• Costs to Internal Orders organized in groups
Fast start approach is possible, easy to deploy
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Thank you!
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